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Home My WebLink AboutFIN 30-15 Cali 00 A Report to ° ge _ Executive Committee ICKERIN Report Number: FIN 30-15 Date: December 7, 2015 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: 2016 Interim Spending Authority Recommendation: 1. That the 2016 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2016 Current Budget by Council; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Executive Summary: Adoption of the interim current operating spending authority will provide funding authorization for the payment of salaries, overhead and such other accounts as may be necessary for the normal day-to-day operations of the City pending approval of the 2016 Current Budget. Financial Implications: Adoption of the interim current operating appropriations does not constitute approval of a formal budget but rather is required to provide funding authorization at the transitional stage. At the conclusion of the Budget process, all interim current operating appropriations are nullified and replaced with the appropriations as approved by Council. Discussion: Each year, pending approval by City Council of the annual Operating Budget, it is necessary to provide expenditure authority respecting the payment of accounts for the interim period from January 1 until the Budget is adopted by Council. Such authority is in the form of interim current operating appropriations to meet estimated expense requirements of the individual departments, agencies and boards. Staff are seeking approval to provide for interim spending authority for up to the first six months of 2016 or when Council approves the 2016 Budget, whichever occurs first. The Roads cost centre has been adjusted to reflect greater than six months of the FIN 30-15 December 7, 2015 Subject: 2016 Interim Spending Authority Page 2 annual budget due to the seasonal nature of this cost centre and past spending patterns. This has been reflected on attachment 1. With the requirements of the Public Sector Accounting Board (PSAB) regarding tangible capital assets being effective since January 1, 2009, small capital items previously included under the Capital Budget have been gradually transferred to the Current Budget in the last five years. The 50% interim provision is sufficient to cover this change. Under the same PSAB requirements regarding tangible capital assets, library materials have been deemed capital and included in the Capital Budget starting from 2010. In the library business, the publishing cycle demands that materials be purchased while they are "in print". As a result, certain materials must be purchased in a timely manner, and it is essential for the Library to continue purchasing materials throughout the year. On this basis, greater than 50% of last's year library capital materials has been included in the interim appropriations and reflected in Attachment 1. A minor provision has been included for small capital expenditures from current funds. Specific capital projects proposed prior to the approval of the 2016 Capital Budget will require specific approval by Council. Attachments: 1. 2016 Interim Appropriations for Current Budget Operating Expenditures Prepared By: Approved/Endorsed By: Caryn Kong, CPA, CGA Stan Karwowski Senior Financial Analyst— Capital & Division Head, Finance & Treasurer Debt Management • \. Paul Big'. Director Co •or.to Services & City Solicitor FIN 30-15 December 7, 2015 Subject: 2016 Interim Spending Authority Page 3 Recommended for the consideration of Pickering City Council • 0 201 2-06. Tony Prevedel, P.Eng. Chief Administrative Officer , • ATTACHMENT# I TO REPORT# rid 3O-i S i City of Pickering 2016 Interim Current Operation Appropriations 2015 Approved 2016 (Jan. 1-June 30) Budget Interim Appropriations 2121 Office of C.A.O. -Admin $787,918 $393,959 2129 Customer Care Centre 455,386 227,693 2139 Human Resources 754,069 377,035 2141 Health &Safety 153,774 76,887 2610 City Development-Admin. 658,789 329,395 2611 Planning & Design 2,758,480 1,379,240 • 2612 Building Services 1,530,605 765,303 2620 Sustainability 652,521 326,261 2621 Economic Development 339,686 169,843 2630 Committee of Adjustment 9,695 4,848 2743 Heritage Pickering 15,025 7,513 2127 Finance(Accting, Taxes& Payroll) 3,076,923 1,538,462 2133 Supply&Services 399,269 199,635 2196 Information Technology 1,449,578 724,789 2125 Legal Services 584,149 292,075 2122 Clerks Office 582,691 291,346 2191 Records Management& Elections 144,864 72,432 2199 Print Shop/Mail Room 482,803 241,402 2220 By-law 912,817 456,409 2293 Animal Services 480,998 240,499 2711 Cult. & Rec. Admin. 2,063,914 1,031,957 2124 Civic Complex 709,980 354,990 2572 Senior Citizens Centre 401,147 200,574 2712 Programs 2,046,478 1,023,239 2713 Dunbarton Pool 345,542 172,771 2715 Don Beer Arena 1,142,555 571,278 2719 Community Centres 928,894 464,447 2731 Recreation Complex-Central Core 3,116,998 1,558,499 2733 Recreation Complex- Pool 1,010,615 505,308 2735 Recreation Complex-Arenas 835,129 417,565 2744 Museum 793,336 396,668 2290 Engineering Services-Admin. 1,701,765 850,883 2230 Crossing Guards 438,033 219,017 2613 Development Services 1,579,145 789,573 2500 Operations Admin. 608,007 304,004 2132 Property Maintenance 931,792 465,896 2315 Operations Centre-Municipal Garage 1,415,018 707,509 2320 Roads 6,964,910 4,178,946 2323 Sidewalks 295,485 147,743 2325 Street Lights 1,392,823 696,412 2718 Parks 3,954,611 1,977,306 2240 Fire Protection 15,532,881 7,766,441 2241 Emerg. Operations-Claremont 138,682 69,341 2745 Libraries 5,416,292 2,708,146 Various Gen Government 14,654,156 6,385,387 Capital-Library Materials 452,000 271,200 Capital-Equipment& Furniture 0 200,000 Total $85,100,228 $42,550,114