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Home My WebLink AboutOES 11/00, C C 4,�y OF P/C� JV � � � � P REPORT TO COUNCIL FROM: Everett Buntsma DATE: 09/OS/00 Director, Operations & Emergency Services REPORT NUMBER: OES 011-00 SUBJECT: Proposal to City of Pickering to Add a Third Ice Sur}'ace to Don Beer Arena RECOMMENDATION: That Report OES 011-00 be received by Council and that: 1. Stnff be directed lo procced with design and construction drawings for an additional indoor ice swface at Don Beer Arcna; 2. Council authorize an expenditure of up to S215,000 for proCessional serviccs related to the design development and construction drawings; 3. Stuff be dircctcd to provide project costing and financing at the time of the 2001 Budget deliberations; 4. Staff be authorizcd to mcct wilh thc Pickcring Icc Rink Committce to discuss project Cundraising programs with 51.5 million to be raised in Icss than a 10 year period by the Committec and; 5. The appropriatc ofticials of the City of Yickcring bc givcn authoriry to give etTect thereto. ORIGIN: Council Resolution N99/00 rcquesting staff prepaze n review of the Proposal submitted by the Pickcring Icc Rink Committec. AUTHORITY: Municipal Act FINANCIAL IMPLICATIONS: The foregoing has been discussed with the Director of Corpomte Services und Treasurer, who concurs with the Report and the Recommendations und reports the following. Estimated ProJect Cosls Construction Allowance for Pnrking Expansion Demolition Contingency (] 0%) Professional Fees Fumiture & Equipmcnt GST (net 3%) Total Project Cost $2,G24,000 $ 72,000 $ 10,000 $ 270,G00 52,976,600 S 208,632 , S 134,200 53,319,162 99 574 53,418,736 The estimateci lotal project coAt ie $3,418,736. , � Report to Council OES 011-00 Date: 09/OS/00 Subject: Proposai to City of Pickering to Add a Third Ice Surface to Don Beer Arena Page- 2 At this time, ahould Council wish to proceed for design development and construction drawings, authorizalion would be needed only to cover the professional fees estimated at 5215,000 which are based on a percentage of the construction cost of the facility. This is the only costs recommended at this tima. This cost will be charged to tha project. The Treasurer will be reporting on project financing options available to Council in this regard during 2001 budget deliberations but not later than when the tender for this project is submitted to Council for consideration. Options will include Development Charges Reserve Fund - Major Recrcation Facilities and ffnancing to be dctermined. EXECUTIVE SUMMARY: The Pickering Ice Rink Committee have submitted a proposal to the City of Pickering for or the development of an additional (third) indoor ice surface at the exis►ing Don Beer Arena. The Pickcring Ice Rink Committec is an "nd hoc" group of concemed Pickering residents whose sole purpose is to ensure that the ice facilities in the Ciry of Pickcring nre sufficicnt to adequately serve the your',� of our community. Tho needs assessment identified that: • Ice time utilization in Pickcring has remained constant which indicates saturation levels. Prime Timc Hours nre at capacily • Shortagc of nvailable facility spacc with waiting lists. Thcrc are currently 86 prime timc hours per weck of immcdiatc unmct nccd • Projccted incrcasc in populntion will result in incrcascd dcmand for icc rcntuls • Pickcring ranks poorly compared to other municipalities when comparing ice rinks availablc to population of potcntial icc uscrs It is concludcd that therc is suf(icicnt necd cxpresscd to justify dcvclopment of an additional indoor icc surface by 2001. The prefertcd development option is to add a third ice surfacc to Don Becr Arena. The preferrcd orientation nitemative is to locate the indoor ice surfacc on thc wcst side on the Don Bcer Arena, parallel to the existing arenn. The total constcuction casts as idcntified by thc Pickering lcc Rink Committee is $3.0 million. To uccelerute the developmcnt of this fucility ahead of thc schedule indicated in the curtent long term capital plan, participating user groups have committed to fundraising up to $1.5 million towards the p:oject. BACKGROUND: As per Council Resolution #99/00 City staff were requested to prepare a report with n rcvicw of the "Proposal To City Of Pickering To Add A Third Ice Pad To Don Beer Arena". This is a proposal for the development of an additionnl (third) indoor ice surface nt the existing Don Beet Arenn. The proposal was developed und submitled by the Pickering Ice Rink Committee (PIRC). The PIRC was fortncd and begun meeting in June of 1999, nnd is an "ad hoc" group of concemed Pickering residents, whosc sole purposc is to ensure that the ice fucilitics in the City of Pickering are suff cient to ndcquately serve the youth of our community. Thc PIRC's needs assessment identifies that lhere is an urgcnt nced for more icc rink capncity in Pickering. The Commiuce detertnined thnt the optimal npproach lo developing an udditional ice pad ia to udd a third indoor ice aurface lo the exisdng Don Bccr Arena facility. 57 , Report to Council OES 011-00 Date: 09/OS/00 5� Subject: Proposal to City of Pickering to Add a Third Ice SurCace to Don Beer Arena Paga 3 Needs Assessment The PIRC Proposal includes significant statistical infortnation on current and projected Pickering populetion rates based on the City of Pickering Planning Divi:ion und Stats Canada 1996 figures. The ratio of rinks to population is u primary measure of thc servicc level being delivered to and being experienced by the community. 1'hey compare the Pickering population (both current and projected) with the number of ice pads nvailable to the public in Pickering. They come up with a figure that indicates the number of ice pnds available per 100,000 population (Table 2.2 attached). The highe; the number - the better the scrvice delivery. The PIRC idcntifies lhat the City of Pickering are at 4.7 in 1998 and makes the case that City of Pickcring should remain above 4.5 to stay somewhat competitive. ICwe do not add an ice pad in the ycar 2001 we will fnll to 4.4 and would continue to fall each ycaz ufter that. The City of Pickering's highcst service Ievel of 8.1 was attained in 1974, which was just aRer lhc second Don Bcer pad was opened. The City of Pickcring dropped to its lowest service level of 4.2 in 1992, just prior to the opening of the O'Brien Rink, and thc servicc Icvel increascd to 5.5 with the opening of that ice pad at the Pickcring Recreation Complex. Since that time, the service level has decreased to a 4.5 Icvcl, und thc projcctions show that U�c lowest service level of4.2 will be reached once again in 2 or 3 years without any further netion being taken. City stafC have calculatcd Icc Facility nceds by curmnt and projectcd population as well. Howevcr, City staff calculations arc based on how many community residcnts ure serviced by one ice rink. Thc scrvicc Icvel thc City has calculatcd for indoar icc surface facility development is 1:18,000. The City is currently at 1:22,200 (4 arenas serving 88,800 population) or PIRC's calculation of 4.5 in 2000. Thc City's tcn ycar capital forecasls idenlifies several projects including an indoor ice surface to mect current and fuwrc necds. The Ciry's current capital for:cast includes an additional indoor icc surfacc to bc available in 2002. This would provide the City of Pickcring with n scrvicc Icvcl of 1:18,700 (5 arcnas serving 93,762) or PIRC's cAlculation ot 5.3 in 2002. If thc City wcrc lo procced with lhc construction of an additional indoor icc surfacc in 2001 thc result would bc 1:18,100 (5 nrcnas scrving 90,800) or PIRC's calculation of 5.5 in 2001. Thc PIRC also uscs population figures to compare thc City of Pickering with other municipalitics. Thcy compare thc population of ice uscrs (malcs and femalcs 5-19 yrs of age) to thc number of rinks availablc to them (Table 2-3 attachcd). The City of Pickering ranks 16'" out of 18 arca municipalities (18 bcing the poorest — largcst number of youth scrviced by one rink). P[RC tgurcs indicatc that for 1 rink in the City oC Pickering there are 5,279 youth serviced by that rink. The fewer number of youth scrviced by one rink the bettcr. The PIRC indicales that thc City of Pickering accommodates morc potential icc uscrs (5-19 years) per rink than all other 18 municipalities except Brampton and Mazkham. PIRC Proposal indicates this does nat bode particulazly well for Pickering's ability to remain competitive in intcr-city sports programs. The PIRC commcnts that if not uddressed, thc poor service levels and low rclative ranlcing will undoubtedly lead to issucs surtounding the satisfaction of the existing Pickering community. PIRC indicatcs, this has bronder implications in terms of the attractiveness of the Pickering community to potential new rcsidcnts and employcrs, nnd Pickering's overall ability to compete for new growth opportunitics. City staff calculations for the levels of provision in the planning of indoor ice surfnces in Pickering azc comparable to other communities in the GTA, where nveragc levcls of provision rangc Gom approximetcly 1:18,000 to 1:21,000. The City of Pickering invcntory includcs four indoor ico surfnecs, two ut the Pickcring Recreation Complcx, nnd two at Don Beer Arena. On nverage n Ciry icc surfuce will havc 78 hours of prime-timc icc usagc per wcek, Thc wintci sensons for pon Becr Puds 1 nnd 2 nrc idcntical, consisting of a 34 weck operntion commencing at thc end of August and concluding at lhe cnd of ApriL At the Pickering Rccrcution Complcx, icc at tho Delnncy Rink is put in approximntcly Scptember 7 and removed on April 15, resulting in u 31 weck scason, while the Report to Council OES Ot 1-00 Datc: 09/OS/00 Subject: Proposal to City of Pickering to Add u Third Ice Surfnce to Don Bcer Arena Page- 4 5� O'Brien pad season is 7 weeks longer with a start date on or around August 15 and en end date on or about May 15. City staff confirtned that usage has remained identical for 1998, 1999, nnd is expected to remain so for 2000 as well. This suggests that usage of the rinks haa reachcd saturation levei. Prime time usage by user groups is very high at 87% utiliwtion and non-prime time usagc is at 27%. Pickering ice time capacity has been saturated indicating that significunt unmet demanJ exists at the present time. Ccrtain user groups have offset some of this unmet demand through thc purchase of much more expensive ice at Art Thompson. Many Pickering groups or teams havc sought and found additional ice in other communities as wcll, again, otlen at much higher rates. A number of the user groups have done everything they can to accommodate additional users by rationing ice time. Eventually, howevcr, organizations cxperiencing growth are simply forced to limit the number ofusers, and manage largc wuiting lists. The cxtensiveness of thesc waiting lists hsu caused many Pickering residcnts to join user groups in other communities that have lower utilization rates and are bctter able to handle ndditional demand. In 2000, Pickering Hockey Association (PHA) indicates that it could have used an additional 50 hours per week, and Durham West Girls Hockcy Association (DWGHA) un udditional 30 hours per week. Othcr uscr groups rcquire an additional 6 hours per wcek. In totnl, this amounts to npproximatcly 2,924 ndditional hours per annum (8G hours / week for 34 weeks), or 77% [2924/3774] of thc full (prime and non•prime) capacity of a new pad. Facilitv Development Facility space rcquircmcnts as wcll as sitc und oricntation niternativcs wcrc cxamined for the additional indoor ice surfacc. Threc sitc options and two oricnlation altcmatives for the devclopmcnt oCthc indoor icc surfacc wcrc cvnluatcd. PIRC explored lhmc facility dcvclopmcnt options; 1. Dcvclopmcnt of vacant lands owncd by City of Pickcring 2. Expansion of existing Pickering Rccreation Complex site 3. Expansion of the existing Don Decr Arena The option of constructing additional facilities on vacant lands owned by the City of Pickering was impractical in the shoA tcrtn duc to thc absencc of services. It wus detertnined that the Pickering Recreation Complex site does not have the capability of expansion to facilitnte any additional ice Cacililies. Based on thc cvaluation of facility devclopment options it was concluded that the prefcrted development concept is to add a third icc pad at the Don Bcer Arena. Two facility orientntion altematives at the Don Hcer Arcna werc identified as viuble. 1. Expansion to the south including renovation oC the existing non-ice components of the Don Becr facility 2. Expansion to the wcst PIRC retnined the firtn of Totten Sims Hubicki Associules, Enginecrs Architects nnd Planners, of Whitby to assist with selcction of thesc altcrnatives. Totten Sims Hubicki wus rctnined by the PIRC to furlher review and devclop thc sitc oricntution altcrnativcs as well as provide more occurnte cost estimatcs. Thc firrn of Totten Sims Hubicki wns chosen bccausc of thcir recent experience in arens expansion design and construction udministrntion with both the East Gwillimbury nnd Ajax Facilities. PIRC identified tho preferted oricntution altemntivc is to locntc thc indoor ice surfncc on the wcst aide of Don Hccr Arenn. This concept involvcs the complete and isolated expnnsion of n lhitd • Report to Council OES Ol 1-00 Date: 09/OS/00 sQ Subject: Proposal to City of Pickcring to Add a Third Ice Surfece to Don Beer Arena Paga 5 ice pad directly to lhe west of the cxisting arena building. This altcmative provides for a full siud (85' x 190') ice surface with six full sized and fully equipped dressing rooms and all applicable ancillary fecilities as well es an expanded entrance area. This facility orientation will require swcturnl encroachment onto the cxisting Ontario Hydro transmission line corridor. Swctural encroachment onto Onterio Hydro lands is not unprecedented and a member of PIRC together with City stali met with Ontario Hydro to ascertain their exact requirements and parameters for setbacks, cicarnnces, encroachments, etc. It was concluded from this meeting and a follow up site meeting that this proposal is technically feasible subject to a detailed application including final distance calculations and a rcvised licensing arrangement with the City. Capitat Costs The PIRC cost estimate to design and construct this altemative concept is in the order of $3.0 million, comprised as follows: Demolition $ 10,000 Third Icc Pad Construction $2,624,000 Allowance for Pazking cxpansion S 72,000 10°/a on Abovc (Profcssionul Fces, contingcncy, Nct GST) $ 271.000 Total PIRC Construct(on Cost 52,977,000 City stafPhavc iJentified thc following list of estimatcd projcct capitnl costs staff hnvc identificd. This includes profcssionul fces (7%), contingency (10%), fumiture & cquipment (5%) Constcuction $2,624,000 Allownncc for Parking Expansion $ 72,000 Demolition $ 10,000 Contingency(10%) $ 270,600 $2,976,G00 Professional Fees 5 208,632 Fumiture & Equipment $ 134.200 $3,319, I G2 GST (net 3%) $ 99.574 Total Project Cost 53,418,736 FundinR Model PIRC proposed a Funding model based on the acceptance of the submitted recommendation for the $3.0 million cxpansion project at Don Bcer Arena. The objcctive of the PIRC is to nccelerate the develapment of facilities ahead of the schedule indicated in the cuRent long-tcrtn capital plan. The PIRC Funding proposal is with the understanding thut this projcct will be completed in a timely manner with a projected apening date of Fall, 2001. PIRC proposes thc following split of accountubilities for funding this project. This assumes n maximum total investment of $3 million. My additionul funding required would be the rcsponsibility of thc City of Pickering. • City of Pickering 50% or $1,500,000 ($1,919,000 slaff estimute) • Participating User Group Conlribution; 50% up to u mnximum of $1,500,000 Uscr Group Fund Raising ¢ccountubilities are broken down furthcr end nllocutcd to uscr groups that hstve indicated that thcy arc willing to tnke a lead rolc in this initiative, • Pickcring Hockey Association; 80% or $1,200,000 • Durham West Girla Hockcy Associalion: 20°/a or 5300,000 0 �� g��8�� . _ 0 . � St�s89�8� �� p89gSBN1ffi¢Q �i��bjtYji�dOi c w�� :��# ��&��r��$��s;��s�,� � N „ p m� _ ' A m + � m � ' •a�LJ.�1.a ♦aJa►LI.Y41Y41WUUUUYNNNNNNNN � � W � N y r� • m n� c omz m 'S�n �� c m �V'a/� a ♦l.UINNN a ♦NINOf�VJN}IINNN V Q' � r obob+�ia�ii :iuo�Lin�L�iabioacL'oaiaG�a�ab p m �� I ..p.. � � < � aNNNNNNYIL at1.aJ.J.yy41Ub1YW414141NNNNNNNN O N R m ` . .. . _ .. .. .. ... . . . . .. . .. .... • � �i�6��i�iL�i '.�i�io+�i�iN�i�io�ab�abL�ai�iiv�i�b � � �s .,` . I � � . ; ):. .. I9 00� iio�TN�a�-�—��w�due [_' �� ti � � � �� g� � � �s� �� g� s �� . g e � :� btl O � � � � � � �d �� N m� � Z G� �/ G9 • , Report to Council OES Ot 1-00 Date: 09/OS/00 si Subjxl: Proposal to City of Pickering to Add a Third Ice Surface to Don Bar Arenu Paga 6 Whilo each of tha user groups will dcploy their own apxific fund raieing approach, cxamples of rovenuo generuting concepis include: • Membership Surcharges: the goverting body of ench user graup muy choosc to add a aurcherge to lhe annual registrntion fee Cor each participnnt. This surchazge may be in effect for any length of time judged to be appropriute. • Corporate Sponsorship: numerous, long tertn cocporate sponsorship such ns naming rights for the building and for each pnd if ice, selling rights in the building for food/mcrchandise concessions, rink bonrd adveRising, on ice advertising etc. User groups would be accountnble For selling and executing these programs. • Fundraising: a vuriety of fund raising tactics would be camed oul to round out the funding approach. Conclusion There is n current unmct demand for approximately 86 hours of prime ice timc. With the existing arenns opcmting during prime time hours essentially ut cnpocity this unmet demand will have to be accommodated by n ncw ice surface. This would result in utilization of 77°/a of a new ice surface. A new ice pad should bc devcloped whcn it can be utilized 75°/a. The Pickering Ice Rink Committee's necJs asscssmcnt idcntifies thc unmet demand for arena activities are sufficient to justify devclopment of un udditionul ice pad in 2001. In ordcr to fncilitate design implemcntntion and funding of thc icc pad the City of Pickcring should proceed to design and construction drnwings. _ ATTACHMENTS: 1. Tabla 2-2 City of Pickcring — Arenas - Fiistoricul/ProjcctcJ Public Service Level 2. Table 2-3 City of Pickering — Survcy and Comparison with othcr Communities Prepazed Hy: Approv orsc l / \ ? Stephen eynold •, verett Bu Division He , ullure & Recreation Director, Operations �merge y Services SR:kk Attnchments �, � Copy: Chief Administrativc O�cer Gillis A. Pnterson Dimctor, Cocpornte Services & Treasurer Recommended for the considerotion of Pickering City Council � . �. ,,_, -- — Q p mas J. ' m ChiefAdminiatrntive OtTicer