HomeMy WebLinkAboutMPE 13/00: :' S4 � oF�
~ REPOItT TO COUNCIL
FROM: Richard Holborn DATE: May 31, 2000
Division Head
Municipal Property & Engineering Division REPORT NUMBER: MPE 13-00
SUB7ECT: T-3-2000-Tender for Road Improvements - Balaton Avenue, Dunbarton
Road, Dunchurch Strcet, Sheppard Avenue, Rosebank Road, West Shore Boulevard,
William Street, D'utie Road, Cecylia Court, Sandcastle Court, Park Crescent, Hilicrest
Road.
RECOMMENDATION:
l. That Tender No. T-3-2000 submitted by D. Crupi & Sons Ltd. to complete road
improvements in the amount of 5219,019.00 including 7% G.S.T. be accepted, and
2. That road works on Cecylia Coun be approved as a year 2000 project at a cost of
530,704.30, be awarded as part of this tender, and be funded from account number
2320-6181.
3. That a project cost of S249,456.86 including the Tender amount and other
associated costs be approved, and
4. That funding in the amount of 5250,000.00 be approved
ORIGIN:
Year 2000 Capital Budget - Account Number 2320-6181
AUTHORITY:
Year 2000 Cepital Budget - Account Number 2320-6181
FINANC[AL IMPLICATIONS:
I.
Tendered Amount:
.�x�,r,-,...� �.�,u..;..�,w �...::.,. �,��-„�,q ;� t.: ,.�.;�. >,�,.�,u._. ... ...:...... :......
Constcuction 204 690.65
G.S.T. (7%) s.....�....-....�-.,,...�,.....�..-s..,..a.,��.�.�14�328.�35__
,.� ..._„•,��, s,:W,:
Sub Total � 219.019.00
..�.,�.,..�.�.,.�....�.,�„�._-�.�.��.�.�,� � �...�.,<.M,.s:.�..,,:,,,,.
G.S.T. rebatc (4%) (8,187.22
�� �•Total Amount „,�� f210 831�,�78
2.
A�pryoved Source ofFunds: ������^
CurrcntYear:�MHudget-2320-6181 � � f135,90D.00�*w
Yfl.RN�41kM:�{f.VO'11M1CDN.'iiR.'.�R�tY.. �W4T•NY'aTl44R�R�1+A.V.tC:4�a..nr �
H�udgct - 2320-2407 31�0OO��n��00�
PriorYcar: Budgct-2320-6181-1999�~� -ovcr �M135,550.00yT,
Futuro Yearo: Budget •��«� ...��.�„" ,.M
�...,��,��,�.��.:�m�.�:,���,��.�G��E.�
Totel A roved f302,450.00
Report to Counci) MPE 13-00 Data May 31, 2000 �
Subject: T-3-2000 - Tender for Road Improvemente pege; Z
FINANCIAL DvIPLICATIONS:
(continuod)
3.
ConsWction as per T-3-2000 _ . - _ . � �. f204,690.65 � .} R.�'
•_::,a.. :..,,.,.:.,.:.:_ �,.....,. , ._..
Professional Foa 0.00
�.-.�;,n,_r .h.:�. ...,,:._ .,�...� -
S�nd�es & Mi�GllanmuQ It%++=
.,�,s:s;, :F:,r:, ,...,�..
Linc Painting - Dixie Road 500. 00 �
Linc Painting and Mazonry Cuivert Rcpair.--..m. ,.,.���_��..�V�..�Y...,,,.
�""�� � 21.000.00
Line Painting and ncw Stroet�Signs �-wWest:,j,,.�:--..........w,.,..,..�,.., .,
Shorc Blvd. 11,000.00
4,-...�� .--,...,_�_m,x..�.-:,-...,.:,:,.,,..:_,,.«: �.::.4.,..�:,...
���s �� �8 5.000. 00
�.==.o,_,.-...,..- ..,:..�,-..,...,r.,-�:.....::..�,�.:.., :.:...,.,
Sub Total 242,190.65
,,. ,,:•;:, ,, .::. ,... <,
G.S.T. 16 953.35
(3.S.T. rcbatc ✓ . . . , . (9,687.14)
. . , ,, .,.� ..... ... . . .......4 ,_ ... . .,
Total Proiect Cost f249 456 86
4. Projxt Cosu (mer) unOer �pproved Pun1� 552, 993.14
As noted in the approved 2000 Budget, the road projects that fortn this tender, and are
being financed from Capital (2320•6181), are being debt financed. Due to the totel
project cost being less than the approved budget, the amount of debt financing required
will be less than anticipeted.
EXECUTIVE SUMMARY:
Not Applicable
BACKGROUND:
Tenders for this project were opened on May 30, 2000 (see summary attached). The low
bidder, D. Crupi & Sons Limited have previously performed satisfectory work for the City
per Tender - T-8-97 Road Improvements on Pickering Parkway, Pine Ridge Road,
Strouds Lane, Toynevale Road and Winette Road.
The Health and Safety Policy, the Confined Space Entry Procedure document to be used
on this project, a list of personnel trained, and the CAD 7 fortn issued by Workplace
Safety and Insurance Board, as aubmitted by D. Crupi & Sons have been reviewed by the
Supervisor, Municipa) Works and are deemed acceptable.
Road works on Cecylia Court were added to this Tender call as a provisional item in
response to a petition received &om residents. These road works were not identified in
the year 2000 Capital or Curcent Budgets. As the estimated project cost including Cecylia
Court is within the project budget, I recommend approval to proceed with road works on
Cecylia Court.
Tha road works component for Sandcastle Court, Park Crescent and Hillcrcst Road
included in this Tender call, will be financed from Roads Operating account - 2320-2407,
as part of the Aaphalt Patching Program
Upon careful exemination of all tenders received and rolevant documonts (Health and
Sefety Pollcy, CAD 7 fortn, Workplscc Safery and [nsurance Board clearance, etc), I
recommend thc low bid by D. Crupi & Sons in the Tendered emount of 5219,019.00 and e
Capitel project coet of 5249,456.86. ,
' 5 6, RepoR to Council MPr 13-00
Subject: T-3-2000 — Tender for Road improvementa
ATTACIiMENTS:
1. Supply and Services memorandum dated May 30, 2000
2. Record of tenders opened and checked
3. Location maps
Prepazed By
. Ku a
dministrat' n Supervisor
Ri azd Holbo�
vision Head, Municipal Property &c Engineering
Copy: Chief Administrative Officer
Director, Corporate Services & Treasurer
Supervisor, Municipal Works
Recommended for the consideration of
Pickering City Council
�� n
�7 � G!�
o es 1, ui Chief Admi ' trative flicer
Date: May 31, 2000
Page: 3
Approv d se .
ere Bunts
Director, Operations & Emergency
Services
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A'�1'ACHMENT t1� TO REPORT #.� 13-d0 57
Inter-Departmental Memorandum
Department o! Corporate Servicee
Supply & Servicee
To: RicLard Holborn Darrell Seleky
Divieion Head, Munkipel Works Supervieor
Municipal Property & Engineering
Date: 90 May 2000
SubJect: Tender for Road Improvementa Tender No. T- 8I2000
Tenders have been received for the above projecG Ten (10) companiea were invited W
participate of which siu (67 picked up tendering dceuments for a non•refundable fee of
$20.00 per eeG An adveztiaement was placed in tha Dai�y Cocnmemial Newe, News
Advertieer Cammunity Pege and the City's Webaite. A copy of the Record of Tendere
Opened and Checked used at the public tender openIng ie attached.
Purchaeiug Policiea and Procedures Item 9.22(L) provides that where t6ere are
inrnrrect extensioue or mtapleced decimals, the bid mey b¢ rnrr¢ated. Unit prices shall
be used to correct extensioua Purchaeing Policies end Procedures Item 8.27.(a)
permite t6et all depoeits other than the low three biddere ehall be returned.
Summary
(PST included, 63T Included)
kObGo��l�y�« sf�h1 f�°'.��rartG� v��t ;G xTO��#;�� a 'rr4ltbY,�C�ltiif Ibn�x ' 4i'
!�At� i�i�� "'S� C }� x � �' ? 'v t � r rc� ��" i¢
1 r '"��q�,,�� � t.*�,;wr �1'.n�'�.rea�{t"c S }ct? �ab z, �,��w +,¥ k, o. l��'
� *'" t.,�.�,"7S� w�f,.�. � `Ntl� 7'{ d'� 45�1�." ��i7� ��i�a�.�;�!1'uP
D. Ctvp1 & Son� L{mited 710,010.00 718,018.00
P'urfari Construetlon Co, Ltd R2b,484.68 228,484.68
Miller Peving Llmited 261,434.71 201,434.71
AumetarPevinslnc. Deemedlmproper-roj«ted
No rnrporete �eal or �telement W bind
the rnrporetion. IB No�. 11, 17, 18,
19, PP&P Nos. 0.19, 0.10(h)
LOC Pave Condn�etion I.W. Uneble to
bid
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•�. •� . ATTACHMENT# � TOREPORT#�I3�00
�� 58 2,�a .
Page 2
T•3/2000
Tender for Road Improvemente
Pureuan! to Information to Biddere Item 21, tha followiug eze beIng requested of the
� low bidder for your review duri¢g the evaluetion etege of thie tender call:
(a) a copy of the Con6ned Space Entry Procedure document to be usecf on thie
Pro)ect
(b) a list of the employees trained in the Con6ned Space En4y Procedure who
will be working on tLis project
(c) a mpy of the Hea1fL and Sefety policy W be used on this pmject; and
(d) a rnpy of the current CAD 7 form or Cost and FYequency Report issued by
Workplece Safety & Insurance Board.
Please review odginal tendere and return. Include tLe following items in your Report
to Council:
(a) ititems (a) end (b) noted above, are aceeptable;
(b) any pest work experience with D. Crupi & Sons Limited iucluding work
location;
(c) without paet work experience, if reference information is acceptable;
(d) a work locatiom m�p;
(e) the appropriete nttrount number(s) W which tlils work ia to be charged;
(� che budget amount(e) assigned lhereto;
(g) Treaaure�e conGrmaUon of fundiug,
(6) related departmentaleppmvals;
(i) any reeson(e) why the low bid of D. Crupi & Sons Limited ie not accepwble;
and
(j) related rnnunents epecific W t6c projecG
If you equire further 3nformetlou, please [eel &ea W contact me.
era A. F gemacher Jeffrey
Maneger of Supply & Servicee
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, a� ' � ATTACHNEN "�_.� TOREPORT#1jQ[ �3� �
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; � � : - � Attachment For �nder. T-3-2000 ` , ,
MUNICIPAL PROPERTY & ENGINEERING
BALATON AVENUE, DUNBARTON ROAD, DUNCHURCH STREET,
SHEPPARD AVENUE, ROSEBANK ROAD, WEST SHORE BOULEVARD,
WILLIAM STREET, DIXIB ROAD, CECYUA COURT,
' SANDCASTi.6 COURT, PARK CRESCENT, HILLCREST CRESCENT
. � . .. LUII� � P f OLVD. L � �
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Z I P w n s n v � r w I j r�1 ��1 I"�� �i
PROPOSED CONSTRUCTION INCLUDES:
Road Improvements (Top Asphnit)
. on Dnlaton Avenue from Colmtu Avcnue to the soulh terminus.
uuNBAftTON ROAD / DUNCHURCH STREET
PROPOSED CONSTRUCTION INCLUDES:
Road Improvements (Top Asphalt)
• on Dwbarton Road between Fairport Rond and Cloudberry Court, and on
Dunchurch Slreet from Dunbnrton Road to thc south tcrminus.
_ u�nnitr_�am�o_�rooc .
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.'" = 4 o►►r ATTACHME� _`3 .ORf tt�P� I�-0�,
-
; ��`� �;, Attachment For � �der: T-3=2000
BALATON AVENUE, DUNBARTON ROAD, DUNCHURCH STREET, ��
SHEPPAEtD AVENUE, ROSEBANK ROAD, WPST SHORE BOULEVARD,
` WILLIAM STREET, DIXIE ROAD, CECYLIA COURT, ,
SANDCASTLE COURT, PARK CRESCENT, NILLCREST CRESCENT
, .. '�1 . SHEPP�pD . _ . . . . .. " . . I.VCI�UE � . � . .
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SHEPPARD AVENUE / ROSEBANK ROAD
PROPOSED CONSTRUCTION INCLUDES:
Rond Improvements (Top Asphult)
. on Sheppard Avenue bctwcen Bnrty Drive and Rosebunk Road, nnd on
Rosebank Road from I Om south to 60m north of Sheppard Avenue.
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, WESTSHOREBOULEVARD
PROPOSED CONSTRUCTION INCLUDES:
Road Improvements (1'op Asphelt)
• on West Shore Boulevard bctween Oklahome Ddve nnd Vistuln Drive.
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A1TB�OEF�UR IFN01lEA'D_/200Q ,
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j �` _�orP� � :; ,AITACHMENT# REPORT�I� 13-00
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�' � S Attachment For e r• T-3-2000
BALATON AVENUB, DUNBARTON ROAD, pUNCHURCH STREET,
SNEPPARD AVENUE, ROSEBANK'ROAD, WEST SHORE pOULEVARD, ,
WILLIAM STREET, DIXIE ROAD, CECYLIA COURT,
SANDCASTLE COURT, PARK CRESCENT, HILLCREST CRESCENT
. � .. . U�1C STREEi' . . .
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WILLIAM STREET
PROPOSED CONSTRUCTION INCLUDES:
Rond Improvemcnts (Top Asphalt)
• on Wiliiam Stmet, from Ccntml Strcct to 45m north of Dnvid Street.
I_� n pES:I E�,�o�, I I I I I I m:5,o��E 1» �'��
D1XIE ROAD
PROPOSED CONSTRUCTION INCLUDES:
Road Improvements (Top Asphnit) ,
• on Dixie Rond between the south limit and thc north limit of tha Hydro
Cocridor. � =f
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'";, �of � ATTACH�1ENT�i ^!i
�:�_ �At#achment For Ten��, T 3 2000 6'i =
s ,.:; � :
BALATOM=AVENUE; DUNBARTON ROAD, DUNCHURCH STREET,
` •.= SHEPPARD AVENUE, R058BANK ROAD, WEST SHORE BOULEVARD,
WILLIAM STREET, DIXIB ROAD; CECYLIA COURT,
,`SANDCASTLB COURT, PAItK CRESCENT, HILLCREST CRESCENT
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CECYLIA COURT
PROPOSED CONSTRUCTION INCLUDE3:
Road Improvements (Top Asphalt, Base Asphnit nnd Curb Repnirs)
. on Cecylin Court from West Shore Boulevnrd to the north tertninus,
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SANDCASTLE COURT/PARK CRESCENT/HILLCREST CRESCENT �
PROPOSED CONSTRUCTION INCLUDES:
Road Improvements (Top Asphalt)'
. on SendcasNe Court, Park Crescent and Hillcrost Crescent.
A1RN0lFDNTi TFi1nITEhO ItA00 ` .� '
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