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Home My WebLink AboutCS 25/00 (2), ._ , o� s � c�� o� , - ' REPORT TO COUNCIL FROM: Gillis A. Pnterson DATE: Dccember 13, 2000 Diecctor, Corporate Services & Trcusurer REPORT NUMBER: CS 25-00 (AMENDED) SUB]ECT: 2001 Interim Spending Authority RECOMMENDATION: That Report No CS 25-00 af the Direclor, Corporate Services & Treasurer be reccived and that: 1. the 2001 Intcrim Operating Expenditures bc upprovcd at 50% of the prior years' budget including exeptions as containcJ in Attachmcnt l, pending approval of the formal 2001 Currcnt Budgcts by Councii; 2, thc 2001 Intcrim Capital Appropriations (prc budget appro•..�Is) as containcd in Attachment 2 bc approved; 3. pre B�Jget approeul be givcn to the Library to the change in complemcnt from onc Part Time sta(f to one Full Timc staff and the hiring of ta�o Part Time contract positions necessary for lhe opening of the ncw Petticoat Crcek Branch in early 2001, as contained in Attachment I with an cstimated incremental cost for thc perioJ Jnnuary I, 2001 to lune 30, 2001 of $23,000; 4. prc budget approval bc givcn to thc Operations and Emcrgcncy Scrvices Department to the following incrcases in complemcnt duc to the opening of thc community ccnter portion of the Petticoat Crcek facility; anJ, Pasttion Annual Salury Interlm Spceding S 3 One Full-Time Recreatian Pro rammer 39,52G 20,000 Part-Timc Youth Leadcrs 16,821 8,500 Part-Time Youth Coerdinators 15,507 7,800 Part-Time Facilit Securit Guards 40,706 20,850 One Full-Time Facilit Maintenance Person 45,705 23,000 5. the appropriate City of Pickering officials be authorized to take the neccssary actions to givc effect thereto. ORIGIN: Director, Corporate Services & Trensurcr AUTHOR(TY: Thc Municipal Act, RSO 1980, ns amended u: .. .. .., ,... . Rcport to Council CS 25-00 (AMENDED) 014 _ Subject; 2001 Interim Spending Aulhorily FINANCIAL IMPLICATIONS: , , ,-._. > Datc: Decembcr 13, 2000 Page 2 Adoption of interim current operating appropriatians does not constitute approval of a fortnal budget but rather is required to provide funding authorization for thc paymcnt of salaries and wages nnd such other accounts as may be necessary for normal day to day operations of the City. This year cerinin capital expenditures are also being submittcd for pre budget approval. At the conclusion of thc Budgct process, nll interim current operating appropriations are nullificd and replaced with the dctai! appropriations as approved by Council. EXECUTIVE SUMMARY: Not applicable BACKGROUND: Each year, penJing approval by City Council of the annual Opernting Budget, it is necessary to provide expenditurc authariry respecting the payment of accounts for the interim period fmm lanuary 1 until the Budgcts are adopted by Council. Such authoriry is in the form of interim current operating appropriations to mcet estimated cxpcnse requircments of the individual departments, ngencies and boarJs. The 2000 Current budget was consiJercd by Council in February, 1999. Fiscal ycar 2001 may prove to be as challenging as 1998 ancllor 1999 due mainly to Bill 140 and its impact on taxation. Thcrcforc, wc are seeking approval to provide for intcrim spcnding authority for up to the first six months of 2001 or when COUNCIL APPROVES Tf1E 2001 BUDCET, �vhichevcr occurs first. At thc conclusion oCthc budgct proccss, all intcrim appropriations arc nullificd and replaced with thc dctail appropriations as npprovcd by Council. AppropriAte ndjustments have becn maJc in the dcpadmcntal appropriations listed as Attachment 1 where the spending pauems indicates that somcthing greater than G/12's will be neccssary for the first six months of 2001 such as the Library's opening of thc new Peuicoat Crcek Branch. Similarily the Operations and Emcrgcncy Services Dcpartment will rcquire staffing changes to accommodate the opening of their portion of the samc faciliry. The Interim Appropriations as listed nre based upon the former administrative structure of the City, bcing representative of the actual cost center structurc of thc City and bcing thc basis upon which the 2000 Budget was presented and npprovcd. With the exception of the needs of Ihe Library in connection with the opening of the new branch and limited requirements mainly to allow Infortnation Systems to continue the conversion to thc Windows 2000 upgrade commenccd in 2000, any capital projects proposed prior to the approval of the 2001 Capital budget will require specific approval by Council. . ..,:: J �•.�r .:';. � t.. i. . , .... . . ,.:''._ .- •� Raport lo Council CS 25-00 (AMENDED) Datc: December 13, 2J(10 Q� 5 Subject: 2001 Intcrim Spending Authoriry Page 3 ATTACHMENTS: l. 2001 Interim Appropriations for Curtcnt Operating Expenditures 2. 2001 Interim Appropriation for Capital Expenditures GAP:vw Copy: Chief Administrntivc Ofiiccr Departmer.t Heads Chief Exccutivc Of[iccr, Library Recommrnded for the consideralion of Pickering Ciry Council . �' .. � 3 00 mas J. inn, iicf Admi ' tivc 0 icer Prepured By/Approved/Endorsed By: Gill s A Pn et rson, , Director, Corporate Serviccs & Trcasurcr ois • Account 2111 2113 2121 2122 2124 :125 2127 2129 2132 2133 2139 2141 2191 2192 2196 2198 2199 2200 2230 2240 2241 2290 2293 2315 2320 2325 2350 2360 2430 2572 2610 2611 2612 2613 2710 2711 2712 2713 2715 2718 2719 2731 2733 2735 2743 2744 2745 ATTACHMENT �t �,TO REPOiiT #..C�.aS- o 0 CITY OF PICKERING 2001 INTERIM CURRENT OPERATING APPROPRIATIONS Deaartment Mayor Council Chlef Administrative Officer Clerk Civic Complex Legal Services Finance Customer Care Centre City Property Maintenance Supply and Services Human Resources Safety & Training Elections Economic Deveiopment In(ormation Systems Microfiching Print Shop/Mail Room ByLaw Crossing Guards F(re Protection Emergency Operations Control Public Works Animal Control Municipal Garage Roads Street Lights Transit Transft - Specialized Servlces SoUd Waste Senios Citizens Centre Planning Devetopment Admfn. Planning Buiiding Services Development Control Parks 8 Facilities -Admin. Culture 8 Recreation - Admin. C.S. & F. - Programs Sta�ng - Petticoat Creek C.S. & F. - Dunbsrton Pool C.S. 8 F. - Don Beer Arena C.S. & F. - Parks C.S. 8 F. - Community Centres Staffing - Petticoat Creek Rec Complex - Central Core Recreation Complex - Pool Recreation !:ompiex - Arenas L.A.C.A.C. Museum Ubra�ies Sta�ng - Periicoat Creek Moving Costs Various - General Govemment TOTAL 2001 2000 (Jan. 1 -June 30) Approved INTERIM Budpet APPROPRIATION $139,091 328,097 285,386 306,680 313,876 431,248 1,266,723 179,881 301,599 309,666 501,167 77,888 201,105 347,604 681,660 15,000 339,462 401,872 240,000 6,445,486 7,082 784,629 227,700 92,230 2,945,761 506,000 3,162,097 564,298 1,255,980 169,347 526,143 839,974 552,186 383,387 290,210 543,838 1,388,770 226,215 536,450 1,571,303 221,038 1,485,112 574,962 515,071 18,650 275,167 3,042,175 33, 25.858 39'144•722 $69,540 164,048 142,693 153,340 156,938 215,624 633,361 89,940 150,799 154,833 250,583 38,944 100,552 173,802 340,830 7,500 169,731 200,936 120,000 3,222,743 3,541 392,314 113,850 46,115 1,472,880 253,000 1,581,048 282,149 627,990 84,673 263,071 419,987 276,093 191,693 145,105 271,819 694,385 36,300 113,107 268,225 785,651 110,519 43,850 742,556 287,481 257,535 9,325 137,583 1,525,087 23,000 5,331 700.000 18.718.000 ATTACHMENTtt�.2.TONEFQRT# 'S�Y•ao O� 7 • �ti CITY OF PICKERING 2001 INTERIM CAPITAL APPROPRIATIONS Libmry (Petticoat Creek Branch) - StntTcheckout workstation 535,550 - SIP Systems (nterfncc 11.933 Totul Library 4E 7.483 [nCormation Systems Windows 2000 Upgadc O1-2196-003-04 - MS-Exchangc 5.5 Softwarc l0 2000 Version 510,705 - MS-Proxy 2.0 Software to 2000 Version 4,945 - Switchview 8-port Switch and Cablc 844 - MetaGamc Entccprisc 1.8 for WinJows 2000 7,878 - MetaGame Server 9,338 - Modems (4) G90 534,400 Gcneral - Disk Drivc Upgradc for Oracic Scrvcr O1-219G-003-03 9,200 (no available disk capacity) Customcr Carc 01-219G•003•OG - HP 40507'N Repacement Printcr 2,900 (rcplaccmcnt of wom out prinicr) Information Systcros 01-219G-003•08 - Contingcncy FunJs 8,000 Culwrc & Rccrcation 01•2196-003•09 - PCs for Community Ccntrc portion of ihc Pctticoat 7.G00 Crcck Faciliry Totnl Infortnation Systcros G2.100 GRAND TOTAL 5109.583 �, � t ri