HomeMy WebLinkAboutCR 09/00�`,�y OF P/p� 1 l I 3
REPORT TO COUNCIL
FROM: Stephen Reynolds DATE: August I, 2000
Division Head, Culturc & Recreation
REPORT NUMBER: CR 09-00
SUB)ECT: Pickering Recrcation Complex and Don Beer Arenas
Right lo Sell Advertising Space
RECOMMENDATION:
That Report CR 09-00 be received by Councii and that;
1. Tho proposal in reply to RFP-4-00, submitted by Futuresign Multimediu Displays for the
right to scll ndvertising space in the Pickering Rccrcation Complex and Don Becr Arenas
be nccepted, subject ro receipt of appropriate WSIB coveragddocumentntion..
2. A bylaw bc cnactecl to author.zc thc exccution of an Advcrtising Agrcement pursuant to
which Futuresign Multimcdia Displays will be permiltcd to sell advcrtising space on the
rink boards nnd othcr deviccs at the Pickering Rccrcation Complex nnd Don Hcer Arenas
for n fivc ycar tcrtn.
ORIGIN: RFP-4•00
AUTHORITY: bfiodcipul Act, R.S.O. 1980, scclion 210.57, chapter 302.
FINANCIAL IMPLICATIONS:
Revcnues Pickering Recreation Complex and Don Beer Arcnas
2000 — 4 months (minimum) = 5 1,6G7
2001-12 months (minimum) = 5 5,833
2002 — l2 months (minimum) = 3 8,333
2003 — l2 months (minimum) = 510,833
2U04 —12 months (minimum) _ $13,333
2005 — 8 months (minimum) = S 10,000
EXECUTIVE SUAIMARY: N/A
BACKGROUND:
A Requcst for ProposAl (itFP-4-00) was issucd by Supply and Scrviccs in Junc 2000 for thc right
to sell advcrtising spacc s+t the Fickering Recrcation Complex nnd Don Becr Arenas. Supply and
Scrviccs nlso edvcrtiscd in the Ne�va Advertiser on thc City Community Page. Submissians wcrc
reccivcd itom Futuresign Multimcdia Displays, Bcardvicw Advr�lising Inc., Brooklin Bullctin
and Signs, Sambrook Co.
, 1 n 4 Report to Council CR 09-00 Date; luly 31, 2000
Subject: Pickering Recrcalion Complex and Don Beer Arenas page 2
An evaluation team consisting of Len Hunter, Supervisor, Facilities Operations, A1 Lillie,
Materials Buyer Il, Bob Godden, Arena Foreperson reviewed proposals in detail, The evaluation
team met on July 7 and evaluated all thc proposals in compliance with thc RFP requircmcnts,
scope of services, financiul compensation, working relationships and professional competence.
ARer careful examinution of the proposals received, staff recommend the proposal submitted by
Futuresign Multimedia Displays to be the best overall servicc.
Refercnces were checked by the Supervisor, Facilities Operations and are deemed to be
satisfactory. Futuresign Multimedia Dispinys will be required to provide suCficient optional
WSIB Insurance.
The agreement is set to commence on Septcmbcr 1, 2000 upon approval for u five (5) year tertn.
Enactment of the draft byluw attached will authorize the execution of nn udvertising ngreement to
be prepared in a form acceptable to the City Soliciror in consultation with the appropriate City
Departments and in conjunction with thc tcrtns of reference set out in RFP-4•00 and existing Ciry
practices.
AITACHMENTS:
1, Supply & Scrvices mcmorandum datcd Junc 21, 2000.
2. DraR Bylnw
Preparal B• Approved / Endorsed By:
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5teph�:n eyno s ve tt Bunt ma
Division Head, Culturc & Recrcation Dircctor, Operetions & Emergcncy Services
SR:th
Attachments
Copy: Chief Administrativc Officcr
Director, Corporate Serviccs & Treasurer
City Solicitor
Manager Supply & Services
Recommended for the consideration of Pickering
Ciry Council
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mas J. Quin , Chief Admims v O�cer
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'....• A�TACHMCNT N�,L, I U fttPORT tl�-d ��lJ�ci+r ro seu. Aov�rnswo ar� �s
Department of Corporate Servicee
1�5
Inter-Depertmentel Memorandum
Supply & 3ervicee
To: Sleve Reynolds
Divislon Heed — Culture and ReaeaGon
From: VereFelpemacherJeffrey
Naneper of Supply 6 Servtces
Dete: June 21, 2000
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Proposals for the ebove proJed have been tecelved as of the Gosing timeldete of 12;00 Noon
June 21, 2000. Flve companies were inviled lo paAlGpale of which four responded wilh
proposels.
Summary of Respondents
• Boerdview AdveAt.;:�y Inc, (S3,OOD.OD deposit InGude�
• :frooklin Bulletin Slgns '
• Fuluresipn Mullimedia Displays
• Sembrook Co.
Orlglnel proposals are ettached for evalualion. Review each proposal to ascertain which
Company best mee4a the Ciry's arena advertlsing requfremenls. Aiso, retum each company's
proposal for our Oles when the evaluation is complete, A spreedsheet of revenue offered is
attached and is a first�glence preliminary drett only to esslsl during the evaluelion phese, to
whlch more subjedive InlortneUon can be InGuded and I ar modllied.
Acceplance Is Iikely subJed lo CounGl Approvel. Leaat Services would hendle the fortnulalion
and prucesslnp of an Apreement belween the parlles involved.
PriGnp and defails of propossls should nol be disdosed lo the respondents. Each will be advised
accordinply of the outcome. Any Irpuires In lhis reperd may be direded to Supply 6 Services.
If ya requiro furiher informalion, piease feel free lo conlact me.
�
Vera A. elgemachar Jeffrey, CPPO, C.P.P., CApd 1
Menager of Supply end Services
ettachments
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� . , AT7'ACNMENT#..s�TOREPORTIi�'D¢00
THE CORPORATION UF THE CITY OF PICKERING 1 n 7
BY-LAW N0.
Befng a by-law lo autliortze !he executton oj an
Adver�ising Agreemenr benveeri the Ciry and
Futuresign Mrrl�imedfa Displays jor lhe right to
se!! advertising space at the Pickering Recreatfon
Complex and Don Beer Arenas .
WHEREAS the Don Becr and thc Recrcation Complex Arenas are community recrcation centres
opernted by the City of Pickering; and;
WHEREAS, pursuant to section 210.57 of thc Municipnl Act, R.S,O. 1980, chapter 302, Thc
Council of the Corporation oC the City of Pickcring mny enact a by-luw inter alia, operating
areans;
NOW THEREFOPB THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKEItING HEREBY ENACTS AS FOLLOWS:
l. Thc Mayor and Cicrk azc hcreby nuthorizcd to cxecute an Advcnising Agrecment, in a
fortn ncccptablc to thc City Solicitor bciwcen Thc Co►poration of thc City of Pickcring
and Futuresign Multimedia Dispinys for thc purposes of sclling ndvcrtising spacc at the
Pickcring Rccrcation Complcx and Don Bccr Arcnas.
BY-LAW read a first, se�ond und third timc and finally pazscd this 8'" day of August, 2000,
Waync Atthurs, Mayor
Bruce Taylor, Clerk
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