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' � � REPOR'Y' TO COUNCIL � .
FROM: ' Srow J. Taylor DATS; 20 Novemberl998
Town Clerk
REPURT NUMBER: CL 52-98
SUBJEC'f: Tender for Pickaing Waterfront Treil
Brcek Road to Montgomery Park Road Cul-do-Sac
Tender No. T- 3- 98
RECOMIvIENDATION:
That Tender No. T- 3- 98 for�the development of the Pickering Watedront Trail
from Brock Road to the cul-dasac of Montgomery Park Road submitted Mafic
Construclion Limited in tha emount of S130,075.35 be accepted; and
That a project wst of 5162,292.72 including tha tendet amount and other
associeted costs, be approved; and
That funding in the amount of up ro 5162,000 bc provided from previously
approved Capital Finencing from Current Revenues for the Weter&ont Trail
System including that contained in the 1997 Capital Budget Account No.
2718/6129.
ORIGIN: Request by DepaAmrnt of Puka & Facilities
AUfFiORITY: 1998 Cepital Hudget
PINANCIAL IIviPLICATIONS;
; Nona es the funda have previously ban provided in the 1997 Capitd Budget.
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`'� , Report to Co6ncil CL 52 98 ., ` f�+; �", Date: 20 Nbvanba 1998
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Subjecti Tendei No, T- 3- 98 Page 2
Tender for Plckaing Waterfront Tn�ii .. ; �''
' Brock Road to Montgomery Perk Rond Cul-do-Sec''
FINANCIAL IIvIPLICATIONS (centinued)
1.
Tendered Amount:
�,,:.Tra�l Constru, �,.s .,: �..�� , .,...: �_ s.�.. �. :-�., r. � • �:..�
�pp 5321,565 75
(i.S.T. ,� . .. .. , „� _ .:::8�509�60"�
(i.S.T. rcbato ,,.r, _,. . . �.. _"9, 862 63'..;
.•,. _ ... ....._ _... ,.... , . . .
TotalAmount lzs,212.7z
2.
� Approved Source of Funds: �
,<.;. �,.. - . . -, .
Curnnt Year. Budget �
PriorYcar: 1997Budgd,2718/6129 , S208,091.39
Futuro Yean: Budget �
TotelA (oVCd 5208,091.39
3.
Eatimated Project Costing Summary:
»... ;. , . . .
CaisWCdon S 121, 5 65 . 75
` ProfasionalFaes , � _ 30,000.00
Swdrid & Misallarcou� Ilana 6, 000.00
.SubTWai $157�565.75
, . ,
(}.S.T. 11 � 029. 60
Q.S.T, rcbato _ . .6� 302. 63 ;
4, Pro ect Coete (over) under A roved Funde S 95, 798. 67
EXECUTIVE SUMMARY;
The worl: consists of an asphalt treil and aasociated works, in accordance with terms, plens end
speci6cations prepared by tha consultant �ctor Ford & Associates for the Town of Pickering.
The Town has not had experience with Mafic Construction Limited. The Consuitent hes checked
roferences as provided by Ma6c Construction Limited and confirm the results to bo positive. The
Consultant recommends the acceptance of the low bid of MaGc Construction Limited,
The Health end Safety Policy to ba used on this project end the Merit Adjustment Statemmt (in
lieu of the CAD 7 fortn) iaaued by Workplace Safety & Insurance Board es submitted by Meflc
Construclian Limited. hava been reviewed by the Consultant on behelf of tha Town, and are
acceptable.
The Trcaaura adviaes financing wiil be fiom prior year'a current rovenues approvcd by Council
end cartied fonverd. M amount of S208,091,39 ta aveileble from the 1997 and prior year'a Parks
=Capital Budgeta - Account No. 2718�6129 for the Pickuing Treil System which will be used to
6nance lhie and othcr related projecte.. :
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' R �t�to Council CL 52 98 '
� s Date: 20 November 1998
1' •• ia Subject: Tandu No, T- 3- 98 _ Pege 3
Tendu for Pickedng Watert}ont Treil
Brock Road to Montgomery Perk Road Cul-daSac
BACKGROUND;
Please be advised tendera luve becn rxeived for tho above project. M estimeted 15
companies wera invite� to perticipata ofwhich 11 picked up tendering documenta for a non-
refundable fee of 525.00 per aet and 8 responded. A copy of tho Record of Tenders Opened
and Chxked used et tho tender opening is attached.
Purchasing PoGcies and Procedures item 9.22(h) provides that w6ere there ara incorrect
extensions or misplaced decimals, the bid may be corrected. Unit prices shdt be used to
cortect extensions. Purchasing Policies and Procedura ]tem 9.27.(a) pertnits that all
deposits other tMan the low threo biddere shall be returnal.
Summ�ry
(PST iaciudod, GST included)
Company.; ` ? ToUI Tendeced After Cdeuladop
Awoont a Gbeelc S .
Matic Coaatruction I30,075.33 130,075.75
R& M Concwqion div of 560789 Ont 133,231.05 133,231.05
Ltd
Mopal Convtructia� Limitod 136,532.00 136,532.00
ElirpaCoosWClionLimitcd 140,996.98 I40,996.98
Wyndalc Paving Co. Ltd. 150,822.52 130,822.52
Pacific Paving I.td 156,428.65 156,482.15
Pencon Consttuction of Cwmda Carp 181,715.96 181,715.96
Dyncx Cocutruction LW. 229,947.19 229,533.19
Upon csrefUl examinadon by the Directur of Parks & Fecititia, the General Menager, end I,
of all tenders received, I rxommend the low bid of MaBc Constmction Limited in the
amount of 5130,075.35 be approved and a project cost of S162,292.72 approved.
A1`TACfiMENTS:
1• Parks & Facilities Memorandum dated l9 November 1998
2,. Record of Tendero Oprned and Checked
3, Location Map
pfeP� BY� � Approv Endorsed By:
���
Vera A. Felgemacher Je rcy, C.ff P,P, CPPO, CMM i rua J. Taylor, AMCT, CMM
Manager of Suppiy and Servicts, Town Clerk
. Pateroon
Director of Finence end Trcasurer
Recommended for the wnaideretion of
Pickering Town al
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DEPARTME�VT OF PARK3 & FACILITIES �� � �!'; � � �
: r ' " TOWN OF P1Ci!EpINO
MEMORANDUM l� . NOV 191998
Novcmber 16, 1998 SUPPLYANDSEHVICES
' . To: Vera Felgomacher leffroy
Manager of Supply & Services
SubJal: Teader No. T•3•98
Plckering Watedronk Trall Brock Road to Montgomery Park Road
Cul-de-Sac
File: PF6000
Review of t�nders has been completed for the above project.
Victor Focd und Assoc. Inc. have rceommended acceptance of the low bid from M�c
ConsWction Limited. Although we have had no experience with this firtn, roference
chuks have been posidve.
Copies af thcir Health and Safery Policy and CAD 7 issued by the WSB are attached.
This project w ppr vo ed in the 1997 Pazks Capital B dget Account 2718•6129.
The Dircctor of Finance and Trcasurcr advisa financing will be by use of funds cartied
over for this project from the 1997 Parks & Facilities Capital Budget nnd financed at that
time. This project was budgeted and deluyed duc to the need for Ontario Hydro to
conduct an environmantal study of the Hydro Inndfill area. As thc study determined that
there wns no contamination this project can now proceed.
Flnenctal Imnlicatianv Intormation
1. Tender Amount
Trail Conswction SI21,565.75
G.S.T. 8,509,60
(3.S,T. Rebate . 4•Q �2. ,
Total �5.212.72
2. Aoproved Source of Funds
Budget • 1997 Hudget - 2718-6129 5208.091.39
3. EsSimeted Proiect Cost Summarv
ConstNCtion
Professional Fees
Sundries & miscellaneaus items
Su6-Total
d.S.T.
d.S.T. Rebate
Total ProJect Cost
5121,565.75
30�000.00
6.000.00
5157,565.75
11�029.60
- 6.302.63
S15Y�2?7�z
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'Subj�t TenderNo T3•98�� . '� y �€ �� �`� �
Pickedng Watedront Trall Cul-de-See .�, ', � Page 2
y;''S .
4. Project Cosb foverl undsr Aoproved F�nds �5 79R,§j
Note also that thc professianel fas included in �ths projcet arc fees for all
Watedront Trail related design work for 1998,
Everctt Buntsma
Director of Parks & Facilides ,
EH:mld
Copy: (knetal Manager
ovals
This informadon meets with the approval of the Gencml Manager
�
om l. Quinn
General Maneger
Thls infocmadon mats with approval of the Dircctor of �nance
(3. P�ateraon }.
, � Dircctor of Finance °
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' Victor Ford andAssuciateslnc ■ Landscape Architects • �
• eis nd.i��ae sv�« w.,c s�n� �o�, r«omo. a,u�b n�sv � rb r,�. +ie� ro�.��ei rei� ��ini m�aani t 3
. . . • �9U L�,7ktthae Rn�d Eat. Ui4vdle. Omxw l61 IMS � � . - � . � lel: �WISi ���.-pe2 �
Novanber 12, 1998 Our flle: 9820
Mr. Everett Huntuoa .
Director of Pu1u �ad Fecilida '
The Town of Pickaing
Pickering Civic Complac
One Tha &pluude
Pickaing, Ontuio
LIV 6K7
Dear Mr. Bwtsma �
Refennce: Tmder for Pickering W�terlFont Tnil
Broek Road to Montgomery Park
Road CuWaSac
Thi� fum has reviewed the thra low tenders for the above project that wero rxdved by the
Town on October 30, 1998.
The ba�ic totel tendered amounts including GST ue as follows:
MaBc Construction Limited S 130,075.35
• R and M ConsGUCtion a Division S 133,231.05
of 5607789 Ontario Limited
Mopel Conetruction Limited S 136,532.00
All tenders included an Agreement to Band end Addenda Acknowiedgment.
We have not worked with the low bidde�, Mafic Consuuction Limited. We have chceked their
thrco refuencea, speci6caily the Toronto District School Bonrd, the Toronto Transit Cortunission
end'fork Region District School Hoerd. All rcCerences were positive about the quality of Mafic
Constructionb workmanship on thdr projects.
We have also obtained a copy of their Halth and Safety policy to be used on the project end a
copy of the current CAD 7 fortn iuued by Worker's Compensation Board. We find both to be
acceptable. Please find these ettached.
We recommend that the low tenda from Mafic Constniction be accepted in the amount of
S I30,073.33 including GST,
ff you have eny questions, piease call.
Youro wly
VIGT R FORD AND ASSOCIATES INC
�ctor Ford ALA, CSL
Principal
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