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HomeMy WebLinkAboutCAO 09/00. ,::'t �,FP�C � ' �� � FtEPOR�r To courtctL FROM: Thomas J. Quinn DA7T : April 20, 3900 Chief Administrntive Officer REPORT NUMBER: CAO 09-00 SUBJECI': Ajex— Pickering Transit AmaJgemalion Study - Stetus Updete and Council Appointments to Interim Trnnsit Boerd - File: CA 5031 RECOMMENDATION: 1. That Report to Council CAO 09-00, providing a status updnte on the Ajax-Pickering transit amalgamation, and rcquesting Council nppointments to an Interim Transit Board, be received for information. 2. That Council appoint the following thrce members of Council to the Interim Transit Buard: . nnd � 3. That a copy of this RepoR be fonwrded to thc Town of Ajax. ORIGIN: Memorandum of Understanding between Ajax and Pickering conccming the amnlgamation of the transit systems of thc lwo municipalities. AU'I'HORITY: The Munlclpa! Acl, R.S.O. 1990 FINANCIAL IMPLICA7IONS: Not applicuble EXECUTiVE SUMMARY: To assist in dealing with vazious operational nnd administrative issues prior to the fortnel aznalgamadon of the Ajax end Pickering ksnsit systems, an lnterim Transit Bonrd should be established at this time. It is recommended that Council appoint three membcrs to reprcsent Pickering on this Interim Board. BACKGROUND: On Febcuary 28, 2000, AJex end Pickering Councils npproved a Memorandum of Understending (MO(n setdng out, in principle, ihe tem�s nnd condittons for amalgamadng tha transit systems of the two munlcipnlities. The MOU wav executed in Merch of this year. :.�..�� _ , �� `'' Repori to Counall CAO 09-00 . Deto: April Z0, 2000 ' ` Subject: Ajex-Pickering Transit Amalgemetion pege Z �.�, . . Work is proceeding on the prcparation of lhc formal agreement and bylaws needed to Iegnliy implement tho MOU. The agrament und by-lewa will be documented and prosented to Council in e saparate report, for consideretion prior to summer rccess, A detai(ed review of the financiel, lalwur t�laUons end human resource issues related to the emalgwnation is elso underway. 1Vhile the legal, financiai and labour rolations issues are being reviewed, it is also important to beB�n edd�essing the large number of ndministrative end operational detnils rolated to the emalgemation of the trensit systems, prior to the projected stert.up date for the new entity (projxted for lanuary 1", 2000). These administrative end operationnl details would include: hiring a Gene:al Mannger, hiring and training other staff; commencing en operations review, including n major route roview; establishing epproprinte perfortnance, monitoring and trncking measures; hertnonizing trnnsit policies nnd procedures; naming the new transit entity; prepering a mazketing and communications plan; assessing the existing and future equipment, vehicles, Innd and property neeils of the new trensit entity; end initinting work on the Year 2001 budgct. To nsaist stafiand the lwo councils in dealing with these administrative nnd operational details, it is rccommended that en Interim Tranait Board be established at this time, which would be advisory only, and would comprise six members, thrce appointed from ench municipal council. The Interim Bonrd would be in pince until the fortnal Trnnsit Bonrd is established later ihis yenr, following the November municipal election. It is therefore rccommended thut Couhcil appoint thrce mcmbers to represent Pickering on the lnterim Transit Hoard. ATTACHMEN'fS: Not applicablc p�P� BY� Approved / Endorsed Eiy: � r Thomas E. M lY � as J. Qui Division Head Chief Administrntive Officer Corporata Projects and Palicy TM: Copy; Diroctor, Operations and Emergency Services Manager, Trnnsit Services Chief Adminishative Officer, Ajax Pickcring City � �:4epoh,Vuoo9-0o.ena m ,,� : , ���� � The Corporation of the City of OFFICfi OF THE CHIEP ADMINI5IRATIVE OFFICER Town of Ajax ' 65 Herwood Avenue South Ajex, Onterio L1S 2H9' Attendon: Richard Pnrisotto Subject: Ajax—PickeringTransitAmalgamation - Memorandum af Understanding - File: CA 5031 Merch 30, 200o MAR 3 0 2000 CLEAK'S DIVISION N � Attached for your tetention ate thrce (3) wpies of thc executed Memorandum of Understending between Pickering ond Ajex concerning the amalgamation of our transit services, We have retaitied the othcr three copies of the executed MOU. I trust Uils is satisfactory, ond look fonvard to working with you further on ihis project. ShoRly, we will be in touch to confirm u wotk plan and timetable for implementing the amnlgnmation. Thank you for fonvarding the nous yon had prcpared es a result of yow intemal stafimeeting, Yours very truly � Thomas E. Melymuk Division F•ead, Corporate Projects & Policy TM:kr attachments Copy: Chief Administradve Offiar ; City Clak : Ciry SoUcitor i:�cem+rgeco�swu�sc,�o�c�so�iv.00�30o�.00c E-msll DirecfAccess (905) 420-466 www,city.pickerU�g.on.ca BETWEEN: MEMORANDUM OF UNDERSTAtVDING THE CORPORATION OF THE TOWN OF AJAX (herelnafter called uAjax") And THE CORPORATION OF THE CITY OF PICKERING (6ereina(ter called "Pickering") Purpose Ajax and Pickering approvc, in principlc, thc mm�lgamation of thc Ajax Transit System and thc Pickering Transit System to create one seamless transit service for our hvo communities. The ncw System will provide significantopportunities for improvcd customcrscrvice, cost etTxtiveness nnd future cost containment. Thc new Transit Entity for thc purpose of Ihis Mcmornndum of Undcrstanding will bc called thc Ajax/PickeringTransit System (hcrcaficrcallcd thc "System") and established undcrthe Municipal Act iu accordancc with thc following provis�ons: l. Th: System will bc operatcd by n Board of Dircctors (hcrcinallcr cullcd thc "Board") camposed o�'six (G) mcmbcrs with thrce (3) mcmbcrs appointcd by each municipaliry and that thcy shall bc cicctcd mcmbcrs oCcach respcetive Council. 2. Thc BoarJ will nppoint thc Chair Gom amongst its own Mcmbcrs. 3. Ajwc and Pickcring rccommend that thc Board nppoint u Trensit Advisory Committcc composed ofcitizcns from bolh municipalities representing n cross-scction ofnble-bodied und speciulizcd scrvicc transit uscrs. 4. The day to day operotion of the Systcm will be managed and operatcd by thc Board without regurd for municipal boundarics. The Buard will conduct itsclf in u neutral and objective manner in making decisions regarJing service levcls and the dclivery of the transit service. 5. Thc Board will immediately undeAuke to harmonize the various administrative policies nnd proccdures of the two existing Transit Systems, including bus operator work assignment nrnctices, opemtional managementpractices, service levels, service delivery methods and fare policies. 6. The Board will have in addition to the policies and proccdures of Ajax and Pickering, thc Phase 2 Implementation Plan Final Report of the consultants, Delcnn/Pricc Wnterhause Coopers Cor guidance and referrnce in detcrtnining the conduct of its afTairs. 7. Thc ann�nl opemting und cnpital budget of the Bonrd shall require upprovnl of the Councils of Ajax and Pickering. 2 8. a) The System shall be formed ns a 50/50 joint venture of Ajax und Pickering. b) Thc asset contribution differential ofS178,000 shnil be paid by Pickering to Ajax in twelve (12) consecutive monthly instalmenls of $14,83333 beginning on thc first day of the month following the cstablishment of thc new System. c) Incremental opersiting costs or savings of the System shall be shared betwcen Ajex and Pickering based on their relativc twc nssessment bnse. d) Future incremental cnpitnl costs or savings shnll be shnred equally (i.e. 50/50.) 9. n) All vehicles, equipmrnt, mnterinls and supplies ofboth existing tmnsit systcros will be transferred by the two municipalities to the new System immcJiately atler its establishmcnt. b) AjuxwilltrnnsfcrownershipofitsTransitFacilitytothcncwSystemimmcdiatelynRcr its cstablishmcnt. c) Thc Pickcring Transit Facility will bc kcpt availablc for Icasc to thc Board for at Icast onc ycar for use ns vchicic storagc or auch other rclated transit use that the Board mey dcem oppropriatc. This dctcrtnination to bc maJc by the Board eazly in its mandatc. 10. That nny cost, finunciul obligation or linbility incurtcJ or crcatcd prior to amalgnmation by cithcr municipulity shall rcmain thc liubility of that municipality. I 1. The Boarc! will havc thc authority und responsibility of appointing a Gencral Munager. Ajnx and Pickcring rccommend that thc position ofGencral Managcr be filled by open competition considering intemal und extcmal candidatcs. 12. a) All pertnanent full-timc employecs nnd nll pertnancnt part-tima cmployces employed by either the Ajax or Pickcring transit systems on thc day of the signing of this Memorandum of Undcrstnnding will bccome full-timc und part-time employees of thc System immedintely upon formnl mm�lgnmation. b) Ajnx und Pickcring agree to support the principlc of recognizing thc seniority and scrvice cnch employee has served in eithcr municipality as may bc detertnincd by thc Ontnrio Lubour Relations Hoazd. c) All existing collective ugreements and/or tcrtns of cmploymcnt shnll continue to be honoured unless and until replaced by a new collective agreement or terms of employment. 13. Ajnx and Pickering recommend that the Bonrd considcr en operntions review, including n major route review of the new System as soon es reasonubly possible, having regurd for the iasues raised in the consultants' report submitted by Delcan/PriceWnterhouseCoopers. 3 14. Ajax and Pickering strongly recommend that all services requircd by thc f3oard in the operation of the new System, such as payroll services, purchasing, human resources issues, etc. bc delivered by either Ajax or Pickcring. Accordingly, the Boazd shall discuss this matter with both municipalities to detcrmine if one or the other municipality can eCfectively and efficiently deliver the service to the Board before considerntion of extemal providers. I5. Ajax and Pickering : grea that each municipality will support in principla seumless transit service nlorg the Highway2-Highway401 Cortidor, having considered the recommendations in ENTRA Consultnnts final rcport datcd Octobcr 1999. 16. Should the System purchase equipment to achieve a cammon fare collection system within two years (i.e. fare boxes, smartcards) thc cost of upgrading the buses prcviously owned by each municipality shall be bome by that municipality. 17. That Ajax und Pickcring agree to direct thcir legal representntives to prcparc a fominl agreement and thc rcquisitc by-inws for thc nmalgamntion of the Ajax Transit System and the Pickering Transit Systcm as soon us rcasonnbly possible. DATED THIS 6TH DAY OF MAItCfi, 2000 Corpora ion f th Town of AjaY Corporat(on of thc City of Pickcring � May Mayor / � �. Clerk Cierk 1 l.