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Home My WebLink AboutMarch 24, 2015�t �� ,,,, _ � ��I�� 1 . ��- s �` — .�+ � � �� Attendees: Minutes/Meeting Summary Pickering Museum Village Advisory Committee March 24th, 2015 7:00 pm City Hall, Main Committee Room Don Hudson, Pickering Museum Village Advisory Committee Laura Coulter, Pickering Museum Village Advisory Committee Jim Calder, Pickering Museum Village Advisory Committee Pam Fuselli, Pickering Museum Village Advisory Committee Paul Savel, Pickering Museum Village Advisory Committee Graham Lowman, Pickering Museum Village Advisory Committee Greg Oakes, Chair, Pickering Museum Village Foundation Tanya Ryce, Supervisor, Cultural Services Vince Plouffe, Supervisor, Facilities Operations Katrina Pyke, Coordinator, Museum Operations Joan DeGennaro, Clerk/ Typist C&R (Recording Secretary) Absent: Karen Emmink, Pickering Museum Village Advisory Committee Rose Ann Cowan, Pickering Museum Village Advisory Committee Laura Drake, Pickering Museum Village Advisory Committee Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1. Welcome T. Ryce called the meeting to order at 7:00 pm 2. Approval of Minutes and Agenda T. Ryce requested that the agenda be accepted as amended, see attached revised agenda. Moved by: P. Savel Seconded by: G. Lowman Carried T. Ryce requested the minutes of the January 20t", 2015 meeting be accepted moved by: L. Coulter seconded by: P. Savel Page 1 of 4 Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) Carried 3. Report by PMVF G. Oakes present a report from the foundation • The foundation continues to raise funds for the feasibility T. Ryce to follow up study with Marisa on • Schoolhouse work well under way and should be direction with TRCA completed in spring land agreement • Bingo money is accumulating faster than the Foundation has projects to spend it on. • Foundation would like to know when the TRCA will have an agreement in place for the land transfer to the City • Foundation members are reluctant to commit funds until a written agreement is in place • T. Ryce identified that Craftsman cottage will proceed this year as the foundation agreed to support • Foundation purchased a dining room table set; which will be put into the Craftsman Cottage 4. Sub-Committee Reports Capital Projects report presented by D. Hudson • There has been no subcommittee meeting to date • Met with V. Plouffe • There are many projects on the plan for 2015, now is the time to think ahead to 2016 • City has changed the way it identifies items as Capital vs. current budget. The threshold varies by area, in general current dollars are allocated for projects under $20,000 and capital improvements are projects over this amount Collections: • P. Savel noted that the committee is focused on prioritization and 6 more items have been reviewed and prioritized Volunteer Recognition: • G. Lowman presented his report, as attached to minutes • G. Lowman requested ideas from the committee on how to move forward on the recognizing of the volunteers at PMV • G. Lowman advised that the Volunteer Kudos has been rolled out 5. Sub-committee Selections Page 2 of 4 Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) All committees have full capacity, with exception of the capital projects committee Capital Project Committee: • D. Hudson is Chair of this Committee • J. Calder and P. Fuseli have agreed to join this committee 6. Designate to PMVF • T. Ryce encouraged members of the PMV Advisory Committee consider taking on the role of representative at Foundation meetings 7. Terms of Reference Committee undertook a review of the Terms of Reference for T. Ryce to send out the committee, requested revisions are listed below. copy of SWOT analysis and the • Noted that addition under bullet 1- add Pickering strategic plan Museum Village Advisory Committee • Change the title of Capital Projects Committee to Facility Improvements Committee T. Ryce to ask • Addition; the committee will continue to meet throughout regarding training of the election period until such time as new committee has the committee on been appointed conference • 9 citizen appointments rather than 10 attendance, per diem • Committee appointments will not be made in the last year of a term of the committee • Under number 6 Committee meets monthly with the T. Ryce will send the exception of July, August and December, where they will link to the volunteer meet by special agreement of the Committee opportunity booklet • Under number 7- current and capital budgets Recommendation that committee members to serve a Katrina to add V. • maximum of 3 consecutive complete terms, this is the Plouffe to the Kudos prevue of council. email list motion: To accept the revisions as noted to the Terms of Reference for submission to the City Clerk for approval moved by: P. Savel seconded by: G. Lowman Carried 8. Work Plan and Delegations 2015 A general discussion took place. Page 3 of 4 Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) K. Pyke asked the sub-committees to work on their goals for the coming year, these will contribute to the work plan for the committee as a whole. 9. Other Business V. Plouffe provided an update on Capital projects (see Clerks to review the attached) website spelling on Committee meeting name and schedule T. Ryce to send out the feasibility study final RFP document for review by the committee T. Ryce to send out the minutes of the January 2015 meeting of the last committee. Other Business continued M. Smiles to send out Motion to adjourn: J. Calder the volunteer training seconded by: P. Savel schedule for those Carried committee members who need it. Meeting Adjourned: 8:45pm Copy: Director, Culture & Recreation City Clerk Page 4 of 4