HomeMy WebLinkAboutGM 04/98�
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REPORT TO COUNCIL
FROM: Thomes J, Quinn DATE; April 21,1996
General Maneger
REPORT NUMBER: GM 04-98
SUBIECT: , Westem Library und Multi-Functionel Communiry Facility
- Requost to proceed to design development und conswction drnwings
- File: PF 2030
RECOMMENDA7'ION:
I. Report to Council GM 04•98, including Attachment No. 1, dealing wilh thc westcm
librery and multi-functionnl community facility at thc East Woodlonds Park, should be
received.
2. Tawn Council should decida on one of thc following courscs of nction:
�Councll lo ulal an aptlon from ellher A, B, or C�
A. To dircct staff to procecd with design dcvelopment and constructio�: ,irnwings for:
�Couneli to ulect �n oplion from eltMer (I), (II), (111) or (Iv)�
(i) 10,000 sq. ft. library
(ii) 10,000 sq. R. librnry; plus 1,500 sq. R. community room
[total I 1,500 sq. tt.]
(iii) 10,000 sq. il. library; plus I,500 sq. R. com�nunity room; plus 2,000 sq, ft.
rental space [toml 13,500 sq. R.)
(iv) 10,000 sq, ft. librnry; plus I,S00 sq. R. community room; plus 6,500 sq. R.
community centre (which can include rental spece) [total 18,000 sq. R.j
B. To direct stnff to procecd with design dcvelopment and conswction drnwings for
some other combination of spuce end iloor nren for the westem library and multi-
functional commwity facility than set out in A nbovc.
�Councll to �pecify the fpoce and tloor �ra eom6ln�tloo�
C. To defer a decisian on this matter wtil nfter consideration of thc Town's 1998
budget.
3. Should Council decide to proceed tn design development and conswction drawings,
Council should;
a) euthoriu a pre•budget expenditure for pro%ssional services reluted to thc design
development end construction drewings for ihe selected option;
b) direct ataffto report back to Council in June 1998 with a rccommended design for thc
eelected oplion; and
c) direct stafflo inidate eny rcquircd remning, and issuc a rcquest for proposuls for the
usc of the rentel spaee, if lhe eclectcd optlon includcs thc provision of rcntnl space,
��t �'' Report to Council dM 04-98 Datc: April 21, 1998
IBSubject: Westem Library end Multi•Functional Commun(ty Facility Page 2
ORI(iIN:
Council Resolution k 375/97, Item # 3 supporting the Library Boerd IIuilding Committee In ils
intention to proceed to the conceptuat design phase for a multi-fwctionel community facility on
the East Woodlands Park site, ihe elements to include library, seniors, youth and communily
space.
Executive Committee pre-meedng of April 14,1998, requesting that steff provide more detaii on
the westem library and communiry facility,
AUTHORITY;
The Municipal Act
FINANCIAL IMPLICATIONS:
The following teble summazizes the capilel cosis for the four options identified in item A of thc
recommendotion. [t also provides an estimate of the Professional Fces for design development
and conswction drawings. At this time, should Council wish to proceed to design dcvelopment
ond consWction drewings, pre-budget authoriwtion would be needed only to cover the
Professional Service fccs, which nrc based on a percentagc oC the construction cost of the fncility.
Funds to cover any professional service fees would be charged to Account 3263-0090.
The foregoing hus been discussed with the Director of Finence, who wncurs with the Report and
its recommendetions.
EXECUTIVE SUMMARY:
Staffneed directlon from Council on whether to proceed to design development and construclion
drawings fo� the westem library and commwiry faciliry. Council may elso wish to defer a
decision on this metter until eRer consideration of the Town's 1998 budget. Should Councii
agrce W proceed, direction is also needed on the sizc and scope of the facility. Four options are
provided, beginning with a librsry only (totel siu 10,000 aq. ft.) up to and including a full library
and wmmunity centre (total size 18,000 sq. R,). Councll may also wish to selcet somc othcr
combinetion of space end tloor area for the facility.
' • epod ro Council aM 04-98 Dale: April 2t,1996 ' I 9
!� Subjat: Westem Librery and Multi-Functianal Community Facility Paga 3
Should Council dccide to procad, pre-budgot authori7ation would be nceded w wver the cost of
the pro&ssionel scrvice fas for design development end construction �ewings. These fees
would vary depending on 1he option aelceted (see finencial implications section), As well,
should Council wish to proceed, it is suggested thet slaff bc directed to report beck to Council in
lune 1998 with a recommended design for the selected option. Furthermoro, should the selected
opdon include rental space, staff shoidd be directed to initiete any required rewning, and issue a
request for proposals for the use of the rental space.
It should alw be noted ihat all ihe identified options call for the demolition of the existing brick
building on the property. Heritege Pickering, however, is considering the merits of having the
existing brick building on site preservcd end restored ac part of thc redevelopment. Molher
outstending issue releted to this project concems the relocation of the food bank currently on site.
BACKGROUND;
Since 1993, the Pickering Library Board has considercd the necd to rcplace the Rouge Hill
Library Branch with e new fecilit}�. In 1997, Town Council approved the Tawn-owned Enst
Woodlends Park on Kingston Roud es the desired location for a new bmnch, and in December of
Uwt year, approved the selection oC erchitect Stephcn Teeple, Ine., to dcvelop coneeptual designs
for a library branch end community space.
Attached to ihis RepoA is a background documcnt prcpamd by ihe CEO - Pickering Public
Library, Director of Pazks and Fncilitics and the Dircctor of Culture end Recrention. Thnt
document provides detailed infortnntion on various issues rolated to thn librar; anci community
facility, including information on the following:
• estimeted area and populetion to be served
• library space requircments
• communiry spacc wnsiJerations
• financial considerations, including conswction cost estimetes
'I'�e process has reached the stage wherc it is now eppropriete to obtain CounciPs direction on
whether or not ihe architect should be instructed to proceed to the design development stage end
the preparetion of conswction drawings. Should Council wish to procced, a decision is also
needed on the size and scopc of ihe fecility. Four choices ure provided for Council's
wnsideration:
(i) Library only (total 10,000 sq. R.)
(ii) Library and Communiry Room (total 11,500 sq. R.)
(iii) Library, Communiry Room and Rental Space (wtel 13,500 sq. R.)
(iv) Library, Communiry Room, end Community Centre including rental space (total
16,000 sq. ft.)
All options cali for the demolition of the existing brick building on the site. Heritage Pickering
hes Ixen consulted, end may be recommending lhet the existing building bc protccted and
restored as part of the project. ]t should be noted, however, ihat protecting and restoring the
existing building will incrcase ihe wtel cost of the project and mey complicate and constrain sitc
develapment. Furiher information may be forthcoming from Heritege Pickering on this matter,
Mother outstending issue which is being dealt with by staff concems the food bank that is
cumnUy on site, Stel'f ere working with Ihe food bank to find an eccepleblc altemative locetion
within the Town.
r. ZO RepoR lo Council OM 04•98 Date: Apol 21,1498
� J�'ij• Subject; Westem Library end MuIU-Funcdonel Community Faciliry Paga 4 •'�'
ATTACHMENTS:
Background RepoA from ihe CEO, Plckedng Publ(c Library, Dircctor of Culture and
Recreation and the Director of Parks and Facilities.
Prepercd By: Approved / Endorsed By:
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Th es •, elym � `' omes ]. Q' m
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Atlechment
Copy : CEO - Pickering Public Librar�
Director of Culture and Recrcation
Dircctor of Parks and Facilitfes
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• ATTACHMENT p,.J._TO llp�►�+-���
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Report aas E�et Woodlaade Replacement Llbrary Branch & m�61 I�IIt
RECEIVED:
Prcparcd tor. Pickedag Nublic Llbrary Board Bullding Commit ��E NO.:
T. Qulno,Town nf Plcicedng Genenl ManoQer nncv m.
Prcparcd by: A. Comeron, C.E.O., Pickering Publlc Librory
S. Reynolds, Direcmr, DeparUnmt ot Culture and
E. Bunlama, Director, Parks & Facllitles
Date: 23 Aprll 1998
Reolaament Librarv Branch
Thc inilinl impetus for this project is the need lo create u replucement Bmnch for the exis�ing Rouge Nill
Bronch. The Brnnch hes been identified as needing rcplaccment since 1993, becnuse of its age, condition
ond siu, which combine to make it inadequate to serve either the current or futuro westem populalion.
These residents drive put Rouge Hill to obtain service et the Cenlml Librnry. Because of Council's nnd
the Library Boanl's desire to creute multi-purpase facilities, the Board is co•opemting wilh Town
Departments to find the most economicnl and useful focility far Ihe Town. Hawever, the replucement of
the Branch is behind the original uhedule becnuse of the effort to finJ partners. The Bmnch must be n
building priority, logether with the replacement of the curttnt Community (Seniors') Room, A design to
accommodute later additions, us well as commercial space is recommended, so that Ihe Library phase is
not deluyed. It is noted thnt loo many partners will crowd the site, especially in terms of parking,
The new Library building cnnnot be less Ihan 10,000 S.F. if it is to provide ndequote services to weslem
residents. At 10,000 S.F. it is nlready less spacious Ihan library sinndards rcquirc, nnd �hnn other similar
libraries in thc GTA. Council musl also Jecide on the disposition ot the brick building on Ihe site, which
if restored, will ndd to Ihe project cost, und constrain �he func�ionality of the site. Op�ions presemeJ ihus
tat huve neither included nor costed the rcstoration o( Ihe brick builJing. Project costs, nt 5125.00IS.F.,
nre compamble to the cost of other reccntTown builJings. Hnd Ihe projecl bcen stnrted us planned in
1997, Ihe cost would almost cenninly have hen less. It cnn be built for Icss, but with n Iess attmctive
Jesign which the Boand Feels thc Town would nol finJ ncceptuble.
Communitv Fecilitv
Wilh Ihe loss of Ihe existing buildings (approx. 4,000 squnrc feet) a� �he Eas� Woallands Purk site and
Ihe community room (upprox. 2,000 squarc fect) ot Ihc Rougc Hill Librury 8mnch, thcrc is an immediote
need (or a I,500 squarc foot cammunity room. Appendix IC is u sumple schcdule for the proposed
community room,
There Is also nn immediale need for n YoutNSeniors Room for Teens (with 1'V, pool, ping•pong other
tuble spotts or gnmes) nnd Scniors (7'V, canls und games, etc.). Appendix IC is u sample schedule for
the proposed YouthlSeniors Room thnt rc(lects Ihe devclopmeN und implemenmtion, with Community
partners, of new yomh programs nnd sorvices to ensure lhe recreational needs oF Pickering yamh nre met.
There is nn opportunity lo explore u partnership wilh n local service club lo take n major role in the
cupitnl fundraising and operalions nt the new Community Fncility. There is also nn opportunity lo plan
for n Public/Private Partncrship (cammercial use) for the initial use of multi-purpose space (upprox.
2,000 square teet).
The recommendntion of the BoarJ, end Town stnff, is for the approval of the following:
� the consWCtion of the replacement Librnry Branch and Community Room (1 I,500 S.F.) staning in
full, 1998; wilh the optian, at Council's discrction,lo add 2,OOD additionnl sq.R. of commercial renml
spnce;
• if the commercial rental space option is approved, Town stuff lo prepare a reporl on potcntial rcntors,
and any necessary re-zoning;
• the design ro indude the flexibility to ezpnnd horizonmlly in order to add future library and
community space arrive nt a maximum of 18,000 aq.(t. for the entiro project;
. the archilect lo proceed tu lhe design do �elopment end constmctian document phuses for the multi-
, funcdonai facilily, bused an the schemetic design constmction eslimute for the option npproved;
Library Building Committee and Town etafF to report to Council on 4 August 1998 for npproval ot
working druwings, Cnencing nnd proceeding lo tender for constnution. (See Appendix 8)
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l, BACkpcaund to Procw of Replacing RouQe HIII Branch
• Repl+uement of Ihe Brnnch has been included in 1hc Hoerd's Nlve Year Plun since
1995, end in Ihe Five Yeur Cepital Forccast since 1993;
• In 1996, Council approved n cnpiwl nllocnlion of 5100,000 to provide for the
investigution of a possible site (the Steeple Hill Church propeAy, which was deemed
too expensive for purchase by ihe Town);
• In 1997, Council opproved Ihe Town•owned Easl Woodlands Park, as the desired
localion for �hc Bmnch;
• In 1997, Council also npproved nn allocation of 5609,856 for Ihc first phase of the
building, as well us an nllocution of 550,000 for the first phose of an enlarged
collection lo meet the population's needs. This phuse was delnyed dua to Ihe
complezity of finding suitnble partners for Ihe site nnd re•locnting exisling user
groups;
• In December, 1997 Council npproved the selection of urchitect Stephen Teeple, Inc.,
lo develop conceplual design for u library brunch und communily space.
2. Esdmated Area end Populalion To Be Served
Boundarles: The assumed catchment areu for Ihe new library branch und community
fncility is the urea lying west of Fnirpon Rd. und west of the west shore of Fcenchman's
Bay; cast of the Town's westem border; soulh of thc CPR tracks in thc north; onJ nonh
of the Inke shore to thc soulh, (Sce map, Appendix 4)•
The Town's Planning Dpl. has mnpped 1996 Census Jala to provide both �he numbers,
and the age/ sex char�clerislics of Ihase living within those 6oundaries. In tettns of ihe
Official Plan's Urbun Areu Neighbourhoal designalions, tha arcu corrcsponds lo
Rosebnnk, West Shore, Rougemount, Woailunds, hu�f of Dunbarton, Highbush,
Ambedea, nnd Rougc Pnrk.
• 1996 population of nren: 32,245 (Slntistics CannJa)
• 1999 populalion of nreu: 32,822 (Planning Dpl.)
• 2002 populntion of area: 3B,541(Planning Dpl.)
• 2016 population of nrea: 41,666 (Built oul figurc, from Plnnning Dpt.)
Key user groups In erea:
• 1'hero is evidence of n mini-bubyboom, demogrnpher Foote�'s "Echo" oF the first
Beby Boom; in 1996 moro thnn a quarter, 2696 in fect, of those rcsident in the
catchment erea were less Ihnn pfteen ycars of nge, While it will not be possible to
" Appendix 4 depicte building ureaa for this recommendnlion.
� Foole, Michml. Boom, burf and reho; haw m prnJ7f from tht rnmfng drmogmphlc sh7f1, Tomnlo, 1996.
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. estimala from censua datn until the minitensus (n 2001 whether that trcnd is con-
tinuing, strengthening, or weakening, there is evidence to indicate ihut it is not
felUng off with eny severity, For onc �hing , the nvernge fumily sizc in Pickering,
3.28 persons, is substantially lorger than thc Regionul avernge of Icss thon 3 peraons
per household. And 1he Library's Rending Readiness programs for young chilJrcn
(slorytimes for infanu, toddlers, and prc•schoolers) conlinue to be oversubscribed.
• In 1996, those between 40 ond 49 yenrs of agc, who wero bom in ihc 1950s,
constituted 1996 of thc arca's population, nnd the siu of that uge bracket will rcmain
atntic over the following decnde.
• But in 1996 those in lheir SOs consliluted 1096 of Ihe rop�lalion, und that age
bracket will nwrly double Io 1996 in 2006.
• And those in their 60s will ulso double, from 596 in 194i l01096 in 2006.
• The nge group 40 - 69 yenrs of age in 1996 mnde up n tlii�d (34�Yo) of the nrea's
populntian; by 2006 they will make up neurly hnlf (4896).
1'he demogruphic picturo by uge, thcn in 1996, of the western part of Pickering shows a
lurge proponion of families: children and �eenngcrs mnke up 3356, nnd nnother 29% of
people 30 - 44 yenrs presumnbly includes �he parents of Ihose children. 'flicre urc
relatively few people in their twenlies (12%), and ihe remaining 2646 ¢rc aged 45 nnd
older, many of them nearing retirement und eurly retirement.
We cannot know until the mini�census in 2001 whether the new houscholds moving into
the catchment nren conlinue that patlem of predaminnntly young fnmilies. We cun
reasonubly conjecluro that Ihe number of those under I S years of nge will continue to be
u large part of the populalion, und will need Ihe weslem branch's scrvices for school and
personul informntion needs. And we cun be assurcd thut there will continue to be large
numbers of reaJrrs born beforc the aJvcnt of the personul computer for wham reading is
importunt, unJ Ihe book is Ihe preferrecf fortnat, und for whom seniors' services will be
increasingly improtant..
3. Library current and future needs, Including spece rcquircmenls
3.1 Service Slandards and Cuideiina
The Pickering Public Library Board eslablished its space planning criterin and service
levels in its Five•Yeur Plan 1997 • 100! bascd on commonly nccepted stundards nnd
guidelines. 7'hesc nre sel out in BuJlding li6rnrier, guideli�ies for public lihraries in
Onlarlol und nppenr in a number of ather sources�. The vurious standnrcls nnd norms
agree on the minimum basis for providing libmry spacc and colleclions:
• 0.6 square feet (s.f.) of library per capita
• 3 collection items per capita for libmries serving less than 100,000 population;
For fncility design purposes, �he Pickering Public Library Boartl has npproved �he use of
the Pickering historic slnndartl (1979 • 1989) of 0.64 s,f per capita, nnd Devclopment
Chnrges aro collecled to suppart the capitnl cost of service (or new populations at that
mte. For collcetion materials the Town's Developmenl Chnrges Bylaw establisheJ thc
rnte of 2.25 items per cupitu.. Because the Library operntes the "Centml-und-Brnnches"
model, it upplies the space and colleclion stundnrds in the following manner:
• 0,32 s.f., or h�lf of the stundard aren per person, is provided nt the Centml Librnry;
md
• 0.32 s.f., lhe other half of Ihe stnndard urea per person, is provided ul the locul
bronch.
Similarly it provides collections at the rale of:
• approximately 1.125 items per person nt �he Centrnl Library; ond
• approximately I.125 items per person at �he locel brnnch
3.2 Current Rouge HIII Branch
The Rouge Hill Brnnch hus a number of opemtional nnd 6uilding deficiencies which we
describeJ in the Boerd's Five Year Plan 1997-100/, Bused on the plenning crileriu for
the projected populntion in 2002 oF the cutchmenl nrcn to be served by u westem brunch,
the building should be 12,300 a.f, in gross ereu (38,544 pop. X 032 s.f. =12,334).
� Ministry af Cidunehip enJ Culturo, Toronro,1988
� 71w Cenedien Ubrary A�aocinAon eppliea the Americm Library Auactation (ALA) stendnrds and
guidelina end na longer pubBehw Itn own, 'Ihe IntemaUonal Fedemdon of Librery Auoclntions
' publiehw �landerd�, which are generelly competibia wi�h the ALA':. 'Ihe Wiswmin Public
Librerlee Ane. ha+ dio pub8ihed ilanderde compudble Ihwo (Publtc Ifbmry apare nred.r, 1988)
and all ero compaUble wi�h broadly eccepted ONario Provinci�l nortn�.
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Allowing for 2096 non•aasignnble epnce and 1096 BlnFf spnce, thnt should give n not space
for library services of 8,635 s.f,. Although the Raugc Hill Brnnch Is aomc 7,350 s.L in
gross area, it ellows only 4,300 s.f. in usebie librnry spnce. Nor cun ihe Branch house �he
basc collation for the populalion: hence usen drive to the Centml Librury for service.
Added to deficiencies noled nbove, the Rouge Hill Branch is therefore loo smnll to
continue serving the westem purt of Pickering, and bccuuse its aite boundaries huve becn
severely curtniled by the sale oF Innd to the MTO In 1996 for Ihe widening of Hwy. 401
and the construction of n new bridge, neilher m cffective uddition nor n ncw building of
sufficient slu cw be provided at the curtent locution. In addition, the property is felt to
be of significant vnlue for sule by the Town for redevelopment. Rezoning has bcen
undertuken to assure the Town oF the best pricc possible when thc silo is sold.
3.3 Proposed Slxe ot the Replacement Branch
The Board has not incrensed the size of ils proposed naw branch building since first
noting it in copital farecasts in 1994, recommending u building somewhnt smaller (at,
IO,IXIO s.E gross aren) Ihan planning criterin would demand, for u rtumber of reasons:
• The assumed service populatian may be too large; the Iraffic palrems of users will
define Ihe cntchment ure� of any new bmnch, und some of those living west af
White's Rd. may prefer to continue lo travel to the Cenlml Li6rary. •
• New infortnatian lechnology mny nllow n reduced space stnnJnrd; so far in the new
'infortnation age' this has nat proved to be the case bul needs will become clearer as
chnnging sceinl, economic and educational conditions malure.
• The built•oul population (in Ihe year 2016) of Ihe culchmenl area is projecled ut
41,666, which would call for nn adJitional 3,350 s.f., bringing gross building size to
13,350 s.f. With growlh in ather parts of urban Pickering uccelerating •• notubly at
present nlong Brack Rd. -- wilh Ihe Scaton community u conlinuing possibility, nnd
with lhe arrivul of Hwy. 407 expecled in Ihe next fcw ycurs, which will also effect
growlh nnd Iraffic pat�ems, thero will be the necd for uJditional librnry hmnches in
locnlions which tnay provide reasona6le ahcmulives for thosc in Ihe proposed
weslem brunch cntchmenl areu.
• Economic conditions ul prcsent dcmand u rcsponsible dcgree of fiscnl restrainl.
Thc Board therefore recommends e replacemenl westcrn brench bullding of 10,000
a.L (the minimum siu of ncw facilily called for in its pinnning criteria, for rcasons of
cupitnl anJ opemtianul efficiency), ullhough Ihot is smuller Ihan ils guidelines cull for to
serve the larget population. The Board further recommends lhat lhe building be
deslgned to accept, wllh n minimum ot dlsruptlon end capital cost, a fulure
eddidon to serve thc projected bullt•out populepon it lhat need Is renlized. (A
comparison with similar library buildings is in Appcndix 3) Wi�hin Ihe 10,000 s.f., space
would be allocuted npproximately us shown in Appendia l A. It is importunt to note thnt
westem residents will ezpect to obtnin �he maximum number of services at their
neighbourhood brnnch, rather Ihan continue to drive past it to the CeNrul Library.
3.4 Impact of Librory Serv(ce Trends
7'he Westem Branch will respond to a number of Irends in library services by serving
users in the following ways;
3S Books & Other Printed Materlals
The decline of print has been overstated. A recent PPL survey demonslrated that the
mnjority of users come to the Librnry to ulect books. Books ere and continue to be in
demnnd for lhe following rensons:
• Ihe generntion of Bnby Boomers has grown up with printed materiuls ns the primary
informution source and fortnnt, end Ihey rcmain to a large extent most comfortnble
with prin6 '[l�ey will continue ta demand print for another lwo to thrce decndes for
their own rending, end for rending to childrcn in lheir fnmilies.
• Pre•school chfldren requite books (not computers) in order to rend nnd lenrn. Pre-
schooler service remains one of the Board's key roles, and one for which thero is
wnstant demund. (The rccent survey showed thut 2776 of Rougc Hill users felt morc
reading reudiness programs wero nccessary).
• Curticulum support for achool-uge childrcn is expec�ed by rosidents, nnd books
rcmain the core of project rcsenrch. Two high schools nnd as many as ten
elememery schools lie within the catchment arco. With this in mind, Ihe Bonrd's
mandete for focused colleclion developmrnt end services for the westem branch has
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been extended to includo Orade 10. (Beyond thul level, generel ndull colleclions et
the branch will be availuble in the Centrai Library collections.)
• Space roquircments for books are not likely to diminish: as the Inst generation ruiscJ
entircly on book rcading grows old, phyaical limitations and fuiling eyesight wil)
rcsult in n nad for shelving armngements which nllow for easier physical nccess,
md fewer books per sq. R.
J.6 Information Tahnology/Internel
Residents using the Library now rcly on Its provisian of compukriud information.
Westem residents will expect Ihnt n new brnnch urving them will include slnndurd
computer infomwtion services for Ihe following rensons:
• The public library hm now bccome thc iminer in infortnution lilerucy for all ages.
For those not in school orjobs where tmining in the use of datubases is provideJ —
nnd for many who nre —ihe public library is commonly an essenlial lenming point.
• The Baby Boomers sharc wilh the following generations nn apprecintion of
computeriud access lo informntion. And for some fortns of informmion Ihere will be
no choice; alrcady govemment information sources are mnking soma infortnation
availuble in digitnl (ormat only, such ns census materinl from S�a�istics Canada.
• The convergence of computers, Jigiliud infortnntion und telecommunicntions mcans
Ihnt informntion dnlubuses can 6e provided ecanomicnlly at nll new service sites,
• Users requiro lhe Li6mry, including the branches, to offer whnl is nol avuilable at
home or work: u galeway lo reliable or expensive infortnnlion msaurces nnd for
instruction by trained information spccialists.
Computer access slill requires the provision of aJryuate space for on•line study. While
Ihcrc ure no standurds yel nvailoblc, the shift away from boak materiuls und Ihe space
needeJ for lhem, has been matcheJ upproximulely by the Iloor space nceded for
computer workstutions.
3.7 Study spem
Because of the switch to knowleJge•based and lifelong Icuming, study space Is ut n
premium in malem librarics. Uscrs nced ei�her quiet spacc lo work, or stuJy space
accessible to Ihe Iools they must uce. In thc rccent survey, 2376 of Rouge Hill users snid
Ihey needed morc study space.
4. Sile & bullding requlrementa & Ilmilaliotu (see Appcndix 6)
4.1 Public Ilbrary conslderatlons
From the public librnry's poim of view the site meels lo u grcat extcnt Ihe design
requircments of a successful branch lihrary, in terms of ¢ccessibili�y, location nnd
parking. Design und strucluml elements which make u building opemtionnlly efficienl ns
n libmry have been cammunicared lo the urchitec6 One of ihem is that, because the
futuro role of Iibmries is nol ns certain ns it has been for the pasl century, the library
should be designed so that conversion lo olher uses in the future should be rclatively
simple.
4.2 Community spece consideraqons, currenl and lulure
The new Library und Community Facility will enhnnce end enrich Ihe lives ot
community residents by crcating and supporting appottunities for life-long leaming und
leisure. The cenlro will be a major focus of uctivity for community residents. It will be
open, inviling and accessible to all.
The Enst Woodlunds Park site approved far the new Westem Librury end Communi�y
Centre presently nccommodntes faur functions:
• a building in u poor stute due lo age and construction type is used for meetings by
seniors, the Rebecca Ladge, and ihe Pickering Lions Club
. a building used by thc St. Peul's on the Hill Food Bunk
• a lighled baeebnll diumond
• a Tot•Lot (piayground)
3enlor Ciliunet The Rouge Hili Senioro' Club is ihc longest eslablished Seniors' Club
in Ihe Town of Pickering. The Senioro' Club meetn in a Town Building at the Eust
Woodienda Perk. The club currenlly hos e memberohip of 38 end would rcquiro a multi•
purpose room which could eccommodete at least 73 peopie el lables.
25
.� . ��zs
The Seniors would utiliu ihe room to opem�e the foilowing exisling progrnms:
'ILesday (oncc o month) Lunching Out Progrnm 10:00 - 3:00 p.m.
Wednesday Euchro 12:00 - 4:00 p.m.
Thursdny (once a month) Meetings/Card Qames U:00 -4:00 p.m.
Thursduy (once a month) MeetinglPot Luck Lunch I i:00 - 4:00 p.m,
I Fdday Foot Doctor 8:30 - I 1:30 n.m.
Friday Euchro 7:30- 10:30p.m.
I, Of pwticulur value and rclevnnce to the communiry is Ihe monthly Lunching Out
' Program, which provides menls to over40 individuals with physicnl and emolional chab
lenges, organiud by the Rouge Hill Seniors Club in pnrtnership wi�h Community Care.
To ensure the continuation of this progrnm, the Rouge Hiil Senior's Club would rcquiro
the use of a large aerving kitchen.
A lurgc multi•use room would also ullow Seniors to opernle progmms to nssist them
physically e.g. filness, tai-chi, squnre dancing, line dancing, etc, Incrcesed programming
wouid encoumge Seniars in both passive and active pursuits.
Seniors fortn the demogruphic group which will grow most in the next decndes as the
8nby Hoomers age. 7'he need for ndditional facilities to meet their current and future
needs hns becn recogniud in the Town's capiial forecnsls of ihe Parks unJ Fncilities
Depertment since 1991, nnd Ihe Town's current five-yeur cnpitnl forecast includes One
Million and 7'hirty Thousnnd Dollnrs to 6e mnde nvailable in 1998.
Immediate needs requirc n Multi-Use Roam lo accommalato 75 sitling at Inbles, (for
growth purposes tnble sealing for 100 hns been eslimated) with a large serving kilchen
equtpped wilh lwa lurge sloves, one large refrigemlor, counler space, Ihree sinks,
cupbonrds, dmwers nnd storage space.
Youlht Over Ihe past four ycurs Tawn Council have iJenlificd und supported the necd
to fncilitate more year rounJ youth progmmming. Currently, Youth Drop-In progrums
ore provided free•oftharge lo yomh 13d 9 years of agc. These You1h Drop-In programs
• ore held Ihroughout the week nt Pine RiJgc Secondary School, St. Mary's Secondary
Cntholic School, Enst Shore Communily CeNrc, Broughnm Hull unJ Claremonl
Communily Cemre.
These programs are very well ottended by youlh with nn avemge of 50•60 youth
attending Ihe South Pickering locations and 20•30 youth nt�ending the Norlh Pickering
locntions. 1'he progrom content nnd slructuro vary depending upon the interests and
needs af the youlh nttending Ihe programs. Typical nctivities include baskelball, Iloor
hackey, pool, curds, socinlizing, lisicning lo music nnd tnble tennis.
Ahhough Ihere are numerous youth Drop-In program locutions, ihere is u need to operate
u Youth Drop-In program in Westem Pickering. Numerous youth would benefit Gom a
Youth Drop-In Progrum being oper•rled nt Ihe Weslem Library and Community Centre ns
mnny youlh do not pnrticipate in existing progmms as trenspoAation to Ihe other Drop-In
programs is a bnrrier.
Staliatica Canada reported in 1991 thut Picktring had a relatively high proportion of
youth compared with other parts of the cowtry and the province. Much of the growth in
the Town consisls of young families ond the average family siu in Pickering is the
lurgest in Durhum Region. Thus the youth of Pickering, like the seniora, form n
significantly expanding group whou pressure on fucililies end services will increuse in
fumro yenrs. Town Council has ctenrly identified youth und teens ns nn aren of priority.
In order to operate a Youth Drop-In progrem ut �he East Woodlonds site, n permanent
room is requircd. This Youth Room should include fumishings and equipment such os
sofes, ping•pong tables, chuirs, television, games, pool tables, etc. and would provide
spuce in which young people couid socialiu and piny non-mhleUc gnmes.
The Drop-in Room would be aharcd wilh the Senioro and other communiry goup uscrs
including Service Clubs, Youth progrnms (auch as: mind end body, cooking und
employment coursce, etc, with resource auppaA from the Library) would also utiliu
mulli•purpose spece, '
S
� ' � . • 27
Olher Coromunity Uun: Curremly community groups have acaas to Ihe community
room et Ihe Rouge Hiil Ubrary for meelings and to operate progrems, 7}iere erc
numerous community groups and organiwtions, including the Town, ihut frrquemly
requiro the usc of n multi-purpose room to fucilitnte community mectings, workahops or
progrems. Thero is an opportunity for additionnl community groups and organizalions
rcquiring spnce for progrums to utilize the new Westem Pickering Communiry Ccrire.
SA Pauls•on•lho-Nlll Food Banks The Food Bnnk prcsently occupies appr.�ximately
3,200 sq. feet of space within the forn�er Pickering Gytnnustics Center on tho F,ust
Woodlands site. 7'he Town hns been seurching for u new willing host for the Food Bank
to relocute to. As of this Jate we hnve not been successfu) in our senrch. We are,
however, following up on two lends for n possible "pemianenf' home for Ihe Food Bank.
It ls anticipated thnt we will hnve some response to our search by Ihe first week of Muy.
We will continue to update Town Council on the Food Bank mntter.
Park: Local rcsidenls should not bc deprived of park space, Reloculion of �ha present
Tot-Lot lo onolher part of Ihe sile, nnd developmenl of the remaining high level as
passivo park Innd (Irees, benches, etc.) uro seen as important design elements
Replacement of the IIazeball Diemond: Existing lighting nt East Woaflands Park is
being relocnted to nn existing dinmond.
4�3 Munidpal Planning consideradons
Any public building is seen to exemplify ihe design direction unJ quulities JesireJ by its
municipnlity. Thnl Ihe Town hus unJertnken a Kingston RJ. beautificution project,
mukes morc emphatic Ihe need for Ihis builJing •- which will stanJ prominently on u
height und on n curve in Kingston RJ. -- �o eaemplify ils civic functian anJ slature.
The mnss or volume of the builJing, the qualily of finishes, elc, shoulJ thercfore be
appropriute. The Kingston RJ. projcct guiJelines rcquire in the building (among o�her
elements) n two-storey presence, u human rnther �hun monumenlul scale, anJ a pmsencc
on Ihe atreet which is not obslmcled or JislanceJ by parking.
4A Site apccific consideralions
•'Che site is n communily park, and park elcments must be rclaineJ, Jespi�e the
changcd Nnctionalily ot the location. The existing lol lot will be relocnted on the
sile and lhe potentinl for Jevelopment of �he Oaal plain as morc accessiblc park is n
consideratioa. If Ihe site is slraincJ by loo many functions, parking nceds may
overwhelm Ihe park setting.
• Toronto Regiun Consorvotion Authorily reslriclions apply to use of the cilc for ncw
constniclion nnd other sile development. The Awhority has been involved in
progrcss to dnte.
• The lit softbull Jiamond curtently on the site will need to be relocated. The assumed
construclion schedule will ullow aclivities on ihe diamond to continue nnlil the end
of lhe regular baseball scheJule in September 1998. The Dpt. af Parks nn' Facililies
has included estimated wsts for relocntion of the diumond, in the I)98 C�ipitnl
budgel.
• Removal of the lil soflball diamond may be en immediate relief to rcsidents living
beside the pazk, but a buffer must be provided between proposed parking arens on
the sile and neighbouring rcsidences.
• The brick building on lhe sik hu ban of some interest lo Pickering's LACAC, nnd
a rosolulion is being sought from Ihut organizution. The archilect's opinion on
rclaining the 6uilding as part of lhe new fncility is Ihat it would compromise Ihe
design in a number a( ways, including provision of adequate parking without tuking
over thc entirc park, nnd the nbility to meet the Town's design guidelines. 'ihc
building ls used by a seniors' group nnd uccommodntion for Iheir needs hes been
included in �his report's recommendalions. incorpornUng nnd restoring the building
will edd approx. S210,OQ0 (no bascment work) or (with basement work) 5352,000 to
the project cosls.
• Cumntly a food bnnk is housed on the site, und a new location i� actively being
sought for it.
S. Financlal wnalderaUona
S.i ConstrucUon coat admatee
• Ueing atonderd coaling toola (Henscombe'e Yardsdcks jor coaring, 1993 and
following) Ihe Libmry Board esdmuted the consWcUon cost of a 10,000 squarc foot
. .� � 28
aingle-storcy libmry building nt SIOOISF for a consimclion budgel of SI,000,000
which hus appeercd in its capital forccnsu from 1994 to date.
• The location and nnture of the fuluro efte wero not known, (initially a leasehold
upgrade in a rotail plaza wos considercd) and e simple, functionul, slab-on•grade
stmcturc was costed; It was recogniud Ihat ony gtea�er design demands would
neassarily ndd to wsts,
• In the Board's Request for Proposal the architects were nsked to comment on Ihe
budget of S I,000,000. '[hrca of Ihe four short-listed und interviewed in Oclober
1997 were nble to provide the requircd elemonts within Ihat budget.
• A number of factore has Itd to n reconsidemtion af project costs:
• Recenl incrense in construclion wsts, The nrchitect'a wst consultnnt, TJ.M.Brown,
rcports nn incrcaze of 105o in construction costs for projects similur in scope to the
westem bmnch betwcen Dec. 1997 nnd April 1998 and there is no indicution thut the
m�e of escalalion is slowing (see Appendix 7).
• Town Officiul Plnn design guidelines rcquim a mom substantiul trentment than
estimated for.
• For Ihose reasons cuttent cons!ruclion cosls for the facility have becn eslimnted ut
5125 per squnrc foot including orchitecl's fees.
An estimeted proJect budgat is included in Appendix 5.
5.2� Cash Flow proJections
The project stnrt in September 1998 will meun that approximalely 45% of project wsts
will be bom in 1998, 5596 in 1999.
1998 c^sh flow requirement: S 850,331(Option B)
1999cashllowrcquircmenc SI•039•294
51,889,625
SJ. Operapng costs
For libmries, the main opemting cosls are sloffing, plant opemtion, nnd collection.
• Staffing the new libmry branch for �hc same weekly hours us nre currenlly provided
al the Rouge Hill Brnnch (46 hours per weck) can be uccommalated with no
addilionnl snlary costs.
• If public demnnJ is suFficienl lo reyuire il, funJs to support nn incrense in opcn hours
up to 63 per week (the sume as the Central Library, not including Sunday opcnings)
would be requested in 1999, und be buJgelcd for in fiscnl yenr 2IX10.
• It is eslimated thnt the building mnintenance costs of the new brunch will be fully
offset by savings renliud trom ihe closurc of Ihe Rouge Hill und Bny Ridges
Brmches, Ihe former being pnrticularly inefficicnt to heut nnd caol.
• Collecllon items ure presenlly funJed Gom both opcmting nnd wpilnl budgcts.
Development Charges pny for the ncquisition of ilems nt the rate of 2,25 per capilu ,
to covtr lhe cost of ndding colleclion for new populalions.
7'hose additlons to the collection become the new base which must be maintoinul. A
number of guidelines exist ro calculate nnnunl repincement rates, nnd Ihereforo wsts.
7'he Pickering Public Library hns been able lo mainlain n aasonubly effective collectian,
and add nan•print materinls, despite falling budgets, but uscr satisFuction wi�h Ihc
collections is declining. A 550,000 per unnum collection expansion (und has been
requested specificnlly for the Westem Brnnch in the years 1997, 1998, 1999 und 2000.
5.4 Schedule ot Project Progress and Approval (see Appendix B)
Respeclfully submiued
�
f "/ VGK-�G�'c.�`u.
Slephen eynolds Everott Buntsma A, Cameron, C.B.O.
Dircctor oF Culturo & Recrcation Dircctor of Parks &. Fncilities Pickering Public Libmry
� Wilh new Developmenl Cherget Itglalatlon, the ro�a st which collec�lon ilem coaU nro collecteJ hm luen
rcduced from 1009610 9096.
7
�.
APPENDIX IA: WESTERN BRANCII SPACE REQUIREMENTS BY FUNCfION
FUNCTION REQUIRED AREA NOTES
SF = squnro fat (rounded)
PUDLIC AREAS: '
Entry & Chcekwut 360 SF � Two chwk-out slations, queue spacc, crush
s acc for strollcrs ctc.
R�ference nrw q65 SF Combined children's & adult rcfcrcnce dcsk; 4
library cataloguc computcr slatione; 3
ublic Intemct / CD•ROM stalions
Adult colleclions 2,400 SF Total wllcction for pop. in 20D2 =
Populatian X 1.125 itcros
= 38,544 X 1.125 = 43,400 items
Adult wllcction: 60%, 26,IOD items
a II �rSF=2375SF
Children's collcetions 2,200 SF Children's colleclion: 40%, 17,30D
n 8 erSF=2165SF
Silcnt stud area 200 SF Scatin for 12 at carrels tablcs
Public scaling 870 SF 39 nt carrcls, tablcs
19 loungc seats
58 n ISSF=870SF
Program/mceting room 700 SF For daily children's & olhcr progrmns,for rcnt
by public whcn library closcd
To scat 50 lus stora c
TOTAL PUUI.IC SPACE 7,195 SF
STAFF AREAS:
Work room 48U SF Chcck•in of rctumcd itcros stora w
Office Id0 SF Dranch Hcad's dcsk s acc for labic
Lunch room 200 S� Couch, lablc & 4 chairs far lunch raom,
wuntcr Gid c ctc.
Washroom 43 S�
Dra bax room 43 SF
Computcr Workroom 43 SP To housc roulcr, cic, ns rcyuircJ.
General stora e ISO SF
NON•ASSIGNADLE SPACE;
Washrooms 516 SF 12 fixlures maldfcmalc with barricr frec
Maintenance room 108 SF General stora e
Custodial closct 33 Sf Mo sink shclvcs
Mechanical 160 S�
Electrical room 108 SF
H dro vault 516 SF R uiral b OBC
Olhernon-assi nable 340SF Walls n 3.5%
TOTAL ]0,075 SF
29
�;� ' 3�
��:?
APPENDIXID
COMMUNITY FACILITY SPACE REQUIREMENTS DY FUNCTION
�
• � � APPENDIX IC 3� ,
WESTElW PICKERING COMMUNITY CENTRE
Samole Weeklv Schedul� / Communitv Room / 1IS00 ea. ft.l
Semole Weeklv Schedule I Youth /Senlor's Room I( IS00 sa, fq
�
. '. ��
APPENDIX 3
COMPARISON OR ROUGE HiLL BRANCH & PROPOSED NEW WESTEFiN BRANCH SPACE USE
FUNCTION , ROUGE HILL BRANCH WESTERIV BRANCH
CoAation spaco rcq'd by standerd for larget CurtenCwllection of 22,427 iteme 4,440
poP. (43,500 items) maxjmizes availablo spaa
Public seating area req'd by standard for target Adequau space not availabie: 870 SF
pop. (39 sNdy, 19 lounge) curtendy 14 study, 6 lounge seab
Silrnt study area to seat 12 No appropriate spaa available 200 SF
Program room to seat 50 (rcntable to public) Approx. 2,000 SF, allowod 700 SF
swtin : 120
Other Public Servia Space 825 SF
Nct Public servia space 4,300 SF 7,195 SF
Net staffspace I,350 SF I, I50 SF
Non•assignable space 1,725 SF 1,656 SF
Gross building area 7,373 SF 10,000 SF
APPENDIX J
RouQe Hiil fliahlanJ Crak Courtice Tansey Woode Proposed
BnntG Bnnch Dnnch Weslern
. SnrborauQh P L_ Cluinpton P L,Burlington P L_._Dranch
.... _._......... .._.... _._..____...�... ......... .._.._._. .......
Tolal Building Siu in 7,395 10,000 6,000 10,000 10,000
SF (with designed (with possible
addition of expansion of
6,000 5,000)
TotalpopulaUonserval 32,400 16,100 IS,000 30-00,000 38,544
(1996) (1996) (1991)
Area/pop. .23 SF per cap. .62 SF .4 SF .25•3 SF .26 SF per
per cap. per cap. per cap. cap.
, REVISED S/4/98
A
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35
APPENDIX 6
� ....
OLD FOREBT ROA�
' • � LIBFARY
' I ID,000 8f. /
Y70 ALt
h
� 2 COMMUNIttR00M
/ 1600 9.F.1
t I JO Mt
� ] RETAIL 9PACE
. R,b � �aoos.R.i
r IASM7
�
\ � COMMUNITYCENTRE
\ ` 5 iio�i.F.�
, � ,.
0 �MITOFPARKINO
FOR PROJECT OF
� �'� IT8M81,2
� E LIMROpPMKINO
� �' FOR pROJECT OF
ITEM9 f, 4, 7
�
r 7 uMR OF PMKINO
� _ � � ` ,�� TEM9�j0�'C`OF
' � /
WESTERN BRANCH LIBRARY
pICKERINO PUBLIC LI9RARY BOAPD
81TE PLAN • PROP09ED PHASE6
t,eoo t� a ca
• OTfPHHNTBiPIflAdCHRlCTINCORPOMT6D
, .. . . . . , . ..
, •'. ��� � 36 � � � � � � � �� � 95
APPENDIX 7
. r.,;� �. - � � .
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'�IGi I 'u'..,..� ,.,..p ....._ ..__ ..r. _..... .
.. .. . . . _..-�----.�_ , _
�
Aprll 17, 1ABA
Mr. Nexander Cameron
CED, PlCkorinp Publlc UbrAry Boofd
�A4 Kinp�lon Road
Plckerinp, Onlarlo
L1V 1A4
Rr. Wabm Bnnch Ubnry
PfoJ�et No. 9e•101
Doer 9endy,
We heve bean Informed by our coel coneullenl, Mr, Tom Brown ol T.J.M, Brnwn, A.R.I,C,S., M.C.t.a.S„
Ihet Ihe Toronlo Real Eelale Boerd hee cherl�d a 16.3°h Incr�aae In lha coat ot con�lruction for o elmiler
ecape of proJect to Ihe Weelern Breneh Llbrery, over e perlod Irom December 1A03 to Decembor 19�J7.
in addltlon, Mr. Brawn hea chartod epproximalely e 10°% increeee in penerel conslruclion coele eince
oecem6er1997.
We hope lhie Informalton le of help.
Youra Iruly,
STEPNEN TEEPLE ARCHITECT INCORPORATED
I
/iV'D -
JeH Letlo, Aeeoafele
savh�nreep���.�.s.,e�en.,Mft.1.0.,an.nunie tn Kini sw�i w., su. ioo
� MialNe .. � .�.M �)n1V��� � p�d�
. CherylAiH� 1.lJ.. IArch..OM : `� i� I./ 1 1.! 9 1. �! 7�
� . Mll�tlo I,W' �, MArth . .. . � � �� 1 �� 1 I 1.! 1 1• I/ 0 S
� ChrMll�d( '.IS.,eArch . . � . `. Em111 I�epl��lhaN6e.eom .
. - �, :" `,., . . . .
;, •'.
�,; 9� 37
APPENDIX 8
SCHEDULEOFPROJECfPROGRESS
The schedule assumes npprovals at each staga .
27 April 1998 Gencral Mnnuger's Report to Council Exautive
Committco
Consfderetion of schemet(c desien
Cansideratian of aeope of project
4 Mey 1998 Council mceting:
Approvel otschemetic design
Approval of scope of project
5 Mey -14 June 1998 Design Devclopmcnt stage
Duilding Conuniticc mcctings us rcquired
15 June 1996 Council mceling
Duign presented es esecutive ilem
22 June I998 Council mecting
Appravel ot desien
Approval to praceed lo contracl drawings
23 June - 3 August 1996 Conlract documcnt stage
4 Auguat 1998 Council mecting
Approvai (if required) of cantract documenls,
� proteedine lo tender
5 August • 14 Sept.1998 Iiidding period
14 September 1998 Council Exccutivc Commitice mccling
Tender recammendalian presenled (if requireJ)
22 Seplember 1998 Council mating
Approvaloflender
13 September 1998 • Conslruclion
30 Mey 1999 (B momhs �stimaled for Optian 1 or 2; 10 monlhs
Por option 3 or 4.)
h;
y,. ,'
PICKERING PUBLIC LIBRARY
One, Thc Eaplenade,
Plckering,Ontario LIV6K7
Telephonc (903) S]Ifi265 Fax (905) 831-8795
26 June 1998
Mayor W. Arthurs end Council
Corporetion of tho Town of Pickering
One the Esplanade North
Pickering, Ont.
Gentlemen,
R_F.; Co�ncil approva of rmt�oti A(iil. 3. (a1 a� (b) of 7Le C�sra Ma�Ager'e RTG GM 04-9B
(the oreoaration of workn¢ d�winm for a 10.000 e.f. librery bra�.plus a I.S00 e f. commu�itv
gpacel and dired�on t� sLPFt� renort p�qgms �� l��s of 1998
As directed by Council, and on behelf of the Pickering Public Library Boazd and the
Westem Brench Huilding Committa, please be advised that progress on the design phese
of the ebove project hea been helted aweiting Council's direction on tha disposition of the
regency cottaga located on the East Wood�ands Park site,
From conversation with the General Manager I understend that he hes met with Mr. J.
Sabean, Chaitman of Heritege Pickering, rogerding that building, end that a recommenda-
tion will bc brought to Council at ite mating 4 August 1998.
Tho Library Board hes further instructed me to take this opportunity to request of
Council that it indicate to the Boud any d'vection it may have regerding the project,
further to continuation of design drawings.
Respectfully submitted,
A. Cameron, C.E,O.
cc: (ienerel Manager, Town of Pickaing
Malling Add�a� fm Cenual Library end Brencha: P.O. Box 368, PiakMng, ON Gn�de LlV 2R6
,b
r,f
� .��s�, n
Moved: D. Dickenon Seconded: H. Guacott
Wherw tde tommitta of wen plwniae the naovation of the Eut Shore Community
Cmtrc 6u m�de lhe PickerinQ Publie Library Hoard rware that the intensity of
commuoity demand for epaee in that Ceatre ia auch thet the Town of Pickerine muat
eoattruct an addidon to the buildinQ roue6ly equivelent to the apece taken by the Bay
RidQa Bnnch Library; and
Wherw, in order to aecommodite ruponsibly, within added fucal constraints, the
prasura ot eurrent usero aud the peni�tmt end incrcssing nad for additionel apace
in th�t (eeility, every aveilable mwure for eeonomy must be implemented; end
Wherw the d'utana from We B�y Ridea Brwueh Library to the Centrel Libruy fs
las t6w u recommendtd in the "Guidelinw �nd eriterii; a plennine model tor the
future" ch�pter in t6e Piekerin� Publie Librery Board'� Frve Year Pfan 1997-1001;
N(I
Wherw the findinw of t6e �urvey of Rbnry wero condueted in the late wintedarly
tprinQ of 1998 iudiate that t6e mijority ot B�y Ridea Nrench re�pondente live within
wdkinQ di�tanee of tde Hnncd ind eome to l6e Libnry by nr; snd
SVherw, daptte etaRettorta to iacreue publie use �t the B�y Ridea Hranch - such
u wer•tocuaed eoilectlon devdapment and �uQroented urviea includine CD•ROM
eeeesa �nd prr�choalen' Readin� Radina� proQrunf - �nd the effort� of e
cammunity libnry tommittee eri�bluhed by lhe PitkerinQ E�st Shore Community
A�eociaqon (PESCA), utivity leveb therc have ban fdliaQ stad8y over the p�at
uven yan both M6en meuurcd in t�olidon �nd u eomp�rcd with the Library ayatem
u a whole; and
Wheren the Piekerina Pubiie Libr�ry Bo�rd f� ehu�ed by thePubllcLl6raduAd,
1984 with tde provi�ion of °efticimt publie Iibnry aervice" (Sea 20.(a));
Now lherctare be it maved tN�t lhe Carporadoo of the Town of Pitkering Public
Libnry Boud rccommend to the Caweil of the Town of Pickerina for approvd, the
rcpluemmt of the Bay RidQa Bnnch with modified utelGte iervice includine book
return uid Radin� Readinaa proQrum, �t whtchever time a the arlier oL•
t6e d�te when t6e Bnnch tpau (n t6e E�st Share Community Centre t�
requircd for renov�tian or radioadon;
or
30 June 1996; u�d
That an intormadon peeluee be m�de immedlitdy �veilable to the public in t6e Bay
R(dea Br�nch and Cmtral Library, wilh copia to Council and lhe PickeriaQ Eut
Shore Community A�aociation (PFSCA) ouUinfu� lhe bsua eonamin� the Eut Shorc
Community Cmtre, apecielly tNe patendd iltem�tive uu md coat uvia�; u�d
T6at at upeomine publie matiap of CouneO, dita to be eoafitmed, the eommunity be
pvm full opportunity to make t6efr view� on thi� matter Imown to Couneii tor
eomide�alloa in ita decLion oo t6e Eut Shoro Community Centre.
Carrfed
Pickering Public Library
Bay Ridges Branih
Data
' February 1998
�, ,,,
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PICKERING PUHLIC LIHRARY
MISCELLANEOU9 SITE DATA AND COhfPARISONB
1. Collection uednon-uae (w of 31 December 199'�
In any collection a number of items �I c'vculatq namely the roference wllection.
That collection is a much smeller fraction of a branch collection than it is of the system
collection as a wholo because a large &action of the Cenuel collection is non-
circulating The foliowing stadstics are indicative of the use, but that use may be
effected by the qualiry o: the specific wllection.
Syatem: 34°/. of collceNon uouaed from 1 July to 31 December
Rouge Hill: 34% of collectlon unused from 1 July to 31 December
Bay Ridgea: 58% of collcetion unu�ed from 1 July to 31 December
2. Saving� aud rrdirecdoo of Bay Ridgw Bnnch budget allocalions if Branch is
closed (estimated 1998 costs)
This informadon wes provided in less detail at the Jenuary Board meeting, showing a
total of 562,100 reallocated. 'The branch coUection budget has been increased by
53,100 &om the arnount shown at that time. (See'• below.)
• Thie amount would be raallocated to the new Westem Branch; estimated use levels
now iadicate the nad for exua hours and collection funds which, if the BR Branch
were closed, could be radeployed as a tLture cost avoidance rather than being the
subject of a budget requat for new dollers when the Westem Branch opens.
•• Intemal staffallocation, subject to approval of 1998 Operating and Capital budgets
in thdr eurrec�t amounts. ' ' . .
•�� These costs would still nad ta be paid by the Town, but not &om the Libcary's '
budget.
eveo.am��vsueAmv+•
Excupt from tlu Minuta of tha Pickering Public Library Board
Committa of tho Whole Meetiag
Held Wednesday, l l Febcuary 1998
'lUe CEO reviewod iaitial findings of the user surny frora questiomairw fillcd in
at t6e Bay Ridges Hranch. Only 29 compided quationmLes had bem available
fiarn which to havo tho SOLS staff'pmcae data in time for Uu madag, althwgh
a smaU num6er moro wero imown W haw ban complded ainco. 'Iho CEO
anp6asittd that tho tabulatiom wero tlurcfaro very much Pmlimimry, aod tl�at no
crws-tabulations wuo availa6la yet. Data which he reported inciuded the
�u�:
� 76% fanale te.4poRdtatr, 22°/a melC '
• 40% Ixhvew ZS and 39 yean of age; 30% 60 ywrs of age or older
•!0 rupondents rcpoRed no childrw; l3 �sportal �ildren las than 6 yr. ald; 6
repoRed ehildrrn 6-12 yr, ald; 4 mparted child�m 13 - l9 yr. old (ILo
coosultam noted that dtia is a lowa rcporting tLm u usual in the GTA)
. 72%martied
• all wited ihe Brauch twiea per month or mo�o fiequmtlY .
. 39% C3�T�0 by pt �
. _.._.__ . ... .. . 65%Iivedwithinwalltiogdist�nteofthoBraneh._._ ......... ..... ... ...
.'R�o consultarrt expatod Gom thae 6ndiog� that dte catchtneat area for tLe
Hran� would ba so small a� W be di�cult m map
�
3
Syetem collecNan fund rllocatione 1994 -1998
The Library's collection funds (Operating Budget acc. 5310 and Capital Budget acc.
6178) aza divided among tha six sites by en intemel staff budgeting process �vhich
eilocates funds in amounts which cortespond rouglily to each site's shere of totd
circulation in the previous year. Northern Brenches sea so little circulation that it is
necessary to aceced that guidelinne in order to provide a reasonable level of secvice. The
addidonal funding comes &om, and therefore reduces, the Central Library's.
Variance from that model occurs for two reasons:
1. unplenned, by the failure of all materials ordered with a speciSc ennual a(location to be
received witliin the appGcable year. Thero is a normel lag between order and receipt of
up to thrce moaths for books (and accasionally longer), which means that items
ordered towards the ead of a calendar year may not be received in that year.
2, plenaed, by sta@'s decision to focus resourca on a specific site's collecdons. 1'he Bay
Ridgd children's collecdons pazticularly were focused on in 1994, and staff have
budgeted to concentrate on t6e adult collections in 1996. As with the case of
Northem brancha, the imbalence in tLnding is cortected by reducing tha Central
Library's allocadon.
The following table comperw each site'� circuladon with its budget allocation as
percenteges of the reapective system tatals. ('fhe Northem Branches have been grouped.)
1994 wes the first full year in which the Dynix automated acquisitions module wes fully
operationel; 6nencial data from previoua yean ia difficult to access. The "Spike yea�'
nfas to the 1996 totni circulatIon, which acceeded 1,000,000 items. C'vculation then fell
in 1997, but 1997's was atill higha than 1995's, and the genaal system uend in
circulation co�aua upwud. The line graph shows the same informetion for Bay Ridges
in pictoriel fortn.
�
�veo.am�isswa�p.aoo �
1993 - 94 1994 - 95 1995 • 96 1996 - 97 1997 - 98
S Ike ar
HRllrrtytar 50,180 4'7,455 46,789 48,905 4�,617
clrcutatloo
HROrflyeu 3�39Ye 3.14% 3r07% 4.87% 4.50%
CI1C U'/� Of
rtem totd
HR lecoud 3.03 °/a 6.08 % 5.19 % 3.12 % 3.45 %
yar'�iof (f17,261 (520,119 (f16,6p9 (SI5,826 (520.09]
wllaUao Actual) Actuap Actual) Actuaq budgaed)
bud
1993 - 94 1994 • 95 1995 - 96 1996 • 97 1997 - 98
S ike �
RH tlnt ytar l 14,674 121,693 114,87J 124,994 129,a62
circul�Uoo
RH Ilrlt ylar 12.]4Y. 13.19% 12,i6Yo 12.47% 17.�6Yo
circ u •h ot
rtem toW
AH letood 13,54 Y� 16.36 Ye 14,4 °h I3.77 Yo 10 °/a (S]6,833
reu 9L of (546,488 (554,461 (SJ6,177.77 (fJ9,391 Hudgeted)
wllecdon Actual) Actuil) Actuaq AcNal)
bud
' 1997 • 94 1994 - 95 1993 • 96 1996 • 97 1997 • 98
S ikt
NBrtlrrt 33,740 31,729 Y8,999 23,223 26,276
Y�'
cireu�,aon
N Hr Irt year 7.595L 7.�4Y. 7.14Y. 2.32Ye 2.71°/.
tJR.f SG Oi
Mem �wal
N Br 2nd yeu 3�29 Y� 3.01 Y� �f.16 X 4.62 % 4,S %(516,584
SLof (SIS,l79 (f16,693 (SU,909 (S14,237 BudgetM)
eoltectlon Acduq AcNal) Actuaq Aclual).
6ad
1997 - 94 1994 • 95 1995 • 96 1996 • 97 1997 • 98
S ike
CNfirftytu 731,162 721,641 771,624 803,082 769,594
circnl�tlon
CNlrtytu 78,6T% 78.23% 79.33% SO.17Ye 79.47%
dre u'A of
riem total
CN Iud ytar 76.14 % 72.SS Ye 76,14 Ye 77.48 °/a 50.05 °h
'�Goteolkc- (5261,493 (5241,528 (5243,788 (f238,967 (f295,000
tloo bud Acd�al Actual Acwal Actual Hud
A�raw6�lV�99t�hac6p.aoe
7.00�
e.00�
5.00%
4.0096
3.0096
2.00%
' 1.0096
0.0096
� 1803 • 94
Chartt
Bay Ridges
(Shows Bay Ridges share of System collectian budget consistently hfgher than share of
1994-BS 1095-98 ' 1fl80-87 1B87-BB
�
i �a�:
tCirc % System
—d—Coll °6 system