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HomeMy WebLinkAboutMarch 23, 2015 Cily • Council Meeting Agenda • I KERING Monday, March 23, 2015 Council Chambers 7:00 pm • I) Invocation • Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page Council Meeting Minutes, February 23, 2015 1-7 Executive Committee Minutes, March 2, 2015 8-12 Planning & Development Committee Minutes, March 2, 2015 13-16 Executive (Budget) Committee Minutes, March 5, 2015 17-38 IV) . Presentations V) Delegations 39 VI) Correspondence 40-42 • Corr. 08-15 VII) Committee Reports 43-45 Report 2015-03 of the Executive Committee Report 2015-02 of the Planning & Development Committee • VIII) Reports — New and Unfinished Business 46-140 Report ENG 04-15 Report FIN 07-15 Report FIN 08-15 IX) Motions and Notice of Motions Accessible For information related to accessibility requirements please contact PICKS ' Linda Roberts 1 N G Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: IrobertsaDiCkerinc.ca X) By-laws 141-158 XI) Confidential Council - Public Report XII) Other Business XIII) Confirmation By-law XIV) Adjournment • C o¢ - Council Meeting Minutes 12,1- Monday, February 23, 2015 7:00 PM = Council Chambers Present: • Mayor Ryan Councillors: K. Ashe I. Cumming R. Johnson B. McLean J. O'Connell D. Pickles Also Present: T. Prevedel Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation J. Hagg - Fire Chief R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development D. Shields - City Clerk (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution #21/15 Moved by Councillor McLean Seconded by Councillor O'Connell In Camera Council Meeting Minutes, January 19, 2015 Council Meeting Minutes, January 19, 2015 Executive Committee Minutes, February 9, 2015 Special Council Meeting Minutes, February 9, 2015 Special In Camera Council Meeting Minutes, February 9, 2015 • Carried 1 1 City 00 Council Meeting Minutes Monday, February 23, 2015 7:00 PM - Council Chambers (IV) Delegations 1. Christina Dodds Re: Safety Concerns on Bowler Drive Christina Dodds, Bowler Drive, appeared before Council to express her concerns with the speed of motorists on Bowler Drive. Ms. Dodds would like to request that City Staff consult with the residents of Bowler Drive to address the speed of motorists, as was done with residents on Fairport Road. Ms. Dodds would like the City to consider a number of solutions, and submitted to the Clerk a petition received from residents of Bowler Drive. (V) Correspondence 1. Corr. 06-15 Lon Harnish Pickering RibFest Chairperson 255 Huntingwood Drive Oshawa, ON L1J 7C6 Resolution#22/15 Moved by Councillor O'Connell Seconded by Councillor McLean That Corr. 06-15 received from.Lon Harnish, Pickering RibFest Chairperson, seeking Council support for the Pickering RibFest event to be held from June 5th through June 7th, 2015 to be a pet-free event, be endorsed. • Carried 2. Corr. 07-15 Nicole Wellsbury Manager of Legislative Services/Deputy Clerk Town of Ajax 65 Harwood Avenue South Ajax, ON L1S 2H9 Resolution#23/15 . Moved by Councillor O'Connell Seconded by Councillor McLean That Corr. 07-15 received from Nicole Wellsbury, Manager of Legislative Services/Deputy Clerk, Town of Ajax, advising that at a meeting held January 26, 2015, 2 2 Cali 00 Council Meeting Minutes • ICI' Monday, February 23, 2015 KO MN fat 7:00 PM - Council Chambers Ajax Council passed a resolution to call on the Ontario Government to introduce legislation to replace the Waste Diversion Act with Individual Producer Responsibility that will ensure producers are responsible for 100% of the costs of waste and have the flexibility to determine how IPR programs are established, be endorsed. Carried (VI) Committee Reports Executive Committee Reports 1. Director, Engineering & Public Works, Report PW 01-15 Quotation No. Q-54-2014 -Quotation for the Supply and Delivery of One New Latest Model Year 41,000 lb. GVW Dump Truck with Snow Plow and Wing • Council Decision 1. That Report PW 01-15 of the Director, Engineering & Public Works regarding the Quotation for the Supply and Delivery of One New Latest Model Year, 41,000 lb. GVW Dump Truck with Snow Plow and Wing be received; 2. That Quotation No. Q-54-2014 as submitted by Mack Sales and Service of Durham for the Supply & Delivery of One New Latest Model Year, 41,000 lb. GVW Dump Truck with Snow Plow and Wing in the amount of$235,185.77 (HST included) be accepted; 3. That the total gross project cost of$236,316.00 (HST included)and the total net project cost of$212,810.00 (net of HST rebate) be approved; • 4. That Council authorize the Division Head, Finance &Treasurer to finance the net project cost of$212,810.00 as follows: a) The sum of$19,500.00 as approved in the 2014 Roads Capital Budget to be funded from the Development Charges (DC) City's Share Reserve, to be increased to $21,281.00; b) The sum of$175,500.00 as approved in the 2014 Roads Capital Budget to be funded from the Development Charges (DC) Reserve Fund- Operations Services, to be increased to $191,529.00; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 3 3 • o0 Council Meeting Minutes ? = City no. Council Meeting Minutes Monday, February 23, 2015 ON 121 7:00 PM - Council Chambers. Resolution#24/15 Moved by Councillor Johnson • Seconded by Councillor Pickles That Report 2015-02 of the Executive Committee meeting held on February 9, 2015 be adopted. Carried (VII) New and Unfinished Business 1. Director, Culture & Recreation, Report CR 12-15 Pickering Recreation Complex Integrated Energy Project Consulting and Contract Administration Services A question and answer period ensued regarding the potential for energy efficiencies and noise issues for nearby residents. Resolution#25/15 Moved by Councillor Pickles Seconded by Councillor Cumming 1. That Report CR 12-15 of the Director, Culture & Recreation regarding the Pickering Recreation Complex Integrated Energy Project Consulting and Contract Administrative Services be received; 2. That Council approve to engage the services of I.B. Storey Inc. for the consulting and contract administration services of the Pickering Recreation Complex Integrated Energy Project in accordance with the City's Purchasing Policy Item 10:05; • 3. That the total gross project cost of$67,800.00 (HST included), and a net project cost of$61,056:00 (net of HST rebate), including the proposed amount and contingency be approved; • 4. That Council authorize the Division Head,Finance &Treasurer to finance the. project as provided for in the 2014 Recreation Complex—Core and Pool Capital Budgets in the amount of$61,056.00 from the Federal Gas Tax Reserve Fund; 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 5 5 Citq Council Meeting Minutes• ' I ' Monday, February 23, 2015 irl arer 7:00 PM - Council Chambers • (VIII) By-laws 7408/15 Being a by-law to establish that part of Lot 30, Concession 1, designated as Part 7, Plan 40R-28582 and Block 141, Plan 40M-1418, as public highway. A question and answer period ensued regarding a planning application in this area and what effect the approval of this by-law would have on that application. • Deferred later in the meeting (see following motion) Resolution#26/15 - Moved by Councillor O'Connell Seconded by Councillor McLean That By-law No. 7408/15 be deferred until the March 23rd Council meeting in order for - staff to provide additional information to Council. Carried (IX) Other Business 1. Councillor McLean requested that staff investigate the feasibility of putting bike lanes on Liverpool Road, north of Finch. 2. Councillor McLean requested that staff investigate the possibility and budget of providing outdoor ice skating rinks in some parks throughout the City for next winter. (X) Confirmation By-law By-law N umber#7409/15 Councillor Johnson seconded by Councillor McLean moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of February 23, 2015. Carried • 6 . 6 Cali 00 Council Meeting Minutes Monday, February 23, 2015 V_ar 7:00 PM - Council Chambers (XI) Adjournment Moved by Councillor O'Connell Seconded by Councillor Pickles That the meeting be adjourned at 7:35 pm. Carried Dated this 23rd day of February, 2015. Mayor Ryan Debbie Shields City Clerk 7 7 Executive Committee Meeting Minutes Monday, March 2, 2015 2:00 pm - Council Chambers Chair: Councillor O'Connell Present: Mayor Ryan Councillors: - K. Ashe I. Cumming R. Johnson B. McLean J. O'Connell D. Pickles Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation J. Hagg - Fire Chief R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development S. Karwowski - Division Head, Finance &Treasurer D. Shields - City Clerk J. Robertson - Senior Financial Analyst • S. Milton Supervisor, Recreation Services L. Harker - (Acting) Supervisor, Legislative Services • (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations 1. Lennis Trotter Kids' Safety Village of Durham Region Lennis Trotter, Kids Safety Village of Durham Region, appeared before the Committee to request a grant of$15,000 for the Kids Safety Village. Mr. Trotter showed a video which provided an overview of the services and programs offered by the village. In addition, he noted that they were also seeking support from all municipal Fire Departments to participate in teaching a portion of the curriculum. 1 8 Ctq 00 k Executive Committee Meeting Minutes Monday, March 2, 2015 2:00 pm - Council Chambers Chair: Councillor O'Connell A question and answer period ensued on obtaining further information pertaining to the participation of municipal Fire Departments and the status of other municipalities' participation. 2. Kerri King, Region of Durham Re: Durham Festival Kerri King, Manager of Tourism, Region of Durham, appeared before the Committee to provide a PowerPoint presentation detailing the first Durham Festival. The Durham Festival will be taking place on August 13-16 across the Region of Durham and will showcase food, concerts, cycling, innovation, performances and creative expression of all kinds. Ms. King provided a general overview of events planned to date, and invited the City of Pickering to participate. 3. Samantha Burdet, Policy Advisor Diversity and Immigration, Region of Durham Re: Durham Diversity and Immigration Community Report Card • Samantha Burdet, Policy Advisory, Diversity and Immigration, Region of Durham, appeared before the Committee to provide a PowerPoint presentation summarizing the Durham Diversity and Immigration Community Report Card. She outlined the • four Areas of Priority, which include, Create a culture of inclusion, Improve labour market outcomes for newcomers, Attract and retain newcomers, and Enhance Durham's settlement capacity. Ms. Burdet indicated examples where municipalities excelled in demonstrating these priorities, one of which was the City of Pickering's "Pickering Pros" program. She noted that future plans for the Local Diversity and Immigration Partnership Council include monitoring provincial and federal policy changes and developing community plans. (III) Matters for Consideration 1. Director, Culture & Recreation, Report CR 01-15 Age-Friendly Community Planning Grant -Endorsement of City of Pickering Application Recommendation • Moved by Mayor Ryan Seconded by Councillor Pickles 1. That Report CR 01-15 of the Director, Culture & Recreation regarding the Age-Friendly Community Planning Grant be received; • 2 9 • City 00 A Executive Committee •'-' Meeting Minutes Monday, March 2, 2015 2:00 pm - Council Chambers Chair: Councillor O'Connell 2. That Council authorize staff to initiate the Age Friendly Community Planning Grant program as outlined in the City of Pickering application attached, subject to the receipt of provincial funds under Ontario Seniors' Secretariat Age-Friendly Community Planning Grant; and 3. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. Carried • 2. Director, Culture & Recreation, Report CR 02-15 The Claremont Lions Club -Management Agreement Renewal A brief question and answer period ensued regarding similar agreements with other organizations and the availability of alternative facilities for meetings. Recommendation • Moved by Councillor Johnson Seconded by Councillor Pickles 1. That Report CR 02-15 be received by Council; 2. That the Mayor and City Clerk be authorized to execute a management agreement renewal to which the Claremont Lions Club will be permitted to continue to provide certain management services to the City at the Claremont Community Centre from April 1, 2015 to March 31, 2020, that is in a form and substance acceptable to the Director, Culture & Recreation and • the Director, Corporate Services & City Solicitor; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. Carried 3. Director, Corporate Services & City Solicitor, Report FIN 0.4-15 Section 357/358 of the Municipal Act—Adjustment to Taxes Recommendation Moved by Mayor Ryan Seconded by Councillor Johnson 3 10 c;fq °o A Executive Committee Meeting Minutes 14' . ' Monday, March 2, 2015 2:00 pm - Council Chambers Chair: Councillor O'Connell 1. That Report FIN 04-15 of the Director, Corporate Services & City Solicitor be received; 2. That the write-off of taxes as provided for under Sections 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Carried • • 4. Director, Corporate Services & City Solicitor, Report FIN 05-15 Commodity Price Hedging Agreements Report Recommendation Moved by Mayor Ryan Seconded by Councillor Johnson It is recommended that Report FIN 05-15 from the Director, Corporate Services & • City Solicitor regarding commodity price hedging agreements be received for information. Carried 5. Director, Corporate Services & City Solicitor, Report FIN 06-15 Statement of the Treasurer Respecting 2014 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Recommendation • Moved by Mayor Ryan Seconded by Councillor Johnson It is recommended that Report FIN 06-15 of the Director, Corporate Services & City Solicitor regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2014 be received for information. Carried 4 11 ci oo A Executive Committee p_ -- -_._._. Meeting Minutes Monday, March 2, 2015 2:00 pm - Council Chambers Chair: Councillor O'Connell (IV) Other Business 1. Councillor McLean requested that the Kids Safety Village of Durham Region submit a completed grant request and that the CAO request a letter of support from other municipalities Fire Services regarding their commitment to the program. 2. Councillor Johnson requested that the CAO review possibilities for increasing the delivery of City information for residents in the north end of.Pickering. (V) Adjournment The meeting adjourned at 2:45 pm. • • 5 12 • c;ty Planning & Development Committee Meeting Minutes Monday, March 2, 2015 7:00 pm — Council Chambers Chair: Councillor Pickles Present: Councillors: K. Ashe I. Cumming R. Johnson B. McLean J. O'Connell D. Pickles Absent: Mayor Ryan (Municipal Business) Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor T. Melymuk - Director, City Development C. Rose - Chief Planner D. Shields - City Clerk J. Brooks - Manager, Policy& Geomatics N. Surti - Manager, Development Review & Urban Design A. Yearwood - Planner II L. Harker - (Acting) Supervisor, Legislative Services (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations Erick Joyner, 1922 Memory Lane, appeared before the Committee to discuss the negative impacts of the Seaton Community. Mr. Joyner described his concerns with the Community, which included the reduction of prime farmland, concerns with the City incurring a deficit, no real justifications for the establishment of the Community, and that he does not believe it to be a sustainable development. Mr. Joyner. submitted his comments to the City Clerk for circulation to the Committee and the City Development Department. • 1 13 Czat e0 A Planning & Development Committee Meeting Minutes Monday, March 2, 2015 7:00 pm — Council Chambers Chair: Councillor Pickles (III) Part `A' Information Reports 1. Information Report No. 01-15 Draft Plan of Subdivision Application SP-2014-03 Draft Plan of Condominium Application CP-2014-03 Zoning By-law Amendment Application A 10/14 Grand Communities (Pickering) Corporation 356-364 Kingston Road A public information meeting was held Under the Planning Act, for the purpose of informing the public with respect to the above-noted application. Nilesh Surti, Manager, Development Review& Urban Design, gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Ashley Yearwood, Planner II, provided a brief overview of Information Report No. 01-15 with respect to the proposed development of a common element condominium consisting of 28 three-storey townhouse units, accessible by a private road. Max Sherman, Macroplan Ltd., appeared before the Committee on behalf of the applicant in support of this application. Mr. Sherman provided an overview of the revised proposal and indicated that he would be available to respond to any questions raised. A brief question and answer period ensued. Anabela Santos, 1002 Dalewood Drive, appeared before the Committee in opposition to the application. Ms. Santos questioned the height of balconies and expressed her concerns with traffic lights and privacy. Tony Salvatore, 1006 Dalewood Drive, appeared before the Committee in opposition to the application. Mr. Salvatore expressed his concerns with increased traffic and suggested looking at the slope of driveways to reduce the height of the proposed. buildings. Tzvetan Goguev, 1010 Dalewood Drive, appeared before the Committee in opposition to the application. Mr. Goguev expressed his concern with the view from his backyard and would like the City to consider alternatives to a brick wall. 2 14 Cluj 00 A. Planning & Development = Committee Meeting Minutes F-ii-.ls� 3 �amidL-i7Yn NOKINN1ZI Monday, March 2, 2015 7:00 pm — Council Chambers Chair: Councillor Pickles Gareth Morgan, 1002 Dalewood Drive, appeared before the Committee in opposition to the application. Mr. Morgan requested that the City consider rotating the proposed east/west building that backs up against the Dalewood Drive residential area to a north/south configuration. Then the grass-and parking lot is facing Dalewood Drive instead of the building. Randy Scott, 1367 Rougemount Drive, appeared before the Committee in opposition to the application. Mr. Scott expressed his concerns with increased traffic and suggested an additional entrance/exit to alleviate some traffic. Eric Hudson, 1404 Rougemount Drive, appeared before the Committee in opposition to the application. Mr. Hudson expressed his concerns with the increase in traffic. Erick Joyner, 1922 Memory Lane, appeared before the Committee to express his concerns for pedestrian safety in relation to this application. Max Sherman, Macroplan Ltd., appeared before the Committee to respond to various questions raised. Mr. Sherman stated that the balconies would be designed so that there is no overview to neighbouring properties, a sidewalk would be added to Kingston Road to reduce safety concerns, and that the proximity to transit would reduce traffic. He noted that he would work with City Development staff to ensure all comments are addressed. A discussion period ensued with questions raised regarding the possibility of reconfiguring buildings, the consistency of this application with the Official Plan, balcony overviews, the possibility of increasing the number of visitor parking spaces, a requirement for the increased mitigation of trees, and the request for a 12 month shadow study. (IV) Part `B' Planning & Development Reports 1. Director, City Development, Report PLN 01-15 Invitation to Participate in ISO 37120: "Sustainable Development of Communities— Indicators for City Services and Quality of Life" World Council on City Data A new global standard on City Indicators Recommendation Moved by Councillor McLean Seconded by Councillor O'Connell 3 15 Cm/ oq _ Planning & Development = Ns; Committee Meeting Minutes 010141 tiU[ Monday, March 2, 2015 7:00 pm — Council Chambers Chair: Councillor Pickles Report PLN 01-15 of the Director, City Development regarding the ISO 1. That Rep ty p 9 9 37120 Indicators for City Services and Quality of,Life certification program, be received; 2. That staff be authorized to further investigate the feasibility, resource and financial implications of participating in ISO 37120, and report back in the fall of 2015; and 3. Further, that a copy of Report PLN 01-15 be forwarded to Global City Indicators Facility and the World Council on City Data. Carried The meeting adjourned at 8:20 pm. i . 4 16 City == Executive (Budget) Committee Meeting Minutes OM NI Thursday, March 5, 2015 9:00 am Main Committee Room Present: Mayor Ryan Councillors: K. Ashe I. Cumming R. Johnson B. McLean J. O'Connell D. Pickles Also Present: 0 T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development M. Carpino - Director, Culture & Recreation J. Hagg - Fire Chief C. Grant - CEO, Library J. Hodgson - Division Head, City Administration S. Karwowski - Division Head, Finance &Treasurer D. Shields - City Clerk J. Halsall -Manager, Budgets & Internal Audit S. Muir - Coordinator, Communications L. Harker - (Acting) Supervisor, Legislative Services (I) Disclosure of Interest • No disclosures of interest were noted: (II) Delegations 1. Nadia Peerzada Asian Women Skills and Community Development Agency Nadia Peerzada, Asian Women Skills and Community Development Agency, appeared before the Committee to request a grant to waive the rental fee for a City facility for three Agency events in 2015. 1. 17 City 4 _ Executive (Budget) Committee Meeting Minutes g L. A1U Thursday, March 5, 2015 9:00 am Main Committee Room (Ill) Presentations Mayor Ryan welcomed everyone to the meeting and thanked staff for all of their hard work in the compilation of the budget. Mayor Ryan provided an overview of the agenda and noted that the Committee would first consider the Capital Budget, followed by the Current Budget Tony Prevedel, Chief Administrative Officer, noted that this year's budget was a 1.65% budget increase for Pickering, and made reference to the 2015 Budget Flow Chart that provided a visual overview. Highlights include the vehicle equipment reserve, a new grants policy, tree canopy replacement, and a continued reduction in draws from the reserve fund. • Stan Karwowski, Division Head, Finance &Treasurer, provided a PowerPoint presentation detailing the 2015 Current and Capital Budgets. Mr. Karwowski noted the 4.27% proposed budgetary expenditures increase and advised that the Facilities Operations management team will be working with a consultant to develop a Facilities Asset Management Plan that will manage and plan capital renewals. He outlined the City's long-term debt approach, noting that Pickering has adopted a higher standard for managing long-term debt. Mr. Karwowski also provided an overview of the City's long term financial forecast and outlined some major capital projects for Council to consider for 2016-2020. Discussion ensued regarding assessment appeals and the corresponding costs to the City. Committee recommended that the City work closely with the Region of Durham to ensure appeals are pursued collaboratively. Questions regarding the new Grant Policy were addressed, including the inclusion of a clause in the Policy that would ensure organizations returned grant money if their events were cancelled. Committee recessed at 10:30 am and reconvened at 10:45 am. (IV) Matters for Consideration 1. Review and Recommendation of the 2015 Capital Budget Mayor & Council Computer Equipment Moved by Councillor Pickles That the 2015 Capital budget for Mayor&Council Computer Equipment be approved and presented to Council on March 23, 2015. Carried 2 18 C'ifq no Executive (Budget) Committee _ '�-'� Meeting Minutes 4_4 �� 0��E Thursday, March 5, 2015 9:00 am Main Committee Room Information Technology Moved by Councillor Pickles That the 2015 Capital budget for Information Technology Department be approved and presented to Council on March 23, 2015. Carried Clerks - Moved by Councillor McLean That the 2015 Capital budget for Clerks be approved and presented to Council on March 23, 2015. Carried By-law Services • Moved by Councillor Pickles That the 2015 Capital budget for By-law Services be approved and presented to Council on March 23, 2015. Carried Animal Services Moved by Councillor O'Connell • That the 2015 Capital budget for Animal Services be approved and presented to Council on March 23, 2015: Carried Civic Complex A question and answer period ensued with regards to the clock tower refurbishment and the replacement of the crest on the central tower. Moved by Councillor Pickles That the 2015 Capital budget for the Civic Complex be approved and presented to Council on March 23, 2015. Carried 3 19 City 00 Executive (Budget) Committee Meeting Minutes UME Thursday, March 5, 2015 9:00 am Main Committee Room Dunbarton Pool Moved by Councillor Johnson That the 2015 Capital budget for Dunbarton Pool be approved and presented to Council on March 23, 2015. Carried Don Beer Arena • Moved by Councillor Johnson That the 2015 Capital budget for Don Beer Arena be approved and presented to Council on March 23, 2015. Carried Community Centres Moved by Councillor Johnson That the 2015 Capital budget for Community Centres be approved and presented to Council on March 23, 2015. Carried Rec Complex—Central Core Moved by Councillor O'Connell That the 2015 Capital budget for Rec Complex—Central Core be approved and presented to Co uncil-on March 23, 2015. Carried Rec Complex— Pool Moved by Councillor Pickles That the 2015 Capital budget for Rec Complex- Pool be approved and presented to Council on March 23, 2015. Carried ■ 4 20 • city 00 =W Executive (Budget) Committee Meeting Minutes NAM ' Thursday, March 5, 2015 9:00 am Main Committee Room. Rec Complex—Arenas Moved by Councillor Pickles That the 2015 Capital budget for Rec Complex-Arenas be approved and presented to Council on March 23, 2015.. • Carried Museum • Moved by Councillor Pickles That the 2015 Capital budget for Museum be approved and presented to Council on March 23, 2015. Carried Property Maintenance A question and answer period ensued with regards to tree replacement. Moved by Councillor McLean That the 2015 Capital budget for Property Maintenance be approved and presented to Council on March 23, 2015. Carried Municipal Garage Moved by Councillor Pickles That the 2015 Capital budget for Municipal Garage be approved and presented to Council on March 23, 2015. Carried Roads Moved by Councillor Johnson . That the 2015 Capital budget for Roads be approved and presented to Council on March 23, 2015. . Carried as amended (see following motions) 5 21 • cm, o = Executive (Budget) Committee • is - `— Meeting Minutes MI'E41h[ Thursday, March 5, 2015 9:00 am Main Committee Room Moved by Councillor Johnson That Salem Road, from Highway 7 to Concession Road 5, be reconstructed, subject to the successful receipt of the Small Communities Fund Grant for the Operations Centre. _ - Referred later in the meeting (see following motion) Moved by Councillor O'Connell That the above motion be referred to the March 23rd Council meeting for consideration. Carried Moved by Councillor Pickles That account number 5320.1509—Southview Drive— Road Reconstruction & Urbanization be reduced by $50,000 to remove the proposed sidewalk. Carried The main motion was then carried as amended. Parks Moved by Councillor O'Connell That the 2015 Capital budget for Parks be approved and presented to Council on March 23, 2015. Carried as amended (see following motions) Moved by Councillor O'Connell That $160,000 be included in the 2015 Current budget to cover the detailed design of the Frenchman's Bay Waterfront Masterplan, and that$640,000 be included in the 2015 Capital budget subject to previously unsolicited grant funding to cover the cost of paving and water main for the Frenchman's Bay Waterfront Masterplan. Carried later on a Recorded Vote 6 22 (qty °l Executive (Budget) Committee ��-'— Meeting Minutes gm:Nowt Thursday, March 5, 2015 9:00 am Main Committee Room Moved by Councillor Johnson That the above motion be tabled until the March 23rd Council meeting. Yes No Councillor Johnson Councillor O'Connell Councillor Ashe Councillor Cumming Councillor McLean Councillor Pickles Mayor Ryan Motion Lost Moved by Councillor Pickles That the above motion be referred to Council on March 23rd Yes No Councillor Johnson Councillor Ashe Councillor Pickles Councillor Cumming Mayor Ryan Councillor McLean Councillor O'Connell Motion Lost The main motion, as amended, was then carried on a recorded vote as follows: Yes No Councillor Ashe Councillor Johnson Councillor Cumming Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan Engineering Services -Admin Moved by Councillor Johnson That the 2015 Capital budget for Engineering Services -Admin be approved and presented to Council on March 23, 2015. Carried 7 23 City oo = Executive (Budget) Committee - u� _ Meeting Minutes i0∎/ON E Thursday, March 5, 2015 9:00 am Main Committee Room Streetlights & Signalization Moved by Councillor O'Connell That the 2015 Capital budget for Streetlights & Signalization be approved and presented to Council on March 23, 2015. Carried Sidewalks Discussion ensued with respect to the accessibility of sidewalks in Claremont. Committee requested that staff consider including a provision in future budgets to replace the asphalt sidewalk on the east side of Old Brock Road. Moved by Councillor Johnson . That the 2015 Capital budget for Sidewalks be approved and presented to Council on March 23, 2015. Carried Stormwater Management Moved by Councillor Johnson That the 2015 Capital budget for Stormwater Management be approved and presented to Council on March 23, 2015. Carried Development Services � Moved by Councillor Johnson That the 2015 Capital budget for Development Services be approved and presented to Council on March 23, 2015. Carried Development Projects Moved by Councillor McLean • That the 2015 Capital budget for Development Project&be approved and presented to Council on March 23, 2015. Carried 8 24 C',ty 00 Executive. (Budget) Committee Meeting Minutes IMI 1 Thursday, March 5, 2015 9:00 am • Main Committee Room - Fire Services Discussion ensued with regards to the new aerial ladder truck, including requesting an appraisal of the existing truck before it goes to auction. Moved by Councillor Pickles That the 2015 Capital budget for Fire Services be approved and presented to Council on March 23, 2015. • Carried Library Moved by Councillor O'Connell That the 2015 Capital budget for Library be approved and presented to Council on March 23, 2015. Carried Committee recessed at 12:30 pm and reconvened at 1:00 pm. 2. Review and Recommendations of the 2015 Current Budget CAO—Admin Moved by Councillor Johnson That the Current budget for CAO be approved and presented to Council on March 23, 2015. Carried Customer Care Moved by Councillor O'Connell That the Current budget for Customer Care be approved and presented to Council on March 23, 2015. Carried 9 25 • C.ty no Executive (Budget) Committee -° - Meeting Minutes NONTIIMUIZE Thursday, March 5, 2015 9:00 am Main Committee Room Human Resources Moved by Councillor Pickles That the Current budget for Human Resources be approved and presented to Council on March 23, 2015. Carried Health & Safety Moved by Councillor O'Connell That the Current budget for Health & Safety be approved and presented to Council on March 23, 2015. Carried City Development-Admin Moved by Councillor Ashe � That the Current budget for City Development-Admin be approved and presented to Council on March.23, 2015. . Carried Planning & Design Moved by Councillor O'Connell That the Current budget for Planning & Design be approved and presented to Council on March 23, 2015. • Carried Building Services Moved by Councillor Pickles That the Current budget for Building Services be approved and presented to Council on March 23, 2015. Carried • 10 26 city 00 Executive (Budget) Committee Meeting Minutes NIAN Thursday, March 5, 2015 9:00 am Main Committee Room Sustainability Moved by Councillor O'Connell • That the Current budget for Sustainability be approved and presented to Council on March 23, 2015. Carried Economic Development Discussion ensued with respect to promotional materials and finding ways to determine the value of these materials, including the possibility of modernizing promotional materials. A brief discussion ensued regarding establishing partnerships with other levels of government for the development of the Seaton community and to attract new businesses. • Moved by Councillor Pickles That the Current budget for Economic Development be approved and presented to Council on March 23, 2015. Carried Committee of Adjustment • Moved by Councillor Pickles • That the Current budget for Committee of Adjustment be approved and presented to Council on March 23, 2015. • Carried Heritage Pickering Moved by Councillor McLean That the Current budget for Heritage Pickering be approved and presented to Council on March 23, 2015. • Carried • 11 27 c�,tf o1 Executive (Budget) Committee Meeting Minutes NCB ONIZE Thursday, March 5, 2015 9:00 am Main Committee Room Finance Moved by Councillor O'Connell That the Current budget for Finance be approved and presented to Council on March 23, 2015. Carried Supply & Services Moved by Councillor O'Connell That the Current budget for Supply & Services be approved and presented to Council on March 23, 2015. Carried. Information Technology Discussion ensued with respect to the advantages and disadvantages of Citrix and Committee requested that IT provide a business case for the continued use of Citrix. Moved by Councillor O'Connell That the Current budget for Information Technology be approved and presented to Council on March 23, 2015. Carried Legal Services Moved by,Councillor Pickles That the Current budget for Legal Services be approved and presented to Council on March 23, 2015. Carried Clerk's Office • Moved by Councillor O'Connell That the Current budget for Clerk's Office be approved and presented to Council on March 23, 2015. Carried 12 28 C/N 00 = Executive (Budget) Committee `I 1 Meeting Minutes larIati ec Thursday, March 5, 2015 9:00 am Main Committee Room Records Management& Elections Moved by Councillor Pickles That the Current budget for Records Management& Elections be approved and presented to Council on March 23, 2015. Carried Print Shop/Mailroom Moved by Councillor Pickles • That the Current budget for Print Shop/Mailroom be approved and presented to Council on March 23, 2015. Carried By-law Moved by Councillor Pickles That the Current budget for By-law be approved and presented to Council on March 23, 2015. Carried • Animal Services Moved by Councillor O'Connell That the Current budget for Animal Services be approved and presented to Council on March 23, 2015. Carried Culture & Recreation -Admin Moved by Councillor McLean That the Current budget for Culture & Recreation -Admin be approved and presented to Council on March 23, 2015. Carried 13 29 Citq 04 Executive (Budget) Committee a-��= -•} -Iraq' Meeting Minutes 116111 ALE Thursday, March 5, 2015 9:00 am Main Committee Room Civic Complex Moved by Councillor O'Connell • That the Current budget for Civic Complex be approved and presented to Council on March 23, 2015. Carried Seniors Centre Moved by Councillor Johnson That the Current budget for Seniors Centre be approved and presented to Council on March 23, 2015. Carried Programs Moved by Councillor Cumming That the Current budget for Programs be approved and presented to Council on March 23, 2015. Carried Dunbarton Pool Moved by Councillor Cumming That the Current budget for Dunbarton Pool be approved and presented to Council on March 23, 2015. Carried Don Beer Arena Moved by Councillor Johnson That the Current budget for Don Beer Arena be approved and presented to Council on March 23, 2015. Carried 14 30 • 4 A Executive (Budget) Committee Meeting Minutes Thursday, March 5, 2015 9:00 am Main Committee Room Community Centres Moved by Councillor Pickles That the Current budget for Community Centres be approved and presented to Council on March 23, 2015. Carried Recreation Complex—Pool Moved by Councillor Cumming That the Current budget for Recreation Complex- Pool be approved and presented to Council on March 23, 2015. Carried Recreation Complex-Arenas Moved by Councillor Johnson That the Current budget for Recreation Complex-Arenas be approved and presented to Council on March 23, 2015. • Carried Museum Moved by Councillor McLean That the Current budget for Museum be approved and presented to Council on March 23, 2015. Carried Engineering Services -Admin Moved by Councillor Ashe That the Current budget for Engineering Services -Admin be approved and presented to Council on March 23, 2015. Carried • 15 31 cat, o,/ Executive (Budget) Committee Meeting Minutes Natila Thursday, March 5, 2015 9:00 am Main Committee Room Crossing Guards Committee requested that staff investigate whether an additional crossing guard was required at Strouds and Wildflower. Moved by Councillor Pickles i That the Current budget for Crossing Guards be approved and presented to Council on March 23, 2015. � Carried Development Services Moved by Councillor Johnson That the Current budget for Development Services be approved and presented to Council on March 23, 2015. Carried Operations -Admin Moved by Councillor Pickles That the Current budget for Operations -Admin be approved and presented to Council on March 23, 2015. Carried Property Maintenance Moved by Councillor Cumming That the Current budget for Property Maintenance be approved and presented to Council on March 23, 2015. Carried Operations— Municipal Garage Moved by Councillor Johnson That the Current budget for Operations—Municipal Garage be approved and presented to Council on March 23, 2015. Carried 16 32 c t, 00 Executive (Budget) Committee Meeting Minutes rd_ Thursday, March 5, 2015 9:00 am Main Committee Room Roads • Moved by Councillor O'Connell That the Current budget for Roads be approved and presented to Council on March 23, 2015. Carried Sidewalks Moved by Councillor Cumming That the Current budget for Sidewalks be approved and presented to Council on March 23, 2015. Carried _ Streetlights Moved by Councillor O'Connell That the Current budget for Streetlights be approved and presented to Council on March 23, 2015. Carried Parks Moved by Councillor McLean That the Current budget for Parks be approved and presented to Council on.March 23, 2015. Carried Fire Protection Moved by Councillor Ashe That the Current budget for Fire Protection be approved and presented to Council on March 23, 2015. Carried 17 33 cat, 00 Executive (Budget) Committee =5g Meeting Minutes Thursday, March 5, 2015 9:00 am Main Committee Room Emergency Operations Moved by Councillor Johnson That the Current budget for Emergency Operations be approved and presented to Council on March 23, 2015. Carried Libraries Moved by Councillor O'Connell That the Current budget for Libraries be approved and presented to Council on March 23, 2015. Carried 3. General Government General Government Moved by Councillor Pickles That the Current budget for General Government Summary be approved and presented to Council on March 23, 2015. Carried Mayor Ryan Moved by Councillor Ashe That the Current budget for Mayor Ryan be approved and presented to Council on March 23, 2015. Carried Councillor O'Connell Moved by Councillor O'Connell That the Current budget for Councillor O'Connell be approved and presented to Council on March 23, 2015. Carried as amended 18 34 clly 00 A Executive (Budget) Committee - �- =_— Meeting Minutes Thursday, March 5, 2015 9:00 am Main Committee Room • By the following Motion Moved by Councillor O'Connell Councillor O'Connell proposed the following changes to her budget: Council Communication — reduce by$3,000 to $4,500 Reception, Promotion & Special Events— reduce by$2,000 to $2,500 Outside Agencies— reduce by $1,800 to $3,000 Carried . Councillor McLean Moved by Councillor McLean That the Current budget for Councillor McLean be approved and presented to Council on March 23, 2015. Carried Councillor Pickles Moved by Councillor Pickles That the Current budget for Councillor Pickles be approved and presented to Council on March 23, 2015. Carried Councillor Ashe • Moved by Councillor Ashe • That the Current budget for Councillor Ashe be approved and presented to Council on March 23, 2015. Carried Councillor Cumming Moved by Councillor Cumming That the Current budget for Councillor Cumming be approved and presented to Council on March 23, 2015. 19 35 • cal 00 Executive (Budget) Committee Meeting Minutes Thursday, March 5, 2015 9:00 am Main Committee Room Carried Councillor Johnson Moved by Councillor Johnson That the Current budget for Councillor Johnson be approved and presented to Council on March 23, 2015. Carried Mayor& Council Support Moved by Councillor Ashe That the Current budget for Mayor & Council Support be approved and presented to Council on March 23, 2015. Carried Purchased Services Moved by Councillor Johnson • That the Current budget for Purchased Services be approved and presented to Council on March 23, 2015. Carried User Fees Moved by Councillor O'Connell • That the Current budget for User Fees be approved and presented to Council on March 23, 2015. Carried The Committee recessed at 2:45 pm and reconvened at 3:00 pm. Grants Moved by Councillor O'Connell That the Current budget for Grants, as amended, be approved and presented to Council on March 23, 2015. Carried as amended Later in the Meeting 20 36 • no w Executive (Budget) Committee Meeting Minutes Thursday, March 5, 2015 9:00 am Main Committee Room (Refer to Following Motions) Moved by Councillor O'Connell That a grant be provided to the Asian Women Skills and Community Development Agency to waive the rental fee for a City facility for three events in 2015. Carried Moved by Councillor O'Connell That a one-time grant in the amount of$3,000 be provided to the Durham West Agency South Asian Canadians. Carried Moved by Councillor Ashe That a one-time grant in the amount of$2,000 be provided to the Pickering Rotary Club Wing Fest. Carried Moved by Councillor Ashe That a one-time grant in the amount of$20,000 be provided to the Durham West Arts Centre Foundation. Carried Later in the Meeting (Refer to Following Motion) Moved by Councillor O'Connell That the grant request from the Durham West Arts Centre Foundation be referred to Council on March 23, 2015 in order for them to submit audited financial statements to qualify fora grant request. Motion Lost • Moved by Councillor Pickles That a one-time grant in the amount of$100 be provided to the Durham Region Plowmen's Association. Carried 21 37 Executive (Budget) Committee ° w= -5 ' � Meeting Minutes •00:3-0112-E— Thursday, March 5, 2015 9:00 am Main Committee Room Moved by Councillor McLean That a one-time grant in the amount of$15,000 be provided to the Kids Safety Village. Carried The Main motion was then Carried as amended. (V) Adjournment Moved by Councillor O'Connell Seconded by Councillor Johnson That the meeting be adjourned at 3:20 pm. Carried • • 22 38 ('ay 00 PICKERING March 23, 2015 Delegations - 1. Khaled EI-Dalati, P.Eng Vice President, Parsons . Project Manager, Ministry of Transportation Study Re: 407 Transitway Planning/Preliminary Design Environmental Assessment of Kennedy Road to Brock Road 2. . Brian McGee, Senior VP, Pickering Nuclear Laurie Swami, Senior VP, Decommissioning and Waste Ontario Power Generation Re: Update on Pickering Nuclear 3. Derek Richmond Re: Corr. 08-15 - Canada Post Elimination of Home Delivery Services • • 39 Cify 00 March 23, 2015 PICKERING Correspondence Pages 1. Corr. 08-15 Motion for Direction Michael Graves, Clerk 41-42 Town of Ingersoll 130 Oxford Street Ingersoll, ON N5C 2V5 Letter received from Michael Graves, Clerk,'Town of Ingersoll seeking Council support of their opposition to the Canada Post Corporation eliminating home delivery service, which was adopted at their meeting of February 9, 2015. • • • 40 • • • _ — . • 110 " - " ORIGINALTO -rowN,OP NGER.S-OLL COPY TO: Mar C-V-1 aij • CORR. FILE .11 APR.ACTION • (c Zrer_A'‘0 reck\-) February 12,2015; Association.of Municipalities of Ontario #801-200 University Avenue Toronto, ON At15.1-13 RE: 'Proposal to'Ellenirlate Home Delivery Service by Canada Post.Corporation_ To All Ontario:Municipalities: The Council, for the TOW11 of Ingersoll on' February 9; 2016 passed the fcillawing (lit on: THAT the Council for the Town of Ingersoll approves:the following motion at the February 201.5 Regular Meeting of Council", AND WHEREAS': Canada Post, has proposed a plan to end'residential,borne delivery'in Canada: AND WHEREAS the lack of home delivery will disadvantage many seniors and people with mobility problemkand will be compounded during inclement weather, • THEREFORE, BE IT RESOLVED THAT the Town of Ingersoll does not support the proposed plan to elimInate residential home to home delivery and herein petition Canada Post to reconsider this plan immediately and retain this valuable service for communitievi • • AND FURTHER,THAT a copy of this resolution be forwarded to the Association of Municipalities OntarialAMO),Pederakin of Canadian Municipalities(FCM); municipalities' in Ontario, as well to'our local MP, MPP and representatives of Canada Post and its unions to encourage others to speak up against this plan. • DISCLAIMER This material provided under contract as a pa t idservice by the:originating organization and does not necessarily reflect the viewer pooidens alba Astbidation of MeniCipalities Of Ontario(AMO),Its sObaidiarycerriPanlea.officers,directors.er Og.ents. 130 erioN5C 2V5 7617::519485-0120 • ta.t 519455-3543 WirivarigeriOlLca 41 • 44;11;"1 : ••—• \4:11111 / TOWN OF NGEkSOLL Town Centre The Ingersoll Town Co Uncil respectful& requeSts and encourages all enunicioities in Ontario and across Canada to Speak Up against the proposed plan to eliminate home delivery service-by Canada Post Corporation and to forward resolutions of opposition to your local MP and MPP, the Honourable. Lisa Raitt, Minister of Transport, Deepak Chopra, President of Canada Post; Andy Paterson, Manager of Municipal Engagement Canada Post, the Canadian Union of Postal Wori(erd and the Federation of Canadian MUnicipalities: Sincerely, Michael G es Clerk: o • Lisa Raitt.-Ministe,r of Tra,nsptirt Dave McKenzie, MP- Ernie Hardeman,MPP Deepak Chopra,Canada Post,President,CEO. Andy Paterson,Manager of Municipal Engagement Canada Post . Canadian Union of Postal Workers(CUpW) Federation of Canadian MuniciPalities DiscummeR This material is provided under contractss a paid servio3 by the originating oiganizationand does nol necessartirrettect theAleviror positions of the AssOciation of Municipalities of Ontario(AMC)),its subsidiary cOmpanleS,°Wait,directors orients 13I)Oxford Street: Ingersoll,Ontario N5C2)/5 TeL 519-485-0120 - Fait 519483-3S43 www;ingersoica 42 cat/ 00 PICKERING March 23, 2015 • • Committee Reports • a) Report PD 2015-02 of the Planning & Development Committee P & D Pages 1. Director, City Development, Report PLN 01-15 18-33 Invitation to Participate in ISO 37120: "Sustainable Development of Communities— Indicators for City Services and Quality of.Life" World Council on City Data A new global standard on City Indicators Recommendation 1. That Report PLN 01-15.of the Director, City Development regarding the ISO 37120 Indicators for City Services and Quality of Life certification program, be received; 2. That staff be authorized to further investigate the feasibility, resource and financial implications of participating in ISO 37120, and report back in the fall of 2015; and • 3. Further, that a copy.of Report PLN 01-15 be forwarded to Global City Indicators Facility and the World Council on City Data. • • 43 • io March 23, 2015 6 r:.3 ..�.. .......... PICKERING Committee Reports b) Report EC 2015-03 of the Executive Committee Executive Pages 1. Director, Culture & Recreation, Report CR 01-15 1-82 Age-Friendly Community Planning Grant -Endorsement of City of Pickering Application Recommendation • 1. That Report CR 01-15 of the Director, Culture & Recreation regarding the Age-Friendly Community Planning Grant be received; 2. That Council authorize staff to initiate the Age Friendly Community Planning Grant program as outlined in the City of Pickering application attached, subject to the receipt of provincial funds under Ontario Seniors' Secretariat Age-Friendly Community Planning Grant; and 3. • That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. 2. Director, Culture & Recreation, Report CR 02-15 • 83-117 The Claremont Lions Club -Management Agreement Renewal Recommendation . ' 1. That Report CR 02-15 be received by Council; 2. That the Mayor and City Clerk be authorized to execute a management agreement renewal to which the Claremont Lions Club will be permitted to continue to provide certain management services to the City at the Claremont Community Centre from April 1, 2015 to March 31, 2020, that is in a form and substance acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor; and 3.' That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 3. Director, Corporate Services & City Solicitor, Report FIN 04-15 118-121 Section 357/358 of the Municipal Act—Adjustment to Taxes Recommendation . 1. That Report FIN 04-15 of the Director, Corporate Services & City Solicitor be received; 44 2. That the write-off of taxes as provided for under Sections 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 4. Director, Corporate Services & City Solicitor, Report FIN 05-15 122-125 Commodity Price Hedging Agreements Report Recommendation It is recommended that Report FIN 05-15 from the Director, Corporate Services & ' City Solicitor regarding commodity price hedging agreements be received for information. 5. Director, Corporate Services & City Solicitor, Report FIN 06-15 126-134 Statement of the Treasurer Respecting 2014 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Recommendation It is recommended that Report FIN 06-15 of the Director, Corporate Services & City Solicitor regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2014 be received for information. 45 °0 emu'`-Q--� _ ` March 23, 2015 PICKERING NEW AND UNFINISHED BUSINESS PAGES • 1. Director, Engineering & Public Works, Report ENG 04-15 54-61 Tender for Streetlight Maintenance and Electrical Locates -Tender No. T-1-2015 Recommendation: 1. That Report ENG 04-15 of the Director, Engineering & Public Works regarding Tender No. T-1-2015 for Streetlight Maintenance and Electrical Locates be received; 2. That Tender T-1-2015 as submitted by Langley Utilities Contracting Ltd. in the total tendered amount of$1,262,471.03 (HST included) with a net project cost of$1,136,894.27 ( net of GST rebate) be approved for the three period from April 1 2015 to February 28, 2018, subject to the annual review by the Director, Engineering & Public Works, and extension to the contract by the Manager, Supply & Services; 3. That the appropriate City of Pickering officials be given authority to give effect hereto. 2. Director, Corporate Services & City Solicitor, Report FIN 07-15 62-65 2015 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Recommendation 1. That Report FIN 07-15 of the Director, Corporate Services & City Solicitor be received; and, 2. That Report FIN 07-15 of the Director, Corporate Services & City Solicitor regarding the exclusion of certain expenses from the 2015 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. 3. Director, Corporate Services & City Solicitor, Report FIN 08-15 66-140 2015 Current and Capital Budget Recommendation 1. That Report FIN 08-15 of the Director, Corporate Services & City Solicitor be approved; and, 46 a) That the 2015 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of$50,019,247 be approved; b) That the 2015 Gross Current Budget expenditures for City purposes in the amount of$34,628,981 (excluding personnel expenditures) less estimated current revenues of$29,247,752 (City Revenues of$28,598,752 plus $449,000 for assessment growth plus supplementary taxes of$200,000) and net transfer from the Rate Stabilization Reserve of$1,639,963 for City operations be approved; . c) That the Capital from Current expenditure in the amount of $1,043,100 funded from property taxes be approved; d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $533,000 for the Roads and Bridges Special Levy, for a total final levy of$55,336,613 being an increase of approximately 3.79% over the 2014 budget, be approved; 2. That the 2015 Capital Budget for the City of Pickering with a Gross Expenditure of$22,059,853 be adopted as presented below: . a) That the following capital financing sources be approved as presented in the 2015 Capital Budget: Transfer from Current Fund to Capital Fund $1,043,100 Transfers from Reserves: - Rate Stabilization Reserve (7021) 4,512,500 -Vehicle Replacement Reserve (7040) 1,148,000 - Replacement Capital Reserve (7001) 245,375 - Rec. Complex Arena reserve (7036) 40,000 - Easement Settlement Reserve (7041) 20,000 - Dunbarton Pool Surcharge (7032) 10,000 • • - Provision for Eastern Branch Library Res (7042) 5,000 Transfers from Reserve Funds: - Operations Centre (7708) 1,725,474 • - Development Charges (7605 to 7621) 1,625,768 - Federal Gas Tax Funds (7505) • 881,000 - City Share Dev. Charges Projects (7022) 726,296 - Roads and.Bridges (7709) 682,000 - Parkland Development (7502) 227,500 -Third Party Contribution (7501) 209,400 - Building Permit Stabilization (7506) 95,000 47 Debt- 5 yr 677,000 Debt- 10 yr 2,730,500 Internal Loan -5 yr 1,200,000 Internal Loan - 10 yr 653,334 York Region Funding Agreement 2,260,000 Federal Grant- Small Communities Fund 331,470 Federal Grant- Other 213,333 Provincial Grant- Small Communities Fund 331,470 Provincial Grant- Ontario Communities Infrastructure Fund 198,000 Provincial Grant- Invest in Ontario 40,000 Provincial Grant- Other 213,333 Donations 15,000 Total $22.059,853 b) That total external debt financed by property taxes of$3,407,500 for the projects identified in the 2015 Capital Budget, and as indicated in this report, in the amount of$677,000 for a period not to exceed 5 years and $2,730,500 for a period not to exceed 10 years be approved; c) That the Division Head, Finance &Treasurer, be authorized to borrow additional external debt of$1,105,312 for a total of . $9,791,320 (for a period not to exceed 20 years) and that these dollars be used to fund the shortfall in the Development Charges Reserve Fund —Operations Centre component and that these funds be applied to the construction of the new Operations Centre; d) That the internal loans in the amount of$1,853,334 be undertaken at the discretion of the Division Head, Finance &Treasurer; projects identified e) That probe i in the 2015 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; f) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Division Head, Finance &Treasurer, be used to apply towards additional • principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; g) That all Capital expenditures or portions thereof approved in the 2015 Capital Budget to be financed through theissuance of debt may, at the discretion of the Division Head, Finance &Treasurer, 48 • be financed through internal loans, current or capital funds or a combination thereof; h) That the Division Head, Finance &Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; i) That the Division Head, Finance &Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; j) That Council authorize the additional capital expenditure not to exceed $725,000 (not included in Recommendation 2a) for the reconstruction and urbanization of Park Crescent west of Cliffview Road based on the following financing and conditions: i. That 50% of the project's capital cost be funded from the (7610) Reserve Fund DC — Roads; ii. That 50% of the project's capital cost be funded from the (7501) Third Party Contribution Reserve Fund and that the project only proceed after the City has received the developer's full financial contribution; and iii. That the Director, Engineering & Public Works be directed to undertake further cost reductions and cost sharing calculations through discussions with the developer and report back to Council if no further reductions are achieved; iv. That the Development Charge project RU-6 Sideline 14 (from Highway 7 to Seventh Concession Road) identified in the 2013 DC Study be deferred to the next DC Study. k) That Council authorize the Division Head Finance &Treasurer to transfer$4,350,000 from the Operations Centre Reserve Fund to the Duffin Heights Reserve to fund the City's current and future commitments as reflected in the Duffin Heights Cost Sharing agreement and transfer to Rate Stabilization Reserve $4,500,000; and I) That Council authorize the Division Head &Treasurer to change the financing source from external debt to internal loans for the - following two streetlight capital projects: Account(5325.1301.0000) and Account (5325.1302.0000); 3. That the Division Head, Finance &Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 25% to the Capital Equipment Reserve (7001), and 75%to the City Share DC Projects Reserve (7022); 49 b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current B udget results in a year end surplus of • no less than $125,000; c) Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.000) to the Facilities Reserve. • 4. That the Division Head, Finance &Treasurer be authorized to make any changes or undertake any actions necessary, to ensure that the budget plan accommodates any reallocation of 2015 current operating expenditures and revenues resulting from any reorganization, to reflect any adjustment in taxes or tax rates due to Provincial tax policy changes and to address any funding shortfalls due to either the Payment-in-Lieu revenue estimate or from the Property Tax Write-off account (2134.0000.0000) by funding any shortfalls due to either a transfer from the Rate Stabilization Reserve or Contingency—Assessment Appeal Reserve; 5. That the Division Head, Finance &Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 6. That the Division Head, Finance &Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure . in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 7. That Council approve the cancellation of the following approved capital projects: a. Dunbarton Road Culvert (Account 5320.1417.0000) b. Michell Bridge (Account 5320.1415.0000) c. Westshore Neighbourhood Roads Restoration (Account 5320.1419.0000) 8. That the Division Head, Finance &Treasurer be authorized at his discretion to dose any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 9. That the Division Head, Finance &Treasurer be authorized at his discretion to re-finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 10. That the Division Head,Finance &Treasurer be authorized to: 50 a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during p eriods of increased need (e.g. inclement weather); c) Restate the 2015 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the March 23rd Council meeting; (ii) any reorganization or personnel account changes (salary, benefits & overtime) that result from salary increases or negotiated labour settlements; 11. That Council approve the use of a surety bond, in a form satisfactory to the Division Head, Finance &Treasurer, as an acceptable form of security for subdivision agreements, site plan agreements and other municipal agreements of a similar nature. 12. That the Division Head, Finance &Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any current budget deficit as a result of higher than budget winter control costs; 13. That Council pass the attached General Municipal Fees and Charges By- law and adopt the changed engineering fees for subdivision services inspection and development services inspection as revised below and incorporate the user fee schedule into the 2015 Current budget: a) The subdivision development services inspection fee on page 30 of the 2015 user fee schedule is revised for projects of$500,000 - $1.5 million to a fee of 4.5%, for projects of$1.5 million - $5.0 million to a fee of 3.75% and for projects exceeding $5.0 million to a fee of 3.50%. b) The site plan development services inspection fee on page 30 of the 2015 user fee schedule is revised for projects of$500,000 - $1.5 million to a fee of 4.5%, for projects of$1.5 million - $5.0 million to a fee of 3.75% and for projects exceeding $5.0 million to a fee of 3.50%; 14. That the Division Head Finance &Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 15. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge issues and financial studies related to the City, Seaton and/or Duffin Heights; 51 16. That the Division Head, Finance &Treasurer be authorized to transfer any funds received from the sale of Duffin Heights lands in excess of total financial commitments to the Rate Stabilization Reserve; 17. That the Division Head, Finance &Treasurer be authorized to initiate or defend any assessment appeals necessary to protect the City's interests including the engagement of the firm Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and the firm of Municipal Tax Equity Consultants; 18. That the Division Head, Finance &Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account(1530.2620.0000) to the Reserve for Sustainable Initiatives; 19. That the Golf simulator capital budget project(5731.1501.6178) in the amount of$67,500 be subject to an additional expenditure approval by Council before the project proceeds and that the project be deemed cancelled if there is no Council approved expenditure by the end of 2015; . 20. That the 2016 budget be developed with the following budget guidelines: a) That a 1% budget levy increase for a contribution to the Roads and Bridges Reserve Fund be included in the 2016 Budget; b) That the 2016 budget be developed based on the following principles in priority sequence: -maintain service levels, maintain existing infrastructure, provide dedicated funding (special levies) for facilities and City Share DC; 21. That Council authorize the release of the the Kid's Safety Village grant of $15,000 when the majority of other Durham Lakeshore Municipalities provide an identical grant amount; 22. That Council amend the Community Grant policy as follows: a) Any organization's application shall be deemed as ineligible if the • • organization benefits from bingo funds; b) Any organization's application shall be deemed as ineligible if the organization receives funds from United Way Durham; c) That the Division Head, Finance &Treasurer be authorized to recover any grant funds where either the event was cancelled or the original purpose is no longer valid; d) That the timing of the issuance of the grant cheque be at the discretion of the Treasurer and that the Treasurer be granted the authority to allocate grant payments based on measureable milestone achievements; 52 • e) That the grant application deadline date be changed from November 14, 2014 to September 25, 2015 to accommodate the 2016 Budget cycle; f) That the grant amount be limited to $3,000 for those organizations that have not previously received funds from,the City. 23. That Council authorize the allocation of$50,000 from the Emergency Operational Capital Needs account (2901.0000.0000) to fund possible IT infrastructure costs and that any expenditures be subject to additional Council approval; 24. That any unused funds in excess of$1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives; and, 25. That the appropriate staff of the City of Pickering be given authority take the necessary actions to give effect thereto. • 53 Cali =' Report to Council PICKERING Report Number: ENG 04-15 Date: March 23, 2015 From: Richard Holborn Director, Engineering & Public Works Subject: Tender for Streetlight Maintenance and Electrical Locates - Tender No. T-1-2015 - File: A-1440 • Recommendation: 1. That Report ENG 04-15 of the Director, Engineering & Public Works regarding Tender No. T-1-2015 for Streetlight Maintenance and Electrical Locates be received; 2. That Tender T-1-2015 as submitted by Langley Utilities Contracting Ltd. in the total tendered amount of$1,262,471.03 (HST included) with a net project cost of $1,136,894.27 ( net of GST rebate) be approved for the three period from April 1 2015 to February 28, 2018, subject to the annual review by the Director, - Engineering & Public Works, and extension to the contract by the Manager, Supply & Services; 3. That the appropriate City of Pickering officials be given authority to give effect hereto. Executive Summary: The 2015 Current Budget includes funding for the maintenance and repair of the City's approximately 7,500 street light luminaires, and for providing electrical utility locates. The current three year contract for the provision of municipal street light maintenance, repairs and underground locates expired on February 28, 2015 and was extended to March 31, 2015. Staff has issued a tender for a new three year service contract. Tender No. T-1-2015 was issued on January 27, 2015 and closed on February 12, 2015. The low bid of$1,262,471.03 (HST included), submitted by Langley Utilities Contracting Ltd., the City's current service provider, is recommended for approval. Financial Implications: This tender is for a three year term. The first contract term is tentatively scheduled from the date of award to February 29, 2016. The second term is tentatively scheduled from March 1, 2016 to February 28, 2017. The third contract term is tentatively scheduled from March 1, 2017 to February 28, 2018. The City reserves the right to not extend the second or third term should the Contractor's performance not be satisfactory. 54 ENG 04-15 March 23, 2015 . Subject: Tender for Streetlight Maintenance and. Electrical Locates Tender No. T-1-2015 Page 2 • The proposed funding requirements for this tender, subject to Council approval, would be as follows: 1. Tender Amount Tender No. T-1-2015 Year 1 (2015) Year 2 (2016) Year 3 (2017) Total (3 Years) Tender Amount $357,603.00 $368,533.00 $391,095.00 $1,117,231.00 (HST (13%) 145,240.03 Gross Tendered Amount $1.262,471.03 2. Total Project Cost Tender No. T-1-2015 Tender Amount (3 Years) $1,117,231.00 Total Tender Amount (excluding taxes) 1,117,231.00 HST (13%) 145,240.00 Gross Project Cost 1,262,471.00 HST Rebate (11.24%) (125,577.00) Net Project Cost $1.136.894.00 • 3. Approved Source of Funds Tender No. T-1-2015 Account Code Budget Required Year 1 2325.2478.0000 $390,000.00 $363,897.00 Project Cost under (over) approved funds (Year 1) $26,103.00 While the contract establishes unit pricing for the repair and maintenance of the City's street light infrastructure, actual costs incurred are based on actual deficiency quantities (failed components, underground,faults, and motor vehicle collisions etc.) The funding for this tender will be included in the Streetlight Current Budget for the three year contract period. In 2015, the budget is $390,000.00. CORP0227-07/01 revised 55 ENG 04-15 March 23, 2015 Subject: Tender for Streetlight Maintenance and Electrical Locates Tender No. T-1-2015 Page 3 Discussion: The three year municipal street light maintenance contract expired on February 28, 2015 and was extended to March 31, 2015, and staff has issued a tender for this work. Tender No. T-1-2015 was issued on January 27, 2015 and closed on February 12, 2015 with four bidders responding. The low bid of$1,262,471.03 (HST included), submitted by Langley Utilities Contracting Ltd., the City's current service provider, is recommended for approval. The total tendered contract value for 2015 is $363,897.00 (net of HST rebate). This amount is less than the 2015 budget of$390,000.00 which provides $26,103.00 of available funding for additional required hardware such as poles, arms and luminaires. As this hardware varies by style and is an unknown quantity, it is a provisional item and therefore not included in the calculated value of the contract. The Health & Safety Policy, MOL Safety Awareness Training, Master Electrician #6012130, WSIB Injury Summary Statement and Certificate of Clearance issued by Workplace Safety& Insurance Board as submitted by Langley Utilities Contracting Ltd., have been reviewed by the Coordinator, Health & Safety, and deemed.acceptable. The Certificate of Insurance has been reviewed by the Manager, Budgets & Internal Audit, and is deemed acceptable. Langley Utilities Contracting Ltd. Is currently working for the City on Tender T-17-2011 for Street Light Maintenance & Electrical Locates and have provided satisfactory service and workmanship: In conjunction with staffs review of the contractor's previous work experience and bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Engineering & Public Works Department recommends that the low bid Tender No. T-1- 2015, submitted by Langley Utilities Contracting Ltd. in the amount of$1,262,471.03 (HST included) be approved. In accordance with the Purchasing Policy Item 06.12 (c), an award over $125,000.00 is subject to Council approval. Attachments: 1. Supply & Services memorandum dated February 17, 2015 CORP0227-07/01 revised 56 ENG 04-15 March 23, 2015 Subject: Tender for Streetlight Maintenance and Electrical Locates Tender No. T-1-2015 Page 4 Prepared By: Approved/Endorsed By: \---- fiae-A,fAll(al, li OMike Pelzowski, CE`I Ri and Holb.rn, P. Eng. Coordinator, Roads & Infrastructure erector, Engineering & Public Works tenance Contracts c_Main f ( f • Darrell Selsky, CET, CMM Ill/ Stan Karwowski, MBA CPA, CMA Manage , Capital Projects & Infrastructure Division Head, Finance.&Treasurer • Vera A. Fel macher CSCMP, C PO, CPPB, CPM, CMM Ill Manager, Supply & Services DS:ds Recommended for the consideration . • of Pickering City Council . i / 20 5 I /I /1 , Vete , !G l Tony Prevedel, P.Eng. Chief Administrative Officer. CORP0227-07/01 revised 57 Cthi c14 L -lk EP F# 6O r.[rORF 17 tJG PICKERING Memo To: Richard Holborn February 17, 2015 Director, Engineering & Public Works • From: Vera A. Felgemacher • Manager, Supply & Services Copy: Manager, Capital Projects & Infrastructure Subject: Tender No. T-1-2015 Tender for Street light Maintenance and Electrical Locates File: F-5400-001 Tenders have been received for the above project. An advertisement was placed on the City's website inviting companies to download the tendering documents for the above mentioned tender. Three addenda were issued. Four bids were submitted of which three were accepted as responsive and compliant with mandatory submission criteria at close. A copy of the Record of Tenders Opened and Checked used at the public tender opening is - ' attached. Tenders shall be irrevocable for 90 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. Copies of the tenders are attached for your review along with the summary of costs. Summary Harmonized Sales Tax Included . Bidder' Total Tendered After Calculation Check- Langley Utilities Contracting Ltd. $1,262,471.03 $1.262,471.03 Fellmore Electrical $1,304,649.88 $1,304,649.88 Contractors Ltd Aline Utility Ltd. $1,321,667.80 $1,321,667.80 Automatic rejection -addenda not acknowledged. Reference: Purchasing Dundas Power Line Ltd. Policy No. PUR 010, Item 23.02 (11), IB Item 9, 13, 24, 26, 27, 28V, 36, 37, 38, and Addendum No. 1, 2 and 3 58 ATTACHMENT#1_. TO REPORT# ✓ _of Pursuant to Information to Bidders Item 29, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) a copy of the Health and Safety Policy to be used on this project; (b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report • document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c)• a copy of the current Certificate of Clearance issued by. Workplace Safety & • Insurance Board; (d) Copies of Ontario Ministry of Labour, Health and Safety Awareness Training certificates for every worker and supervisor who will be working on this project; (e) The City's certificate of insurance or approved alternative form shall be completed by the Bidder's agent, broker or insurer; (f) a copy of a valid Ontario Electrical Contractor Licence issued by the Electrical Contractors Registration Agency of the Electrical Safety Association( ECRA/ESA) and copies of valid Licenses for all Master Electricians and Powerline Technicians who will be assigned to this project; (g) a copy of valid certificates of qualifications issued by the Ontario Ministry of Training, Colleges and Universities for all of the Company's Journeyman Electricians and Powerline Technicians who will be assigned to this project; (h) a plan outlining how an emergency response time of less than 2 hours is to be achieved; and (i) such further information, as the City may request in writing. • In accordance with Purchasing Policy Item 06.04, the authority for the dollar limit as set out below excludes HST. In accordance with Purchasing Policy Item 06.12 where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable and the estimated total purchase price is over$125,000, the Manager may approve the award, subject to approval of the Director, Treasurer, CAO and Council. Please include the following items in your memorandum: • 1. if Items (a) through (g) noted above are acceptable to the Co-ordinator, Health & Safety; 2. if the Certificate of Insurance is acceptable to the Manager, Budgets & Internal Audit; 3. if the list of subcontractors is acceptable; 4. if the Waste Management Plan is acceptable; 5. any past work experience with the low bidder Langley Utilities Contracting Ltd. including work location; 6. without past work experience, if reference information is acceptable; 7. the appropriate account number(s) to which this work is to be charged; 8. the budget amount(s) assigned thereto; 9. Treasurer's confirmation of funding; . 10. related departmental approvals; and S 11. related comments specific to the project. . February 17, 2015 Tender No. T-1-2015 Page 2 ,,Tender Light Maintenance and Electrical Locates AT ACkMEW'#_,L TO REPORT# ■1 014- IS 3 of • After Council approval, an approved "on-line" requisition will be required to proceed. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the public tender opening. Bidders will be advised of the outcome in due course. If youWequire further information, please feel free to contact me or a member of Supply & Services. VAF/rr .Attachments • • • • • February 17, 2015 Tender No. T-1-2015 Page 3 Street Light Maintenance and Electrical Locates 60 ATTACHMENT# 1 . TOREPORT# E146 04-lb.....) • ,y, of . `� ,w Cl) C m O . w E as • E '- 2 a • •• \ co • O il . C . • O • m 1, • • •• U m , v 0 '� 1` .. G _ ;i� o "a .1.4 --'-.. \ 'z:'=--.._ ......: C . • `Z3 L a -..._. !- C = CC) \ �'" rC ./ . c • Q a .� 0 ia. 0 • o. •• • C C • •• • Q = U ' ��m m o J • v • .7-' -7---- / !� O Q % CD C r. N Q ~ R �C) "4 .�\� f4 O .0 .- C� .ti-•�_ N_� N re U N �-- C \� O) •- C•. C r Q N .o - y .1 • C E �,� 0. • - •C6 s" N o-13 %�tin � .O ' • t a a N • - .N S.L. U• -65 12- ice • •C E• L _ CD U1 — NO Q N O U1 ' O as O Ts . O fu J � Z m C cap E 0) L. L. 171 C O O ++ 61 � m < • • I- F- 1:1i= a J 1.1_ +! U N U . Cull 00 Report to Council PICKERING Report Number: FIN 07-15 Date: March 23, 2015 From Paul Bigioni Director, Corporate Services &,City Solicitor Subject: 2015 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Recommendation: 1. That Report FIN 07-15 of the Director, Corporate Services & City Solicitor be received; and, 2. That Report FIN 07-15 of the Director, Corporate Services & City Solicitor regarding the exclusion of certain expenses from the 2015 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. • Executive Summary: Under Ontario Regulation 284/09, municipalities are required to report on whether amortization expense, post-employment benefits and other expenses are included in their annual Current Budget. This Regulation allows a municipality to exclude estimated expenses for these items from the 2015 annual budget, however, the municipality is required to report on the financial effects. The required reporting provides a reconciliation between the budget preparation method (cash flow) and the Public Sector Accounting Board (PSAB) standards for financial statement reporting purposes. Adoption of this report by Council fulfills the reporting requirements of the Regulation. Financial Implications: There is no financial impact from the exclusion of these expenses as the annual budget is prepared on a cash flow basis. This document provides an accounting reconciliation between the two reporting methods employed in the annual Current Budget and the 2015 Audited Financial Statements. 62 FIN 07-15 March 23, 2015 Subject: 2015 Current Budget and Financial Statements Page 2 Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Discussion: Ontario Regulation 284/09 under the Municipal Act, 2001, S.O. 2001, C. 25 as amended, allows a municipality to exclude expenses from the 2015 Budget for the following: i Amortization expenses ii Post-employment benefit expenses In 2009, public sectior accounting standards and reporting requirements changed dramatically, with the most significant change being the introduction of tangible capital asset accounting. The new accounting standards, however, do not require budgets to be prepared on the same basis. The City of Pickering, like most municipalities, continues to prepare budgets on the traditional cash basis, which provides a clear and concise understanding of critical budget information. The annual budget process is an important municipal exercise that considers plans for the current and future activities of the City. One of the main outcomes of this process is to set the tax rate which Council is asked to approve. The tax rate is determined by the cash basis of accounting and does not include PSAB reporting requirements or accrual accounting and accounting for non-financial assets and liabilities such as amortization (depreciation) and post-employment benefits. Ontario Regulation 284/09 requires municipalities to prepare a report regarding the excluded expenses and adopt the report by resolution prior to the approval of the annual budget. The report must contain the impact of the excluded expenses on the City's accumulated surplus. The accumulated surplus of the City represents Net Financial assets plus Non-Financial assets and Net Resources to provide future services. It does not represent surplus cash. The City's accumulated surplus, as at • December 31, 2013 was $295.1 million. Amortization Expenses Amortization expense (frequently referred to as depreciation) is defined as the annual expense or use of the asset over its estimated useful life. Amortization expense is a tool used by financial professionals to predict the future annual financial commitment required for asset replacements. For 2015, the estimated amortization expense is $10.1 million, based upon net assets of$205.3 million, which will reduce the City's accumulated surplus. However, offsetting amortization is $24.0 million in estimated additions to tangible capital assets for 2015. The net impact of tangible capital asset adjustments will result in an increase of approximately $13.8 million to the City's accumulated surplus. 63 FIN 07-15 March 23, 2015 Subject: 2015 Current Budget and Financial Statements Page 3 Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Post-Employment Benefit Expense Post-Employment Benefit expense represents the change in the accrued benefit liability for both post-retirement extended healthcare benefits and accrued sick leave entitlement. Since the City is self insured for the purpose of workplace injury claims, it also represents the accrued liability for Workplace Safety and Insurance Act Benefits. PSAB standards do not require liabilities associated with these benefits to be fully funded, however, actuarial reviews are conducted to estimate these unfunded liabilities. • The projected increase in the post-employment benefits liability for 2015 is estimated to reduce the City's accumulated surplus by approximately$619,700 for 2015. Debt Principal Repayment The current budget, prepared using the cash method, includes a provision for the annual repayment of debt including both interest and principal. Under the accrual method, debt principal repayments are a repayment of along-term liability and not an expense. The debt principal repayments are for external debentured debt held at the Region of Durham. The estimated debt principal repayment in 2015 is $2.9 million, which will increase the City's accumulated surplus by the same amount. Financial Summary The estimated change in the accumulated surplus of the City for 2015 resulting from the exclusion of these expenses from the budget is summarized below. PSAB Additions to 2015 Budget(Reduces Surplus —expenses that were excluded) Amortization • $10,114,623 Post-Employment Benefits 619,700 Total PSAB Additions $10,734,323 PSAB Reduction to 2015 Budget(Increases Surplus) • Tangible Capital Asset Acquisition $(23,956,755) Debt Principal Payments (2,876,994) Total PSAB Reductions $(26,833,749) Net (Increase) Decrease in Accumulated Surplus $(16,099,426) • • 64 FIN 07-15 March 23, 2015 Subject: 2015 Current Budget and Financial Statements Page 4 Excluded Expenses Reporting as Required by Ontario Regulation tion 284/09 .. .. Attachments:. Not Applicable Prepared By: . Approved/Endorsed By: James Halsall Stan Karwowski Manager, Budgets & Internal Audit Division Head, Finance &Treasurer E • Paul Big':'' Director Co por.to Services & City Solicitor Recommended for the consideration . of Pickering City Council • i P/oL. 2)06 Tony Prevedel, P.Eng. Chief Administrative Officer 65 C;tq�� Report to Council PICKERI Report Number: FIN 08-15 Date: March 23, 2015 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: 2015 Current and Capital Budget Recommendation: 1. That Report FIN 08-15 of the Director, Corporate Services & City Solicitor be approved; and, • a) That the 2015 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of$50,019,247 be approved; b) That the 2015 Gross Current Budget expenditures for City purposes in the amount of$34,628,981 (excluding personnel expenditures) less estimated current revenues of$29,247,752 (City Revenues of$28,598,752 plus $449,000 for assessment growth plus supplementary taxes of$200,000) and net transfer from the Rate Stabilization Reserve of$1,639,963 for City • operations be approved; c) That the Capital from Current expenditure in the amount of$1,043,100 funded from property taxes be approved; d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $533,000 for the Roads and Bridges Special Levy, for a total final levy of$55,336,613 being an increase of approximately 3.79% over the 2014 budget, be approved; 2. That the 2015 Capital Budget for the City of Pickering with a Gross Expenditure of $22,059,853 be adopted as presented below: a) That the following capital financing sources be approved as presented in the 2015 Capital Budget: 66 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 2 Transfer from Current Fund to Capital Fund $1,043,100 Transfers from Reserves: . - Rate Stabilization Reserve (7021) 4,512,500 -Vehicle Replacement Reserve (7040) , 1,148,000 - Replacement Capital Reserve (7001) 245,375 - Rec. Complex Arena reserve (7036) 40,000 - Easement Settlement Reserve (7041) 20,000 - Dunbarton Pool Surcharge (7032) 10,000 - Provision for Eastern Branch Library Res (7042) 5,000 Transfers from Reserve Funds: - Operations Centre (7708) 1,725,474 - Development Charges (7605 to 7621) 1,625,768 - Federal Gas Tax Funds (7505) 881,000 - City Share Dev. Charges Projects (7022) 726,296 - Roads and Bridges (7709) 682,000 - Parkland Development (7502) 227,500 -Third Party Contribution (7501) 209,400 - Building Permit Stabilization (7506) 95,000 Debt - 5 yr 677,000 Debt - 10 yr 2,730,500 Internal Loan - 5 yr 1,200,000 Internal Loan - 10 yr 653,334 York Region Funding Agreement 2,260,000 Federal Grant- Small Communities Fund 331,470 Federal Grant- Other 213,333 Provincial Grant- Small Communities Fund 331,470 Provincial Grant- Ontario Communities Infrastructure Fund 198,000 Provincial Grant- Invest in Ontario 40,000 Provincial Grant- Other 213,333 Donations 15,000 Total $22.059.853 b) That total external debt financed by property taxes of$3,407,500 for the projects identified in the 2015 Capital Budget, and as indicated in this report, in the amount of$677,000 for a period not to exceed 5 years and $2,730,500 for a period not to exceed 10 years be approved; 67 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 3 c) That the Division Head, Finance &Treasurer, be authorized to borrow additional external debt.of$1,105,312 for a total of$9,791,320 (for a period not to exceed 20 years) and that these dollars be used to fund the shortfall in the Development Charges Reserve Fund —Operations Centre component and that these funds be applied to the construction of the new Operations Centre; • d) That the internal loans in the amount of$1,853,334 be undertaken at the discretion of the Division Head, Finance &Treasurer; e) That projects identified in the 2015 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; f) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Division Head, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; g) That all Capital expenditures or portions thereof approved in the 2015 Capital Budget to be financed through the issuance of debt may, at the discretion of the Division Head, Finance & Treasurer, be financed through • internal loans, current or capital funds or a combination thereof; h) That the Division Head, Finance & Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; i) That the Division Head, Finance &Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; j) That Council authorize the additional capital expenditure not to exceed $725,000 (not included in Recommendation 2a) for the reconstruction and urbanization of Park Crescent west of Cliffview Road based on the following financing and conditions: i. That 50% of the project's capital cost be funded from the (7610) Reserve Fund DC — Roads; ii. That 50% of the project's capital cost be funded from the (7501) Third Party Contribution Reserve Fund and that the project only proceed after the City has received the developer's full financial contribution; and • 68 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page .4 iii. That the Director, Engineering & Public Works be directed to undertake further cost reductions and cost sharing calculations through discussions with the developer and report back to Council if no further reductions are achieved; iv. That the Development Charge project RU-6 Sideline 14 (from Highway 7 to Seventh Concession Road) identified in the 2013 DC Study be deferred to the next DC Study. • k) That Council authorize the Division Head Finance &Treasurer to transfer $4,350,000 from the Operations Centre Reserve Fund to the Duffin Heights Reserve to fund the City's current and future commitments as reflected in the Duffin Heights Cost Sharing agreement and transfer to Rate Stabilization Reserve $4,500,000; and I) That Council authorize the Division Head & Treasurer to change the financing source from external debt to internal loans for the following two streetlight capital projects: Account (5325.1301.0000) and Account (5325.1302.0000); 3. That the Division Head, Finance &Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 25% to the Capital Equipment Reserve - (7001), and 75% to the City Share DC Projects Reserve (7022); b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125,000; c) Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.000) to the Facilities Reserve. 4. That the Division Head, Finance &Treasurer be authorized to make any changes or undertake any actions necessary, to ensure that the budget plan accommodates any reallocation of 2015 current operating expenditures and revenues resulting from any reorganization, to reflect any adjustment in taxes or tax rates due to Provincial tax policy changes and to address any funding shortfalls due to either the Payment-in-Lieu revenue estimate or from the Property Tax Write-off account (2134.0000.0000) by funding any shortfalls due to either a transfer from the Rate Stabilization Reserve or Contingency—Assessment Appeal Reserve; 5. That the Division Head, Finance &Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 69 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 5 6. That the Division Head, Finance & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 7. That Council approve the cancellation of the following approved capital projects: a. Dunbarton Road Culvert (Account 5320.1417.0000) b. Michell Bridge (Account 5320.1415.0000) c. Westshore Neighbourhood Roads Restoration (Account 5320.1419.0000) 8. That the Division Head, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 9. That the Division Head, Finance &Treasurer be authorized at his discretion to re- finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; • 10. That the Division Head, Finance &Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); • c) Restate the 2015 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the March 23rd Council meeting; (ii) any reorganization or personnel account changes (salary, benefits & overtime) that result from salary increases or negotiated labour settlements; 11. That Council approve the use of a surety bond, in a form satisfactory to the Division Head, Finance &Treasurer, as an acceptable form of security for subdivision agreements, site plan agreements and other municipal agreements of a similar nature. • 12. That the Division Head, Finance &Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any current budget deficit as a result of higher than budget winter control costs; 70 • Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 6 13. That Council pass the attached General Municipal Fees and Charges By-law and adopt the changed engineering fees for subdivision services inspection and development services inspection as revised below and incorporate the user fee schedule into the 2015 Current budget: a) The subdivision development services inspection fee on page 30 of the 2015 user fee schedule is revised for projects of$500,000 - $1.5 million to a fee of 4.5%, for projects of$1.5 million - $5.0 million to a fee of 3.75% and for projects exceeding $5.0 million to a fee of 3.50%. b) The site plan development services inspection fee on page 30 of the 2015 user fee schedule is revised for projects of$500,000 - $1.5 million to a fee of 4.5%, for projects of$1.5 million - $5.0 million to a fee of 3.75% and for projects exceeding $5.0 million to a fee of 3.50%; 14. That the Division Head Finance &Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 15. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge issues and financial studies related to the City, Seaton and/or Duffin Heights; 16. That the Division Head, Finance &Treasurer be authorized to transfer any funds received from the sale of Duffin Heights lands in excess of total financial commitments to the Rate Stabilization Reserve; 17. That the Division Head, Finance &Treasurer be authorized to initiate or defend any assessment appeals necessary to protect the City's interests including the engagement of the firm Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and the firm of Municipal Tax Equity Consultants; 18. That the Division Head, Finance &Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) to the Reserve for Sustainable Initiatives; 19. That the Golf simulator capital budget project (5731.1501.6178) in the amount of $67,500 be subject to an additional expenditure approval by Council before the project proceeds and that the project be deemed cancelled if there is no Council approved expenditure by the end of 2015; 20. That the 2016 budget be developed with the following budget guidelines: a) That a 1% budget levy increase for a contribution to the Roads and Bridges Reserve Fund be included in the 2016 Budget; 71 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 7 b) That the 2016 budget be developed based on the following principles in priority sequence: maintain service levels, maintain existing infrastructure, provide dedicated funding (special levies) for facilities and City Share DC; 21. That Council authorize the release of the the Kid's Safety Village grant of$15,000 when the majority of other Durham Lakeshore Municipalities provide an identical grant amount; 22. That Council amend the Community Grant policy as follows: a) Any organization's application shall be deemed as ineligible if the organization benefits from bingo funds; b) Any organization's application shall be deemed as ineligible if the organization receives funds from United Way Durham; c) That the Division Head, Finance &Treasurer be authorized to recover any grant funds where either the event was cancelled or the original purpose is no longer valid; • d) That the timing of the issuance of the grant cheque be at the discretion of the Treasurer and that the Treasurer be granted the authority to allocate grant payments based on measureable milestone achievements; e) That the grant application deadline date be changed from November 14, 2014 to September 25, 2015 to accommodate the 2016 Budget cycle; f) That the grant amount be limited to $3,000 for those organizations that have not previously received funds from the City. 23. That Council authorize the allocation of$50,000 from the Emergency Operational Capital Needs account (2901.0000.0000) to fund possible IT infrastructure costs and that any expenditures be subject to additional Council approval; 24. That any unused funds in excess of$1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives; and, • 25. That the appropriate staff of the City of Pickering be given authority take the necessary actions to give effect thereto. Executive Summary: This report contains a summary of the 2015 Current and Capital Budgets and a discussion of the Recommendations contained in this report. • 72 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 8 • Financial Implications: The 2015 Current and Capital Budgets, if adopted as amended, will result in a property tax levy increase of 3.79% (City Share Only) over last year which translates into a 1.09% increase in the City's share of the total property tax bill. This increase, when combined with the Region and the School Boards increase, results in an average increase of 1.65% on the total property tax bill. The 1.65% increase is the lowest in the last ten years. The above excludes any property tax shifts due to reassessment and potential Provincial tax policy changes. Any changes as a result of Provincial tax policy changes will be adjusted in the calculation of the final tax rates. The changes below resulted from the March 5, 2015 Executive (Budget) Committee's review of the draft Current and Capital budgets on a "page-by-page" basis: Current Budget Additions: General Government Section Grants D.W.A.C. Foundation $20,000 Kids Safety Village of Durham Region 15,000 Durham West Agency for South Asian Canadians 3,000 Asian Women Skills and Community Development Association (waiving of hall rental fees) 2,700 Rotary Club Wingfest 2,000 Durham Region Plowmen's'Association 100 Current Budget Reductions: Regional Councillor J. O'Connell (6,800) Sub-Total Net Current Budget Changes 36.000 • Staff Recommended Additions/(Reductions) • General Government Contingency (31,300) Culture & Recreation TBD (4,700) Total Net Current Budget Changes 0 73 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 9 Discussion: The Recommendations put forth are those necessary to adopt and provide authority and direction for the 2015 Current and Capital Budgets for the City of Pickering. Explanation of Key Recommendations Reconstruction & Urbanization of Park Crescent West of Cliffview Road Additional Capital Project— Recommendation 2j) 0 D �PN - °o o ����� � A c- '; _Au\ vii-u, - 00o, ( \- . L R to P O��N DRIVE v ���' 0<2-° lS\� ■ SuR 0 cREEKViEW ST ER CITY PROJECT , yCL �0 U .R S(DIFFERENT % v 'ST CENTRES) n 3\--1- . ����° �0 ` / co—R� ����NE �� n- ' lJl� gR�PN P `? N R ,`w I 7 LAKE cR • °,a0 ■V ONTARIO gROPOGR / SUBJECT AREA There is no direct financial impact on the City's 2015 budget levy by approving this project. As stated in recommendation 2j) ii, this project will only proceed after the City has received the full payment of the developer's contribution. 1 This project consists of reconstruction and urbanization of Park Crescent west of Cliffview Road in conjunction with servicing for the Orchard Ridge (Pickering) subdivision, SP 2013-01. This project was not identified as a DC construction project in the 2013 Development Charges Background Study as it was not known at the time that the storm sewer servicing the subdivision would be built within this section of Park Crescent. As Cliffview Road and Park Crescent adjacent to the subdivision are being urbanized as well, it is logical to include this section of road while it is disturbed for storm sewer construction. Detailed design and cost estimates were in preparation and not completed in time for inclusion into the 2015 budget document. The DC Background Study in its simplest terms is a growth-related capital budget, based on estimates and 74 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 10 professional opinions regarding the timing and cost of capital projects. In order to keep the DC Study in balance, staff are recommending that the RU-6 Sideline 14 DC project be deferred to the next DC Study. Engineering and Public Works staff reviewed the RU- 6 Sideline 14 project timing and based on current known information, the deferral would be warranted. Transfer of Funds from the Rate Stabilization Reserve to the Duffin Heights Reserve - Recommendation 2k) In late 2014, the City sold land in Duffin Heights and the net sales proceeds were transferred to the Operations Reserve Fund as per the 2009 budget recommendation. Recommendation 2k), transfers the surplus funds to the Duffin Heights and Rate Stabilization Reserves. The transfer to the Duffin Heights Reserve is to fund current and future commitments as per the Council approved Duffin Heights cost sharing agreement. The residual funds are being transferred to the Rate Stabilization Reserve to fund future current and capital expenditures. Deletion of Previously Approved Capital Projects — Recommendation 7 This recommendation is asking Council to delete previously approved capital projects as a housekeeping/accounting item. An explanation of each account is presented below: Dunbarton Road Culvert- $600,000 This project was originally approved in the 2014 capital budget. Staff tendered this project last year and the tender results strongly indicated that the project was under budgeted. This project is now included in the 2015 capital budget in the amount of$1.8 million. Michell Bridge - $470,000 In December 2013, City staff submitted the Michell Bridge project under the Small, Rural and Northern Infrastructure provincial grant program. This project was included in the 2014 capital budget. Unfortunately, the City was not successful, however this project is now included in the 2017 roads capital forecast. . Westshore Neighbourhood Roads Restoration - $205,000 This project was originally approved in the 2014 capital budget. The original project's scope was to resurface one lane of the roads and the Region would reconstruct one lane of the road affected by the sanitary sewer installation. In the spring of 2014, City staff met on site with Region staff to review the scope of the project. It was determined that the scope of the project changed. Sections of Breezy Drive, Essa Crescent and Vistula Drive would now require full road reconstruction rather than simply resurfacing of one lane. The 2015 capital budget now includes sufficient funds to undertake the revised project scope. 75 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 11 Use of Subdivision bonds for security in Subdivision Agreements - Recommendation 11 Currently, Letters of Credit (LC) are used to secure the financial obligation for subdivision agreements and site plan agreements. The dollar value of an LC can range from a few thousand dollars to millions of dollars depending on the"size and scope of the municipal services that are outlined in the subdivision and site plan agreements. LC's are issued by financial institutions and the City is given the legal right to draw on the LC in the event of a breach of legal obligations in subdivision and site plan agreements. Financial institutions usually require collateral in the form of cash to guarantee the LC. In other words, a developer that provides the City with a $1.0 million LC would have to deposit $1.0 million at the bank to be held as collateral security for the LC. This may create a hardship for the developer, since the $1.0 million of cash held by the bank cannot be used by the developer to pay its normal business operating costs. Staff are seeking Council's authority to introduce a competitive, secure financial product as an alternative to an LC that would enable the developer to access some or all of the cash that would currently be held as security by the bank and provide the developer with cost savings. Pickering will benefit from the product since the developer's ability to finance its business is improved, which in turn reduces the risk of default by the developer. By giving the developer the choice of providing an LC or surety bond as security for a subdivision agreement or site plan agreement, Pickering also gains a competitive advantage as it pertains to development and the City's image as a business friendly community is enhanced. Most importantly, Pickering will continue to have secure and appropriate financial protection for the subdivision agreements and site plan agreements it enters into with developers. A theoretical comparison of the two financial products over three years is presented below: Letter of Credit Subdivision Bonds Assume $1.0 million security • Issuance Cost $600 No Cost Cancellation Fee 600 No Cost Annual Fee (per year) 10,000 $7,500 Opportunity Cost (per year) 15,000 Total Cost Over 3 Years $76,200 $22,500 As shown above, the subdivision bond creates financial savings to the development community at no additional risk to the City. If the LC deposit requirement translates into the developer now having to borrow funds to maintain cash flow (working capital), the developer may be paying an interest rate between 1 to 4% for working capital bans. A four per cent working capital loan based on $1.0 million would be $40,000 per year. Under the worst case scenario, the opportunity cost per year would increase to $40,000 per year. 76 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 12 Revisions to the User Fee Schedule (Engineering Fees) - Recommendation 13 City staff received a letter from The Building Industry and Land Development Association (BILD) dated March 4, 2015 expressing concerns about the new and increased subdivision services and site plan fees. After the Executive Committee - Budget Meeting, staff met with two prominent members of the land development community to discuss the fees and work towards a resolution of their concerns. The developers recognized the importance to the City of the new fee for engineering review currently at 1.25% and did not have a concern over its implementation. Recommendation 13 reduces the fee increase to make it more in line with other Durham Region municipalities. Although the fees are being revised, the previously budgeted fee revenue was a conservative estimate and Engineering staff are confident that the 2015 budget revenue target will be met. Golf Simulator— Recommendation 19 This recommendation provides an additional financial control around the expenditure of these funds to ensure that Council is fully informed of any staff direction. The second part of the recommendation eliminates the "no action scenario" that would have created an "out of balance" budget situation where the funding is on hold and the projected revenues would not have occurred. 2016 Budget Guidelines — Recommendation.20 Many municipalities develop budget guidelines for the following year's budget while reviewing the current draft budget. The detailed review by Council of the current year's budget usually helps frame the following year's budget development and preliminary establishment of budget goals and objectives. Recommendations 20a) and b) seek the approval of Council to consider as the top budget priorities an additional 1% levy for roads and bridges and also that the budget be developed in the following expenditure priority sequence: 1. Maintain service levels 2. Maintain existing.infrastructure 3. Provide dedicated special levies for facilities and City Share DC If Council adopts these recommendations, the 2016 budget levy report would be developed with these budget principles. Staff would incorporate these budget principles in the development of the 2016 budget that usually starts around June of each year. These principles would guide the development of the capital and current budget projects. These recommendations will assist the City in meeting its overall objectives in a financially sustainable manner. Kid's Safety Village of Durham Grant— Recommendation 21 On March 5th, Members of Council voted to support the grant request for the Kid's Safety Village of Durham in the amount of$15,000. In Durham Region, every local 77 Report FIN 08-15 March 23, 2015 Subject: 2015.Current and Capital Budget Page 13 • municipalities' children use and benefit (learn) by attending this facility. Recommendation 21 indirectly tries to ensure that every Durham Lakeshore municipality fairly contributes to this project. Grant Application Deadline Date Changed to September 25, 2015-Recommendation- 22e) The grant application deadline date is being changed to September 25, 2015 from November 14, 2014 to accommodate the 2016 budget cycle. It is staffs intent to bring a budget levy report in November that would capture known and anticipated budget pressures including grant requests. If the 2016 grant funding requests greatly exceeds the planned budget envelope, staff would include this information in the budget levy report. Additional Funding of IT Infrastructure Costs — Recommendation 23 The overall direction of the City's IT section is currently being reviewed by the Manager, IT and the Director, Corporate Services & City Solicitor. The review is being conducted from a service delivery perspective taking into account the resources being provided by , the 2015 current and capital budget. Recommendation 23 provides possible additional funding to meet any unanticipated IT needs subject to further Council approval. 2015 Current Budget During the budget discussions last spring, staff presented a proposed 2015 tax levy increase in the range of 4.5 to 5.5%. This forecast was based on information available at that time and to continue current City service levels. After a budget is first developed, it goes through many changes and reviews before it is presented to Council. The original capital budget submission has been reduced by $3.7 million and the current budget by $1.1 million. These,reductions were made to develop a multi-year sustainable financial plan. Based on an average assessment of$376,100, the 3.79% increase (excluding the impact of reassessment) will result in an average increase of approximately $51.30 per year or$0.98 per week for the average residential dwelling in Pickering. At the March 5th Executive (Budget) Committee meeting, Council was presented with a proposed budget levy increase of 3.79%. As noted earlier, Council made a small number of changes to the Current Budget and when applied with the staff recommended adjustments the budget levy remains at its current position. Tax Increase Summary The 3.79% tax increase translates into an increase of 1.09% on the total tax bill. The 3.79% levy increase compares favourably to other municipalities, especially when one considers that Pickering has had the lowest tax rate among its Durham Region Lakeshore neighbours for over seventeen years. Adding the Region's (1.0%) tax increase and Pickering's (3.79%) and the School Board's estimated 0% increase, the 78 1 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 14 total increase for the average residential ratepayer will be approximately 1.65%. The chart below provides a property tax summary of the last few years. Chart One Comparison of Property Tax Increases from 2011 to 2015 "ended Tax Bill ?City Share 3.79°7a 4.00% 3.75% 3.75% .7 3.50% • - o ter_ 3.00% a 2.16°/ ° il- 2.36°/ = i 2.50% _ � :If; 2.00% , - . 1.88°/ 1.6_5° t 1.50°/ate ,- _ 1.00% -, - =� 0.50% -r _ . 2011 2012 2013 2014 2015 Table One below provides a summary of the financial impact of the proposed 201.5 tax levy increase based on various assessed values. Table One Financial Impact of Budget Increase City Share Only Residential Assessment $100,000 _ $200,000 $300,000 $400,000 Increase (Over 2014) $13.26 $26.51 $39/7 $53.02 This is the third year of the Province's four year reassessment cycle. Assessment- related increases are phased in over four years and assessment related decreases are implemented immediately. The City does not receive any additional revenue as a result of reassessment. The corresponding property tax rates are adjusted for the increase in reassessment values to create an overall property tax neutral position on a total property class basis. The impact on the individual homeowner is based on their specific reassessment increase, relative to the City-wide average of 3.25%. There are also assessment-related tax shifts for the Region and Education. These impacts will be based on the average reassessment increases on a Region-wide basis and for Education on a Province-wide basis. 79 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 15 Reassessment Assessment Related Increase Impact on Taxes Below 3.25% Decrease Equals 3.25% No Impact Above 3.25% Increase Risk Analysis At its core, the municipal budget is a projection of inflows and outflows for the coming year. Due to the timing of the budget preparation and approval, many of these projections need to be made with less than perfect information. In addition, these projections need to consider future events and circumstances that are often beyond the City's control. Therefore, as with any budget, there are risk factors associated with the draft 2015 City of Pickering budget being presented to Council. The following is a list of some of the most important risks and related mitigating measures. A It is difficult to accurately budget property tax appeals and the corresponding revenue loss. Assessment reductions in millions are not unusual when considering that a large majority of the appeals are multi-year in nature. The possibility of this risk materializing is high.. The property tax revenue loss can be significant and the City has budgeted $857,000 (General Government Section) to mitigate this risk. In addition, there is approximately $680,000 in the Assessment Appeal Reserve if the current budget provision proves to be inadequate. Recommendation four provides the treasurer the authority to fund any budget shortfall from the assessment appeal reserve. B Fuel costs have been volatile over the last few years. The 2015 fuel budget includes a small decrease. While fuel prices have fallen from their all time high, there remains a risk that prices could increase in 2015 to their 2014 levels. Furthermore, there is always a risk that a global crisis may increase fuel costs in the future. The possibility of fuel prices being volatile during 2015 is high and the cost risk will be accommodated through the General Government contingency account. C Winter control costs have been increasing during the last few years. The last winter season was one of the worst on record. The 2015 budget includes an additional $100,000 for winter control, however, the potential does exist for negative variances. Any additional cost pressures would be absorbed either through the Winter Control Reserve ($700,000) or through the General Government contingency account. • D Utility costs continue to increase for the City in excess of the inflation rate. The overall budget increase for utility costs is 7.64%, with hydro having the largest increase. Budgeting for utilities costs is based on prior years' consumption and known utility rate increases. The unknown factor is the actual use, as this component varies each year. The 2015 capital budget and 2016 to 2019 capital forecast include energy efficient projects that should result in lower hydro consumption and a decrease in the rate of growth for hydro costs. 80 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 16 E The City is able to retain the education share of the Payment-in-Lieu (PIL) property taxes for federal, provincial and regional properties located in the City. The largest properties are the OPG nuclear plant, the Hydro One transformer station, the airport lands and the water pollution control plant. The Province has not yet released 2015 final education rates and therefore, the budgeted PIL revenue is an estimate. . F Budgets prepared early in the year are based on information that was available in December of the previous year. This has the potential to generate greater budget variances that might otherwise-be experienced. In addition, the two senior levels of government (Federal and Provincial) have not yet released their 2015 budgets. There is a possibility of a positive or negative impact on the City based on the budget actions of the senior levels of government. 2015 User Fees & Charges Schedule Every year, the City'reviews its user fees, mainly for various recreational and cultural programs, to partially reflect the cost of delivering these programs. Council passed Resolution #149/03 confirming the City's existing user fees through a specific by-law. This By-law has been updated as part of each year's,budget process. Other fees have been introduced to address industry trends and their associated costs. The basic theory of user fees is to recover the cost of a service from an individual that is directly benefitting from that service. User fees promote efficient allocation of municipal resources because direct benefit recipients pay for the service they consume. The City of Toronto has adopted the philosophy that "it should charge full cost, without subsidy, for any service that delivers a direct benefit to individuals." If user fees don't recover the full cost of providing the service, by default, the property tax payer indirectly subsidizes the user. Debt Financing of Capital Projects The 2015 Capital Budget uses $5.3 million of internal and external debt to finance various projects. This debt amount is relatively low in comparison to previous years. The debt payment (principal & interest) forecast for the next four years is presented below and excludes the corresponding debt charges associated with any major capital projects. 81 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 17 Actual Debt Charges & Forecast $8,000,000 $7,000,000 `` $6,000,000 $5,000,000 $4,000,000 . s $3,000,000 $2,000,000 $1,000,000 2011 2012 2013 2014 2015 2016 2017 2018 2019 The 2015 debt charges are lower this year due to the Small Communities Fund (SGF) application and its impact on the new operations centre. (The SCF application process halted all construction related activity because only costs incurred after the grant has been awarded can be claimed). In other words, the architectural costs already paid, are not eligible for SCF grant funding. If there was no SCF application opportunity, the 2015 debt charges budget would have increased by $522,000 which is equivalent to almost one tax point. Council has the ability to control the increase of future debt charges by either deferring debt financed projects or trying to reduce a project's size. In addition, senior level government grant announcements may also have an impact on the rise and slope of the debt forecast line. The City's maximum borrowing capacity is measured by the Annual Repayment Limit or ARL which is a tool to calculate the municipality's ability to pay back its debt. The maximum ratio of"annual payment"to "own source revenue" is set at 25%. The City's repayment limit maximum as calculated by the Province is $15,174,186 and the 2015 budget for debt charges is $4.3 million. Staff are not recommending that the City reach this ceiling. In 2013, Council adopted a higher standard where the City cap is set at 15% of the total taxation revenue. The debt capacity used for 2015 is estimated to be around 7.8% which is below the 15% cap and well below the 25% Provincial limit. (Attachment One provides the 2015 Provincial ARL for Pickering). Table two provides a summary of the City's projected debt charges in relation to the City's 15% cap rule. • • 82 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 18 Table Two Projected Debt Charges & City's Cap Debt Guideline 000's 2013 2014 2015 2016 2017 15% Cap $8,093 $8,569 $8,939 $9,265 $9,605 Debt/Proj. 4,418 4,803 4.336 5.202 5,732 Unused Debt $3,675 $3,766 $4,603 $4,063 $3,827 Capacity The increase in 2016 reflects the full cost of the Operations Centre property tax funded debt cost. As shown above, the City is well below its 15% cap guideline. 2015 Tax Rates As has been the case for the last few years, the 2015 Property Tax rates and • corresponding levy By-law will be presented to Council after the City has received the education tax rates from the Province. 2015 Capital Budget Presented below is a financial reconciliation of the 2015 capital budget based on the March 5th, committee meetings and proposed budget changes through recommendation 2j). . Capital Budget Reconciliation Capital Budget as submitted to Council - February 20, 2015 $21,289,853 March 5th Budget Decisions Add: Detailed design Frenchman's Bay Waterfront Masterplan $180,000 Construction of Waterfront Masterplan - Phase 1A 640,000 Reduce: Southview Drive Road Reconstruction by removing the sidewalk component (50,000). 770,000 Add: Recommendation 2j 725,000 Revised 2015 Capital Budget $22,784,853 83 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 19 This year, the draft Capital Budget totals, $22.8 million which includes $2.6 million of additional funding for the new Operations Centre. The new Operations Centre is being funded by multiple funding sources of which the debt component is the largest ($20.8 million). (The $20.8 million of debt consists of property tax ($11.0 m) and development charges funded debt ($9.8 m). The debt financed capital projects are listed below. • Table Three External Debt and Internal Financing of Capital Projects City of Pickering 5 and 10 Year Debt Financing 2015 Capital Budget Capital Project Code Debt- 5 Description Years ($) 5340.1504 $236,000 Fire Station #5 Renovations and Upgrades 5340.1505 221,000 Fire Station #6 Renovations and Upgrades 5340.1502 220,000 Fire Vehicles Replacements 5325.1503 200,000 Brougham By-Pass Streetlight Installation 5325.1505 200,000 Liverpool Rd. and Bushmill St. Traffic Signal Installation 5735.1506 200,000 Delaney Arena Improvements (Design only) 5780.1518 180,000 Frenchman's Bay Waterfront Master Plan (Design only) 5780.1506 165,000 Amberlea Tennis Court Reconstruction 5731.1506 155,000 Rec. Complex Storm Drainage Upgrades 5780.1512 100,000 Kinsmen Park Accessible Pathways to Sports fields Construction Total Five Year Debt - $1,877,000 Capital Project Code Debt- 10 Description Years ($) 5340.1501 $1,100,000 Aerial Ladder Fire Truck 5320.1509 650,000 Southview Drive Road Reconstruction 5320.1514 420,500 Westshore Neighbourhood Breezy Drive Road Reconstruction 5320.1520 310,000 Squires Beach Rd. Resurfacing Project 5713.1502 300,000 Dunbarton Pool Deck Repairs 5320.1516 250,000 Westshore Neighbourhood Vistula Drive Road Reconstruction 5780.1519 213,334 Frenchman's Bay Waterfront Master Plan Construction (Phase 1A) 5323.1502 140,00.0 Kingston Rd./Liverpool Rd. Streetscaping & • Accessibility Upgrades Total Ten Year Debt $3,383,834 Total Debt Financed Projects $5,260,834 84 • • Report FIN 08-15 • March 23, 2015 Subject: 2015 Current and Capital Budget Page 20 The major capital projects are listed below: Palmer Bridge Deck Replacement $1,900,000 Dunbarton Road Culvert Replacement 1,800,000 Ice Storm Tree Canopy Replacement Program 1,000,000 Southview Drive Road Reconstruction 650,000 Government Grant Funding The 2015 Capital Budget proposes to use various grants to reduce the City share of project costs. The major grants are: Federal Gas Tax Grant ($881,000), Federal and Provincial Grants related to the Small Communities Fund ($662,940) and municipal infrastructure ($624,666), and Invest in Ontario Grant ($40,000). Small Communities Fund (SCF) Grant Application City staff have submitted an application under the Small Communities Fund grant for the Operations Centre. (Members of Council were provided with a detailed grant application submission on Friday, February 13th.) A financial comparison of the Operations Centre project with.and without the grant is presented below. New Operations Centre Funding Summary Status Quo SCF Grant Estimated Application Benefits 2014 Budget Approval $27,000,000 2015 Draft Budget Request 2,610,000 Total Project Costs $29,610,000 $36,060,401. Project Funding Federal — $12,018,932 SCF Provincial - 12,018,932 SCF DC—Op Centre 9,791,320 4,311,705 Federal Gas 4,000,000 $4,000,000 Tax Debt—20 year 11,000,000 4,000,000 7,000,000 Operations 4,818,680 3,710,832 1,107,848 Centre RF Total $29,610,000 $36,060,401 $12,107,848 85 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 21 If the City is successful in obtaining the grant, the following financial benefits would occur: • Debt interest cost savings estimated to be $522,000 per year • Federal Gas Tax dollars ($4.0m) become available for other eligible City projects • Reduction in the reserve/reserve fund draw of$1.10 million • Annual operating energy savings In addition to the financial benefits to the City, this facility will become of one of Canada's most'sustainable municipal facilities and would be used to promote local green energy investment and generate enhanced economic opportunities. The SCF successful grant application announcement period ranges from the first week of March until the end of May. The City may therefore receive some good news at the end of the 2015 budget cycle or after Council approves the 2015 budget. The 2015 capital budget includes provisional budgeting for the first step of the green Operations Centre. (Staff would only expend funds if the application is approved.) The first step mainly consists of revising the architectural drawings and employing various consulting resources to incorporate the many green elements into the structure. It is anticipated that the first step would take approximately six months. After this phase is completed, the project would be tendered and staff would seek 2016 pre-budget approval and award the tender in late fall 2015. 2016 - 2019 Capital Forecast Included in the budget is the City's 2016 - 2019 Capital Forecast. This document outlines the City's current financial plan including a listing of major capital projects. On page 109 of the Capital Budget, you will notice that the total capital forecast (excluding major capital projects) is for$97.1 million of which $37.3 million will be funded from debt and internal loans. This means that for every dollar spent, $0.384 is projected to come from debt financing sources. On page 112 of this document, you will notice a major capital project listing with an estimated gross cost of$74.3 million. It is staffs intent, in the latter part of this year, to review with Council the proposed major capital projects from a priority and fiscal strategy perspective, recognizing that any major capital project expenditure would have to be considered as an additional cost over and above the 2016 budget guidelines. This capital forecast captures all previously discussed visions and projects, and will be revisited on an annual basis to ensure fiscal feasibility and to confirm Council's interest in proceeding with the projects. 86 Report FIN 08-15 March 23, 2015 Subject: . 2015 Current and Capital Budget Page 22 • Multi-Year Financial Plan Last year, staff presented to.Council a multi-year high level financial plan for the years 2014 to 2018. At the Executive Budget Committee meeting of March 5, 2015, staff presented a financial projection for the years 2016 to 2019 based on a "status quo" scenario. The projection maintains existing services, not including Seaton or any major capital projects. Attachments: 1. Ministry of Municipal Affairs and Housing 2015 Annual Repayment Limit 2. By-law to Confirm General Fees and Charges 2015 3. Budget Presentation, March 5, 2015 Prepared By: . James Halsall . Stan Karwowski Manager, Budgets & Internal Audit Division Head, Finance &Treasurer Approved / Endorsed B APP By: Y Tom Mely uk Paul Bi• •'� Director, City D velopment Directo C.\por.to Services & City Solicitor 66iAjaa tom! Marisa Carpino Richard Holbo n Director, Culture & Recreation Dictor, Engineering & Public Works Joh Hag. cm,/ Cathy Gran Fire Chief Executive Officer, Pickering Public Library 87 Report FIN 08-15 March 23, 2015 Subject: 2015 Current and Capital Budget Page 23 Recommended for the consideration of Pickering C. Council /f / el Z9/5 Tony Prevedel, P.Eng. Chief Administrative Officer 88 ATTACHMENT#__I iO REPORT# :1 og-/ V.- Ontario Ministry of Municipal Affairs and Housing Ministere des affaires munidpales et du logement 777 Bay Street, • 777 rue Bay, • Toronto,Ontario M5G 2E5 Toronto(Ontario) M5G 2E5 MMAH CODE 101U2 FIR CLEAN FLAG C 18001 UPPER TIER Durham R • REPAYMENT LIMiT _ $ 15,174,186 The repayment limit has been calculated based on data contained in the 2013 Financial Information Return, as submitted to the Ministry. This limit represents the maximum amount which the municipality had available as of December 31,2013 to commit to payments relating to debt and financial obligation. Prior to the authorization by Council of a long term debt or financial obligation, this Limit must be adjusted by the Treasurer in the prescribed manner. The limit is effective January 01,2015. • FOR ILLUSTRATION.:PURPOSES ONLY, The additional long-term borrowing which a:municipality could undertake.over:a.5-year,a 10-year, a 15 year and a• L 20year penod is shown If the mnmgpatities could:borrowat 5%or 7%annually,the annual repayment limits shown above would allow it.to - xindeitake additional long.term borrowing as follows — (a) •20years' 5%p a • $ 189,103,891 (a) 15years @ 5%p a $ 157,502 856 Ca) 10years @5%pa $ 17,171,038 a 5 ears @ 5% a . .$ 65,S96 282 � ) Y P Ca) 20 years 7%P a $ :::'160,755,537 a _15 years @ 7%p a $ 138,205,177 Ca) 10 years @ 7%p a, $: 106,577;129 {a) 5 years @ 7%p $_ 62,217,'156 • • • • • 89 ATTACHMENT# TO REPORT#tL - 1 The Corporation of the City of Pickering By-law No. X00(X/15 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees Whereas the Council of the Corporation of the City of Pickering enacted By-law 6191/03, as amended, on October 14, 2003 to confirm general municipal fees. Whereas Schedule "I"to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law 6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law 7194/12, By-law 7268/13 and By-law 7339/14; Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows: 1. Schedule "I"to By-law Number 6191/03, as amended, is hereby deleted and Schedule "I" attached hereto is substituted therefore. By-law passed this 2r day of March, 2015. David Ryan, Mayor Debbie Shields, City Clerk 90 Schedule I • Cali 00 PICKERING • • Summary of Fees & Char es g 2015 Corporate Services Department To be considered by Executive (Budget) Committee on March 5, 2015 and approved by Council on March 23, 2015 Disclaimer: The following are a list of the current fees and charges in place in the City of Pickering at the time of printing. These fees and charges are subject to review and change. Please contact the appropriate City Department for the actual fees in place at any specific time, or if you require any further information. E. &O.E. 91 By-law and Animal Services User Fee or Charge 2014 Current Fee 2015 Proposed Fee Appl cable Proposed Fee (Excluding HST) (Excluding HST) (Y/N) Effective Date Body Rub Licences Owner- not operator $250.00/yr $250.00/yr N No Increase Operator- not owner $250.00/yr $250.00/yr N No Increase Owner/Operator $500.00/yr $500.00/yr N No Increase • Attendant $150.00/yr $150.00/yr N No Increase • Business Licences Home Base Business $50.00/yr $50.00/yr N No Increase _ Wrecking Yard $20.00/yr $20.00/yr N No Increase Markets (<100 stalls) $200.00/day $200.00/day N No Increase Markets (>99 stalls) $1000.00/day _ $1000.00/day N No Increase Public Hall $10.00/yr $10.00/yr N No Increase Temporarily keeping a prohibited $200.00/day $200.00/day N No Increase animal Pet Shops $250.00/yr $250.00/yr N No Increase Boarding Kennels $250.00/yr $250.00/yr N No Increase Breeders $250.00/yr $250.00/yr N No Increase Horse Riding Establishment $250.00/yr - $250.00/yr N No Increase Late fees - (Boarding, Breeders, $50.00 $50.00 N No Increase • Pet Shops &Horse Establishment) Taxi Licences _ Plate Owner Licence $250.00/yr _ $250.00/yr N _ No Increase Brokerage License $150.00/yr $150.00/yr N No Increase Taxicab Driver's License (Two $100.00 $100.00 N No Increase Years) Clean Air Cab Plate License $1000.00/yr $1000.00/yr N No Increase Plate Owner Licence-Clean Air $125.00/yr $125.00/yr N No Increase Cab City Plate Licence $2000.00/yr $2000.00/yr N No Increase Other Taxicab Fees Transfer of owner's plate $500:00 $500.00 N No Increase Appeal $75.00 $75.00 N No Increase Replacement Driver's Licence $20.00 $20.00 - N No Increase Replacement Taxicab Plates - $100.00 $100.00 N No Increase Replacement of Tariff $10.00 $10.00 N No Increase Card/Passenger R&R Change of Registered Vehicle $100.00 _ $100.00 N No Increase Lease Filing $50.00 $50.00 N No Increase Re-inspection without taxicab $20.00 $20.00 N No Increase meter _ Re-inspection with taxicab meter $35.00 $35.00 N No Increase Late Cancellation/No Show for $50.00 $50.00 N No.Increase Inspection _ Plate Eligibility List(annually) $75.00 $75.00 N No Increase 92 • By-law and Animal Services HST User Fee or Charge 2014 Current Fee 2015 Proposed Fee Appl cable Proposed Fee (Excluding HST) (Excluding HST) (Y/N) Effective Date I - Cat&Dog Licences Sterilized $20.00/yr $20.00/yr N No Increase Unsterilized $50.00/yr $50.00/yr N• No Increase Microchip-sterilized $15.00/yr $15.00/yr N ' No Increase Microchip-unsterilized $40.00/yr $40.00/yr N No Increase Replacement* $5.00/ea $5.00/ea N No Increase Impoundment Fees Impoundment of dog or cat wearing current we in 9 animal licence. tag or microchipped 1st occurrence $40.00 $40.00 N No Increase • 2nd or subsequent occurrence $75.00 $75.00 N No Increase After regular working hours $120.00 $120.00 N No Increase Daily Care Fee $15.00/day $15.00/day N No Increase Impoundment of dog or cat not wearing current animal licence taq or microchipped 1st occurrence $50.00 $50.00 N No Increase 2nd or subsequent occurrence $75.00 $75.00 N No Increase 3rd or subsequent occurrence $125.00 $125.00 N No Increase After regular working hours $120.00 $120.00 N No Increase Daily Care Fee $15.00/day $15.00/day N No Increase Service Fees -Owner Transfer of ownership of an. $150.00 $150.00 N No Increase animal. , Non-Resident-Transfer of $200.00 $200.00 N No Increase ownership Pick up and disposal of deceased owned animals Small-medium size $50.00 $50.00 N No Increase Medium -extra large size $80.00 $80.00 N No Increase Adoption Fees Dogs $200.00 _ $200.00 N No Increase Cats $100.00 $100.00 _ N No Increase Obedience Dog Training $100.00 $100.00 Y No Increase Adult Video Owner/Operator $1,500.00/yr $1,500.00/yr N No Increase Owner- not operator $1,400.00/yr $1,400.00/yr N No Increase Operator- not owner $100.00/yr $100.00/yr N No Increase Fireworks Permits $100.00 $100.00 N No Increase 93 • By-law and Animal Services HST User Fee or Charge 2014 Current Fee 2015 Proposed Fee Appl cable Proposed Fee (Excluding HST) .(Excluding HST) (Y/N) Effective Date Hawker/Peddler Licence Temporary Use (per day/per $20.00 $20.00 N No Increase location) Stationary Use $250.00/yr $250.00/yr N No Increase Signs Temporary Sign -one month $50.00/ea $50.00/ea N No Increase Portable Sign Licence $50.00/ea $50.00/ea N No Increase Banner and Inflatable Sign $50.00/ea $50.00/ea N No Increase Sidewalk Sign $100.00/ea $100.00/ea N No Increase Billboard Annual Licence $500.00/ea $500.00/ea N No Increase Additional fee for any sign $50.00/ea $50.00/ea N No Increase installed prior to licence insurance Redemption Fee-election signs $25.00/ea $25.00/ea N No Increase Redemption Fee-all signs less $25.00/ea $25.00/ea N No Increase than 2 m2 Redemption Fee-all other signs $50.00/ea $50.00/ea N No Increase Sign Variance-all other signs $100.00/ea $100.00/ea N No Increase Fence Variance _ Supported , $100.00/ea $100.00/ea N No Increase Contested $250.00/ea $250.00/ea N No Increase Sidewalk Snow Clearing Less than 50' $106.25 $93.75 . N January 1, 2015 Greater than 50'or corner lot $156.25 $112.50 N January 1, 2015 Pre-salting Less than 50' $25.00 N Greater than 50' $40.00 N Traffic & Parking Removal of obstruction from City $50.00 $50.00 N No Increase road Return Fee- basketball net or $50.00 $50.00 N No Increase other item Return Fee-shopping cart $50.00 $50.00 N No Increase Park Vendor Permits Kinsmen Park $3,000.00 $3,000.00 N No Increase Dunmoore Park $2,500.00 $2,500.00 N No Increase Bev Morgan Park - $2,000.00 $2,000.00 N No Increase Chris Graham Fields $2,500.00 $2,500.00 _ N No increase _ Princess Diana Park $2,500.00 $2,500.00 N No Increase _ St. Mary's Sports Field/Amberlea $2,000.00 $2,000.00 N No Increase Park (one vendor to service both _ sites) Minor Sports Organizations $50.00 $50.00 N No Increase 94 • City Development Department 2014 Current Fee 2015 Proposed Fee HST Proposed Fee User Fee or Charge (Excluding HST). (Excluding HST) Ap(Y )ble Effective Date These fees are imposed under the authority of the Planning Act,R.S.O. 1990,c.P.13 Planning Documents Pickering Official Plan $150.00 $150.00 N No Increase Official Plan Compendium • $50.00 $50.00 N No Increase Development Guidelines $5.00-$20.00 $5.00-$20.00 N No Increase Special Studies $10.00-$20.00 $10.00-$20.00 N No Increase Zoning By-laws 5-$10.00/ea 5-$10.00/ea N No Increase Summary Residential Applications $20.00 $20.00 N No Increase Mapping $5.00-$25.00 $5.00-$25.00 N No Increase Address Booklet $25.00-$50.00 $25.00-$50.00 N No Increase Fiche Prints Price Varies Price Varies N No Increase Special Mapping Requests $44.25/hr $44.25/hr Y No Increase Photocopies-6 or more pages $0.50/ea $0.50/ea Y No Increase • Planning Applications Telecommunications Tower Approval . $2,750.00 $3,000.00 N April 1,2015 Minor Variance Accessory Structure $230.00 $250.00 N . April 1,2015 At Grade Residential $510.00 $525.00 N April 1,2015 All Other Land Use Categories $1,630.00 $1,650.00 N April 1,2015 Application Tabling . $230.00 $250.00 N. April 1,2015 Special Meeting $820.00 $850.00 N April 1,2015 Zoning By-law Amendment Zoning By-law Amendment-Major $12,250.00 $12,500.00 N April 1,2015 Zoning By-law Amendment-Minor 2 $6,100.00 $6,500.00 N April 1,2015 Zoning By-law-Recirculation $1,000.00 $1,000.00 N No Increase Additional fee if within Oak Ridges $1,000.00 $1,000.00 N No Increase Moraine or Greenbelt Zoning By-law-Removal of Holding $2,450.00 $2,500.00 N April 1,2015 1 Zoning By-law-Extension of Temporary $2,450.00 $2,500.00 - N April 1,2015 Use By-law Minister Zoning Order _ Minister Zoning Order Amendment- $1,700.00 $1,800.00 N April 1,2015 Major 9 Minister Zoning Order Amendment- $1,100.00 $1,200.00 N April 1,2015 Minor 10 Official Plan Amendment Pickering Official Plan Amendment- $20,400.00 $20,500.00 N April 1,2015 Major 3 — Pickering Official Plan Amendment- $10,200.00 $10,500.00 N April 1,2015 Minor 4 Pickering Official Plan Amendment- $1,000.00 $1,000.00 N No Increase Recirculation Additional fee if within Oak Ridges $1,000.00 $1,000.00 N No Increase Moraine or Greenbelt Regional Official Plan-Amendment(not $5,500.00 $5,500.00 N No Increase part of a Pickering OPA) Neighbourhood Development Guideline $400.00 $500.00 N April 1,2015 Amendment 5 95 City Development Department 2014 Current Fee 2015 Proposed Fee HST Proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Applicable Effective Date Land Division , Comments $775.00 $775.00 N , No Increase Clearance of Conditions $400.00 $400.0.0 N No Increase Council authorization to proceed by land $2,500.00 $2,500.00 N No Increase division instead of draft plan of subdivision 7 - Cash-in-Lieu of Parkland Conveyance For the creation of up to 3 • $5,000.00 per lot $5,000.00 per lot N No Increase additional lots For the creation of more than 3 5%of the value of the land 5%of the value of the land N No Increase additional lots Draft Plan of Subdivision Base Fee $11,000.00 $11,250.00 N April 1,2015 Per Unit Fee • $155.00 , $160.00 N April 1,2015 Recirculation $1,000.00 $1,000.00 N No Increase Additional fee if within Oak Ridges, $1,000.00 $1,000.00 N No Increase Moraine or Greenbelt Revisions to Draft Approved Plan- $1,100.00 $1,200.00 N April 1,2015 (redline revisions) Draft Plan of Condominium • $6,800.00 $7,000.00 N April 1,2015 Recirculation $1,000.00 $1,000.00 N No Increase Condominium Conversion. $1,100.00 $1,200.00 N April 1,2015 Revisions to a Draft Approved Plan - $1,100.00 $1,200.00 N April 1,2015 (redline revisions) Site Plan Residential $2,750.00+$195.00 per $3,000.00+$200.00 per N April 1,2015 dwelling unit dwelling unit Commercial $2,750.00+$930.00 for each $3,000.00+$950.00 for each N April 1,2015 2000m2 2000m2 Industrial $2,750.00+$550.00 for each $3,000.00+$550.00 for each N April 1,2015 . 2000m2 2000m2 . Minor Revision • $820.00 $850.00 N April 1,2015 Major Revision $2,750.00 $3,000.00 N April 1,2015 Compliance Inspections $280.00 . $300.00 N April 1,2015 Other Fees Peer Reviews 8 Full recovery of City costs + Full recovery of City costs + N No Increase 10%admin.fee 10%admin.fee Minor Revision to Approved Condo Site $100.00 • $100.00 N No Increase Plan (by unit owner)I.e.decks,sheds, fences File Reactivation 6 $500.00 $500.00 N No Increase Opinion Letter for Complex Inquiries $500.00 • $500.00 N No Increase 1. An application for an amendment that is more significant in scale and scope than a minor zoning amendment,and which may have greater impact beyond the subject lands,as determined by the Director of Planning or designate. Major applications must meet one or more of the following conditions: . -applications relating to more than one property -a site specific application,if considered to represent a large scale redevelopment -any change in use and/or zone category,except as identified under a minor amendment _ -an application involving significant changes to the development standards or general provisions of the by-law 2. An application for minor or small scale zoning amendment having no significant impact on adjoining lands,as determined by the Director of 1 Planning or designate. Minor applications must be site specific and meet one or more of the following conditions: -request for additional permitted use,within an existing building with no significant impact on existing development standards -changes in development standards or zone to accommodate a residential severance to create one additional lot -application for Temporary Use , 96 • City Development Department • • 2014 Current Fee 2015 Proposed Fee HST Proposed Fee User Fee or Charge (Excluding HST) ,(Excluding HST) Applicable Effective Date 3. An application that is more significant in scale and scope than a minor amendment and which may have greater impact or policy implications beyond the subject lands,as determined by the Director of Planning or designate. Major applications must meet one or more of the following conditions: -applications relating to more than one property -a site specific application if considered to represent large scale redevelopment or significant change to the designations and permitted,uses -an application involving significant changes to the policies of the Official Plan 4. An application for a minor,site specific and small scale amendment or exception to Official Plan policies and designations,having limited impact or policy implications beyond the subject lands,as determined by the Director of Planning or designate. 5. An application to amend a Neighbourhood Development Guideline when the development proposal would necessitate an amendment to the Guideline or there is no other planning application being processed by Council. 6. To reactivate planning applications that have been inactive over 2 years. If the file has been inactive longer than 5 years,the current applicable fees will be required. n 7. Charged only if no other planning applications are being processed by Council. 8. The applicant is responsible for the City's full costs of undertaking the peer review of any studies or drawings submitted in support of the application. This requirement applies to matters such as,but not limited to,the peer review of traffic,marketing,environmental,noise,engineering drawings and reports,and architectural drawings. 9. A major Minister's Zoning Order application is where the proposed use or standards do not comply with the City's zoning by-law and a Report • to Council is required. 10. A minor Minister's Zoning Order application is where the proposed use or standards comply with the City's zoning by-law. Building Permit Fees These fees are imposed under the authority of the Building Code Act,1992,C.23 Demolition Permit $10.00/each 100m 2 of floor $10.25/each 100m 2 of floor N April 1,2015 area min$100.00 area min$125.00 Conditional Permit 10%of Appl.Permit Fee to a 10%of Appl.Permit Fee to a N April 1,2015 max of$2,500.00 in addition to max of$2,750.00 in addition to • applicable fee applicable fee Change of Use.Permit $250.00 $275.00 N April 1,2015 Occupancy Permit for Unfinished Building $275.00 $300.00 N April 1,2015 Alternative Solution $100.00/hr(4 hour min) $150.00/hr'(4 hour min) N •April 1,2015 Resubmission of Incomplete Application . 25%of Application Fee 25%of Application Fee N No Increase Revision to Permit(houses) $100.00 $125.00 N April.1,2015 Revision to Permit(all other building 10%of applicable permit fee to 15%of applicable permit fee to N April 1,2015 types) a max of$1,000.00 a max of$2,750.00 Transfer of Permit $100.00 $125.00 N April 1,2015 Re-examination Change in House Model $300.00+fee prescribed in Part$500.00+fee prescribed in Part N April 1,2015 B for any additional area B for any additional area Re-examination Other Than Above 10%of applicable permit fee to 10%of applicable permit fee to N April 1,2015 a max of$1,000.00 a max of$1,250.00 Certification of House Models $5.00/m 2 of floor area $5.00/m 2 of floor area N No Increase Re-certification of House Models $250 $400.00 N April 1,2015 Reactivation of Dormant File $100.00 $125.00 N April 1,2015 Building Permit Surcharge 25%of Fee($100.00 min) 25%of Fee($125.00 min) N April 1,2015 Additional Inspection $100.00 $125.00 N April 1,2015 Building Permit Fee $100.00 $125.00 N April 1,2015 Assembly Occupancies $13.50/each m2 of floor area $14.00/each m2 of floor area N April 1,2015 Institutional Occupancies $16.00/each m2 of floor area $16.50/each m2 of floor area N April 1,2015 Residential Occupancies $11.25/each m2 of floor area $11.50/each m2 of floor area N April 1,2015 Business&Personal Service(single $8.75/each m2 of floor area $9.00/each m2 of floor area N April 1,2015 storey)&Mercantile Occupancies Business&Personal Services(multiple $11.25/each m2 of floor area $12.00/each m2 of floor area N April 1,2015 storey)&Mercantile Occupancies 97 Farm&Unserviced Storage Buildings $4.00/each m2 of floor area $4.25/each m2 of floor area N April 1,2015 City Development Department Proposed Fee • HST 2014 Current Fee User Fee or Charge (Excluding HST) 2015(Excluding ding HST)e Appl cable Eff cti a Date (Y/N) Parking Garages Industrial occupancies to Industrial occupancies to N No Increase include parking garages(see include parking garages below) ' (see below) Industrial Occupancies $6.75/each m2 of floor area $7.50/each m2 of floor area N April 1,2015 Interior Partitioning&Finishing $2.15/each m2 of floor area $3.00/each m2 of floor area N April 1,2015 Minor Residential Structures and $125.00 $125.00 N No Increase Alterations , Temporary Tents $125.00 $125.00 N No Increase Temporary Sales Centres $1,050.00 $1,250.00 N April 1,2015 Minor Non-Residential Structures $225.00 $250.00 N April 1,2015 Alterations,Building and Structures $10.50/each$1,000 of $11.00/each$1,000 of N April 1,2015 Not Provided Above construction value construction'value April 1,2015 Solar Collector for Single Dwelling Unit $150.00 $150.00 N April 1,2015 Solar Collector for All Building Types $150.00/10 panels $150.00/10 panels N April 1,2015 Wind Turbines _ • $10.50/each$1,000.00 of $10.50/each$1,000.00 of N April 1,2015 construction value construction value, Grading&Final Inspection Performance $2,000.00 $2,000.00 N No Increase Deposit(new detached and semi- detached dwelling units) Building permit fees are required to meet the City costs to administer and enforce the Building Code Act. Building permit fee amounts will not exceed the anticipated reasonable City costs to administer and enforce the Act following implementation of the changes in this schedule Sign Permit Fees Ground Sign $250.00 $275.00 N April 1,2015 Wall Sign $150.00 $175.00 N April 1,2015 Development Sign $250.00 $275.00 N April 1,2015 Billboard.Permit ' $250.00 $275.00 • , N April 1,2015 Additional fee for any sign installed prior $250.00 ' $275.00 N April 1,2015 to permit issuance _ Sign Variance-ground sign,wall sign or $500.00 $525.00 N April 1,2015 development sign Miscellaneous Charges Lawyer Compliance Letter-within 10 $125.00 per request $150.00 per request N April 1,2015 days Lawyer Compliance Letter-within 2 days $200.00 per request • $250.00 per request N April 1,2015 Recovery of costs for Grow-Op $2,100.00 per investigation $2,100.00 per investigation Y No Increase Investigations (minimum), (minimum), . Administrative Fee for Processing $500.00 $500.00 N No Increase Grow-Op Investigations Request for Building and/or Planning $50.00/hr. $50.00/hr. Y No Increase Records . _ After Hours Inspections $125.00/hr.(4 hr.mint $125.00/hr.(4 hr.min), N April 1,2015 Licence/Zoning Compliance Letter $100.00 $125.00 N April 1,2015 Records Management Fee New $10.00 N April 1,2015 (houses and other minor residential alterations) Records Management Fee New 0.5%to a maximum of$150.00 N April 1,2015 (all other permit application's) ($10.00 min) • Sustainability&Economic Development Filming Fees(general) . Parks Use $500.00 $500.00 Y No Increase Road Use $200.00 $200.00 Y . No Increase Fire Services Fees Actual Costs Actual Costs Y No Increase 98 Staff Overtime Actual Costs Actual Costs Y No Increase • City Development Department 2014 Current Fee 2015 Proposed Fee HST Proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Applicable Effective Date • Filming Fees for Feature Films&TV Series Prep/Strike Fee $75.00/hr Delete Feature Film or TV Series $150.00/hr Delete Filming fees for other film productions Up to$200.00/hr (fee Delete • (i.e.,commercials,music videos,etc.) negotiated with film company) • • 99 Culture & Recreation Department 2014 Current 2015 User Fee or Charge Fee Proposed Applicable Proposed Fee (Excluding Fee(Excl. (Mica Effective Date HST) HST) • Fitness Services Personal Training _ Personal Training Individual Session -Members $60.00 $60.00 Y No Increase -Non-members $70.00 $70.00 Y No Increase Personal Training Intro Pack -Members $105.00 $89.25 Y July 1,2015 -Non-members $124.00 $105.00 Y .July 1,2015 Personal Training 6 pack . -Members $330.00 $273.00 Y July 1,2015 -Non-members $379.50 $321.00 Y July 1,2015 Personal Training 12 pack _ • -Members $600.00 $497.00 , Y July 1,2015 -Non-members $690.00 $584.00 Y July 1,2015 Personal Training 18 Pack -Members $900.00 $755.00 Y July 1,2015 -Non-members $1',035.00 $876.00 Y July 1,2015 Personal Training 24 Pack -Members $1,140.00 $965.00 • Y July 1,2015 -Non-members $1,340.00 $1,135.00 Y July 1,2015 Buddy Training 4 pack,4 Buddies -Members New $80.75 Y April 1,2015 -Non-Members New $95.00 Y April 1,2015 4 pack,3 Buddies -Members New $107.95 Y April 1,2015 -Non-Members • New $127.00 Y April 1,2015 4 pack,2 Buddies . -Members New $161.50 Y April 1,2015 -Non-Members • new $190.00 Y April 1,2015 Pickering's Biggest Winner Rec Complex 12-1 hour classes New $85.00 y April 1,2015 Pickering's Biggest Winner Non-Member 12-1 hour classes New $185.00 Y April 1,2015_ Pilates Reformer Training Single $70.00 Delete Y 5-class $297.50 Delete Y New $175.00 Y April 1,2015 Buddy 2-3 persons $50.00 $50.00 Y No Increase 5-class $212.50 $212.50 Y No Increase Nutritional Consulting Full Service Twelve-30 minute consults,Member $423.38 $423.38 Y No Increase Full Service Twelve-30 minute consults,Non-member $498.09 $498.09 Y No Increase Initial Consultation -Member $72.25 $72.25 Y No Increase -Non-members $85.00 $85.00 Y No Increase Follow Up Session -Member $34.00 $34.00 Y No Increase -Non-members $40.00 $40.00 Y No Increase Nutrition Programming Nutrition-1 hour seminar per session $10.00 Delete Nutrition-Come as You Are Workshop Series-8-one hour New • $159.30 Y April 1,2015 Nutrition-Everyone Can Cook Workshop-1.5 hours New $20.00 Y April 1,2015 Nutrition-Simply Delicious Workshop-1.5 hours New $20.00 Y April 1,2015 Nutrition-Look Great at Any Size/Shape Workshop-1.5 hours New $20.00 Y April 1,2015 Nutrition-Meal Planning for Me Workshop-1.5 hours New $20.00 Y April 1,2015 Nutrition-Shop Healthy Supermarket Tour Workshop-1.5 hours New $20.00 Y April 1,2015 Nutrition-Food is Medicine Workshop-1.5 hours New $20.00 Y April 1,2015 • 100 • ' • Culture & Recreation Department 2014 Current 2015 User Fee or Char a Fee Proposed HST Proposed Fee 9 (Excluding Fee(Excl. Applicable(YEN) Effective Date HST) HST) Nutrition-Table for One Workshop-1.5 hours New $20.00 Y April 1,2015 Nutrition-Gluten Free Diet Workshop-1.5 hours New $20.00 Y April 1,2015 Nutrition-We can Cook Together Parent&Child Workshop 1 .5 hours New $20.00 Y April 1,2015 Nutrition Six-90 minute classes New $159.30 Y April 1,2015 Child Supervision Service C.S. 1 Hour -Member $3.50 $3.50 N No Increase C.S. 10 Pass • -Member $35.00 $35.00 N No Increase C.S. 1 Hour -Non-members $5.00 $5.00 N No Increase C.S. 10 Pass -Non-members $50.00 $50.00 N No Increase I Programs Fitness Registered-youth Yoga-Children One class $7.50 Delete Yoga-Children Eight-50 New $50.00 N April 1,2015 Zumbatomic one class $6.25 Delete Children's Fitness one class $6.25 Delete Zumba Kids Jr Eight-30 minute classes New $38.00 N April 1,2015 Zumba Kids Eight-45 minute.classes New $50.00 N April 1,2015 Fitness Registered-family . Family Fit Assortment Eight,50 minute classes, 1 adult&1 child New $98.00 N April 1,2015 each add.Fam mem(per class) New $30.00 N April 1,2015 Family Fit Yoga Eight 50-minute classes 1 adult&1 child(per class) $12.25 Delete each add.Fam mem(per class) $3.75 Delete Family Fit Yoga Eight 50-minute classes . 1 adult&1 child New $98.00 N April 1,2015 each additional Family member New $30.00 N April 1,2015 Family Fit Cardio Box Eight 50-minute classes 1 adult&1 child(per class) $12.25 Delete each add.Fam mem(per class) $3.75 Delete Family Fit Cardio Box Eight 50-minute classes New $98.00 N April 1,2015 each additional Family member - New $30.00 N April 1,2015 Family Drums Alive Eight- 50-minute classes , 1 adult&1 child New $98.00 N April 1,2015 each additional Family member New $30.00 N April 1,2015 Fitness Registered-teens _ Operation Fit One class $9.00 Delete . F.I.T.Club Fast Track* One class $41.67 Delete Y F.I.T.Club Challenge* One class $35.00 Delete I Operation Fit Eight-1.5 hour classes New $72.00 N April 1,2015 Operation Fit Challenge One class New $35.00 N April 1,2015 Teen Bootcamp One class $7.50 Delete Teen Kickboxing One class $7.50 Delete Teen Kickboxing Eight-50 minute classes New $68.00 N April 1,2015 Teen Yoga One class $7.50 Delete Yoga-Teen Eight-50 minute classes • New $68.00 N April 1,2015 Teen Fitness Camp Five,6-hour classes $298.00 $298.00 N No Increase Zumba' Eight-50 minute classes New $68.00 N April 1,2015 Buddy Training One class $28.00 Delete Boot Camp One class $10.80 Delete 101 Culture & Recreation Department 2014 Current 2015 Fee Proposed HST Proposed Fee User Fee or Charge Applicable (Excluding Fee(Excl. (�,�N) . Effective Date HST) HST) Small Group Training One class $13.23 Delete Cyclefit •One class • $8.74 Delete Fitness Kickboxing One class $8.74 Delete Pilates Reformer Program New 5-class $25.66 Delete Pilates One class $8.64 Delete Pilates Eight-50 minute classes New $69.92 N April 1,2015 Reg Fitness Membership classes One class $8.74 $8.74 Y No Increase Tai Chi One class $8.64 Delete Tai Chi Eight-50 New $69.92 N April 1,2015 •Yoga 50 mins , $8.64 . Delete Yoga Eight-50 minute classes New $69.92 N April 1,2015 Baby Boot Camp Eight-50 minute classes New $69.92 April 1,2015 Stroller Fit Six-50 minute New $53.10 April 1,2015 Yoga Pre-natal Eight-50 minute classes New $69.92 April 1,2015 Mom&Baby yoga Eight-50 minute classes New $69.92 April 1,2015 Total Barre Eight-50 minute classes New $69.92 April 1,2015 BOKWA Eight-50 minute classes New $69.92 April 1,2015 BollyFuze Eight-50 minute classes New $69.92 April 1,2015 Core&More Eight-50 minute classes New $69.92 April 1,2015 Cycle Fit Eight-50 minute classes New $69.92 April 1,2015 Cycle Pump Eight-50 minute classes New $69.92 April 1,2015 Essentrics Eight-50 minute classes New $69.92 April 1,2015 Fitness Kickboxing . Eight-50 minute classes New $69.92 April 1,2015 _ Full Body Fusion Eight-50 minute classes New $69.92 April 1,2015 Nia Eight-50 minute classes New $69.92 April 1,2015 Pilates.Reformer Five-1 hour classes New $128.32 April 1,2015 PiYo Strength Eight-50 minute classes New $69.92 April 1,2015 Socacize Eight-50 minute classes New $69.92 April 1,2015 Yogalates Eight-50 minute classes New $69.92 April 1,2015 NonPrim Time Small Group Training One class $10.00 Delete Boot Camp Twelve-1 hour classes . New $130.09 Y - April 1,2015 Finish Line Twelve-1 hour classes New $130.09 Y April 1,2015 INSANITY V Sixteen-1 hour classes New $130.09. Y April 1,2015 Use It&Lose It Twelve-1 hour classes New $130.09 Y April 1,2015 Weekday Warrior Twelve-1 hour classes New $130.09 Y April 1,2015 Women's Weigh Training Twelve-1 hour classes New $130.09 Y April 1,2015 Pre/Post Natal Fitness One class $8.74 Delete Reg Fitness Membership(Yoga) 75 mins $18.25 $18.25 Y No Increase Fitness Registered-adult 55+ Nia 55+ One class $6.00 Delete Nia 55+ Eight-1 hour classes New $48.01 Y April 1,2015 - Osteo 55+ One class $6.00 Delete • Bone Fit Eight-1 hour classes New $48.01 Y. April 1,2015 General Fitness Programs 55+ One class $4.20 Delete Keep Fit One class $4.20 Delete Keep Fit Ten-50 minute classes New $53.10 Y April 1,2015 Yoga 55+ One class $6.00 Delete - Yoga 55+ Ten-1 hour Gasses New $60.18 Y April 1,2015 Zumba Gold 55+ One class $6.00 Delete Zumba Gold 55+ Ten-50 minute classes New $60.18 Y _ April 1,2015 Cycle Fit 55+ One Class $4.20 Delete 102 1 Culture & Recreation Department ' 2014 Current 2015 User Fee or Charge Fee Proposed A HST Proposed Fee (Excluding Fee(Excl. (Y N)le Effective Date •HST) HST) Cycle Fit 55+ Eight-30 minute classes New $33.63 Y April 1,2015 Aging Stronger Eight-1.5 hour classes• New $86.75 Y April 1,2015 Fit Fusion55+ Eight-50 minute classes New $42.48 Y April 1,,2015 Keep Fit Ten-1 hour classes New $53.10 Y April 1,2015 Stretch&Strengthen Ten-50 minute classes New $53.10 Y April 1,2015 Aquatic Programs . Swim Preschool Ten-30 minute classes $88.00 $90.00 N April 1,2015 Swim Kids 1-5 Ten-30 minute classes $88.00 $90.00 N 'April 1,2015 Swim Kids 6-10 Ten-45 minute classes $98.00 $100.00 N April 1,2015 Summer Swim(DIP)Session Nineteen-45 minute classes $150.00 $153.00 N April 1,2015 Youth Programs Ten-45 minute classes $94.55 $100.00 N April 1,2015 Canadian Swim Patrol Ten-1 hour classes $95.55 $95.55 N No Increase Bronze Star • Ten-1.5 hour classes $111.00 $111.00 N No Increase Bronze Medallion&Emergency First Twenty-four hour program $219.00 $219.00 N No Increase Aid* Bronze Cross Twenty-four hour program $164.00 $164.00 N No Increase NLS Forty hour program $257.01 $270.00 Y April 1,2015 Leader/Assistant Instructor Forty hour program $215.89 $226.00 Y April 1,2015 Red Cross/Lifesaving Society Water Forty-five hour program $269.86 $270.00 Y April 1,2015 Safety Instructor Withdrawal fee for Leadership Sixteen hours $35.00 $35.00 N No Increase Standard First Aid/CPR Sixteen hours $104.00 1 $104.00 Y No Increase Standard First Aid/CPR(Staff)(New) Sixteen hours $73.50 $73.50 Y No Increase SFA/CPR Recert Eight hours $55.00 $55.00 ' Y No Increase SFA/CPR Recert(Staff) Eight hours $42.00 $42.00 Y No Increase CPR Six hours $55.00 $55.00 Y No Increase CPR(Staff) Six hours $42.00 $42.00 Y No Increase CPR Recert Four hours $35.00 $35.00 Y No Increase CPR Recert(Staff) Four hours $25.00 $25.00 Y No Increase Aqua Adults Ten-55 minute classes $81.42 $88.50 Y April 1,2015 Aqua Adults Ten-30 minute classes $55.75 $75.00 Y April 1,2015 Private Classes Ten-30 minute classes $265.00 $265.00 N No Increase Semi-Private Classes Ten-30 minute classes $159.65 $160.00 N April 1,2015 Aquafit Ten-55 minute classes $84.11 $84.07 Y April 1,2015 Aquafit . Twenty-55 minute classes $145.79 $146.02 Y April 1,2015 Aquafit Thirty-55 minute classes . $170.09 $170.79 Y April 1,2015 Specialty Aquafit,Nice'n Easy Ten-40 minute classes $71.96 $72.57 Y April 1,2015 Specialty Aquafit,Nice'n Easy Twenty-40 minute classes $106.54 $107.08 Y April 1,2015 Aquafit for Arthritis Ten-40 minute classes $71.96 $72.57 Y April 1,2015 Aquafit for Arthritis Twenty-40 minute classes $106.54 $107.08 Y April 1,2015 Aquafit Pay As You Go $12.00 $12.00 Y No Increase Aquafit Pay As You Go Senior $6.00 $6.00 Y No Increase 5 Pass $60.00 $60.00 Y No Increase 10 Pass $120.00 $120.00 Y No Increase Senior 5 pass $30.00 $30.00 Y No Increase Senior 10 pass $60.00 $60.00 .Y No Increase High Five for Aquatics Four hours $66.95 $66.38 Y April 1,2015 Private/Semi-Private 30 minutes $28.00 $28.00 N No Increase Deep Water Aquafit Ten-40 minute classes $71.96 $72.57 Y April 1,2015 Youth Swim Fit 1 One Hour $95.00 $95.00 N No Increase • 103 . • Culture & Recreation Department 2014 Current 2015 User Fee or Charge Fee Proposed Appisable Proposed Fee (Excluding Fee(Excl. �i a Effective Date HST) HST) Museum Education Outreach Programs(for students and non-students) (Per Student Fee) No HST for students/HST for adults/seniors Weaving Wizards One-2 hour class $4.75 $4.75 N/Y No Increase Buzzsaws&Building Blocks One-2 hour class $4.75 $4.75 N/Y No Increase Wonderful Wool One-45 minute class $3.50 $3.50 N/Y No Increase Thingamajigs • One-1 hour class $5.00 $5.00 N/Y , No Increase Settlers Workshop Fracture One-2 hour class $5.25 $5.25 N/Y No Increase Christmas Past One-2 hour class $5.25 $5.25 N/Y No Increase Fracture One-2 hour class .$5.25 $5.25 N/Y No Increase Sheep to Shawl One-2 hour class $5.25 $5.25 N/Y No Increase Stunning Stencils One-2 hour class $5.25 $5.25 N/Y No Increase Wordsmiths One-2 hour class $5.25 $5.25 N/Y - No Increase The Hand That Rocks The Cradle One-2 hour class $215.00 $215.00 N/Y No Increase Museum Guest Speaker Presentations (Flat Rate Cost) • The Hand That Rocks the Cradle One-2 hourpresentation • $215.00 $221.24 Y April 1,2015 Guest Speaker Presentations One-1 hour presentation $101.77 $106.19 - Y April 1,2015 Preschool Programs Toddler Playgroup Twelve-1 hour classes $101.00 Delete Artful Toddler Twelve-1.25 hour classes $131.00 $131.00 N No Increase Kindergarten's Coming Twelve-2 1/4 hour classes $170.00 $170.00 N No Increase Exploring Math Twelve-1 classes New $104.00 N April 1,2015 hour classes . Tots In Action Twelve-2 hour classes $145.00 $145.00 N No Increase Wiggles'n Giggles Twelve-45 minute classes $92.00 $92.00 N No Increase Tumble Tots Twelve-45 minute classes $92.00 $92.00 N No Increase Bouncin'Buddies Twelve-45 minute classes $92.00 $92.00 N No Increase Jumpin'Jax Twelve-1 hour classes $92.00 $107.00 N April 1,2015 Junior Gym Twelve-1 hour classes $107.00 $107.00 N No Increase Fun for Families Twelve-1 hour classes New $123.00 N April 1,2015 Alphabet Yoga Twelve-1 hour classes New _ $104.00 N April 1,2015 Parent&Tot Skate Twelve-30 minute classes $82.00 $82.00 N No Increase Beginner Skating Twelve-30 minute classes $82.00 $82.00 N No Increase Advanced Skating Twelve-45 minute classes $98.00 $98.00 N No Increase Sportball Ten-1 hr classes $158.00 $158.00 N No Increase Reading Rangers Twelve-1 hour classes $104.00 _ $104.00 N No Increase 1 Writing Wizards Twelve-1 hour classes $104.00 $104.00 - N No Increase Playtime for Little Ones Twelve-1 hour lasses $104.00 $104.00 N No Increase Let's Read&Write Together Twelve-21/4 hour classes $170.00 Delete N Craft Club Twelve 1.25 hour classes New $130.00 N April 1,2015 Children&Youth Programs Creative Steps Twelve-30 minute classes $67.00 $67.00 N • No Increase Pre-Ballet Twelve-45 minute classes $85.00 $85.00 N No Increase Primary Ballet Twelve-45 minute classes $85.00 Delete N _ Hip Hop Twelve-45 minute classes $85.00 $85.00 N No Increase Jazz Twelve-45 minute classes $85.00 $85.00 N No Increase Bollywood Dance Twelve-I hour classes. New $98.00 N April 1,2015 Acro for Dancers Twelve-I hour classes New $118.00 N April 1,2015 Combo Dance(Ja77/HipHop) Twelve-45 minute classes New $85.00 N April 1,2015 1 Musical Theater Twelve-1 hour classes New $88.00 N 'April 1,2015 104 1 • Culture & Recreation Department 2014 Current 2015 User Fee or Charge Fee Proposed AppIS HST Proposed Fee (Excluding Fee(Excl. (YEN) Effective Date HST) HST) Children's Art Ten-1.25 hour lasses $75.00 $75.00 .N No Increase Painting with Acrylics Eight-1.25 hour classes New $80.00 N April 1,2015 Model Magic Eight-1.25 hour classes New $85.00 N April 1,2015 Young at Art Eight-1.25 hour classes New $85.00 N April 1,2015 Youth Art(does not include supplies) Ten-1.5 hour classes $69.00 $69.00 N No Increase Cartooning for Kids Ten-1.25 hour classes $75.00 $75.00 N No Increase Babysitter's Training Course Eight-1.5 hour classes $67.00 $67.00 N No Increase Home Alone Four-1.5 hour classes $39.00 $39.00 N No Increase Breakdancing Ten-1 hour classes $61.00 $61.00 N No Increase Mad Science Eight-1 hour classes $134.00 $142.00 N April 1,2015 Children's/Teen Guitar-Level 1 Eight-1 hour classes $72.00 $72.00 N No Increase Girls Night Seven weeks-2 hour classes $61.00 $61.00 N _ No Increase Karate Four months-1 hour classes $129.00 $135.00 N April 1,2015 Badminton Twelve-1 hour classes $64.00 $68.00 _ N April 1,2015 Summer Assistant Counsellor Minimum 4 weeks $84.00 - $110.00 N April 1,2015 Summer Youth Leadership Ten-6 hour classes $250.00 - Delete N Recreational Basketball Clinic Six-2 hour classes $47.00 $47.00 N No Increase Recreational Volleyball Clinic Six-2 hour classes $47.00 $47.00 N No Increase Ball Hockey Ten-1.5 hour classes $62.00 $62.00 N No Increase High Five One Day-7 hour class $64.00 $67.00 N April 1,2015 Indoor Games Ten-1.5 hour classes $62.00 $62.00 N No Increase _ Table Tennis . Ten-1.5 hour classes $72.00 $72.00 N No-Increase Cooking for Teens Eight 1.5 hour classes $81.00 $81.00 N No Increase Art(11-14yrs) Ten-1.5 hour classes $67.00 $67.00 N No Increase Teen Photography Six-2 hour classes $52.00 $52.00 N No Increase Parent/Child Photography Six-1.25 hour classes $90.00 $90.00 N No Increase P/C Photography(2nd child) Six-1.25 hour classes $36.00 $36.00 N No Increase Mother/Daughter Hip Hop Twelve-45 minute classes $85.00 $85.00 N No Increase M/D Hip Hop(2nd child) Twelve-45 minute classes $43.00 $43.00 N No Increase Tap Twelve-30 minute classes ' $67.00 $67.00 N No Increase Cirque d'Kids Twelve-1 hour classes New $118.00 N April 1,2015 Contemporary Dance Twelve-45 minute classes $85.00 Delete N Mridangam-Indian Drumming*New Ten-1 hour classes $73.00 Delete N Carroms-Family.Board Game Ten-1 hour classes $73.00 $73.00 N No Increase Sportball 6-9 yrs Ten-1 hr classes $158.00 $158.00 N No Increase Teen Cake Decorating Ten-1 hr classes $51.00 $51.00 - N No Increase Youth Badminton Twelve-1 hour classes- $64.00 $68.00 N April 1,2015 Wacky Writing Workshop One 3 hour class $24.00 $24.00 _- N No Increase Sportball Fit Kids 9-12 yrs Ten-1 hour classes $158.00 $158.00 N No Increase Recreation Basketball Clinic-winter 10-2 hour classes $60.00 $60.00 N No Increase Cricket 8-12 yrs Eight-I hour classes New $57.00 N April 1,2015 Gym for Homeschoolers Eight-2 hour classes New $97.00 N April 1,2015 Twelve-2 hour classes . New $145.00 N April 1,2015 Youth Volleyball Ten-1.5 hour classes New $72.00 N April 1,2015 Learn to skate Twelve-45 minute classes New $98.00 .N April 1,2015 Balloon Twisting Eight-1 hour classes New $85.00 N April 1,2015 Chess&Scrabble Ten-1 hour classes New $73.00 N April 1,2015 Kids Baking Six-1.5 hour classes New $80.00 _ N April 1,2015 Sewing&Needlework Eight-1 hour classes New • $67.00 N April 1,2015 Friday Night Fun Centres Friday Nights-2 hours New $4.00 N September 1,2015 Paper Creation Workshop One-3 hour class New $38.00 N April 1,2015 TAdult Programs _ _ 105 . Culture & Recreation Department - 2014 Current 2015 Fee Proposed HST Proposed Fee User Fee or Charge Applicable (Excluding Fee(Excl. (YIN) Effective Date HST) HST) Art Ten-2 hour classes $83.18 $83.18 Y No Increase Adult Guitar Eight-1 hour classes• $64.60 $64.60 c Y No Increase Portrait/Figure Drawing Ten-2 hour classes New $83.18 Y April 1,2015 Ballroom Dance Ten-2 hour classes $93.80 $94.64 Y April 1,2015 Bellydance Twelve-1 hour classes $77.87 $77.87 Y No Increase Ladies Tap Twelve-1 hour classes New $77.87 Y April 1,2015 Spanish,Beginner/Int Ten-2 hour classes $77.87 $77.87 Y No Increase Photography,Beginner Six-2 hour classes $50.44 $50.44 Y No Increase Karate Four months-1 hour classes $89.38 $119.47 Y April 1,2015 Skating Twelve-45 minute classes $89.38 $89.38 Y No Increase Men's Power Hour Twelve-1 hour classes $46.90 $49.56 Y April 1,2015 Badminton Twelve-1.5 hour classes $68.14 -$71.69 Y April 1,2015 Cricket Eight-1.5 hour classes New $90.27 Y April 1,2015 Volleyball,Competitive Ten-2 hour classes $72.56 $72.56 Y No Increase Volleyball,Recreation Twelve-1.5 hour classes $65.48 $65.48 Y No Increase Cake Decorating I/II Ten-2.25 hour classes $69.91 $69.91 Y No Increase Easy Meals Eight-2 hour classes New $123.90 Y April 1,2015 African Drumming Ten-1.5 hour classes $65.48 $65.48 . Y No Increase Digital Camera WS's One-2 hour class $23.89 $23.89 Y No Increase European Cooking WS One-2 hour class $33.63 Delete Y Henna Art Eight-2 hr classes $86.73 Delete Y Bellydance Twelve-1 hour classes $77.87 $77.87 Y No Increase _ Paper Craft Workshop One-4 hour workshop New $39.82 N April 1,2015 Improve for Adults Ten-2 hour classes New $92.92 N April 1,2015 Line Dancing Ten-2 hour classes New $94.64 N April 1,2015 Chess Ten -1.5 hour classes New $74.33 N April 1,2015 Ladies Self Defense Eight-1.5 hour classes New• $62.83 N . April 1,2015 Conversational French Ten-2 hour classes New $77.87 N April 1,2015 Older Adult Programs Line Dancing Twelve-1 hour classes $34.54 $34.54 Y No Increase Ten-1 hour classes New $32.72 Y April 1,2015 Latin Line Dancing Ten-1 hour classes $32.75 $32.75 Y No Increase Clog Dancing Ten-1 hour classes $32.75 $32.75 Y No Increase Belly Dancing Ten-1 hour classes New $32.75 Y April 1,2015 Art Class Ten-2 hour classes $43.80 $43.80 Y No Increase Sewing for Seniors Ten-2 hours classes New $32.75 Y April 1,2015 _ Social Crafts Ten-2 hours classes New $32.75 Y April 1,2015 Specialty Spring Flowers One-1 hour class $22.12 $22.12 Y No Increase Clutter Therapy Workshop One-2 hour class $22.12 $22.12 Y No Increase Cocktail Weddings 'One-2 hour class $30.97 $30.97 Y No Increase Food Stations One-2 hour class $30.97 $30.97 Y No Increase Garden Design One-1 hour class $22.12 $22.12 Y No Increase Garden Seduction One-1 hour class $22.12 $22.12 Y No Increase High End BBQ's One-2 hour class $30.97 $30.97 Y No Increase Home Colour Schemes One-2 hour class $30.97 $30.97 Y No Increase Rehearsal Dinners One-2 hour class $30.97 $30.97 Y No Increase Staging Your Home One-2 hour class $30.97 ' $30.97 Y No Increase The Three Tenors One-1 hour class $22.12 $22.12 . Y No Increase _ World of Window Treatments One-2 hour class $30.97 $30.97 Y No Increase Vertical Vegetables One-1 hour class $22.12 $22.12 Y No Increase 106 • Culture & Recreation Department 2014 Current 2015 User Fee or Charge Fee Proposed Applicable Proposed Fee • (Excluding Fee(Excl. (YEN) Effective Date HST) HST) Life Writing One-2 hour class $8.85 $8.85 Y No Increase Chocolate Sleigh Workshop One-2 hour class ' • New $17.70 Y • April 1,2015 Sweet Treats for Summer Workshop One-2 hour class New $15.66 Y April 1,2015 Introduction to Chocolate Workshop One-2 hour class New $13.27 Y April 1,2015 • Writing for Children(for Seniors) One-2 hour.class - New $8.85 Y April 1,2015 Blogging 55+ One-2 hour class New $8.85 Y April 1,2015 . • Museum Programs Kids in the Village Summer Craft& One-2 hour class $6.19 $7.08 Y April 1,2015 Games Program Christmas Craft Club Combo Four-2 hour classes $53.10 '$56.64 Y April 1,2015 _Mother's Day Tea One-1.5 hour sitting $22.12 $22.12 Y No Increase Summer Solstice/Harvest Suppers One-3 hour class(weeknight) $50.44 $53.10 Y April 1,2015 Christmas Craft Club One-2 hour class $15.49 $15.93 Y April 1,2015 Hearth and Home Cooking One-2.5 hour . $33.65 $33.65 Y No Increase Workshop class Hearth and Home Cooking Series Three-2.5 hour classes $88.50 Delete Y Hearth and Home Cooking Series Four-2.5 hour classes $119.47 Delete Y Hearth Cook and Dine One-5 hour class New $44.25 Y April 1,2015 PMV Workshop One-3 hour class $19.03 $19.03 Y No Increase Back in Time Tea and Tour One-2 hour presentation $8.41 $8.41 Y No Increase Pioneer Immersion(Home School) Nine-2 hour classes $100.00 $100.00 N No Increase I Give it a Try •One-2 hour class New $8.85 Y April 1,2015 Camps March Break Camp(Arts/Sports/Mini/Skate) • Extend a Camp Five days $67.00 $70.00 N April 1,2015 • Full Day Program Five days $170.00 $178.00 N April 1,2015 Half Day Camp Five days • $88.00 Delete N Mad Science Five days $230.00 .' $240.00 N April 1,2015 I Drama Camp Five Days New $205.00 N April 1,2015 Museum y Time Traveller Camp Four days $136.00 $143.00 N April 1,2015 I Five days $170.00 $178.00 N April 1,2015 I . Summer Camps-Adventure/Art/Sports Full Day Program Four days $136.00 $143.00 N April 1,2015 Five days $170.00 $178.00 N April 1,2015 Act One Drama Club $192.00 $205.00 . Y April 1,2015 Skateboard Camp $150.00 $170.00 N April 1,2015 Counsellor in Training • Ten days New $250.00 N April 1,2015 Camp Mini Pidaca Half Day Program. Four days $70.00 Delete N 'Five days $88.00 Delete N • Extend-a-Camp • 4 Days , $54.00 $57.00 N April 1,2015 5 Days $67.00 $70.00 N April 1,2015 Mad Science Camp Full Day Program Five days $220.00 $247.00 N April 1,2015 107 • Culture & Recreation Department . 2014 Current 2015 Fee Proposed HST Applicable Proposed Fee User Fee or Charge • (Excluding Fee(Excl. (YIN) Effective Date • HST) HST) Memberships: Pickering Recreation Complex *Pre Expansion Memberships *Health Club Adult,full Annual $486.20 $510.00 Y September 1,2015 Adult,daytime Annual $437.09 $459.00 Y September 1,2015 Adult,grandfather,full,corp Annual $364.65 $383.00 _ Y September 1,2015 Adult,grandfather,day,corp Annual $312.20 $328.00 Y September 1,2015 *Squash Adult Full,Annual $600.30 $630.00 Y -September 1,2015 Adult Daytime,Annual $511.56 $537.00 Y September 1,2015 Adult,grandfather,day,corp Annual $365.40 $384.00 Y ' September 1,2015 *Racquetball Adult Full,Annual $491.19 $516.00 Y • September 1,2015 Adult Daytime,Annual. $441.75 $464.00• Y September 1,2015 Adult,grandfather,day,corp Annual $315.53 $331.00 Y September 1,2015 *Combination Adult Full,Annual $604.53 $635.00 Y September 1,2015_ Adult,grandfather,full,corp Annual $483.62 $508.00 Y September 1,2015 *Tennis _ Adult Resident,Full,Annual $515.61 $541.00 Y September 1,2015 Adult Resident,Daytime,Annual $443.45 $466.00 Y September 1,2015 *Tennis . Adult Non-resident,Full,Annual $583.25 $612.00 Y September 1,2015 Adult Non-resident,Daytime,Annual $523.45 $550.00 Y September 1,2015 *Golden Adult Full,Annual $1,146.05_ $1,203.00 Y September 1,2015 Adult Daytime,Annual $979.89 $1,029.00 . Y September 1,2015 Family Annual $2,199.12 $2,309.00 Y September 1,2015 • *Fitness Class Memberships Fitness Memberships Annual $376.95 $396.00 Y September 1,2015 _ • Seasonal $157.50 $165.00 Y September 1,2015 Youth Annual $157.50 $165.00 Y September 1,2015 Family Annual $787.50 $827.00 Y September 1,2015 New Expansion Memberships Basic Health • Adult Annual $486.20 $405.00 Y No Increase • Seasonal $220.00 $220.00 _ Y No Increase Adult corporate Annual $325.00 $325.00 Y No Increase Family Annual $835.00 $835.00 Y No Increase Youth Annual New $250.00 Y September 1,2015_ Seasonal New $113.00 Y September 1,2015 Health+ Adult Annual $585.00 $585.00 Y No Increase 108 • Culture & Recreation Department • 2014 Current 2015 Fee Proposed HST Proposed Fee User Fee or Charge Applicable (Excluding Fee(Excl. (YIN) -Effective Date . HST) HST) Adult Seasonal $265.00 $265.00 Y No Increase Adult Corporate $470.00 $470.00 - Y No Increase Youth Annual $195.00 $295.00 Y September 1,2015 Youth Seasonal $105.00 $133.00 Y September 1,2015 Family Annual $1,175.00 $1,175.00 Y No Increase Student Annual • $260.00 $260.00 Y No Increase Student Seasonal $130.00 $130.00 Y No Increase Specialty Health Adult Annual $770.00 $770.00 Y No Increase Adult Seasonal $345.00 $345.00 Y No Increase Adult Corporate $615.00 $615.00 Y No Increase Youth Annual $300.00 $300.00 Y , No Increase Student Annual • $350.00 $350.00 Y No Increase Student Seasonal $155.00 , $155.00 Y_ No Increase Youth • Seasonal $155.00 $155.00 Y No Increase Basic Squash Adult Annual $600.00 $550.00 Y April 1,2015 Seasonal $260.00 $235.00 • Y April 1,2015 Adult corporate Annual $480.00 $430.00 Y April 1,2015 1 Youth Annual •$220.00 $220.00 _ Y No Increase Seasonal $105.00 $105.00 Y No Increase Family Annual . $1,045.00 $1,045.00 Y No Increase Squash+ • Adult Annual $675.00 $675.00 Y No Increase Adult Seasonal $305.00 $305.00 Y No Increase Adult Corporate $540.00 $540.00 Y No Increase Youth Annual -$220.00 $320.00 Y September 1,2015 Youth Seasonal $105.00 $144.00 Y September 1,2015 Family Annual $1,340.00 $1,340.00 Y No Increase Student Annual $315.00 $315.00 Y No Increase Student Seasonal $155.00 $155.00 Y No Increase Basic Racquetball - Adult Annual $490.00 $490.00 • Y No Increase ' Seasonal $205.00 $220.00 Y September 1,2015 Adult corporate Annual $390.00 $392.00 Y September 1,2015 Youth Annual $220.00 $220.00 Y No Increase Seasonal $105.00 $105.00 Y No Increase Family Annual $945.00 $945.00 Y No Increase Racquetball+ _ Adult Annual $615.00 $615.00 Y No Increase Adult Seasonal $275.00 $277.00 Y September 1,2015 Adult Corporate $490.00 $492.00 Y September 1,2015 • Youth Annual $220.00 $320.00 Y September 1,2015 ' Youth Seasonal $105.00 $144.00 Y September 1,2015 Family Annual $1,250.00 $1,250.00 Y No Increase Basic Tennis(Resident) • Adult Resident Annual $515.00 $515.00 Y No Increase Resident Seasonal $220.00 $232.00 Y September 1,2015 • 109 . • Culture & Recreation Department • . I ' 2014 Current ' 2015 Fee Proposed HST Proposed Fee User Fee or Charge Applicable (Excluding Fee(Excl. (YIN) Effective Date HST) HST) _ Youth Resident Annual $230.00 $230.00 Y No Increase Resident Seasonal $105.00 $105.00 Y No Increase Family Resident Annual $990.00 $990.00 Y No Increase Tennis+(Resident) _ Adult Resident Annual $680.00 $680.00 Y No Increase Resident Seasonal $305.00 $306.00 Y September 1,2015 Youth Resident Annual $230.00 $330.00 Y September 1,2015 . Resident Seasonal $105.00 $149.00 Y September 1,2015 Family Resident Annual $1,365.00 $1,365.00 Y No Increase Basic Tennis(Non-Resident) Adult Non-resident Annual $585.00 $585.00 Y No Increase Non-resident Seasonal $245.00 $263.00 Y September 1,2015 Youth Non-resident Annual $255.00 $255.00 Y No Increase Non-resident Seasonal $110.00 $110.00 Y No Increase Family Non-resident Annual $1,175.00 $1,175.00 Y No Increase Tennis+(Non-Resident) Adult Non-resident Annual $750.00 $750.00 Y No Increase , Non-resident Seasonal . $335.00 $338.00 Y September 1,2015 Youth Non-resident Annual $255.00 $355.00 Y September 1,2015_ Non-resident Seasonal $110.00 $160.00 Y September 1,2015 Family . Non-resident Annual $1,500.00 $1,500.00 Y No Increase Golden Adult Annual $1,575.00 $1,575.00 Y No Increase Adult Seasonal • $710.00 $710.00 Y No Increase Adult _ Corporate $1,260.00 $1,260.00 Y No Increase Youth Annual $440.00 $540.00 Y September 1,2015 Youth Seasonal $185.00 $243.00 Y September 1,2015 . Family Annual $3,020.00 $3,020.00 Y No Increase Fitness Class Memberships Basic Fitness Adult Annual $375.00 $375.00 Y No Increase _ Adult Seasonal $155.00 $169.00 Y September 1,2015 Youth Annual $165.00 $165.00 Y No Increase Seasonal New $74.00 Y September 1,2015 _ Family Annual $790.00 $790.00 Y No Increase Specialty Fitness Adult Annual $560.00 $560.00 Y No Increase Adult Seasonal $250.00 $250.00 Y No Increase Memberships:Pickering Rec.Complex and Dunbarton Indoor Pool Aquatic Memberships Adult Annual $169.90 $175.22 Y September 1,2015_ Family Annual $297.63 $297.63 Y _ No Increase Youth/Disabled/Senior Annual $113.39 $116.81 Y September 1,2015 Adult Seasonal $75.10 $77.88 Y September 1,2015 Family Seasonal $111.61 $111.61 Y No Increase Youth/Disabled/Senior . Seasonal $48.19 $49.56 Y September 1,2015 Kick-Start Program $35.00 $35.00 N No Increase . 110 Culture & Recreation Department • 2014 Current 2015 Fee Proposed HST Proposed Fee User Fee or Charge Applicable (Excluding Fee(Excl. (YEN) - Effective Date HST) HST) Admissions&Passes Pickering Museum Village Season Pass Family/Daycare(2 adults,5 children) $57.52 $57.52 Y No Increase Season Pass Twin(1 adult, 1 guest) $39.82 $39.82 Y No Increase Season Pass Day Care(2 adults,10 children $97.35 $97.35 Y No Increase Admissions&Passes Fitness Admissions Fitness Room Single Admission $11.68 $11.68 Y No Increase ' Fitness Room Five Pass • $58.40 $58.40 Y No Increase Studio A, B,C and Aquafit One and half class $17.56 • $17.56 Y No Increase Studio A,B,C and Aquafit Drop in Non-Member $12.00 $12.00 Y No Increase Studio A,B,C and Aquafit Drop in with Plus Health $6.00 $6.00 Y No Increase Registered Group Fitness Programs-Non Members $12.00 $12.00 Y No Increase Drop-In Pricing Registered Group Fitness Programs-For Plus Health $6.00. $6.00 Y No Increase Drop-In Pricing Members Registered Group Fitness Programs-For Specialty $3.00 • $3.00 Y No Increase Drop-In Pricing Health Members Arena Admissions _ Public Skating • Single Admission-Youth $2.88 $2.88 Y No Increase • Ten Pass-Youth $23.01 $23.01 Y No Increase • Single Admission-.Adult $3.98 $3.98 Y No Increase Ten Pass-Adult $31.86 $31.86 Y No Increase Family Pass $8.85 $8.85 Y No Increase _ Family 10-Pass • $50.44 $50.44 Y No Increase Parent&Tot Single Adult Admission $1.77 _ $1.77 Y No Increase _ Senior Skate Single Admission $0.89 $0.89 Y No Increase Shinny Single Admission $4.43 $4.43 Y No Increase Twenty Pass $70.80 $70.80 Y No Increase Special Promotion(Toonie Skate) $1.77 $1.77 Y No Increase . (Family Day Skate) Youth Single $1.77 $1.77 Y No Increase Family Single• $4.43 • $4.43 Y No Increase Racquet Sports Admissions • Squash/Racquetball ' Prime Time $13.35 $13.35 Y No Increase Non-prime Time $10.89 $10.89 Y No Increase Tennis Prime Time $33.01 $33.01 Y . No Increase Non-prime Time $26.02 $26.02 Y No Increase Family Day Activity Passport $1327 $13.27 Y No Increase 1 Swimming Admissions - Youth/Senior/Disabled Single Admission $2.26 $2.43 Y September 1,2015 Youth/Senior/Disabled Ten Pass $18.89 $19.47 . Y September 1,2015 Adult Single • $3.54 . $3.76 Y September 1,2015 Adult Ten Pass $30.54 $31.86 Y September 1,2015 Family Single $7.30 $7.30 Y No Increase Family. Ten Pass $63.14 $63.14 Y No Increase Special Promotion(Toonie Swims) Family Day Swim Youth Single $1.77 $1.77 Y No Increase Family Single $4.42 $4.42 Y No Increase 111 . Culture & Recreation Department 2014 Current 2015 Fee Proposed HST Proposed Fee User Fee or Charge Applicable (Excluding Fee(Excl. (YIN) Effective Date HST) HST) Museum Admissions-General Public Admissions Adults Single Admission $6.19 $7.08 Y April 1,2015 Student/Senior Single Admission $4.87 $6.20 Y April 1,2015 Children - Single Admission $3.54 $4.43 Y April 1,2015- Family Single Admission $17.70 $22.13 Y April 1,2015 Museum Admissions-Education Tours School Tours-Basic Half day,per student $7.25 $7.50 N April 1,2015 School Tours-Christmas in the Village Half day,per student $8.25 $8.50 N April 1,2015 School Tours-Community Connections Half day,per student $7.75 $7.75 N No Increase School Tours-School Days Half day,per student $7.25 $7.50 N April 1,2015 School Tours-Stencilling Half day,per student $7.75 $7.75 N No Increase School Tours-Wonderful Wool Half day,per student $7.25 . $7.50 . N April 1,2015 School Tours-'Candlemaking Full day,per student $15.00 $15.00 N No Increase School Tours-Dairy Day Full day,per student $11.75 Delete . N School Tours-Weaving Full day,per student $12.75 $13.00 N April 1,2015 Multi Day Tours Full day,per student _ $12.75 $12.75 N No Increase School Tours-Conflict and Change Full day,per student $13.25 $13.50 N April 1,2015 School Tours-Toys,Games and Leisure Activities Full day,per student $11.25 $11.50 N April 1,2015 School Tours-Stencilling Full day,per student $11.25 $11.50 N April 1,2015 School Tours-Blacksmithing Full day,per student $14.25 $14.50 N April 1,2015 A Spirit Walk Student Performance/Educ.lesson $8.50 $10.00 N April 1,2015 Museum Admissions-Public Tours _ School Tours-Basic Half day,per person $7.30 $7.50 Y _ April 1,2015 School Tours-Christmas in the Village Half day,per person $8.41 $8.50 Y _ April 1,2015 School Tours-Community Connections Half day,_per person $7.30 $7.75 Y April 1,2015 School Tours-School Days Half day,per person $7.30 $7.50 Y April 1,2015 • School Tours-Stencilling Half day,per person $7.52 $7.75 Y April 1,2015 School Tours-Wonderful Wool Half day,_per person $7.30 _ $7.50 Y April 1,2015 School Tours-Candlemaking Full day,per person $15.04 $15.00 Y April 1,2015 School Tours-Dairy Day Full day,per person $11.77 Delete Y School Tours-Weaving Full day,per person $12.83 $13.00 Y April 1,2015 Multi Day Tours Full day,_per person $12.83 $12.75 Y April 1,2015, School Tours-Conflict and Change Full day,_per person $14.97 $13.50 Y April 1,2015 School Tours-Toys,Games and Leisure Activities Full day,per person $12.43 $11.50 Y April 1,2015 School Tours-Stencilling Full day,per person $11.28 $11.50 Y April 1,2015 School Tours-Blacksmithinq Full day,per person $14.38 $14.50 Y April 1,-2015 Rental Fees:Pickering Rec.Complex and Don Beer Arena Ice Rental Rates _ Pickering Youth Affiliate Hourly rate,prime time $173.19 $173.19 Y No increase Hourly rate,non-prime time $126.44 $126.44 Y No increase Adults&Residents Affiliate Hourly rate,prime time $194.21 $194.21 Y No increase Hourly rate,non-prime time $142.77 $142.77 Y No increase Commercial&Non-Resident Hourly rate,prime time $215.23 $215.23 Y No increase Hourly rate,non-prime time $168.29 . $168.29 Y No increase Elementary Schools Hourly rate,prime time $173.19 $173.19 Y No increase Hourly rate,non-prime time $60.00 $60.00 Y No increase High School Hourly rate,prime time $194.21 $194.21 Y No increase Hourly rate,non-prime time $60.00 _ $60.00 Y No increase Industrial Hourly rate,prime time $194.21 $194.21 Y No increase Hourly rate,non-prime time $110.13 $110.13 No increase Summer Ice Hourly rate,prime time $215.23 $215.23 _ Y No increase Pad Rental . Leagues Hourly rate $76.54 $76.54 Y No increase . - 112 Culture & Recreation Department 2014 Current 2015 Fee Proposed HST Proposed Fee User Fee or Charge Applicable (Excluding Fee(Excl. (YIN) Effective Date HST) HST) General Flat rate,full day $1,750.57 $1,750.57 Y No increase General Hourly rate $81.13 $81.13 Y No increase Day-Camp Use(Weather related) Hourly rate $12.50 $12.50 Y No increase Pickering Museum Village Schoolhouse(rentals available year round) Resident Flat rate,whole day $407.08 $407.08 Y No Increase Non-Resident Flat rate,whole day $486.73 $486.73 Y No Increase Resident Flat rate,2 hours day of rental $274.34 $274.34 Y No Increase Non-Resident Flat rate,2 hours day of rental $327.43 $327.43 Y No Increase Community Group Flat rate,max.4 hours $128.31 $128.31 Y No Increase Chapel(rentals available from April to October,before dusk) Resident Flat rate,2 hours day of rental $274.34 $274.34 Y No Increase Non-Resident Flat rate,2 hours day of rental $327.43 $327.43 - Y No Increase Oddfellows'Hall(rentals available from April to October,before dusk) Resident Flat rate,whole day $407.08 $407.08 Y No Increase Non-Resident Flat rate,whole day $486.73 $486.73 Y No Increase Resident Flat rate,2 hours day of rental $194.69 $194.69 Y No Increase j Non-Resident Flat rate,2 hours day of rental $230.09 $230.09 Y No Increase Community Group Flat rate,max.4 hours $123.90 $123.90 Y No Increase Bandstand(rentals available from April to October,before dusk) Resident Flat rate,2 hours day of rental $247.79 $247.79 Y No Increase Non-Resident Flat rate,2 hours day of rental $296.46 $296.46 Y No Increase , Grounds for Photos(rentals available from April to October,before dusk) Resident Flat rate,2 hours day of rental $97.34 $97.34 Y No Increase Non-Resident Flat rate,2 hours day of rental $115.04 $115.04 Y No Increase Photography Club Flat rate,max.4 hours(public hrs.) $123.90 $123.90 Y No Increase - Picnic Shelter(Rentals available from April to October . Resident Flat rate,whole day . New $407.08 Y April 1,2015 Non-Resident Flat rate,whole day New $486.73 Y April 1,2015 Resident Flat rate,2 hours day of rental New $194.69 Y April 1,2015 Non-Resident Flat rate,2 hours day of rental New $230.09 Y April 1,2015 Grounds for Picnics/Social Gatherings(rentals available from April to . October,before dusk) Resident Flat rate,whole day $407.08 $407.08 Y No Increase Non-Resident Flat rate,whole day $486.73 $486.73 Y No Increase Community Group Flat rate,4 hours $128.31 $123.31 Y No Increase Redman House(rentals available from April to October,before dusk) . Resident Flat rate,whole day $292.04 $292.04 • Y No Increase Non-Resident Flat rate,whole day $353.98 $353.98 Y No Increase Resident Flat rate,2 hours day of rental _ $92.92 $92.92 Y No Increase Non-Resident Flat rate,2 hours day of rental $110.62 $110.62 Y No Increase Community Group Flat rate,max.4 hours $128.31 $128.31 Y No Increase Chairs(up to 100 chairs) Per chair $1.33 $1.33 Y No Increase PMV Education Kits One week rental $26.55 $26.55 Y No Increase 113 • Culture & Recreation Department • 2014 Current 2015 • HST Fee Proposed Proposed Fee User Fee or Charge Applicable (Excluding Fee(Excl. (1,�N) Effective Date • HST) HST) Rentals-additional staff Hourly rate required for additional staffing New $35.00 N April 1,2015 requirements for large bookings at events Pickering Rec.Complex&Dunbarton Indoor Pool Pool Rentals - Private Rental-Rec Complex Hourly rate,max 19(RC) $105.30 $105.30 Y No Increase Private Rental-Dunbarton Pool Hourly rate,max 19(DIP) $93.72 $93.72 Y No Increase Private Rental-Rec Complex Hourly rate,max 50(RC) $127.05 $127.05 Y No Increase Private Rental Hourly rate,max 50(DIP) $111.00 $111.00 Y No Increase Synchronized Pool Rental Hourly rate,non-prime(DIP) $72.10 $72.10 Y No Increase Pickering Swim Club Hourly rate,prime time(RC) $68.70 $68.70 Y No Increase Pickering Swim Club Hourly rate(DIP) $72.10 $72.10 Y , No Increase Master Swim Program Hourly rate(DIP) $85.20 $85.20 Y No Increase Extra Lifeguard Hourly rate $23.06 $23.06 Y No Increase Instructor Hourly rate $27.13 $27.13 Y No Increase Board of Education Hourly rate $64.81 $64.81 Y No Increase Swim Meet Hourly rate $130.76 $130.76 Y No Increase Additional Facility Staff for Swim Hourly rate $41.74 $41.74 . Y - No Increase Pickering Rec.Complex Facilities Combatants Room • Off Court Training Hourly rate $23.50 $23.50 Y No Increase Martial Arts Hourly rate $28.00 $28.00 Y No Increase Boyz and Girlz and Fitness Birthday 2 hours $177.00 $150.00 Y April 1,2015 After Hour Tennis Rentals Four Courts Hourly rate $109.44 $109.44 Y No Increase Pool&Fitness Meeting Room Swim Party Rental Flat rate, 1.5 hours $39.00 $39.00 Y No Increase . Meeting Room 1 Resident Flat rate,whole day $165.00 $165.00 Y No Increase Non-resident Flat rate,whole day $210.00 . $210.00 Y No Increase Resident _ Hourly rate $30.00 $30.00 Y No Increase Non-resident Hourly rate $45.00 $45.00 Y No Increase Daytime,business,resident Flat rate,business hours $100.00 $100.00 Y No Increase Daytime,business,non-resident Flat rate,business hours $140.00 $140.00 Y No Increase Community Group Flat rate,max.4 hours $35.00 $35.00 Y No Increase Meeting Rooms 1 &2 Resident Flat rate,whole day . $265.00 $265.00 Y No Increase Non-resident Flat rate,whole day $360.00 $360.00 Y _ No Increase Resident Hourly rate $45.00 $45.00 Y No Increase Non-resident Hourly rate $65.00 $65.00 Y No Increase Daytime,business,resident Flat rate,business hours $140.00 $140.00 Y No Increase • Daytime,business,non-resident Flat rate,business hours $185.00 $185.00 Y No Increase Communify Group Flat rate,max.4 Hours $65.00 $65.00 Y No Increase Meeting Rooms 1,2&3 Resident Flat rate,whole day _ $430.00 $430.00 Y No Increase Non-resident Flat rate,whole day $540.00 $540.00 Y - No Increase Resident Hourly rate $65.00 $65.00 Y No Increase 114 Culture & Recreation Department 2014 Current 2015 Fee Proposed HST Proposed Fee User Fee or Charge Applicable (Excluding Fee(Excl. (YEN) Effective Date . HST) HST) Non-resident Hourly rate $90.00 $90.00 Y No Increase Daytime,business,resident Flat rate,business hours . $195.00 $195.00 Y No Increase Daytime,business,non-resident Flat rate,business hours $270.00 $270.00 Y No Increase Community Group Flat rate,max.4 hours $70.00 $70.00 Y No Increase New Year's Eve,resident Flat rate,whole day $860.00 $860.00 Y No Increase O'Brien Meeting Room A or B Resident Flat rate,whole day $225.00 $225.00 Y No Increase Non-resident Flat rate,whole day $290.00 $290.00 Y No Increase Resident Hourly rate $45.00 $45.00 Y No Increase Non-resident Hourly rate $65.00 $65.00 Y No Increase Daytime,business,resident Flat rate,business hours $95.00 $95.00 Y No Increase Daytime,business,non-resident Flat rate,business hours $140.00 $140.00 Y No Increase Community Group Flat rate,max.4 hours $40.00 $40.00 Y No Increase O'Brien Meeting Rooms A&B Resident Flat rate,whole day $460.00 $460.00 Y No Increase Non-resident Flat rate,whole day $565.00 $565.00 Y No Increase Resident Hourly rate $90.00 $90.00 Y No Increase Non-resident ' Hourly rate $125.00 $125.00 Y No Increase Daytime,business,resident Flat rate,business hours $195.00 $195.00 Y No Increase 1 Daytime,business,non-resident Flat rate,business hours $275.00 $275.00 Y No Increase Tournament bookings Flat rate,per day $230.00 $230.00 Y No Increase Community Group Flat rate,max.4 hours $70.00 $70.00 Y No Increase, _ New Year's Eve Flat rate,whole day $915.00 $915.00 Y No Increase Pickering Rec.Complex East or West Salon Resident Flat rate,whole day(Monday-Sunday) $690.00 $690.00 Y No Increase Non-resident Flat rate,whole day(Monday-Sunday) $900.00 $900.00 Y No Increase Sunday,resident Flat rate,daytime $430.00 $430.00 Y No Increase Sunday,non-resident Flat rate,daytime $540.00 $540.00 Y No Increase Children's Banquets Flat rate,max.4.hours $140.00 $140.00 Y No Increase • New Year's Eve,resident Flat rate,whole day $1,580.00 $1,580.00 Y No Increase New Year's Eve,non-resident Flat rate,whole day $1,740.00 $1,740.00 Y No Increase Special Events Musical Flat rate,resident/community group $1,825.00 $1,825.00 Y No Increase Resident 1/2 Day Flat rate,max.6 hours $360.00 $360.00 Y No Increase Non-resident 1/2 Day Flat rate,max.6 hours $465.00 $465.00 Y No Increase Pickering Recreation Complex East&West Salons(Both Rooms) Resident Flat rate,whole day(Monday-Sunday) $1,280.00 $1,280.00 Y No Increase • Non-resident Flat rate,whole day(Monday-Sunday) _ $1,665.00 $1,665.00 Y No Increase Sunday,resident Flat rate(daytime) $810.00 $810.00 Y No Increase Sunday,non-resident Flat rate(daytime) ,$990.00 $990.00 Y No Increase New Year's Eve,resident Flat rate $2,395.00 $2,395.00 Y No Increase New Year's Eve,non-resident Flat rate _ $2,635.00 $2,635.00 Y No Increase Special Events Musical Flat rate-resident/community group only $3,650.00 $3,650.00 Y No Increase Entertainment/Private Concerts (New)""" . Deposit $625.00 $625.00 Y No Increase Resident 1/2 Day Flat rate,max.6 hours $665.00 _ $665.00 Y No Increase Non-resident 1/2 Day Flat rate,max.6 hours $810.00 .$810.00 Y No Increase 115 . . • Culture & Recreation Department 2014 Current 2015 Fee Proposed HST Proposed Fee User Fee or Charge Applicable (Excluding Fee(Excl. (YIN) Effective Date HST) HST) Petticoat Creek Community Centre Paris or Franklin Meeting Room . Resident Flat rate $360.00 $360.00 Y No Indrease Non-resident Flat rate $545.00 $545.00 Y No Increase Daytime,business,resident Flat rate _ • $95.00 $95.00. Y No Increase Daytime,business,non-resident Flat rate $125.00 $125.00 Y No Increase Community Group Flat rate $30.00 $30.00 Y No Increase Resident Hourly rate $45.00 $45.00 Y No Increase Non-resident Hourly rate $80.00 1 $80.00 Y No Increase Paris&Franklin Meeting Rooms Resident • Flat rate $655.00 $655.00 Y No Increase Non-resident Flat rate $850.00 $850.00 • Y No Increase Daytime,business,resident Flat rate $175.00 $175.00 Y No Increase Daytime,business,non-resident Flat rate $260.00 $260.00 Y No Increase Community Group Flat rate T $30.00 $30.00 Y No Increase Resident Hourly rate $80.00 $80.00 Y No Increase Non-resident Hourly rate $115.00 $115.00 Y No Increase New Year's Eve,resident • Flat rate . $1,320.00 - $1,320.00 Y No Increase Children's Banquets,resident Flat rate,resident/community group $125.00 $125.00 Y No Increase Don Beer Banquet Hall _ Resident Flat rate $540.00 $540.00 Y No Increase Non-resident Flat rate $570.00 $570.00 _ Y No Increase Daytime,business,resident Flat rate $190.00 $190.00 Y• No Increase Daytime,business,non-resident Flat rate $165.00 $165.00 Y No Increase Sunday to Thursday,resident Hourly rate $55.00 $55.00 Y No Increase Sunday to Thursday,non-resident Hourly rate ,$60.00 $60.00 •Y No Increase _ Sunday,resident Flat rate(daytime) $380.00 $380.00 Y No Increase Sunday,non-resident Flat rate(daytime) $520.00 $520.00 Y No Increase Children's Banquets(Community Flat rate $130.00 $130.00 Y No Increase Group Only) Tournament Rate Flat rate,daily, Don Beer only $260.00 $260.00 Y No Increase _ New Year's Eve,.resident Flat rate $1,040.00 $1,040.00 Y. No Increase New Year's Eve,non-resident Flat rate $1,271.60 $1,271.60 Y No Increase West Shore Community Centre . Resident Flat rate $690.00 $690.00 Y No Increase Non-resident. Flat rate $900.00 $900.00 Y No Increase Daytime,business,resident Flat rate $180.00 $180.00 Y . No Increase Daytime,business,non-resident Flat rate $270.00 $270.00 Y No Increase Sunday to Thursday,resident Hourly rate $85.00 $85.00 Y No Increase Sunday to Thursday,non-resident Hourly rate $120.00 $120.00 Y No Increase Friday,resident Flat rate $520.00 '.$520.00 Y No Increase Friday,non-resident Flat rate $675.00 $675.00 Y No Increase Children's Banquets(Community Flat rate $130.00 $130.00 Y No Increase Group Only) New Year's Eve,resident Flat rate $1,400.00 $1,400.00 Y No Increase New Year's Eve,ndn-resident Flat rate $1,695.00 $1,695.00 Y No Increase • 116 • Culture & Recreation Department 2014 Current 2015 User Fee or Charge Fee Proposed HST Proposed Fee Applicable (Excluding Fee(Excl. (Y/N) Effective Date HST) HST) East Shore Community Centre. _ 1 Room 2 or Room4-Meeting • Resident • Hourly rate $30.00 $30.00 Y No Increase Non-Resident Hourly rate $45.00 $45.00 Y No Increase Gymnasium-Meeting/Sports Resident Hourly rate $45.00 $45.00 Y No Increase Non-Resident Hourly rate $55.00 $55.00 Y No Increase Room 2 and Room 4-Social Resident ' Flat rate $240.00 $240.00 Y No Increase Non-Resident Flat rate $330.00 $330.00 Y . No Increase New Years Eve-Resident Flat rate $485.00 $485.00 Y No Increase New Years Eve-Non-Resident Flat rate • $665.00 $665.00 Y No Increase Gymnasium-Social Resident Flat rate $515.00 $515.00 Y No Increase Non-Resident Flat rate $630.00 $630.00 Y No Increase New Years Eve, resident Flat rate $990.00 $990.00 Y No Increase New Years Eve, non-resident Flat rate $1,210.00 $1,210.00 Y No Increase Community Room Daily Flat rate $320.00 $320.00 Y No Increase Meeting-Resident Hourly rate $35.00 $35.00 Y No Increase Meeting-Non-Resident Hourly rate $45.00 $45.00 Y No Increase Social-Resident Hourly rate $60.00 $60.00 Y No Increase -Social-Non-Resident Hourly rate $70.00 $70.00 Y No Increase Rental Extra Fees Listing Community Groups , 12 bookings $133.00 $133.00 Y No Increase Administration Fee $35.00 $35.00 Y No Increase Maintenance Fee Hourly rate $29.43 $29.43 Y No Increase Damage/Security Deposit $200.00 $200.00 Y No Increase Damage/Security Deposit(Jack&Jill $500:00 $500.00 Y No Increase Parties) New Staff Overtime for Event Hourly rate $40.00 , $40.00 N No Increase (early/late opening) Performing Rights Tariff Without Flat rate(301 -500 capacity) $61.69 $61.69 Y No Increase Dancing-Banquet Hall r Performing Rights Tariff Without Flat rate(1 -101 capacity) $20.56 $20.56 Y No Increase Dancing-Petticoat Creek Community Centre Paris Room, Petticoat Creek Community Centre • Franklin Room,O'Brien Room A, O'Brien Room B, East Shore Community Centre Community Room,East Shore Community Centre Room#2 and East Shore Community Centre Room #4 Performing Rights Tariff Without Flat rate(101-300 capacity) $29.56 $29.56 Y No Increase Dancing-West Salon, East Salon, O'Brien Rooms, Don Beer, Westshore Community Centre, Petticoat Creek Community Centre Banquet Hall and East Shore Community Centre Gymnasium Performing Rights Tariff With Flat rate(301 -500 capacity) $123.38 $123.38 Y No Increase Dancing-Banquet Hall 117 • Culture & Recreation Department 2014 Current 2015 Fee Proposed HST Proposed Fee User Fee or Charge Applicable (Excluding Fee(Excl. (Y/N) Effective Date HST) _ HST) Performing Rights Tariff With Flat rate(1 -101 capacity) $41.13 $41.13 Y • No Increase Dancing-Petticoat Creek ' Community Centre Paris Room, Petticoat Creek Community Centre Franklin Room,O'Brien Room A, O'Brien Room B,East Shore • - Community Centre Community Room,East Shore Community Centre Room#2 and , East Shore Community Centre Room Flat rate(1 -101 capacity) $41.13 $41.13 Y No Increase #4 Performing Rights Tariff With Flat rate(101-300 capacity) $59.17 $59.17 Y No Increase Dancing-West Salon, East Salon, O'Brien Rooms, Don Beer, Westshore Community Centre, , Petticoat Creek Community Centre Banquet Hall,East Shore . Community Centre Gymnasium Events Pre-teen Dance Single Admission $7.74 $7.74 Y No Increase Poinsettia Tea Single Admission $5.31 $5.31 Y No Increase Big Band Single Admission $5.31 $5.31 Y No Increase Big Band(Seniors Month) Single Admission _ $5.31 $5.31 ' Y No Increase Museum Events Adults $7.08 $8.85 Y April 1,2015 Museum Events Students/Seniors $5.75 $7.08 Y April 1,2015 Museum Events • Children $4.42 $5.31 Y April 1,-2015 Museum Event Family $22.12 $26.55 Y April 1,2015 • A Spirit Walk Single Admission $15.93 $17.70 Y April 1,2015 Miscellaneous • . Replacement Access Card $10.62 $10.62 Y No Increase Museum Filming/Photo Shoots Set dressing&clean Up,hourly $75.22 $85.00 Y April 1,2015 Museum Filming/Photo Shoots Shooting time,hourly $176.99 $200.00 Y April 1,2015 Museum Filming/Photo Shoots Shooting time,hourly after 14 hours New $275.00 Y April 1,2015 Museum Filming/Photo Shoots Hourly Fee-additional site supervisor New $35.00 Y • April 1,2015 Kindergym Birthday Parties $116.81 $140.00 Y April 1,2015 Creative Play Birthday Parties $147.00 $147.00 Y No Increase Dance Birthday Parties $145.00 $145.00 Y No Increase Fitness Birthday Party $177.00 $150.00 Y April 1,2015 Kinder Surprise Birthday Parties(Addition) $165.00 $165.00 Y No Increase Heritage Birthday Parties 12 children $163.72 $163.72 Y No Increase Mystery Parties 12 children $163.72 $163.72 Y No Increase Tea Parties 12 children $163.72 $163.72 Y No Increase Equipment Rental(Gym @ ESCC) Charge for usage of sports equip.(no $23.89 $23.89 Y No Increase staff) Games Room Party(PCCC/ESCC) 12 children $137.25 $137.18 Y No Increase Games Room Party(PCCC/ESCC) 24 children • $159.29 . $159.29 Y No Increase Sensational Sports Parties 12 children $137.25 $137.25 Y No Increase Sensational Sports Parties 24 children $159.29 $159.29 Y No Increase Recreation Complex Filming ,Hourly $200.00 $200.00 Y No Increase - Program Administration Fee HST will be added to applicable programs $9.43 $9.43 Y No Increase 118 Culture & Recreation Department . 2014 Current 2015 Fee Proposed HST Proposed Fee User Fee or Charge Applicable (Excluding Fee(Excl. (YEN) Effective Date HST) HST) Membership Administration Fee $35.00 $35.00 Y No Increase NSF Charge Per cheque $42.50 $42.50 N No Increase Additional Receipt Charge Per family $4.72 $4.72 Y No Increase Marketing Promotions City Brochure Advertising Full page $691.13 $691.13 Y No Increase Half page $466.80 $466.80 Y No Increase *Classes may vary from 5 to 15 weeks Classes may vary from 5 to 15 weeks.Single class participation is available ***Must also provide completed criteria listing prior to confirmation • • 119 - Development Services 2014 Current Fee 2015 Proposed Fee. HST Proposed Fee • User Fee or Charge (Excluding HST) (Excluding HST) Applicable Effective Date These fees are imposed under the authority of the Planning Act,R.S.O.1990,c.P.13 Development Services Curb Cut-new development not Min charge$207.00(5.3m or Min charge$207.00(5.3m or Y No Increase assumed by municipality,infill building less) less) permit or industrial/commercial $39.00/m(5.3m plus) $39.00/m(5.3m plus) Y " No Increase development Municipal Consent Fee ' $350.00/application $350.00/application N No Increase Curb Infill $185.00/m $185.00/m Y No Increase Sidewalk Repair $250.00/m $250.00/m Y No Increase Pre-installed Storm Sewer Connection Contract cost+admin fee Contract cost+admin fee Y No Increase FilUTopsoil Permit One Year Permit $500.00+$1,000.00/hectare to $1,000.00+$1,000.00/hectare N May 1,2015 a max$4,500.00 to a max of$5,000 or$1.00/m3 whichever is greater One Year Extension $500.00 $500.00 N No Increase Newspaper Box Pad Permit Application $50.00/box $50.00/box N No Increase Newspaper Box Installation $250.00-$500.00 $250.00-$500.00 N No Increase Newspaper Box Annual Maintenance $15.00/box $15.00/box N No Increase Road Cleaning Contract cost+15% Contract cost+15% Y No Increase Damage Deposits. Pool $1,000.00 $1,000.00 N No Increase Water/Sewer Connection $1,000.00 $1,000.00 N No Increase Residential Building Permit-Rural up to$4,500.00 up to$4,500.00 N No Increase Residential Building Permit-Urban up to$5,000.00 up to$5,000.00 N No Increase Commercial Building $5,000.00-10,000.00 $5,000.00-10,000.00 N No Increase Pool Enclosure Permit $250.00 $350.00 N April 1,2015 Road Damage/Fill Topsoil Permit Rural Paved Road '$5,000.00/km $5,000.00/km N No Increase Rural Surface Treat/Gravel Road $10,000.00/km $10,000.00/km N No Increase Residential Lot Grading Review Fee $50.00/unit $65.00/unit N January 1,2015 Storm Water Maintenance Fee $2,000.00/hectare $2,000.00/hectare N No Increase Development Review Inspection Fee Based on total cost of works Delete <$500,000 4.5% Delete $500,000-$1 mil 4.0% Delete >$1 million 3.5% Delete Development Review Inspection Fee. Based on cost of site works Delete (Site Plan) <$500,000 4.5% Delete • $500,00-$1 mil 4.0% Delete - >$1 million 3.5% Delete Subdivision New Based on Total cost of Municipal N January 1,2015 Development Services Works, Engineering Review Fee 1 New 1.25%of with a minimum of N January 1,2015 Detailed Design Package $2,000.00 Surcharge for 4th Submission of New 33.3%of total Engineering N January 1,2015 Detailed'Design Package(payable Design Review Fee at submission)2 Additional surcharge for New 20%of total Engineering Design N - January 1,2015 Submission of each Detailed Review Fee Design Package after 4th Submission(payable at submission)2 ' 120 1 Development Services •User Fee or Charge 2014 Current Fee 2015 Proposed Fee HST Proposed Fee Excludin HS Applicable (Excluding Effective Date (Excluding HST) (Excluding T) • Development Services Inspection Fee <$250,000 New 8%with a minimum of$5,000 N January 1,2015 $250,000-500,000 New 6.0% N January 1,2015 $500,000-$1.5 million New 5.0% N January 1,2015 $1.5 million-$5.0 million New 4.0% N January 1,2015 >$5 million New 3.75% N January 1,2015 Site Plans Development Services Engineering Review Fee 1 New Development Site Area<=1,000 N January 1,2015 • Detailed Design Package m 2,fix fee of$1,000 New Development Site Area N January 1,2015 1,001 m 2 to 3000 m 2 fix fee of $3,000 • New Development Site Area N January 1,2015 >3,001 m 2 based on the sliding scale of Total cost of civil works noted below. Surcharge for four or more submissions New $2,600.00 N January 1,2015 of Detailed Design Package(payable at • submission)2 Development Services Inspection Fee New Based on Total cost of Civil N January 1,2015 Works <$250,000 New 8%with a minimum of$5,000 N January 1,2015 $250,000-$500,000 New 6.0% N January 1,2015 $500,000-$1.5 million New 5.0% N January 1,2015 $1.5 million-$5.0 million New . 4.0% N January 1,2015 >$5 million New 3.8% N January 1,2015 Surcharge for more than two inspections New $820.00 per inspection N January 1,2015 required due to unaddressed deficiencies identified during earlier inspections(payable at inspection) • Other Fees New Re-circulation of Drawings due to New $2,600.00 N January 1,2015 revisions by Owner(payable at re- circulation) Engineering Studies 3(payable at N submission of study) New Study New $7,500 per Study N January 1,2015 Update or amendment to existing New $2,500.00 per Study N January 1,2015 study Engineering Review of Regional New $2,600 per submission N January 1,2015 infrastructure designed and built by Developers Group Peer Reviews 4 New Full recovery of City costs+10% N January 1,2015' admin.Fee Miscellaneous submissions not identified New greater of percentage fee(based N January 1,2015 under a fee category as determined by on Total cost of civil works)6.6% the Director, Engineering&Public Works or estimated hourly rate$125/hr or designate min of 4 hours Footnotes 1.75%of the Engineering Review Fee payable at 2nd Submission,with the resulting 25%payable at signature of subdivision/site plan agreement. 2.Above noted surcharges shall be discounted by 50%should less than half of the total plans/reports require revisions at the discretion of the Director,Engineering&Public Works or designate. 121 Development Services 2014 Current Fee 2015 Proposed Fee HST Proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Applicable Effective Date 3.Review and approval of large scale major studies(Master Transportation Study,Master Environmental Servicing Plan,Functional Servicing and Stormwater Report for major complex Sites and/or to clear Draft Plan Conditions,major Official Plan Amendment,major Zoning or major Site Plan application on a large complex site. 4.Applicant is responsible for the City's full costs of undertaking the peer review of any study,report,drawing submitted in support of the design.This would include,but is not limited to hydrogeological,geotechnical&Slope stability,fluvial geomorphology,soils etc. • • 122 Finance Division 2014 Current Fee 2015 Proposed HST Proposed Fee User Fee or Charge (Excluding HST) Fee Applicable Effective Date (Excluding HST) (Y/N) Bidders cost b pick bid document package. Range: Range: Price range based upon the size of the $50.00 to$250.00 $50.00 to$250.00 N No Increase document package, drawings, soils report, consulting reports-relative to the size of the project Letter of Credit Administration Draw Fee $250.00 $250.00 N No Increase (Excluding Subdivision and Development . Agreements) Returned Payments $45.00 $45.00 N No Increase Electronic Payment Correction $45.00 $45.00 N No Increase Post Dated Cheque Retrieval Fee $45.00 $45.00 N No Increase New Roll Number Set Up Fee $50.00 $50.00 N No Increase Residential Apportionment Fee $50.00 $50.00 N No Increase Commercial Apportionment Fee $250.00 $250.00 . •N No Increase Ownership Change Administration Fee $30.00 $30.00 N No Increase Preparation of Property Tax Registration $450.00 $450.00 N No Increase Extension Agreement Receipt for Income Tax(per roll number) $10.00 $10.00 N No Increase *If you are 65 years of age or older as of $0.00 $0.00 N No Increase December 31, 2015, the fee for an Income Tax Receipt will be $0 for those properties in the RT tax class Property Tax Account Analysis/Research- $35.00/hr $35.00/hr N No increase includes archival records(One hour min.) Addition of water/sewer lien per roll number $25.00 $25.00 N No Increase Addition of POA lien per roll number $25.00 • $25.00 N No Increase Addition of Development Charges lien per roll $25.00 $25.00 N No Increase number Duplicate Tax Bill per roll number $10.00 $10.00 N No Increase ' Statement of Account per roll number $10.00 $10.00 N No Increase Overdue/Arrears Notices New $5.00 N. July 1, 2015 Tax Certificates- No Verbal provided $65.00 $65.00 N No Increase . Tax Certificates Faxed (24 hour turn around) ` $85.00 $85.00 N No Increase 357/358 Applications $25.00 $25.00 N No Increase (Depending on value of rebate) Fee for section 357 applications be waived for tax relief applications filed under s.357(1)(1.d)for poverty and sickness. Tax Collection/Tax Registration Letters $30.00 . $30.00 N No Increase Tax Billing for Mortgage Company $12.50 $12.50 N No Increase (Annual fee for Final Payment Listing, Per roll number) Farm Debt Letter $65.00 $65.00 N No Increase 123 • • Fire Services Department • 2014 Current Fee 2015 Proposed Fee HST Proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Applicable Effective Date Information Copy of emergency(fire)response report $125.00 $125.00 N No Increase Request for clearance/status letter $125.00 $125.00 N No Increase File Searches(Searches from our existing filing $125.00 $125.00 N No Increase network) Inspections • Legal Inspections(Generally requests from legal $150.00 $150.00 N No Increase firms) Multi-Unit Residential Inspections $150.00 $150.00 N No Increase (upon request) Mercantile Inspections(upon request) $150.00 $150.00 N No Increase Business and Personal Services Inspections $150.00 $150.00 N No Increase (upon request) Industrial Inspections(upon request) $150.00 $150.00 N No Increase Day Care Inspections(upon request) $150.00 $150.00 N No Increase Group/Foster Home Inspections $150.00 $150.00 N No Increase (upon request) . Occupant Load Inspections(upon request) $150.00 $150.00 N - No Increase Liquor Licensing Requests(AGCO) $150.00 $150.00 N No Increase (upon request) Inspection requests not within scheduled hours Actual Costs Actual Costs N No Increase of work (if applicable, includes (if applicable, includes other additional rates) other additional rates) Federal and/or Provincial Property Inspections - $300.00 $300.00 N No Increase (upon request)(Not applicable to properties with . a Memorandum of Understanding (MOU)) Alarm Response . First response to malicious and/or nuisance Nil Nil N No Increase false alarms,for same address,within 12 month period Second and subsequent malicious and/or $410.00 $410.00 N No Increase nuisance false alarms,for same address,within . 12 month period, per fire apparatus dispatched First response to false alarm as a result of work Nil • Nil N No Increase being performed on a fire alarm system or emergency system,for same address,within 12 month period Second and subsequent false alarm as a result $410.00 $410.00 N No Increase of work being performed on a fire alarm system or emergency system,for same address,within 12 month period, per fire apparatus dispatched First response to unapproved open air burning, Nil Nil N No Increase for same address,within 12 month period 124 Fire Services Department User Fee or Charge 2014 Current Fee 2015 Proposed Fee Appl cable Proposed Fee (Excluding HST) (Excluding HST) plica Effective Date Second and subsequent response to $410.00 $410.00 N No Increase unapproved open air burning,for same address, within 12 month period, per fire apparatus dispatched Fires on or beside rail lines(Railway properties) Actual Costs Actual Costs N No Increase (if applicable, includes (if applicable, includes use of fire apparatus use of fire apparatus and other additional and other additional rates) rates) Other Security Key Safes(Boxes) I $125.00 $125.00 N No Increase If it is necessary to retain private contractor,rent Actual Costs(If Actual Costs(If N No Increase special equipment not normally carried on a fire applicable, includes applicable, includes apparatus in order to determine origin and use of fire apparatus use of fire apparatus cause, suppress or extinguish a fire, preserve and other additional and other additional property, prevent fire spread, make safe or ' rates) rates) otherwise eliminate an emergency Standby for movie shoots Actual staffing costs Actual staffing costs ' N No Increase plus$200.00 per hour plus$200.00 per hour for use of fire for use of fire apparatus and any apparatus and any other additional rates other additional rates Propane facility fire protection and safety review $300.00 $300.00 N No Increase of Risk and Safety Management Plan Fire Extinguisher Training $150.00 $150,00 N No-Increase Fire apparatus on scene of a motor vehicle $410.00 $410.00 N No Increase accident and/or fire for non resident(MTO Rates) • • 125 Legal Services HST User Fee or Charge 2014 Current Fee 2015 Proposed Fee Appl cable Proposed Fee (Excluding HST) (Excluding HST) (Y/N) Effective Date Notary $50.00 $50.00 N No Increase Draft Plan of Subdivision Agreement $7,000.00 $7,000.00 Y No Increase Amending Subdivision Agreement-Major $1,500.00 $1,500.00 Y No Increase Amending Subdivision Agreement-Minor $750.00 $750.00 Y No Increase Site Plan Agreement(Standard Form) $1,200.00 $1,200.00 Y No Increase Site-Plan Agreement(Custom Form) $2,000.00 $2,000:00 Y No Increase Amending Site Plan Agreement $750.00 $750.00 Y No Increase Development Agreement-Major $5,000.00 $5,000.00 Y No Increase Development Agreement-Minor $2,500.00 $2,500.00 Y No Increase Development Agreement-Amendment- $1,200.00 $1,200.00 Y No Increase Major - Development Agreement-Amendment- $500.00 $500.00 - Y No Increase Minor Combined Site Plan/Development $5,000.00 $6,000.00 Y April 1, 2015 Agreement Approval Package Fee(Release to $1,000.00 $1,000.00 Y No Increase Registry Office) SDA Approval Package Fee (Release to $1,000.00 $1,000.00 Y No Increase Registry Office) Part Lot Control By-law -Base Fee $500.00 $500.00 Y No Increase -Per Unit Fee $100.00 $100.00 N No Increase -Secondary Process Fee $150.00 $150.00 Y No Increase Assumption Package Fee $1,500.00 $1,500.00 Y No Increase Road Dedication/Naming $300.00 $300.00 Y No Increase By-law Proc. Road Closing Process (Preparation of all $1,000.00 $1,000.00 Y No Increase documents to stop-up and close, i.e. Notices, RTC, By-laws) Transfer of Land/Easements $200.00 $250.00 Y April 1, 2015 Transfer Release&Abandonment $200.00 $250.00 Y April 1, 2015 Model Home Agreement $750.00 $750.00 Y No Increase Miscellaneous Agreements(Road $1,200.00 $1,200.00 Y No Increase Improvements/Servicing, etc.)-Major . Miscellaneous Agreements(spacial $750.00 $900.00 Y April 1, 2015 separation/noise related, etc.) Right of Re-entry Letters/Assumption $150.00 $150.00 Y No Increase Request Documentation Search Fee Process- Per PIN $25.00 $25.00 Y No Increase Document Download-Teraview(Per $15.00 $15.00 Y No Increase Document) - Administration Fee-Letter of Credit Draw $250.00 $250.00 - Y No Increase Insurance (Per Draw) Miscellaneous Reporting/Disbursement $150.00. $150.00 Y No Increase Fees(up to 5 Documents) Each additional document $50.00 $50.00 No Increase Teraview/Document Review Sign-off $60.00 $60.00 Y No Increase 126 • Legal Services HST User Fee or Charge 2014 Current Fee 2015 Proposed Fee Appl cable Proposed Fee (Excluding HST) (Excluding HST) C,/N) Effective Date Release of Agreements- Development $300.00 $300.00 Y No Increase Related - Release of Agreements- $150.00 $300.00 Y April 1, 2015 Encroachment/Licence/ Miscellaneous Release of Easements(Preparation and . $300.00 $500.00 Y April 1, 2015 processing of By-laws, RTC, Resolutions) Release of Miscellaneous $200.00 $300.00 Y April 1, 2015 Documentations (Certificates/Orders, Postponements, Notices) Encroachment Agreement $200.00 $200.00 Y No Increase (Renewal/Assignment) Encroachment Agreement New $1,000.00 ' Y April 1, 2015 Demolition Agreement New $500.00 Y April 1, 2015 • • • • • • 127 Legislative Services Division 2014 Current Fee 2015 Proposed Fee HST Proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Applicable: Effective Date (Y/N) Lotteries Bazaar,Break open Raffle 1.5%of gross prize 1.5%of gross prize N No Increase value(minimum fee of value(minimum fee of $15.00) $15.00) Other _ Marriage Licence $125.00/ea $125.00/ea N No Increase Marriage Ceremonies $250.00/ea $250.00/ea Y No Increase Burial Permits $25.00/ea $25.00/ea N No Increase Tree Cutting Permit $100.00/ea $100.00/ea N No Increase Photocopying tip to five pages free—additional $0.50/ea $0.50/ea Y No Increase • pages Council Agenda $350.00/yr $350.00/yr _ Y No Increase Executive/Planning Agenda $350.00/yr $350.00/yr Y No Increase _ Commissioning&Certification of $20.00 up to 5 $20.00 up to 5 N Na Increase Documents(commissioning for signatures signatures pension forms is unofFcially $5.00 per signature $5.00 per signature •exempt) after 5 _ after 5 i 128 • • Operations.& Fleet Services 2014 Current Fee 2015 Proposed Fee HST Proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Applicable(YIN) Effective Date Sports Tournaments- User Fee $500.00/weekend $500.00/weekend N No Increase Excludes league tournaments (2-3 days) (2-3 days) $250.00/day $250.00/day Sport Camps-User Fee • $500.00/week(Full Park) $500.00/week(Full Park) N No Increase $250.00/week(Partial $250.00/week(Partial Park) Park) Park Permit Fee $35.00 $35.00 N No Increase _ Temporary Fence Enclosures(Beer $175.00 $175.00 N No Increase Tent) Sport Field Lighting Fee Youth Groups$11.00/hr Youth Groups$11.00/hr N No Increase Adult Groups$21.00/hr Adult Groups$21.00/hr _ 1 Sports Field Booking Permit Fee $25.00/field/season $25.00/field/season N No Increase Artificial Turf Soccer Field. Rates to be Youth Groups N January 1, 2015 , phased in over 2015 and 2016 Jan -June$10/hr. July-Dec$20/hr. Youth Groups$30/hr. Adult Groups Adult Groups $60/hr. Jan -June $20/hr. July-Dec$40/hr. Road Occupancy Permits $50.00 $55.00 N April 1, 2015 Road Occupancy Permits with $50.00 $55.00 N April 1, 2015 Barricades (including street parties) Special Events/Picnics/School Events- $100.00 $100.00 Y No Increase Picnic Tables(5 per load)-Delivery& _ Pick Up Special Events/Picnics/School Events- $25.00 $25.00 Y No Increase Garbage Cans (5 per load) Delivery& Pick Up Special Events/Picnics/BBQ's/School $25.00 $25.00 Y No Increase Events- Barricades(5 per load) Delivery& Pick Up Driveway Entrance Curb Cut Min Charge$207.00 Min Charge$207.00 Y No Increase $39.00/m (5.3m plus) $39.00/m (5.3m plus) Driveway Entrance 9 metres x 400 $1,600.00 $1,600.00 N No Increase millimetres Driveway Entrance 9 metres to 15 $1,600.00 . $1,600.00 N No Increase metres Plus$165.00 per metre Plus$165.00 per metre in excess of 9 metres in excess of 9 metres Plus$45.00 per coupler Plus$45.00 per coupler - when required when required • 129 • Operations & Fleet Services 2014 Current Fee 2015 Proposed.Fee HST Proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Applicable Effective Date (Y/N) Driveway Entrance extension of $175.00 per metre $175.00 per metre N No Increase existing culvert Plus$45.00 per coupler Plus$45.00 per coupler Min Charge$250.00 Min Charge$250.00 Driveway Entrance, culvert other than Contract Cost Contract Cost Y No Increase as described above (time and material) (time&material) New rural driveway entrance $1,000.00 $1,000.00 N No Increase (No Culvert) Commemorative Tree and Plaque $600.00 $600.00 N No Increase Commemorative Bench and Plaque $1,200.00 $1,200.00 N No Increase Hydro/lighting charges for tennis courts $300.00 per court per $300.00 per court per N No Increase season season Encroachment Agreement(New)— $1,000.00 $1,000.00 N No Increase must be registered Encroachment Agreement(Renewal)— $200.00 $200.00 N No Increase must be registered Registration of Encroachment $250.00 $250.00 N No Increase. Agreements Assignment of Encroachment $200.00 $200.00 N No Increase Agreements Seniors and Persons With Disabilities New $30.00 Y July 1, 2015 Snow Removal Program For those individuals receiving New $0.00 N July 1, 2015 GAINS*, the fee for the Seniors and Persons With Disabilities Snow Removal Program will be$0.00 *Guaranteed Annual Income System • 130 • ATTACHMENT#_ ".TO REPORT# 60g- 1c 6/03/2015 • 2015 Draft Current&Capital Budgets J '�rZ2 •. k'S yt t ire 7 bf ra�'' ''W!•-. / Mnd5.2015 • • • • Pickering's Budget Principles •Maintain existing service levels •Minimize the property tax rate impact • •Remain true to Pickering's financial principles: • • • Prudent consideration of reserves Leverage available funding sources Budget model incorporates"what if'scenarios • 2 • • Understanding the Budget Process • User Fees Capital Budget Staff review fees for /Submitted projects fair cost recovery maintains current • infrastructure within Potential new fees the property tax envelope NCurrent Budget ✓ •Maintains service levels •Incorporates capital exp. •Affordability - - • • • 9 1 131 • 16/03/2015 • • • Senior Management Budget Actions • 2015 draft capital budget cut by$3.7 million. • -i Senior management additional funding • • 4 requests of$152,000 cut. • 2015 current budget expenditures of $1.1 million cut. • The 2015 Budget process was started in June,2014 with the roll out of budget template documents.Starting in October,senior staff worked until late • February making"budget adjustments? • 4 • • • • 2015 Draft Budget Summary EDDI DANDEI 214104 AMA T.W PJ$wldAwes sw4ul 32214. 4 B Total Revenues 6229 321.615 02,1/1ffi n emt+6n warm 111a03 1110 41° 0-23 • Cp4al nmm Cartent Inn 3a sa oM•a 4.103 • Taal CBE 074,040$ 1 5,402014 11,110.44 foaam y esr$d nlaamn.n D,0*0 .� ' 0045 . D City Base Budget .40201 11441,411 �•w•DS 1m e,eveees 0,4$41 4 s4,2144 Bmv4,Pev4,1 . H Prior Years MEW ,5, Sa '4 I ReduNS M Dm slam ' 0DS • J Planned Draw-Current Budget .249'04 0.002 rr��K 1%Raad00 BAN.Special Levy. ®pm 93.0:0 E3 1 7% odg170.1144 faoi,.121: 5;011,014 4151000,011 ilfx 5 • 2015 Budget Property Tax Impact Every additional$100,000 spent on City operations adds approximately$2.65 to the average property tax bill(based on 2015 average assessed value of$376,100). $100,000 = f i : \ • 1%Increase to the Tax Levy =$533,190 • 6 • • • 1232 • 16/03/2015 • Breakdown of 4.27%Expenditure Increase Personnel Expenditures: Salaries 1.56% New positions(net cost) 0.36% Benefits 0.94% 2.86% Building Repairs&Maintenance Increase 0.60% • :Net Utilities Increase 0.39%• Winter Control Increase 0.19% Other Changes (Net) • 023% 2015 Proposed Budgetary Expenditures Increase 4.27% 7. • Building Repairs&Maintenance Expenditures 2010-2015 • $2,000,000 -- . .. - .. . $1,750,000 • • $1,500,000 -. - -.. $1250.000 ..._ ._.._....._._...._.._.._....._........._ ... $1,000,000 .- . - . ... - 2010 2011 2012 2013 2014 2015 —Budget Expenditures Average age of City's facilities is 31 years. • Facilities Operations management team will be working with a consultant to develop a Facilities Asset Management Plan(FAMP)that will manage&plan capital renewals. • • Assessment Growth -Line F The assessment growth figure represents the net increase of taxable • assessment among the various property classes. Net Growth • Residential $360,298 Farm 1,615 Multi Residential . (14,458) Commerical 56,761 : - Industrial 44,119 • . Pipeline 665: • Total $449,000. • 133- • 16/03/2015 • Assessment Growth • Detailed breakdown of Assessment Changes by property tax class. Positive Negative Net • ! Growth Growth • Residential.,_ , $516638 ($156340)! $360,298, Farm • 4,255. (2,640): 1,615 'Mufti Residential 3,324 (17,782) _ (14,458) Commerical 439,129 • (382,368)': 56,761 • Industrial .._ 250679 , (206,760): 44,119: Pipeline 665:; 665 Total • $1,216,890 : ($767,890)! $449,000 Negative growth is due to:year end adjustments,ARB's and 357's. , J�, The commercial and industrial revenue loss puts pressure on the residential tax rate. 10 • • Pickering's Defensive Strategy For the Property Tax Base •The CVAis based on a market valuation date of January 1,2012. •We are currently in year 3 of the assessment cycle(2013—2016). •The next reassessment cycle is 2017—market valuation date January 1,2016. • •The City has to prepare for the next reassessment cycle by being proactive: 1. Review the new assessment data to ensure that it is accurate • 2. Investigate any problems to ensure that the returned roll for the 2017 taxation year reflects an accurate value. MPAC has made the commitment to share with municipalities commerciaVindustrial assessment information starting in late 2015.The 2015 budget includes funding to start the analysis/investigation process. More resources/funding will be required in 2016. • 11 Roads&Bridges 1%Special Levy • Council Rpt ENG 21-13,established the City's asset management plan for roads and bridges. 2015 2 Budget Bridge Washing — : $ 50,000 $ 50,000 Crack seal roads repair i 35,000 150,000. Roads&Bridges R/F 755,000:i 530,000. Staff are asking for Council's support to have a 1%special levy for roads and bridges in 2015. • The 2015 capital budget uses$682,000 in financing from the roads&bridges reserve fund. • • • 12 • 143 4 16/03/2015 • • • • Recommended Roads&Bridges Special Levy 3.5- / — 3•� 2-'� — OS -" , • •: 2015 31 Base Levy Ehewlevy 2018 The 1%special levy compound special levy will be required for the current term of Council.Durham Region has successfully employed a similar dedicated"Step approach.' • • • Pickering's Long-term Debt • Approach Debt includes long-term debt,internal loans and capital leases. • The term of debt must be equal to or less than the life of the asset • • The Province limits the total amount of debt that a municipality can issue to 25%of its"own-source revenues'.(All revenues less Federal and Provincial Grants). • In 2013,Pickering Council supported staff's recommendation of a adopting a debt ceiling"CAP"at 15%of the total taxation revenues. Pickering has adopted a higher standard. 14 • City's Debt Guideline • • Using the City's CAP guideline,the 2015,2016 and 2017 estimated debt charges are below the City's CAP. 000's : ' 2012 P 2013 I 2014 I , 2015 ! 2016 2017 ! 37.x14 • 55,093 36.569: 56.939 '- 39.265 39.605 • Mb°Pmj. I 3.112 s.s16 • 4.603 3336 5202 5.732 unused Deft Cepscily • • 15.402 • 93,676, Sa.xK fe.40)! 51.9 33.6n . The increase in 2016,reflects the full cost of the Operation Centre's property tax funded debt cost Based on the City's 2013 financial data(FIR),the Province has established • the City's debt repayment limit at$15.174 million. 1s • 5 135 • 16/03/2015 • • • Today's Cost of Money Pre Post Est Int. ' , Recession Recession! Cost Savings Rates Rates Per$1.0 5-Yr 2.65%-4.20% 125%-255% $ 47,340. 10-Yr_ 2.65%-520% 1.25%-3.70% $ 87,198 15-Yr 5.12%` 1.20%-3.80% •$ 245,383 •The 15 year debt was issued in 2006. The post recession rates excludes the recent Bank of Canada interest rate cut announced earlier this year. 16 • City of Pickering Forecasted Draft • Debt Charges(Interest&Payments) Actual Debt Charges and Forecast • • $smmm sumac.1 $ Council can control the timing of capital projects that in-turn will impact on the debt payments. 17 City of Pickering Council Approved Debt As of December 31,2014 $3.73 ks .� . Pickering Soccer Club Repayment ■OparalonsCtr-DavCharges Recoverable r Dobt•City Total Debt is$46.3 million • 6. • 136 16/03/2015 • • Small Communities Fund(SCF)Grant Financial Impact ....New Operations Centre • Status Enhanced Estimated - Duo Design Savings • '2014 Budget Approval. $27,000,000 • • '2015 Draft Budget Request 2610000:' • Total Project Cost $29,610,000. $36,060,401 • Project Funding • • Federal-SCF $12,018,932 . ... Provincial-SCF - 12,018,932 DC•Op Centre $9,791,3201, 4,311,705 Federal Gas Tao 4,000,000-: • $4,000,000 Debt-20 year : 01,000,000 _ 4,000,000. 7,000,000 Operations Centre RF 4,618,680 3 710 83Z° 1.107.848 Total $29,610,000 I $36,060,401 $12,107,848 Debt Interest cast savings estimated to be 6522,000 per year for 20 years ye • • Forecast Major Capital Projects • 2016 to 2020 • .. '. for Future Council Decision Npt 1 Property .. .- Edbnled ! FNandnp Debt Ed.operating Tax Levy M.lor eaonal Prolects •Prated Qui.Debt 120 ml Non Debt Pelmenta • Cod. Impact ...1005100 0150.00 01.375,00 11,,1.00 -510-0,161; 0.30% gems d_ w_mp..:ryPUN.__l 0.50001 031,10'- 50.Mo .,?mmo 1.21% Espembn 15.1410 1 111410 7.100.51 651,000 atm 1.60% ueenVWar Celra ! tr.11. 6.16.10. 1211.10 441. 210.450 1.31% en Feeaaben6 En. 0.0550.61 0,05031 .. ... ate50 3.25% Senor aYOW Ca*. 00.50001 621510 10.00.10 415.11 500.010 1.55% . ... ...__orals-614,300.000 626,009,000'611.351000- 62.164,064 12,00,100 Assumption:The first major capital project may be considered in the 2017 capital ' budget Sequence and timing of these projects can be influenced by senior government level grants. 20 • • Long Term Financial Forecast 2015 2010 2017 2012 2010 Draft Proforma Proforma Proforma Proforma DUDGET D.Mirs I pUDGFT 9UDGE1' DUDGET • CPY ease eudoe, • Levy(In4 Growth) 370% •215-315%.275-675%'000.100%' 51.400% Primly 8epuerm(Mdabrul 4r1err0MS) Decrease In Draw Rah Sbba0albn r 050% 050% 050% 550%•Roads 6&idps Levy 1.1% 100% Fa des Speabl Levy 2.257, cam 075% I' 1.115 SubTOlal 3.76% 130-030%4.15•5.15% 525-125% 530• 50% Coy Shan DC F001g - 025% 050% 65011 Special Projects • 800181: EaLEd . .- Levy%Inc.�` ayr%_-.:ISeto 53015,301"6305 5.75%.%11%.6.00%.130% There are many factors that may change the financial forecast such as:assessment growth,interest rates and senior level grant funded capital projects. 21 • • 7 137 16/03/2015 Assessment Growth Policy Many municipalities have an assessment growth policy that allocates the additional growth'tax revenue to meet their strategic financial goals. Pickering's policy may look resemble include the following - - -- -- - •1%is applied to address current budget cost pressures •1%is allocated to the roads&bridges special levy • • •1%is allocated as follows:0.5%facilities&0.5%City Share DC Assessment growth above 1%would fund the City's major special levies resulting in property tax room being made available to perhaps,address future major capital projects. 22 How is the Residential Tax Bill Split? - •Pickering 28.8% •Durham Region 55.60% ' •School Boards 15.60% ...„_ ,-;... ,,,,,,iii-;.;.ptiv,...., fk.:.. ■•14_,_e! 4 . . Residential Tax Bill Pickering Share ��.u' 23 . 2015 Budget Summary Pickering's 2015 Budget Levy Equates to 1.09%on the Blended Tax Bill -4094nd,ar«e1--acga,., - 4.00% ifk__ lti 3.79%_ 3.5014 ___ __ r- z.:. 3.00% .„-�, 2.50% '_- 200% '' . • 100% 'l __ -__ _ • 0.00%I' .;7. 2011 2012 2013 2014 2015 24 • 8• 138 16/03/2015 • • •The Lowest Increase in Ten Years on the Blended Tax Bill Residential Tax Bill Increases zoos zo16' _—'•_- - _ `__ xDH x012 2613 3013 2016 ' The 3.79%proposed budget levy increase(excluding the impact of reassessment)translates into an increase of$51.30 or$0.98 per week for an average residential dwelling in Pickering based on assessment of$376,100. 25 Household Spending Comparison Pickering's Property Taxes in Perspective Typical Household Costs Annual - Monthly • Natural Gas • $1,171' $97.58 Pickering Taxes`(City Share) $1,416 $118.00 ,Car Insurance(Avg.GTA) ...,_.. • $1,545' $128.75 • :Hydro - $1,914 .. $159.50 • Phone/CableTV/IntemetBundle • $2,292 $191.00 60L of gas per week $3,058 $254.80 . Based on an assessed value of$376,100. • •Pickering's residents receive 100's of services and programs. • •For less than many household expenses. • 26 • • • Grants Budget Housekeeping This is the first budget for the new grants policy. The grants policy should be revised to reflect the following changes: 1. Fine tune the exempt criteria to exclude based on the following: A.Organizations that receive bingo funds • B.Organizations that receive funding from United Way Durham 2. A financial cap or maximum for new applicants be set at$3,000. • .3. Flexibility be given to the Treasurer regarding the`flow of grant funds•to be based on verifiable evidence of meeting milestones. 27 • • • 9 139 16/03/2015 2015 Budget Report Recommendations will include the following: 1. Council to confirm that the budget was developed using the cash basis of accounting as per Ontario Regulation 284/09. 2. Any committee decisions to be re-allocated to their proper cost centre for accounting and expenditure control purposes. 3. Win include recommendations regarding the Golf simulator. 4. The budget be revised to reflect any reorganizations. 5. Grant housekeeping recommendations. 2a Thank You Questions? 29 • • • 10 140 °O. PICKERING March 23, 2015 By-laws 7408/15 Being a by-law to establish that part of Lot 30, Concession 1, designated as Part 7, Plan 40R-28582 and Block 141, • Plan 40M-1418, as public highway. (By-law attached) [At the February 23, 2015 meeting of Council By-law No. 7408/15 was deferred in order for staff to provide addition information to Council.] 7410/15 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, being Lot 20, Plan M89 (1283 Wharf Street), City of Pickering (A 4/15). (By- law attached) 7411/15 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees [Refer to New and Unfinished Business pages 90-130] 7412/15 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, being Block 13, 40M- • 2482, City of Pickering. (A 7/14) (By-law attached) • • 141 • • • City 04 = -fe4 Memo PICKERING • • • To: Tony Prevedel • March 17, 2015 Chief Administrative Officer From: Catherine Rose • Chief Planner . Copy: Director, City Development : . - ' Director, Corporate Services & City Solicitor City Clerk Manager, Development Review& Urban Design Senior Planner— Development Review& Heritage Subject: Request for Road Establishing By-law Owner: Almont Homes Inc. A 07/12 and LD 028/14 to LD 031/14 Part of Lot 30, Con. 1, being Part 7, 40R-28582 and Block 141, 40M-1418 Broadoak Crescent • File: Roadded.557/D0314 • During the consideration of the above-noted matter at the Council Meeting of February 23, 2015, Council deferred By-law No. 7408/15 in order for staff to provide Council with additional information regarding the related planning applications and the effect the approval of this By-law would have on those applications. On December 3, 2013, Planning & Development Committee considered a site specific Zoning By law Amendment, submitted by Almont Homes, to rezone the lands at 1799 Rosebank Road • (see Attachment#1, Location Map). The applicant proposed the creation of: • 4 lots for detached dwellings (2 lots fronting Rosebank Road and 2 fronting the extension of Broadoak Crescent) • a part block to be combined in the future with the adjacent lands to the south to ensure orderly development of the part block, and • the extension of Broadoak Crescent (see Attachment#2, Applicant's Plan) . Planning & Development Committee authorized staff to finalize the implementing zoning by-law amendment and forward it to Council for enactment. On February 2, 2014, Council enacted Zoning By-law No. 7336/14 to facilitate the proposed development. • 1.4.2 On April 14, 2014, the applicant received approvals from the Region of Durham Land Division. Committee to create the proposed parcels subject to conditions, including entering into a development agreement with the City to address.such matters as, but not limited to, the construction, dedication and conveyance to the.City of lands for the extension of Broadoak Crescent." The applicant entered into the required Development Agreement to the City's satisfaction and met the City's Land Division conditions. The lands associated with the extension of Broadoak Crescent have been transferred to the City for road purposes. The purpose of By-law 7408/15 (see Attachment#3) is to establish the extension of Broadoak Crescent as a public highway, providing legal frontage to Broadoak Crescent for the newly created. lots. Staff recommend By-law 7408/15 be enacted. CC:Id • J:1DOouments\Development'D-3500120141LD 028-14 to LD 031-141Memo to CAO.d000 Attachments . • • • • .Request arch 17, 2015 Page 2 of 2 143 Request for Road Establishing By-law Attachment#_.Z__, ■...■■■.■■■■■■■■■■.I.■■ um= U•••■U1■•■U11•— �� CRESCENT CHARNWOOD AN_COURT . oz�' 1� WOODSMERE z `� ,teRRANDA RAVE ASHFIELD AM!r 11111 g PARK ALTONA 11- inter* I CR.,IL11111■1 FOREST PUBLIC SCHOOL o �� '''a PIM umuhI $ LANE DRIVE ' c>,, MM� ST. ELIZABETH SETON �MA A.......at I. Sl 5 �•�To ill SEPARATE SCHOOL Mil a ,,pJ� ,,/� IIIIIIII 1L STROUDS LANE iAI4 *- � > ao z— HIGHBUSH 0 0 o N= PUBLIC SCHOOL .6' I ` 1 p z- m �— = O SQUARE w ��������' AMBERLEA U as SUBJECT PARK PROPERTY I ROSEBANK F- RESERVOIR /BRAEBURN Q U w�— N • . I >— .�n leo \- FOXWOOD sili;ems-a ,4 FOXWOOD j „11 "„ ti TRAIL C W',,� 6*FT1 fT m= i'WMARKC'eg,= TTTEW LANE U 2 IIiPI_ 1 1111 1 ! -11111w >. . LU w ri.... - . AUTUMN ` LAURIER U NE=z ,I o I•Q _ , QI i i oiuu . - T ___ _ _ SHEPPARD AVENUE k I \ \ II l I t l i I l r'--, . Location Map °l .- FILE No: A 7/12 21,I, t. APPLICANT: Almont Homes Inc.111-5°41• L PROPERTY DESCRIPTION: 1799 Rosebank Road (Part of Lot 30, City Development Concession 1 and Block 137, Plan 40M-1418) DATE: Mar. 11,2015 Data Sourest.: C p Teronet Entorp i,ea Inc. and tte supplies. All rfghta Reserved. Not a plon of survey. SCALE 1:5,000 PN-11 IB 2013 MPAC and Its supplier,. All rights Reserved. Not o plan of Survey. 144 Attachment# 2• ! U N T f44.41'''Z' 2 1 al g a < O .t. R R. _ ` i • E l �• 0 O 1.11— `, 'Salo NvOaval8 ,,•Q as a, \ o CO y=, O ° \A:''\ Q M q°.is`'' Q. (0 o• 13.15 130 �� O O o 5 I cc • u) Q N CD _ J LL C ,,:�+1 C W • sti U E a N O E O O c N N o V Le •11.43 11.43 V• Z J d • W a - Qa NNV83SOH :ice�Ij=',� m • �E • . 1- = o I " U l l 145 Attachment The Corporation of the City of Pickering • By-law No.7408/15 Being a by-law to establish that Part of Lot 30, Concession 1, designated as Part 7, Plan 40R-28582 and Block 141, Plan 40M-1418, as public highway. Whereas The Corporation of the City of Pickering is the owner of that Part of Lot 30, Concession 1, designated as Part 7, Plan 40R-28582 and Block 141, Plan 40M-1418, and wishes to establish them as public highway. • Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That Part of Lot 30, Concession 1, designated as Part 7, Plan 40R-28582 and Block 141, Plan 40M-1418 are hereby established as public highway (Broadoak Crescent). By-law passed this 23rd day of March, 2015. David Ryan, Mayor Debbie Shields, City Clerk • • 146 • II calico Me m o ,:: CKERIN To: Debbie Shields March 18, 2015 City Clerk From: Catherine Rose Chief Planner Copy: Manager, Development Review& Urban Design Subject: Amending By-law for Zoning By-law Amendment Application A 4/15 Marshall Homes (Copperfield) Ltd. Lot 20, Plan M89 (1283 Wharf Street) Amending By-law 7410/15 • Statutory Public Meeting Date Not applicable (By-law to remove the "(H)" Holding Symbol) Planning & Development Not applicable Committee Date (By-law to remove the "(H)" Holding Symbol) Purpose and Effect of By-law To remove the "(H)" Holding Symbol on Lot 20, Plan M89 in order to construct 4 townhouse units (see Location Map). The "(H)" Holding Symbol was placed on the subject lands to ensure the,following: a) the Owner has entered into a Development Agreement with and to the satisfaction of the City; and; b) the Owner has submitted a revised Phase I Environmental Site Assessment Report to the satisfaction of the Region of Durham. Council Meeting Date March 23, 2015 Note On February 4, 2015, Zoning By-law Amendment A 4/15 was submitted by Marshall Homes (Copperfield) Ltd., to remove the "(H)" Holding Symbol from Lot 20, Plan M89. The Owner has entered into a Development Agreement with the City to address the requirements for the development of the subject property. This Agreement was executed on March 12, 2014 and is now registered on title. 14f Note The Region of Durham has advised that the owner has (continued) submitted a satisfactory revised Phase I Environmental Site Assessment Report and have no concerns with the lifting of the"(H)" Holding Symbol. • City staff recommends that Council enact the By-law to remove the"(H)" Holding symbol from Plan 20, Plan M89. • • LP:Id • J:1Documents\Developmenfl0.3300 Zoning By-law Amendments(A Applications)12015 A 04-15 Marshall Homes\By-law Chart Memo to Clerks door _ Attachments Location Map By-law Text. • By-law Schedule • • • • March 18, 2015 Page 2 of?� 48 Amending By-law 7410/15 iJI_ it Licli MONICA COOK- — ,,,'"E, LUNA CRT. No o _ Mir N BROWNING AVE. • El,,`` III ©= \, FOXGLOVE AVENUE BAL I ILONA PARK lb AIM w �- = W IA r. —m — �, HOLY —V' � ,�� i� ROAD REDEEMER z SHEARER — ` ��©'1��: r SEPARATE — LANE _ WATER1 I"- — ST w- DRIVE _%U_ ` OMMERCE II,N _ z— �� \ - STREET a— _ a PARK a COMMERCE STREET °° COMMERCE STREET _ COL PROF SS 11115 z z FRENCHN•,NS r z BAY T O �_z BROADVIEW .STREET Q -_ , z PAR\ o :_a _- — _ \ g STREET a m ANNLAND _ Or FRENCHMAN'S BAY • - *r■ 1 i WHARF STREET SUBJECT ■;.' 2 PROPERTY ■. . .0 MOM • O d- 4:r_ M IX WM W lie IIII ` 111111 MI J MI _ MI IIIIIM IM / rlinli �1 ii LAKE ONTARIO \L nalr ` 1111 N 1 Location Map Cifq off FILE No:A 04/15 '''- l : ' - . APPLICANT: Marshall Homes (Copperfield) Ltd. ail�, UNOIMOIZVE PROPERTY DESCRIPTION: Lot 20, Plan M-89 (1283 Wharf Street) City Development DATE: Mar.18,2015 Department p,�p Sourest p 7eranet EMerprhes Inc. nd its upp6ere. AO 1".te Reserved. Not a plan of survey. SCALE 1.5,000 PN-3 ®2014 IAPAC and its suppltars. Ills rights Reserved. Not c pion of Survey. 149 . -: The Corporation of the City of Pickering • By-law No: 7410/15 . Being a By-law_ta amend Restricted Area,(Zoning);' :: : :'' By-law-2511, as amended to.implement the Official Plan of - • • •. - the City of Pickering', Region of Durham,being Lot 20,:Plan M89 - ' . (1283 Wharf Street), City of Pickering,(A.4/15)- _ .'. . •.• Whereas the Council of The Corporation of the City of Pickering;passed By-law 7383/14-, . •:, - amending:By-law'2511,:to rezone the subject lands:being::Lot 20,::Plan.M89, in the:City; • of Pickering to permit the,development of 4 townhouse:units; :; ::.. • :• And whereas.By=law 7383/14 includes an"(H)";Holding_Symbol preceding the."0A-227. • : By-law No 7410/15 Page 2 .4. Effective Date • This By-law shall come into force in accordance with.the provisions of the• Planning Act. • •By-law passed this 23 day of March,•2015. • David Ryan, Mayor Debbie Shields, City Clerk • • • • 1:51 • : - - - . - - - . : - ._ . . . . . . . .- � . • - . PLAN M89 PLAN N18S. .. ..PLAN:M89 • - - . ! LOT "1.1 . 1 PAN' M89.;.• LOT;10. LOT,9 LOT 8 .. . . -• PLAN M89 lhL . . _. : OT 13 • WHARF STREET .••.•.•_• • . .. }1 35.3m I . . • N ` 'LAN M89\ �z SA-22 m ` i • \ • OT 18 s� 3 3 . • . • 30.7m i -" • 40M-21 .1r7 . • RANGE 3, PT LOT 23, PLAN M89 FREACHMAN'S LOT 21,22,23,24,25 . BAY .. . . . ' \ I I ..I I I i • N • SCHEDULE I TO BY LAW X410/15 • • PASSED THIS • 23rd •• • DAY OF March ' .2015. ` •• •• -.MAYOR . . • = ; CLERK: - . • - - - ;152• Cilq o Memo P.'11 jai PI KERIN To: Debbie Shields March 18, 2015 City Clerk From: Catherine Rose Chief Planner Copy: Manager, Development Review & Urban Design Senior Planner—Site Planning Subject: Amending By-law for Zoning By-law Amendment Application A 7/14 Vastor Construction Inc. Block 13, 40M-2482 2585 Brock Road Amending By-law 7412/15 • Statutory Public Meeting Date Not applicable (By-law to remove the "(H)" Holding Symbol) Planning & Development Not applicable (By-law "(H)"B -law to remove the Holding Symbol) Committee Date y Purpose and Effect of By-law To remove the "(H)" Holding Symbol on Block 13, 40M-2482 in order to construct a 3,233 square metre 3-storey commercial building (see Location Map). The "(H)" Holding Symbol was placed on the subject lands to ensure the following: a) the execution of a development agreement to address environmental and engineering requirements, signalization of the Brock Road and Dersan Street intersection if required, site access, off-site works, vehicle parking, lighting, landscaping, stormwater management, phasing of construction, easements, and all financial matters including the requirements of the Duffin Heights Landowners Group Cost Sharing Agreement, and; b) that appropriate arrangements have been made with the Region of Durham for the provision of environmental and engineering requirements. 153 Council Meeting Date March. 23, 2015 Note In July 2014, Zoning By-law Amendment A 7/14 was submitted by Vastor Construction Inc. to remove the "(H)" Holding Symbol from Block 13, 40M-2482. The Region of Durham has advised that the owner has satisfied their environmental and engineering requirements and have no concerns with the lifting of the "(H)" Holding Symbol. The Trustee for the Duffin Heights Landowner Cost Sharing Group has confirmed that all financial matters related to the subject property have been addressed. The Owner has entered into a site plan agreement with the City to address the requirements for the development of the subject property. City staff recommends that Council enact the By-law to remove the "(H)" Holding symbol from Block 13, 40M-2482. TB:Id J:\Documents\Development\D-3300\2014W 07-14\By-law Chart Memo to Clerks.coex • Attachments Location Map By-law Text By-law Schedule • March 18, 2015 • Page 2 of 2 Amending By-law 7412/15 154 • I 1I ZENTS DRIVE • X 0 a -o cc - GREEKS/DE , • PARK ' , LIATRIS DRIVE 11 `��,,of i _,_ _ o\IllHIl j AMR Z=, PA- -I- ' ,..d&0=-01111111i11i6iz.= IIIIIIII�. �p �= 1111111111_, 1111111111 ...., PROP E rY ;_11.1111 1111111111 =I/A1111111111111 111111:11 z 1111111111 1111111111111111111111<o H/NDU CULTURAL ,�N �o CENTRE eL.w a Y MISTHOLLOW DRIVE tl'********.-∎U — * 'mm*'•+****:' . — •.•.•.•••4&S SN a ` LIATRIS DRIVE DE RSAN STREET WILLIAM _ Y U O CC CO /I\ CS\A/ Nip'� N • Location Map C FILE No:A 07/14 APPLICANT: Vastor Construction Inc. W CO S ti IOC PROPERTY DESCRIPTION: 2585 Brock Road (Block 13, 40M-2482) City Development DATE: Feb.9,2015 Department - Sources: 13 Teranet Enterprises Ina. and Its suppliers. All rights Reserved. Not a plop of survey. SCALE 1:5,000 PN-15 0 2013 MPAC and Its suppliers. All rights Reserved. Not a plan of Survey. 155 The:Corporation of the:City of,Pickering - ';. • ::Being a By-law to amend Restricted Area (Zoning) By-law 3037;.. : : : _ as amended; to implementth Official Plan Of the City of•: Pickering, Region of Durham, being,Block 13,'40M-2482,'City of.. : = : Pickering (A 7/14): _ Whereas the Council of The Corporation of:the.City'.of Pickering;passed By-law 7218/12,. amending By-law.3037,to permit •a,mixed-Use.development for`commercial retail and = office uses and residential uses:on lands, being, :Block,13, 40M-2482, an the.City of • Pickering; • • :- .. • : - And whereas,By-law:7218/12 includes an `(H)"..Holding Symbol preceding:the:"MU-24" • Zone on Block 13, 40M-2482,'which:has the.effect of preventin.g_the development of the : • lands until such:tithe as appropriate arrangements have been made to the satisfaction -of the:City of Pickering.respecting the:execution'of an agreement to address environmental:and_engineering requirements,:signalization of the Brock.Road:and - Dersan .Set intersection if required; s; , tre uired; site acces off-siteworks, Vehicle parking,•lighti:rig, landscaping;stomiwater management; phasing of constructiion,:easements, :.; and'all financial matters including the requirements of the Duffin Heights Landowners- :: . . . Group.Cost Sharing Agreement and the engineering and environmental:requirements'of: the Region'of:;Durham: .:.. And whereas the Owner has•satisfed the engineering and environmental requirements of the'Region;:of Durham, the financial requirerhents.of the Duffin.Heights Landowners .: Group.Cost Sharing Agreement,.:and has,-entered into:an-appropriate agreement to the , • City's satisfaction;.. And whereas an 'amendment to:amending.By-law.72:1811.2, to.remove the_!"(H)";Holding. -: • :Symbol preceding the"MU=24"•Zone on.Block•13,40M 2482'is therefore deemed . a ra riate; pP p , Now therefore the'Council of The Corporation of the City of Pickering hereby enacts-as., -follows: . 1. Schedule t: Schedule I to By=law 7218/12 is hereby amended by removing the e"(H)" Holding 'Symbol preceding the-"MU-24"Zone'designation on Block-13; 40M-2482 as set out on Schedule I attached hereto. , 2. • Text Amendment .:: Section 9..of By-law 7218/12 is hereby:repealed. :156 By-law No 7412/15 Page 2 3:, Area Restricted By-law 3037, as amended by By-law 7218/12, is.;hereby further amended only to the extent necessary;to give effect to.the provisions of,this By,-law as set out in Section 2. above and:as set out:in Schedule I attached hereto. Definitions and Subject matter not specifically dealt with in this by-law shall be governed:by the • , . relevant provisions of-By=law 3037;=as amended. . 4: • • :Effective.Date _. ;This By-law.shall come into force in accordance with the provisions of the.:' Planning Act. By=law passed this 23 ,:day of March, 2015::*: . David`Ryan;.Mayor.'. : • Debbie Shields, City.:Clerk ; • • 1.57 • • : LIATRIS_ o<(' 'c' KALMAR � . <� U �-C 0 _-____--- o CQ ���` STREET 'A' 1 U ■ SA-13 Q HAYDEN • E t Ni STREET 'B' E Q MU-MD 0 rn ___I 60.0m STREET 'A' LIATRIS 68.1m \: • MU-24 `46.1 m 32.2m 45.0m, DERSAN:STREET.::. .T- SCHEDULE I TO BY-LAW 7412/15 ._ ;. = ;: PASSED.THIS.' 23rc1 :. : . -� . .., DAY OF March ` ... •• .. - . 2015 ,: '_:: , � � .. . • CLERK. - 158 •