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Home My WebLink AboutApril 26, 2001 PICKERING MUSEUM ADVISORY Cat!O? COMMITTEE CO N�� A general meeting of the Pickering Advisory Committee was held on Thursday, April 26, 2001 at the Pickering Museum Village—School House Present: Laura Drake (Chairperson) Pat Dunnill Bill Utton Lynn Vickers Terry James Rose Cowan Charles Stinson Tom Mohr Bill Weston Sharon Milton, Program Superintendent Stephen Reynolds, Division Head, Culture and Recreation Dave Marlowe, Education&Collections Officer Debbie Kearns, Committee Coordinator 1. Adoption of Minutes Moved by Bill Weston Seconded by Pat Dunhill That the Minutes of the February 13 , 2001 meeting be approved. CARRIED 2. Members of Sub-Committees Special Events Collections Management Rose Cowan Charles Stinson Terry James Tom Mohr Laura Drake Gas& Steam Barn Restoration Project Wally Biernacki Pat Dunnill Bill Utton Bill Weston - - 2 - - Community Outreach& Promotions Laura Drake Tom Mohr Lynn Vickers 3. Steam-Up The Committee were advised that catering for mi}seum?vents has become an issue due to the decision by the Boy Scouts Organization,to not' undertake catering for the entire summer but rather for only two or three choice events. It is imperative that an organization interested in participating in the catering of Steam-Up over the weekend of May 26/27, 2001, be found. Rose advised that she is involved with the Alzheimer Organization and Diabetes Society and will contact them to enquire if they would be interested in participating in catering events at the museum. 4. Committee Outreach a) It was suggested that a volunteer attend school fun fairs in costume to distribute brochures. b) Bill Utton recommended providing two for one entrance to attendees. 5. Collections Cataloguing and updating catalogue files is being carried out, as well as, data entry into the collection systems on new items coming in is continuing. 6. 2001 Budgets Steve Reynolds advised that the Members of Council will be reviewing the proposed 2001 Current and Capital Budgets on May 3 & 4. It is anticipated that budgets will be approved by Council sometime late May. Steve advised that the following items have been included in the proposed 2001 Current & Capital Budgets: -- 3 - - Current • additional funds for education staff training • $10,000 to maintain collections • increase of certain salaries Capital Please see attached list of proposed 2001 Capital. Steve advised that he would contact Municipal Property & Engineering concerning continuing work on the land behind the log barn to address drainage problem. Steve further advised that funds have been carried over from the 2000 Budget for work not completed last year. Please see attached list of Museum Capital Carry-Over. Dave advised that Derek will advise when work can be done on the new Chapel doors. Signage will be placed at the entrance to the museum advising of road reconstruction along with signs saying"Caution, Children Playing". Staff were requested to look into placing speed indicators at the main entrance. 7. Foundation's Relationship to Advisory Committee An in depth discussion took place concerning the Pickering Museum Village Foundation's Relationship to the Advisory Committee. Questions arose concerning membership on the Foundation Committee and whether or not someone from the Foundation should sit on the Advisory Committee. It was determined that a member of the Advisory Committee could sit on the Foundation Committee but not a Foundation member on the Advisory Committee as this Committee would not necessarily have only Pickering residents involved. Steve Reynolds will approach the City Clerk to determine requirements for having a Foundation Member on the Advisory Committee. Moved by Tom Mohr Seconded by Terry James That the Pickering Museum Village Advisory Committee endorse proceeding with Stage 1 as recommended for the research project on the hotel and provide the Selection Committee with approval to select the research group from the submissions. CARRIED - - 4 - - 6. New Business a) Laura requested that Committee Meetings be placed on the Community Page. b) The Pickering Museum Village Foundation Annual Meeting will be held on June 14th at the Puterbaugh Schoolhouse. The Next Meeting is scheduled for October 11, 2001 —7:00 p.m. The Meeting Adjourned at 9:00 p.m. • • • PROPOSED 2001 MUSEUM CAPITAL • Restoration of Collins House—Kitchen/Front Room Repairs • Fridge—Administration Building • Sound System • Two Walkie-Talkies • Reproduction Ice Cream Maker • Accessibility Repairs—Ramps for Log House, Collins House, Chapel & Oddfellows Hall • New Entrance and Parking Area • Wooden Storage Shed • Road Repairs—Village, Hill Main Admin. Building, Grading & Gravel Filling • Electrical Outlet—Demo Shed • Electrical Outlet—General Store • Pot Lights for the Program/Volunteer Coordinator Office • Addition to Drive Shed at Steam Barn MUSEUM CAPITAL CARRY-OVER • Drive Shed Ties • Restoration of Entrance Doors on Chapel • Restoration of plaster walls in Chapel • Restoration of Roof on Drive Shed and Beef Ring Barn • Balance of Funds for Drainage and Building Foundation Improvements • Museum Building Restoration Fundraising. 1:\MUSEUMNU1000\Proposd Capital and Carry.doc