Loading...
HomeMy WebLinkAboutJanuary 30, 1997 _AA OFpt, 9 A glair Audit Committee Meeting Minutes Subject to Adoption Present: Councillor Maurice Brenner- Chair Mayor Arthurs Councillor Enrico Pistritto Councillor Sherry Senis Inga Berrey, Manager of Accounting/Payroll Warren Hurren, Hurren, Flett, Sinclair, Chartered Accountants Neil Sinclair, Hurren, Flett, Sinclair, Chartered Accountants A meeting of the Audit Committee was held on January 30th, 1997 at 7:00 p.m. in Meeting Room 1 of the Pickering Civic Complex. The following matters were discussed: 1. Personnel Matters A discussion took place concerning the personnel situation in the Treasury Department. The Auditors provided a review of the Municipal Act with regards to the Municipal requirements for a Treasurer-Collector. It was recommended that due to staff shortages two matters be referred to Council: 1) a temporary Acting-Assignment for Treasurer-Collector, 2) other staff shortages, staffing needs are being explored by the Manager of Accounting/Payroll who will be working with Human Resources to consider several options: a) contract agency (Deloitte, Touche), as presented by Mayor Arthurs and b) temporary Chartered Accountants to be provided by Robert Half Financial Recruitment and/or Account-Temps. This matter will be referred to Council at the Council Meeting of February 10th, 1997. 2. Mid-Year Management Audit The Auditors advised that they have reviewed the new proceedings initiated in the Treasury Department and have no concerns. A letter will be prepared by the Auditors and forwarded to the Audit Committee outlining that a review of the changes has taken place and nothing of significance has been found. As a result of staff shortages in the Treausry Department, a more extensive year-end audit will take place by the external Auditors. 3. Matter Pertaining to the Rouge Hill Library Mayor Arthurs gave a brief status report concerning the money set aside for the Rouge Hill Library. Approximately $254,000 was dedicated to this Library for the sale of a portion of the Rouge Hill Library property to M.T.O. and a further $100,000 was set aside by Council in the 1996 budget. While the Clerk is being requested to provide any pertinent information as to the dedication of these funds, such as resolution or direction, a report has been requested outlining the specifics of where the funds have been directed. 1 -2 - 4. Outstanding Matters from Previous Meeting The Auditors inquired as to the status of the direction given to Mayor Arthurs regarding follow-up with Durham Region on the status of our long term/short term investments. To date no action has taken place, but Mayor Arthurs agreed to follow- up and report back. 5. Other Business Councillor Senis raised a question concerning the interest rates on unpaid taxes. Councillor Brenner suggested monthly meetings until th to ensure continued monitoring until such time as the stafficing in Treasury and the 96 year end audit is completed. A schedule will follow. The meeting adjourned at 8:35 p.m.