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HomeMy WebLinkAbout01feb06 Page 1 Minutes / Meeting Summary Pickering Museum Advisory Committee February 6, 2003 7:00 AM Main Committee Room Attendees: Laura Drake, Chair Pat Dunnill Charles Stinson Rose Ann Cowan Terry James Steve Reynolds Marisa Carpino Dave Marlow Debbie Kearns Absent: Bill Utton - Regrets Lynn Vickers Bill Weston Wally Biernacki Tom Mohr Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate) 1. Approval of Minutes Moved by Terry James, Seconded by Pat Dunnill that the minutes of the October 1, 2002 meeting be approved as circulated. 2. Business Arising from Minutes Charles provided a report on his attendance at the Ontario Museum Convention held in Mississauga on October 16, 17 and 18, 2002. He stated that the major point made by the speakers was the responsibility of corporations to financially support community museums. Dave advised that, through miscommunication with the contractor, problems have occurred with respect to getting the timbers for the main sign. Jamie Lowery, Superintendent, Municipal Operations, has been in contact with the contractor and progress is being made. Plans are being worked on by Marisa, Scott Booker and Tim Moore. Page 2 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate) 3. Committee Reports 2003 Special Events  Dave distributed a copy of the 2003 Event Line-Up (a copy attached for those not present).  He advised that most events will be held between 12 noon and 4:30 p.m. on Saturdays and Sundays.  Pat questioned the possibility of two or three classic cars being displayed in the parking lot at either the Pickering Town Centre or Loblaws the day prior to the Antique and Classic Car Show to advertise the event.  Most events will be catered to by the Backwoods Players and Bloomers.  Backwoods Players and Bloomers have both contributed either financially or through the purchase of supplies.  Laura suggested enquiring into inviting the Pavlo Group to participate in one of the museum events. Laura will check into the cost and Charles will investigate corporate funding.  Dave advised of a new March Break event which would include using the survivors trail and having a family of settlers working in the woods.  Dave distributed a copy of the Approved Rate Increase Schedule (a copy attached for those not present). Gas & Steam Barn  Dave advised that an inspection of the Gas & Steam Barn equipment was done by himself and Debra Wight, Safety and Training Coordinator. Regulations and guarding that may be necessary are being worked on. A meeting will be held in mid February between himself, Debra and Katrina and then with Wally. Hotel Restoration Project  Pat advised that estimates for the new Operations Centre are needed for the 2003 Capital Budget.  request for Proposals were mailed and a consultant was chosen  estimates have been submitted for moving any one of the three homes for use as an Operations Centre or for constructing a new Operations Centre  the cost was much higher than anticipated, therefore, the requirements were revised and the house most suitable has been chosen  this information has been forwarded to the contractor for more definite figures with respect to building a structure or moving the house Page 3 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate)  Pat further advised that he has spoken with each Councillor to advise of the need for this new Centre.  Request for Proposal was sent out for moving the Drive Shed, a Contractor was chosen and the amount tendered was low. A contract to undertake this work will be made with the City in order that City staff can be involved. This Shed will be moved prior to April 1st, 2003. Foundation Report  The Foundation has raised approximately $130,000 towards the Hotel Renovation which has been projected as a $500,000 project.  Pat advised that the Trillium Foundation has advised that the museum is not eligible for funding due to it’s affiliation with the Museum and the City.  If a partner can be found and they are elgibile to receive funds then consideration would be given by Trillium.  A presentation was made to the Optimists which was well received but concern was voiced with respect to the amount of involvement required.  Pat commented on the feasibility of bringing three homes, slated for demolition, onto the museum site. Collections  Steve will take the De-Accession List to Tom Quinn, Chief Administrative Officer for approval.  Steam Inventory  inventory has begun of items in the barn and photographs were taken, this project will be completed in the spring  Lynn McGowan is continuing to input inventory data into the computer  a summer student spent half her time in the summer inputting data  as new items are received they are photographed  a considerable amount of archival material was received from Harry Foster. The Foundation purchased some items and gave tax receipts for some. These materials originated from the Township offices in Brougham 4. Ten Year Plan Steve advised that the Ten Year Plan was approved by Council in December. Page 4 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate) He further advised that a meeting was held with various groups requesting their input and following this meeting Laura, Pat the Foundation and he met. Comments were incorporated into the Strategic Plan Report. The Hotel restoration project has been identified in the Plan. 5. Capital & Operating Budget Steve commented on the possibility that additional staff requests in the Operating Budget have been removed and further that the Capital Budget has possibly been reduced to $25,000. 6. New Business a) Laura advised that the Fire Chief has volunteers and garage staff working on the Fire Truck, which is running. It is hoped that it will be on the road sometime this year. The Fire Chief would like to see it stored inside to maintain restoration. b) Rose stated concern with the possible work-to-rule at the public schools and the effect this will have on programs at the museum. c) Rose inquired into a native component being included as a program at the museum. 7. Next Meeting The next meeting will be held on Thursday, May 15th at 6:00 p.m. on site. Meeting Adjourned: 9:30 p.m. Copy: Thomas J. Quinn, Chief Administrative Officer