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Home My WebLink AboutFIN 21-14 cif,. too Report to Executive Committee PICKERING Report Number: FIN 21-14 Date: December 8, 2014 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: 2015 Interim Spending Authority Recommendation: 1. That Report FIN 21-14 from the Director, Corporate Services & City Solicitor be received; 2. That the 2015 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2015 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto'. Executive Summary: Adoption of the interim current operating spending authority will provide funding authorization for the payment of salaries, overhead and such other accounts as may be necessary for the normal day-to-day operations of the City pending approval of the 2015 Current Budget. Financial Implications: Adoption of the interim current operating appropriations does not constitute approval of a formal budget but rather is required to provide funding authorization at the transitional stage. At the conclusion of the Budget process, all interim current operating appropriations are nullified and replaced with the appropriations as approved by Council. Discussion: Each year, pending approval by City Council of the annual Operating Budget, it is necessary to provide expenditure authority respecting the payment of accounts for the interim period from January 1 until the Budget is adopted by Council. Such authority is in the form of interim current operating appropriations to meet estimated expense requirements of the individual departments, agencies and boards. Staff are seeking approval to provide for interim spending authority for up to the first six months of 2015 or when Council approves the 2015 Budget, whichever occurs first. The Roads cost centre has been adjusted to reflect greater than six months of the annual budget due to the seasonal nature of this cost centre, and past spending patterns. This has been reflected on Attachment 1. 97 • Report FIN 21-14 December 8, 2014 Subject: 2015 Interim Spending Authority Page 2 With the requirements of the Public Sector Accounting Board (PSAB) regarding tangible capital assets being effective since January 1, 2009, small capital items previously included under the Capital Budget have been gradually transferred to the Current Budget in the last four years. The 50% interim provision is sufficient to cover this change. Under the same PSAB requirements regarding tangible capital assets, library materials have been deemed capital and included in the Capital Budget starting from-2010. In the library business, the publishing cycle demands that materials be purchased while they are "in print". As a result, certain materials must be purchased in a timely manner, and it is essential for the Library to continue purchasing materials throughout the year. On this basis, greater than 50% of last's year library capital materials has been included in the interim appropriations and reflected in Attachment 1. A minor provision has been included for small capital expenditures from current funds. Specific capital projects proposed prior to the approval of the 2015 Capital Budget will require specific approval by Council. Attachments: 1. 2015 Interim Appropriations for Current Budget Operating Expenditures Prepared By: Approved/Endorsed By: Caryn Kong, CPA, CGA Stan Karwowski, MBA,CPA,CMA Senior Financial Analyst- Capital & Divi - Head, Finance &Treasurer Debt Management Paul : ig •n Direct.r, Co •orate Services & City Solicitor Recommended for the consideration of Pickering City Council 6004biejai Tony Prevedel, P.Eng. Chief Administrative Officer 98 ATTACHMENT#J__TO REPORT# a i-i City of Pickering 2015 Interim Current Operation Appropriations 2014 Approved 2015(Jan. 1-June 30) • Budget Interim Appropriations 2121 Office of C.A.O. -Admin $749,097 $374,549 2129 Customer Care Centre 432,389 216,195 2139 Human Resources 717,826 358,913 2141 Health &Safety 142,943 71,472 2240 Fire Protection 15,173,816 7,586,908 2241 Emerg. Operations-Claremont 148,936 74,468 2127 Finance(Accting, Taxes&Payroll) 2,937,901 1,468,951 2133 Supply&Services 374,290 187,145 2196 Information Technology 1,403,197 701,599 2125 Legal& Legislative Services 565,435 282,718 2122 Clerks Office 503,548 251,774 2191 Records Management&Elections 424,861 212,431 2199 Print Shop/Mail Room 423,009 211,505 2220 By-law 860,900 430,450 2293 Animal Services 453,587 226,794 2290 Engineering Services-Admin. 2,563,387 1,281,694, 2230 Crossing Guards 416,765 208,383 2613 Development Control 779,681 389,841 2500 Operations Admin. 554,837 277,419 2132 Property Maintenance 1,355,563 677,782 2315 Operations Centre-Municipal Garage 1,201,153 600,577 2320 Roads 6,490,120 3,894,072 2323 Sidewalks 273,585 136,793 2325 Street Lights 1,269,292 634,646 2718 Parks 3,891,569 1,945,785 2711 Cult. & Rec.Admin. 1,991,697 995,849 2124 Civic Complex 719,609 359,805 2572 Senior Citizens Centre • 385,565 192,783 2712 Programs 2,183,701 1,091,851 2713 Dunbarton Pool 348,480 174,240 2715 Don Beer Arena 1,100,556 550,278 2719 Community Centres 758,466 379,233 2731 Recreation Complex-Central Core 3,050,823 1,525,412 2733 Recreation Complex-Pool 997,283 498,642 2735 Recreation Complex-Arenas 859,342 429,671 2744 Museum 698,317 349,159 2610 City Development-Admin. 913,423 456,712 2611 Planning & Design 2,459,128 1,229,564 • 2612 Building Services 1,434,549 717,275 2620 Sustainability 646,450 323,225 2621 Economic Development 383,334 191,667 2630 Committee of Adjustment 9,868 4,934 2743 Heritage Pickering 15,005 7,503 2745 Libraries 5,144,633 2,572,317 Various-Gen Government 14,166,092 6,188,700 . Capital-Library Materials 453,200 271,920 Capital-Equipment&Furniture 0 200,000 Total $82,827,208 $41,413,604 99