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HomeMy WebLinkAboutENG 15-14 Cifif 04 Report to Executive Committee P ERI Report Number: ENG 15-14 Date: July 7, 2014 From: Richard W. Holborn Director, Engineering & Public Works Subject: Tender for Asphalt and Concrete Repairs - Tender No. T-14-2014 - File: A-1440 Recommendation: 1. That Report ENG15-14 of the Director, Engineering & Public Works regarding Tender No. T-14-2014 for Asphalt and Concrete Repairs be received; ' I 2. That Tender No. T-14-2014 as submitted by GMP Contracting for Asphalt and Concrete Repairs in the total tender amount of $347,374.43 (HST included) be accepted; • 3. That the total gross project cost of$392,847.00 (HST included), including the tender amount and other associated costs and the total net project cost of $353,772.00 (net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance &Treasurer to finance the project as follows: a) That the sum of$49,722.00, as provided for in the 2014 approved Current budget for Asphalt and Concrete Repairs, be funded from property taxes; b) That the sum of$121,172.00, as provided for in the 2014 approved Current Budget for Sidewalks—Sidewalk Rehabilitation Program, be funded from Federal Gas Tax Reserve Fund; c) That the sum of$32,483.00 as provided for in the 2013 approved Parks Capital Budget for the Kinsman Park Football Pathway be'funded from property taxes; d) That the sum of$11,994.00 as provided for in the 2014 approved Parks Capital Budget for the Kinsman Park Soccer Pathway be funded from the. Provincial Grant-Investing in Ontario; e) That the sum of$54,503.00 for the unbudgeted sidewalk projects-Sandstone Manor and Altona to Fawndale to be funded from Federal Gas Tax Reserve Fund; 273 Report E.NG 15-14 July 7, 2014 Subject: Tender for &Asphalt and Concrete Repairs Tender No. T-14-2014 Page 2 f) That the sum of$16,451.00, as provided for in the Current Budget for Development Control — Road Maintenance Asphalt & concrete Works, be funded from other revenues collected from fees and charges required and related to building permits and cash-in-lieu; g) That the sum of$67,447.00 for the Transit Bus Pads be funded by a recovery from Durham Region Transit; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. Executive Summary: As part of the2014CurrentBudgetandCapitalBudget, various municipal maintenance and construction projects were approved that require the supply and installation of concrete and asphalt products. Tender No.T-14-2014 was issued on Tuesday, May 6, 2014 and closed on Wednesday, May 28,2014 with four bidders responding. The low bid submitted by 2274084 Ontario Ltd. o/a GMP Contracting in the amount of$347,374.43 (HST included), and a net project cost of$347,638.00 (net of HST rebate) is recommended for approval. Financial Implications: 1. Tender Amount Tender No. T-14-2014 $307,411.00 • HST (13%) 39,963.43 Gross Tendered Cost $347,374.43 • 274 CORP0227-07/01 revised Report ENG 15-14 July 7, 2014 Subject: Tender for&Asphalt and Concrete Repairs Tender No. T-14-2014 Page 3 2. Estimated Project Costing Summary Tender No. T-14-2014 Tender for Asphalt and Concrete Repairs City of Pickering Portion $247,156.50 Durham Region Transit Portion 60,254.50 $307,411.00 Associated Costs Materials Testing 8,000.00 Miscellaneous Costs 1,500.00 Construction Contingency (10% of City work) 30,741.00 Total Project Cost (excluding taxes) $347,653.00 HST (13%) 45,195.00 Total Gross Project Cost $392,848.00 HST Rebate (11.24%) 39,076.00) Total Net Project Cost - $353,772.00 3. Source of Funding —Capital and Current Budgets Description Project Code Funding Available Required Source Budget Budget Operations 2320.2408.0002 Property $50,000.00 $49,722.00 Roads Taxes Asphalt Concrete Repair Program Operations 2323.5981.0000 Federal 75,000.00 121,172.00 Sidewalk Gas Tax Repair Reserve Program Fund Subtotal $125,000.00 $170,894.00 Operations 5780.1332.6181 Property $35,000.00 $32,483.00 Parks Taxes Kinsmen Park Football Pathway Operations 5780.1424.6129 Invest in 50,000.00 11,994.00 Parks Ontario Kinsmen Park Soccer Pathway Subtotal $85,000.00 $44,477.00 CORP0227-07/01 revised 275 Report ENG 15-14 July 7, 2014 Subject: Tender for &Asphalt and Concrete Repairs Tender No. T-14-2014 Page 4 Development 2613.2407.0000 Other $25,000.00 $16,451.00 Control Revenue Road (Fees & Maintenance Charges) Subtotal $25,000.00 $16,451.00 Total Budget Approved Projects $235,000.00 $231,822.00 Net Project Cost (over) under Approved Funds $3,178.00 Description Project Code Funding Available Required Source Budget Budget Unbudgeted Projects Engineering 5323.1499.6250 Federal $0.00 . $30,057.00 Sidewalk Gas Tax Install Reserve Sandstone Fund Manor Asphalt Engineering 5323.1499.6250 Federal 0.00 24,446.00 Sidewalk Gas Tax Install Altona Reserve to Fawndale Fund — Concrete Subtotal Unbudgeted Projects $0.00 $54,503.00 Third Party 3290.0001 Region $67,447.00 $67,447.00 Recoverable of Durham Durham Transit Transit Bus Pads • Subtotal $67,447.00 $67,447.00 Grand Total Approved, Unbudgeted, & $302447.00 $353,772.00 Region Projects Net Project Costs (over) under Approved Funds (51,325.00) 276 CORP0227-07/01 revised Report ENG 15-14 July 7, 2014 Subject: Tender for &Asphalt and Concrete Repairs Tender No. T-14-2014 Page 5 Discussion: Annual maintenance programs requiring the supply of materials and labour for the repair of roads, curbs and sidewalks are included in the tender for asphalt and concrete repairs. Similar to last year's program, various concrete and asphalt projects were combined into one tendering document in an effort to achieve cost efficiencies. Projects included in this tender are walkways adjacent to the existing soccer and football fields within Kinsmen Park. Two additional unbudgeted sidewalk projects were also included in this tender to address resident/children safety concerns. An asphalt sidewalk on Sandstone Manor is required to provide safe pedestrian access to the southern terminus A concrete sidewalk for a community connection between Fawndale Road and Altona Road was also included. This will provide safe pedestrian access to E.B. Phin Public School'and to St. Monica's Catholic School. This tender also includes a third party component for the construction of concrete transit bus pads on municipal boulevards, which is fully recoverable from Durham Region Transit. Durham Region Transit has reviewed their portion of the tender and concurs with our recommendation for acceptance. Tender No. T-14 -2014 was issued on day, Tuesday, May 6, 2014 and closed on Wednesday, May 28, 2014 with four bidders submitting a bid. The low bid was submitted by 2274084 Ontario Ltd. o/a GMP Contracting. Although GMP Contracting has not previously worked for the City, references as submitted, which include previous work for the City of Oshawa, have been checked and found satisfactory by the Manager, Capital Projects & Infrastructure. The Health & Safety Policy, current WSIB Council Amendment to Draft#7 (CAD-7), Certificate of Clearance issued by Workplace Safety & Insurance Board, copies of Ontario Ministry of Labour, Health and Safety Awareness Training certificates for every worker and supervisor who will be working on this project have been reviewed by the Coordinator, Health & Safety and are deemed acceptable. The Certificate of Insurance has been reviewed by the Division Head, Finance &Treasurer and is deemed acceptable. In conjunction with staffs review of the contractor's previous work experience and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Engineering & Public Works Department recommends the acceptance.of the low bid submitted by GMP Contracting for Tender No. T-14-2014 in the amount of$347,374.43 (HST included) and that the total net project cost of$353,772.00 be approved. Attachments: 1. Supply & Services Memorandum dated May 28, 2014 CORP0227-07/01 revised 277 Report ENG 15-14 July 7, 2014 Subject: Tender for &Asphalt and Concrete Repairs Tender No. T-14-2014 Page 6 Prepared k:y: Approved/Endorsed By: 1 lik (AA;(e'l c-""1-5 )it—'1 Mike ' -Izow:ik-CET Richard W. Holborn, P. Eng. Coordinator, R.-ds &.Infrastructure Director, Engineering & Public Works Contr. is 0 - �/� / �^ � Darr-II Selsky, CET, CMM III / Stan Karwowski, CPA, CMA Man- •er, Capital Projects & In rastructure Division Head, Finance & Treasurer • • Vera A. F-Igemacher CPP.,CPPO, CPPB, CPM,CMM III Manager, Supply & Services e1 Caryn Kong, CGA Senior Manager, Financial Analyst Capital & Debt Management MP:ds Recommended for the consideration of Pickering City Council ,, � / jIJi4Q_ V3( Z014 Tony Pre edel, P.Eng. Chief Administrative Officer 278 CORP0227-07/01 revised City of Pickering r',i�kci-,, ENTtt Ln TCREP©RT# Engineering&Public Works Ci� o¢� ,����.� �1J MAY 2 g 2014 . ._ VY- PICKERING Receives! Memo To: Richard Holborn May 28, 2014 Director, Engineering & Public Works From: Vera A. Felgemacher Manager, Supply & Services Copy: Manager, Capital Projects & Infrastructure Subject: Tender No. T-14-2014 Tender for Asphalt and Concrete Repairs - File: F-5400-001 Tenders have been received for the above project. An advertisement was placed in the Daily Commercial News and on the City's website inviting companies to download.the tendering documents for the above mentioned tender. Four bidders submitted a tender for this project. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03(w). Three (3) bids have been retained for review at this time. Copies of the tenders are attached for your review along with the summary of costs. Summary Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation Check 2274084 Ontario Ltd. o/a GMP Contracting $347,374.43 $347,374.43 Aloia Bros. Concrete Contractors Ltd. $401,560.55 $401,560.55 Bennington Construction Ltd. $445,893.04 $445,893.04 Pencon Construction Canada Corp. $500,327.16 • $500,327.16 Pursuant to Information to Bidders Item 30, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) A copy of the Health and Safety Policy to be used on this project; 279 viE ?T# .T O REPORT# CV G, I6--114 (b) A copy of the current Workplac 5 Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (d) Copies of Ontario Ministry of Labour, Health and Safety Awareness Training certificates for every worker and supervisor who will be working on this project; (e) The City's certificate of insurance or approved alternative form shall be completed by the bidder's agent, broker or insurer; (f) The City's Accessibility Regulations for Contracted Services form currently dated and signed; (g) list of Sub-Contractors in accordance with General Conditions Item 31; and - (h) Waste Management Plan to be used on this project in accordance with Tendering Specifications Item 18. Please include the following items in your Report to Council: (a) if items (a) through (d) noted above, are acceptable to the Co-ordinator, Health & Safety; (b) if item (e) — Insurance— is acceptable to the Manager, Budgets & Internal Audit; (c) if item (g) — list of Sub-Contractors is acceptable; (d) if Item (h)Waste Management Plan is acceptable; (e) any past work experience with the low bidder 2274084 Ontario Ltd. o/a GMP Contracting including work location; (f) without past work experience, if reference information is acceptable; (g) the appropriate account number(s) to which this work is to be charged; (h) the budget amount(s) assigned thereto; (i) Treasurer's confirmation of funding; (j) . related departmental approvals; and (k) related comments specific to the project. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the public tender opening. Bidders will be advised of the outcome in due course. If yogi require further information, please feel free to contact me or a member of Supply & Services. 1 , VAF/jg Attachments May 28, 2014 Tender No. T-14-2014 Page 2 280Tender for Asphalt and Concrete Repairs / -It' 1031-$ME NT# L TO REPORT# /-5---/L/ —Is of * r J F., W C a p d f6 E U E U O p U °- C = c p c o N o to L U a) O .S.J c) U C al as m ° � M p I . o o Ca cp a. OTs C O aa) re°L. -1 +4 a -- o :7,_O U o L o n. z N m Q o 0 o cam o S a o q o c T m \ ~ ~• C G N ) - G C N N-J > C a) Q p \ >+ I— r Q.R' y c U p --I c 1 - C C 2 . .o . N r. U O A .. c4 2 C 0 ca (� C '� d' O N' Z L. �- 11 - .- C L C C 0 J U to co U O .0 — co .- - o LO C ° d ) ° w O -a 0- 13 U U o co ° co n- ca ❑ Z d O' ( El- C c4 . cm O 1 cr , E C m � � ` L L Q � ' '' N X11 4.+ 4�_-._---••v o CD 0 Ca.0 d C C C . .O C cy co V) \' . C d• G) c a. 0 m J Q U O O ,+_- \, a ) I— F- ❑ f- U \ I— .. ...-"IIN 281