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Home My WebLink AboutNovember 5, 2012 (Special) Cal/ Special Council Meeting Minutes Monday, November 5, 2012 Wal_ZISW 7:00 pm Council Chambers Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor T. Melymuk - Director, Office of Sustainability R. Holborn - Division Head, Municipal Property & Engineering S. Karwowski - (Acting) Division Head, Finance &Treasurer D. Shields - City Clerk A. Mostert - Coordinator, Landscape & Park Development M. Gadzovski - Senior Water Resources & Environmental Engineer (I) Disclosure of Interest No disclosures of interest were noted. (II) Deleqations 1. Frenchman's Bay Harbour Entrance Reconstruction Bernard Luttymer, 590 Liverpool Road, Pickering, Swans Marina Ltd., appeared before Council in support of the Frenchman's Bay Harbour Entrance Reconstruction and thanked the City for this project. He noted that he felt the improvements would increase tourism in the area. Jim Dike, Chair of the Waterfront Coordinating Committee, appeared before Council in support of the Frenchman's Bay Harbour Entrance Reconstruction. He noted that he has seen other projects that TRCA have been involved in and felt confident that TRCA could do the job. Gary Endicott, 11110 Sheppard Avenue East, Toronto, Pickering Auxiliary Rescue Association, appeared before Council in support of the Frenchman's Bay 1 City o0 Special Council Meeting Minutes - _ Monday, November 5, 7:00 pm Council Chambers Harbour Entrance Reconstruction. He noted that the project will increase boater safety. Patricia van Zadel, 591 Liverpool Road, Pickering, appeared before Council in support of the Frenchman's Bay Harbour Entrance Reconstruction. She also noted her appreciation of the funding support from all three levels of government. Gary Peck, 591 Liverpool Road, Pickering, Fairport Yacht Club/Fairport Frenchman's Bay Ltd., appeared before Council in support of the Frenchman's Bay Harbour Entrance Reconstruction and supported TRCA for project management and construction services on the project. Evanne Willson, 1522 Amberlea Road, Pickering, appeared before Council in opposition to this project. Ms. Willson noted that she swam at the beach regularly and expressed her concerns about access to the beach during construction. Ms. Willson also noted her concerns regarding what the project will do to the quality of the water. She stated that her questions regarding water quality have yet to be answered and urged Council to reconsider the project until those questions were answered. Harold Hough, 591 Liverpool Road, Pickering, Pickering Harbour Company Limited, appeared before Council in support of the Frenchman's Bay Harbour Entrance Reconstruction and thanked Council for moving this project forward. Denis Carrier, 974 Vistula Drive, Pickering, Frenchman's Bay Yacht Club, appeared before Council in support of the Frenchman's Bay Harbour Entrance Reconstruction and the engagement of TRCA for project management and construction services on the project. Larry Debono, 1684 Heathside Crescent, Pickering, appeared before Council in support of the Frenchman's Bay Harbour Entrance Reconstruction and thanked Council for moving the project forward. Keith Falconer, 710 Lublin Avenue, Pickering, President, Pickering East Shore Community Association (PESCA), appeared before Council in support of the Frenchman's Bay Harbour Entrance. He noted that PESCA has supported the project since 2009 and he also thanked Councillor O'Connell and D. Steele for the suggestion of making both sides fully accessible. A question and answer period ensued. Greg Greason, 72 Isabella Street, Suite 10, Toronto, Frenchman's Bay Yacht Club, appeared before Council in support of the Frenchman's Bay Harbour 2 City .4 Special Council Meeting Minutes � Monday, November 5, 2012 gi�� [ 7:00 pm Council Chambers Entrance Reconstruction and the engagement of TRCA for project management and construction services on the project. David Steele, 966 Timmins Gardens, Pickering, appeared before Council to express his concerns with the Frenchman's Bay Harbour Entrance Reconstruction project. Mr. Steele does not agree with the need for 2 piers and thinks the yacht club and marina should pay some money to the project. Mr. Steele does not think that the project should be sole sourced. Bryan Buttigieg, 384 Woodgrange Avenue, Pickering, canoes in this channel on a regular basis and does not believe it is safe for the larger boats. Mr. Buttiegieg believes that TRCA is a suitable project manager for the project. Brent Hughes, 964 Essa Crescent, Pickering, Frenchman's Bay Yacht Club, appeared before Council in support of the Frenchman's Bay Harbour Entrance Reconstruction and thanked the City for this project. Paul White, 507 Cliffview Road, Pickering, President, Fairport Beach Neighbourhood Association, appeared before Council in support of this project. However, Mr. White would like the City to remain conscious of all the environmental, construction and budgetary impacts of the project. A Pickering resident appeared before Council in opposition to the project. He does not believe that taxpayers were engaged enough in this project and would like more community engagement. He noted his concerns with the project being conducted and staged on the west side of the spit. He also questioned where additional money would come from if the project went over budget. A question and answer period ensued. A Pickering resident appeared before Council in opposition to the project. She does not believe that the residents of Pickering were adequately informed about this project and their concerns have not been addressed. She feels the project will increase pollution in the lake and questioned whether market research studies had been completed. A question and answer period ensued. Marilyn Hedge, appeared before Council to express her concerns with this project. Ms. Hedge requested clarification on how an internal debt loan worked. She questioned whether Pickering residents would be hired to work on the project. She also noted her concerns with how the project would affect the water 3 Cat/ of, Special Council Meeting Minutes Monday, November 5, 2012 OWNtl 7:00 pm Council Chambers quality and felt the piers were excessive and also questioned public safety when on the piers. Mary Humphrys, 926 Sunrise Avenue, Pickering, appeared before Council to express her concerns with this project. She noted that she recognizes that something has to be done for boater safety but is concerned with the scope of the project. Ms. Humphrys questioned the budget process and asked if the City had a plan in place in case the project goes over budget. She stated that she would like to see shared investments and innovative funding solutions for this project. A question and answer period ensued. Barbara Pulst, 909 Vistula Drive, Pickering, appeared before Council to express her concerns with this project. Ms. Pulst would like the City to ensure that the natural beauty of the Frenchman's Bay Harbour is maintained. She noted that she felt TRCA was moving away from their mandate of conservation and the environment and that they should be concentrating on that instead of construction and project management. He stated her concerns were with sole sourcing to TRCA and the estimated costs. Mario Giorgio, The Waterfront Bistro, appeared before Council in support of the Frenchman's Bay Harbour Entrance Reconstruction. Mr. Giorgio felt the project will increase the economy in the area. Ian Hendy, 677 Marksbury Road, Unit 2, Pickering, appeared before Council and noted he was not opposed to the project but was concerned with the construction process of the project. He stated that he was opposed to any of the beach areas being closed during construction and also noted his concerns with limited parking during construction. He requested that the City look at different places to store construction equipment and do everything they can to keep access to the beach open. Andre Pilon, 663 Chipmunk Street, Pickering, appeared before Council to express his concerns with this project being constructed and managed on the west shore. He questioned whether the City could look at other options for the flow of equipment and traffic during construction. He questioned who would be paying for future dredging of the area and noted his concern with the scope of the project. A question and answer period ensued. 4 • oq == Special Council Meeting Minutes Monday, November 5, 2012 Qom- 7:00 pm Council Chambers (III) New and Unfinished Business Director, Community Services, Report CS 38-12 Frenchman's Bay Harbour Entrance Reconstruction Resolution #134/12 Moved by Councillor Ashe Seconded by Councillor McLean 1. That Report CS 38-12 of the Director, Community Services, regarding the Frenchman's Bay Harbour Entrance Reconstruction be received; 2. That Council approve engaging the services of TRCA as a sole source purchase for project management and construction services for reconstruction of the Frenchman's Bay Harbour Entrance in accordance with the City's Purchasing Policy Item 09.04; 3. That Council authorize the Mayor and City Clerk to execute a Memorandum of Understanding with the TRCA for the project management and construction services for reconstruction of the Frenchman's Bay Harbour Entrance, on such terms as are satisfactory to the Director, Community Services and the Director, Corporate Services & City Solicitor; 4. That Council authorize the (Acting) Division Head, Finance &Treasurer to finance Phase 1 (west breakwater) and Phase 2 (east breakwater) of the project as provided for in the 2012 Parks Capital Budget as follows: a) a contribution from the Region of York, South East Collector Enhancement funds in the amount of$1,500,000 b) the City of Pickering's share be changed from an external debt to an internal loan in the amount of$1,500,000 for a term not to exceed 10 years; and at a rate to be determined; c) a Provincial Grant through Building Together, the Government of Ontario's - long-term infrastructure plan, in the amount of$3,000,000; 5. That Council authorize the Mayor and City Clerk to execute an Infrastructure Funding Contribution Agreement with the Province of Ontario on such terms as are satisfactory to the Director, Community Services and the Director, Corporate Services & City Solicitor; and 5 Cliff o0 _= Special Council Meeting Minutes g= __ '— Monday, November 5, 2012 7:00 pm Council Chambers 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried Later in the Meeting on a Recorded Vote [Refer to following motions] Resolution #135/12 Moved by Councillor Dickerson Seconded By Councillor Pickles That recommendation #6 be renumbered to recommendation #7 and the following recommendation be added as recommendation #6: That, upon having notification from the Government of Canada that it has approved its funding contribution, the Mayor and City Clerk be authorized to execute an amendment to the Infrastructure Funding Contribution Agreement to reflect the Federal funding contribution of$3 million and proceed with phase 3. Carried Resolution #136/12 Moved by Councillor O'Connell Seconded by Councillor Rodrigues That Council defer Report CS 38-12 until community consultation takes place with the West Shore community to determine an appropriate construction plan to be approved by Council. Motion Defeated on A Recorded Vote as follows: Yes No Councillor O'Connell Councillor Ashe Councillor Rodrigues Councillor Dickerson Councillor McLean Councillor Pickles Mayor Ryan The main motion was then Carried as amended on a Recorded Vote as follows: 6 Cali 00 = Special Council Meeting Minutes _ �i �_� -,---: Monday, November 5, 2012 �r � �-:41 700 pm Council Chambers Yes No Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Rodrigues Councillor McLean Councillor Pickles Mayor Ryan (IV) Confirmatory By-law By-law Number 7247/12 Councillor Dickerson, seconded by Councillor McLean moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of Council of November 5, 2012. Carried (V) Adjournment The meeting adjourned at 10:50 pm. Dated this 5th day of November, 2012 Mayor David Ryan Debbie Shields City Clerk 7