The URL can be used to link to this page

Home My WebLink AboutApril 22, 2014§`�; `:_� ///ll _ wl �y= L'JIII�'�'� � . "�� \ ��- 7'+i. „ '. �`�1Tf1 � � Anything highlighted denotes an attachment or link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the "bookmark" icon to the left of your screen to navigate from one report to the next. ACC�SSil�le � For information related to accessibility requirements please contact � I��/ �� h 1� Linda Roberts �'� Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Iroberts�aickerina.ca �C� O� i�;i COUIICII M@@tlflg PICKERING Agenda Tuesday, April 22, 2014 ' Council Chambers . 7:00 pm 6:45 In Camera Council Meeting I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. � 11) Disclosure of Interest I11) Adoption of Minutes Council Meeting Minutes, March 24, 2014 Planning & Development Committee Minutes, April 7, 2014 Executive Committee Minutes, April 14, 2014 IV) Presentations V) Deleqations VI) Correspondence Corr. 10-14 Corr. 11-14 Corr. 12-14 Corr. 13-14 VII) Committee Reports Report EC 2014-04 of the Executive Committee VIII) Reports — New and Unfinished Business Notice of Intent to Pass By-law , Question on the Ballot Paqe 1-12. 13-19 20-31 32 33-46 47-52 53-55 ,��j�� $� For information related to accessibility requirements please contact � � � �� C p � � Linda Roberts C�� Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: IrobertsCc�pickerina.ca IX) Motions and Notice of Motions X) Bv-laws XI) Confidential Council - Public Report 56-59 .� • XII) Other Business - XIII) Confirmation Bv-law XIV) Adiournment For Information Only • Minutes of the WaterFront Coordinating Committee, November 21, 2013 • Minutes of the Committee of Adjustment, February 26 and March 19, 2014 • Minutes of the Accessibility Advisory Committee, February 26, 2014 • Minutes of the Heritage Pickering Advisory Committee, February 27, 2014 , �� //\ __-, '�. �� .a ��vl� �. '!A-[3� � �i��7F � tl } � `.�,� .�� Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickies P. Rodrigues Also Present: T. P. M. R. T. J. D. L. (I) Prevedel Bigioni Carpino Holborn Melymuk Hagg Shields Harker Invocation � � � � � � ' � � � � ! t :' - Chief Administrative Officer - Director, Corporate Services & City Solicitor - Director, Culture & Recreation - Director, Engineering & Public Works - Director, City Development - Fire C hief - City Clerk - (Acting) Supervisor, Legislative Services Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution #199/14 Moved by Councillor Dickerson Seconded by Councillor McLean Council Meeting Minutes, February 24, 2014 Joint PD & Executive Committee Minutes, March 3, 2014 1 1 „ � ,,, � - ��--- _ �=a��,i� �-� , ,•- , - ,,. �.�,-� ,� i�.�� ►��, (IV) Delegations Resolution #200/14 Moved by Councillor Rodrigues Seconded by Councillor O'Connell Council Meeting Min�utes Monday, March 24, 2014 7:00 PM - Council Chambers That the rules of procedure be suspended in order to add a delegation to the agenda. Yes Councillor Rodrigues Councillor McLean Councillor O'Connell Mayor Ryan Roger Anderson, Regional Chair Regional Municipality of Durham Re; Annual Address to Council Motion Defeated on a 2/3 Recorded Vote No Councillor Ashe Councillor Dickerson Councillor Pickles Roger Anderson, Regional Chair, Region of Durham appeared before Council to provide his annual address to Council. Chair Anderson provided an overview of projects completed in 2013, including the high frequency PULSE transit service on highway 2, the first section of a dedicated Bus Rapid Transit lane on Highway 2, the completion of the Durham Regional Police Operations Training Centre and the commencement of work on the Brock Road Brougham Bypass. He noted that 2013 was a pivotal year for the Region with respect to federal and provincial projects that will bring new jobs and opportunities to our Region. Chair Anderson cited numerous roads projects that are anticipated in 2014, including improvements to Brock Road and construction to widen Brock Road from the 401 to Kingston Road. Chair Anderson invited everyone to the Region of Durham's 40th Anniversary Open House on June 26th at Regional Headquarters. - A question and answer period ensued. 2. Doug Anderson Re: Corr. No, 07-14 Enbridqe Line 9 � �� ., - „ �=:' ��Gi��='y— +.� , �n.-� , ��.� ��. �',� ' • � � �. 1 �� 1 % � � � ' • •-' Doug Anderson, President, DurhamCLEAR, appeared before Council to urge Council to endorse a resolution to encourage the National Energy Board to impose seven minimum conditions on the Enbridge Line 9 Pipeline. He noted that the pipeline's wall thickness needs to be increased due to the Region's rapidly increasing population and the high concentration of watercourses and wetlands that the pipeline crosses. Mr. Anderson expressed his concern for pipeline 9 and stated that all of Durham should be designated as a"high consequence area", and the pipelines strengthened accordingly. A detailed question and answer period ensued. 3. Michael Angemeer Mark Turney Veridian Connections Re: Ice Storm Review & Update Michael Angemeer & Mark Turney, Veridian Connections appeared before Council to- provide a presentation regarding the Ice Storm Review & Update. Mr. Angemeer apologized to all customers affected and cited this event as the largest storm and restoration event in Veridian history with over $1 M in restoration costs. The post storm review included feedback from customers and internal departments as well as partner utilities. Mr. Angemeer outlined key items being considered for the action plan, enhanced communication channels, improvements to technology and a Power Restoration Plan. A question and answer pe�iod ensued. Questions were asked in regards to rate increases for the 2014 rates and whether Veridian would be considering a full or partial cost recovery for the ice storm. Improved communication strategies were also discussed. 4. Inspector Bruce Kovack, Operational Support Durham Regional Police Services Re: Report PLN 07-14 Proposed NexGen Telecommunication Tower 2105 Rosebank Road Inspector Bruce Kovack, Operational Support; Durham Regional Police Services, appeared before Council to answer any questions regarding the proposed NextGen Telecommunication Tower for 2105 Rosebank Road. 5. Dragos Nita McBrady Crescent Residents Re: Veridian Connections Dragos Nita, 1620 McBrady Crescent, appeared before Council on behalf of McBrady Crescent residents to discuss his concerns about the power outages in December. Mr. Nita questioned what an acceptable time to be without power was, as his house was without ` 3 3 .. -= „ ;�=��=, , � ; ,�,--� .,, �i� � II' ��-��C�� Council Meeting Minutes Monday, Illlarch 24, 2014 7:00 PM - Council Chambers power for 6 days. He noted that Veridian should be held accountable to the public and there should have been increased communication. Mr. Nita requested that Council discuss his concerns with Veridian. (V) Correspondence 1. Corr.06-14 Maureen Spratt, Clerk Town of Arnprior 105 Elgin Street West Arnprior, ON K7S OA8 Resofution #201/14 Moved by Councillor Dickerson Seconded by Councillor Pickles That Corr. 06-14 received from Maureen Spratt, Clerk, Town of Arnprior, seeking support of a resolution passed on February 10, 2014 regarding increasing electricity rates, be endorsed. Carried Unanimously 2. Corr.07-14 Doug Anderson, President DurhamCLEAR 111 Euclid Street Whitbv. ON L1 N 5B1 Resolution #202/14 Moved by Councillor Rodrigues Seconded by Councillor O'Connell That Corr. 07-14 received from Doug Anderson, President, DurhamCLEAR, seeking support of conditions set out in the draft resolution with respect to Enbridge Line 9 Pipeline, be endorsed. 0 4 Carried Unanimously on a Recorded Vote .. - „ ,� ;A�i� : �� ..� .. ,. �� .� 3. Corr.08-14 Leon Presner, Director, Community Services Chairperson — 2014 Pickering Rotary Wing Festival P.O. Box 7 Pickering, ON L1 V 2R2 � � � • . �. � � �� i' ii � � /' Councillor McLean noted he would like to have information after the event on the amount of money they raised and how the money raised supported the residents of Pickering. Resolution #203/14 Moved by Councillor Dickerson Seconded by Councillor Ashe That Corr. 08-14 received from Leon Presner, Director, Community Services 2014 Pickering Rotary Wing Festival, seeking Council consideration of.a grant in the amount of $2,500, be endorsed. 4. Corr.09-14 Cristina Celebre Senior Planner, Development Review & Heritage City of Pickering Resolution #204/14 Moved by Councillor O'Connell Seconded by Councillor Pickles Carried Unanimously That Corr. 09-14 received from Cristina Celebre, Senior Planner, Development Review & Herifage, submifting the 2013 Year End Report and 2014 Work Plan on behalf of the Heritage Pickering Advisory Committee, be received for information. Carried (!/I) Committee Reports 1. Director, City Development, Report PLN 02-14 Consultant Selection for Urban Desian Review Services Council Decision 1. That Report PLN 02-14 of the Director, City Development, be received; 5 5 C�� a� _ Council eeting inutes '�� iVlonday, March 24, 2014 �, � � - �� 7:00 PiVI - Council Chambers 2. That the proposal RFP No. 8-2013, submitted by John G. Williams Limited, Architect, to undertake Urban Design Review Services for a period of 18 months commencing April 1, 2014, and expiring on September 30, 2015 be accepted; 3. That the Urban Design Review Services Program as outlined in Section 2.3 of this report be approved; and 4. Further, that the appropriate Staff be authorized and directed to take all actions necessary to give effect to this resolution. 3. Director, Corporate Services & City Solicitor, Report LEG 03-14 Final Assumption of Plan of Subdivision 40M-2424 Parkmount Building Corporation Lots 1 to 18 and Block 19 (with Part 13, 40R-25976), Plan 40M-2424 Blocks 21 to 24, Plan 40M-2056 Council Decision 1. That Autumn Crescent and Pineview Lane within Plan 40M-2424 be assumed for public use; 2. That the works and services required by the Subdivision Agreements within Plan 40M-2424, Part 13, Plan 40R-25976 and Blocks 21 to 24, Plan 40M-2056, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City; be accepted and assumed for maintenance, save and except for Block 21, Plan 40M-2424; and 3. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-2424 and 40M-2056 be released and removed from title. Resolution #205/14 Moved by Councillor McLean Seconded by Couneillor Pickles That Report�2014-03 of the Joint P& D and Executive meeting held on March 3, 2014, be adopted, save and except Item No. 2 of Planning & Development and Item No. 1 of Executive Committee. [� [� Carried 2 I� o 11 `�= �� a`�ia.�.�G�E`y -¢+�-�_�,�� ,��' _ J Director, City Development, Report PLN 05-14 Proposed Telecommunication Tower Installation The Regional Municipality of Durham 1315 Taunton Road Installation #58 A question and answer period ensued. Resolution #206/14 Moved by Councillor McLean Seconded by Councillor Pickles • , v � � I.� : � 1 ��. ] � � ` • •:. That the Region of Durham be advised that City Council does not object to the proposed 45.0 metre high telecommunication tower installation located at 1315 Taunton Road based on the design and other details submitted with this request. Carried Executive Reports Director, Culture & Recreation, Report CR 09-14 Durham West Arts Centre Inc. Licence Aareement A question and answer period ensued. Resolution #207/14 Moved by Councillor McLean Seconded by Councillor Pickles 1. That Report CR 09-14 of the Director, Culture & Recreation regarding the Licence Agreement renewal of the Durham West Arts Centre Inc., be received; 2. That the Mayor and the City Clerk be authorized to execute the Licence Agreement pursuant to which Durham West Arts Centre Inc. will be permitted to use the pottery studio at the Pickering Recreation Complex to operate pottery and art programs from April 1, 2014 to March 31, 2019 that is in the form and substance acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor, and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 7 7 ., ,�_ =-�;� IF--r� � ; ; , � �` .��. . � . �-�..' Council Il�eeting Il�inutes Monday, March 24, 2014 7:00 PM - Council Chambers Carried (VII) New and Unfinished Business Public Meeting Notice of Intention to Pass By-laws to Submit Questions to the Electors for the 2014 Municipal Election A public meeting was held for the purpose of informing the public with respect to placing two questions on the 2014 Municipal Election ballot. The City Clerk appeared before Council to outline the process and confirm that provisions of the Municipal Elections Act, 1996, had been complied with. Mayor Ryan asked if any members of the public wished to speak for or against the questions. Walter Schellenberg, 1753 Spruce Hill Road, appeared before Council in support of having a question on the ballot for the casino and he stated that he did not want a casino in Pickering. Max Schellenberg, 1753 Spruce Hill Road, appeared before Council in support of having a question on the ballot for t�he casino as he stated that he did not want a casino in Pickering. No members of the public spoke in opposition or in favour of the question regarding the distribution of regional seats based on population. A question and answer period ensued. Resolution #208/14 Moved by Councillor McLean Seconded by Councillor O'Connell That By-law 7342/14, being a by-law to submit a question to the electors regarding a gaming facility (casino) in the City of Pickering be approved. : . Referred to the Next Meeting of Council by Legislative Requirements (Refer to following amendment) . � =�i�Ir..-----� ��.' �� ,,,. �� '� Resolution #209/14 Moved by Councillor Ashe Seconded by Councillor Pickles � � . j � � .' � 1 �. 1i '., • �- That By-law 7342/14 be amended to change the question on the ballot to; Are you in favour of a gaming facility (casino) in the City of Pickering as part of a Hotel Convention Centre, Entertainment Complex in a non-residential area? Yes Councillor Pickles Councillor Rodrigues Councillor Ashe Councillor Dickerson Mayor Ryan Carried on a Recorded Vote as Follows No Councillor McLean Councillor O'Connell The City Clerk noted to Council that an amendment to the question on a ballot would have to go through the public meeting process again and that By-law 7342/14 would not be approved at tonight's meeting of Council. Notice of a Public Meeting will be placed in the newspaper and sent to the Ministry of Municipal Affairs and Housing with the amended wording. The Public Meeting and By-law will be considered by Council at the next meeting of Council on April 22, 2014. Resolution #210/14 Moved by Councillor Dickerson Seconded by Councillor Rodrigues That By-law 7343/14, being a by-law to submit a question to the electors regarding the distribution of regional seats based on population be approved. Carried Unanimousiy on a Recorded Vote 3. Director, City Development, Report PLN 07-14 Proposed NextGen Telecommunication Tower Region of Durham 2105' Rosebank Road Installation #60 r., � �7 . �, °� ��'� -��.� � �� Resolution #211/14 Moved by Councillor McLean Seconded by Councillor Ashe Council IVleeting Minutes Monday, March 24, 2014 7:00 PM - Council Chambers That the Region of Durham be advised that City Council has no objection to the proposed 60.0 metre high tri-pole lattice telecommunication tower to be located at 2105 Rosebank Road, based on the design and other details submitted with this request. Carried 4. Director, Corporate Services & City Solicitor, Report LEG 04-14 Pickering Golf Academy � Extension of Lease Resolution #212/14 Moved by Councillor McLean Seconded by Councillor Rodrigues That Report LEG 04-14 respecting the City's lease agreement with 1317970 Ontario Inc., carrying on business as Pickering Golf Academy at 2510 Brock Road North be received; 2. That the said lease agreement be extended for a one year term with no further extension or renewal beyond October 31, 2014, and that Lease Extension Agreement be executed substantially as set out in Attachment 2 to this Report; and 3. That the said Lease Extension Agreement be executed by the Mayor and City Clerk and that the appropriate City officials be authorized to take the necessary actions to implement these recommendations. Carried (IX) By-laws 7341/14 Being a by-law to require the conveyance of land for park or other public recreational purposes as a condition of development or redevelopment, or the subdivision of lands. 10 10 . - nn , �=��o;�=- ' � �� +�3 ��_� � . � '� • � "- � •. . � . 1 1 . ,; • • ;- 7343/14 Being a by-law to submit a question to the electors of the City of Pickering. (Distribution of regional seats based on population) Resolution #213/14 Moved by Councillor Rodrigues Seconded by Councillor Pickles That By-law Nos.7341/14 to 7343/14 be approved, save and except By-law 7342/14, as amended. Carried 7342/14 Being a by-law to submit a question to the electors of the City of Pickering. (Gaming Facility) Referred to the Next Meeting of Council by Legislative Requirements (X) Other Business Councillor McLean requested that staff ensure Council is advised when and if Holy Rede�mer School comes up for sale so it can be considered by Council for potential community use. - 2. Councillor Pickles requested that staff ensure culverts along the City's roads, specificalty roads that have been acquired from the Region, are kept clear in time for the winter melt to avoid flooding. 3. Councillor Rodrigues requested that, once confirmed, staff put a notice in the paper or on the City's website to advise residents of York Region's delegation at an Executive Committee meeting to discuss the York-Durham Sewer System. 4. Councillor Dickerson advised that he would be bringing forward a Notice of Motion for Council consideration regarding the Army Air Cadets seeking relief on two rentals for army cadet business. (XI) Confirmation By-law By-law Number #7344/14 11 11 � .� - __ ,�n _.` �� ,�=�i� �:� , . ��., ��:� ��.� C-� 1►�� Council Meeting Minutes Monday, March 24, 2014 7:00 PM - Council Chambers Councillor O'Connell seconded by Councillor McLean moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of The City of Pickering at its Regular Meeting of March 24, 2014. (XII) Adjournment Moved by Councillor O'Connell Seconded by Councillor Rodrigues That the meeting be adjourned at 10:51 pm. Dated this 24th day of March, 2014. 12 12 Carried Mayor Ryan Debbie Shields City Clerk ., -- , �' 'p�' _�,�� ;�1�.. Q�3�- �y"f$�$ L �,�'� Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickies P. Rodrigues Also Present: ' • : �- r• . � � � . �� •+ � �:� ��: �. � � � " • !' • • r � T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor T. Melymuk - Director, City Development C. Rose - Chief Planner J. Brooks - Manager, Policy N. Surti - Manager, Development Review & Urban Design G. McGregor - Manager, Sustainability & Economic Development R. Pym - Principal Planner - Development Review D. Jacobs - Principal Planner — Policy A. Yearwood - Planner II C. Hodge - Coordinator, Economic Development F. Jadoon - Coordinator, Economic Development L. Harker -(Acting) Supervisor, Legislative Services L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Part `A' Information Reports Nilesh Surti, Manager, Development Review & Urban Design gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1 13 1. 2 14 � . _. ,� , ,.� � ��, ��. _ -, ?�=,y.-� �,�3 - ��-.... - . • �'� Information Report No. 05-14 Planning & Development Committee Meeting Nlinutes IVlonday, April 7, 2014 7:00 pm — Council Chambers Chair: Councillor Pickles Zoning By-law Amendment Application A 2/14 G. Gareri, V. Figliano and P, and C. Barbieri 1967 Woodview Avenue A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Ashley Yearwood, Planner II provided a brief outline of Information Report 05-14 with respect to the rezoning of property located at 1967 Woodview Avenue. Nadia Zuccaro, Planner, EMC Group Limited, appeared before the Committee on behalf of the applicant in support of the application and indicated she would be available to respond to any questions. � Peter Rose, 1973 Woodview Avenue, appeared before the Committee and noted his concerns with the elevations proposed and also stated that given the surrounding area, the density may be too much for the neighbourhood. A question and answer period ensued. The applicant confirmed that the rezoning application preserves the open space, with only 10% being developed, and that it falls within the permitted densities. Information Report No. 03-14 Official Plan Amendment Application OPA 14-001/P Amendment 26 to the Pickering Official Plan Informational Revision 21 to the Pickering Official Plan City Initiated � Official Plan Review: City Centre Intensification and Redevelopment A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Dean Jacobs, Principal Planner, Policy provided an overview of the City Centre Intensification and Redevelopment plan. He explained the community vision which will be developed through workshops and outlined transportation plans and key policy components. He provided an overview of the notification process and outlined comments, concerns and questions received at the Open House. He provided a summary of key points from the Open House which had been held, noting plans were to have a report come forward prior to the summer recess. 2 e�� lannin evel p ent �� Cornr�ittee Meeting IVlinutes . � � �.e.. �. �I � nday, pril 7; 201 7:00 pm — Council Chambers Chair: Councillor Pickles Stephen Fagyas, Commercial Focus Advisory Services Inc., appeared before the Committee on behalf of the applicant. He noted their concerns with respect to the Region's request for further studies, noting they felt this to be unnecessary. He stated his client is very motivated to move forward with this and are very supportive of the plan. Mr. Fagyas stated another concern was the lack of response from the school board in relation to where the school site would be located, noting this should be eliminated due to lack of response. Mr. Fagyas also noted they befieve the private sector should make a determination on which areas get development first. He stated that overall their concerns have been listened to and they are very supportive of the process and look forward to further positive discussions on this matter. . A question and answer period ensued with further clarity being requested regarding the proposed school site prior to a report coming fonrvard. David Steele, 966 Timmins Garden, appeared before the Committee in support of growth in Pickering, however, he did note some concerns with building schools that become unnecessary, stating the need to be more creative, for example, as the population grows, the schools could be turned into apartments. He asked that Members look more closely at population age and be more specific in the wording. Barbara Pulst, 909 Vistula Drive, appeared before the Committee stating her concerns with respect to the Official Plan Amendment. She noted that the City should not continue with the plans for the City Centre until OPG plans beyond 2020 are clear. She stated that in the absence of this confirmation, it is inadvisable to implement any plans for intensification in close proximity to OPG, based on assumptions that could be incorrect. This would raise concerns for sensitive public facilities such as schools and hospitals in the event of an evacuation. She stated that an Official Plan amendment must incorporate future plans regarding the Pickering Nuclear Generating Station. Comments were submitted to the (Acting) City Clerk. Peter Falconer, 1435 Parkham Crescent, appeared before the Committee noting his concerns with densities and access and egress off Bayly, noting feedback to date did not address these issues. He also stated concerns with traffic resulting from a huge increase in population, questioning emergency procedures in the event of a major accident. Mr. Falconer also noted concerns with the resident's access to groceries in the event that Loblaws leaves, noting the lack of any plans for a grocery store. He also noted his concerns with the overall appearance of Pickering with this proposed development. Dean Jacobs, Principal Planner, Policy, appeared before Committee to provide clarification on questions raised. 3 15 3 16 � ,�,� . • � ��„__ �-1�` _� �-,�.� ,,, .�� i�.� � 11► Planning & Development Committee Meeting Minutes Monday, �4pril 7, 2014 7:00 pm — Council Chambers Chair: Councillor Pickles Further discussion ensued with clarification being requested regarding the projected population, jobs and timeframes for discussions with the school board, it being requested that the City initiate this. It was also requested that clarity be provided on what studies the Region is asking for and also that we have a clear language to ensure that the City.maintains control. It was also requested to have full justification with respect to the approach being taken regarding drive thrus in order to accommodate accessibility issues. Discussion also ensued with respect to arterial roads, densities, clarification on the number of units per building in the south area, as well as the inclusion of the 3D model in all reports going forward. Further information was also requested by members regarding the number of residents in Bay Ridges, as well as the costs surrounding the flyover bridge. Moved by Councillor Rodrigues Seconded by Councillor O'Connell That the rules of procedure be suspended in order to hear additional comments. Carried Councillor Rodrigues noted there was a 3D display model located on the second floor of the Civic Complex for the public to view. Information Report No. 04-14 Zoning By-law Amendment Application A 3/14 Durham Live — Pickering Developments (401) Inc., Pickering Developments (Bayly) Inc., and Pickering Developments (Squires) Inc. 1802 and 1902 Bayly Street, and 2028 Kellino Street A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Ross Pym, Principal Planner, Development Review, providetl a brief outline of Information Report 04-14, being a zoning by-faw amendment to facilitate the future development of a mixed use tourist destination site. He noted this is a conceptual plan, and outlined the applicant's proposal, noting the key design considerations for the project and showing how it can be accommodated on this site. He also noted the surrounding environmentally sensitive lands would be protected through the provision of a buffer. He noted the applicant had requested this be developed in two phases, explaining the designations, identifying the wetlands and employment uses. 0 ., :: ,�..� �_ IL ---� ' �� ' �-�_� i ��.� i�.�� 1►� � � :. 1- r• '1 �� _. • • r, • . • ;. 1; � 11 � a •- . • • ' - Emma West, Planning Aliiance, appeared before the Committee on behalf of the applicant. Through the use of a power point presentation, she outlined the urban design elements addressed in the two phases. She provided an outfine of the supporting studies, proposed zoning as well as the permitted uses being considered in the zoning by-law amendment. She outlined the benefits of the proposed zoning, noting this would be a major economic driver for the City, with the creation of jobs and significant tourism dollars. She noted their team was present to answer questions. Bob Broadstock appeared before the Committee on behalf of tlie Quarter Racing Owners of Ontario Inc. noting their concerns with respect to the impact of a potential casino in Pickering on the quarter horse racing industry. He provided a history of the horse racing industry in the area, explaining how revenues are invested in the area and how they support the local economy through their investment in programs. He asked that Council not support a casino in the proposed development, as it would impact the horse racing industry in Ajax. A discussion period ensued with respect to job retention in the horse racing industry and the adverse affects of having a casino in Pickering, not only on the horse racing industry, but the detrimental effects it would have on the agricultural industry as well. David Sim, 1000 Rambleberry Avenue, appeared before the Committee in support of the application and the location. He questioned whether horse racing was a financially viable industry, and if so, it should stand on its own. He questioned how the industry sustained itself prior to casinos, noting this should not be supported with tax dollars. Hartley Goldenthal 1898 Wildflower Drive appeared before the Committee in support of the application. He asked whether an agreement could be put in place to support horse racing in Ajax. Greg Fernandes, 582 Rainy Day Drive appeared before the Committee. He noted that horse racing was an integral part of the economy, employing a large number of people. He questioned whether the owners' statement that noted if a casino was not a reality, the complex would be moved was still the case. Murray Chusid, appeared before the Committee representing the owners of Ajax Downs Casino. He requested clarification on whether Durham Live would be dependent on a gaming casino in order to be viable, noting this should be made clear in the documents and to the voting public. He also noted the lack of material received to date, stating no marketing study has yet been provided. Discussion period ensued with respect to social impact studies being conducted, and a request to have staff look into contacting all other agencies involved. � 17 ., =- ,,,. ,' ;��;�i� - �;�� - , _ ,.. . /� �� Planning & Development Committee Meeting Minutes Monday, April 7, 2014 7:00 pm — Council Chambers Chair: Councillor Pickles David Finnegan, 1711 Wollaston Court, appeared before the Committee to urge Council to think strongly as this is a major decision which will affect the character of Pickering. He stated this should be put to the community to vote on. Roger Wade, 1210 — 404 Radom Street, appeared before the Committee, in support of the application, noting this would create good jobs and residents would spend money locally. Maurice Brenner, 711 Sunbird Trail, appeared before the Committee noting he would like to see a sustainable community, but stated it was essential for staff to ensure a long term comprehensive traffic study, and to look at the impact and implications of spin off employment opportunities, noting further studies need to be done regarding the number of jobs tied to horse racing and the agricultural industry. He also noted the need to look at the ballot question, stating the public needs to be engaged in a project of this magnitude and should be part of the long term planning process. He also questioned whether the City had looked at all available options, noting the need for detailed review. David Steele, 966 Timmins Garden, appeared before the Committee stating the ballot question should be a two part question, yes or no to a casino as well as "do you support all other activities", so the public can make a choice. Mr. Steele would like to ensure that any potential questions on the ballot are very clear. Michael White, representative of the Pickering Pentecostal Church appeared before the Committee. He stated that while they realize the economic benefits to the City, he noted less consideration is being given to the long term social impacts. He stated that communities should not be built around money generated from casinos. The Committee recessed for ten minutes and reconvened at 11:03 pm. Mary Constantinou, 699 Lublin Avenue, appeared before the Committee in support of the application. Chief Kelly LaRocca, 3120 Hood Drive, Port Perry, appeared before the Cornmittee representing Mississaugas of Scugog Island First Nation in opposition to the application. She stated that a vote should be held, as community input is crucial. Rob Owens appeared before the Committee on behalf of the Pickering Pentecostal Church, stating the Church will be directly impacted by this application due to their location. He noted traffic concerns in the area of Squires Beach Road and Kellino Street, as well as increased traffic on Bayly resulting from construction vehicles. He also noted noise study concerns as well as the negative impact to families and � � . - �� ,�� '=' � ,,, .-�i i . .�..�:� i�.� I� 1► ' , 1- - •;• - , � .. • �-- �'-- • �- - .; • . � • 1 �: 11 • � r- � •r • indicated that the Church would like to be included in all future discussions on this matter. Keith Falconer, 710 Lublin Avenue, appeared before the Committee on behalf of PESCA, stating their support of the application. He noted their organization supports the proposal with or without a casino. He stated that in making Pickering a tourist destination, it would have economic benefits, increased revenues, as well as help local businesses. He also noted this could have a positive impact upon the future closure of OPG. A discussion period ensued with questions raised regarding the effects of this development on local business, traffic concerns, as well as the potential referendum question. Emma West, Planning Alliance, appeared before the Committee to respond to questions raised. She noted all comments received would be considered and they will work together with staff. She stated that this proposed development is a tourist destination and would function without a casino. She also confirmed that an amendment to the Official Plan is not a requirement, that this is strictly a zoning by- law amendment. Tim Arnott, Planning Alliance, appeared to respond to questions raised regarding transportation related concerns and the scope of the study areas.. Moved by Councillor O'Connell Seconded by Councillor Rodrigues That the rules of procedure be suspended iri order to continue the meeting for one additional hour. Carried Discussion continued with respect to flooding concerns and environmental impacts. Additional information was also requested on changes to the Province's RFPQ. (III) Adiournment The meeting adjourned at 12:06 am. r� � � . , :._- dlp. �; `_ "�� ,,,,� �"1 �--- �� . 1Ag t�",��II1 �" r1 -.- _. �il.��_� ►�. Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: Executive Committee Meeting Minutes Monday, April 14, 2014 7:00 pm - Council Chambers Chair: Councillor Rodrigues T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation R. Holborn - Director, Engineering & Public Works J. Hagg - Fire Chief S. Karwowski - Division Head, Finance & Treasurer L. Harker -(Acting) Supervisor, Legislative Services and (Acting) City Clerk L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations Janet McNeill Durham Nuclear Awareness (DNA) Janet McNeill appeared before the Committee on behalf of Durham Nuclear Awareness (DNA). Through the aid of a power point presentation, she explained the need for transparency, public participation and preparation. She noted their concerns regarding the safety of running the Pickering plant beyond its design life, noting insufficient information has been provided in order to approve the life extension. She also indicated the lack of information from OPG, and stressed the need for additional public consultation with respect to the acceptability of OPG's decommissioning plans. In closing, Ms. McNeill requested that the City of Pickering submit a request that CNSC require OPG to submit a draft decommissioning plan in 2015 as opposed to 2017, and that it be brought to the community for discussion. � ., � ,,... �-�-_ ��; ,��ei�� I�`\ ' - - � -- . . � . • • . � � � � i � � • • • ' � � � � • � i � A question and answer period ensued with questions raised regarding appropriate timeframes, the lack of .reports and the public consultation process. Staff were requested to look into the public consultation process through CNSC with respect to the decommissioning plans. 2. Keith Falconer President, Pickering East Shore Community Association (PESCA) Keith Falconer, President, Pickering East Shore Community Association, appeared before the Committee on behalf of PESCA to express their concerns regarding Report CR 04-14. He indicated the organization felt the report was unacceptable and not what. they had anticipated. He explained how this would have a detrimental effect on PESCA, and the Bay Ridges neighbourhood, stating the report was neither fair nor equitable. He also indicated tliat they had been informed that they would be contacted for input on this report and questioned the timelines, as a year has passed since their contract was cancelled. He expressed his concerns with the lack of opportunity to provide input. A discussion period ensued with Members seeking clarification from the delegation. Questions were raised with respect to the services provided by PESCA in exchange for funding, as well as the programs which they run. Moved by Councillor McLean Seconded by Councillor Dickerson That the rules of proCedure be suspended in order to hear an additional delegation. Motion Lost (III) Matters for Consideration Chief Administrativ.e Officer Report CAO 02-14 Ice Storm (2013) Update Discussion ensued with respect to the collection of limbs and branches resulting form the recent ice storm. Councillor O'Connell requested staff provide residents with information regarding expanded collection periods to keep them apprised of how and when pick up of these items will occur. Also questioned were the warming centres and how upgrades to generator� would be of any benefit in the future, as it was noted power was lost briefly even though generators were in place. Councillor O'Connell also questioned Wi-Fi capability at City Hall, asking whether we would be obtaining a system similar to what is currently in use at the Central Library, stressing the importance of having a reliable system should this be used in an emergency 2 21 . =-- ,;,� -_ -��_ - :�=;�i��_--_ _ r:=..- � fy..... '1 3 . ixm'=_ �� _ _ il ��C�I�� 2. 3. Executive Committee Meeting Minutes Monday, April 14, 2014 7:00 pm - Council Chambers Chair: Councillor Rodriaues situation. Discussion ensued with regards to communication and the use of printed materials, such as flyers to inform residents of warming centre locations as well as important numbers they can call. The use of volunteers to canvass the hardest hit areas for information was also suggested, as well as cross training between City staff and Veridian for a better understanding. It was also noted that advance information be provided to media outlets for a better understanding among residents as to the areas serviced by Veridian. Councillor Rodrigues noted that communication was a weak point and suggested the use of sound trucks for emergency situations. Recommendation Moved by Councillor O'Connell Seconded by Councillor Dickerson That Report CAO 02-14 of the Chief Administrative Officer be received. Carried Director, Corporate Services & City Solicitor, Report CLK 01-14 Revision to Records Management By-law 6835/08 , Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe 2 3. That Report CLK 01-14 of the City Clerk be received; That the Draft By-law to amend By-law 6835/08 Records Management for the City of Pickering, included as Attachmenf No. 1 to this Report, be approved; and That the City Clerk forward the approved by-law to the City's Auditors, Deloitte and Touche LLP, for certification. Carried Director, Corporate Services & City Solicitor, Report CLK 02-14 2014 Municipal Elections A discussion period ensued with respect to additional retirement homes being included in the lo.cations. Staff were requested to look into the retirement homes to see if they meet the criteria as determined by the Municipal Elections Act, 1996. Recommendation 3 22 � . n ��ia� � .. �ai��i a �' �c�� ,� �� Moved by Councillor Pickles Seconded by Councillor Ashe • � a • .' � � • ;� r 11 � � r- • ! • � a • • ' That the Report CLK 02-14 regarding the 2014 Municipal Elections be received; 2. That the draft by-laws (Attachments 1 and 2) to provide for reduced hours of voting in institutions and retirement homes and advance voting days be enacted; and 3. That the appropriate officials of the City of Pickering be given authority to take any necessary action to give effect thereto. � Carried 4. Director, Corporate Services & City Solicitor, Report CLK 03-14 Establishment of a Compliance Audit Committee under the Municipal Elections Act, 1996, as amended A discussion ensued with respect to the establishment of a Compliance Audit Committee. It was requested that clarification be provided as to the criteria established by the Province. Discussion ensued with respect to restricting applicants based on residency and whether this would be in contravention of the Municipal Elections Act, 1996. Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe That a Compliance Audit Committee be established in accordance with the provisions of the Municipal Elections Act, 1996, as amended; 2. That the Compliance Audit Committee be delegated full authority to exercise all powers and functions related to compliance audit applications; 3. That the Compliance Audit Committee be comprised of three members with credentials and expertise suitable to consider matters related to the election campaign finance provision of the Municipal Elections Act, 1996; 4. That the terms of reference for the Compliance Autlit Committee including the remuneration for Committee members be adopted; 4 23 ';.... �� .�. .�,_ . , -��_: _ � �� ,_-� .. _ r�, -� -�,-:--. �.� � �1\ � � : Executive Committee Meeting Minutes Monday, April 14, 2014 7:00 pm - Council Chambers Chair: Councillor Rodriques That the City Clerk recruit and.recommend three qualified indivitluals for appointment to the Committee; That the draft by-law attached to Report CLK 03-14 be enacted; and 7. That the appropriate officials of the City of Pickering be given.the authority to give effect thereto. Carried Later in the Meeting [Refer to following motion] Moved by Councillor Dickerson Seconded by Councillor Pickles That Report CLK 03-14 be deferred to the April 22, 2014 Council meeting Yes Councillor Dickerson Councillor Pickles Motion Lost on a Recorded Vote as Follows: L►� Councillor Ashe Councillor McLean Councillor O'Connell Councillor Rodrigues Mayor Ryan Carried The main motion was then Carried Unanimously on a recorded vote. 5. Director, Culture & Recreation, Report CR 04-14 Community Association Agreements Facility Partnerships & Community Grant Policy A discussion period ensued with Members posing questions for clarification. Timelines for groups to review the report were questioned, as well as changes to fees. The need to establish a clear, standard protocol for community organizations was stressed. Members also noted the need for an equitable, clear set of guidelines and better definitions in relation to community organizations. Staff were requested to provide copies of the PESCA Minutes of Understanding and Resolution #31/13 regarding PESCA with the agenda for the next Council meeting. Recommendation 5 24 ., - ,..a��. � . �� .� ��', Moved by Councillor Pickles Seconded by Councillor Ashe • • • • . � � � '� �' � '� f • . •i ' • ', • � •• •! That Report CR 04-14 regarding Community Association Agreements be received; 2. That Council authorize staff to prepare a written facility agreement with each of Brougham Recreation Association (Brougham Hall), Greenwood Recreation Association (Greenwood Community Centre), Mt. Zion Community Centre Association (Mt. Zion Community Centre) and Whitevale & Dist.rict Residents' Association (Whitevale Community Centre) enabling each association to operate City-owned faeilities; with each such agreement to be brought back to Council for consideration and approvaL 3. That Council authorize staff to continue to operate under the terms and conditions of the existing written facility agreements with Canadian Progress Club Durham South (Front Street Centre) and Claremont Lions Club (Claremont Community Centre). 4. That Council authorize staff to prepare written facility agreements with 856 Air Cadets (East Shore Community Centre), Claremont Seniors Club (Claremont Community Centre), Pickering Lawn Bowling Club (East Shore Community Centre), South Pickering Seniors Club (East Shore Community Centre), Rouge Hill Seniors Club (Petticoat Creek Community Centre), Rebekah Lodge (Petticoat Creek Community Centre), The Youth Centre (Petticoat Creek Community Centre) regarding exclusive and/or regular use of City owned and operated facilities; with each such agreement to be brought back to Council for consideration and approval-. 5. That Council authorize staff to waive the rental fees otherwise chargeable to Pickering East Shore Community Centre (PESCA) for its monthly meetings and Annual General Meeting in a meeting room at the East Shore Community Centre. 6. That Council authorize staff to negotiate the terms of a new licence agreement with the Gingerbread Cooperative Nursery School for regular use of the West Shore Community Centre; such agreement to be brought back to Council for consideration and approval. 7. That Council authorize staff to terminate the verbal facility agreement with the Toronto and Region Conservation Authority and their use of East Shore Community Centre. 6 25 . , ---- �,�,=_��" �.--_�,�, �� ___- � . , -� ,,3 - ;��.�:��'.. � .�'_`l Executive Committee Meeting Minutes Monday, April 14, 2014 7:00 pm - Council Chambers Chair: Councillor Rodriaues 8. That Council authorize staff to revise the existing City of Pickering Community Grant Policy that requires qualified community associations to submit a request for financial support of community events, programs and initiatives, and to present a revised Grant Policy for Council consideration. 9. That Council authorize staff to prepare a written lease agreement with each of Amberlea Tennis Club, Dunmoore Tennis Club, Glendale Tennis Club, Greenwood Tennis Club, Maple Ridge Tennis Club, Rosebank Tennis Club and Sandy Beach Tennis Club; such lease agreements to be brought back to Council for consideration and approval. 10. That Council authorize staff to enter into a new written lease agreement with Pickering Italian Social Club for exclusive use of Centennial Park Building and Bocce Courts; such lease agreement to be brought back to Council for consideration and approval. 11. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried Later in the Meeting [Refer to Following Motions] Moved by Councillor O'Connell Seconded by Councillor Ashe That Item 5 of the main motion be renumbered to 5a) to allow for the inclusion of the following as 5b); That Council authorize staff to waive the rental fees otherwise chargeable to the West Shore Community Association for its monthly meetings and Annual General Meeting in a meeting room at the West Shore Community or subsequent city facility based on availability. Carried Unanimously on a Recorded Vote Moved by Councillor Pickles Seconded by Councillor Dickerson That Report CR 04-14 be referred back to staff to seek further public input from community associations and brought back to Council in May. 7 26 . � »: � . - - � . ,� �,� a_i�� a ' a a-�--- �..'=�.s . • '�,��#■�� .�:� � • �`..� � � 1 ��. � � • • •; ' • • � i • • ' � � � � �' � �'� � ' � � Yes Councillor Dickerson Councillor Pickles � Councillor Ashe Councillor McLean Councillor O'Connell Councillor Rodrigues Mayor Ryan The Main Motion as amended was then Carried on a recorded vote as follows: Yes � Councillor Ashe Councillor McLean Councillor O'Connell Councillor Rodrigues Mayor Ryan No Councillor Dickerson Councillor Pickles 6. Director, Culture & Recreation, Report CR 08-14 Advancing Access to Affordable Recreation in Durham Region and City of Pickering Access to Recreation Policy Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe 1. 2. 3. 4. 5. That Council receives the Advancing Access to Affordable Recreation in Durham (AAARD) Report as information; That Council approves the signing of the AAARD Charter; That City of Pickering staff be authorized to pursue the avenues of advancing affordable access to recreation to Pickering residents; That Council approve the City of Pickering Access to Recreation Policy; and That appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried 8 27 ., = �.,.. : ��=�� =-,::__, � . ,�.-,� z,--�,�,_ -� : _ - i�.�ci �� Executive Committee Meeting Minutes Monday, April 14, 2014 7:00 pm - Council Chambers Chair: Councillor Rodriques 7. Director, Corporate Services & City Solicitor, Report FIN 06-14 Statement of the Treasurer Respecting 2013 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe It is recommended that Report FIN 06-14 of the Director, Corporate Services & City �olicitor regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2013 be received for information. Carried 8. Director, Corporate �ervices & City Solicitor, Report FIN 08-14 �ection 357/358 of the Municipal Act — Adjustment to Taxes Recommendation Moved by Councillor Pickles �econded by Councillor Ashe That Report FIN 08-14 of the Director, Corporate Services & City Solicitor be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Carried 9. Director, Engineering & Public Wocks, Report ENG 08-14 Asphalt ResurFacing on Various City Streets and Parking Lots -Tender No. T-7-2014 Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe 9 28 . , _- �'�'�f��°� !zca:�_ � ��'�� 2 i � � � �, 4 � i � Li � � i • �, ;� • ' � � �! • �" ' That Report ENG 08-14 of the Director; Engineering & Public Works regarding the tender for Asphalt Resurfacing on Various City Streets and Parking Lots be received; That Tender No. T-7-2014 submitted by Furfari Paving Company Limited in the amount of $669,286.75 (HST included) be accepted; 3. That the total gross project cost of $827,439.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $745,134.00 (net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance & Treasurer to finance the project by transferring the total sum of $745,134.00 from Federal Gas Tax Reserve Fund, Property Taxes, Third Party Contribution, Capital Works Reserve Fund, Provincial Grant and the Rate Stabilization Fund, as provided for in the 2014 approved Capital Budget; and 5. Further that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried 10. Director, Engineering & Public Works, Report ENG 09-14 Artificial Turf Field and Site Improvements -Beverley Morgan Park -Tender No. T-5-2014 Discussion ensued with respect to reallocating funds from the site improvements at Beverley Morgan Park to put towards repairing City streets as well as restoration works within the community as a result of the ice storm. Staff noted they would explore this and provide an update prior to the April 22"d Council meeting. Councillor O'Connell noted her procedural concerns with the reconsideration of a previous Council position in this regard. Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe That Report ENG 09-14 of the Director, Engineering & Public Works regarding Tender No. T-5-2014 for Artificial Turf Field and Site Improvements in Beverley Morgan Park be received; 10 29 11 ., _- ��=�,,..: �- ��--L'--:a:_ _ �=,�-� ,.3-Q=�,�_,�� .� � 1� Executive Committee Meeting Minutes Monday, April 14, 2014 7:00 pm - Council Chambers Chair: Councillor Rodriques 2. That Tender No. T-5-1014 as submitted by Latitude 67 Ltd. in the total tendered amount of $1,321,423.70 (HST included) be accepted; 3. That the total gross project cost of $1,593,031.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $1,434,574.00 (net of HST rebate) be approved; 4. That Council authorizes the Division Head, Finance & Treasurer to finance the project in the amount of $1,434,574.00, to be funded from other revenue York Region (Southeast Collector Enhancements); and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried Fire Chief, Report FIR 01-14 Hazardous Goods Transported by Rail in Pickering Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe That Report FIR 01-14 of the Chief Administrative Officer be received; 2. That Fire Services staff and the Community Emergency Management Coordinator (CEMC) be directed to continue participation in training and familiarization related to dangerous goods response and rail safety initiatives; and 3. That Fire Services staff and the Community Emergency Management Coordinator continue to meet with representatives from CN Rail, CP Rail and Durham Emergency Management Office to explore training opportunities, ensure preparedness and to foster a cooperative relationship that will benefit all parties; and 4. That the appropriate officials be authorized to take the necessary actions to give effect hereto. Carried 11 30 � ., .� ,,.,. �ai��' � "= ��,.. , e �� " (IV) Other Business • • • •.' �''• � ] �" � � • • . • ' . ' • ' i• � • • • ' Councillor O'Connell noted she had received complaints regarding the condition of new home sites such as garbage, parked cars, sidewalks not being cleared and requested staff look into having City Inspectors reporting incidents when they are conducting inspections, rather than waiting for the residents to submit complaints. She requested that a protocol be put in place, or that training be provided in this regard. 2. Councillor O'Connell noted that she would be bringing forward a Notice of Motion with regards to OF�G. 3. Councillor McLean requested staff look into the traffic conditions on Liverpool Road surrounding the school site, having discussions with the school board on how best to deal with this. 4. Councillor McLean requested that staff advise Council of the status of the proposed cell tower located at the hydro fields north of Pineridge. 5. Councillor Pickles requested an update on the City's fill by-law to address concerns raised regarding filling operations in North Pickering. (V) Adjournment The meeting adjourned at 11:00 pm. 12 31 „ = �� ..��.. - ,.,, ,��up�'�I Io:� ,s� ,�.,,.,... � s. : �j .,,�:� ■ ......... -�..�� , � � . Delegations Justin Yeung, President Pac4 Teens Youth Council Re: Update on Programs and Events 2. Geoffrey Hickey Re: 2525 The Ontario Regiment Cadet Corps 60th Anniversary Re: Notice of Motion Garrison Parade 3. Janet McNeill Durham Nuclear Awareness (DNA) Re: Corr. No. 11-14 32 ,, � ,_ .�n., �=" ��,-�„p,�1j� 1� � � , ss,. .. ., � :. � Y-.��'��"'y. Correspondence Corr, 10-14 Paul Przybylo, President Ajax-Pickering Board of Trade 3-144 Old Kingston Road Ajax, ON L1T 2Z9 � � � ` i' Paqes Motion for Direction 35-38 Correspondence received from Paul Przybylo, President, Ajax-Pickering Board of Trade, seeking Council support with respect to the Transportation Policy Goals which the APBOT is publicly supporting. 2. Corr.11-14 Janet McNeill Durham Nuclear Awareness 206 Byron Street North Whitby, ON L1 N 4N 1 Motion for Direction 39-41 Correspondence received from Janet McNeill, Durham Nuclear Awareness, requesting the City of Pickering forward a letter requesting that CNSC require OPG to submit a draft decommissioning plan in 2015 instead of 2017 prior to April 22"d and to express concerns regarding the reduced level of public participation and transparency. 3. Corr.12-14 Nicole Wellsbury Manager, Legislative Services/Deputy Clerk Town of Ajax 65 Harwood Avenue South Ajax, ON L1 S 2H9 Motion for �Direction 42-44 Correspondence received from Nicole Wellsbury, Manager, Legislative Services/Deputy Clerk, Town of Ajax seeking support of a resolution passed on April 14, 2014 with regards to the Ajax-Pickering Board of Trade Transportation Policy Recommendations. 33 4. Corr. 13-14 Motion for Direction Mandi Pearson 45-46 Deputy Clerk/Operations'Clerk Town of Petrolia 411 Greenfield St., Box 1270 Petrolia, ON NON 1 RO Correspondence received from Mandi Pearson, Deputy Clerk/Operations Clerk Town of Petrolia, seeking support of a resolution passed on April 7, 2014 with respect to energy rate increases. 34 �� 1- ��i�� '�� Thank you to our 2014 Annual Title Sponsors: � w Coliins Barrow �� DURHAM ��.E�� success YATrEtx r= _ =—.�m 1-IUBBELL. - � ��,� � ONTARIO��"'� GENERATION UNIVERSITY OF ONTARIO t�smvr� aF�c��a�� `;""� �� vT p.�-• �. -� P�� ..R� raFa. � � � � ' ,'N' �' , � • 1 February 25, 2014 His Worship Mayor Dave Ryan Mayor of Pickering City of Pickering One The Esplanade Pickering, ON L1 V 6K7 Dear Mayor Ryan: �vri. i�--i`�- 3-144 Old Kingston Road Ajax, ON L1T 2Z9 P: 905�86-0883 F: 90'5-686-1057 www.apboardoftrade.com ORlGINALI"0: �CORR.�` FiLE � � I � aPa. acr�oN �LOVt1Ci 1�� 1'�G'1�o n� � i- � 1 J Pursuant to your February 3�d meeting with our transportation task force and Mayor Parish. of Ajax, please find attached the Transportation Policy Goals document that reflects the positions that the Ajax-Pickering Board of Trade (APBOT) is comfortabie publically supporting at this time. This document has been vetted by our transportation task force in light of the above mentioned meeting and was duly approved by our board of directors at their scheduled meeting on Wednesday, February 1 gtn With this in mind, the purpose of this correspondence is twofold: 1) To confirm your agreement with the document as presented. 2) As we understand it, both mayors indicated an intention to bring this to their respective councils for endorsement, so on behalf of the APBOT Board of Directors, I'd like to ask that you carry out this plan arid report back to us with the outcome of that process. As discussed at the meeting, assuming City and Town council endorsement, we would like to draft a tripartite cover letter to be signed by both mayors and myself that will reference and accompany the approved Transportafion Policy Goals document and wiil be sent to the provincial and federai transportation ministers, with all relevant stakeholders (e.g. Metrolinx, media and elected representatives,) Cc'd. . Thank you for your engagement on this vital issue and for your recent and ongoing participation at our Annual Mayors' Breakfast address. We are gratefui to have a strong working relationship with your office as well as with the professional staff at the City of Pickering. Regards, r � '1 '•.r • �� . J : �'� f ' 4 ! 4;'. � f . '•' tt` i; �+;�{:�,��J ;� � -�� ' �J ;. i;; �� .r . Paul Przybylo 2014 President Ajax-Pickering Board of Trade 35 Cc: APBOT Board of Directors APBOT Government Relations Committee APBOT Transportation Task Force APBOT membership 36 �� F��r��Trac�� 'SN6rking f�r }rau and your 6usiness" Poliey Recommendations 1. Metrolinx Governance Regional representation: There must be at least one representative per GTHA region outside of Toronto on the Metrolinx board. There must be an appropriate process in place for Durham and the other regions to nominate their own representatives rather than having this decision made solely by the existing Metrolinx board members. 6 of 12 rather than 6 of 18: A total number of 12 board members with 6 coming from outside Toronto would be more equitable than a board consisting of 18 members with only 6 representing regional concerns. Financial transparency: There must be transparency and external audit procedures around the collection and investment of funds intended for transit infrastructure improvements. 2. Infrastructure needs/Projects Improved timelines: Many of the Durham based projects outlined in The Big Move plan are scheduled for the long term yet many of our transportation needs are already long overdue. We must ensure that Durham's needs are prioritized along with the broader needs of the GTHA region. Enhanced highway corridors — As one of the fastest growing regions in Canada, it is critical that Durham Region be able to move people and goods. While more and more people will use transit in the years ahead, it is critical to Durham Region that it has a strong, effective 400-series highway infrastructure. Highways 401 and 407 are long overdue for planned expansion and enhancement, and linkages between the two are needed to ensure goods and people are able to move not only east and west, but also north and south across the region. In particular, these are the projects that should receive consideration: • Lane expansions for Hwy. 401 • Hwy. 407 expansion to Hwys. 35/115. • North South linkages between Hwys. 401 and 407 to service Ajax and Pickering. • Financial support for these enhancements by all levels of government. Enhanced GO service — Currently thousands of people use GO services in Durham Region each day and demand continues to grow. However, to meet that demand and more efficiently move people between Durham and the rest of the GTHA, investment is required in new and more frequent routes and infrastructure along with greater integration with local transit. In paiticular, these are the projects that should receive consideration: ' . ' • More frequent and higher capacity GO Train service (announced) 37 • Oshawa West GO Station. • More direct routes/more efficient service from Toronto to UOIT/Durham College campus. • Expanded GO service to Bowmanville. � Enhancements of the GO network to service Seaton BRT link to high order transit - The Kingston Road Bus Rapid Transit (BRT) route should connect e�ciently to highest order transit, for example the subway at Kennedy Station. A coordinated approach: A coordinated approach must be taken between GO and local transit service providers to ensure enhancements to the network rolled out in an efficient manner that maximizes their utility and best serves the needs of commuters. New operating capital for local transit authorities — A strong Durham Region Transit service is critical to supporting local businesses, students and other residents in finding and maintaining employment, pursuing an education and generally hefping to build a stronger economy and community. 3. Funding Although governments at all levels must balance the need for revenue to fund projects with the economic drag that excessive taxation can cause, we understand that existing general revenues are insu�cient to address the GTHA's transportation needs and the priorities outlined in this document. Therefore, regarding funding, the following revenue tools would be preferable to others that have been proposed: Property Development Fees - These development fees are raised an invested locally and are therefore in keeping with our previously stated principle that monies raised in Durham should lead to projects that directly benefit the residents of Durham Region. Fuel Taxes on Ontario gasoline — This meets the principle that those who use the infrastructure help contribute to its upkeep and enhancement. Contribution by all levels of government, including Federal — Although much of our transportation and transit needs identified herein fall under provincial and municipal jurisdiction, the federal government collects a sizable proportion of national tax revenues from this area due to the proportion of the Canadian population that live and work in the GTHA. All levels of government must therefore do their part to address the infrastructure needs of the GTHA which has been and continues to be an important engine of , Canadian economic growth. � DNA, % 206 Byron St. North, Whrtby, ON L1N 4N1. �,�'' 1' �� ' '�� ►� � �J .- - - March 17, 2014 Da�e Ryan, Mayor The Corporation of the City of Pickering One The Esplanade, Pickering Ontario, Canada L1V 6K7. C�`�r� � . �=1� ,, / , ^ ��` �� . (� � r C�i�IGINAL'�0; L COPY T0: CORR. TAKE �PR. ACTION E7c� �:. - . , . . , .��. tba_ r �-r � r` � �f�'tiF : - , :€-� `�f�, ttir`� -aiit�� slat� � �� {�'(�+ FlIF _ _ __� . �_ �s�� (COL�� 1 U i i`e�i c�n Re: DNA concerns about operating the Pickerin� reactors beyond their d�esi�n life Dear Dave Ryan: We are sending you this letter in order to register the concerns of Durliam Nuclear Awareness (DNA) regarding Ontario Power Generation's request to run the Pickering nuclear station beyond its design life, and to make some recommendations to you as a Council. DNA is a group of concerned citizens who work to raise awareness about nuclear issues and risks facing the people and communities of Durham Region. As you are probably aware, the Canadian Nuclear Safety Commission (CNSC) is holding a hearing on May 7, 2014 in Ottawa to discuss OPG's request to run the aging Pickering B reactors beyond their design life. While OPG and CNSC staff's input on this matter has yet to be published (expected availability of their reports: sometime after March 21�`), we wish to raise some issues now. The first Pickering reactor reaches the end of its design life this summer. To our knowledge, continuing to operate a CANDU reactor beyond its design life is unprecedented. DNA is very concerned about the risks of running the Pickering reactors beyond their design life and the lack of information disclosure and public participation available at the May 7� meeting. DNA encourages Pickering Council to raise similar concerns with the Commission by making a written intervention by April 22. The following summarizes DNA's concems and recommendations. Public Transparency and Participation The CNSC typically provides financial support for organizations and individuals to hire- expert technical advice to enable their intervention in re-licensing hearings. It is not doing so for this hearing despite the importance of the decision. i 4'� 1 J 39 DNA, % 206 Byron St. North, Whitby, ON L1N 4N1. In 2013, DNA received $16,000 to hire American nuclear risk expert Arnie Gundersen to review and evaluate OPG's safety case for running the Pickering reactors beyond their design life. Ironically, the key observation of Mr. Gundersen's analysis was that OPG had failed to provide a full safety case for running the reactors beyond their desigti life in time for the hearings. Because of this total lack of key information, DNA and other environmental organizations formally requested the CNSC to deny OPG the right to operate the station beyond its design life without a full safery-case first being considered at another hearing of the Commission. In its final decision in August 2013, the Commission granted OPG its requested 5-year licence renewal, but partially agreed with DNA and other groups in requiring OPG to present its full safety case at the upcoming hearing this May. However, DNA is concerned that the public's ability to meaningfully scrutinize this key safety issue has been significantly constrained. The CNSC will only be accepting written submissions at this hearing, and is not providing financial support for third-party reviews of OPG's safety case. It should be underlined that DNA sought funding last year to review OPG's safety case for running the station beyond its life because we viewed this as a key risk to Durham Re�ion. Because OPG failed to prbvide a full safety case, we are now effectively holding another re-licensing hearing, yet with reduced levels of public participation and without the ability to hire a third party to vet OPG's safety case. DNA feels that.such an unprecedented decision should be taken in full public view, with input from the community and third-party reviewers. DNA encourages Pickering Council to articulate concerns to the CNSC regarding the reduced level of public participation and transparency in any potential submission you may make on behalf of the City of Pickering. Pickerin�'s Closure and a Just Transition for the Station Closure DNA believes there must be open and public discussion on how to plan for the Pickering nuclear station's closure. DNA encourages Pickering Council to ensure that such debate happens well before Pickering's closure. VJithout such a discussion, our community could undergo unnecessary negative social and economic impacts. When Quebec closed its Gen.tilly-2 nuclear station in 2012 without such a debate or a transparent plan, it caused considerable stress in the community. In the CNSC's relicensing decision last year, it directed OPG to provide a draft decommissioning plan for the Pickering nuclear station by 2017 — three years before what was then understood to be Pickering's final closure date. Since that time, the government of Ontario released a new Long Term Energy Plan, which states: 40 DNA, % 206 Byron St. North, Whitby, ON L1N 4N1. "The Pickering Generating Station is expected to be in service unti12020. An earlier shutdown of the Pickering units may be possible depending on projected demand going forward, the progress of the fleet refurbishment program, and the timely completion of the Clarington Transformer Station." (Long Term Energy Plan, December 2013, p. 47.) It is thus possible that the Pickering station will be closed down completely or in part well before 2020. DNA believes the City of Pickering must be prepared for such a scenario. As discussed, DNA believes our community needs a transparent and accepted transition plan as it ends its 40-year experiment with nuclear power. As seen with recent experiences in Quebec, the failure to develop such a transition plan can have negative vnpacts on the community. DNA thus encourages Pickering Council to request that the Canadian Nuclear Safety Commission require OPG to move up the submission date for its draft decommissioning plan from 2017 to 2015. We also believe that whatever plan OPG submits should be subjected to a public consultation to detemune whether such a plan is environmentally sound and in the public interest. We would be happy to discuss the nature of such a public consultation at a later date. � Conclusions To conclude, DNA is concemed about the risks of running Pickering beyond its design life. We encourage Pickering Council to call for higher levels of public transparency if it suggests the life- extension of the Pickering reactors be approved by. CNSC. DNA is also deeply concemed that our community has no transition plan for closure of the Pickering nuclear station, which could occur well before 2020. We request Pickering Council ask the CNSC to require a draft decommissioning plan be published by 2015 instead of 2017. Thank you for your attention in these matters. Please don't hesitate to contact our group if you have any questions. Truly, Janet McNeill for Durham Nuclear Awareness (DNA) Durham Nuclear Awareness c/o 206 Byron St. North, Whitby, ON L1N 4N1. E-mail: durhamnuclearawareness@gmail.com c.c. All Pickering Council members (Letters hand-delivered to City of Pickering office March 17/14.) Clerk of Pickering Council 41 Town of x� �'. By the Lctke ` _. ��=�-'"' �`�,�.�, ��-i `f- 'fOIAlN OF AB� 65 Harwood Avenue South Ajax ON L15 2H9 www.a jax.ca C�-�!�`O p\i`�c-ar-io(� Q-�v�C� Paui Przybylo President, Ajax Pickering Board of Trade 3-144 Oid Kingston Road Ajax ON L 1 T 2Z9 April 15, 2014 Re: Transporfation Policy Goals Thank you for your correspondence to the Town of Ajax, regarding the above noted matter. Pfease be advised that the following resolution_ was passed by Ajax Town Council at its meeting held April 14, 2014 That the Ajax-Pickering Board of Trade Transportation Policy Recommendations be endorsed; and, That notice of the recommendations and. this endorsement be circulated the Ajax-Pickering Board of Trade and the City of Pickering. If you require further information please contact me at 905-619-2529 ext 3342 or nicole.wellsburv(a�ajax.ca Sincerely, � Gf��!c%��%�' _ �� Nicole Wellsbury Manager of Legisfative Services/Deputy Clerk Copy: Dave Ryan, Mayor of Pickering L. Barrington, Govemment Relations Advisor O n�rreta�sr �F'�sAit�fi7l9 QD �D,��aq�tna�ibr�i�onifiyuni t� 42 ��i�.. �JI R`�I�K��I�� _, ; _ ��`C��. �C� . °°Jitorkin� far ycru�andyour business" Policy Recommendations 1. Metrolinx Governance Regional representation: There must be at least one representative per GTHA region outside of Toronto on the Metrolinx board. There must be an appropriate process in , place for Durham and the other regions to nominate their own representatives rather than having this decision made solely by the existing Metrolinx board members. 6 of 12 rathe.r than 6 of 18: A total number of 12 board members with 6 coming from. outside Toronto would be more equitable than a board consisting of 18 members with only 6 representing regional.concems. _ - Financial transparency: There must be transparency and external audit procedures around the collection and investment of funds intended for transit infrastructure improvements. - 2. Infrastructure needs/Projects Improved timetines: Many of the Durham based projects outlined in The Big Move plan are scheduled it�r tfie long term yet many of our trarisportation needs are already long overdue. We must ensure that Durham's needs are prioritized along with the broader needs of the GTHA region. : . Enhanced highway corridors — As one of the fastest growing regions in Canada, it is critical that Durham Region be able to move people and goods. Whi{e more and more peopl� will use transit in the years ahead, it is critical to Durham Region tfiat it has a strong, efFective 400-series fiighway infrastructure. Highways 401 and 407 are long overdue for planned expansion and enhancement, and linkages between the hnto are needed to ensure goods and people are able to.move not only east and west, but also north and south across the region. In particular, these are the projects that should receive consideration: � • Lane expansions for Hwy. 401 • Hwy. 407 eXpansion to Hwys. 35/115. . • Nortfi South linkages between Hwys. 401 and 407 to service Ajax and Pickering. • Financial support for these enhancements by all levels,of government. Enhanced GO service— Currently thousands of people:use GO services in Durham Region each day and demarid continues to grow. However, to meet that demand and more efficiently move people between Durham and the rest of the GTHA, investment is required in new and more frequent routes and infrastructure along with greater integration with local transit. In particular, these are the projects that shoufd receive consideration: . � . �• More frequent and higher capacity GO Train service (announced) � 43 • Oshawa West GO Station. • More direct routes/more efficient service from Toronto.to UOIT/Durham College campus. • Expanded GO service to Bowmanville. • Enhancements of the GO network to service Seaton BRT link to high order transit - The Kingston Road Bus Rapid Transit (BRT) route should conneet efficiently to highest order transit, for example the subway at Kennedy Station. A coordinated approach: A coordinated approach must be taken between GO and � loca( transit service providers to ensure enhancements to the network rolled out in an efficient manner that maximizes their utility and best serves the needs of commuters. New operating capital for local transit authorities — A strong Durham Region Transit . service is critical to supporting local businesses, students and other residents.in finding and maintaining employment, pursuing an education and generally helping to build a stronger economy and community. - � 3. F.unding Although governments at all }evels must balance the need for revenue to fund projects with the economic drag that excessive taxation can cause, we understand that existing general revenues are insufficient to address the GTHA's transportation needs and the priorities outlined in this document . Therefore, regarding funding, the fol{owing revenue tools would be preferable to others that have been proposed: • Property Development Fees - These development fees are raised an invested locally and are therefore in keeping with our previously stated principle that monies raised in Durham should lead to projects that directly benefit the residents of Durham R�egion. Fuel Taxes on Ontario gasoline — This meets the principle that those who. use the infrastructure hetp contribute to its upkeep and enhancement. Contribution 6y all levets of government, including Federal — Although much of our transportation and transit needs identfied herein fall under provincial and municipal jurisdiction, the federal government collects a sizable proportion of �n�tional tax revenues from this area due to the proportion of the Canadian population that live and work in the GTFiA. All levels of government must therefore do their part to address the infrastructure needs of the GTHA which has been and continues to be an important engine of Ganadian economic growth. 44 ./. i- - '�<: � t:e �..`,�. r �'�—�� 1 .� Apri18, 2014 C�.E�@4'S D FILE NO.: (� _ a �a�wARO c MtAYOR � Fll COUNCIL fi CAO (, BY-LAW fT CfTY DEVELOPA6ENT LII CORPORATESERVICES DFl CULTURE & RECRFATi6 �t, CUSTOMER CARE SC Hon. Kathleen Wynne Premier of the Province of Ontario Via email: premier(a�ontario.ca ro: �� -�, r�� [3�'1`t T"� C ORATION OF'I'HE TOWN OF PETROLIA 411 Greenfield S�eet P.O. Box 1270 :SDURCES PETROT.IA,`Ontario Canada NON 1R0 TeIephone: 519-882-2350 FAX: 519- 882-3373 www_town.petroli�on.ca Future" ��E V �� -�'� C�TY OF PICKERENG �PR 14 Z�� CLERK'S OFFICE Dear Premier Wynne, � coRR: -_ F�� KE HPR. ACTION (, CQUflC:\ � I'eC�l�Gt� �U� � ) During our regular session of Council on April 7, 2014, the below noted resolution �das brought forward for the attention of your office; _ � MOVED. Mary-Pat Gleeson SECONDED: Tim Brown wI�REA5 the province of Ontario's recently released Long Term Energy Plan anticipates that consumers will face hyd�o, rate that will rise by 42% over the ne�t five (5) years; wHEREA5 the Minister of Energy recently announced that past FIT prices are driving electricity prices higher and that changes to domestic content requirements for construction or future renewable energy projects are necessary to lower future electriciiy tates; WI�REAS the recent Auditor-Gen.eral's report advised of extreme amount of waste in the energy sector, particularly at Ontario Power Generation .and Hydro One, due to high labour costs and a generous public sector pension plan; VT�REAS decisions including but not limited to the cancellation of Gas Plants in Ontario. could cost �payers close to $ 1.1 billion; VTI�REAS recent increases announced by LTnion Gas and Enbridge, will aause great financial burden to the residents and businesses of the Town of Petrolia; VJ��REAS it is essential for the residents and businesses of the Town of Petrolia to have access to affordable Hydro & Natural Gas to thrive and prosper; 45 � �..__ ��,1:� �°;��:�,��..___�__ � ? � � �. � . o� ' . �" . � �–� -' ._..,�-..�.,_.--� "–.�- – :. e „ , - t� � :'csT$:E=.-GC�.R�'=OFA`ITON Ol± *--. __ ._.� � --.-� .!!I �,a; ;�J,. G-_-! _..�:ts�:`✓, y'' T� �.. �. , ��\``=?�i� �= .��-:_____�._ _ i_ .-_°_ ._�___-- --- ��R,�„ � [:.-_.____._._.. _.. �_..� _ �----�- - --- f `= r "_ ' — -- - - _ . _'F. '::'�:..`r��VS�_— _c_ ' _ '" � �. _� _ . _ �. � �' ` ___. ._ �•"' , � Telepb s _ ;-' : . :__ �V�� a] s. .. i �� i � � : ..� 4, . ' "Celefirati � our y erita'6e. Investiue iu our. Fut�re"-� � NOW�T�IERE�'�RE BE IT RESOLVED: � � � , �, � f, ,; a T0�7VN OF PE'IROLIA 411 Greenfield Street P.O. Box 1270 PETROLIA, Ontario Canada NON 1R0 519-882-2350 FAX: 519- � 882-3373 �i�ww.to«°n.peirolia.on_ca TI�AT the Town of Petrolia Call on Premier Wynne and the Province of Ontario to take irninedi�ate action'to prevent these and any other rate increases from being implemented; AND THAT this motion be circulated to all Ontario Municipalities for support. � Carried C - 03.— 04/7/2014 Thank you for receiving our correspondence, we look forward to hearing from your office regarding this item of concern effecting our residents and business owners. Yours truly, ��!� Mandi Pearson Deputy Clerk/Operations Clerk CC: Ontario Municipalities via email 46 , ,, ="= .��.. .� �,,,, �u1"�� _ �� '�_., �� .�.�. � 'J .�.�� —.�—�anci�� Committee Reports a) Report EC 2014-04 of the Executive Committee � 3 �''.., � . . � Executive Pages Chief Administrative Officer Report CAO 02-14 1-14 Ice Storm (2013) Update Recommendation That Report CAO 02-14 of the Chief Administrative Officer be received. Director, Corporate Services & City Solicitor, Report CLK 01-14 15-90 Revision to Records Management By-law 6835/08 Recommendation That Report CLK 01-14 of the City Clerk be received; 2. That the Draft By-law to amend By-law 6835/08 Records Management for the City of Pickering, included as Attachment No. 1 to this Report, be approved; and 3. That the City Clerk forward the approved by-law to the City's Auditors, Deloitte and Touche LLP, for certification. Director, Corporate Services & City Solicitor, Report CLK 02-14 91-94 2014 Municipal Elections Recommendation That the Report CLK 02-14 regarding the 2014 Municipal Elections be received; 2. That the draft by-laws (Attachments 1 and 2) to provide for reduced hours of voting in institutions and retirement homes and advance voting days be enacted; and 3. That the appropriate officials of the City of Pickering be given authority to take any necessary action to give effecf thereto. 4. Director, Corporate Services & City Solicitor, Report CLK 03-14 95-102 Establishment of a Compliance Audit Committee under the Municipal Elections Act, 1996, as amended 47 Recommendation That a Compliance Audit Committee be established in accordance with the provisions of the Municipal Elections Act, 1996, as amended; 2. That the Compliance Audit Committee be delegated full authority to exercise all powers and functions related to compliance audit applications; 3. That the Compliance Audit Committee be comprised.of three members with credentials and expertise suitable to consider matters re(ated to the election campaign finance provision of the Municipal Elections Act, 1996; 4. That the terms of reference for the Compliance Audit Committee including the remuneration for Committee members be adopted; 5. That the City Clerk recruit and recommend three qualified individuals for appointment to the Committee; 6. That the draft by-law attached to Report CLK 03-14 be enacted; and 7. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. 5. Director, Culture & Recreation, Report CR 04-14 103-129 Community Association Agreements Facility Partnerships & Community Grant Policy Recommendation That Report CR 04-14 regarding Community Association Agreements be received; 2. That Council authorize staff to prepare a written facility agreement with each of Brougham Recreation Association (Brougham Hall), Greenwood Recreation Association (Greenwood Community Centre), Mt. Zion Community Centre Association (Mt. Zion Community Centre) and Whitevale & District Residents' Association (Whitevale Community Centre) enabling each association to operate City-owned facilities; with each such agreement to be brought back to �ouncil for consideration and approvaf. 3. That Council authorize staff to continue to operate under the terms and conditions of the existing written faci(ity agreements with Canadian Progress Club Durham South (Front Street Centre) and Claremont Lions Club (Claremont Community Centre). 4. That Council authorize staff to prepare written facility agreements with 856 Air Cadets (East Shore Community Centre), Claremont Seniors Club (Claremont Community Centre), Pickering Lawn Bowling Club (East Shore Community Centre), South Picke�ing Seniors Club (East Shore Community Centre), Rouge Hill Seniors Club (Petticoat Creek Community Centre), 48 Rebekah Lodge (Petticoat Creek Community Centre), The Youth Centre (Petticoat Creek Community Centre) regarding exclusive and/or regular use of City owned and operated facilities; with each such agreement to be brought back to Council for consideration and approval. 5. a) that Council authorize staff to waive the rental fees otherwise chargeable to Pickering East Shore Community Centre (PESCA) for its monthly meetings and Annual General Meeting in a meeting room at the East Shore Community Centre;. b) that Council authorize staff to waive the rental fees otherwise chargeable to the West Shore Community Association for its monthly meetings and Annual General Meeting in a meeting room at the West Shore Community or subsequent city facility based on availability. 6. That Council authorize staff to negotiate the terms of a new licence agreement with the Gingerbread Cooperative Nursery School for regular use of the West Shore Community Centre; such agreement to be brought back to Council for consideration and approval. 7. That Council authorize staff to terminate the verbal facility agreement with the Toronto and Region Conservation Authority and their use of East Shore Community Centre. 8. That Council authorize staff to revise the existing City of Pickering Community Grant Policy that requires qualified community associations to submit a request for financial support of community events, programs and initiatives, and to present a revised Grant Policy for Council consideration. 9. That Council authorize staff to prepare a written lease agreement with each of Amberlea Tennis Club, Dunmoore Tennis Club, Glendale Tennis Club, Greenwood Tennis Club, Maple Ridge Tennis Club, Rosebank Tennis Club and Sandy Beach Tennis Club; such lease agreements to be brought back to Council for consideration and approvaL 10. That Council authorize staff to enter into a new written lease agreement with Pickering Italian Social Club for exclusive use of Centennial Park Building and Bocce Courts; such lease agreement to be brought back to Council for consideration and approval. 11. That the appropriate City of Pickering officials be authorized to take the � necessary action to give effect thereto. 6. Director, Culture & Recreation, Report CR 08-14 130-181 Advancing Access to Affordable Recreation in.Durham Region and , City of Pickering Access to Recreation Policy Recommendation That Council receives the Advancing Access to Affordable Recreation in Durham (AAARD) Report as information; 49 2. That Council approves the signing of the AAARD Charter; 3. That City of Pickering staff be authorized to pursue the avenues of advancing affordable access to recreation to Pickering residents; 4. That Council approve the City of Pickering Access to Recreation Policy; and 5. That appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 7. Director, Corporate Services & City Solicitor, Report FIN 06-14 182-190 Statement of the Treasurer Respecting 2013 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Recommendation It is recommended that Report FIN 06-14 of the Director, Corporate Services & City Solicitor regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2013 be received for information. 8. Director, Corporate Services & City Solicitor, Report FIN 08-14 191-195 Section 357/358 of the Municipal Act — Adjustment to Taxes Recommendation That Report FIN 08-14 of the Director, Corporate Services & City Solicitor be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 9. Director, Engineering &Public Works, Report ENG 08-14 196-208 Asphalt ResurFacing on Various City Streets and Parking Lots -Tender No. T-7-2014 Recommendation That Report.ENG 08-14 of the Director, Engineering & Public Works regarding the tender for Asphalt Resurfacing on Various City Streets and Parking Lots be received; 2. That Tender No. T-7-2014 submitted by Furfari Paving Company Limited in the amount of $669,286.75 (HST included) be accepted; 50 3. That the total gross project cost of $827,439.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $745,134.00 (net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance & Treasurer to finance the project by transferring the total sum of $745,134.00 from Federal Gas Tax Reserve Fund, Property Taxes, Third Party Contribution, C'apital Works Reserve Fund, Provincial Grant and the Rate Stabilization Fund, as provided for in the 2014 approved Capital Budget; and 5. Further that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 10. Director, Engineering & Public Works, Report ENG 09-14 209-218 Artificial Turf Field and Site Improvements -Beverley Morgan Park -Tender No. T-5-2014 - Recommendation That Report ENG 09-14 of the Director, Engineering & Public Works regarding Tender No. T-5-2014 for Artificial Turf Field and Site Improvements in Beverley Morgan Park be received; 2. That Tender No. T-5-1014 as submitted by Latitude 67 Ltd. in the total tendered amount of $1,321,423.70 (HST included) be accepted; 3. That the total gross project cost of $1,593,031.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $1,434,574.00 (net of HST rebate) be approved; 4. That Council authorizes the Division Head, Finance & Treasurer to finance the project in the amount of $1,434,574.00, to be funded from other revenue York Region (Southeast Collector Enhancements); and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 11. Fire Chief, Report FIR 01-14 219-231 Hazardous Goods Transported by Rail in Pickering Recommendation 1. That Report FIR 01-14 of the Chief Administrative Officer be received; 2. That Fire Services staff and the Community Emergency Management Coordinator (CEMC) be directed to continue participation in training and familiarization related to dangerous goods response and rail safety initiatives; and ' 51 3. That Fire Services staff and the Community Emergency Management Coordinator continue to meet with representatives from CN Rail, CP Rail and Durham Emergency Management Office to explore training opportunities, ensure preparedness and to foster a cooperative relationship that will benefit all parties; and 4. That the appropriate officials be authorized to take the necessary actions to give effect hereto. 52 ' =`= ..n.. . �,,; ��"'—.- i '�-'� ,� , ��.i��- . ..■ P1EW AND UNFINISHED BUSINESS .,:1 � , PAGES Public Meeting 54-55 Notice of Intention to Pass a By-law to Submit the following Question to the Electors for the 2014 Municipal Election "Are you in favour of a gaming facility (casino) in the City of Pickering as part of a Hotel Convention Centre, Entertainment Complex in a non-residential area?" Yes No a) Certification from the City Clerk that the provisions of the Municipal Elections Act have been complied with and that proper notice has been given; b) Comments from the general public with respect to the proposed by-law; and, c) Council consideration of By-law No. 7342/14 53 � ' � � • � �', i � • � � � ' � ' � Take notice that the Council of the Corporation of the City of Pickering at the April 22, 2014 Council meeting at 7:00 pm will hold a public meeting to consider a by-law that if approved, will place the following question on the October 27, 2014 municipal election ballot. Question #1 - REVISED "Are you in favour of a gaming facility (casino) in the City of Pickering as part of a Hotel, Convention Centre, Entertainment Complex in a non-residential area?" YES NO Under provisions of the Municipal Elections Act, 1996, as amended, referendum results will be binding on the municipality, subject to some exceptions, if at least 50 per cent of eligible electors vote on a question. If a question receives a binding "no" result, Pickering Council will not consider or pass another resolution asking the Province to enact such a regulation during the 2014-2018 term of Council. � The costs of implementing the results of the questions, whether the result is in the affirmative or negative, are considered to be negligible. Appeal Process Should Pickering Council approve the by-laws authorizing placement of the questions on the ballot, the Minister of Municipal Affairs and Housing and any other person or entity may appeal to the Chief Election Officer of the Province of Ontario on the grounds that the questions: i) are not clear, concise or neutral, and/or � ii) are not capable of being answered by either the "YES" or "NO" options provided. � The Clerk shall give notice of the passage of the by-laws to the public and the Minister. Such notice will provide further instructions with respect to the appeal process. A Notice of Appeal must set out the objections to the by-law and question and the reasons in support of the objections. Dated at Pickering, Ontario, this 9th day of April, 2014. 54 The Corporation of the City of Pickering By-law No. 7342/14 Being a by-law to submit a question to the electors of the City of Pickering. Whereas the Municipal Elections Act, 1996, as amended, provides that the Council of a municipality may pass a by-law to submit to its electors a proposed by-law requiring their assent or a question not otherwise authorized by law but within the Council's jurisdiction. ° And whereas Resolution #209/14 was approved at the Council meeting held on March 24; 2014 to place the following question on the October 27, 2014 municipal election ballot in the City of Pickering. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: There shall be submitted to the electors at the regular municipal election to be held on October 27, 2014, the following question: "Are you in favour of a gaming facil.ity (casino) in the City of Pickering as part of a Hotel Convention Centre, Entertainment Complex in a non-residential area?" YES NO The Clerk of the Corporation of the City of Pickering shall sum up the number of votes in the affirmative and in the negative on the said question and-declare and post the results of the vote pursuant to the requirements of the Municipal Elections Act, 1996, as amended. By-law passed this 22nd day of April, 2014. 55 David Ryan, Mayor Debbie Shields, City Clerk Notice of Motion a) Garrison Parade Moved by Councilior Dickerson Seconded by Councillor Pickles . � � . Whereas the 2525 Ontario Regiment Cadet Corps will be celebrating their 60tn anniversary on May 11, 2014 and will be hosting their annual Garrison Parade at the Don Beer Arena in Pickering on June 1, 2014 and a Celebratory Dinner at the Picke�ing Recreation Complex on Saturday, June 7, 2014; Whereas the 2525 Ontario Regiment Cadet Corps has asked for assistance from the City of Pickering to waive the Facility rental fees for both the June 1 and June 7 events; Whereas the funding for these events are solely relied upon by public donations and fundraising by the cadets; Now Therefore the City of Pickering to consider waiving the Facility rental fees for the following permits: •#28504 — Annual Garrison Parade at the Don Beer Arena in Pickering on June 1, 2014 in the amount of $1,078.16 •#28652 — Celeb.ratory Dinner at the Pickering Recreation Complex on Saturday, June 7, 2014 in the amount of $1,455.87 b) Roads Moved by Councillor Pickles Seconded by Councillor Ashe Whereas there are 166 km of roads in Pickering, north of Taunton Road. Whereas of these roads, 63 centreline km are hard surfaced and 103 centreline km are loose surfaced. Whereas the maintenance of loose surface roads requires different road maintenance equipment, materials and strategies than hard surface roads, such as regular grading, application of materials such as gravel and dust suppressant. This results in a greater operating cost for loose surface roads. The City of Pickering's 2012 annual performance measures tracking indicates that these comparable operating costs are $2,958.68/centreline km for hard surFace roads and $13,983.52/centreline km for loose surface roads, excluding winter control. 56 Operating costs for loose surface roads are approximately 4.5 times as much as hard surface roads. Whereas a number of these roads are heavily travelled and the loose surface roads are subject to greater deterioration due to rutting and weather conditions, particularly freeze and thaw, leading to poor driving conditions. Whereas in order to address the need to hard surface these roads Council and staff need to develop a plan, including prioritization of roads for hard surfacing, a timeframe, and an annual budget allocation to implement the plan. Now Therefore the Ciity of Pickering staff develop a proposed plan to hard surface or re-surface roads north of Taunton Road including hamlets. Now Therefore that the plan provide an estimate of the total capital cost and. recommended forecast to accomplish this plan over the five year period 2015 to 2019, estimate the annual cost savings for road maintenance upon completion of this plan, Now Therefore staff to explore any eligible federal or provincial funding programs that may be available to assist in funding the hard surfacing of the selected roads, and that staff report back to Council with the plan Including opportunities for public input no later than the January, 2015. c) Skating Moved by Councillor Pickles Seconded by Councillor Ashe Whereas many Pickering residents enjoy public skating and other ice sports and have over many years indicated an interest in an outdoor skating rink. Whereas the City of Pickering currently has an outdoor asphalt surface surrounded by puck boards in Claremont Park that is used year round and is flooded to create a skating rink in winter months. . Whereas the Claremont rink does not have a refrigeration system, or direct access to water for flooding. which, along with fluctuating temperatures make it difficult to maintain an ice surface that is usable by skaters through the winter months. Whereas the residents of Claremont have indicated they would like to establish a season long outdoor skating rink for use by all Pickering residents. Whereas the Claremont District Community Association is interested in working in partnership with the City of Pickering to develop a project proposal, to build an outdoor skating rink in Claremont Park, and consider a funding arrangement including possible sponsorships. Now Therefore City staff work with the the Claremont District Community Association on: � 57 • Developing a masterplan for the Claremont Park including consideration of an outdoor skating rink, and developing a community consultation process for the masterplan. • Developing a project proposal for an outdoor skating rink including exploring the feasibility of a refrigeration system and direct water access or a synthetic ice surface and other improvements/features that are appropriate to support the plan. • Develop an estimated budget and timeframe for implementation of the masterplan including an outdoor rink, and • Consider options for funding, including potential sponsorships and other funding sources such as federal and provincial infrastructure programs. Now Therefore staff report back to Council in January 2015 on progress of discussions with the Claremont District Community Association regarding the park masterplan and the outdoor skating rink proposal. d) Pickering Nuclear Generating Station Moved by Councillor O'Connell Seconded by Councillor Rodrigues Whereas the Pickering B reactors located at the Pickering Nuclear Generating Station will reach the end of their design lives this year; however Ontario Power Generation (OPG) have applied to operate them until 2020; and Whereas Durham Nuclear Awareness (DNA) acquired funding to hire Arnold Gundersen of Fairewinds Associates to analyze OPG's safety case for Pickering in 2013. Mr. Gundersen concluded there was insufficient information to approve the life-extension of the Pickering B nuclear reactors. Whereas the Canadian Nuclear Safety Commission�(CNSC) approved a 5-year operating license to OPG, but required that it submit a full safety case for a public hearing before it could run the station beyond its design life; and Whereas Durham Nuclear Awareness maintain that the studies and information requested of OPG to provide at the 2013 CNSC relicensing hearings, have yet to be released to the public for review. Now Therefore be it Resolved that City of Pickering Council request the CNSC and OPG to provide a higher level of transparency when discussing the potential for extended operations at the Pickering Nuclear Generating Station past its end of life design. This includes (but not limited to) proactively releasing to the public in a timely fashion, any and all studies and documents providing OPG's safety case to extend the operation in Pickering. 58 And that OPG is required to hoid annual public meetings to report on the safety of the facility, where the public has an opportunity to ask questions and be provided with appropriate responses. And that prior to these annual public meetings being held, all relevant reports and depositions from the CNSC and OPG in relation to the safety of the plant until the year 2020 be provided to the public in advance. And that CNSC requires OPG to send a draft Decommissioning Plan to the City of Pickering for consultation by year-end in 2015. And that a copy of this resolution is submitted to the CNSC forthwith. And that a copy of this resolution be sent to Durham Region, all Durham Regional local municipalities, Hon Kathleen Wynne, Premier of Ontario, Hon Tracy MacCharles, MPP Pickering-Scarborough, MPP Joe Dickson, Ajax-Pickering, Hon Chris Alexander, MP Ajax-Pickering, MP Corneliu Chisu, Pickering-Scarborough East. 59 • 1 A'� � + /��\\� t�- 7� up�-� = ,� L � ' �-��.��- /_�'T�I �.�+.�+•TiTi [J Bv-laws 7342/14 Being a by-law to submit a question to the electors of the City of Pickering (Gaming Facility) [Refer to New and Unfinished Business page 55] 7345/14 Being a by-law to establish Blocks 32, 33 and 34, Plan M-1220, as public highway. (By-law attached) 7346/14 Being a by-law to designate the lands legally described as South Part of Lot 16, Concession 4, (the "Walter Percy Property") and municipally known as 2865 Sideline 16, City of Pickering, as being of cultural heritage value or interest. (By-law attached) 7347/14 Being a by-law to establish retention periods for records of the Corporation of �the City of Pickering. [Refer to Executive Committee pages 20-23] 7348/14 Being a by-law to provide for early voting and reduced hours of voting in institutions and retirement homes on advance voting days. [Refer to Executive Committee pages 93] 7349/14 Being a by-law to provide for advance votes to be held prior to the 2014 Voting Day. [Refer to Executive Committee pages 94] 7350/14 Being a by-law to establish a Compliance Audit Committee for each Term of Council. [Refer to Executive Committee page 99] 7351/14 Being a by-law to establish that part of Lots 111 and 112, Plan 350, designated as Part 5, 40R-28293 and that part of Block 27, Plan 40M-2570, designate� as � Part 6, 40R-28293, as public highway (By-law attached) 7352/14 Being a by-law to amend Restricted Area (Zoning) By- law 3036, as amended by By-law 1680/83, 1727/83, 2006/85, 5235/98 and 7061/10 to implement the Official Plan of the City of Pickering, Region of Durham, being Part of Lot 23, Concession 1, in the City of Pickering (A 7/11) (By-law attached) .� 7353/14 Being a by-law to establish that part of Lot 161, Plan 816, designated as Part 1, Plan 40R-13509, as public highway (By-law attached) 61 (11� "' uc"''u�'�� = a .., � ,:, : �. .a-�ri_ I ' .. �.. �-� ��i To: Fram: Debbie Shieids City Clerk Denise Bye Supervisor, Property & Development Services Copy: Director, City Development Director, Corporate Services & City Solicitor Division Head, Water Resources & Development Services ' Chief Planner Subject: Ftequest for Road Establishing By-law - Owner: Triple Properties III fnc. - LD 062/13 to LD 064/13 - Blocks 32, 33 and 34, Pfan M-1220 - Stonepath Circle Fi[e: Roadded.547/D0114 S �< March 28, 2014 The Owner has appfied to sever pa� of Lot 28, Concession 1 into four parcels, creating four new development lots. One of the conditions of severance is that the reserves (Blo�ks 32, 33 and 34, Plan M-1220) fronting fihe newly created lats, be established as public highway_ As the owner has comp(ied with all of the other conditions of severance, it is now appropriate to pass the by-!aw estabfishing Blocks 32, 33 and 34, Plan M-1220 as public highway providing legal road frontage to the newly created lots from Stonepath Circle. ' Attacf�ed is a location map and a draft by-law far the cansideration of Cify Council at its meeting scheduled for April 22, 2014. DB:bg Attachments Lacation Map Draft By-law [� DETAIL INSET BLOCKS � 33 & 34 M-�z�d CRESCENT o� ��o z 0 SCALE NT.S W � U � U _ Q � w Z 0 �-- � O Q O � SUBJEGi' IANt�S - SEE tt�tSER � � � w m � Q. PRESBYTERIAN CHURCH LANE � � ANDATSETlAGON m UBVC SCNOOL w a r .�.— �� , �,: "'� • / ` � -- �I��rj 1111111111111111 i1i1111D Illtll11111111111 1 1111111� ; �IIIIIIIII : II► t��lil� � �II�11,1�1111 � ;� = 1 11111111111►\�� _ , �� ""'��""��'�- _ S� �� ' � �� ''�� ' � _� � 11111/�/ �j �i� � -�� ' _ ._ �►/� �� _ ` ��'� . ,►�� I = 11►t� �,i �� % �� •'►.! �� I/�r1I1��i �� . � � i �,,�,, ,' . o � � : `„%`'�, � �,�� `��'�� ------- SHADYBRDOK PARK // I I I 141 IRE l�\�� FLAVELLE COURT �� ST. MA UERlTE' �� Locaiian Map � �'%°� - FILE No: ROADDED. 547 � ,. ' ' - APPLICANT: City of Pickering PROPERTY DESCR[PTION: Bfocks 32, 33 and 34, Pian t�h-122o City Development oa�: Mar. 21, 2D74 °'° �112OC a P w��• scA� 1:5,OOQ Pr�-i� Te�an�t Erh�e rqa 1� antl ka tupp�i�ea All ti9hL Rsearve6. Net Irn of ?Dt3 YPaG tl ikc vuneGe.ex. LII ' YA: Rwiwrveel. AN} n ebn e/ Sunrv_ 63 The Corporation of the City of Pickering �� By-law No. �� = � �� . �� . � Being a by-law to establish Blocks 32, 33 and 34, Plan M-1220, as public highway. Whereas The Corporation of the City of Pickering is the owner of Blocks 32, 33 and 34, Plan M-1220, and wishes to establish them as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: Blocks 32, 33 and 34, Plan M-1220 are hereby established as public highway (Stonepath Circle). By-law passed this 22nd day of April, 2014. David Ryan, Mayor Debbie Shields, City Clerk 64 � r �°�': //11\�� . % _. : � :w �::isli��i`��%:;�: --`:, ` -_ . ��:�::�.. ;�'_- 7 ....:..... �. - . . ................... '°_'— — — i r1uT:f3 ...................� - ��st`�i�i� To From: Copy: Debbie Shields City Clerk Cristina Celebre Senior Planner — Development Review & Heritage Manager, Development Review & Urban Design Subject: Designation under Part IV of the Ontario Heritage Act File: Walter Percy House, 2865 Sideline 16 South Part of �ot 16, Concession 4 Memo April 15, 2014 By-law 7346/14 Council Meeting January 27, 2014 Purpose and Effect of By-law A by-law to designate the property located at 2865 Sideline 16 (Walter Percy House) as being of cultural heritage value or interest. Council Meeting Date April 22, 2014 CC:jf J:\Documents�AdministrationW-3300 Historical Heritage ConservationW-3300-041 2865 Sideline 16, 325 Hwy 7, 1710 Whitevale\Memo Clerk Draft By-law Chart:doc Attachment By-law Text 65 The Corporation of the City of Pickering By-law No. 7346/14 � Being a by=lariv to designate fhe lands legally described as � � South Part of Lot 16, Concession 4(the "1Nafter Percy Property") and municipally known as 2865 S'ideline 16, City ofi - P'ickering; as.being of cultural heritage value or interest. ; Wfiereas the Ontarro`He.ritage Act authorizes-the Council of a municipality to enact a by=law to designate. real property, includ'ing _all bu'ild°ings and. structures thereon, to be of _. cultura� heritage value or interest; and � �` Whereas on January_27, .2014, Council endorsed the recommendations of its .Her.itage _. Advisory Committee to designate the 1Nalter_Percy Property �as being of cultural heritage ,� value or interes�;. and _ _ , Whereas the reasons for-designation are'set out in Schedule "A" to this by=law; and - . .:1Nhereas.t:he Council of Tlie Corporation of tfie City of Piekering has caused, to .be ` served on the owners of the Walter Percy' House and upon the Ontario Heritage Trust, , - ; Notice of Intention to design�ate the property and has caused the Notice of Intention to . `.:be published in a newspaper having general circulation in the rriunicipa.lity as required ' . by the Ontario Heritage Act; and -. .� ,� . ` Whereas no notice ob�ecting to fhe proposed designation v,ias received; ' Nov,i therefore the Council of The-Corporatio:n of the City of Pickering enacts as foll,ows: 1. The Walter Percy ProperEy is designated as being of cultural heritage value or ' interest for the reasons.set out_ in Schedule "A" attached hereto. 2. The City Solicitor is- hereby authorized to cause a copy:of this by-law to..be registered on title to the Walter Percy Property. ; � 3. .`The City Clerk is authorized to cause a copy of �his by-law to be'served upon the owners of.the Walter Percy Property and the Ontario Heritage Trust and to publish. ' -- notice of this by-law in a newspape_r having general circulation in the Gity of " , Pickering as .required by the Ontarro Heritage Act, _ ^ — .., _ -, -- - - — - — By=1aw passed this 22"d day of April, 2014. . David Ryan, Mayor . Debbie Shields, City Clerk _ - 66. Schedule "A„ to By-law.No: 7346/14 . : Reasons for Desi.gnation Description `of Property � ' - � The Walter Percy House. is a. one-and-a=halfstorey, three=bay stone-farmhouse buiJt t�etween 1875. and -1885_ in the Gothic revival style. lt .is located. on' the soutli. end, of ._ � , Sideline 16,.in the Cify of Pickering's Seaton Brock-Taunton Neighbourhood. :� - Statemenf of Culturaf Val_ue or Tnterest • ^.The p.roperty is located south easf of the H,amlet of Brougham.'It was first owned by D. McBrady` in 187�;. and later by the Percy farriify, including-1Nalter Fercy: The farmhouse on_the. property was: buift between,1875 and 1885 and the patterning of its , = ' masonry is unique,in its ;execu'tion. This masonry work appears to be consistent:wifh : _ , „ , ., . ,. tfie current gates of the Brougham Cliris#ian Pioneer-Cemetery and V11alter Percy is said ° .- < fo be the i�nas.on wh:o constructed.a'cairn at tlie cemetery in 1932 wifh a similar ` ' stonework.style. . This one=and-a-half storey.stone iiouse offers exferior details reflective of:the Gothic. �. � revival style. The house features a gotf�iic window located. in tlie central gab.le above the ' ` main door: The unusual and unique pattern of stoneworK includes,.roughly squared ' - stones; elaborate voussoirs; indented tuck=pointed whife morta'r and fieldstone materials including.Gneiss'and Granite. The patterning offhe mason_ry is unique in its,execution .' and appears to be-consistent with "other landmarks. - . The house`sits on a rise and would have originally had: a long vista to Taunfon`Road ' `: .and`Lake Ontario in tlie distance, It is located in a pastoral, setting wifh surround'ing , - natural space: The fiouse forms part of the contexf of the area and repres'ents an evolution of,the individual local farmsteads into more prosperous holdings:� .. , Description of Heritage Attributes ' . • the overa-II Gothic revival style fiouse with symmetrical three-bay ma'in.farade. '• gothic window located in the cenfral gable above the main door `. • pattern of"stone cladding " . ' -' "� - rouglily squared stones fuck-pointed with a°white mortar.' :inlay" - ,- • '-`use of ,a variety�of-fie.ldstone types �nc.luding .Gn.eiss and-G.ranite ; - • commemorative cast plaque bearin� the nams Waiter Percy ,' • ' location in a pastoral setting . ; , . fi7 _ L. : J 0 R�p� LANDS SUBJECT TO HERITAGE BY-LA W 7346/14 �� TAUNTpN a/�% i___ _ _ _ � Q � 0 � � � a_____. �O 90 , � Y� � N Location Map � °� . , � FILE No: Heritage By-law -_ ''... pROPERTY DESCRIP 16 South Part of Lot 16, Con 4 City Development DATE: Mar. 19, 2014 Data Sourees: Ter et Enterprises Inc. antl Its suppliers. Ali righis Reserved. Not o plan of s�rv�,.. SCALE 1:10 000 PN-Ru vn�a AAPAC ..�.� »< a��..�r,..a. nu .,.. wa R.Qe..,.,n. u.,r .. .,�..., .,� c��......_ f • • .. = _�._,, ��j8j�' �� a }"' �� , �5-�_�_�;�� ..� To: From Debbie Shields City Clerk Denise Bye Supenrisor, Property & Development Services Copy: Director, City Development Director, Corparate Services & City Solicitor Division Head, Water Resources & Development Services Chief Planner � � Subject: Request far Road Estabfishing By-law - Owner. Dina Mar�ins - Part Lots 111 and 112, Plan 350, being Part 5, 40R-28293 - Part Block 27, 40M-2470, being Part 6, 4-OR-28293 - ` Pike Court (LD Q44/13 io LD 046/13) Fife: Roadded.548/DQ214 � . � Aprii 2, 2014 The Owner has applied to sever part of Lots 111 and 112, P[an 350 into four parcefs, creating two new development {ots fronting Pike Court and two new development lots fronting Rosebank Road. Gonditions of fhe severance include, (a) tf�e conveyance, to the City, of a 3.31. metre parcel of land for road widening purposes across the frontage of Pike Court (f'art 5, Plan 40R-28293); and (b) estab(ishing the por�ion of Biock 27, Plan 40M-2470, being Par� 6, Plan 40R-28293, as public highway. Biock 27, Pfan 40M-2470 is a reserve acquired by the City through the registraiion of Pian 40M-2470. Only a portion of it fronts the newly created {ots. As all other conditions af the severance have been Gornplied with and the City has acquired Part ___ 5, Plan 40R-28293, it is now a�pro riate to pass a by-law establishing Parts 5 and 6, 40R-28293 � as pubfic highway, providing (egal road frontage to the newty created lots from Pike Court. Attached is a locatian map and a draft by-law #ar the consideration of City Cr�uncil at its meeting scheduled for April 22, 2Q14. � DB:bg Attachments Location Map Draft By-[aw .• DETAtL [NSEt" ( SCALE NT.S PART 5 & 6, � 40R-28293 � 0 U W Y d c, � r o�, � v •� �• � • �� . �� ■��■■��■■��■ R ROAD �� :,\,R�///�� , �I �SOU�� Lacatian Map �' °� FILE No: ROADQED. 548 . ' ' APPLICANT: City af Pickering/Martir�s � PROPERTY DESCRIPTION: Part Lots 111 and 'I 12 Plan 350, Part 5 40R-28283 Gity Development Part Block 27, 40M-2470, Part 8 40R-28293 aarE Mar. 20', 2014 m �� °•r..% ��=.a� s �� o�e i ��ana.s wn �rs� �e.e N t u� e P�., .o+ .�,..�,. SCALE �:S,ODO PN-'t � ., »� �,,.,.,�..� .� a..........� ., e., �. s,..,..,, 7� The �orpt�rati�n �i� the Cit� o� A�cke�ing � � = f ' '' _;� B�-f�w �l:o. "� , � X -� �, ,�� ,� _ .: Bein� a by-law to �s�ab�ish �a� part 4� Lofs 1� 1 arjd � 12, P1an 3�0; designat�d as Part �_ 40F�-28��3 arru� fha� part of B�ock 27, Pfan 4QM-247�, desig�ated �s P�r� 6, ��R-28293, �s pub'lic highway. V1There�s Th� Corporation c�f �he City 4f Pickering is the owner ofi t#�a� parE of Lots,111 and '� 12, P:fa� 35Q, rfesi.�r►�tec1 as {'art 5, �[3�Z-28293 anci ti�at }�art o# Block �7, Pian 4�A11-�470, d�signated a5 Fart 6, �QR-28293,� and wisf�es ta establist� th�m as �ublic �ighvaay. � Mow th�rerore �he Co�ne'il of The Corpora�ion of t�e City of Pie[c�ring lie�el�y enac#s as �ollows: _ � 1_ Thaf part o� Lots 111 anci �i 1Z, Plan 35i3, designated as Rart 5, 4�R-282�� and that part of Block 2 t, Pian �OIVl-24�(1, desigr�a�ed as Part S, �-QR-28293 are her�b�r estabii�hed �s public hig��ray {Pike Gc�urt). By-I�w passet� fihis �2nd ci�y ofi April, 20 � 4.. 71 David Fiyan, Nfay�ir y_.; e �e ae s, i y ef ,, � w //IN ._ . � �u''`,�,�' . �� :�� s+� ... a� � .�,a�.�� To: From Copy: Debbie Shields City Clerk Catherine Rose Chief Planner � • April 15, 2014 Manager, Development Review & Urban Design Subject: Amending By-law for Zoning By-law Amendment Application A 7/11 Loblaw Properties Limited 1792 Liverpool Road City of Pickering Amending By-law 7352/14 Statutory Public Meeting Date I?lanning & Development Committee Date Purpose and Effect of By-law Council Meeting Date Note September 6, 2011 January 9, 2012 To permit a 1,583 square metre seasonal garden centre to operate in the centre of the parking lot from April 1St to August 1St of every calendar year, with a minimum 555 parking spaces to be provided during that time. April 22, 2014 Council's Resolution # 6/11, approving the above- ,, , direction to finalize and forward the zoning by-law fio Council for enactment once the applicant had submitted a consolidated site plan to the satisfaction of staff. The City Development Department has received, reviewed, and is satisfied with, a formal site plan. application incorporating the various minor revisions submitted to the City over the past years. 72 Note (continued) 1�� --.- TB:Id J:�Documents\DevelopmenflD33��1201'I W 7-11\By-law Chad Memo to Clerks.tlocz Attachments By-law Text By-law Schedule pdf April 15, 2014 7 3 Loblaw Properties Limited (A 7/11) These changes include alterations to the building, the location of the garden centre, Kingston Road landscape improvements, a new sidewalk connection to Liverpool Road and two additional barrier free spaces near the entrance to the proposed garden centre. Page 2 of 2 The Corporation of the City of Pickering By-law No. 7352/14 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law 1680/83, 1727/83, 2006/85, 5235/98 and 7061/10 to implement the Official Plan of the City of Pickering, Region of Durham, being Part of Lot 23, Concession 1, in the City of Pickering (A 7/11) Whereas the Council of The Corporation of the City of Pickering deems it desirable to permit a seasonal garden centre use of 1,583 square metres located in the centre of the parking lot from April 1 to August 1 of every calendar year and a minimum of 555 parking spaces is required to be provided from April 1 to August 1 of every calendar year for Part Lot 23, Concession 1, in the City of Pickering; � And whereas as amendment to By-law 3036, as amended by By-law 1680/83, 1727/83, 2006/85, 5235/98 and 7061 /10, is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows 1. Area Restricted The provision of this By-law shall apply to those lands in Part of Lot 23, Concession 1, in the City of Pickering. 2. Schedule I Amendment Schedule I attached hereto with notations and references shown thereon is hereby declared to be part of this By-law. 2. Schedule I to By-law 5235198, is hereby amended to relocate the outdoor storage area associated with a garden centre as shown as crosshatched on Schedule I attached hereto. 3. Text Amendment 1. Paragraph B of Section 5.(1)(b) vi) Parking Requirements of By-law 1680�83; as-amended by-By=law 1727/83, 2006/85, 5235/98--and 7061/10, - ----- is hereby repealed and repfaced by the following paragraph: B There shall be provided and maintained a minimum of 4.24 parking spaces for each 93 square metres or part thereof gross leasable floor area, which may be provided and maintained on the lot generating the requirement, or on an abutting lot or lots; 2. Paragraph F of Section 5.(1)(b) vii), Special Restrictions (`C7' Zone) of By-law 1680/83, as amended by By-law 1727/83, 2006/85, 5235/98 and 7061/10, is hereby repealed and replaced by the fo(lowing subparagraph: 74 By-law No. 7352/14 Page 2 (I) Despite any provision of By-law 3036, as amended by By-Iaws1680/83, 1727/83, 2006/85, 5235/98 and 7061/10, a portion of the parking area as generally identified by the crosshatched area within Area 5 on Schedule I of By-law 5235/98 as amended, may be used for 1,583 square metres of outdoor storage associated with a garden centre use from April 1 to August 1 of every calendar year. (II) Despite the parking requirement of Section 5.(1)(b) vi) of amending by By-law 1727/83, as amended by By-law 2006/85, 5235/98 and 7061/10 to By-law 3036, a minimum of 555 parking spaces are required to be provided from April 1 to August 1 of every calendar year, while the outdoor storage associated with a garden centre use exists within the parking area as generally identified by the crosshatched area within Area 5 on Schedule I of By-law 5235/98 as amended. 3. Paragraph G of Section 5.(1)(b) vii), Special Restrictions (`C7' Zone) of By-law 1680/83, as amended by By-law 1727/83, 2006/85, 5235/98 and 7061 /10, is hereby repealed and deleted. 4. By-law 3036 By-lew 3036, as amended by By-law 1727/83, 2006/85, 5235/98 and 7061/10 is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as set out in Sections 1, 2 and 3 above. Definitions and subject matter not specifically dealt with in this By-law shall be governed by the relevant provisions of By-faw 3036, as amended. 5. Effecti�e Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law passed this 22"d day of April, 2014. 75 David Ryan, Mayor Debbie Shields, City Clerk 0 � � � I pP0 � � ACC65 I � /V (PREVIOUSLY SCHEDULE.II TO BY-LAW 1680/83) BE/NG AlV AMENDMENT TO SCHEDULE A' TO BY-LAW 1727/83 (.4S AMENDED BY BY-LAW 2006/85 & 499B/97) SCHEDULEITO BY-LAW 5235f98 AMENDED BY BY-LAW 7352/1 4 PASSED THIS 2 2 n d DAYdF April 20�4 - — — -- � `�i � CLERK � .. - ._,• �;�'��= ? �u' ,�,; � .s. �j .,�� To From: Debbie Shields Cify C1erk � Denise Bye Supervisor, Property & Devefopment Services Copy: Director, City Development Directar, Corporate Services & City Solicitor Division Head, Water Resaurces & Devefopment Services Chief P[anner � • Apr�l 4, 2014 Subject: Request for Road Es�ab(ishing By-law - Owner. CMC Homes, (nc. - Part Lot 161, Pian 816, being Par� 1, Plan 40R-13509 (Rosebank Road) File: Roadded.546/S0111 f n 1991, the Cify entered into a Development Agreement with the Owner of 478 - 490 Kingston Road. Conditions ofi the Deve(opment Agreement included, (a} __ _._. (��_ 77 the conveyance of Part 1; 40R-13509 (Rosebank Road} to the Cify for road widening purposes; and --- ----- — -- -----. ---- - �_ ___ _ _ _ __ — - -- - - - - -- - - ---- -- - - --- -- establishing Part 1, Pian 40R-13509 as a pub(ic highway upon the completion of the works set out in the Development Agreement. The land was conveyed to the City and the works were completed, however, it has recentfy come to stafPs attention that Part 1, Plan 40R-13509 has rtot been established as a public highway: Attached is a location map and a draft by-faw (estabiishing Part 1, Pfan 40R-13509 as pubfic highway) fo�the consideration of Ciijr�Coancil at-its meet'rng-schedulecf�for Apri[�2; 2U14. DB_bg Attachments Location Map Draft Sy-!aw DETAIL INSET PAR�1 40R-t t H1LL sCw� NT.S 0 Q � � Y Z Q m W � O � PO �O . . ,�0� 5 � �\�G K{N� RoAO > ¢ �0� -- II [ N�G�A� ROAD PETI/COAT CRE �R4RY AND P� �O � .. HEIGHTS �Ri � � „'��"'�" '��' "t"""" „�'�� ""�""" '��'� 11111111111 1iIIII ' t"t ""�I � ` � � �,�_ - ,`�`� " .. �� .. ��; �/� , ��! -. � _ �' q0� N��p,� � Location. Map �` °¢ FILE No: R4ADDED. 546 ' � ' - � APPLfCANT: C'rty of Pickering - . PROPERTY DESCRIPTIQN: Pt. Lt 16i, Ptan 816, being Part 1, 40R-135Q9 City Qe�refopment � �a�: Jan 13, 2014 �� T�.,� ��:s� a,�. ana � euP�. M ��,� ��. � e,1�, �, �. SCa[� 1.5,ODO Prt� ?.�t5 MPAC and !ta auoeem: NI rioh� Reeerved. Not o olm of Survcv. � V The Corporation of the City of Pickering By-law No. Being a by-law to establish that part of Lot 161, Plan 816, designated as Part 1, Plan 40R-13509, as public highway. Whereas The Corporation of the City of Pickering is the owner of that part of Lot 161, Plan 816, designated as Part 1, Plan 40R-13509, and wishes to establish it as public highway. , Now therefore the Council of The Corporation of the City of Pickering hereby enacts as fol lows 1. That part of Lot 161, Plan 816, designated as Part 1, Plan 40R-13509 is hereby established as public highway (Rosebank Road). By-law passed this 22nd day of /April, 2014. David Ryan, Mayor Debbie Shields, City Clerk � ,.,, , ,,�,—�,,�� _, _�. �, , ,� , -Q=9--� �� fVlinutes 1Naterfront Coordinating Committee November 21, 2013 7:OO.pm Main Committee Room Attendees: Councillor O'Connell J. Berry K. Corcoran J. Dike M. Robbins P. Short-Gall� J. Veronneau S. Wiley A. Mosfert, Senior Coordinator, Landscape & Parks Development N. Gaffney, TRCA L. Roberts, Recording Secretary Absent: Councillor Dickerson — City business K. Falconer D. Shields Also Present: B. Skitch L. DeBono A. McKinnon Page 1 CORP0228-2/02 Moved by J. Dike Seconded by M. Robbins That the Minutes of the September 19, 2013 meeting of the Waterfront Coordinating Committee be approved, as amended. Carried 4.0 Business Arisin from Minutes 4.1) Pilot Program A. Mostert provided the members with an update on the Facilitator Pilot Program. He noted that at a meeting of Council held on November 18th, it was recommended that the City Clerk continue as Facilitator for those committees currently without a Chair, including the Waterfront Coordinating Committee` until the end of the 2014 term. He noted that he would be facilitating the meeting this evening in the Clerk's absence. The guests in attendance were introduced. 4.2) Wetland Restoration north end of Frenchman's Bay A. Mostert provided an update with respect to the draft letter for �� the TRCA, pursuing the restoration at the north end of Frenchman's Bay. The letter was reviewed by Pickering Council and referred back to staff as they had concerns that the request may negatively impact plans included in the Frenchman's Bay Stormwater Management Master Plan. He noted a meeting had been held with the Chief Administrative Officer, staff, and Gord MacPherson from the Toronto and Region Conservation Authority, to discuss what areas within the bay that restoration works could potentially take place that would not preclude any works within the Stormwater Management Master Plan, and what funding opportunities may be available. He stated that funding may be available from the Department of Fisheries & Oceans. � Discussion period ensued. J. Dike explained that the intent was to participate with TRCA and the Ministries involved, to have a plan in place, so that in the event that funding became available, they would be in a better position to apply. He also noted it was never the intent to interfere with the Stormwater Manaqement Master Plan. Page 2 CORP0228-2/02 Further discussion ensued with respect to the Stormwater Management Master Plan and what it included. If was the A. Mostert to action consensus of the Committee to invite Marilee Gadzovski, Manager, Water Resources to attend the January meeting to provide more details with respect to the plan and the various phases and also to have an opportunity to review the plans again. � A. Mostert noted the Stormwater Management Master Plan is . available on the City's website. The link is provided as follows: http://www.pickerinq.ca/en/cityhall/FrenchmansBaySMMP.asp 5.0 New Business 5.1) Frenchman's Bay Harbour Entrance A. Mostert provided a photo presentation, showing the work done to date at the Frenchman's Bay Harbour Entrance. He noted that the existing entrance markers have been moved onto the west and east breakwaters temporary, but they could potentially be kept as a permanent structure. He provided an � update on the channel dredging and noted the east spit would be closed off until December 20th to permit transport of the dredged material onto the spit for beach feeding and fish habitat construction on the bay side of the spit. A brief discussion period ensued and it was noted that the project is on schedule, with the west breakwater being 58% complete and the east breakwater being 42% complete. A. Mostert noted while some savings have been seen to date, e�ra costs have also been incurred, but overall, the project is on budget and on schedule. J. Dike questioned whether any updates were available from TRCA. N. Gaffney noted that the newsletter goes out on the last Tuesday of each month, and the website now has pictures available as well at www.trca.on.ca. 5.2) Linton Farmhouse Restoration & Washroom Addition A. PVlostert provided a brief update on the Linton Farmhouse restoration, noting that York Region has issued a contract for the construction work and have received their building permit. Page 3 CORP0228-2/02 5.3) Eurasian Water-Milfoil J. Dike provided an update on the Eurasian Water-Milfoil weed. He provided a brief history, noting that during three inspections with an underwater camera in May, no new growth had taken place. As a result of 3— 4 days of hot weather in July, they had noticed significant growth in the area of Bruce Hanscombe Park which was sufFicient for a test site. In September, it was noted that the weevils were working, but the milfoil was growing faster. He stated that the weevils overwinter best in areas with soft shorelines, which was the reason for choosing this site. J.Dike noted the committee is looking at various options as the weevils may not be as efFective in other areas of the Bay, due to the conditions. He stated they are continuing to hold meetings and are looking at doing more testing of products. He noted they have also studied reports from various Universities on this subject as well, and stated that the degree of success depends on how many weevils are put in, noting they have put in 20,000 to date. He also discussed budgets and fundraising initiatives. Discussion period ensued. A. McKinnon questioned whether the weevils damage aquatic plants other than Eurasian Water Milfoil and also the notification process for the public meetings. L. DeBono questioned funding from the City of Pickering. 5.4) Doors Open Program — Frenchman's Bay A. Mostert provided on update on the Doors Open program that was held at Progress Frenchman's Bay East Park. He noted the event was well organized, with the Yacht Club, Canoe Club, Library as well as TRCA participating, but poor weather may have played a factor with respect to attendance. Discussion ensued with questions raised regarding timelines, possibly holding the event at a difFerent time of the year. It was also noted that this program alternates each year with the Town of Ajax. 6.0 I Other Business Page 4 CORP0228-2/02 6.1) J. Dike questioned whether there was any update with respect to the parking concerns at the bottom of Liverpool Road. Councillor O'Connell noted that it was her understanding that the City C(erk was working with the Manager of By-law Enforcement on this matter, as the /Accessibility Advisory Committee had also noted concerns in this regard. Signage for alternate parking was also questioned, and it was I L. Roberts to action requested this be placed on the ne� agenda. 6.2) Councillor O'Connell noted that a skating rink was being installed at the bottom of Liverpool — Millenium Square, sponsored by the City of Pickering as well as area businesses in the Nautical Village. 6.3) J. Dike questioned the 2014 workplan, and requested that the pontoon boat be kept on this. It was requested that this be L. Roberts to action. placed on the next agenda for discussion. 6.4) It was the consensus of the committee to continue with the same schedule as 2013 for meeting dates. L. Roberts to book the Main Committee Room accordingly. L. Roberts to action 6.5) A. Mostert noted the Waterfront Regeneration Trust is hosting a meeting at the Region of Durham headquarters on A. Mostert to action November 29th. He noted he would forward out the information to all members. Next Meeting: January 16, 2014 Meeting Adjourned: 8:50 pm Copy: City Clerk Page 5 CORP0228-2/02 •� - //II� �� ... ��_ �;�� _ � , a- � �.�.v. . y-i��- � �� .::� � � Present: Tom Copeland David Johnson — Chair Eric Newton Bill Utton Shirley Van Steen — Vice-Chair Also Present: Committee of Adjustment Meeting inutes Wednesday, February 26, 2014 7:00 pm ain Committee Room Ross Pym, Principal Planner — Development Review Lesley Dunne, Assistant Secretary-Treasurer Absent: Melissa Markham, Secretary-Treasurer (I) Adoption of Aqenda Moved by Bill Utton Seconded by Eric Newton That the agenda for the Wednesday, February 26, 2014 meeting be adopted. Carried Unanimously (11) Adoption of Minutes Moved by Shirley Van Steen Seconded by Bill Utton That the minutes of the 2�d meeting of the Committee of Adjustment held Wednesday, February 5, 2014 be adopted as amended. Carried Unanimously Page 1 of 9 x:z: ,,,�,. _�" == :��;,: ;� __�_�___ �.-::�:.:� , �,: ;�--, ....,_ , .�`�::::::::, 1 � (III) Reports P%CA 12/14 & P/CA 13/14 J. Roche & J. Cusimano 1474 Rougemount Drive P/CA 12/14 (Proposed Retained Parcel) Committee of Adjustment Meeting Minutes Wednesday, February 26, 2014 7:00 pm Mai n Comm ittee Room The applicant requests relief from Zoning By-law 3036, as amended, to permit a minimum lot frontage of.15.0 metres and a minimum side yard width of 1.5 metres where a garage is erected as part of a detached dwelling; whereas the by-law requires a minimum lot frontage of 18.0 metres and a minimum side yard width of 1.8 metres where a garage is erected as part of a detached dwelling. P/CA 13/14 (Proposed Severed Parcel) The applicant requests relief from Zoning By-law 3036, as amended, to permit a minimum lot frontage of 15.0 metres and a minimum side yard width of 1.5 metres where a garage is erected as part of a detached dwelling; whereas the by-law requires a minimum lot frontage of 18.0 metres and-a minimum side yard width of 1.8 metres where a garage is erected as part of a detached dwelling. The applicant requests approval of these variances in order to create one additional lot through a future Land Division Application with the Region of Durham Land Division Committee. The requested variances will also permit the construction of a two-storey dwelling on both parcels. Principal Planner — Development Review outlined staff recommendation from the City Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Services indicating no concer.ns with the application. City's Development Services did indicate a concern with the new shed location which may affect the lot to the south and would like to see a grading plan with details of the roof drainage. John Roche, owner, was present to represent the application and provided a history of the property and surrounding neighbourhood. William Tunstead of 1458 Rougemount Drive was present in objection to the application. Page 2 of 9 �� , � :.� ,,,,.. �+ r�' �'� 3�,� � ''= ,a , ! .��.�,. r�-raa l . .....:.::::::� � �� ' �;� - • �,• Meeting IVlirrutes '• •. ''� • � 'il � � • ''! IVlain Committee Room William Tunstead submitted written comments and pictures for the Committee to review. He stated concerns with loss of natural sunlight onto his property, decrease in property value and loss of privacy. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 12/14 by J. Roche & J. Cusimano, be Approved on the grounds that the minimum lot frontage of 15.0 metres and a minimum side yard width of 1.5 metres where a garage is erected as part of a detached dwelling for the proposed retained parcel are minor in nature, desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That the variances apply only to the proposed lot configuration for the proposed retained parcel, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtains final clearance for a future land seuerance (coordinated with Minor Variance Application file number P/CA 13/14) by May 22, 2015, or this decision shall become null and void. 3. That the applicant obtain a building permit for the proposed construction on the proposed retained parcel by February 26, 2016, or this decision affecting the proposed detached dwelling shall become null and void. That application P/CA 13/14 by J. Roche & J. Cusimano, be Approved on the grounds that the minimum lot frontage of 15.0 metres and a minimum side yard width of 1.5 metres where a garage is erected as part of a detached dwelling for the proposed severed parcel are minor in nature, desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: That the variances apply only to the proposed lot configuration for the proposed severed parcel, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtains final clearance for a future lancl severance (coordinated with Minor Variance Application file number P/CA 12/14) by May 22, 2015, or this decision shall become null and void. Page 3 of 9 ��: • � --= �' ,�,n� � It� =� �� = _uj� �,.�..T � 1 ��- , �a_ � ,S��IL.:::.:_::'::� . 1 � Committee of Adjustment Meeting Minutes Wednesday, February 26, 2014 7:00 pm Main Committee Room 3. That the applicant obtain a building permit for the proposed construction on the proposed severed parcel by February 26, 2016, or this decision affecting the proposed detached dwelling shall become null and void. Carried Unanimously 2. P/CA 14/14 A. St-Denis 705 Victory Drive The applicant requests relief from Zoning By-law 2511, as amended, to permit a maximum lot coverage of 38 percent, whereas the by-law requires a maximum lot coverage of 33 percent. The applicant requests approval of this variance in order to obtain a building permit to construct a single-storey detached dwelling. Principal Planner — Development Review outlined staff recommendation from the City Development Department recommending approval subject to conditions. Written comments were received from the City's Development Services expressing no concerns. Written comments were received from Llewellyn Pereira & Maria Cordeiro of 709 Victory Drive and Brett & Christine Griggs of 701 Victory Drive along with a petition signed by six surrounding residents in objection to the application. They expressed concerns with water runoff, drainage and tree removal. They would like to see the downspouts drain to the front or rear of the property and not to the sides which may cause flooding to the neighbouring properties. Angela St-Denis, owner, and Paul Murray, agent, were present to represent the application. Llewellyn Pereira & Maria Cordeiro of 709 Victory Drive, Christine Griggs of 701 Victory Drive and Lisa Martin of 712 Victory Drive were present in objection to the application. In response to a question from a Committee member Paul Murray indicated the trees on the property are well aged and will need to be manicured and/or cut back. Llewellyn Pereira stated the concerns that he raise.d in his written comments in addition to questioning the purpose of zoning by-laws if they are not going to be adhered to, the difference between minor and major variances and feels this area should be considered a historical community. In response to a question from a Committee member, he indicated the 33% lot coverage would provide more side yard fill for drainage. Page 4 of 9 K3 -:� . � ;�, . �.,�.. � �,�_ �� , .� s' 3-�_��`_� :':°::� � ' • - • �: • T- � -� �. -• . 1 �'' 11 � � ^ '•• Christine Griggs requested clarification on the side yard setbacks and the Principal Planner — Development Review explained the side yard setback for the subject property. Lisa Martin stated a concern with flooding and the large scale of homes that are being built in the neighbourhood. Moved by Bill Utton Seconded by Eric Newton That application P/CA 14/14 by A. St-Denis, be Approved on the gro_unds that the maximum lot coverage of 38 percent is minor in nature that is desirable for ihe appropriate development of the land; and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed single-storey dwelling, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by February 26, 2016, or this decision shall become null and void. Carried Unanimously P/CA 15/14 G. & J. Timleck 691 Foxwood Trail The applicant requests relief from Zoning By-law 3036, as amended by By-law 1543/82 to permit a 0.6 metre south side yard width to an existing accessory structure (deck and pergola) not part of the main building, whereas the by-law requires a minimum side yard width of 1.0 metre for all accessory structures not part of the main building. The applicant requests approval of this variance in order to obtain a building permit for an existing accessory structure (deck and pergola) associated with an above ground pool. Principal Planner — Development Review outlined staff recommendation from the City Development Department recommending refusal of the proposed variance. Page 5 of 9 ., � �' �.��,._ �I It..— = �� s `''�� 3-�-. � i : ��i --��.`::� . � .� Committee of Adjustment �Meeting Minutes Wednesday, February 26, 2014 7:00 pm Main Committee Room Written comments were also received from the City's Development Services expressing a concern the existing deck and pergola may be constructed within the existing drainage swale and thus affecting the drainage to the rear of the lot. James Timleck, owner, was present to represent the application. Craig Cats of 689 Foxwood Trail, Douglas Kutz and Debbie King of 693 Foxwood Trail were present in favour of the application. James Timleck stated there were no complaints on the side yard width of the existing deck and pergola and if the deck was relocated or reduced it would not change the visual impact on surrounding neighbours and would be to narrow to use. � Craig Cats stated he is the direct neighbour to the south and has no problem with the ex'isting deck and pergola: Douglas Kutz stated he has no problem with the existing deck and pergola. Moved by Shirley Van Steen Seconded by Eric Newton That application P/CA 15/14 by G. & J. Timleck, be Approved on the grounds that the 0.6 metre south side yard width to an existing accessory structure (deck and pergola) not part of the main building is minor in nature, desirable for the appropriate development of the land and in keeping with the general intent and purpose of the Zoning By-law, subject to the following conditions: That this variance apply only to the existing accessory structure (deck and pergola), as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the existing accessory structure (deck and pergola) by May 26, 2014, or this decision shall become null and void. Carried Vote Tom Copeland opposed David Johnson in favour Eric Newton in favour Bill Utton opposed Shirley Van Steen in favour Page6of9 0 �� . � �� _ .��.. `�t� � � ui� aa� ..� L �, ,�-a7 �� -ci3�+7_�......f:::::� ' P/CA 16/14 & P/CA 17/14 2307038 Ontario Inc. 1803, 1805, 1811 & 1817 Fairport Road P/GA 16/14 (Lot 12) • - • � • � � � � � • � '�./ •.� 1 , I�' � � � t i ' ' • • ; The applicant requests relief from Zoning By-law 3036, as amended by By-law 7284/13, to permit a minimum lot frontage of 6.9 metres; whereas the by-law requires a minimum lot frontage of 8.5 metres. P/GA 17/14 (Lot 25) The applicant requests relief from Zoning By-law 3036, as amended by By-law 7284/13, to permit a minimum flankage side yard width of 1.5 metres; whereas the by-law requires a minimum flankage side yard width of 2.7 metres. Principal Planner — Development Review outlined staff recommendation from the City Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Services expressing no concerns. Brian Moss, agent, was present to represent the application. No further representation was present in favour of or in objection to the application Moved by Tom Copeland Seconded by Bill Utton That application P/CA 16/14 by 2307038 Ontario Inc., be Approved on the grounds that the minimum lot frontage of 6.9 metres is minor in nature, desirable for the appropriate development of the land, and in keeping with the generaf intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed lot, as generally sited and outlined on the applicant's submitted plan. 2. That the applicant obtain a building permit for the proposed construction by February 26, 2016, or this decision shall become null and void. Carried Unanimously Page7of9 � .�i , , --� _,,,.. , �(-. �----�� - ,� — - -- . . . � i n�a . :_: ..—:; ., _ ;t�-u'�,.'—I_ _ -_:. :: - - :: .....,...:: � „��.�_ — ,� i� rreFaa::1:: � ::::::::::::::::::� ��1�_ �'� � Moved by Tom Copeland Seconded by Eric Newton Committee of Adjustment Meeting Minutes Wednesday, February 26, 2014 7:00 pm Main Committee Room That application P/CA 17/14 by 2307038 Ontario Inc., be Approved on the grounds that the minimum flankage side yard width of 1.5 metres is minor in _ nature, desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed dwelling, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by February 26, 2016, or this decision shall become null and void. Carried Unanimously P/CA 18/14 J. & T. Arsenault 982 Essa Crescent The applicant requests relief from the following provisions of Zoning By-law 2520, as amended: � to permit a minimum front yard setback of 5.0 metres, whereas the by-law requires a minimum front yard setback of 7.5 metres s to permif a maximum lot coverage of 44 percent, whereas the by-law permits a maximum lot coverage of 33 percent • to permit an existing uncovered platform (deck) not exceeding 1.0 metre in height, to project a maximum of 4.6 metres into the required rear yard, whereas the by-law does not permit uncovered steps and/or platforms to project into the required rear yard The applicant requests approval of this minor variance application in order to obtain a building permit for the construction of a two-storey addition, enclosed covered entryway and a 1 storey addition to the.existing garage. Principal Planner — Development Review outlined staff recommendation from the City Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Services expressing no concerns. Jerry & Theresa Arsenault, owners, were present to represent the application. No further representation was present in favour of or in objection to the application. Page8of9 •� = � _ ,,,,. ��, �-: upn� ..� � .�, l�_, � .,�.w. , �3 .rr�_I_ .......�::::::;� ��.�� Moved by Tom Copeland Seconded by Shirley Van Steen Co r�ittee of djustment Nleeting Minutes ' • • . � '� • � � ��. • - � • • �l That application P/CA 18/14 by J. & T. Arsenault, be Approved on the grounds that the minimum front yard setbaCk of 5.0 metres, a maximum lot coverage of 44 percent and a maximum projection of 4.6 metres into the required rear yard for an existing platform (deck) are minor in nature, desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That the variances apply only to the proposed additions and existing platform (deck) as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed additions by February 26, 2016, or this decision affecting the existing dwelling shall become null and void. Carried Unanimously (IV) Adiournment Moved by Bill Utton Seconded by Eric Newton That the 3�d meeting of the 2014 Committee of Adjustment be adjourned at 8:03 pm and the next meeting of the Committee of Adjustment be held on Wednesday, March 19, 2014. Carried Unanimously N�aro�•.�� IL Date Chair � : ��%��'�� Assistant Secretary-Treasurer Page 9 of 9 , , °-- ,,,,,. _ �' �=,c�w��--�� _ �a � a s �� "� � '°' J Present: Tom Copeland David Johnson — Chair Eric Newton Bill Utton Shirley Van Steen — Vice-Chair Also Present: Melissa Markham, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (I) Adoption of Aqenda Moved by Bill Utton Seconded by Eric Newton Committee of djustment eeting inutes ednesday, arch 19, 2014 7:00 pm Main Committee Room That the agenda for the Wednesday, March 19, 2014 meeting be adopted. Carried Unanimously (II) Adoption of Minutes Moved by Eric Newton Seconded by Bill Utton That the minutes of the 3�d meeting of the Committee of Adjustment held Wednesday, February 26, 2014 be adopted. Carried Unanimously Page 1 of 6 ��ty a¢� Committee of Adjustment �`�i Meeting Minutes PI--- � T�7 �� Wednesday, March 19, 2014 1\►11 �I 7:00 pm Mai n Com m ittee Room (III) Reports P/CA 09/14 � K. Belfon & N. Jones-Belfon 1984 Fairport Road The applicant requests relief from the following provisions of Zoning By-law 3036, as amended: o to permit a minimum rear yard depth of 4.0 metres, whereas the by-law requires a minimum rear yard depth of 7.5 metres • to permit a maximum lot coverage of 35 percent, whereas the by-law requires a maximum lot coverage of 33 percent • to recognize an existing accessory strucfure (pergola) to be setback a minimum of 0.3 of a metre from the north rear lot line, whereas the by-law requires all accessory structures greater than 1.8 metres in height to be setback a minimum of 1.0 metre from all lot lines The applicant requests approval of these variances in order to obtain a building permit to construct a one and a half storey addition with an attached garage and to recognize an existing pergola located in the rear yard on the north side of the building. Secretary-Treasurer outlined staff recommendation from the City Development Department recommending approval subject to conditions. Written comments were received from the City's Development Services expressin.g rio concerns; however a grading plan will be required with the building permit application. Written comments were also received from the Durham Regional Health Department indicating they were unable to comment until a site plan showing the location and design of the current private sewage system, all structures (including proposed), property lines, etc., current and proposed total daily design sanitary sewage flow and any future plans of connecting to municipal sanitary sewers is provided. Nicole Jones-Belfon, owner, was present to represent the application. Michael Madden of 1986 Fairport Road was present in objection to the application. Nicole Jones-Belfon agreed with staff's report and recommendations, she also indicated t'he proposed addition will blend in with the surrounding area. Page 2 of 6 x:� +� =_ �.��.. . �= up:� �� _, � � f�,- s u��,. 3 =� �, .._� .:::� , ' , . � - • � � � • � � � � � � � ; ; , . 1 ' � • •' Michael Madden expressed a concern that the rear yard is already small. He was uncertain of the size of the proposed addition and potential impact on his property. In response to a question from a Committee member, Michael Madden indicated his driveway, front steps and cedar trees will be along side the proposed addition. Moved by Bill Utton Seconded by Shirley Van Steen That application P/CA 09/14 by K. Belfon & N. Jones-Belfon, be Approved on the grounds that the minimum rear yard depth of 4.0 metres, the maximum lot coverage of 33 percent and a north rear yard setback of 0.3 of a metre to an exisfing accessory structure are minor in nature, desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: That these variances apply only to the proposed one and a half storey addition with an attached garage and to the existing pergola, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by March 18, 2016, or the decision affecting the proposed one and a half storey addition with an attached garage shall become null and void. Carried Unanimously 2, P/CA 19/14 � Maddy Developments Inc. 433 & 437 Toynevale Road The applicant requests relief from the following provisions of Zoning By-law 2511, as amended: to permit a minimum south side yard width of 1.2 metres, whereas the by-law requires a minimum side yard width of 1.5 metres s to permit a minimum flankage side yard width of 4.4 metres, whereas the by-law requires a minimum flankage side yard width of 7.5 metres Page 3 of 6 ��t� o� Committee of Adjustment �=��i ' Meeting Minutes � � Wednesday, March 19, 2014 PI R.Il�T 7:00 pm Main Committee Room • to permit a covered, unenclosed porch to project a maximum of 0.8 metres into the required flankage side yard, whereas the by-law requires uncovered steps or platforms not exceeding 1.0 metre in height above grade may project 1.0 metre into any required flankage side yard The applicant requests approval of these variances in order to obtain a building permit for the construction of a finro-storey detaehed dwelling with a covered porch on a proposed corner lot. Secretary-Treasurer outlined staff recommendation from the City Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Services expressing no concerns. Kevin Tunney, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Eric Newton Seconded by Bill Utton That application P/CA 19/14 by Maddy Developments Inc., be Approved on the grounds that the minimum south side yard width of 1.2 metres, a minimum flankage side yard width of 4.4 metres, and allow a covered platform to project a maximum of 0.8 of a metre into the required flankage side yard are minor in nature, desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the OfFicial Plan and the Zoning By-law, subject to the following conditions 1. That the variances apply only to the proposed lot that is conditionally approved by the Region of Durham Land Division Committee through Land Division Application file numbers LD 131/13 and LD 132/13 as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed dwelling by March 18, 2016 or this decision shall become null and void. Carried Unanimously Page 4 of 6 3 � . � =' �.��.. .� �I!e �� '', ��- � ��,. 3-�w.�a,.� .... .:.:� . ' P/CA 20/14 A. & C. Daniels 848 Miriam Road r: ^ • � � � i i � � �, � � !„, • ' � • •' The applicant requests relief from Zoning By-law 2520, as amended, to permit a minimum front yard depth of 6.0 metres and a minimum south side yard width of 0.9 of a metre, whereas the by-law requires a minimum front yard depth of 7:5 metres and a minimum side yard width of 1.5 metres. The applicant requests approval of these variances in order to obtain a building permit to construct an enclosed covered entryway and an attached garage. Secretary-Treasurer outlined staff recommendation from the City Development Department recommending approval subject to conditions. Written comments were received from the City's Development Services expressing no concerns; however a grading plan will be required with the building permit application. Charles Daniels, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Tom Copeland Seconded by Shirley Van Steen That application P/CA 20/14 by A. & C. Daniels, be Approved on the grounds that the minimum front yard depth of 6.0 metres and the minimum south side yard width of 0.9 of a metre are minor in nature, desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the enclosed covered entryway and attached garage, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by March 18, 2016, or this decision shall become null and void. Carried Unanimously Page 5 of 6 .�� _ :,,,,.= ��i� :" = ' �_• : u�,.,,,_,,, �•::! :�= :�_ � ��-�:,: ,y-�-.rran:�:: ::: :�:� —�ii`::�� . � � (IV) Adiournment Moved by Bill Utton Seconded by Eric Newton Committee of Adjustment Meeting Minutes Wednesday, March 19, 2014 7:00 pm Main Committee Room That the 4th meeting of the 2014 Committee of Adjustment be adjourned at 7:20 pm and the next meeting of the Committee of Adjustment be held on Wednesday, April 9, 2014. Carried Unanimously � ,�� ^ _ 1 _ �__ r ' '`` L,�'��-�.. Assistant Secretary-Treasurer Page 6 of 6 ., ,,,,, � � ,��,,-��_ � . _ .. .... ....:: � , ' �, ; ,-.��. Attendees: P. Bashaw M. Brenner . A. Heywood-Delpeache (left at 8:55 pm) T. Logan P. McCafferty D. Tierney S. Wilkinson D. Marlowe, Staff Representative R. Michaud, Recording Secretary D. Shields, City Clerk Guest: T. Barnett Absent: T. Arvisais K. Falconer D. Sharma J. O'Connell, Regional Councillor inutes/ eeting ummary Accessibility Advisory Committee Wednesday, February 26, 2014 7:00 pm CAO Boardroom Item/ Details & Discussion & Conclusion Action ItemslStatus ' 'Ref # (summary of discussion) (include deadline as appro riate 1. Welcome & Attendance � - D. Shields welcomed everyone and confirmed attendance for meeting quorum and a list was provided to the Security Guard. 2. Review Site Plan Applications SO4/14 — Pine Ridge Tower (1473 Whites Road) T. Barnett provided an overview of the site plans for this new apartment building to be built on Whites Road south of Sheppard Avenue on the east corner. The main access will be from Delta Boulevard with underground parking for tenants. The road grade, sidewalks and site filling will be redone on Whites Road. Page 1 of 4 The developer has planned to gear the rental property to older peopie that want to down size or eliminate property maintenance. Questions ensued on the number of accessible units to be included in the building and it was noted that if they were gearing the rental units to older people it is less expensive to build an accessible unit up front than to retrofit at a later date. Additional comments for consideration include: • width of the hallways for scooters and wheelchairs; � height of the buttons on the elevator panel; � consider using lever handles throughout the building; • adjust the height of the planters for the community gardens to accommodate seniors and wheelchair access; • move the designated parking area to the same side of the building to avoid crossing the road and also provide better access to the sloped sidewalk and main entrance; Sub-Committee suggestion for Site Plan Reviews Discussion followed on whether the committee should establish a sub-committee to review site plans prior to the review at the committee level. Concerns that many of the committee members are not available to attend daytime site plan meetings and it was the consensus of the Committee that they liked the process as it is. A discussion ensued on the Committee developing a handout that could be included with development applications which would suggest accessible requirements for consideration when submitting building plans. Committee members were asked to forward their comments to the Clerk's office to be compiled , and for review at the next meeting. 3. �� Review and Approval of Minutes �� Moved by S. Wilkinson Seconded by M. Brenner That the minutes of the January 22, 2014 meeting be approved as amended. Carried Page 2 of 4 Item/ ` Details & Discussion & Conclusion ; Action Items/Status ; Ref # (summary of discussion) ,, (include deadline as , ' , a ro riate . � .�. . � . . 4. Re ional Meetin Reports ` Regional Chairpersons & Regional Co-ordinators Meeting S. Wilkinson provided a quick overview on the meeting she . attended with D. Marlowe. The minutes had been forwarded to committee members for their information. The regional committees have requested some feedback from local committees and are interested in knowing what initiatives have been undertaken in the past year to be included in their � annual newsletter issued in August. It was suggested that once the Developer Tip Sheet was approved by Council it could be sent to the Region for their annual newsletter. 5. ` Review and Approval of 2014 Wo'rk Plan D. Marlowe distributed a copy of the committee's 2014 work plan activities for discussion. They include: • review of 5 year Accessibility Plan and prepare 2013 annual accomplishments list; � annual audit of City facilities — comments and upgrades completed to date; • prioritize items for 2015 budget; • tactile surface indicator pilot project ; • event planning for 2014 Activities; • review Site Plan Applications; • consultation with local support agencies; 6. 2014 Accessibility Event (November 1S ) D. Marlowe mentioned that the committee had placed a hold to host this event at the Pickering Town Centre and noted that confirmation had to be made regarding whether the event would take place in November. He noted that he had been .. asked to review with the Committee the objectives and success of previous events. He asked the Committee the following questions: � Page 3 of 4 Item/ Details" &'Discussion & Conclusion ' Acfion:ItemslStatus . Ref'# (summary of discussion) (include deadline as ap ro riate • What is the purpose of the event? What are we trying to ach ieve? • Is the event successful? How do we measure this? Discussion ensued that the evenf was held to promote awareness, recognize and celebrate successes. However, it was noted that attendance and participation at the event has been declining over the last few years, therefore, it was agreed that it would be best to integrate this event with other City events. Moved by M. Brenner Seconded by S. Wilkinson That the Accessibility Advisory Committee adopts the philosophy in the 2014 Work Plan of �being inclusive in the multiple City of Pickering sponsored events instead of hosting one designated event per year. Carried Discussion followed on the upcoming events the committee could participate in and it was agreed to consider the Artfest event in May and the Canada Day event in July as these events attract large crowds and are easily accessible for everyone. 7. Next Meeting - Wednesday, March 26, 2014 Moved by M. Brenner Seconded by P. McCafferty That the meeting be adjourned. Carried Meeting Adjourned: 9:25 pm Copy: City Clerk Page 4 of 4 .. ,,,,. (� ' �a,:, :�.�,u�,�� , � ; ��..�, �9-,:��.�� Ilflinutes Heritage Pickering Advisory Committee Meeting February 27, 2014 7:00 pm Main Committee Room Attendees: T. Besso S. lyer T. Reimer M: Sawchuck C. Sopher J. Van Huss C. Celebre, Senior Planner, Development Review & Heritage L. Roberts, Recording. Secretary Absent: Councillor Rodrigues W. Jamadar . D.Joyce E. Mason D. Rundle J. Van Huss welcomed everyone to the meeting. Moved by M. Sawchuck Seconded by C. Sopher That the minutes of the January 23, 2014 meeting of the Heritage Pickering Advisory Committee be approved. Carried 3.1) 2013 Annual Report and 2014 Work Plan Members reviewed the 2013 annual report and 2014 work plan memo. No additions or revisions were made to the memo. Moved by C. Sopher Seconded by R. lyer That the 2013 annual � and 2014 work plan memo be Page 1 approved as distributed and forwarded to Council on March 24, 2014. Carried 4.1) Heritage Permit— Dillingham-Lamoire C. Celebre provided members with an update on the heritage permit application received for 1636 Arathorn Court. She noted the applicants had submitted an application to replace the windows. C. Celebre noted that in a conversation with the owners that afternoon they had advised that they will pursue repair of the windows rather than replacement. She will have further discussions with the owner and will update the committee accordingly. Discussion ensued with respect to the processes involved. C. Sopher questioned whether the City provided any guidance to owners on professionals who work with heritage buildings. M. Sawchuck noted that the Canadian Association of Heritage Professionals was a good website to find consultants and tradespersons qualified to work on heritage properties. C. Celebre noted the City does provide information, including links to websites and explained every attempt is made to work with the owners. 4.2) 2014 Work plan update Discussion ensued with members providing updates as follows: J. Van Huss noted she had come across some very user friendly websites and indicated that she would continue to research this. She questioned what the process would be for making a more user friendly website for Heritage Pickering. C. Celebre noted she has been working with staff on the creation of a template to showcase the City's designated properties which would be located on the City's website. Discussion ensued with suggestions for the City's heritage page such as having a FAQ page which would include inks.to other pages such as the Ministry of Culture, etc. C. Sopher noted he would continue in his research with other municipalities regarding a plaque program. It was noted the Doors Oqen sub-committee will be formed in L. Roberts to action C. Celebre to action Page 2 May, 2014. C. Celebre to C. Celebre noted she plans to meet with the Chief Building action Official to discuss options on the follow up of recommendations of a heritage permit and will provide an update at the next meeting. M. Sawchuck provided an update on the work he has completed to date on the Heritage Register. He walked members through the excel sheet he had created, noting currently there are approximately 450 properties listed on it, explaining the breakdown and colour coding system used to distinguish the various sources of information used to compile the final list of properties. M. Sawchuck explained the structure of the` spreadsheet, noting which columns required input from committee members. He provided the following instructions; • Enter data only for the columns with yellow headings • Use the tabs at the bottom of the spreadsheet that show possible response options s Do not change the existing street addresses/names despite conflicting information in other sources (Example Concession 8 vs. 8th Concession) e Important to include "C" in front of the year in which it was built if it is an estimate (Example c.1860) • Try to view a building from all angles to accurately determine the number of storeys • www.ontarioarchitecture.com is a good website to showcase the various styles o If you have any questions — leave it blank and it can be discussed at a meeting • Try to determine outside material (Stone, wood, etc) • Attempts have been made to ensure that the information recorded in the register is consistent with provincial and federal standards M. Sawchuck noted he would indicate on the spreadsheet which property fistings have already been photographed by the committee. He will divide the remaining properties geographically amongst committee members for them to insert missing information and provide photographs. He questioned the possibility of having a special meeting to rate the significance of the listed properties. M. Sawchuck showed members how to log onto Flickr, noting the "2014 Draft Heritage Register" is where all photos can be added. He noted that when takinq photos, members should Page 3 try to capture the address number (where possible) and take photos of any really interesting features. Each photo shouid also be named according to the approved convention (Example: Park Crescent, 560). He also noted the importance of capturing one main photo that shows the entire building from the optimal angle. M. Sawchuck stated that pictures should be taken from the street, as we do not have the right to enter private property. He also noted the importance of trying to get the pictures in good weather, in case we want to use them in the future fior promotional purposes. If a property has been demolished, photograph it anyway, trying to capture the replacement building (where possible) or the streetside green address sign in rural areas. The property will then remain on the register with a strikethrough. The following members offered to take areas as follows: T. Reimer — Claremont area C. Sopher, E. Mason — Whitevale area M. Sawchuck — South Pickering area and properties where photos have already been taken Discussion ensued with respect to the division of properties to work on, with members questioning mileage. It was suggested that members map out their assigned area to group the properties to minimize unnecessary driving. M. Sawchuck noted he would remove the duplicate properties from the lisf and strike out the known demolished properties, which would take the listing down by approximately 100 properties. Each committee member would be tasked with providing information and photographing 20 —40 properties. He noted that he would forward out the list in the next week or two for members to begin the next step of photographing, which would take place over the next two months. C. Celebre provided members with memory sticks which provide backaround information. 5.1) Copies of Heritage Matters and Heritage Stewards were received for information. 6.1) C. Celebre noted she had received a heritage permit application and discussed with the members the timeframe to M. Sawchuck to action Page 4 Copy: City Clerk Page 5