Loading...
HomeMy WebLinkAboutMarch 24, 2014 • cal/ 00 Council Meeting Agenda PI rKERIN Monday, March 24, 2014 Council Chambers 7:00 pm Anything :highlight d denotes an attachment or link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the "bookmark" icon to the left of your screen to navigate from one report to the next. Accessible 4, - For information related to accessibility requirements please contact pICKE A 1� Linda Roberts f�� R � V Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: IrobertseDickerina.ca C ifrf 00 Council Meeting Agenda PICKERIN Monday, March 24, 2014 Council Chambers 7:00 pm I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page Council Meeting Minutes, February 24, 2014 1-21 Joint PD & Executive Committee Minutes, March 3, 2014 22-27 - IV) Presentations V) Delegations 28 VI) Correspondence 29-39 Corr. 06-14 • Corr. 07-14 Corr. 08-14 Corr. 09-14 VII) Committee Reports V 40-41 Joint Report JT 2014-03 of the Joint Planning & Development and Executive Committee VIII) Reports — New and Unfinished Business 42-70 Notice of Intent to Pass By-laws • • Report PLN 07-14 V Report LEG 04-14 • IX) Motions and Notice of Motions • Accessible For information related to accessibility requirements please contact PICKEWG Roberts Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Iroberts(a�oickerina.ca X) By-laws 71-74 XI) Confidential Council - Public Report XII) Other Business XIII) Confirmation By-law XIV) Adjournment For Information Only • Minutes of the Committee of Adjustment, February 5, 2014 • ai1 Council Meeting Minutes Monday, February 24, 2014 ::3 arm Sr141 7:00 PM - Council Chambers Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development B. Douglas - Fire Chief • J. Hagg Deputy Fire Chief S. Karwowski - Division Head, Finance &Treasurer C. Grant - CEO, Library J. Halsall - Manager, Budgets & Internal Audit D. Shields - City Clerk N. Emery - Coordinator , Traffic Operations L. Roberts - Committee Coordinator (II) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the • Invocation. (III) Disclosure of Interest No disclosures of interest were noted. (IV) Adoption of Minutes Resolution #180/14 Moved by Councillor McLean Seconded by Councillor Dickerson 1 1 City co k. Council Meeting Minutes Monday, February 24, 2014 _ i[i1ItU t 7:00 PM - Council Chambers In Camera Council Meeting Minutes, January 27, 2014 Council Meeting Minutes, January 27, 2014 Joint PD & Executive Committee Minutes, February 3, 2014 Executive Committee [Budget] Minutes, February 13, 2014 Special Council Meeting Minutes, February 13, 2014 Carried (V) Delegations 1. Jim Dike Re: 2014 Current & Capital Budgets Jim Dike appeared before Council on behalf of Pickering Auxiliary Rescue Association, to provide details on the operation of PARA. He outlined the details of the organization, including the volunteer process and patrols and the need for the purchase of two new engines. He explained the pros and cons associated with the various options confronting them in order to continue to provide the current level of service. He noted the costs for purchasing the new engines would total $125,000, a portion of these funds have been raised through fundraising and contributions. Mr. Dike also noted they have currently applied for funds through the Trillium foundation. A question and answer period ensued. 2. Keith Falconer Re: Notice of Motion Accessibility Advisory Committee & 2014 Current & Capital Budgets Keith Falconer appeared before Council with respect to a motion put forward by the Accessibility Advisory Committee with respect to sending a letter to the Minisry of Municipal Affairs and Housing to request consideration of including barrier free door opening devices into the Building Code. He requested that Council support these efforts in order to achieve accessibility for all citizens. Mr. Falconer also spoke to the 2014 Current & Capital Budgets, noting his concerns with respect to the remedial measures for asbestos found in an area at the Eastshore Community Centre. He noted that the measures already in place by the City meet the requirements, therefore questioned whether the funds allocated for this could be redirected to the reserve fund, to be drawn on in the future should the need arise. A brief discussion period ensued. 3. Andy McKinnon Re: 2014 Current & Capital Budgets 2 2 City. ai Council Meeting Minutes Monday, February 24, 2014 7:00 PM - Council Chambers Andy McKinnon appeared before Council stating he had been in attendance at the February 13, 2014 Executive Budget meeting and felt the location was not an acceptable venue for proper public engagement. He also questioned whether resident's comments were being taken into consideration, noting that in reviewing the documents, there appeared to be a number of ways to make changes. He stated more opportunity should be given to residents in order to provide comments. (VI) Correspondence 1. Corr. 04-14 Lon Harnish Pickering RibFest Chairperson Rotary Club of Ajax 314 Harwood Ave. South, Box 21022 Ajax, O N L1 S 7H2 Resolution #181/14 Moved by Councillor Pickles Seconded by Councillor Dickerson That Corr. 04-14 received from Lon Harnish, Pickering RibFest Chairperson, seeking Council support for the Pickering RibFest event to be held from May 30th through June 1,2014 to be a pet-free event be endorsed. Carried 2. Corr. 05-14 Dave Marlowe Accessibility Co-ordinator . City of Pickering Resolution #182/14 Moved by Councillor Dickerson Seconded by Councillor Pickles Correspondence received from Dave Marlowe;Accessibility Co-ordinator, seeking support with respect to extending the current Ontario Building Code requirements for barrier-free door opening devices for all new residential construction be endorsed. Carried • 3 3 Qat oq A Council Meeting Minutes ' � y, February 24, 2014 Monday, 7:00 PM - Council Chambers (VII)Committee Reports 1. Director, City Development, Report PLN 04-14 Zoning By-law Amendment Application A 7/13 Picore Holdings Limited 1305 and 1315 Pickering Parkway Council Decision That Zoning By-law Amendment Application A 7/13, submitted by Picore Holdings Limited, to permit a "Professional Office" use on lands municipally known as 1305 and 1315 Pickering Parkway, be approved, and that the draft Zoning By-law Amendment as set out in Appendix Ito Report PLN 04-14 be forwarded to Council for enactment. 2. Director, Engineering & Public Works, Report ENG 03-14 Multi-use Trail and Restoration along West Duffins Creek Council Decision 1. That Report ENG 03-14 of the Director, Engineering & Public Works regarding the construction of a section of the Multi-use trail and restoration along the West Duffins Creek be received; 2. That Council approve the hiring of Toronto and Region Conservation Authority (TRCA) in accordance with the City's Purchasing Policy 09.09; 3. That the quotation as submitted by the Toronto and Region Conservation Authority (TRCA) for the construction of a section of the Multi-use trail in the total amount of$188,076.64 (HST included) be accepted; 4. That the quotation as submitted by the TRCA for restoration work along the West Duffins Creek in the total amount of$95,880.47 (HST included) be accepted; 5. That the total gross project cost of$227,865.00 (HST included) including the quoted amount and other associated costs and the total net project cost of $205,200.00 (net of HST rebate) for the construction of a section of the Multi-use trail be accepted; 6. That the total gross project cost of$105,469.00 (HST included) including the quoted amount and other associated costs and the total net project cost of $94,978.00 (net of HST rebate) for restoration works along the West Duffins 4 4 co Council Meeting Minutes Monday, February 24, 2014 MIS C 7:00 PM - Council.Chambers ' Creek be accepted; 7. That Council authorizes the Division Head, Finance &Treasurer to finance the two projects as follows: a. The sum of$205,200.00 to be funded by a contribution from the Region of York for the construction of a section of the Multi-use trail; b. The sum of$94,978.00 to be funded by a contribution from the Region of York for restoration works along the West Duffins Creek; and 8. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. . 3. Director, Engineering & Public Works, Report ENG 04-14 Whitevale Master Drainage Plan Municipal Class Environmental Assessment Council Decision 1. That Report ENG 04-14 of the Director, Engineering &.Public Works concerning the Whitevale Master Drainage Plan be received; 2. That Council endorse the March 2013 Whitevale Master Drainage Plan , completed by AECOM; and 3. That staff be authorized to implement the recommendations within the Whitevale Master Drainage Plan subject to budget and further Council approval for individual projects. Resolution#183/14 Moved by Councillor Dickerson Seconded by Councillor McLean . That Report 2014-02 of the Joint P & D and Executive meeting held on February 3, 2014, be adopted, save and except Item 4. Carried 4. Director, Engineering & Public Works, Report ENG 05-14 Propsoed All-way Stop Maple Ridge Drive and Maple Gate Road/Pebblestone Crescent 5 5 Calf 00 Council Meeting Minutes o.;"-÷7-7 ri __ Monday, February 24, 2014 Vret4 iK 7:00 PM - Council Chambers Discussion ensued with respect to the location for the installation of the all-way stop. It was recommended that the location be changed and a review be done to determine the effectiveness of the location in a year. Discussion ensued and it was suggested that the all-way stop should be at Maple Ridge Drive and Harvest Drive. Resolution #184/14 Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report ENG 05-14 of the Director, Engineering & Public Works regarding the proposed installation of an all-way stop control at Maple Ridge Drive and Maple Gate Road/Pebblestone Crescent be received; 2. That the attached draft by-law be enacted to amend Schedule "7" to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the proposed installation of all-way stop control at the intersection of Maple Ridge Drive and Maple Gate Road/Pebblestone Crescent. Carried as Amended Later in the Meeting [Refer to following motions] "Resolution # 185/14 Moved by Councillor Dickerson • Seconded by Councillor McLean That Recommendation No. 2 be amended by deleting Maple Gate Road/Pebblestone Crescent and replace with Harvest Drive. Carried on a Recorded Vote as Follows Yes No Councillor Dickerson Councillor Ashe Councillor McLean Councillor O'Connell Councillor Pickles • Councillor Rodrigues Mayor Ryan. 6 6 C]iq 04 --- Council Meeting Minutes -- -' --� Monday, February 24 2014 sourima 7:00 PM - Council Chambers The main motion as amended was then Carried unanimously. . - I (VIII) New and Unfinished Business 1. Director, Corporate Services & City Solicitor, Report LEG 02-14 Council Code of Conduct Annual Report Discussion period ensued. Suzanne Craig, Integrity Commissioner, appointed by the City, was present and provided clarification with respect to concerns raised by Members. It was noted there needs to be clarity with respect to their obligations under the Council Code.of Conduct for Members of Council to provide better accountability when reporting their expenses. Ms. Craig noted this is a living document in which commentary would be added from time to time. Ms. Craig also stated there would be no amendments made to the Code of Conduct at this time. Resolution #186/14 Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That the Annual Report of the Integrity Commissioner regarding the Council Code of Conduct be received; 2. That the suggested commentary recommended by the Integrity Commissioner noted in Attachment 1, be received and incorporated into the Council Code of Conduct; . 3. That the revised Disclosure Statement, Attachment 2, be approved; and 4. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. . Carried 2. Director, Corporate Services & City Solicitor, Report FIN 04-14 2014 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Resolution #187/14 7 7 Cifq of _- Council Meeting Minutes Monday, February 24, 2014 • 7:00 PM - Council Chambers Moved by Councillor Dickerson Seconded by Councillor Ashe 1. That Report FIN 04-14 of the Director, Corporate Services & City Solicitor be received; and, 2. That Report FIN 04-14 of the Director, Corporate Services & City Solicitor regarding the exclusion of certain expenses from the 2014 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. Carried 3. Director, Corporate Services & City Solicitor, Report FIN 05-14 2014 Current and Capital Budget Resolution #188/14 Moved by Councillor McLean Seconded by Councillor Ashe 1. That Report FIN 05-14 of the Director, Corporate Services & City Solicitor be approved; and, a) That the 2014 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of$47,907,085 be approved; b) That the 2014 Gross Current Budget expenditures for City purposes in the amount of$34,241,215 (excludes personnel expenditures) less estimated current revenues of $29,153,225 (City Revenues of$27,807,225 plus $1,146,000 for assessment growth plus supplementary taxes of$200,000) and net transfer from the Rate Stabilization Reserve of$2,082,963 for City operations be approved; • c) That the Capital from Current expenditure in the amount of$1,795,301 funded by $1,175,301 from property taxes and $620,000 from a transfer from the Rate Stabilization Reserve be approved; d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $85,000 for the Bridge Washing and Road Crack Seal Program, for a total final levy of$52,172,413 being an increase of approximately 3.75% over the 2013 budget, be approved; 8 8 o1 Council Meeting Minutes Monday, February 24, 2014 7:00 PM - Council Chambers 2. That the 2014 Capital Budget for the City of Pickering with a Gross Expenditure of$52,950,440 be adopted as presented below; a) That the following capital financing sources be approved as presented in the 2014 Capital Budget: Transfer from Current Fund to Capital $1,175,301 Fund Transfers from Reserves: - Rate Stabilization Reserve (7021) 3,933,992 - Vehicle Replacement Reserve 508,000 (7040) 278,500 - Replacement Capital Reserve (4611) - Financial Systems Reserve 125,000 (7049) - Don Beer Arena Reserve (7033) 110,000 - Rec. Complex Core Reserve (7034) 81,000 - Rec. Complex Pool Reserve (7035) 60,000 - Provision for Eastern Branch Library Res (7042) 50,000 - Rec. Complex Arena Reserve (7036) 30,000 Transfers from Reserve Funds: ' I - Development Charges (7605 to 16,445,077 7621) 6,095,000 - Federal Gas Tax Funds (7505) 897,960 • - City Share Dev. Charges Projects (7022) - Parkland Development (7502) 410,875 -Third Party Contribution (7501) 232,735 - Capital Works (7701) 140,000 Debt- 10 yr 1,175,000 • Debt- 15 yr 3,734,000 Debt - 20 yr 11,000,000 Internal Loan - 5 yr 192,000 Internal Loan - 10 yr 790,000 Provincial Grant- ODRAP 1,800,000 Provincial Grant- Municipal Road & 1,518,000 9 9 Calf o0 e Council Meeting Minutes _: � -� � Monday, February 24, 2014 141��1'0 1( 7:00 PM - Council Chambers Infrastructure Provincial Grant - Invest in Ontario 383,000 York Region Funding Agreement 1,785,000 • Total $52.950A40 b) That total external debt financed by property taxes of $15,909,000 for the projects identified in the 2014 Capital Budget, and as indicated in this report, in the amount of $1,175,000 for a period not to exceed 10 years, $3,734,000 for a period not to exceed 15 years and $11,000,000 for a period not to exceed 20 years be approved; c) That the Division Head, Finance &Treasurer, be authorized to borrow external debt of$8,690,000 (for a period not to exceed 20 years) and that these dollars be used to fund the shortfall in the Development Charges Reserve Fund — Operations Centre component and that these funds be applied to the construction of the new Operations Centre; d) That the internal loans in the amount of $982,000 be undertaken at the discretion of the Division Head, Finance &Treasurer; e) That projects identified in the 2014 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; • f) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Division Head, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; g) That all Capital expenditures or portions thereof, approved in the 2014 Capital Budget to be financed through the issuance of debt, may, at the discretion of the Division Head, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; h) That the Division Head, Finance &Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; i) That the Division Head, Finance &Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 10 10 Cali 00 Council Meeting Minutes • Monday, February 24, 2014 7:00 PM - Council Chambers 3. That the Division Head, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 50% to the Rate Stabilization Reserve (7021), and 50% to the City Share DC Projects Reserve (7022); b),Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125,000; 4. That the Division Head, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, including funding any shortfall in the Property Tax Write-off account (2134.0000.0000) from a transfer from the Contingency—Assessment•Appeal Reserve; and in order to ensure that the budget plan accommodates any reallocation of 2014 current operating expenditures and revenues resulting from any reorganization and to reflect any adjustment in taxes or tax rates due to Provincial tax policy changes; 5. That the Division Head, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 6. That the Division Head, Finance & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 7. That the Division Head, Finance &Treasurer be authorized to fund the shortfall in the Pickering Parkway Realignment project (5321.1006) estimated to be $150,000 as follows: (i) $129,000 from unspent funds from the 401 Pedestrian Bridge-Town Centre'to GO Station project (5323.0501) and (ii) $21,000 from the 2013 surplus; 8. That the Division Head, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 9. That'the Division Head, Finance &Treasurer be authorized at his discretion tore- finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 10. That the Division Head, Finance &Treasurer be authorized to: 11 11 Cali Council Meeting Minutes . =} Monday, February 24, 2014 [dam/ [ 7:00 PM - Council Chambers a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; • b) Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); c) Restate the 2014 Current Operating and Capital Budgets to reflect: any Council changes made at the February 24th Council meeting; any reorganization or personnel account changes (salary, benefits & overtime) as a result of salary increases or negotiated labour settlements; 11. That the Property Maintenance budget for Outside Agency Services (account 2132.2399.0000) be increased by $60,000 to $379,116 to reflect higher than anticipated ice storm expenditures, with the additional cost be offset by a corresponding increase to the revenue account Provincial Grant- ODRAP (1623.2132.0001); 12. That the Division Head, Finance & Treasurer be authorized to draw from the Rate Stabilization Reserve sufficient funds to cover any current budget deficit as a result of senior level government funding shortfall directly related to the ice storm recovery; 13. That the Division Head, Finance &Treasurer be authorized to draw up to $450,000 from the Rate Stabilization Reserve to match senior government grant funding for the capital expenditures related to the tree canopy replacement; 14. That Council pass the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2014 Current Budget; 15. That the Division Head Finance &Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 16. That Council approve the continuing engagement of the firm of Watson and Associates to be used for Development Charge issues, financial studies related to Seaton and/or Duffin Heights; 12 12 Czui 00 Council Meeting Minutes -- �5 Monday, February 24, 2014 liN1 8 11X- 7:00 PM - Council Chambers 17. That the Division Head, Finance & Treasurer be authorized to transfer any funds received from the sale of Duffin Heights Lands in excess of total financial commitments to the Rate Stabilization Reserve; 18. That Council approve the exemption of the artificial turf field capital project (5780.1416.6129) from the Fair Wage Policy for Industrial, Commercial and Institutional Construction contracts (FIN 070); 19. That the Division Head, Finance & Treasurer be authorized to initiate or defend any assessment appeals necessary to protect the City's interests including the engagement of the firm Nixon Fleet & Poole LLP and the firm of Municipal Tax Equity Consultants; 20. That the Division Head, Finance &Treasurer be authorized to transfer any revenue funds remaining that have not been used to offset the account expenditure in account 2620.5320.0002 to the Reserve for Sustainable Initiatives; 21. That the General Government Grant expenditure for Eurasian Water-milfoil program in the amount of$21,875 be subject to an additional expenditure approval by Council before the release of funds; 22. That Council recommend to the new incoming Council in December, 2014 that the 2015 budget be developed with the following budget guidelines: a) That the draw from the Rate Stabilization Reserve be reduced by at least 1% of the 2014 taxation levy; b) That,a Roads and Bridges Reserve Fund be established and that the 2015 • budget include a contribution of$500,000 to this reserve fund; c) That the above two recommendations be identified as the City's top two financial priorities; 23. That Council authorize staff to update the Parkland Conveyance By-law 5373/98 to require that, pursuant to the Planning Act(Ontario) 2% of the land being developed or redeveloped for commercial or industrial purposes be conveyed to the City for park or other public recreational purposes, or to require cash-in-lieu of parkland, so that the approach to parkland conveyance approved within the • Seaton Development area will become the standard for the rest of Pickering; 24. That the Division Head, Finance &Treasurer be authorized to fund any SaveOnEnergy incentive funding shortfall from a transfer from Federal Gas Tax reserve fund or from the Contingency account; 13 13 o � 0 Council Meeting Minutes t={ = Monday, February 24, 2014 ��► - � • 7:00 PM - Council Chambers • 25. That any funds remaining unspent in account 5719.1405.6183 (General Accessibility Upgrades), at the end of any fiscal year be transferred to the Reserve for Accessibility Initiatives; and, 26. That the appropriate staff of the City of Pickering be given authority take the necessary actions to give effect thereto. Carried as amended Later in the Meeting [Refer to Following Motions] Resolution # 189/14 Moved by Councillor O'Connell Seconded by Councillor McLean Councillor O'Connell requested that $2,500 from the reduction in her budget be re- allocated to the Waterfront Regeneration Trust as a one time grant. Carried Unanimously on a Recorded Vote • • Discussion period ensued. Councillor O'Connell noted her concerns with the rate stabilization draws and debt. She stated her desire to see future commitments regarding specific policies for Seaton and Duffin Heights with respect to the amounts going into the reserves. Councillor McLean questioned whether a policy was in place for organizations requesting funding and suggested they be encouraged to appear before Council to explain the needs of their organizations. He stressed the need for a,fair and equitable funding arrangement. Discussion also took place with respect to placing funds on hold for the Pickering Auxiliary Rescue Association pending the outcome of the Trillium Foundation grant. Further discussions ensued related to parkland conveyance for commercial properties, fair wage policy exemption, traffic signal controllers and grants. Resolution #190/14 Moved by Councillor Ashe Seconded by Councillor Rodrigues 14 14' o¢ A Council Meeting Minutes Monday, February 24, 2014 ICOM C 7:00 PM - Council Chambers That the additional grant requests from the Whitevale & District Resident's Association in the total amount of$6,208.00 be approved and that the Division Head, Finance and Treasurer be directed to make the appropriate adjustments to the budget to maintain the 3.75% tax rate. Carried The Main motion was then Carried as amended on a recorded vote as follows: Yes No Councillor Ashe Councillor Rodrigues Councillor Dickerson Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan 4. Director, Engineering & Public Works, Report ENG 02-14 Amberlea Creek Pedestrian Bridge and Sanitary Sewer Replacement Tender No. T-21-2013 Resolution #191/14 Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report ENG 02-14 of the Director, Engineering & Public Works regarding the Amberlea Creek Pedestrian and Sanitary Sewer Replacement be received; 2. That Tender No. T-21-2013 submitted by Hawkins Contracting Services Limited. in the amount of$222,640.51 (HST included) be accepted; 3. That the total gross project cost of$296,204.00 (HST included), including the -tender amount and other associated costs, and the total net project cost of $266,740.00 (net of HST rebate) be approved; 4. That Council authorizes the Division Head, Finance &Treasurer to finance the project in the amount of$266,740.00 as follows: a) The sum of$130,000.00 as provided for in the 2013 Property Maintenance Capital Budget to be financed by a five-year internal loan; 15 15 of Council Meeting Minutes Monday, February 24, 2014 7:00 PM - Council Chambers b) The sum of$80,217.00 through a contribution from the Region of Durham; c) The sum of$56,523.00 to be included in the 2014 Property Maintenance " Capital Budget, and to be funded from property taxes; 5. That a copy of this report be forwarded to the Region of Durham. 6. Further that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried (IX) Notice of Motion • a) Referendum Question — Distributing Regional Seats Based on Population Discussion ensued with concerns raised regarding future representation in Pickering with the upcoming development of Seaton, as well as the need for a policy in place to re-examine representation. It was also noted that the growth of Pickering heeds to be reflected in any future process in order to achieve fair representation. Resolution #192/14 Moved by Councillor Rodrigues Seconded by Councillor O'Connell WHEREAS, the Municipal Act, 2001, as amended, includes provisions for changing the composition of an upper-tier Council; and, • WHEREAS, the following comparison of Peel, York and Durham Regional Councils indicates that the Council of the Regional Municipality of Durham is too large and that the Region's taxpayers are paying more than is necessary for the basic costs of their elected Council: Peel York Durham 2011 POPULATION (CENSUS) 1,296,814 1,032,524 608,031 2013 MEMBERS (EXCLUDING CHAIR) 24 20 28 POPULATION-PER-MEMBER 54,034 51,626 21,715 2012 COUNCILLOR BASE REMUNERATION $50,400 $50,600 $50,200 TOTAL COUNCIL REMUNERATION AND EXPENSES, BASED ON $60,000 PER MEMBER ANNUALLY $1.44m $1.2m $1.68m COST PER CAPITA $1.11 $1.16 $2.76 16 16 Citti a0 A Council Meeting Minutes '='' = Monday, February 24, 2014 uwi�e]E ���► el 7:00 PM - Council Chambers • and, WHEREAS, all electors in the Region deserve the right to determine the basic composition of the Regional Council that they elect and fund to serve the interests of all the people in the Region; NOW THEREFORE BE IT RESOLVED: That the Council of The Corporation of the City of Pickering hereby directs the City Clerk to follow the process for putting the following question on the ballot of the 2014 regular municipal election: Are you in favour of the Council of the City of Pickering passing a resolution requesting that the Council of the Region of Durham take the necessary steps to reduce the size of Regional Council by distributing the seats based on the population of each municipality? Yes No • Carried Unanimously on a Recorded Vote (X) By-laws 7334/14 Being a by-law to appoint John Hagg as Fire Chief of The Corporation of the,City of'Pickering effective March 1, 2014. 7335/14 Being a By-law to adopt Amendment 25 to the Official Plan for the City of Pickering (OPA 12-001/P) 7336/14 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, in Part of Lot 30, Concession 1 and Block 137, 40M-1418, City of Pickering (A 7/12) 7338/14 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-laws 334/75, 988/79, and 1346/81, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 22, Concession 1, Parts 1 & 8 of Plan 40R-6409, and Parts 49 to 53 of Plan 40R-7765, in the City of Pickering (A 7/13) 7339/14 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees Resolution #193/14 17 • 17 Cat/ Council Meeting Minutes Monday, February 24, 2014 7:00 PM - Council Chambers. • Moved by Councillor Pickles Seconded by Councillor Dickerson That By-law Nos.7334/14 to 7339/14 be approved, save and except By-law No. 7337/14. Carried Resolution #194/14 Moved by Councillor Pickles Seconded by Councillor Dickerson That By-law No. 7337/14 be approved as amended by Resolution # 185/14 7337/14 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Carried (XI) Other Business 1. Mayor Ryan acknowledged the upcoming retirement of Fire Chief Bill Douglas. On behalf of Members of Council, the Mayor thanked Chief Douglas for his hard work and dedication in the City of Pickering and wished him all the best in his retirement. 2. Councillor Dickerson gave notice that he would be bringing forward a Notice of Motion at the March 24th, 2014 meeting of Council with respect to correspondence received by the Town of Arnprior regarding increased electricity rates. Resolution #195/14 Moved by Councillor O'Connell Seconded by Councillor McLean That Report CAO 01-14 be lifted from the table. Carried Report CAO 01-14 Durham Catholic District School Board —Surplus Property -St. Marguerite Bourgeoys Catholic School Board Resolution # 196/14 18 18 city no Council Meeting Minutes Monday, February 24, 2014 1101 4I t1 7:00 PM - Council Chambers Moved by Councillor O'Connell S Seconded by Councillor McLean 1. That Report CAO 01-14, regarding a property of the Durham Catholic District School Board that has been declared surplus, be received; 2. That Pickering Council confirm it has no interest in acquiring the St. Marguerite . Bourgeoys School site for municipal purposes; and 3. Further, that the City Clerk advise the Durham Catholic District School Board of Council's decision. Motion Defeated on a Recorded Vote as Follows Yes No Councillor Dickerson Councillor Ashe Councillor Pickles Councillor McLean Mayor Ryan S Councillor O'Connell Councillor Rodrigues Resolution # 197/14 Moved by Councillor O'Connell Seconded by Councillor McLean That leave be granted to introduce a motion regarding the St. Marguerite Bourgeoys School site. Carried Resolution #198/14 • Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Pickering Council requests the CAO and appropriate staff to put together a bid opportunity package for the acquisition of the St. Marguerite School property located at 1765 Meadowview Avenue; and, 2. That staff report back to Council when a package is ready for Council consideration and approval, and 19 19 Cat/ 4 Council Meeting Minutes g1"- 0 Monday, February 24, 2014 Orin WIC 7:00 PM - Council Chambers 3. That should the City of Pickering be successful in acquiring 1765 Meadowview Avenue, we hold an open public consultation with the community.to determine community needs and specific uses for this site. Motion Defeated on a Recorded Vote as Follows; Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Pickles Councillor Rodrigues Mayor Ryan 4. Councillor O'Connell requested that staff look into City initiated zoning-with respect to the regulation of infill developments, noting height and lot coverage concerns when larger homes are constructed in existing neighbourhoods. 5. Councillor Ashe requested the City Clerk look into the AGCO requirements for local bars to extend hours for serving alcohol during special events like the Olympic Games. Councillor McLean left the meeting at 10:30 pm • (XII) Confirmation By-law By-law Number#7340/14 Councillor Dickerson, seconded by Councillor O'Connell moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of The City of Pickering at its Regular Meeting of February 24, 2014. - Carried on a Recorded Vote As Follows Yes No Councillor Ashe Councillor Dickerson Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan 20 20 Cia, Council Meeting Minutes = Monday, February 24, 2014 7:00 PM - Council Chambers (XIII) Adjournment Moved by Councillor O'Connell Seconded by Councillor Dickerson That the meeting be adjourned at 10:35 pm. Carried Dated this 24th day of February, 2014. Mayor Ryan Debbie Shields City Clerk • 21 21 cia, O./ Joint Planning & Development and Executive Committee Meeting Minutes re tiVC Monday, March 3, 2014 7:00 pm - Council Chambers Chair: Councillor O'Connell Present: Mayor Ryan Councillors: K. Ashe D. Dickerson J. O'Connell D. Pickles P. Rodrigues Absent: • B. McLean — Municipal Business Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni Director, Corporate Services & City Solicitor M.,Carpino - Director, Culture & Recreation R. Holborn - Director, Engineering & Public Works T. Melymuk = Director, City Development J. Hagg - Fire Chief D. Shields - City Clerk C. Rose - Chief Planner • N. Surti - Manager, Development Review & Urban Design A_ Emm - Planner II L. Harker - (Acting) Supervisor, Legislative Services (I) Disclosure of Interest No disclosures of interest were noted. (II) Part A— Information Reports Nilesh Surti, Manager, Development Review & Urban Design gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1 22 • Cit.q e4 Joint Planning & Development and •• V.2; 3- Executive Committee Meeting Minutes i0M1 �1 Monday, March 3, 2014 7:00 pm - Council Chambers Chair: Councillor O'Connell 1. Information Report No. 02-14 Zoning By-law Amendment Application —A 9-13 • Draft Plan of Subdivision Application SP-2013-05 Louisville Homes Ltd. 1814 and 1816 Fairport Road A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Amy Emm, Planner II, provided a brief outline of Information Report No. 02-14 with respect to 18.14 and 1816 Fairport Road. Amanda Lazaridis, representative for the applicant, appeared before the Committee to be available to respond to questions. Pamela Bendell, 1803 Spruce Hill Road, appeared before the Committee to express her concerns with this project. Ms. Bendel) requested clarification pertaining to lot sizes and road accessibility during construction. • Libby McMaster, 1807 Spruce Hill Road, appeared before the Committee and stated her concerns with respect to the varying lot frontages and potential drainage issues of this project. Ms. McMaster advised the Committee that a number of mature trees have been cut down. A resident from 911 Wingarden Crescent, appeared before the Committee and stated her concerns with respect to the potential construction disruptions and inquired if a street other than Wingarden Crescent could be used for construction traffic. Frank Cirone, 906 Wingarden Crescent, appeared before the Committee and stated his concerns with the inconsistent size of proposed lots. Nick Lazaridis, Owner of Louisville Homes, appeared before the Committee to respond to questions asked. Mr. Lazaridis advised the Committee that they received. clearance from TRCA to cut down trees but stopped once City Staff advised them to. Louisville Homes will be submitting full drainage and grading plans along with their final proposal for Council approval. A question and answer period ensued. (Ill) Part B — Planning & Development Committee Reports 1. Director, City Development, Report PLN 02-14 Consultant Selection for Urban Design Review Services 2 23 Cali .4 Joint Planning & Development and Executive Committee Meeting Minutes • MK Monday, March 3, 2014 7:00 pm - Council Chambers Chair: Councillor O'Connell. Recommendation Moved by Councillor Ashe Seconded by Councillor Dickerson • 1. That Report PLN 02-14 of the Director, City Development, be received; 2. That the proposal RFP No. 8-2013, submitted by John G. Williams Limited, Architect, to undertake Urban Design Review Services for a period of 18 months • commencing April 1, 2014, and expiring on September 30, 2015 be accepted; 3. That the Urban Design Review Services Program as outlined in Section 2.3 of this report be approved; and - 4. Further, that the appropriate Staff be authorized and directed to take all actions necessary to give effect to this resolution. Carried 2. Director, City Development, Report PLN 05-14 Proposed Telecommunication Tower Installation The Regional Municipality of Durham 1315 Taunton Road Installation #58 Recommendation Moved by Councillor Ashe Seconded by Councillor Dickerson _ That the Region of Durham be advised that City Council does not object to the proposed 45.0 metre high telecommunication tower installation located at 1315 Taunton Road, based on the design and other details submitted with this request Carried 3. Director, Corporate Services & City Solicitor, Report LEG 03-14 Final Assumption of Plan of Subdivision 40M-2424 Parkmount Building Corporation Lots 1 to 18 and Block 19 (with Part 13, 40R-25976),-Plan 40M-2424 Blocks 21 to 24, Plan 40M-2056 3 24 Ci Joint Planning & Development and Executive Committee Meeting Minutes �--14 i �o Monday, March 3, 2014 7:00 pm - Council Chambers Chair: Councillor O'Connell Recommendation Moved by Councillor Ashe Seconded by Councillor.Dickerson 1. That Autumn Crescent and Pineview Lane within Plan 40M-2424 be assumed for public use; 2. That the works and services required by the Subdivision Agreements within Plan 40M-2424, Part 13, Plan 40R-25976 and Blocks 21 to 24, Plan 40M-2056, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Block 21, Plan 40M-2424; and 3. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-2424 and 40M-2056 be released and removed from title. Carried • (IV) Part C — Executive Committee Reports 1. Director, Culture & Recreation, Report CR 09-14 Durham West Arts Centre Inc. Licence Agreement A question and answer period ensued. Council expressed concern with the financial arrangement between the City and the Durham West Arts Centre (DWAC) and asked staff to review their financial statements and report back to Council on DWAC's fundraising efforts. Recommendation Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CR 09-14 of the Director, Culture & Recreation regarding the Licence Agreement renewal of the Durham West Arts Centre Inc., be received; 2. That the Mayor and the City Clerk be authorized to execute the Licence Agreement pursuant to which Durham West Arts Centre Inc. will be permitted to • use the pottery studio at the Pickering Recreation Complex to operate pottery and art programs from April 1, 2014 to March 31, 2019 that is in the form and • 4 25 C co £ Joint Planning & Development and Executive Committee Meeting Minutes Monday, March 3, 2014 7:00 pm - Council Chambers Chair: Councillor O'Connell substance acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Carried later in the meeting (on a recorded vote) Moved by Councillor Rodrigues Seconded by Councillor Dickerson That Recommendation 2 be amended to reflect the dates April 1, 2014 to March 31, 2018. Motion Tied and Lost on a Recorded Vote as Follows Yes No Councillor Rodrigues Councillor Ashe Councillor Dickerson Councillor Pickles Councillor O'Connell Mayor Ryan The main motion was then Carried on a recorded vote as follows: Yes • No Councillor Ashe Councillor Rodrigues Councillor Dickerson Councillor O'Connell Councillor Pickles Mayor Ryan Councillor Ashe left the room. (V) Other Business 1. Councillor Rodrigues asked staff to provide an update on the Community Engagement Strategy Report CR 17-13 presented to Council in July 2013. Marisa Carpino, Director, Culture & Recreation advised Council that an update on the progress of this report will be provided to Council in September. 5 26 o1 Joint Planning & Development and -°�- - - Executive Committee Meeting Minutes 1/00111411K Monday, March 3, 2014 7:00 pm - Council Chambers Chair: Councillor O'Connell 2. Councillor Rodrigues asked staff to provide an update on the Southeast Collector Trunk Sewer, specifically on what comments'or concerns have been raised by residents. Richard Holborn, Director, Engineering & Public Works to provide an update to Council. (VI) Adjournment The meeting adjourned at 8:15 pm. • • 6 27 Litt( c1 PICKERING March 24, 2014 Delegations 1. Roger Anderson, Regional Chair Regional Municipality of Durham Re: Annual Address to Council 2. Rik Ganderton, President, & CEO Rouge Valley Health System & Robert Biron, President & CEO, The Scarborough Hospital Re: Merger Process 3. Doug Anderson Re: Corr. No, 07-14 • Enbridge Line 9 4. Michael Angemeer Mark Turney Veridian Connections Re: Ice Storm Review & Update 5. Inspector Bruce Kovack, Operational Support Durham Regional Police Services Re: Report PLN 07-14 Proposed NexGen Telecommunication Tower 2105 Rosebank Road • 28 Cite o0 ,... ; ..�= — � 3 ll°=` � March 24, 2014 PICKERING Correspondence Pages 1. Corr. 06-14 Motion for Direction Maureen Spratt, Clerk 31-32 Town of Arnprior 105 Elgin Street West Arnprior, ON K7S 0A8 Correspondence received from Maureen Spratt, Clerk, Town of Arnprior, seeking support of a resolution passed on February 10, 2014 regarding increasing electricity rates. 2. Corr. 07-14 Motion for Direction Doug Anderson, President 33-36 DurhamCLEAR 111 Euclid Street Whitby, ON L1N 5B1 Correspondence received from Doug Anderson, President, DurhamCLEAR, seeking support of conditions set out in the attached draft resolution with respect to Enbridge Line 9 Pipleine. The draft resolution also asks that the City of Pickering request the Province of Ontario to designate the entire width of Durham a high consequence area and to upgrade the line. 4. Corr. 08-14 Motion for Direction Leon Presner, Director, Community Services 37 Chairperson —2014 Pickering Rotary Wing Festival P.O. Box 7 Pickering, ON L1V 2R2 Correspondence received from Leon Presner, Director Community Services, 2014 Pickering Rotary Wing Festival, seeking Council consideration of a grant in the amount of$2,500 to assist with the first Pickering Rotary Wing Festival. 3. Corr. 09-14 Receive for Information Cristina Celebre 38-39 Senior Planner, Development Review & Heritage City of Pickering • 29 Correspondence received from Cristina Celebre, Seni r Planner, Development Review & Heritage, submitting the 2013 Year End Report and 2014 Work Plan on behalf of the Heritage Pickering Advisory Committee. • 30 1114 CU r �' O 105 Elgin St.West tel 613 623 4231 arnprior @arnprior.ca A i N P i t 0 R Arnprior,ON K7S 0A8 fax 613 623 8091 www.arnprior.ca ORIGINAL TO: S ,. • COPY TO: February 11, 2014 '__ coRE�� - Kathleen Wynne, Premier A P IQ�: __ Legislative Building Cou•ocil 04kre� vr. �� r Queen's Park Toronto, ON M7A 1A1 • Dear Premier Wynne, Please be advised that Council of the Corporation of the Town of Arnprior, at their meeting held on February 10, 2014, adopted Resolution No. 059-14, as follows: "WHEREAS the Council of the Corporation of the Town of Arnprior recognizes that increased electricity rates are challenging for the economic competitiveness of the Town of Arnprior and its residents; AND WHEREAS the County of Renfrew passed a resolution on November 27, 2013 encouraging the Government of Ontario to ensure that our electricity rates both in the short and long-term, allow our businesses to • remain competitive in a global environment and ensure that the vulnerable residents of our communities are not overburdened by ever-increasing electricity rates; AND WHEREAS the Council of the Corporation of the Town of Arnprior supports the County of Renfrew in its attempt to encourage the • Government of Ontario to not•approve any further rate increases for electricity; AND WHEREAS it is estimated that electricity costs will increase by approximately 50% within the next five years; AND WHEREAS an increase in electricity rates by the Ontario Energy Board will exacerbate an existing problem for industry and consumers with low or fixed incomes in Amprior; WHERE THE. RIVERS MEET . 31 • THEREFORE BE IT RESOLVED THAT the Town of Arnprior urges in the strongest possible way that the Government of Ontario ensures that electricity rates both in the short and long-term, allow our businesses to remain competitive in a global environment and ensure that the vulnerable residents of our communities are not overburdened by ever-increasing electricity rates; AND FURTHER BE IT RESOLVED THAT this resolution be sent to the Premier of Ontario, the Minister of Energy and Infrastructure, the Ontario Energy Board, the Ontario Power Authority, Associations of Municipalities (AMO), MPP John Yakabuski, Ontario Municipalities and Local - Municipalities in Renfrew County for support. AND FURTHER BE IT RESOLVED THAT the Town of Arnprior urges the Ontario Energy Board in the strongest possible way not to approve any f lrther rate inrrPacrmc for electricity." Your assistance in ensuring our businesses stay competitive and our residents are not overburdened by ever-increasing electricity rates is greatly appreciated. Respectfully, Maureen Spratt, Clerk c Minister of Energy and Infrastructure Ontario Energy Board Ontario Power Authority AMO John Yakabuski, MPP Renfrew-Nipissing-Pembroke Ontario Municipalities (by email) Renfrew County Municipalities (by.email) • • 32 Durham CLEAR Durham Citizens Lobby for Environmental Awareness&Responsibility Inc 111 Euclid St, Whitby, ON L1 N 5B1 Durham CLEARca ORIGINAL TO: INI conTO: _ '. February 25, 2014 =0. OM MN All members of Pickering Council - tco ALE e =ION NM Re: Enbridge Line 9 Pipeline (Co u1.)C-Lk Ott" # As you know, Enbridge Line 9 is a high pressure crude oil pipeline that runs across the full width of Durham including Pickering. Enbridge applied in late 2012 to reverse the flow of the pipeline, increase its capacity and add dilbit to the classes of petroleum that it can carry. The National Energy Board held public hearings last fall and DurhamCLEAR . was an intervenor. - The NEB will issue its decision before the end of March. The entire process was an eye opener. Enbridge's approach to most issues was denial and obfuscation. As corroboration,when the National Transportation Safety Board in the U.S. investigated the pipeline rupture in Marshall,Michigan their report referred to Enbridge's "culture of deviance". We can hope for an NEB decision which will protect the people and the environment of Durham Region,but some recent actions by the NEB give us cause for concern. The Ontario government,which has the capacity to play a decisive role in this, expressed deep concerns in its final submission to the hearing. The Ontario government has been under pressure to order its own environmental assessment for the project,and partly in response to that, Ontario laid down several conditions in their final submission that it wants the NEB to impose prior to approval. • Those conditions were: 1. a hydrostatic test of the Line 2. an independent 3rd party review of the risk and engineering assessments - submitted by Enbridge(there were several intervenors who questioned these assessments) . 3. insurance coverage of$lbillion 4. that Enbridge incorporate vulnerable areas and source protection plans into their high consequence area and environmentally sensitive area maps 5. that these vulnerable areas be incorporated into its emergency response plans 6, conduct emergency response exercises annually with all municipalities who want them 7. publish an anniTal report on Line 9, including information about maintenance, spills and integrity testing • 33 2 DurhamCLEAR would have liked to have seen more. From our perspective these _ conditions should be regarded as the minimum. The reason we are sending this now is that the Ontario government has never mentioned these conditions again and we fear that they may be softening their position which could have dire consequences for Durham Region. I sent the Environment Minister an email in November asking them what they were prepared to do if the NEB did not impose these conditions,but I did not receive a reply. In the meantime, a group of intervenors has continued to dig deep into Enbridge's proposal to get past the smoke and mirrors. We have found new reasons to be concerned. DurhamCLEAR and other organizations are approaching municipalities along the route to ask them to urge the province to protect its citizens by simply following through on the conditions that they enunciated. I have attached a draft resolution that I would like Pickering Council to approve. This resolution contains an additional clause specific to Durham Region which arises from the revelation during the hearing process that Durham Region has the highest concentration of watercrossings on the entire line. Because of this and because of our rapidly increasing population, we believe that all of Durham should be designated as a 'high consequence area and the pipeline strengthened accordingly. Sincerely, • • Doug Anderson President,DurhamCLEAR 905-668-5040 • 34 1 Draft resolution - Pickering Whereas Line 9 is a high pressure oil pipeline that crosses the full width of Durham Region, and Enbridge has applied to the National Energy Board for permission to: 1. reverse its flow so that it carries crude oil from North Westover to Montreal 2. increase its flow from 240,000 barrels to 300,000 barrels per day 3. include diluted bitumen to the classes of petroleum it can carry Whereas the Letters of Comment were submitted to the NEB expressing the concerns of the Region of Durham, the Towns of Ajax&Whitby, as well as private individuals and organizations, Whereas the Province of Ontario also expressed its concern in its submission to the NEB and set out 7 minimum conditions that they felt should be imposed before the NEB approves Enbridge's application: 1. a hydrostatic test of the Line 2. an independent 3rd party review of the risk and engineering assessments submitted by Enbridge 3. insurance coverage of$1 billion 4. that Enbridge incorporate vulnerable areas and source protection plans into their high consequence area and environmentally sensitive area maps 5. that these vulnerable areas be incorporated into its emergency response plan 6. conduct emergency response exercises annually with all municipalities who want them 7. publish an annual report on Line 9, including information about maintenance, spills and integrity testing Whereas the NEB issued its ruling on March 6 and this ruling allows Enbridge to proceed with the project subject to conditions which inadequately address the concerns expressed by the Ontario government or by Durham municipalities in their Letters of Comment Whereas, in the course of the Line 9 hearing process, it was revealed that Durham Region has the highest concentration of watercourse crossings along the entire pipeline, which, with inadequate emergency response times of between 1.5 and 4 hours, puts Durham Region communities, citizens, businesses and natural environment at increased risk in the event of a pipeline spill. Whereas an analysis of the pipe thicknesses at the location of the 12 acknowledged leaks on Line 9b reveals that 7 of those leaks occurred where the thickness was 0.25 in, 3 of those leaks occurred where the thickness was 0.281 in, and 2 occurred where the thickness was .312 in, and none occurred where the thickness was 3/8" (.375") or more. Whereas further analysis has revealed that 97.2% of the pipeline in Durham is either 0.25 or 0.281 in. Whereas the City of Pickering has no regulatory authority over this pipeline. Therefore be it resolved that the City of Pickering . supports the 7 conditions set out by the Province of Ontario, and 35 2 • requests the Province of Ontario require the project undergo an Individual Environmental Assessment and be it further resolved that: due to the high concentration of watercourses and wetlands that the pipeline crosses in Durham Region and our rapidly increasing population, the City of Pickering requests the Province of Ontario to use its influence.to have Enbridge designate the entire width of Durham a `high consequence area' and to upgrade the line within a reasonable timeframe to minimum 9.5mm (3/8") wall thickness. and further, • that this resolution'be forwarded to Ontario Premier Kathleen Wynne, Energy Minister Bob Chiarelli, and Environment Minister Jim Bradley, local MPPs and Opposition Critics with copies to: The National Energy Board, Federal Minister of Natural Resources Joe • Oliver, Federal Environment Minister Leona Aglukkaq, Enbridge, Local MPs, and other municipalities along the pipeline route • • 36 . K k s i nt= :- (-2, Piekeri g C�QrO f MAR 1 9014 IN Col- 3� . --:. yi r CLERK'S DIVISION FILE NO.: FORWARD COPY TO: MAYOR d`FINANCE ±1 ORIGINAL TO: V� N COUNCIL' FIRE March 11,2014 copy TO: CAO V HUMAN RESOURCES BY-LAW IT City of Pickering IISMINIIIMINIIIIIIII CITY DEVELOPMENT LIBRARY 1The Es lanade CORD. CORPORATE SERVICES OFFICE OFSUSTAINABIUTY p ��� CULTURE&RECREATION PUBLIC WORKS Pickering,Ontario ;,, APR.ACTION CUSTOMER CARE SOLICITOR L1V 6K5 -- -- -ice' -- - ENGINEERING SERVICES SUPPLY&SERVICES (C.otxklc;` Virec 1 i C,trl KPC�utrec) - .- ‘ . Attn:Mayor Dave Ryan and Members of Council for the City of Pickering Greetings, • The Pickering Rotary Club is moving forward and building on the successes of the Pickering Rotary Rib Fest. We are now ready to introduce another new and exciting event to Pickering residents. On April 11,2014,The Rotary Club of Pickering will be unveiling the first Pickering Rotary Wing Festival.We are asking the City again to be our number one supporter and most valued partner. . • Our Club is asking the City to consider a grant in the amount of$2,500 towards this unique event. While it is currently being planned as a one-evening event,we fully expect,like the Rib Fest to grow into a weekend event within a year or two. The Pickering Rotary Wing Festival will take place in the Pickering Recreation Complex from 6 . PM to midnight We are anticipating 2000 or more residents attending. Our advertising will promote the Pickering Rotary Wing Festival"as an indoor family-oriented event". . As always,the Rotary Club of Pickering will be investing all monies that are raised back into the community. We will give the donations raised to numerous local charitable groups that are in need. . • In advance,I would like to thank-you for your consideration of our request We look forward to working with you and the professional staff of the City of Pickering. Sincerely, . Or- 1. Leon Presner . Director-Community Services , Chairperson-2014 Pickering Rotary Wing Festival 37 • Memo lifielf or c._.{ • To: Mayor and March 24, 2014 Members of Council From: C. Celebre, Senior Planner— Development Review & Heritage Heritage Pickering Committee Copy: Chief Administrative Officer ORIGINAL TO: Directors COPY TO: -: INIMINRIVAMIN Subject: 2013 Year End Report 11111111. 2014 Workplan for 4 CORR. Heritage Pickering Advisory Committee APR,AC ION ', - File: A-1410-005-14 CR c_; o� } - The Heritage Pickering Advisory Committee is pleased to present its 2013 Accomplishments and proposed 2014 Work plan as outlined below. 2013 Accomplishments • The Heritage Pickering Committee held nine (9) meetings in 2013. The following tasks were completed: el 1) Committee was trained and educated on heritage matters through delegations at meetings. Carl Bray, the City of Pickering's heritage consultant attended as a delegation at the March meeting. He provided guidance to the Committee on the review of draft plans of subdivision applications adjacent to heritage lots located in the Seaton neighbourhood plans 2) Members attended a Community Heritage Workshop in Ajax regarding Heritage Conservation Districts and heritage property insurance 3) Members took advantage of free webinars 4) All members received mandatory accessibility training 5) Continued to update the Register of heritage properties and worked on a template for. the Register 6) Setup an account to showcase heritage properties including map and photos 7) Investigated and pursed opportunities for the designation of heritage properties 8) Completed the designation process for 560 Park Crescent 9) The Doors Open sub-committee planned and hosted the 2013 Doors Open Pickering event 10) Reviewed and made recommendations to Council on a number of heritage permit applications 38 11) Worked with Mattamy Homes on the salvage and donation of barn boards and other materials to the Heritage Pickering Museum 2014 Workplan 1) Identify and pursue training/outreach opportunities 2) Pursue opportunities for the designation of significant heritage properties 3) Create a Doors Open sub-committee to prepare and plan for the 2015 event 4) Update and revise the Register of heritage properties (includes consolidating and updating previous registers; inventories and lists; adding additional information; ranking individual properties; photographing and mapping properties; and hosting • public information sessions) 5) Improve and enhance information on protected heritage properties on the City of Pickering website 6) Investigate potential for heritage plaque program (research on heritage plaque programs in other municipalities) 7) Review procedures affecting heritage properties and follow up on recommendations of heritage permit applications Submitted on behalf of The Heritage Pickering Committee - Current Membership: Councillor Peter Rodrigues Tate Besso Subramanian Iyer Wickham Jamadar Deanna Joyce • Ellen Mason Tom Reimer Denise Rundle Mike Sawchuck Charles Sopher Jutta Van Huss I:Wedtage\Herilage Pickenng%2011 Workplan.doc • March 24, 2014 2013 Year End Report and Page 2 2014 Work plan for Heritage Pickering 39 • Cat/ 00 tir • PICKERING March 24, 2014 COMMITTEE REPORTS a) Joint Report JT 2014-03 of the Joint Planning & Development and Executive Committee Pages 1. Director, City Development, Report PLN 02-14 Consultant Selection for Urban Design Review Services Recommendation 1. That Report PLN 02-14 of the Director, City Development, be received; 2. That the proposal RFP No. 8-2013, submitted by John G. Williams Limited, Architect, to undertake Urban Design Review Services for a period of 18 months commencing April 1, 2014, and expiring on September 30, 2015 be accepted; • 3. That the Urban Design Review Services Program as outlined in Section 2.3 of this report be approved; and 4. Further, that the appropriate Staff be authorized and directed to take all actions necessary to give effect to this resolution. 2. Director, City Development, Report PLN 05-14 _ Proposed Telecommunication Tower Installation The Regional Municipality of Durham 1315 Taunton Road Installation #58 Recommendation That the Region of Durham be advised that City Council does not object to the proposed 45.0 metre high telecommunication tower installation located at 1315 Taunton Road, based on the design and other details submitted with-this request. 3. Director, Corporate Services & City Solicitor, Report LEG 03-14 Final Assumption of Plan of Subdivision 40M-2424 Parkmount Building Corporation Lots 1 to 18 and Block 19 (with Part 13, 40R-25976), Plan 40M-2424 Blocks 21 to 24, Plan 40M-2056 • 40 Recommendation 1. That Autumn Crescent and Pineview Lane within Plan 40M-2424 be assumed - for public use; 2. That the works and services required by the Subdivision Agreements within Plan 40M-2424, Part 13, Plan 40R-25976 and Blocks 21 to 24, Plan 40M- 2056, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for.Block 21, Plan 40M-2424; and 3. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-2424 and 40M-2056 be released and removed from title. Executive Reports 1. Director, Culture & Recreation, Report CR 09-14 Durham West Arts Centre Inc. Licence Agreement Recommendation 1. That Report CR 09-14 of the Director, Culture & Recreation regarding the- Licence Agreement renewal of the Durham West Arts Centre Inc., be received; 2. That the Mayor and the City Clerk be authorized to execute the Licence . Agreement pursuant to which Durham West Arts Centre Inc. will be permitted to use the pottery studio at the Pickering Recreation Complex to operate pottery and art programs from April 1, 2014 to March 31, 2019 that is in the form and substance acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. • 41 City Q0 March 24, 2014 PICKERING • NEW AND UNFINISHED BUSINESS PAGES 1. Public Meeting 44-45 Notice of Intention to Pass a By-law to Submit the following Question to the Electors for the 2014 Municipal Election "Are you in favour of a gaming facility (casino) in the City of Pickering?" Yes No a) Certification from the City Clerk that the provisions of the Municipal Elections Act have been complied with and that proper notice has been given; b) Comments from the general public with respect to the proposed by-law; and, c) Council consideration of By-law No. 7342/14 2. Public Meeting 46-47 Notice of Intention to Pass a By-law to Submit the following Question to the Electors for the 2014 Municipal Election "Are.you in favour of the Council of the City of Pickering passing a resolution requesting that the Council of the Region of Durham take the necessary steps to reduce the size of Regional Council by distributing the seats based on the population of each municipality?" Yes No a) Certification from the City Clerk that the provisions of the Municipal Elections Act have been complied with and that proper notice has been given; b) Comments from the general public with respect to the proposed by-law; and, c) Council consideration of By-law No. 7343/14 3. Director, City Development, Report PLN 07-14 50-64 Proposed NextGen Telecommunication Tower Region of Durham 2105 Rosebank Road Installation #60 Recommendation 42 • That the Region of Durham be advised that City Council has no objection to the proposed 60.0 metre high tri-pole lattice telecommunication tower to be located at 2105 Rosebank Road, based on the design and other details submitted with this request. 4. Director, Corporate Services & City Solicitor, Report LEG 04-14 65-70 Pickering Golf Academy Extension of Lease Recommendation 1. That Report LEG 04-14 respecting the City's lease agreement with 1317970 Ontario Inc., carrying on business as Pickering Golf Academy at 2510 Brock Road North be received; 2. That the said lease agreement be extended for a one year term with no further extension or renewal beyond October 31, 2014, and that Lease Extension Agreement be executed substantially as set out in Attachment 2 to this Report; and 3. That the said Lease Extension Agreement be executed by the Mayor and City Clerk and that the appropriate City officials be authorized to take the necessary actions to implement these recommendations. • 43 • Notice of Intention to Pass By-laws to Submit Questions to the Electors Take notice that the Council of the Corporation of the City of Pickering at the March 24, 2014 Council meeting at 7:00 pm will hold a public meeting to consider by-laws that if approved, will place the following questions on the October 27, 2014 municipal election ballot. Question #1 "Are you in favour of a gaming facility (casino) in the City of Pickering?" YES NO Question #2 "Are you in favour of the Council of the City of Pickering passing a resolution requesting that the Council of the Region of Durham take the necessary steps to reduce the size of Regional Council by distributing the seats based on the population of each municipality?" YES NO Under provisions of the Municipal Elections Act, 1996, as amended, referendum results will be binding on the municipality, subject to some exceptions, if at least 50 per cent of eligible electors vote on a question. If a question receives a binding "no" result, Pickering Council will not consider or pass another resolution asking the Province to enact such a regulation during the 2014-2018 term of Council. The costs-of implementing the results of the questions, whether the result is in the affirmative or negative,are considered to be negligible. Appeal Process Should Pickering Council approve the by-laws authorizing placement of the questions on the ballot, the Minister of Municipal Affairs and Housing and any other person or entity may appeal to the Chief Election Officer of the Province of Ontario on the grounds that the questions: i) are not clear, concise or neutral, and/or ii) are not capable of being answered by either the "YES" or"NO" options provided. 44 • The Clerk shall give notice of the passage of the by-laws to the public and the Minister. . Such notice will provide further instructions with respect to the appeal process. A Notice of Appeal must set out the objections to the by-law and question and the reasons in support of the objections. Dated at Pickering, Ontario, this 5th day of March, 2014. • 45 The Corporation of the City of Pickering By-law No. xxxx/14 • Being a by-law to submit a question to the electors of the City of Pickering. Whereas the Municipal Elections Act, 1996, as amended, provides that the Council of a municipality may pass a by-law to submit to its electors a proposed by-law requiring their assent or a question not otherwise authorized by law but within the Council's jurisdiction. And whereas Resolution #75/13 was approved at the Council meeting held on May 21, 2013 to place the following question on the October 27, 2014 municipal election ballot in the City of Pickering. Now therefore,the Council of The Corporation of the City of Pickering hereby enacts as follows: There shall be submitted to the electors at the regular municipal election to be held on October 27, 2014, the following question: Are you in favour of a gaming facility (casino) in the City of Pickering? • YES NO The Clerk of the Corporation of the City of Pickering shall sum up the number of votes in the affirmative and in the negative on the said question and declare and post the results of the vote pursuant to the requirements of the Municipal Elections Act, 1996, as amended. By-law passed this 24th day of March, 2014.• • David Ryan, Mayor Debbie Shields, City Clerk • 46 The Corporation of the City of Pickering By-law No. xxxx/14 Being a by-law to submit a question to the electors of the City of Pickering. Whereas the Municipal Elections Act, 1996, as amended, provides that the Council of a municipality may pass a by-law to submit to its electors a proposed by-law requiring their assent or a question not otherwise authorized by law but within the Council's jurisdiction. And whereas Resolution #192/14 was approved at the Council meeting held on February 24, 2014 to place the following question on the October 27, 2014 municipal election ballot in the City of Pickering. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: There shall be submitted to the electors at the regular municipal election to be held on October 27, 2014, the following question: "Are you in favour of the Council of the City of Pickering passing a resolution requesting that the Council of the Region of Durham take the necessary steps to reduce the size of Regional Council by distributing the seats based on the population of each municipality?" YES NO The Clerk of the Corporation of the City of Pickering shall sum up the number of votes in the affirmative and in the negative on the said question and declare and post the results of the vote pursuant to the requirements of the Municipal Elections Act, 1996, as amended. By-law passed this 24th day of March, 2014. David Ryan, Mayor Debbie Shields, City Clerk • 47 Excerpt from May 21, 2013 Council Minutes Gaming Facility Resolution #75/13 Moved by Councillor McLean Seconded by Councillor O'Connell Whereas in May 2012 the Ontario Lottery and Gaming Corporation ("OLG") implemented its Modernization Plan for lottery and gaming in Ontario; and Whereas OLG's Modernization Plan created Gaming Zones within which existing or new gaming facilities will be permitted subject to municipal and other approvals; • and Whereas the OLG Modernization Plan established Gaming Zone C3 consisting of the Towns of Ajax and Whitby and the City of Pickering; and Whereas the Towns of Ajax and Whitby and City of Pickering have identified themselves as willing hosts of an OLG gaming facility; and Whereas confirmation by a municipality that it is a willing host of an OLG gaming facility does not constitute a commitment to actually having a casino or other gaming facility; and Whereas part of the consultation process under Ontario Regulation 81/12 requires public consultation by the City of Pickering; and Whereas if OLG chooses a qualified service provider for a casino in the City of Pickering, Council works with the selected provider through public consultation to determine the final location and required zoning and site plan conditions; and Whereas in order to obtain City wide public input, the Council of the City of Pickering has the opportunity to put a question on the ballot for the 2014 regular municipal election to determine if the residents want a gaming facility; Now therefore the Council of The Corporation of the City of Pickering hereby directs the City Clerk to follow the process for putting the following question on the ballot of the 2014 regular municipal election: Are you in favour of a gaming facility (casino) in the City of Pickering? Yes - No • 48 Excerpt from February 24, 2014 Council Minutes Referendum Question — Distributing Regional Seats Based on Population. Resolution #192/14 Moved by Councillor Rodrigues Seconded by Councillor O'Connell WHEREAS, the Municipal Act, 2001, as amended, includes provisions for changing the composition of an upper-tier Council; and, WHEREAS, the following comparison of Peel, York and Durham Regional Councils indicates that the Council of the Regional Municipality of Durham is too large and that the Region's taxpayers are paying more than is necessary for the basic costs of their elected Council: Peel York Durham 2011 POPULATION (CENSUS) 1,296,814 1,032,524 608,031 2013 MEMBERS (EXCLUDING CHAIR) 24 20 28 POPULATION-PER-MEMBER 54,034 51,626 21,715 2012 COUNCILLOR BASE REMUNERATION $50,400 $50,600 $50,200 TOTAL COUNCIL REMUNERATION AND EXPENSES, BASED ON $60,000 PER MEMBER ANNUALLY $1.44m $1.2m $1.68m COST PER CAPITA $1.11 $1.16 $2.76 and, WHEREAS, all electors in the Region deserve the right to determine the basic composition of the Regional Council that they elect and fund to serve the interests of all the people in the Region; NOW THEREFORE BE IT RESOLVED: That the Council of The Corporation of the City of Pickering hereby directs the City Clerk to follow the process for putting the following question on the ballot of the 2014 regular municipal election: - Are you in favour of the Council of the City of Pickering passing a resolution requesting that the Council of the Region of Durham take the necessary steps to reduce the size of Regional Council by distributing the seats based on the population of each municipality? Yes No 49 • city co Report to Council T� T TT�T�� PT ICKERI V G Report Number: PLN 07-14 Date: March 24, 2014 • From: Thomas.Melymuk Director, City Development Subject: Proposed NextGen Telecommunication Tower Region of Durham 2105 Rosebank Road Installation #60 ' Recommendation: 1. That the Region of Durham be advised that City Council has no objection to the proposed 60.0 metre high tri-pole lattice telecommunication tower to be located at 2105 Rosebank Road, based on the design and other details submitted with this request. Executive Summary: The NextGen Radio Communications project is a partnership between the Durham Regional Police Service, the Region of Durham and the eight municipalities that make up Durham Region. The project is to provide the public safety agencies of Durham Region with a reliable, shared and secure two-way radio system. There are 27 sites being developed across Durham Region which include dispatch centres, radio transmission and reception towers. As part of that proposed network, the Region of Durham is proposing the installation of a 60 metre high tri-pole lattice telecommunication tower on the Region's Cherrywood Reservoir property at 2015 Rosebank Road. As this installation is for radiocommunication equipment, it is subject to the public consultation requirements established by Industry Canada. Since the submission of the initial proposal, the consultant representing the NextGen project has completed the public consultation process in accordance with Industry Canada's requirements. The consultant has advised that no public comments were received and are requesting that City Council provide a statement of concurrence for the proposed installation. This application has been forwarded directly to City Council for consideration as the NextGen project is scheduled to be activated in June 2014, and the applicant requires Council's concurrence to meet this deadline. City staff are supportive of the proposed installation. There does not appear to be an acceptable opportunity to co-locate on existing towers. Furthermore, the proposed communication tower will assist the Region of Durham, Durham Regional Police Service and the eight municipalities within Durham region with an improved communications network. 50 Report PLN 07-14 - March 24, 2014 Subject: Proposed NextGen Telecommunication Tower Page 2 Financial Implications: No direct costs to the City are anticipated as a result of the proposed development. 1. Background 1.1 Property Location and Description This site is located on the east side of Rosebank Road, north of Finch Avenue. The subject property is.owned by the Region of Durham and is currently used for a water reservoir (see Location Map, Attachment#1). The surrounding land uses include agricultural/residential uses to the north, east and west, and the Canadian Pacific Railway line to the south. The closest residential property (2120 Rosebank Road) is approximately 80 metres west of the proposed tower. The subject property is designated as Open Space System — Natural Areas in the Pickering Official Plan and zoned `A' — Rural Agriculture in By-law 3036, as amended by By-law 6578/05. The installation of a telecommunication tower is permitted under the public utilities exemption in By-law 3036. 1.2 Applicant's Proposal In January 2014, the Region of Durham submitted an application to the City Development Department proposing the installation of a 60 metre tri-pole lattice communication tower and related ground cabinets on the Cherrywood Reservoir property. The radio equipment and tower are proposed to be sited at the northwest portion of the subject property. A radio equipment cabinet and standby generator will be placed at the base of the tower. Access to the tower and equipment will be provided with a new driveway access from Rosebank Road (see Applicant's Submitted Site Plan and Elevation Plan, Attachments #2 and #3). This site was subject of a previous application proposing the installation of an 18.0 metre high telecommunication utility pole for communication equipment for the water reservoir. The Region of Durham has confirmed that this 18.0 metre pole will no longer be required as their water management equipment will be installed on the proposed 60.0 metre high telecommunication tower. 2. Comments Received 2.1 Required Public Notification has been completed On December 2, 2013, Planning & Development Committee authorized staff to initiate circulation of the Draft City of Pickering Radiocommunication and Broadcasting Antenna System Protocol (Cell Tower Protocol) to the public, industry representatives and other stakeholders to seek their comments. 51 Report PLN 07-14 March 24, 2014 Subject: Proposed NextGen Telecommunication Tower Page 3 At the conclusion of the consultation process, a recommended Protocol will be prepared by staff and considered by City Council in May 2014. In the absence of an adopted City protocol, applicants must follow Industry Canada requirements as outlined in the Client Procedures Circular (CPC) 2-0-03 Issue 4, entitled "Radiocommunication and Broadcasting Antenna,Systems". Industry Canada's requirements for public consultation require the applicant to consult with the Land Use Authority,and the public within a radius of three times the tower height, measured from the tower base or the outside perimeter of the supporting structure. The city's draft protocol requirements for public consultation require the applicant to consult with the Land Use Authority, and the public within a radius of, the greater of, 150 metres or three times the tower height within the urban area. Based on the proposed 60.0 metre tower height, the proposed installation required notification to adjoining property owners within a 180 metre radius of,the base of the tower. The applicant has confirmed that they delivered written notification to the adjoining property owners and placed a public notice of the proposed installation in the February 6 and 12, 2014 editions of the Pickering News Advertiser. They also confirmed that no public comments were received as a result of the public notification process (see Applicant's Summary of Public Consultation Report, Attachment#4). 2.2 City Departments & Agency Comments Engineering & Public Works • the applicant will be required to obtain a driveway entrance permit for the proposed new entrance onto • osebank Road • the installation of the new culvert and driveway to property line will be completed by City staff 2.3 •Co-location opportunities have been examined The applicant provided a justification report to the City Development Department in support of the proposed tower. The report indicated that their intention was to install the equipment on top of the.water tower located near Finch Avenue and Altona Road. However, the structural design of the water tower precluded the installation of antenna equipment upon it. The applicant advised that they would prefer to use existing towers for the NextGen project as the construction of new towers is cost prohibitive and unnecessary given the number of existing towers available for co-location throughout the Region of Durham. • 52 Report PLN 07-14 March 24, 2014 Subject: Proposed Next Gen Telecommunication Tower Page 4 The applicant investigated the opportunity to co-locate on existing towers in the immediate area and have advised that there were three existing towers in the immediate vicinity that were considered for co-location. Two of the sites are located on Fairport Road (2305 Fairport Road and on the Cherrywood Transformer Station) and the third is located at 1956 Altona Road. The applicant has advised that these sites were not suitable candidates for co-location due to the heights of the existing towers and/or the presence of visual obstructions that limited the westerly coverage they require for the NextGen system. The proposed tower will be used by Durham Regional Police Service, the Region of Durham Emergency Management Office, Durham Health Department, Durham Social Services and the City of Pickering Fire Services and Works Department. The design of the proposed tower provides co-location opportunities, and the Region of Durham, as the landowner, has a policy in place to accommodate requests for co-location for third party carriers. 3. Planning Analysis 3.1 Proposed Telecommunication Tower is Acceptable Staff support the installation of this telecommunication tower as it is compatible with the public utility already in operation on the site. The proposed implementation of the NextGen Radio Communication project will assist all public safety agencies in Durham Region with a reliable, shared and secure two-way radio system. Attachments 1. Location Map —2105 Rosebank Road 2. Applicant's Submitted Site Plan 3. Applicant's Submitted Elevation Plan 4. Applicant's Summary of Public Consultation Process • 53 Report PLN 07-14 March 24, 2014 • Subject: Proposed NextGen Telecommunication Tower Page 5 Prepared By: Approved/Endorsed By: ei1P. i / r i A Tyler Bar - ' C. erine Rose, MCIP, RPP Seni•r Planner— Site Planning Chief Planner .1 el d e Nilesh - urti, MCIP, RPP Thomas Mely uk, ' IP, RPP Manager, Development Review Director, City Deve •pment & Urban Design TB:jf Recommended for the consideration of Pickering Cit Council ,2 l it/aL. (4, Z04 Tony Prevedel, P.Eng. Chief Administrative Officer • • • • 54 ATtfri . T iLiiyTQ REMO fit, 07 I Q 0 PROPOSED 60m m TELECOMMUNICATION (r) TOWER 0 CC • ■ ■ • ..... •• iii• ,```` 180 METRE RADIUS FROM TOWER • 01111111 GO���o DRIVE • �� ��,14 110_ oRo mo • pip ```````` PMPR��O f♦uYi m� iIllillll a ! FINCH 1♦ men AVENUE FINCH AVENUE Location Map '4 1, FILE No: Installation #60 - , . . '��� APPLICANT: Region of Durham,(NextGen) ralIN 4111 PROPERTY DESCRIPTION: 2105 Rosebank Rd. (Part Lot 30, Con 2, City Development Part 1 &2, 40R-10039) DATE: Feb 3,2014 Department mt, Sources: ®T2e3 eM PEAn d s Insc pds.I o A ll urp rvdh.e N oRe pead N t Sua rvpea SCALE 1:5,000 PN-11 55 ,LTT ,Lc'dh�!,i _ a TO REPORT 1/ PD D7 -/4L • HYDRO POLE PROPOSED TOWER LOCATION WITH SHELTER AND GENERATOR PAD HYDRO POLE . I CM 1 I kg NEW ACCESS I TOP OF BANK EXISTING TREES I TO BE REMOVED - OVERHEAD • HYDRO LINES • • 0 e: • Water Reservoir•1 Z • FIRE • EXIST. FENCED• HYDRANT PROPERTY LINE \ . EXIST. PUMPING STATION TRANSFORMER • I • • • • • /1\ N Submitted Plan Cifq'0 FILE No: Installation #60 APPLICANT: Region of Durham(NextGen) ti PROPERTY DESCRIPTION:2105 Rosebank Rd. (Part Lot 30, Con 2, City Development Part 1 & 2, 40R-10039) Department DATE:Feb.3,2014 • 56 .T T 4Ci-ME IT# TO rt PD1.. 07- / EL= 200.1'[6t.OM]AGL �i�' 1 EL= 196.9'[60.061]AGL EL= 190.0'(57.91M] 8.0'HEEL TO HEEL EL= 180.5'[55.06)]AGL iEl �l EL= 173.9'[53.0M]AGL Ij j 1`�� I ' EL = 157.5'(48.0,1]AGL • • Imo 11 fa] ice►! EL=98.4'[30.011]AGL ►, EL= 91.9'[28.06)]AGL 1.a121-11 10140101 i► i [WI Ii RADIO { BUILDING i � GENERATOR EL= 0.0'[0.006] 11x!" -� • 24.0'HEEL TO HEEL • 196,9' [60.0M] KOSS ANGLE LEG TOWER - CHERRYW000 Submitted Elevation Plan Cifq FILE No: Installation #60 • APPLICANT: Region of Durham(NextGen) O[a 1 1 ''1I[ PROPERTY DESCRIPTION:2105 Rosebank Rd. (Part Lot 30, Con 2, City Development Part 1 & 2, 40.R-10039) Department DATE:Feb.3,2014 57 ATTACHMENT#_ TO REPORT PD `7— / X EN ( )) DURHAM REGIONAL INTEROPERABILITY f`, Next Generation Common Communication Platform SITE SELECTION and PUBLIC CONSULTATION REPORT for a NEW TELECOMMUNICATIONS TOWER (Regional Owned Land at 2015 Rosebank Rd, Parts 1&2,Lot 30,Concession 2) Prepared for: The City of Pickering Prepared by: The Regional Municipality of Durham—NextGen Radio Communications Interoperability Project Wednesday, March 12,2014 introduction • The NextGen Radio Communications Interoperabllity Project is a partnership between; • The Corporation of the City of Pickering, • The Regional Municipality of Durham, • The Durham Regional Police Service(DRPS), • The Corporation of the Town of Ajax • The Township of Brock • The Corporation of the Municipality of Clarington • The Corporatio.n of the City of Oshawa • The Township of Scugog • The Township of Uxbridge • The Corporation of the Town of Whitby ...that has been in place since 2010 to provide the public safety agencies of Durham Region,including those that protect the residents of the City of Pickering,such as the City of Pickering Fire Service,The City of Pickering Department and the Durham Regional Police Service,with a highly reliable,shared and secure two way radio system. This shared radio network will replace many older,less capable, legacy systems and save the Regional taxpayers over$IOM as compared to replacing these systems separately, As part of the NextGen system implementation,twenty seven(27)sites are being developed. These include dispatch centres,radio transmission and reception towers. The Cherrywood Regional Water Reservoir Site has been identified as one of the radio tower sites that is ideally located to provide the necessary links to connecting tower sites and the required data transmission for both the public safety radio system and the Regions`water network. The additional sharing of tower resources with the Regional Water Netvvork is an additional cost saving efficiency that due to its reliability,also increases water quality safety. Therefore,an application is being made to the Council for the City of Pickering requesting approval to erect a 60 metre,self-supporting,tri-pole communications tower at the northwest corner of the Regional Municipality of Durham's property located at 2015 Rosebank Rd,Pickering.The rationale for this location and height of the tower is included elsewhere in the reports to council. 58 ATTACHMENT# TO R POR I PD L)7.-7 • NEXTGEN (( )) • DURI4AHi REGIONAL INTEROPERAi ILITY Next Generation Common Communication Platform Consultation Requirements the Federal G'overnment's exclusive jurisdiction and.in an attempt to promote balance, In recognition of th 1 Industry Canada requires that proponents of telecommunication facilities consult with land use authorities and local land owners as part of their licensing process. • The NextGen Radio Communications Interoperability Project has complied with the consultation requirements as described by the City of Pickering and Industry Canada by performing the following; • On.06 Februa ry 2014,and again on 12 February 2014,a Public Notice was placed in the Pickering News Advertiser(Appendix 1). - • Information packages and letters were sent to all landowners/residents Whose property falls within a radius of three times the height of the tower,which in this case • was 130 meters.The information packages included; A letter addressed to the landowner from the Chief of the Durham Regional Police Service,Mike Ewles(Appendix 2). ft A Site map showing the proposed location of the tower(Appendix 3). A Tower Profile Diagram showing the proposed structure of the tower,,height and initial equipment loading(Appendix 4). Both the advertisements and information packages contained basic technical details of the tower site,a description of purpose of the tower and an invitation to contact one or both of the following two persons for information and concerns; Inspector Bruce Kovack Senior Planner Tyler Barnett Durham Regional Police Service, City Of Pickering, 605 Rossland Rd.E,, One the Esplanade, Whitby,Ontario Pickering Ontario 905-579-1520 x 4441 905-420-4660 x 2042 bkovack @drps.ca tbarneft @pickerin .ca Consultation Process Results • As of 12 March 2014;there have been no inquires,requests for information,concerns raised or contact from the community or land owners regarding this application and tower site. Therefore,as the NextGen Radio Communications Interoperability Project Lead,I respectfully request to the Council of the City of Pickering to accept this report as evidence of the consultation requirements for this application being fulfilled. Respectfully,. • • Inspector Bruce ack • • • 59 • • ATTACHMENT# ' TO NEXTGEN (A) ) REPORT # PD: C) 7-/ W DURHAM REGIONAL INTEROPERABILITY Next Generation Common Communication Platform Dear Resident of Pickering, • • • The NextGen Radio Communications Project is a partnership between: • The Durham Regional Police Service(DRPS); • The Regional Municipality of Durham; • The Corporation of the Town of Ajax; • The Township of Brock; • • The Corporation of the Municipality of Clarington; • The Corporation of the City of Oshawa; • The Corporation of the City of Pickering; • • The Township ofScugog; • • The Township of Uxbridge;and • The Corporation of the Town of Whitby. This project has been in place since 2010 to provide the public safety agencies of Durham Region, including those that protect the residents of Pickering,such as the Pickering Fire Services and the Durham Regional Police Service,with a highly reliable, shared and secure two-way radio system. This shared radio network Will replace several older,less capable; legacy systems and save the Regional taxpayers over$10M as compared • to replacing these systems separately. As part of the NextGen radio system implementation,twenty-seven(27)sites are being developed. These include dispatch centres,radio transmission and reception towers. The Cherrywood Reservoir property has been identified as a radio tower site that is ideally located to provide the necessary links to connecting tower- sites and the required data transmission for both the public safety radio system and the Regions'water management network. The additional sharing of tower resources with the Regional water management network is an additional cost saving efficiency that due to its reliability, also increases Pickering's water • quality safety. The initial intent was to add the necessary equipment to the top of the existing Finch Water Tower;however, it was recently discovered that the structure was not designed to hold the necessary radio antennas and could not be modified economically to meet the requirements without jeopardizing drinking water quality. Additionally,that property was considered too small to install the necessary tbwer and impractical due to the existing large water tower;therefore,another location needed to be found. Several existing communications towers in the necessary Pickering locale were investigated; however, none of them were suitable for • connectivity into the NextGen system. The Region's Cherrywood Reservoir location was,therefore,deemed to be an optimal location for the construction of the necessary 60-metre tower. Therefore,an application has been made to Industry Canada requesting approval to erect a.60-metre,free standing,communications tower on the Regional Municipality of Durham's Cherrywood Reservoir property located at 2105 Rosebank Road,Pickering. As part of the consultation and approval process,you are being notified of the application being made by the NextGenRadio Communications Project team. The proposed tower will be: • • Located on Regional property(cost effective-no leasing costs), NextGen Letter to Residents of Pickering-31 January 2014 Pagel oft 60 TTACh' E,T# TO ! r,FiDRi # PD__O 7 —/ t• f- r^3,FT C _... `,\ Sq ^-" ....._...._.....� fry_ v� DURHAM REGIONAL INTEROPERABILITY /r(� Next Generation Common Communication Platform • Free standing(no cables), • 60 metres tall to make network connections, • Compliant with all industry standards for tower and radio transmission safety, • Located on site to accommodate the required system needs,site location(avoiding existing reservoir, water pipes and structures)as well as making every effort to minimize visual impact on community (see attached diagram), • Ope'rational in spring of 2014. On behalf of the NextGen Project Team, I look forward to your support in developing this site as part of your police and fire public safety radio network,and as a drinking water control data transmission site. If you have any questions or concerns regarding this application,please contact one of the following project team members: Bruce Kovack Inspector-Durham Region Police Service—Project Lead 605 Rossland Rd East,Whitby Ontario L1N OB8 905-579-1520 ext.4441 bkovack @drps.ca Stephen Orr Radio System Technician 605 Rossland Rd East,Whitby Ontario L1N 0B8 905-579-1520 ext.4331 sorr@ drps.ca You may also contact the following City of Pickering staff: Tyler Bennett Senior Planner City of Pickering One the Esplanade Pickering,ON L1v 6K7 905-420-4660 ext.2042 rnailto:tbarnett @cityofpickering.com Respectfully, Mike Ewles Chief Constable Durham Regional Police Service NextGen Letter to Residents of Pickering—31 January 2014 Page 2 of 2 61 PUBLIC NOTICE . PROPOSED DURHAM REGION PUBLIC SAFETY. - 60-METRE STEEL TRI-POLE 7 COMMUNICATIONS T OWER NT-�Ac KEN f #_,44 T( RJP ini # pp 07 -/`f __. .. SUBJECT: The Regional Municipality of Durham in partnership with the City of Pickering, - Pickering Fire Service and the Durham Regional Police Service are implementing a new Public Safety radio system to service the citizens of Pickering. To meet the need, a new 60-metre self-supporting tri=pole tower will be constructed at the northwest corner of the Region's Cherrywood Reservoir property at 2015 Rosebank Road, Parts 1 & 2, Lot 30, Concession 2. This is approx. 2.4 km south of Taunton Road and 0.6 km north of Finch Ave, along Rosebank Road. The facility will be enclosed within the existing security fence of the property and occupy 0.03 hectares consisting of one lattice tri-pole self-supporting tower, one 10'x10' equipment shelter and one standby generator. The tower will provide radio and data services for the 8 Fire Services within Durham, the Durham • Regional Police Service, the Public Works for the Region (including water safety management), and the various departments of the 8,, municipal partners within Durham, including Pickering. ANY PERSON may make a written submission to the individuals listed below by Friday, March 7, 2014 with respect to this matter. PLEASE TAKE NOTICE that the approval of this site and its design is under the exclusive jurisdiction of the Government of Canada through Industry Canada, and the City of Pickering has no jurisdiction in this • matter other than as a commenting body to Industry Canada and the applicant. ADDITIONAL INFORMATION relating to the proposed tower and site is available for review between 8:30 am and 4:30 pm, Monday to Friday at the. City of Pickering municipal offices. Further information may also be obtained through the following contacts: Durham Regional Police Service `, V. Insp. Bruce Kovack ° 605 Rossland Road East, `, �. 3� Whitby, ON L1N 6A3 s:.L�,� (905) 579-1520 ext. 4441 c� �- N . bkovack @ drps.ca A /) t fl. ;\x Site (, City of Pickering 'Z7 \ 5 ; Tyler Barnett �. Senior Planner 1\, P�oe,`OFa s. City of Pickering• �, %,,__ ��, /e"\\ �. \i /- One the Esplanade, �o��`� ! o Pickering, ON L1V 6K7 ,,,,p (905) 420-4660 ext. 2042 • _�— ��° 'F �'-'i , 9~o.,. tbarnett @pickering.ca .__- 000 feet 250 r ,� ��,Rd=-- _,,-- ■ ∎ o °•nm�� 62 ATTACHMENT#_______TO REPORT# PO_C)7-/g . Plan View of Proposed 60-m Durham Public Safety Communication Tower 2105 Rosebank Road, Pickering HYDRO POLE PROPOSED TOWER LOCATION #P24203 WITH SHELTER AND GENERATOR PAD • LAT: 43' 50' 34.2" N HYDRO POLE LONG: 79' 08' 12.0" W #P24190 1 NEW ACCESS �_• ; ; TOP OF BANK EXISTING TREES I TO BE REMOVED OVERHEAD -N HYDRO LINES , Concession 2, Lot.30 . Ref. Plan 40R10039 o Parts 1 &2 a 0 IWater Reservoir < 4 m • w . U) O • FIRE • EXIST. FENCED• HYDRANT PROPERTY LINE 1 4\ 'r Alir tyt . • EXIST. PUMPING STATION TRANSFORMER . • . SCALE: 1 1 I I 111 . 1 Om 50m 100m 63 LT7AC HI [NT#r TO EL = 200.1' [61.OM] AGL O© Q EL = 196.9' [60.0M] AGL O EL = 190.39' [58.03M] 12.0' HEEL TO HEEL 012 I'It EL 180.5' [55.OM] AGL oQ , A EL = 173.9' [53.OM] AGL own Ale EL = 157.5' [48.0M] AGL 10 `_A ■ r `'A EL = 98.4' [30.OM] AGL EL = 91.9' [28.OM] AGL 0 r4 Fi , 10.4 `_/ lot — RADIO BUILDING GENERATOR EL = 0.0' [O.00M] V ' 12.0' HEEL TO HEEL . 1 96.9' [60.OM] KDSS ANGLE LEG TOWER - CHERRYWOOD 64 Ci Report to =°° = Council ICKERING Report Number: LEG 04-14 1 V Date:. March 24, 2014 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: Pickering Golf Academy, • - Extension of Lease - File: L-4620-006-05 Recommendations: • 1. That Report LEG 04-14 respecting the City's lease agreement with 1317970 Ontario Inc., carrying on business as Pickering Golf Academy at 2510 Brock Road North be received; 2. That the said lease agreement be extended for a one year term with no further extension or renewal beyond October 31, 2014, and that Lease Extension Agreement be executed substantially as set out in Attachment 2 to this Report; and 3. That the said Lease Extension Agreement be executed by the Mayor and City Clerk and that the appropriate City officials be authorized to take the necessary actions to implement these recommendations. Executive Summary: Pickering Golf Academy has leased land on Brock Road from the City for many years. The land is located in the Duffin Heights Development Area and is designated as Mixed Use Corridor. Because of the uncertain timing of development in the area, a lease extension for the property has been granted only on a short-term basis, generally for no more than one year at a time. The current City lease with the Pickering Golf Academy expired on October 31, 2013. Staff have received a request from Pickering Golf Academy for a further lease extension. We have reviewed the request and recommend to Council that Pickering Golf Academy be granted a further lease extension for a one year term to October 31, 2014. The extended lease will be terminable on 60 days notice. The rental rate remains unchanged. Financial Implications: The recommended lease extension for the Pickering Golf Academy would generate $1,200 per month in additional City revenue (excluding HST and property tax) from April to October, 2014. 65 Report LEG 04-14 March 24, 2014 Subject: Pickering Golf Academy Lease Extension Pag e 2 Discussion: The City currently leases approximately 5.0 hectares of land to the Pickering Golf Academy on the we st side of Brock Road, immediately north of the Arnts Topsoil site. The Golf Academy lands are designated Mixed Use Corridor in the Official Plan. The Golf Academy lease expired on October 31, 2013. The tenant has requested another lease extension. Staff recommend that the City enter into a Lease Extension Agreement with Pickering Golf Academy substantially in the form set out in Attachment 2 to this Report. 'Attachments: 1. 2013 Pickering Golf Academy Lease Renewal Agreement 2. Prepared 2014 Pickering Golf Academy Lease Extension Agreement Pre• . -d/Approved By: Paul :igioni Direct. C. ..rate Services & City Solicitor Recommended for the consideration of Pickerin City Council • zaaeld Vett- 10, 20 4 Tony Prevedel, P. Eng. Chief Administrative Officer • 66 ATTACHMENT# / TO REPORT# 1 c� — ( / .of. • This Lease Extension Agreement is made as of.the 1st day of November 2012. • • Between: • The Corporation of the City of Pickering • . (the "Landlord") ' - and - . • 1317970 Ontario Inc. • carrying on business as Pickering Golf Academy (the "Tenant") • . Whereas pursuant to a lease-agreement dated January 1, 2005 (the "Original'Lease"), the Landlord leased to the Tenant those lands consisting of 50,167.64 square metres of rentable area located in Lot 19, Concession 3, Pickering, and comprising that part of - Parts 37 and 40, Plan 40R-6934 for a term of one year commencing on January 1, 2005 and expiring on December 31, 2005; • Whereas by a Renewal Lease dated January 1, 2006, and by further Lease Extension Agreements dated November 1, 2009, November 1, 2010 and November 1,2011, the • Original Lease was further extended to October 31, 2012; and Whereas the Landlord and the Tenant wish to further extend the term of the Original Lease. Now therefore the Landlord and the Tenant agree as follows: 1. The term of the Original Lease shall be extended by one year commencing November 1, 2012 and ending October 31, 2013. • 2. There shall be,no renewal or extension of the term of the Original Lease beyond October 31, 2013. 3. Rent in the amount of$1,200.00 per month plus HST and any other applicable taxes shall be payable by the Tenant to the Landlord on the first day of the • months of April through October, 2013. 1 67 • • -1 • 4. All of the terms and conditions in the Original Lease, as previously amended, continue in full force and effect, except as modified by this Lease Extension Agreement. In witness whereof the parties have executed this Lease Extension Agreement as of the date first written above. The Corporation of the City of Pickering mOrf David Ryan, May" � � I Debbie Shields, City Clerk.. 1317970 Ontario Inc. Per: GL- 4- • Dan Lally—Authorized Signing Officer • • • • • • • • • 2 • 68 ATTACHMENT# a TO REPORT# - /41- .of. This Lease Extension Agreement is made as of the 1st day of November, 2013. Between: The Corporation of the City of Pickering (the "Landlord") - and - 1317970 Ontario Inc. carrying on business as Pickering Golf Academy (the "Tenant") Whereas pursuant to a lease agreement dated January 1, 2005 the Landlord leased to the Tenant those lands consisting of 50,167.64 square metres of rentable area located in Lot 19, Concession 3, Pickering, and comprising that part of Parts 37 and 40, Plan 40R-6934 for a term of one year commencing on January 1, 2005 and expiring on December 31, 2005; Whereas by a Renewal Lease dated January 1, 2006, and by further Lease Extension Agreements dated November 1, 2009, November 1, 2010, November 1, 2011, and November 1, 2012, the lease was further extended to October 31, 2013; Whereas the Landlord and the Tenant wish to further extend the term of the lease; and Whereas the leas.e, as amended herein, is referred to as the "Lease". Now therefore the Landlord and the Tenant agree as follows: 1. The term of the Lease shall be extended by one year commencing November 1, 2013 and ending October 31, 2014. 2. There shall be no renewal or extension of the term of the Lease beyond October 31, 2014. 3. Rent in the amount of$1,200.00 per month plus HST and any other applicable taxes shall be payable by the Tenant to the Landlord on the first day of the months of April through October, 2014. 1 69 • 4. Notwithstanding the terms of the Lease or of this renewal, the Lease may be terminated by either the Landlord or the Tenant upon sixty (60) days written notice-to the other. 5. All of the terms and conditions in the Lease continue in full force and effect, except as modified by this Lease Extension Agreement. In witness whereof the parties have executed this Lease Extension Agreement as of the date first written above. The Corporation of the . . City of Pickering David Ryan, Mayor • • Debbie Shields, City Clerk 1317970 Ontario Inc. Per: Dan Lally—Authorized Signing Officer • • • 2 70 qty 00 PICKERING h 24 March 24, 2014 By-laws • 7341/14 Being a by-law to require the conveyance of land for park or other public recreational purposes as a condition of development or redevelopment, or the subdivision of lands. (By-law attached) 7342/14 Being a by-law to submit a question to the electors of the City of Pickering. (Gaming Facility) [Refer to New and Unfinished Business page 46] 7343/14 Being a by-law to submit a question to the electors of the City of Pickering . (Distribution of regional seats based on population) [Refer to New and Unfinished Business page 47] • • 71 C;tyO, • Me m o — �! Y PICKERING To: Debbie Shields March 20, 2014 City Clerk From: Catherine Rose Chief Planner • Copy: Director, City Development Manager, Development Review & Urban Design Subject: Update to the City's Parkland Conveyance By-law 5373/98 Report FIN 05-14 of the Director, Corporate Services & City Solicitor regarding the 2014 Current and Capital Budget, Recommendation 23 Council Resolution #188/14 City of Pickering By-law 7341/14 Statutory Public Meeting Date Not applicable • Planning & Development Not applicable Committee Date Purpose and Effect of By-law This By-law repeals and replaces the City's existing Parkland Conveyance By-law 5373/98. The new By-law retains the current provisions requiring parkland to be conveyed at the rate of 5% of the land (or cash-in-lieu) for the development of land for any purpose other than commercial or industrial purposes; and at the rate of one hectare per 300 units (or cash-in-lieu) for high density residential and mixed uses; and adds new provisions requiring parkland to be conveyed at the rate of 2% of the land (or cash-in-lieu) for the development of land for commercial and industrial purposes. • Council Meeting Date March 24, 2014 Note The By-law applies City-wide. CR:Id J:1Documents\L-2000-011By Chart Memo to Clerks Parkland"doac Attachments By-law Text 72 The Corporation of the City of Pickering • . By-law No. 7341/14 Being a by-law to require the conveyance of land for park or other public recreational purposes as a condition of development or redevelopment, or the subdivision of lands. Whereas sections 42, 51.1, 51(25) and 53 of the Planning Act, R.S.O. 1990, chapter P.13 provide that the Council of a local municipality may by by-law require that land be conveyed to the municipality for park or other public recreational purposes as a condition of development or redevelopment or the subdivision of lands; Whereas sections 42 and 51.1 of the Planning'Act, R.S.O. 1990, chapter P.13, provide for an alternate parkland rate of one hectare for each 300 dwelling units proposed for development provided the municipality has an official plan that contains specific policies dealing with the provision of lands for park or other public recreational purposes at such a rate; Whereas the Official Plan of the City of Pickering contains specific policies dealing with the provision of lands for park or other public recreation purposes at the conveyance rates referred to in the Planning Act, Whereas the Council of The Corporation of the City of Pickering wishes to use these provisions to further the acquisition of lands for parks or other public recreational purposes. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. For the purposes of interpretation of this by-law, the following definitions shall apply: (a) "Development" means the construction, erection or placing of one or more buildings or structures on land or the making of an addition or alteration to a building or structure that has the effect of substantially increasing the size or • usability thereof; (b) "Redevelopment" has the same meaning as Development; (c) "Subdivision" means the process referred to in section 50 of the Planning Act, R.S.O. 1990, chapter P.13. . 2. This By-law shall apply to the whole of the City of Pickering. 3. As a condition of development or redevelopment of lands for any purpose other than commercial or industrial purposes, Council shall require.that land be conveyed to the City, free and clear of all liens and encumbrances, for park or other public recreational purposes in the amount of five percent (5%) of the land proposed for such development. 73 By-law No. 7341/14 Page 2 4. As a condition of subdivision of lands for any purpose,other than commercial or industrial purposes, Council shall require that land be conveyed to the City, free and clear of all liens and encumbrances, for park or other public recreational purposes in the amount of five percent (5%) of the land proposed for such development. 5. As an alternative to sections 3 and 4 above, as a condition of development or redevelopment or in the case of subdivision of land as a condition of approval of subdivision of lands for development in the High Density Residential Areas and Mixed Use Areas in accordance with the City of Pickering Official Plan, Council may require that land be conveyed to the City for park or other public recreational purposes at a rate of one hectare for each 300 dwelling units proposed. However, in no case shall the parkland dedication be less than that required in sections 3 and 4 above. 6. As a condition of development or redevelopment of lands for commercial or industrial purposes, Council shall require that land be conveyed to the City, free and clear of all liens and encumbrances,for park or other public recreational purposes in the amount of two percent(2%) of the land proposed for such development. 7. As a condition of the subdivision of lands for industrial or commercial purposes, Council shall require that land be conveyed to the City, free and clear of all liens and encumbrances, for park or other public recreational purposes in the amount of two percent(2%) of the land proposed for such development. 8. As an alternative to sections 3, 4, 5, 6 and 7 above, Council may require the payment of money equal to the value of any land otherwise to be conveyed under this by-law, or such combination of land and,money as Council may require. 9. This By=law shall at all times be subject to the provisions of sections 42, 51.1, 51(25) and 53 of the Planning Act, R.S.O. 1990, chapter P.13, as amended from time-to-time, or any successor thereto. 10. By-law 5373/98 of The Corporation of the City of Pickering being a by-law"To require that land be conveyed to the City for park or other public recreational purposes as a condition of development or redevelopment anywhere in the City", is hereby repealed. By-law passed this 24th day of March, 2014. David Ryan, Mayor Debbie Shields, City Clerk 74 Cat/ 00 Committee of Adjustment l ; Meeting Minutes 3 = '- Wednesday, February 5, 2014 � E�� 7:00 pm Main Committee Room Present: Tom Copeland David Johnson —Chair Eric Newton • Bill Utton Shirley Van Steen —Vice-Chair • Also Present: Melissa Markham, Secretary-Treasurer Absent: • Lesley Dunne, Assistant Secretary-Treasurer (I) Adoption of Agenda Moved by Bill Utton Seconded by Eric Newton • That the agenda for the Wednesday, February 5, 2014 meeting be adopted. Carried Unanimously __ (II) Adoption of Minutes Moved by Eric Newton Seconded by Bill Utton That the minutes of the 1st meeting of the Committee of Adjustment held Wednesday, January 15, 2014 be adopted. Carried Page 1 of 12 City 00 Committee of Adjustment Meeting Minutes ,3 Wednesday, February 5, 2014 I Tall V 7:00 pm • Main Committee Room (III) Reports 1. (Deferred from the January 15, 2014 meeting) P/CA 01/14 M. & P. Beagan 122 Secord Street The applicant requests relief from the following provisions of Zoning By-law 3036, as amended by By-law 4271/93: • to permit an accessory structure with a height of 3.1 metres to be set back a minimum of 0.5 of a metre from the rear and side lot lines, whereas the by-law requires an accessory structure greater than 1.8 metres in height shall be set back a minimum of 1.0 metres from all lot lines The applicant requests approval of these variances in order to obtain a building permit to construct an accessory structure 0.5 of a metre from the rear and east side of lot line. Secretary-Treasurer outlined staff recommendation from the City Development Department recommending approval subject to conditions. Matthew Beagan, owner, was present to represent the application. Steven Ferreira of 125 Copley Street was present in objection to the application. In response to a question from the Committee, Matthew Reagan indicated the shed will be repainted a neutral colour to minimize the visual impact on neighbours. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 01/14 by M. & P. Beagan, be Approved on the grounds that the accessory structure with a maximum height of 3.1 metres at a minimum of 0.5 of a metre from the rear and side lot line are minor in nature, desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed accessory structure, as generally sited and outlined on the applicant's submitted plans. 2. That no openings are permitted on the accessory structure walls facing the rear and east side lot line. Page 2 of 12 cr0 $- Committee of Adjustment lark Meeting Minutes Wednesday, February 5, 2014 I . 7:00 pm Main Committee Room 3. That the applicant obtains a building permit for the proposed construction by January 15, 2016 or this decision shall become null and void. 4. That the applicant paint or refinish the rear of the accessory structure to a neutral colour. Carried Unanimously 2. P/CA 04/14 SSTI Granite Pickering, LLC 600 Granite Court The applicant requests relief from Zoning By-law 2511, as amended by By-law 789/78: • to permit a sales outlet accessory to a self-storage facility use, not exceeding 100 square metres, whereas the by-law does not permit a sales outlet accessory to a warehouse use • to permit a minimum of 52 parking spaces, whereas the by-law requires a minimum of 164 parking spaces • to permit front yard parking to be limited to 44 percent of the total required parking area, whereas the by-law limits front yard parking to 20 percent of the • total required parking area The applicant requests approval of these variances in order to obtain site plan • approval to establish a self storage facility and an accessory.sales outlet on the subject property. Secretary-Treasurer outlined staff recommendation from the City Development Department recommending approval subject to conditions. Karen Bennett, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Eric Newton That application P/CA 04/14 by SSTI Granite Pickering, LLC, be Approved on the grounds that a sales outlet accessory to a self-storage facility use, not exceeding 100 square metres, a minimum of 52 parking spaces and to permit front yard parking to be limited to 44 percent of the total required parking area are minor in nature that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: Page 3 of 12 Ctrs a¢1 =_ Committee of Adjustment Meeting Minutes Wednesday, February 5, 2014 I 11 I 7:00 pm Main Committee Room 1. That these variances apply only to the proposed construction of a self-storage facility, offices and an accessory sales outlet, as generally sited and outlined on the applicant's submitted plans. 2. That only one sales outlet accessory to a self-storage facility is permitted within the building. 3. That the applicant obtains Site Plan Approval for the proposed construction by February 5, 2015, or this decision shall become null and void. Carried Unanimously 3. P/CA 05/14 M. Abdelaziz • 2000 Valley Farm Road The applicant requests relief from the following provisions of Zoning By-law 3036, as amended: • to permit a minimum lot area of 1,124 square metres, whereas the by-law requires a minimum lot area of 1,390 square metres for an existing lot • to permit a minimum front yard setback of 7.3 metres, whereas the by-law requires a minimum front yard setback of 12.0 metres • to permit a minimum rear yard setback of 11.0 metres, whereas the by-law requires a minimum rear yard setback of 12.0 metres • to permit a minimum southerly side yard width of 1.0 metre to an unenclosed covered carport, whereas the by-law requires a minimum side yard width of 3.0 metres • to permit a maximum lot coverage of 28 percent, whereas the by-law requires a maximum lot coverage of 20 percent The applicant requests approval of these variances in order to obtain a building permit for the construction of two-storey additions within the front and rear yards and to recognize the existing lot area. Secretary-Treasurer outlined staff recommendation from the City Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control expressing no concerns. Page 4 of 12 • City 00 Committee of Adjustment Meeting Minutes Wednesday, February 5, 2014 I 7:00 pm Main Committee Room Written comments were also received from Delano & Nicole Francis of 1992 Valley Farm Road in objection to the application. They expressed concerns with the lot coverage and the minimum south side yard width of 1.0 metre. The proposed structure will be too large, not in keeping with the surrounding neighbourhood and too close to the property line. Mina Mekhaiel; agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Tom Copeland Seconded by Eric Newton That application P/CA 05/14 by M. Abdelaziz, be Approved on the grounds that a minimum lot area of 1,124 square metres, a minimum front yard setback of 7.3 metres, a minimum rear yard setback of 11.0 metres, a minimum southerly side yard width of 1.0 metre to an unenclosed covered carport, and a maximum lot coverage of 28 percent are minor in nature, desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That the variances apply only to the proposed additions and existing lot as generally sited and outlined on the applicant's submitted plans. 2. That the applicant submits a grading and drainage plan with the building permit application to the satisfaction of the Director, Engineering & Public Works. 3. That the applicant obtains a building permit for the proposed additions by February 5, 2016, or this decision affecting the existing dwelling shall become null and void. Carried Unanimously 4. P/CA 06/14 . Plaza 23 Inc. 713 Krosno Blvd. The applicant requests relief from Zoning By-law 2520, as amended by By-law 5580/99 to permit an increase to the maximum permitted gross leasable floor area for Restaurants-Type A to 495 square metres plus a restaurant patio space of 53 square metres, whereas the by-law requires a maximum aggregate gross leasable floor area for all Restaurants-Type A of 300 square metres. Page 5 of 12 Ctq o0 = Committee of Adjustment Ifir Meeting Minutes Wednesday, February 5, 2014 I ' ISIIN . 7:00 pm Main Committee Room The applicant requests approval of this variance in order to obtain a building permit for interior alterations to accommodate an additional restaurant use on the subject lands. Secretary-Treasurer outlined staff recommendation from the City Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control expressing no concerns. Written comments were received from Doug Dickerson — City Councillor—Ward 2 supporting the application. Councillor Dickerson indicated the intersection of Liverpool Road and Krosno Boulevard is the entry way into the Nautical Village. Leasable space in the building has stood empty and uninviting to the surrounding residents. The surrounding area has a number of excellent food venues with a number of customers continuing to increase as the attraction of the Nautical Village and Millennium Square becomes more widely known. Written comments were also received from Nick Givales of 711 Krosno Boulevard in objection to the application. He expressed concerns with the immediate area already provides a variety of fast food choices, nightly loitering and feels the existing building should be marketed for commercial space that will benefit the surrounding neighbourhood. Milan Shah, owner, was present to represent the application. Avtar Kala of 1309 Wharf Street was present in favour of the application. Nick Givalas of 711 Krosno Blvd, Chris Papatheodorou of 543 Braeburn Crescent and Georgio Pignataro of 724 Krosno Blvd. were present in objection to the application. The applicant stated that he concurred with the staff report. He stated that the proposed restaurant is a Subway franchise, which is mainly take-out. He stated that there are no parking concerns at the property and that it is difficult to find tenants other than restaurants for this building. N. Givales stated the concerns that he raised in his written comments in addition to concerns related to the issue of delivery vehicles potentially parking in the existing fire route. C. Papatheodorou stated that the Bay Ridges neighbourhood is a community . with a local feel, which is close to the waterfront and should have unique restaurants. G. Pignataro stated that there are a number of.restaurants within this area. He has no issue with additional restaurants but wants a diversity of food and not a restaurant providing the same menu as an existing tenant. . Page 6 of 12 City oie Committee of Adjustment Meeting Minutes �TF Wednesday, February 5, 2014 I RI V 7:00 pm Main Committee Room M. Markham stated that comments had been received from the Fire Services Division related to the fire route. Fire Services stated the following "the requirements for fire routes do not take into account the consideration of vehicles parking in fire routes (almost all restaurants and stores have this same scenario), this would be a measure that if it becomes a problem that By-law Services would deal with through enforcement (parking in a fire route tickets)." The applicant stated that with a reduction in vacancies within the building loitering has decreased. He stated that leaving units unoccupied could create problems. He stated that there are cameras at the site to monitor problems. Moved by Shirley Van Steen Seconded by Eric Newton That application P/CA 06/14 by Plaza 23 Inc., be Approved on the grounds.that the increase to the maximum permitted gross leasable floor area for Restaurants- Type A to 495 square metres plus a restaurant patio space of 53 squares metres are minor in nature that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following condition: 1. That the applicant obtain a building permit for the proposed construction for the proposed restaurant use by February 5, 2016, or this decision shall become null and void. Carried Vote Tom Copeland in favour David Johnson opposed Eric Newton in favour Bill Utton in favour Shirley Van Steen in favour • Page 7 of 12 Ca 4 Committee of Adjustment Meeting Minutes Wednesday, February 5, 2014 PI • RIN 7:00 pm Main Committee Room 5. P/CA 07/14 K. Selimovski 1756 Woodview Avenue The applicant requests relief from the following provisions of Zoning By-law 3036, as amended: • • to permit a minimum rear yard depth of 6.0 metres to an existing covered deck and a proposed second storey platform, whereas the by-law requires a minimum rear yard depth of 7.5 metres • to permit a maximum lot coverage of 35 percent, whereas the by-law permits a maximum lot coverage of 33 percent • to recognize an existing accessory structure (shed) setback a minimum of 0.4 metres from the rear lot line and 0.2 metres from the south side lot line, whereas the by-law requires a minimum of 1.0 metre from all lot lines The applicant requests approval of these variances in order to obtain a building permit for an existing covered deck in the rear yard and to accommodate a proposed second storey platform, including a railing, above the existing deck. The applicant is also requesting zoning compliance for an existing accessory structure (shed) in the rear yard. Secretary-Treasurer outlined staff recommendation from the City Development Department recommending refusal of a 6.0 metre rear yard depth to a proposed second storey platform, including a railing and recommending approval of a 6.0 metre rear yard depth to an existing covered deck with no second storey railing, lot coverage and south and rear lot line setbacks to an accessory structure subject to conditions. Written comments were also received from the City's Development Control expressing concerns with the location of the accessory structure which may block drainage and roof drainage that may cause issues on the neighbouing property. City's Development Control requests that the accessory structure be moved to the minimum required setback of 1.0 metre. Kemal Selimovski, owner, was present to represent the application. Jamie & Maria Avila of 1758 Woodview Avenue were present in objection to the application, due to lack of privacy with the proposed height of the structure. The applicant stated that he would withdraw his request for the second storey platform with railings and not install a patio door on the second floor. Page 8 of 12 Cali 00 Committee. of Adjustment tir Meeting Minutes - 4 Wednesday, February 5, 2014 I � . 7:00 pm Main Committee Room Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 07/14 by K. Selimovski, be Refused on the grounds that the minimum rear yard depth of 6.0 metres to a proposed second storey platform, including a railing, above the existing deck, is a major variance that is not desirable for the appropriate development of the land, and not in keeping with the general intent and purpose of the Zoning By-law. and that application P/CA 07/14 by K. Selimovski, be Approved on the grounds that the minimum rear yard depth of 6.0 metres to an existing covered deck, with no second storey railing, maximum lot coverage of 35 percent and an accessory structure to be setback a minimum of 0.2 metres from the south side lot line and 0.4 metres from the rear lot line are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the existing covered deck, with no second storey railing, and existing shed as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the existing covered deck and shed by February 5, 2016, or this decision shall become null and void. Carried Unanimously 6. P/CA 10/14 & P/CA 11/14 J. & S. Janevski 1796 Spruce Hill Road P/CA 10/14 (Proposed Retained Parcel) The applicant requests relief from Zoning By-law 3036, as amended, to permit a minimum side yard width of 1.2 metres and a maximum lot coverage of 36 percent, whereas the by-law requires a minimum side yard width of 1.5 metres and a maximum lot coverage of 33 percent. P/CA 11/14 (Proposed Severed Parcel) The applicant requests relief from Zoning By-law 3036, as amended, to permit a • minimum side yard width of 1.2 metres and a maximum lot coverage of 42 percent, whereas the by-law requires a minimum side yard width of 1.5 metres and a maximum lot coverage of 33 percent. Page 9 of 12 �itr1 chP Committee of Adjustment Meeting Minutes Wednesday, February 5, 2014 I 7:00 pm Main Committee Room The applicant requests approval these two minor variance applications in order to permit the construction of a two-storey detached dwelling on the proposed severed parcel and to replace an existing dwelling with a new two-storey detached dwelling on the proposed retained parcel. Secretary-Treasurer outlined staff recommendation from the City Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control expressing no concerns. Written comments were also received from Deanna &Al Wilson of 1783 Eastbank Road in objection to the applications. They ex_pressed concerns with water drainage, building size and existing trees and bushes that run alongside the property. Written comments were also received from Lynne Martindale of 1782 Eastbank Road in objection to the applications. Concerns expressed were to previous variances that have been allowed in the neighbourhood that has.deteriorated the look of the street and has caused loss of enjoyment of their property. She also expressed concerns with noise, dust, construction debris, and start and end time of construction crews. Shelli Janevski, owner, was present to represent the application. Fiona Rideough of 1779 Eastbank Road was present in objection to the application. F. Rideough was concerned with the combination of side yard width reduction and increase in lot coverage, which would result in a larger use of the land. She also stated concerns with potential drainage from the subject properties onto her land and tree removal. M. Markham stated that the grading and drainage and tree removal/protection would be dealt with through the condition of the land division application. Moved by Tom Copeland . Seconded by Bill Utton That application P/CA 10/14 by J. & S. Janevski, be Approved on the grounds that a minimum side yard width of 1.2 metres to a two-storey detached dwelling and a maximum lot coverage of 36 percent are minor in nature, desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: Page 10 of 12 • Calf o0 Committee of Adjustment Meeting Minutes ,.a'3 =' �= L Wed nesday, February 5, 2014 PI IRJN 7:00 pm Main Committee Room 1. That the variances apply only to the proposed lot configuration and side yard width affecting the future dwelling on the proposed retained parcel, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtains final clearance for the Land Division Application LD122/13 by October 31, 2014, or this decision shall become null and void. 3. That the applicant obtain a building permit for the construction of a detached dwelling on the proposed retained parcel by February 5, 2016, or this decision shall become null and void. That application P/CA 11/14 by J. & S. Janevski, be Approved on the grounds that a minimum side yard width of 1.2 metres to a two-storey detached dwelling and a maximum lot coverage of 42 percent are minor in nature, desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: • 1. That the variances apply only to the proposed lot configuration and side yard width affecting the future dwelling on the proposed severed parcel, as generally sited and.outlined on the applicant's submitted plans. 2. That the applicant obtains final clearance for the Land Division Application LD122/13 by October 31, 2014, or this decision shall become null and void. 3. That the applicant obtain a building permit for the construction of a detached dwelling on the proposed retained parcel by February 5, 2016, or this decision shall become null and void. Carried Unanimously • Page 11 of 12 Cat/ 00 Committee of Adjustment _= Meeting Minutes Wednesday, February 5, 2014 RIN 7:00 pm Main Committee Room (IV) Adjournment Moved by Shirley Van Steen Seconded by Bill Utton That the 2nd meeting of the 2014 Committee of Adjustment be adjourned at 8:16 pm and the next meeting of the Committee of Adjustment be held on Wednesday, February 26, 2014. Carried Unanimously ec2 Date !Alt , Chair Assistant Secretary-Treasurer Page 12 of 12