HomeMy WebLinkAboutNovember 18, 2013 Cat/ 1,
City of Pickering
Council Meeting Minutes
Monday, November 18, 2013
7:00 pm
Council Chambers
Present: Mayor Ryan
Councillor K. Ashe
Councillor D. Dickerson
Councillor B. McLean
Councillor J. O'Connell
Councillor D. Pickles
Councillor P. Rodrigues
Also Present: T. Prevedel - Chief Administrative Officer
P. Bigioni - Director, Corporate Services & City Solicitor
R. Holborn - Director, Engineering & Public Works
T. Melymuk- Director, City Development
B. Douglas - Fire Chief
J. Hagg - Deputy Fire Chief
C. Grant- CEO Pickering Public Library
S. Karwowski - Division Head, Finance & Treasurer
D. Shields - City Clerk
L. Roberts - Committee Coordinator
1. Invocation
Mayor Ryan will call the meeting to order and lead Council in the saying of the
Invocation.
2. Disclosure of Interest 0
Councillor Ashe noted he had just recently become aware he has a connection
with the property located at 1454 and 1456 Altona Road through his step
daughter's employment. He stated he was unaware at the time of the November
4th Planing & Development Commttee meeting when the initial report had come
forward. He stated his declaration with respect to Planning Report PLN 22-13
and did not take part in any discussions or vote on the matter.
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3. Adoption of Minutes
Resolution # 126/13
Moved by Councillor D. Dickerson
Seconded by Councillor D. Pickles
3.1. Council Meeting Minutes, October 28, 2013
3.2. Planning & Development Committee Minutes, November 4, 2013
3.3. Executive Committee Minutes, November 11, 2013
Carried
Resolution # 127/13 •
Moved by Councillor J. O'Connell
Seconded by Councillor B. McLean
That the rules of procedure be.suspended in order to change the order of
business to bring forward the confidential public report.
Carried
Mayor Ryan advised that at a Confidential Meeting of Council it was
determined that the City Clerk will continue to facilitate those Advisory
Boards and Committees which do not currently have a Chair or Vice-
Chair. [See below] .
4. Confidential Council Report •
In accordance with Procedural By-law 7212/12 and the provisions of the
Muncipa!Act, an In Camera meeting of Council was held prior to the regularaly
scheduled meeting.
Resolution # 128/13
Moved by Councillor J. O'Connell
Seconded by Councillor B. McLean
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That Council move In Camera in accordance with the provisions of the Municipal
Act and Procedural By-law 7212/12, in that the mattesr to be discussed relate to
personal matters about an identifiable individual.
Carried
Resolution # 129/13
Moved by Councillor J. O'Connell
Seconded by Councillor B. McLean
That the City Clerk continue to facilitate those Advisory Boards and Committee
meetings that are currently without a Chair or Vice Chair as follows:
Accessibility Advisory Committe
Advisory Committee on Diversity
Waterfront Coordinating Committee
Carried
5. Presentations
No presentations took place.
6. Delegations
6.1. Maya Preston and Olivia Goricanec
William Dunbar Public School
Re: Unity in Diversity Week
Maya Preston and Olivia Goricanec, students of William Dunbar Public
School appeared before Council to provide an overview of the Unity in
Diversity Week and the Community Forum event. Together they outlined
the main purpose of Unity in Diversity Week, noting the multicultural,
diveristy and human rights continuum continues to grow and evolve. They
outlined the dynamics of diversity and the initiatives to achieve equality
between women and men. They provided an overview of the various
programs.
Ms. Preston and Ms. Goricanec provided details on the Community Forum
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event by the Baha'i communites of Durham Region and extended
invitations to Mayor and Members of Council to attend. The
Forum,is being held on Saturday, November 23rd at the Carruthers
Marsh Paviolion in south Ajax.
6.2. Ruvette Coelho, Chair, Pickering Public Library
Re: Annual Presentation to Council
Ruvette Coelho, Chair, Pickering Public Library appeared before Council
to provide an overview of the Library's achievements and established
priorities. She provided Members with a video presentation, explaining
the record level use of the facility. She noted the increases in technology
programs have proven exteremely popular with the'community, making
this a well used facility. Along with increased usage, comes a demand for
expansion, at an estimated cost of 14 million, but noted the return to the
community would be great
Ms. Coelho invited Library members forward to share their experiences
and involvement with the Library. They all agreed that the staff at the
Library is very friendly and knowledgable, noting the endless opportunities
available. The need for expansion was also noted, indicating a need for
additional study space.
6.3. Terry Arvisais
Re: Corr. 27-13
Accessibility Advisory Committee
Terry Arvisais withdrew his delegation.
6.4. Keith Falconer
Re: Corr. 27-13
Accessibility Advisory Committee
Keith Falconer withdrew his delegation.
6.5. Maurice Brenner
Re: Corr. 27-13
Accessibility Advisory Committee
Maurice Brenner withdrew his delegation.
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7. Correspondence
7.1. Corr. 25-13
Martin deRond, Director of Legislative and Information Services/Town
Clerk
Town of Ajax
65 Harwood Avenue South
Ajax, ON L1 S 2H9
Resolution # 130/13
Moved by Councillor K. Ashe
Seconded by Councillor D. Dickerson .
That.Corr. 25-13 received from Martin deRond, Director of Legislative and
Information Services/Town Clerk, Town of Ajax, seeking support with
respect to a resolution passed by Ajax Town Council on October 15, 2013
regarding Veridian Governance be received for information.
Recorded
Mayor Ryan Yes
Councillor K. Ashe Yes
Councillor D. Dickerson Yes
Councillor B. McLean No
Councillor J. O'Connell No
Councillor D. Pickles Yes
Councillor P. Rodrigues No
Results 4 3
Carried
7.2. Corr. 26-13
Warren Ali, Vice President.
Wirsol Solar Canada
3190 Steeles Avenue East, Suite 304
Markham, ON L3R 1G9
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Resolution # 131/13
Moved by Councillor K. Ashe
Seconded by Councillor D. Dickerson
That Corr. 26-13 received from Warren Ali, Vice President, Wirsol Solar
Canada, seeking Council support of their application for rooftop solar
energy system installations at 1034, 1048 and 1070 Toy Avenue be
supported.
Carried
7.3. Corr. 27-13
Dave Marlowe
Accessibility Coordinator
City of Pickering
Resolution # 132/13
Moved by Councillor K. Ashe
Seconded by Councillor D. Dickerson
That Corr. 27-13 received from Dave Marlowe, Accessibility Coordinator,
on behalf of the Accessibility Advisory Committee, seeking Council
support for a motion passed regarding amendments to the Terms of
Reference be referred to staff for review with the new term of Council in
2014.
Carried
8. Committee Reports
8.1. Director, City Development, Report PLN 22-13
Zoning By-law Amendment Application A 4/13
Move Source Inc.
1454 and 1456 Altona Road
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Resolution # 133/13
Moved by Councillor D. Pickles
Seconded by Councillor D. Dickerson
Council Decision
That Zoning By-law Amendment Application A 4/13, submitted by Move
Source Inc., to amend the zoning of the subject properties to an "S2"—
Single Residential Zone in order to facilitate the creation of three lots with
minimum lot frontages of 15.4 metres on lands municipally known as 1454
and 1456 Altona Road be approved., and that the draft zoning by-law, as
set in Appendix I to Report PLN 22-13 be forward to City Council for
enactment.
Carried
8.2. Director, Corporate Services & City Solicitor, Report FIN 22-13
2013 Year End Audit
Resolution # 134/13
Moved by Councillor K. Ashe •
Seconded by Councillor D. Dickerson
Council Decision
1. That Report FIN 22-13 of the Director, Corporate Services & City
Solicitor be received;
2. That the Audit Plan as submitted byDeloitte LLP, included as
Attachment 1 to this report be received for information; and;
3. That the Chief Administrative Officer and the Division Head, Finance &
Treasurer be authorized to sign the Auditor's Engagement Letter on '
behalf of the City.
Carried
8.3. Director, Engineering & Public Works, Report ENG 15-13
East Duffins Headwaters Management Plan Update .
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Resolution # 135/13
Moved by Councillor K. Ashe
Seconded by Councillor D. Dickerson
Council Decision
1. That Report ENG 15-13 of the Director, Engineering & Public Works,
regarding the East Duffins Headwaters Management Plan Update be
received:
2. That the East Duffins Headwaters Management Plan be endorosed by
Council; and
3. That a copy of this report be forwarded to the Toronto and Region
Conservation Authority for their information, and that they be advised
of Council's decision on this matter.
Carried
8.4. Director, Engineering & Public Works, Report ENG 12-13
Cherrywood Parking Restrictions Third Concession Road and
Rosebank Road
Amendment to By-law 6604/05
Resolution # 136/13
Moved b y Councillor K. Ashe
Seconded by Councillor D. Dickerson
Council Decision
1. That Report ENG 12-13 of the Director, Engineering & Public Works
regarding a proposed amendment to the municipal traffic By-law
6604/05 on Third Concession Road and Rosebank Road in the Hamlet
of Cherrywood be received, and
2. That the attached draft by-law be enacted to amend Schedule "2" to
By-law 6604/05 to provide for the regulation of parking on highways or
parts of highways under the jurisdiction of the Corporation of the City
of Pickering, specifically to address parking concerns on Third
Concession Road and Rosebank Road.
Carried
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8.5. Director, Engineering & Public Works, Report ENG 16-13
Proposed All-way Stop, Waterford Gate and Oakburn Street
Amendment to By-law 6604105
Resolution # 137/13
Moved by Councillor K. Ashe
Seconded by Councillor D. Dickerson
Council Decision
1. That Report ENG 16-13 of the Director, Engineering & Public Works
regarding the installation of a proposed all-way stop at Waterford Gate
and Oakburn Street, and a proposed amendment to the municipal
traffic and parking by-law 6604/05 be received;
2. That the attached draft by-law be enacted to amend Schedule "7" to
By-law 6604/05 to provide for the regulation of stop signs on highways
or parts of highways under the jurisdiction of the Corporation of the
City of Pickering, specifically to address the proposed installation of all-
way stop control at the intersection of Waterford Gate and Oakburn
Street.
Carried
8.6. Director, Corporate Services & City Solicitor, Report BYL 01-13
5th Annual Toys for Tickets and Food for Fines Drive 2013
Resolution# 138/13
Moved by Councillor K. Ashe
Seconded by Councillor D. Dickerson
Council Decision
1. That parking tickets issued between December.1 — 13, 2013 be eligible
for the Toys for Tickets/Food for Fines program, and
2. That the Toys for Tickets / Food for Fines program be implemented for
December 12 and 13, 2013.
Carried
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8.7. Director, City Development, Report PLN 24-13
Pre 2014 Current Budget Approval
Consulting Services for a Study of the Financial and Economic
Impacts of the Retirement of the Pickering Nuclear Generating
Station
Request for Proposal No. RFP-11-2013
Resolution # 139/13
Moved by Councillor K. Ashe
Seconded by Councillor D. Dickerson
Council Decision
1. That Council provide pre 2014 current budget approval for consulting
services for a study of the financial and economic impacts of the
retirement of the Pickering Nuclear Generating Station for an
estimated total cost including contingency not to exceed $95,000 (net
HST rebate) which study is to be funded in its entirety by.Ontario
Power Generation;
2. That the proposal submitted by HDR Corporation, dated October 7,
2013, to undertake a study of the financial and economic impacts of
the retirement of the Pickering Nuclear Generating Station (RFP-11-
2013) in the amount of$90,219.20 (HST included) be accepted;
3. That Council authorize the Division Head, Finance &Treasurer to fund
the net total project cost of$95,000 (net of HST rebate) through a
contribution from Ontario Power Generation;
4. That the appropriate City of Pickering officials be authorized to enter
into any agreements to give effect hereto; and
5. Further, that the City Clerk forward a copy of Report Number PLN 24-
13 to the Region of Durham and the Ontario Power Generation.
Carried
8.8. Chief Administrative Officer Report CAO 06-13
2014 Base Budget Guideline
Discussion period ensued with staff responding to questions regarding
projected tax rates from other jurisdictions in Durham Region. Further
discussion ensued with respect to generating public involvement and
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understanding of the budget process and how best to obtain
communication and participation from the public
Resolution # 140/13
Moved by Councillor K. Ashe
Seconded by Councillor D. Dickerson
Council Decision
1. That Report CAO 06-13 of the Chief Administrative Officer be
received;
2. That staff be directed to prepare and submit a 2014 base budget with
the increase not to exceed 3.9%; and
3. That the appropriate officials be authorized to take the necessary
actions to give effect thereto.
Carried
9. Reports - New and Unfinished Business
9.1. Director, Engineering & Public Works, Report ENG 19-13
Small, Rural and Northern Municipal Infrastructure Fund Grant
Application Michell Bridge Rehabilitation
Resolution # 141/13
Moved by Councillor D. Pickles
Seconded by Councillor D. Dickerson
1. That Report ENG 19-13 of the Director, Engineering & Public Works
regarding the Small, Rural and Northern Municipal Infrastructure Fund
Grant Application for the Michell Bridge Rehabilitation be received;
2. That the Corporation of the City of Pickering participate in the Small,
Rural and Northern Municipal Infrastructure Fund Grant by submitting
an Expression of Interest application for the Michell Bridge
rehabilitation at a total estimated cost of$520,000;
3. That the Corporation of the City of Pickering declares that the
information contained within the Expression of Interest is factually
accurate, and that should the application be successful, the project will
be completed by December 31, 2015;
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4. That the.Corporation of the City of Pickering will have a
comprehensive Asset Management Plan in place by December 31,
2013, and that plan will be made publically available online by May 30,
2014; and
5. That the appropriate officials of the City of Pickering be given authority
to give effect thereto.
Carried
10. Motions and Notice of Motions
No Notices of Motion were brought forward.
11. By-laws
11.1. 7314/13
Being a by-law to exempt those.parts of Block Y, Plan M-16, Pickering,
designated as Parts 2,6,7,8, 40R-27608 and Parts 111, 115, 116, 117,
132, 133, 134, 138, 139, 143, 144 and 145, 40R-25699 from the part lot
control provisions of the Planning Act.
11.2. 7315/13
Being a by-law to establish those parts of Lot 94, Plan 350, being Part 9,
40R-28126, Parts 6 and 7, 40R-9610 and Block 13, 40M-1448, as public
highway.
11.3. 7316/13
Being a By-law to amend Restricted Area (Zoning) By-law 3036, as
amended by By-laws 3304/89 and 6825/08, to implement the Official Plan
of hte City of Pickering, Region of Durham in Part of Lot 33, Broken Front
Concession, Range 3, Parts 1 & 3, Plan 40R-18823 (A 4/13)
11.4. 7317/13
Being a By-law to amend By-law 6604/05 providing for the regulating of
traffic and parking, standing and stopping on highways or parts of
highways under the jurisdiction of the City of Pickering and on private and
municipal property.
11.5. 7318/13
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Being a By-law to amend By-law 6604/05 providing for the regulating of
traffic and parking, standing and stopping on highways or parts of
highways under the jurisdiction of the City of Pickering and on private and
municipal property.
Resolution # 142/13
Moved by Councillor D. Dickerson
Seconded by Councillor D. Pickles
That By-law Numbers 7314/13 through 7318/13 be approved.
Carried
12. Other Business
1) Councillor O'Connell requested that staff look into the noise attenuation wall
on Bayly Street. She questioned whether work would continue throughout the
winter months and requested an anticipated completion date as well as any
timelines for potential disruptions along Bayly.
13. Confirmatory By-law
By-law Number 7319/13
Resolution # 143/13
Moved by Councillor B. McLean
Seconded by Councillor D. Dickerson
Carried
14. Adjournment
Moved by Councillor B. McLean
Seconded by Councillor D. Pickles
That the meeting be adjourned at 8:21 pm.
Carried
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or David Ryan
Paul • (Acting) City Clerk
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