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HomeMy WebLinkAboutNovember 18, 2013 Cat/ 1, City of Pickering Council Meeting Minutes Monday, November 18, 2013 7:00 pm Council Chambers Present: Mayor Ryan Councillor K. Ashe Councillor D. Dickerson Councillor B. McLean Councillor J. O'Connell Councillor D. Pickles Councillor P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor R. Holborn - Director, Engineering & Public Works T. Melymuk- Director, City Development B. Douglas - Fire Chief J. Hagg - Deputy Fire Chief C. Grant- CEO Pickering Public Library S. Karwowski - Division Head, Finance & Treasurer D. Shields - City Clerk L. Roberts - Committee Coordinator 1. Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. 2. Disclosure of Interest 0 Councillor Ashe noted he had just recently become aware he has a connection with the property located at 1454 and 1456 Altona Road through his step daughter's employment. He stated he was unaware at the time of the November 4th Planing & Development Commttee meeting when the initial report had come forward. He stated his declaration with respect to Planning Report PLN 22-13 and did not take part in any discussions or vote on the matter. • 3. Adoption of Minutes Resolution # 126/13 Moved by Councillor D. Dickerson Seconded by Councillor D. Pickles 3.1. Council Meeting Minutes, October 28, 2013 3.2. Planning & Development Committee Minutes, November 4, 2013 3.3. Executive Committee Minutes, November 11, 2013 Carried Resolution # 127/13 • Moved by Councillor J. O'Connell Seconded by Councillor B. McLean That the rules of procedure be.suspended in order to change the order of business to bring forward the confidential public report. Carried Mayor Ryan advised that at a Confidential Meeting of Council it was determined that the City Clerk will continue to facilitate those Advisory Boards and Committees which do not currently have a Chair or Vice- Chair. [See below] . 4. Confidential Council Report • In accordance with Procedural By-law 7212/12 and the provisions of the Muncipa!Act, an In Camera meeting of Council was held prior to the regularaly scheduled meeting. Resolution # 128/13 Moved by Councillor J. O'Connell Seconded by Councillor B. McLean 2 That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the mattesr to be discussed relate to personal matters about an identifiable individual. Carried Resolution # 129/13 Moved by Councillor J. O'Connell Seconded by Councillor B. McLean That the City Clerk continue to facilitate those Advisory Boards and Committee meetings that are currently without a Chair or Vice Chair as follows: Accessibility Advisory Committe Advisory Committee on Diversity Waterfront Coordinating Committee Carried 5. Presentations No presentations took place. 6. Delegations 6.1. Maya Preston and Olivia Goricanec William Dunbar Public School Re: Unity in Diversity Week Maya Preston and Olivia Goricanec, students of William Dunbar Public School appeared before Council to provide an overview of the Unity in Diversity Week and the Community Forum event. Together they outlined the main purpose of Unity in Diversity Week, noting the multicultural, diveristy and human rights continuum continues to grow and evolve. They outlined the dynamics of diversity and the initiatives to achieve equality between women and men. They provided an overview of the various programs. Ms. Preston and Ms. Goricanec provided details on the Community Forum 3 event by the Baha'i communites of Durham Region and extended invitations to Mayor and Members of Council to attend. The Forum,is being held on Saturday, November 23rd at the Carruthers Marsh Paviolion in south Ajax. 6.2. Ruvette Coelho, Chair, Pickering Public Library Re: Annual Presentation to Council Ruvette Coelho, Chair, Pickering Public Library appeared before Council to provide an overview of the Library's achievements and established priorities. She provided Members with a video presentation, explaining the record level use of the facility. She noted the increases in technology programs have proven exteremely popular with the'community, making this a well used facility. Along with increased usage, comes a demand for expansion, at an estimated cost of 14 million, but noted the return to the community would be great Ms. Coelho invited Library members forward to share their experiences and involvement with the Library. They all agreed that the staff at the Library is very friendly and knowledgable, noting the endless opportunities available. The need for expansion was also noted, indicating a need for additional study space. 6.3. Terry Arvisais Re: Corr. 27-13 Accessibility Advisory Committee Terry Arvisais withdrew his delegation. 6.4. Keith Falconer Re: Corr. 27-13 Accessibility Advisory Committee Keith Falconer withdrew his delegation. 6.5. Maurice Brenner Re: Corr. 27-13 Accessibility Advisory Committee Maurice Brenner withdrew his delegation. 4 7. Correspondence 7.1. Corr. 25-13 Martin deRond, Director of Legislative and Information Services/Town Clerk Town of Ajax 65 Harwood Avenue South Ajax, ON L1 S 2H9 Resolution # 130/13 Moved by Councillor K. Ashe Seconded by Councillor D. Dickerson . That.Corr. 25-13 received from Martin deRond, Director of Legislative and Information Services/Town Clerk, Town of Ajax, seeking support with respect to a resolution passed by Ajax Town Council on October 15, 2013 regarding Veridian Governance be received for information. Recorded Mayor Ryan Yes Councillor K. Ashe Yes Councillor D. Dickerson Yes Councillor B. McLean No Councillor J. O'Connell No Councillor D. Pickles Yes Councillor P. Rodrigues No Results 4 3 Carried 7.2. Corr. 26-13 Warren Ali, Vice President. Wirsol Solar Canada 3190 Steeles Avenue East, Suite 304 Markham, ON L3R 1G9 5 Resolution # 131/13 Moved by Councillor K. Ashe Seconded by Councillor D. Dickerson That Corr. 26-13 received from Warren Ali, Vice President, Wirsol Solar Canada, seeking Council support of their application for rooftop solar energy system installations at 1034, 1048 and 1070 Toy Avenue be supported. Carried 7.3. Corr. 27-13 Dave Marlowe Accessibility Coordinator City of Pickering Resolution # 132/13 Moved by Councillor K. Ashe Seconded by Councillor D. Dickerson That Corr. 27-13 received from Dave Marlowe, Accessibility Coordinator, on behalf of the Accessibility Advisory Committee, seeking Council support for a motion passed regarding amendments to the Terms of Reference be referred to staff for review with the new term of Council in 2014. Carried 8. Committee Reports 8.1. Director, City Development, Report PLN 22-13 Zoning By-law Amendment Application A 4/13 Move Source Inc. 1454 and 1456 Altona Road 6 Resolution # 133/13 Moved by Councillor D. Pickles Seconded by Councillor D. Dickerson Council Decision That Zoning By-law Amendment Application A 4/13, submitted by Move Source Inc., to amend the zoning of the subject properties to an "S2"— Single Residential Zone in order to facilitate the creation of three lots with minimum lot frontages of 15.4 metres on lands municipally known as 1454 and 1456 Altona Road be approved., and that the draft zoning by-law, as set in Appendix I to Report PLN 22-13 be forward to City Council for enactment. Carried 8.2. Director, Corporate Services & City Solicitor, Report FIN 22-13 2013 Year End Audit Resolution # 134/13 Moved by Councillor K. Ashe • Seconded by Councillor D. Dickerson Council Decision 1. That Report FIN 22-13 of the Director, Corporate Services & City Solicitor be received; 2. That the Audit Plan as submitted byDeloitte LLP, included as Attachment 1 to this report be received for information; and; 3. That the Chief Administrative Officer and the Division Head, Finance & Treasurer be authorized to sign the Auditor's Engagement Letter on ' behalf of the City. Carried 8.3. Director, Engineering & Public Works, Report ENG 15-13 East Duffins Headwaters Management Plan Update . 7 Resolution # 135/13 Moved by Councillor K. Ashe Seconded by Councillor D. Dickerson Council Decision 1. That Report ENG 15-13 of the Director, Engineering & Public Works, regarding the East Duffins Headwaters Management Plan Update be received: 2. That the East Duffins Headwaters Management Plan be endorosed by Council; and 3. That a copy of this report be forwarded to the Toronto and Region Conservation Authority for their information, and that they be advised of Council's decision on this matter. Carried 8.4. Director, Engineering & Public Works, Report ENG 12-13 Cherrywood Parking Restrictions Third Concession Road and Rosebank Road Amendment to By-law 6604/05 Resolution # 136/13 Moved b y Councillor K. Ashe Seconded by Councillor D. Dickerson Council Decision 1. That Report ENG 12-13 of the Director, Engineering & Public Works regarding a proposed amendment to the municipal traffic By-law 6604/05 on Third Concession Road and Rosebank Road in the Hamlet of Cherrywood be received, and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address parking concerns on Third Concession Road and Rosebank Road. Carried 8 8.5. Director, Engineering & Public Works, Report ENG 16-13 Proposed All-way Stop, Waterford Gate and Oakburn Street Amendment to By-law 6604105 Resolution # 137/13 Moved by Councillor K. Ashe Seconded by Councillor D. Dickerson Council Decision 1. That Report ENG 16-13 of the Director, Engineering & Public Works regarding the installation of a proposed all-way stop at Waterford Gate and Oakburn Street, and a proposed amendment to the municipal traffic and parking by-law 6604/05 be received; 2. That the attached draft by-law be enacted to amend Schedule "7" to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the proposed installation of all- way stop control at the intersection of Waterford Gate and Oakburn Street. Carried 8.6. Director, Corporate Services & City Solicitor, Report BYL 01-13 5th Annual Toys for Tickets and Food for Fines Drive 2013 Resolution# 138/13 Moved by Councillor K. Ashe Seconded by Councillor D. Dickerson Council Decision 1. That parking tickets issued between December.1 — 13, 2013 be eligible for the Toys for Tickets/Food for Fines program, and 2. That the Toys for Tickets / Food for Fines program be implemented for December 12 and 13, 2013. Carried 9 8.7. Director, City Development, Report PLN 24-13 Pre 2014 Current Budget Approval Consulting Services for a Study of the Financial and Economic Impacts of the Retirement of the Pickering Nuclear Generating Station Request for Proposal No. RFP-11-2013 Resolution # 139/13 Moved by Councillor K. Ashe Seconded by Councillor D. Dickerson Council Decision 1. That Council provide pre 2014 current budget approval for consulting services for a study of the financial and economic impacts of the retirement of the Pickering Nuclear Generating Station for an estimated total cost including contingency not to exceed $95,000 (net HST rebate) which study is to be funded in its entirety by.Ontario Power Generation; 2. That the proposal submitted by HDR Corporation, dated October 7, 2013, to undertake a study of the financial and economic impacts of the retirement of the Pickering Nuclear Generating Station (RFP-11- 2013) in the amount of$90,219.20 (HST included) be accepted; 3. That Council authorize the Division Head, Finance &Treasurer to fund the net total project cost of$95,000 (net of HST rebate) through a contribution from Ontario Power Generation; 4. That the appropriate City of Pickering officials be authorized to enter into any agreements to give effect hereto; and 5. Further, that the City Clerk forward a copy of Report Number PLN 24- 13 to the Region of Durham and the Ontario Power Generation. Carried 8.8. Chief Administrative Officer Report CAO 06-13 2014 Base Budget Guideline Discussion period ensued with staff responding to questions regarding projected tax rates from other jurisdictions in Durham Region. Further discussion ensued with respect to generating public involvement and 10 understanding of the budget process and how best to obtain communication and participation from the public Resolution # 140/13 Moved by Councillor K. Ashe Seconded by Councillor D. Dickerson Council Decision 1. That Report CAO 06-13 of the Chief Administrative Officer be received; 2. That staff be directed to prepare and submit a 2014 base budget with the increase not to exceed 3.9%; and 3. That the appropriate officials be authorized to take the necessary actions to give effect thereto. Carried 9. Reports - New and Unfinished Business 9.1. Director, Engineering & Public Works, Report ENG 19-13 Small, Rural and Northern Municipal Infrastructure Fund Grant Application Michell Bridge Rehabilitation Resolution # 141/13 Moved by Councillor D. Pickles Seconded by Councillor D. Dickerson 1. That Report ENG 19-13 of the Director, Engineering & Public Works regarding the Small, Rural and Northern Municipal Infrastructure Fund Grant Application for the Michell Bridge Rehabilitation be received; 2. That the Corporation of the City of Pickering participate in the Small, Rural and Northern Municipal Infrastructure Fund Grant by submitting an Expression of Interest application for the Michell Bridge rehabilitation at a total estimated cost of$520,000; 3. That the Corporation of the City of Pickering declares that the information contained within the Expression of Interest is factually accurate, and that should the application be successful, the project will be completed by December 31, 2015; 11 4. That the.Corporation of the City of Pickering will have a comprehensive Asset Management Plan in place by December 31, 2013, and that plan will be made publically available online by May 30, 2014; and 5. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Carried 10. Motions and Notice of Motions No Notices of Motion were brought forward. 11. By-laws 11.1. 7314/13 Being a by-law to exempt those.parts of Block Y, Plan M-16, Pickering, designated as Parts 2,6,7,8, 40R-27608 and Parts 111, 115, 116, 117, 132, 133, 134, 138, 139, 143, 144 and 145, 40R-25699 from the part lot control provisions of the Planning Act. 11.2. 7315/13 Being a by-law to establish those parts of Lot 94, Plan 350, being Part 9, 40R-28126, Parts 6 and 7, 40R-9610 and Block 13, 40M-1448, as public highway. 11.3. 7316/13 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-laws 3304/89 and 6825/08, to implement the Official Plan of hte City of Pickering, Region of Durham in Part of Lot 33, Broken Front Concession, Range 3, Parts 1 & 3, Plan 40R-18823 (A 4/13) 11.4. 7317/13 Being a By-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 11.5. 7318/13 12 Being a By-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Resolution # 142/13 Moved by Councillor D. Dickerson Seconded by Councillor D. Pickles That By-law Numbers 7314/13 through 7318/13 be approved. Carried 12. Other Business 1) Councillor O'Connell requested that staff look into the noise attenuation wall on Bayly Street. She questioned whether work would continue throughout the winter months and requested an anticipated completion date as well as any timelines for potential disruptions along Bayly. 13. Confirmatory By-law By-law Number 7319/13 Resolution # 143/13 Moved by Councillor B. McLean Seconded by Councillor D. Dickerson Carried 14. Adjournment Moved by Councillor B. McLean Seconded by Councillor D. Pickles That the meeting be adjourned at 8:21 pm. Carried 13 or David Ryan Paul • (Acting) City Clerk • 14