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HomeMy WebLinkAboutSeptember 16, 2013 Cif, co Council Meeting Agenda --- IN Monday, September 16, 2013 Council Chambers 7:00 pm I) Invocation • Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page, Council Meeting Minutes, July 8, 2013 1-10 Special Council Meeting, September 3, 2013 11-13 Special In Camera Council Meeting, September 3, 2013 (Under Separate Cover) Planning & Development Committee, September 3, 2013 14-20 Executive Committee Minutes, September 9, 2013 21-36 IV) Presentations V) Delegations 27 VI) Correspondence VII) Committee Reports 28-32 a) Report PD 2013-06 of the Planning & Development Committee b) Report EC 2013-06 of the Executive Committee VIII) Reports — New and Unfinished Business 33-64 IX) Motions and Notice of Motions 65-66 X) By-laws 67-102 XI) Confidential Council - Public Report Accessible • For information related to accessibility requirements please contact Df� KC A'G Linda Rrts i l.. G i V Phone: 905.4obe20.4660 extension 2928 TTY: 905.420.1739 Email: Irobertse.oickerina.ca XII) Other Business XIII) Confirmation By-law FOR INFORMATION ONLY • Minutes of the Committee of Adjustment, June 12, July 3, July 24, 2013 and August 14, 2013 o Council Meeting Minutes Monday, July 8, 2013 111311tillt 7:00 PM - Council Chambers Present: Mayor Ryan Councillors: K. Ashe D. Dickerson J. O'Connell D. Pickles P. Rodrigues Absent: B. McLean Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor, (Acting) City Clerk • • M. Carpino - Director, Culture & Recreation R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development S. Karwowski - (Acting) Division Head, Finance & Treasurer B. Douglas - Fire Chief D. Shields - City Clerk R. Gagen - Supervisor, Parks Operations (II) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (III) Disclosure of Interest No disclosures of interest were noted. (IV) Adoption of Minutes • Resolution #86/13 Moved by Councillor Dickerson • Seconded by Councillor O'Connell • 1 1 Citq co y Council Meeting Minutes °= -�- Monday, July 8, 2013 V�� fill 7:00 PM - Council Chambers - 0 Council Meeting Minutes, June 17, 2013 Joint Planning & Development and Executive Committee Minutes, July 2, 2013 Carried (V) Committee Reports a) Report JT 2013-07 of the Joint Planning & Development and Executive Committee 1 Director, City Development, Report PLN 10-13 Downtown Pickering Intensification Study Built Form Vision (Phase 1) (Part of the Pickering Official Plan Review) Council Decision 1 . That Report PLN 10-13 of the Director, City Development, regarding the Downtown Intensification Study be received for information; 2. That Council endorse in principle the Downtown Pickering —A Vision for Intensification and Framework for Investment Report prepared by Urban • Strategies Inc. dated June 2013 as set out in the Executive Summary Excerpt in Appendix Ito Report PLN 10-13, and authorize staff to initiate an Official Plan Amendment and to finalize the Urban Design Guidelines to implement the vision and redevelopment framework; 3. That Council accepts the proposal dated June 12, 2013 from Urban Strategies Inc. to prepare a new Downtown Zoning By-law and to assist staff with finalizing the Urban Design Guidelines to implement Phase 2 of the Downtown Intensification Study in an amount including disbursements not to exceed $107,350 (HST included), and a net cost not to exceed $96,672 (net of HST rebate); 4. That the (Acting) Division Head, Finance & Treasurer be authorized to finance the project from property taxes and Continuing Studies Reserve as provided in the approved 2013 Current Budget for Planning, Consulting & Professional account 2611.2392.0000; 5. That the appropriate City of Pickering officials be authorized to enter into any agreements to give effect hereto; 6. That staff be authorized to apply to the Ministry of Infrastructure for funding through the Places to Grow Implementation Fund to assist staff in initiating a 1111 broad community engagement program as part of the review of intensification 2 2 Cifq °in A Council Meeting Minutes i Monday, July 8, 2013 f�� MIONSC 7:00 PM - Council Chambers • and redevelopment opportunities along the City's corridors and nodes outside of the downtown, as part of the City's Growth Plan Implementation exercise; and, 7. Further, that a copy of Report PLN 10-13 be.forwarded to the Region of Durham and the Toronto and Region Conservation 1. Director, Culture & Recreation, Report CR 17-13 Community Engagement Strategy Report -Status Update & Priorities for 2013-2014 Council Decision 1. That Council receive Report CR 17-13 regarding the City of Pickering Community Engagement Strategy; and 2. That Council authorize staff to complete nine key community engagement priorities in 2013 and 2014; and 3. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. • 2. Director, Culture & Recreation, Report CR 18-13 Don Beer Arena Pro Shop Agreement -XPRT Marketing & Promotions • Council Decision 1. That Report CR 18-13 of the Director, Culture & Recreation regarding the Concession License Agreement of the Don Beer Arena Pro Shop be received; and 2. That the Mayor and Clerk be authorized to execute the Concession License Agreement pursuant to which XPRT Marketing & Promotions will be permitted to operate the Don Beer Arena Pro Shop from September 1, 2013 to April 30, 2016, that is in the form and substance acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor. 4. Director, Engineering & Public Works, Report PW 02-13 Memorandum of Understanding for the Winter Maintenance of Crossing Roads and Detour Roads during the Design and Construction of Hwy 407 East in the City of Pickering • Council Decision 3 3 • CL e A. Council Meeting Minutes w= -'; i_ Monday, July 8, 2013 ww-gratilac 7:00 PM - Council Chambers • 1. Trt PW of . ong & Wke a Memoranduhat Repom of Understanding 02-13 theDirect for the r, Engi Winter eerin MaintenancePublic of or Crossing s r Roads and Detour Roads during the Design and Construction Phase of Hwy 407 East in the City of Pickering be received; and 2. That Council authorize the Mayor and City Clerk to execute a Memorandum of Understanding with the OMR 407 East Development Group General Partnership that is in a form to the satisfaction of the Director, Engineering & Public Works, (Acting) Division Head, Finance & Treasurer, and the Director, Corporate Services & City Solicitor. 5. Director, Corporate Services & City Solicitor, Report FIN 17-13 2013 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes Council Decision 1. That Report FIN 17-13 of the Director, Corporate Services & City Solicitor be received; 2. That the Director, Corporate Services & City Solicitor be authorized to issue the • final 2013 Tax Bills for Commercial, Industrial and Multi-residential properties • with a due date of September 16, 2013; 3. That the (Acting) Division Head, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure that the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Resolution #87/13 Moved by Councillor Pickles Seconded by Councillor Dickerson That Report JT 2013-07 of the Joint Planning & Development and Executive Committee, dated July 2, 2013, be adopted, save and except Item No 3. Carried • 4 4 CLtq 04 A Council Meeting Minutes Monday, July 8, 2013 Ner agglj[ 7:00 PM - Council Chambers • 3. Director, Engineering & Public Works, Report ENG 06-13 Safe Pedestrian Crossings at Acorn Lane and Old Brock Road Councillor Pickles outlined the importance of having a safe crossing for residents between Old Brock Road and Central Avenue. He noted that with a community centre, school, park and legion on the opposite side of the street, residents cross in the middle which is unsafe, given the speeding issues on this street. Councillor Pickles also stated that when encouraging residents to safely cross streets, it makes sense for a three way stop at this location, and also noting that this request has community support. Resolution #88/13 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report ENG 06-13 of the Director, Engineering & Public Works regarding Safe Pedestrian Crossings at Acorn Lane and Old Brock Road, in response to resident concerns and Resolution #156/12 be received;, 11110 2. That an all-way stop at Old Brock Road and Acorn Lane not be supported based on previous traffic studies, results of the review of traffic operations, input from Durham Regional Police, community consultation and staff recommendation; 3. That pedestrians ahead warning signage be installed for both the northbound and southbound direction on Old Brock Road in the vicinity of the Claremont Community Centre and Acorn Lane; and 4. That traffic calming measures on the entire limit of Old Brock Road be investigated further with the participation with the Community as a whole and the Durham Regional Police, and for staff to report back to Council by December 2013. Carried as Amended Later in the Meeting [Refer to Following Motion] Resolution #89/13 Moved by Councillor Pickles . Seconded by Councillor Dickerson 4110 That the main motion be amended for Item 2 to read as follows; 5 5 6 CiCat/ o� Council Meeting Minutes _ ,;_: Monday, July 8, 2013 t �� 7:00 PM - Council Chambers 2. That an all-way stop at Old Brock Road and Acorn Lane be supported. Vote as Follows: Yes No Councillor Dickerson Councillor Ashe Councillor Pickles Councillor O'Connell Councillor Rodrigues Mayor Ryan (VI) NEW AND UNFINISHED BUSINESS 1. Director, Culture & Recreation, Report CR 10-13 Reciprocal Use of Facilities Agreement -Durham District School Board Carried on a Recorded ensued with respect to the reciprocal use program. Councillor Ill O'Connell questioned staff with respect to ensuring availability of the fields to other • groups when the school is not using the fields. Moved by Councillor Dickerson Seconded by Councillor Pickles Resolution #90/13 1. That Report CR 10-13 of the Director, Culture & Recreation regarding the Reciprocal Use of Facilities Agreement be received; and 2. That the Mayor and Clerk be authorized to execute a Reciprocal Use of Facilities Agreement pursuant to which the Durham District School Board will have use of the City-owned parks listed in Schedule A and the City of Pickering will have use of Board-owned schools and school fields listed in Schedule B from September 1, 2013 to August 31, 2023, that is in a form and substance acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor. 2. Director, Corporate Services & City Solicitor, Report LEG 02-13 Road Closing — Conveyance of Land Nordane Drive, Plans 40M-1861 and 40M-1892 • Block 17, Plan 40M-1861 and Block 30, Plan 40M-1892 6 Carried Cali 04 = Council Meeting Minutes Monday, July 8, 2013 WON rei 7:00 PM - Council Chambers • Resolution #91/13. Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Council pass a by-law to: a) stop-up and close that part of Nordane Drive within Plan 40M-1861, being Part 2, Plan 40R-27996 and all of Nordane Drive within 40M-1892 (the "Nordane Lands") as public highway; b) declare the Nordane Lands, along with Block 17, Plan 40M-1861 and Block 30, Plan 40M-1892 surplus to the needs of the Corporation for the purpose of sale to Craig Marshall for $69,000.00, subject to: (i) the lands merging with adjacent lands for development purposes; (ii) acquiring all required easements; (iii) preparation of required reference plans; and (iv) the registration of a Development Agreement with the City, in a form satisfactory to the Director, Corporate Services & City Solicitor; • • and, c) authorize the Mayor, City Clerk and Director, Corporate Services & City Solicitor to execute all documentation necessary to effect the road closure and conveyance to Craig Marshall. Carried (VII) By-laws 7290/13 Being a by-law to designate the lands legally described as that part of Lots 12 & 13, Plan 175, being Part 1, Plan 40R-27959 (the "Nesbit- Newman Property") and municipally known as 560 Park Crescent, City of Pickering, as being of cultural heritage value or interest. 7291/13 Being a by-law to establish that part of Lot 113, Plan 350, designated as Part 2, Plan 40R-27924 and that part of Block 27, Plan 40M-2470, designated as Part 3, Plan 40R-27924, as public highway. 7292/13 Being a by-law to exempt Part of Lots 3, 4 and 5, Plan 40M-1918, being Parts 4, 5 and 6, Plan 40R-19416 from part lot control. • 7 7 city 4 A Council Meeting Minutes Monday, July 8, 2013 1141 7:00 PM - Council Chambers 7293/13 Being a by-law to exempt Lots 26, 27, 34, 35, 36, 49, 50, 51 , 76 to 79, 122 to 129, 136 to 139, 148 to 157 and Blocks 165 to 188, Plan 40M- 2495, from the part lot control provisions of the Planning Act. 7294/13 Being a by-law to stop-up and close Nordane Drive, Plan 40M-1892 and the portion of Nordane Drive, Plan 40M-1861, being Part 2, Plan 40R-27996 as public highway and deem them, together with Block 17, Plan 40M-1861 and Block 30, Plan 40M-1892 as surplus to the Corporation. 7295/13 Being a by-law to establish part of Lots 24 and 25, Registrar's Compiled Plan 819, designated as Part 1, Plan 40R-28010, as public highway. 7296/13 Being a by-law to establish the 2013 Final Property Taxes and Due Date for the commercial, Industrial and Multi-Residential Tax Classes. Resolution #92/13 Moved by Councillor Dickerson Seconded by Councillor O'Connell • That By-law Nos. 7290/13 through 7296/13, be approved. Carried (VIII) Other Business 1 . Councillor Dickerson indicated that the Nautical Village was conducting "Sunday on the Porch" events in which vendors were setting up tables outside of their businesses and encroaching onto City sidewalks. He noted that while this is not a permitted use on City property, he stated that this did not impede pedestrians but did encourage residents to come out and support local business. He indicated that he would like to work with staff in order to support Sunday on the Porch events. 2. Notice of Motion Resolution #93/13 Moved by Councillor Pickles - Seconded by Councillor Dickerson • 8 8 • Cis 04 _ Council Meeting Minutes . _¢. 3 Monday, July 8, 2013 011 i[ 7:00 PM - Council Chambers That leave be granted to introduce a motion to recognize Claremont's 175th Birthday. Carried on a 2/3 Majority Vote A brief discussion period ensued with members questioning and receiving clarification on procedures for proclamations and declarations. Resolution #94/13 Moved by Councillor Pickles Seconded by Councillor Dickerson WHEREAS the Hamlet of Claremont, with a population of approximately 3,000 people is one of the proud rural communities in the City of Pickering and is situated in the Greenbelt. • WHEREAS the pioneers of the northern part of Pickering Township were the Wixson brothers, Joseph and Joshua who in the late 1700's settled in the neighborhood,of what is now the Ninth Concession. There were no people to welcome them, no roads • to travel, no clearings for them to build a home and no stores or other buildings. WHEREAS these early pioneers were both determined and courageous, they tackled the many challenges they faced and persevered. In the introduction to "From Paths to Planes", the Honorable William G. Newman (past MPP) stated "What makes Claremont different in my eyes is its spirit. Bricks and mortar give the community its physical appearance, but to me the spirit of the community gives it its personality, much like a person." He went on to say. "I am not wise enough to foresee what the future will be for Claremont, but I hope that the spirit of the community will survive WHEREAS the village of Claremont was finally founded in 1838 and the village will celebrate the 175th anniversary on the weekend of September 20, 21, and 22, 2013 with the main events being on September 21, 2013. NOW THEREFORE BE IT RESOLVED that the City of Pickering shall recognize September 21, 2013 as Claremont Day in the City of Pickering. Carried Unanimously on a Recorded Vote • 9 9 . Citif 00 Council Meeting Minutes Monday, July 8, 2013 7:00 PM - Council Chambers (IX) Confirmation By-law By-law Number#7297/13 Councillor Dickerson, seconded by Councillor O'Connell moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of The City of Pickering at its Regular Meeting of July 8, 2013. (X) Adjournment Moved by Councillor O'Connell Seconded by Councillor Dickerson That the meeting be adjourned at 7:20 pm. Carried Dated this 8th day of July, 2013, Mayor Ryan • Debbie Shields City Clerk • 10 10 Calf 00 = Special Council Meeting Minutes Tuesday, September 3, 2013 but jr �, 6:30 pm • Main Committee Room Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean - D. Pickles P. Rodrigues Absent: J. O'Connell Also Present: • T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development C. Rose - Chief Planner N. Surti - Manager, Development Review & Urban Design D. Shields - City Clerk (I) Disclosure of Interest No disclosures of interest were noted. (II) Confidential Matters Resolution #95/13 Moved by Councillor McLean Seconded by Councillor Dickerson That Council move In Camera in accordance with the provisions of the Municipal • Act and Procedural By-law 7212/12, in that the matters to be discussed relate to the receiving of advice that is subject to solicitor-client privilege, including 1 11 city co - Special Council Meeting Minutes - Tuesday, September 3, 2013 6:30 pm Main Committee Room •, communications necessary for that purpose, and to litigation or potential litigation, including matters before an administrative tribunal affecting the City. Carried 1. Confidential — OMB Legal Matters Regarding Seaton General discussion ensued on this matter. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes] Resolution #96/13 Moved by Councillor Ashe • Seconded by Councillor Pickles That Council rise into open session of Council. Carried • Resolution #97/13 Moved by Councillor McLean Seconded by Councillor Dickerson That the recommendations considered at the Special In Camera Council meeting be approved. Carried Unanimously on a Recorded Vote (Ill) Confirmatory By-law By-law Number 7298/13 Councillor McLean seconded by Councillor Dickerson moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its.Special Meeting of Council of September 3, 2013. Carried • • • 2 12 oo A Special Council Meeting Minutes Tuesday, September 3, 2013 Ner ale 6:30 pm • Main Committee Room (IV) Adjournment The meeting adjourned at 7:00 pm. Dated this 3rd day of September, 2013 Mayor David Ryan Debbie Shields City Clerk • • • 3 13 Calf a Planning & Development _ � . Committee Meeting Minutes woot/���re[ Tuesday, September 3, 2013 7:00 pm — Council Chambers • Chair: Councillor Ashe Present: Mayor Ryan Councillors: • K. Ashe D. Dickerson - B. McLean D. Pickles P. Rodrigues Absent: J. O'Connell - illness • Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor T. Melymuk - Director, City Development D. Shields - City Clerk • C. Rose - Chief Planner N. Surti - Manager, Development Review & Urban Design D. Wylie - Senior Planner, Policy (I) Disclosure of Interest No disclosures of interest were noted. Councillor Ashe requested that the rules of procedure be suspended in order to change the order of items on the agenda. Moved by Councillor McLean Seconded by Councillor Rodrigues That the rules of procedure be suspended in order to change the order of business by bringing forward Report PLN 18-13 to be heard as the first item. Carried on.a 2/3 • Majority Vote • 1 14 Cizq aq A Planning & Development Committee Meeting Minutes • _I_SO11 Mj[ Tuesday, September 3, 2013 • 7:00 pm — Council Chambers Chair: Councillor Ashe (II) Planning & Development Reports 1. Director, City Development, Report PLN 18-13 Zoning By-law Amendment Application A 1/13 J. Micklewright Part of Lot 43, Plan 350, Part 1, Plan 40R-18460 (535 Rouqemount Drive) Recommendation Moved by Councillor Dickerson Seconded by Councillor Pickles That Zoning By-law Amendment Application A 1/13, submitted by J. Micklewright, to amend the zoning of the subject property to an "R4" — Fourth Density Residential Zone in order to facilitate the creation of two lots with minimum lot frontages of 15.0 metres on lands being Part of Lot 43, Plan 350, Part 1, Plan 40R-18460 be approved, and that the draft zoning by-law, as set out in Appendix I to Report PLN • 18-13 be forwarded to City Council for enactment. • Carried 2. Director, City Development, Report PLN 15-13 Conservation Policies The Draft "Living City Policies", Toronto and Region Conservation Authority -"Watershed Management Futures for Ontario", Conservation Ontario Whitepaper" A question and answer period ensued. Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report PLN 15-13 of the Director, City Development regarding the draft "Living City Policies" of the Toronto and Region Conservation Authority and the "Watershed Management Futures for Ontario", a Whitepaper by Conservation Ontario, be received; 2. That City Staff comments on the draft "Living City Policies" of Toronto and • Region Conservation Authority, as set out in Appendix Ito Report PLN 15-13, be endorsed, and Toronto and Region Conservation Authority be requested to reflect the comments in the final "Living City Policies" and that TRCA be • 2 15 Cut/ Planning & Development Committee Meeting Minutes _[OMOSIOC Tuesday, September 3, 2013 7:00 pm — Council Chambers 4110 Chair: Councillor Ashe. requested to respond in writing to the City of Pickering with respect to these matters; 3. That Pickering Council advise Conservation Ontario and the Ministers of Natural Resources, Environment, Municipal Affairs and Housing, Infrastructure, and Agriculture, Food and Rural Affairs, that the City of Pickering does not support: a) transfer of ownership of flood control infrastructure to municipalities from Conservation Authorities; and b) delegation of the authority for policy interpretation for natural heritage protections under the Planning Act to Conservation Authorities from municipalities; 4. That Pickering Council request that area municipalities be invited to participate in the discussions about a new funding formula for Conservation Authorities that may have direct impacts on municipal interests; and 5. Further, that copies of Report Number PLN 15-13 be forwarded to the Toronto and Region Conservation Authority, the Region of Durham, other Durham • Region local municipalities, the Association of Municipalities of Ontario, Conservation Ontario and the Ministers of Natural Resources, Environment, Municipal Affairs and Housing, Infrastructure, and Agriculture, Food and Rural Affairs. Carried 3. Director, City Development, Report PLN 17-13 Official Plan Amendment Application OPA 12-001/P Zoning By-law Amendment Application A 1/12 Pine Ridge Tower Limited (formerly Cambridge Centre Village Inc.) Part of Lots 1, 2 and 3, Registered Plan 456 (1473, 1475 & 1485 Whites Road) Sylvia Spencer, 771 Sheppard Avenue East, Pickering, appeared before the Committee, in opposition to the development. She noted she had obtained reports and attended the open houses. She expressed numerous concerns with respect to the shadow and noise studies, grading issues and lack of sidewalks. She stated the development should be no more than eight stories in height with an eight foot high solid fence for privacy and noise reduction. She also noted concerns with grading, stating her backyard now looks directly at or under the cars parking at Tim Hortons. She also questioned whether visitor's parking spots would be impacted during the • winter months and what percentage of accessible parking spots would be available. 3 - 16 a4 Planning & Development ,,a ='= Committee Meeting Minutes _tionumac Tuesday, September 3, 2013 • 7:00 pm — Council Chambers Chair: Councillor Ashe A question and answer period ensued. Al Allendorf, Senior Planner, Pine Ridge Tower, appeared before the Committee in support of the application. He stated that open houses had been held, giving the residents ample opportunity to provide input. He also noted that contact information was provided at the open house. He stated that as a result of these public meetings, a number of changes had been made throughout this process, including the reduction of the number of stories from 16 to 12. He noted that the balance of concerns raised could be addressed through site plan process review. • A question and answer period ensued with questions raised including the inclusion of rental units geared to income and how snow clearing would affect the number of parking spaces. Discussion also took place with respect to window air conditioning units. Gus Besios, Sheppard Avenue, Pickering, appeared before the Committee in opposition to the application. He stated concerns with the additional densities which would impact traffic as well as school capacities. He noted the numbers given by the School Boards seemed low, and questioned where the additional children would • attend school: He also questioned how the additional influx of residents would be handled by the existing infrastructure. He also expressed concerns with respect to the level of rental fees, noise as well as the effect on property values in the area. Further discussion ensued with respect to the percentage of accessible units as well as the HVAC systems. Staff were requested to look into any policies that may be in place with respect to requirements for having a dedicated percentage of units be accessible, and also requested responses to the concerns noted prior to the Council meeting. Recommendation • Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Official Plan Amendment Application OPA 12-001/P, submitted by Pine Ridge Tower Limited (formerly Cambridge Centre Village Inc.), on lands being Part of Lots 1, 2 and 3, Registered Plan 456, to allow a maximum site density of 228 units per net hectare in order to facilitate the development of a 12 storey, 227 unit apartment building, be approved, as outlined in Appendix I to Report Number PLN 17-13, and that staff be authorized to finalize and forward the draft by-law to adopt Amendment No. 25 to the Pickering Official Plan to Council for • enactment; • 4 17 Ci c� Planning & Development • I Committee Meeting Minutes :'; �=� sue-' i''-"`` Tuesday, September 3, 2013 7:00 pm Council Chambers • Chair: Councillor Ashe 2. That Zoning By-law Amendment Application A 1/12, submitted by Pine Ridge Tower Limited (formerly Cambridge Centre Village Inc.) on lands being Part of . Lots 1, 2 and 3, Registered Plan 456, to permit the development of a 12 storey, 227 unit apartment building, be endorsed as.outlined in Appendix II to Report Nurnber PLN 17-13, and that staff be authorized to finalize and forward the implementing Zoning By-law Amendment to-Council for enactment; and 3. Further, that an amendment to the Northeast Quadrant Development Guidelines, as generally set out in Section 3.5 of Report Number PLN 17-13 be endorsed, and brought forward for Council approval with the implementing Zoning By-law. Carried 4. Director, City Development, Report PLN 19-13 Proposed Telecommunication Tower Installation Wind Mobile 270 Highway 7 Installation #56 • Discussion ensued with questions raised regarding the notification process and whether advertising was an effective way to inform the residents. It was also questioned whether the tower could be powder coated white. David Hahn, Municipal Affairs Consultant, Turris Sites Inc. appeared before the Committee to respond to questions and concerns raised by Members. He noted they had not received any responses from residents with respect to this installation and also stated they had received clearance from Transport Canada. Recommendation • Moved by Councillor Dickerson Seconded by Councillor McLean That Wind Mobile be advised that City Council does not object to the proposed 60.0 metre high telecommunication tower installation located at 270 Highway 7, based on the design and other details submitted with this request. Carried on a Recorded Vote as Follows: • 5 18 Cif,/ oo_ Planning & Development Committee Meeting Minutes _OSS0t4121 Tuesday, September 3, 2013 • 7:00 pm — Council Chambers Chair: Councillor Ashe Yes No Councillor Ashe . Councillor Rodrigues Councillor Dickerson Councillor McLean • Councillor Pickles Mayor Ryan (IV) Other Business 1. Councillor Rodrigues gave notice that he would be bringing forward a Notice of Motion at the September 16th meeting of Council with respect to the criteria for snow clearing for residents. Moved by Councillor Rodrigues Seconded by Councillor McLean • That the rules of procedure be waived in order to introduce a Notice of Motion with respect to a one time grant for the Claremont and District Community Association.. • Carried Unanimously • On a Recorded Vote • Grant for the Claremont and District Community Association for - Claremont's 175th Anniversary Heritage Festival • WHEREAS the Hamlet of Claremont is seeking to improve the quality of life and vibrancy of the community; and to outreach inclusively to all other communities and residents of Pickering; • WHEREAS there has been a tremendous amount of planning and costs involved in this city wide event; WHEREAS the community association has not received any kind of annual funding from the City of Pickering; NOW THEREFORE BE IT RESOLVED that the City of Pickering provides a one-time grant of $1;000.00 to offset some of the numerous expenses being incurred. Carried Unanimously On a Recorded Vote 1111 6 19 Cif 04 A Planning & Development Committee Meeting Minutes - � it Tuesday, September 3, 2013 7:00 pm — Council Chambers • Chair: Councillor Ashe 2. Councillor McLean requested staff look into trucks backing up on Sandy Beach Road, which is creating concerns among the residents on Streamside and Willowside. He noted this has been an ongoing concern and requested that staff look into ways that would assist the juice company while protecting the residents. 3. Councillor McLean requested staff look into the Veridian boxes in the Glendale area. He noted they are in need of revitalization to improve the appearance of them in the neighbourhood. 4. Councillor McLean noted that he would be bringing forth a Notice of Motion with respect to the lack of traffic enforcement on Maple Ridge Drive and the need for stop signs and other traffic calming measures. 5. Councillor McLean noted that he would be bringing forth a Notice of Motion in September with respect to the appointment of Councillor Dickerson as Deputy Mayor and his appointment to Veridian. (V) Adjournment The meeting adjourned at 8:50 pm. • • 7 20 Cif,/ 4 A. Executive Committee , -` I Meeting Minutes NMI ei Monday, September 9, 2013 • 7:00 pm - Council Chambers Chair: Councillor Dickerson Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor R. Holborn - Director, Engineering & Public Works • T. Melymuk - Director, City Development B. Douglas - Fire Chief S. Karwowski - (Acting) Division Head, Finance & Treasurer C. Rose - Chief Planner D. Shields - City Clerk D. Selsky - Manager, Capital Projects & Infrastructure L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (U) Delegations 1. Rob Quig Re: Report PLN 20-13 Heritage Permit Application, Whitevale Bridge Rob Quig, 440 Whitevale Road, appeared before the Committee on behalf of the Whitevale Bridge Committee. Through the aid of a power point presentation, Mr. Quig outlined the majority of concerns, noting opposition to the proposed 50% increase in bridge size. He indicated that with no east/west access, the community • will be divided. He also stated concerns with the lack of pedestrian access during construction which would result in community events being cut off from the west end residents, as well as the impact on area businesses. He noted the importance of 1 21 Ctq Executive Committee -GMeeting Minutes Monday, September 9, 2013 • 7:00 pm - Council Chambers Chair: Councillor Dickerson their Spring Festival scheduled to take place on May 24, 2014, stating the impact on this as well. He questioned how the residents would retrieve their mail and also stated concerns for the safety of children in the area, noting they would attempt to find alternate routes. He stated that while the proposed design is an improvement from where they started, there was still an opportunity to do something better. For these reasons, they feel a pedestrian bridge would be a solution to address these issues. A question and answer period ensued. 2. Charles Sopher Mr. Sopher withdrew his delegation 3. Nicole Brewster Re: Report PLN 20-13 Heritage Permit Application, Whitevale Bridge Nicole Brewster, 335 Whitevale Road, appeared before the Committee. She stated her full support of the bridge reconstruction, but expressed concerns as a resident • and small business owner in the area. She explained the pedestrian hazards that currently exist and the need to remove pedestrian traffic from the bridge. She also noted neighbourhood access as an issue, and the impact on business in the area if pedestrian traffic is hindered during the construction phase. She questioned whether appropriate signage would be installed to direct residents into Whitevale and off of North Road as well as how mail pick up would be handled. Ms. Brewster also stated concerns with speeding in the area, noting the existing speed humps are no longer a sufficient deterrent. She stated more information on timing for the process of construction would be required to keep residents informed. A question and answer period ensued with discussions relating to a pedestrian bridge, speed mitigation, and the dangers surrounding the trail exiting directly into traffic. 4. Richard Gosling Re: Report PLN 20-13 Heritage Permit Application, Whitevale Bridge Richard Gosling, 425 Whitevale Road, appeared before the Committee, stating his main concern was with respect to safety, traffic flow and speeding. He stated he was in favour of a pedestrian bridge, noting concerns that if this design proceeds, someone will get hurt. He also stated the impact on businesses would be great. He • noted the number of runners that currently use the trail area and noted that they would continue to use the area during the construction phase. 2 22 ci 4 Executive Committee • -� 3�- Meeting Minutes Monday, September 9, 2013 7:00 pm - Council Chambers Chair: Councillor Dickerson A question and answer period ensued. 5. Gary Ataman Re: Report PLN 20-13 Heritage Permit Application, Whitevale Bridge Gary Ataman, Chair, Friends of Seaton Hiking Trail, appeared before the Committee stating his concerns with the disruptions during construction with no alternate route being provided for hikers. He stated he supports a separate walkway, noting this should be done first, prior to the bridge reconstruction. He noted a lack of details with respect to getting around the guardrails, stating his concerns for safety. He questioned the alternate route under the bridge, and whether water levels in Spring had been considered. He also noted his support of the majority of comments from the Whitevale community group. 6. Lloyd Thomas Re: Report PLN 20-13 Heritage Permit Applicaiton, Whitevale Bridge • Lloyd Thomas, 489 Whitevale Road, appeared before the Committee uestionin q 9 how to bring all parties involved together to make this happen, requesting that Pickering take a leadership role. He stated having two sidewalks on the bridge would not ensure safety, and stressed the need to remove pedestrians from the bridge. A question and answer period ensued Further discussion took place with respect to the construction of a pedestrian bridge prior to demolition of the existing bridge, costs and funding opportunities. Questions were raised regarding the construction staging, proper signage for detour routes as well as the guardrails. Staff were requested to provide details on what this process would entail as well as examples of what was done in other areas to accommodate residents during a construction phase of six months or more. (III) Matters for Consideration 1. Director, City Development, Report PLN 20-13 Heritage Permit Application Whitevale Bridge over the West Duffins Creek on Whitevale Road Whitevale Heritage Conservation District • Recommendation 3 23 Executive Committee Meeting Minutes I\ Monday, September 9, 2013 7:00 pm - Council Chambers • Chair: Councillor Dickerson Moved by Councillor Pickles Seconded by Councillor Ashe 1. That the Heritage Permit Application submitted by GHD, on behalf of the City of Pickering, to allow the removal and replacement of the Whitevale Bridge over West Duffins Creek, located within the Whitevale Heritage Conservation District, • be approved, subject to the following condition: a) that staff, in consultation with the Whitevale Bridge Committee and the Heritage Committee, (i) consider the use of materials other than concrete for the proposed curb and gutter located at the ends of the replacement bridge; (ii) identify appropriate remnants of the former bowstring Arch bridge and the existing Whitevale Bridge for salvage and identify an appropriate location and display to commemorate the history and significance of the existing and former Whitevale Bridges; and (iii) develop an appropriate wording and location for a plaque to commemorate the history and significance of the existing and former Whitevale Bridges. • Carried Later in the Meeting [Refer to following motion] Moved by Councillor McLean Seconded by Councillor Rodriges • That the main motion be amended to include the following as Item 2; 2. That staff be directed to investigate a pedestrian bridge over Duffins Creek and work with TRCA and other interested parties and report back to Council on the feasibility of implementation. Carried Unanimously on a Recorded Vote The main motion as amended was then Carried unanimously on a recorded vote. 2. Director, Corporate Services & City Solicitor, Report CLK 01-13 2014 Standing Committee and Council Meeting Schedule • Recommendation 4 24 city °s/ r. Executive Committee III ' Meeting Minutes iegatiler Monday, September 9, 2013 • 7:00 pm - Council Chambers Chair: Councillor Dickerson Moved by Councillor O'Connell Seconded by Councillor Ashe That the 2014 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report be approved. Carried Later in the Meeting [Refer to following motion] Moved by Councillor Ashe Seconded by Councillor O'Connell That the main motion be amended to reflect meetings in January be held on the 2"d, 3rd and 4th Mondays. The main motion was then Carried as amended. • 3. Director, Corporate Services & City Solicitor, Report FIN 18-13 Cash Position Report as at June 30, 2013 Recommendation Moved by Councillor Ashe Seconded by Councillor Pickles It is recommended that Report FIN 18-13 from the Director, Corporate Services & City Solicitor be received for information. Carried 4. Director, Corporate Services & City Solicitor, Report FIN 19-13 2012 Municipal Performance Measurement Program — Provincially Mandated Public Reporting of Performance Measures Recommendation Moved by Councillor Ashe Seconded by Councillor Pickles • It is recommended that Report FIN 19-13 from the Director, Corporate Services & City Solicitor be received for information. 5 25 CLtq 00 Executive Committee Meeting Minutes ri���itlibt Monday, September 9, 2013 P 7:00 pm - Council Chambers • Chair: Councillor Dickerson Carried (V) Adjournment The meeting adjourned at 9:21 pm. S • 6 26 Cztq a4 PICKERING September 16, 2013 Delegations 1. Durham LifeBeat 2013 Re: Musical Fundraising Initiative for the Rouge Valley Health System Foundation 2. Junior National Dragon Boat Team Re: Summary of Accomplishments 3. Eileen Higdon 4. Mike Borie Re: Notice of Motion Councillor Dickerson's Appointments to Veridian and as Deputy Mayor • • 27 • Cite/ 4 $s • PICKERIltG September 16, 2013 P , Committee Reports a) Report PD 2013-06 of the Planning & Development Committee P & D Pages 1. Director, City Development, Report PLN 15-13 1-33 Conservation Policies The Draft "Living City Policies", Toronto and Region Conservation Authority "Watershed Management Futures for Ontario", Conservation Ontario Whitepaper" Recommendation 1. That Report PLN 15-13 of the Director, City Development regarding the draft "Living City Policies" of the Toronto and Region Conservation Authority and • the "Watershed Management Futures for Ontario", a Whitepaper by Conservation Ontario, be received; 2. That City Staff comments on the-draft "Living City Policies" of Toronto and Region Conservation Authority, as set out in Appendix Ito Report PLN 15-13, • be endorsed, and Toronto and Region Conservation Authority be requested to reflect the comments in the final "Living City Policies" and that TRCA be requested to respond in writing to the City of Pickering with respect to these matters; 3. That Pickering Council advise Conservation Ontario and the Ministers of Natural Resources, Environment, Municipal Affairs and Housing, • Infrastructure, and Agriculture, Food and Rural Affairs, that the City of Pickering does not support: a) transfer of ownership of flood control infrastructure to municipalities from Conservation Authorities; and b) delegation of the authority for policy interpretation for natural heritage protections under the Planning Act to Conservation Authorities from municipalities; 4. That Pickering Council request that area municipalities be invited to participate in the discussions about a new funding formula for Conservation Authorities that may have direct impacts on municipal interests; and • 5. Further, that copies of Report Number PLN 15-13 be forwarded to the • Toronto and Region Conservation Authority, the Region of Durham, other Durham Region local municipalities, the Association of Municipalities of Ontario, Conservation Ontario and the Ministers of Natural Resources, 28 Environment, Municipal Affairs and Housing, Infrastructure, and Agriculture, Food and Rural Affairs. 2. Director, City Development, Report PLN 17-13 34-62 . • Official Plan Amendment Application OPA 12-001/P Zoning By-law Amendment Application A 1/12 • Pine Ridge Tower Limited (formerly Cambridge Centre Village Inc.) Part of Lots 1, 2 and 3, Registered Plan 456 (1473, 1475 & 1485 Whites Road) Recommendation • 1. That Official Plan Amendment Application OPA 12-001/P, submitted by Pine Ridge Tower Limited (formerly Cambridge Centre Village Inc.),. on lands being Part of Lots 1, 2 and 3, Registered Plan 456, to allow a maximum site density of 228 units per net hectare in order to facilitate the development of a 12 storey, 227 unit apartment building, be approved, as outlined in Appendix I to Report Number PLN 17-13, and that staff be authorized to finalize and forward the draft by-law to adopt Amendment No. 25 to the Pickering Official Plan to Council for enactment; 2. That Zoning By-law Amendment Application A 1/12, submitted by Pine Ridge Tower Limited (formerly Cambridge Centre Village Inc.) on lands being Part of Lots 1, 2 and 3, Registered Plan 456, to permit the development of a 12 storey, 227 unit apartment building, be endorsed as outlined in Appendix II to • Report Number PLN 17-13, and that staff be authorized to finalize and • forward the implementing Zoning By-law Amendment to Council for enactment; and 3. Further, that an amendment to the Northeast Quadrant Development Guidelines, as generally set out in Section 3.5 of Report Number PLN 17-13 • be endorsed, and brought forward for Council approval with the implementing Zoning By-law. 3. Director, City Development, Report PLN 18-13 63-75 Zoning By-law Amendment Application A 1/13 J. Micklewright • ' Part of Lot 43, Plan 350, Part 1, Plan 40R-18460 • (535 Rouoemount Drive) . Recommendation That Zoning By-law Amendment Application A 1/13, submitted by J. Micklewright, to amend the zoning of the subject property to an "R4" — Fourth Density Residential Zone in order to facilitate the creation of two lots with minimum lot frontages of 15.0 metres on lands being Part of Lot 43, Plan 350, Part 1, Plan 40R- 18460 be approved, and that the draft zoning by-law, as set out in Appendix Ito Report PLN 18-13 be forwarded to City Council for enactment. • 29 4. Director, City Development, Report PLN 19-13 76-99 Proposed Telecommunication Tower Installation Wind Mobile 270 Highway 7 Installation #56 Recommendation That Wind Mobile be advised that City Council does not object to the proposed 60.0 metre high telecommunication tower installation located at 270 Highway 7, based on the design and other details submitted with this request. 5. Notice of Motion Re: Grant for the Claremont and District Community Association For Claremont's 175th Anniversary Heritage Festival • Whereas the Hamlet of Claremont is seeking to improve the quality of life and vibrancy of the community, and to outreach inclusively to all other communities and residents of Pickering; Whereas there has been a tremendous amount of planning and costs involved in this city wide event; • ,Whereas the community association has not received any kind of annual funding from the City of Pickering; Now therefore be it resolved that the City of Pickering provides a one-time grant of $1,000.00 to offset some of the numerous expenses being incurred. • • • 30 CHI o '. � PI KERIl� G September 16, 201.3 Committee Reports b) Report EC 2013-06 of the Executive Committee Executive Pages 1. Director, City Development, Report PLN 20-13 1-22 Heritage Permit Application Whitevale Bridge over the West Duffins Creek on Whitevale Road Whitevale Heritage Conservation District Recommendation 1. That the Heritage Permit Application submitted by GHD, on behalf of the City of Pickering, to allow the removal and replacement of the Whitevale Bridge over West Duffins Creek, located within the Whitevale Heritage Conservation District, be approved, subject to the following condition: a) that staff, in consultation with the Whitevale Bridge Committee and the Heritage Committee, (i) consider the use of materials other than concrete for the proposed • (ii) identify appropriate remnants of the former bowstring Arch bridge and the existing Whitevale Bridge for salvage and identify an • appropriate location and display to commemorate the history and significance of the existing and former Whitevale Bridges; and. (iii) develop an appropriate wording and location for a plaque to commemorate the history and significance of the existing and former Whitevale Bridges; and 2. That staff be directed to investigate a pedestrian bridge over Duffins Creek • and work with TRCA and other interested parties and report back to Council • on the feasibility of implementation. 2. Director, Corporate Services & City Solicitor, Report CLK 01-13 23-25 2014 Standing Committee and Council Meeting Schedule Recommendation That the 2014 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report be approved as amended. 3. Director, Corporate Services & City Solicitor, Report FIN 18-13 26-34 Cash Position Report as at June 30, 2013 • Recommendation It is recommended that Report FIN 18-13 from the Director, Corporate Services & City Solicitor be received for information. 31 4. Director, Corporate Services & City Solicitor, Report FIN 1.9-13 35-98 2012 Municipal Performance Measurement Program — Provincially Mandated • • Public Reporting of Performance Measures Recommendation It is recommended that Report FIN 19-13 from the Director, Corporate Services & City Solicitor be received for information. • • • • 32 Cart (4 4611., i • September 16, 2013 • PICKERING NEW AND UNFINISHED BUSINESS PAGES 1. Director, Corporate Services & City Solicitor, Report FIN 20-13 37-41 Pre-2014 Capital Budget Approval — Indoor Soccer Facility ' Recommendation 1. That Report FIN 20-13 of the Director, Corporate Services & City Solicitor be received; and, 2. That Council cancel the previously approved 2013 capital project - New Parking Lot for Indoor Soccer Facility (Account 5315.1302) that was funded by Duffin Heights land sales; 3. That Council change the 2013 Capital budget approval and corresponding funding for the Indoor Soccer Facility from $4,876,090 to $337,594 and this amount be used for architectural and engineering services for the indoor soccer facility; 4. That Council approve the financing for the architectural and engineering services for the indoor soccer facility as follows: a) The sum of$16.1,201 be funded by a transfer from the Development Charges (DC)-Recreation Facilities Reserve Funds; b) The sum of $176,393, be funded by a transfer from the City's Share DC Reserve and this amount be included in the memorandum of understanding between the City and Pickering Soccer Club; 5. That Council provide pre-2014 Capital Budget approval for the construction of the Indoor Soccer Facility and new parking lot at an estimated cost of $7,146,605; 6. That the (Acting), Division Head, Finance & Treasurer be authorized to finance the estimated project cost for the construction of the Indoor Soccer Facility as follows: a) The sum of $3,412,504 to be funded by a transfer from the DC- Recreation Facilities Reserve Fund; • .33 b) The sum of $3,734,101 to be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed 15 years, at a rate to be determined; • c) The annual repayment charges in the amount of approximately $324,000 be included in the memorandum of understanding between the City and Pickering Soccer Club for repayment and any financing cost to be paid out of the Current Budget. 7. That the financing of land associated with the soccer facility (deemed 25% of the area of the new Operations Centre Land purchase) in the amount of • $1 ,224,071, previously approved as debt financing be changed as follows: a) The sum of $584,494 be funded by a transfer from the DC—Recreation Facilities Reserve Fund; b) The sum of $639,577 be funded by a transfer from the City's Share DC Reserve and this amount be included in the memorandum of understanding between the City and Pickering Soccer Club; 8. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 2. Director, Culture & Recreation, Report CR 14-13 42-55 Tender for Construction of an Indoor Soccer Facility 111 -Tender No. T-11-2013 Recommendation 1. That Report CR 14-13 of the Director, Culture & Recreation regarding the Construction of an Indoor Soccer Facility be received; 2. That Tender No T-11-2013 submitted by Aplus General Contractors Corporation in the amount of $7,094,140 (HST included) be accepted; 3. That the total gross project cost of $7,935,990 (HST included), and a net project cost of $7,146,605 (net of HST rebate) including the total tendered amount, contingency and other miscellaneous costs be approved; 4. That the (Acting) Division Head, Finance & Treasurer be authorized to finance the total net project cost of$7,146,605 as follows: a) the sum of$3,412,504 to be funded from the Development Charges- Recreation Facilities Reserve Funds; b) the sum of$3,734,000 to be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed 15 years, • at a rate to be determined; • 34 c) the sum of$101 to be funded from property taxes; d) the annual repayment charges in the amount of approximately $324,000 S to be included in the annual Current Budget for the City of Pickering, continuing thereafter until the debentures are repaid, and any financing cost to be paid out of the Current Budget; 5. That Council approve in principle the debt financing charges for the indoor soccer facility being fully repaid by the Pickering Soccer Club through regular monthly payments until the related debt financing is paid in full; 6. That the draft by-law attached to this report be enacted; 7. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 3. Director, Engineering & Public Works, Report ENG 11-13 56-64 Toynevale Road Reconstruction -Tender No. T-18-2013 -Rougemount Drive to Rosebank Road Recommendation 1. That Report ENG 11-13 of the Director, Engineering & Public Works regarding the Tender for Toynevale Road Reconstruction from Rougemount 1111 Drive to Rosebank Road be received; 2. That Tender No.T-18-2013 as submitted by Elirpa Construction & Materials Ltd. in the total tender amount of$1,073,257.95 (HST included) be accepted; 3. That the total gross project cost $1,194,168.00 (HST included), including the tender amount and other associated costs and the total net project cost of $1,075,385.00 (net of HST rebate) be approved; 4. That Council authorizes the (Acting) Division Head, Finance & Treasurer to finance the project in the amount of$1,075,385.00 as follows: a) The sum of$722,167.23 to be funded from the Development Charge (DC) City's Share Reserve; b) The sum of $240,722.41 to be funded from Development Charges Roads and Related Reserve Funds (DCRF); c) The sum of$12,495.36 to be funded from Third Party Contribution Reserve Funds; d) The sum of $100,000.00 to be funded by a contribution from the • Toronto & Region Conservation Authority; e) The Treasurer be authorized to make any changes, adjustments, and 35 revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take • necessary action to give effect thereto. • • 0 36 Report to Council • PICKERI V G Report Number: FIN 20-13 Date: September 16, 2013 From: Paul Bigioni • Director, Corporate Services & City Solicitor Subject: Pre-2014 Capital Budget Approval — Indoor Soccer Facility Recommendation: 1. That Report FIN 20-13 of the Director, Corporate Services & City Solicitor be received; and, 2. That Council cancel the previously approved 2013 capital project - New Parking Lot for Indoor Soccer Facility (Account 5315.1302) that was funded by Duffin Heights land sales; 3. That Council change the 2013 Capital budget approval and corresponding funding for the Indoor Soccer Facility from $4,876,090 to $337,594 and this amount be used • for architectural and engineering services for the indoor soccer facility; 4. That Council approve the financing for the architectural and engineering services for . the indoor soccer facility as follows: a) The sum of $161,201 be funded by a transfer from the Development Charges (DC)-Recreation Facilities Reserve Funds; b) The sum of$176,393 be funded by a transfer from the City's Share DC Reserve and this amount be included in the memorandum of understanding between the City and Pickering Soccer Club; 5. That Council provide pre-2014 Capital Budget approval for the construction of the Indoor Soccer Facility and new parking lot at an estimated cost of$7,146,605; 6. That the (Acting), Division Head, Finance & Treasurer be authorized to finance the estimated project cost for the construction of the Indoor Soccer Facility as follows: a) The sum of $3,412,504 to be funded by a transfer from the DC-Recreation Facilities Reserve Fund; b) The sum of $3,734,101 to be financed by the issue of debentures by the • Regional Municipality of Durham over a period not to exceed 15 years, at a rate to be determined; 37 Report FIN 20-13 September 16, 2013 Subject: Pre-2014 Capital Budget Approval — Indoor Soccer Facility Page 2 • c) The annual repayment charges in the amount of approximately $324,000 be included in the memorandum of understanding between the City and Pickering Soccer Club for repayment and any financing cost to be paid out of the Current Budget. • 7. That the financing of land associated with the soccer facility (deemed 25% of the area of the new Operations Centre Land purchase) in the amount of $1,224,071, previously approved as debt financing be changed as follows: a) The sum of $584,494 be funded by a transfer from the DC—Recreation Facilities Reserve Fund; b) The sum of $639,577 be funded by a transfer from the City's Share DC Reserve and this amount be included in the memorandum of understanding between the City and Pickering Soccer Club; 8. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: The 2013 Council approved Capital Budget included two • projects for the indoor soccer facility: dome construction ($4,876,090) and indoor soccer parking lot ($500,000). The tender for the dome construction recently closed and the project's cost excluding architectural and engineering fees is $6,388,493. This higher cost is mainly due to the need for increased area of the clubhouse, increased width of the artificial air support structure, increase in the number of parking spaces, site servicing and site works required for the new Operations Centre, deeper foundations required due to poor soil conditions and increased contingency to address any issues related to the project. The tender amount exceeds the 2013 project's budget by a substantial amount and staff therefore recommend that an alternative financial strategy be applied for this project. The City is currently completing the 2013 Development Charge Background Study and an opportunity has been identified to use development charge funding for this project's cost. The 2013 DC study is predicated on using the full Non-Residential DC rate and this assumption has been used in determining the financing for the various cost elements in this project. This approach is consistent with the draft Seaton FIS document (April 10, 2013 version) presented to Council in April of this year. The Operations Centre land and the indoor soccer parking lot (previously approved) were being financed by future Duffin Heights land sales. These expenditures are now being partially financed by development charges resulting in Duffin Heights land sales dollars now becoming available for other projects. Using this financial strategy will allow • the project to proceed and be completed for the late spring 2014 indoor soccer season. 38 Report FIN 20-13 September 16, 2013 Subject: Pre-2014 Capital Budget Approval — Indoor Soccer Facility Page 3 • • Financial Implications: The project's total cost breakdown is provided below: Description Total Development PSC Cost (net of HST Charges Rebate) Reserve Fund Construction & Contingency $7,146,605 $3,412,504 $3,734,101 (Debt) Land Cost Assume 25% Occupancy 1,224,071 584,494 639,577 (City Share DC • Reserve) Architect & Engineering Fees 337,594 161,201 176,393 (City Share DC Reserve) Estimated Project Cost . $8,708,270 $4,158,199_ $4,550,071 Under this new proposed financing strategy, the City is able to take advantage of the capital dollars provided by the new development charge study. The debt charges reflected above will be financed through the issuance of debt by the Region for a period no longer than fifteen years. The Pickering Soccer Club (PSC) will be responsible for repaying the debt charges and the City Share DC Reserve funding for a total of $4,550,071 over a 15-year period. • Discussion: Report CS 50-12 regarding the Proposed Indoor Soccer Facility was presented to Pickering Council at the November 19, 2012 Council Meeting. The report included staff recommendations to support in principle the Pickering Soccer Club Indoor Facility Business Plan to develop and operate an Indoor Soccer Facility; provide a pre- 2013 Capital Budget approval for the Architectural & Engineering Services and Construction of the Pickering Indoor Soccer Facility at an estimated total project cost of $4,876,090. In addition, the report approved in principle the debt financing charges for the indoor soccer facility to be fully repaid by the PSC through regular monthly payments until the related debt financing is paid in full. The tender for this project closed on July 29, 2013 and the low bid was substantially above the project's budgeted cost. Finance staff were then presented with the fiscal challenge to develop alternative financial strategies so that the project could proceed. During the 2013 budget presentation and discussions, staff indicated that they would explore alternative financial strategies and tools to reduce the cost of future capital projects. After the 2013 budget was approved by Council, financial staff have been working on the Seaton FIS and the 2013 Development Charge Background Study. The 2013 Development Charge Background Study has identified several opportunities to use DC funding for future capital projects resulting in cost savings for Pickering taxpayers. Many of these projects would have been financed by external debt, however, the DC funding strategy can now reduce, to some degree, the City's reliance • on debt. • 39 Report FIN 20-13 September 16, 2013 Subject: Pre-2014 Capital Budget Approval — Indoor Soccer Facility Page 4 _ _ • Without using the DC financial tool, the PSC would have had to revise its business plan and the higher capital costs would probably have had to be recovered by higher rental costs or user fees paid by Pickering residents. The additional borrowed amount could have created a financial strain on PSC's indoor soccer business plan. Using this financial strategy has benefited PSC by approximately $326,000. Recovering Full Project Cost Last year's indoor soccer facility project only included the cost of the facility and related architectural and engineering fees. The indoor soccer dome parking lot and corresponding land was being financed by future Duffin Heights land sales. By applying DC funding to the entire project's full cost, the City is able to have the land and parking lot costs partially covered by development charges resulting in Duffin Heights land sales revenue to be available for other capital projects. In summary, this financing strategy has created an opportunity for the City to apply approximately $1.7 million Duffin Heights land sales revenues to other City capital projects. Memorandum of Understanding: Once the recommendations in this Report are adopted by Council, City staff will draft an agreement between the City and the Pickering Soccer Club that is consistent with the • previously established principles set out in Report CS 50-12 and the Pickering Soccer Club Indoor Facility Business Plan. As shown above under the Financial Implications section, PSC will be responsible for the following: external debt charges issued for the construction of the facility and reimbursing the City for its costs related to the land and architectural fees. The payback period will be based on a fifteen year term. For this facility, PSC will be fully responsible for ongoing operating costs such as hydro, insurance, repairs and maintenance. PSC will ensure that the facility is professionally maintained and operated at all times. PSC will recruit and train staff to schedule various events and activities (including leagues, games, tournaments, coach's clinics and referee clinics) and monitor day-to- day operations. Attachments: None • 40 • Report FIN 20-13 September 16, 2013 Subject: Pre-2014 Capital Budget Approval — Indoor Soccer Facility Page 5 Prepared By: Approved/Endorsed By: 6 ` \ Stan Karwowski Paul Bigioni (Acting) Division Head, Finance & Treasurer Director, Co •o :te ervices & City Solicitor • Recommended for the consideration of Pickering C. Council . ro, 2013 Tony Prevedel, P.Eng. Chief Administrative Officer • S 41 City co - Report to Council ..�T,- PICI�E IN te V Report Number: CR 14-13 Date: September 16, 2013 • p , From: Marisa Carpino Director, Culture & Recreation Subject: Tender for Construction of an Indoor Soccer Facility - Tender No. T-11-2013 - File: A-1440 Recommendation: 1. That Report CR 14-13 of the Director, Culture & Recreation regarding the Construction of an Indoor Soccer Facility be received; 2. That Tender No. T-11-2013 submitted by Aplus General Contractors Corporation in the amount of $7,094,140 (HST included) be accepted; 3. That the total gross project cost of$7,935,990 (HST included), and a net project cost • of $7,146,605 (net of HST rebate) including the total tendered amount, contingency and other miscellaneous costs be approved; 4. That the (Acting) Division Head, Finance & Treasurer be authorized to finance the total net project cost of $7,146,605 as follows: a) the sum of$3,412,504 to be funded from the Development Charges- Recreation Facilities Reserve Funds; b) the sum of$3,734,000 to be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed 15 years, at a rate to be determined; c) the sum of $101 to be funded from property taxes; d) the annual repayment charges in the amount of approximately $324,000 to be included in the annual Current Budget for the City of Pickering, continuing thereafter until the debentures are repaid, and any financing cost to be paid out of the Current Budget; 5. That Council approve in principle the debt financing charges for the indoor soccer • facility being fully repaid by the Pickering Soccer Club through regular monthly • payments until the related debt financing is paid in full; 6. That the draft by-law attached to this report be enacted; 42 Report CR 14-13 September 16, 2013 Page 2 4110 7. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: City staff and representatives of the Pickering Soccer Club have been working with Rounthwaite, Dick and Hadley Architects Inc. This architectural firm is responsible to undertake the design, site planning and prepare drawings and specifications for the tendering document and construction of a permanent clubhouse and air supported indoor soccer facility on 1975 Clements Road, Pickering. After much stakeholder consultation, the Indoor Soccer Facility has been designed to consist of a one storey clubhouse building and an air supported structure with site works including hard surfaces for parking, landscaping, storm water management pond and site services as follows: • Total Club House including administration area, meeting rooms, change rooms & public service area: 673 m2 • Total Air Supported Structure: 9,139 m2 • Total Artificial Turf inside the dome: 8,354 m2 (123.4m L x 67.7m W) • Total Running Track inside the dome: 617 m2 (123.4m L x 5m W) • Total Parking Area: 11,860 m2 • On April 4, 2013, Request for Proposal RFP-4-2013 was ublicall released for p Y Prequalification of General Contractors for Construction of an Indoor Soccer Facility. A total of 16 of proposals were received by the deadline of April 29, 2013. Based on the results of the evaluation rated criteria, ten General Contractors were successfully pre- qualified by the City to submit bids for consideration in this project. Tender No. T-11-2013 was released to the Prequalified General Contractors and was also made available for information to the public on the City's website on July 11, 2013 and closed on July 29, 2013. The low bid submitted by Aplus General Contractors Corporation in the amount of $7,094,140 (HST included) is recommended for approval. The total gross project cost for the construction of the indoor soccer facility and including the parking lot is estimated at $7,935,990 (HST included) and the total net project cost is estimated at $7,146,605 (net of HST rebate). The estimated project cost of $4,876,090 identified in CS 50-12 has been exceeded because the size of the clubhouse, air supported structure and parking lot has increased from the original preliminary plans. Also, approximately $797,500 of the total project cost is due to Operations Centre site work and site servicing that must occur during the construction of the soccer facility. Lastly, the construction contingency at • $745,000 is also projected higher than typical due to the inconsistent soil conditions of the property. 43 Report CR 14-13 September 16, 2013 Page 3 • Pending Council approval, the construction is scheduled to commence in September 2013 and be completed in March 2014. Financial Implications: 1. Tender No. T-11-2013 Construction of Indoor Soccer Facility $6,278,000 HST (13%) 816,140 Total Gross Tender Cost $7,094,10 2. Estimated Project Costing Summary Tender No. T-11-2013 for Construction of Indoor Soccer Facility $6,278,000 Construction Contingency 745,000 Total Project Costs $7,023,000 HST (13%) 912,990 • Total Gross Project Cost $7,935,990 HST Rebate (11.24%) (789,385) Total Net Project Cost $7,146,605 3. A• 'roved Source of Funds — 2014 Pre-Budget A. 9 royal Account Code Source of Funds Pre-Budget Approval Amount 5719.1498.6250 Development $3,412,504 (Pre-Budget account) Charges-Recreation Facilities Reserve Funds Debt-15 Year 3,734,000 Property Taxes 101 $7,146,6Q. Report CR 14-13 is intended to report on the results of Tender No. T-11-2013 for the construction and contingency costs related to the Indoor Soccer Facility and the parking. 111 lot. This amount represents only one component of the total project costs associated with the Indoor Soccer Facility. Report FIN 20-13 provides the total estimated project costs on its entirety. 44 Report CR 14-13 September 16, 2013 Page 4 • At this time, Council approval is being sought to award the construction tender to Aplus General Contractors Corporation. Discussion: The City has engaged Rounthwaite, Dick and Hadley Architects Inc. to undertake design, site planning and prepare drawings and specifications for the tender and construction of the Indoor Soccer Facility which is the same architectural firm working on the new Operations Centre. City staff and representatives of the Pickering Soccer Club (PSC) have been working with Rounthwaite, Dick and Hadley Architects to design and build a permanent clubhouse and air supported indoor soccer facility on 1975 Clement Road, Pickering. Twenty-five acres was purchased by the City of Pickering for a new Operations Centre and five acres of the property has been dedicated to the construction of this new facility consisting of a one storey clubhouse building and an air supported structure and site works including hard surfaces for parking, landscaping, storm water management pond and site services as follows: • Total Club House including administration area, meeting rooms, change rooms & public service area: 673 m2 • Total Air Supported Structure: 9,139 m2 • Total Artificial Turf inside the dome: 8,354 m2 (123.4m L x 67.7m W) • Total Running Track inside the dome: 617 m2 (123.4m L x 5m W) • Total Parking Area: 11,860 m2 The artificial turf features an 11-a-side indoor soccer field that can be split into 4 smaller fields thereby allowing multiple activities to take place simultaneously. It is multi-use space for other activities including but not limited to football, lacrosse, baseball, softball, lawn bowling and ultimate frisbee. A rubberized running track runs along one side of the soccer field and will be used for dry land training of field users, walking track for seniors and other facility users, and a training facility for track athletes. On April 4, 2013, Request for Proposal RFP-4-2013 was publically released for Prequalification of General Contractors for Construction of an Indoor Soccer Facility. A total of 16 of proposals were received by the deadline of April 29, 2013. Based on the results of the evaluation rated criteria, ten General Contractors were successfully pre- qualified by the City to submit bids for consideration in this project. The construction is scheduled to commence in September 2013 and be completed by March 2014. Bids have been received to the tendering call which closed on Monday, July 29, 2013 for the Construction of an Indoor Soccer Facility. A mandatory site visit was held on Tuesday, July 16, 2013 and all 10 prequalified bidders attended and 7 submitted a 410 tender for this project. The low bid was submitted by Aplus General Contractors Corporation. 45 Report CR 14-13 September 16, 2013 Page 5 — _ • The estimated project cost of $4,876,090 identified in CS 50-12 has been exceeded due to a number of factors: • The size of the clubhouse increased from 7,000 sq. ft. to 7,244 sq. ft during the design phase. • The size of the air supported structure increased from 114m L x 73m W to 124m L x 73m W during the design phase. • The parking lot increased from the projected 100 parking spaces to 282 parking spaces that will serve both the soccer facility and the Operations Centre. • Deep foundations related to poor soil conditions. • Approximately $797,500 of the total project cost is due to Operations Centre site work and site servicing that must occur during the construction of the soccer facility. These include site work and paving of the western parking area and site servicing of future operations building. • The construction contingency at $745,000 is also projected higher than typical due to the inconsistent soil conditions of the property. The Health and Safety Policy, a current WSIB Workplace Injury Summary Report, Clearance Certificate issued by Workplace Safety and Insurance Board (WSIB) as submitted by Aplus General Contractors Corporation have been reviewed by the Coordinator, Health & Safety and deemed acceptable. Certificate of Insurance is deemed acceptable to (Acting) Manager, Budgets & Internal Audit. The check of references and bonding available on this project is satisfactory. As a result, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Culture & Recreation Department recommends the acceptance of the low bid submitted by Aplus General Contractors Corporation for Tender No. T-11-2013 in the amount of $7,094,140 (HST included) and that the total net project cost of $7,146,605 be approved. Pickering Soccer Club Profile and Project Rationale: Pickering Soccer Club (PSC) is a not-for-profit organization whose purpose is to develop the individual abilities of each soccer player for the purpose of improving his/her enjoyment of soccer. For more than 30 years, the PSC has enjoyed a remarkable degree of success offering both competitive and house league programs for youth aged 5 to 19. Existing programs serve over 5,000 male and female youth soccer players. PSC also have a recognized program for special needs athletes and the PSC ensures opportunities for disadvantaged youth to participate in soccer programs. PSC also operate an indoor program with participation of only 625 players due to the lack of proper facilities. Due to the lack of indoor training facilities in Pickering and in Durham, members of the Pickering soccer community have been forced to travel outside of the region in order to continue to train and play during the fall and winter seasons. A large number of PSC • teams are paying significant dollars in annual facility rental expenditures outside of Pickering. PSC reports significant loss of youth members to facilities outside of Pickering due to lack of year-round quality training. 46 Report CR 14-13 September 16, 2013 Page 6 • This new indoor soccer facility will keep players, parents and dollars in Pickering. The indoor facility will provide all 3,350 registered members the opportunity to play winter soccer. It will provide recreational and competitive players much needed local facility space to train and develop by not only providing additional cost-effective training time, but also providing development opportunities for their coaches. The City's 2002 Recreation, Parks and Cultural Master Plan identified the need for an indoor soccer facility with construction recommended by 2006. In 2006, the City established a Community Facilities Team, with staff team members from various City Departments. The objective of this Team was to review facility needs/demands, and confirm those facilities needed within 5 years to meet current community demand, while identifying the longer term projected facility needs/demands based on projected population growth. A resultant immediate need facility inventory was established, as well as an inventory of identified longer term facility needs. An indoor soccer facility is included in the immediate facility need inventory. Attachments: 1. Location Map 2. Supply & Services Memorandum dated August 1, 2013 • 3. Being a by-law to authorize the Construction of an Indoor Soccer Facility in the City of Pickering and the issuance of debentures in the amount of$3,734,000 Prepared By: Approved/Endorsed By: nsa Car. Stan Karwowski Director, 4oure & Recreation (Acting) Division Head, Finance & Treasurer • Vera A. Felgemache Paul Bigi:`� C.P.P., CPPO, CP B, C.P.M., CMM III Director, o so -te Services & City Solicitor Manager, Supply & Services • 47 • Report CR 14-13 September 16, 2013 Page 7 • Caryn Kong, CGA Senior Financial Analyst-Capital & Debt Management :mc Recommended for the consideration of Pickering C' Council '9 . /0, 2,0(3 i/ Tony Prevedel, P.Eng. Chief Administrative Officer • • • 48 ATTACHMENT# I TO REPORT# (-2-1<- I4 -- I : 0 • n -q �N� 2 m 0 111111i • M�N�s op° � Ep c∎- OS . C)V&OCR' sO PR'CP d OSO) ROp NS 1\ U) 0‘' N PREP se 53 GN-c N - 0,,,,p,,R op0 N\i'llimillrillill \ 111\ •GFNEERING&PUBLIC ATTACHMENT FOR CULTURE & ORKS DEPARTMENT RECREATION REPORT CR 14-13 City °� `- CAPITAL PROJECTS& , INFRASTRUCTURE . 1975 CLEMENTS ROAD •7=4 �°' SCAB: DATE T-11-2013 CONSTRUCTION OF AN INDOOR SOCCER Cat nt4',t N.T.S I Sept.06!2013 FACILITY Ca,/ 4 ATTACHMENT (L( — PICKERING Memo To: Marisa Carpino --August 1, 2013 Director, Culture & Recreation From: Vera A. Felgemacher Manager, Supply & Services Copy: Manager, Facilities Operations Supervisor, Facilities Operations Subject: Tender No. T-11-2013 Tender for Construction of an Indoor Soccer Facility • - File: F-5400-001 Tenders have been received for the above project. An advertisement was placed on the City's website inviting the ten prequalified companies and subcontractors to download the tendering documents for the above mentioned tender. Two addenda were issued on this project. A mandatory site visit was held on Tuesday, July 16, 2013. Thirteen (13) companies attended the site visit, ten of which were the prequalified companies of which six bidders submitted a tender and one bidder responded as unable to bid. A copy of the Record of Tenders Opened and Checked used at the public tender opening is • attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. . All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03(w). Three (3) bids have been retained for review at this time. Copies of the tenders are attached for your review. Summary Harmonized Sales Tax Included Bidder V Total Tendered Amount After Calculation Check A Plus General Contractors $7,094,140.00 $7,094,140.00 J.J. McGuire Contractors $7,202,620.00 $7,202,620.00 Gateman — Malloy Co. $7,491,900.00 $7,491,900.00 Accel Construction $7,514,500.00 $7,514,500.00 784437 Ont. Inc. 0/A Snyder $7,751 ,800.00 $7,751,800.00 , • Construction 50 Bidder Comments Automatic rejection — lump sum price Section 02792 • on Form of Tender Page 34 has not been bid. KMA Contracting Reference: Purchasing Policy No. PUR 010, Procedure 23.02, Item 14, Item 15; Information to Bidders — Item 16, 17, 27, 30, 31 and Form of Tender page 34 of 38. Gerr Construction Ltd. Unable to Bid References have already been checked and deemed acceptable during the prequalification process of Request for Proposal No. RFP-4-2013 Pursuant to Information to Bidders Item 32, the following will be requested of the low bidder named A-Plus General Contractors for your review during the evaluation stage of this tender call. Advise when you wish us to proceed with this task. (a) the City's certificate of insurance shall be completed by the bidder's agent, broker or insurer; (b) the City's Accessibility Regulations for Contracted Services form currently dated, and signed; (c) list of Sub-Contractors in accordance with General Conditions Item 31; arid (d) Waste Management Plan to be used on this project in accordance with Tendering Specifications Item 18. Addendum No. 1 added Item 47 — Identified Price Items —to be provided upon request within 24 hours from the time of the City's request. Please advise if this is required at this time. Addendum No. 2 included a response to Question 5, and Question 26 wherein samples shall be provided after tender closing upon request prior to award. Please advise if these will be required. Addendum No. 2 included a response to Question 20 regarding 02790 calling for turf installer's resume, insurance and bonding capability to be submitted upon request. Please advise if this information will be required. Please. include the following items in your Report to Council: (a) if item (a) — Insurance — is acceptable to the (Acting) Manager, Budgets & Internal Audit; • (b) the appropriate account number(s) to.which this work is to be charged; (c) the budget amount(s) assigned thereto; (d) Treasurer's confirmation of funding; (e) related departmental approvals; and (f) related comments specific to the project. • August 1, 2013 Tender No. T-11-2013 Page 2 Construction of an Indoor Soccer Facility 51 Rounthwaite Dick and Hadley Architects Inc. as the architect on this project will be reviewing submissions and making recommendations to you. The architect should also review carefully all submittal information based on tendering instructions. If the architect notices any infractions or information missing during the evaluation, please contact me as soon as • possible. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the public tender opening. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Se ices. • • VA F/j g Attach °nts • • • August 1, 2013 Tender No. T-11-2013 Page 3 Construction of an Indoor Soccer Facility 52 • _a • rn �- (/ a m 0 o c. o v D 0 D ° ° ° _v • o m n nn 3 . n o ,, a. • ` �j C7 ° O o h o � N-.. O 'C-r _O C . C O N O co �, • . • -< _< -< -<% -G -< u a O o' U) OOi Cl)O C)) ti Cn c•• '5 N 5 O a CCD y. Q a a co e N \ z O O ►: ,l� y 0 m • L..) m a D co co -5' 0 5' o T. m n 0 cp a c ( ( \ = a 0 • ' P.,' IIN(DO .(m to " ,-,.. __,-.- a D c c3 c> - to at (D cD �-ea V3 {7,9 e-69 {13 Lq rt c 0_ 5• CD O C 1" �N N�J a _ 0 w LQ ' \� Q p+ v 0 „1 MI o p = a n , CD `� • O I X" ti-• _ Q d Q ' © �.d C cn CD O 1 co `0 \‘ 1 Li o 0. .t111141 Q 0 .. (fill. \ ,\ _ . 1�1 z cn 0 • A 3 y . , n , o v • O' - C n O -0 , m ° I z to i • -I cn 10(D • I • 53• ATTACHMENT# 3 TO REPORT 11 C ILI The Corporation of the City of Pickering By-law No. • Being a by-law to authorize the Construction of an Indoor Soccer Facility in the City of Pickering and the issuance of debentures in the amount of $3,734,000 Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in that Section; and, Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures; and, Whereas The Regional Municipality of Durham has the sole authority to issue • debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City"); and, Whereas the Council of the City wishes to proceed with debenture financing for the Construction of an Indoor Soccer Facility project; and Whereas the Council of the City wishes construction to proceed in respect of the Construction of an Indoor Soccer Facility project; and Whereas before the Council of the City authorizes the issuance of debentures for the Construction of an Indoor Soccer Facility project on the date hereof the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated Limit and therefore, Ontario Municipal Board approval is not required as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder; And whereas after determining that Ontario Municipal Board approval is not required, the Council of the City approved report CR 14-13 on the date hereof and awarded Tender T-11-2013 for the Construction of an Indoor Soccer Facility project; • 54 BY-LAW NO Page 2 • Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That the City proceed with the project referred to as "Construction of an Indoor Soccer Facility"; 2. That the estimated costs of the project in the amount of$7,146,605 be financed as follows: a) That the sum of $3,412,504 be funded from the Development Charges- Recreation Facilities Reserve Funds; b) That the sum of $3,734,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed 15 years at a rate to be determined; c) That the sum of $101 be funded from property taxes; 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2014 or such subsequent year in which the debentures are issued and continuing thereafter until the debenture financing is repaid. • By-law passed this 16th day of September, 2013. David Ryan, Mayor Debbie Shields, City Clerk • 55 City D Report to _ Council qcui PICKERING Report Number: ENG 11-13 1111 Date: September 16, 2013 From: Richard W. Holborn Director, Engineering & Public Works Subject: Toynevale Road Reconstruction - Tender No. T-18-2013 - Rougemount Drive to Rosebank Road - File: A-1440 Recommendation: 1. That Report ENG 11-13 of the Director, Engineering & Public Works regarding the Tender for Toynevale Road Reconstruction from Rougemount Drive to Rosebank Road be received; 2. That Tender No.T-18-2013 as submitted by Elirpa Construction & Materials Ltd. in the total tender amount of $1,073,257.95 (HST included) be accepted; • • 3. That the total gross project cost $1,194,168.00 (HST included), including the tender amount and other associated costs and the total net project cost of $1,075,385.00 (net of HST rebate) be approved; 4. That Council authorizes the (Acting) Division Head, Finance & Treasurer to finance the project in the amount of $1,075,385.00 as follows: a) The sum of $722,167.23 to be funded from the Development Charge (DC) City's Share Reserve; b) The sum of $240,722.41 to be funded from Development Charges Roads and Related Reserve Funds (DCRF); c) The sum of $12,495.36 to be funded from Third Party Contribution Reserve Funds; d) The sum of $100,000.00 to be funded by a contribution from the Toronto & Region Conservation Authority; e) The Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 56 Report ENG 11-13 September 16, 2013 Subject: Toynevale Road Reconstruction • Tender No. T-18-2013 Rougemount Drive to Rosebank Road Page 2 Executive Summary: As part of the 2013 Development Projects Capital Budget, Toynevale Road Reconstruction from Rougemount Drive to Rosebank Road was approved as a construction project. Tender T-18-2013 was issued on Wednesday, August 7, 2013 and closed on Wednesday, August 28, 2013 with five bidders responding. The low bid submitted by Elirpa Construction & Materials Ltd. is recommended for approval. The total gross project cost is estimated at $1,194,168.00 (HST included) and the total net project cost is estimated at $1,075,385.00 (net of HST rebate). Financial Implications: 1. Tender Amount Tender No T-18-2013 $949,785.80 HST (13%) 123,472.15 Total Gross Tender Cost $1,073,257.95 • • 2. Estimated Project Costing Summary Tender No. T-18-2013 for Toynevale Road Reconstruction ' $949,786.00 Rougemount Drive to Rosebank Road Associated Costs Utility Relocations and Pre-Engineering 7,000.00 Materials Testing 5,000.00 Construction Contingency 95,000.00 • Total 1,056,786.00 HST (13%) 137,382.00 Total Gross Project Cost $1,194,168.00 HST Rebate (11.24%) (118,783.00) Total Net Project Cost $1,075,385.00 • 57 Report ENG 11-13 September 16, 2013 Subject: Toynevale Road Reconstruction Tender No. T-18-2013 Rougemount Drive to Rosebank Road Page 3 3. Basis to Calculate DC Fundin• Description Amount Net Project Cost to City (incl. 1.76%) $1,075,385.00 Less Third Party Contribution (Cash in lieu) (12,495.36) Less Contribution from TRCA (100,000.00) Net Cost for DC funding ratio (75% City's $962,889.64 Share/25% DCRF) Funding Sources City's Share (75%) DCRF (25%) Total DC City's Share • $722,167.23 $240,722.41 $962,889.64 Reserve Third Party Contribution 12,495.36 12,495.36 RF Contribution from TRCA 100,000.00 0.00 100,000.00 Total Contributions $834,662.59 $240,722.41 $1.0754385.00 4. Approved Source of Funds • 2013 Development Projects Capital Budget 5321.1305.6251 Funding Source Available Budget Required DC City's Share Reserve $558,938.00 $722,167.23 DC Roads & Related Reserve Funds 186,312.00 240,722.41 Third Party Contribution Reserve Fund 0.00 12,495.36 TRCA Contribution 0.00 100,000.00 Total Funds $745,250.00 $1,075,385.00 • Net Project Costs under (over) Approved Funds ($330,135.00) Funds have been received from developers for cash-in-lieu related to sidewalks on Toynevale Road in the amount of $12,495.36. These funds are being held in the Third Party Contribution Reserve Funds. The Toronto and Region Conservation Authority's (TRCA) Stormwater Management cash-in-lieu program will also contribute an additional $100,000.00 towards the stormwater component of this project. These additional contributions lower the over-expenditure required to be funded by Development Charges to approximately $217,640.00. • Discussion: As part of the 2013 Development Projects Capital Budget, Toynevale Road from Rougemount Drive to Rosebank Road was approved as a 58 Report ENG 11-13 September 16, 2013 Subject: Toynevale Road Reconstruction Tender No. T-18-2013 Rougemount Drive to Rosebank Road Page 4 construction project. During detail design of this project Water Resources staff identified an opportunity to retrofit the existing storm sewer system with an Oil Grit Separator. This installation will provide water quality treatment for 30 hectares of the Petticoat Creek watershed where none currently exists. This project also meets the requirements of Toronto and Region Conservation Authority's Stormwater Management cash-in-lieu program which will be providing the City with funding in the amount $100,000.00. Upon completion of the detail design a construction cost estimate was prepared and it was identified by staff the total project cost was going to exceed the approved funding for this project. The additional costs can be attributed to current market prices increasing since the Development Charges Background Study was completed in 2009, two new sidewalks being constructed, and more extensive storm sewer works being required. Tender No. T-18-2013 was issued on Wednesday, August 7, 2013 and closed on Wednesday, August 28, 2013 with five bidders responding. The low bid submitted by Elirpa Construction & Materials Ltd. is recommended for approval. References for Elirpa Construction & Materials Ltd. have been reviewed and deemed acceptable by the • Manager, Capital Projects & Infrastructure. The Health & Safety Policy, current WSIB, Council Amendment to Draft #7 (CAD7), the Certificate of Clearance issued by the Workplace Safety & Insurance Board, proof of compliance with Confined Space Entry Regulations, and copies of certified training and procedures as submitted by Elirpa Construction & Materials Ltd. have been reviewed by the Coordinator, Health & Safety and are deemed acceptable. The Certificate of Insurance has been reviewed by the (Acting) Manager, Budgets & Internal Audit and is deemed acceptable. In conjunction with staff's review of the contractor's references available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Engineering & Public Works Department recommends the acceptance of the low bid submitted by Elirpa Construction & Materials Ltd. for Tender No. T-18-2013 in the amount of $1 ,073,257.95 (HST included) and that the total net project cost of $1,075,385.00 (net of HST rebate) be approved. Attachments: 1. Supply & Services Memorandum dated August 28, 2013. 2. Location Map 59 Report ENG 11-13 September 16, 2013 Subject: Toynevale Road Reconstruction Tender No. T-18-2013 III Rougemount Drive to Rosebank Road Page 5 Prepared By: Approved/Endorsed By: C ./z/- //}/ Irr /i . 411 Selsky,9 C. T., MM Ill Richar Holbor�� P.Eng. Manager, Capital Projects & Infr ructure Direr, Engineering & Public Works 62,.,i,\,\_,_ Vera A. Felgem cher Stan Karwowski, (Acting) Division Head CSCMP, CPP , CPPB, CPM, CMM III Finance & Treasurer Manager, Supply & Services • Caryn Kong, CGA Senior Financial Analyst Capital & Debt Management DS:ds Recommended for the consideration of Pickering Cit Council /gyp Tony Prevedel, P.Eng. Chief Administrative Officer • • 60 Cat/ (4 _ _ }REPORT# zNOi lh)3 . • DICKERING Memo • To: Richard Holborn August 28, 2013 Director, Engineering & Public Works From: Vera A. Felgemacher Manager, Supply & Services Copy: Manager, Capital Works & Infrastructure Subject: Tender No. T-18-2013 Tender for Toynevale Road Reconstruction - Rougemount Drive to Rosebank Road Tenders have been received for the above project. An advertisement was placed in the Daily Commercial News and on the City's website inviting companies to download the tendering documents and drawings for the above mentioned tender. Four addenda were issued. Five (5) bidders submitted a tender for this project. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit • prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03(w). Three (3) bids have been retained for review at this time. Copies of the tenders are attached for your review along with the summary of costs. SUMMARY Harmonized Sales Tax Included Bidder - Total Tendered Price After Calculation Check Elirpa Construction & Materials Ltd. $1,073,624.07 $1,073,257.95 Montgomery MacEwen Contracting $1,128,604.41 $1,128,604.41 Miller Paving Limited $1,346,944.41 $1,346,944.41 Aloia Bros. Concrete Contractors Ltd. $1,456,580.23 $1,456,580.23 Automatic rejection —Addendum No. 4 not , acknowledged. Reference: Purchasing Policy No. Bennington Construction Ltd. PUR 010, Procedure No. 23.02, Item 11, IB Item 9, • 13, 23, 25, 26, 27, 40, 41 and 42; and Addendum No. 4. 61 . . ..ifi;N!t T.1.. , .70 REPORT# C No\ -j z , Pursuant to Information to Bidders'1teYn 2'8,"t1i-eft flowing will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) A copy of the Health and Safety Policy to be used on this project; III (b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (d) The City's certificate of insurance or approved alternative form shall be completed by the bidder's agent, broker or insurer; (e) The City's Accessibility Regulations for Contracted Services form currently • dated and signed; (f) list of Sub-Contractors in accordance with General Conditions Item 35; and . (g) Waste Management Plan to be used on this project in accordance with Tendering Specifications Item 18. Please include the following items in your Report to Council: (a) if items (a) through (c) noted above, are acceptable to the Co-ordinator, Health & Safety; (b) if item (d) — Insurance — is acceptable to the (Acting) Manager, Budgets & Internal Audit; (c) any past work experience with the low bidder Elirpa Construction & Materials Ltd. including work location; (d) without past work experience, if reference information is acceptable; • (e) the appropriate account number(s) to which this work is to be charged; (f) the budget amount(s) assigned thereto; (g) Treasurer's confirmation of funding; (h) related departmental approvals; and (i) related comments specific to the project. Please do not disclose any information to enquiries except you can direct them to the City's w bsite for the unofficial bid results as read out at the public tender opening. Bidders will be ad ised of the outcome in due course. If S u require further information, please feel free to contact me or a member of Supply & 5 ices. VAF/jg Attachm is • August 28, 2013 Tender No. T-18-2013 Page 2 62 Toynevale Road Reconstruction - Rougemount Drive to Rosebank Road • AT T.uC—.;1 jEN..€: / r( RE ORI1.1 E.N GI i 1 -1 3 • Cl)• I z w 5 a O , ` U h O ro a U w m o Y 41 tn c .0 b ni N C S y N d X 4:- ,N Ct d d CO . a O m o a> 'a 3 U \ Id) ` N. O • Y U a 41 cp a d p , O ! . q a 0 r- al "l. -a N C °1 �. '�l C N.O- N F� \ M Q O 1 c • a ` 7 O ER EA EA ER ER O . Y Q• C) N 0) H a)2 O U N o Q .r7 °- 0 N T 0 U C v- to N w • O d N -O N N 'O 0 UF— ai o) m 3 O • u m Q ' ..O• O • F- ao V M, o" p CD w \ � a o O p p a O 0• ro C F.. O O it v 7 M 7 7' E OC m �a a N rJ N 4 cE"' o N lV Y 411 Z t co ❑ a U y CB a a .� N q C C - c a) F m F- -o E J y C C a) C O E 3 a) a t 0 2 Wc C C E c O c ' • N m hi -ih a )• m° O. 2 UEmm 6:w - t 0 0 0 0 ,-- g .1=iv,' ..?1:111114 63 • P ACHIiiENT ...o i O REPORT#1r1 , 11-13 O I,�I , A ` i Engineering & Public Works PI 1 R Department II Attachment for Tender T-18-2013 Toynevale Road Reconstruction s�°a I� �� 'OFD '4T SUBJECT AREA fkow RICK. �U NULL _14 . 0 PUBppL 4..ki:_,,\ 1 A au S MEMpRIAL PAR�E ,A01104• .,../..‘pYE N j ° E f� W O s C^ j de O Z Z p U p 6 V P CC COI RAVE o 0 y O ,9 N D o f /� p d III RG L RP PK /fie a r . Location Map — Toynevale Road Proposed Construction Includes: Toynevale Road • Urbanize and widen the existing road to 9.75m • Complete road reconstruction including recycled RAP material used as granular road base (heavy duty) and base asphalt • Remove and replace the existing concrete curb and gutter to a proposed wider road configuration • Remove and replace the existing temporary asphalt sidewalk (south side) to a wider 1 .5m concrete sidewalk • Install a new 1 .8m concrete sidewalk (north side) • Repairs to the existing storm sewer system where required, with additional storm connections added, including many Front Yard Catch Basins • Decommissioning of an existing 525mm boulevard storm pipe • Install a new Oil I Grit Separator into the Storm system at the east end of the project • Complete boulevard restoration to all areas affected by construction (fine III grading and sodding where required) 64 City o I11 • PICKERING September 16, 2013 NOTICE OF MOTION a) Frequent Pedestrian Crossings and Safety Initiatives on Maple Ridge Drive Moved by Councillor McLean Seconded by Councillor Rodrigues Whereas: the residents of the Maple Ridge Neighbourhood have expressed safety concerns with traffic and safe opportunities for pedestrians to cross Maple Ridge Drive between Dixie Road and Finch Avenue. Whereas: there are a number of amenities for pedestrians to access including: two elementary schools; Maple Ridge Public School and St. Isaac Jogues Catholic School; Maple Ridge Park, and Maple Ridge Plaza, that necessitate crossing Maple Ridge Drive. Whereas: there is presently only one stop sign location at the intersection of Maple Ridge,Drive and Bushmill Street that provides for a safe crossing location, and that this intersection is too far out of the way and impractical for most pedestrians crossing to the • amenities. Now therefore be it resolved; 1. That staff be directed to review the matter regarding frequent pedestrian crossings of Maple Ridge Drive and other traffic calming measures.to determine opportunities of safe crossing points through the establishment of stop signs or other means. 2. Maple Ridge Drive at • a) Harvest Street or Fieldstone Drive b) Maple Ridge Drive and Pebblestone Crescent 3. That staff report back to Council as soon as practical with a summary of their investigation, including a proposed by-law for the placement of new stop sign locations. b) Councillor Dickerson's Appointments to Veridian and as Deputy Mayor Moved by Councillor McLean Seconded by Councillor O'Connell • Whereas: subsequent to the public release of the 2010 Municipal Election Financial Statements, the City of Pickering received several requests for an audit of Councillor Dickerson's election finances. The independent and Provincially mandated Ontario 65 Municipal Elections Act Compliance Committee for the City of Pickering met to review the audit requests made by residents of Pickering and ultimately ordered a full audit of Councillor Dickerson's 2010 election finances; and • Whereas: Councillor Dickerson appealed the Compliance Audit Committee's decision for an audit of his 2010 election finances. On December 21, 2011 Justice P.L. Bellefontaine released his ruling on the audit appeal filed by Councillor Dickerson's attorney. Justice Bellefontaine agreed with the Compliance Audit Committee's decision and ordered an audit of Councillor Dickerson's 2010 election finances; and Whereas: in May 2012 an independent auditor reviewed Councillor Dickerson's 2010 election financial statement and found numerous contraventions to the Ontario Municipal Elections Act; and Whereas: on February 27, 2012 Councillor Dickerson was charged with five offenses under the Ontario Municipal Elections Act on behalf of the City of Pickering's Compliance Audit Committee; and Whereas: on July 19, 2013 Councillor Dickerson pled guilty to Ontario Municipal Elections Act violations for his 2010 municipal election which ultimately cost the taxpayers for the City of Pickering approximately $266,000 in audit and legal fees; and Whereas: the City of Pickering's Council Code of Conduct policy objective dated March 2012 is intended to compliment the oath of office sworn by each Member of Council of the City of Pickering. The Council Code of Conduct policy objective reads with the • following; - Members are committed to performing their duties of office and arranging their private affairs, in a manner that promotes public confidence in the integrity of each • Member and respect for Council as a whole; - Members are committed to acting and being seen to act with integrity and impartiality that will bear the closest scrutiny; - Members are committed to avoiding waste, abuse and extravagance in the provision and use of any of the City's resources. Now therefore be it resolved; That the Council for the.Corporation for the City of Pickering acknowledges the Ontario Municipal Election Act violations committed by Councillor Dickerson and therefore rescinds his appointment as Deputy Mayor and Veridian representative for the City of Pickering. And therefore the Clerk be directed to make the appropriate arrangements for Council to appoint new representatives for any and all vacancies as a result of the passing of the above resolution. • 66 cull C1 ICKERING September 16, 2013 By-laws 7299/13 Being a by-law to appoint Stanley Karwowski as the Treasurer for the Corporation of the City of Pickering. (By-law attached) 7300/13 Being a by-law to establish that part of Block 19, Plan 40M-1649, designated as Part 3, Plan 40R-28060, as public highway. (By- law attached) 7301/13 Being a by-law to establish that part of Lot 21, Plan M-1040, designated as Part 1, Plan 40R-27829, as public highway. (By- law attached) 7302/13 Being a by-law to adopt Amendment 24 to the Official Plan for the City of Pickering. (OPA 12-002/P) (By-law attached) 7303/13 Being a by-law to amend Restricted Area (Zoning) By-law 3036, • as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 1, Plan 388 and Block 39, Plan 40M-2086. (OPA 12-002/P, SP-2012-02, CP-2012-03 & A 5/12) 7304/13 Being a by-law to exempt Block 1, Plan 40M-2500, Pickering, from the part lot control provisions of the Planning Act. (By-law attached) 7305/13 Being a by-law to exempt Blocks 2, 3 and 4, Plan 40M-2500, from the part lot control provisions of the Planning Act. (By-law attached) 7306/13 Being a By-law to assign certain functions and duties to the Director, City Development. (By-law attached) 7307/13 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 43, Plan 350, Part 1, Plan 40R-18460 in the City of Pickering, (A 1/13). (By-law attached?) 7308/13 Being a by-law to authorize the Construction of an Indoor Soccer IPFacility in the City of Pickering and the issuance of debentures in the amount of $3,734,000. [Refer to New and Unfinished Business pages 54-55] 67 7309/13 Being a By-law to amend By-law 6604/05 providing for the • regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. (By-law attached) • • • • 68 • The Corporation of the City of Pickering • - By-law No. 7299/13 Being a by-law to appoint Stanley Karwowski as the Treasurer for the Corporation of the City of Pickering Whereas Section 286 of the Municipal Act, 2001, as amended, states that a municipality shall appoint a treasurer who is responsible for handling all of the financial affairs of the municipality on behalf of and in the manner directed by the council of the municipality; and Whereas the Council of The Corporation of the Town of Pickering enacted By-law 5309/98 on May 19, 1998 to appoint Gillis A. Paterson as the Treasurer for the City of Pickering; and Whereas Gillis A. Paterson has retired from his employment with the City of Pickering; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: • 1. That Stanley Karwowski is hereby appointed as the Treasurer for the Corporation of the City of Pickering. 2. That the duties of the Treasurer shall be those defined in the Municipal Act, as amended, together with those duties prescribed by'Council from time to time. , 3. That by-law Number 5309/98 is hereby repealed. 4. This by-law shall come into effect on the day of its passing. By-law passed this 16th day of September, 2013. David Ryan, Mayor • Debbie Shields, City Clerk • _ 69 c 00 M em o PICKERING To: Debbie Shields August 27, 2013 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, City Development Director, Corporate Services & City Solicitor Director, Engineering & Public Works Chief Planner • Manager, Development Control Subject: Request for Road Establishing By-law Owner: G. Hamparian • LD 121/12 Part of Block 19, 40M-1649, being Part 3, 40R-28060 (Fiddlers Court) File: Roadded.544 • The Owner has applied, through the Land Division Committee, to sever Lot 117, Plan 228 into two parcels, creating one new development lot fronting Fiddlers Court. One of the conditions of that severance includes the establishing of Part of Block 19, Plan 40M-1649 (Part 3, Plan 40R-28060) as public highway. Block 19, Plan 40M-1649 is a reserve that was acquired by the City through the registration of Plan 40M-1649. Only a portion of Block 19 fronts the newly created lot. As the Owner has complied with all of the other conditions of LD 121/12, it is now appropriate to pass a by-law establishing Part 3, Plan 40R-28060 as public highway, providing legal road . frontage to the newly created lot. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for September 16, 2013. DB:bg • J:VProp 6 DevV20ADDEMSEC\541 Fldtllarslmertw W boccie 2013.00C' Attachments 70 DETAIL INSET SCALE NT.S • l* U1111111" 0 I- ' o i IR 1 W SHEPPARD AVENUE tip&�� PART 3, t 40R-28060 ' iammin, tram.... Ira 1 iMPIPIMPluir IMO s III idoEH Wfi&i VA MI cc ELIZABETH !•'11'1111111 w B. PHIN _ o CRESCENT ° ° PUBLIC J 0 SCHOOL I lila 1111111Mk 1 z ¢ Willi• Q FIDDLERS - 1 HOOVER DRIVE 1 la , .••C\I � 1111 • iif' rOMLINSONNCCRT. Q 1111 SU� ECT 0""iwok,�DOLYN �� .p „elo�41111111111 m t.._■ m / p Iowa 1 z ItIt 1-41111111111111 \ z DRIVE 1111 il1111111111 a- — ••• 1111111111° ► I, � a.p � ° UIUHH 0 4 o Int.,.„E ROUGE HILL 'VALLEY GATE BROOKRIDGE G ` A_.. „,,p4iik. Location Map Cifq of FILE No Roadded. 544 - APPLICANT: City of Pickering KM,/nttliK PROPERTY DESCRIPTION: Part Block 19, 40m-1649, being Part 3, • City Development 40R-28060 DATE:Aug 26,2013 Department r-.an.c Enc-rpn... nz. and h. ppilors. A right. R-.MV-d. :,-.1..,-,:r or .,,rv.y. SCALE 1:5,000 PN-4 2013 NP.0 and Ib .uppG.ra. NI NQht. R...nnd. Not o plop S 71 • The Corporation of the City of Pickering By-law No. DA41W • Being a by-law to establish that part of Block 19, Plan 40M-1649, designated as Part 3, Plan 40R-28060, as public highway. Whereas The Corporation of the City of Pickering is the owner of that part of Block 19, Plan 40M-1649, designated as Part 3, Plan 40R-28060, and wishes to establish it as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That part of Block 19, Plan 40M-1649, designated as Part 3, Plan 40R-28060 is hereby established as public highway (Fiddlers Court). By-law passed this 16th day of September, 2013. • Die',, David Ryan, Mayor Debbie Shields, City Clerk • Roaddea.saa • • 72 • Ci n0 Memo PICKERIN To: Debbie Shields August 21, 2013 City Clerk From: Denise Bye • Supervisor, Property & Development Services Copy: Director, City Development Director, Corporate Services & City Solicitor Director, Engineering & Public Works Chief Planner Manager, Development Control Subject: Request for Road Establishing By-law Owner: Unilock Ltd. - Part of Lot 21, Plan M-1040, designated.as Part 1, 40R-27829 - Clements Road / Squires Beach Road File: Roadded.543 • • On June 14, 2013, the Owner entered into an Amending Site Plan Agreement with the City. One of the conditions of that Agreement was for the Owner to convey land to the City to accommodate the installation of signalization services at the intersection of Clements Road and Squires Beach Road. As the Owner has conveyed Part 1, Plan 40R-27829 to the City and the works have been constructed to standards satisfactory to the Engineering & Public Works Department, Part 1, Plan 40R-27829 should now be established as public highway. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for September 16, 2013. DB:bg J1Prop&DevIROADOEMSECl543 Gemeels4iew memo to debbie seprt3.doc • Attachments 73 CDETAIL INSET SCALE NT.S Y o • a 0 w PART 1 40R-27829 0 Q O U Q W CLEMENTS ROAD m COPPERSTONE DRIVE W w tY > O o (n 1---- - . 1 SILICONE DRIVE i - ■ w. z o 1- ty SUBJECT = -- w • LANDS o a SEE INSERT m o \\A ,.._ i \._ CLEMENTS ROAD CLEMENTS ROAD C _ I In W — -- 0 In I It Lit Y+ City of Pickering City Development Department PROPERTY DESCRIPTION Part Lot 21, M-1040,Being Part 1,40R-27829 OWNER City of Pickering DATE July 8,2013 DRAWN BY JB FILE No. ROADDED#543 SCALE 1:5,000 CHECKED BY DB N III Tara net Enterprises Mc. and It. .applies. All rights Reserved. Not pion at survey. — PN-4 2012 1.4P AC and Ms suppliers. All rights Rww.rvetl. Not a plan of Survey. 74 The Corporation of the City of Pickering • By-law No. BRAFir Being a by-law to establish that part of Lot 21, Plan M-1040, designated as Part 1, Plan 40R-27829, as public highway. Whereas The Corporation of the City of Pickering is the owner of that part of Lot 21, Plan M-1040, designated as Part 1, Plan 40R-27829, and wishes to establish it as public highway. , • Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That part of Lot 21, Plan M-1040, designated as Part 1, Plan 40R-27829 is hereby established as public highway (Clements Road). • By-law passed this 16th day of September, 2013. pia tfi, David Ryan, Mayor Debbie Shields, City Clerk Roadded.543 • 75 Citq oq 4 aaa. PICKERING M e m To: Debbie Shields August 30, 2013 City Clerk From: Melissa Markham Principal Planner— Development Review Copy: Chief Planner Manager, Development Review & Urban Design Subject: Amending By-laws for Official Plan Amendment Application OPA 12-002/P Zoning By-law Amendment Application A 5/12 Nanak Creations Inc. Part of Lot 1, Plan 388 and Block 39, Plan 40M-2086 • Amending By-laws 7302/13 and 7303/13 Statutory Public Meeting Date October 1, 2012 • Joint Planning & Development and June 10, 2013 Executive Committee Meeting Date Purpose and Effect of By-laws 1. By-law 7302/13 To redesignate the subject lands from "Urban Residential Areas — Low Density Areas" to "Urban Residential Areas — Medium Density Areas" 2. By-law 7303/13 To rezone the subject lands from to MD-H8 (Multiple Dwelling — Horizontal 8) to permit the development of 23 townhouse units on a common element condominium road Council Meeting Date September 16, 2013 Note No changes have been made to the zoning provisions MM:Id J ZocumentslDevelnpmenI D-3 2 0 012 01 2lSP.2012-02,OPA12-002P,A 05-12.CP-2012-03lMemo Clerk Ora0 00-lew-July 2013 duo( Attachments: By-law Text By-law Schedules • 76 • • The Corporation of the City of Pickering, • . . :.• • By-law_No. 7302/13 ` Being a by-law to to.adopt Amendment 24 to the Official Plan'for the City of Pickering (OPA,12-0021P). - Whereas:.pursbant to the,Planning Act, R;S.Or-'1990, c:p. 1:3; subsections..17(22) and 21(1); the Council of•The Corporation of the:City of Pickering may, by by-law, adopt amendments to:the.Official.Plan for the City of Pickering;:: • • . . And whereas pursuant to-Section 17(146f the Planning Act,the Minister of Municipal Affairs andj Housing has,by order authorized Regional.Council to pass a by-law to. '- exempt proposed area municipal official::plan amendments from its approval;. . .: And whereas on February 23,-2000. Regional Council passed,By-law 11/2000 which - . - allows the Region to exempt proposed'area municipal official;plan'amendments from its approval; And whereas:the Region has.advised that Amendment 24 to the City of Pickering Official Plan is exempt from Regional approval;; • ,' ' . Now therefore the Council of The`Corporation of the.City of Pickering herebyen:acts-'as - • ::follows• :.,..:. : • : ' ' . • . 1. That Amendment 24 to the Official Plan for the City of Pickering, attached hereto as Exhibit"A", is hereby adopted.: 2,. . That the City Clerk is hereby authorized and -directed to forward to-the Regional` Municipality of Durham the documentation.required by Procedure: Area Municipal Official Plans for Amendment 24. 3. This By-law shall come into force and take effect on the day of the final passing hereof. By-law read this 16th day of September, 2013. David Ryan, Mayor • Debbie Shields, City Clerk 77 Exhibit "A" to By-law 7302/13 • Amendment 24 to the Pickering Official Plan • • • 78 • . •- . : Amendment 24 to•the Pickering Qfficial Plan • '-•. • • Purpose:.: • . . . : The purpose of this amendment is to redesignate the subject. • • ,•io : .. . ' • . . -. . lands from "Urban Residential Areas -Low.Density Areas • •• • . • •to.'Urban.Residential Areas =Medium:Density ,Areas, to ' ••:•. • • , •. :permit medium density,,residential:development • • • ' • Location •.. 'The:amendment to.Schedule I would affect lands known•as.•• ' :• • ••". Part of Lot 1;-Plan 388 and.Bl•oc.k 39, Plan.40M-2086,.. • • : '• Basis •. • Through the review.of Official Plan Amendment Application ..• :';•'.•-•. . . ; • :;12--002/P,`Zoning.By-law:Amendrrien.t Application A''5/12,,; • • •~Draft Plan;of.Subdivision•SP-20:12-02,:and .Draft Plan of ': _ • • • Condominium CP-20.12-03; an amendment.to•the Pickering.:;• •• • •: i ' •, • • - .'Official Plan has been determined'to be appropriate. The .: • . : ' _ • .1.•:'....'•. • .- 'proposal provides.for intensification within.the built up.area•.• .• •• • • and promotes efficient development and eland use The. .' _• • ''....• • . • • .•development provides for an'aiternative housin e:within'•• . 9 type - the neighbourhood and conforms:to.the provisions of.the - • • '• :- Provincial Provincial Policy Statement, the.Growth'.Plan and the, : • • .. • : • Durham'•Region Official Plan. The proposed•development .. . . . • establishes a:higher intensity.use-at the neighbourhood.•.:••• . : • ,centre •of Finch Avenue:and•Altona Road:through' •• • • - • • . • . . . • appropriate.massing and architectural detailing.,The• - • .•• • ' - proposed development'establishes'a strong relationship with '; • •:• ' i .'=., • the.intersection, i which s consistent with the:goals and: objectives of the Official.Plan.and the Rouge Park .......: 7'. . . .: :7 '' •-• :/* -: '.• . : " Neighbourhood Development.Guidelines: Through the • • . • .... . ,•.: , . protection of,environmental lands within the Rouge Park• • • • Neighbourhood;-the amount of developable•land-has been • • • • ' . ,.reduced. .In order.to reach the population targets this •. .7 •':: • `.•neighbourhood, it is appropriate to increase the.density on .••. . • • • • ••• :the subject lands." • : ' . . .•• • • • .:. ,' Actual Amendment: The City.of Pickering Official Plan is hereby amended by: . • : ; • '1. Amending Schedule.f-Land Use Schedule by replacing• . - the "Urban Residential:Areas - Low Density Areas'' - designatio 'with "Urban'Residential Areas , Medium - .. ..• . Density Areas" designation,,as illustrated-on Schedule `A' attached to this amendment; ' - ' ' . Implementation: The provisions set•forth in the City of'Pickering Official'.Plan,. as amended,:regarding the implementation of the Plan shall .: apply in regard'to this=Amendment:: :' Interpretation:. . The provisions'set forth••in the City of Pickering:Official 'Plan,•. ' `-- • • as'amended, regarding-the interpretation of the:Plan shall '• • • - apply in regard to this Amendment: •• • 1 Official Plan.Amendment Application,OPA 12-002/P • _Draft Plan of Subdivision SP-2012-02. Draft elan of Condominium CP-2012-03 • ' . •'� Zoning By-law AmendmentAppiication A 5/12 ` . • .'•Nanak Creations_Inc, - Part-of Lot 33,Concession 1 oily of Pickering` . • September 16,"2013 - 79 a i o m\�da z w w O'Od 33NVdYN 400 DR • o __cai .lp J O ���pP Z �'Y 0 a. 3n180 Op 8 Y.- 338VN010 cc° 3 �w 11-- U ow z OL O7 W M W v 0 a VI CC o w cp SEGUIN a \\ �i ia\Rik 3n180.1111114 1111 k \ O oo (n \ d W lt a 11 \I-0 ` 1': i • O • a + 1 n -1 c C3 I N C 0 1 1 y. L LiiI' 111 a ¢ Qa II xi. �' W q,�▪ 1 ---_ -.- ---- Il _. - I W ,..,...., ii) 5 'EQ i 1 *l -� a a l 1 a '6' Z 1l �HADO H / ° ° Il �� o®�� J ® �1J1 II � , /A , lq _ r- 0 y. I. 0 ' •'.F,/ f-,s" - _- �T� _ ' c) ° �• a N E. o rc A... Zm_E O O QQ I 114___1_ 474-3 f! awYH°s x U a1 1 gig w ~ "6 2 1 f so Fr nN3nV V 7 w bV S L,-9, °' ok F cn aw z • . n 1 O a 11 1M il Et : 1 The Corporation of The City of Pickering .` By-law No 7303/13 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended,.to implement the Official Plan of the City of Pickering, Region of Durham in ' - Part of Lot 1, Plan 388 and Block 39, Plan 40M-2086 '(OPA 12-002/P, SP-2012-02, CP-2012-03 & A 5/12) Whereas the Council of the Corporation of the City of Pickering received an application to rezone the subject lands being Pad of Lot 1, Plan 388 and Block 39, Plan 40M-2086, City of Pickering to permit the development of 23 townhouse units on a common element condominium road. And whereas it is appropriate to amend By-law 3036, as amended, to permit such uses; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedules t and II • Schedules I and II attached hereto with notations and references shown thereon are hereby declared to be part of this By-law. 2. Area Restricted The provisions of this By-law shall only apply to those lands being Part of Lot 1, Plan 388 and.Block 39, Plan 40M-2086, designated "MD-H8" on Schedule I attached hereto. 3. General Provisions No building, structure, land or part thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-law. 4. Definitions In this By-law, . (1) "Build-to-zone" shall mean an area of land in which all or part of a building elevation of one or more buildings is to be located; - • (2) (a) "Dwelling" shall mean a building or part,of a building containing one or more dwelling units but does not include a mobile home or trailer; 81 By-law No 7303/13 Page 2 (b)" "Dwelling. shall mean a one or more habitable rooms occupied or capable Of being occupied as a single, inde pendent and separate housekeeping unit containing a separate kitchen and : sanitary (3)• (a) "Floor Area Residential" shall mean the area of the floor surface - contained within the outside walls of a storey or part:of a storey, (b) "Gross:Floor.Area-- Residential" shall mean the aggregate'of the floor areas of all storeys of a building or structure, or..part thereof as;. the case may be, other than a private garage, an attic or a cellar: (4) (a) "Lot" shall mean an area of land fronting on a street which is used or intended to be used as the site<of a building, ora:group of buildings as the case may be, together with any accessory buildings or structures, or a public park or open space area,' regardless of whether or not such lot constitutes the whole'of a lot or block on a registered plan of subdivision; • (b) "Lot Frontage" shall mean the width of a lot between the side lot lines measured along a-line parallel to and 7.5 metres distant from the front lot line: gik (5) (a) "Model Home" shall mean a dwelling unit'which is not used for O O g residential purposes, but which is.used exclusively for sales, display, and marketing purposes pursuant to an agreement with the City of Pickering. (6) (a) "Multiple Dwelling — Horizontal" shall mean a building containing three or more dwelling units attached horizontally by an above- grade wall or walls. (7) (a) "Private Garage" shall mean an enclosed or partially enclosed structure for the storage of one or more vehicles, in which. no .: business or service is conducted for profit or otherwise. (8) (a) "Water Meter Building" shall mean a building or structure that contain devices supplied by the Region of Durham which measures the quantity of water delivered to a property. (9) (a) "Yard" shall mean an area of land which is appurtenant to and located on the same lot as a building or structure and is open, uncovered and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted thereon; • 82 • By-law No. 7303/13 . Page 3 • (b) "Front Yard" shall mean a yard extending across the full width of a lot between the front lot line of the lot and the nearest wall of the nearest main building or structure on the lot; • (c) "Front Yard Depth" shall mean the shortest horizontal dimension of a front yard of a lot between the front lot line and the nearest wall of the nearest main building or structure on the lot; (d) "Rear Yard" shall mean a yard extending across the full width of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (e) "Rear Yard Depth" shall mean the shortest horizontal dimension of a rear yard of a lot between•the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lots; (f) "Side Yard" shall mean a yard of a lot extending from the front yard to the rear yard and from the side lot line to the nearest wall of the nearest main building or structure on the lot; (g) "Side Yard Width" shall mean the shortest horizontal dimension of a side yard of a lot between the side lot line and the nearest wall of the nearest main building or structure on the lot; (h) "Flankage Side Yard" shall mean a side yard immediately adjoining a street, or abutting on a reserve on the opposite side of which is a street; (I) "Flankage Side Yard Width" shall mean the shortest horizontal dimension of a flankage side yard of a lot between the lot line adjoining a street or abutting on a reserve on the opposite side of which is a street, and the nearest wall of the nearest main building or structure on the lot, (j) "Interior Side Yard" shall mean a side yard other than a flankage side yard. 5. Provisions (1) (a) Uses Permitted ("MD-H8" Zone) • No person shall within the lands designated "MD-H8" on Schedule I attached hereto use any lot or erect, alter or use any building or structure for any purpose except the following: 83 By-law No; 7303/13 • Page 4 • (i)` Multiple Dwelling:- Horizontal (h) Zone Requirements:("MD-:H8,, Zone) • • : -• No person shall within the lands designated "MD-H8",on Schedule I ' .• attached hereto use any lot or.erect, alter.or useaany building or : structure except in accordance with the,following provisions: ' (i) . Building Requirements. . A 'Number of Dwelling Units (maximum) 23 H Building Location'and.Setbacks.., ••, • (i) • Buildings shall be•located entirely,within"the • : building envelope as illustrated'on Schedule II . attached.hereto.. •' ' = : (ii)' :.A minimum:of 60% of the.length.of the build-to zone along the Altona Road frontage, and a minimum of 60% of the length of the build-to : . zone along Fjnch.Avenue as illustrated.on • • . . .' Schedule I I attached hereto, shall contain a building or part of a building: C' Dwelling.Units per lot(maximum) :1 • D Lot_Frontage(minimum' ;.5:0"metres E ..: Lot:Area (minimum) (i) 95 square-metres for lots adjacent;to Finch Avenue or Altona Road (ii) •'1 10 square metres.(or all other"lots F `Building Height (maximum)• • 10:5,metres = ) -Bu ( i i ilding`Separation A The horizontal,distance between adjacent'.buildings . shall not be less than 3.0 metres; except if such , ;buildings'are attached in-whole:or in part. I . -84. • • • • By-law No 7303/13 • Page 5 • • . . - (iii) Parking Requirements • A There shall be provided and maintained a minimum of 2.0 parking spaces per dwelling unit for residents, and 0.25 of a parking space per dwelling unit for visitors. B A minimum of 1 private garage per lot.. • C Any vehicular entrance for an enclosed private garage • shall be located a minimum of 6 metres from any lot line that abuts the street or private road that provides vehicle access to the private garage. (iv) Obstruction of Yards (maximum): • A Despite Section 5(1)(b)(i)B balconies, covered or uncovered steps, porches and platforms may project outside the required building envelope to a maximum projection of 2.0 metres from the main wall of the building. B Notwithstanding A above, any balconies, covered or uncovered steps, porches and platforms exceeding 1.5 metres in height above established grade are not permitted to project outside the required building envelope abutting existing residential dwellings along • Shadow Place. (v) Special Regulations: A Despite Section 5(1)(b)(i)B, Accessory Buildings and • Uses are permitted in accordance with By-law 3036 Section 5.18. B Despite the provisions of Section 5.6 of By-law 3036, as amended, the requirement for the frontage on a • public street shall be satisfied by establishing frontage on a common element condominium street. C Despite Section-5(1)(b) a water meter building required by the Region of Durham for the purpose of measuring the quantity of water delivered shall be exempted from "MD-H8" zone requirements. Ank D Section 5.22 of By-law 3036, as amended, shall not apply to the lands designated MD-H8 on Schedule attached hereto. 85 By-law No,'7303/13 Page 6 6. Model Homes (1) Despite the provisions of Clause 6.1 of By-law 3036,;'a maximum of.one `block of multiple dwelling horizontal units, together with not fewer than two parking spaces;per Modell Home unit,May be constructed on the.lands set out in Schedule I.attached to this By-law.prior to the division of those lands<: by registration`of a plan of subdivision 7. By-law 3036. : . • By-law:3036, as amended, is hereby furtheramended only to the extent necessary to give effect to the provisions.of this By-law as if applies to the area '. :set out in Schedule I attached.hereto,:Definitions.arid subject matters not specifically dealt with in this.By-law shall be:governed 'by relevant provisions of By-law 3036,•,as amended.. 8. Effective Date,• This By-law shall not come hto force on the day it was passed, until Pickering Official Plan Amendment•Number 24.is•in full force and effect. , By-law passed this 16th day of September, 2013. • David Ryan, Mayor Debbie Shields, City Clerk 41111 86 • • • :FI.\ CH AVE� J -• . 63.7m _ , N ®° 8 ° � _ • PLAN 388 PT. LOT 1 N O O BLOCK 39, PLAN 40M-2086 . • Q -TTT 77.7m • 0 J I .. I I • I I I I . 114O V 1 1. 086 • • • • 1 1 1 I I I I I I .. I 1 1 I I 1 I I PLACE • • I I I 1 1 1 I I 1 1 I I II I I • I 1 I I I I I I 1 11 _ I I • I I I ' I I I ' I I I II I I I . I 11 1 . 1 11 I I II .I I 1. ' 1 I 1 I 1 I I 1 II • • • • N SCHEDULE I TO BY-LAW 730.3/ 1 3 PASSED THIS 1 6th • DAY OF SEPTEMBER 2013 • • MAYOR • CLERK • 87 • ) , • Fl \ C H AVENUE 1 I er iii cz:ETH' o , N. 1.Om i cf) - --.- r'-7.0m 0 T . D _ - n 0 Q O 0 3.Om i i CL i i of i • Q Ni i ' T I I / T 0 I I I I I + I I I I I I I . Od86 . Q V I I I I' . • I'. I . I I I I 1 I I I I I • I • PLACE • • 11 1 1 1 1 I 1 I 1 I I II 1 _ 1 1 1 I 1 1 1 I 1 . 1 1 I II I 1 1 1 1 1 1 I I • I 1111 1 11 I I I i i i I r- 1 I I BUILDING ENVELOPE L-J , BUILD-TO ZONE N SCHEDULE D TO BY-LAW 7303./13 PASSED THIS 16th S DAY OP SEPTEMBER 2013 MAYOR • CLERK 88 Cltq • u r ;mil- Memo PI KERING To: Debbie Shields September 6, 2013 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, City Development • Director, Corporate Services & City Solicitor Subject: Request for Part Lot Control By-law' Owner: Emery Homes Glendale Limited Block 1, Plan 40M-2500 File: PLC.40M-2500.1 The above-mentioned block is being developed in accordance with the appropriate Agreements, Zoning By-law and common elements condominium plan in such a manner to allow the • construction of 45 dwelling units. Attached is a location map and a draft by-law, enactment of which will exempt this block from the part lot control provisions of the Planning Act thus allowing 45 units to be created on parcels of tied lands ('potls') and the transfer of those potls into separate ownership. The draft by-law is attached for the consideration of City Council at its meeting scheduled for September 16, 2013. • • DB:bg J:1Rop&Dev■PLCtsec4OM-2500 EmerytB1ock 11ptc memo to debbie conoo.00c • Attachments 89 ULUUI,tSItK w ,__n - �� • tit, . Q o_I ira L . il m I I! '--, Z I lER • • _CRTERWORIA ■ _o0 Il1iHiiiiE _e =, ; _Qz l'I.E U LMU- _z z ror J I GLENDALE CR I'% ai111E� PARK ANTON SQUARE r.. mIIIIIII�IIIIIIL. -_ r iv by p, CANBOROUGH _ `"��I"IIIII,,,, �i 111111111 111111ilk CRESCENT ��� �► o �tllll%I/j yi DE �` __ _MALDEN — J �`` 111 _0�1111111111�A �� p �� I�= i i —.. "' 10 VZ "MO`)MM.12-E ralui ----, - 7 _ NE .:,' �°����i��= � TirIikw ��� ,°�° ��AM — W P/Ill I I 4,1 oR,�II� z _ _RANIIIIIiII�i LA DAVID FARR P•"K •— TOMO _ mil illlllii>. ROAD—G_ENA�NP M" �:�:�:�..3 o 11 �� '' 'o�i••a�i�i a MINIMOININ ...1 = 111111 ° mil♦ = I,♦, ,, - MIIIIM■11 C_ M=w SUBJECT --o� z _D •ROPER z o =�-. ms ■ Imo= == - = z- �\�GS(o� „,7\ �� .�i� �i_ I,, J11 ��P= N Location Map City 4 FILE No: Part Lot Control .-..'... __i r . __ T'.,—a- .t APPLICANT: Emery Homes Glendale Limited PPM 1APII21t PROPERTY DESCRIPTION:Block 1, 40M-2500 _ City Development — DATE:Sept 5,2013 • Dora sa.,oe.: SCALE 1:5'000 PN-8 Taranst Fsterprd It Inc. and Ire pliers. NI righb Rroerved. Not v plan of w __— 2013 MPAC ontl Ire euppPwre. NI pghte Raesrwd. Not o plvn of Survey. urvay. 90 The Corporation of the City of Pickering • By-law No. `` 4 Being a by-law to exempt Block 1, Plan 40M-2500, Pickering, from the part lot control provisions of the Planning Act. Whereas Emery Homes Glendale Limited, the owner of Block 1, Plan 40M-2500, intends to obtain approval of, and register, a common elements condominium plan; and Whereas the proposed common elements condominium plan is to consist of 45 residential units; and Whereas it is intended that the owner or owners of each of the 45 dwelling units will own the parcel of tied land on which his, her or their dwelling is located, in fee simple and will also be a member or members of the common elements condominium corporation; and Whereas it is intended that the parcels of tied lands on which the 45 dwellings are to be constructed will be subdivided by means of an exemption from the part lot control provisions of the Planning Act, R.S.O. 1990, chapter P.13. • Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, shall cease to apply to Block 1, Plan 40M-2500, upon: (a) registration of this By-law in the Land Registry Office for the Land Titles Division of Durham (No. 40); and (b) registration of a restriction, pursuant to Section 118 of the Land Titles Act, R.S.O. 1990, chapter L.5, requiring the consent of the Solicitor for The Corporation of the City of Pickering, or his/her designate, to the registration of any transfer or charge of Block 1, Plan 40M-2500 or any part or parts thereof, in the Land Registry Office for the Land Titles Division of Durham (No. 40). 2. This By-law shall remain in force and effect for a period of one (1) year from the date of the passing of this By-law and shall expire on September 16, 2014. By-law passed this 16th day of September, 2013. • • David Ryan, Mayor Debbie Shields, City Clerk 91 Cliff 00 A M e m o PICKERING To: Debbie Shields September 10, 2013 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, City Development Director, Corporate Services & City Solicitor Subject: Request for Part Lot Control By-law Owner: Emery Homes Glendale Limited Blocks 2, 3 and 4, Plan 40M-2500 File: PLC.40M-2500.2 The above-mentioned blocks are being developed in accordance with the appropriate Subdivision Agreement in such a manner to allow for the construction of 17 dwelling units. • Attached is a location map and a draft by-law, enactment of which will exempt these lands from the part lot control provisions of the Planning Act thus allowing the 17 units to be conveyed into separate ownership. This draft by-law is attached for the consideration of City Council at its meeting scheduled for September 16, 2013. DB:bg J'V'rnp S 0ev■f'LClsec140W1-2500 Emeryt9locks 2,3 and 41pIc memo to debt._regular.doc Attachments • 1111 92 li• IoLVVC tJItK u'.---- > 1— p I I I % II • ■ m ...��11—MN ■ �- ■ _ m . Z EVER . ....CRTERWpRIJi z 611111111_ _ _� --.-2< z o 41111 �jI_w g ror m,1,'`` nor N GLENDALE �C'CE �F` 7PARK `(t# 4A ANTON SQUARE 111- �� cler b. CAN BOROUGH gOw ` CRESCENT �,//� �wI iroop...I11111/�� ��UE . M ALDEN w �w `111111111- , IL S1 __ =�.1�._N_ C��� �ZO Z��CZ�, z eb�-e.� _ � ill � 1 ikk �V di1�,� ME For � II�� ��� �,1 W Ill � o�Il�m p� o �� ^ BRANDS �F ,`= J 1111) I 0 I. DAVID FARR P 'K == r -L �� . 1 ROAD GLE►�AN�A I �%__,„ MUM 111111011111.1 FC5- LT.1 ini,„.„),,, !- o �� =main '1�" O•+• NM ill 1 � ...� MI E ME w��a OBERT! �r-■� z_--_p �.�1� mimes ilm,gm mom Z $ C� �- =pp ��_ .010_,AIN. ;,. ,-1.--. ‘00 MlIS Location Map Cibt 4 _ FILE No: Part Lot Control vu _I:ll..rr� `-i• •r•� APPLICANT: Emery Homes Glendale Limited A N-W.4 W - PROPERTY DESCRIPTION:Blocks 2, 3, &4 40M-2500 • City Development DATE:Sept 5,2013 �� ��� SCALE 1:5,000 [PN-8 T.r 3 Ent.or.d I Inc. tl. pY.ra. . right. Rase pIo. Not o plan of .urvy. 2013 MPAC and Ila .uppll.r.. NI pght. R...rvwtl. Not a plop of Surv.y. � 93 The Corporation of the City of Pickering By-law No. ` a _A 0 Being a by-law to exempt Blocks 2, 3 and 4, Plan 40M-2500, from the part lot control provisions of the Planning Act. Whereas pursuant to the provisions of section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended, the Council of a municipality may by by-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision • designated in the by-law; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended shall cease to apply to Blocks 2, 3 and 4, Plan 40M-2500. 2. This by-law shall remain in force and effect for a period of one year from the date • of the passing of this by-law and shall expire on September 16, 2014. By-law passed this 16th day of September, 2013. • -'%: if N ..ri • David Ryan, Mayor Debbie Shields, City Clerk PLC 40M-2500.2 • 94 The Corporation of the City of Pickering By-Law No: XX/13 • Being a By-law to assign certain functions and duties to the Director, City Development. Whereas the Municipal Act provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; Whereas the Municipal Act provides that it is the role of the officers and employees of a municipality to carry out their duties required under the Act and other duties as assigned by the municipality; Whereas The Corporation of the City of Pickering has replaced the title "Director, Planning & Development" with the title "Director,City Development"; And whereas the Director, City Development is required to perform certain functions pursuant to the Planning Act, R.S.O. 1990, c. P-13 as amended (the "Act"); Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: • 1. The Director,City Development is delegated all of Council's authority under Sections 22 (6.1), 34 (10.4), 41 (except for subsection 41(13)) of the Act, as well as the administrative responsibilities associated with section 51 of the Act, including the authority to sign final plans of subdivision and condominium. 2. The authority delegated to the Director, City Development may be assigned from time to time by the said Director to the Chief Planner in order to facilitate timely application processing. 3. By-laws 1080/80, 3468/90, 5931/01 and 6763/07 are hereby repealed. 4. This by-law shall be effective immediately. By-law passed this 16th day of September, 201,3. David Ryan, Mayor • Debbie Shields, City Clerk 95 RE EIVED Cali 00 CITY or. C'�f:KERING ,,,, 1 �_' SEP 1 2 2013 u z r`,.. I_-fir. �• ICKERIN CLERK'S OFFICE M e m To: Debbie Shields September 11, 2013 City Clerk From: Ashley Yearwood Planner II Copy: Manager, Development Review & Urban Design Subject: Amending By-law for Zoning By-law Amendment Application A 1/13 J. Micklewright Part of Lot 43, Plan 350, Part 1, Plan 40R-18460 (535 Rougemount Drive) City of Pickering Amending By-law 7307/13 Statutory Public Meeting Date May 6, 2013 0 Planning & Development Committee Date September 3, 2013 To rezone the subject property from "R3(DN)" requiring a lot frontage of 18.0 metres to "R4" Purpose and Effect of By-law requiring a minimum lot frontage of 15.0 metres, to facilitate the creation of two lots with a minimum lot frontage of 15.0 metres. Council.Meeting Date September 16, 2013 AY me III J:�DncumentslDeveloprnentlD-3300 Zoning BY-law Amendments(A Appllceflonsp2013Vs 01-13 James Micklewri0hl\By-LawWlemo Clerk Draft By-law Chart.doc Attachments By-law Text By-law Schedule 96 . The Corporation of the City of Pickering • By-law No. 7307/13 Being a By-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 43, Plan 350, Part 1, Plan 40R-18460 in the City of • Pickering (A 1/13). Whereas the Council of The Corporation of the City of Pickering deems it desirable to amend the zoning of the lands, being Part of Lot 43, Plan 350, Part 1, Plan 40R-18460 to "R4" — Fourth Density Residential Zone in the City of Pickering in order to facilitate the development of two lots for detached dwellings; • And whereas an amendment to By-law 2511, as amended, is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Area Restricted • The provision of this By-law shall apply to those lands legally described as Part of Lot 43, Plan 350, Part 1, Plan 40R-18460, in the City of Pickering. 2. Schedule I Schedule I is hereby amended by changing the current "R3(DN)" zoning designation to "R4" as shown on Schedule I attached thereto. 3. Text Amendment (a) Section 9.3 of Zoning By-law 2511, as amended by By-law 1674/83 is hereby repealed. (b) Section 10 — Residential Detached Dwelling Zone — "R4" is hereby amended by adding the following subsection after subsection 10.3.4 10.3.5 Part of Lot 43, Plan 350, Part 1, Plan 40R-18460 Despite the height requirement provision of Subsection 5.10 and the front yard requirement provision of Subsection 10.2.3 of this By-law, where any lot having frontage on Rougemount Drive on lands known as Part of Lots 43, Plan 350, Part 1, Plan 40R-18460 in the City of • Pickering, is used for a detached dwelling, the following provisions shall apply: 97• By-law No. 7307/13 Page 2 (a) Dwelling Height (maximum): 9.0 metres; 411°• (b) Front Yard Depth (minimum): 10.0 metres; 4. By-law 2511 By-law 2511, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as set out in Section 2 and 3 above. Definitions and subject matter not specifically dealt with in this By-law shall be governed,by relevant provisions of By-law 2511, as amended. 5. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law passed this 16th day of September, 2013. David Ryan, Mayor • • Debbie Shields, City Clerk • 98 . . O 0 . .....- , . v -7 1 6m o 43�.�' P 90 P ck4.0.011?g. ; V' • ' o �N ,8460 ' ' O 3 4oR 11 6� ' -- O G 1 Z ,� C) \._, . y- , , /� _- I �O ..- ,'o� i \ 0. ,.. i c� , ). 7' - SCHEDULE I TO BY-LAW 7307/13 - PASSED THIS • 16th - DAY OF September 2013 MAYOR • CLERK . 99 �� • a--� :=== Memo h . . To: Debbie Shields September 11, 2013 City Clerk From: Nathan Emery . Coordinator, Traffic Operations Copy: Director, Engineering & Public Works Manager, Capital Projects & Infrastructure . Subject: Old Brock Road at Acorn Lane All-way Stop - File: A-1440 On July 8, 2013, Report ES 06-13 was amended at the regular Council meeting to incorporate an all-way stop at the intersection of Old Brock Road and Acorn Lane in Claremont. •Council passed Resolution #88/13 which supports this amendment. Attached is the Traffic and Parking By-law 6604/05, Schedule 7 Stop Signs, amendment in relation to Resolution #88/13. This draft by-law is attached for the consideration of City Council at its meeting scheduled for September 16, 2013. • . . NE • • • 100 • • 1 • The Corporation of the City of Pickering • I By-law No. Being a By-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Whereas, By-law 6604/05, as amended, provides for the regulating of traffic and parking 1 on highways, private property and municipal property within the City of Pickering; and " Whereas, it is deemed expedient to amend Schedule 7 to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. • ' Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule 7 to By—law 6604/05, as amended, is hereby further amended thereto by the following:. , Schedule 7 • Stop Signs Column 1 Column 2 Highway Compulsory Stop Facing Traffic Add Brock Road @ Acorn Brock Road, northbound and southbound Lane • 101 2. This By-law shall come into force on the date that it is approved by the Council of • The City of Pickering and when signs to the effect are installed. By-law passed this 16th day of September, 2013. David Ryan, Mayor Debbie Shields, City Clerk • • 102 Citif a zL, Committee of Adjustment Meeting Minutes • vs._ )77,1-1k-1-12`-'101-717- Wednesday, June 12, 2013 1-1 . t 7:00 pm Council Chambers Present: Tom Copeland David Johnson — Chair Eric Newton Bill Utton Shirley Van Steen —Vice-Chair Also Present: Melissa Markham, Principal Planner— Development Review Lesley Dunne, Assistant Secretary-Treasurer (I) Adoption of Agenda Moved by Shirley Van Steen Seconded by Tom Copeland That the agenda for the Wednesday, June 12, 2013 meeting be adopted. Carried Unanimously (II) Adoption of Minutes Moved by Tom Copeland Seconded by Eric Newton That the minutes of the 6th meeting of the Committee of Adjustment held Wednesday, May 22, 2013 be adopted. Carried Unanimously • 1 City clie <,_ Committee of Adjustment 7-�� Meeting Minutes aus>>_-:`til:0.f Wednesday, June 12, 2013 FlICKERiNG 7:00 pm 0 Council Chambers (Ill) Reports 1. (Deferred from May 1 , 2013) P/CA 25/13 J. & J. Gray 699 Front Road The applicant requests relief from Zoning By-law 2511, as amended to permit a front yard depth of 0.3 metres to a second storey addition above the existing dwelling and a front yard depth of 5.2 metres to a proposed two-storey addition supporting a covered vehicular entrance, whereas the by-law requires a minimum front yard depth of 7.5 metres. The applicant requests approval of these variances in order to obtain a building permit for a proposed addition to the existing dwelling. Principal Planner — Development Review outlined comments received from the III City of Pickering City Development Department recommending approval subject to conditions. Written comments were received from Eugene Kerr & Sandra Parks of 691 Front Road indicating they have reviewed the design concept and are in support of the application. Written comments were also received from Paul & Lori Murray of 710 Front Road indicating they have reviewed the concept drawings and are in support of the application. Wayne Cassidy, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Wayne Cassidy indicated he has met with the Heritage Committee and City staff and will be submitting revised building elevations as per staff recommendations. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 25/13 by J. & J. Gray, be Approved on the grounds that the minimum front yard depth of 0.3 metres to a second storey addition above the existing dwelling and a front yard depth of 5.2 metres to a proposed two-storey addition are minor in nature that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: S 2 Cal o¢� Committee of Adjustment Meeting Minutes i= I_ffl,m1, Wednesday, June 12, 2013 • . ' 7:00 pm Council Chambers 1. That these variances apply only to the proposed second storey addition above the existing dwelling and to the proposed two-storey south addition, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant further consults with City Development Staff and submits revised building elevations that compliments and respects the character of the existing building, to the satisfaction of the Director, City Development, or this decision shall become null and void. 3. That the applicant obtain a building permit for the proposed construction by June 12, 2015, or this decision shall become null and void. Carried Unanimously 2. (Deferred from May 22, 2013) P/CA 26/13 —Amended K. & J. Sukhra • 1101 Gossamer Drive The applicant requests relief from the provisions of Zoning By-law 3036, as amended by By-law 4113/92: • to permit a minimum rear yard depth of 3.4 metres to an existing roof extension within the rear yard; whereas the zoning by-law requires a minimum rear yard depth of 7.5 metres • to permit a maximum lot coverage of 39 percent to accommodate the existing roof extension in the rear yard; whereas the zoning by-law permits a maximum lot coverage of 38 percent • to permit an accessory structure to be erected in the flankage side yard; whereas the by-law requires that all accessory buildings detached from the dwelling shall be erected in the rear yard (Amended variance) • to permit a minimum flankage side yard setback of 0.6 metres to a detached accessory building; whereas the by-law requires a minimum setback of 4.5 metres to an accessory building detached from the main building on a corner lot (Amended variance) • 3 Cite/ o¢� Committee of Adjustment Meeting Minutes .., -fig _ '="'.,,` Wednesday, June 12, 2013 PICA7:00 pm • Council Chambers The applicant requests approval of these variances in order to obtain a building permit for an existing roof extension within the rear yard and zoning compliance for an existing shed in the flankage side yard. Principal Planner— Development Review outlined comments received from the City of Pickering City Development Department recommending approval subject to conditions. Jennifer Sukhra, owner, was present to represent the application. Deena Jahurally of 1102 Gossamer Drive and Sally Gajraj of 1106 Gossamer Drive were present in favour of the application. Luigi & Nancy Morra of 1100 Pine Glen Drive and Peter Bonfiglio of 1122 Pine Glen Drive were present in objection to the application. Jennifer Sukhra submitted a petition signed by 24 surrounding neighbours indicating no issues or concerns with the utility shed located in the side yard. Jennifer Sukhra also submitted a letter of support from Frank Barry & Elizabeth Mitchell of 1103 Gossamer Drive. • Luigi & Nancy Morra expressed concerns with the grading on the subject property having been altered, which they believe is resulting in drainage issues on their property. Peter Bonfiglio expressed a concern with the landscaping and subsequent grading alterations on the subject property affecting drainage on surrounding properties. In response to drainage concerns expressed from surrounding neigbours, Principal Planner— Development Review explained that a detailed grading plan was approved by the City for all Plans of Subdivisions to determine where run-off will be directed within the subdivision and for each individual lot. Any subsequent changes in the grade resulting in impacts on surrounding lots should be dealt with by the property owners and not as.a condition of the variance application. Moved by Tom Copeland Seconded by Shirley Van Steen That amended application P/CA 26/13 by K. & J. Sukhra, be Approved on the grounds that the minimum rear yard depth of 3.4 metres to a roof extension within the rear yard; a maximum lot coverage of 39 percent to accommodate the roof extension within the rear yard; and an accessory structure to be erected in the flankage side yard with a minimum flankage side yard setback of 0.6 metres, are minor in nature that are desirable for the appropriate development of the lands, • and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 4 aye Committee of Adjustment Meeting Minutes r• .�. .a .•_ ..� -- -__='I, ` Wednesday, June 12, 2013 • Mid_ 7:00 pm Council Chambers 1 . That these variances apply only to the roof extension, not to be enclosed with walls, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by June 12, 2015, or this decision shall become null and void. Carried Unanimously 3. (Deferred from May 22, 2013) P/CA 27/13 G. Modica 481 Oakwood Drive • The applicant requests relief from the following provisions of Zoning By-law 2511, as amended: • • to permit a minimum south side yard width of 0.9 metres to a proposed attached garage; whereas the by-law requires a minimum side yard width of 1.5 metres • to permit a minimum flankage side yard width of 1.9 metres to a proposed covered entrance and to recognize a flankage side yard width of 1.3 metres to an existing two-storey detached dwelling; whereas the by-law requires a minimum flankage side yard width of 4.5 metres • to recognize a south side yard width of 0.7 metres to an existing two-storey detached dwelling and to an existing uncovered rear deck; whereas the by-law requires a minimum side yard width of 1.5 metres • to recognize a rear yard depth of 0.7 metres and a flankage side yard width of 0.7 metres to an existing shed on a corner lot; whereas the by-law requires a minimum rear yard depth of 3:0 metres and a minimum flankage side yard width of 4.5 metres for all accessory buildings located on a corner lot The applicant requests approval of these variances in order to obtain a building permit to construct a covered entrance within the side yard and an attached garage within the front yard, as well as to obtain zoning compliance for the existing dwelling, uncovered rear deck and shed. • Principal Planner— Development Review outlined comments received from the City of Pickering City Development Department recommending approval subject to conditions. 5 City o� , Committee of Adjustment Meeting Minutes ∎-, '`-` Wednesday, June 12, 2013 PICKIERINI - 7:00 pm • Council Chambers Vince Modica, agent, and Sal Modica were present to represent the application. Brendan Donnelly of 479 Oakwood Drive was present in objection to the application. Sal Modica indicated the proposed garage would be setback approximately ten feet from the neighbours two car garage, which was in response to the concerns from objecting neighbours at the May 22, 2013 meeting. Moved by Eric Newton Seconded by Bill Utton That application P/CA 27/13 by G. Modica, be Approved on the grounds that the minimum south side yard width of 0.9 metres to a proposed attached garage; the minimum flankage side yard width of 1.9 metres to a proposed covered entrance; the flankage side yard width of 1.3 metres to the existing two-storey detached dwelling; the south side yard widths of 0.7 metres to the existing two-storey dwelling and uncovered rear deck; and the rear yard depth and side yard width • of 0.7 metres to an existing shed on a corneriot are minor in nature that are • desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed attached garage and attached side covered entrance as well as to the existing dwelling and shed, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtains a building permit for the proposed construction by May 22, 2015, or this decision affecting the proposed detached garage and proposed covered entrance shall become null and void. Carried Unanimously 4. (Deferred from May 22, 2013) P/CA 29/13 J. & G. Timleck 691 Foxwood Trail The applicant requests relief from Zoning By-law 3036, as amended by By-law 1543/82 to permit a 0.2 metre south side yard width to an existing accessory IDstructure (pergola attached to a deck) not part of the main building, whereas the by-law requires a minimum side yard width of 1.0 metre for all accessory structures not part of the main building. 6 o Committee of Adjustment i, Meeting Minutes Wednesday, June 12, 2013 P RING 7:00 pm Council Chambers The applicant requests approval of this variance in order to obtain a building permit for an existing accessory structure (pergola attached to a deck) associated with an above ground pool. Principal Planner— Development Review outlined comments received from the City of Pickering City Development Department recommending refusal. James Timleck, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. In response from questions from Committee Members, James Timleck explained there would be no problem maintaining the south side yard, as there is ample space for people to go under the deck. James Timleck also indicated there would be a safety issue if the deck was reduced in size. The safety issue would be people falling into the pool, and not off the side of the deck. Moved by Bill Utton • Seconded by Eric Newton That application P/CA 29/13 by J. & G. Timleck, be Refused on the grounds that the 0.2 metre south side yard width to an existing accessory structure (pergola attached to a deck) not part of the main building is not considered to be minor in nature; not desirable for the appropriate development of the land, building or structure; and not in keeping with the general intent and purpose of the Zoning By-law. Carried Unanimously 5. P/CA 30/13 1613275 Ontario Inc 684 Victory Drive The applicant requests relief from the following provisions of Zoning By-law 2511 , as amended: • to permit a minimum front yard depth of 6.0 metres; whereas the by-law requires a minimum front yard depth of 7.5 metres • • to permit a minimum south side yard width of 0.6 metres to a proposed garage attached to the detached dwelling; whereas the by-law requires a minimum side yard width of 1.5 metres 7 Committee of Adjustment City' 4 • Meeting Minutes Wednesday, June 12, 2013 PT_ KERII\- _ -_ Council Chambers to permit a maximum lot coverage of 35 percent; whereas the by-law requires a maximum tot coverage of 33 percent The applicant requests approval of these variances in order to obtain a building permit to construct a two-storey detached dwelling. Principal Planner— Development Review outlined comments received from the City of Pickering City Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager indicating the proposed 0.6 metre side yard setback will require the relocation of the existing utility pole (at the owner's expense); the rear yard drainage must not be directed onto neighbouring properties; the existing swale on the south side of the lot will be impacted and a new drainage swale must be constructed to carry the rear yard drainage to the front of the property. Tarek Refaat, agent, was present to represent the application. Sylvain • Boulanger of 676 Victory Drive, Paul White of 507 Cliffview Road and Bob Hardy of 686 Victory Drive were present in objection to the application. Sylvain Boulanger noted his property is located on the south side of the subject property and expressed concerns with the proposed development will block his view and it is too close to his property. Paul White indicated he represents the Fairport Beach Neighbourhood Association and explained the history of the area. Paul White expressed concerns with the proposed construction and the impacts it will have on the surrounding neighbourhood. Bob Hardy explained he_shares the driveway with the subject property and expressed a concern with the removal of the driveway on the subject property. Bob Hardy also expressed a concern with grading and drainage. • In response to concerns from neighbouring residents, Tarek Refaat indicated the front of the garage will be in line with the house to the south and there will be no windows on the garage and the grading plan will be professionally designed to protect the south and north side of the property, to ensure drainage and runoff is dealt with on site. • 8 Qui a • Committee of Adjustment Meeting Minutes .4f Wednesday, June 12, 2013 • PI I I 7:00 pm Council Chambers Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 30/13 by 1613275 Ontario Inc., be Approved on the grounds that the minimum front yard depth of 6.0 metres; the minimum south side yard width of 0.6 metres to a proposed garage attached to the detached dwelling; and the maximum lot coverage of 35 percent are minor in nature that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed two-storey detached dwelling, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant relocates the existing utility pole at the owner's expense to the satisfaction of the City of Pickering. 3. That the applicant removes the existing driveway located on the north side of the property, at the owner's expense to the satisfaction of the City of Pickering. 4. That the applicant submits a grading plan as part of the building permit review process to the satisfaction of the City of Pickering. 5. That the applicant obtain a building permit for the proposed construction by June 12, 2015, or this decision shall become null and void. Carried Unanimously 6. P/CA 31/13 J. Caiata/A. Caiata 468 Rosebank Road The applicant requests relief from Zoning By-law 2511, as amended, to permit a minimum north side yard width of 1.2 metres to a proposed detached dwelling on a proposed severed lot fronting onto Pike Court, whereas the by-law requires a minimum side yard width of 1.5 metres. • The applicant requests approval of this variance in order to obtain a building permit to construct a one-storey bungalow with an associated loft space following the finalization of Land Division Application LD 126/12. 9 Calf 00 4^ Committee of Adjustment Meeting Minutes 77_ Wednesday, June 12, 2013 11111 — :IiPThTG 7:00 pm Council Chambers Principal Planner— Development Review outlined comments received from the City of Pickering City Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Joe Caiata, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Tom Copeland That application P/CA 31/13 by J. Caiata/A. Caiata, be Approved on the grounds that the minimum north side yard width of 1 .2 metres to a proposed detached dwelling is minor in nature that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed detached dwelling and proposed • lot, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant finalizes Land Division Application LD 126/12 by January 20, 2014, or this decision shall become null and void. 3. That the applicant obtain a building permit for the proposed construction by June 12, 2015, or this decision shall become null and void. Carried Unanimously 7. P/CA 32/13 G. & D. Robar 403 Finch Avenue The applicant requests relief from the provisions of Zoning By-law 3036, as amended: • to permit a minimum front yard depth of 10.0 metres to the proposed covered porch; whereas the by-law requires a minimum front yard depth of 12.0 metres • to permit uncovered steps to project a maximum of 2.2 metres into the • required front yard; whereas the by-law requires uncovered steps or platforms not exceeding 1.0 metre in height above grade may project 1 .5 metres into any required front yard 10 o 0 Committee of Adjustment � � i . Meeting Minutes :6 , ""l i s=' ` Wednesday, June 12, 2013 • I I 7:00 pm Council Chambers • to permit a minimum side yard width of 0.9 metres to an accessory building (detached garage); whereas the by-law requires a minimum side yard width of 1.0 metres • to allow an accessory building (detached garage) to be partially located in the east side yard; whereas the by-law requires all accessory buildings shall be erected in the rear yard • to permit a maximum lot coverage of 23 percent; whereas the by-law requires a maximum lot coverage of 20 percent The applicant requests approval of these variances in order to obtain a building permit to construct a second storey addition, a covered front porch and an accessory building (detached garage). Principal Planner— Development Review outlined comments received from the City of Pickering City Development Department recommending approval subject to conditions. Written comments were received from the City's Development • Control Manager expressing no concerns. Written comments were also received from the Toronto and Region Conservation Authority expressing no concerns. Debbie Robar, owner, was present to represent the application. Evelyn Yade of 403 Finch Avenue was present in favour of the application. Moved by Eric Newton Seconded by Bill Utton That application P/CA 32/13 by G. & D. Robar, be Approved on the grounds that the minimum front yard depth of 10.0 metres to the proposed covered porch; the projection of 2.2 metres of the uncovered steps into the front yard; an accessory building (detached garage) having a minimum side yard width of 0.9 metres and partially located in the side yard; and a maximum lot coverage of 23 percent are minor in nature that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed covered porch and detached garage as generally sited and outlined on the applicant's submitted plans. • • 2. That the applicant obtain a building permit for the proposed construction by June 12, 2015 or this decision shall become null and void. Carried Unanimously 11 CLi a¢ Committee of Adjustment Meeting Minutes Wednesday, June 12, 2013 . J?1 % 7:00 pm� Council Chambers 8. P/CA 33/13 Z. Inshanally 1592 Harrowsmith Court The applicant requests relief from Zoning By-law 3036, as amended by By-law 1975/85, to permit a minimum flankage side yard width of 2.6 metres to a proposed second storey covered balcony, whereas the by-law requires a minimum flankage side yard width of 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit to construct a second storey covered balcony. Principal Planner — Development Review outlined comments received from the City of Pickering City Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Zaman Inshanally, owner, was present to represent the application. No further • representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Bill Litton That application P/CA 33/13 by Z. Inshanally, be Approved on the grounds that the minimum flankage side yard width of 2.6 metres to a second storey covered balcony is minor in nature that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed second storey covered balcony, as generally sited and outlined on the applicant's submitted plans. 2. That the proposed second storey covered balcony remains unenclosed, or this decision shall become null and void. 3. That the applicant obtain a building permit for the proposed construction by June 12, 2015, or this decision shall become null and void. Carried Unanimously • 12 Cif! 45,0 Committee of Adjustment Meeting Minutes Wednesday, June 12, 2013 • *�9= apt �'; =j MCKEITIC 7:00 pm Council Chambers 9. P/CA 34/13 Whitevale Golf Club 2985 Golf Club Road The applicant requests relief from the provisions of Zoning By-law 3037, as amended by By-laws 3155/89, 4825/96, 6847/08, to permit a temporary golf practice facility use, whereas the by-law permits a golf club practice facility use until December 31, 2012, after which only agriculture uses are permitted. The applicant requests approval of this variance in order to continue the operation of a temporary golf practice facility use for the period of July 5, 2013 to December 31, 2014, after which only agriculture uses are permitted. Principal Planner— Development Review outlined comments received from the City of Pickering City Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. • Alex Maggiacomo, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. In response to a question from a Committee Member, Alex Maggiacomo explained permanent zoning will be applied for, to permit the use, once the Seaton Zoning By-law is completed. Moved by Bill Utton Seconded by Eric Newton That application P/CA 34/13 by Whitevale Golf Club, be Approved on the grounds that the temporary golf practice facility use is minor in nature that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the area zoned as "A(T-GPF)" in By-law 3037 as amended by By-laws 4825/96 and 6847/08, as generally sited and outlined on the applicant's submitted plans. 2. That the variance shall apply for the period of July 5, 2013 to • December 31, 2015, and that this decision shall become null and void on January 1, 2016. Carried Unanimously 13 Ci c4 =? Committee of Adjustment Meeting Minutes • Wednesday, June 12, 2013 IKIIIER1N 7:00 pm Council Chambers 10. P/CA 35/13 S. Clayton 521 McLeod Crescent The applicant requests relief from Zoning By-law 2511, as amended, to permit a rear yard depth of 6.0 metres to a proposed uncovered deck, whereas the by-law requires a minimum rear yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit to construct and replace an existing uncovered deck. Principal Planner — Development Review outlined comments received from the City of Pickering City Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Stan Clayton, owner, was present to represent the application. No further • representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Tom Copeland That application P/CA 35/13 by S. Clayton, be Approved on the grounds that the rear yard depth of 6.0 metres to an uncovered deck in the rear yard is minor in nature, desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed uncovered deck, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by June 12, 2015, or this decision shall become null and void. Carried Unanimously • 14 Cluj 4 z_ Committee of Adjustment Meeting Minutes ! _: Wednesday, June 12, 2013 • PI tIMIRTIOC 7:00 pm Council Chambers 11. P/CA 36/13 Bancan Homes (S. Hossain) 606 Rosebank Road The applicant requests relief from Zoning By-law 2511, as amended: • to permit a minimum rear yard depth of 3.0 metres, whereas the by-law requires a minimum rear yard depth of 7.5 metres • to permit a minimum north side yard width of 1.2 metres; whereas the by-law requires a minimum side yard width of 1.5 metres • to permit a maximum projection of eaves and sills to project 1.0 metre into the required yards; whereas the by-law permits a maximum projection of eaves and sills into a required yard of 0.45 metres • to permit a maximum lot coverage of 44 percent; whereas the by-law permits • a maximum lot coverage of 33 percent The applicant requests approval of these variances in order to obtain a building permit to construct a two-storey detached dwelling. Principal Planner— Development Review outlined comments received from the City of Pickering City Development Department recommending refusal. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were received from Councillor Kevin Ashe indicating the application may be revised and supports the granting of the revised variances. Written comments were also received from the Toronto and Region Conservation Authority expressing no objections to the application. TRCA also indicated the owner is required to apply for a TRCA permit revision as the • drawings approved on June 27,2012, Permission for Minor Works — Letter of Approval No. C-120438 permit drawings do not match the drawings provided as part of Minor Variance Application P/CA 36/13. Paul Weppler & Dana Saccoccio, agents, were present to represent the application. Peter Chang of 474 Toynevale Road, Lisa-Lynne Robinson of 476 Toynevale Road and Marilyn Stitt were present in objection to the • application. 15 Cli o Committee of Adjustment Meeting Minutes, ;, , Wednesday, June 12, 2013 7:00 pm • Council Chambers Paul Weppler & Dana Saccocio indicated they have met with City staff prior to the Committee of Adjustment meeting to discuss their vision and design intent. Dana Saccocio submitted a revised site plan for the Committee to review and explained the amending variances for the side yard and lot coverage. The applicant explained the irregularity of the lot, as the rear yard of the subject property abuts a side yard and the south side yard of the property abuts a rear yard. The applicant stated that the design of the dwelling was to take advantage of the protected TRCA lands to the north of the property and maximize the amount of glazing (windows) that are allowed on the north face of the dwelling. The applicant stated that the amenity area on the site is being provided to the side of the property, instead of the rear. Peter Chang, who lives to the west of the subject property, expressed concerns with the request for increased lot coverage and stated that the proposed development is too close to the property line. Lisa-Lynne Robinson, who lives to the south of the subject property, expressed concerns with the height of the building and looking at a brick wall that will extend • along a majority of the property line, the increase in lot coverage, light pollution if lights are being installed in the eaves, loss of privacy due to high windows, loss of natural light onto her property and safety concerns and protection to her property during construction. Marilyn Stitt indicated she lives across the street from the subject property and feels the variances being applied for are major not minor and questioned if the home can be designed smaller. In response to questions and concerns from neighbours and Committee Members, Dana Saccocio explained that there will be no lighting in the eaves. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 36/13 by Bancan Homes (S. Hossain), be Deferred until the next meeting to provide an opportunity for the applicant to meet with City Staff and give the Committee Members an opportunity to visit the site. Carried Unanimously • 16 CL a¢ Committee of Adjustment -, , Meeting Minutes � � Wednesday, June 12, 2013 � L 7:00 pm Council Chambers • (IV) Adjournment Moved by Bill Utton Seconded by Eric Newton That the 7th meeting of the 2013 Committee of Adjustment be adjourned at 8:45 pm and the next meeting of the Committee of Adjustment be held on Wednesday, July 3, 2013. Carried Unanimously r ? q' • Date • A� Chair Assistant Secretary-Treasurer • 17 Cali oO Committee of Adjustment iiii ; Meeting Minutes ;�� "� _ '` � Wednesday, July 3, 2013 I1 I t�IZ[ 7:00 pm III Main Committee Room Present: Tom Copeland David Johnson — Chair Bill Utton Also Present: Melissa Markham, Principal Planner— Development Review Lesley Dunne, Assistant Secretary-Treasurer Absent: Eric Newton Shirley Van Steen —Vice-Chair (I) Adoption of Agenda Moved by Bill Utton • Seconded by Tom Copeland That the agenda for the Wednesday, July 3, 2013 meeting be adopted. Carried Unanimously (II) Adoption of Minutes Moved by Tom Copeland Seconded by Bill Utton That the minutes of the 7th meeting of the Committee of Adjustment held Wednesday, June 12, 2013 be adopted. Carried Unanimously III Page 1 of 6 C/N 00 Committee of Adjustment Meeting Minutes -irjr.TM Wednesday, July 3, 2013 • P II tik 7:00 pm Main Committee Room (III) Reports 1. (Deferred from June 12, 2013) P/CA 36/13 Bancan Homes (S. Hossain) 606 Rosebank Road' The application was deferred by the applicant at the June 12, 2013 Committee of Adjustment meeting in order to further discuss their proposal with City ' Development staff. The applicant has submitted a revised plan to construct a two-storey detached dwelling,. To facilitate the proposed development the minor variance application has been revised to delete the required north side yard variance, increase the minimum rear yard depth from 3.0 metres to 4.0 metres and to reduce the maximum lot coverage from 44 percent to 40 percent. The applicant requests relief from Zoning By-law 2511, as amended: • to permit a minimum rear yard depth of 4.0 metres; whereas the by-law • requires a minimum rear yard depth of 7.5 metres • to permit a maximum projection of eaves and sills into a required yard of 1.0 metres; whereas the by-law permits a maximum projection of eaves and sills into a required yard of 0.45 metres; and • to permit a maximum lot coverage of 40 percent; whereas the by-law permits a maximum lot coverage of 33 percent The applicant requests approval of these variances in order to obtain a building permit to construct a two.-storey detached dwelling. Principal Planner— Development Review outlined comments received from the City of Pickering City Development Department recommending refusal. Paul Weppler & Dana Saccoccio, agents, were present to represent the application. Diana-Lynn Robinson on behalf of Lisa-Lynn Robinson of 476 Toynevale Road, and Marilyn Stitt of 475 Toynevale Road were present in objection to the application. • 410 Page 2 of 6 Citq Q0 Committee of Adjustment Meeting Minutes a Wednesday, July 3, 2013 PICKERING 7:00 pm • Main Committee Room Paul Weppler & Dana Saccoccio explained that the application had been revised to increase the rear yard depth to 4.0 metres, to delete the request for a reduction in the north side yard width and decrease the requested lot coverage from 44 percent to 40 percent. The applicant explained there is a large outdoor amenity space provided at the north side of the subject property. He stated that there is adequate separation from abutting properties, the existing house to the south provides a 6.1 metre separation and the existing house to the west provides a 12.5 metre separation. He addressed the issue of shadowing in the staff report and provided a site plan to the Committee showing the extent of shadowing from the proposed 1.0 metre projection from the eaves and sills. Paul Weppler also stated that the reduced amenity area in the rear yard would not impact the streetscape of the surrounding neighbourhood. The applicant also indicated a 2-storey dwelling, that is 3.5 metres longer along the south property line, is more desirable for the neigbhourhood than designing a dwelling that meets the zoning requirements for lot coverage, size, and is 3-storeys in height. Diana-Lynn Robinson, spoke on behalf of Lisa-Lynn Robinson, expressed concerns with the increase in lot coverage, reduced rear yard depth and the proposed increase in eaves and sill projection. She stated that, if approved, the variances would cause a decrease in her property value, and stated that the • variances being applied for are major variances, not minor, and should go through a zoning amendment. Diana-Lynn Robinson indicated if the application was approved it will be appealed to the Ontario Municipal Board. Marilyn Stitt indicated she lives across the street from the subject property and feels the variances being applied for are major, not minor. Moved by Bill Utton Seconded by Tom Copeland That application P/CA 36/13 by Bancan Homes (S. Hossain), be Refused on the grounds that the minimum rear yard depth of 4.0 metres; eaves and sills to project a maximum of 1.0 metres into the required yards; and a maximum lot coverage of 40 percent for the proposed detached dwelling are major variances that are not desirable for the appropriate development of the lands, and not in keeping with the general intent and purpose of the Zoning By-law. Carried Unanimously • Page 3 of 6 pity e4 Committee of Adjustment Meeting Minutes .sus L'`- J.L. Wednesday, July 3, 2013 410 PFCA I _ . 7:00pm Main Committee Room 2. P/CA 37/13 J. & M. Bodrug 758 Hampton Drive The applicant requests relief from the following provisions of Zoning By-law 2511, as amended by By-law 1199/80: • to permit a minimum rear yard depth of 7.2 metres to a proposed.sunroom addition; whereas the by-law requires a minimum rear yard depth of 7.5 metres • to permit a maximum lot coverage of 43 percent; whereas the by-law requires a maximum lot coverage of 38 percent • to permit a proposed uncovered platform and steps to project a maximum of 1.2 metres into the required rear yard; whereas the by-law does not permit uncovered platforms and/or steps to project in the rear yard • The applicant requests approval of these variances in order to obtain a building permit to construct a one storey sunroom addition, and uncovered deck and associated steps in the rear yard. Principal Planner— Development Review outlined comments received from the City of Pickering City Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Pasha Afshar, agent, was present to represent the application. Danny Toughlajian of 763 Hampton Court was present in objection to the application. Pasha Afshar explained the proposed sunroom is replacing the existing deck in the rear yard. Danny Toughlajian expressed concerns with the solid wall on the west side of the proposed sunroom and proposed construction in the surrounding neighbourhood being done without building permits. • Page 4 of 6 City oq Committee of Adjustment • Meeting Minutes • Wednesday, July 3, 2013 PICKE- RING 7:00 pm • Main Committee Room Moved by Tom Copeland Seconded by Bill Utton opelan That application PICA 37/13 by J. & M. Bodrug, be Approved on the grounds that the minimum rear yard depth of 7.2 metres; a maximum lot coverage of 43 percent to a proposed sunroom addition and the proposed uncovered platform and steps to project a maximum of 1.2 metres into the rear yard are minor in nature that are desirable for the appropriate development of the lands, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed one storey sunroom addition and proposed uncovered platform and steps, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by July 3, 2015, or this decision shall become null and void. Carried Unanimously • 3. P/CA 38/13 M. & V. Richard 1944 Valley Farm Road The applicant requests relief from Zoning By-law 3036, as amended, to permit a maximum height of 4.8 metres to a proposed accessory building (detached • garage) containing a loft space for personal storage, whereas the by-law permits • a maximum height of 3.5 metres for all accessory buildings not part of the dwelling. The applicant requests approval of this variance in order to obtain a building permit to construct the detached garage. Principal Planner— Development Review outlined comments received from the City of Pickering City Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Matthew Richard, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. In response to a question from a Committee Member, Matthew Richard confirmed • the proposed detached garage will only be used for personal uses, not commercial. Page 5 of 6 Cliy o� Committee of Adjustment Meeting Minutes Wednesday, July 3, 2013 7:00 pm Main Committee Room Moved by Bill Utton Seconded by Tom Copeland That application P/CA 38/13 by M. & V. Richard, be Approved on the grounds that the maximum building height of 4.8 metres to a proposed accessory building (detached garage) is minor in nature that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed accessory building (detached garage), as generally sited and outlined on the applicant's submitted plans. 2. As part of the building permit submission, the applicant ensures that no habitable space is proposed within the proposed detached garage. 3. That the applicant obtain a building permit for the proposed construction by July 3, 2015, or this decision shall become null and void. Carried Unanimously • (IV) Adjournment Moved by Bill Utton Seconded by Tom Copeland That the 8th meeting of the 2013 Committee of Adjustment be adjourned at 7:30 pm and the next meeting of the Committee of Adjustment be held on Wednesday, July 24, 2013. Carried Unanimously Date Chair ..4114k, • Assistant Secretary-Treasurer Page 6 of 6 cal r Committee of Adjustment Meeting Minutes •1 z = `i`•_ '. Wednesday, July 24, 2013 PI*MINK 7:00 pm 111 Main Committee Room Present: Tom Copeland David Johnson — Chair Et Bill ric Utton New on Shirley Van Steen —Vice-Chair Also Present: Melissa Markham, Principal Planner— Development Review (I) Adoption of Agenda Moved by Bill Utton Seconded by Eric Newton That the agenda for the Wednesday, July 24, 2013 meeting be adopted. • Carried Unanimously (II) Adoption of Minutes Moved by Eric Newton Seconded by Bill Utton That the minutes of the 8th meeting of the Committee of Adjustment held Wednesday, July 3, 2013 be adopted. Carried Unanimously • Page 1 of 3 City a0 ,Committee of Adjustment Meeting Minutes Wednesday, July 24, 2013 • • '�` 7:00 pm Main Committee Room (Ill) Reports 1. P/CA 39/13 Squires Corp. 1100 Squires Beach Road The applicant requests relief from the following provisions of Zoning By-law 2511, - as amended by By-law 1247/81: • to permit a warehouse industrial building having a maximum gross floor area of 27,530 square metres; whereas the by-law permits a maximum gross floor area of 26,700 square metres; and • to permit a canopy to project a maximum of 2.0 metres into the required front yard; whereas the by-law does not permit any obstructions into the required front yard The applicant requests approval of these variances in order to obtain Site Plan • Approval to permit an internal second level mezzanine, containing accessory office space and a proposed canopy over the main entrance. Principal Planner— Development Review outlined comments received from the City of Pickering City Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Laurence Cudlip, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Tom Copeland That application P/CA 39/13 by Squires Corp., be Approved on the grounds that the maximum gross floor area of 27,530 square metres and a canopy to project a maximum of 2.0 metres into the required front yard are minor in nature, that are desirable for the appropriate development of the lands, and in keeping with the general intent.and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the internal second level mezzanine and proposed canopy, as generally sited and outlined on the applicant's submitted • plans. Page 2 of 3 Citti a0 Committee of Adjustment It Meeting Minutes em A-' Wednesday, July 24, 2013 PISI1I14U [ 7:00 pm • Main Committee Room 2. That the applicant obtains Site Plan Approval for the proposed development by June 24, 2015, or this decision shall become null and void. 3. That the applicant obtains a building permit for the proposed construction by June 24, 2015, or this decision shall become null and void. Carried Unanimously (IV) Adjournment M Copeland Seconded oved by Tom by Eric Newton That the 9th meeting of the 2013 Committee of Adjustment be adjourned at 7:04 pm and the next meeting of the Committee of Adjustment be held on Wednesday, August 14, 2013. Carried Unanimously -1 l Date I Chair • Assistant Secretary-Treasurer • Page 3 of 3 Cali 4 Committee of Adjustment m., ICI Meeting Minutes 1-yrr-11 Wednesday, August 14, 2013 • Ted_ 7:00 pm Main Committee Room Present: Tom Copeland David Johnson — Chair Eric Newton Bill Utton (arrived 7:05 pm) Shirley Van Steen —Vice-Chair Also Present: Melissa Markham, Principal Planner— Development Review Lesley Dunne, Assistant Secretary-Treasurer (I) Adoption of Agenda Moved by Eric Newton Seconded by Tom Copeland That the agenda for the Wednesday, August 14, 2013 meeting be adopted. • Carried Unanimously (II) Adoption of Minutes Moved by Shirley Van Steen Seconded by Eric Newton That the minutes of the 9th meeting of the Committee of Adjustment held Wednesday, July 24, 2013 be adopted. Carried Unanimously (III) Reports 1. P/CA 40/13 to P/CA 42/13 Craig Marshall 1897 Woodview Avenue The applicant requests relief from the following provisions of Zoning By-law 3036, as amended by By-law 7274/13: • to permit a covered platform'and steps to project a maximum of 1.0 metre into the required front yard, whereas the by-law does not permit covered steps 1111 and platforms to encroach into the required front yard; and Page 1 of 4 CaliC• Committee of Adjustment n� 3r Meeting Minutes - - Wednesday, August 14, 2013 PICA 7:00 pm • Main Committee Room • to permit a maximum lot coverage of 45 percent, whereas the by-law permits a maximum lot coverage of 38 percent The applicant has requested these minor variances in order to obtain building permits for the construction of three proposed detached dwellings. Principal Planner— Development Review outlined comments received from the City of Pickering City Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were also received from K. & K. Cahill of 1425 Sandhurst Crescent in favour of the application. Brain Moss, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Eric Newton That applications P/CA 40/13 to P/CA 42/13 by Craig Marshall, be Approved on the grounds that the covered platform and steps to project a maximum of 1.0 metre into • the required front yard and the maximum lot coverage of 45 percent is minor in nature, desirable for the appropriate development of the lands, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That the requested variances apply only to the three detached dwellings on lots generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtains building permits for the proposed detached dwellings, by August 14, 2015, or this decision shall become null and void. Carried Unanimously 2. • P/CA 43/13 B. Sahota 1822 Fairport Road The applicant requests relief from Zoning By-law 3036, as amended, to permit a minimum lot frontage of 16.5 metres, whereas the by-law requires a minimum lot frontage of 18.0 metres. • Page 2 of 4 Citi, Committee of Adjustment t. Meeting Minutes Wednesday, August 14, 2013 • _ • ' 7:00 pm Main Committee Room The applicant requests approval of this variance in order to obtain zoning compliance to reduce the minimum lot frontage requirement to facilitate the future severance of a 2.7 metre wide parcel of land intended to be conveyed to the adjoining property to the south, municipally addressed as 1816 Fairport Road. Principal Planner— Development Review outlined comments received from the City of Pickering City Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Amanda Lazaridis, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Eric Newton Seconded by Bill Utton That application P/CA 43/13 by B. Sahota, be Approved on the grounds that the minimum lot frontage of 16.5 metres is minor in nature that is desirable for the • appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the future retained lot created through Land Division Application LD 087/13, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtains final clearance for Land Division Application LD 087/13 by September 26, 2014, or this decision shall become null and void. Carried Unanimously • Page 3 of 4 Ctrl 00 =? Committee of Adjustment —_--- �l� ;�_; Meeting Minutes - '�`'.- •ts 4 „„ �� Wednesday, August 14, 2013. �' 7:00 pm III Main Committee Room (IV) Adjournment Moved by Tom Copeland Seconded by Eric Newton That the 10th meeting of the 2013 Committee of Adjustment be adjourned at 7:09 pm and the next meeting of the Committee of Adjustment be held on Wednesday, September 4, 2013. Carried Unanimously )\ t\ A-All,>__ ' Date . vi---\/ 1 : ,,,- *NN • Chair 4if A? Assistant Secretary-Treasurer III • . Page 4 of 4