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Home My WebLink AboutJuly 8, 2013C-itq o0 Council Meeting - Agenda PI KERING Monday, July s, 2013 Council Chambers 7:00 pm 1) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page Council Meeting Minutes, June 17, 2013 1 -23 Joint Planning & Development and Executive Committee Minutes, July 2, 2013 IV) Presentations V) Delegations 24 VI) Correspondence VII) Committee Reports 25 -28 a) Report JT 2013 -06 of the Joint Planning & Development and Executive Committee, June 10, 2013 VIII) Reports — New and Unfinished Business 29 -53 IX) Motions and Notice of Motions X) By -laws XI) Confidential Council - Public Report XII) Other Business 6YOFfl Accessible For information related to accessibility requirements please contact C � Linda Roberts G �� Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: IrobertsCEDr ickerina.ca XIII) Confirmation By -law FOR INFORMATION ONLY • Minutes of the Accessibility Advisory Committee, May 22, 2013 Present: i Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: Council Meeting Minutes Monday, June 17, 2013 7:00 PM - Council Chambers T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor, (Acting) City Clerk M. Carpino - Director, Culture & Recreation R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development B. Douglas - Fire Chief D. Shields - City Clerk S. Karwowski - (Acting) Division Head, Finance & Treasurer (II) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (III) Disclosure of Interest Councillor McLean declared a conflict of interest with respect to Zoning By -law amendment application A 3/12 and By -law 7284/13; he noted that he resided in the area. (IV) Adoption of Minutes Moved by Councillor Dickerson Seconded by Councillor Pickles Resolution #77/13 1 Council Meeting Minutes Monday, June 17, 2013 7:00 PM - Council Chambers Council Meeting Minutes, May 21, 2013 Joint Planning & Development and Executive Committee Minutes, June 10, 2013 Carried (V) Delegations Eileen Hiqdon Eileen Higdon appeared before Council to express her concerns regarding the upcoming general annual meeting of the Veridian Board. She stated she has received a summary of the shareholders agreements and has questions as a shareholder. Mayor Ryan noted that Veridian is a separate Board under the Corporations Act and directed Ms. Higdon to relay her concerns directly to the Board either in writing or by attending their meetings. Ms. Higdon questioned whether the meetings were open to the public and how to appear before the Board. The Chair noted that the delegation was not relevant to City of Pickering business and stated- that the delegation should contact Veridian for information on speaking to the Board. A question and answer period ensued on whether the delegation should complete her delegation to Council. Resolution #78/13 Moved by Councillor Rodrigues Seconded by Councillor O'Connell Motion to challenge the Chair's ruling referring the delegation to the Veridian Board. A recorded .vote was taken to determine support of the Chair's ruling. Yes Councillor Ashe Councillor Dickerson Councillor Pickles Mayor Ryan 2 Carried on a Recorded Vote As Follows; No Councillor McLean Councillor O'Connell Councillor Rodrigues 2. David Coffin Council Meeting Minutes Monday, June 17, 2013 7:00 PM - Council Chambers David Coffin, 1637 Avonmore Square, Pickering, appeared before Council expressing his concerns regarding driveway, boulevard and street parking on residential streets in the City of Pickering. He noted. he had received a parking ticket, photos of which were presented to the Clerk and distributed to Members of Council. He stated his concerns with the clarity and consistency of issuing parking tickets in Pickering and also questioned how concessions are applied. He stated in reviewing the by -law documents, he still felt there was some confusion regarding what is and what is not allowed. He stated he would like a clear definition of this. He also noted concerns with the future development of Seaton regarding parking and noted that the boulevard allowances are smaller there. A discussion period ensued with respect to the above issues.. Staff were requested to look into these matters and forward a memo accordingly for clarification purposes. (VI) Correspondence Corr. 20 -13 Jackie Tiedeman, Clerk Municipality of North Middlesex 229 Parkhill Man Street, Box 9 Parkhill, ON NOM 2K0 Resolution #79/13 Moved by Councillor Pickles Seconded by Councillor Dickerson That Corr. 20 -13 received from Jackie Tiedeman, Clerk, Municipality of North Middlesex, seeking Council support for their Notice of Motion which states they are not a willing host community for Industrial Wind Turbine Projects be received for information. Yes Councillor Dickerson Councillor O'Connell Councillor Pickles Mayor Ryan 3 Carried on a Recorded Vote as Follows: No Councillor Ashe Councillor McLean Councillor Rodrigues 2. Corr. 21 -13 Nicole Wellsbury Manager of Legislative Services /Deputy Clerk Town of Ajax 65 Harwood Avenue South Aiax, ON L1 S 2H9 Council Meeting Minutes Monday, June 17, 2013 7:00 PM - Council Chambers Discussion ensued with respect to the need for a fair mechanism in place to share representation across the Region. Concerns were noted.regarding proportions once Seaton is developed, noting the need to look to the future. Resolution #80/13 Moved by Councillor Pickles Seconded by Councillor Dickerson That Corr. 21 -13 received from Nicole Wellsbury, Manager of Legislative Services /Deputy Clerk, Town of Ajax, seeking Council endorsement of their recommendations to request the Ontario Government to impose fair and efficient representations measures on the Regional Municipality of Durham be received for information. Yes Councillor Dickerson Councillor Pickles Mayor Ryan Resolution #81/13 Moved by Councillor O'Connell Seconded by Councillor McLean Motion Lost on a Recorded Vote as Follows; No Councillor Ashe Councillor McLean Councillor O'Connell Councillor Rodrigues That Corr. 21 -13 received from Nicole Wellsbury, Manager of Legislative Services /Deputy Clerk, Town of Ajax, seeking Council endorsement of their recommendations to request the Ontario Government to impose fair and efficient representations measures on the Regional Municipality of Durham be endorsed. Carried on a Recorded Vote as Follows: S1 Yes Councillor Ashe Councillor Dickerson Councillor McLean Councillor O'Connell Councillor Rodrigues Mayor Ryan (VII) Committee Reports Council Meeting Minutes Monday, June 17, 2013 7:00 PM - Council Chambers No Councillor Pickles a) Report JT 2013 -06 of the Joint Planning & Development and Executive Committee Director, City Development, Report PLN 14 -13 Zoning By -law Amendment Application A 3/13 OPB Realty Inc. (Pickering Town Centre) 1355 Kingston Road Council Decision That Zoning By -law Amendment Application A 3/13, submitted by OPB Realty Inc., to permit a seasonal outdoor Farmers' Market use on lands municipally known as 1355 Kingston Road, be approved, and that the draft zoning by -law, as set out in Appendix I to Report PLN 14 -13 be forwarded to City Council for enactment. 2. Director, City Development, Report PLN 16 -13 Official Plan Amendment Application OPA 12 -002 /P Draft Plan of Subdivision Application SP- 2012 -02 Draft Plan of Condominium Application CP- 2012 -03 Zoning By -law Amendment Application A 5/12 Nanak Creations Inc. Part of Lot 1, Plan 388 and Block 39, Plan 40M -2086 (283 -299 Finch Avenue) Council Decision That Official Plan Amendment Application OPA 12- 002 /P, submitted by Nanak Creations Inc., on lands being Part of Lot 1, Plan 388 and Block 39, Plan 40M- 2086, to redesignate the subject lands from "Urban Residential Areas — Low Density Areas" to "Urban Residential Areas — Medium Density Areas ", be approved, as outlined in Appendix I to Report Number PLN 16 -13, and that staff be authorized to finalize and forward the draft by -law to adopt Amendment No. 24 to the Pickering Official Plan to Council for enactment; 5 Council Meeting Minutes Monday, June 17, 2013 7:00 PM - Council Chambers 2. That Draft Plan of Subdivision Application SP- 2012 -02, submitted by Nanak Creations Inc., on lands being Part of Lot 1, Plan 388 and Block 39, Plan 40M- 2086, to establish blocks for residential, road widening and 0.3 metre reserve uses as shown on Attachment #4 to Report Number PLN 16 -13, and the implementing conditions as set out in Appendix II, be endorsed; and 3. Further, that Zoning By -law Amendment Application A 5/12, submitted by Nanak Creations Inc., to implement the Draft Plan of Subdivision SP- 2012 -02 and to permit the development of 23 townhouse units on a common element condominium road, be endorsed as outlined in Appendix III to Report Number PLN 16 -13, and that staff be authorized to finalize and forward an implementing Zoning By -law Amendment to Council for enactment. Director, Corporate Services & City Solicitor, Report FIN 13 -13 2012 Year End Audit Council Decision . That Report FIN 13 -13 of the Director, Corporate Services & Solicitor be received; 2. That the Year -end Communication Report as submitted by Deloitte LLP ( Deloitte) be received for information; and, 3. That the 2012 draft Audited Consolidated Financial Statements for the City of Pickering be approved. . 2. Director, Engineering & Public Works, Report ENG 09 -13 Tender for Asphalt Resurfacing on Rosebank Road - Tender No. T -20 -2013 Council Decision 1. That Report ENG 09 -13 of the Director, Engineering & Public Works regarding Tender for Asphalt Resurfacing on Rosebank Road be received; 2. That Tender No. T -10 -2013 as submitted by Coco Paving Inc. for Asphalt Resurfacing on Rosebank Road in the total tendered amount of $141,025.79 (HST included) be accepted; 3. That the total gross project cost of $159,310.00 (HST included), including the tender amount and other associated costs and the total net project cost of $143,464.00 (net of HST rebate) be approved; N. Council Meeting Minutes Monday, June 17, 2013 7:00 PM - Council Chambers 4. That Council authorize the (Acting) Division Head, Finance & Treasurer to finance the project in the amount of $143,464.00 from Other Revenue York Region (South East Collector Enhancements) be approved; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 3. Director, Engineering & Public Works, Report PW 03 -13 Tender No. T -6 -2013 - Reconstruction of Tennis Courts — David Farr Park and Claremont Park Council Decision That Report PW 03 -13 of the Director, Engineering & Public Works regarding Tender No. T -6 -2013 for Reconstruction of Tennis Courts - David Farr Park and Claremont Park be received; 2. That Tender No. T -6 -2013 submitted by Court Contractors Ltd. for Reconstruction of Tennis Courts David Farr Park and Claremont Park in the amount of $224,343.70 (HST included) be accepted; 3. That the total gross project cost of $251,355.00 (HST included) including the tender amount and other associated costs and the total net project cost of $226,353.00 (net of HST rebate) be approved; 4. That Council authorize the (Acting) Division Head, Finance & Treasurer to finance the sum of $226.353.00 as approved in the 2011 and 2013 Capital Budgets from Parkland Reserve Fund; and 5. That the appropriate City of Pickering officials be authorized to take necessary action in order to give effect thereto. 4. Director, Engineering & Public Works, Report PW 04 -13 Supply and Delivery of One New Current Model Year Road Grader - Quotation No. Q -23 -2013 Council Decision 1. That Report PW 04 -13 of the Director, Engineering & Public Works regarding Quotation No. Q -23 -2013 for the Supply and Delivery of One New Current Model Year Road Grader be received; 2. That Quotation No. Q -23 -2013 as submitted by Nortrax Canada Inc. in the total quotation amount of $246,193.10 (HST included), for the Supply and Delivery of 7 n = EWA�= _a —_ -. Council Meeting Minutes Monday, June 17, 2013 7:00 PM - Council Chambers One New Current Model Year Road Grader, including a trade -in on the City's 2002 Volvo 740VHP be accepted; 3.- That the total gross project cost of $249,583.00 (HST included), including the quotation amount and other associated costs, and the total net project cost of $224,757.00 (net of HST rebate) be approved; 4. That Council authorize the (Acting) Division Head, Finance and Treasurer to finance the net project cost of $224,757.00 as follows: a) that the sum of $220,000.00, be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed five years, at a rate to be determined; b) that the sum of $4,757.00 be funded from property taxes; c) that the annual repayment charges in the approximate amount $47,000.00 be included -in the annual Current Budget for the City of Pickering, commencing in 2014 and continuing thereafter until the debenture financing is repaid; and any financing cost to be paid out of the Current Budget; 5. That the draft by -law attached to this report be enacted; and 6. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. 5. Director, Engineering & Public Works, Report PW 05 -13 Supply and Delivery of One New 41,000 LB. GVW Dump Truck with Snow Plow and Wing - Quotation No. Q -22 -2013 Council Decision That Report PW 05 -13 of the Director, Engineering & Public Works regarding the Supply and Delivery of One New 41,000 LB. GVW Dump Truck with Snow Plow and Wing be received; 2. That Quotation No. Q -22 -2013, as submitted by Tallman Truck Centre Limited for the Supply and Delivery of One New 41,000 LB. GVW Dump Truck with Snow Plow and Wing in the amount of $211,310.00 (HST included) be accepted; 3. That the total gross project cost of $212,440.00 (HST included) and a net project cost of $191,309.00 (net of HST rebate) be approved; E*' 7 Cray oA _ Council Meeting Minutes ' Monday, June 17, 2013 7:00 PM - Council Chambers 4. That Council authorize the (Acting) Division Head, Finance &Treasurer to finance the project as follows; a) that the sum of $190,000.00 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding five years, at a rate to be determined; b) that the balance of $1,309.00 be funded from property taxes; c) that the annual repayment charges in the approximate amount of $41,000.00 be included in the annual Current Budget for the City of Pickering commencing in 2014 and continuing thereafter until the debenture financing is, repaid and any financing cost to be paid out of the Current Budget; 5. That the draft by -law attached to this report be enacted; and 6. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect. Director, Corporate Services & City Solicitor, Report FIN 14 -13 Section 357/358 of the Municipal Act— Adjustment to Taxes Council Decision That Report FIN 14 -13 of the Director, Corporate. Services & City Solicitor be received; 2. That the write -offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Director, Corporate Services & City Solicitor, Report FIN 15 -13 Development Charges — Annual Indexing Council Decision That Report FIN 15 -13 of the Director, Corporate Services & City Solicitor be received; 2. That effective July 1, 2013 as provided for in Section 16 of By -law 6978/09, the Development Charges referred to in Sections 6 and 11 of that By -law be increased by 0.8 percent; and, D r-KOILF41fil L� Council Meeting Minutes Monday, June 17, 2013 7:00 PM - Council Chambers 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 8. Director, Corporate Services & City Solicitor, Report FIN 16 -13 2013 Property and Liability Insurance Renewal (Six Months) Council Decision That Report FIN 16 -13 of the Director, Corporate Services & City Solicitor regarding the insurance renewal be received; 2. That the City of Pickering renew its property, liability and other insurance policies through the Frank Cowan Company for the period July 1, 2012 to January 1, 2014 in the amount of $391,913 ( plus applicable taxes) and inclusive of terms and conditions acceptable to the (Acting) Division Head Finance & Treasurer; 3. That L.V. Walker & Associates be confirmed as the City's Adjuster of Record for property, liability and other insurance and related 'matters; 4. That the (Acting) Division Head, Finance & Treasurer be authorized to settle any claims including any adjusting and legal fees, where it is in the City's interest to do so; 5. That the (Acting) Division Head, Finance &Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to limit potential liability exposure and to protect the assets of the City and its elected officials and staff; and, 6. That the appropriate officials be authorized to take the necessary actions to give effect thereto. Resolution #82/13 Moved by Councillor McLean Seconded by Councillor O'Connell That Report JT 2013 -06 of the Joint Planning & Development and Executive Committee, dated June 10, 2013, be adopted. (VIII) NEW AND UNFINISHED BUSINESS if, Carried r-OWN gg 40� Council Meeting Minutes Monday, June 17, 2013 7:00 PM - Council Chambers 1. Director, Engineering & Public Works, Report ENG 10 -13 Tender for Liverpool Road Reconstruction and Minor Storm Sewer Repair From Ilona Park Road to Krosno Boulevard - Tender No. T -13 -2013 Resolution #83/13 Moved by Councillor McLean Seconded by Councillor O'Connell That Report ENG 10 -13 of the Director, Engineering & Public Works regarding the Liverpool Road Reconstruction and Minor Storm Sewer Repair from Ilona Park Road to Krosno Boulevard be received; 2. That Tender No. T -13 -2013 as submitted by IPAC Paving Ltd. in the total tender amount of $475,998.38 (HST included) be accepted; 3. That the total gross project cost of $554,647.00 (HST included), including the tender amount and other associated costs and the total net project cost $499,477.00 (net of HST rebate) be approved; 4. That Council authorizes the (Acting) Division Head, Finance & Treasurer to finance the project in the amount of $499,477.00 as follows: a) The sum of $495,000.00 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten years, at a rate to be determined; b) The sum of $4,477.00 plus issuing cost be funded from property taxes; c) The annual repayment charges in the amount of approximately $58,000.00 be included in the annual Current Budget commencing in 2014 and continuing thereafter until the debenture financing is repaid; d) The Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms conditions, or take any actions necessary in order to effect the foregoing; 5. That the draft by -law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 11 ._ Council Meeting Minutes Monday, June 17, 2013 7:00 PM - Council Chambers (IX) By -laws 7285/13 Being a by -law to authorize the Supply and Delivery of One New Current Model Year Road Grader project in the City of Pickering and the issuance of debentures in the amount of $220,000.00. 7286/13 Being a by -law to authorize the Supply and Delivery of One New 41,000 LB. GVW Dump Truck with Snow Plow and Wing project in the City.of Pickering and the issuance of debentures in the amount of $190,000.00 7287/13 Being a by -law to amend Restricted Area (Zoning) By -law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lots 21 and 22, Concession 1, Part 2 -20, 22 -24, & Part of Parts 1, 21, 40R -8355 and Parts 1 & 2, 40R -8513, in the City of Pickering. 7288/13 Being a by -law to authorize the Liverpool Road Reconstruction and Minor Storm Sewer Repair from Ilona Park Road to Krosno Boulevard project in the City of Pickering and the issuance of debentures in the amount of $495,000.00. Resolution #84/13 Moved by Councillor McLean Seconded by Councillor O'Connell That By -law Nos. 7284/13 through 7288/13, be approved, save and except By -law No. 7284/13. Resolution #85/13 Moved by Councillor Dickerson Seconded by Councillor O'Connell Carried 7284/13 Being a by -law to amend Restricted Area (Zoning) By -law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Lots 106 to 108 and Part of Lots 105 and 109, RCP Plan 1051, Part 1, 40R- 14632, in City of Pickering (SP- 2012 -01, CP- 2012 -02 & A 3/12). Carried 12 (X) Confirmation By -law By -law Number #7289/13 Council Meeting Minutes Monday, June 17, 2013 7:00 PM - Council Chambers Councillor McLean, seconded by Councillor O'Connell moved for leave to introduce a By -law of the City of Pickering to confirm those proceedings of the Council of The Corporation of The City of Pickering at its Regular Meeting of June 10, 2013. (XI) Adjournment Moved by Councillor O'Connell Seconded by Councillor McLean That the meeting be adjourned at 8:05 pm. Dated this 17th day of June, 2013. 13 Carried Mayor Ryan Debbie Shields City Clerk C--ttq °o Joint Planning & Development and ' - Executive Committee Meeting Minutes Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodriaues Present: Mayor Ryan Councillors: K. Ashe D. Dickerson J. O'Connell D. Pickles P. Rodrigues Absent: B. McLean Also Present: T. Prevedel - Chief Administrative Officer - P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development B. Douglas - Fire Chief D. Shields - City Clerk C. Rose - Chief Planner G. McGregor - Manager, Sustainability & Special Projects F. Jadoon - Coordinator, Economic Development A. Yearwood - Planner II L. Roberts - Committee Coordinator (1) Disclosure of Interest No disclosures were noted. (II) Delegations 1. Glenn Jager, Ontario Power Generation Glenn Jager, Senior Vice - President, Pickering Nuclear appeared before the Committee. Through the aid of a power point presentation, he provided an update on OPG Pickering Nuclear. He noted their commitment to safety and the community, stating they have been providing safe, reliable service for over 40 1 Ciat of Joint Planning & Development and PICKEMG . - Executive Committee Meeting Minutes Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues years and stated they are confident in continuing this until 2020. He noted their strong environmental safety record with over 10 million hours accident free. He also noted their environmental commitments with no greenhouse gas causing emissions, stating the radiation limits are less than 1 % of the regulatory limits. He noted in the recently released report from Canadian Nuclear Safety Association, Pickering was rated as satisfactory in all areas. Mr. Jager stated they are in the process of an RFP to seek a partner in order to determine the best commercial use of the site beyond 2020. Moved by Councillor Ashe Seconded by Councillor Dickerson That the rules of procedure be suspended in order to allow additional time for the delegation ` Carried on 2/3 Majority Vote Mr. Jager outlined safety procedures in place at Pickering Nuclear, and also provided an outline of the various methods of providing information to the public. He introduced Norma Drummond, from the Pickering Community Advisory Council. Norma Drummond appeared before the Committee to provide an overview of the Committee's formation, noting they are made up of volunteers representing the residents in order to provide information to the public. She noted that OPG supports the group, providing a facilitator for the meetings, where members are free to discuss the issues with staff. She noted the new issues arising are the decommissioning, waste disposal, possibility of accidents as well as plant security and future closure. A question and answer period ensued. It was requested that the regulatory limits with respect to fossil fuel be provided for comparison purposes. It was questioned whether the towers would be coming down, as well as the transportation of waste. Jerry Keto, Director, Station Decommissioning appeared before the Committee to address concerns related to transporting waste, explaining the number of willing host communities and where accountability lies. Kevin Powers, Director, Corporate Relations and Communications, outlined their outreach with respect to waste removal, explaining that there would be communication with the various communities along the route. 2 C" °q _ Joint Planning & Development and - Executive Committee Meeting Minutes Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues Councillor O'Connell questioned the timing of their presentation, and why they had not appeared previously as was done in the past, and also inquired about their appearing at the Region of Durham as well. Mr. Powers confirmed their commitment to providing information on an annual basis and also noted information was available on their website. Councillor O'Connell expressed her concerns with respect to consistent communication, noting the importance of public contact to avoid any confusion during siren testing. Mr. Powers explained OPG's plans to ensure consistent communication, outlining processes in place. Mr. Jager outlined testing procedures, noting he would appreciate receiving further information on any incidents reported in order to improve on procedures. Councillor Ashe questioned the delegations with respect to options after 2020. He requested clarification on the options being considered and whether anything other than nuclear was being considered. He also questioned the future of the reactors as well as the waterfront. Councillor Pickles questioned the potential for other forms of power generation other than nuclear, and whether the transmission corridor would remain the same. Councillor Pickles also inquired into the Pickering Community Advisory Council's mandate. 2. Barbara Pulst Barbara Pulst appeared before the Committee, expressing her concerns regarding higher densities in the Downtown Intensification Study within a 3 km zone of Pickering Nuclear. She noted an area in the study with a school proposed, which would be within the 3 km zone. She stated this was not in keeping with the recommendations set out in the Joint Review Panel Darlington New Build report, which prevents the establishment of sensitive public facilities within the 3 km zone around the site boundary. She questioned whether the current emergency procedures would be sufficient should the number of residents increase within the intensification zone. Ms. Pulst also stated it is the Region of Durham's responsibility to activate emergency procedures and noted there needs to be more communication between the Region, OPG and the municipalities. t Joint Planning & Development and = - Executive Committee Meeting Minutes Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues Ms. Pulst also questioned whether the Province of Ontario was aware of the residential and sensitive development being proposed within the 3 km zone and requested written confirmation of this. A brief question and answer period ensued. Part A Planninq Information Reports Zoning By -law Amendment Application A 4/13 Move Source Inc. 1454 & 1456 Altona Road A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Catherine Rose, Chief Planner gave an outline of the requirements for a Statutory Meeting under the Planning Act. She outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by -law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Ashley Yearwood, Planner 11, appeared before the Committee, providing an overview of zoning application A 4/13. He noted the application submitted by Move Source Inc. proposes to create 3 new residential lots fronting onto Fawndale Road. Mr. Diashamki, 1722 Altona Road, Pickering, appeared before the Committee, expressing concerns with the orientation of lots and questioned the access for lots on Altona Road. Dino Simone, 1294 Fawndale Road, Pickering, appeared before the Committee and questioned whether the applicant would be building for himself or for resale. He also questioned whether they would conform with the existing homes in the neighbourhood. Gary Nixon, appeared on behalf of the applicant, to respond to questions raised Councillor O'Connell raised questions regarding access, noting that previous information had indicated there were conditions made in making connections. She noted that as we move forward with more houses fronting Fawndale, she questioned whether there would be a pedestrian' connection to Altona Road and requested staff look into this. 4 City eq Joint Planning & Development and =` Executive Committee Meeting Minutes PICKERING Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues Part B — Planning & Development Reports 1. Director, City Development, Report PLN 10 -13 Downtown Pickering Intensification Study Built Form Vision (Phase 1) (Part of the Pickering Official Plan Review) Recommendation Moved by Councillor O'Connell Seconded by Councillor Pickles 1. That Report PLN 10 -13 of the Director, City Development, regarding the Downtown Intensification Study be received for information; and 2. That Council endorse in principle the Downtown Pickering — A Vision for Intensification and Framework for Investment Report prepared by Urban Strategies Inc. dated June 2013 as set out in the Executive Summary Excerpt in Appendix I to Report PLN 10 -13, and authorize staff to initiate an Official Plan Amendment and to finalize the Urban Design Guidelines to implement the vision and redevelopment framework; and 3. That Council accepts the proposal dated June 12, 2013 from Urban Strategies Inc. to prepare a new Downtown Zoning By -law and to assist staff with finalizing the Urban Design Guidelines to implement Phase 2 of the Downtown Intensification Study in an amount including disbursements not to exceed $107,350 (HST included), and a net cost not to exceed $96,672 (net of HST rebate); and 4. That the (Acting) Division Head, Finance & Treasurer be authorized to finance the project from property taxes and Continuing Studies Reserve as provided in the approved 2013 Current Budget for Planning, Consulting & Professional account 2611.2392.0000; and 5. That the appropriate City of Pickering officials be authorized to enter into any agreements to give effect hereto; and 6. That staff be authorized to apply to the Ministry of Infrastructure for funding through the Places to Grow Implementation Fund to assist staff in initiating a broad community engagement program as part of the review of intensification and redevelopment opportunities along the City's corridors and nodes outside of the downtown, as part of the City's Growth Plan Implementation exercise; and, 5 cis Joint Planning & Development and Executive Committee Meeting Minutes P1( XF Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues 7. Further, that a copy of Report PLN 10 -13 be forwarded to the Region of Durham and the Toronto and Region Conservation Authority for information. Carried Moved by Councillor O'Connell Seconded by Councillor Ashe That the rules of procedure be suspended in order to allow the presentation by Urban Strategies Inc. Carried on 2/3 Majority Vote Melanie Hare, Urban Strategies Inc. appeared before the Committee to provide an overview of the Downtown Intensification Study. Through the aid of a power point presentation she outlined the framework and vision for the Downtown: She summarized the implementation and next steps, outlining a commitment to sustainability. Ms. Hare explained the transportation options, connectivity of transit systems as well as the built form vision, providing an outline of the preferred areas_ for growth. A discussion period ensued with questions raised regarding noise attenuation. Staff also responded to questions raised with respect to addressing the concerns noted with respect to higher densities in proximity to the nuclear station and whether this was factored into the study. It was requested that staff provide clarification on specifics and numbers taken into account for emergency planning. Questions were also raised with respect to the mobility network and whether there was a need for an additional pedestrian walkway. Part C — Executive Committee Reports Director, Culture & Recreation, Report CR 17 -13 Community Engagement Strategy Report - Status Update & Priorities for 2013 -2014 Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 0 caq 4 Joint Planning & Development and ' Executive Committee Meeting Minutes RING Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues 1. That Council receive Report CR 17 -13 regarding the City of Pickering Community Engagement Strategy; and 2. That Council authorize staff to complete nine key community engagement priorities in 2013 and 2014; and 3. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 2. Director, Culture & Recreation, Report CR 18 -13 Don Beer Arena Pro Shop Agreement -XPRT Marketing & Promotions Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe That Report CR 18 -13 of the Director, Culture & Recreation regarding the Concession License Agreement'of the Don Beer Arena Pro Shop be received; and 2. That the Mayor and Clerk be authorized to execute the Concession License Agreement pursuant to which XPRT Marketing & Promotions will be permitted to operate the Don Beer Arena Pro Shop from September 1, 2013 to April 30, 2016, that is in the form and substance acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor. Carried 3. Director, Engineering & Public Works, Report ENG 06 -13 Safe Pedestrian Crossings at Acorn Lane and Old Brock Road Discussion ensued with respect to the need for an all way stop at Old Brock Road and Acorn Lane. Recommendation Moved .by Councillor O'Connell Seconded by Councillor Ashe 7 C"w Joint Planning & Development and - Executive Committee Meeting Minutes Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues That Report ENG 06 -13 of the Director, Engineering & Public Works regarding Safe Pedestrian Crossings at Acorn Lane and Old Brock Road, in response to resident concerns and Resolution #156/12 be received; and 2. That an all -way stop at Old Brock Road and Acorn Lane not be supported based on previous traffic studies, results of the review of traffic operations, input from Durham Regional Police, community consultation and staff recommendation; and 3. That pedestrians ahead warning signage be installed for both the northbound and southbound direction on Old Brock Road in the vicinity of the Claremont Community Centre and Acorn Lane; and 4. That traffic calming measures on the entire limit of Old Brock Road be investigated further with the participation with the Community as a whole and the Durham Regional Police, and for staff to report back to Council by December 2013. Carried Later in the Meeting [Refer to following motion] Moved by Councillor Pickles Seconded by Councillor Dickerson That the recommendation 2 be amended to read as follows; 2. That an all -way stop at Old Brock Road and Acorn Lane be supported based on previous traffic studies, results of the review of traffic operations, input from Durham Regional Police, community consultation and staff recommendation; and Yes Councillor Dickerson Councillor Pickles The main motion was then Carried. Motion Lost on a Recorded Vote as Follows: No Councillor Ashe Councillor O'Connell Councillor Rodrigues Mayor Ryan �tq o0 Joint Planning & Development and Executive Committee Meeting Minutes PICRERING Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues 4. Director, Engineering & Public Works, Report PW 02 -13 Memorandum of Understanding for the Winter Maintenance of Crossing Roads and Detour Roads during the Design and Construction of Hwy 407 East in the City of Pickering Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe That Report PW 02 -13 of the Director, Engineering & Public Works regarding a Memorandum of Understanding for the Winter Maintenance of Crossing Roads and Detour Roads during the Design and Construction Phase of Hwy 407 East in the City of Pickering be received; and 2. That Council authorize the Mayor and City Clerk to execute a Memorandum of Understanding with the OMR 407 East Development Group General Partnership that is in a form to the satisfaction of the Director, Engineering & Public Works, (Acting) Division Head, Finance & Treasurer, and the Director, Corporate Services & City Solicitor. Carried 5. Director, Corporate Services & City Solicitor, Report FIN 17 -13 2013 Final Tax Due Dates for Commercial, Industrial and Multi- Residential Realty Tax Classes Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe That Report FIN 17 -13 of the Director, Corporate Services & City Solicitor be received; and 2. That the Director, Corporate Services & City Solicitor be authorized to issue the final 2013 Tax Bills for Commercial, Industrial and Multi- residential properties with a due date of September 16, 2013; and 3. That the (Acting) Division Head, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure that the tax billing process is completed and in order to comply with Provincial Regulations; and 41 AA Joint Planning & Development and Executive Committee Meeting Minutes Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues 4. That the draft By -law attached to this report be,enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried (III) Other Business 1) Councillor Dickerson requested staff forward a letter to Toronto Region Conservation Authority requesting they maintain their property located on St. Martins Road South. (IV) Adjournment The meeting adjourned at 9:25 pm. 10 - �°° July 8, 2013 Delegations Edoh Apaloo Re: Hiah Costs of Services July 8, 2013 COMMITTEE REPORTS a) Joint Report JT 2013 -07 of the Joint Planning & Development and Executive Committee Pages Director, City Development, Report PLN 10 -13 8 -27 Downtown Pickering Intensification Study Built Form Vision (Phase 1) (Part of the Pickering Official Plan Review) Recommendation That Report PLN 10 -13 of the Director, City Development, regarding the Downtown Intensification Study be received for information; 2. That Intensification and Framework for Investment Report prepared by Urban Council endorse in principle the Downtown Pickering, — A Vision for Strategies Inc. dated June 2013 as set out in the Executive Summary Excerpt in Appendix I to Report PLN 10 -13, and authorize staff to initiate an Official Plan Amendment and to finalize the Urban Design Guidelines to implement the vision and redevelopment framework; 3. That Council accepts the proposal dated June 12, 2013 from Urban Strategies Inc. to prepare a new Downtown Zoning By -law and to assist staff with finalizing the Urban Design Guidelines to implement Phase 2 of the Downtown Intensification Study in an amount including disbursements not to exceed $107,350 (HST included), and a net cost not to exceed $96,672 (net of HST rebate); 4. That the (Acting) Division Head, Finance & Treasurer be authorized to finance the project from property taxes and Continuing Studies Reserve as provided in the approved 2013 Current Budget for Planning, Consulting & Professional account 2611.2392.0000; 5. That the appropriate City of Pickering officials be authorized to enter into any agreements to give effect hereto; 6. That staff be authorized to apply to the Ministry of Infrastructure for funding through the Places-to Grow Implementation Fund to assist staff in initiating a broad community engagement program as part of the review of intensification and redevelopment opportunities along the City's corridors and nodes outside of the downtown, as part of the City's Growth Plan Implementation exercise; and, 7. Further, that a copy of Report PLN 10 -13 be forwarded to the Region of Durham and the Toronto and Region Conservation Authority for information. Part "B" Executive Committee Reports Director, Culture & Recreation, Report CR 17 -13 28 -97 Community Engagement Strategy Report - Status Update & Priorities for 2013 -2014 Recommendation That Council receive Report CR 17 -13 regarding the City of Pickering Community Engagement Strategy; and 2. That Council authorize staff to complete nine key community engagement priorities in 2013 and 2014; and 3. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 2. Director, Culture & Recreation, Report CR 18 -13 98 -109 Don Beer Arena Pro Shop Agreement -XPRT Marketing & Promotions Recommendation 1. That Report CR 18 -13 of the Director, Culture & Recreation regarding the Concession License Agreement of the Don Beer Arena Pro Shop be received; and 2. That the Mayor and Clerk be authorized to execute the Concession License Agreement pursuant to which XPRT Marketing & Promotions will be permitted to operate the Don Beer Arena Pro Shop from September 1, 2013 to April 30, 2016, that is in the form and substance acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor. 3. Director, Engineering & Public Works, Report ENG 06 -13 110 -121 Safe Pedestrian Crossings at Acorn Lane and Old Brock Road Recommendation That Report ENG 06 -13 of the Director, Engineering & Public Works regarding Safe Pedestrian Crossings at Acorn Lane and Old Brock Road, in response to resident concerns and Resolution #156/12 be received; 2. That an all -way stop at Old Brock Road and Acorn Lane not be supported based on previous traffic studies, results of the review of traffic operations, input from Durham Regional Police, community consultation and staff recommendation; 3. That pedestrians ahead warning signage be installed for both the northbound and southbound direction on Old Brock Road in the vicinity of the Claremont Community Centre and Acorn Lane; and 4. That traffic calming measures on the entire limit of Old Brock Road be investigated further with the participation with the Community as a whole and the Durham Regional Police, and for staff to report back to Council by December 2013. 4. Director, Engineering & Public Works, Report PW 02 -13 122 -125 Memorandum of Understanding for the Winter Maintenance of Crossing Roads and Detour Roads during the Design and Construction of Hwy 407 East in the City of Pickering Recommendation That Report PW 02 -13 of the Director, Engineering & Public Works regarding a Memorandum of Understanding for the Winter Maintenance of Crossing Roads and Detour Roads during the Design and Construction Phase of Hwy 407 East in the City of Pickering be received; and 2. That Council authorize the Mayor and City Clerk to execute a Memorandum of Understanding with the OMR 407 East Development Group General Partnership that is in a form to the satisfaction of the Director, Engineering & Public Works, (Acting) Division Head, Finance & Treasurer, and the Director, Corporate Services & City Solicitor. 5. Director, Corporate Services & City Solicitor, Report FIN 17 -13 126 -131 2013 Final Tax Due Dates for Commercial, Industrial and Multi- Residential Realty Tax Classes Recommendation That Report FIN 17 -13 of the Director, Corporate Services & City Solicitor be received; 2. That the Director, Corporate Services & City Solicitor be authorized to issue the final 2013 Tax Bills for Commercial, Industrial and Multi- residential properties with a due date of September 16, 2013; 3. That the (Acting) Division Head, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure that the tax billing process is completed and in order to comply with Provincial Regulations; 4. . That the draft By -law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. NEW AND UNFINISHED BUSINESS July 8, 2013 PAGES Director, Culture & Recreation, Report CR 10 -13 31 -48 Reciprocal Use of Facilities Agreement - Durham District School Board Recommendation 1. That Report CR 10 -13 of the Director, Culture & Recreation regarding the Reciprocal Use of Facilities Agreement be received; and 2. That the Mayor and Clerk be authorized to execute a Reciprocal Use of Facilities Agreement pursuant to which the Durham District School Board will have use of the City -owned parks listed in Schedule A and the City of Pickering will have use of Board -owned schools and school fields listed in Schedule B from September 1, 2013 to August 31, 2023, that is in a form and substance acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor. 2. Director, Corporate Services & City Solicitor, Report LEG 02 -13 49 -53 Road Closing — Conveyance of Land Nordane Drive, Plans 40M -1861 and 40M -1892 Block 17, Plan 40M -1861 and Block 30, Plan 40M -1892 Recommendation That Council pass a by -law to: a) stop -up and close that part of Nordane Drive within Plan 40M -1861, being Part 2, Plan 40R -27996 and all of Nordane Drive within 40M -1892 (the " Nordane Lands ") as public highway; b) declare the Nordane Lands, along with Block 17, Plan 40M -1861 and Block 30, Plan 40M -1892 surplus to the needs of the Corporation for the purpose of sale to Craig Marshall for $69,000.00, subject to: (i) the lands merging with adjacent lands for development purposes; (ii) acquiring all required easements; (iii) preparation of required reference plans; and (iv) the registration of a Development Agreement with the City, in a form satisfactory to the Director, Corporate Services & City Solicitor; and, c) authorize the Mayor, City Clerk and Director, Corporate Services & City Solicitor to execute all documentation necessary to effect the road closure and conveyance to Craig Marshall. From: Marisa Carpino Director, Culture & Recreation Subject: Reciprocal Use of Facilities Agreement - Durham District School Board - File: A -1440 Recommendation: Report to Council Report Number: CR 10 -13 Date: July 8, 2013 That Report CR 10 -13 of the Director, Culture & Recreation regarding the Reciprocal Use of Facilities Agreement be received; and 2. That the Mayor and Clerk be authorized to execute a Reciprocal Use of Facilities Agreement pursuant to which the Durham District School Board will.have use of the City -owned parks listed in Schedule A and the City of Pickering will have use of Board -owned schools and school fields listed in Schedule B from September 1, 2013 to August 31, 2023, that is in a form and substance acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor. Executive Summary: The City of Pickering has a 10 year Reciprocal Use of Facilities Agreement with the Durham District School Board that began in 1993 and was extended in 2003 for a further 10 years. The Reciprocal Use of Facilities Agreement is now set to expire on August 31, 2013. The Reciprocal Use of Facilities Agreement outlines the contractual arrangement between the City and the Board for the use of facilities owned by either party. In the agreement, the Board has use of the City -owned parks listed in Schedule A and the City of Pickering has the use of the Board -owned schools and school fields listed in Schedule B. The Culture & Recreation Department recommends that the Reciprocal Use of Facilities Agreement with the Durham District School Board (Attachment 1) be executed for the period September 1, 2013 to August 31, 2023. Financial Implications: Annual city staff and materials costs required to maintain City - owned parks used by the Durham District School Board and Board -owned school fields used by community sport groups through the City permitting process is approximately $66,000 and $7,600- respectively. Some costs are recovered through the administration fee charged to park permits which total $2,500 annually. Report CR 10 -13 July 8, 2013 Page 2 In return, the City of Pickering has the use of schools and school fields to operate various municipal recreation and leisure programs. The annual net registration revenue for City programs that take place at school facilities totals approximately $55,500. Discussion: The City of Pickering is party to a 10 year Reciprocal Use of Facilities Agreement with the Durham District School Board beginning in 1993 that was extended in 2003 for a further 10 years. The Reciprocal Use of Facilities Agreement is now set to expire on August 31, 2013. The Reciprocal Use of Facilities Agreement outlines the arrangement between the City and the Board for the use of facilities owned by each party. In the Agreement, the Board has the use of the City -owned parks listed in Schedule A and the City of Pickering has the use of the Board -owned schools and school fields listed in Schedule B. City staff and Durham District School Board representatives have reviewed the existing agreement and made updates that reflect current practices that meet the needs of both parties. The most notable revisions -to the Agreement include a requirement that the Board confirm summer permits by May 15th; to provide notice of not less than 10 days for cancelled Board permits; to require the Board to request "no fee" permits from the City for the use of City -owned parks for its tournaments and special occasions; and an updated list of facilities in Schedules A and B that reduce the list of properties that the City of Pickering is required to maintain. The revised Agreement also reflects the current arrangement with Dunbarton High School for the use of the Dunbarton Indoor Pool. This section of the Agreement was terminated by the Durham District School Board on April 10, 1996. In response, the City now enters into an annual agreement with Dunbarton High School which permits it use of the pool during the school day from October to March of each year. The school is responsible to provide its own lifeguards at its expense. The City of Pickering continues to make the pool available for City programs and community use (subject to permit fees) during all remaining hours. Over the past 20 years, the City of Pickering and the Durham District School Board have built a successful partnership with respect to the reciprocal use of facilities. This arrangement has enabled the City of Pickering to offer quality recreation and leisure programs at school facilities which staff could not otherwise offer due to limited municipal facilities (specifically gymnasiums). Such municipal programs include summer camps, badminton, volleyball and culinary arts for which the City generates program revenue through program registration fees. Moreover, the Agreement enables the City of Pickering to offer over 180 hours each year in free recreation programming at school facilities. This free programming is part of the City's "Free Teen Programs" for which the municipality is recognized as a Youth Friendly Community Builder — Gold Status by PlayWorks Ontario. Report CR 10 -13 . July 8, 2013 Page 3 In the same way, the availability of school fields also provide much needed facilities for various sport users groups that receive a permit for field use from the City of Pickering. The demand of these sport user groups for field use is significant and can only be met through the availability of school fields in addition to municipal parks. The access to school fields in addition to city parks enables these sport groups to further develop their players and their sport within the community. Clearly, the initiation of the Reciprocal Use of Facilities Agreement for a new 10 year term ending August 31, 2023 with an option for a 10 year extension is an expression of the City's ongoing commitment to community development. Therefore, the Culture & Recreation Department recommend that the Reciprocal Use of Facilities Agreement with the Durham District School Board be renewed for the period September 1, 2013 to August 31, 2023. Attachments: Draft Reciprocal Use of Facilities Agreement — September 1, 2013 to August 31, 2023 Prepared By: ktarisa Carpino Director, -Cultutd & Recreation Rob Gagen Supervisor, Parks Operations me Recommended for the consideration of Pickering City Council Tony Prevedel, P.Eng. Chief Administrative Officer ndorsed By: Ri6hard Holborn, W Director, Fineering & Public .I Paul Bigio Director, C rpo t� ervices & City Solicitor 2, 20 ATTACHMENT# LT0PEP0RT#_L—IQie — I'j This Reciprocal Use of Facilities Agreement made, 2013, BETWEEN: Durham District School Board hereinafter called the "Board" -and- The Corporation of the City of Pickering hereinafter called the "City" Of The First Part, Of The Second Part. Whereas the Board is a board as defined in section 1 (1) of the Education Act (Ontario), as amended, and as such is the owner of certain school buildings and lands within the geographic boundaries of the City of Pickering which facilities are used by members of the public and various community groups for both private and City- sponsored activities; and Whereas the City is an area municipality within the Regional Municipality of Durham and is the owner of certain parks and recreational buildings within the geographic boundaries of the City of Pickering which facilities are used by members of the public (including students enrolled in Board schools) and various community groups for both private and Board- sponsored activities; and Whereas the City has the authority under section 94 of the Municipal Act (Ontario), as amended, to operate and manage recreational areas, playgrounds, athletic fields, auditoriums, community recreation centres and other places of recreation and amusement; and , Whereas each of the Board and the City wishes to enter into a reciprocal use agreement to provide for the use by the other of certain of its facilities, and for the use of the Board's facilities by certain community groups acting under the auspices of the City; Now Therefore This Agreement Witnesseth That, in consideration of the sum of $2.00 now paid by each to the other, the receipt of which by each is hereby acknowledged, and of the terms and conditions herein set out, the Board and the City covenant and agree as follows: 1. Term Of Agreement (1) This Agreement shall be in effect for a term of ten years, beginning September 1, 2013 and expiring August 31, 2023, unless it is extended or earlier terminated pursuant to this section. (2) Despite the provisions of subsection (1), upon the expiry of the term hereof, or of any extension of the term hereof, the term of this Agreement shall be deemed to be. extended for a further period of ten years, upon the same terms and conditions as are contained herein (including this provision for extending the term of this Agreement), unless either the Board or the City, at least one month before the expiry of the term or any extension thereof, gives . written notice to the other of its intention to terminate the Agreement upon the expiry of the current term. (3) Either party may terminate this Agreement prior to the expiry of the term, or any extension thereof, by giving six months written notice to the other party. 2. Assignment Of Agreement Neither party shall assign any of its rights or obligations hereunder to any person without the prior written permission of the other party. 3. Notice (1) Any notice given under any provision of this Agreement shall be sufficiently given if personally served upon, or mailed by prepaid ordinary mail to, (a) in the case of notice to the Board, Superintendent of Education /Facilities Services Durham District School Board 400 Taunton Road East -2- Whitby, Ontario L1 R 2K6; (b) in the case of notice to the City, Director, Culture & Recreation The Corporation of the City of Pickering Pickering Civic Complex One The Esplanade Pickering, Ontario L1V 6K7 (2) Any notice personally served in accordance with subsection (1) shall be deemed to have been given on the next business day following the day of service. (3) Any notice served by ordinary mail in accordance with subsection (1) shall be deemed to have been given on the sixth calendar day following the day of mailing. (4) Any notice sent by electronic means in accordance with subsection (1) shall be deemed to have been given on the next business day following the day of electronic transmission. 4. Interpretation (1) The Schedules attached hereto shall form part of this Agreement. (2) In this Agreement, the term "force majeure" means acts of God, strikes, lockouts or other labour disturbances, civil disturbances, acts of a public enemy, wars, riots, sabotage, epidemics, landslides, snowslides, lightning, earthquake, fire, storm, flood, washout or explosion and any other event or occurrence beyond the reasonable control of the Board or the City, as the case may be, whether or not of the nature of those mentioned above. (3) This Agreement and everything contained herein shall enure to the benefit of and be binding upon the parties hereto, their respective successors and permitted assigns. 5. Board Use Of City Park Facilities (1) The Board shall have the use of the City parks listed in Schedule A attached hereto for student educational, athletic and recreational purposes between 0700 hours and 1700 hours, Monday through Friday, from and including September 1 in each year to and including June 30 of the following year, school holidays excepted, without the need for a City -3- permit authorizing such use, with the exception of tournaments and special events held by the Board. In order to facilitate City planning for maintenance, schools are required to request no -fee permits from the City for tournaments and special events, not less than 14 days before the proposed event. (2) The Board shall have priority over any other user other than the City or a City- sponsored organization for the use of the City parks listed in Schedule A for the purposes set out in subsection (1) at all other times between September 1 in any year and June 30 in the following year, subject to permits issued by the City and any terms and conditions that the City may reasonably attach to the issuance of those permits. (3) The use of any park by the Board pursuant to this section shall include the use of any available, (a) baseball or softball diamonds, (b) parking facilities, (c) playground equipment, (d) football or soccer fields and posts, (e) track and field facilities, and (f) skating surfaces. located at or in the park. (4) The use of any park by the Board pursuant to this section shall not include the right, (a) to erect, construct or install any feature, thing or apparatus in the park, (b) to remove, reconstruct or change any feature, thing or apparatus in the park, or (c) to bring or drive any vehicle into the park (except into any parking facility in the park), without the prior written permission of the City. (5) The use of any park and facilities therein by the Board pursuant to this section shall be subject to the regulations set out in Schedule A attached hereto, the contravention of any of which may result in the City, in its sole discretion, suspending the Board's right to use the park in question for up to thirty days or revoking the school's permit to use the park, if such use was pursuant to a permit, or both. -4- (6) Except for delays or interruptions caused by or arising out of events of force majeure, and subject to normal wear and tear and maintenance required thereby, the City shall keep and maintain the parks and facilities therein in good condition, at its sole expense, so that they are available for the Board's use. (7) The Board shall assume all liability and obligation for any loss, damage or injury to persons or property that occurs during the use or occupation of any park and facilities therein by the Board pursuant to this section and the Board shall indemnify and save harmless the City of and from any such loss, damage or injury and all actions, proceedings or claims arising therefrom except to the extent to which such loss, damage or injury is caused or contributed to by the neglect or default of the City, its servants, agents or employees. (8) The Board shall pay any taxes or similar charges that may be levied during the term hereof against any of the lands that comprise any of the parks as a result of the Board's use or occupation thereof pursuant to this section. 6. Board Use Of Indoor Pool: Dunbarton High School Use Of Dunbarton Indoor Pool Dunbarton High School shall have the use of the City's Dunbarton Indoor Pool for student educational, athletic and recreational purposes between 0730 hours and 1500 hours, Monday through Friday, from and including October 1 in each year to and including the Friday before March Break in the following year, school holidays excepted, without the need for a city permit authorizing such use. The exact hours and terms of use by Dunbarton High School shall be subject to an annual agreement entered into by September 10 of each year between the City and the Board. In the event that the City wishes to make use of Dunbarton Indoor Pool within the dates and times specified above, then it shall seek the consent of Dunbarton High School to such use, which consent shall not be unreasonably withheld. In the event that Dunbarton High School wishes to make use of the Dunbarton Indoor Pool outside of the dates and times specified above, then it shall seek the consent of the City to such use, which consent shall not be unreasonably withheld. Dunbarton High School's use of the Dunbarton Indoor Pool shall also be subject to the following: -5- (a) Dunbarton High School agrees that the keys to the pool are stored in a secure place and only provided to qualified lifeguards who have attended the required training session. (b) Dunbarton High School will provide to the City of Pickering, a schedule of actual hours, to include breaks and lunch hours, prior to the beginning of each semester. (c) Dunbarton High School agrees to provide the City of Pickering with a certificate of liability insurance, identifying the Corporation of the City of Pickering as additionally insured, with coverage for any one occurrence or claim of not less than $5,000,000.00. Dunbarton High School agrees to provide the City of Pickering with written information from the agent or insurer that insurance on the terms and the amounts specified above has been arranged prior to the start of the annual contract. (d) The City of Pickering reserves the right to close the facility for maintenance, major events and inclement weather. (e) The City obtains electricity and water through services submetered from the Board's Dunbarton High School. (f) If Dunbarton High School wishes to make additional use of the Dunbarton Indoor Pool at any time on a weekday between the hours of 6:00 -7:30 and 15:00- 16:45, then such additional use shall be provided for in the annual agreement referred to above, provided that such additional use shall be limited to a maximum of six hours per week. 7. ' City Use Of Board School Facilities (1) The City shall have the use of facilities within or associated with the Board's schools listed in Schedule B attached hereto for City educational, athletic and recreational programme purposes between 1830 hours and 2230 hours for gymnasiums and between 1800 hours and 2230 hours for classrooms, Monday through Friday except public holidays, and between 0700 hours and 2300 hours, Saturday, Sunday and public holidays, subject to permits issued by or on behalf of the Board and any terms and conditions that the Board may reasonably attach to the issuance of those permits. (2) The use of any facility within or associated with a school by the City pursuant to this section shall include the use of any available, (a) desks, tables and similar furniture, (b) dressing and change rooms, (c) parking facilities, (d) sports equipment in the nature of nets, goal and hoops, (e) washroom facilities, (f) baseball or softball diamonds, (g) playground equipment, (h) football or soccer fields and posts, (i) track and field facilities, and (j) skating surfaces, located in or associated with the school. (3) The use of the Dunbarton High School by the City pursuant to this section shall include the right of the City to be provided with sufficient keys to enable it to gain access to and to use the West Gymnasium therein (except the Physical Education office) without the need to have Board employees present. (4) The use of any facility within or associated with a school by the City pursuant to this section shall not include the right, (a) to erect, construct or install any feature, thing or apparatus in the facility or school, (b) to remove reconstruct or change any feature, thing or apparatus in the facility or school, or (c) to bring or drive any vehicle onto the school grounds (except into any parking facility associated with the school), without the prior written permission of the Board. (5) The use of any facility within or associated with a school by the City pursuant to this section shall be subject to the regulations set out in Schedule B attached hereto, the contravention of any of which may result in the Board, in its sole discretion, suspending the City's right to use the facility or school in question for up to thirty days or revoking the City's permit to use the facility or school, or both. (6) Except for delays or interruptions caused by or arising out of events of force majeure, and subject to normal wear and tear and maintenance required thereby, the Board shall keep and maintain the schools and facilities therein or associated therewith in good condition, at its sole expense, so that they are available for the City's use. -7- (7) The City shall, at its expense, maintain in their present condition all of the outdoor playing fields associated with the Board's schools listed in Schedule B attached hereto that are used by the City for City, athletic programmes. (8) The City shall assume all liability and obligation for any loss, damage or injury to persons or property that occurs during the use or occupation of any school and facilities therein or associated therewith by the City pursuant to this section and the City shall indemnify and save harmless the Board of. and from any such loss, damage or injury and all actions, proceedings or claims arising therefrom except to the extent to which such loss, damage or injury is caused or contributed to by the neglect or default of the Board, its servants, agents or employees. (9) The City shall pay any taxes or similar charges that may be levied during the term hereof against any of the lands that comprise any of the schools as a result of the City's use or occupation thereof pursuant to this section. 8. Community Use Of Board School Facilities Community groups may have the use of facilities within or associated with the Board's schools subject to permits issued by the Board and to the terms and conditions of any Board policy respecting such use and the issuance of such permits. In Witness Whereof the Board and the City have hereunto affixed their corporate seals, attested by the hands of their authorized officers. Signed, Sealed & Delivered Durham District School Board Joe Allin, Chairperson Ed Hodgins, Superintendent of Education /Business The Corporation of the City of Pickering David Ryan, Mayor Debbie Shields, City Clerk sm Schedule A Part 1 — City Parks Which The Board May Use Item Park 1. Mitchell Park 2. Major Oaks Park 3. Bidwell Park 4. McPherson Park 5. Glengrove Park 6. Amberlea Park 7. Maple Ridge Park 8. Hull Memorial Park 9. David Farr Park 10. Forestbrook Park 11. Greenwood Park 12. Beverley Morgan Park 13. Brock Ridge Park 14. Claremont Park 15. Dunmoore Park 16. Kinsmen Park 17. Valleyview Park 18. Woodsmere Park Adjacent School* Bayview Heights Public School Valley Farm Public School Fairport Beach Public School Gandatsetiagon Public School Glengrove Public School Highbush Public School Maple Ridge Public School Rosebank Public School Vaughan Willard Public School William Dunbar Public School Valley View Public School Pine Ridge Secondary School Westcreek Public School Altona Forest Public School *identified for reference purposes only Part 2 — Regulations for Use of City Parks by Board Item Regulations 1. The Board shall be responsible for the conduct and supervision of all persons involved in the Board activity in the park, whether those persons are spectators or participants. 2. The Board shall not cause or permit to be caused at the park any unusual or unnecessary noise that disturbs the peace, quiet or comfort of any person in any residence, institution or place of business within the City. 3. Games of chance, lotteries or gambling in any form shall not be permitted in any park. -10- 4. The Board shall ensure that all persons admitted to the event in the park have vacated the park by 1700 hours. 5. If liquor of any type is to be served, sold or available at the event, the Board shall obtain all necessary permits and licenses and file a copy of each with the City at least two weeks prior to the event. 6. The Board shall not restrict the use of the park by other members of the public unless such use conflicts with the Board's use. -11 - Schedule B Part 1 — Board Schools Having Facilities Which The City. May Use Item School Fields 1. Valley Farm Public School '2. Fairport Beach Public School 3. Frenchman's Bay Public School 4. Gandatsetiagon Public School 5. Glengrove Public School 6. Highbush Public School 7. Maple Ridge Public School 8. Rosebank Public School 9. William Dunbar Public School 10. Dunbarton High School Annex, formerly Woodlands Centennial Public 11. School 12. Altona Forest Public School Westcreek Public School 13. Dunbarton High School 14. Pine Ridge Secondary School School Buildings Dunbarton High School Pine Ridge Secondary School Part 2 — Regulations for Use of Board School Facilities by City Item Regulations 1. Buildings and Grounds 1.1 (a) Consumption of alcoholic beverages shall not be permitted within Board buildings or on Board grounds. (b) Refreshments of any type shall not be taken into auditoriums or gymnasiums. 1.2 Smoking shall not be permitted within Board buildings or on Board grounds. 1.3 No animals except service animals shall be permitted in Board buildings. 1.4 (a) The use of Board buildings and grounds shall be restricted to the use specified in the approved permit application. -12- (b) The use of a school cafeteria may be made available if requested in the permit application, but the use of the associated kitchen area and servery must be arranged by the City directly with the caterer supplying food services to that building. 1.5 (a) The use of any Board building or grounds shall be at all times subject to the supervision of Board employees; on Saturdays, Sundays and public holidays, the use of the Dunbarton High School West Gymnasium shall be under the supervision of City employees. (b) A Board employee shall open the building, secure the building at the completion of the use, handle any facility emergencies that arise and generally protect the interests of the Board; on Saturdays, Sundays and public holidays, at the Dunbarton High School West Gymnasium these functions shall be performed by City employees. 2. Equipment 2.1 (a) The City may be required to provide any or all necessary equipment. (b) Neither Board employees nor City employees are authorized to allow the use of any Board equipment not approved for use in the permit. 2.2 (a) School instructional equipment will not generally be available for use. (b) Physical education equipment may be made available at no charge if requested 'in the permit application and approved by the school principal. (c) The City is responsible for the supervision and safety of users of Board equipment. 2.3 (a) Sound or lighting equipment may be made available at no charge if requested in the permit application and approved by the school principal. (b) In order to use Board sound or lighting equipment, the City must make arrangements through the school to have a trained student operate the equipment at the hourly rate set by the Board from time to time. 2.4 The use of any Board equipment shall be at all times subject to the supervision of Board employees. 2.5 (a) Plans of stage settings or the use of special equipment must be approved by the Board's Superintendent of Facilities Services in consultation with the school principal in advance of the use date. -13- (b) No changes or additions to electrical wiring shall be made without the authority of the Superintendent, and all costs thereof shall be charged to the City. (c) Decorations shall conform to fire safety practices as recommended by the City's Fire Department, shall be limited to flame proof materials and shall not be attached to electric light fixtures or electrical outlets. 2.6 (a) The delivery of stage equipment and the setting of stage properties shall be done outside school hours unless otherwise arranged with the school principal. (b) All equipment shall be removed immediately after the use unless otherwise arranged with the school principal. 2.7 All exits shall be kept clear from any obstruction at all times. 3. Permits 3.1 A permit shall be required for the use of any Board school facility after normal school hours. 3.2 (a) Written applications for permits for City use of Board school facilities shall be made to the Board's Community Use of Schools Department by the City's Department of Culture & Recreation not less than 14 days before the proposed date of use. The Board's Community Use of Schools Department will endeavor to process City applications for summer programs on or before May 15th of each year. (b) Applications for permits for the use of Board school facilities shall be given the following priorities: 1. school purposes and Board programmes; 2. City recreation programmes; 3. community recreation programmes and youth groups; 4. ratepayer associations; 5. other activities. 3.3 When making an application for a permit the City's Department of Culture & Recreation shall ensure that the facility required is available on the date and at the time requested by reviewing its own records and by contacting the Board's Community Use of Schools Department. 3.4 The issuance of a permit shall not establish a rental contract between the -14- City and the Board; the Board may at any time withdraw the use of any facility if in the Board's sole unfettered opinion the use to which the facility is to be put or is being put is not in the best interests of the community or of the Board. 3.5 Permission to charge admission to the use, or sell a product or refreshment in the facility, may be granted if requested in the permit application. 3.6 'When an additional Board custodial employee is provided, or when a regular Board custodial employee is required to work overtime, or when special circumstances warrant, custodial costs will be levied. 3.7 Payment of custodial and other costs shall be made by cheque within thirty days of receipt of the Board's invoice therefor. 3.8 (a) If the City wishes to cancel the use of a facility, it shall notify in writing the Board's Community Use of Schools Department as early as circumstances permit but no later than two full business days before the proposed date of use. (b) Refunds or credits of custodial costs will be made upon a cancellation provided that the City notifies the Board's Community Use of Schools Department at least two full business days before the proposed date of use. 3.9 The City shall ensure that all persons admitted to the use vacate the Board's buildings and grounds promptly at the time specified in the permit. 3.10 If the Board wishes to cancel a permit, notice shall be given as soon as possible, but no later than ten full days prior to its effective date. -15- From: Paul Bigioni Director, Corporate Services & City Solicitor Report to Council Report Number: LEG 02 -13 Date: July 8, 2013 Subject: Road Closing — Conveyance of Land Nordane Drive, Plans 40M -1861 and 40M -1892 Block 17, Plan 40M -1861 and Block 30, Plan 40M -1892 File: L4610- 005 -13 Recommendation: That Council pass a by -law to: (a) stop -up and close that part of Nordane Drive within Plan 40M -1861, being Part 2, Plan 40R -27996 and all of Nordane Drive within 40M -1892 (the " Nordane Lands ") as public highway; (b) declare the Nordane Lands, along with Block 17, Plan 40M -1861 and Block 30, Plan 40M -1892 surplus to the needs of the Corporation for the purpose of sale to Craig Marshall for $69,000.00, subject to: (i) the lands merging with adjacent lands for development purposes; (ii) acquiring all required easements; (iii) preparation of required reference plans; and (iv) the registration of a Development Agreement with the City, in a form satisfactory to the Director, Corporate Services & City Solicitor, and, (c) authorize the Mayor, City Clerk and Director, Corporate Services & City Solicitor to execute all documentation necessary to effect the road closure and conveyance to Craig Marshall. Executive Summary: Craig Marshall is proposing to develop thirteen lots, eight fronting Sandhurst Crescent, Plan 40M -1892 and five fronting Nordane Drive, Plan 40M -1861. In order to complete the lotting pattern for the development, Craig Marshall needs to acquire the Nordane Lands along with Block 17, Plan 40M -1861 and Block 30, Plan 40M -1892. (See Attachment #1) As the Nordane Lands were dedicated as public highway when the plans of subdivision were registered, it is necessary to stop -up and close them as public highway prior to their conveyance. Blocks 17 and 30 are reserves owned by the City that have not been dedicated as public highway and therefore do not need to be stopped -up and closed. Report LEG 02 -13 July 8, 2013 Subject: Road Closing /Conveyance — Portions of Nordane Drive Page 2 On April 22, 2013, Council passed Resolution #60/13 authorizing staff to initiate the process of stopping -up and closing the Nordane Lands, with the intent of conveying them, along with Block 17, Plan 40M -1861 and Block 30, Plan 40M -1892 to Craig Marshall for an amount to be determined by appraisal. Financial Implications: Net revenue from the sale of land Advertising, appraisal, survey costs and legal fees /disbursements will be paid for by Craig Marshall. Discussion: When Plans 40M -1861 and 40M -1892 were developed in the late 1990's, it was anticipated that Nordane Drive would be extended northerly from Plan 40M -1861 to Nordane Drive, Plan 40M -1892 where it intersects with Sandhurst Crescent. Both sections of the Nordane Drive road allowances were acquired by the City and dedicated as public highway through the registration of Plans 40M -1861 and 40M -1892. In early 2013, Craig Marshall submitted a development proposal to the City for the development of thirteen lots, eight fronting Sandhurst Crescent, Plan 40M -1892 and five fronting Nordane Drive, Plan 40M -1861. In order to complete the lotting pattern for the development, the proposal requires the: (a) deletion of the street connection from Nordane Drive to Sandhurst Crescent from the Pickering Official Plan Highbush Neighbourhood Map; and (b) acquisition, by Craig Marshall, of the Nordane Lands along with Block 17, Plan 40M -1861 and Block 30, Plan 40M -1892. On April 22, 2013, Council passed Resolution #60/13, which among other things, (a) approved the deletion of the street connection from Nordane Drive to Sandhurst Crescent from the Pickering Official Plan Highbush Neighbourhood Map; and (b) authorized staff to commence the process of stopping -up and closing, as public highway, the Nordane Lands required to complete the proposed lotting pattern, and to declare them, along with Block 17, Plan 40M -1861 and Block 30, Plan 40M -1892, surplus to the City, with the intent of conveying them to Craig Marshall, subject to the: Report LEG 02 -13 July 8, 2013 Subject: Road Closing /Conveyance — Portions of Nordane Drive Page 3 (i) preparation of an appraisal to determine the value of the subject lands; (ii) preparation of required reference plans; (iii) acquisition of all required easements; and (iv) registration of a Development Agreement, in a form satisfactory to the Director, Corporate Services & City Solicitor. As, (a) the reference plans have been prepared and Craig Marshall has provided the City with an appraisal, satisfactory to the Director, Corporate Services & City Solicitor (prepared by PVCI, Real Estate Appraisers & Consultants, dated May 16, 2013) determining the value of the subject lands to be $69,000.00; (b) all appropriate public and utility Notices have been given with respect to the closing of the Nordane Lands; and (c) all required easements are in place to be registered, it is now appropriate to pass the road closing by -law and, once the Development Agreement with the City has been finalized and registered, staff will register the road closing by -law and effect the conveyance of the subject lands to Craig Marshall. Attachment #2 is the draft by -law giving effect to the above. Attachments 1. Location Map 2. Draft Road Closing By -law Prepared By: >'f -&--p Denise Bye Supervisor Property & Development Services �O Recommended for the consideration of Pickering City Cppncil „ Tony Prevedel, P.Eng. Chief Administrative Officer Approv d/E dorsed By: \1 F.t Paul BigioAn' Director, C ra Services & City Solicitor W, 203 ATTACHMEWS TOREPORTO L E6- 0;2-13 f , I' �- • 1111 it NEW ��• ♦ 111 �� ` - � - • IIIII . - -___:_ +_ !��.. __ .. _ III :- . 11�►�� _ �oo�. / /11111111111 ■■ _ ..�� ___ 111111111111 11 =:�, ►� ► :_ � �■ ■ 1111111 1111 : �� 11111I�� IIIIIII�I � -�.. �...� .■� 1111 -- ..� 1. ■■ ��11. •■ ■� : :� /IIIII _� �� ••�� ..11111111 �� 11��1 � �� ■■ - ...0 1111 � - IN IN .::.... � � . • ' • - - • • � - • . • • • • 1 1 1 C ATTACHMENT# TO REPORT# L E & 09-(3 ( .of. f The Corporation of the City of Pickering By -law No. A"Vrr Being a by -law to stop -up and close Nordane Drive, Plan 40M -1892 and the portion of Nordane Drive, Plan 40M -1861, being Part 2, Plan 40R -27996 as public highway and deem them, together with Block 17, Plan 40M -1861 and Block 30, Plan 40M -1892 surplus to the Corporation. Whereas, pursuant to the Municipal Act, the Council of the City may pass by -laws to acquire or dispose of land or interests in land and to stop -up a highway, or part thereof, and to authorize its sale or the sale of a part thereof. Whereas, Notice of this By -law has been published for two (2) consecutive weeks. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: The following highway is hereby stopped -up and closed to vehicular and pedestrian traffic: • Nordane Drive, Plan 40M -1892 and the portion of Nordane Drive, Plan 40M -1861, being Part 2, Plan 40R- 27996. 2. Nordane Drive, Plan 40M -1892 and the portion of Nordane Drive, Plan 40M -1861, being Part 2, Plan 40R- 27996, together with Block 17, Plan 40M -1861 and Block 30, Plan 40M -1892 are deemed surplus to the needs of the Corporation .and shall be offered for sale to Craig Marshall for $69,000.00, subject to any required easements. 3. The City shall ensure that all utility easements are conveyed to the appropriate utility authority for nominal consideration ($2.00) prior to the conveyance of the land. 4. The Mayor, City Clerk and Director, Corporate Services & City Solicitor are authorized to obtain and execute all relevant documentation required to effect the stopping -up and closing of Nordane Drive within Plans 40M -1861 and 40M -1892, and Block 17, Plan 40M -1861 and Block 30, Plan 40M -1892 and to effect their conveyance. By -law passed this 8th day of July, 2013. L4610 -5 -13 David Ryan, Mayor Debbie Shields, City Clerk By -laws July 8, 2013 7290/13 Being a by -law to designate the lands legally described as that part of Lots 12 & 13, Plan 175, being Part 1, Plan 40R- 27959 (the "Nesbit- Newman Property ") and municipally known as 560 Park Crescent, City of Pickering, as being of cultural heritage value or interest. (By -law attached) 7291/13 Being a by -law to establish that part of Lot 113,, Plan 350, designated as Part 2, Plan 40R -27924 and that part of Block 27, Plan 40M -2470, designated as Part 3, Plan 40R- 27924, as public highway. (By -law attached) 7292/13 Being a by -law to exempt Part of Lots 3, 4 and 5, Plan 40M- 1918, being Parts 4, 5 and 6, Plan 40R -19416 from part lot control. (By -law attached) 7293/13 Being a by -law to exempt Lots-26, 27, 34, 35, 36, 49, 50, 51, 76 to 79, 122 to 129, 136 to 139', 148 to 157 and Blocks 165 to 188, Plan 40M -2495, from the part lot control provisions of the Planning Act. (By -law attached) 7294/13 Being a by -law to stop -up and close Nordane Drive, Plan 40M -1892 and the portion of Nordane Drive, Plan 40M -1861, being Part 2, Plan 40R -27996 as public highway and deem them, together with Block 17, Plan 40M -1861 and Block 30, Plan 40M -1892 as surplus to the Corporation. [Refer to New and Unfinished Business page 53] 7295/13 Being a by -law to establish part of Lots 24 and 25, Registrar's Compiled Plan 819, designated as Part 1, Plan 40R- 28010, as public highway. (By -law attached) 7296/13 Being a by -law to establish the 2013 Final Property Taxes and Due Date for the commercial, Industrial and Multi - Residential Tax Classes. (Refer to Joint Planning & Development and Executive Committee pages130 & 131] To: Mayor Ryan and Members of Council From: Catherine Rose Chief Planner Copy: Director, City Development City Clerk Subject: Designation under Part IV of the Ontario Heritage Act File: Nesbit - Newman House, 560 Park Crescent Memo July 3, 2013 On April 16, 2012, Council endorsed the recommendation of the Heritage Pickering Advisory Committee for the designation of the Nesbit - Newman House and authorized the City Clerk to begin procedures to have the Nesbit -Neman House designated under Part IV of the Ontario Heritage Act. The owner of the property at the time objected to the Notice of Intention to Designate and this objection was forwarded to the Conservation Review Board. Subsequently, the property was purchased by Orchard Ridge (Pickering) G.P. Inc. (Sorbara Development Group) who filed applications for a Zoning By -law Amendment and Draft Plan of Subdivision. The proposal consists of a 51 lot residential development for detached dwellings and includes a block for the purpose of preserving the Nesbit - Newman house having a lot frontage of 41.3 metres and a depth of 65 metres. , On April 3, 2013 Orchard Ridge (Pickering) G.P. Inc. (Sorbara Development Group) withdrew their objections based on an agreement achieved with the City, wherein the heritage designation would focus on a specific part of the 560 Park Crescent property, which is consistent with the April 16, 2012 Council resolution. The owner prepared a reference plan identifying the boundary of the lands to be designated and staff have prepared the necessary by -law together with the reasons for designation for Council's enactment. CC:ld J:iDocumentslAdministralionW 3300tA- 3300- 036Wlemo to Council.doc Attachments The Corporation of the City of Pickering By -law No. 7290/13 Being a by -law to designate the lands legally described as that part of Lots 12 & 13, Plan 175, being Part 1, Plan 40R -27959 (the "Nesbit- Newman Property ") and municipally known as 560 Park Crescent, City of Pickering, as being of cultural heritage value or interest. Whereas the Ontario Heritage Act authorizes the Council of a municipality to enact a by -law to designate real property, including all buildings and structures thereon, to be of cultural heritage value or interest; and Whereas on April 16, 2012, Council endorsed the recommendations of its Heritage Advisory Committee to designate the Nesbit - Newman Property as being of cultural heritage value or interest; and Whereas the reasons for designation are set out in Schedule "A" to this by -law; and Whereas the Council of The Corporation of the City of Pickering has caused to be served on the owners of the Nesbit - Newman Property and upon the Ontario Heritage Trust, Notice of Intention to designate the property and has caused the Notice of Intention to be published in a newspaper having general circulation in the municipality as required by the Ontario Heritage Act, and Whereas a notice objecting to the proposed designation was received on May 31, 2012, and the objection was withdrawn on April 2, 2013. Now therefore the Council of The Corporation of the City of Pickering enacts as follows: 1. The Nesbit - Newman Property is designated as being of cultural heritage value or interest for the reasons set out in Schedule "A" attached hereto. 2. The City Solicitor is hereby authorized to cause a copy of this by -law to be registered on title to the Nesbit - Newman Property. 3. The City Clerk is authorized to cause a copy of this by -law to be served upon the owners of the Nesbit - Newman Property and the Ontario Heritage Trust and to publish notice of this by -law in a newspaper having general circulation in the City of Pickering as required by the Ontario Heritage Act. By -law passed this 8th day of July, 2013. David Ryan, Mayor Debbie Shields, City Clerk Schedule "A" to By -law No. 7290/13 Reasons for Designation Description of Property The subject property is a one - and -a -half- storey, three -bay fieldstone farmhouse built in the mid -1850s in a modified Georgian style. It is located on the West side of Park Crescent, at the western terminus of Surf Avenue, in the City of Pickering's Westshore neighbourhood. Statement of Cultural Value or Interest The Nesbit - Newman House is historically significant as a vestige of the early Scottish settlement surrounding the Village of Dunbarton and for its association with several prominent Pickering citizens. The house was constructed by Peter Nesbit (1808 -1896) as part of his "Lakeview" farm in the mid -1850s at a time when Pickering's booming economy prompted residents to build permanent and sturdy homes in place of earlier, sometimes temporary, structures. Nesbit, a native of Haddington, Scotland, was part of an influx of Scottish settlers to Pickering in the 1830s following the arrival of William Dunbar and the development of Dunbarton. A renowned farmer, Nesbit has been described as one of the "worthies" of Dunbarton and contributed a long and distinguished service to the local church. When the new Dunbarton Church (now Dunbarton - Fairport United Church) was constructed in 1886, it was Nesbit who was given the honour of laying the cornerstone. A later resident of the home, Harry A. Newman (1888- 1976), also made significant contributions to Pickering's religious community. In 1934, Mr. Newman established St. Paul's on- the -Hill Anglican Church by funding the relocation of a deconsecrated Toronto church to lands that he owned in Pickering along Kingston Road. Mr. Newman remained active in the community throughout his life and served as the first Canadian President of Lions Clubs International and Chairman of the fundraising campaign for the expansion of the Ajax and Pickering General Hospital in 1964. Mr. Newman's son, William G. Newman (1928- 1988), is another notable citizen with a connection to the property. William G. Newman served as Reeve of Pickering Township in 1956 at age 27, making him the youngest ever head -of- council in the municipality. He enjoyed a long history in politics as a Member of Provincial Parliament from 1967 to 1981, becoming Minister of Environment in 1974 and Minister of Agriculture and Food in 1975. The Nesbit- Newman House is architecturally significant in its proportions, unified design, symmetrical balance and general massing as a fine, extant example of an Ontario farmhouse in the vernacular American classical tradition. The ashlar fieldstone masonry of the exterior walls is of a very fine order and the door, window and other exterior details are reflective of the Georgian principles of proportion and symmetry. The house is characterized by a symmetrical centre hall plan and possesses a traditional rear "tail" in this case, a contemporary two - storey addition. The house is set atop a small raise of land, providing a proud and imposing presence from the street. Its park -like surroundings are key to its history as a farm and the natural spaces immediately surrounding all sides of the building are critical in retaining its pastoral setting. As the only remaining 19th century building in the Westshore neighbourhood and one of very few buildings of this vintage in South Pickering, the Nesbit - Newman House is a visible landmark and a cherished resource in the community. Description of Heritage Attributes Key attributes that embody the heritage value of the Nesbit - Newman House include its: • Historical association with early Scottish settlement near Dunbarton and notable citizens Peter Nesbit, Harry A. Newman and William G. Newman • Existence as a fine, extant example of a Georgian- inspired Ontario farmhouse • Rectangular plan with symmetrical three -bay main fagade • Finely crafted ashlar fieldstone masonry with flat -arch voussoirs above all openings • Medium sloped gable roof • Stone chimneys centrally located on both gable walls • Moulded wooden cornice with eave returns on gable walls • Formal fenestration arrangement with small windows in relation to surface area of stone walls • 12- over -12 Georgian - style, double -hung windows on the main fagade • Central entrance with well - proportioned transom and truncated sidelights • Stone cellarway enclosure on the northern elevation • Two Arts and Crafts -style stone posts bordering the driveway north of the house • Neatly arranged loose rubble stone pile running parallel to the street at the front of the house • Setting atop a small raise of land at the terminus of Surf Avenue • Clear and unobstructed relation to Park Crescent • Pastoral setting with natural space immediately surrounding all exterior walls • Status as a visible landmark in the Westshore neighbourhood and South Pickering community DRIVE f 1 STONEBRIDGE MN ■■ ■t �■ - �_�_ - J.I. ■■ r � w w w m � Y a � w w U) Y Z LAKE ONTARIO Development D DATE: June 27, 2013 Data Sourcc -: Teronet Enterprises Inc. and Its aupPliers. All rights Rcxrvetl. Not a plon of s rvcy. ® 2013 M -AC and tts suppliers. All rights Reservetl. Not 0 plon of Survey. SH Memo To: Debbie Shields June 17, 2013 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, City Development Director, Corporate Services & City Solicitor Director, Engineering & Public Works (Acting) Chief Planner Manager, Development Control Subject: Request for Road Establishing By -law Owners: Antonio and Joseph Caiata Part of Lot 113, Plan 350, being Part 2, 40R -27924 Part of Block 27, Plan 40M -2470, being Part 3, 40R -27924 LD 126/12 (Pike Court) - File: L- 4610- 006- 13 /Roadded.541 The Owners have applied, through the Land Division Committee, to sever part of Lots 113 and 11 ,4, Plan 350 into two parcels, creating one new development lot fronting Pike Court. Conditions of the severance include the, (a) conveyance, from the Owners to the City, of a 3.31 metre parcel of land for road widening purposes across the frontage of Pike Court (Part 2, Plan 40R- 27924); and (b) establishing Part 2, Plan 40R -27924 and a portion of Block 27, Plan 40M -2470 (Part 3, Plan 40R- 27924) as public highway. Block 27, Plan 40M -2470 is a reserve that was acquired by the City through the registration of Plan 40M -2470. Only a portion of Block 27 fronts the newly created lot. As the Owners have made satisfactory arrangements with the City for the conveyance of Part 2, Plan 40R- 27924, it is now appropriate to pass a by -law establishing Part 2, Plan 40R -27924 and Part 3, Plan 40R -27924 as public highway, providing legal road frontage on Pike Court to the newly created lot. Attached is a location map and a draft by -law for the consideration of City Council at its meeting scheduled for July 8, 2013. DB:bg JAPmp 8 DevtROADDEDISECl541 Pike\memos\memo to City Clerk.doc Attachments • LLJ _ �� J�� X111111111111111 • �_ --� _�� :111111 IIII� ='� -- - -- III • __.__: �- � III = f CITY O F � �� .. - .•' ♦♦ TORONTO i �� • - %• ♦ -.- •M �- LE 1:5,000 The Corporation of the City of Pickering By-law No. FjW '40j"i Being a by -law to establish that part of Lot 113, Plan 350, designated as Part 2, Plan 40R -27924 and that part of Block 27, Plan 40M -2470, designated as Part 3, Plan 40R- 27924, as public highway. Whereas The Corporation of the City of Pickering is the owner of that part of Lot 113, Plan-350, designated as Part 2, Plan 40R -27924 and that part of Block 27, Plan 40M -2470, designated as Part 3, Plan 40R- 27924, and wishes to establish them as public highway. Now therefore the Council of.The Corporation of the City of Pickering hereby enacts as follows: 1. That part of Lot 113, Plan 350, designated as Part 2, Plan 40R -27924 and that part of Block 27, Plan 40M -2470, designated as Part 3, Plan 40R -27924 are hereby established as public highway (Pike Court). By -law passed this 8th day of July, 2013. David Ryan, Mayor Debbie Shields, City Clerk Roadded.541 Memo To: Debbie Shields June 26, 2013 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, City Development Director, Corporate Services & City Solicitor Subject: Request for Part Lot Control By -law Owner: E. Raponi Part Lots 3, 4 and 5, Plan 40M -1918, being Parts 4, 5 and 6, Plan 40R -19416 - File: PLC.40M- 1918.4 The subject lands have been developed in accordance with the appropriate Subdivision Agreement and Zoning By -law to allow for the construction of a single detached dwelling unit on each part. As. the construction of the dwelling units on each of Parts 4, 5 and 6, Plan 40R -19416 is nearing completion, a Part Lot Control By -law is required to ensure the legal conveyance of the lands. Attached is a location map and a draft by -law, enactment of which will exempt these lands from the part lot control provisions of the Planning Act, thus permitting transfers of those parts into separate ownership. This draft by -law is attached for the consideration of City Council at its meeting scheduled for July 8, 2013. DB:bg JAProp & Dev \PLC \sec \40M -1918 Raponi \Memo to City Clerk 2013 Parts4,5 &6,doc Attachments O O z W z WESTCREEK W Q PROHILL ST. ry �M PART 4, 40R -19416 W PART 5, 40R-19416 PART 6, 40R -19416 O STREET z O F-- � w z O W O o En :3: O v o o z O w �O F- Un WILL City of Pickering Planning & Development Department PROPERTY DESCRIPTION Pt Lots 3-5,40M-1918, Being Parts 4,5 & 6,40R-19416 OWNER E. Raponi DATE June 26, 2013 DRAWN BY JB FILE No. Part Lot Control SCALE 1:5000 CHECKED BY DB N oT--t Enterprises Ins. and its suppliers. All rights Reserved. Not a plan of e„rve,,. 2005 MPAC and its suppliers. All rights Reserved. Not a plan o/ Surve . PN -10 The Corporation of the City of Pickering By -law No. I O"wriv Being a by -law to exempt Part of Lots 3, 4 and 5, Plan 40M -1918, being Parts 4, 5 and 6, Plan 40R -19416 from part lot control. Whereas pursuant to the provisions of section 50 of the Planning Act, R.S.O. 1990, chapter P.13, the Council of a municipality may by by -law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by -law; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows.. 1. Section 50(5) of the Planning Act, R.S.O. 1990, chapter PA 3, does not apply to the lands described as follows: • Part Lot 3, Plan 40M -1918, being Part 6, Plan 40R -19416 • Part Lot 4, Plan 40M -1918, being Part 5, Plan 40R -19416 • Part Lot 5, Plan 40M -1918, being Part 4, Plan 40R -19416 2. This by -law shall remain in force and effect for a period of one year from the date of the passing of this by -law and shall expire on July 8, 2014. By -law passed this 8th day of July, 2013. David Ryan, Mayor Debbie Shields, City Clerk PLC.40M- 1918.4 Memo To: Debbie Shields June 25, 2013 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, City Development Director, Corporate Services & City Solicitor Subject: Request for Part Lot Control By -law Owner: Lebovic Enterprises Limited (Tillings) Lots 26, 27, 34, 35, 36, 49, 50, 51, 76 to 79, 122 to 129, 136 to 139, 148 to 157 and Blocks 165 to 188, Plan 40M -2495 - File: PLC.40M- 2495.1 The above - mentioned lots and blocks are being developed in accordance with the appropriate Subdivision Agreement in such a manner to allow for the construction of 202 dwelling units. Attached is a location map and a draft by -law, enactment of which will exempt these lands from the part lot control provisions of the Planning Act thus allowing the 202 units to be conveyed into separate ownership. This draft by -law is attached for the consideration of City Council at its meeting scheduled for July 8, 2013. DB --bg J:1Prop 8 0e0PLC\Sec140M -2495 Lebovic TillingslrnemosWemo to City Clerk June 2013.doc Attachments DUSTY DRIVE � w w N SUBJECT LANDS 40M -2495 B AN Y COU T ZENTS DRIVE 0 z Q Q o 0 ROAD a BRUNY AVENUE WINVILLE ROAD N C� EDGECROFT DRIVE r 3 D M m ELMSLEY DRIVE u� z J � H SCENIC LANE DRIVE HINDU C DERSAN STIR City of Pickering City Development Department PROPERTY DESCRIPTION Lots 26, 27, 34, 35, 36, 49, 50, 51, 76-79,122-129,136-139,148-157 & Blocks 165 -188, Plan 40M -2495 OWNER Lebovic Enterprises Limited DATE June 26, 2013 DRAWN BY JB FILE No. Part Lot Control SCALE 1:5000 CHECKED BY DB H oTeranetroEnterprises Ine. antl its suppliers. All rights Reservetl. Nat a plan of curve,,. 2005 MPAC antl its suppliers. All ri his Reserved. Not o Ian of Su rve . PN -10 The Corporation of the City of Pickering By -law No. ® "7 ;7 Being a by -law to exempt Lots 26, 27, 34, 35, 36, 49, 50, 51, 76 to 79, 122 to 129, 136 to 139, 148 to 157 and Blocks 165 to 188, Plan 40M -2495, from the part lot control provisions of the Planning Act. Whereas pursuant to the provisions of section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended, the Council of a municipality may by by -law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by -law; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended shall cease to apply to Lots 26, 27, 34, 35, 36, 49, 50, 51, 76 to 79, 122 to 129, 136 to 139, 148 to 157 and Blocks 165 to 188, Plan 40M -2495. 2. This by -law shall remain in force and effect for a period of one year from the date of the passing of this by -law and shall expire on July 8, 2014. By -law passed this 8th day of July, 2013. David Ryan, Mayor Debbie Shields, City Clerk PLC.40M- 2495.1 Memo To: Debbie Shields July 3, 2013 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, City Development Director, Corporate Services & City Solicitor Director, Engineering & Public Works Chief Planner Manager, Development Control Subject: Request for Road Establishing By -law Owners: P. and T. Makxam LD 085/13 Part of Lots 24 and 25, Registrar's Compiled Plan 819, designated as Part 1, 40R -28010 (Fairport Road) - File: Roadded.542 The Owners have applied to sever Lots 24 and 25, Registrar's Compiled Plan 819 into two parcels. Conditions of the severance include the, (a) conveyance, from the Owners to the City, of a road widening parcel across the frontage of Fairport Road (Part 1, Plan 40R- 280 -10); and . (b) establishing Part 1, Plan 40R -28010 as public highway. As the Owners have made satisfactory arrangements with the City for the conveyance of Part 1, Plan 40R- 28010, it is now appropriate to pass a by -law establishing Part 1, Plan 40R -28010 as public highway, maintaining legal road frontage to the retained parcel from Fairport Road. Attached is a location map and a draft by -law for the consideration of City Council at its meeting scheduled for July 8, 2013. DB:bg JAPmp 8 DeOROADDEDZEM542 Fairporhmemoslmemo to debbie 2013.doc Attachments IMEMEMEN PART 1. 40R-2801 Ins a =•��■ �IIIM 1111 j �� s pal ��11111111111111111 � � � 111111 1111111 � Oil 11111111111111 � 111111 \�� ' �� =� ' The Corporation of the City of Pickering By -law No. P"JF*r Being a by -law to establish part of Lots 24 and 25, Registrar's Compiled Plan 819, designated as Part 1, Plan 40R- 28010, as public highway. Whereas The Corporation of the City of Pickering is the owner of part of Lots 24 and 25, Registrar's Compiled Plan 819, designated as Part 1, Plan 40R -28010 and wishes to establish it as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Part of Lots 24 and 25, Registrar's Compiled Plan 819, designated as Part 1, Plan 40R -28010 is hereby established as public highway (Fairport Road). By -law passed this 8th day of July, 2013. David Ryan, Mayor Debbie Shields, City Clerk Roadded.542 viol �". :�ra - x Attendees: M. Brenner K. Falconer A. Heywood - Delpeache (arrived at 7:30 pm) T. Logan P. McCafferty D. Sharma D. Tierney S. Milton, Staff Representative D. Marlowe, Staff Representative R. Michaud, Recording Secretary Guest: Isabelle Janton, Planner, City Development Absent: J. O'Connell, Regional Councillor T. Arvisais I. Fogo S. Little S. Wilkinson P. Noronha- Waldriff, Staff Representative D. Shields, City Clerk Minutes /Meeting Summary Accessibility Advisory Committee Wednesday, May 22, 2013 7 pm Tower Room Pickering Civic Complex Item/ Details & Discussion -& Conclusion Action Iterns /Status Ref # (summary of discussion) (include, deadline as 1. Welcome -appropriate) S. Milton welcomed everyone to the meeting. 2. Review and Adoption of the Agenda All Moved by M. Brenner Seconded by K. Falconer That the agenda is approved. M. Brenner noted that he forwarded an agenda item for discussion and was not aware that it had been postponed to the June meeting. He indicated that he would like to ensure the item is added to the June agenda as it will need to be presented to Council before the summer recess. Carried Page 1 CORP0228 -2/02 3. Review and Adoption of Minutes All Moved by K. Falconer Seconded by M. Brenner That the minutes of the April 24, 2013 meeting be approved as amended. Carried 4. Site Plan Review Isabelle Janton Pickering Soccer Dome Isabelle Janton, Site Planning, City Development Department, provided an overview of the site plan for the Pickering Soccer Dome, including landscape plans, parking area, grading and floor plans. She indicated that the architects ensured that the designs complied with applicable sections of the Design of Public Spaces (Accessibility Standards for the Built Environment) which is Part IV.1 of the Integrated Accessibility Standards Regulation (Ontario Regulation 191/11 —see attached). These sections include Outdoor Public Use, Eating Areas, Exterior Paths of Travel, Accessible Parking, Service Counters and Waiting Areas. They also ensured compliance with recommended enhancements to the Ontario Building Code (OBC), which are above and beyond current OBC requirements, most notably: • Wider door widths and visual cues on glass doors; • Power doors (recommended rough in but might as well install at each door); • Minimum of 1 universal washroom (which the soccer dome design currently does not include); • Visual fire alarm (in addition to the audible fire alarms); • Barrier Free washrooms must include an adult change table, fold down grab bar, amended mounting height and locations for washroom accessories, and allow for T- shaped turning spaces; • Accessible seating spaces for "events ". Accessible bleacher products that allow accessible spaces dispersed among seating area to provide choice of viewing location; • Handicap Parking spaces meet the new width. Page 2 CORP0228 -2/02 D. Sharma enquired if the parking spaces would be based on the new requirements or whether there would be a combination of the smaller and wider width. I. Janton indicated that all parking spaces will be Type A, Which is the wider space, to meet by -law requirements. D. Sharma noted that the plans did not make any reference to the parking lot lighting and asked if the City would be getting those plans to ensure they adhere to the accessibility standards. I. Janton advised that she would follow up with the architects for Isabelle Janton to a copy of the lighting plans. follow up. P. McCafferty asked what type of bleachers would be installed and if they are fully accessible, with proper elevation and if there was walking space around the track. I. Janton said that the bleachers will be fully accessible as noted in the comments provided by Mike Dwinnell. S. Milton commented that the design includes mandatory walking space around the track as special shoes are required to be on the soccer fields. K. Falconer enquired if "other uses" is being considered for the Soccer Dome. S. Milton indicated that this is not under consideration due to the costs involved. Pickle Barrel Restaurant Isabelle Janton also provided an overview on the site plans for the new Pickle Barrel Restaurant which will be located on .Liverpool Road on the West side parking lot of the Pickering Town Centre. The proposed restaurant consists of 2 storey building with patios on the first and second floors. The restaurant will be built to meet all accessibility standards and will also include an elevator for easier access to the second floor. The plans show for 2 disabled parking spots, but committee members recommended adding an additional spot to better meet the by -law requirements. Page 3 CORP0228 -2/02 Page 4 CORP0228 -2/02 D. Tierney enquired on the total capacity for the restaurant. This information was not available but I. Janton will enquire and inform committee members. 5. 2013 Accessibility Awareness Event — June 1st S. Milton S. Milton circulated copies of the flyer to promote the 2013 Accessibility Awareness Event being held Saturday, June 1St at the Pickering Town Centre. She noted that the event promises to be great with a full day of . presenters and activities. S. Milton mentioned that Prem Noronha - Waldriff expressed thanks to the committee members for coming together and putting great effort in the planning process. It was noted that the line -up is full; however a request has been made to accommodate an additional space for the MS group. S. Milton advised that she would speak to Prem to confirm if S. Milton to follow up. any space can be made available for them. To date, Mayor Ryan, MPP Tracy McCharles and Corneliu Chisu are confirmed to attend. MP's Chris Alexander's office to confirm his attendance within the next week. The event has been well advertised with posters and flyers at the mall, LED signs, ad in the community page and also included in the family calendar which goes out to schools. S. Milton mentioned that Prem is finalizing the agenda and Prem to send agenda speaking notes for dignitaries. The agenda and volunteer and volunteer schedule will be forwarded to committee members for their schedule. information. P. McCafferty offered to put flyers up at the Abilities Centre in Whitby. A. Heywood — Delpeache advised that she is available all day. S. Milton to inform Prem accordingly. K. Falconer expressed his thanks to the marketing team within Culture & Recreation for doing a great job in promoting the event. Page 4 CORP0228 -2/02 6.0 Other Business All D. Marlowe mentioned that a tour of the Abilities Centre in Whitby has been organized for City staff and they are extending the invitation to the members of the Accessibility Advisory Committee who may be interested to join. Tentative date is for the second week of June, preferably a Monday or Wednesday, during the daytime. D. Marlowe will confirm the date and time and inform committee members. Motion.to adjourn. Moved by K. Falconer Seconded by M. Brenner Carried Meeting Adjourned: 8:05 pm Copy: City Clerk Page 5 CORP0228 -2/02