HomeMy WebLinkAboutMay 21, 20131�
Council Meeting
Agenda
Tuesday, May 21, 2013
Council Chambers
7:00 pm
1) Invocation
Mayor Ryan will call the meeting to order and lead Council in the
saying of the Invocation.
Disclosure of Interest
III) Adoption of Minutes
Council Meeting Minutes, April 22, 2013
Planning & Development Committee Minutes, May 6, 2013
Executive Committee Minutes, May 13, 2013
IV) Presentations
V) Delegations
VI) Correspondence
VII) Committee Reports
Page
1 -16
17 -27
28 -34
35
36
37-48
49 -56
a) Report PD 2013 -05 of the Planning & Development Committee, May 6, 2013
b) Report EC 2013 -05 of the Executive Committee, May 13, 2013
VIII) Reports — New and Unfinished Business
IX) Motions and Notice of Motions 57
X) By -laws 58 -65
XI) Confidential Council - Public Report
XII) Other Business
XIII) Confirmation By -law
Accessible For information related to accessibility requirements please contact
P I C K E RN G Linda Roberts
Phone: 905.420.4660 extension 2928
TTY. 905.420.1739
Email: Iroberts()pickerina.ca
FOR INFORMATION ONLY
• Minutes of the Advisory Committee on Diversity, March 7, 2013
• Minutes of the Heritage Pickering Advisory Committee, March 21, 2013
• Minutes of the Pickering Museum Village Advisory Committee, March 26, 2013
• Minutes of the Accessibility Advisory Committee, March 27, 2013
• Minutes of the Sustainable Pickering Advisory Committee, April 10, 2013
• Minutes of the Committee of Adjustment, April 10, 2013
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Present:
Mayor Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
T. Prevedel - Chief Administrative Officer
Council Meeting Minutes
Monday, April 22, 2013
7:00 PM - Council Chambers
P. Bigioni
- Director, Corporate Services & City Solicitor
M. Carpino
- Director, Culture & Recreation
R. Holborn
- Director, Engineering & Public Works
T. Melymuk
- Director, City Development
B. Douglas
- Fire Chief
D. Shields
- City Clerk
C. Rose
- (Acting) Chief Planner
C. Grant
- CEO, Pickering Public Library
S. Karwowski
- (Acting) Divison Head, Finance & Treasurer
L. Winterstein
- Manager, Marketing & Business Development
M. Gadzovski
- Manager, Water Resources
C. Hodge
- Coordinator, Economic Development
D. Pandy
- Coordinator, Transportation Engineering
F. Jadoon
- Coordinator, Economic Development
L. Roberts
- Committee Coordinator
(II) Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(III) Disclosure of Interest
No disclosures of interest were noted.
(IV) Adoption of Minutes
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Resolution #58/13
Moved by Councillor Dickerson
Seconded by Councillor Pickles
Council Meeting Minutes
Monday, April 22, 2013
7:00 PM - Council Chambers
Council Meeting Minutes, March 25, 2013
Special Council Minutes, April 8, 2013
Special In Camera Council Minutes, April 8, 2013
Planning & Development Committee Minutes, April 8, 2013
Executive Committee Minutes, April 15, 2013
Carried
(V) Presentations
Presentation — Pickering Public Library Board
Brian James, Vice Chair of the Pickering Public Library Board appeared
before Council to recognize and celebrate the achievements of Cathy Grant,
CEO, Pickering Public Library and Kathy Williams, Director of Public
Services. Mr. James noted they have completed the Advanced Public
Library Leadership certificate program, which is a two year program. He
congratulated them for their dedication, drive and commitment to the
residents of Pickering.
2. Presentation of Queen's Diamond Jubilee Medal
Mayor Ryan presented Tom Melymuk, Director, City Development with the
Queen's Diamond Jubilee medal for his work with the Federation of
Canadian Municipalities related to Partners for Climate Protection Program
as well as the Sustainable Community Program.
(VI) Delegations
Roger Anderson, Regional Chair
Region of Durham
Roger Anderson, Regional Chair, Region of Durham, appeared before Council to
provide an overview of the Region's 2012 achievements. Mr. Anderson provided
highlights of 2012, noting the challenges related to the democratic process and land
use planning. He noted that the direct election of the Regional Chair will be moving
ahead, starting in 2014. He also noted that the Federal Ridings in Durham Region will
almost be kept whole within the regional boundaries. He noted that a small area of
Clarington is outside of the Region, but he hoped they would incorporate that into
Durham Region at the end.
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Council Meeting Minutes
Monday, April 22, 2013
7:00 PM - Council Chambers
Mr. Anderson stated that through negotiations with the Province, their efforts to resolve
Regional Official Plan Amendment 128 have finally been concluded with most of the
major issues being approved by the Ontario Municipal Board. This provides for an up
to date Regional Official Plan to support development. Mr. Anderson stated that the
Region is also in the process of updating the Regional Development Charges By -laws
which will include a new area - specific DC for Seaton.
Mr. Anderson explained the Region's continued investment in infrastructure, which
includes the widening of Brock Road to seven lanes from the 401 to Kingston Road.
He noted that Durham Region Transit reached the 60 million rider mark in 2012, and it
is expected to carry 11 million riders in 2013. He also discussed the construction of
the Highway 2 Bus Rapid Transit project, beginning this year which will run from
Harwood through the Salem Road intersection providing peak period service every 7
'/z minutes from the Courthouse. in Oshawa to the Scarborough U of T campus.
He outlined upgrades to the water and sewer systems, as well as plans to
accommodate the twinning of sanitary sewers to accommodate growth in Pickering.
He stated the waste diversion efforts continue, noting expansion to the recycling
program. He discussed the climate change initiatives, which include the installation of
roof top solar panels on three seniors buildings in the Region. Other updates included
an increase in affordable housing, tourism projects and foreign investments.
A question and answer period ensued. Questions were posed with respect to the
timeframes for the extension of Whites Road to Sideline 26, transportation concerns,
timing of the Whitevale By -pass and the urbanization of Finch Avenue. It was also
questioned how jobs would be ensured for Seaton.
Members questioned communications processes within the Region with respect to
notification in the event of accidents, such as occurred recently with the York/Durham
sewer pipe. A notification protocol was also questioned for alerting sirens to inform
residents when testing is taking place. Also discussed was the Region of Durham's
position regarding casinos with respect to revenue sharing.
Rouge Valley Health System Annual Update
David Brazeau, Director of Public Affairs, appeared before Council to provide an
update with respect to the Rouge Valley Health Systems. Through the aid of a power
point presentation, he highlighted their successes in health care, noting increased
service levels and decreased wait times during a time of tremendous growth. He
explained their capital investments and noted through the tremendous support and
fund raising efforts from residents and the City of Pickering, their purchase of essential
equipment, such as a much needed MRI, which was moved in one year ahead of
schedule. He also noted they are leaders in mental health and cardiac care. He
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Council Meeting Minutes
Monday, April 22, 2013
7:00 PM - Council Chambers
stated that a new program started in 2013 which allows some patients to follow up via
Skype from the comfort of their homes.
Mr. Brazeau outlined the direction of the Board of CELHIN to form a partnership with
Scarborough Hospital in a facilitated integration planning process to design and
implement a Scarborough Cluster hospital services delivery model. He noted that
Rouge Valley Ajax and Pickering would remain part of Rouge Valley regardless of the
Scarborough cluster process. He outlined plans to maintain or increase service quality
in efforts to become more efficient and make the best use of staff.
A question and answer period ensued regarding amalgamation, parking charges at
hospitals, wait times and hours of operation for the MRI.
ax- Pickerina Board of Trade
Bill Zolis appeared before Council on behalf of the Ajax- Pickering Board of Trade to
provide Council with their annual update. He noted their strong relationship with the
City of Pickering and recognized the assistance of staff and volunteers through the
year. He noted they have been an effective local voice of business for over 58 years.
They are part of a network of over 190,000 businesses, noting their networking
formula has received rave reviews. They continue to educate their members on new
legislation through various means and focus on issues that matter to local business.
He noted the main issues they have been following up on this year include
transportation, Metrolinx, emergency preparedness and fraud.
A question and answer period ensued with respect to the Board's position on the
proposed new means of raising funds for Metrolinx. Mr. Zolis noted they were still in
the process of gathering information and once compiled, they will release their position
on this matter.
Report CAO 03 -13
Marion Thomas and Julie Schembri appeared before Council to ask that they carefully
consider their letter of April 18 and adhere to the North Pickering Land Exchange and
the Central Pickering Development Plan (CPDP). She also noted their desire to be
included as a stakeholder in all discussions related to financing of infrastructure, the
Hamlet of Whitevale traffic impacts as well as the proposed uses and densities. She
stated that in previous dialogue with the Province, they had expressed their desire to
see the return of heritage lot properties within Seaton to the original owners or current
occupants.
She stated the two key elements that were included in the CPDP which would see the
protection of the Hamlet of Whitevale, being the Whitevale Bypass by diverting traffic
away from the Hamlet and the Hamlet Heritage Open Space being an open buffer
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Council Meeting Minutes
Monday, April 22, 2013
7:00 PM - Council Chambers
area. She stated that increasing the 407 to six lanes would not address the capacity
requirements for traffic. She also asked that these issues and those noted at the April
15t Executive Committee meeting be included as part of the OMB issues list.
Ms. Thomas noted a development such as this required more time for residents to
view the documents and provide comments, and indicated they would continue to
advocate in order to achieve a positive outcome for all residents of Pickering.
A question and answer period ensued with Members posing various questions for
clarification.
(VII) Correspondence
Corr. 16 -13
John Hazlewood
Dan Horchik
Elizabeth Plashkes
Alan Powell
Fair Hospital Parking Charges
Discussion ensued with respect to bringing hospital parking fees down to a fair level.
It was questioned whether this had an impact on patient care and also whether any
other means of support was available to residents.
Resolution #59/13
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That Corr. 16 -13 received from John Hazlewood, Dan Horchik, Elizabeth Plashkes
and Alan Powell, seeking Council support for fair hospital parking charges by way of
forwarding letters to the Premier, the Minister of Health and Long Term Care and all
respective MP's, MPP's requesting that parking fees at Ontario Hospitals be reduced
and capped at a fair rate be endorsed.
Carried Unanimously
On a Recorded Vote
(VIII) Committee Reports
a) Report PD 2013 -04 of the Planning & Development Committee
Director, City Development, Report PLN 05 -13
Craig Marshall
1897 Woodview Avenue
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Council Decision
Council Meeting Minutes
Monday, April 22, 2013
7:00 PM - Council Chambers
That Zoning By -law Amendment Application A 8/12, submitted by Craig Marshall,
to amend the zoning of the subject lands to permit the creation of thirteen lots for
future residential development on lands municipally known as 1897 Woodview
Avenue, be approved;
2. That the draft zoning by -law to implement Zoning By -law Amendment Application
A 8/12, as set out in Appendix I to Report PLN 05 -13, be finalized and forwarded
to City Council for enactment;
3. That the request made by Craig Marshall, to permit the division of the subject
lands, municipally known as 1897 Woodview Avenue, through land severance
rather than by draft plan of subdivision, be approved;
4. That Informational Revision #18 to the City of Pickering Official Plan Highbush
Neighbourhood Map (Map 20) to delete the street connection from Nordane Drive
to Sandhurst Crescent, as set out in Appendix II, be approved;
5. That City staff begin the process of stopping -up, closing and declaring surplus
the parts of Nordane Drive within Plans 40M -1861 and 40M -1892 required to
complete the lotting pattern shown on Attachment #3, with the intent of conveying
them to Craig Marshall for an amount to be determined by an appraisal and
satisfactory to the City Solicitor; and that the sale of the lands will be subject to:
a) all required easements;
b) the preparation of the appropriate reference plans, at no cost to the City,
legally describing the parts within Plans 40M -1861 and 40M -1892 being
stopped -up, closed and conveyed;
c) the preparation of an appraisal to determine the value of the lands;
d) the payment of all legal costs and disbursements by Craig Marshall (the
applicant); and
e) Craig Marshall (the applicant) entering into the appropriate Development
Agreement with the City for the development of the residential lots; and
6. Further, that Council authorize staff to bring forward the by -law required to
formally stop -up and close the parts of Nordane Drive with Plans 40M -1861 and
40M -1892 required to complete the lotting pattern shown on Attachment #3 for
enactment and registration.
2. Director, City Development, Report PLN 06 -13
Zoning By -law Amendment Application A 6/12
Navraj Properties Inc.
720 Sheppard Avenue
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Council Decision
Council Meeting Minutes
Monday, April 22, 2013
7:00 PM - Council Chambers
That Zoning By -law Amendment Application A 6/12, submitted by Navraj
Properties Inc., to permit additional office and commercial uses on lands
municipally known as 720 Sheppard Avenue be approved; and
2. Further, that the draft zoning by -law to implement Zoning By -law Amendment
Application A 6/12, as set out in Appendix I to Report PLN 06 -13, be finalized
and forwarded to City Council for enactment with the deletion of convenience
store use under permitted uses.
3. Director, City Development, Report PLN 07 -13
Proposed Telecommunication Utility Poles
The Regional Municipality of Durham
2105 Rosebank Road
1611 Pepperwood Gate
583 Eyer Drive
1610 Dersan Street
Council Decision
1. That the Region of Durham be advised that City Council supports the proposed
18.0 metre high telecommunication utility pole to be located at 2105 Rosebank
Road, based on the design and other details submitted with this request;
2. That the Region of Durham be advised that City Council supports the proposed
18.0 metre high telecommunication utility pole to be located at 583 Eyer Drive
based on the design and other details submitted with this request;
3. That the Region of Durham be advised that City Council supports the proposed
18.0 metre high telecommunication utility pole to be located at 1611 Pepperwood
Gate based on the design and other details submitted with this request; and
4. Further, that the Region of Durham be advised that City Council supports the
proposed 18.0 metre high telecommunication utility pole to be located at 1610
Dersan Street based on the design and other details submitted with this request.
Moved by Councillor Pickles
Seconded by Councillor McLean
Resolution #60/13
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Council Meeting Minutes
Monday, April 22, 2013
7:00 PM - Council Chambers
That Report PD 2013 -04 of the Planning & Development Committee, dated April 8,
2013, be adopted.
Carried
b) Report EC 2013 -04 of the Executive Committee
2. Director, Culture & Recreation, Report CR 03 -13
Tender for Roof Replacement at Petticoat Creek Community
Centre & Library
- Tender No. T -3 -2013
Council Decision
That Report CR 03 -13 of the Director, Culture & Recreation regarding the Roof
Replacement at Petticoat Creek Community Centre & Library be received;
2. That Tender No. T -3 -2013 submitted by T. Hamilton & Son Roofing Inc. in the
amount of $505,070.45 (HST included) be accepted;
3. That the total gross project cost of $580,780.00 (HST included), including the
tender amount and other associated costs, and the total net project cost of
$523,010.00 (net of HST rebate), be approved;
4. That Council authorize the (Acting) Division Head, Finance & Treasurer to
finance the project as provided for in the 2013 Community Centres and Library
Capital Budgets in the amount of $523,010.00 from the Federal Gas Tax Reserve
Fund; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
3. Director, Culture & Recreation, Report CR 04 -13
Tender No. T -2 -2013
- Tender for Roof Replacement at Fire Hall #5
Council Decision
That Report CR 04 -13 of the Director, Culture & Recreation regarding the Roof
Replacement at Fire Hall #5 be received;
2. That Tender No. T -2 -2013 submitted by T. Hamilton & Son Roofing Inc. in the
amount of $119,778.87 (HST included) be accepted;
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Council Meeting Minutes
Monday, April 22, 2013
7:00 PM - Council Chambers
3. That the total gross project cost of $136,729.00 (HST included), including the
tender amount and other associated costs, and the total net project cost of
$123,129.00 (net of HST rebate), be approved;
4. That Council authorize the (Acting) Division Head, Finance & Treasurer to
finance the project as provided for in the 2013 Fire Services Capital Budget in the
amount of $123,129.00 from Federal Gas Tax Reserve Fund; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
4. Director, Culture & Recreation, Report CR 05 -13
Solstice Sport Inc. Beach Volleyball
- Licence Agreement
Council Decision
That Report CR 05 -13 of the Director, Culture & Recreation regarding the
Solstice Sport Inc. Beach Volleyball licence agreement be received; and
2. That the Mayor and Clerk be authorized to execute a revised licence agreement
pursuant to which Solstice Sport Inc. will be permitted to operate beach volleyball
programs in Diana, Princess of Wales Park from May 1, 2013 to April 30, 2018,
that is in the form and substance acceptable to the Director, Culture & Recreation
and the Director, Corporate Services & City Solicitor.
5. Director, Culture & Recreation, Report CR 07 -13
Tender for West Shore Community Centre Entrance & Washroom
Renovation Project
- Tender No. T -8 -2013
Council Decision
That Report CR 07 -13 of the Director, Culture & Recreation regarding the West
Shore Community Centre Entrance & Washroom Renovation Project be
received;
2. That Tender No. T -8 -2013 submitted by Direct Construction Co. Ltd. in the
amount of $162,720.00 (HST included) be accepted;
3. That the total gross project cost of $236,566.00 (HST included), including the
tender amount and other associated costs, and the total net project cost of
$213,035.00 (net of HST rebate), be approved;
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Monday, April 22, 2013
I RING 7:00 PM - Council Chambers
4. That Council authorize the (Acting) Division Head, Finance & Treasurer to fund
the project as follows:
a) the sum of $70,940.00 as provided for in the 2013 Community Centres Capital
Budget to be funded from the Community Infrastructure Improvement Fund
(CIIF) Federal Grant;
b) the sum of $142,000.00 as provided for in the 2013 Community Centres
Capital Budget to be funded from a five -year internal loan at a rate to be
determined; and
c) the balance of $95.00 to be funded from property taxes; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
6. Director, Engineering & Public Works, Report ENG 03 -13
T -1 -2013
Asphalt Resurfacinq on Various City Streets
Council Decision
That Report ENG 03 -13 of the Director, Engineering & Public Works regarding
the tender for Asphalt Resurfacing on Various City Streets be received;
2. That Tender No.T -1 -2013 submitted by D.Crupi & Sons Limited in the amount of
$1,229,510.39 (HST included) and a net cost of $1,107,212.19 (net of HST
rebate) be approved;
3. That the total gross project cost of $1,382,434 (HST included), including the
tender amount and other associated costs, and the total net project cost of
$1,244,925 (net of HST rebate) be approved;
4. That Council authorize the (Acting) Division Head, Finance & Treasurer to
finance the project by transferring the sum of $1,244,925 from Federal Gas Tax
Reserve Fund, as provided for in the 2013 approved Roads Capital Budget; and
5. Further that the appropriate officials of the City of Pickering be authorized to take
the necessary actions to give effect thereto.
7. Director, Corporate Services & City Solicitor, Report FIN 06 -13
Statement of the Treasurer Respecting 2012 Remuneration and
Expenses of Members of Council and Council Appointees to Boards,
Agencies and Committees
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Council Decision
Council Meeting Minutes
Monday, April 22, 2013
7:00 PM - Council Chambers
It is recommended that Report FIN 06 -13 of the Director, Corporate Services & City
Solicitor regarding the Statement of the Treasurer respecting Remuneration and
Expenses of Members of Council and Council Appointees for the year 2012 be
received for information.
Resolution #61/13
Moved by Councillor Dickerson
Seconded by Councillor McLean
That Report EC 2013 -04 of the Executive Committee dated April 15, 2013 be
approved, save and except Item 1.
Carried
Chief Administrative Officer, Report CAO 03 -13
Seaton Community Phase Three Ontario Municipal Board Hearing
- Fiscal Impact Study of the Seaton Community,
- Seaton Draft Plans of Subdivision,
- Seaton Zoning By -law
- Required Technical Studies
A detailed discussion period ensued with staff providing clarification on a number of
questions and concerns raised by Members. The main focus of concerns related to
financial concerns, traffic issues and the impact on Whitevale, the need to do the
Whitevale by -pass in Phase One and ensuring stakeholder involvement in all
discussions. Timelines for the traffic studies were discussed as well as the
involvement of resident associations on a long term basis. Questions were also posed
regarding the necessity of the Home Based Business section, as it was felt the City of
Pickering already has existing policies in place for all residents.
Resolution #62/13
Moved by Councillor Dickerson
Seconded by Councillor McLean
That Report CAO 03 -13 of the Chief Administrative Officer regarding the Seaton
Phase 3 Ontario Municipal Board Hearing, Fiscal Impact Study, Draft Plans of
Subdivision, Zoning By -law and various Technical Studies be received;
2. That Council endorse the City of Pickering Issues List for the Seaton Community
Phase Three Ontario Municipal Board (OMB) Hearing, set out in Appendix I to
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Monday, April 22, 2013
PICKERNG 7:00 PM - Council Chambers
Report CAO 03 -13, and authorize staff, with the assistance of outside counsel
and expert witnesses, to:
a) present the Issues List and defend the City's interests at the Seaton
Community Phase Three OMB hearing;
b) request the Board's inclusion of those conditions of subdivision approval as
generally set out in Appendix II to this Report, as may be necessary to
address the City's concerns in the event the Board is prepared to approve any
or all of the Seaton subdivision plans under consideration at the hearing;
c) present and defend the City's Seaton Zoning By -law at the Seaton
Community Phase Three OMB hearing as generally set out in Appendix III to
this Report; and
d) finalize as may be necessary and required through the Seaton Community
Phase Three OMB hearing, the Seaton plans of subdivision subject to the
conditions of approval, and the Seaton Zoning By -law;
3. That Council authorize staff to conduct discussions with the Seaton landowners
to prepare a Memorandum of Understanding for Council's consideration, which
MOU shall ensure that the development of Seaton does not create a financial
burden on the City, and shall address to the City's satisfaction the financial
issues identified in the Fiscal Impact Study of the Seaton Community prepared by
Watson & Associates Economists Ltd. and dated April 4, 2013; and
4. Further, that Report CAO 03 -13 of the Chief Administrative Officer be forwarded
to the Ministry of Municipal Affairs and Housing, the Ministry of Infrastructure, the
Region of Durham, the Seaton landowners and the Whitevale and District
Residents Association.
Carried Unanimously
On a Recorded Vote
(IX) New and Unfinished Business
Director, Engineering & Public Works, Report ENG 05 -13
Tender for Asphalt and Concrete Repairs
- Tender No. T -9 -2013
Resolution #63/13
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That Report ENG 05 -13 of the Director, Engineering & Public Works regarding
Tender T -9 -2013 for Asphalt and Concrete Repairs be received;
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Council Meeting Minutes
Monday, April 22, 2013
7:00 PM - Council Chambers
2. That Tender No. T -9 -2013 as submitted by Ore Construction Ltd. for Asphalt and
Concrete Repairs in the total tendered amount of $337,475.17 (HST included) be
accepted;
3. That the total gross project cost of $371,456.00 (HST included), including the
tender amount and other associated costs and the total net project cost of
$334,508.00 be approved;
4. That Council authorize the (Acting) Division Head, Finance & Treasurer to
finance the project as follows:
a) that the sum of $50,800.00, as provided for in the 2013 approved Current and
Capital Budgets, be funded from property taxes;
b) that the sum of $124,149.00, as provided for in the 2013 approved Current
Budget for Sidewalks — Sidewalk Rehabilitation Program, be funded from
.Federal Gas Tax grant;
c) that the sum of $64,987.00, as provided for in the 2013 approved Capital
Budget for Parks, be funded by a transfer from the Rate Stabilization Reserve;
d) that the sum of $10,569.00, as provided for in the Current Budget for
Development Control - Road Maintenance Asphalt & Concrete Works, be
funded from other revenues collected from fees and charges required and
related to building permits and cash -in -lieu;
e) that the sum of $84,003.00 for the Transit Bus Pads be funded by a recovery
from Durham Region Transit; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect hereto.
Carried
2. Director, Engineering & Public Works, Report ENG 08 -13
Don Beer Memorial Park Relocation
- Request for Proposal No. RFP 1 -2013
- Landscape Architectural Consulting Services .
Discussion ensued with respect to the location for the bleachers. Councillor O'Connell
questioned whether this could be relocated closer to the children's play area in order
for parents to keep an eye on their children. It was requested that Council have
another chance to look at the plans before being finalized.
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Resolution #64/13
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
Council Meeting Minutes
Monday, April 22, 2013
7:00 PM - Council Chambers
That Report ENG 08 -13 from the Director, Engineering & Public Works be
received;
2. That RFP 1 -2013 submitted by Landscape Planning Limited in the amount of
$70,218.20 (HST included) and a net cost of $63,233.66 (net of HST rebate) be
approved;
3. That the total gross project cost of $77,240.02 (HST included), and a net project
cost of $69,557.03 (net of HST rebate), including the proposed amount and
associated costs be approved;
4. That the (Acting) Division Head, Finance & Treasurer be authorized to finance
the project as follows:
a) the sum of $69,557.03 be financed from external funds provided by the
Ministry of Transportation as approved in the 2011 Parks Capital Budget;
b) the (Acting) Division Head, Finance & Treasurer be authorized to take any
actions necessary in order to effect the foregoing; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Carried
(X) By -laws
7274/13 Being a by -law to amend Restricted Area (Zoning) By -law 3036, as
amended to implement the Official Plan of the City of Pickering, Region
of Durham at 1897 Woodview Avenue in the City of Pickering. (A8/12)
7275/13 Being a by -law to amend Schedule "B" — Part B of By -law 7137/11
identifying the Fees Payable for Building Permits.
7276/13 Being a by -law to amend Restricted Area (Zoning) By -law 3036, as
amended by By -law 1889/84 to implement the Official Plan of the City
of Pickering, Region of Durham, being Concession 1, Part Lot 28, Part
1, 40R- 10000, in the City of Pickering (A 6/12)
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Council Meeting Minutes
Monday, April 22, 2013
7:00 PM - Council Chambers
7277/13 Being a by -law to dedicate those parts of Lot 8, Plan 282, designated
as Parts 33 and 35, Plan 40R- 11207, as public highway.
Resolution #65/13
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That By -law Nos. 7274/13 through 7277/13, be approved.
Carried
(XI) Other Business
Councillor Rodrigues requested information on York Region's call in number system
which logs resident's concerns and complaints regarding the York/Durham sewer line
and questioned whether monthly reports could be made available.
2. Mayor Ryan noted he would be attending the Canadian Nuclear Safety Commission
public hearing on behalf of Members of Council and the City of Pickering to extend our
thanks and appreciation to OPG. He noted that OPG had confirmed their commitment
to fund a financial impact and land use study on the retirement of the Pickering
Nuclear Station. He noted that this would be funded by OPG and managed by the City
of Pickering. Mayor Ryan also stated he was seeking the consensus of Council with
respect to support of a 5 year re- licensing agreement with Ontario Power Generation.
It was the consensus of Council that Pickering support the renewal.
(X1111) Confirmation By -law
By -law Number #7278/13
Councillor Dickerson, seconded by Councillor McLean moved for leave to introduce a
By -law of the City of Pickering to confirm those proceedings of the Council of The
Corporation of the City of Pickering at its Regular Meeting of April 22, 2013.
(X111) Adjournment
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That the meeting be adjourned at 10:27 pm.
Carried
15
Dated this 22nd day of April, 2013.
16
Council Meeting Minutes
Monday, April 22, 2013
7:00 PM - Council Chambers
Mayor Ryan
Debbie Shields
City Clerk
Present:
Mayor Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
P. Rodrigues
Absent:
Councillor Pickles
Planning & Development
Committee Meeting Minutes
Monday, May 6, 2013
7:00 pm — Council Chambers
Chair: Councillor Dickerson
Also Present:
T. Prevedel - Chief Administrative Officer
P. Bigioni - Director, Corporate Services & City Solicitor, (Acting) City Clerk
T. Melymuk - Director, City Development
D. Shields - City Clerk
C. Rose
- (Acting) Chief Planner
N. Surti
- Manager, Development Review & Urban Design
D. Wylie
- Senior Planner, Policy
M. Yeung
- Planner 11
L. Roberts
- Committee Coordinator
Disclosure of Interest
Councillor McLean declared a conflict of interest with respect to Zoning By -law
amendment application A 3/12, he noted that he resided in the area.
Councillor Ashe requested that the rules of procedure be suspended in order to add an
item to the agenda.
Moved by Councillor McLean
Seconded by Councillor Ashe
That the rules of procedure be suspended in order to change the order of business by
adding a Motion from Councillor Dickerson and Council McLean to the agenda with
respect to a grant request for the Canadian Junior National Dragon Boat Team.
Carried on a 2/3
Majority Vote
I _ _
Planning & Development
Committee Meeting Minutes
Monday, May 6, 2013
7:00 pm — Council Chambers
Chair: Councillor Dickerson
Councillor Dickerson requested that Councillor Ashe take the Chair so he could speak on
the item. The Chair was passed to Councillor Ashe.
Moved by Councillor Dickerson
Seconded by Councillor McLean
Whereas the Canadian Junior National Dragon Boat Team has earned the right to
compete in the World Dragon Boat Championships in Szeged, Hungary in July, 2013;
Whereas the City of Pickering actively promotes Dragon Boating and the team building it
instils within the competitors, and has always appreciated their presence on Frenchman's
Bay;
Whereas there have been seven girls and boys from Pickering who have been selected to
be part of the team, who will not only represent their nation, Canada, but will in particular
be representing their home town — Pickering;
Now Therefore Be It Resolved That the City of Pickering make a grant contribution in the
amount of $500.00 towards the expenses of the Canadian Junior National Dragon Boat
Team to compete in the World Dragon Boat Championships.
Carried on a 2/3
Majority Vote
Councillor Dickerson resumed the Chair.
(11) Delegations
Tatyana Moro
Rogers Communications
Re: Report PLN 12 -13
Proposed Telecommunication Tower Installation
Petticoat Creek Park. Installation #47
Tatyana Moro, Municipal Relations Specialist, Rogers Communications Inc.,
appeared before the Committee to provide background information on the proposed
telecommunication tower site located in Petticoat Creek. She explained that as the
demand for capacity increases at a cell site, the coverage decreases, noting that
data traffic is expected to double every year through 2014. She noted that this site
would enhance essential communication services such as EMS, Police and Fire.
This tower would also provide improved services to the Rosebank community and
allow TRCA to co- locate their equipment as well as other licensed carriers, thereby
reducing the number of future structures in the area.
2
6
3.
Planning & Development
Committee Meeting Minutes
Monday, May 6, 2013
7:00 pm — Council Chambers
Chair: Councillor Dickerson
Through the aid' of a power point presentation, Ms. Moro outlined the site selection
criteria. She noted the importance of public input, explaining that as a result of
resident's concerns, this location was chosen as an alternate to the one on Rodd
Avenue. She also explained alternative designs for the towers as well as their
obligations with respect to the public consultation process. She explained Industry
Canada's requirements in the absence of local process, whereby notification is given
to those residents located within 3X the tower height, local newspaper advertising
with the provision of a 30 day commenting period. She stated that at the request of
TRCA and the City of Pickering staff, the notification requirements were extended
and an Open House session was also included. In closing, Ms. Moro noted that
Rogers has fulfilled all circulation requirements in accordance with Industry Canada's
consultation process as well as being in compliance with health safety codes.
A question and answer period ensued with numerous questions raised with respect
to other carriers co- locating on this tower, design elements for the tower, radiation
ranges and alternate locations for the tower. Members questioned the delegation
whether examples of design alternatives could be made available.
Paul White
Paul White appeared before the Committee noting his opposition to the tower
location and also concerns with regards to public health. He stated he was surprised
that TRCA would be a willing host to place a tower on conservation lands. He
questioned why private industrial lands could not be utilized for these towers, stating
this would be a better use of land rather than locating in parks.
Andy McKinnon
Andy McKinnon appeared before the Committee, expressing his opposition to the
proposed location of the cell tower, stating towers should not be installed on
conservation lands. He stated that while he understands the need for increased
service, he cannot understand why TRCA would be a willing host for a cell tower on
conservation lands, and was concerned that this would be setting a precedent. He
questioned how much conservation land would be used for industrial development in
the future. He also noted that the consultation process is not addressing the
concerns of the residents, stating he would like a representative from TRCA to
respond to their questions. He asked that Members of Council look out for the
residents and not support this installation.
A question and answer period ensued with members seeking clarification on the
results of resident's opinions regarding the location of the tower in Petticoat Creek
vs. Rodd Avenue.
3
4
5
7
W ---
Cat Beattie
Planning & Development
Committee Meeting Minutes
Monday, May 6, 2013
7:00 pm — Council Chambers
Chair: Councillor Dickerson
Cat Beattie appeared before the Committee in opposition to cell towers being located
on conservation lands or in public parks. She questioned why this could not be co-
located on other existing towers. She also noted health concerns with the proximity
of the proposed location being next to a public pool and picnic area, explaining the
potential danger with possible lightning strikes. She also noted that safety standards
regarding cell tower radiation are much lower here compared with other countries,
and provided some statistics in this regard. Ms. Beattie also questioned when the
City of Pickering would be creating a by -law or City guidelines respecting site
locations for cellular tower installations.
A question and answer period ensued with Members questioning the delegation on
what they would like to see the guidelines accomplish. Discussion also took place
regarding how much authority the City had regarding cell tower approvals.
Kristen Glika
Kristen Glinka, 529 Rodd Avenue appeared before the Committee in opposition to
the proposed cell tower location. She noted that she was not satisfied that this was
the appropriate site and also stated that the capacity is unsubstantiated. She noted
that in speaking with her neighbours, they do not feel the need for this tower has
been justified. She also noted that the residents had not been consulted and asked
that Council not support this installation.
A question and answer period ensued with clarification being requested with respect
to the preferences of the residents regarding the site locations.
Paul Opperman
Paul Opperman, Dyson Road, appeared before the Committee in opposition to the
proposed cell tower location. He questioned how meetings were advertised and why
they would not consider putting a number of smaller locations in or upgrading
existing ones. He stated he was opposed to both proposed locations.
Greg Sones
Greg Sones appeared before the Committee in opposition to both proposed
locations for the cell towers. He questioned why they could not work with existing
ones and stated there was no business case to justify this tower.
4
Planning & Development
Committee Meeting Minutes
Monday, May 6, 2013
7:00 pm — Council- Chambers
Chair: Councillor Dickerson
Tatyana Moro returned to respond to the resident's concerns. She addressed the
questions raised regarding the consultation process, City of Pickering protocol, co-
locations and capacity as well as health concerns and lighting strikes. She also
noted that numerous sites currently exist on conservation lands throughout Ontario.
A question and answer period ensued with Members questioning the communication
of resident's concerns being relayed between the City of Pickering and Rogers and
whether the current regulation of 3X the tower height for circulation was sufficient for
notification purposes.
(III) Part `A' Information Reports
Catherine Rose, (Acting) Chief Planner gave an outline of the requirements for a
Statutory Meeting under the Planning Act. She outlined the notification process
procedures and also noted that if a person or public body does not make oral or
written submissions to the City before the by -law is passed, that person or public
body are not entitled to appeal the decision of City Council to the Ontario Municipal
Board, and may not be entitled to be added as a party to the hearing unless, in the
opinion of the Board, there are reasonable grounds to do so.
Zoning By -law Amendment Application A 1/13
J. Micklewright
535 Rouaemount Drive
Mila Yeung, Planner II, appeared before the Committee to provide an outline of
Zoning By -law amendment application A 1/13.
No members of the public appeared in opposition to or support of the application.
(IV) Planning & Development Reports
Director, City Development, Report PLN 08 -13
Pickering Rouge Canoe Club
Request for Extension of Lease Agreement with
Toronto and Region Conservation Authority
For Paddling Facility on West Spit of Frenchman's Bay
A brief discussion period ensued with respect to financial implications regarding the
shared facilities with the boat launch.
5
r _,yam -.
Recommendation
Moved by Mayor Ryan
Seconded by Councillor Rodrigues
Planning & Development
Committee Meeting Minutes
Monday, May 6, 2013
7:00 pm — Council Chambers
Chair: Councillor Dickerson
That Report PLN 08 -13 of the Director, City Development, regarding the
Pickering Rouge Canoe Club's use of the west spit, be received;
2. That the request of the Pickering Rouge Canoe Club to extend its lease
agreement with the Toronto and Region Conservation Authority for three years
on an annual basis commencing with the period November 1, 2012 to October
31, 2013 and expiring October 31, 2015, to accommodate a temporary
compound on the west spit of Frenchman's Bay for the storage of canoes and
kayaks within trailers, associated with the Club's paddling facility, be supported
by Pickering Council; and
3. Further, that the City Clerk forward a copy of Report PLN 08 -13 to the Toronto
and Region Conservation Authority and the Pickering Rouge Canoe Club.
Carried
2. Director, City Development, Report PLN 09 -13
Draft Plan of Subdivision Application SP- 2012 -01 (Revised)
Draft Plan of Condominium Application CP- 2012 -02 (Revised)
Zoning By -law Amendment Application A 3/12 (Revised) 2307038 Ontario Inc.
1803, 1807, 1811, 1817 and 1823 Fairport Road
Sue Peschke, 1831 Fairport Road, Pickering, appeared before the Committee to
express her concerns regarding the development on Fairport Road. She noted that
she would like to see more greenspace and landscaping. She stated that in
accordance with the Dunbarton Design Guidelines, this should be consistent with the
character of the neighbourhood. Ms. Peschke stated the need for more space
between the road and houses, which would also make it more pedestrian friendly.
She explained additional concerns related to drainage, stormwater management and
public access to the creek. She also stated that ten parking spaces may not be
sufficient and noted that she would sooner see parkland then the City accepting cash
in lieu of parkland.
Colin Waters, 1814 Appleview Road, appeared before the Committee, stating that
the previous application and the new application seem to be identical except that the
number of homes has doubled. He stated he had not had the opportunity to see the
layout, and would like to see a map showing the road and frontages.
Planning & Development
Committee Meeting Minutes
Monday, May 6, 2013
7:00 pm — Council Chambers
Chair: Councillor Dickerson
Mark Trochanowski, 1812 Appleview Road, appeared before the Committee and
questioned how the area between private property and open space would be
delineated. He questioned that if a fence is to be constructed, what material would
be used as well as the height. He also questioned what access residents would
have to the open space area.
Brian Moss, Brian Moss Associates, appeared before the Committee on behalf of
Marshall Homes in support of the application and to respond to questions raised by
the residents. He noted that the fence would be constructed of chain link, either 5 or
6 feet in height with an access on one lot for long term maintenance. He explained
lot sizes, noting this was in keeping with the Duffins Precinct Development
Guidelines. Mr. Moss also addressed concerns relating to drainage, stormwater
management, greenspace and park space vs. cash in lieu.
A question and answer period ensued with Members posing questions relating to
landscape plans for Fairport Road, parking, sidewalks as well as future road
connections further north.
Recommendation
Moved by Councillor O'Connell
Seconded by Councillor Ashe
1. That Draft Plan of Subdivision Application SP- 2012 -01 (Revised), submitted by
2307038 Ontario Inc., on lands being Part of Lots 105 and 109 and Lots 106 to
108 on RCP Plan 1051, to establish 3 blocks for residential, open space and
road widening uses as shown on Attachment #3, and the implementing
conditions as set out in Appendix I, be endorsed;
2. That Zoning By -law Amendment Application A 3/12, submitted by 2307038
Ontario Inc., to implement the Draft Plan of Subdivision SP- 2012 -01 (Revised)
and to permit the development of 31 lots for detached dwellings on a common
element condominium road, be endorsed as outlined in Appendix II, and that
staff be authorized to finalize and forward an implementing Zoning By -law
Amendment to Council for enactment; and
3. Further, that an amendment to the Dunbarton Neighbourhood Development &
Design Guidelines — Neighbourhood Concept Plan, as generally set out in
Appendix III be endorsed, and brought forward for Council approval with the
implementing Zoning By -law.
Carried
7
Planning & Development
Committee Meeting Minutes
Monday, May 6, 2013
7:00 pm — Council Chambers
Chair: Councillor Dickerson
3. Director, City Development, Report PLN 11 -13
Duffins Precinct — Southern Lands Environmental Servicing Plan Update
and
Draft Plan of Subdivision Application SP- 2011 -04
Zoning By -law Amendment Application A 17/11
Kindwin (Brock) Development Corporation
Part of Lot 18, Concession 2
(2077 & 2095 Brock Road)
Kazim Qureshi, appeared before the Committee on behalf of the Pickering Islamic
Centre, 2065 Brock Road. He noted support for the application, with some concerns
relating to servicing needs and future development. He stated the Islamic Centre is
prepared to enter into a cost sharing agreement, but stated they do not fully
comprehend the impact with respect to drainage and stormwater management. He
noted their consultant had not received the relevant drawings, so had not had an
opportunity to review them and provide comments. He stated this development is
good for their community, as members would like to purchase homes within walking
distance to the Centre and hoped their concerns would be addressed.
Angelo Mattaccione appeared before the Committee on behalf of his mother, the
owner of property located at 2165 Brock Road. He noted that while they are pleased
to see the property developed, they had concerns with respect to future development
and noted the need to provide a viable road system and servicing for the surrounding
landowners. He also noted concerns with the upfront cost sharing agreement and
stated that he had not been contacted regarding any cost sharing agreement. He
noted this could potentially create difficulties to those with limited means, such as his
mother.
A question and answer period ensued with respect to an internal road system that
will affect the viability of the remaining properties and any impacts this may have on
access to Brock Road.
Bryce Jordan, GHD, consultants for Kindwin, appeared before the Committee in
support of the application. He clarified concerns regarding the servicing plan, cost
sharing agreement, stormwater pond and drainage plans, noting fair proportional
costs for infrastructure would be determined only if any surrounding property owners
utilized Kindwin's infrastructure. He noted this information would be shared with the
Pickering Islamic Centre.
Members expressed concerns with respect to having the tools in place to ensure the
proper road connections and for future costs and options.
0
Ell IIii
1
Recommendation
Moved by Mayor Ryan
Seconded by Councillor McLean
Planning & Development
Committee Meeting Minutes
Monday, May 6, 2013
7:00 pm — Council Chambers
Chair: Councillor Dickerson
That Council endorse the recommendations of the Duffins Precinct Southern
Lands Environmental Servicing Plan Update, Final Report dated November
2012, prepared by Sernas Associates (now GHD), summarized in Attachment #3
to Report PLN 11 -13;
2. a) That Draft Plan of Subdivision SP- 2011 -04 submitted by Kindwin (Brock)
Development Corporation, on lands being Part of Lot 18, Concession 2, to
permit a residential plan of subdivision for 154 dwelling units, and blocks
for park, stormwater, open space and road widening uses, as shown on
the Staff Recommended Plan on Attachment #6 to Report PLN 11 -13, and
the implementing conditions of approval as set out in Appendix I, be
endorsed; and
b) That Zoning By -law Application A 17/11 submitted by Kindwin (Brock)
Development Corporation, to implement Draft Plan of Subdivision SP-
2011-04, as outlined in Appendix II to Report PLN 11 -13, be endorsed,
and that staff be authorized to finalize and forward an implementing
zoning by -law to Council for enactment;
3. That Council authorize staff to initiate an amendment to the Pickering Official
Plan and revisions to the Duffins Precinct Development Guidelines to reflect
updated information and implement land use, transportation and environmental
recommendations of the Duffins Precinct Southern Lands Environmental
Servicing Plan Update, including the recommendations outlined in section 2.3
of Report PLN 11 -13; and
4. Further, that a copy of Report PLN 11 -13 and Council's resolution be forwarded
to the Region of Durham, Toronto and Region Conservation Authority, Durham
School Boards and the Duffins Precinct Landowners Group for information.
Carried
4. Director, City Development, Report PLN 12 -13
Proposed Telecommunication Tower Installation
Rogers Communications Inc.
Petticoat Creek Park. Installation #47
X
Planning & Development
Committee Meeting Minutes
Monday, May 6, 2013
7:00 pm — Council Chambers
Chair: Councillor Dickerson
Detailed discussion period ensued with Members posing various questions for
clarification and points being made as follows;
How can cell tower installations be controlled
• Regulations on health concerns
• authority of the City of Pickering as a commenting agency
• Bring back a protocol on cell towers in the fall of 2013
• Design, location and criteria for cell towers
• What happens when the City of Pickering does not approve a site
• Conservation and park lands should be preserved
• Need to respect the recommendations of staff
• Speak to MP's regarding protocol on cell tower installations
Members expressed frustration with Industry Canada using municipalities as
scapegoats and Mayor Ryan encouraged any members attending the Federation of
Canadian Municipalities (FCM) to address this issue.
Members also questioned staff with respect to any information regarding the success
of appeals to Industry Canada in the event that municipalities do not approve the
installation sites.
Recommendation
Moved by Councillor Ashe
Seconded by Mayor Ryan
That Rogers Communications Inc. be advised that City Council supports the
location of the proposed 45 metre high telecommunication tower installation at
Petticoat Creek Park; and
2. Further, that staff be authorized to work with Rogers Communications Inc. to
investigate an alternative architectural design of the telecommunication tower to
better camouflage the structure and improve visual harmony with the
surrounding natural area.
Yes
Councillor Ashe
Councillor Dickerson
Mayor Ryan
10
Lost on a Recorded
Vote as Follows;
No
Councillor McLean
Councillor O'Connell
Councillor Rodrigues
Planning & Development
Committee Meeting Minutes
Monday, May 6, 2013
7:00 pm — Council Chambers
Chair: Councillor Dickerson
5. Director, City Development, Report PLN 13 -13
Proposed Telecommunication Tower Installation
Public Mobile
North side of Highway 401 right -of -way at the south limit of Altona Road
Installation #28
Recommendation
Moved by Councillor McLean
Seconded by Councillor Ashe
That Public Mobile be advised that City Council supports the proposed 29.9
metre high telecommunication tower installation on the Highway 401 right -of-
way at the south limit of Altona Road based on the design and other details
submitted with this request; and
2. Further, that the Director, City Development be authorized to forward a letter to
Industry Canada requesting their assistance to encourage Rogers Wireless to
relocate their telecommunication equipment from an adjacent tower onto the
proposed Public Mobile tower to minimize the presence of the
telecommunication structures.
(VI) Adjournment
The meeting adjourned at 10:38 pm.
11
Carried
rJ ��aI Ian
Present:
Mayor Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
Executive Committee
Meeting Minutes
Monday, May 13, 2013
7:00 pm - Council Chambers
Chair: Councillor McLean
T. Prevedel
- Chief Administrative Officer
P. Bigioni
- Director, Corporate Services & City Solicitor
R. Holborn
- Director, Engineering & Public Works
M. Carpino
- Director, Culture & Recreation
S. Karwowski
- (Acting) Division Head, Finance & Treasurer
A. Mostert .
- Senior Coordinator Landscape & Parks Development
D. Shields
- City Clerk
(1) Disclosure of Interest
No disclosures of interest were noted.
(II) Delegations
Kimberly Krawczyk and Mike Bender
Toronto and Region Conservation Authority
Mike Bender, Senior Manager, Conservation Lands, TRCA, appeared before the
Committee to present an overview of the Greenwood Conservation Lands Master
Plan. He noted the Plan links the City of Pickering to the Town of Ajax and as it
evolves, will provide an area for the residents to enjoy and experience. He explained
that the Master Plan has been approved in principal and noted it was being
presented to the City of Pickering as well as the Town of Ajax for endorsement.
Through the aid of a power point presentation, Mr. Bender provided an overview of
the various components of the Greenwood Conservation Lands, outlining the area
encompassed within the master plan, explaining the Trail Plan would also link up with
mEI -�
Executive Committee
Meeting Minutes
Monday, May 13, 2013
7:00 pm - Council Chambers
Chair: Councillor McLean
Uxbridge. He noted this large land base would also serve the new community of
Seaton very well.
Kim Krawczyk, Planning Technician, TRCA, provided an outline of the 4 phases of
the plan, outlining the zones, and explaining the usage. She also explained the
cultural and heritage preserves, noting the area was appropriate for future expansion
of the Pickering Museum Village. Ms. Krawczyk outlined the features of the
Recreation Plan, stating that the Trail Plan would add 10 kilometres of trails for a total
of 40 kilometres which would include linkages to the Seaton community.
Mr. Bender provided an overview of the budget timelines and potential revenue
sources, stating that most of the funding is now in place. He explained the next steps
would be to obtain Council support.
A question and answer period ensued. Questions were raised regarding the costs
involved with the land acquisition as well as future use of the lands surrounding the
Pickering Museum Village.
(III) Matters for Consideration
Director, Engineering & Public Works, Report ENG 04 -13
Greenwood Conservation Lands Master Plan
A brief discussion period ensued.
Recommendation
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That Report ENG -04 -13 of the Director, Engineering & Public Works regarding
Greenwood Conservation Lands Master Plan be received;
2. That the Greenwood Conservation Lands Master Plan dated November 2012 be
endorsed by Council;
3. That a copy of this report be forwarded to the Toronto and Region Conservation
Authority for their information, and that they be advised of Council's decision on
this matter.
Carried
2
Executive Committee
Meeting Minutes
Monday, May 13, 2013
7:00 pm - Council Chambers
Chair: Councillor McLean
2. Director, Engineering & Public Works, Report ENG 07 -13
Tender for Various Bridge Improvements and Upgrades
- Tender No. T -5 -2013
Recommendation
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That Report ENG 07 -13 of the Director, Engineering & Public Works regarding
Tender No. T -5 -2013 for Various Bridge Improvements and Upgrades be
received:
2. That Tender No. T -5 -2013 as submitted by 002274084 Ontario Ltd., o/a GMP
Contracting for Various Bridge Improvements and Upgrades in the total
tendered amount of $218,052.71 (HST included) be accepted;
3. That the total gross project cost of $290,415.00 (HST included), including the
tender amount and other associated costs and the total net project cost of
$261,528.00 (net of HST rebate) be approved;
4. That Council authorizes the (Acting) Division Head, Finance & Treasurer to
finance the project in the amount of $261,528.00 as follows:
a) the sum of $231,600.00.as provided for in the 2012 Roads Capital Budget
to be funded from the Provincial Grant - Investing in Ontario;
b) the sum of $13,400.00 as provided for in the 2012 Roads Capital Budget
to be funded from the Move Ontario Reserve
c) the additional balance of $16,528.00 to be funded from the Provincial
Grant- Investing in Ontario; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
3. Director, Culture & Recreation, Report CR 08 -13
Tender No. T -4 -2013
- Tender for Replacement of Air Handling Units and Return Fans,
Pickering Recreation Complex
Recommendation
3
Carried
1
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
Executive Committee
Meeting Minutes
Monday, May 13, 2013
7:00 pm - Council Chambers
Chair: Councillor McLean
That Report CR 08 -2013 of the Director, Culture & Recreation regarding the
replacement of the Air Handling Units and Return Fans at the Pickering
Recreation Complex be received;
2. That Tender No. T -4 -2013 submitted by Canadian Tech Air Systems Inc. at a
cost of $142,577.75 (HST included) be accepted;
3. That the total gross project cost of $198,194.00 (HST included), including the
tender amount and other associated costs, and the total net project cost of
$178,480.00 (net of HST rebate) be approved;
4. That Council Authorize the (Acting) Division Head, Finance & Treasurer to
finance the project in the amount of $178,480.00 from the Federal Gas Tax
Reserve Fund; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Carried
4. Director, Culture & Recreation, Report CR 09 -13
Tender for Pickering Recreation Complex Banquet Hall and Washroom
Renovation Project
- Tender No. T -7 -2013
Recommendation
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
1. That Report CR 09 -2013 of the Director, Culture & Recreation regarding the
Pickering Recreation Complex Banquet Hall and Washroom Renovation Project
be received;
2. That Tender No. T -7 -2013 submitted by M/2 Group Inc. in the total tendered
amount of $787,358.01 ,(HST included) be accepted;
3. That the total gross project cost of $917,432.00 (HST included), including the
tender amount and other associated costs, and the total net project cost of
$826,176.00 (net of HST rebate) be approved;
4
Executive Committee
Meeting Minutes
Monday, May 13, 2013
7:00 pm - Council Chambers
Chair: Councillor McLean
4. That Council authorize the (Acting) Division Head, Finance & Treasurer to
finance the project in the amount of $826,176.00 as follows:
a) the sum of $228,719.00 as provided for in the 2013 Recreation Complex
Capital Budget to be funded from the Community Infrastructure
Improvement Fund (CIIF);
b) the sum of $490,000.00 as provided for in the 2013 Recreation Complex
Capital Budget to be financed by the issue of debentures by The Regional
Municipality of Durham over a period not to exceed 10 years;
c) the sum of $100,000.00 as provided for in the 2012 Recreation Complex
Capital Budget to be funded from the Federal Gas Tax Reserve Fund
(FGT); and
d) the balance of $7,457.00 to be funded from property taxes; and
5. That the draft by -law attached to this report be enacted; and
6. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Carried
5. Director, Corporate Services & City Solicitor, Report FIN 05 -13
2013 Tax Rates and Final Tax Due Dates for All Realty Tax Classes
Except for Commercial, Industrial & Multi- Residential Realty Classes
Recommendation
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
1. That Report FIN 05 -13 of the Director, Corporate Services & City Solicitor
regarding the 2013 tax rates be received;
2. That the 2013 tax rates for the City of Pickering be approved as contained in
Schedule A of the By -law attached hereto;
3. That the tax levy due dates for the Final Billing be June 27, 2013 and
September 27, 2013 excluding the industrial, multi - residential and commercial
realty tax classes;
5
1:
1040 SUN
4. That the attached By -law be approved;
Executive Committee
Meeting Minutes
Monday, May 13, 2013
7:00 pm - Council Chambers
Chair: Councillor McLean
5. That the (Acting) Division Head, Finance & Treasurer be authorized to make
any changes or undertake any actions necessary to comply with Provincial
regulations including altering due dates or final tax rates to ensure that the
property tax billing process is completed; and,
6. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
Carried
6. Director, Corporate Services & City Solicitor, Report FIN 07 -13
Investment Portfolio Activity for the Year Ended December 31, 2012
Ontario Regulation 292/09 under the Municipal Act, 2001
Recommendation
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
It is recommended that Report FIN 07 -13 of the Director, Corporate Services & City
Solicitor regarding Investment Portfolio Activity for the Year Ended December 31,
2012 be received for information.
Carried
7. Director, Corporate Services & City Solicitor, Report FIN 09 -13
Development Charges Reserve Fund — Statement of the Treasurer for the
Year ended December 31, 2012
Recommendation
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That Report FIN 09 -13 of the Director, Corporate Services & City Solicitor respecting
the Development Charges Reserve Fund be received for information.
Carried
8. Director, Corporate Services & City Solicitor, Report FIN 10 -13
2012 Pre -Audit Balances of Reserves and Reserve Funds
6
twto
Recommendation
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
Executive Committee
Meeting Minutes
Monday, May 13, 2013
7:00 pm - Council Chambers
Chair: Councillor McLean
That Report FIN 10 -13 of the Director, Corporate Services & City Solicitor regarding
the 2012 pre -audit balances of reserves and reserve funds be received for
information.
Carried
9. Director, Corporate Services & City Solicitor, Report FIN 11 -13
Cash Position Report as at December 3.1 2012
Recommendation
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
It is recommended that Report FIN 11 -13 from the Director, Corporate Services &
City Solicitor regarding the City's Cash Position as at December 31, 2012 be
received for information.
Carried
10. Director, Corporate Services & City Solicitor, Report FIN 12 -13
2012 Building Permit Stabilization Reserve Fund
Recommendation
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
It is recommended that Report FIN 12 -13 from the Director, Corporate Services &
City Solicitor regarding the 2012 Building Permit Stabilization Reserve Fund be
received for information.
(V) Adjournment
The meeting adjourned at 7:40 pm.
7
Carried
=gm,
Presentations
Mayor Ryan
Cheque Presentation
Rouge Valley Health System Foundation
Image Is Everything MRI Campaign
May 21, 2013
Delegations
Rouge Valley Health System Foundation
2. Barbara Pulst
May 21, 2013
License Extension at Pickering Nuclear Generating Station
Be: Corr. 18 -131
3. Janet McNeill
Durham Nuclear Awareness
Re: CNSQ Hearing on Proposed OPG License Extension at
Pickering Nuclear Generating Station
4. Tatyana Moro
Rogers Communications Inc.
Re: Report PLN 12 -13
Proposed Telecommunication Tower Installation
Petticoat Creek Park, Installation #47
J
Correspondence
Corr. 17 -13
Neil MacCarthy
Director, Public Relations & Communications
Archdiocese of Toronto
1155 Yonge Street
Toronto, ON M4T 1W2
May 21, 2013
Pages
Receive for Information
38 -41
Correspondence received from Neil MacCarthy, Director, Public Relations &
Communications Archdiocese of Toronto, which outlines concerns relating to
gambling, gaming and casinos.
2. Corr. 18 -13
Barbara Pulst
909 Vistula Drive
Pickering, ON L1W 21-6
Receive for Information
42 -47
Correspondence received from Barbara Pulst, outlining concerns with respect to
the City of Pickering's support of a five year re licensing agreement with Ontario
Power Generation and the processes involved.
3. Corr. 19 -13 Receive for Information
Wayne Robbins, Chief Nuclear Officer 48
Ontario Power Generation
889 Brock Road
Pickering, ON L1W 3J2
Correspondence received from Wayne Robbins, Chief Nuclear Officer, OPG,
confirming their commitment to fund a City of Pickering financial /economic
impact and land use study of the retirement of the Pickering Nuclear Generating
Station.
Pastoral Letter on Gambling, Gaming and Casinos
April 2013
To the faithful of the Archdiocese of Toronto:
Cr) rr. f -7 -l'3
In my pears of pastoral ministry as priest and bishop, I have become sadly aware of the grievous suffering
experienced by individuals and families because of gambling dependence.
We are 'now engaged in debating a plan for a major new casino in our area. Although at the moment this
debate concerns Toronto, many of the other proposed sites are also within our archdiocese, and so I am
writing to offer, pastoral guidance to our Catholic community.
This current discussion is an appropriate occasion for each of us to reflect more deeply upon the effects of
gambling in our community.
In recent years governments have more and more used gambling to increase tax revenue, proposing as well
that gambling benefits the economy. It is understandable that governments are tempted by the prospect of
what seems to be an easy way to do that. Even if there were significant long -term economic benefits,
however, and that is far from clear, the establishment of a new casino will have a negative social impact that
outweighs such benefits, and will have an adverse effect on the vitality and social health of our community.
It is sometimes argued that yet another casino could be a source of employment and would attract visitors
and tourists. That approach is short- sighted. We need to consider the overall effects of the expansion of
gambling. I recommend that you read the January 28, 2013, report of the Medical Officer of Health,
Community Health Impacts of a Casino in Toronto, which concludes that `with respect to all other potential
impacts, the available evidence indicates that the introduction of a new casino is likely to have greater adverse
health- related impacts than beneficial impacts."
I am particularly concerned that marriages and families will be hurt or even destroyed through greater ease of
access to gambling through the construction of yet another large casino. The health of families is a constant
concern of our Catholic Family Services and of Catholic Charities member agencies throughout the
archdiocese. In our parishes as well we seek to strengthen families, and we directly deal with the suffering.
which gambling addiction causes to individuals and families. We seek to heal, and are concerned by the
expansion of the capacity to harm.
Licensed gambling is undeniably legal, and in fact is being heavily promoted by the government. In view of
the suffering that gambling can cause, however, it is important to consider what light both our Christian faith
and reason shed on the moral issues related to it
Occasional and small-scale gambling can be a legitimate form of entertainment, and is not inherently evil. The
Catechism of the Catholic Church, in the section relating to respect for persons and their goods, states that games
of chance or wagers are not in themselves contrary to justice, but become morally unacceptable when these
activities deprive people of what is necessary to provide for their needs and those of others.i That,
unfortunately, is what happens far too often. The Catechism also notes the power of gambling to enslave.
Thomas Cardinal Collins, Archbishop of Toronto I n55 Yonge Street, Toronto, Ontario l,44T AV2
Individuals, and the government, and charitable organizations as well can become enslaved by the lure of easy
gambling revenue, and that is clearly not healthy.
The Assembly of Catholic Bishops of Ontario has consistently raised concerns about the proliferation of
gambling, advising governments to take a more cautious approach towards promoting this source of income.
These concerns have heightened as gambling has grown over the past 30 years to become a basic source of
government revenue.0
Gambling is inherently based on illusion — on promoting the fantasy, particularly attractive to the most
vulnerable and the most desperate, that it is an easy way to provide a quick solution to the financial problems
that they face. That is a cruel illusion, and it is not wholesome for governments to promote it, especially
through extensive advertising.
It is sometimes said that should anyone become addicted, gambling's proceeds can be used to treat their
addiction. Apart from the fact that this is rather dubious logic, as it makes more sense not to cause the
problem in the first place, problem gambling is a serious public health concern. There is evidence that a
significant amount of revenue is derived from people who are most vulnerable to gambling.°
When gambling is so extensively available, and is so aggressively promoted, it is also very difficult to protect
our young ,people from viewing gambling as a worthwhile activity, whose negative effects are masked.
As we consider this important issue in the civil society in which we all live and participate as citizens, we
should also look carefully at whether we as a Church are also caught up in an unhealthy dependence on
gambling that can harm others. I ask all Catholic organizations to examine any connection which they might
have with gambling as a source of revenue. If we are engaged in any form of gambling that is likely to cause
harm, we should find alternatives as soon as possible. We must not fund our good works in ways that cause
suffering to others.
As a Catholic community, we should ponder carefully the proposals before our elected officials and add
informed commentary to the discussion. Is yet another major casino a truly wholesome development that
enhances the quality of life in our community? Does even more gambling make for a better society for
individuals and for families? Can we support the further extension of a reality which already causes
significant harm to the most vulnerable among us?
If you or someone you know is struggling with such an addiction, I urge you to address the problem. The
Ontario Problem Gambling Helpline (1.888.230.3505) is open 24 hours a day, seven days a week. They provide a
free, confidential and anonymous service to people throughout Ontario in more than 140 languages. We have
also established a web page: www.archtoronto.org [ gzmuig to provide background resources concerning this
issue, to help educate and support our Catholic community.
May we join together in caring for the most vulnerable among us and, guided by a concern for the common
good, in creating a community that is a truly wholesome place where individuals and families may flourish.
Sincerely in Christ,
* Jam,.... Cwd. ca...,
Thomas Cardinal Collins
Archbishop of Toronto
Thomas Cardinal Collins. Archbishop of Toronto 1155 Yonge Street: Toronto, Ontario M4T IW2
'"2413 — Games of chance (card games, etc.) or wagers are not in themselves contrary to
justice. They become, morally unacceptable when they deprive someone of what is
necessary to provide for his needs and those of others. The passion for gambling risks
becoming enslavement. Unfair wagers and cheating at games constitute grave matter,
unless the damage inflicted is so slight that the one who suffers it cannot reasonably
consider it significant," Catechism of the Catholic Church, "Respect for Persons and their
Goods."
" "Gambling as' an activity, in and of itself, is not a major concern. However, there are a
number of serious concerns about the ramifications of gambling in our current culture. They
are as follows: 1. Gambling is becoming a basic source of government revenue in our
society. It is, therefore, becoming institutionalized and as a society we will become
increasingly dependent upon it. We will lose our freedom of choice about controlling it or
eliminating it; 2. There is clear evidence that a disproportionate amount of the revenue from
gambling comes from the poorer sections of society; 3. As our society reaches saturation
point for gambling forms and outlets, the marketing is becoming very aggressive and the
pressure on people to gamble increases; 4. Some of the forms of gambling being introduced
have been shown to be addictive. This is particularly the case with VLT's; 5. From
experience in other societies, an increase in social problems and the presence of organized
crime can be anticipated; 6. The introduction of establishments, such as casinos, in a
community brings employment and attracts visitors. When additional costs are considered, it
is not clear if the cost benefit ratio is entirely favorable; 7.It is not possible in this atmosphere
to insulate young people from opportunities to gamble," Social Affairs Commission,
Assembly of Catholic Bishops of Ontario, On Gambling, July 1998.
Medical Officer of Health, Toronto Board of Health, Community Health Impacts of a
Casino in Toronto, "Summary," January 28, 2013.
'" "36% of Ontario gambling revenue is derived from people with moderate and severe
gambling problems." Problem Gambling Institute of Ontario, The Impact of Gambling
Expansion in Ontario, Q & A, November 2012.
The average amount each Ontarian spent in 2009 was $455, compared to $105 in 1992.
It is estimated that 1.2 %3- 3.4% of Ontarians are affected by moderate and severe problem
gambling. The highest rate of moderate and severe gambling problems (6.9 %) is among
young adults, aged 18 to 24 : Problem Gambling Project, Centre for Addiction and Mental
Health (CAMH), Problem Gambling: The Issues, the Options, 2012.
Thomas Cardinal Collins, Archbishop of Toronto its Yonge Street, Toronto, Ontario M4T IW2
Questions for Reflection —
Proposed Casino Development in the Greater Toronto Area
For full citations, support documents and other helpful resources, visit www.archtoronto.org /gaming
With debate and dialogue currently underway throughout the Greater Toronto Area regarding casino
development, the following questions are provided to help assist Catholics and our elected officials in discerning
the path forward.
For Catholics, an opportunity to discern our own views and habits towards gambling:
1. Does our parish, school or Catholic organization rely heavily on profits from "high stakes" gambling to
support our activities? What percentage of operating funds relies on these activities? (note "high stakes"
gambling refers to casino nights and bingos offering prizes of several thousand dollars)
2. Are there alternative methods to raise funds that do not require gaming to be part of any financial plan?
3. Have I utilized income or savings to support gaming while letting bills go unpaid?
4. Have I or a loved one felt depressed or suicidal due to losses related to gaming?
5. How often do I gamble longer than planned? Does this habit have a negative impact on responsibleuse
of my time, family commitments, and presence to others?
In dialogue with our elected officials:
1. Have we fully considered the negative effects of problem gambling on our citizens and do we judge it
acceptable to inflict more of these costs?
2. Who is ultimately responsible for the social costs of such a development: gambling addiction,
prostitution, crime, etc. Are we underestimating the overall "costs" to strengthening our communities
and families?
Is a casino the most appropriate way to address fiscal stress in our community? To what degree should
we /will we become reliant on this revenue stream?
Visit www.archtoronto.org/gamiag for additional resources on this important issue.
'i iomas Cardinal Collins. Archbisiaop of Toronto 1 1155 Yonge Street, Toronto, Ontario M¢T IW2
I
Submission to intervene at the Pickering Hearings from the Canadian Nuclear Safety Commission on
the Five -year Renewal of the Operating Licences for the Pickering Nuclear Generating Stations A and B
on May 29th, 2013
c/o Louisel-evert
Secretariat
Canadian Nuclear Safety Commission
280 Slater St., P.O. Box 1046
Ottawa, Ontario KIP 5S9
Fax: 613- 995 -5086
Via Email: interventions @cnsc- ccsn.gc.ca
April 29, 2013
cOI't`- 1,E- -C3
ORIGINAL T0:
COPY TO:
�i
d FILE
TAKE APR. ACTION
-Q0 V-So
Subject: My opposition to the process by which the important decision to extend the operation of the
Pickering reactors, one of such great magnitude, is made (Hearing Number Ref. 2013 -H -03)
Dear Commissioners,
I am deeply concerned by Ontario Power Generation's (OPG) proposal to run the aging Pickering
reactors beyond their design life, particularly while last week I observed a process of decision making
that was underhanded and lacked respect for the people who live very close to the plant.
My name is Barbara Pulst and I live at 909 Vistula Drive in the West Shore Area of Pickering. A family of
six we live less than 1 km from Pickering Nuclear Plant 1 am interested in understanding the short term
and long term plans for the nuclear waste, in light of Fukashima. l am also interested in open dialogue
between local government and OPG regarding emergency planning, a realistic evacuation plan for the
unspeakable as 1 have 3 children attending local schools, and the environmental and social impact on
people and nature in the surrounding area. Managing an aging plant made of aging metal and aging
concrete, involving such great sums of money requires accountability.
Local elected officials are our only. opportunity to hold the OPG energy giant accountable.
But last week in two swings this was revoked, and the people of Pickering are unaware.
The following summarizes my concerns and requests.
Municipal Council decision did not follow due process.
I am concerned about the process by which Pickering Council arrived at a consensus to support a 5 year
re- licensing agreement with Ontario Power Generation. Surely such an important decision should have
been put on the agenda and should have been discussed with prior notice to the Councillors and the
public. This was not the case as it was slipped in by Mayor Ryan on Monday April 22, 2013 at the
eleventh hour, under Other Business at the Pickering Council Meeting.( see attached Council Meeting
Minutes, page 15 (XI)2. )
Request: I request the Commission to require local municipality to be transparent and come to a
decision with public knowledge, and Council having sufficient prior knowledge.OPG is to disclose
relevant data pertaining to the safety for local residents, emergency preparedness and enivonmental
effects of renewal.
Regional Council removed reference to be informed and participate
At the Durham Regional Council meeting on Wednesday April 24th, 2013 the recommendation from the
Report of the Finance & Administration Committee (see attached Section 4,pg. 4013a) was amended to
remove the bottom three bullet points. (The minutes were still unavailable at the time of this
submission)
Therefore:
I am concerned that Regional council removed reference to their concern for on -site nuclear waste and
the timeframe for its removal.
I am concerned that Regional council removed reference to wanting to be informed about and involved
in planning for the eventual closure and decommissioning of the plant.
I am concerned that Regional council removed reference to work with OPG to mitigate the community
effects of the plant closure.
I am concerned that the motion to remove reference to the above was put forward by Mayor Ryan who
was elected to advocate for the 90,000 + residents living in close proximity to the Pickering Nuclear
Plant. In contrast, his three councillors did not support the motion to amend the recommendation
(2013 -A -17) on Wednesday April 24th, at the Durham Regional Council meeting. A discussion followed
where the councillors expressed concern that the waste discussion would be off the table, the effects of
anything going awry would affect residents region wide, so the region should be part of the planning
and be informed. A concern was also raised that there had been no presentations, no statistics, no
update as to how the plant was performing, as had been in the past prior to decisions regarding the
PGNS. The motion however as amended did pass, 15/10.
Request: I request the Commission to require OPG to address the Regional Councils concern related to
the uncertain timeframe for removal of used fuel and other nuclear wastes from the Pickering site.
Request:) request the Commission to require OPG to inform and involve the Region in the planning for
the eventual closure and decommissioning of the plant as soon as possible
Request:l request the Commission to require OPG to work with the Region to mitigate the community
effects of the plant closure.
Precedent of circumventing local governments and handing absolute powers to OPG and the Province.
I am concerned that this process sets a precedent should another request for licensing extension be
submitted in the future. This sets a precedent removing the right of municipal and regional governments
to be informed and part of the planning for decommissioning. The inclusion over any nuclear waste
issues that arise within the short term 30 +year on -site stockpiling remains undefined.
Request: I request the Commission to extend the license for one year only, until the elected officials of
the 90,000 residents in close proximity to the power plant have had opportunity to intelligently consider
and evaluate the an extended licensing plan. The evaluation should include exact employment numbers
with relocation, re assignment and job loss.
As a resident of Pickering I feel deeply that Mayor Ryan has betrayed his community, using the 2,000
jobs as a mystical lever to unnecessarily prohibit real discussion.
Thank you for your attention.
I would like to make an oral presentation of the above.
Barbara Pulst
909 Vistula Drive,
Pickering,
On.
L1W 21-6
905 - 421 -9513
SECTION 4
The Regional Municipality of Durham
REPORT OF THE FINANCE & ADMINISTRATION COMMITTEE
To The Council of The Region of Durham
April 24, 2013
Members of Council:
The Finance & Administration Committee presents its FIFTH report and respectfully
recommends as follows:
1. CONFIDENTIAL REPORT OF THE REGIONAL SOLICITOR — REPORT
IN RELATION TO POTENTIAL LITIGATION AND ADVICE THAT IS
See Report SUBJECT TO SOLICITOR AND CLIENT PRIVILEGE WITH RESPECT
under separate
cover from TO POTENTIAL LAWSUIT BY THE REGION OF DURHAM (2013 -A -15)
March 26, RECOMMENDATION TO COUNCIL
F &A Meeting ng
THAT the recommendation contained in Confidential Report #2013 -A -15
of the Regional Solicitor be adopted.
2. 1 PILOT TO WEB STREAM STANDING COMMITTEE MEETINGS HELD IN
See Page THE LL -C MEETING ROOM (2013 -A -16)
610 &
Agenda RECOMMENDATIONS TO COUNCIL
Pages
8 -12 a) THAT the Commissioner of Corporate Services be authorized to
proceed with a pilot project for the web streaming of Standing
Committee meetings held in the LL -C meeting room with
EventStream at a cost of $1,200 monthly for a period of six (6)
months to be funded from within the Corporate Services — IT
Division budget; and
b) THAT the Regional Chair and Clerk be authorized to sign the
necessary agreement in a form satisfactory to the Regional
Solicitor.
3. NOTICE OF PUBLIC HEARINGS FROM THE CANADIAN NUCLEAR
See Pages SAFETY COMMISSION ON THE FIVE -YEAR RENEWAL OF THE
610 -612 & OPERATING LICENCES FOR THE PICKERING NUCLEAR
Agenda GENERATING STATIONS A AND B (2013 -A -17)
Pages
13 -15 RECOMMENDATIONS TO COUNCIL
401
-2-
a) THAT the Chief Administrative Officer be directed to prepare a
submission to the Canadian Nuclear Safety Commission that
indicates--
• the Region's strong support for the five -year renewal of the
licenses for the Pickering Nuclear Generating Stations A and B;
• the Region's one concern related to the uncertain timeframe
for removal of used fuel and other nuclear wastes from the
Pickering site;
• the Region's interest in being informed about and involved in
planning for the eventual closure and decommissioning of
the plant as soon as possible; and
• that the Region looks forward to working with OPG to
mitigate the community effects of the plant closure;
b) THAT copies of the submission to the CNSC be provided to Ontario
Power Generation, the Nuclear Waste Management Organization,
the Canadian Association of Nuclear Host Communities, the
Durham Nuclear Health Committee and the City of Pickering; and
C) THAT the appropriate staff member attend Day 2 of the CNSC
Hearing (May 29 and 30) to expand on Regional Council's position.
4. APPROVAL TO EXTEND THE EXISTING SINGLE SOURCE CONTRACT.
See Page FOR THE PROVISION OF WATER METERS AND RELATED
612 & HARDWARE AND SERVICES WITH NEPTUNE TECHNOLOGY GROUP
Agenda (CANADA) LTD. (2013 -F -38)
Pages
16 -17 RECOMMENDATIONS TO COUNCIL
a) THAT the current contract with Neptune Technology Group (Canada)
Ltd. be extended up to an additional six months at current pricing
levels to allow sufficient time for further staff review and subsequent
report; and
b) THAT the Commissioner of Finance be authorized to extend the
contract.
5. FINAL RECOMMENDATIONS REGARDING REGIONAL RESIDENTIAL,
See Pages COMMERCIAL, INSTITUTIONAL AND INDUSTRIAL DEVELOPMENT
613 -623 CHARGES (2013 -F -34)
Booklet
provided RECOMMENDATIONS TO COUNCIL
under
separate
cover
402
Council Meeting Minutes
Monday, April 22, 2013
7:00 PM - Council Chambers
7277/13 Being a by -law to dedicate those parts of Lot 8, Plan 282, designated
as Parts 33 and 35, Plan 40R- 11207, as public highway.
Resolution #65/13
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That By -law Nos. 7274/13 through 7277/13, be approved.
Carried
(XI) Other Business
1. Councillor Rodrigues requested information on York Region's call in number system
which logs resident's concerns and complaints regarding the York/Durham sewer line
and questioned whether monthly reports 'could be made available.
2. Mayor Ryan noted he would beattending the Canadian Nuclear Safety Commission
public hearing on behalf of Members of Council and the City of Pickering to extend our
thanks and appreciation to OPG. He noted that OPG had confirmed their commitment
to fund a financial impact and land use study on the retirement of the Pickering
Nuclear Station. He noted that this Would be #unded by OPG and managed by the City
of Pickering. Mayor Ryan also stated he was seeking the consensus of Council with
respect to support of a 5 year re- licensing agreement with Ontario Power Generation.
It was the consensus;of Council__that Pickering support the renewal.
(XII) Confirmation' BV -law
By-la-.w--,,,N umber #7278/13
Councillor Dickerson, seconded by Councillor McLean moved for leave to introduce a
By -law of the City of Pickering to confirm those proceedings of the Council of The
Corporation of the City of Pickering at its Regular Meeting of April 22, 2013.
(X111) Adjournment
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That the meeting be adjourned at 10:27 pm.
Carried
15
EZ6Z 0071 rECEIVED FFICE OF THE MAYOR
ONTAR1070FOR APR
ILE
GENERATIO OLLOW UP
889 Brock Road, Pickeriri
CAO
^
COUNCIL
DIRECTORS
VORIGNAL
i3
CORP SERV
OES
OFFICE SUST
Mayor Dave Ryan
City of Pickering
One The Esplanade j
Pickering, ON L1V i
i
C &R
PLAN & DEV
ENG SERV
FIRE
LEGAL & LS
CLERK
OPER & FAC
HUMAN RES
Dear Mayor Ryan,
Wayne Robbins
Chief Nuclear Officer
Ontario Power Generation
April 19. 2013
I wish to thank you for meeting with Ontario Power Generation staff on
Wednesday, February 27, 2013 and on Wednesday, April 10, 2013 to discuss the
issues and a path forward with regard to Pickering Nuclear Generating Station's
retirement in 2020, including shutdown, layup and decommissioning.
I am writing to confirm the OPG commitment to fund a City of Pickering
financial /economic impact and land use study of the retirement of Pickering
Nuclear Generating Station.
As you suggested, this study will be managed by the City and will examine the
impacts associated with:
1. Direct job losses (OPG employees within the plant and satellites offices
throughout Pickering)
2. Indirect job losses (Supply chain of Pickering businesses supporting OPG)
3. Land use redevelopment (Restricted uses of the plant for future
redevelopment and investment opportunities)
4. Potential loss of tax revenue(s).
In 2012 OPG initiated a process to examine site re- purposing opportunities
following the end of operation of the current electricity producing power reactors.
We believe the proposed City study and the existing OPG process are
complementary. Our goal is to continue working with the City as both efforts
progress toward a mutually - agreeable path forward.
OPG continues to value the relationship it holds with the City of Pickering, and
continues to work to conduct our business transparently, openly and in keeping
with the tenets of strong corporate citizenship within the community.
Again, our thanks and we look forward to continuing to work closely with you and
the entire team at the City of Pickering
Kindest Regards,
A6�_�WIA�
Wayne Robbins, Chief Nuclear Officer
Ontario Power Generation
a�
^
VORIGNAL
i3
FILE
T_lnni
�Jcr 1►�l
I wish to thank you for meeting with Ontario Power Generation staff on
Wednesday, February 27, 2013 and on Wednesday, April 10, 2013 to discuss the
issues and a path forward with regard to Pickering Nuclear Generating Station's
retirement in 2020, including shutdown, layup and decommissioning.
I am writing to confirm the OPG commitment to fund a City of Pickering
financial /economic impact and land use study of the retirement of Pickering
Nuclear Generating Station.
As you suggested, this study will be managed by the City and will examine the
impacts associated with:
1. Direct job losses (OPG employees within the plant and satellites offices
throughout Pickering)
2. Indirect job losses (Supply chain of Pickering businesses supporting OPG)
3. Land use redevelopment (Restricted uses of the plant for future
redevelopment and investment opportunities)
4. Potential loss of tax revenue(s).
In 2012 OPG initiated a process to examine site re- purposing opportunities
following the end of operation of the current electricity producing power reactors.
We believe the proposed City study and the existing OPG process are
complementary. Our goal is to continue working with the City as both efforts
progress toward a mutually - agreeable path forward.
OPG continues to value the relationship it holds with the City of Pickering, and
continues to work to conduct our business transparently, openly and in keeping
with the tenets of strong corporate citizenship within the community.
Again, our thanks and we look forward to continuing to work closely with you and
the entire team at the City of Pickering
Kindest Regards,
A6�_�WIA�
Wayne Robbins, Chief Nuclear Officer
Ontario Power Generation
a�
CLtq D�
PICKERING May 21, 2013
Committee Reports
a) Report PD 2013 -05 of the Planning & Development Committee P & D Pages
1. Director, City Development, Report PLN 08 -13
Pickering Rouge Canoe Club
Request for Extension of Lease Agreement with
Toronto and Region Conservation Authority
For Paddling Facility on West Spit of Frenchman's Bay
Recommendation
That Report PLN 08 -13 of the Director, City Development, regarding the
Pickering Rouge Canoe Club's use of the west spit, be received;
2. That the request of the Pickering Rouge Canoe Club to extend its lease
agreement with the Toronto and Region Conservation Authority for three
years on an annual basis commencing with the period November 1, 2012 to
October 31, 2013 and expiring October 31, 2015, to accommodate a
temporary compound on the west spit of Frenchman's Bay for the storage of
canoes and kayaks within trailers, associated with the Club's paddling facility,
be supported by Pickering Council; and
3. Further, that the City Clerk forward a copy of Report PLN 08 -13 to the
Toronto and Region Conservation Authority and the Pickering Rouge Canoe
Club.
2. Director, City Development, Report PLN 09 -13
Draft Plan of Subdivision Application SP- 2012 -01 (Revised)
Draft Plan of Condominium Application CP- 2012 -02 (Revised)
Zoning By -law Amendment Application A 3/12 (Revised)
2307038 Ontario Inc.
1803, 1807, 1811, 1817 and 1823 Fairport Road
Recommendation
That Draft Plan of Subdivision Application SP- 2012 -01 (Revised), submitted
by 2307038 Ontario Inc., on lands being Part of Lots 105 and 109 and Lots
106 to 108 on RCP Plan 1051, to establish 3 blocks for residential, open
space and road widening uses as shown on Attachment #3, and the
implementing conditions as set out in Appendix I, be endorsed;
2. That Zoning By -law Amendment Application A 3/12, submitted by 2307038
Ontario Inc., to implement the Draft Plan of Subdivision SP- 2012 -01
(Revised) and to permit the development of 31 lots for detached dwellings on
a common element condominium road, be endorsed as outlined in Appendix
II, and that staff be authorized to finalize and forward an implementing Zoning
By -law Amendment to Council for enactment; and .
3. Further, that an amendment to the Dunbarton Neighbourhood Development
& Design Guidelines — Neighbourhood Concept Plan, as generally set out in
Appendix III be endorsed, and brought forward for Council approval with the
implementing Zoning By -law.
3. Director, City Development, Report PLN 11 -13
Duffins Precinct — Southern Lands Environmental Servicing Plan Update
and
Draft Plan of Subdivision Application SP- 2011 -04
Zoning By -law Amendment Application A 17/11
Kindwin (Brock) Development Corporation
Part of Lot 18, Concession 2
(2077 & 2095 Brock Road)
Recommendation
That Council endorse the recommendations of the Duffins Precinct Southern
Lands Environmental Servicing Plan Update, Final Report dated November
2012, prepared by Sernas Associates (now GHD), summarized in Attachment
#3 to Report PLN 11 -13;
2. a) That Draft Plan of Subdivision SP- 2011 -04 submitted by Kindwin
(Brock) Development Corporation, on lands being Part of Lot 18,
Concession 2, to permit a residential plan of subdivision for 154
dwelling units, and blocks for park, stormwater, open space and road
widening uses, as shown on the Staff Recommended Plan on
Attachment #6 to Report PLN 11 -13, and the implementing conditions of
approval as set out in Appendix I, be endorsed; and
b) That Zoning By -law Application A 17/11 submitted by Kindwin (Brock)
Development Corporation, to implement Draft Plan of Subdivision SP-
2011-04, as outlined in Appendix II to Report PLN 11 -13, be endorsed,
and that staff be authorized to finalize and forward an implementing
zoning by -law to Council for enactment;
3. That Council authorize staff to initiate an amendment to the Pickering Official
Plan and revisions to the Duffins Precinct Development Guidelines to reflect
updated information and implement land use, transportation and
environmental recommendations of the Duffins Precinct Southern Lands
Environmental Servicing Plan Update, including the recommendations
outlined in section 2.3 of Report PLN 11 -13; and
4. Further, that a copy of Report PLN 11 -13 and Council's resolution be
forwarded to the Region of Durham, Toronto and Region Conservation
Authority, Durham School Boards and the Duffins Precinct Landowners
Group for information.
4. Director, City Development, Report PLN 12 -13
Proposed Telecommunication Tower Installation
Rogers Communications Inc.
Petticoat Creek Park, Installation #47
Council direction required
[At the Planning & Development Committee meeting held on May 6, 2013, the
following motion was lost on a tie vote. Council direction is therefore required,
which could include the original motion or a new motion].
That Rogers Communications Inc. be advised that City Council supports the
location of the proposed 45 metre high telecommunication tower installation
at Petticoat Creek Park; and
2. Further, that staff be authorized to work with Rogers Communications Inc. to
investigate an alternative architectural design of the telecommunication tower
to better camouflage the structure and improve visual harmony with the
surrounding natural area.
5. Director, City Development, Report PLN 13 -13
Proposed Telecommunication Tower Installation
Public Mobile
North side of Highway 401 right -of -way at the south limit of Altona Road
Installation #28
Recommendation
That Public Mobile be advised that City Council supports the proposed 29.9
metre high telecommunication tower installation on the Highway 401 right -of-
way at the south limit of Altona Road based on the design and other details
submitted with this request; and
2. Further, that the Director, City Development be authorized to forward a letter
to Industry Canada requesting their assistance to encourage Rogers
Wireless to relocate their telecommunication equipment from an adjacent
tower onto the proposed Public Mobile tower to minimize the, presence of the
telecommunication structures.
6. Notice of Motion
Canadian Junior National Dragon Boat Team
Whereas the Canadian Junior National Dragon Boat Team has earned the right to
compete in the World Dragon Boat Championships in Szeged, Hungary in July, 2013;
Whereas the City of Pickering actively promotes Dragon Boating and the team building
it instils within the competitors, and has always appreciated their presence on
Frenchman's Bay;
Whereas there have been seven girls and boys from Pickering who have been selected
to be part of the team, who will not only represent their nation, Canada, but will in
particular be representing their home town — Pickering;
Now Therefore Be It Resolved That the City of Pickering make a grant contribution in
the amount of $500.00 towards the expenses of the Canadian Junior National Dragon
Boat Team to compete in the World Dragon Boat Championships.
CLtq 00
41
May 21, 2013
PICKERING
Committee Reports
b) Report EC 2013 -05 of the Executive Committee Executive Pages
Director, Engineering & Public Works, Report ENG 04 -13 1 -146
Greenwood Conservation Lands Master Plan
Recommendation:
That Report ENG -04 -13 of the Director, Engineering & Public Works
regarding Greenwood Conservation Lands Master Plan be received;
2. That the Greenwood Conservation Lands Master Plan dated November 2012
be endorsed by Council;
3. That a copy of this report be forwarded to the Toronto and Region
Conservation Authority for their information, and that they be advised of
Council's decision on this matter.
2. Director, Engineering & Public Works, Report ENG 07 -13 147 -156
Tender for Various Bridge Improvements and Upgrades
- Tender No. T -5 -2013
Recommendation
That Report ENG 07 -13 of the Director, Engineering & Public Works
regarding Tender No. T -5 -2013 for Various Bridge Improvements and
Upgrades be received:
2. That Tender No. T -5 -2013 as submitted by 002274084 Ontario Ltd., o/a
GMP Contracting for Various Bridge Improvements and Upgrades in the total
tendered amount of $218,052.71 (HST included) be accepted;
3. That the total gross project cost of $290,415.00 (HST included), including the
tender amount and other associated costs and the total net project cost of
$261,528.00 (net of HST rebate) be approved;
4. That Council authorizes the (Acting) Division Head, Finance & Treasurer to
finance the project in the amount of $261,528.00 as follows:
a) the sum of $231,600.00 as provided for in the 2012 Roads Capital Budget
to be funded from the Provincial Grant - Investing in Ontario;
b) the sum of $13,400.00 as provided for in the 2012 Roads Capital Budget
to be funded from the Move Ontario Reserve
c) the additional balance of $16,528.00 to be funded from the Provincial
Grant- Investing in Ontario; and
5. That the appropriate City of Pickering officials be authorized to take
necessary action to give effect thereto.
3. Director, Culture & Recreation, Report CR 08 -13 157 -165
Tender No. T -4 -2013
- Tender for Replacement of Air Handling Units and Return Fans,
Pickering Recreation Complex
Recommendation
That Report CR 08 -2013 of the Director, Culture & Recreation regarding
the replacement of the Air Handling Units and Return Fans at the Pickering
Recreation Complex be received;
2. That Tender No. T -4 -2013 submitted by Canadian Tech Air Systems Inc.
at a cost of $142,577.75 (HST included) be accepted;
3. That the total gross project cost of $198,194.00 (HST included), including
the tender amount and other associated costs, and the total net project cost
of $178,480.00 (net of HST rebate) be approved;
4. That Council Authorize the (Acting) Division Head, Finance & Treasurer to
finance the project in the amount of $178,480.00 from the Federal Gas Tax
Reserve Fund; and
5. That the appropriate City of Pickering officials be authorized to take
necessary action to give effect thereto.
4. Director, Culture & Recreation, Report CR 09 -13 166 -178
Tender for Pickering Recreation Complex Banquet Hall and Washroom
Renovation Project
- Tender No. T -7 -2013
Recommendation
That Report CR 09 -2013 of the Director, Culture & Recreation regarding the
Pickering Recreation Complex Banquet Hall and Washroom Renovation
Project -be received;
2. That Tender No. T -7 -2013 submitted by M/2 Group Inc. in the total tendered
amount of $787,358.01 (HST included) be accepted;
3. That the total gross project cost of $917,432.00 (HST included), including the
tender amount and other associated costs, and the total net project cost of
$826,176.00 (net of HST rebate) be approved;
4. That Council authorize the (Acting) Division Head, Finance & Treasurer to
finance the project in the amount of $826,176.00 as follows:
a) the sum of $228,719.00 as provided for in the 2013 Recreation
Complex Capital Budget to be funded from the Community
Infrastructure Improvement Fund (CIIF);
b) the sum of $490,000.00 as provided for in the 2013 Recreation _
Complex Capital Budget to be financed by the issue of debentures by
The Regional Municipality of Durham over a period not to exceed 10
years;
c) the sum of $100,000.00 as provided for in the 2012 Recreation
Complex Capital Budget to be funded from the Federal Gas Tax
Reserve Fund (FGT); and
d) the balance of $7,457.00 to be funded from property taxes; and
5. That the draft by -law attached to this report be enacted; and
6. That the appropriate City of Pickering officials be authorized to take
necessary action to give effect thereto.
5. Director, Corporate Services & City Solicitor, Report FIN 05 -13 179 -185
2013 Tax Rates and Final Tax Due Dates for All Realty Tax Classes
Except for Commercial. Industrial & Multi- Residential Realty Classes
Recommendation
That Report FIN 05 -13 of the Director, Corporate Services & City Solicitor
regarding the 2013 tax rates be received;
2. That the 2013 tax rates for the City of Pickering be approved as contained
in Schedule A of the By -law attached hereto;
3. That the tax levy due dates for the Final Billing be June 27, 2013 and
September 27, 2013 excluding the industrial, multi - residential and
commercial realty tax classes;
4. That the attached By -law be approved;
5. That the (Acting) Division Head, Finance & Treasurer be authorized to
make any changes or undertake any actions necessary to comply with
Provincial regulations including altering due dates or final tax rates to ensure
that the property tax billing process is completed; and,
6. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
6. Director, Corporate Services & City Solicitor, Report FIN 07 -13 186 -195
Investment Portfolio Activity for the Year Ended December 31, 2012
Ontario Regulation 292/09 under the Municipal Act 2001
Recommendation
It is recommended that Report FIN 07 -13 of the Director, Corporate Services &
City Solicitor regarding Investment Portfolio Activity for the Year Ended December
31, 2012 be received for information.
7. Director, Corporate Services & City Solicitor, Report FIN 09 -13 196 -203
Development Charges Reserve Fund — Statement of the Treasurer for the
Year ended December 31, 2012
Recommendation
That Report FIN 09 -13 of the Director, Corporate Services & City Solicitor
respecting the Development Charges Reserve Fund be received for information.
8. Director, Corporate Services & City Solicitor, Report FIN 10 -13 204 -241
2012 Pre -Audit Balances of Reserves and Reserve Funds
Recommendation
That Report FIN 10 -13 of the Director, Corporate Services & City Solicitor
regarding the 2012 pre -audit balances of reserves and reserve funds be received
for information.
9. Director, Corporate Services & City Solicitor, Report FIN 11 -13 242 -251
Cash Position Report as at December 3.1 2012
Recommendation
It is recommended that Report FIN 11 -13 from the Director, Corporate Services &
City Solicitor regarding the City's Cash Position as at December 31, 2012 be
received for information.
10. Director, Corporate Services & City Solicitor, Report FIN 12 -13
2012 Buildinq Permit Stabilization Reserve Fund 252 -253
Recommendation
It is recommended that Report FIN 12 -13 from the Director, Corporate Services &
City Solicitor regarding the 2012 Building Permit Stabilization Reserve Fund be
received for information.
=sue
May 21, 2013
NOTICE OF MOTION
a) Councillor McLean and Councillor O'Connell gave notice that they will at this
meeting of Council be presenting a motion as follows:
2014 Draft Ballot Question — City of Pickering Gaminq Facility
Whereas in May 2012 the Ontario Lottery and Gaming Corporation ( "OLG ")
implemented its Modernization Plan for lottery and gaming in Ontario; and
Whereas OLG's Modernization Plan created Gaming Zones within which existing
or new gaming facilities will be permitted subject to municipal and other approvals;
and
Whereas the OLG Modernization Plan established Gaming Zone C3 consisting of
the Towns of Ajax and Whitby and the City of Pickering; and
Whereas the Towns of Ajax and Whitby and City of Pickering have identified
themselves as willing hosts of an OLG gaming facility; and
Whereas confirmation by a municipality that it is a willing host of an OLG gaming
facility does not constitute a commitment to actually having a casino or other
gaming facility; and
Whereas part of the consultation process under Ontario Regulation 81/12 requires
public consultation by the City of Pickering; and
Whereas if OLG chooses a qualified service provider for a casino in the City of
Pickering, Council works with the selected provider through public consultation to
determine the final location and required zoning and site plan conditions; and
Whereas in order to obtain City- wide public input, the Council of the City of
Pickering has the opportunity to put a question on the ballot for the 2014 regular
municipal election to determine if the residents want a gaming facility;
Now therefore the. Council of The Corporation of the City of Pickering hereby
directs the City Clerk to follow the process for putting the following question on the
ballot of the 2014 regular municipal election:
Are you in favour of a gaming facility in the City of Pickering?
Yes No
By -laws
May 21,, 2013
7279/13 Being a by -law to adopt the estimates of all sums required to
be raised by taxation for the year 2013 and to establish the
Tax Rates necessary to raise such sums and establish the
final due dates for the residential, pipeline, farm and
managed forest realty tax classes. [Refer to Executive
pages 183 — 185]
7280/13 Being a by -law to appoint Matthew Holloway, Mark Farhat
and Jessie James Leonard as Municipal Law Enforcement
Officers for the purpose of enforcing the by -laws of The
Corporation of the City of Pickering. (By -law attached)
7281/13 Being a by -law to exempt Block 1, Plan 40M -2494, Pickering,
from the part lot control provisions of the Planning Act. (By-.
law attached)
7282/13 Being a by -law to authorize the Pickering Recreation
Complex Banquet Hall and Washroom Renovation Project in
the City of Pickering and the issuance of debentures in the
amount of $490,000.00 (By -law attached)
The Corporation of the City of Pickering
7280/13
4400
Being a by -law to appoint Matthew Holloway, Mark Farhat and Jessie
James Leonard as Municipal Law Enforcement Officers for the Purpose of
Enforcing the by -laws of The Corporation of the City of Pickering
Whereas pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as
amended, a municipal council may appoint persons to enforce the by -laws of the
municipality; and
Whereas pursuant to section 15(2) of the said Act, municipal by -law enforcement
officers are peace officers for the purpose of enforcing municipal by -laws;
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. Mathew Holloway, Mark Farhat and Jessie James Leonard are hereby appointed
as municipal law enforcement officers in and for the City of Pickering in order to
ascertain whether the provisions of all by -laws of The Corporation of the City of
Pickering are obeyed and to enforce or carry into effect the said by -laws.
2. This appointment shall expire upon the employee noted in Section 1 ceasing to be
an employee of the City of Pickering or until the repeal of this by -law.
3. The provisions of this by -law shall come into force and take effect on the day of the
final passing thereof.
By -law read a first, second and third time and finally passed this 21st day of May, 2013.
David Ryan, Mayor
Paul Bigioni, (Acting) City Clerk
To: Debbie Shields
City Clerk
From: Denise Bye
Supervisor, Property & Development Services
Copy: Director, City Development
Director, Corporate Services & City Solicitor
Subject: Request for Part Lot Control By -law
Owner: Maddy Developments Inc.
Block 1, Plan 40M -2494
- File: PLC.40M- 2494.1
Memo
May 6, 2013
The above - mentioned block is being developed in accordance with the appropriate Agreements,
Zoning By -law and common elements condominium plan in such a manner to allow the
construction of 16 dwelling units.
Attached is a location map and a draft by -law, enactment of which will exempt this block from the
part lot control provisions of the Planning Act thus allowing 16 units to be created on parcels of
tied lands ('potls') and the transfer of those potis into separate ownership. The draft by -law is
attached for the consideration of City Council at its meeting scheduled for May 21, 2013.
DB:bg
JAProp & Dev \PLC \sec \40M -2494 Maddy \memos \Memo to City Clerk 2013.doc
Attachments
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The Corporation of the City of Pickering
By -law No.7281/13 AO�?4
Being a by -law to exempt Block 1, Plan
40M -2494, Pickering, from the part lot control
provisions of the Planning Act.
Whereas Maddy Developments Inc., the owner of Block 1, Plan 40M -2494, intends to
obtain approval of, and register, a common elements condominium plan; and
Whereas the proposed common elements condominium plan is to consist of 16
residential units; and
Whereas it is intended that the owner or owners of each of the 16 dwelling units will own
the parcel of tied land on which his, her or their dwelling is located, in fee simple and will
also be a member or members of the common elements condominium corporation; and
Whereas it is intended that the parcels of tied lands on which the 16 dwellings are to be
constructed will be subdivided by means of an exemption from the part lot control
provisions of the Planning Act, R.S.O. 1990, chapter P.13.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, shall cease to
apply to Block 1, Plan 40M -2494, upon:
(a) registration of this By -law in the Land Registry Office for the Land Titles
Division of Durham (No. 40); and
(b) registration of a restriction, pursuant to Section 118 of the Land Titles Act,
R.S.O. 1990, chapter L.5, requiring the consent of the Solicitor for The
Corporation of the City of Pickering to the registration of any transfer or
charge of Block 1, Plan 40M -2494 or any part or parts thereof, in the Land
Registry Office for the Land Titles Division of Durham (No. 40).
2. This By -law shall remain in force and effect for a period of one (1) year from the
date of the passing of this By -law and shall expire on May 21, 2014.
By -law passed this 21 st day of May, 2013.
David Ryan, Mayor
Paul Bigioni, (Acting) City Clerk
Memo
To: Mayor Ryan and May 14, 2013
Members of Council
From: Stan Karwowski
(Acting) Division Head, Finance & Treasurer
Copy: Director, Corporate Services & City Solicitor
Subject: May 13, 2013 Executive Committee Meeting Agenda Package
- File: A -1400
Please find attached an amendment to Attachment 4 of Report CR 09 -13 that went to the
Executive Committee meeting of May 13, 2013.
Item 2 b) should read "...a period not to exceed 10 years ".
The revision is reflected in the attached By -law.
Attachment
The Corporation of the City of Pickering
By -law No. 7282/13
Being a by -law to authorize the Pickering
Recreation Complex Banquet Hall and
Washroom Renovation Project in the City of
Pickering and the issuance of debentures in
the amount of $490,000.00
Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower -tier
municipality may pass by -laws respecting matters within the spheres of jurisdiction
described in that Section; and,
Whereas Subsection 401 (1) of the Municipal Act, 2001, as amended, provides that a
municipality may incur a debt for municipal purposes, whether by borrowing money or in
any other way; and,
Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a
lower -tier municipality in a regional municipality does not have the power to issue
debentures; and,
Whereas The Regional Municipality of Durham has the sole authority to issue
debentures for the purposes of its lower -tier municipalities including The Corporation of
the City of Pickering (the "City "); and,
Whereas the Council of the City wishes to proceed with debenture financing for the
Pickering Recreation Complex Banquet Hall and Washroom Renovation Project; and,
Whereas before authorizing the construction in respect of the Pickering Recreation
Complex Banquet Hall and Washroom Renovation Project, the Council of the City had
the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the
estimated annual amount payable in respect of such project and determined that such
annual amount would not cause the City to exceed the updated limit and, therefore,
Ontario Municipal Board approval was not required prior to City Council's authorization
as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made
thereunder;
And whereas after determining that Ontario Municipal Board approval is not required,
the Council of the City approved Report CR 09 -13 on the date hereof and awarded
Tender T -7 -2013 for the Pickering Recreation Complex Banquet Hall and Washroom
Renovation Project;
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
By -law No. 7282/13
Page 2
1. That the City proceed with the project referred to as "Pickering Recreation Complex
Banquet Hall and Washroom Renovation Project ".
2. That the estimated costs of the project in the amount of $826,176.00 be financed as
follows:
a) That the sum of $228,719.00 be funded from the Communities Infrastructure
Improvement Fund (CIIF);
b) That the sum of $490,000.00 be financed by the issue of debentures by The
Regional Municipality of Durham over a period not to exceed 10 years;
c) That the sum of $100,000.00 be funded from the Federal Gas Tax Reserve
Fund;
d) That the sum of $7,457.00 be funded from property taxes.
3. That the funds to repay the principal and interest of the debentures be provided for
in the annual Current Budget for the City commencing in 2014 and continuing
thereafter until the debenture financing is repaid.
By -law passed this 21 st day of May, 2013.
David Ryan, Mayor
Paul Bigioni, (Acting) City Clerk
166---d
�:::......
Minutes /Meeting Summary
Advisory Committee on Diversity
Thursday, March 7, 2013
7:00 pm
Civic Complex — Main Committee Room
Attendees: Kirk Mark, Community Appointee
Devinder Panesar, Community Appointee
Preet Panesar, [YOU]nity group
Catherine Reidt, Community Appointee
Jacob Yacoumidis, Community Appointee
Dave Marlowe, Staff Representative
Tanya Ryce, Staff Representative
Renee Michaud, Recording Secretary
Debbie Shields, City Clerk and Staff Representative
Guest: Rebecca Rodrigue, Durham Mentoring Partnership
Absent: Councillor Ashe
C. Harper, Pickering Public Library
Devorah Garland, Aids Committee of Durham
Carlisle Miller, Community Appointee
Item/
Details & Discussion & Conclusion
Action Items /Status
Ref #
(summary of discussion)
(include deadline as
appropriate)
1.
Welcome & Introduction
DRPS Representative
D. Shields advised that the new DRPS staff representative,
Anil Maharaj, was unable to attend the meeting this evening.
2.
Review and Adoption of the Agenda
All
Moved by Kirk Mark
Seconded by Catherine Reidt
That the agenda be revised to add a presentation from Rebecca
Rodrigue, Durham Mentoring Partnership, and defer the Terms of
Reference item to the April meeting.
Carried
3.
Review and Adoption of Minutes
Moved by Jacob Yacoumidis
Seconded by Devinder Panesar
That the minutes of the February 12, 2013, meeting be
approved.
Carried
Page 1
CORP0228 -2/02
4.
Business Arising from the Minutes
Update on Events
(Tea and Talent Night and Heritage Day)
Update to be received at the meeting due to D. Garland's
absence.
Wellness Forum
D. Shields noted that Councillor Ashe had confirmed Dan
Carter's availability as guest speaker at the forum in the
morning on May 4 th
She also noted that the Accessibility Advisory Committee has
agreed to partner with the Advisory Committee on Diversity to
plan this event and have nominated two committee members
for the sub group.
The committee needs to nominate two representatives for the
sub -group and discuss a meeting date for the new sub -group to
meet. C. Reidt advised that she is unfortunately not able to
assist with this event due to other commitments in the next few
months.
D. Shields noted that the timeline for the preparation of this
event was very tight and that decisions would have to be made
on what the event involved. She also noted that Committee
Members would have to assist with the preparation due to the
short time line. She noted that normally when planning events
City Staff followed an event critical path template which allowed
for a minimum of a 3 month planning timeline. The document
was circulated to committee members to give them a better
understand what is required to plan events.
D. Shields noted that in order to plan this event with such a
short timeline, Committee Members would have to help.
K. Mark expressed concerns about staff not being able to plan
the event for May. He noted that the committee should have
been informed of time constraints last month during the
discussion on the event. It was stated that they have never had
to help with the planning and indicated that this has not been a
concern for other events, i.e. Heritage Day, Diversity Forum.
But given the circumstances, it would be better to postpone the
event to a later date.
Page 2
CORP0228 -2/02
D. Shields advised that last month she thought the Committee
was farther along with the vision of the event and what the
Committee wanted at the event. She stated that over the last
month she realized the planning of the event was not that far
along. She stated that staff representatives are not responsible
for planning these events on their own and input and help is
required from committee members. She noted that the other
events have been around for awhile and are currently in the
Committee's annual work plan. The Committee and staff have
already created and designated the plan for these events. She
noted that when the committee decided on this event, a plan
should have been in place prior to moving forward and setting a
date. We are still at the initial planning and development
stages for this event, with no itinerary or schedule for the event
and that is why D. Shields was suggesting to the Committee
that they might want to consider a later date for this event.
J. Yacoumidis suggested that it may be more reasonable to
host the event in September and enquired if committee
members would consider moving it to that time instead.
D. Shields noted that this would definitely allow for more time to
plan a well organized and successful event.
D. Shields noted that we need two volunteers who would like to
be on the sub - group.
K. Mark and J. Yacoumidis both volunteered for the sub - group.
D. Shields advised that the sub -group should have an initial
meeting and then report back to their respective committees.
Staff representative advised that schedules would be checked
to determine attendance at the sub -group meeting in order to
provide guidance as needed. It was also noted that once the
Committee's determined what the event would consist of and
who they wanted to invite, staff would assist with booking
facilities and mail outs to perspective organizations.
J: Yacoumidis agrees that it would be helpful to have a staff
representative attend the sub group meetings.
Discussion followed on proposed dates for the sub group
meeting and it was agreed to check with the 2 committee
representatives from the Accessibility Advisory committee for
their availability on Tuesday, March 19th or Thursday, March
21 St.
CORP0228 -2/02
Clerk's Office to
coordinate the meeting
and advise committee
and staff
representatives.
Page 3
R. Rodrigue, Durham Mentoring Partnership, mentioned that her
organization would like to be involved in the Wellness Forum.
It was suggested that staff check to see if the Wellness Forum
could be included in the Pickering Recreation Complex
Anniversary which is held in September. It was determined
that this would be a great opportunity as the focus is already on
health and fitness and it draws a large crowd. It was also noted
that staff need to check to see if any funds are available in the
Diversity budget account.
Moved by K. Mark
Seconded by J. Yacoumidis
To postpone the May 4t" event and cancel the facility booking
and the keynote speaker and to partner with the Pickering
Recreation Complex Anniversary event if possible.
Terms of Reference
This item was deferred to the April 11 meeting.
Upcoming Events (Ribfest, CCACN & Canada Day)
Ribfest
T. Ryce advised that the Committee could share a booth with
the City at the Ribfest event which is scheduled for May 31 to
June 2. She noted that there would have to be Committee
Members at the event at all times if they decided to participate
in the event, City staff would not be able to assist. She
suggested that it would be best if the committee featured an
attraction, i.e. face painting, etc, and questioned how they plan
to engage the participants at this event.
Canada Day
T. Ryce advised that the Committee could share a booth with
the City again but also advised that committee representative
would need to be at the booth at all times as city staff are busy
with the Canada Day activities and would not be able to assist.
The committee members agreed to confirm their participation at
the next meeting.
10101_[erill
T. Ryce indicated that they met with them last month and they
are awaiting confirmation that they have their permit. The date
is yet to be confirmed.
CORP0228 -2/02
T. Ryce to confirm that
the committee can
partner with the
Pickering Recreation
Complex Anniversary
event and confirm the
date.
Page 4
5.
Correspondence
All
Presentation received from Rebecca Rodrigue from the
Mentoring Partnership, which is associated with the Durham
Region Unemployed Help Centre.
R. Rodrigue mentioned that the Mentoring Partnership brings
together skilled immigrants and established professionals in
occupation that are specific to the new immigrant and create a
mentoring relationships. Skilled immigrants entering the
program have the education, experience, and language skills to
succeed in the labour market. What they need are the local
insights and access to professional networks that only a one -to-
one professional connection with a mentor can offer.
Her role is to match the mentees with a mentor and guide them
through the mentoring program. Mentors and mentees commit
to a total of 24 hours over four months. Meetings can be in
person, online, over the phone and include referral meetings.
This is a more humanistic approach for job placement.
Founding partners include: TD Bank Financial Group, the
Government of Canada, the Government of Ontario, Manulife
Financial and Maytree. The Mentoring Partnership is a TRIEC
program. For more information or to register for the program,
visit www.thementoringpartnership.com
Question and answer period followed. It was noted that the
mentors are matched based on the industry or field of
expertise. Health care is a more complicated process for
mentees as there are some retraining and recertification issues.
Most popular fields are IT, Engineer and Finance (Banking).
Rebecca mentioned that she could provide statistics and a
breakdown if anyone is interested. As of April 2012, they had
over 600 matches and 70% of mentees gained employment.
This is a very good rate of placement.
T. Ryce mentioned that she has also met with the
representatives from the Welcome Center, the Mayor and staff
from Economic Development in order to broaden the City's
involvement with these types of opportunities.
Moved by K. Mark
Seconded by C. Reidt
Page 5
CORP0228 -2/02
Meeting Adjourned: 9:10 pm
Copy: City Clerk
Page 6
CORP0228 -2/02
That the City of Pickering investigate the possibility of
D. Shields to forward
partnering with The Mentoring Partnership. The information
information to the
will be forwarded to the Chief Administrative Officer's (CAO)
CAO's Office.
Office to be referred to Human Resources.
6.
SU ' ey W date
All
To date we have collected over 60 completed surveys. A
question was raised whether the survey needs to be revised
and if the data collected is helpful.
T. Ryce mentioned that more surveys could be completed at
the March 20th Diversity Forum.
The [You]nity group mentioned that they will circulate the
T. Ryce to action.
survey at the March Break camp. T. Ryce offered to donate
water bottles to the students for people who complete the
survey. The students volunteered to collect survey data at the
Pickering Recreation Complex.
T. Ryce mentioned that they could advertise the survey on the
rolling billboard at the Canada Day event in order to make
residents aware.
7.
2012 Work Plan lUpdates / 2013 Work Plan Items
Tanya Ryce
The draft copy of the 2012 Accomplishments / 2013 Proposed
Work Plan was circulated for review and comments.
Moved by K. Mark
Seconded by D. Panesar
That the 2012 Accomplishments / 2013 Proposed Work Plan be
submitted as correspondence at the March 25th Council
Meeting.
8.
Other Business;
All
No other business.
Meeting Adjourned: 9:10 pm
Copy: City Clerk
Page 6
CORP0228 -2/02
C;tq O0 Minutes
_ Heritage Pickering Advisory Committee
i:i March 21, 2013
7:00 pm
DICKERING Main Committee Room
Attendees: Councillor Rodrigues
T. Besso
S. lyer
W. Jamadar
E. Mason
M. Sawchuck
S. Sheehan
C. Sopher
J. Van Huss
D. Shields, City Clerk
C. Rose, (Acting) Chief Planner
C. Celebre, Senior Planner, Development Review & Heritage
L. Roberts, Recording Secretary
Absent: D. Rundle
M. Munawar
Also Present: Dr. Carl Bray
Gordon Willson
Lloyd Thomas
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
1.0 Welcome
D. Shields welcomed members and guests to the meeting.
2.0 Approval of Minutes
I.
Councillor Rodrigues noted clarification with respect to the
delegation listed, noting inclusion of the word Pride for the
program to read as The Whitevale Heritage Pride Program.
Moved by W. Jamadar
Seconded by T. Besso
That the minutes of the February 28, 2013 meeting of the
Heritage Pickering Advisory Committee be approved as
amended.
Carried
Page 1
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
C. Celebre introduced Dr. Carl Bray, the City of Pickering s
heritage consultant for Seaton, as well as Catherine Rose,
(Acting) Chief Planner.
Dr. Carl Bray appeared before the Committee to provide
guidance in reviewing the draft plans of subdivision for the
Seaton development.
Dr. Bray provided a review of the specific guidelines and
policies under OPA 22 with respect to the Whitevale Corridor
and properties on the adjoining lots. He noted that this
particular development is very rare, as you have a rural road
with heritage properties adjacent to new development.
He provided an overview of the general principals and how they
affect heritage lots as well as the Whitevale Corridor. He stated
that normally the heritage houses and surrounding vegetation
would be retained, while few outbuildings would be. He
explained that under the policies they would go on a case by
case basis with respect to lot sizes, setbacks, built form and
would complement and respect the existing area. Design cues
would be taken from existing homes. He also noted that
existing farms could be incorporated into parkland for possible
commercial or recreational uses and stated that changes in
elevations would need detailed scrutiny.
He also explained how using lower densities could provide
buffer zones.
Discussion took place with respect to direct access, rear lanes
and shared driveways.
Dr. Bray explained how to interpret the more detailed stage of
the plans. He used draft plan for Sideline 28 as an example,
outlining the location of the Khan property and the existing
heavy vegetation surrounding a majority of the property. He
outlined what is being proposed and explained how due to the
orientation of the house; there may be a need for specific
guidelines, where they may not develop the lot in the site lines,
but due to the extensive vegetation at the back, development
there may be OK.
C. Sopher questioned the protection of vegetation. It was also
noted that in some cases a fence may be required as a solid
barrier between the lots and existing building as opposed to
having existing vegetation act as the barrier.
Discussion also ensued with respect to street locations, and
Page 2
Item / Details''& Discussion & Conclusion
Ref # (suinmary of discussion)
how the Heritage Conservation District Guidelines are being
accounted for.
E. Mason questioned the use of street lighting, noting how this
would change the character of the area at night. She also
noted the importance of incorporating details at this point.
Discussion ensued with respect to using existing vegetation by
using up lighting, relying solely on headlights or on lighting from
surrounding homes. She also questioned control with respect
to the design of the houses.
Dr. Bray noted that under the OPA guidelines, the use of
materials and styles found within the existing neighbourhood
would be used, noting the many varying styles currently
existing.
C. Rose noted the City of Pickering will require sub - developers
to be subject to architectural control and identify a theme such
as was done in Duffin Heights. She noted the City's desire to
have some control, while at the same time allowing flexibility to
developers.
G. Willson commented on the style aspect of the homes,
stating he was opposed to attempts to duplicate heritage
homes, noting you can tell the difference. He noted the current
trends toward sustainability and with new technologies on the
market today, stating that styles should be ruled more by the
need for sustainable development as opposed to a modern
expression, which is climatically appropriate and fits into the
neighbourhood.
C. Sopher noted he would like to see a review for alternatives
to the proposed development. Alternatives could include higher
densities with more open space surrounding the built area.
This could provide more community space. There are
successful examples of this type of development that could be
looked at.
Dr. Bray suggested the members research examples of
communities that could be applied to Seaton. He noted that
traditional ways were to have schools and churches as the
centre of the community, but questioned how to attain this in a
secular community.
C. Mason questioned the timelines for the beginning of this
development as well as the committee's timeline to forward
comments.
Action Items / Status
(include deadline as
appropriate)
U1
Page 3
Item / Details & Discussion & Conclusion Action Items / Status
Ref #_ (summary of discussion) (include deadline as
appropriate)
The following timelines were noted:
• Report to Executive Committee in April with draft plans
of subdivision
Comments — to be considered with report
Revisions
• OMB hearing May 27
Dr. Bray noted the CPDP supersedes the Heritage
Conservation District Plan from 1990. He explained the legal
opinion which was to take as much of the intent into
consideration and incorporate into the OPA and draft plans.
The Hamlet of Whitevale is still considered Part V designated
with the same boundaries as originally passed by Council,
which potentially provides a control stronger than a typical
subdivision.
Discussion ensued with respect to Whitevale Road. It was
noted that the preferred alignment was set by the Region of
Durham, with safety being their main concern. Members
expressed their disappointment in the plans for Whitevale
Road. They also noted concerns with the timelines for
comments, stating they felt rushed given inadequate
information and time to make appropriate comments.
Dr. Bray noted the importance of providing comments, which
can be taken to Council and assist them when reporting to the
OMB. He noted the importance of concentrating on the key
areas and issues. C. Rose provided an explanation on the
types of comments to put forward for consideration.
Dr. Bray summarized the categories the Committee should look
at for commenting;
• Heritage Conservation District to the east side of
Sideline 26
• Whitevale Road Corridor transition areas
• Relationship of draft plans to existing heritage lots
C. Rose explained that no draft plans of subdivision are
proposed immediately adjacent to the Hamlet of Whitevale and
suggested that members concentrate on the heritage lots
surrounded by the plans of subdivision for now. She noted the
area being opposed could be flagged at this point.
Dr. Bray suggested members do a walking tour of Sideline 26,
Page 4
Item / Details & Discussion & Conclusion`
Ref # (summary of discu sion)
noting he could attend as well. He stated he would provide
guidance to the members as to the importance of specific
issues.
It was the consensus of the Committee to attend a walking tour
on Tuesday, March 26th at 5:30 pm, meeting at the Church.
Action Items / Status
(include deadline as
appropriate)
C. Celebre will prepare packages of the plans and forward to C. Celebre to action
members electronically prior to the walk. She also noted she
would provide a copy for Councillor Rodrigues to bring with him
on the walking tour.
After the walk, Dr. Bray noted he would compile notes of the
members comments and summarize in plain language in order
to get the issues on the table for April 15th. It was suggested
they could meet in the Community Centre for this purpose.
The comments would then be forwarded to C. Rose directly.
Members questioned how many of the Seaton plans affect
heritage. It was suggested that copies of these plans be
provided for the next meeting in order for members to go over
them and provide comments.
Moved by T. Besso
Seconded by J. Van Huss
That the next meeting of the Heritage Pickering Advisory
Committee be changed from April 25tH to April 17tH
Carried
D. Shields noted this meeting would be for the sole purpose of
reviewing plans. C. Bray also noted he could attend this
meeting as well.
8.0 Next Meeting /Adjournment
Next Meeting: April 17, 2013
The meeting adjourned at 9:40 pm.
Copy: City Clerk
C. Celebre to action
Page 5
Minutes /Meeting Summary
Accessibility Advisory Committee Meeting
Wednesday, March 27, 2013
7 pm
Main Committee Room
Attendees: T. Arvisais
M. Brenner
K. Falconer
I. Fogo
A. Heywood - Delpeache
P. McCafferty
Councillor O'Connell
D. Tierney
S. Wilkinson
D. Shields, City Clerk
T. Barnett, Senior Planner, Planning
P. Noronha - Waldriff, Staff Representative, Recording Secretary
Guests: Joel Dembe and Nick Grande, MV -1 Canada (Accessible Vehicle)
Absent: S. Little
T. Logan
D. Sharma
Item/
Details & Discussion & Conclusion
Action Items /Status
Ref #
(summary of discussion)
(include deadline as
appropriate)
1.
Welcome
Debbie Shields opened and welcomed all to the meeting.
2.
Guest: Joel Dembe: MV1 Canada
All
Joel Dembe, Community Relations Officer for MV1 Canada,
provided an overview of the MV1, the world's first factory built
accessible vehicle. Committee went outside and Joel and Nick
Grande gave a brief demonstration of how the vehicle
operates.
Joel is a top ranked wheel chair tennis player and when he
was looking for sponsorship for the London Olympics Games
he approached MV1 Canada. Joel ended up being hired as
Community Relations Officer for the company and his goal is
to promote awareness of the company and the vehicle.
Page 1
CORP0228 -2/02
Page 2
CORP0228 -2/02
The vehicle has a side entry ramping system. Since the
vehicle is constructed as an accessible vehicle right at the
being of construction, there are no issues of liability or safety
that could be there with a vehicle that is already been built and
altered to be accessible.
The cost of the vehicle is approximately $48,000 (automatic)
and $45,000 (manual).
Joel is working with different companies and organizations to
bring awareness to the product and how it could be
incorporated into a transportation system. He noted that he is
working with Parks Canada and would like to discuss options
with Region of Durham Transit.
P. McCafferty noted that she could assist Joel with contact
information for the Abilities Centre in Whitby and Councillor
O'Connell noted she would assist him with contacts within
Durham Region.
3.
Review and Adoption of the Agenda
All
Moved by K. Falconer
Seconded by Terry Arvisais
Agenda approved
4.
Review and Adoption of Minutes
All
Minutes — February 27, 2013
Moved by M. Brenner
Seconded by Councillor O'Connell
That the minutes of the February 27, 2013 meeting be approved
as amended.
Carried
4.
Correspondence
All
Site Plan Review: Application S 10178(R13)
Tyler Barnett reviewed the site plan application and 3 main
areas were noted for amendment:
1. Vestibule
2 2nd floor office
3. North end of site — old ware house adding a retail
component (2% retail, high end Chocolates)
Old site — not currently barrier free or accessible. Will have new
ramps and sidewalks — in the early stages now.
Page 2
CORP0228 -2/02
Page 3
CORP0228 -2/02
No existing power door operators, the Committee would like the
City to ask for them.
Tyler to do some
research into this and
The main entrance will be barrier free but, no elevator to 2nd
advise further.
floor. T. Barnett noted that there would only be staff offices on
2nd floor. The Committee stated that there should be an elevator
and that there is a duty to accommodate if staff required an
elevator.
The Committee requested that all pedestrian doors be
Debbie to follow up
accessible and that By -law Enforcement ensure that snow is not
with Kim Thompson.
dumped in parking spaces during the winter.
The Committee commented that having a Planning staff person
and viewing the plans on the computer and projector is an
excellent way for them to be able to review site plans.
Letter from Mike Finnegan, Chair Durham Deaf Accessibility
Committee
Letter received from Mike Finnegan re: Captioning for City and
Town Council Meetings.
D. Shields noted the associated costs to provide closed
captioning, for Committee and Council Meetings and also noted
that Rogers TV at this time has complete control over taping of
meetings. She noted that the City continues to investigate
closed captioning within the City and hopes that the new
standards that are coming in 2014 will move the process along.
Committee questioned if they should invite Durham Deaf to a
Debbie to follow up
committee meeting. Debbie to follow up with them and see
for next meeting.
where they are in the process before an invite is sent.
5.
Business Arising from the Minutes
All
Pedestrian Signals — J. Cafarelli, Traffic Engineering
Supervisor, Region of Durham
Rescheduled to attend April 24th meeting.
Updates on Presentations at Council for Parking By -law and
2012 Achievements /2013 Work Plan
M. Brenner and S. Wilkinson presented to Council on Monday
March 25/13 the 2012 accomplishments and 2013 work plan.
Information was well presented and received.
Page 3
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Page 4
CORP0228 -2/02
S. Wilkinson presented the ACC recommendation regarding
accessible parking and an increase in the ratio. The
recommendation was referred to staff for a report and a staff
committee will be put in place to discuss the Parking By -law
motion for amendment, report will be forthcoming.
Update on Wellness Forum
M. Brenner and S. Wilkinson attended a Sub Committee
planning meeting with members of the Diversity Committee on
March 19/13 for the upcoming Wellness Forum and the following
were discussed:
- The Pickering Recreation Complex Anniversary Party is
slotted for September 21 from 10:00 am — 2:00 pm and the
Wellness Forum will be included in this event.
- The committee would like to call the event Total Wellness.
The event will take place on the second floor viewing gallery
and walkway. There is 4 hours of speaking /presentation
time to be filled.
- The committee will invite guest speakers to speak, perform
and provide a booth. Maximum of 10 booths.
- Current Budget for the event is $1300 — the committee is
hoping to request speakers to come for free and raise
sponsorship dollars through Councillor Ashe
Suggested speakers Topics
Presenter
Topic
Committee Member
Contacting
Dr. Priscilla Nicholas
Geriatric Mental Health I
Kirk Mark
Human
Rouge Valley HS
Child & Adolescent
Mental Health
Lou Goulding — CAMH
Substance Abuse
Maurice Brenner
Dan Carter
Depression
Councillor Ashe
Rouge Valley HS
Healthy Mind — Healthy
Jacob Yacoumidis
Pathways
Body
Dr. Ashley Meloy
Autism
Kirk Mark
Kids on the Block
Various — multiple
Maurice Brenner
resentations
Frank
Head Injuries
Susan Wilkinson
Priya Subermanian a
Invisable disabilitities
CONFIRMED
lawyer and Human
that reflects
Rights specialist
inclusiveness and
accommidations
Maurice Brenner
building mutual respect
she has worked with
disadvantaged persons
of all ages.
Page 4
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Page 5
CORP0228 -2/02
Adapting Exercise for
Tanya Ryce /Jody Morri
you
Pickering Recreation
Complex
Pickering Recreation
Nutrition and effects on
Tanya Ryce /Jody Morri
Complex
total body wellness
Pickering Recreation
Senior's & Children's
Tanya Ryce /Jody Morri
Com lex
Fitness
it
Sustainable Pickering
Healthy Communities
Tanya R ce /Shauna M
Accessibility Advisory Committee members and Advisory
Committee on Diversity members will be required to assist at the
event on September 21 St
8.0
2013 Accessibility Awareness Event — June Ist
All
Due to the success of the sub committee meeting working on the
Total Wellness forum, P. Noronha- Waldriff requested that a sub
committee of the AAC be formed to plan and finalize the
Accessibility Awareness Event.
Event Planning Subcommittee:
Terry Arvisais
Keith Falconer
Ida Fogo
Aisha Heywood- Delpeache
Donald Tierney
Accessibility Awareness Event
"Showcasing Accessibility in our Community"
Date - Saturday June 1St
Location - Pickering Town Center — Center Court
Time- 11 am to 3 pm
Tentative Participants
Para Olympian Athlete — to be scheduled
Performers — singers Samantha Mutis
Windreach Farms
Jeff Morrison singer
Travelling show — Kids on the Block
DRPS — DRP Children's Games
Dave Preyde — speaker — to be confirmed
Durham Specialized Services
Suggestion to contact Durham Association of Family Respite as
an event participant. Also a suggestion to invite Mattamy Homes
to promote their accessible houses. It was noted that all
homebuilders who have accessible housing should be given the
opportunity to participate in the event. It was also noted that
guidelines would have to be put in place so that agents did not
attend the event to promote the sale of houses in a development.
Page 5
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ivieetong Hajournea: 9:15 pm
Copy: City Clerk
Page 6
CORP0228 -2/02
The subcommittee will meet on Wednesday April 3rd from 7 — 9
pm at the Civic Complex, Tower Meeting Room (2nd floor).
9:0'
Other Business
All
S. Wilkinson asked if Durham Transit, Specialized Services
Prem to follow up
could provide the specifications /floor plan for the new accessible
with Ben Chartier,
buses.
Specialized Services
Discussion ensued on how the Committee would handle the
Regional AAC Chair Meetings while we were conducting the pilot
program with no Chair or Vice Chair appointed at this time. D.
Shields noted that Prem attends a Regional AAC Staff Meeting
which basically reviews the same items as the Chair's Meeting.
She noted that the next Chair's Meeting is scheduled for June
and a Committee member or D. Shields would attend if the pilot
program was still in operation.
K. Falconer wanted to recognize T. Arvisais for his volunteer
work on the Terry Fox Run (since 2000), the Pickering Museum,
and the Accessibility Advisory Committee — and mentioned that
he will be receiving a Pickering Civic Award this year — thanks to
Terry.
T. Arvisais indicated that he was unable to hear some of the
conversations due to speakers not speaking loud enough.
Committee agreed to keep this in mind for future meetings.
Debbie suggested that she would bring the portable mic system
if continued to be a problem.
Moved by M. Brenner
Seconded by K. Falconer
That the meeting be adjourned.
Carried.
ivieetong Hajournea: 9:15 pm
Copy: City Clerk
Page 6
CORP0228 -2/02
-WKP
Minutes /Meeting Summary
Pickering Museum Village Advisory Committee
Tuesday, March 26, 2013
7:00 pm
Civic Complex — Main Committee Room
Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee
Brian James, Pickering Museum Village Advisory Committee
Dragos Nita, Pickering Museum Village Advisory Committee
Stuart Suckling, Pickering Museum Village Advisory Committee
Karen Emmink, Pickering Museum Village Advisory Committee
Donald Hudson, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Marisa Carpino, Manager, Culture & Recreation
Tanya Ryce, Supervisor, Cultural Services
Katrina Pyke, Coordinator, Museum Operations
Ellen Tayles, Conservator, Pickering Museum Village
Barbara Prevedel, Clerk Typist (Recording Secretary)
Absent: Bill McLean, Regional Councillor, Ward 2
Karen Chalmers, Pickering Museum Village Advisory Committee
Rose Cowan, Chair, Pickering Museum Village Foundation
Item/
Details & Discussion & Conclusion
Action Items /Status
Ref #
(summary of discussion)
(include deadline as
a ro riate
1.0
Collections Sub- Committee
Artifacts Training Presentation
The Chair welcomed Ellen Tayles, Conservator, to the meeting.
The purpose of this training presentation is to provide an
overview of the legal issues surrounding the acquisition of
artifacts, and the both the ethical and legal responsibilities the
museum must meet in maintaining its collection, and collection
records /data. A pdf copy of the PowerPoint presentation is
available upon request.
At the end of the presentation, the Chair advised the committee
that the next step in records management will be working with
the Gas & Steam Club to inventory their barn and drive shed
before further restoration projects move forward.
1.
Welcome to Tanya Ryce
Laura Drake officially opened the meeting, and welcomed
Tanya Ryce.
T. Ryce is now Supervisor, Cultural Services within the
Culture & Recreation Department. Asa part of her new role,
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responsibilities include arts, heritage, culture, tourism,
events, volunteers, as well as corporate marketing.
T. Ryce took a few minutes to share her goals and ideas for
PMV with the committee. She is looking forward to creating
the needed synergies between her areas of responsibility.
She is currently working on tourism which will include
museum and is looking to promote the museum GTA wide
with the help of the new Environics software the City has
acquired. This software will be used to track who the people
are visiting the museum and will provide details of who they
are and how to target them. A first initiative with this software
was Seedy Saturday and was very successful in getting
participants out to the event. '
Another of her initiatives is the development of an
eNewsletter that will raise the profile of the museum; not only
its events and programs, but staff and volunteers as well.
Staff are moving forward with blogs (focus: craftsman
cottage).
T. Ryce identified her immediate goals are to market the
museum for the amazing place that it is, and to oversee
completion and progress on the strategic plan. Upcoming
conferences that Tanya is attending: Durham Tourism and
City Tourism in May.
2.
Approval of Agenda & Minutes
Motion:
That the agenda for March 26, 2013 be approved.
Moved by Stuart Suckling
Second by Paul Savel
CARRIED
Motion:
That the minutes for January 22, 2013 be approved.
Moved by Stuart Suckling
Second by Paul Savel
CARRIED
Business Arising
L. Drake asked for an update regarding any new members for the
Marisa to confirm.
committee. M. Carpino advised that she is waiting on a report from
the City Clerk.
3.
PMV Foundation Report
L. Drake informed the committee that the Pickering Museum
Village Foundation does not have an Executive currently. The
board's update will be provided at the next committee meeting.
Page 2
CORP0228 -2/02
4.
Committee Reports
Capital Projects Subcommittee
K. Pyke is scheduled to meet with the Capital Projects
Subcommittee on April 10 at Bentley House. The team will
review 2012 Building Hazard and Maintenance Surveys and
identify upcoming maintenance and capital projects for 2014 —
2018. Their recommendations will be provided at the next
committee meeting in anticipation of City submission due dates.
Collections Subcommittee
P. Savel reported that the Collections Subcommittee met
Saturday, March 23 with the objective to match card catalogue
artifact records with 10 fanning mills. Two separate sets of
records for fanning mills exist (original and standardized
formats generated in the 1970s). Two mills will given a
thorough cleaning in an attempt to expose better details and
accession numbers. There was limited success, as record detail
is lacking. Another date will be set to continue cleaning the
remaining mills.
The subcommittee will also begin a project to establish a
prioritization system for artifacts. This priority list will be a tool
for staff to determine what artifacts to save in the event of a
disaster, or the order of importance /significance of preservation
of artifacts once salvaged. Priority criteria will be determined by
provenance, value, rarity, etc. and the committee will assign a
number level to artifacts based on the criteria. The
subcommittee's 2013 goal is to create the priority evaluation
system and prioritize 200 items.
L. Drake bought forward the issue of storage. The storage
trailer currently on site is not a long term solution. She asked
what the projected time line for the foundation construction of
the craftsman cottage? What items can be stored in there now?
K. Pyke advised that the foundation will be constructed once
the ground thaws. As it will not be temperature controlled right
away (heated by furnace) we are able to store crockery, but not
able to store any wood furnishings, or upholstery and textile
items. Staff are currently waiting to hear from Parks Canada
with a report on artifacts ready to ship that will eventually go
into the craftsman cottage, but there is still that need to find
space(s) to store objects temporarily until the heating system is
operating.
Special Events /Education Programs
K. Pyke circulated a chart on 2012 statistics for Education Tour,
Outreach Programs, Public Workshops and General Admission.
As also reviewed in the last committee meeting, the museum
did not see the anticipated drop in school programs due to the
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teachers' strike and are currently getting bookings for spring
tours.
K. Pyke updated the committee on the upcoming virtual exhibit.
The launch will be May 1, and will be called "Life as a
Committee Members
Museum ". The concept is that everyone's life is a museum,
are to bring their item
because we attach meaning to objects. The exhibit will be on
to next meeting along
Facebook and Pintrest. The public will participate by posting a
with their story.
photo of an object that is important to them, along with a brief
story of why it is important to them. The museum exists to tell
similar stories; the intent is to get people involved in the virtual
exhibit and hope that they will later come to the physical
museum. Staff hope to see this virtual exhibit spread globally
through Pintrest and Facebook.
Tanya defined Pintrest as an internet message board of ideas;
people who have Pintrest accounts are people who are
collectors of ideas and pictures.
K. Pyke would like to exhibit the top 10 objects from Ontario in
an on -site exhibit. We would contact each person of the top 10
and pay to ship the object to the museum for a July or August
exhibit.
5.
2013 Budgets
Update
M. Carpino provided a copy of approved 2013 capital and
current budgets; she also brought to the committee's attention
that this information is now available on City's website. Notable
items in current budget are in account 2744.2435: plaster and
painting of heritage buildings; Collins House foundation; and
Fire Safety Plans. Also in account 2744.1100 are the increased
Conservator hours.
M. Carpino further updated that the $69,000 allocated to the
craftsman cottage represents the cost of foundation, electrical
and plumbing hookups, permit to move the building onto a
foundation, a consultant working on site plans for Planning
Department approval, and movers to place the building on the
foundation. An improved desk was also approved for the
Conservator. With regards to the picnic shelter project: the soil
samples of the site are problematic for a concrete pad. A further
review of the results of soil sampling and engineering drawings
will have to determine our options. Staff need to see what is
required before moving forward.
D. Hudson asked for confirmation that heating is included for
the craftsman cottage. K. Pyke confirmed, and added that
there is a possibility of cooling in the summer as well — just
enough to maintain less temperature fluctuations all year round.
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Laura would like the committee to be informed of the craftsman
cottage update after Mike and Katrina meet.
K. Pyke has advised that the chimney foundation and
woodstove work on the Miller Cole house is almost complete
and will be ready for the start of school programs.
Laura brought forward that the PMVF has met with the City
Clerk to determine how the OLG lottery money can be spent as
there are conditions that have to be met. Once a project is
recommended by the Advisory Committee, it will be forwarded
to the City Clerk to confirm the source of funds that can be used
by the PMV Foundation (bingo vs. non bingo funds), then
forwarded to the PMVF for final approval of support.
K. Pyke supplied a detailed cost list (pre -tax) to the committee
from the Woodrights' Guild to replace /repair wheelchair ramps
for five buildings (Miller Cole House , Schoolhouse, Collins
House, Chapel and Brougham Temperance House /Boardwalk).
What was understood from the City Clerk is that things that are
permanent cannot be funded by OLG money, but less fixed
structures that have to be replaced over shorter time lengths
are possible (e.g. wheelchair ramps).
Motion:
That the Wood rights' supply cost list and proposal be forwarded
M. Carpino to submit
to the City Clerk for general approval prior to being brought to
proposal to City Clerk
the Pickering Museum Village Foundation for final approval.
for review.
Moved by Donald Hudson
Second by Brian James
CARRIED
L. Drake brought forward that the PMVF is seeking an
executive for its Board of Directors, and suggested that
committee members take on the responsibility of helping raise
awareness of the Foundation by encouraging those people
around them to become a paying member of the PMVF, joining
the board of directors, or making a donation to the Foundation.
6.
Other Business
Advisory Committee 2013 Work Plan
Since budget submission dates will mean necessitating an
earlier finalized 2014 event line -up in order to best project event
costs, it was decided that the April 23 agenda will include
discussion on 2014 events.
L. Drake informed the committee of the importance to
understand the difference between an SOP and Policies &
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Meeting Adjourned: 9:00 pm
Copy: City Clerk
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Procedures. As per Ministry recommendations that museum
have formal policies, staff have been approved by the Clerk to
begin drafting.
K. Pyke distributed copies to all members of the current
Pickering Museum Village Procedure as well as a list of
completed and signed museum SOP's and a list of procedures
and SOPs still to be drafted. She expects that the museum is
well on the way to being prepared for the next CMOG review.
Committee members were asked to mark their calendars for the
annual Very Important Volunteer reception on April 25, 2013.
7.
Adjournment
Next meeting —April 23, 2013 at 7pm in the Main Committee
Meeting Room.
Motion:
This meeting is adjourned at 9:00 pm.
Moved by Brian James
Second to Paul Savel
CARRIED
Meeting Adjourned: 9:00 pm
Copy: City Clerk
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C"i 4, Minutes /Meeting Summary
Sustainable Pickering Advisory Committee
n - — Wednesday, April 10, 2013
11:30 am
Main Committee Room
Attendees: Doug Dickerson, Chair, City Councillor, Ward 2
David Pickles, Vice - Chair, City Councillor, Ward 3
Peter Rodrigues, Regional Councillor, Ward 3
Councillor Bill McLean, Regional Councillor, Ward 2
Tom Melymuk, Director, City Development
Grant McGregor, Manager, Sustainability & Special Projects
Gilbert Boehm, Supervisor, Energy Management
Jesse St. Amant, (Acting) Coordinator, Environmental Awareness Programs
Shauna Muir, (Acting) Coordinator, Sustainability
Kyle Bentley, Chief Building Official
Nilesh Surti, Manager, Development Review & Urban Design
Lynn Winterstein, Manager, Marketing & Business Development
Carol Redmond, (Acting) Executive Assistant, Council (Recording Secretary)
Guests: David Watts, Solera Sustainable Energies Company
Joel Donen, CleanPark Investments Ltd.
Michael Scher, CleanPark Investments Ltd.
Allen Arsenault, General Manager, Pickering Town Centre
Marilyn Hedge, Resident
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items /Status
(include deadline as
appropriate)
1.
Solera Energies Presentation: Purdue Pharma Canada
David Watts
Phase 2
Councillor Dickerson called the meeting to order at 11:35 am
and welcomed Committee members and guests. Roundtable
introductions were made.
D. Watts introduced his presentation with Solera's vision:
"Solera empowers its green partners to confidently invest in
cost - effective, clean, safe and proven sustainable energy
technologies to help manage their energy costs, and at the
same time contribute to preserving our planet's environment"
D. Watts advised that Solera Sustainable Energies Company
has been in business since 1991 and listed some of their key
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clients.
D. Watts provided an overview of the 240 kW Purdue Solar
Project at 580 Granite Court.
He explained that the solar panels on the 50,000 square foot
building will produce 276,000 kWhNr. This is the energy
equivalent of 26 average Ontario homes.
Councillor Rodrigues asked if the panels are more efficient
than they were in the past. D. Watts replied that they show an
incremental increase in efficiency over time.
D. Watts displayed a graph of energy produced at Purdue
Pharma year to date and noted that in March 2013 over
20,000 kWh hours was produced for the month. When
compared with a residential home that produces
approximately 600 -700 kW per month, this would be
equivalent to about 40 houses.
D. Watts showed a photograph of the solar panels on Purdue
Pharma's roof and explained how the plan is determined and
noted that there is an aisle in the middle of the roof for Fire
Services access.
D. Watt explained that one year's output from the Purdue
project will run:
• a 100 W light bulb for 2,760,000 hours
• a ceiling fan for 4,581,600 hrs
• a 54" LCD TV for 1,586,206 hours
• a 50" Plasma TV for 773,109 hours
• a toaster oven for 220,800 hours
With respect to Ontario Government direction on renewable
energy, D. Watts explained that local community participation
was an important component and would include:
• public schools, colleges, universities, hospitals and
long -term care facilities
• aboriginal involvement
• an opportunity for close cooperation amongst
community, industry and local government
A community energy webpage is available to display energy
used and saved at generating sites.
D. Watts noted that partnering for the realization of long -term
economic, social and environmental benefits is driven by
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sustainability.
• FIT 2.0 is beneficial to forward thinking partnerships.
• Together we will create projects that benefit all
stakeholders; local job creation, skills and technology
transfer, new guaranteed revenue streams, new
investment opportunities in clean energy, potential
manufacturing partnerships.
• Leverage partnerships toward energy projects outside
of FIT (the truly sustainable business opportunity).
Question and answer period followed.
Councillor Pickles asked if the building permit application for
the second building has been filed. D. Watts responded that
they have received permission from Purdue Pharma to
proceed.
Councillor McLean asked how hail affects the flat units. D.
Watts replied they are made from tempered glass and
aluminum frames and backed with Kevlar®, which makes the
panels both strong and flexible.
Councillor McLean asked where they see solar going with
respect to residential homes. He noted that in the past there
were no incentives, now, even without the Feed -in Tariff
Program, the cost is still high. D. Watts commented that the
solar modules will last for 35 — 45 years; you need to look at
it long -term. It is not the best investment right now but it is
getting better.
Councillor McLean asked about how much load the roof
structure can handle and if Purdue Pharma had a new roof.
D. Watts responded that it is a new, heat welded roof that is
highly reflective.
Councillor Dickerson commented that he is concerned with
wall mounts and how it affects the structural integrity of the
building. K. Bentley noted that this will be reviewed as part of
the application process.
T. Melymuk advised that the province also has a microFIT
Program which is open to all Ontarians for projects 10 kW
and under. D. Watts noted that the program is for residential
projects only and not for corporations unless the corporation
is a municipality. Under this program, residents are paid a
guaranteed price for all the electricity they produce and
deliver to the province's electricity grid.
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T. Melymuk is reviewing which City facilities may be a
candidate for the microFIT Program.
Councillor Dickerson thanked D. Watts for his presentation.
Councillor McLean left the meeting at 12:30 pm.
2.
CleanPark Investments Ltd. Presentation
Joel Donen
Councillor Dickerson welcomed CleanPark Investments Ltd.
He introduced A. Arsenault to committee members and guests.
A. Arsenault introduced Joel Donen, CEO of CleanPark
Investments Ltd. and Michael Scher, his associate.
J. Donen introduced his presentation on "Electric Vehicle
Charging: supporting a Clean Driving Experience at Pickering
Town Centre ". The presentation outlines how the City of
Pickering can support a green driving solution.
He noted that electric vehicles have captured a lot of attention,
but that drivers will likely not adopt electric vehicles (EVs) until
public charging stations are available. Capital costs for public
charging stations are high, and, to date, building owners and
other businesses are generally unwilling to invest in them until
sufficient demand exists.
J. Donen noted that as a solution, they have developed an
innovative and green business model for all drivers (electric and
gas vehicles).
This new approach to premium green parking will offer
proximity to mall entrances, clean sources of power for electric
vehicles, and a donation to offset CO2 for gasoline vehicles.
All drivers are welcome to use premium green parking at a
modest $2.00 or $3.00 fee, and advertising supports a
sustainable business model.
After discussion about illegally parked vehicles and how it
would be enforced, J. Donen advised that in addition to parking
enforcement, a sign would indicate whether visitors had paid for
parking.
J. Donen provided an overview of project specific information:
• No loss of parking spaces.
• EV charger specifications and installation guidelines
meet Cnd Electrical Code part 1 s86.
• Signs designed based on Pickering By-law 699909 and
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structure will comply with Ontario Building Code.
• Each space will have an individual parking meter.
• $0.30 per visitor is planned to be donated to a charity
that benefits the environment and offsets carbon
emissions. CleanPark aims to have half of the proceeds
go to local environmental charities and would welcome
input from the City about environmental programs to
support.
J. Donen outlined the marketing benefits:
• Media attention — being one of the first cities to deliver a
commercially affordable way for people to charge electric
cars in public areas with clean energy.
• Clean driving experience — delivering a solution for
people to have a green driving experience.
J. Donen advised that the next step is to confirm the City of
Pickering's interest in electric vehicle charging and obtain the
required permits if necessary for the project at the Pickering
Town Centre, finalize the lease with the Pickering Town Centre
and review the media plan and draft press release for the
commissioning ceremony.
Councillor Dickerson commented that the project sounds like a
great idea and asked if they can work with local contractors.
J. Donen replied that he would be happy to work together with
qualified local businesses.
A discussion ensued regarding advertising space on the signs.
Councillor Dickerson suggested including City of Pickering
advertising. J. Donen identified an area of the installation that
will be for information about the project and the sponsors.
Councillor Dickerson thanked J. Donen for his presentation.
J. Donen and M. Scher left the meeting at 1:45 pm
3.
Sustainable Pickering Day /Neighbourhood Program Update
Shauna Muir
S. Muir provided an update to Sustainable Pickering Day and
the Sustainable Neighbourhood Program.
S. Muir showed a Video of Channel 12's coverage of
Sustainable Pickering Day.
S. Muir advised that she received positive feedback on the
event. The Sustainable Neighbourhood Program was
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promoted and although there were no registrations on the day,
it did generate a lot of interest. A few local schools have
expressed interest in the program
S. Muir noted that she is aware that M. Hedge is interested in
the program and is willing to discuss it with her after the
meeting. -
Councillor Dickerson complimented committee members for
their hard work in making Sustainable Pickering Day a success.
A discussion ensued regarding suggestions for next year. The
following was proposed:
• Re -visit the entertainment portion of the program.
• Keep local food theme as it was so successful.
• Provide Ken Brown with a portable head -set.
A discussion ensued regarding the condition of the local
G. McGregor to check
community garden and the fact that there are no spaces left. J.
if area immediately to
St. Amant noted that they will be getting a load of fill from the
the west would be a
Regional Compost Giveaway to add to the garden.
suitable location and to
check the area for
phantom shocks.
4.
Waste Management Update — City Facilities
Jesse St. Amant
J. St. Amant advised that the City is currently at a 61 % waste
diversion rate at the Pickering Recreation Complex and a 67%
waste diversion rate at the Pickering Civic Complex, which
includes Pickering City Hall and the Pickering Central Library.
With respect to educating facility renters on waste diversion,
they are looking into revising the wording in the facility rental
contract to include waste diversion as part of the $200 security
deposit fee.
J. St. Amant also noted that Petticoat Creek Community Centre
will now be included in organic collection and that the Pickering
Museum Village is also interested.
A discussion ensued about battery recycling at the Pickering
Recreation Complex. J. St. Amant advised that now that we
have curbside collection in place, we shouldn't be accepting
batteries from residents.
5.
Other Business
All
Councillor Dickerson asked committee members to provide
comments on determining a solution as to how to economical)
Page 6
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deal with the amount of garbage on the side of roads,
especially rural roads. City crews are being asked to pick up
this garbage. After discussion it was decided that G. McGregor G. McGregor to
would review policies from neighbouring municipalities and action.
report back to the committee.
Meeting Adjourned: 2:30 pm
Next meeting: Wednesday, July 10, 2013 at 11:30 am, Main Committee Room
Copy: City Clerk
Page 7
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��,
:.
MIT
. --
;_- -� _
(�. �04
Present:
Tom Copeland
David Johnson — Chair
Eric Newton
Shirley Van Steen — Vice -Chair
Also Present:
Mila Yeung, Assistant Secretary- Treasurer
Lesley Dunne, Assistant Secretary- Treasurer
Absent:
Bill Utton
(1) Adoption of Agenda
Moved by Eric Newton
Seconded by Tom Copeland
Committee of Adjustment
Meeting Minutes
Wednesday, April 10, 2013
7:00 pm
Main Committee Room
That the agenda for the Wednesday, April 10, 2013 meeting be adopted.
Carried Unanimously
(11) Adoption of Minutes
Moved by Shirley Van Steen
Seconded by Eric Newton
That the minutes of the 3rd meeting of the Committee of Adjustment held
Wednesday, March 20, 2013 be adopted.
Carried Unanimously
1
Ctq 00 _ Committee of Adjustment
Meeting Minutes
m Wednesday, April 10, 2013
P 7:00 pm
Main Committee Room
(III) Reports
P /CA 21/13
Premier Real Estate Holdings Ltd.
680 Granite Court
The applicant requests relief from Zoning By -law 2511, as amended by By -law
789/78, to permit a retail sales outlet accessory to a warehouse use, not
exceeding 170 square metres and a minimum of 124 parking spaces; whereas
the by -law does not permit a retail sales outlet accessory to a warehouse use
and a minimum of 177 parking spaces.
The applicant requests approval of these variances in order to establish an
accessory retail sales outlet and to obtain Site Plan approval for a proposed
vestibule and mezzanine additions.
M. Yeung, Assistant Secretary- Treasurer outlined comments received from the
City of Pickering City Development Department recommending approval subject
to conditions. Written comments were received from Dawn Mitchell, Property
Manager, of 1815 Ironstone Manor in objection to the application. Written
comments were also received from the City's Economic Development in support
of the requested variance and indicated that seasonal peak uses of the retail
sales outlet is more likely to occur during off hours, which may not create any
traffic or parking issues on.or around the site.
Correspondence received from Dawn Mitchell indicates the proposal will reduce
the required parking spaces by approximately 30 percent, the existing parking
spaces close to the retail sales outlet are insufficient and may encourage
customers to park on the street and the increased pedestrian, automobile and
commercial vehicle traffic may cause additional traffic congestion and obstruct
emergency response.
John Owen, agent, was present to represent the application. No further
representation was present in favour of or in objection to the application.
John Owen provided a site plan and floor plan for the Committee Members to
review; he also explained the location of the proposed addition. In response to a
question from a Committee Member, John Owen indicated parking will be
contained on -site as there will be approximately 40 to 50 surplus parking spaces
at any one given time.
K
�� a¢� Committee of Adjustment
Meeting Minutes
_ - Wednesday, April 10, 2013
PI 7:00 pm
Main Committee Room
Moved by Shirley Van Steen
Seconded by Eric Newton
That application P /CA 21/13 by Premier Real Estate Holdings Ltd., be Approved
on the grounds that the retail sales outlet accessory to a warehouse use, not
exceeding 170 square metres and a minimum of 124 parking spaces are minor
in nature that are desirable for the appropriate development of the land, and in
keeping with the general intent and purpose of the Official Plan and the Zoning
By -law, subject to the following conditions:
1. That these variances apply only to the proposed construction and retail sales
outlet, as generally sited and outlined on the applicant's submitted plans.
2. That only one retail sales outlet is permitted within the building.
3. That the applicant obtains Site Plan Approval for the proposed construction
by April 10, 2014, or this decision shall become null and void.
Carried Unanimously
2. P /CA 22/13
A. Colella & C. McKinnon
720 Front Road
The applicant requests relief from the following provisions of Zoning By -law 2511,
as amended:
• to permit a minimum front yard depth of 6.0 metres; whereas the by -law
requires a minimum front yard depth of 7.5 metres
• to permit a maximum projection of 2.0 metres into the required front yard
setback for a covered porch not exceeding 1.0 metre in height above grade;
whereas the by -law requires a maximum projection of 1.5 metres into the
required front yard setback for uncovered steps or platforms not exceeding
1.0 metre in height above grade
• to permit a minimum side yard width of 1.2 metres where a garage is erected
as part of a detached dwelling; whereas the by -law requires a minimum side
yard width of 1.5 metres where a garage is erected as part of a detached
dwelling
3
Citq oo _ Committee of Adjustment
Meeting Minutes
Wednesday, April 10, 2013
PI 7:00 pm
Main Committee Room
• to permit a maximum lot coverage of 44 percent; whereas the by -law requires
a maximum lot coverage of 33 percent
The applicant requests approval of these variances in order to obtain a building
permit to construct a two- storey detached dwelling on a proposed severed lot,
following the finalization of Land Division Application LD 058/12.
Ian McCullough explained that after speaking with City Development staff
regarding the lot coverage, he would like to amend the variance request from
44 percent to 38 percent maximum lot coverage for the proposed detached
dwelling. In response to a question from a Committee Member, Ian McCullough
explained the architect has been contacted with the lot coverage amendment
and it may be the main floor that has to be modified.
M. Yeung, Assistant Secretary- Treasurer outlined comments received from the
City of Pickering City Development Department recommending approval for the
amended application subject to conditions.
Ian McCullough, agent, was present to represent the application. Mario Strasic
of 724 Front Road was present in objection to the front yard depth of 6.0 metres.
Mario Strasic expressed concerns with site line obstructions due to the reduction
of the front yard depth to 6.0 metres.
M. Yeung, Assistant Secretary- Treasurer explained that a front yard depth of
6.0 metres represents a more current performance standard used throughout the
City of Pickering.
Moved by Tom Copeland
Seconded by Eric Newton
That amended application P /CA 22/13 by A. Colella & C. McKinnon, be Approved
on the grounds that the minimum front yard depth of 6.0 metres, the maximum
projection of 2.0 metres into the required front yard setback for a covered porch
not exceeding 1.0 metre in height above grade, the minimum side yard widths of
1.2 metres where a garage is erected as part of a detached dwelling and the
maximum lot coverage of 38 percent are minor in nature, desirable for the
appropriate development of the land, and in keeping with the general intent and
purpose of the Official Plan and the Zoning By -law, subject to the following
conditions:
In
eitq oo Committee of Adjustment
141 Meeting Minutes
Wednesday, April 10, 2013
PI 7:00 pm
Main Committee Room
That these variances apply only to the proposed detached dwelling, as
generally sited and outlined on the applicant's submitted plans with the
applicant's amendment to the variance to allow for a maximum lot coverage
of 38 percent.
2. That the applicant finalizes Land Division Application LD 058/12 by
July 22, 2013, or this decision shall become null and void.
3. That the applicant obtains a building permit for the proposed construction by
April 10, 2015, or this decision shall become null and void.
Carried Unanimously
3. P /CA 23/13
1700539 Ontario Limited
1101A Kingston Road
The applicant requests relief from Zoning By -law 3036, as amended by By -law
6777/07 to permit a minimum of 72 parking spaces, whereas the by -law requires
a minimum of 78 parking spaces.
The applicant requests approval of this variance in order to construct a 154 square
metres internal mezzanine for the purpose of storage of goods and materials.
M. Yeung, Assistant Secretary- Treasurer outlined comments received from the
City of Pickering City Development Department recommending approval subject
to conditions. Written comments were also received from the Toronto and
Region Conservation Authority expressing no objection to the application.
Allan Windrem, agent, was present to represent the application. No further
representation was present in favour of or in objection to the application.
Moved by Shirley Van Steen
Seconded by Tom Copeland
That application P /CA 23/13 by 1700539 Ontario Limited, be Approved on the
grounds that the minimum of 72 parking spaces is minor in nature that is
desirable for the appropriate development of the land, and in keeping with the
general intent and purpose of the Official Plan and the Zoning By -law, subject to
the following conditions:
5
Citq oo _ Committee of Adjustment
Meeting Minutes
_ m Wednesday, April 10, 2013
I 7:00 pm
Main Committee Room
1. That this variance apply only to the proposed commercial building and
mezzanine, as generally sited and outlined on the applicant's submitted
plans.
2. That the mezzanine will not form part of the retail sales or administration area
for this building.
Carried Unanimously
(IV) Adjournment
Moved by Eric Newton
Seconded by Shirley Van Steen
That the 4th meeting of the 2013 Committee of Adjustment be adjourned at
7:26 pm and the next meeting of the Committee of Adjustment be held on
Wednesday, May 1, 2013.
Carried Unanimously
Assist Secretary- Treasurer
n