HomeMy WebLinkAboutENG 07-13Report to
Executive Committee
Report Number: ENG 07 -13
Date: May 13, 2013
From: Richard W. Holborn
Director, Engineering & Public Works
Subject: Tender for Various Bridge Improvements and Upgrades
- Tender No. T -5 -2013
- File: A -1440
Recommendation:
That Report ENG 07 -13 of the Director, Engineering & Public Works regarding
Tender No. T -5 -2013 for Various Bridge Improvements and Upgrades be
received:
2. That Tender No. T -5 -2013 as submitted by 002274084 Ontario Ltd., o/a GMP
Contracting for Various Bridge Improvements and Upgrades in the total tendered
amount of $218,052.71 (HST included) be accepted;
3. That the total gross project cost of $290,415.00 (HST included), including the
tender amount and other associated costs and the total net project cost of
$261,528.00 (net of HST rebate) be approved;
4. That Council authorizes the (Acting) Division Head, Finance & Treasurer to
finance the project in the amount of $261,528.00 as follows:
a) the sum of $231,600.00 as provided for in the 2012 Roads Capital Budget to
be funded from the Provincial Grant - Investing in Ontario;
b) the sum of $13,400.00 as provided for in the 2012 Roads Capital Budget to
be funded from the Move Ontario Reserve
c) the additional balance of $16,528.00 to be funded from the Provincial Grant -
Investing in Ontario; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Report ENG 07 -13 May 13, 2013
Tender for Various Bridge Improvements and Upgrades
Tender T -5 -2013 Page 2
Executive Summary: As part of the 2012 Roads Capital Budget Bridge 6003 (Wilson
Bridge), Sideline 30, 0.4 km south of Seventh Concession Road, Bridge 6004, Sideline
32, 0.7 km south of Seventh Concession Road, and Bridge 9006, Sideline 4, 1.4km
north of Ninth Concession Road were recommended for handrail replacements and new
guiderail installations and were approved as construction projects. Tender No. T -5-
2013 was issued on Wednesday, March 19, 2013 and closed on April 17, 2013 with ten
bidders responding. The low bid submitted by 002274084 Ontario Ltd. o/a GMP
Contracting is recommended for approval. The total gross project cost is estimated at
$290,415.00 (HST included) and the total net project cost is estimated at $261,528.00
(net of HST rebate).
Financial Implications:
1. Tender Amount
T -5 -2013 $192,967.00
HST (13 %) 25,085.71
Total $218,052.71
z. tstimateci Project costina 5u
T -5 -2013 Tender for Various Bridge Improvements and Upgrades
Associated Costs
Materials Testing
Miscellaneous Costs
Construction Contingency (10 %)
Consultant Fees
Total
HST (13 %)
Total Gross Project Cost
HST Rebate (11.24 %)
Total Net Project Cost
$192,967.00
5,000.00
3,450.00
19,297.00
36.290.00
257, 004.00
33,411.00
290,415.00
28.887.00
$261,528.00
Report ENG 07 -13 May 13, 2013
Tender for Various_Bridge Improvements and Upgrades
Tender T -5 -2013
3. Approved Source of Funds Roads Capital Budaet
Page 3
Description
Account
Funding
Available
Required
Source
Budget
Budget
Bridge 6003 Sideline 30
5320.1208.6250
Prov. Grant-
$13,400.00
$13,400.00
Invest in
Ontario
Move Ontario
56,600.00
56,600.00
Reserve
Bridge 6004 Sideline 32
5320.1209.6250
Prov. Grant -
85,000.00
85,000.00
Invest in
Ontario
Bridge 9006 Sideline 4
5320.1210.6250
Prov. Grant-
90,000.00
90,000.00
Invest in
Ontario
Additional Funds Required
Prov. Grant —
0
16,528.00
Invest in
Ontario
TOTAL
$245,000.00
$261,528.00
Net Project Costs under (over) Approved Funds ($16,528.00)
The (Acting) Division Head, Finance & Treasurer concurs that the additional funds
required will be funded from the same source of funds as approved in the 2012 Roads
Capital Budget. The additional funds required in the amount of $16,528.00 will be
funded from the Provincial Grant - Investing in Ontario.
Discussion: As part of the 2012 Roads Capital Budget Bridge 6003 (Wilson
Bridge), Sideline 30, 0.4 km south of Seventh Concession Road, Bridge 6004, Sideline
32, 0.7 km south of Seventh Concession Road, and Bridge 9006, Sideline 4, 1.4km
north of Ninth Concession Road were recommended for handrail replacements and new
guiderail installations and were approved as construction projects. Tender No. T -5-
2013 was issued on Wednesday, March 19, and closed on April 17, 2013 with ten
bidders responding. The low bid submitted by 002274084 Ontario Ltd. o/a GMP
Contracting is recommended for approval. References for 002274084 Ontario Ltd. o/a
GMP Contracting have been reviewed by the Manager, Capital Projects & Infrastructure
and are deemed acceptable. The Health & Safety Policy, current WSIB Council
Amendment to Draft #7 (CAD -7), Certificate of Clearance issued by Workplace Safety &
Insurance Board as submitted by 002274084 Ontario Ltd. o/a GMP Contracting, have
been reviewed by the Coordinator, Health & Safety and are deemed acceptable. The
Certificate of Insurance has been reviewed by the (Acting) Manager, Budgets & Internal
Audit and is deemed acceptable. In conjunction with staff's review of the contractor's
references available on this project, the tender is deemed acceptable.
Report ENG 07 -13 May 13, 2013
Tender for Various Bridge Improvements and Upgrades
Tender T -5 -2013 Page 4
Upon careful examination of all tenders and relevant documents received, the
Engineering & Public Works Department recommends the acceptance of the low bid
submitted by 002274084 Ontario Ltd. o/a GMP Contracting for Tender No.T -5 -2013 in
the amount of $218,052.71 (HST included) and that the total net project cost of
261,528.00 (net of HST rebate) be approved.
Attachments:
1. Location Map
2. Supply & Services Memorandum dated April 10, 2013
P p red By: Approved /Endorsed By:
Z/
Dd'rrel elsky, C , C M III Richakd Holbo n, P. Eng.
.
Manag r, Capital Projects & In ,r structure Q�tor, Engi Bering & Public Works
Vera A. Fel96macher
CSCMP, C PO, CPPB, CPM., CMM III
Manager, Supply & Services
Stan Karwowski
(Acting) Division Head, Finance & Treasurer
Report ENG 07 -13 May 13, 2013
Tender for Various Bridge Improvements and Upgrades
Tender T -5 -2013 Page 5
Caryn Kong, CGA
Senior Financial Analyst
Capital & Debt Management
Recommended for the consideration
of.Pickering City Cqj4ncil , n
�► 203
Tony Prevedel, P.Eng.
Chief Administrative Officer
ATTACHMENT #—]— TOREPORT# 'L'26` j7-13
of
,ICI;
Engineering & Public Works
_ Department
Attachment for Tender T -5 -2012
P?
J/
Various Bridge Repair Work
SUBJECT
Location Map — Bridge 6003 Sideline 30
o
1
Z� pUFFlNS SUBJECT
AREA
45,
2�
0
�O G1 W 1 \ H`GH�PY
ti RIV R
Y
Location Map — Bridge 6004 Sideline 32
ATTACHMENT #—L TO REPORT# 1 !y G, 0-1-15
—.2-of
Engineering & Public Works
Department
Attachment for Tender T -5 -2012
u,
0
s
1
A
E
SUBJECT
AREA
Location Map — Bridge 9006 Sideline 4
Proposed Construction Includes:
�Y1
S
For Bridge 6003 Sideline 30, Bridge 6004 Sideline 32 and Bridge 9006 Sideline 4
Repair work which includes;
• Handrail Replacement and New Guiderail Installation
Complete boulevard restoration to all areas affected by construction (fine grading
and sodding where required).
ATTACH L TO REPORT#
/ of
To: Richard Holborn
Director, Engineering & Public Works
From: Vera A."Felgemacher
Manager, Supply & Services
Copy: Manager, Capital Works & Infrastructure
Subject: Tender No. T -5 -2013
Tender for Various Bridge Improvements and Upgrades
File: F- 5400 -001
Memo
April 10, 2013
Tenders have been received for the above project. An advertisement was placed in the Daily
Commercial News and on the City's website inviting companies to download the tendering
documents and drawings for the above mentioned tender. Ten (10) bidders submitted a tender
for this project.
A copy of the Record of Tenders Opened and Checked used at the public tender opening is
attached. Tenders shall be irrevocable for 60 days after the official closing date and time.
Purchasing Procedure No. PUR 010 -001, Item 13.03 (r) provides checking tendered unit
prices and extensions unit prices shall govern and extensions will be corrected accordingly,
which has been done.
All deposits other than the low three bidders may be returned to the applicable bidders as
provided for by Purchasing Procedure No. PUR 010 -001, Item 13.03(w). Three (3) bids have
been retained for review at this time.
Copies of the tenders are attached for your review along with the summary of costs.
SUMMARY
Harmonized Sales Tax Included
Bidder
Total Tendered Amount
After Calculation Check
002274084 Ontario Ltd. o/a GMP
Contracting
$218,052.70
$218,052.71
H.C.C. Hollingworth Const. Co.
$294,259.91
$294,259.91
Clearwater Structures Inc.
$316,101.68
$316,101.68
McPherson - Andrews Contracting Ltd.
$338,257.59
$338,257.59
All Services Inc.
$344,870.35
$344,870.35
Bob Hendrickson Construction Ltd.
$354,739.77
$354,739.77
ANSCON contracting Ltd.
$339,329.12
$339,329.12
ATTACH M ENT #__zL_ TO REPORT #W1, 67`13
Marbridge Construction Ltd.
$416,348.50
$416,348.50
Elirpa Construction & Materials Ltd.
$477,602.41
$477,602.41
Aplus General Contractors Corp.
$496,442.90
$496,442.90
Pursuant to Information to Bidders Item 28, the following will be requested of the low bidder for
your review during the evaluation stage of this tender call. Please advise when you wish us to
proceed with this task.
(a). A copy of the currently dated and signed Health and Safety Policy to be used
on this project;
(b) A copy of the current Workplace Injury Summary Report issued by Workplace
Safety & Insurance Board (in lieu of the Workplace Injury Summary Report
document, a copy of the current CAD 7, NEER, or MAP reports may be
submitted);
(c) A copy of the current Clearance Certificate issued by Workplace Safety &
Insurance Board;
(d) The City's certificate of insurance or approved alternative form shall be
completed by the bidder's agent, broker or insurer;
(e) The City's Accessibility Regulations for Contracted Services form currently
dated and signed;
(f) list of Sub - Contractors in accordance with General Conditions Item 3,5; and
(g) Waste Management Plan to be used on this project in accordance with
Tendering Specifications Item 18.
Please include the following items in your Report to Council:
(a) if items (a) through (c) noted above, are acceptable to the Co- ordinator, Health &
Safety;
(b) if item (d) — Insurance — is acceptable to the (Acting) Manager, Budgets & Internal
Audit;
(c) any past work experience with the low bidder 002274084 Ontario Ltd. o/a GMP
Contracting including work location;
(d) without past work experience, if reference information is acceptable;
(e) the appropriate account number(s) to which this work is to be charged;
(f) the budget amount(s) assigned thereto;
(g) Treasurer's confirmation of funding;
(h) related departmental approvals; and
(i) related comments specific to the project.
Please do not disclose any information to enquiries except you can direct them to the City's
website for the unofficial bid results as read out at the public tender opening. Bidders will be
advised of the outcome in due course.
If y u require further information, please feel free to contact me or a member of Supply &
Se, ices.
l
VAF /jg
Attachments
April 10, 2013
Tender No. T -5 -2013 Page 2
Tender for Various Bridge Improvements and
Upgrades
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