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Home My WebLink AboutFebruary 25, 2013 (ZLtq 00 Council Meeting I illilljl. - ' ' Agenda PI KERIN Monday, February 25, 2013 'Council Chambers 7:00 pm I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Paqe In Camera Council Minutes, January 28, 2013 Under Separate Cover Council Minutes, January 28, 2013 1-11 Special In Camera Council Minutes, February 4, 2013 Under Separate Cover Special Council Minutes, February 4, 2013 12-14 Planning & Development Committee Minutes, February 4, 2013 15-20 Executive Committee Minutes, February 11, 2013 21-23 Executive [Budget] Committee Minutes, February 14, 2013 24-42 IV) Presentations V) Deleqations 43 VI) Correspondence 44-48 VII) Committee Reports 49-51 a) Report PD 2013-02 of the Planning & Development b) Report EC 2013-02 of the Executive Committee VIII) Reuorts - New and Unfinished Business 52-171 Accessible * For information related to accessibility requirements please contact Linda Roberts P I C K E R N G Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: IrobertsCaDpickerina.ca IX) Motions and Notice of Motions X) Bv-laws 172-175 XI) Confidential Council - Public Report XII) Other Business XIII) Confirmation Bv-law , FOR INFORMATION ONLY • Minutes of the Committee of Adjustment, January 16, 2013 • Minutes of the Waterfront Coordinating Committee, January 17, 2013 , , Council Meeting Minutes Monday, January 28, 2013 PICKERRqG- 7:00 PM Council Chambers Present: Mayor Ryan Councillors: K. Ashe . D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel = Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development S. Reynolds - Director, Culture & Recreation B. Douglas - Fire Chief C. Rose - (Acting) Chief Planner N. Surti - Manager, Development Review & Urban Design D. Shields - City Clerk L. Roberts - Committee Coordinator (I) Invocation Mayor Ryan called the meeting to order and led Councit in the saying of the I nvocation. (II) Disclosure of Interest Councillor Ashe declared a conflict of interest with respect to The Youth Centre, as his spouse is employed by the hospital board in public affairs. (III) Adoption of Minutes Resolution #07 /13 Moved by Councillor Dickerson Seconded by Councillor McLean 1 C,tq Council Meeting Minutes Monday, January 28, 2013 7:00 PM Council Chambers In Camera Council Minutes, December 10, 2012 Council Minutes, December 10, 2012 Special Council Minutes, January 14, 2013 Special In Camera Council Minutes, January 14, 2013 Planning & Developmerit Committee Minutes, January 14, 2013 Executive Committee Minutes, January 21, 2013 Carried (IV) Presentations Members of Council awarded recipients of the Queens Diamond Jubilee award. The Diamond Jubilee Ceremony is to recognize citizens who have contributed to the community and to celebrate a lifetime of service. Awards were presented as follows: Councillor O'Connell presented to the following recipients; Melville D'Mello and Frank Threlkeld Councillor Ashe presented to the following recipients; George Ashe, Doug Dickerson, Diana Hills-Milligan and John Sabean. Councillor . Ashe also acknowledged previous nominations presented to Wayne Arthurs, Jim Witty and Rick Johnson. . Councillor McLean presented to the following recipients; Maurice Brenner (accepted by Brittney Brenner), Pat Dunnill, Laura Drake, Dan McKinnon, Janice Ryan, Wes Ryan, Jacqueline Smart and Will White. Councillor Pickles presented to the following recipients; John Nolan and Paul Savel. Councillor Pickles also acknowledged previous nominations presented to Ron Halliday and Keith Falconer. All recipients were acknowledged and congratulated for their outstanding achievements in the community. Council took a ten minute recess and reconvened at 8:30 pm Moved by Councillor Rodrigues Seconded by Councillor Pickles 2 C--tt" Council Meeting Minutes Monday, January 28, 2013 PKKERNG 7:00 PM Council Chambers That the rules of procedure be suspended in order to hear the additional delegation of Jim ~ Doyle. . Carried Unanimously I On a Recorded Vote (V) Delepations 1. Eileen Higden Re: Pickerinq East Shore Communitv Association (PESCA) Eileen Higden, 852 Fairview Avenue, Pickering, appeared before Council and expressed - her concerns regarding PESCA. She respectfully requested that Council bring back accountability and transparency with respect to their continued support of this organization. She noted numerous concerns with respect to meeting notification, conduct during meetings and the timing of ineetings as well as the election process for officers. She also noted her concerns with the procedure when making amendments to the organization's constitution and questioned clarification on the meaning of "member in good standing" She requested that Council be vigilant in this respect and put mechanisms in place to bring back accountability and transparency. A question and answer period ensued. 2. 1879 Whites Road Donna Markou appeared before Council and indicated that during the recess, Councillor O'Connell had provided plans to view and stated she was happy with what is being done. Dale Pearson appeared before Council and stated that after reviewing the information, he felt this was a reasonable arrangement and provided his support in passing the by-law. Lloyd Lumby appeared before Council and stated he had no further comments based on the information provided this evening. 3. The Youth Centre Jim Doyle appeared before Council with respect to the Youth Centre. He provided a power point presentation outlining the list of activities provided by the Youth Centre which is a non profit organization focusing on youth. He stated this has been recognized as a centre of excellence and is governed by Ajax/Pickering volunteers. He explained the CELHIN has initiated an integration project and expressed his concerns over the recommendations which would impact the Youth Centre. He stated that if a merger occurred, the Youth Centre would no longer be directed by local people, thereby losing focus on the needs of 3 Council Meeting Minutes Monday, January 28, 2013 . 7:00 PM Council Chambers youth, and would most likely result in increased costs. He respectfully requested Council forward a letter to the Chair and CEO of the CELHIN outlining these concerns. A question and answer period ensued with Mr. Doyle providing clarification. Resolution #08/13 Moved by Councillor Rodrigues Seconded by Councillor Dickerson That the Mayor be directed to write a letter to the Chair and CEO of the CELHIN expressing the City's concerns about the proposed merger between the Oshawa Community Health Centre and the Ajax /Pickering Youth Centre; and That the City of Pickering would like to see continued operations of the existing service levels of the Youth Centre remain in the Ajax/Pickering area. Carried (VI) Correspondence 1. Corr.04-13 Mr. Jonah Kelly Planning & Economic Development Region of Durham Box 623, 605 Rossland Road East Whitbv, ON L1 N 6A3 Resolution #09/13 " Moved by Counciilor O'Connell Seconded by Councillor McLean That Corr. 04-13 from Jonah Kelly, Planning Department, Region of Durham with respect to nominations for the 2013 Durham Environmental Advisory Committee (DEAC) Achievement Awards, be received for information. Carried 4 C-ttq °o Council Meeting Minutes PUIKERING Monday, January 28, 2013 , 7:00 PM Council Chambers 2. Corr.05-13 C. Anne Greentree, Deputy Clerk 36-37 Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3A6 Discussion ensued regarding previous discussions that had taken place to increase the number of citizen members and decrease the number of politicians on the Board. Resolution # 10/13 Moved by Councillor O'Connell Seconded by Councillor McLean That Corr. 05-13 received from Anne Greentree, Deputy Clerk, Municipality of Clarington, advising that at a meeting held on January 14, 2013, a resolution had been passed for the Veridian Corporate Board to hold a special meeting to rescind the Board's appointment of Mary Novak to the Veridian Connections Board of Directors be endorsed. Motion Lost on a Recorded Vote as follows ' Yes \ No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Rodrigues Councillor Rodrigues Mayor Ryan Resolution # 11/13 Moved by Councillor Dickerson Seconded by Councillor Pickles That Corr. 05=13 received from Anne Greentree, Deputy Clerk, Municipality of Clarington, advising that at a meeting held on January 14, 2013, a resolution had been passed for the Veridian Corporate Board to hold a special meeting to rescind the Board's appointment of Mary Novak to the Veridian Connections Board of Directors be received for information. Carried 5 C, til ~ Council Meeting Minutes Monday, January 28, 2013 MCKEWNG 7:00 PM Council Chambers (VII) Committee Reports a) Report PD 2013-01 of the Planning & Development Committee 1. Director, Planning & Development, Report PLN 01-13 Review of Front Yard Parking Standards within Residential Areas Citv of Pickerinq Council Decision 1. That Report PLN 01-13 of the Director, Planning & Development, regarding Review of Front Yard Parking Standards within Residential Areas in the City of Pickering be received; and 2. Further, that Council authorize staff to proceed with the Work Plan for the Review of Front Yard Parking Standards, attached as Attachment #1 to Report PLN 01-13. 2. Director, Planning & Development, Report PLN 02-13 Architectural Control Peer Review Services Council Decision • 1. That Report PLN 02-13 of the Director, Planning & Development, regarding Architectural Control Peer Review Services be received; and 2. Further, that Council authorize staff to prepare terms of reference and issue a request for proposals to retain the services of a Control Architect. 3. Director, Planning & Development, Report PLN 04-13 Zoning By-law Amendment Application A 2/12 Triple Properties III Inc. 1879 Whites Road Council Decision That Zoning By-law Amendment Application A 2/12 be amended to permit a maximum of four (4) lots with the appropriate zone requirements as determined by staff in keeping with the intent of the existing zoning conditions and in keeping with the existing character of the existing neighbourhood. Resolution #12 /13 6 C--it'l °o ~ Council Meeting Minutes Monday, January 28, 2013 PtCXFRJNG 7:00 PM Council Chambers Moved by Councillor Pickles Seconded by Councillor O'Connell That Report PD 2013-01 of the Planning & Development Committee, dated January 14, 2013, be adopted. ' Carried b) Report EC 2013-01 of the Executive Committee 1. Director, Community Services, ReportES 01-13 Don Beer Memorial Park - Relocation Council Decision 1. That Report ES 01-13 from the Director, Community Services regarding the relocation of the Don Beer Memorial Park be received; 2. That Council authorize staff to enter into an Agreement with Transport Canada for the lease of the new park site located at 1607 Highway 7 in Brougham, on such terms as are satisfactory to the Director, Community Services, and the Director, Corporate Services & City Solicitor; 3. That Council authorize staff to enter into an Agreement with the Ministry of Transportation for the cost-sharing of the construction of the Don Beer Memorial Park, substantially in the form as attached to this report; and 4. That the appropriate City of Pickering officials be authorized to take necessary ' action to give effect thereto. 2. Director, Community Services, Report CR 01-13 Communitv Infrastructure Improvement Fund Council Decision 1. . That Report CR 01-13 from the Director, Community Services be received; 2. That Council authorize the Mayor and the City Clerk to execute two contribution agreements for funding under the Community Infrastructure Improvement Fund for project C0930 Pickering Recreation Complex Banquet Hall and Washroom Renovations for a contribution of up to $228,719.00, and project C0969 West Shore Community Centre Entrance and Washroom Renovations for a contribution of up to $104,677.00; 7 eitq °4 _ Council Meeting Minutes . Monday, January 28, 2013. PICUMNG 7:00 PM Council Chambers 3. That Council provide a pre 2013 Capital Budget approval for the West Shore Community Centre Entrance and Washroom Renovations; 4. That Council authorize the (Acting) Division Head, Finance & Treasurer to finance the West Shore Community Centre Entrance and Washroom Renovations project in the amount of $314,344.00 as follows: a) the sum of $104,677.00 from the Community Infrastructure Improvement Fund; b) the sum of $209,000.00 by an internal loan for a period not to exceed five years at a rate to be determined; c) the balance of $667.00 from property taxes; 5. That Council approve the engagement of Jurecka + Associates Architects Inc. for the Architectural Services for the West Shore Community Centre Entrance and Washroom Renovations at a gross cost of $32,035.50 (HST included) and a net project cost of $28,848.96; and ' 6. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 3. Director, Corporate Services & City Solicitor, Report FIN 01-13 2013 Interim Levy and Interim Tax Instalment Due Dates Council Decision 1. That Report FIN 01-13 of the Director, Corporate Services & City Solicitor be received; 2. That an interim property tax levy be adopted for all realty property classes for 2013; 3. That the interim property tax levy tax instalment due dates be February 26 and April 26, 2013; 4. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. 8 eittl eq Council Meeting Minutes N-` Monday, January 28, 2013 7:00 PM Council Chambers Resolution #13/13 Moved by Councillor Picktes Seconded by Councillor O'Connell That Report EC 2013-01 of the Executive Committee, dated January 21, 2013, be adopted. . Carried (VIII) Bv-laws 7260/13 Being a by-law to amend Restricted Area Zoning By-1aw 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Lots 19, 20, 21, 33 to 38, Plan 392, in the City of Pickering (A 3/11) [OMB approved - no action required] (By-law attached) 7261/13 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2013. [Refer to Executive Committee Pages 35 - 37] 7262/13 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, in Part of Lot 28, Concession 1 in the City of Pickering. (A 02/12) (By-law attached) Resolution # 14/13 Moved by Councillor Dickerson Seconded by Councillor Rodrigues That By-law Nos. 7260/13 through 7262/13, be approved. Carried (IX) Confidential Matters In accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. 9 C--Ltq °o _ Council Meeting Minutes Monday, January 28, 2013 PI(XEMG 7:00 PM Council Chambers Resolution #15/13 Moved by Councillor Dickerson Seconded by Councillor Pickles That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be discussed relate to personal matters about an identifiable individual and that the matters to be discussed relate to the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and to litigation or potential litigation, including matters before an administrative tribunal affecting the City. Carried 1. Appointments to Advisorv Boards and Committees Information on the applications were reviewed In Camera in accordance with the I . Municipal Freedom of Information and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant's qualifications for appointment to one of the City's Advisory Committees. Resolution #16/13 Moved by Councillor Dickerson I Seconded by Councillor Pickles That the following appointments be made as follows: That Council appoint Pauline McCafferty to the Accessibility Advisory Committee, and Dwayne Campbell to the Heritage Pickering Advisory Committee. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor McLean Councillor Pickles Councillor Rodrigues Mayor Ryan 10 C-4 Council Meeting Minutes Monday, January 28, 2013 7:00 PM Council Chambers 2. Verbal Update from the Director, Corporate Services & City Solicitor Re: OMB Update reqardinq Blaisdale Montessori School Resolution # 17/13 Moved by Councillor Dickerson Seconded by Councillor Rodrigues That the actions taken at the Closed Meeting of Council be approved. Carried (X) Other Business a) Councillor McLean requested staff look into illuminated ground signage within the City to check conformity with the Sign By-law. (XI) Confirmation Bv-law By-law Number #7263/13 Councillor Dickerson, seconded by Councillor McLean moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of January 28, 2013. (XII) Adiournment Moved by Councillor Dickerson Seconded by Councillor O'Connell That the meeting be adjourned at 9:20 pm. Carried Dated this 28'h day of January, 2013. - Mayor Ryan Debbie Shields City Clerk 11 C&I Special Council Meeting Minutes Monday, February 4, 2013 ' 6:30 pm Main Committee Room Present: . Mayor Ryan Councillors: K. Ashe I D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues , Absent: Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor, (Acting) City Clerk T. Melymuk - Director, City Development D. Shields - City Clerk C. Rose - Manager, Policy N. Surti - Manager, Development Review & Urban Design M. Yeung - Planner II . (I) Disclosure of Interest No disclosures of interest were noted. (IV) Confidential Matters Resolution #/18/13 Moved by Councillor Dickerson Seconded by Councillor Pickles 1 ~ Special Council Meeting Minutes ° ~ 2 Monday, February 4, 2013 PKXERFqG 6:30 pm Main Committee Room That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be discussed relate to , the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and to litigation or potential litigation, including matters before an administrative tribunal affecting the City. Carried 1) Verbal Update by Director, Corporate Services & City Solicitor OMB_Update ReQardinq Blaisdale Montessori School General discussion ensued on this matter. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes] Resolution #19/13 Moved by Councillor O'Connell Seconded by Councillor Dickerson That Council rise into open session of Council. Carried ' Resolution # 20/13 Moved by Councillor O'Connell Seconded by Councillor McLean That the recommendation considered at the Special In Camera Council meeting be approved. Carried on a Recorded Vote as Follows Yes No Councillor Ashe Councillor Dickerson Councillor McLeanCouncillor Pickles Councillor O'Connell Councillor Rodrigues Mayor Ryan 2 C'Ue co Special Council Meeting Minutes Monday, February 4, 2013 6:30 pm Main Committee Room (IV) Confirmatorv Bv-law By-law Number 7264/13 Couhcillor O'Connell, seconded by Councillor McLean moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of Council of February 4, 2013. Carried , (V) Adiournment The meeting adjourned at 7:10 pm. Dated this 4th day of February, 2013 Mayor David Ryan Debbie Shields City Clerk 3 Planning & Development Committee Meeting Minutes Monday, February 4, 2013 7:10 pm - Council Chambers Chair: Councillor McLean Present: Mayor Ryan , I Councillors: ~ K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues . ; Absent: . Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor, (Acting) City Clerk T. Melymuk - Director, City Development D. Shields - City Clerk C. Rose - Manager, Policy N. Surti - Manager, Development Review & Urban Design C. Celebre - Senior Planner - Development Review & Heritage M. Markham - Principal Planner - Development Review M. Yeung - Planner II L. Roberts - Committee Coordinator (I) Disclosure of Interest Councillor McLean declared a conflict of interest with respect to Zoning By-law Amendment Application A 3/12. (II) Part `A' Information Reports Catherine Rose, Manager, Policy gave an outline of the requirements for a Statutory Meeting under the Planning Act. She outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1 Planning & Development Committee Meeting Minutes PICKEIUNG Monday, February 4, 2013 7:10 pm - Council Chambers Chair: Councillor McLean 1. Zoning Amendment Application A 8/12 Craig Marshall , 1897 Woodview Avenue A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Melissa Markham, Principal Planner - Development Review, provided an overview of zoning application A 8/12. She indicated the application was to permit a total of fourteen lots for future residential development on lands known as 1897 Woodview Avenue. She also noted the application proposes to eliminate the extension of Nordane Drive to Sandhurst Crescent. Brian Moss, Brian Moss & Associates Ltd. appeared on behalf of the applicant, Craig Masrshall in support of the application. He noted that servicing was already complete for eight lots and indicated discussions were proceeding with respect to servicing on Nordane as well as driveway access. Craig Marshall, the applicant appeared before the Committee and indicated he had Region of Durham Land Division Committee Applications in connection with this proposal that were scheduled to be heard February 11th- He requested that staff support the applications at this time so he could keep the scheduled meeting. Grant Morris consultant, appeared before the Committee on behalf of the developer of Nordane Drive, who had sold land to the City many years ago with the understanding that Nordane Drive would go through. He noted that there had been an OMB hearing regarding his clients property. He also questioned whether his client would be reimbursed for his expenses with respect to servicing, noting he had complied with the City's request at the time and now consideration is being given not to make Nordane Drive a through road. No members of the public appeared in support of or in opposition to the application. A question and answer period ensued with members of Council seeking clarification from staff regarding land division versus plan of subdivision and the City's position being diminished by having dual processes. 2. Zoning Amendment Application A7/12 Almont Homes Inc. 1799 Rosebank Road 2 C-ilq Planning & Development Committee Meeting Minutes PICXERNG Monday, February 4, 2013 7:10 pm - Council Chambers Chair: Councillor McLean A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Cristina Celebre, Senior Planner - Development Review & Heritage, provided an overview of zoning application A 7/12. She noted the application proposes two new detached lots fronting Rosebank Road and Broadoak Crescent, as well as a total of nine lots for future development. The applicant is proposing to develop the lots . through land division as opposed to a plan of subdivision. Nick Pileggi, Malone Given Parsons Ltd. appeared before the Committee in support of the application. He noted they are ready to proceed with two lots, and indicated that the lots were compatible with the surrounding area. Michael Ling, 1717 Broadoak Crescent, appeared before the Committee and stated he had fifteen surveys from neighbours expressing opposition to the application. He requested clarification on the process of land severance versus plan of subdivision. He also requested additional information on the Amberlea Neighbourhood Policies and whether this application would be subject to these policies. He noted his concerns with tree preservation and questioned whether the developer would be able to obtain the future properties to complete his plan. Addy Naqdiwala,1803 Rosebank Road appeared before the Committee also noting concerns for the preservation of the mature trees. He questioned what the plan was for the trees, and expressed concerns for disturbing the roots when digging. James Bentley, 1793 Rosebank Road, appeared before the Committee expressing his concerns with the development in relation to portions of his property becoming land locked once development had occurred. He questioned who was responsible for lot maintenance of the vacant lands, noting concerns with it potentially becoming a dumping ground. Amy Casimir, 1728 Broadoak Crescent, appeared before the Committee, stating she had submitted her concerns in writing. She outlined her concerns with respect to reduced side lot coverage, drainage, pollution and noise as a result of development. She also noted concerns with the potential for development to continue for a number ' of years, noting she felt this would detract from the enjoyment of her property. She also questioned land division as opposed to plan of subdivision. A question and answer period ensued. Members of Council noted concerns with respect to creating land lock pieces, piecemeal and drainage concerns with numerous landowners being involved. Further information was also requested with regards to legalities surrounding future access, land division versus plan of subdivision and maintenance of vacant lands. 3 i Planning & Development Committee Meeting Minutes Monday, February 4, 2013 7:10 pm - Council Chambers Chair: Councillor McLean Councillor McLean passed the Chair to Councillor O'Connell due to his declared conflict of interest. 3. Revised - Draft Plan of Subdivision - SP-2012-01 Revised - Draft Plan of Condominium - CP-2012-02 Revised - Zoning By-law Amendment Application - A 3/12 2307038 Ontario Inc. 1803, 1807, 1811, 1817 and 1823 Fairport Road ~ A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Mila Yeung, Planner II, provided an overview on the revised applications for the above. She noted that the applicant had purchased additional lands, noting the I focus of this application was on the revised development proposal. , Brian Moss, Brian Moss & Associates Ltd. appeared before the Committee on behalf of the applicant in support of the revised applications. He provided hand outs to better outline the footprint of the homes. He stated with the incorporation of the additional lands, the development would consist of 31 lots. Bill Foden,_ 1808 Appleview Road, appeared before the Committee outlining his concerns regarding the development. He questioned whether the development would be subject to the Dunbarton Neighbourhood Guidelines. He also noted consideration should be given to the wildlife corridor, which connects to a dedicated greenspace. Valerie Chubey, 1663 Goldenridge Road, appeared before the Committee expressing concerns with traffic volumes on Fairport Road as well as the location of the stop signs. She questioned whether the location of these signs would be adjusted for the residents on Goldenridge. She requested consideration be given to their backyards by placement of privacy shrubs or trees due to the close proximity of the development and also noted she felt this could potentially diminish their property values. Mark Trochanowski, 1812 Appleview Road, appeared before the Committee also noting concerns with respect to privacy. He stated that the creek runs through his property and currently people use this area to walk through. He stated concerns that their backyards could be considered part of the greenspace and questioned how they could differentiate between his property and the greenspace. He would like to see it kept natural, but has concerns regarding increased usage with future development if some form of separation is not defined. 4 C-tty ~ Planning & Development Committee Meeting Minutes PICKER Monday, February 4, 2013 7:10 pm - Council Chambers Chair: Councillor McLean Brian Ross returned to address resident's concerns regarding traffic and fencing. He noted that TRCA responds to wildlife concerns and typically would ask for a 4 to 5 foot chain link fencing to be installed without openings. Discussion ensued with respect to fencing surrounding the stormwater pond, the need to address traffic concerns on Fairport Road as well as looking into the trail network system. (II) Planninq & Development Reports 1. Director, Planning & Development, Report PLN 03-13 Comments on Proposed Amendment 2 to the Growth Plan For the Greater Golden Horseshoe. 2006 Recommendation Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report PLN 03-13 of the Director, City Development respecting Comments to the Ministry of Infrastructure on Proposed Amendment 2 to the Growth Plan for the Greater Golden Horseshoe, 2006, be received; 2. That Pickering Council advise the Ontario Growth Secretariat of the Ministry of Infrastructure that it does not support the proposed employment forecasts for Durham Region for 2036 and 2041 as set out in Proposed Amendment 2 to the Growth Plan, as the forecasts: a) do not reflect the recent historical rate of job growth that Durham Region has experienced over the last 10 years (33.4%); b) do not adequately recognize planned infrastructure in Durham Region ' such as the Highway 407 East extension, and other economic drivers such as Seaton and the University of Ontario Institute of Technology; c) do not address the observations of the technical report on growth forecasts prepared for the Province, noting that existing Growth Plan policy increases the current very low shares of employment allocated to Durham Region; and d) do not improve the low employment to population ratio of 1 job to 2.7 persons of the Growth Plan, 2006, to a higher ratio, whereas the Region of Durham and the City of Pickering support a ratio of 1 job to 2 persons; 5 ' I cly °o Planning & Development Committee Meeting Minutes PICXEMG Monday, February 4, 2013 7:10 pm - Council Chambers Chair: Councillor McLean 3. That staff of the Ontario Growth Secretariat revise Amendment 2 by increasing the 2041 employment forecast for Durham Region, from 430,000 jobs to 466,000 jobs, as proposed in the Regional Council's adoption of the comments contained in Report 2013-P-2, and provide the revised Amendment to the Minister of Infrastructure for approval; and 4. Further, that Report PLN 03-13 and Council's Resolution on the matter be forwarded to the Ontario Growth Secretariat at the Ministry of Infrastructure, to Members of Provincial Parliament representing Durham Region constituencies, the Region of Durham and its area municipalities. Carried (III) Adiournment - The meeting adjourned at 8:50pm. 6 C-11l°o _ Executive Committee ' PICKERIKG Meeting Minutes Monday, February 11, 2013 7:00 pm - Council Chambers Chair: Councillor O'Connell Present: Mayor -Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell i D. Pickles r P. Rodrigues Also Present: • I T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development S. Reynolds - Director, Culture & Recreation B. Douglas - Fire Chief G. McGregor - Manager, Sustainability and Special Projects S. Muir - (Acting) Coordinator, Sustainability D. Shields - City Clerk (I) Disclosure of Interest No disclosures of interest were noted. (II) Matters for Consideration 1. Director, Engineering & Public Works, Report ES 02-13 No Parkinq Bv-law on The Esplanade North Recommendation Moved by Councillor McLean Seconded by Councillor Ashe 1. That Report ES 02-13 of the Director, Engineering & Public Works regarding parking and stopping restrictions on The Esplanade North, in response to Resolution #157/12 be received; and ~ 1 C&I Executive Committee PICKERM Meeting Minutes Monday, February 11, 2013 7:00 pm - Council Chambers Chair: Councillor O'Connell 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. Carried Unanimously on a Recorded Vote 2. Director, Engineering & Public Works, Report ES 03-13 Valley Farm Road and Glenanna Road -Maximum Posted Speed Limit Review A question and answer period ensued. Recommendation Moved by Councillor Rodrigues Seconded by Councillor McLean 1. That Report ES 03-13 of the Director, Engineering & Public Works regarding a review of the maximum posted speed limits on Valley Farm Road and Glenanna Road be received; and 2. That the speed limit on Glenanna Road and Valley Farm Road between Kingston Road and Pickering Parkway be reduced to 40 km/h. Carried on a Recorded Vote Yes No CoUncillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Pickles . Councillor Rodrigues Mayor Ryan 3. Director, City Development, Report OS 02-13 Sustainable Pickering Program -2012 Year-end Summary Recommendation 2 Executive Committee ' ' - Meeting Minutes Monday, February 11, 2013 7:00 pm - Council Chambers Chair: Councillor O'Connell Moved by Councillor McLean Seconded by Councillor Ashe That Council receive Report OS 02-13 respecting the 2012 Year-end Summary for information. Carried (III) Other Business Councillor McLean requested staff look into the soil remediation being conducted at Liverpool Road and Bayly Street. He noted that when he was at the site he could smell a strong odour of gas. He requested staff look into what is being done, who is monitoring the work and whether there is fuel leaking into Frenchman's Bay. (IV) Adiournment The meeting adjourned at 7:40pm. 3 Executive (Budget) Committee Meeting Minutes PICKETiNG Thursday, February 14, 2013 9:00 am Main Committee Room Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development S. Reynolds - Director, Culture & Recreation B. Douglas - Fire Chief D. Shields - City Clerk S. Karwowski -(Acting) Division Head, Finance & Treasurer M. Carpino -(Acting) Manager, Culture & Recreation C. Grant - CEO, Library J. Halsall -(Acting) Manager, Budgets & Internal Audit ' L. Roberts - Committee Coordinator .(I) Disclosure of Interest No disclosures of interest were noted. (II) Deleaations Jim Dike, Chair, Frenchman's Bay Milfoil Steering Committee appeared before Council to provide an overview with respect to the Eurasian watermilfoil weed. Through the aid of a power point presentation he outlined the current problems with the milfoil weed which is currently invading the waters of Frenchman's Bay. He noted that once established, this species is very difficult to control and impossible to eradicate. He explained that this weed grows very quickly, having a negative impact on fish and wildlife habitat as well as water quality. He also noted the health and safety concerns to boaters and swimmers. He also described the economic impact whereby marinas could experience a loss in membership 1 C&<4 Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2013 9:00 am Main Committee Room and residents in the area could see a decline in property values as well as a reduction in local employment. He provided an overview of a proposed management strategy involving the use of weevils as a means of controlling the milfoil weed. He stated that funding would be comprised of $53,000.00 from community organizations as well as private homeowners and he requested a$30,000 contribution from the City of Pickering. He noted that the Steering Committee was also investigating alternative fundraising initiatives and grants. A question and answer period ensued. Questions were posed, with clarification being provided regarding the breakdown of costs, as well as the future costs and maintenance. Fundraising initiatives were also questioned. I (III) Presentations T. Prevedel, Chief Administrative Officer noted that this year's budget represents a 3.75% increase for 2013. He noted that staff had initiated a plan in 2010 to gradually reduce reliance on the Rate Stabilization Reserve. He indicated that, with inflationary pressures as well as increased utility rates and the introduction of the Emerald Ash Borer Program, ' the budget increase was originally proposed to be 4.9%, but was brought down to 3.75% as a result of cost savings seen through reorganization and deferral of capital projects. He stated that construction of the Operations Centre was strategically deferred until 2014, but noted that the design would be completed this year. He further stated that alternate funding sources will be reviewed, including development charges and land sale proceeds, and a report will be coming to Council at a later date. Mr. Prevedel also referred to the five year Draft Capital Forecast. He stated that it included Council's visions and ideas for large capital projects. He also noted a number of . uncompleted carryover projects from prior years, stating that staff are proposing a moratorium on new capital projects to allow them to complete old ones. A question and answer period ensued. Discussion took place with respect to inflation il rates, and the purchase of land in Duffin Heights. ~ S. Karwowski, (Acting) Division Head, Finance & Treasurer, outlined a summary of the I 2013 Current and Capital Budgets through the aid of a power point presentation. He noted that this year has seen the highest assessment growth since 1998, being 1.6%, and that this had helped staff reach a 3.75% target. He noted that this budget levy increase equates to approximately $58.21 per year based on an assessed value of $345,000.00 He explained the importance of reserve funds and the nature of internal loans, noting that it is a proven financial strategy to borrow from oneself. He also noted that there could be funding available from the Federal government for the future Operation 2 C-111 00 _ Executive (Budget) Committee Meeting Minutes PICKERING Thursday, February 14, 2013 9:00 am Main Committee Room Centre. He explained the City-recommended debt strategy, noting that Council can control the timing of capital projects, thereby controlling the level of debt charges. He stated that the projected debt charges are below the 15% cap limit of total taxation revenues as recommended by staff. He also stated that staff will maximize alternate financing sources such as grants and development charges in order to use debt financing as a last resort, in order to build up reserves and reduce the reliance on short term debt. Discussion ensued with questions raised regarding the value of setting targets. It was noted that there is merit in doing so in order to clearly recognize cost pressures, and then to consider modifying recommendations and investigating alternatives. Council requested clarification on the fiscal impact study for Seaton, asking how complete the study would be, when it would be finalized, and how Seaton will affect assessment growth. Committee took a 10 minute recess and reconvened at 11:10 am. (IV) Matters for Consideration 1. Review and Recommendation of the 2013 Capital Budqet Capital - Mayor and Council Moved by Councillor McLean That the 2013 Capital budget for Mayor and Council be approved and presented to Council on February 25, 2013. , Carried Fire Moved by Councillor Pickles That the 2013 Capital budget for Fire be approved and presented to Council on February 25, 2013. Carried Finance & Taxation Moved by Councillor Dickerson That the 2013 Capital budget for Finance & Taxation be approved and presented to Council on February 25, 2013. . Carried 3 Ca"'I 00 - Executive (Budget) Committee MCKE-RING ' ' . Meeting Minutes Thursday, February 14, 2013 - 9:00 am Main Committee Room Information Technology Moved by Councillor McLean That the 2013 Capital budget for Information Technology be approved and presented to Council on February 25, 2013. Carried Property Maintenance Moved by Councillor Dickerson That the 2013 Capital budget for Property Maintenance be approved and presented to Council on February 25, 2013. Carried Operations Centre - Municipal Garage Moved by Councillor McLean That the 2013 Capital budget for Operations Centre - Municipal Garage be approved and presented to Council on February 25, 2013. Carried Roads Moved by Councillor Pickles - That the 2013 Capital budget for roads be approved and presented to Council on February 25, 2013. ' Carried Parks Discussion ensued with respect to garbage receptacles for dog waste, playground resurfacing and reuse options for the pea stone removed from the ptaygrounds. Clarification was also provided with respect to inground garbage and recycling units. Moved by Councillor Dickerson That the 2013 Capital budget for parks be approved and presented to Council on February 25, 2013. Carried Streetlights Moved by Councillor Dickerson 4 Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2013 9:00 am Main Committee Room ' That the 2013 Capital budget for streetlights be approv.ed and presented to Council on February 25, 2013. Carried Stormwater Moved by Councillor Pickles That the 2013 Capital budget for stormwater be approved and presented to Council on February 25, 2013. Carried Culture & Recreation - Admin Moved by Councillor Dickerson That the 2013 Capital budget for Culture & Recreation - Admin be approved and presented to Council on February 25, 2013. Carried Civic Complex Moved by Councillor O'Connell That the 2013 Capital budget for Civic Complex be approved and presented to Council on February 25, 2013. Carried Seniors Centre Moved by Councillor Dickerson That the 2013 Capital budget for Seniors Centre be approved and presented to Council on February 25, 2013. Carried Dunbarton Pool Moved by Councillor Pickles That the 2013 Capital budget for Dunbarton Pool be approved and presented to Council on February 25, 2013. Carried Don Beer Arena Discussion ensued with respect to the need for replacement tables and the associated costs. 5 Executive (Budget) Committee FICKERNG Meeting Minutes Thursday, February 14, 2013 9:00 am Main Committee Room Moved by Councillor McLean That the 2013 Capital budget for pon Beer Arena be approved and presented to Council on February 25, 2013. Carried Community Centres Moved by Councillor Pickles That the 2013 Capital budget for Community Centres be approved and presented to Council on February 25, 2013. Carried Rec Complex - Central Core Moved by Councillor Dickerson That the 2013 Capital budget for Rec Complex - Central Core be approved and presented to Council on February 25, 2013. Carried Rec Complex - Pool Moved by Councillor Pickles That the 2013 Capital budget for Rec Complex - Pool be approved and presented to Council on February 25, 2013. Carried Rec Complex - Arena Moved by Councillor Dickerson That the 2013 Capital budget for Rec Complex - Arena be approved and presented to Council on February 25, 2013. Carried Museum Moved by Councillor McLean That the 2013 Capital budget for Museum be approved and presented to Council on February 25, 2013. Carried 6 . C"Ij °o Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2013 9:00 am Main Committee Room Development Control Moved by Councillor Dickerson That the 2013 Capital budget for Development Control be approved and presented to Council on February 25, 2013. Carried Development Projects - DC Funded Discussion ensued with respect to taking into consideration what the community wants in relation to Park Crescent. Moved by Councillor O'Connell That the 2013 Capital budget for Development Projects - DC Funded be approved and presented to Council on February 25, 2013. Garried Library Moved by Councillor Pickles That the 2013 Capital budget for Library be approved and presented to Council on February 25, 2013. Carried The Committee recessed at 12:06 pm and reconvened at 12:35 pm. Review and Recommendations of the 2013 Current Budqet CAO - Admin Moved by Councillor Dickerson That the Current budget for CAO - Admin be approved and presented to Council on February 25, 2013. Carried Customer Care Moved by Councillor Dickerson 7 Executive (Budget) Committee PRIKEMNG Meeting Minutes ~I Thursday, February 14, 2013 9:00 am ' Main Committee Room , That the Current budget for Customer Care be approved and presented to Council on February 25, 2013. Carried Human Resources Moved by Councillor Pickles I~ That the Current budget for Human Resources be approved and presented to Council on February 25, 2013. Carried Health & Safety Moved by Councillor Pickles , That the Gurrent budget for Health & Safety be approved and presented to Council on February 25, 2013. Carried Fire Protection ~ Discussion ensued with Members seeking clarification on overtime hours and future staffing provisions. Moved by Councillor McLean That the Current budget for Fire Protection be approved and presented to Council on February 25, 2013. Carried Emergency Operations Moved by Councillor Dickerson That the Current budget for Emergency Operations be approved and presented to Council on February 25, 2013. Carried 8 C,h/Executive (Budget) Committee PKKERNG Meeting Minutes , Thursday, February 14, 2013 9:00 am Main Committee Room Office of Sustainability Moved by Councillor Dickerson That the Current budget for Office of Sustainability be approved and presented to Council on February 25, 2013. Carried Finance Moved by Councillor Dickerson That the Current budget for Finance be approved and presented to Council on February 25, 2013. Carried Supply & Services Moved by Councillor Pickles That the Current budget for Supply & Services be approved and presented to Council on February 25, 2013. Carried Information Technology Moved by Councillor Dickerson That the Current budget for Information Technology be approved and presented to Council on February 25, 2013. Carried Legal & Legislative Services Moved by Councillor Dickerson ' That the Current budget for Legal & Legislative Services be approved and presented to Council on February 25, 2013. Carried Clerk's Office It was noted that a reduction of $250 for subscriptions had not been included, adjustment to be made. 9 Ctlf/ °e Executive (Budget) Committee PRJ<ERNG ~ ~ ~ Meeting Minutes Thursday, February 14, 2013 9:00 am - Main Committee Room Moved by Councillor O'Connell That the Current budget for Clerk's Office be approved and presented to Council on February 25, 2013. Carried Records Management & Elections Moved by Councillor McLean That the Current budget for Records Management & Elections be approved and presented to Council on February 25, 2013. Carried Print Shop/Mail Room , y Moved by Councillor Dickerson That the Current budget for Print Shop/Mail Room be approved and presented to Council on February 25, 2013. Carried By-law Staff were requested to provide a breakdown on cell phones prior to February 25tn Moved by Councillor McLean That the Current budget for By-law be approved and presented to Council on February 25, 2013. . Carried Animal Services Moved by Councillor McLean That the Current budget for Animal Services be approved and presented to Council on February 25, 2013. Carried Community Services - Admin • Moved by Councillor Dickerson That the Current budget for Community Services - Admin be approved and presented to Council on February 25, 2013. Carried 10 Executive (Budget) Committee PICKE~ Meeting Minutes Thursday, February 14, 2013 9:00 am Main Committee Room Engineering Services - Admin Moved by Councillor Dickerson That the Current budget for Engineering Services - Admin be approved and presented to Council on February 25, 2013. Carried Crossing Guards Questions arose with regards to contracts for school crossing guards. It was also questioned whether the new French school would require crossing guards. Staff to investigate. Moved by Councillor McLean That the Current budget for Crossing Guards be approved and presented to Council on February 25, 2013. Carried Environmental Services Questions arose with respect to advertising and staff were requested to provide a breakdown. Moved by Councillor Dickerson That the Current budget for Environmental Services be approved and presented to Council on February 25, 2013. Carried Culture & Recreation - Admin Questions arose with respect to the large increases in utilities and staff were requested for a breakdown. Moved by Councillor Pickles That the Current budget for Culture & Recreation - Admin be approved and presented to Council on February 25, 2013. Carried Civic Complex Moved by Councillor Ashe 11 -ci Ij °0 Executive (Budget) Committee PJCKERLNG Meeting Minutes Thursday, February 14, 2013 9:00 am Main Committee Room That the Current budget for Civic Complex be approved and presented to Council on February 25, 2013. Carried Seniors Centre Moved by Councillor Dickerson That the Current budget for Seniors Centre be approved and presented to Council on February 25, 2013. Carried Programs Moved by Councillor Dickerson That the Current budget for Programs be approved and presented to Council on February 25, 2013. Carried Dunbarton Pool Moved by Councillor McLean That the Current budget for Dunbarton Pool be approved and presented to Council on February 25, 2013. ~ Carried Don Beer Arena Moved by Councillor Dickerson That the Current budget for pon Beer Arena be approved and presented to Council on February 25, 2013. Carried Committee took a 10 minute recess and reconvened at 2:35 pm Community Centres Discussion ensued with respect to funding for community organizations. It was stated that community organizations were looking to be funded by the City in a similar way as PESCA was supported. It was noted the City should look at different ways to fund organizations. It was suggested this needs further discussion in order to look at a fair funding program and a process for all community organizations. 12 Executive (Budget) Committee ~ ~ . Meeting Minutes Thursday, February 14, 2013 9:00 am Main Committee Room Moved by Councillor Dickerson . That the Current budget for Community Centres be approved and presented to Council on February 25, 2013. Carried Later as amended . . [See Following Motions] Moved by Councillor Rodrigues Seconded by Councillor McLean . That a grant in the amount of $20,000. be provided to the Claremont Community ' Association. Referred Back to Staff , Later in Meeting I, Moved by Councillor Dickerson ' . . Seconded by Councillor Pickles i That a grant in the amount of $20,000 be'provided to all community associationswithin the ' City of Pickering. Referred Back to Staff Later in Meeting Moved by Councillor O'Connell . Seconded by Councillor Rodrigues 1. That the motion regarding revenue sharing to community organizations be referred back to staff; . 2. That PESCA be given notice of the termination of their funding agreement with the City; and " 3. That staff report backon a fair and equitable funding arrangement.for all community associations. Carried The main motion was then Carried as amended. Recreation Complex - Central Core Moved by Councillor Dickerson That the Current budget for Recreation Complex - Central Core be approved and presented to Council on February 25, 2013. . Carried 13 <3 6 . . Executive (Budget) Committee mn . I, I PiCKERING - Meeting Minutes Thursday, February 14, 2013 9:00 am Main Committee Room I Recreation Complex - Pool Moved by Councillor Dickerson That the Current budget for Recreation Complex - Pool be approved and presented to Council on February 25, 2013. Carried , Recreation Complex - Arenas Moved by Councillor Pickles , That the Current budget for Recreation Complex - Arenas be approved and presented to Council on February 25, 2013. Carried Museum Moved by Councillor Dickerson That the Current budget for Museum be approved and presented to Council on Februlary 25, 2013. I Operations - Admin Carried I Moved by Councillor Dickerson That the Current budget for Operations - Admin be approved and presented to Counc%I on February 25, 2013. I Carried I Property Maintenance Moved by Councillor Dickerson I That the Current budget for Property Maintenance be appr-oved and presented to Couhcil on February 25, 2013. Carried Operations - Municipal Garage, Roads, Sidewalks, Streetlights, Parks i Moved by Councillor O'Connell 14 ~ f Executive (Budget) Com ittee FICXERNG Meeting Mi utes Thursday, February 147 2013 ' 9: 0 am Main Committee oom That the Current budget for Operations - Municipal Garage, Roads, Sidewalks, Streetlights and Parks be approved and presented to Council on February 25, 2013. Carried Planning & Development - Admin Moved by Councillor O'Connell . That the Current budget for Planning & Development - Admin be approved and pres nted to Council on February 25, 2013. _ Carried Building Services Moved by Councillor Dickerson That the Current budget for Building Services be approved and presented to Council on February 25, 2013. Carried Development Control , Moved by Councillor Dickerson That the Current budget for Development Control be approved and presented to Cou cil on February 25, 2013. - Carried Committee of Adjustment Moved by Councillor Dickerson That the Current budget for Committee of Adjustment be approved and presented to Council on February 25, 2013. . Carried Heritage Pickering Moved by Councillor Pickles That the Current budget for Heritage Pickering be approved and presented to Council n February 25, 2013. Carried 15 C&I Executive (Budget) Com ittee Meeting Mi utes Thursday, February 14 2013 9:~Oam Main Committee oom Libraries Moved by Councillor O'Connell That the Current budget for Libraries be approved and presented to Council on February 25, 2013. Carried General Government Summarv Moved by Councillor Dickerson That the Current budget for General Government Summary be approved and presen ed to Council on February 25,2013. Carried Mayor Ryan Moved by Councillor Dickerson That the Current budget for Mayor Ryan be approved and presented to Council on February 25, 2013. Carried Councillor O'Connell Moved by Councillor O'Connell Councillor O'Connell proposed the following changes to her budget: Council Communication - reduce by $1,500 to $6,000 Reception, Promotion & Special Events - reduce by $2,000 to $2,500 Outside Agencies - reduce by $1,800 to $3,000 Adjust telephone budget to $310 Carried Councillor McLean Moved by Councillor McLean Councillor McLean proposed the following changes to his budget; Cellular Phones - reduce by $500 to $2,300 Council Communication - reduce by $1,000 to $6,500 Outside Agencies - reduce by $2,000 to $2,800 Carried 16 C`I`/ °o - Executive (Budget) Com ittee Meeting Mi utes Thursday, February 14 2013 9: 0 am Main Committee oom Councillor Rodrigues , Moved by Councillor Rodrigues That the Current budget for Councillor Rodrigues be approved and presented to Co ncil on February 25, 2013. Carried Councillor Ashe Moved by Councillor Ashe That the Current budget for Councillor Ashe be approved and presented to Council o February 25, 2013. Carried Councillor Dickerson Moved by Councillor Dickerson i That the Current budget for Councillor Dickerson be approved and presented to Cou cil on February 25, 2013. Carried i Councillor Pickles Moved by Councillor Pickles That the Current budget for Councillor Pickles be approved and presented to Council n February 25, 2013. Carried Council Support Moved by Councillor Dickerson That the Current budget for Council Support be approved and presented to Council on February 25, 2013. Carried Purchased Services Moved by Councillor Dickerson That the Current budget for Purchased Services be approved and presented to Counci on February 25, 2013. Carried 17 Executive (Budget) Com ittee ' ~ ' ' Meeting Mi utes Thursday, February 14 2013 9:~Oam Main Committee oom ~ Grants ' Moved by Councillor O'Connell That the Current budget for Grants as amended be approved and presented to Cou cil on February 25, 2013. Carried as amen ed ~ [See following mations] Moved by Councillor O'Connell Seconded by Councillor Ashe That a one time grant in the amount of $2,500 be allocated to Durham Deaf Associat on. Motion Defeated Moved by Councillor Dickerson Seconded by Councillor Rodrigues That a one time grant in the amount of $1,000 be allocated to Durham Deaf Association. Carried Moved by Councilfor Ashe Seconded by Councillor Dickerson That a grant for up to $30,000 be allocated to the Frenchman's Bay-Milfoil Steering Committee to aid in remedial measures by using weevils to help control the milfoil we ds in Frenchman's Bay. Carried Discussion ensued with concerns raised regarding the distribution of funds in future years and the need to ensure the City does not pay the majority of the costs for remedial measures. Mayor Ryan noted he would lobby the Provincial and Federal governments for additional funding to aid in milfoil weed abatement. Councillor O'Connell requested a staff report come forward next year regarding the mi foil weeds. The main motion was then Carried as amended. User Fees Moved by Councillor Dickerson 18 , Ci`y °e _ Executive (Budget) Com ittee . ~ . - Meeting Mi utes Thursday, February 14 2013 9: 0 am Main Committee oom That the Current budget for User Fees be approved and presented to Council on Fe ruary ' 25, 2013. Carried Adjournment - Moved by Councillor Dickerson The meeting adjourned at 3:30 pm. 19 CLtq O~ PICKERING February 25, 2013 Deleqations 1. Craig Marshail Re: 1897 Woodview Avenue ~~tcl a~ I I PICKERING February 25, 2013 Correspondence Paqes 1. Corr. 06-13 Motion for Direction I, Information 45 I Lon Harnish ; Rotary Club of Ajax 314 Harwood Ave. South, Box 21022 Aiax, ON L1 S 7H2 Letter received from Lon Harnish, Pickering RibFest Chairperson, seeking Council support for the annual RibFest to be a pet-free event. The event will take place May 31St through June 2"d, 2013. 2. Corr. 07-13 Motion for Direction Morgen Dobson, #1150 46 Regional Neighbourhood Watch Coordinator Durham Regional Police Service Box 911, 605 Rossland Road East Whitby, ON L1 N OB8 Letter received from Morgen Dobson, Regional Neighbourhood Watch Coordinator, Durham Regional Police Service, seeking Council approval for the expansion of an existing Neighbourhood Watch Program and the installation of Neighbourhood Watch signs for lower Woodview Drive. 3. Corr. 08-13 Receive for Information Elysia Petrone 47-48 Hamilton 350 Committee 22 Wilson St., #4 Hamilton. ON L8R 1G7 Letter received from Elysia Petrone on behaff of Hamilton 350 Committee, expressing concerns and urging the municipality to take action with respect to ' environmental affects such as water quality with regards to the implications I, associated with Enbridge's application currently with the National Energy Board 'to reverse the flow of their pipeline from Sarnia to Montreal (Line 9). ~ ROTARY CLUB OF AJAX WWW.ajaxrotary.orp 314 HARWOOD AVE. S. WWWPickeringribfest.com ~ D> P.O. BOX 21022 DO<1 AJAX, ON L1 S 7H2 a D• CULTURE & EATION DI ISION RECEIVED ' FIi E NO. qBEY TO - v r•IRCULATE G1 FWD January 18, 2013 f- - . J J h MPYOR CAO SEr'JICES City of Pickering c_ a---`-. -.aunn-.ti RE60uacEs C/o Stephen Reynolds MPE 0 P5 CEN 71:1E JFFICE SUSTAIN Pickering Civic Complex u, nFV One The Esplanade Pickering, ON L 1 V 6K7 , oRiGiNaLi o: COPY TO: Attn: Mayor and City Council ~ COP'R. t hfLc :E AFii. ACTION RE: Pickering RibFest and Pets t~Ut Both the Pickering and Ajax Rotary Clubs are looking forward to hosting this year's RibFest. The dates of the event are May 31St, June lst and June 2nd, 2013 . We wish to make this event a Pet-Free Event. Health and safety of all attending are our main concerns for making this request. Both Rotary Clubs respectively ask for City Council to endorse the Pickering RibFest as a Pet-Free annual event. City Council has our assurance that if this request is approved, we will take the steps to advertise this fact in all our advertising. li Your kind consideration to this request would be greatly appreciated. Yours truly, ~o~nH-.arnish Pickering RibFest Chairperson 255 Huntingwood Drive Oshawa, ON L1J 7C6 H: 905-723-5478 B: 800-661-0243 ext 4146 F: 905-576-2919 Lon.harnish@cibc.ca ROTARY FOUR-WAY TEST "Of the things we Think, Say or po" 1. Is it the TRUTH? 2. Is it FAIR to all concerned? 3. Will it build GOODWILL and BETTER FRIENDSHIPS? 4. Will it be BENEFICIAL to all concerned? ~ DURHAM REGIONAL POLICE SERVICE ' ~ ~ . Leaders in Community Safety • ~ PO Box 911, 605 Rossland Road East, WHITBY, ONTARIO LIN 068 ' 1-888-579-1520 • Mike Ewles - Chief of Police • Paul Martin & Scott Bums - Deputy Chiefs of Police ~ C~ocr. 0-7- I 3 ORIGlNA3 TC: Friday, December 07, 2012 CoPY To: ~ I Ms. Debbie Shields, Clerk b a~ 3 i City of Pickering, GORR. 1 The Esplanade F(Lc PICKERING, Ontario E ~P~• ~~~IOfii L1V 6K7 To the Governing Municipal Body: RE: THE IMPLEMENTATION OF A COMMUNITY NEIGHBOURHOOD WATCH "Tall Trees Neighbourhood Watch Pickerin" Through the implementation of Crime. Prevention Programs, dedicated community volunteers work with police to help reduce crime in their communities. One such "Citizen Involved" Crime Prevention Program is Neighbourhood Watch. It is a program which employs an elegantly simple technique of "neighbours looking out for neighbours" to reduce threats of crime against potential victims. This letter is notify you that an existing Neighbourhood Watch in Pickering, which was endorsed in 2005, has now expanded their area of responsibility, by inviting their neighbours on the adjoining street to join the program. They have obtained the requisite signatures and contact information from these follcs, as well as found a person to take on the role of Block Captain (liaison) for the additiona121 homes. The Block Captain hosted her neighbours in her home so they could receive the necessary crime prevention training. In so doing, they have demonstrated their understanding that Crime Prevention is not just.a job for a few professionals. Rather, the attitude and involvement of these citizens proves their genuine concern to work together to make our community a better place to live. The homes in question consist of the lower part of Woodview Drive, including both cul-de-sacs (house numbers 80- 112). It is recommended that they be granted permission to erect approved Neighbourhood Watch signs in this new area as a crime deterrent. A map with proposed sign locatioris will be forwarded to the City's Operations Supervisor forthwith, and the signs will be purchased by the Watch and delivered to the Operations Centre as per the usual procedure. Sincerely, ~ yen -lhbson • Morgen Dobson, # 1150 Regional Neighbourhood Watch Coordinator - Cc: Councillor Kevin Ashe, Ward One Insp. Jamie Grant & S/Sgt Jeff Haskins, DRPS Ajax-Pickering . Don Woolley, City of Pickering Operations Supervisor ' Shirley Losier, Tall Trees Neighbourhood Watch Chair Hamilton 350 Committee 22 Wilson St. # 4 Hamilton, ON L8R 1 G7 ~c:,) hamilton350.org - ~ ORl~Il~F:LTO: ~ , COPY T0: ` January 29, 2013 City of Pickering co~R. FiLE One the Esplanade TAKE A°RACTION Pickering, ON l ere' u c-Fo r ~ v40 L1 V 6K7 ~ All Pain No Gain! - To the Mayor and all members of council,. We are writing about the increased risks that will soon be affecting your municipality and its residents without compensation or consideration for the environment, water quality, and prosperity of your municipality. It is an issue that is akeady being addressed by many Southern Ontario municipalities including Toronto, Hamilton, Mississauga and Burlington: In early December Enbridge Inc placed a formal.application with the National Energy Board (NEB) to reverse the flow of their pipeline from Sarnia to Montreal (Line 9) to allow the pumping of Tar Sands bitumen to the United States and other foreign markets. As a group, 350 Hamilton, our main concem is climate change and that the rapid, unchecked expansion and exploitation of the Tar Sands will significantly increase carbon dioxide in our atmosphere leading to accelerated climate change. Enbridge's application to reverse the flow and pump diluted bitumen (dilbit) also has many other unplications to all affected municipalities and residents. Toxic dilbit from the Tar Sands will be pumped across all major watersheds feeding Lake Ontario, including those located in your municipality. Your Municipality will assume all of the environmental risks and receive no economic gain. Please consider this: TAR SANDS ~ Tar Sands are the world's dirtiest energy project ~ Tar Sands oil extraction emits 3 times as much Greenhouse Gases as conventional oil . LINE 9 PIPELINE - ~ Line 9 is 38 years old, built in 1976; the same age as the pipeline that caused the spill in Kalamazoo, Michigan ~ No independent integrity analysis of the state of the pipeline has taken place ~ The application would see the flow of the pipeline reversed; increased pipeline pressure and increased volume flowing through the pipeline (300,000 barrels per day, up from 240,000) ~ Dilutants contain serious toxins including benzene, n-hexane, and polycyclic aromatic hydrocarbons; Are your Emergency Responders properly equipped and trained to deal with a spill of this nature? ENBRIDGE ,k Enbridge lists 610 spills from 1999 to 2006, spilling 132,000 barrels of hydrocarbons ~ Enbridge holds the record for the largest and costliest pipeline spill in the history of the United States: Kalamazoo MI, July 2010 where more than 800,000 gallons were spilled, forcing the permanent relocation of 150 families, and polluting 60 km of the Kalamazoo River ~ It took Enbridge over 17 hours to turn off the leaking pipeline in Kalamazoo, MI ECONOMY ^ ~ Continued erosion of manufacturing jobs in Ontario and Quebec is strongly related to a higher Canadian dollar, which is bolstered in part by oil exports • ~ The Line 9 reversal project will not bring new jobs; instead most upgrading and refining jobs will be exported along with the dilbit as Canada has severely limited capacity to process dilbit east of Sarnia Ontario For the reasons above we encourage you to follow the example of other municipalities by doing the following: 1. Request a full Environmental Assessment from both the Federal and Provincial Governments; 2. Seek intervener status in the NEB hearings on the Line 9 reversal project; 3. Seek increased taxation measures on pipeline properties and right of ways in your municipalities to create a fund for emergency response equipment and training in the event of a spill; and 4. Demand independent integrity testing and the public release of the results. Should we sacrifice our fresli water, our farm land, our climate, our future, to transport bitumen to the United States and abroad? Are these risks ones your municipality are willing to take? We urge your municipality to take action on this issue, do the actions listed above to protect our watersheds, our climate and mitigate the risk of a bitumen spill. Sincerest regards, Elysia Petrone, on behalf of the Hamilton 350 Committee ~ i - I I PICKERING February 25, 2013 ' Committee Reports a) Report PD 2013-02 of the Planning & Development Committee P& D Paqes 1. Director, Planning & Development, Report PLN 03-13 31-43 Comments on Proposed Amendment 2 to the Growth Plan i For the Greater Golden Horseshoe, 2006 ' Recommendation 1. That Report PLN 03-13 of the Director, City Development respecting , Comments to the Ministry of Infrastructure on Proposed Amendment 2 to the ' Growth Plan for the Greater Golden Horseshoe, 2006, be received; 2. That Pickering Council advise the Ontario Growth Secretariat of the Ministry of Infrastructure that it does not support the proposed employment forecasts for Durham Region for 2036 and 2041 as set out in Proposed Amendment 2 to the Growth Plan, as the forecasts: ' a) do not reflect the recent historical rate of job growth that Durham Region has experienced over the last 10 years (33.4°/a); b) do not adequately recognize planned infrastructure in Durham Region such as the Highway 407 East extension, and other economic drivers such as Seaton and the University of Ontario Institute of Technology; c) do not address the observations of the technical report on growth forecasts prepared for the Province, noting that existing Growth Plan policy increases the current very low shares of employment allocated to Durham Region; and d) do not improve the low employment to population ratio of 1 job to 2.7 persoris of the Growth Plan, 2006, to a higher ratio, whereas the Region of Durham and the City of Pickering support a ratio of 1 job to 2 persons; 3. That staff of the Ontario Growth Secretariat revise Amendment 2 by ~ increasing the 2041 employment forecast for Durham Region, from 430,000 ~I jobs to 466,000 jobs, as proposed in the Regional CounciPs adoption of the ' comments contained in Report 2013-P-2, and provide the revised Amendment to the Minister of Infrastructure for approval; and 4. Further, that Report PLN 03-13 and Council's Resolution on the matter be forwarded to the Ontario Growth Secretariat at the Ministry of Infrastructure, to Members of Provincial Parliament representing Durham Region constituencies, the Region of Durham and its area municipalities. CLtq D~ February 25, 2013 PICKERING Committee Reaorts b) Report EC 2013-02 of the Executive Committee Executive Paqes 1. Director, Community Services, Report ES 02-13 1-10 No Parking By-law on The Esplanade North 1. That Report ES 02-13 of the Director, Engineering & Public Works regarding parking and stopping restrictions on The Esplanade North, in response to Resolution #157/12 be received; and i 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. 2. Director, Engineering & Public Works, Report ES 03-13 11-15 Valley Farm Road and Glenanna Road -Maximum Posted Speed Limit Review Recommendation 1. That Report ES 03-13 of the Director, Engineering & Public Works regarding a review of the maximum posted speed limits on Valley Farm Road and Glenanna Road be received; and 2. That the speed limit on Glenanna Road and Valley Farm Road between Kingston Road and Pickering Parkway be reduced to 40 km/h. 3. Director, City Development, Report OS 02-13 16-19 Sustainable Pickering Program -2012 Year-end Summary Recommendation That Council receive Report OS 02-13 respecting the 2012 Year-end Summary for information. CLtlf 00 PICKERNG ~ February 25, 2013 NEW AND UNFINISHED BUSINESS PAGES 1. Chief Administrative Officer, Report CAO 02-13 58-65 Pickering East Shore Community Association -Revenue Sharinq Agreement Recommendation 1. That Report CAO 02-13 regarding the Pickering East Shore Community Association revenue sharing agreement be received; 2. That Council authorize staff to cancel the revenue sharing agreement with Pickering East Shore Community Association by giving 12 months written notice; 3. That Council authorize staff to review all existing agreements and/or informal arrangements with Community Associations with the intent of normalizing all such existing agreements to a fair and equitable base, and report back to Council with a proposed protocol; and 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 2. Director, City Development, Report BLD 01-13 66-69 Appointment of Inspector under the Buildinq Code Act Recommendation That the City's Building By-law 7137/11 which appoints the Chief Building Official, Deputy Chief Building Official and Inspectors be amended as set out in Attachment #1 to Report BLD 01-13. 3. Director, Culture & Recreation, Report CR 02-13 70-105 Ontario Building Code Consultation Paper, Accessible Built Environment, (December 2012 - March 2013) City of Pickerinq Response Recommendation 1. That Report CR 02-13 regarding the Ontario Building Code Consultation Paper, Accessible Built Environment (December 2012 - March 2013) - City of Pickering Response be received; , 2. That the City of Pickering be authorized to forward Report CR 02-13 to the Ministry of Municipal Affairs and Housing as a response from both City of Pickering staff and the Pickering Accessibility Advisory Committee; and 3. That the Province of Ontario be urged to provide funding to assist municipalities with the implementation of the proposed accessibility enhancements to the Ontario Building Code. 4. Director, Corporate Services & City Solicitor, Report FIN 02-13 106-108 2013 Current Budget and Financial Statements Excluded Expenses Reportinq as Required by Ontario Requlation 284/09 Recommendation 1. That Report FIN 02-13 of the Director, Corporate Services & City Solicitor be received; and, 2. That Report FIN 02-13 of the Director, Corporate Services & City Solicitor regarding the exclusion of certain expenses from the 2013 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act 2001. 5. Director, Corporate Services & City Solicitor, Report FIN 03-13 109-171 2013 Current & Capital Budget Recommendation 1. That Report FIN 03-13 of the Director, Corporate Services & City Solicitor be approved; and, a) That the 2013 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $47,010,223 be approved; b) That the 2013 Gross Current Budget expenditures for City purposes in the amount of $32,077,075 (excludes personnel expenditures) less estimated current revenues of $28,910,678 (City Revenues of $27,952,563 plus $758,115 for assessment growth plus supplementary taxes of $200,000) and net transfer from the Rate Stabilization Reserve of $2,082,963 ($2,560,338 less $477,375) for City operations be approved; c) That the Capital from Current expenditure in the amount of $1,960,569 funded by $1,335,569 from property taxes and $625,000 from a transfer from the Rate Stabilization Reserve be approved; d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $100,000 for the Emerald Ash Borer Program - Phase 1, for a total final levy of $49,529,226 being an increase of approximately 3.75% over the 2012 budget, be approved; 2. a) That the 2013 Capital Budget for the City of Pickering with a Gross Expenditure of $24,189,278 be adopted as presented below; b) That the following capital financing sources be approved as presented in the 2013 Capital Budget: Transferfrom Current Fund to Capital Fund $1,335,569 Transfers from Reserves: - Rate Stabilization Reserve 625,000 (7021) - Rec. Complex Pool Reserve 9,000 (7035) - Vehicle Replacement Reserve 100,000 (7040) . - Replacement Capital Reserve 40,000 (4611) - Move Ontario Reserve (7043) 40,000 - Financial Systems Reserve (7049) 35,000 - Self-Insurance Reserve (7020) 70,000 - Provision for Eastern Branch Library 125,000 Res (7042) Transfers from Reserve Funds: - Development Charges (7610 to 4,137,397 7620) - Parkland Development (7502) 70,000 - Federal Gas Tax Funds (7505) 3,145,000 - City Share Dev. Charges Projects 2,136,503 (7022) - Third Party Contribution (7501) 200,000 Debt - 5 yr 1,205,000 Debt - 10 yr 1,658,124 Debt - 15 yr 4,875,000 Internal Loan - 5 yr 872,000 Internal Loan - 10 yr 200,000 Provincial Grant - Invest in Ontario 205,250 Provincial Grant - Trans. Initiatives 70,000 Federal Grant - Community 333,396 Infrastructure Improvement , Fund ' York Region Funding Agreement 1,210,000 i Durham Region Grant 29,021 I Sale of Land - Duffin Heights (1595) 1,100,000 Other 263,018 Total $24,189,278 c) That total external debt financing of $7,738,124 for the projects identified in the 2013 Capital Budget, and as indicated in this report, in the amount of $1,205,000 for a period not to exceed 5 years, $1,658,124 for a period not to exceed 10 years and $4,875,000 for a period not to exceed 15 years be approved; d) That the internal loans in the amount of $1,072,000 be undertaken at the discretion of the (Acting) Division Head, Finance & Treasurer; e) That projects identified in the 2013 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; . , fl That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the (Acting) Division Head, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; g) That all Capital expenditures or portions thereof, approved in the 2013 Capital Budget to be financed through the issuance of debt, may, at the , discretion of the (Acting) Division Head, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; h) That the (Acting) Division Head, Finance & Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; i) That the (Acting) Division Head, Finance & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 3. That the (Acting) Division Head, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 30% to the Rate Stabilization Reserve (7021), and 70% to the City Share DC Projects Reserve (7022); b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125, 000; c) The balance in the Economic Stabilization Reserve (7045) to the Rate Stabilization Reserve (7021) and that the Economic Stabilization Reserve be closed; 4. That the (Acting) Division Head, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan accommodates any reallocation of 2013 current operating expenditures and revenues resulting from any reorganization and to reflect any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; 5. That the (Acting) Division Head, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 6. That the (Acting) Division Head, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency , markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Enter into leases or rental agreements for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); - c) Restate the 2013 Current Operating and Capital Budgets to reflect both the ' City's reorganization in 2013 and any Fire Services negotiated settlement; 7. That Council pass the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2013 Current Budget; 8. That the (Acting) Division Head Finance & Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 9. That Council approve the continuing engagement of the firm of Watson and Associates to complete the following projects: City Development Charge Study, Seaton Development Charge Study, City-wide Seaton Development Charge Study, Seaton Financial Impact Study and any other studies related to Seaton and/or Duffin Heights; 10. That Gouncil approve a debt cap payment limit for external debt and internal loans of 15% of the total taxation revenues; 11. That Council approve the exemption of the indoor soccer dome capital project from the Fair Wage Policy for Industrial, Commercial and Institutional- Construction contracts (FIN 070); 12. That the (Acting) Division Head, Finance & Treasurer be authorized to initiate or defend any assessment appeals necessary to protect the City's interests including the engagement of the firm Walker Poole Nixon LLP and the firm of Municipal Tax Equity Consultants; 13. That any funds remaining unspent in account 5719.1201.6183 (General Upgrades), at the end of any fiscal year be transferred to the Reserve for Accessibility Initiatives; and, 14. That the appropriate staff of the City of Pickering be given authority take the necessary actions to give effect thereto. Report to Council - PICKERING Report Number: cao 02-13 Date: February 25, 2013 From: Tony Prevedel Chief Administrative Officer Subject: Pickering East Shore Community Association - Revenue Sharing Agreement - File: A-1440 Recommendation: 1. That Report CAO 02-13 regarding the Pickering East Shore Community Association revenue sharing agreement be received; 2. That CounCil authorize staff to cancel the revenue sharing agreement with Pickering East Shore Community Association by giving 12 months written notice; 3. That Council authorize staff to review all existing agreements and/or informal arrangements with Community Associations with the intent of normalizing all such existing agreements to a fair and equitable base, and report back to Council with a proposed protocol; and 4. That the appropriate City of Pickering officials be authorized to take the. necessary action to give effect thereto. ' Executive Summary: For approximately 30 years, the East Shore Community Centre was jointly managed by the Pickering East Shore Community Association (PESCA) and the City of Pickering. PESCA administered and managed the rental of the Gymnasium, Room 2 and Room 4 on behalf of the City to third parties. Rental revenue of the Gymnasium for social functions on Saturdays has been split equally between PESCA and the City. All other rental revenue for the Gymnasium, Room 2 and Room 4 had been collected and retained by PESCA. In 2006, in order to streamline facility bookings at East Shore Community Centre, the ' City took over administering and managing the rental of the Gymnasium, Room 2 and Room 4(as well as all other spaces in the Centre). Report CAO 02-13 February 25, 2013 Subject: Pickering East Shore Community Association Page 2 Further to proceedings at the Executive (Budget) Committee Meeting held on Thursday, February 14, 2013, staff are recommending the cancellation of the revenue sharing agreement between PESCA and the City for rent collected for the Gymnasium, Room 2 and Room 4. Financial Implications: 12 months written notice to cancel the Pickering East Shore Community Association revenue sharing agreement will not directly impact the City of Pickering's 2013 Current Budget. Discussion: For over 40 years, a number of City owned facilities have been jointly managed by various community/neighbourhood associations and the City of Pickering. In the early 1970s, the Town of Pickering neighbourhood recreation .resources were turned over to Neighbourhood Associations. This allowed the Associations a means of securing financial resources through the rental of their facilities and developing worthwhile programs that met the unique needs of those living within the neighbourhood. This provided the means through which residents could be involved ' in decisions affecting recreation in their neighbourhood. For approximately 30 years, the East Shore Community Centre was jointly managed by the Pickering East Shore Community Association (PESCA) and the City of Pickering. PESCA administered and managed the rental of the Gymnasium, Room 2 and Room 4 , on behalf of the City to third parties. Rental revenue of the Gymnasium for social ! functions on Saturdays has been split equally between PES"CA and the City. All other rental revenue for the Gymnasium, Room 2 and Room 4 had been collected and retained by PESCA. PESCA had used this revenue to contribute to capital improvements for the Community Centre, program development and to contribute to the well-being of the East Shore Community. In 2006, in order to streamline facility bookings at East Shore Community Centre, the City took over administering and managing the rental of the Gymnasium, Room 2 and I Room 4(as well as all other spaces in the Centre). The existing revenue sharing ~ agreement between PESCA and the City for rent collected for the Gymnasium, Room 2 and Room 4 continued. Recently, residents and other community associations have communicated that it is time to revisit the existing revenue sharing between th"e Pickering East Shore Community Association and the City of Pickering. There needs to be a fair funding model for all community associations seeking support from the City of Pickering. Further to proceedings at the City's Executive (Budget) Committee Meeting held on Thursday, February 14, 2013, staff. recommend that the Pickering East Shore Community Association be given 12 months written notice for the cancellation of their revenue sharing agreement with the City of Pickering. CORP0227-07/01 revised Report CAO 02-13 February 25, 2013 Subject: Pickering East Shore Community Association Page 3 There is a need for staff to review all other facility agreements with community associations. These agreements include Brougham Recreation Association (Brougham Hall), Canadian Progress Club - Durham South (Front Street Centre), Claremont Lions Club (Claremont Community Centre), Greenwood Residents Association (Greenwood Community Centre), Mt. Zion Community Association (Mt. Zion Community Centre), and Whitevale Residents Association (Whitevale Community Centre). These facility agreements require community associations to conduct the general maintenance and cleaning of the facility at their expense. The Director, Corporate Services & City Solicitor does not recommend any immediate changes to these agreements. Staff will report back to Council with recommendations in September 2013. Attachments: 1. Letter of Understanding between the Pickering East Shore Community Association and the City of Pickering. Prepared By: Approved/Endorsed By: Marisa Carpino ' Stephen hglynolds Manager, Cultur Recreation Director, Culture & Recreation Paul Bigioni Director, Cor ora S ices & City Solicitor SR:Ig Recommended for the consideration of Pickering ' y Counci tj!e. z/1 Tony Prevedel, P.Eng. Chief Administrative Officer 'CORP0227-07/01 revised i4TT'ACHMENT #I TO REFORT# CAO O`Z.-'I ' SHOAELOMN1Ly~ ICLff~ O~ ~ ~1 I -P C S~~a PICKERIN Letter of Understanding between , the Pickering East Shore Community Association (PESCA) . , and . . ,the City of Pickering . For approximately thirty years the East Shore Community Centre has been jointly managed by the Pickering East Shore Community Association (PESCA) and the City.of Pickering. . PESCA has administered and managed the rental of the Gymnasium, Room 2 and . Room 4 on behalf of the City to third parties. Rental revenue of the Gymnasium for - social functions on Saturdays has been split equally between PESCA artd the City. All . other rental revenue for the Gymnasium, Room 2 and Room 4 has been collected and . retained by PESCA. PESCA has used this revenue to contribute to capital . improvements for the Community Centre, program development and to contribute to the well being of the East Shore Community. In order to streamline facility bookings at East Shore Community Centre, effective June 5th, 2006, the City witl administer and manage the rental of the Gymnasium, Room 2 and _ • Room 4(as well as all other spaces in the Centre). The exisfing financial arrangemeot ~ between PESCA and the City for rent co(lected for the Gymnasium, Room 2 and Room 4 will continue. The following outlines the Agreement between the Pickering East Shore Community Association (hereinafter referred to as "PESCA") and the 'City of Pickering (hereinafter . referred to as "the City"), regarding the use, reservations and monies collected at the East Shore Community Centre ("ESCC"), specifically for the Gymnasium, Meeting Room . 2 and Meeting Room 4(hereinafter referred to collectively as "the Subject Premises") - effective June 5t', 2006. " • 500/o of rental revenue collected by the - City for S.ocial Functions held in the Gymnasium on Saturdays will be remitted to PESCA, less GST. . • All other rental revenue collected by the City for the Subject Premises will be , remitted to PESCA on a quarterly basis, less GST. ' • The PESCA Executive retains complete and unencumbered care, custody and , control over funds tumed over #o it under this arrangement. PESCA will provide the I City with a capy of their annual financial statement identifying the disbursement of . #unds received from rental revenue. . . , . Agreement between - Page 1 of 5 the Pickering East Shore Community Association (PESCA) and the City of Pickering . i . Al`eTACHMENT# i TOREPORT#~C) Oz" (3 J • The City will issue facility permits for. PESCA to continue to operate their community . , _ programs at no cost [see Appendix 1]. PESCA will manage its own programs, . provide and pay for all personnel and supplies required for its purposes and w+ll collect and keep aH monies due for these programs. Existing days and times when these -programs take place will remain unchanged until such time thaf the programs cease to exist or when PESCA and the City come tq a mutual agreement. , • PESCA reserves the right ta substitute current programs with new ones in the existing time slots. Also, new programs could be added, at no cost, if the opportunity ' presents itself and if there is avaiiability at the centre. . • The City will issue facility permits for PESCA's monthly Executive meetings at no cost, with such meetings.being held the second Wednesday of each month from 7:30pm to 10:30pm when this agreement is signed. Date and time subject to change based on availability.. , . • PESCA will be allowed to book a meeting room from time to time for special meetings of its Executive, at no cost. The dates and times of these meetings will be scheduled with the City: . • PESCA will receive priority, one evening (6:00pm to 11:00pm) each year to hold its , Annual General Meeting (AGM) at no cost. PESCA will receive priority, and even on special occasion have the City displace a renter, for reserving *rooms from time to time to hold community events like All Candidates Debafes, Forums, Guest Speakers, etc., at no cost. The dates and times of these events will be scheduled with the City. • PESCA will provide comprehensive general public liability insurance for PESCA programs and activities, identifying the Corporation of the City of Pickering as an additional insured, with coverage for any one occurrence or claim of not less than . $2,000,000. • PESCA will be allowed to continue its exclusive use of two cupboards in Meeting Room 4 for storage purposes until mutually agreed by both parties. • The City and PESCA acknowledge and agree that the City will have first right of refusat to use the $ubject Premises. In these cases,'PESCA witl not be enfitled to any rental fees or other remuneration associated with the use of the Subject Premises by the City. - • Rental fees for the Subject Premises inrill rema'in the same until September 2006 at which time they will be increased subject to Council's approved municipal fees and charges [see Appendix 2]. Over the fo{towing four (4) years, fees and charges will be increased in order to be at par with the City's rental fees for similar facilifies. • Current renters who have a long-sfanding relationship with PESCA for regular ongoing rentals wi11 be given discounts consideration in regards to their rental fee. Refer to Appendix 1 for the list. •PESCA,will maintain and pay for the_ current web calendars based, on the informafion . provided by the City, until needed. If requested by the City, PESCA will include up to two (2) additional rooms to the web cafendars; the Community Room and Room 1. • PESCA will maintain its website to advertise the ESCC; providing a link to the City . for reservation purposes and including contact information such as emaii address, _ phone number, etc. The website will include all application procedures and Agreement behveen P8g2 2 Of 5 . the Pickering East Shore Community Association (PESCA) , and the. City of Pickering A7TACHMENT# j TC)REFORT# C/'Nv o2-13 FCI-i~ . information required applicants as deemed necessary b_ e City, including al! rules and regulations as well as contract information. ' . ~ The City will continue to advertise the ESCC location on its web site as well as in the City's Senrices & Leisure Guide published three (3) times a year. ESCC will be allotted an equal amount of space in these publications as the West Share _ Community Centre, Petticoat Creek Community Centre and the Recreation Complex. • The City has the ability to cancel this agreement upon 12 months written notice to PESCA. . . , . , . y~• , . ~ f ~ ~ i ~ . . Susan Carlevaris omas J. Qui Presiderit Chief Administrative Officer ; Pickering East Shore Community Association City of Pickering , (PESCA) . . . . . ~ . - ~ ~ . i . i • • Agreement between . P298 3 Of 5 I ' the Pickering East Shore Community Association (PESCA) and the Cify af Pickering . ' ~ Al`TACHMENT#~TO REPORT#_j2~v 62 -1~ ' Appendix 1 . - J Existina PESCA Proqrams {to keep davs and times) Monday Night Badminton Monday 8:OOpm-11:00pm Gym ' Monday Night Bridge Club ' Monday 6:30pm-10:30pm Room 2 and 4 Tuesday Moming Crafts Tuesday 9:00am-12:00pm Room 2 Tuesday Night Table Tennis Tuesday 7:30am-10:30pm Gym ; Wednesday Morning Voileyball Wednesday 8:30am-12:00pm Gym, Room 2& 4 Thursday Morning Bridge Thursday 8:45am-11:45am -Room 2 and 4 Friday Morning Volleyball Friday 9:00am-12:00pm Gym Current'renters: special considerations for discount rental fee Church of God of Prophecy - keeping the same rate ($425/month) until the end of . the year (2006). Thereafter, 20% discount to be applied on their rate. . Gvm: every Sunday 10am-1:30pm Room 2: • 1st Sunday of each month 7:30-9:30pm • 4th Sunday each month 1:30-4:30pm ' • every Friday 7:30-9:30pm . • Girl Guides - Monday 6:30-7:30pm -.No Charge , • Taoist Tai Chi Society - Tuesday 92:30-2:00pm; same rate ($40/week) until the end. of the year. Thereafter, 12% discount to be applied on the new rate. lhya Foundation each Sunday in Room 2& 4 from 11:30-3:00pm (except when the • Church group above uses Room 2 on the 4th Sunday) - regu(ar rate ($100/week for both rooms with the exception that they have the rooms for 3.5h while paying for 2.5h) . ' Agreement between Page 4 of 5 ' the Pickering East Shore Community Association (PESCA) . and the City of Pickering - ATTACHMEiVT # ~ TO REPORT# ~'-AO 02 -1 2-~, Appendix 2 5 oe Rent Price until August 31, 2006 Resident Non-Residenf Gym. $32.10 per hour $42.80 per hour ~ Re ular Gym $374.50 . $481.50 I Social Functions - .Gym . . New Years-Eve $749.00 $936.00 . Room 2 Q[ 4 $21:40 per hour $26.75 per hour Re ular Room 2 and 4 92.60 $267.50 Social Functions Room 2 and 4 New Years Eve $385.20 $535.00 . Rent Price 1 starting September 1, 2006 (to be adjusted from time to time by the City in consultation with PESCA) Resident Non-Resident Gym $32.10 er hour - Re ular P $42.80 per hour Gym $401 e25 $508.25 Social Functions Gym $802.50 $989.75 New Year's Eve Room 2 szt 4 Re ular $21.40 per hour " $26.75 per hour Room 2 and 4 $192.60 $267.50 Social Functions Room 2 and 4 $385.20 ' $535.00 New Year's Eve . I . I , • Agreement between Fage 5 of 5 the Pickerirtg East Shore Community Association (PESCA) and the City of Pickering ~itq Report to Council - PICKERING Report Number: BLD 01-13 Date: February 25, 2013 From: Thomas Melymuk Director, City Development Subject: Appointment of Inspector under the Building Code Act Recommendation: That the City's Building By-law 7137/11 which appoints the Chief Building Official, Deputy Chief Building Official and Inspectors be amended as set out in Attachment #1 to Report BLD 01-13. Executive Summary: This report recommends that the appointments schedule of the City's Building By-law 7137/11 be amended to reflect the appointment of an Inspector. Financial Implications: Not applicable. II' Discussion: Council currently has in place By-law 7137/11, which is required to provide for the administration and enforcement of the Building Code Act within the City. This By-law includes a schedule of persons appointed pursuant to that Act. The recent hiring of Carl Kolbe (effective February 19, 2013) requires that his name be added to the Schedule as an Inspector. Attachments: 1. Recommended amending by-law, appointing the Inspector Report BLD 01-13 February 25, 2013 Subject: Appointment of Inspector Page 2 under the Building Code Act Prepared By: Approved/Endorsed By: Kyle Bentley ~ Thomas Melym Chief Building Official Director, City Development KB:Id Recommended for the consideration of Pickering City Council 4~241 , 3/r 2-0l ~j Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised The Corporation of the Cit of Pickering By . XXX/13 Being a by-law to amend Schedule "A" of By-law 7137/11 appointing the Chief Building Official, Deputy Chief Building Official and Inspectors. Whereas, pursuant to the provisions of subsection 3(1) of the Building Code Act, 1992, S.O. 1992, chapter 23, provides that the Council of The Corporation of the City of Pickering is responsible for the enforcement of the Act within the City of Pickering; Whereas, pursuant to By-law 7137/11, Council appointed a Chief Building Official and such Inspectors as are necessary for the enforcement of the Act within the City of Pickering; and Whereas, as a result of a staff change, the By-law to appoint these individuals must be amended to reflect the appointment of a new inspector. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule "A" of By-law 7137/11, as amended, is hereby deleted and replaced with Schedule "A" attached hereto. By-law read a first, second and third time and finally passed this 25t" day of February, 2013. David Rya , Mayor ~ Debbie Sh ds, City Clerk Schedule "A" Appointments I Item 1 ` Column 1 ' Column 2 - 1. chief buildin official K le Bentle 2. deput chief buildin official/inspector B'renda Yarush 3. ins ector Tob Hill 4. ins ector lan McKinla 5. ins ector Albert Alvero 6. ins ector Ta lor Youn 7. ins ector Paul Nishikawa 8. ins ector Andras Szon i 9. ins ector Curtis Greenham 10. Ins ector Carl Kolbe 11. ins ector Matthew Seward 12. ins ector Brian Holmes 32. inspector Robert Watson Report to Council PI KERING Report Number: CR 02-13 Date: February 25, 2013 From: Stephen Reynolds Director, Culture & Recreation Subject: Ontario Building Code Consultation Paper, Accessible Built Environment (December 2012 - March 2013) - Gity of Pickering Response - File: A-1440 Recommendation: 1. That Report CR 02-13 regarding the Ontario $uilding Code Consultation Paper, Accessible Built Environment (December 2012 - March 2013) - City of Pickering Response be received; 2. That the City of Pickering be authorized to forward Report CR 02-13 to the Ministry of Municipal Affairs and Housing as a response from both City of Pickering staff and the Pickering Accessibility Advisory Committee; and 3. That the Province of Ontario be urged to provide funding to assist municipalities with the implementation of the proposed accessibility enhancements to the Ontario Building Code. Executive Summary: Changes to the Ontario Building Code (OBC), as contained in the Ontario Building Code Consultation Paper, Accessible Built Environment, are the latest standards provided as a result of the Accessibilities for Ontarians Act, 2005. Previous standards include: • Customer Service • Information and Communication • Employment • Transportation • Design of Public Spaces Standards (Accessibility Standards for the Built Environment) These changes will take effect as of January 1, 2014 and will affect new construction, . as well as substantial renovations. Report CR 02-13 February 25, 2013 Subject: Ontario Building Code Consultation Paper, Accessible Built Environment (December 2012 - March 2013) Page 2 Implementation of the OBC and the proposed changes generally fall under the responsibilities of the Chief Building Officer and Building Services, but will have . implications in other areas of the City of Pickering operations. Financial Implications: Within the Ontario Building Code Consultation Paper, Accessible Built Environment (December 2012 - March 2013), estimated cost increases have been provided based on costing analysis prepared for the Ministry of Municipal Affairs and Housing. The overall construction cost increases resulting from the recommended enhancements to the OBC are projected to be as follows: • Office Building 0.59% • Apartment Building 0.88% • College Residence 1.99% • Community School/Recreation Centre 1.05% No provision has been made in the document for financial assistance for implementation of requirements for new construction or substantial renovation. Rather, the Ministry suggests that the transition period before Code changes come into effect will help industry to anticipate and budget for any additional costs. Discussion: In 2001, the Province of Ontario enacted legislation called the Ontarians with Disabilities Act, 2001 (ODA). Subsequent to that legislation, the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) was proclaimed. The AODA outlined specific accessibility standards to ensure full participation for persons with disabilities: • Customer Service • Information and Communication • Employment • Transportation ' • Built Environment Implementation of these accessibility standards aims to provide full accessibility in daily living for persons with disabilities by the year 2025. The first standard to become law was the Customer Service Standard. The City of Pickering met full compliance with its requirements by January 1, 2010. This included adopting a policy for Accessibility Standards for Customer Service in December 2008 and subsequent training of all City employees and volunteers, as well as CORP0227-07/01 revised Report CR 02-13 February 25, 2013 Subject: Ontario Building Code Consultation Paper, Accessible Built Environment (December 2012 - March 2013) Page 3 implementation of procedures to ensure accessible customer service throughout City departments, services and programs. The Standards for information and communications, employment, and transportation were legislated in 2011 as the Integrated Accessibility Standards, Ontario Regulation 191/11 and are addressed in the City of Pickering's 2012-2016 Accessibility Plan. On August 15, 2012, the Ministry of Community and Social Services released a draft of I the design of public spaces for the Built Environment Standards which is the final I accessibility standard under the Accessibility for Ontarians with Disabilities Act, 2005. , The legislation applied to future design of new or redeveloped spaces beginning in 2015. The City of Pickering provided a response to those amendments in Report CS 51-12 indicating, in part, that Province of Ontario be urged to provide funding to assist municipalities with the Implementation Standards under the Accessibility for Ontarians with Disabilities Act, 2005. On January 1, 2013, the Integrated Accessibility Standards Regulation (Ontario Regulation 191/11) was amended to include accessibility requirements for the Design of Public Spaces (Accessibility Standards for the Built Environment). Currently, the Ministry of Municipal Affairs and Housing (MMAH) is developing potential enhancements to current accessibility requirements in buildings. Major portions of the recommendations made by the Standards Development Committee relate directly to provisions of the Ontario Building Code and have been included in the updated version of the code scheduled to come into force on January 1, 2014. The Ontario Building Code Consultation Paper, Accessible Built Environment (December 2012 - March 2013) was released in December 2012 to seek input from stakeholders on proposed changes to the Ontario Building Code which relate directly to accessibility standards. The deadline to submit comments to the Ministry of Municipal Affairs and Housing is March 1, 2013. The Chief Building Official for the City of Pickering will be working with the other respective Chief Building Officials within Durham to assemble comments specific to the technical aspects of the Building Code. An integrated Building Official response will be provided directly to the Ministry of Municipal Affairs and Housing. That said, the Chief Building Official did prepare an Overview of Potential Changes in 2012 Ontario Building Code (OBC) as a resource for staff and the Advisory Committee to reference for their review. The Accessibility Advisory Committee and the Accessibility Plan Core Staff Team reviewed the consultation paper and the overview prepared by the Chief Building Official and responses from both City of Pickering staff and the Pickering Accessibility Advisory Committee are summarized below. CORP0227-07/01 revised Report CR 02-13 February 25, 2013 Subject: Ontario Building Code Consultation Paper, Accessible Built Environment (December 2012 - March 2013) Page 4 Comments of City of Pickering Staff Staff acknowledge that there will be a financial impact to meet the proposed enhancements of the OBC and wouldlike the Ministry to include provisions for financial assistance to municipalities. Comments of the Pickering Accessibility Advisory Committee (PAAC) The Committee members recognize that the current ratio for persons with a disability is ~ 1 to 7 and likely to.increase to 1 to 5 within a few years, as the Province's population I ages. With this information in mind, combined with the requirements of the AODA (2005), the committee suggests that the OBC require all new construction, inclusive of commercial, single and multi-unit residential and office, be subject to barrier-free requirements, such as door widths, adequate turning radii for wheelchairs and scooters, etc. Related to this suggestion, PAAC have identified the need for increased single storey (bungalow) accommodation in single family dwellings. As such, they recommend that the Planning Act require builders/developers to provide a minimum number of single storey, barrier-free units within single family developments (i.e., 10%). Lastly, it is suggested that a glossary of terms and definitions be included in the Building Code Consultation Paper to provide clarity to terms such as: accessible, barrier-free, universal washrooms, T-shaped turning spaces, etc. Documents such as these are meant to be distributed to members of the public and to municipal staff who may not be familiar with some of the language used. As such, the glossary of terms would assist readers understand the language and context of the consultation document. Attachments: 1. Building Code Consultation Paper, Accessible Built Environment (December 2012- March 2013) 2. Overview of Potential Changes to 2012 Ontario Building Code (OBC). Prepared By: Approved/Endorsed By: ~ ~ arisa Carpi ` Stephen Ids . Manager, ult e& Recreation Director, Culture & Recreation CORP0227-07/01 revised Report CR 02-13 February 25, 2013 Subject: Ontario Building Code Consultation Paper, Accessible Built Environment (December 2012 - March 2013) Page 5 MC:Ig Recommended for the consideration of Pickering Council Zo, zo r3 Tony Prevedel, P.Eng. Chief Administrative Officer ' CORP0227-07/01 revised ATTACHMENT#---L TOREPORT# C=a'y13 _._.L_of.Zq Building Code Consultation Paper Accessible Built Environment December 2012 - March 2013 w ~ w ~>Untario ATTACH MENT# L TO REPORT# Cs a- i 3 _21 of . Contents Introduction 1 About the consultation 1 How to use this consultation paper 2 About the Accessibility for Ontarians with Disabilities Act 3 The Final Proposed Standard 3 The built environment ...........................................................................4 About Ontario's Building Code 5 Gode development in Ontario 6 Analysis and Development of Potential Changes 8 Costing Information ..............................................................................8 General approach 9 Consultation Process 11 Accessible Formats ll Key Areas of the Consultation 12 1. Renovation 12 2. Barrier-Free Path of Travel (Common Access and Circulation) 14 3. Vertical Access (Elevators) 15 4. Visitable Suites in Multi-Unit Residential Buildings 16 5. Adaptable Design and Construction 18 6. Visual Fire Alarms 19 7. Washrooms 20 8. Use of Educational and Resource Materials 21 9. Other Technical and Administrative Changes 22 ~ Other Technical Matters 24 I Emissions Standards for Wood-Burning Appliances.................................. 24 Industry Standards for Exterior Insulation and Finish Systems 24 Updated Standards for Heating, Cooling, and Ventilation Design 24 ` Comment Submission 25 ' Steps to submission 25 Online Information Sessions 26 ATTACH MENT# L TOREPORT#CRQa-13 3 of M Introduction Ontario's Building Code establishes the minimum standards for the construction of the buildings in which we all live, work and play every day. By providing clear and consistent standards, Ontario's Building Code facilitates the work of builders and developers and helps keep Ontarians safe while allowing for the advancement of the government's key priorities. One of those key priorities is an accessible Ontario. Barrier-free design requirements have been part of Ontario's Building Code since 1975. As part of achieving Ontario's goal of an accessible Ontario by 2025, Ontario is working to create a Building Code that demonstrates leadership in barrier-free design and is responsive to the needs and concerns of all its stakeholders. Ensuring the Building Code works for all Ontarians requires the close collaboration of many stakeholders. The Ministry of Municipal Affairs and Housing is responsible for administering the Building Code. Municipalities, health units and conservation authorities are responsible for enforcement of the provisions of the Code in their communities. Meanwhile, builders, designers and manufacturers all have a role in assuring that buildings are constructed in compliance with the Code's requirements. That is why Ontario is looking for your views on potential changes to the barrier- free design requirements in the Building Code. Your participation in this public consultation is important. . About the consultation A new edition of the Building Code is generally made every five years following the publication of the model National Building Code. The Ontario government has recently released the new 2012 edition of the Building Code, which will begin to come into force on January 1, 2014. It is expected that any potential changes to barrier-free requirements will be made through an interim amendment to the 2012 Building Code. . This consultation is designed to generate input from a broad range of stakeholders and the public, including the building and design sectors, community organizations and people with disabilities, municipalities, and the broader public sector. Your feedback on these potential changes will help shape new requirements for barrier- free design in the Building Code. The consultation focuses on potential updates and changes to current Code requirements in a number of key areas, including: • Renovations • Barrier-free path of travel (common access and circulation) • Vertical access (elevators) • Visitable suites in multi-unit residential buildings 1 r ATTACFiMENT# I T0REPORT#-LL0a-13 . 4_ofag 0 Adaptable design and construction • Visual fire alarms • Washrooms • Use of educational materials and resources These topics are outlined in detail in the Key Areas of the Consultation section of this document. How to use this consultation paper This consultation paper describes Ontario's Building Code and the Code development process, the Accessibility for Ontarians with Disabilities Act (AODA) and the Final Proposed Accessible Built Environment Standard. It provides a plain language description of potential changes to the requirements currently included in the Code. It also provides information on how to participate in the public consultations. Technical details of the potential changes to the Building Code are provided online in a PDF format. This technical documentation is provided for Code practitioners and technical experts interested in reviewing the potential changes to the Building Code in detail. 2 ATTACNMENT# L TO REPORT#CA a' 13 5 of ~ About the Accessibility for Ontarians with Disabilities Act The Accessibility for Ontarians with Disabilities Act, 2005 (AODA) became law on ' June 13, 2005. The purpose of the AODA is to benefit all Ontarians by developing, implementing and enforcing accessibility standards. The goal is to achieve accessibility for Ontarians with disabilities with respect to goods, services, facilities, accommodation, employment, buildings, structures and premises by January 1, 2025. The legislation prescribes mechanisms for the development of accessibility standards. Upon introducing the legislation, the government committed to establishing accessibility standards in five key areas of daily living. Regulated standards for accessible customer service, information and communication, employment and transportation are now in place. The built environment, including buildings and public spaces, is the fifth standard remaining to fulfil the government's 2005 commitment. The Ministry of Community and Social Services (MCSS) is responsible for . development and enforcement of accessibility standards under the AODA through the Accessibility Directorate of Ontario (ADO). The Ministry of Municipal Affairs and Housing (MMAH), through the Building and Development Branch (BDB) is the primary partner ministry for the built environment. The Accessible Built Environment Final Proposed Standard The Minister of Community and Social Services appointed an Accessible Built Environment Standards Development Committee in 2007 to develop a final proposed standard. The committee was made up of individuals with disabilities or representatives of organizations for persons with disabilities (50 per cent) and representatives of obligated organizations (such as architects, designers, builders, municipalities, and public sector organizations). The committee's task was to: • Develop an initial proposed standard for public review and comment; • Consider comments received during a public review and make any changes the committee considered advisable; and, • Submit a final proposed standard to the Minister of Community and Social Services for consideration. The committee submitted its Final Proposed Accessible Built Environment Standard to the Minister of Community and Social Services in July 2010. The Government may accept in full, in part, or with modifications, the recommendations of the Final Proposed Standard. 3 ATTACltiMENT#.v~_ Tt) REPORT# CL oa' 13 of ~ The built environment The scope of the Final Proposed Standard included public and private sector buildings, and public spaces such as parks, recreational trails and play spaces. MCSS is responsible for considering the public spaces recommendations for regulation under the Integrated Accessibility Standard Regulation, while MMAH is responsible for considering the building recommendations as potential amendments to the Building Code. This dual approach ensures that construction requirements remain consolidated in • the Building Code, in keeping with the governmenYs commitment to streamline regulatory requirements where possible. Continuing to regulate barrier-free requirements through the Building Code also ensures that requirements are enforced locally through the building permit process. Requirements for public spaces are currently under development. A draft regulation was posted for public review last summer 2012. For more information on potential standards for public spaces, please contact www.ontario.ca/AccessOn or the ServiceOntario AODA Contact Centre at 1-866-515-2025. 4 ATTACHMENT#_-L- TO REPORT#~Qa'13 of ~.c'~.. About Ontario's Building Code Ontario's Building Code is authorized by the Building Code Act, 1992. The Act is the legislative framework governing the construction, renovation, change of use and demolition of buildings in Ontario. The Building Code is a regulation authorized by the Act, and sets out detailed administrative and technical requirements. Ontario's Building Code has been in effect since 1975. Prior to the enactment of the first provincial Building Code Act in 1974, individual municipalities were responsible for developing their own building codes, resulting in a fragmented and potential confusing regulatory environment. The introduction of the provincial Building Code addressed this problem by providing for uniform construction standards across Ontario. The 2006 edition of the Building Code represented a departure from past editions in that it was written in an "objective-based" format that sets out the rationale underlying the technical provisions of the Code. These provisions relate to: health and safety (including fire protection, structural sufficiency and sanitation), barrier- free accessibility, energy and water conservation and environmental integrity, and conservation of buildings. The objective-based format is intended to encourage innovation in building materials, systems, and designs, and to provide greater flexibility to the industry in meeting the objectives and requirements of the Building Code. This format has continued in the newly released 2012 Building Code. The Building Code has included basic accessibility requirements since its development in 1975. Since that time, buildings intended for public access have been built with accessibility features such as ramps and wider doors. Accessibility requirements have been enhanced with each new edition of the Building Code. Accessibility requirements related to renovations were introduced in 1997. The 2006 Building Code included numerous changes to the Code's barrier-free accessibility requirements including: • Enhanced requirements for power door operator controls; • Increased widths for barrier-free paths of travel and ramps in a barrier-free path of travel; and, • Requirements that at least 10 per cent of suites (to a maximum of 20) in a hotel or motel meet minimum barrier-free requirements including the requirement for visual fire alarms. In November 2012, Ontario released the new 2012 edition of the Building Code. The new Building Code ensures that Ontario's construction regulations remain consistent with other provinces and territories, substantially improves energy- 5 ATTACHMENT#_.~ TO REPORT# C R oa-13 of _Q.. efficiency requirements, and makes Ontario.one of the leading jurisdictions in North America for water conservation. The new Code regulations largely take effect in January of 2014, providing time until then for industry to understand the new requirements and for technical training materials to be developed. It is proposed that any enhancements to accessibility requirements will be made as an amendment to the 2012 Building Code, following the public consultation and technical review process outlined here. Ontario's new 2012 Building Code, as well as the 2006 Building Code edition, is available at www.ontario.ca/e-laws. ServiceOntario publishes the Building Code Compendium, which contains the Code, MMAH supplementary standards referenced in the Code, appendix notes, and other documentation. The new 2012 Building Code Compendium will be available in summer of 2013. The compendium and other Code products can be ordered through the ServiceOntario at www.ontario.ca/publications. Code development in Ontario Changes to Ontario's Building Code are in response to: • Government priorities; • Changes in other jurisdictions; • Proposals from the public and stakeholders; and, Changing technology and industry standards. New editions of the Building Code and significant interim amendments are considered changes to the current Building Code. Most changes undergo a review that consists of a public consultation on potential Code changes followed by evaluation by one or more Building Code Technical Advisory Committees. The Building Code development process is designed to specifically examine potential Building Code changes. Public consultation and review by Technical Advisory Committees ensure that the building industry and building officials have an opportunity to contribute their extensive knowledge and practical experience. A key part of ensuring that potential Code changes deliver on the intent of the • Standard Development Committee recommendations is making sure that they are technically feasible and enforceable by building officials. As Code changes are developed and reviewed by Technical Advisory Committee members and government, a number of factors are considered. These include: • Technical feasibility of the potential changes; • Alignment with Building Code objectives (including barrier-free accessibility) and broader government priorities; • Cost implications; • Impact on design flexibility; 6 ATTACHMENT# 1 TOREPORT# C R Da-13 ~of~. • Capacity of industry to implement the changes; and, • The ability of municipalities and other local authorities to enforce any new requirements. With all new editions or amendments to the Code, the government seeks to develop a balanced package of changes that will enhance existing requirements, support the economy and Ontario's building industry, and maintain Ontario's position as a leader within Canada. Recommendations submitted by Technical Advisory Committees are considered by the Ministry to develop potential Code changes for review by Cabinet; the Building Code is a regulation made by the Lieutenant Governor in Council. Code changes take effect on a date specified in the regulation. A transition period is generally provided for changes which have significant stakeholder impacts. 7 ATTAGHMENT#._.l TO REPORT#-LtLd-Q-A 3 ~of~ Analysis and Development of Potential Changes Since the submission of the Accessible Built Environment Final Proposed Standard, the Ministry of Municipal Affairs and Housing has undertaken considerable policy and technical analysis of the recommendations as they pertain to the Building Code. Based on this analysis, the package of potential changes described in this consultation paper would enhance accessibility requirements within the scope of the Building Code, while meeting the intent of the Final Proposed Standard. Costing information A number of recommendations were analyzed in order to understand their potential impact on construction costs in Ontario. Recommendations included in cost analysis were those that added to the building area, or increased the size, types and number of fixtures in the buildings. The costing analysis compared four generic building prototypes including 11 different occupancies against the same buildings with enhanced accessibility features. It also looked at cost differences between locating the buildings in Southern Ontario (Greater Toronto Area) versus Northern Ontario (Sudbury). This exercise identified the incremental costs of individual elements and any cost increases associated with the potential changes, the application of those elements to the building design- and then adjusted the cost increase over the entire building. In general, the cost variance between the generic buildings and modified buildings for each prototype were relatively small. The cost increases for each building prototype were: • Office building 0.59 per cent • Apartment building 0.88 per cent • College residence 1.99 per.cent • Community school/recreation centre 1.05 per cent Providing a transition period before Code changes come into effect would help ensure that industry will be able to anticipate and budget for any additional costs. Greater opportunities for people with disabilities and Ontario's aging population to access retail, employment, and residential spaces may also create economic benefits. 8 ATl'ACHMENT# l TOREPORT#-LUa'13 , ll of General approach Ministry analysis has outlined a general approach to potential changes to the Building Code. The general approach has been informed by the following principles and information: 1. Building Code scope, app.lication and non-building elements The Building Code would continue to be the key regulatory vehicle for the implementation of accessibility requirements related to the construction, renovation, and change of use of buildings. Recommendations related to non- building design elements (e.g., millwork, finish materials, fixtures and non-building equipment, colours and furniture) and the maintenance and operations of buildings would not be incorporated into the Building Code. Barrier-free retrofits of existing buildings, where no renovations are planned, would not be required. 2. Timelines • Changes to the Building Code would be phased in to allow the building and design industry to plan for and adjust to new requirements. This approach is consistent . with past practice and Ontario's goal of building a streamlined and focused regulatory environment. 3. Interjurisdictional and academic research ' Accessibility requirements set out in Ontario's Building Code are generally consistent with or exceed requirements in other jurisdictions, including the rest of Canada, the United States, the United Kingdom, and Australia. Potential changes included in this consultation would maintain Ontario's position as a leader in Canada and be generally consistent with or other leading jurisdictions worldwide. A recent research project commissioned by the United States Access Board has identified measures that may result in new changes to the Americans with , Disabilities Act Standards ("Anthropometry of Wheeled Mobility Project," 2010). This research has informed the development of the potential changes described in this paper. 4. Wheeled mobility devices The Building Code would continue to contain provisions to accommodate a person using a manual wheelchair. The current requirement is consistent with recommendations for the design of public spaces as well as the current Americans • with Disabilities Act guidelines. Based on research, it has been determined that the width required to accommodate manual wheelchairs (which have a wider wheel base than other wheeled mobility devices) is generally sufficient to accommodate individuals using electric wheelchairs and scooters, although the smaller turning space provided may not allow a 90-degree turn by users of electric wheelchairs and scooters (for example, the user may have to make a T-turn). 9 ATTACF°iMENT#___L TOREPORT# Cf _da.'13 of a.y The Ministry of Health and Long-Term Care indicates that funding for manual wheelchairs is significantly more in demand than funding for power wheelchairs and scooters, based on aggregate statistics from 2004-2010. Statistics Canada data from the 2006 Participation and Activity Limitation Survey similarly indicates much higher use of manual wheelchairs among Canadians with mobility limitations, as compared to use of electric wheelchairs and scooters. 10 ATTACHMENT#T'OREPORT# C2 DaH3 of a2. Consultation Process Public consultation is open until March 1, 2013. Your participation is important and encouraged, given that consultations and subsequent feedback will help guide the development of updated barrier-free requirements in Ontario's Building Code. Following the consultation, the technical changes and all comments received from the public will be reviewed by Building Code Technical Advisory Committees. The Technical Advisory Committees are comprised of broad, balanced and independent representatives of stakeholder organizations. Members of the committees are selected based on their leadership and technical expertise in building design and construction. The Technical Advisory Committee for barrier-free design includes members of organizations that represent people with disabilities. Based on their technical analysis, the Technical Advisory Committees will then provide recommendations to the Ministry of Municipal Affairs and Housing. The committees' recommendations will carefully consider factors such as the technical feasibility of potential Code changes, alignment with Code objectives, cost implications, public safety, impact on design flexibility, capacity of industry to implement and the ability to enforce. Recommendations submitted by the Technical Advisory Committees will be considered by the Government in developing proposed changes to the Building Code. Accessible formats All consultation materials are available online in accessible formats. The consultation paper is also available in Braille or large print formats. ' For a hard copy of the consultation paper in Braille or large print, please contact: ~ Elisheva Bouskila Fox, Policy Advisor Tel: 416-585-6515 Email: elisheva.bouskila-fox(aontario.ca li ATTACHMENT#~ TOREPORT#_Ckoa')~) ~ of Key Areas of the Consultation 1. Renovation Final Proposed Standard Recommendation The Final Proposed Standard recommended that barrier-free requirements apply to a broader range of renovations with limited exemptions (such as for certain areas not normally occupied on a daily basis, or where renovation is technically infeasible, structurally impractical, or would create"hardship"). The Final Proposed Standard also recommended an exemption where barrier-free requirements adversely affect the natural, cultural, or heritage value of a protected facility or environment. The Final Proposed Standard also recommended that parts of buildings that provide access to renovated suites should be made accessible (via a barrier-free path of travel) or by developing a pian for accessibility. Current Building Code Requirements Barrier-free design requirements apply to existing buildings only when "extensive renovations" are undertaken based on a number of criteria. Moreover, requirements apply only to the area (i.e. "suite") undergoing renovation, not to the entire building. Barrier-free design requirements do not apply to "basic renovations" (e.g., removing a non-load-bearing wall). Extensive renovat'ions must meet barrier-free design requirements if: 1. The interior walls or floors within the suite are substantially removed; 2. New interior walls or floors are installed; 3. The suite is larger than 300 mZ; and 4. The suite is located on a floor area where the existing difference in elevation between the adjacent ground level and the floor level is not more than 200 mm or, on a floor accessible by an elevator. The approach in Ontario's Building Code is consistent with requirements in other jurisdictions (Canadian model National Building Code, United States, Australia, and United Kingdom). • 12 ATTACHMENT#--J- TOREPORT# of Potential Changes to the Building Code • Extensive renovations.in suites larger than 300 m2 and located on an accessible floor level would continue to be subject to full barrier-free design requirements set out in the Building Code. • For all extensive renovations in smaller suites or that are not located on a fully accessible floor level (for example, located on the ground floor but with several steps at the entrance way, or located on a higher storey in a building without barrier-free access to all storeys), a number of barrier-free upgrades to the building would be required, such as: - Wider clear door widths (minimum 860 mm clear space); - Lever door handles; - Visual cues for glass doors; and - Provision of an "ambulatory accessible stall" to be provided in cases where a barrier-free stall or washroom is not provided. These stalls can accommodate certain kinds of assistive devices used by people with disabilities (e.g. individuals with limited balance or who walk with a cane or walker). These stalls are slightly larger than standard washroom stalls and are equipped with parallel grab bars, a barrier-free water closet, widened . clear door widths, and door latches. However, they do not include turning space required for individuals using wheelchairs. Rationale and Considerations • Barriers in existing buildings are a significant and ongoing concern for Ontarians with disabilities. Where feasible, using renovation work undertaken by the building owner as an opportunity to eliminate these barriers would be a significant improvement to accessibility across Ontario. • The potential changes meet the intent of the Standard Development Committee, in proposing that all extensive renovations include certain accessibility upgrades. • The potential changes would enhance accessibility requirements for all extensive renovations, taking a staged approach to increasing accessibility in existing building stock. The maintenance and renovation of existing building stock supports protection of the environment, conservation of resources, the preservation of architectural heritage, and municipal planning and density requirements. • Many small businesses are located in older or infill buildings along mainstreets with a small number of entrance steps. Where providing a ramp for full barrier- free access into the building is not technically feasible (due to potentially . significant structural work), enhanced barrier-free features within the building could still be provided, affording greater opportunities for all Ontarians to access small retail and employment spaces. 13 . ATTAGFiMENT#TOREPORT# CR Oa'13 . of 2. Barrier-Free Path of Travel (Common Access and Circulation) Final Proposed Standard Recommendation The Final Proposed Standard included a number of recommendations intended to enhance barrier-free access and circulation. A number of these recommendations are already included in or exceeded by the current Building Code, or addressed in the proposed regulation on exterior public spaces. Other recommendations proposed enhanced measures to facilitate barrier-free access and circulation throughout buildings. These addressed building entrances, ramps, stairs, doors and doorways, and floor surfaces, among others. Current Building Code Requirements The Building Code requires a barrier-free path of travel throughout most occupancies and building types. In addition, the Building Code sets a number of requirements related to common access and circulation, including minimum provisions to accommodate a person using a typical manual wheelchair or other manual mobility assistance devices (such as walkers or canes). These include requirements related to building entrances, minimum doorway and corridor widths, ramp dimensions, passing and rest spaces, and turning spaces. Exterior walks connected to a building are addressed by the Code. The Code sets minimum requirements for exterior barrier-free paths of travel as well as setting requirements for curb ramps. _ Requirements in Ontario are consistent with or exceed standards in other jurisdictions, including requirements set out in the Americans with Disabilities Act. Potential Changes to the Building Code • Update and enhance Building Code requirements, such as: - Requiring a minimum clear width of 860 mm for doorways; - Reducing ramp slopes to a maximum slope of 1 in 15; and - Requiring power door operator rough-ins for all doors throughout the barrier- free path of travel. • Allow T-shaped turning spaces as an additional design option. • Update curb ramp requirements (where the curb ramp is directly related to a building) and set prescriptive requirements for Tactile Walking Surface Indicators, based on new guidelines and best practices in use by other jurisdictions. (Proposed Building Code requirements would not apply to requirements addressed by the proposed Design of Public Spaces regulation developed by the Accessibility Directorate of Ontario.) • Require a barrier-free path of travel to roof spaces where public amenities are provided (such as a rooftop garden or pool area). 14 aTTArHMENT#TOREPORT# C2 pa ~3 ~ of ~ Rationale and Considerations • The potential changes are consistent with the intent of the Standard Development Committee, by enhancing requirements for barrier-free circulation within buildings, and broadening their application. • US Access Board research conducted in 2010 recommended minimum dimensions necessary to accommodate 95 per cent of manual wheelchair users. Based on this research, updated dimensions are proposed in this consultation. The potential changes would accommodate a higher proportion of power wheelchair users as well. • Roof areas are increasingly being used to provide amenities such as rooftop gardens, bars, and barbeques. Making these roof areas accessible would allow persons with disabilities to enjoy these amenities. • Providing rough-ins for power door operators would reduce the potential costs of installation if they are needed at a later date, and would support the needs of Ontario's aging population. 3. Vertical Access (Elevators) Final Proposed Standard Recommendation The Final Proposed Standard recommended an accessible route to all floors, and indicated that elevators are a preferred means of travel. The Final Proposed Standard recommended that escalators not be included as an acceptable option for accessible routes. The recommendations also included design requirements for elevators, other platform lifts, moving walks, ramps and elevator lobbies. Current Building Code Requirements The Building Code requires at least one firefighter elevator in buildings that are 18 metres (approximately six storeys) or higher. Elevators are also required in certain care and treatment occupancies with sleeping rooms for residents and patients (e.g., nursing homes and hospitals). A barrier-free path of travel is required throughout the entrance storey of a building and within all normally occupied floor areas where that floor is served by an elevating device or ramp with the exception of certain service areas (e.g., elevator machine rooms). Elevators that are part of a barrier-free path of travel must meet the requirements of the Canadian Standards Association Standard B44 Appendix E, "Safety Code for Elevators and Escalators". 15 ATTACHMENT# -L TO REPORT# C 3 of ~ Elevator design is regulated by the Technical Standards and Safety Authority, administered by the Ministry of Consumer Services. Specific requirements for elevator design are not addressed in the Building Code. Potential Changes to the Building Code Require a barrier-free path of travel between storeys in a broader range of buildings and occupancies: • Group A, Division 1(assembly - performing arts) - all buildings • Group A, Division 2(miscellarieous assembly) - all buildings, with specified exemptions for restaurants, bowling alleys, licensed beverage establishments, and childcare facilities • Group A, Division 3(assembly - arena) - all buildings • Group A, Division 4(assembly - open air) - not required • Group B, all divisions (detention, care and treatment, care) - all buildings • Group C(residential) - buildings 3 storeys and above or 600 meters squared and above • Group D(business, personal services) - buildings 3 storeys and above or 600 meters squared and above • Group E (mercantile) - all buildings • Group F, all divisions (industrial) - not required In addition, escalators are proposed to be removed from the list of barrier-free I design options for access between storeys. Rationale and Considerations • The potential change is consistent with the intent of the Standard Development Committee to require elevators in a greater number of buildings. • The potential approach will ensure that Ontario is consistent with or leads requirements in other jurisdictions (the United States and Australia, for example, require an accessible route through buildings 3 storeys or more). • The potential approach enhances accessibility in buildings, whife mitigating the cost, space impact, and design complexity of installing elevators in small buildings. • Exemptions would generally address occupancies where equivalent amenities are provided on both storeys. Requirements for childcare facilities are set by the Day Nurseries Act. 4. Visitable Suites in Multi-Unit Residential Buildings Final Proposed Standard Recommendation The Final Proposed Standard recommended that, for Group C(residential) major occupancy apartment buildings, 100 per cent of suites shall be visitable (i.e., designed to limit barriers to visitors with disabilities), and higher standards set for visitability. 16 aTTAc'HMENT#_-L TO REPORT# G 2 Oa-13 I q of~ Current Building Code Requirements The Building Code requires that no fewer than 10 per cent of residential apartment building suites (for both rental and condo ownership buildings) have a barrier-free path of travel through the suite entrance door to the doorway of at least one bathroom. Although minimum room areas are specified, the Building Code does not require rooms to be barrier-free, i.e., it does not specify turning space requirements within apartments. The Building Code requires a barrier-free entrance and path of travel throughout common areas of an apartment building. It does not require power-door operators at the main entrance of an apartment building. Requirements in Ontario are consistent with, and in some cases exceed, requirements in other jurisdictions. For example, the Americans with Disabilities Act requires five per cent of units, and not less than one, to be accessible. Potential Changes to the Building Code Increase the current Building Code requirement for suites with barrier-free.features in residential apartment buildings to 15 per cent of suites, as well as enhancing the barrier-free features within those suites and increasing the choice of those suites within a building. Potential changes to barrier-free requirements include: I • Not less than 15 per cent of residential suites must include the following barrier- free features: - A barrier-free path of travel from the suite entrance door through: (a) a barrier-free doorway through at least one bedroom at the same level, and (b) a barrier-free doorway through at least one bathroom, having a clear floor space with 1.5 mZ turning diameter or a T-shaped turning space. - Clear door opening and minimum width of 860 mm through to kitchen. - Suite must be level throughout the main floor. - A shower or bathtub must be provided in the bathroom on the barrier-free path of travel. • Suites with barrier-free features must be dispersed throughout the building to provide choice. • Suites with barrier-free features must proportionately reflect the variety of suite sizes and types provided in the building (e.g., one-bedroom, two-bedroom, and three-bedroom units). • Suite entrance doors in all residential apartment buildings must include rough- ins for power door operators, to facilitate installation if needed at a later date. • Building entrance and entry vestibule doors must be equipped with power-door operators in all Group C(residential) occupancies (such as apartment buildings, hotels, and dormitories). 17 ATTACHMENT# L TOREPORT#C= `l3 a° of a~ Rationale and Considerations • The potential change is consistent with the intent of the Standard Development Committee to enhance the accessibility of Ontario's apartments for a broad range of disabilities. - According to 2006 Statistics Canada data, 2.93 million of Canadian adults (11.5 per cent) reported some limitations due to a mobility disability. This includes all reported mobility disabilities, classified as mild, moderate, severe, or very severe. - In addition, 2006 data indicated that, 277,550 (or roughly 9.5 per cent of those reporting disabilities) Canadians used manual or electric wheelchairs or scooters as a mobility aid. - A requirement for 15 per cent of suites to be visitable reflects statistical information on Canadian population characteristics. • The Final Proposed Standard recommendation refers to the accessibility of I apartment suites for visitors with disabilities. Enhancing the barrier-free features within these suites would allow persons with disabilities to use the major amenities of the suite without undertaking substantial renovation. • Requiring a higher number of accessible suites would likely increase the overall cost of buildings (see anticipated cost impacts on page 8) and reduce the number of suites permitted on a property. • Providing rough-ins for power door operators would reduce the potential costs of installation if they are needed at a later date, and supports the needs of Ontario's aging population. 5. Adaptable Design and Construction Final Proposed Standard Recommendation The Final Proposed Standard recommended that, for Group C(residential) major occupancy apartment buildings, 50 per cent of suites shall be adaptable (i.e., designed in a way to facilitate future barrier-free renovations as needed). Current Building Code Requirements The Code does not currently address general requirements for adaptable construction. In all dwelling units, main bathrooms are required to be reinforced so as to allow for the future installation of grab bars adjacent to the water closet and shower or bathtub. Potential Changes to the Building Code , • Promote adaptable construction in Ontario homes, by requiring that kitchen walls have sufficient loading capacity to support cupboards and counters at a range of heights, including in single-family houses. 0 Current industry practices support broader adaptability through open-concept design. i8 ATTACHMENT# ~ TO REPORT# C LQw13 a~of ~q • Design guidelines and educational materials addressing adaptable construction may be appropriate to include in educational and resource material addressing barrier-free housing design. Rationale and Considerations • Ensuring that dwellings include more easily adaptable kitchens and bathrooms would support "aging-in-place" and the needs of an aging population. The Ontario Seniors' Secretariat has indicated that the number of seniors aged 65 and over is projected to more than double from 1.9 million in 2011 to 4.2 million in 2036 (23.6 per cent of the population). • 6. Visual Fire Alarms Final Proposed Standard Recommendation The Final Proposed Standard recommended that all emergency alarms should have an auditory and visual mode in multi-unit residential buildings including student residences. It also recommended visual fire alarms in all universal toilet rooms as well as in all public spaces and guest rooms of hotels and motels. Current Building Code Requirements The Building Code requires that visual fire alarms must be installed (in addition to audible fire alarms) in: • A building or portions of buildings intended for use primarily by persons with hearing impairment; • Public corridors serving buildings with assembly, care, business and personal services, and commercial occupancies (including arenas, theatres, churches, hospitals, nursing homes, office buildings and retail establishments); • Assembly occupancies such as arenas, theatres, and churches must also have visual fire alarms in their auditorium area and anywhere else the public might congregate; and, • At least 10 per cent of hotel and motel suites. Visual fire alarms are not required in private homes, classrooms or small care occupancies (i.e., 10 or fewer people or six or fewer people requiring assistance). Potential Changes to the Building Code • Require that all hardwired smoke alarms include a visual component, including in single-family houses. This would include at least one hardwired smoke alarm on every level, as well as one hardwired smoke alarm in every sleeping room. 19 i . ATTACFiMENT#~. TOREPORT# C~ ~a-13 ~ aa of 1;~ C1 • Require that all residential apartment building suites include rough-ins for visual fire alarms. Rationale and Considerations • Health Canada states that approximately 10 per cent of Canadians have a significant hearing problem. This potential change would enhance the safety and security of individuals with auditory impairments. • While smoke alarms with a visual component are relatively low in cost (an approximate additional $10), the cost of equipping a building or dwelling unit with visual fire alarms is more expensive (approximately $500 to $1,000). • This potential change would support "aging-in-place," as buildings outfitted with visual fire safety devices help to address the needs of an aging population, in , which the prevalence of hearing impairments is increasing. The Ontario Seniors' Secretariat has indicated that the number of seniors aged 65 and over is projected to more than double from 1.9 million in 2011 to 4.2 million in 2036 ~ (23.6 per cent of the population). • The potential change would bring Ontario standards higher than those in other jurisdictions. Currently, requirements in Ontario are generally consistent with those set out in the Americans with Disabilities Act. 7. Washrooms Final Proposed Standard Recommendation The Final Proposed Standard included a number of recommendations intended to enhance the accessibility of barrier-free washrooms, showers, and bathtubs in publicly accessible buildings. These addressed the recommended number of barrier-free washrooms per building, as well as proposed changes to clear floor space within washrooms, stall sizes and door widths, grab bars, washroom accessories, and emergency call.switches. The Final Proposed Standard also recommended increasing the minimum required number of universal toilet rooms per building and requiring an adult change table in each universal toilet room. Current Building Code Requirements The Building Code requires barrier-free washrooms to be provided in public areas of buildings where barrier-free requirements apply (i.e., exempting houses, high hazard industrial buildings, and buildings not intended for daily or full-time occupancy such as pumphouses and substations). These washrooms must be situated on a barrier-free path of travel and are subject to a number of requirements addressing turning space, doorway widths, grab bars, counter heights, and signage, among others. The Building Code also sets requirements related to showers and bathtubs. One universal toilet room per building is required, with a clear turning space with a minimum diameter. Requirements in Ontario's Code are consistent with those in other jurisdictions. 20 ATTAChMENT#-J- 70REPORT# G2 ,13 of~ Potential Changes to the Building Code • Update and enhance current Building Code requirements, such as: - Amending mounting height and location requirements for washroom , accessories such as towel dispensers and hand dryers; - Adding fold-down grab bar design options to allow for transfer space on both sides of the water closet; - Removing the option to provide a diagonal rather than L-shaped grab bar; - Specifications for accessible urinals; and, - Requiring a minimum clear floor area of 1.5 m2 within washroom stalls for turning space. • Require power door operators to be installed at entrances to all barrier-free washrooms, including washrooms where a barrier-free stall is provided. • Allow T-shaped turning spaces as an additional design option for washroom clear turning space dimensions. • Require at least one universal toilet room in all buildings, and, for multi-storey buildings, at least one for every three floors. • Require space to be provided for an adult change table in all universal toilet rooms. Rationale and Considerations • The potential approach is consistent with the intent of the Standard Development Committee, while mitigating space and cost concerns in washroom design. - • Adult change tables facilitate privacy for persons with disabilities requiring assisted care. Providing space for adult change tables to be provided in universal toilet rooms would ensure that property owners and managers have the flexibility to provide needed facilities while balancing security, maintenance, and cost concerns. 8. Use of Guidelines and Resource Materials Final Proposed Standard Recommendation The Final Proposed Standard made recommendations for non-building design elements such as tonal contrast (e.g., tonal contrast of at least 70 per cent between doors and the surrounding environment), colour (e.g., colour and texture to distinguish hallways and pathways), glare (e.g., shower floors to have a non- glare surface), noise (e.g., common-use work areas to be free of unnecessary background noise) and furniture placement (e.g., transient lodging guest rooms to have sufficient space around furniture). Current Building Code Requirements 21 ATTACFiMENT#---L- TOREPORT# 2-61"13 a q. of C'~ ~ Non-building design elements are not part of the Building Code. Certain types of buildings that have additional conditions beyond the Building Code tend to be addressed by requirements outlined by the jurisdiction of interest (e.g., Ministry of the Attorney General guidelines for courtrooms and Ministry of Health and Long Term Care standards for hospitals). Ontario's Building Code Compendium includes explanatory Appendix Notes intended to provide examples and information on technical requirements. These include Appendix Notes on requirements for barrier-free design, which provide information on where requirements may apply and provide illustrated diagrams of design items such as doorway clearances, access aisles in parking areas, and shower and washroom clearances. Potential Changes to the Building Code Alternative mechanisms such as design guidelines should be considered for certain Final Proposed Standard recommendations that fall outside the scope of the Building Code and are not otherwise addressed by existing guidelines. These guidelines would include best practices, be non-regulatory and support industry. New and updated non-regulatory Appendix Notes on barrier-free design requirements are also proposed. For example, the current Appendix Note that , provides information on the general accessibility requirements in the Code is proposed to be amended to provide a broadened understanding of accessibility, beyond accommodations intended for the use of wheeled mobility devices. In addition, illustrated diagrams of new design concepts such as T-shaped turning spaces and ambulatory washroom stalls are proposed. Rationale and Considerations • The Building Code comprises the minimum standards for the construction, renovation, and change of use of buildings. Its scope covers basic, day-to-day barrier-free construction requirements (e.g., barrier-free entry into buildings, barrier-free access throughout buildings and barrier-free access into publicly accessible washrooms). . • Non-building elements fall outside the scope of the Building Code. They can also be more difficult to enforce since their installation or alteration does not require a building permit. • Appenclix Notes and other explanatory material are valuable to building officials and the design industry and are frequently consulted through the building permit process. 9. Other Technical and Administrative Changes 22 ATTACFiMENT#-J- TOREPORT# C~ O1-13 016-_ of.~ A number of recommendations included in the Final Proposed Standard are also under consideration as part of this public consultation, but do not fit within the categories described above.. These recommendations tend to address specific spaces such as pools, theatres, and parking garages. Potential Changes to Barrier-Free Access for Pools, Spas, and Locker Rooms • Requiring barrier-free access into and out of public pools and spas, through a ramp or pool lift. Options for transfer walls and pool stairs, in addition to a ramp or lift, would be provided. • Requiring tactile surface indicators around the pool edge. • Requiring a barrier-free path of travel from the entrance to the pool area and change facilities. • Requiring barrier-free washrooms to be provided in the change area. Potential Changes to Access Aisles and Clearances Within Parking Garages • Currently, the Code requires that entrance for vehicles to and from parking garages, and specifically to accessible parking spaces, have a minimum of 2100 mm vertical clearance. The potential change described here would also require that a minimum of 2500 mm vertical clearance is provided to and from accessible van parking spaces in parking garages. • For passenger loading zones, an access aisle with minimum dimensions of two metres wide and seven metres long would be required. , Potential Changes to Amended Requirements for Accessibility Seating Spaces • Expanded dimensions for seating spaces, so that they are a minimum of 900 mm wide, and 2200 mm long when accessed from a side approach or 1370 mm long when accessed from the front or rear. • Requiring accessible spaces to be dispersed throughout the seating area, to provide a choice of viewing location and a clear view of the event taking place. • Requiring the theatre to be provided with storage for mobility devices. 0 Requiring seats to be provided with at least one adjacent companion seat. Technical and Administrative Clarifications Other Code changes for consultation reflect a review of current requirements and feedback from Building Code users. A number of technical clarifications and new definitions are proposed to provide greater clarity to designers and building officials. Examples include clarifying requirements for guards at landings, clarifying where a sloped floor must be designed as a ramp, and clarifying requirements for barrier-free showers where a group of showers is provided. 23 ATl'AChMENT#_ TO REPORT# Ce Oa.~l3 ~of Other Technical Matters In addition to potential changes to barrier-free design requirements, a small number of other technical items are included in this public consultation. These address new standards proposed to be referenced in Ontario's Building Code. Emissions Standards for Wood-Burning Appliances Residential wood-burning appliances can contribute to air pollution and generate smoke harmful to human health. This consultation includes a potential amendment to the Building Code referencing a standard developed by the Canadian Standards Association limiting particulate matter emissions from wood-burning appliances. This potential change would advance Ontario's commitment to environmental protection and air quality. Industry Standards for Exterior Insulation and Finish.Systems Exterior Insulation and Finish Systems (EIFS) are multi-layered exterior wall systems that are used on both commercial buildings and homes. They promote energy efficiency and offer design flexibility. This public consultation includes a potential amendment to the Building Code referencing a set of new industry standards for these systems. Referencing these standards, developed by the Underwriters Laboratories of Canada (ULC), would standardize the requirements for these systems, provide clarity to the existing applicable provisions of the Code, and simplify approvals for the use of these systems in Ontario municipalities. Updated Standards for Heating, Cooling, and Ventilation Design Two of the standards for heating, cooling, and ventilation systems currently referenced in Ontario's Building Code are out-of-date. Referencing new, updated editions of these standards in the Code would help to ensure that heating and cooling equipment for houses is sized based on contemporary calculation methods, saving energy and money, and enable effective ventilation system designs that achieve acceptable indoor air quality in large buildings. 24 ATTACHMENT# I TO REPORT# C2 CR"13 . a7ofAL Comment Submission We look forward to your feedback regarding the potential changes included in this consultation. Your active involvement helps ensure that potential Code changes are fully informed, are technically and economically feasible, and enforceable. Comments are also appreciated on the timing of the potential changes. As was the ~ case with the 2006 Building Code, it is possible to phase in Code changes over the I lifespan of the next Code cycle. Steps to submission Review this consultation paper, or the technical descriptions posted online. • You can provide feedback by completing the downloadable PDF comment form. • If you are commenting on specific areas of potential change, please complete an additional form for each potential change for which you want to provide input. General comments on the potential changes described here may also be submitted through the comment form and will be shared with the Technical Advisory Committee. • Submit by fax, mail, or email. You are encouraged to submit additional material in a manner that best allows you to express your views on the potential Building Code amendments. The Ministry of Municipal Affairs and Housing must receive your response to this consultation by March 1, 2013. If you do not support a potential change, or would support the change with ' modifications, please include an explanation of the rationale for your concerns to help the Ministry and the Technical Advisory Committee understand your views. Please remember to include the following on each form: . • your name 0 your mailing address • whether you are responding on behalf of yourself or an organization . i 25 ATTACHMEhIT#r 1'OREPORT#C12 Cb2-!J 12 9 of 91 , Completed Comment Forms and supporting documen.ts may be submitted to the Ministry of Municipal Affairs and Housing using the online comment form. You may also email, fax or mail completed forms to: Email: elisheva.bouskila-fox(,U)ontario.ca . Tel: 416-585-6515 TTY:416-585-6991 or1-866-220-2290 Fax:416-585-7455 Subject Line: Accessible Built Environment Consultation Mail: Accessible Built Environment Consultation c/o Building and Development Branch Ministry of Municipal Affairs and Housing 777 Bay Street - 2nd Floor , Toronto, ON M5G 2E5 Please use the above contact information if you have any questions on the consultation process. Personal information provided in responses to Building Code consultations is collected under the authority of section 4 of the Ministry of Municipal Affairs and Housing Act and subsection 38(2) of the Freedom of Information and Protection of Privacy Act for consultative purposes and for contacting you should we need to clarify your response. Responses to consultations (minus addresses, where provided) may be shared with provincial and national building and fire code development committees. Questions about the collection of personal information may be addressed to James Ross, Policy Coordinator, at the address noted above. Online information sessions Ministry staff will be holding online information sessions to explain the potential changes and to answer questions. Information on these sessions will be posted at onta rio. ca/bu i Id i ngcode. 26 ATTACHMENT#~ ~ TO REPORT# CR~Oa'"l3 ~ of ~ Ministry of Municipal Affairs and Housing O Queen's Printer for Ontario, 2012 ISBN 978-1-4606-0518-9 Print ISBN 978-1-4606-0519-6 PDF ISBN 978-1-4606-0520-2 HTML 09/12 Disponible en frangais 27 - A';"Tt;CH.MENI'#: __~9__ l OREPORT# C(L Oa--13 1 at_3, C--ttq 00 Overview of Potential Changes to 2012 Ontario Building Code (OBC) Accessibility Advisory Committee Meeting I~ ERI Main Committee Room 1) Renovation a) Extensive Renovations in suites > 300 m2 (located on accessible floor level) continue to be subject to full barrier-free design requirements b) Extensive Renovations in suites <=300 m2 (or-not located on accessible floor level) requires barrier-free upgrades including: ' i) Minimum 860 mm clear door width ii) Lever door handles iii) Visual indicators for glass doors iv) "Ambulatory accessible stall" where barrier-free washroom is not provided 2) Barrier-Free Path of Travel (Common Access and Circulation) a) Minimum 860 mm clear door width b) Reduce ramp slope to a maximum of 1 in 15 (currently 1:12) c) Power door operator rough-ins for all doors throughout barrier-free path of travel d) Allow T-shaped turning spaces as design alternative e) Update curb ramp requirements (based on new guidelines/best practices) f) Barrier-free path of travel to roof spaces having public amenities 3) Vertical Access (Elevators) a) Barrier-free path of travel between storeys in broader range of buildings and occupancies (see consultation paper for listing) b) Escalators to be removed from list of barrier-free design options' 4) Visitable Suites in Multi-Unit Residential Buildings a) Minimum 15% of residential suites to include barrier-free features (currently 10%) b) Barrier-free suites to be dispersed throughout the building c) Barrier-free suites to offer same variety of features as non barrier-free suites d) Power door operator rough-ins at all suite entrance doors e) Building entrance and entry vestibule doors to have power-door operators 5) Adaptable Design and Construction a) Kitchen walls to have sufficient loading capacity to support cupboards/counters of varying heights b) Support broader adaptability through open-concept design c) Design guidelines addressing adaptable construction ATTACttiMENT# '_-R O REPORT# CL0 9-of Ctq o~ Overview of Potential Changes to 2012 Ontario Building Code (OBC) - Accessibility Advisory Committee Meeting I ERI Main Committee Room 6) Visual Fire Alarms a) All hardwired smoke alarms to have visual component b) Rough-ins for visual fire alarms at all residential apartment suites 7) Washrooms a) Updates to OBC including: i) Mounting heights for washroom accessories ii) Fold-down grab bar design options iii) Removing option to provide diagonal grab bar iv) Accessible urinals v) Minimum 1.5 m2 turning space within washroom stalls b) Power door operators at all barrier-free washroom entrances c) Allow T-shaped turning spaces as additional design option d) Minimum 1 universal toilet room in all buildings, 1 for every 3 floors e) Provide space for adult change table in all universal toilet rooms 8) Use of Guidelines and Resource Materials a) Include best practices b) Guides to support industry . c) Non-regulatory d) Updates to OBC Appendix notes 9) Other Technical and Administrative Changes (refer to Consultation Paper) a) Barrier-free Access to pools, spas, and locker rooms b) Access aisles and clearances within parking garages c) Amendments to accessibility seating spaces eit', 4 Report To Council PI ~KERING Report Number: FIN 02-13 Date: February 25, 2013 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: 2013 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Recommendation: 1. That Report FIN 02-13 of the Director, Corporate Services & City Solicitor be received; and, 2. That Report FIN 02-13 of the Director, Corporate Services & City Solicitor regarding the exclusion of certain expenses from the 2013 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act 2001. Executive Summary: Under Ontario Regulation 284/09, municipalities are required ~i to report on whether amortization expense, post-employment benefits and other expenses are included in the annual current budget. This Regulation allows a municipality to exclude estimated expenses for these items from the 2013 annual budget, however, the municipality is required to report on the financial effects. The required reporting provides a reconciliation between the budget preparation method (cash flow) and the Public Sector Accounting Board (PSAB) standards for financial statement reporting purposes. Adoption of this report by Council fulfills the reporting ~ requirements of the Regulation. Financial Implications: There is no financial impact from the exclusion of these expenses as the annual budget is prepared on a cash flow basis. This document provides an accounting reconciliation between the two reporting methods employed in the annual Current Budget and the 2013 Audited Financial Statements.. Discussion: Ontario Regulation 284/09 (O. Reg. 284/09) under-the Municipal Act, 2001, S.O. 2001, C. 25 as amended, allows a municipality to exclude expenses from the 2013 Budget for the following: i Amortization expenses ii Post-employment benefit expenses Starting with the 2009 year end, accounting standards and reporting requirements have changed dramatically; most significantly with the introduction of tangible capital asset accounting. The new accounting standards, however, do not require budgets to be Report FIN 02-13 Date: February 25, 2013 Subject: 2013 Current Budget and Financial Statements Page 2 Excluded Expenses Reporting as Required by Ontario Regulation 284/09 prepared on the same basis. The City of Pickering, like most municipalities, continues to prepare budgets on the traditional cash basis, which provides a clear and concise understanding of critical budget information. The annual budget process is an important municipal exercise that considers plans for the current and future activities of the City. One of the main outcomes of this process is to set the tax rate which Council is asked to approve.- The tax rate is determined by the cash basis of accounting and does not include PSAB reporting requirements or accrual accounting and accounting for non-financial assets and liabilities such as amortization (depreciation) and post-employment benefits. Amortization Expenses By definition, amortization expense, frequently referred to as depreciation, in its simplest terms, is defined as the annual expense or use of the asset over its estimated useful life. Amortization expense is a tool used by financial professionals to predict the future annual financial commitment required for asset replacements. For 2013, the estimated amortization expense is $9.734 million, based upon net assets of $187.7 million. Post-Employment Benefit Expense Post-Employment Benefit expense represents the change in the accrued benefit liability for both post-retirement extended healthcare benefits and accrued sick leave entitlement. Since the City is self insured for the purpose of workplace injury claims, it also represents the accrued liability for Workplace Safety and Insurance Act Benefits. PSAB standards do not require liabilities associated with these benefits to be fully funded, however, actuarial reviews are conducted to estimate these unfunded liabilities which are projected to increase by approximately $634,000 for 2013. Financial Summary The estimated change in the accumulated surplus of the City for 2013 resulting from the exclusion of these expenses from the budget is as follows: PSAB Additions to 2013 Budget (Reduces Surplus - expenses that were excluded) Amortization $9, 734, 000 Post-Employment Benefits 634,000 Total PSAB Additions $10.368,000 Report FIN 02-13 Date: February 25, 2013 II Subject: 2013 Current Budget and Financial Statements Page 3 Excluded Expenses Reporting as Required by Ontario Regulation 284/09 PSAB Reduction to 2013 Budget (Increases Surplus) Tangible Capital Asset Acquisition $(14,003,781) Debt Principal Payments (3,939,766) Total PSAB Reductions $(17,943,547) . Net (Increase) Decrease in Accumulated Surplus $(7,575,547) Attachments: Not applicable , Prepared By: Approved / Endorsed By: ~ - ~ James Halsall Stan Karwowski (Acting) Manager, Budgets & (Acting) Division d, Finance & Treasurer Internal Audit L e ~ Paul Bigioni Director, Corporate e ice & City Solictor Recommended for the consideration of Pickering City Council Tony Prevedel, P. Eng. Chief Administrative Officer ~ity Report To Council PICKERING Report Number: FIN 03-13 Date: February 25, 2013 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: 2013 Current & Capital Budget Recommendation: 1. That Report FIN 03-13 of the Director, Corporate Services & City Solicitor be approved; and, a) That the 2013 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $47,010,223 be approved; , b) That the 2013 Gross Current Budget expenditures for City purposes in the amount of $32,077,075 (excludes personnel expenditures) less estimated current revenues of $28,910,678 (City Revenues of $27,952,563 plus $758,115 for assessment growth plus supplementary taxes of $200,000) and net transfer from the Rate Stabilization Reserve of $2,082,963 ($2,560,338 less $477,375) for City operations be approved; c) That the Capital from Current expenditure in the amount of $1,960,569 funded by $1,335,569 from property taxes and $625,000 from a transfer from the Rate Stabilization Reserve be approved; d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $100,000 for the Emerald Ash Borer Program - Phase 1, for a total final levy of $49,529,226 being an increase of approximately 3.75% over the 2012 budget, be approved; 2. a) That the 2013 Capital Budget for the City of Pickering with a Gross Expenditure of $24,189,278 be adopted as presented below; b) That the following capital financing sources be approved as presented in the 2013 Capital Budget: Report FIN 03-13 February 25, 2013 Subject: 2013 Current & Capital Budget Page 2 Transfer from Current Fund to Capital Fund $1,335,569 Transfers from Reserves: - Rate Stabilization Reserve (7021) 625,000 - Rec. Complex Pool Reserve (7035) 9,000 - Vehicle Replacement Reserve (7040) 100,000 - Replacement Capital Reserve (4611) 40,000 - Move Ontario Reserve (7043) 40,000 - Financial Systems Reserve (7049) 35,000 - Self-Insurance Reserve (7020) 70,000 - Provision for Eastern Branch Library 125,000 Res (7042) Transfers from Reserve Funds: - Develo,pment Charges (7610 to 7620) 4,137,397 - Parkland Development (7502) 70,000 - Federal Gas Tax Funds (7505) 3,145,000 - City Share Dev. Charges Projects (7022) 2,136,503 - Third Party Contribution (7501) 200,000 Debt - 5 yr - 1,205,000 Debt - 10 yr 1,658,124 Debt - 15 yr 4,875,000 Internal Loan - 5 yr 872,000 Internal Loan -10 yr 200,000 Provincial Grant - Invest in Ontario 205,250 I Provincial Grant - Trans. Initiatives 70,000 Federal Grant - Community Infrastructure 333,396 Improvement Fund - York Region Funding Agreement 1,210,000 Durham Region Grant 29,021 Sale of Land - Duffin Heights (1595) . 1,100,000 Other 263,018 Total , $24.189,278 c) That total external debt financing of $7,738,124 for the projects identified in the 2013 Capital Budget, and as indicated in this report, in the amount of $1,205,000 for a period not to exceed 5 years, $1,658,124 for a period not to exceed 10 years and $4,875,000 for a period not to exceed 15 years be approved; , Report FIN 03-13 February 25, 2013 Subject: 2013 Current & Capital Budget Page 3 d) That the internal loans in the amount of $1,072,000 be undertaken at the discretion of the (Acting) Division Head, Finance & Treasurer; , e) That projects identified in the 2013 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; fl That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the (Acting) Division Head, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; - g) That all Capital expenditures or portions thereof, approved in the 2013 Capital Budget to be financed through the issuance of debt, may, at the discretion of the (Acting) Division Head, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; h) That the (Acting) Division Head, Finance & Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; i) That the (Acting) Division Head, Finance & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 3. That the (Acting) Division Head, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 30% to the Rate Stabilization Reserve (7021), and 70% to the City Share DC Projects Reserve (7022); b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125, 000; c) The balance in the Economic Stabilization Reserve (7045) to the Rate Stabilization Reserve (7021) and that the Economic Stabilization Reserve , be closed; ' 4. That the (Acting) Division Head, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan accommodates any reallocation of 2013 current operating expenditures and revenues resulting from any reorganization and to reflect any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; Report FIN 03-13 February 25, 2013 Subject: 2013 Current & Capital Budget Page 4 5. That the (Acting) Division Head, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 6. That the (Acting) Division Head, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Enter into leases or rental agreements for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); c) Restate the 2013 Current Operating and Capital Budgets to reflect both the City's reorganization in 2013 and any Fire Services negotiated settlement; 7. That Council pass the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2013 Current Budget; 8. That the (Acting) Division Head Finance & Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 9. That Council approve the continuing engagement of the firm of Watson and Associates to complete the following projects: City Development Charge Study, Seaton Development Charge Study, City-wide Seaton Development Charge Study, Seaton Financial Impact Study and any other studies related to Seaton and/or Duffin Heights; 10. That Council approve a debt cap payment limit for external debt and internal loans of 15% of the total taxation revenues; 11. That Council approve the exemption of the indoor soccer dome capital project from the Fair Wage Policy for Industrial, Commercial and Institutional Construction contracts (FIN 070); 12. That the (Acting) Division Head, Finance & Treasurer be authorized to initiate or defend any assessment appeals necessary to protect the City's interests including the engagement of the firm Walker Poole Nixon LLP and the firm of Municipal Tax Equity Consultants; Report FIN 03-13 February 25, 2013 Subject: 2013 Current & Capital Budget Page 5 13. That any funds remaining unspent in account 5719.1201.6183 (General ' Upgrades), at the end of any fiscal year be transferred to the Reserve for Accessibility Initiatives; and, ' 14. That the appropriate staff of the City of Pickering be given authority take the necessary actions to give effect thereto. Executive Summary: This report contains a summary of the 2013 Current and . Capital Budgets and a discussion of the Recommendations contained in this report. Financial Implications: The 2013 Current and Capital Budgets, if adopted as amended, will result in a property tax levy increase of 3.75% (City Share Only) over last year which translates into a 1.05% increase in the City's share of the total property tax bilt. This increase, when combined with the Region and the School Boards increase, results in an increase of 2.35% on the total property tax bill. The above excludes any property tax shifts due to reassessment and potential Provincial tax policy changes: Any changes as a result of Provincial Tax Policy changes will be adjusted in the calculation of the final tax rates. The changes below resulted from the Executive (Budget) Committee's review of the Current and Capital budgets on a"line-by-line" basis resulting in the following changes: Report FIN 03-13 February 25, 2013 Subject: 2013 Current & Capital Budget Page 6 Current Budget Additions: General Government Section Grants Eurasian Water milfoil (EWM) $30,000 Durham Deaf Association 1,000 Current Budget Reductions: Regional Councillor J. O'Connell's (5,300) Regional Councillor B. McLean's (3,500) Telephone Account Adjustment 310 Clerk's Office Subscriptions 250 Sub-Total Net Current Budget Changes 22,260 Staff Recommended Reduction (Civic Complex Building Repairs and Maintenance -Reduction in (22,260) Carpeting from $40,000 to $17,740) Total Net Current Budget Changes 0 Discussion: The Recommendations put forth are those necessary to adopt and provide authority and direction for the 2013 Current and Capital Budgets for the City of Pickering. 2013 Current Budget During the budget discussions last spring, staff presented a proposed 2013 tax levy increase in the range of 5.0 to 5.5%. This forecast was based on information available at that time and to continue current City service levels and maintain a strong financial position for the rate stabilization reserve. In October 2012, Report CAO 18-12 presented to Council a 2013 base budget guideline of 4.9%. Subsequent to that report, Council directed staff to provide the City with a budget levy increase of no more than 3.75% and to maintain current service levels. The 2013 budget (Current and Capital) have met this fiscal challenge, maintaining City services and reducing the City's use of the rate stabilization reserve. Although staff did meet the financial and service level target, there were reductions made to the Capital and Current budget to reach the budget target. Attachment 1 provides a high level breakdown of the 3.75% budget levy increase. The 3.75% increase translates into an average increase of approximately $58.21 per year or $1.12 per week for the average residential dwelling in Pickering (based on an assessment value of $345,000). Report FIN 03-13 . February 25, 2013 Subject: 2013 Current & Capital Budget Page 7 At the February 14th Executive (Budget) Committee meeting, Council was presented with a proposed budget levy increase of 3.75%. As noted earlier, Council made a small number of changes to the Current Budget that did not affect the tax levy. Tax Increase Summary The 3.75% tax increase translates into an increase of 1.05% on the total tax bill. The 3.75% levy increase compares favorably to other municipalities, especially when one considers that Pickering has had the lowest tax rate among its Durham Region Lakeshore neighbours for over fifteen years. Adding the Region's tax increase for Pickering (2.35%) and the School Board's estimated 0% increase, the total increase for the residential ratepayer will be approximately 2.35%, which is slightly below the rate of inflation. Table One below provides a summary of the financial impact of the proposed 2013 tax levy increase based on various assessed values. Table One Financial Impact of Budget Increase City Share Only Residential Assessment $100,000 $200,000 $300,000 $400,000 Increase Over 2012 $16.87 $33.74 $50.61 $67.48 This is the first year of the Province's four year reassessment cycle. Assessment related increases are phased in over four years and assessment related decreases are implemented immediately. The City does not receive any additional revenue as a result of reassessment. The corresponding property tax rates are adjusted for the increase in reassessment values to create an overall property tax neutral position on a total property class basis. In other words, the City does not raise additional taxation revenue due to reassessment. The impact on the individual homeowner is based on their specific reassessment increase, relative to the City-wide average of 3.16%. There are also assessment related tax shifts for the Region and Education. These impacts will be based on the average reassessment increases on a Region-wide basis and for Education on a Province-wide basis. Reassessment Assessment Related Increase Impact on Taxes Below 3.16% Decrease E uals 3.16% No Im act Above 3.16% Increase Report FIN 03-13 February 25, 2013 Subject: 2013 Current & Capital Budget Page 8 Reduction in the Use of One Time Funds Last year, the 2012 budget included a reduction to the draw from the Rate Stabilization Reserve of $257,000. The 2013 budget continues this direction by reducing the draw by an additional $477,375. Over the first three years of this current Council term, the draw has been reduced by $1,234,000. The 2014 and 2015 financial plan maintains this course and provides for further reductions of draws from the Rate Stabilization Reserve. Supplemental Taxation Revenue Supplemental taxation revenue of $200,000 is now included in this year's budget. This revenue source was excluded in previous years, mainly due to the fact that the City's assessment growth was always so low that supplemental taxation was difficult to predict with any confidence. With the ongoing development of Duffin Heights and other construction projects, it is now fiscally appropriate to include supplemental taxation in the City's budget. Accessibility Initiatives The allocation of $40,000 in the 2013 Capital Budget, and a similar amount in prior years, is to provide for minor capitat improvements identified by staff during the year. This allocation is in addition to substantial amounts for a number of specific accessibility projects included elsewhere in the annual Capital budget in the amount of $1,547,187. Attachment 2 provides a breakdown of the City's planned accessibility investments for the years 2013 to 2016. 2013 User Fees & Charges Schedule Every year, the City reviews its user fees, mainly for various recreational and cultural programs, to partially reflect the cost of delivering these programs. Council passed Resolution #149/03 confirming the City's existing user fees through a specific by-law. This By-law has been updated as part of each year's budget process. Other fees have been introduced to address industry trends and their associated costs. Debt Financing of Capital Projects The Capital Budget utilizes $8.8 million in debt (external and internal loans.) This year, the City will pay $4.418 million in interest and principle payments to service the current debt. The City's current outstanding debt as of December 31, 2012 is $20.9 million. For 2014, the debt charges are predicted to increase to $5.1 million based on the current capital forecast. However, the 2014 debt forecast is sensitive to interest rate changes and timing of capital projects. Report FIN 03-13 February 25, 2013 Subject: 2013 Current & Capital Budget Page 9 Recommendation 10 establishes a new guideline for the City as it pertains to debt financing (external debt and internal loans). The recommended debt capital payment _ limit (15%) establishes a higher threshold in comparison to the Provincial legislation of 25% based on all revenue sources. The proposed debt capital limit is a more conservative approach in relation to the Province and is beneficial to the City. 2013 Tax Rates As has been the case for the last few years, the 2013 Property Tax rates and corresponding levy By-law will be presented to Council. - 2013 Capital Budget This year, the draft Capital Budget totals $24.1 million which includes $4.9 million for the indoor soccer dome. Recommendation 11 provides an exemption to the City's Fair Wage Policy for the indoor soccer dome project. The indoor soccer dome capital and operating costs are being funded by the Pickering Soccer Club (PSC). For this project, the City's role can be viewed from the perspective of being a"fiscal agent or middle man" in securing the debt financing in contrast to its traditional role of being a mortgagee and paying off the debt obligation. Therefore, an exemption to the Fair Wage Policy is appropriate. In other words, the indoor soccer dome is not a traditional city project and should be exempt from this Policy. The major capital projects are listed below. Table Two External Debt and Internal Financing of Capital Projects City of Pickering 5, 10 and 15 Year Debt Financing 2013 Ca ital Bud et Capital Project Code Debt - 5 Description Years 5320.1306 $215,000 4 Ton Dum Truck with Plow 5320.1329 300,000 Grader 5325.1301 240,000 Kingston Rd. - Brock Rd Section Streetlights 5325.1302 200,000 Brou ham B-Pass Streetli ht Installation 5700.1304 250,000 Civic Com lex Sim lex Fire Panel 5311.1306 130,000 Pedestrian Brid e over Amberlea Creek 5325.1307 150,000 Upgrade Intersection Pedestrian Signal on Valle Farm Rd. 5340.1303 275,000 Fire Re ional Radio Project - Phase 1 5700.1302 108,000 Civic Complex Brick Cladding Repairs - Phase 1 5719.1303 209,000 West Shore Accessibility Upgrades and Alterations Total Five Year Debt $2,077,000 Report FIN 03-13 February 25, 2013 Subject: 2013 Current & Capital Budget Page 10 Capital Project Code Debt -10 Description Years $ 5320.1310 $550,000 Liverpool Rd. (North of School to Krosno) Reconstruction 5410.1301 550,000 Claremont Draina e Feature Cleanout 5731.1308 558,124 Rec. Complex Banquet Hall & Washroom Renovations 5780.1305 200,000 Don Beer Memorial Park Relocation Total Ten Year Debt $1,858,124 Capital Project Code Debt - 15 Description Years 5711.1301 $4,875,000 Indoor Soccer pome Total Fifteen Year Debt $4,875,000 Total Debt Financed Projects $8,810,124 The major capital projects are listed below: Indoor Soccer pome $4,875,000 William Jackson Dr. Improvements and Culvert Structure - 3,000,000 Design Park Crescent Road Reconstruction 875,000 Petticoat Creek Libra and Communit Centre Roof Repair 580,000 Liver ool Rd. North of School to Krosno Reconstruction 550,000 Don Beer Memorial Park Relocation 444,383 Government Grant Funding The 2013 Capital Budget proposes to use various grants to reduce the City share of the project's cost. The major grants are: Federal Gas Tax Grant ($3,145,000), Provincial & Federal Grants related to Community Infrastructure Improvement Fund ($333,396), and Investing in Ontario Grant ($205,250). 2014 - 2017 Capital Forecast Included in the budget is the City's 2014 - 2017 Capital Forecast. This document outlines the City's current financial plan including preliminary costs associated with Seaton. On page three of the forecast, you will notice that the total capital forecast is for $198.7 million of which $94.6 million will be funded from debt and internal loans. This means that for every dollar spent, $0.476 is projected to come from debt financing sources. • Report FIN 03-13 February 25, 2013 Subject: 2013 Current & Capital Budget Page 11 This capital forecast captures all previously discussed visions and projects, and will be revisited on an annual basis to ensure fiscal feasibility to confirm Council's interest in proceeding with the project. The proposed new Operations Centre project has been deferred to 2014. The project has been deferred in order for the project's cost to be "fine tuned" and to develop various financing strategies. It is anticipated that by the end of 2013, staff will have better cost information and would have explored various financial options. Multi-Year Financial Plan Last year, staff presented to Council a multi-year high level financial plan for the years 2013 to 2016. At the Executive Budget Committee meeting of February 14, 2013, staff presented a financial projection for the years 2013 to 2017 based on a"status quo" scenario. (Status quo being simply defined as maintaining existing services and not including Seaton or any major capital projects). Under this financial scenario, the City is able to reduce its reliance on the rate stabilization draw, keep a healthy balance in its rate stabilization reserve and maintain financial flexibility. Seaton Financial Impact Study Within the next few months, it is staff's intent to bring forward a report on the fiscal impact of Seaton on Pickering. This study and its financial impact are an important component to the City's long-term financial forecast. In other words, when the fiscal impact of Seaton is added to the existing financial forecast, Council will have a more complete financial picture and its long-term financial implications. Attachments: 1. Breakdown of 3.75% Budgetary Levy Increase 2. Accessibility Forecast 2013 to 2016 3. By-law to Confirm General Fees and Charges 2013 4. Budget Presentation, February 14, 2013 Prepared By: James Halsall Stan Karwowski (Acting) Manager, Budgets & (Acting) Division Head, Finance & Treasurer Internat Audit Report FIN 03-13 February 25, 2013 Subject: 2013 Current & Capital Budget Page 12 Approved / Endorsed By: ~ Tom Melymu Paul Bigioni Director, City evelopment Director, C rpor e Se ices & City Solicitor Steve R olds ~ Richard Holborn Director, Culture & Recreation Director, Engineering & Public Works ' Recommended for the consideration of Pickering City Council Tony Prevedel, P.Eng. ' Chief Administrative Officer ATTACHMENT#_I TO REPORT# ~!AL83-/3 Attachment 1 Breakdown of 3.75% Budgetary Increase Personnel Expenditures: - Salaries 2.10% Benefits 1.25% 3.35% Increase to Vehicle Res. 1.15% Debt Charges 0.64% Net Utilities Increase 0.46% Decrease in Rate Stab. 1.05% EAB 0.21 % Other Changes 0.27% Sub Total 7.13% Assessment Growth -1.59% . Supp Tax Revenues -0.42% Changes in Dept. Rev -1.37% 2013 Proposed Budgetary Inc. 3.75% Comments Benefits increased mainly due to OMERS rate increase and increased costs associated vVith the City's benefits plan. (Detailed explanation of the OMERS rate change is found on the next page). Net Utilities Increase reflects the net increase of the various utilities accounts (water, hydro and natural gas). I Other Changes captwres both the increases and decreases associated with the various expenditure accounts. The increase in various departmental revenue accounts is reflected in the Departmental Revenue summary page. This page captures increase in revenues and the use of Federal Gas Tax funding that is treated as a revenue source. I > City of Pickering ATTACFIMENT#-,Z-TO REP4RT#L16L03-13 2013 Accessibility Capital Projects Forecast 2013 to 2016 Project Description 2013 Rec Complex Banquet Hall & Washroom Renovations (gross cost =$786,843) $460,843 Valley Farm Road to Liverpool Road Multi Use Trail 425,000 Accessibility U pg rades/Alte rations to West Shore 314,344 , Brock Road Sidewalk/Streetlights 203,000 Beechlawn Park Walkway and Lighting 95,000 Accessibility Upgrades (Washrooms, Entrances) 40,000 Kinsmen Park Pathway . 35,000 Don Beer Accessible Platform for Rink 8,000 Recreation Complex Change Room Benches 6,000 $1,587,187 2014 Recreation Complex Registration/Permit Counter Replacement $130,000 Delaney Rink Mechanical, Boards & Floor (gross cost =$1,050,000) 100,000 Claremont Washroom Renovations 90,000 I Kinsmen Park Pathway 50,000 . $370, 000 2015 Recreation Complex Reception Counter Replacement $120,000 Accessibility to Sports Fields (Pathways) 100,000 Accessibility Upgrades (Ramps, Washrooms, Entrances) 45,000 $265, 000 2016 Don Beer Arena New Reception Area $250,000 Elevator at Greenwood Community Centre 250,000 Finch Avenue Sidewalks 200,000 Accessibility to Sports Fields (Pathways) 100,000 Accessibility Upgrades (Washrooms, Entrances, Counters) 45,000 $845, 000 Grand Total $3,067,187 In addition to the above expenditures the City plans on investing an additional $3.3 million on sidewalks, to meet accessibility requirements. The City's five year Accessibility Plan (2012-2016) identified the need to spend $1.9 million on sidewalks. ATTACHMENT #-l.TO REP0RT #LkA-/3 The Corporation of the City of Pickering By-law No. XXXX/13 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees Whereas the Council of the Corporation of the City of Pickering enacted By-law , 6191/03, as amended, on October 14, 2003 to confirm general municipal fees. Whereas Schedule "I" to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law 6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11 and By-law 7194/12; Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows: 1. Schedule "I" to By-law Number 6191/03, as amended, is hereby deleted and Schedule "I" attached hereto is substituted therefore. By-law read a first, second and third time and finally passed this 25th day of February, 2013. David Ryan, Mayor Debbie Shields; City Clerk Schedule I C4 i~ PICKERING Summary of Fees & Charges 2013 Corporate Services Department To be considered by Executive (Budget) Committee on February 14, 2013 ' and approved by Council on February 25, 2013 Disclaimer: The following are a list of the current fees and charges in place in the City of Pickering at the time of printing. These fees and charges are subject to review and change. Please contact the appropriate City Department for the actual fees in place at any specific time, or if you require any further information. E. & O. E. , ~ I Fire Services Division HST User Fee or Charge Current Fee Proposed Fee Appl cable Proposed Fee (Excluding HST) (Excluding HST) (Y/N) Effective Date Information Co of emer enc fire res onse re ort $125.00 $125.00 N No Increase Re uest for clearance/status letter $125.00 $125.00 N No Increase File Searches (Searches from our existing filing $125.00 $125.00 N No Increase network Inspections Legal Inspections (Generally requests from legai $125.00 $125.00 N No Increase fi rm s Multi-Unit Residential Inspections $125.00 $125.00 N No Increase . u on re uest Mercantile Ins ections u on re uest $125.00 $125.00 N No Increase Business and Personal Services Inspections $125.00 $125.00 N No Increase u on re uest Industrial Ins ections u on re uest $125.00 $125.00 N No Increase Da Care Ins ections u on re uest $125.00 $125.00 N No Increase Group/Foster Home Inspections $125.00 $125.00 N No Increase u on re uest Occu ant Load Ins ections u on re uest $125.00 $125.00 N No Increase Liquor Licensing Requests (AGCO) $125.00 $125.00 N No Increase u on re uest Inspection requests not within scheduled hours Actual Costs Actual Costs N No Increase of work (if applicable, includes (if applicable, includes other additional rates) other additional rates) Federal and/or Provincial Property Inspections $300.00 $300.00 N No Increase (upon request) (Not applicable to properties with a Memorandum of Understanding (MOU)) Alarm Response 'I First response to malicious and/or nuisance Nil Nil N No Increase false alarms, for same address, within 12 month eriod Second and subsequent malicious and/or $410.00 $410.00 N No Increase nuisance false alarms, for same address, within 1~2 month period, per fire apparatus dispatched First response to false alarm as a result of work Nil Nil N No Increase being performed on a fire alarm system or emergency system, for same address, within 12 month period Second and subsequent false alarm as a result $410.00 $410.00 . N No Increase of work being performed on a fire alarm system . or emergency system, for same address, within 12 month period, per fire apparatus dispatched First response to unapproved open air burning, Nil Nil N No Increase for same address, within 12 month period . Fire Services Division ~ HST User.Fee or Charge Current Fee Proposed Fee Appl cable Proposed Fee (Excluding HST) (Excluding HST) (Y/N) Effective Date Second and subsequent response to $410.00 $410.00 N No Increase unapproved open air burning, for same address, within 12 month period, per fire apparatus dispatched Fires on or beside rail lines (Railway properties) Actual Costs - Actual Costs N No Increase (if applicable, includes (if applicable, includes use of fire apparatus use of fire apparatus and other additional and other additional rates) rates) Other Securit Ke Safes Boxes $125.00 $125.00 N No Increase If it is necessary to retain private contractor, rent Actual Costs (If Actual Costs (If N No Increase special equipment not normally carried on a fire applicable, includes applicable, includes apparatus in order to determine origin and use of fire apparatus use of fire apparatus cause, suppress or extinguish a fire, preserve and,other additional and other additional property, prevent fire spread, make safe or rates) rates) otherwise eliminate an emergency Standby for movie shoots Actual Costs (If Actual staffing costs N March 1, 2013 ' applicable, includes plus $200.00 per hour use of fire apparatus for use of fire and other additional apparatus and any rates) other additional rates Propane facility fire protection and safety review $300.00 $300.00 N No Increase of Risk and Safety Management Plan , Fire Extin uisher Trainin $125.00 $125.00 N No Increase Fire apparatus on scene of a motor vehicle $410.00 $410.00 N No Increase accident and/or fire for non resident (MTO Rates ~ c Office of Sustainability User Fee or Charge Current Fee Proposed Fee HST Applicable Proposed Fee (Excluding HST) (Excluding HST) (Y/N) Effective Date Business Directory $25.00 $0.00 N (no longer sold) r Filming Fees: (general) Parks use $500.00 $500.00 Y No Increase Road use $200.00 $200.00 Y No Increase Fire Services Fees Actual Costs Actual Costs Y No Increase Staff Overtime $200.00 Actual Costs Y March 1, 2013 Filming Fees for feature films and TV series Prep/Strike Fee $75.00/hr $75.00/hr Y No Increase Feature film or N series $150.00/hr $150.00 /hr Y No Increase Filming fees for other film $0.00 Up to $200.00/hr Y March 1, 2013 i productions i.e. commercials, (fee negotiated with , music videos film company) ~ . , _ - 1 Legislative Services Division Current Fee Proposed Fee HST proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Ap)b1e Effective Date Bod Rub Licences Owner - not operator $250.00/ r $250.00/ r N No Increase O erator - not owner $250.00/ r $250.00/ r N No Increase Owner/O erator $500.00/ r $500.00/ r N No Increase ~ Attendant $150.00/ r $150.00/ r N No Increase Business Licences Home Base Business $50.00/ r $50.00/ r N No Increase Wreckin Yard $20.00/ r $20.00/ r N No Increase Markets (<100 stalls $200.00/da $200.00/da N No Increase Markets >99 stalls $1000.00/da $1000.00/da N No Increase Public Hall $10.00/ r $10.00/ r N No Increase Temporarily keeping a prohibited $200.00/day $200.00/day N No Increase animal Pet Sho s$250.00/ r $250.00/ r N No Increase ' Boardin Kennels $250.00/ r $250.00/ r NNo Increase Breeders $250.00/ r $250.00/ r N No Increase Horse Ridin Establishment $250.00/ r $250.00/ r N No Increase ~ Late fees -(Boarding, Breeders, $50.00 $50.00 N No Increase ' Pet Shops & Horse Establishment) Taxi Licences Plate Owner Licence $250.00/ r $250.00/ r N No Increase Brokera e License $150.00/ r $150.00/ r N No Increase Taxicab Driver's License (Two $100.00 $100.00 N No Increase Years) Clean Air Cab Plate License $1000.00/ r $1000.00/ r N No Increase ' Plate Owner Licence-Clean Air $125.00/yr $125.00/yr N No Increase Cab Ci Plate Licence '$2000.00/ r $2000.00/ r N No Increase Other Taxicab Fees Transfer of owner's late $500.00 $500.00 N No Increase A peal $75.00 $75.00 N No Increase Replacement Driver's Licence $20.00 $20.00 N No Increase Replacement Taxicab Plates $100.00 $100.00 N No Increase Replacement of Tariff $10.00 $10.00 N No Increase Card/Passenger R & R Chan e of Re istered Vehicle $100.00 $100.00 N No Increase Lease Filin $50.00 $50.00 N No Increase Re-inspection without taxicab $20.00 $20.00 N No Increase meter 4 Legislative Services Division Current Fee Proposed Fee HST proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Ap)b1e Effective Date 'I Re-inspection with taxicab meter $35.00 $35.00 N No Increase Late Cancellation/No Show for $50.00 $50.00 N No Increase Inspection Plate Eligibili List (annuall $75.00 $75.00 N No Increase Cat & Do Licences Sterilized $20.00/ r $20.00/ r N No Increase Unsterilized $50.00/ r $50.00/ r N No Increase Microchi - sterilized $15.00/ r $15.00/ r N No Increase Microchi - unsterilized $40.00/ r $40.00/ r N No Increase Re lacement * $5.00/ea $5.00/ea N No Increase . Im oundment Fees Impoundment of dog or cat , wearing current animal licence ta or microchi ed 1st occurrence $40.00 $40.00 N No Increase 2nd or subsequent occurrence $75.00 $75.00 N No Increase After re ular workin hours $120.00 - $120.00 N No Increase Dail Care Fee $15.00/da $15.00/da N No Increase Impoundment of dog or cat not wearing current animal licence ta or microchi ed 1st occurrence $50.00 $50.00 N No Increase 2nd or subsequent occurrence $75.00 $75.00 N No Increase 3rd or subsequent occurrence $125.00 $125.00 N No Increase After re ular workin hours $120.00 $120.00 N No Increase Dail Care Fee $15.00/da $15.00/da N No Increase Service Fees - Owner Transfer of ownership of an $150.00 $150.00 N No Increase animal. Non-Resident-Transfer of $200.00 . $200.00 N No Increase ownership Pick up and disposal of deceased owned animals Small - medium size $50.00 $50.00 N No Increase Medium - extra lar e size $80.00 $80.00. N No Increase Ado tion Fees Do s $200.00 $200.00 N No Increase Cats $100.00 $100.00 N No Increase ~ ~ . Legislative Services Division Current Fee Proposed Fee HST proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) 'Qp~ble Effective Date Obedience Do Trainin $100.00 $100.00 Y No Increase Adult Video Owner/O erator $1,500.00/ r $1,500.00/ r N No Increase Owner - not o erator $1,400.00/ r $1,400.00/ r N No Increase Operator - not owner $100.00/ r $100.00/ r N No Increase Fireworks Permits $100.00 $100.00 N No Increase Hawker / Peddler Licence Temporary Use (per day/per $20.00 $20.00 N No Increase location) Stationa Use $250.00/ r $250.00/ r N No Increase ! Si ns Tem ora Si n- one month $50.00/ea $50.00/ea N No Increase Portable Si n Licence $50.00/ea $50.00/ea N No Increase Banner and Inflatable Si n $50.00/ea $50.00/ea N No Increase J Sidewalk Si n $100.00/ea $100.00/ea N No Increase Billboard Annual Licence $500.00/ea $500.00/ea N No Increase Additional fee for any sign $50.00/ea $50.00/ea N No Increase ' installed prior to licence i insurance Redemption Fee - election si ns $25.00/ea $25.00/ea N No Increase Redemption Fee - all signs less $25.00/ea $25.00/ea N No Increase than 2 mZ Redemption Fee - all other si ns $50.00/ea $50.00/ea N No Increase Si n Variance - all other si ns $100.00/ea $100.00/ea N No Increase Fence Variance Su orted $100.00/ea $100.00/ea N No Increase Contested $250.00/ea $250.00/ea N No Increase Sidewalk Snow Clearin Less than 50' $106.25 $106.25 N No Increase Grater than 50' or corner lot $156.25 $156.25 N No Increase Commissioning & Certification $15.00 up to 5 $15.00 up to 5 N No Increase of Documents (commissioning signatures signatures for pension forms is $5.00 per $5.00 per unofficially exempt) signature after 5 signature after 5 ~ ~ n Legislative Services Division Current Fee Proposed Fee HST proposed Fee I User Fee or Charge (Excluding HST) (Excluding HST) Applicable Effective Date (Y/N) Lotteries Bazaar, Break open Raffle 1.5% of gross 1.5% of gross N No Increase ~ prize value prize value (minimum fee of (minimum fee of $15.00) $15.00) Other . Marria e Licence $100.00/ea $100.00/ea N No Increase Marria e Ceremonies $250.00/ea $250.00/ea Y No Increase Burial Permits $25.00/ea $25.00/ea N No Increase Tree Cuttin Permit $100.00/ea $100.00/ea N No Increase Traffic & Parkin " I Removal of obstruction from City $50.00 $50.00 N No Increase road Return Fee = basketball net or $50.00 $50.00 N No Increase other item Return Fee - sho ing cart $50.00 $50.00 N No Increase Photoco in Up to five pages free - additional $0.50/ea $0.50/ea Y No Increase pages Council A enda $350.00/ r $350.00/ r Y No Increase , Executive/Planning Agenda $350.00/ r $350.00/ r Y No Increase Park Vendor Permits Kinsmen Park $3,000.00 $3,000.00 N No Increase Dunmoore Park - $2,500.00 $2,500.00 N No Increase Bev Mor an Park $2,000.00 $2,000.00 N No Increase Chris Graham Fields -$2,500.00 $2,500.00 N No Increase Princess Diana Park $2,500.00 $2,500.00 N No Increase St. Mary's Sports Field/Amberlea $2,000.00 $2,000.00 N No Increase Park (one vendor to service both sites) Legal Services , HST User Fee or Charge Current Fee Proposed Fee Appl cable Proposed Fee (Excluding HST) (Excluding HST) (Y/N) Effective Date I ~ Nota $50.00 $50.00 N No Increase Draft Plan of Subdivision - A reement Fee $5,000.00 $5,000.00 Y No Increase Approval Package Fee (Release $500.00 $750.00 _ Y March 5, 2013 to Regist Office -Assum tion Packa e Fee $1,000.00 $1,000.00 Y No Increase -Clearance Release Fee $1,100.00 $1,100.00 N No Increase Amending Subdivision Agreement $1,200.00 $1,200.00 Y No Increase - Ma'or Amending Subdivision Agreement $400.00 $400.00 Y No Increase - Minor Clearance Release Fee $1,100.00 $1,100.00 N No Increase Approval Package Fee (Release to Regist Office - Traditional $500.00 $500.00 Y No Increase -Common Element $1,000.00 $1,000.00 Y No Increase Site Plan Agreement Fee (Standard Form) $900.00 $900.00 Y No Increase A reement Fee Custom Form $1,500.00 $1,500.00 Y No Increase Amendin Site Plan A reement $400.00 $400.00 Y No Increase Part Lot Control B -law Base Fee $500.00 $500.00 Y No Increase , - Per Unit Fee $50.00 $50.00 N No Increase - Seconda Process Fee $100.00 $100.00 Y No Increase 'i A reements B-laws & Processes Develo ment A reement - Ma'or $3,500.00 $3,500.00 Y IVo Increase Develo ment A reement - Minor $1,000.00 $1,000.00 Y No Increase DevelopmentAgreement - $1,200.00 $1,200.00 Y No Increase Amendment - Ma'or Development Agreement - $400.00 $400.00 Y No Increase Amendment - Minor Combined Site Plan/Development $3,500.00 $3,500.00 Y No Increase Agreement Assumption Package Fee - Major $1,000.00 $1,250.00 Y March 5, 2013 Assumption Package Fee - Minor $500.00 $500.00 Y No Increase Model Home A reement $750.00 $750.00 Y No Increase Right of Re-entry $150.00 $150.00 Y No Increase Letters/Assumption Request Documentation Road Dedication/Naming $300.00 $300.00 Y No Increase By-law Proc. ~ Legal Services HST User Fee or Charge Current Fee Proposed Fee Appl cable Proposed Fee (Excluding HST) (Excluding HST) (YIN) Effective Date Road Closing Process $1,000.00 $1,000.00 Y No Increase (Preparation of all documents to stop-up and close, i.e. Notices, RTC, By-laws) I Transfer of Land/Easements $200.00 $200.00 Y No Increase ~ Miscellaneous Agreements (Road $1,200.00 $1,200.00 Y No Increase Improvements/Servicing, etc.) - Major Miscellaneous Agreements (Road $750.00 $750.00 Y No Increase Improvements/Servicing, etc.) - Minor Release of Agreements - $300.00 $300.00 Y No Increase Develo ment Related Release of Agreements - $150.00 $150.00 Y No Increase _ Encroachment/Licence/ Miscellaneous Release of Easements $300.00 $300.00 Y No Increase (Preparation and processing of By laws, RTC, Resolutions) Search Fee Process - Per PIN $15.00 $15.00 Y No Increase Document Download - Teraview $5.00 $5.00 Y No Increase (Per pocument) Transfer Release & Abandonment $200.00 $200.00 Y No Increase Administration Fee - Letter of $250.00 $250.00 Y No Increase Credit Draw Insurance (Per Draw) Miscellaneous $150.00 $150.00 Y No Increase Reporting/Disbursement Fees Letter Teraview/Document Review Sign- $60.00 $60.00 Y No Increase off Release of Miscellaneous $200.00 $200.00 Y No Increase Documentations ' (Certificates/Orders, Postponements, Notices) ~ ~ Finance Division HST User Fee or Charge Current Fee Proposed Fee Appl cable Proposed Fee (Excluding HST) (Excluding HST) (YIN) Effective Date Bidders cost to pick up tendering package: Range: Range: Price range based upon the size of the $30.00 to $100.00 $30.00 to $100.00 N No Increase tendering document package, drawings, soils report, consulting reports - relative to the size of the project Letter of Credit Administration Draw Fee $250.00 $250.00 N No Increase (Excluding Subdivision and Development Agreements) NSF Che ues $42.50 $45.00 N March 1, 2013 Electronic Pa ment Correction $42.50 $45.00 N March 1, 2013 Post Dated Che ue Retrieval Fee $42.50 $45.00 N March 1, 2013 New Roll Number Set U Fee $50.00 $50.00 N No Increase Residential A portionment Fee $50.00 $50.00 N No Increase Commercial A ortionment Fee $250.00 $250.00 N No Increase Ownershi Chan e Administration Fee $30.00 $30.00 N No Increase Preparation of Property Tax Registration $450.00 $450.00 N No Increase Extension Agreement Receipt for Income Tax er roll number $10.00 . $10.00 N No Increase *If you are 65 years of age or older as of $0.00 $0.00 N No Increase December 31, 2013, the fee for an Income Tax Receipt will be $0 for those properties in the RT tax class Property Tax Account Analysis/Research - $35.00/hr $35.00/hr N No increase includes archival records One hour min. Addition of water/sewer lien er roll number $25.00 $25.00 N No Increase Addition of POA lien er roll number $25.00 $25.00 N No Increase Addition of Development Charges lien per roll $25.00 $25.00 N No Increase number Duplicate Tax Bill er roll number $10.00 $10.00 N No Increase Statement of Account er roll number $10.00 $10.00 N No Increase Tax Certificates - No Verbal rovided $65.00 $65.00 N No Increase Tax Certificates Faxed (24 hour turn around) - $85.00 $85.00 N No Increase Verbal provided . . 357/358 Applications $25.00 $25.00 N No Increase (De endin on value of rebate Tax Collection/Tax Re istration Letters $30.00 $30.00 . N No Increase Tax Billing for Mortgage Company $10.00 $12.50 N June 1, 2013 (Annual fee for Final Payment Listing Per roll number Farm Debt Letter $65.00 $65.00 N No Increase F{3 Operations & Fleet Services Division Current Fee Proposed Fee HST proposed Fee , User Fee or Charge (Excluding HST) (Excluding HST) Ap Ylca~ble Effective Date Sports Tournaments - User Fee $500.00/weekend $500.00/weekend N No Increase Excludes league tournaments (2-3 days) (2-3 days) $250.00/day $250.00/day Sport Camps- User Fee $500.00/week (Full Park) $500.00/week (Full Park) N No Increase $250.00/week (Partial $250.00/week (Partial Park) Park) Park Permit Fee $35.00 $35.00 N No Increase Temporary Fence Enclosures $175.00 $175.00 N No Increase (Beer Tent Sport Field Lighting Fee Youth Groups $11.00/hr Youth Groups $11.00/hr N No Increase Adult Groups $21.00/hr Adult Groups $21.00/hr Sports Field Booking Permit Fee $25.00/field/season $25.00/field/season N No Increase Artificial Turf Soccer Field Youth Groups $20.00/hr N March 5, 2013 $80.00/hr - Adult full rate to be Adult Groups $40.00/hr implemented in 2014 season (youth will be 1/2 price) Road Occupanc Permits $25.00 $50.00 N March 5, 2013 ' Road Occupancy Permits with $50.00 $50.00 N No Increase Barricades (including street parties) Special Events/Picnics/School $100.00 $100.00 Y No Increase Events - Picnic Tables (5 per load) - Delivery & Pick Up Special Eve nts/Picn ics/Sch ool $25.00 $25.00 Y No Increase Events - Garbage Cans (5 per load) Delivery & Pick Up Special $25.00 $25.00 Y No Increase Events/Picnics/BBQ's/School Events -,Barricades (5 per load) Delivery & Pick Up Driveway Entrance Curb Cut Min Charge $207.00 Min Charge $207.00 Y No Increase $39.00/m (5.3m plus) $39.00/m (5.3m lus ' Driveway Entrance 9 metres x $1,500.00 , $1,600.00 N March 5, 2013 400 millimetres Driveway Entrance 9 metres to 15 $1,500.00 $1,600.00 N March 5, 2013 metres Plus $160.00 per metre in Plus $165.00 per metre excess of 9 metres in excess of 9 metres Plus $40.00 per coupler Plus $45.00 per coupler when required when required ~ , Operations & Fleet Services Division Current Fee Proposed Fee HST proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Applicable Effective Date • Y/N Driveway Entrance extension of $170.00 per metre $175.00 per metre N March 5, 2013 existing culvert Plus $40.00 per coupler Plus $45.00 per coupler Min Charge $210.00 Min Charge $250.00 Driveway Entrance, culvert other Contract Cost Contract Cost Y No Increase I than as described above (time and material) (time & material) New rural driveway entrance $1,000.00 $1,000.00 N No Increase (No Culvert) Commemorative Tree and Plaque $600.00 $600.00 N No Increase Commemorative Bench and $1,200.00 $1,200.00 N No Increase Plaque Hydro/lighting charges for tennis $300.00 per court per $300.00 per court per N No Increase I courts season season Encroachment Agreement (New) $1,000.00 $1,000.00 N No Increase - must be registered Encroachment Agreement $200.00 $200.00 N No Increase (Renewal) - must be registered Registration of Encroachment $250.00 $250.00 N No Increase Agreements Assignment of Encroachment ' $200.00 $200.00 N No Increase Agreements . i~ Culture & Recreation Division Current Fee Proposed HST User Fee or Char e Fee Proposed Fee g (Excluding Excluding Applicable Effective Date HST) HST ~~N~ Fitness Services Personal Training Personal Training Individual Session - Members $60.00 $60.00 Y No Increase - Non-members $70.00 $70.00 Y No Increase Personal Training Intro Pack - Members - $103.32 $103.32 Y No Increase - Non-members $123.98 $123.98 Y No Increase Personal Training 6 pack - Members $330.00 $330.00 Y No Increase - Non-members $379.50 $379.50 Y No Increase ! Personal Training 12 pack ~ - Members $600.00 $600.00 Y No Increase ' - Non-members $690.00 $690.00 Y No Increase Personal Training 18 Pack - Members $900.00 $900.00 Y No Increase - Non-members $1,035.00 $1,035.00 Y No Increase Personal Training Buddy Training - Members $72.06 $72.06 Y No Increase - Non-members $84.78 $84.78 Y No Increase Personal Training Buddy Training 3 People - Members $90.08 $90.08 Y No Increase - Non-members $106.25 $106.25 Y No Increase I Personal Training Group Training Programs i Core Training - 10, 1 hour sessions $150.00 $150.00 Y No Increase Outdoor Beach Bootcamp - 10, 1 hour $150.00 $150.00 Y No Increase i Fitness Boxing - 10, 1 hour sessions $175.00 $175.00 Y No Increase ii Biggest Loser - 16, 1 hour sessions $289.00 $289.00 Y No Increase ~ Personal Training Sports Specific I One Athlete I - Members $72.05 $72.05 Y No increase I - Non-members $84.77 $84.77 Y No Increase ' Two Athletes Members $41.50 $41.50 Y No Increase - Non-members $48.82 $48.82 Y No Increase I Three Athletes - Members $31.12 $31.12 Y No Increase - Non-members $36.61 $36.61 Y No increase Four Athletes - Members $25.94 $25.94 Y No Increase - Non-members $30.51 $30.51 Y No increase Five Athletes - Members $22.83 $22.83 Y No Increase - Non-members' $26.85 $26.85 Y No Increase Pilates Reformer Training Single $70.00 $70.00 Y No Increase 5- class $297.50 $297.50 Y No increase Buddy 2- 3 persons $50.00 $50.00 Y No Increase 5- class $212.50 $212.50 Y No Increase • Small Group 4- 8 persons $30.00 $30.00 Y No Increase 5- class $127.50 $127.50 Y No Increase Nutritional Consulting - Introductory Session ' - Member $118.39 $118.39 Y No Increase - Non-members $139.28 $139.28 Y No Increase Introductory Session Family/Friend Member $169.12 $169.12 Y No Increase , . - Culture & Recreation Division Current Fee Proposed HST User Fee or Char e Fee Proposed Fee g (Excluding Excluding Applicable Effective Date HST) HST (Y/N) Introductory Session Family/Friend Non-member $198.97 $198.97 Y No Increase Keep on Track Six - 15 minute consults, Member $118.39 $118.39 Y No Increase Keep on Track Six - 15 minute consults, Non-member $139.28 $139.28 Y No Increase Full Service Twelve - 30 minute consults, Member $423.38 $423.38 Y No Increase Full Service Twelve - 30 minute consults, Non-member $498.09 $498.09 Y No Increase Lifestyle Nutrition One class - Member $81.05 $81.05 Y No Increase Ii One class - Non-member $95.36 $95.36 Y No Increase Successful Eating Plan One class - Member $81.05 $81.05 Y No Increase One class - Non-member $95.36 $95.36 Y No Increase , Initial Consultation - Member ` $72.25 $72.25 Y No Increase - Non-members $85.00 $85.00 Y No Increase I Follow Up Session - Member $34.00 $34.00 Y No Increase - Non-members $40.00 $40.00 Y No Increase Nutrition Programming ` Healthy Eating per session $12.50 $12.50 Y No Increase Weight Management per session $12.50 $12.50 Y No Increase Nutrition Info Session per session $15.00 $15.00 Y No Increase ' Personal Best Nutrition per session $12:50 $12.50 Y No Increase Nutrition - 1 hour seminar per session $10.00 $10.00 Y No Increase Child Supervision Service I~I C.S. 1 Hour - Member $3.50 $3.50 N No Increase C.S. 10 Pass - Member $35.00 $35.00 N No Increase C.S. 1 Hour - Non-members $5.00 $5.00 N No Increase C.S. 10 Pass - Non-members $50.00 $50.00 N No Increase Programs Fitness Registered - youth Giriz Club (Rename Active Girls) One class $5.75 $5.75 N No Increase Boyz Club (Rename Active Boys) One class $5.75 $5.75 N No Increase Kids Nia One class $6.00 $6.00 N No Increase Fitness Registered - family Family Fit Challenge Six, 1-hour classes, 1 adult & 1 child $63.00 $63.00 N No Increase Six, 1-hour classes, 1 additional family $15.00 $15.00 N No Increase Family Fit Yoga 12 60-minute classes ~ 1 adult & 1 child (per class) $10.80 $10.80 N No Increase each add. Fam mem (per class) $2.50 $2.50 N No Increase Family Fit Cardio Box 12 60-minute classes 1 adult & 1 child (per class) $10.80 $10.80 N No Increase each add. Fam mem (per class) $2.50 $2.50 N No Increase Family Fit Zumba 12 60-minute classes 1 adult & 1 child (per class) $10.80 $10.80 N No Increase each add. Fam mem (per class) $2.50 $2.50 N No Increase Zumbatomic one class $5.75 $5.75 N No Increase Fitness Registered - teens Club Sport Conditioning One class $8.00 $8.00 N No Increase F.I.T. Club * One class $8.00 $8.00 N No Increase F.I.T. Club Fast Track " One class $41.67 $41.67 N No Increase F.I.T. Club Challenge * One class $35.00 $35.00 N No Increase Teen Bootcamp One class $7.50 $7.50 N No Increase Teen Kickboxing One class $7.50 $7.50 N No Increase Teen Yoga One class $7.50 $7.50 N No Increase g4 Culture & Recreation Division Current Fee Proposed HST User Fee or Charye (Excluding Fee Applicable Proposed Fee HST) Excluding (Y/N) Effective Date HST Fitness Teen Camp Five, 6-hour classes $298.00 $298.00 N No Increase Fitness Registered - adult Base Camp One class $10.80 $10.80 Y No Increase Boot Camp One class $10.80 $10.80 Y No Increase Bellydancing One class $8.64 $8.64 Y No Increase Cyclefit One class $8.64 $8.64 Y No Increase Kickboxing One class $8.64 $8.64 Y No Increase Nia One class $8.64 $8.64 Y No Increase Personal Best One class $12.60 $12.60 Y No Increase Pilates (Intermediate) One class $8.64 $8.64 Y No Increase Pilates (Beginner) One class $8.64 $8.64 Y No Increase PREP One class $10.80 $10.80 Y No Increase Tai Chi One class $8.64 $8.64 Y No Increase Urban Poling One class $8.60 $8.60 Y No Increase Yoga (Progressive) One class $8.64 $8.64 Y No Increase Women's Weight Training One class $10.00 $10.00 Y No Increase ! Pre/Post Natal Fitness One class $8.64 $8.64 Y No Increase I Fitness Registered - adult 55+ II Nia for Seniors One class $6.00 $6.00 N No Increase Osteo Breakthrough One class $6.00 $6.00 N No Increase I Pilates Style Fitness One class $6.00 $6.00 N No Increase Stretch and Strengthen One class $4.20 $4.20 Y No Increase Summer Fit One class $4.20 $4.20 Y No Increase I Yoga for Older Adults * One class $6.00 $6.00 N No Increase I Zumba Gold One class $6.00 $6.00 Y No Increase I Spinning and Strength Studio - Prime Drop in participants - one class " $12.00 $12.00 Y No Increase Members extra fee - one class$6.00 $6.00 Y No Increase Mind and Body Studio Drop in participants - one class ' $12.00 $12.00 Y No Increase Members extra fee - one class $6.00 $6.00 Y No Increase Aquatic Programs Swim Preschool Ten - 30 minute classes $88.00 $88.00 N No Increase Swim Kids 1-5 Ten - 30 minute classes $88.00 $88.00 N No Increase Swim Kids 6-10 Ten - 45 minute classes $98.00 $98.00 N No Increase Summer Swim (DIP) Session Nineteen - 45 minute classes $150.00 $150.00 N No Increase Youth Programs Ten - 45 minute classes $94.55 $94.55 N No Increase Canadian Swim Patrol Ten - 1 hour classes $95.55 $95.55 N No Increase Bronze Star • Ten - 1.5 hour classes $111.00 $111.00 N No Increase Bronze Medallion & Emergency First Twenty-four hour program $219.00 $219.00 N No Increase Aid * Bronze Cross Twenty-four hour program $164.00 $164.00 N No Increase NLS Forty hour program $257.01 $257.01 Y No Increase Leader/Assistant Instructor Forty hour program $215.89 $215.89 Y No Increase Red Cross/Lifesaving Society Water Forty-five hour program $269.86 $269.86 Y No Increase Safe Instructor Withdrawal fee for Leadership Sixteen hours $35.00 $35.00 N No Increase Standard First Aid/CPR Sixteen hours $104.00 $104.00 Y No Increase Standard First Aid/CPR (Staf) Sixteen hours $73.50 $73.50 Y No Increase SFA/CPR Recert Eight hours $55.00 $55.00 Y No Increase SFA/CPR Recert (Staffl Eight hours $42.00 $42.00 Y No Increase CPR Six hours $55.00 $55.00 Y No Increase CPR (Staf) Six hours $42.00 $42.00 Y No Increase 1 4 CZ I Culture & Recreation Division Current Fee Proposed HST User Fee or Charge (Excluding Fee Appiicable Proposed Fee HST) Excluding (Y/N) Effective Date HST CPR Recert Four hours $35.00 $35.00 Y No Increase CPR Recert (Staffl Four hours $25.00 $25.00 Y No Increase Aqua Adults Ten - 55 minute classes $87.34 $87.34 Y No increase Aqua Adults Ten - 30 minute classes $59.85 $59.85 Y No Increase Private Classes Ten - 30 minute classes $265.00 $265.00 N No Increase Semi-Private Classes Ten - 30 minute classes $159.65 $159.65 N No Increase Aquafit Ten - 55 minute classes $84.11 $84.11 Y No Increase Aquafit Twenry - 55 minute classes $145.79 $145.79 Y No Increase Aquafit Thirty - 55 minute classes $170.09 $170.09 Y No Increase Specialty Aquafit, Nice'n Easy Ten - 40 minute classes $71.96 $71.96 Y No Increase Specialty Aquafit, Nice'n Easy Twenty - 40 minute classes $106.54 $106.54 Y No Increase Aquafit for Arthritis Ten - 40 minute classes $71.96 $71.96 Y No Increase Aquafit for Arthritis Twenty - 40 minute classes $106.54 $106.54 Y No Increase Aquafit Pay As You Go $12.00 $12.00 Y No Increase Aquafit Pay As You Go Senior $6.00 $6.00 Y No Increase 5 Pass $60.00 $60.00 Y No Increase 10 Pass $120.00 $120.00 Y No Increase Senior 5 pass ' $30.00 $30.00 Y No Increase Senior 10 pass $60.00 $60.00 Y No Increase High Five for Aquatics Four hours $66.95 $66.95 Y No Increase Private/ Semi-Private 30 minutes $26.50 $27.83 Y July 1, 2013 Museum Education Outreach Programs (for students) (Per Student Fee) No HST for students/ HST for adults/seniors Weaving Wizards One - 2 hour class $4.50 $4.75 N/Y April 1, 2013 Buzzsaws & Building Blocks One - 2 hour class $4.50 $4.75 N/Y April 1, 2013 Wonderful Wool One - 45 minute class $3.00 $3.25 N/Y April 1, 2013 Thingamajigs One -1 hour class $3.50 $3.75 N/Y April 1, 2013 Settlers Workshop Fracture One - 2 hour class $5.00 $5.25 N/Y April 1, 2013 Christmas Past One - 2 hour class $5.00 $5.25 N/Y April 1, 2013 Fracture One - 2 hour class $5.00 $5.25 N/Y April 1, 2013 Sheep to Shawl One - 2 hour class $5.00 $5.25 N/Y April 1, 2013 Stunning Stencils One - 2 hour class ' $5.00 $5.25 N/Y April 1, 2013 Wordsmiths One - 2 hour class $5.00 $5.25 N/Y . April 1, 2013 The Hand That Rocks The Cradle One - 2 hour class $185.00 $195.00 N/Y A ril 1 2013 Museum Public Outreach Pro rams for non-students Per Partici ant Fee HST for non- students Buzzsaws & Buildin Blocks One - 2 hour class $4.50 $4.73 Y A ril 1 2013 Settler's Worksho One - 2 hour class $5.00 $5.22 Y A ril 1, 2013 Shee to Shawl One - 2 hour class $5.00 $5.22 Y A ril 1, 2013 Stunnin Stencils One - 2 hour class $5.00 $5.22 Y A ril 1, 2013 The Hand That Rocks the Cradle One - 2 hour class $185.00 $194.69 Y A ril 1, 2013 Thin ama'i s One - 1 hour class $3.50 $3.76 Y A ril 1 2013 Weavin Wizards One - 2 hour class $4.50 $4.73 Y A ril 1 2013 Museum Guest S eaker Presentations Flat Rate Cost The Hand That Rocks the Cradle One - 2 hour resentation $185.00 $194.69 Y A ril 1 2013 Guest S eaker Presentations One - 1 hour resentation $100.00 $101.77 Y A ril 1 2013 Preschool Programs Toddler Playgroup Twelve - 1 hour classes $99.00 $101.00 N April 1, 2013 Artful Toddler Twelve - 1.25 hour classes $125.00 $127.00 N April 1, 2013 Kindergarten's Coming Twelve - 2 1/4 hour classes $162.00 $165.00 N April 1, 2013 P.S. Writing is Fun Twelve - 1 hour classes $99.00 $101.00 N April 1, 2013 Culture & Recreation Division Current Fee Proposed HST Fee Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date HST) HST (Y/N) Tots In Action Twelve - 2 hour classes $138.00 $141.00 N April 1, 2013 Learn to Read Twelve - 1 1/4 hour classes $125.00 $127.00 N April 1, 2013 Wiggles'n Giggles . Twelve - 45 minute classes $87.00 $89.00 N April 1, 2013 Tumble Tots Twelve - 45 minute classes $87.00 $89.00 N April 1, 2013 Bouncin' Buddies Twelve - 45 minute classes $87.00 $89.00 N April 1, 2013 Jumpin' Jax Twelve -45 minute classes $87.00 $89.00 N April 1, 2013 Junior Gym Twelve - 1 hour classes $102.00 $104.00 N April 1, 2013 Parent & Tot Skate Twelve - 30 minute classes $80.00 $82.00 N April 1, 2013 Beginner/Pre School Skating Twelve - 30 minute classes $80.00 $82.00 N April 1, 2013 Advanced Skating Twelve - 45 minute classes $96.00 $98.00 N April 1, 2013 Family Fun Twelve - 1 hour classes $117.00 $119.00 N April 1, 2013 Kids Nia Eight - 45 minute classes $40.00 $40.00 N No Increase Salsa Babies Six - 45 minute classes $72.00 $72.00 Y No Increase Salsa Tots Six - 30 minute classes $60.00 $60.00 N No Increase Children & Youth Programs Creative Steps Twelve - 30 minute classes $67.00 $67.00 N No Increase Pre-Ballet Twelve - 45 minute classes $85.00 $85.00 N No Increase Primary Ballet Twelve - 45 minute classes ' $85.00 $85.00 N No Increase Hip Hop Twelve - 45 minute classes $85.00 $85.00 N No Increase Jazz Twelve - 45 minute classes $85.00 $85.00 N No Increase Children's Art Ten - 1.25 hour classes $73.00 $73.00 N No Increase Youth Art (does not include supplies) Ten - 1.5 hour classes $67.00 $67.00 N No Increase I Cartooning for Kids Ten - 1.25 hour classes $73.00 $73.00 N No Increase Babysitter's Training Course Eight - 1.5 hour classes $65.00 $65.00 N No Increase Home Alone Four - 1.5 hour classes $35.00 $35.00 N No Increase Breakdancing Ten - 1 hour classes $61.00 $61.00 N No Increase - Mad Science Eight - 1 hour classes $124.00 $129.99 N April 1, 2013 Children's Guitar - Level 1 Eight - 1 hour classes $70.00 $70.00 N No Increase Girls Night Seven weeks - 2 hour classes $61.00 $61.00 N No Increase Karate Three months - 1 hour classes $94.00 $94.00 N No Increase , Badminton Twelve - 1 hour classes $59.00 $62.00 N April 1, 2013 ' Summer Assistant Counsellor Minimum 2 sessions or 4 weeks $81.00 $84.00 N April 1, 2013 ' Summer Youth Leadership. Nine - 3 hour classes $124.00 $128.00 N April 1, 2013 Ten - 3 hours classes $135.00 $139.00 N April 1, 2013 Recreational Basketball Clinic Six - 2 hour classes $47.00 $47.00 N No Increase Recreational Volleyball Clinic Six - 2 hour classes $47.00 $47.00 N No Increase Ball Hockey Ten - 1.5 hour classes $60.00 $62.00 N April 1, 2013 HIGH FIVE One Day - 7 hour class $62.00 $62.00 N No Increase Indoor Games Ten - 1.5 hour classes $60.00 $62.00 N April 1., 2013 Children's Table Tennis Ten - 1.5 hour classes $70.00 $70.00 N No Increase Make Up Workshop One 3 hour workshop $30.00 $30.00 N No Increase Cookin for Teens Ei ht - 1.5 hour classes $71.00 $71.00 N No Increase Teen Art Ten - 1.5 hour classes $67.00 $67.00 N No Increase Teen Photography Six - 2 hour classes $52.00 $52.00 N No Increase Parent /Child Phdtography Six - 1.25 hour classes $90.00 $90.00 N No Increase P/C Photo ra h 2nd child Six - 1.25 hour classes $36.00 $36.00 N No Increase Mother/Daughter Hip Hop Twelve - 45 minute classes $85.00 $85.00 N No Increase M/D Hip Hop (2nd child) Twelve - 45 minute classes $43.00 ' $43.00 N No Increase Tap Twelve - 30 minute classes $67.00 $67.00 N No Increase Contemporary Dance Twelve - 45 minute classes $85.00 $85.00 N No Increase Indian Dance Twelve - 45 minute classes $85.00 $85.00 N No Increase 4 7 Culture & Recreation Division Current Fee Proposed HST Fee Proposed Fee User Fee or Charge (Excluding Excluding Applicabie Effective Date HST) (Y/N) HST Adult Programs qrt Ten - 2 hour classes $80.53 $80.53 Y No Increase Art - Acrylics Eight - 2 hr classes $73.45 $64.60 Y No increase Adult Guitar Eight - 1 hour classes $62.83 $62.83 Y No Increase Baliroom Dance Ten - 2 hour classes $91.15 $91.15 Y No Increase Beading/Jewellery Making Eight - 1.5 hour classes $86.73 $86.73 Y No Increase Bellydance Twelve -1 hour ciasses ' $75.22 $75.22 Y No Increase Spanish, Beginner/Int. Ten - 2 hour classes $75.22 $75.22 Y No Increase Photography, Beginner Six - 2 hour classes $48.67 $48.67 Y_ No Increase Karate Three months - 1 hour ciasses $86.72 $86.72 Y No Increaso Skating Twelve - 45 minute ciasses $86.72 $86.72 Y No Increase Men's Power Hour Twelve - 1 hour classes $45.13 $45.13 Y No Increase Badminton Twelve'- 1.5 hour classes $66.37 $66.37 Y No Increase Volieyball, Competitive Ten - 2 hour classes $70.79 $70.79 Y No Increase Volleyball, Recreation Twelve - 1.5 hour classes $63.71 $63.71 Y No Increase Cake Decorating Ten - 2.25 hour classes $68.14 $68.14 Y No Increase Polish Cooking Eight - 2 hour classes $131.85 $131.85 Y No Increase Oriental Fusion Eight - 2 hour classes $131.85 $131.85 Y No Increase African Drumming Ten - 1.5 hour classes $63.72 $63.72 Y No Increase African Dance Ten - 1.5 hour classes $92.92 $92.92 Y No Increase Digital Camera WS's One - 2 hour class $23.00 $23.00 Y No Increase Older Adult Programs Line Dancing Twelve - 1 hour classes $32.74 $34.54 Y April 1, 2013 Latin Line Dancing Ten - 1 hour classes $28.32 $28.85 Y April 1, 2013 Clog Dancing Ten - 1 hour classes $28.32 $28.85 Y April 1, 2013 Art Class Ten - 2 hour classes $42.92 $43.80 Y April 1, 2013 Museum Programs Kids in the Village Summer Craft & One - 2 hour class $4.87 $6.19 Y April 1, 2013 Games Pro ram Christmas Craft Club Combo Four - 2 hour ciasses $51.33 $53.10 Y April 1, 2013 Mother's Day Tea One - 1.5 hour sitting $17.70 $19.03 Y April 1, 2013 Summer Solstice/Harvest Suppers One - 3 hour class (weeknight) $46.02 $48.67 Y April 1, 2013 Christmas Craft Club ' One - 2 hour class $14.16 $15.04 Y April 1., 2013 Hearth and Home Cooking One - 2.5 hour $0.00 ' $33.65 Y April 1, 2013 Hearth and Home Cooking Series Three - 2.5 hour ciasses $79.65 $88.50 Y April 1, 2013 Hearth and Home Cooking Series Four - 2.5 hour classes $0.00 $119.47 Y April 1, 2013 PMV Workshop One - 3 hour class $17.70 $19.03 Y April 1, 2013 Back in 'Fime Tea and Tour One - 2 hour presentation $7.96 $8.41 Y April 1, 2013 Pioneer Immersion (Home School) Nine - 2 hour classes $0.00 $90.00 N April 1, 2013 Camps March Break Camp Extend a Camp Five days $67.00 $67.00 N No Increase Full Day Program Five days $170.00 $170.00 N No Increase Half Day Camp Five days $88.00 $88.00 N. No Increase Mad Science Five days $220.00 $230.00 N April 1, 2013 ' Museum I~ Time Traveller Camp Four days $136.00 $136.00 N No Increase ~ Five days $170.00 $170.00 N No Increase I Cuiture Recreation Division . Current Fee Proposed HST User Fee or Charge (Excluding Fee Applicable Proposed Fee HST Excluding (YIN) Effective Date ~ HST Summer Camps - Adventure/Art/Sports Full Day Program Four days $136.00 $136.00 N No Increase Five days $170.00 $170.00 N No Increase Act One Drama Club $192.00 $192.00 N No Increase Skateboard Camp $150.00 $150.00 N No Increase Camp Mini Pidaca Half Day Program Four days $70.00 $70.00 N No Increase Five days $88.00 $88.00 N No increase Extend-a-Camp 4 Days $54.00 $54.00 N No Increase 5 Days $67.00 $67.00 N No Increase Mad Science Camp Full Day Program Five days $220.00 $220.00 N No Increase Memberships: Pickering Recreation Complex • _ * Pre Expansion Memberships * Health Club Adult, full Annual $486.20 $486.20 Y No Increase Adult, daytime Annual $416.27 $437.09 Y September 1, 2013 Adult, grandfather, ful1, corp Annual $364.65 $364.65 Y No Increase Adult, grandfather, day, corp Annual , $312.20 $312.20 Y No Increase "Squash Adult Full, Annual $600.30 $600.30 Y No Increase Adult Daytime, Annual $487.20 $511.56 Y September 1, 2013 Adult, grandfather, day, corp Annual $365.40 $365.40 Y No Increase " Racquetball Adult Full, Annual $491.19 . $491.19 Y No Increase Adult Daytime, Annual $420.71 $441.75 Y September 1, 2013 Adult, grandfather, day, corp Annual $315.53 $315.53 Y No Increase " Combination Adult Full, Annual $604.53 $604.53 Y No Increase Adult, grandfather, full, corp Annual $483.62 $483.62 Y No Increase ' ' Tennis Adult Resident, Full, Annual $515.61 $515.61 Y No Increase Adult Resident, Daytime, Annuaf $422.33 $443.45 Y September 1, 2013 * Tennis Adult Non-resident, Full, Annual $583.25 $583.25 Y No Increase Adult Non-resident, Daytime, Annual $498.52 $523.45 Y September 1, 2013 " Golden Adult Full, Annual $1,146.05 $1,146.05 Y No Increase Adult Daytime, Annual $933.23 $979.89 Y September 1, 2013 Family Annual $2,199.12 $2,199.12 Y No Increase * Fitness Class Memberships Fitness Memberships Annual $376.95 $376.95 Y No Increase Seasonal $157.50 $157.50 Y No Increase Culture & Recreation Division Current Fee Proposed HST User Fee or Char e Fee Proposed Fee g (Excluding Excluding Applicable Effective Date HST) HST (Y/N) Youth Annual $157.50 $157.50 Y No Increase Family Annual $787.50 $787.50 Y No Increase New Expansion Memberships • Basic Health Adult Annual $486.20 $486.20 Y No Increase Seasonal $217.90 $217.90 Y No Increase Adult corporate Annual $388.96 $388.96 Y No Increase Family Annual $835.87 $835.87 Y No Increase Health + Adult Annual $586.95 $586.95 Y No Increase Adult Seasonal $264.12 $264.12 Y No Increase Adult Corporate $469.56 $469.56 Y No Increase Youth • Annual $197.81 $197.81 Y No Increase Youth Seasonal $107.53 $107.53 Y No Increase Family Annual $1,177.14 $1,177.14 Y No Increase Student Annual $262.50 $262.50 Y No Increase Student Seasonal $131.25 $131.25 Y No Increase Specialty Health Adult Annual $769.00 $769.00 Y No Increase Adult Seasonal $346.05 $346.05 Y No Increase Adult Corporate $615.20 $615.20 Y No Increase Youth Annual $297.81 $297.81 Y No Increase Student Annual $350.00 $350.00 Y No Increase Student - Seasonal $157.50 $157.50 . Y No Increase Youth Seasonal $207.53 $207.53 Y No Increase Basic Squash Adult Annual $600.30 $600.30 Y No Increase ' Seasonal $258.19 $258.19 Y No Increase Adult corporate Annual $480.24 $480.24 Y No Increase Youth Annual $218.69 $218.69 Y No Increase Seasonal $105.27 $105.27 Y No Increase Family . Annual $1,042.98 $1,042.98 Y No Increase Squash + Adult Annual $676.20 $676.20 Y No Increase Adult Seasonal $304.29 $304.29 Y No Increase Adult Corporate $540.96 $540.96 Y No Increase Youth Annual $218.69 $218.69 Y No Increase Youth Seasonal $105.27 $105.27 Y No Increase Family Annual $1,342.34 $1,342.34 Y No Increase Student Annual $315.00 $315.00 Y No Increase Student Seasonal $157.50 $157.50 Y No Increase Basic Racquetball Adult Annual $491.19 $491.19 Y No Increase Seasonal $205.52 $205.52 Y No Increase Adult corporate Annual $392.95 $392.95 Y No Increase Youth Annual $218.77 $218.77 Y No Increase Seasonal $105.21 $105.21 Y No Increase Family Annual $943.78 $943.78 Y No Increase Culture & Recreation Division Current Fee Proposed HST g Applicable Proposed Fee User Fee or Charge (Excludin Fee HST Excluding (Y/N) Effective Date ~ HST Racquetball + Adult Annual $615.30 $615.30 Y No Increase Adult Seasonal $276.88 $276.88 Y No Increase Adult Corporate $492.24 $492.24 Y No tncrease Youth Annual $218.77 $218.77 Y No Increase Youth Seasonal $105.27 $105.27 Y No Increase I Family Annual $1,251.11 $1,251.11 Y No Increase Basic Tennis (Resident) Adult Resident Annual $515.61 $515.61 Y No Increase I Resident Seasonal $217.08 $217.08 Y No Increase Youth Resident Annual $229.72 $229.72 Y No Increase Resident Seasonal $105.27 $105.27 Y No Increase Family Resident Annual $990.40 $990.40 Y No Increase Tennis + (Resident) Adult Resident Annual $679.35 $679.35 Y No Increase Resident Seasonal $305.70 $305.70 Y No Increase Youth Resident Annual $229.72 $229.72 Y No Increase Resident Seasonal $105.27 $105.27 Y No Increase Family Resident Annual $1,363.62 $1,363.62 Y No Increase Basic Tennis (Non-Resident) Adult Non-resident Annual $583.25 $583.25 Y No Increase Non-resident Seasonal $245.21 $245.21 Y No Increase Youth Non-resident Annual $254.60 $254.60 Y No Increase Non-resident Seasonal $112.29 $112.29 Y No Increase Family Non-resident Annual $1,173.92 $1,173.92 Y No Increase Tennis + (Non-Resident) Adult Non-resident Annual $747.29 $747.29 Y No Increase Non-resident Seasonal $336.28 $336.28 Y No Increase Youth Non-resident Annual $254.60 $254.60 Y No Increase Non-resident Seasonal $112.30 $112.30 Y No Increase Family Non-resident Annual $1,502.43 $1,502.43 Y No Increase Golden Adult Annual $1,575.00 $1,575.00 Y No Increase Adult Seasonal $708.75 $708.75 Y No Increase Adult Corporate $1,260.00 $1,260.00 Y No Increase Youth Annual $437.57 $437.57 Y No Increase Youth Seasonal $183.77 $183.77 Y No Increase Family Annual $3,018.85 $3,018.85 Y No Increase Fitness Class Memberships Basic Fitness Adult Annual $376.95 $376.95 Y No Increase Adult Seasonal $157.50 $157.50 Y No Increase Youth Annual $165.37 $165.37 Y No Increase Family Annual $787.50 $787.50 Y No Increase Specialty Fitness Adult Annual $559.00 $559.00 Y No Increase Adult Seasonal $251.55 $251.55 Y No Increase ~s ~ Culture & Recreation Division Current Fee Proposed HST User Fee or Charge (Excluding Fee Excluding Applicable Proposed Fee Effective Date HST) HST (Y/N) Memberships: Pickering Rec. Complex and Dunbarton Indoor Pool Aquatic Memberships Adulf Annual $169.90 $169.90 Y No Increase Family Annual $297.63 $297.63 Y No Increase Youth/Disabled/Senior Annual $113.39 $113.39 Y No Increase Adult Seasonal $75.10 $75.10 Y No Increase Family Seasonal $111.61 $111.61 Y No Increase Youth/Disabled/Senior Seasonal $48.19 $48.19 Y No Increase Kick-Start Program $35.00 $35.00 N No Increase Pickering Museum Village Season Pass Family/Daycare (2 adults, 5 children) $53.10 $57.52 Y April 1, 2013 Season Pass Twin (1 adult, 1 guest) $29.82 $29.82 Y No Increase ' Season Pass Day Care (2 adults, 10 children $0.00 $97.35 Y. April 1, 2013 Admissions & Passes Fitness Admissions Fitness Class - Basic Single Admission $8.19 $8.19 Y No Increase Fitness Class - Basic Five Pass $40.95 $40.95 Y No Increase Fitness Class - Specialty Single Admission $12.00 $12.00 Y No Increase Fitness Class - Specialty Five Pass $60.00 $60.00 Y No Increase Fitness Room Single Admission $11.68 $11.68 Y No Increase Fitness Room Five Pass $58.40 $58.40 Y No Increase Fitness Room Ten Pass $116.80 $116.80 Y No Increase Arena Admissions Public Skating Single Admission - Youth $2.97 $2.88 Y August 1, 2013 Ten Pass - Youth $23.54 $23.01 Y August 1, 2013 Single Admission - Adult $3.94 $3.98 Y August 1, 2013 Ten Pass -Adult $31.42 $31.86 Y August 1, 2013 Family Pass $9.29 $8.85 Y August 1, 2013 Family 10 - Pass $49.03 $50.44 Y August 1, 2013 Parent & Tot Single Adult Admission $1.95 $1.77 Y August 1, 2013 Senior Skate Single Admission $0.97 $0.89 Y August 1, 2013 Shinny Single Admission $5.31 $4.43 Y August 1, 2013 Twenty Pass $78.45 $70.80 Y August 1, 2013 Special Promotion (Toonie Skate) $1.77 $1.77 Y No Increase (Family Day Skate & Saturdays) Youth Single $1.77 $1.77 Y No Increase Family Single $4.42 $4.43 Y August 1, 2013 Racquet Sports Admissions Squash/Racquetball Prime Time $13.35 $13.35 Y No Increase Non-prime Time $10.89 $10.89 Y No Increase Tennis Prime Time $33.01 $33.01 Y No Increase Non-prime Time $26.02 $26.02 Y No Increase Family Day Activity Passport $13.27 $13.27 Y No Increase Swimming Admissions Youth/Senior/Disabled Single Admission $2.23 $2.23 Y No Increase Youth/Senior/Disabled Ten Pass $18.87 $18.87 Y No Increase Adult Single $3.49 $3.49 Y No Increase Adult Ten Pass $30.58 $30.58 Y No Increase Family Single $7.00 $7.35 Y July 1, 2013 Family Ten Pass $60.15 $63.16 Y July 1, 2013 ~`7 Culture & Recreation Division - Current Fee Proposed HST User Fee or Char e , Fee Proposed Fee • g s (Excluding Excluding 'O'pP~~cable Effective Date HST) HST n'IN) Special Promotion (Toonie Swims) (Family Day Swim & Saturdays) Youth Single $1.77 $1.77 Y No Increase Family Single $4.42 $4.42 Y No Increase Museum Admissions - General Public Admissions Adults SingleAdmission $4.87 $6.19 Y April 1, 2013 StudenUSenior Single Admission $3.98 $4.87 Y April 1, 2013 Children SingleAdmission $3.09 $3.54 Y April 1, 2013 Family Single Admission $14.60 $17.70 Y April 1,2013 Museum Admissions - Education Tours School Tours - Basic Half day, per student $6.64 $7.25 Y April 1,2013 School Tours - Christmas in the Village Half day, per student $7.52 $8.25 Y April 1,2013 School Tours - Community Connections Half day, per student $0.00 $7.75 N April 1,2013 School Tours - School Days Half day, per student $6.64 $7.25 Y April 1,2013 School Tours - Stencilling Half day, per student $7.08 $7.75 Y April 1,2013 School Tours - Wonderful Wool Half day, per student $6.64 $7.25 Y April 1,2013 School Tours - Candlemaking Full day, per student $12.39 $15.00 Y April 1,2013 School Tours - Dairy Day Full day, per student $11.06 $11.75 Y April 1,2013 School Tours - Weaving Full day, per student $11.95 $12.75 Y April 1,2013 Multi Day Tours Full day, per student $12.39 $12.75 Y April 1,2013 School Tours - Conflict and Change Full day, per student $11.06 $13.25 Y April 1,2013 School Tours - Toys, Games and Leisure Activities Full day, per student $10.62 $11.25 Y April 1,2013 School Tours - Stencilling Full day, per student $10.62 $11.25 Y April 1,2013 School Tours - Blacksmithin Full da , er student $13:27 $14.25 Y A ril 1 2013 A S irit Walk Stud.ent Performance / Educ. lesson $7.52 $8.50 N A ril 1, 2013 Museum Admissions - Public Tours School Tours - Basic Half da er student $7.00 $7.30 N A ril 1 2013 I School Tours - Christmas in the Villa e Half da er student $8.00 $8.41 N A ril 1 2013 School Tours - Communit Connections Half da er student $0.00 $7.30 N A ril 1 2013 School Tours - School Da s Half da er student $7.00 $7.30 N A ril 1,201•3 School Tours - Stencillin Half da er student $7.50 $7.52 N A ril 1,2013 School Tours - Wonderful Wool Half da er student $7.00 $7.30 N A ril 1, 2013 School Tours - Candlemakin Full da er student $13.00 $15.04 N A ril 1 2013 School Tours - Dai Da Full da er student $11.50 $11.77 N A ril 1 2013 School Tours - Weavin Full da er student $12.50 $12.83 N A ril 1 2013 Multi Da Tours Full da er student $12.50 $12.83 N A ril 1, 2013 School Tours - Conflict and Chan e Full da er student $13.00 $14.97 N A ril 1 2013 School Tours - To s, Games and Leisure Activities Full da , er student $11.00 $12.43 N A ril 1, 2013 School Tours - Stencillin Full da er student $11.00 $11.28 N A ril 1 2013 School Tours - Blacksmithin Full da er student $14.00 $14.38 N A ril 1 2013 A S irit Walk Student Performance / Educ. lesson $7.52 $8.50 N A ril 1, 2013 Rental Fees: Pickering Rec. Complex and Don Beer Arena Ice Rental Rates Pickering Youth Affiliate Hourly rate, prime time $165.09 $168.29 Y August 1, 2013 1 Hourly rate, non-prime time $124.06 $126.44 Y August 1, 2013 Adults & Residents Affiliate Hourly rate, prime time $185.10 $188.70 Y August 1, 2013 Hourly rate, non-prime time $140.07 $142.77 Y August 1, 2013 Commercial & Non-Resident Hourly rate, prime time $205.11 $209.11 Y August 1, 2013 Hourly rate, non-prime time $165.09 $168.29 Y August 1, 2013 Elementary Schools Hourly rate, prime time $165.09 $168.29 Y August 1, 2013 Hourly rate, non-prime time $74.05 $75.43 Y August 1, 2013 High School/Industrial Hourly rate, prime time $185.10 $188.70 Y August 1, 2013 Hourly rate, non-prime time $108.07 $110.13 Y August 1, 2013 Summer Ice Hourly rate, prime time $205.11 $209.21 Y August 1, 2013 " ~ II Cuiture & Recreation Division I Current Fee Proposed HST User Fee or Charge (Excluding Fee Excluding Applicable Proposed Fee HST) . HST (Y/N) Effective Date Pad Rental ~ Leagues Hourly rate $74.05 $76.54 Y August 1, 2013 General Flat rate, full day $1,716.25 $1,750.57 Y August 1, 2013 General Hourly rate $79.54 $81.13 Y August 1, 2013 Day-Camp Use (weatherrelated) Hourly rate $12.50 $12.50 Y No increase Pickering Museum Village ! Schoolhouse (rentals available year round) ' Resident Flat rate, whole day $407.08 $407.08 Y No Increase Non-Resident Flat rate, whole day $486.73 $486.73 Y No Increase ~ Resident Hourly rate $146.02 $146.02 Y No Increase ' Non-Resident Hourly rate $172.57 $172.57 Y No Increase, Resident Flat rate, 2 hours day of rental $274.34 $274.34 Y No Increase Non-Resident Flat rate, 2 hours day of rental $327.43 $327.43 Y No Increase Daytime Business, Resident Flat rate, business hours $247.79 $247.79 Y No Increase Daytime Business, Non-Resident Flat rate, business hours $305.31 $305.31 Y No Increase Community Group Flat rate, max. 4 hours $115.04 $128.31 Y April 1,2013 Chapel (rentals available from April to October, before dusk) No Increase I Resident Hourly rate $154.87 $154.87 Y No Increase Non-Resident Hourly rate $185.84 $185.84 Y No Increase Resident Flat rate, 2 hours day of rental $274.34 $274.34 Y No Increase Non-Resident Flat rate, 2 hours day of rental $327.43 $327.43 Y No Increase Odd Fellows Hall (rentals available from April to October, before dusk) Resident Flat rate, whole day $407.08 $407.08 Y No Increase i Non-Resident Flat rate, whole day $486.73 $486.73 Y No Increase Resident Hourly rate $106.19 $106.19 Y No Increase ~ Non-Resident Hourly rate $123.89 $123.89 Y No Increase ' Resident Flat rate, 2 hours day of rental $194.69 $194.69 Y No Increase i Non-Resident Flat rate, 2 hours day of rental ,$230.09 : $230.09 Y No Increase Community Group Flat rate, max. 4 hours $115.04 $123.90 Y April 1,2013 Bandstand (rentals available from April to October, before dusk) Resident Hourly rate ' $137.17 $137.17 Y No Increase , Non-Resident Hourly rate $163.72 $163J2 Y No Increase Resident Flat rate, 2 hours day of rental $247.79 $247.79 Y No Increase Non-Resident Flat rate, 2 hours day of rental • $296.46 $296.46 Y No Increase i, Grounds for Photos (rentals available from April to October, before dusk) Resident Hourly rate $53.10 $57.52 Y April 1, 2013 - Non-Resident Hourly rate $61.95 $66.37 Y April 1, 2013 Resident Flat rate, 2 hours day of rental $92.92 $97.34 Y April 1, 2013 Non-Resident Flat rate, 2 hours day of rental $110.62 $115.04 Y April 1, 2013 Photography Club Flat rate, max. 4 hours (public hrs.) $0.00 $123.90 Y April 1, 2013 Grounds for Picnics/Social Gatherings (rentals available from April to October, before dusk) - Resident . Flat rate, whole day $407.08 $407.08 Y No Increase Non-Resident Flat rate, whole day $486.73 $486.73 Y No Increase Community Group Flat rate, 4 hours $0.00 $128.31 Y April 1, 2013 Redman House (rentals available from April to October, before dusk) Resident Flat rate, whole day $292.04 $292.04 Y No Increase Non-Resident Flat rate, whole day $353.98 $353.98 Y No Increase Resident Hourly rate $57.52 $57.52 Y No Increase Non-Resident Hourly rate $75.22 $75.22 Y No Increase Resident Flat rate, 2 hours day of rental $92.92 $92.92 Y No Increase Non-Resident Flat rate, 2 hours day of rental $110.62 $110.62 Y No Increase Daytime Business, Resident Flat rate, business hours $194.69 $194.69 Y No Increase Culture & Recreation Division Current Fee Proposed HST User Fee or Charge (Excluding Fee Applicabie Proposed Fee HST) Excluding (Y/N) Effective Date ` HST Daytime Business, Non-Resident Flat rate, business hours $230.09 -$230.09 Y No Increase Community Group Flat rate, max. 4 hours $115.04 $128.31 Y April 1,2013 Chairs (up to 100 chairs) Per chair $1.33 $1.33 Y No Increase PMV Education Kits One week rental $26.55 $26.55 Y No Increase Pickering Rec. Complex & Dunbarton Indoor Pool Pool Rentals Private Rental - Rec Complex Hourly rate, max 19 (RC) $105.30 $105.30 Y No Increase Private Rental - Dunbarton Pool Hourly rate, max 19 (DIP) $89.25 $93.72 Y September 1, 2013 Private Rental - Rec Complex Hourly rate, max 50 (RC) $127.05 $127.05 Y No Increase Private Rental Hourl rate max 50 DIP $111.00 $111.00 Y No Increase S nchronized Pool Rental Hourl rate, non- rime DIP $67.63 $72.10 Y Se tember 1, 2013 Pickering Swim Club Hourly rate, prime time (RC) $64.81 $68.70 Y September 1, 2013 Pickering Swim Club Hourly rate (DIP) $67.63 $72.10 Y September 1, 2013 Master Swim Program Hourly rate (DIP) $81.92 $85.20 Y September 1, 2013 Extra Lifeguard Hourly rate $21.75 $23.06 Y July 1, 2013 Instructor Hourly rate $25.59 $27.13 Y July 1, 2013 Board of Education Hourly rate $64.81 $64.81 Y No Increase Swim Meet Hourly rate $130.76 $130.76 Y No Increase Additional Facility Staff for Swim Hourly rate $41.74 $41.74 Y No Increase Pickering Rec. Complex Facilities Combatants Room Off Court Training Hourly rate $23.50 $23.50 Y No Increase Martial Arts Hourly rate $28.00 $28.00 Y No Increase Boyz and Giriz Birthday 2 hours $174.30 $174.30 Y No Increase After Hour Tennis Rentals Four Courts Hourly rate $104.23 $109.44 Y August 1, 2013 Pool Meetin Room Swim Party Rental Flat rate, 1.5 hours $34.86 $34.86 Y No Increase Meeting Room 1 • Resident Flat rate, whole day $154.69 $154.69 Y No Increase Non-resident Flat rate, whole day $200.45 $200.45 Y No Increase Resident Hourly rate $29.41 $29.41 Y No Increase Non-resident Hourly rate $42.49 $42.49 Y No Increase Daytime, business, resident Flat rate, business hours $96.95 $96.95 Y No Increase Daytime, business, non-resident Flat rate, business hours $131.81 $131.81 Y No Increase Communiry Group Flat rate, max. 4 hours $30.81 $30.81 Y No Increase Meeting Rooms 1 & 2 Resident Flat rate, whole day $251.75 $251.75 Y No Increase Non-resident Flat rate, whole day $343.15 $343.15 Y No Increase Resident Hourly rate $42.48 $42.48 Y No Increase Non-resident Hourly rate $59.92 $59.92 Y No Increase Daytime, business, resident Flat rate, business hours $131.81 $131.81 Y No Increase Daytime, business, non-resident Flat rate, business hours $176.48 $176.48 Y. No Increase Community Group Flat rate, max. 4 Hours $62.77 $62.77 Y No Increase Meeting Rooms 1, 2& 3 Resident Flat rate, whole day $411.78 $411.78 Y No Increase ' Non-resident Flat rate; whole day $515.27 $515.27 Y No Increase , Culture & Recreation Division Current Fee Proposed HST User Fee or Charge (Excludin Fee g Excluding Applicable Proposed Fee HST) HST (Y/N) Effective Date Resident Hourly rate $63.18 $63.18 Y No Increase Non-resident Hourly rate $83.88 $83.88 Y No Increase Daytime, business, resident Flat rate, business hours $188.46 $188.46 Y No Increase Daytime, business, non-resident Flat rate, business hours $257.09 $257.09 Y No Increase Community Group Flat rate, max. 4 hours $66.19 $66.19 Y No Increase New Year's Eve, resident Flat rate, whole day $818.12 $818.12 Y No Increase O'Brien Meeting Room A or B • Resident Flat rate, whole day $217.88 $217.88 Y No Increase Non-resident Flat rate, whole day $274.52 $274.52 Y No Increase Resident Hourly rate $42.48 $42.48 Y No Increase Non-resident Houriy rate $63.18 $63.18 Y No Increase Daytime, business, resident Flat rate, business hours $90.41 $90.41 Y No Increase Daytime, business, non-resident Flat rate, business hours $131.81 $131.81 Y No Increase Community Group Flat rate, max. 4 hours $36.52 $36.52 Y No Increase O'Brien Meeting Rooms A& B Resident Flat rate, whole day $440.10 $440.10 Y No Increase Non-resident Flat rate, whole day $538.15 $538.15 Y No Increase Resident Hourly rate $83.88 $83.88 Y No Increase Non-resident Hourly rate $119.83 $119.83 Y No Increase Daytime, business, resident Flat rate, business hours $188.46 $188.46 Y No Increase Daytime, business, non-resident Flat rate, business hours $263.63 $263.63 Y No Increase Tournament bookings Flat rate, per day $220.26 $220.26 Y No Increase Community Group Flat rate, max. 4 hours $66.19 $66.19 Y No Increase New Year's Eve Flat rate, whole day $871.50 $871.50 Y No Increase ' Pickering Rec. Complex East or West Salon II Resident Flat rate, whole day (Monday - Sunday) $630.00 $630.00 Y No Increase 'Non-resident Flat rate, whole day (Monday - Sunday) $819.00 $819.00 Y No Increase I Sunday, resident Flat rate, daytime $392.18 $392.18 Y No Increase I, Sunday, non-resident Flat rate, daytime $490.74 $490.74 Y No Increase j Children's Banquets Flat rate, max. 4 hours $125.54 $125.54 Y No Increase New Year's Eve, resident Flat rate, whole day $1,437.98 $1,437.98 Y No Increase New Year's Eve, non-resident Flat rate, whole day $1,581.77 $1,581.77 Y No Increase Special Events Musical Flat rate, residenUcommunity group $1,660.86 $1,660.86 Y No Increase , Resident 1/2 Day Flat rate, max. 6 hours $326.82 $326.82 Y No Increase Non-resident 1/2 Day Flat rate, max. 6 hours $424.86 $424.86 Y No Increase Pickering Recreation Complex East & West Salons (Both Rooms) Resident Flat rate, whole day (Monday- Sunday) $1,165.00 $1,165.00 Y No Increase Non-resident Flat rate, whole day (Monday - Sunday) $1,514.50 $1,514.50 Y No Increase Sunday, resident Flat rate (daytime) $735.59 $735.59 Y No Increase Sunday, non-resident Flat rate (daytime) $898.48 $898.48 Y No Increase New Year's Eve, resident Flat rate $2,178.75 $2,178.75 Y No Increase New Year's Eve, non-resident Flat rate $2,396.63 $2,396.63 Y No Increase Special Events Musical Flat rate - resident/community group only $3,320.00 $3,320.00 Y No Increase Entertainment/Private Concerts NEW Deposit $570.63 $570.63 Y No Increase Resident 1/2 Day Flat rate, max. 6 hours $604.35 $604.35 Y No Increase Non-resident 1/2 Day Flat rate, max. 6 hours $735.59 $735.59 Y No Increase . Culture & Recreation Division Current Fee Proposed HST User Fee or Charge (Exciudin Fee g Excluding Applicable Proposed Fee HST) HST (Y/N) Effective Date Petticoat Creek Community Centre Paris or Franklin Meeting Room Resident Flat rate $360.00 $360.00 Y No Increase Non-resident Flat rate $544.69 $544.69 Y No Increase Daytime, business, resident Flat rate $92.34 $92.34 Y No Increase Daytime, business, non-resident Flat rate $125.54 $125.54 Y No Increase Community Group Flat rate $29.05 $29.05 Y No Increase Resident Hourly rate $45.65 $45.65 Y No Increase Non-resident Hourly rate $79.89 $79.89 Y No Increase Paris & Franklin Meeting Rooms Resident Flat rate $653.63 $653.63 Y No Increase Non-resident Flat rate $850.75 $850.75 Y No Increase Daytime, business, resident Flat rate $171.19 $171.19 Y No Increase Daytime, business, non-resident Flat rate $258.34 $258.34 Y No Increase Community Group Flat rate $29.05 $29.05 Y No Increase Resident Hourly rate $79.89 $79.89 Y No Increase Non-resident Hourly rate $114.12 $114.12 Y No Increase NewYear's Eve, resident Flat rate $1,321.41 $1,321.41 Y No Increase Children's Banquets, resident Flat rate, resident/community group $125.54 $125.54 Y No Increase Don Beer Banquet Hall Resident Flat rate $490.74 $490.74 Y No Increase Non-resident Flat rate $599.68 $599.68 Y No Increase Daytime, business, resident Flat rate $171.19 $171.19 Y No Increase Daytime, business, nori-resident . Flat rate $240.70 $240.70 Y No Increase Sunday to Thursday, resident Hourly rate ` $50.00 $50.00 Y No Increase Sunday to Thursday, non-resident Hourly rate $55.00 $55.00 Y No Increase ~ Sunday, resident Flat rate (daytime) $347.00 $347.00 Y No Increase Sunday, non-resident Flat rate (daytime) $473.00 $473.00 Y No Increase i Children's Banquets (Community Flat rate $121.00 $121.00 Y No Increase Group Only) Tournament Rate Flat rate, daily, Don Beer only $236.50 $236.50 Y No Increase New Year's Eve, resident ; Flat rate $946.00 $946.00 Y No Increase NewYear's Eve, non-resident Flat rate $1,156.00 $1,156.00 Y No Increase , West Shore Community Centre Resident Flat rate $630.00 $630.00 Y No Increase Non-resident Flat rate $820.00 $820.00 Y No Increase Daytime, business, resident Flat rate $165.00 $165.00 Y No Increase Daytime, business, non-resident Flat rate $249.00 $249.00 Y No Increase Sunday to Thursday, resident Hourly rate $77.00 $77.00 Y No Increase Sunda to Thursda non-resident Hourl rate $110.00 $110.00 Y No Increase Friday, resident Flat rate $472.00 $472.00 Y No Increase Frida non-resident Flat rate $615.00 $615.00 Y No Increase Children's Banquets (Community Flat rate $121.00 $121.00 Y No Increase Grou Onl NewYear's Eve, resident Flat rate $1,273.65 $1,273.65 Y No Increase NewYear's Eve, non-resident Flat rate $1,542.60 $1,542.60 Y No Increase East Shore Community Centre Room 2 or Room4 - Meeting Resident Hourly rate $29.41 $29.41 Y No Increase Non-Resident Hourly rate $42.49 $42.49 Y No Increase - Culture & Recreation Division Current Fee Proposed HST User Fee or Charge (Excluding Fee Excluding APPlicable Proposed Fee Effective Date HST) HST ~/N) Gymnasium - Meeting/Sports Resident Hourly rate $40.68 $40.68 Y No Increase Non-Resident Hourly rate $52.24 $52.24 Y No Increase Room 2 and Room 4- Social Resident Flat rate $231.00 $231.00 Y No Increase Non-Resident Flat rate $315.00 $315.00 Y No Increase New Years Eve - Resident Flat rate $462.00 $462.00 Y No Increase New Years Eve - Non-Resident Flat rate $636.00 $636.00 Y No Increase Gymnasium- Social Resident Flat rate $490.74 $490.74 Y No Increase Non-Resident Flat rate $599.68 $599.68 Y No Increase New Year's Eve, resident Flat rate $946.00 $946.00 Y. No Increase NewYear's Eve, non-resident Flat rate $1,156.00 $1,156.00 Y No Increase Community Room • Daily Flat rate $303.25 $303.25 Y No Increase Meeting - Resident Hourly rate $33.25 $33.25 Y No Increase Meeting - Non-Resident Hourly rate $44.25 $44.25 Y No Increase Social - Resident Hourly rate $55.25 $55.25 Y No Increase Social - Non-Resident Hourly rate $66.25 $66.25 Y No Increase Rental Extra Fees Listing Community Groups 12 bookings $133.00 $133.00 Y No Increase Administration Fee $35.00 $35.00 Y No Increase Maintenance Fee Hourly rate $29.43 $29.43 Y No Increase Damage/Security Deposit $200.00 $200.00 Y. No Increase ~ Damage/Security Deposit (Jack & Jill $500.00 $500.00 Y No Increase ~ Parties) II New Staff Overtime for Event Hourly rate $40.00 $40.00 N No Increase (early/late opening) Performing Rights Tariff Without Flat rate (301 - 500 capacity) $61.69 $61.69 Y No Increase Dancing - Banquet Hall , Performing Rights Tariff Without Flat rate (1 - 101 capacity) $20.56 $20.56 Y No Increase Dancing - Petticoat Creek Community Centre Paris Room, Petticoat Creek Community Centre Franklin Room, O'Brien Room A, O'Brien Room B, East Shore Community Centre Community Room, East Shore Community Centre Room #2 and East Shore Community Centre Room #4 PerForming Rights Tariff Without Flat rate (101 - 300 capacity) $29.56 $29.56 Y No Increase Dancing - West Salon, East Salon, O'Brien Rooms, Don Beer, Westshore Community Centre, . Petticoat Creek Community Centre Banquet Hall and East Shore Community Centre Gymnasium Performing Rights Tariff With Flat rate (301 - 500 capacity) $123.38 $123.38 Y . No Increase Dancing - Banquet Hall ' Culture & Recreation Division Proposed Current Fee HST Fee Proposed Fee . User Fee or Charge (Excluding Excluding Appiicable Effective Date HST) HST (Y/N) Performing Rights Tariff With Flat rate (1 - 101 capacity) $41.13 $41.13 Y No Increase Dancing - Petticoat Creek Community Centre Paris Room, Petticoat Creek Community Centre Franklin Room, O'Brien Room A, OBrien Room B, East Shore • Community Centre Community ' Room, East Shore Community Centre Room #2 and . East Shore Community Centre Room #4 . Performing Rights Tariff With Flat rate (101 - 300 capacity) $59.17 $59.17 Y No Increase Dancing - West Salon, East Salon, O'Brien Rooms, Don Beer, Westshore Community Centre, Petticoat Creek Community Centre Banquet Hall, East Shore Community Centre Gymnasium Events Pre-teen Dance Single Admission $8.75 $8.75 N No Increase Poinsettia Tea Single Admission $5.31 $5.31 Y No Increase Big Band Single Admission $4.87 $5.31 Y March 1, 2013 Big Band (Seniors Month) Single Admission $5.31 $5,31 Y No Increase Museum Events Adults $5.75 $7.08 Y April 1, 2013 Museum Events Students/Seniors $4.87 $5.75 Y April 1, 2013 Museum Events Children $3.98 $4.42 Y April 1, 2013 Museum Event Family $17.70 $22.12 Y April 1, 2013 A Spirit Walk Single Admission $14.60 $15.93 Y April 1, 2013 Miscellaneous I ReplacementAccess Card $10.62 $10.62 Y No Increase Museum Filming/Photo Shoots Set dressing & clean Up, hourly $70.75 $70.75 Y No Increase Museum Filming/Photo Shoots Shooting time, hourly $141.51 $141.51 Y No Increase Kindergym Birthday Parties $116.81 $116.81 Y No Increase Creative Play Birthday Parties $147.00 $147.00 Y No Increase Dance Birthday Parties $145.00 $145.00 Y No Increase Heritage Birthday Parties 12.children $163.72 $163.72 Y No Increase . Mystery Parties 12 children $163.72 $163.72 Y No Increase Tea Parties 12 children $163.72 $163.72 Y No Increase Equipment Rental (Gym @ ESCC) Charge for usage of sports equip. (no $22.12 $23.89 Y April 1, 2013 staff) Games Room Party (PCCC / ESCC) 12 children $132.74 $137.25 Y April 1, 2013 Games Room Party (PCCC / ESCC) 24 children $154.87 $159.29 Y April 1, 2013 Sensational Sports Parties 12 children $132.74 $137.25 Y April 1, 2013 Sensational Sports Parties 24 children $154.87 $159.29 Y April 1, 2013 Recreation Complex Filming Hourly $200.00 $200.00 Y No Increase Program Administration Fee HST will be added to applicable programs $9.43 $9.43 Y No Increase Membership Administration Fee $35.00 $35.00 Y No Increase NSF Charge Per cheque $42.50 $42.50 N No Increase Additional Receipt Charge Per family $4.72 $4.72 Y No Increase Culture & Recreation Division Current Fee Proposed HST User Fee or Charge (Excluding Fee Excluding Applicable Proposed Fee . HST) HST (Y/N) Effective Date Marketing Promotions City Brochure Advertising Full page $691.13 $691.13 Y No Increase Half page $466.80 $466.80 Y No Increase * Classes may vary from 5 to 15 weeks Classes may vary from 5 to 15 weeks. Single class participation is available Must also provide completed criteria listing prior to confirmation i Planning & Development Department Current Fee Proposed Fee HST proposed Fee User Fee or Charge (Excluding HST) (Exciuding HST) Applicable Effective Date (Y/N) These fees are im osed under the authori of the Plannin Acf R.S.O. 1990 c.P.13 Development Control Curb Cut - new development not Min charge $207.00 (5.3m or Min charge $207.00 (5.3m or Y No Increase assumed by municipality, infill building less) less) permit or industrial/commercial $39.00/m (5.3m plus) $39.00/m (5.3m plus) Y No Increase develo ment Municipal Consent Fee $300.00/application $300.00/application N No Increase Curb Infill $185.00/m $185.00Jm Y No Increase Sidewalk Repair $250.00/m $250.00/m Y No Increase Pre-installed Storm Sewer Connection Contract cost + admin fee Contract cost + admin fee Y No Increase Fill/Topsoil Permit One Year Permit $500.00 +$1,000.00/hectare to $500.00 +$1,000.00/hectare to N No Increase a max $4,500.00 a max $4,500.00 One Year Extension $500.00 $500.00 N. No Increase Newspaper Box Pad Permit Application $50.00/box $50.00/box N No Increase Newspaper Box Installation $250.00 -$500.00 $250.00 -$500.00 N No Increase Newspaper Box Annual Maintenance $15.00/box $15.00/box N No Increase Road Cleaning Contract cost + 15% Contract cost + 15% Y No Increase Damage Deposits Pool $500.00 $500.00 N No Increase Water/Sewer Connection $500.00 $500.00 N No Increase Residential Building Permit-Rural $1,500.00 $1,500.00 N No Increase Residential Building Permit-Urban $2,000.00 $2,000.00 N No Increase Commercial Building $2,000.00 -$5,000.00 $2,000.00 -$5,000.00 N No Increase Road Damage/Fill Topsoil Permit N No Increase Rural Paved Road $5,000.00/km $5,000.00Jkm N No Increase Rural Surface TreaUGravel Road $10,000.00/km $10,000.00/km N No Increase Residential Development Review Fee $50.00/unit $50.00lunit N No Increase Storm Water Maintenance Fee $2,000.00/hectare $2,000.00/hectare N No Increase Development Review Inspection Fee Based on total cost of works Based on total cost of works N No Increase <$500,000 4.5% 4.5% N No Increase $500,000 -$1 mil 4.0% 4.0% N No Increase >$1 million 3.5% 3.5% N No Increase Development Review Inspection Fee Based on cost of site works Based on cost of site works N No Increase Site Plan ! <$500,000 4.5% 4.5% N No Increase $500,00 -$1 mil 4.0% 4.0% N No Increase >$1 million 3.5% 3.5°/o N No Increase Pool Enclosure Permit $150.00 $150.00 N No Increase Planning Documents Pickering Official Plan $150.00 $150.00 N No Increase Official Plan Compendium $50.00 $50.00 N No Increase Development Guidelines $5.00-$10.00 $5.00-$10.00 N No Increase Special Studies $10.00-$20.00 $10.00-$20.00 N No Increase ' Zoning By-laws 5-$10.00/ea 5-$10.00/ea N No Increase Summary Residential Applications $20.00 $20.00 N No Increase Mapping . $5.00-$25.00 $5.00-$25.00 N No Increase Planning & Development Department Current Fee Proposed Fee HST proposed Fee User Fee or Charge Applicable (Excluding HST) (Excluding HST) (Y/N) Effective Date Address Booklet $25.00-$50.00 $25.00-$50.00 N No Increase Fiche Prints Price Varies Price Varies N No Increase Special Mapping Requests $46.73/hr $46.73/hr Y No Increase Photocopies - 6 or more pages $0.50/ea $0.50/ea Y No Increase Planning Applications Telecommunications TowerApproval $2,700.00 $2,700.00 N No Increase Minor Variance Accessory Structure $225.00 $225.00 N No Increase Existing Grade Related Residentiaf $500.00 $500.00 N No Increase Building Vacant Land $1,600.00 $1,600.00 N No Increase Application Tabling $225.00 $225.00 N No Increase Special Meeting $800.00 $800.00 N No Increase Zoning By-IawAmendment -Major~ $12,000.00 $12,000.00 N No Increase Zoning By-IawAmendment -Minor 2 $6,000.00 $6,000.00 N No Increase Zoning By-law- Recirculation $1,000.00 $1,000.00 N No Increase Additional fee ifwithin Oak Ridges $1,000.00 $1,000.00 N No increase Moraine or Greenbelt Zoning By-law- Removal of Holding $2,400.00 $2,400.00 N No Increase Zoning By-law - Extension of Temporary $2,400.00 $2,400.00 N No Increase Use B -law MinisterZoning OrderAmendment - $1,700.00 $1,700.00 N No Increase Ma'or 9 MinisterZoning OrderAmendment- $1,100.00 $1,100.00 N No increase Minor 10 Pickering Official Plan Amendment - $20,000.00 $20,000.00 N No Increase Ma'or 3 Pickering Official Plan Amendment- $10,000.00 $10,000.00 N No Increase Minor 4 Pickering Official Plan Amendment - $1,000.00 $1,000.00 N No Increase Recirculation Additional fee ifwithin Oak Ridges $1,000.00 $1,000.00 N No Increase Moraine or Greenbelt Regional Official Plan -Amendment (not $5,400.00 $5,400.00 N No Increase art of a Pickerin OPA Land Division No Increase Comments $750.00 $750.00 N No Increase Clearance of Conditions $325.00 $325.00 N No Increase Council authorization to proceed by land $0.00 $2,400.00 N March 5, 2013 division instead of draft plan of • subdivision 7 Neighbourhood Development Guideline $375.00 $375.00 N No Increase Amendment 5 Draft Plan of Subdivision No Increase Base Fee $10,700.00 $10,700.00 N No Increase Per Unit Fee $150.00 $150.00 N No Increase Recirculation $1,000.00 $1,000.00 N No Increase Additional fee ifwithin Oak Ridges $1,000.00 $1,000.00 N No Increase Moraine or Greenbelt Revisionsto DraftApproved Plan- $1,100.00 $1,100.00 N No Increase redline revisions Draft Plan of Condominium $6,700.00 . $6,700.00 N No Increase -2w Plannin9 & Development DePartment Current Fee Proposed Fee HST proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Applicable Effective Date (Y/N) Recirculation $1,000.00 $1,000.00 N No Increase ' Condominium Conversion $1,100.00 $1,100.00 N No Increase Revisions to a DraftApproved Plan - $1,100.00 $1,100.00 N No Increase redline revisions Site Plan Residential $2,700.00 +$190.00 per $2,700.00 +$190.00 per N No Increase dwellin unit dwellin unit Commercial $2,700.00 +$910.00 for each $2,700.00 +$910.00 for each N No Increase 2000m2 2000m2 industrial $2,700.00 +$540.00 for each $2,700.00 +$540.00 for each N No Increase 2000mz 2000m2 Minor Revision $800.00 $800.00 N " No Increase Major Revision $2,700.00 $2,700.00 N No Increase Clearance $275.00 $275.00 N No Increase Peer Reviews a $0.00 Full recovery of City costs + N March 5, 2013 - 10% admin. fee Minor Revision to Approved Condo Site $100.00 $100.00 N No Increase Plan (by unit owner) I.e. decks, sheds, fences File Reactivation 6 $0.00 $500.00 N March 5, 2013 ' Opinion Letter for Complex Inquiries $0.00 $500.00 N March 5, 2013 Licence2oning Compliance Letter $75.00 $75.00 N No Increase 1. An application for an amendment that is more significant in scale and scope than a minor zoning amendment, and which may have greater impact beyond the subject lands, as determined by the Director of Planning or designate. Major applications must meet one or more of the following , conditions: - applications relating to more than one property - a site specific application, if considered to represent a large scale redevelopment - any change in use and/or zone category, except as identified under a minor amendment j - an application involving significant changes to the development standards or general provisions of the by-law , 2. An application for minor or small scale zoning amendment having no significant impact on adjoining lands, agdetermined by the Director of Planning or designate. Minor applications must be site specific and meet one or more of the following conditions: - - request for additional permitted use, within an existing building with no significant impact on existing development standards I = changes in development standards or zone to accommodate a residential severance to create one additional lot - application for Temporary Use 3. An application that is more significant in scale and scope than a minor amendment and which may have greater impact or policy implications beyond the subject lands, as determined by the Director of Planning or designate. Major applications must meet one or more of the following conditions: - applications relating to more than one property - a site specific application if considered to represent large scale redevelopment or significant change to the designations and permitted uses - an application involving significant changes to the policies of the Official Plan 4. An application for a minor, site specific and small scale amendment or exception to Officiai Plan policies and designations, having limited impact or policy implications beyond the subject lands, as determined by the Director of Planning or designate. 5. An application to amend a Neighbourhood Development Guideline when the development proposal would necessitate an amendment to the , Guideline or there is no other planning application being processed by Councii. 6. To reactivate planning applications that have been inactive over 2 years. If the file has been inactive longer than 5 years, the current applicable fees will be fequired. 7. Charged only if no other planning applications are being processed by Council. 8. The applicant is responsible for the City's full costs of undertaking the peer review of any studies or drawings submitted in support of the application. This requirement applies to matters such as, but not limited to, the peer review of traffic, marketing, environmental, noise, engineering drawings and reports, and architectural drawings. 9. A major Ministets Zoning Order application is where the proposed use or standards do not comply with the City's zoning by-law and a Report to Council is required. 10. A minor Minister's Zoning Order application is where the proposed use or standards comply with the City's zoning by-law. i Planni-ng & Development Department Current Fee Proposed Fee Applicable HST User Fee or Charge proposed Fee (Excluding HST) (Excluding HST) (YIN) Effective Date Building Permit Fees These fees are imposed under the authority of the Building Code Act, 1992, C.23 , Demolition Permit $10.00/each 100m Z of floor $10.00/each 100m z of floor N No Increase area min $100.00 area min $100.00 Conditional Permit 10% of Appl. Permit Fee to a 10% of Appl. Permit Fee to a N No Increase max of $2,500.00 in addition to max of $2,500.00 in addition to applicable fee applicable fee Change of Use Permit $200.00 $200.00 N No Increase Occupancy Permit for Unfinished Building $250.00 $250.00 N No Increase Alternative Solution $100.00/hr (4 hour min) $100.00/hr (4 hour min) N No Increase Resubmission of Incomplete Application 25% of Application Fee 25% of Applicafion Fee N No Increase Revision to Permit $100.00 $100.00 N No Increase Transfer of Permit $100.00 $100.00 N No Increase , Re-examination Change in House Model $300.00 +"fee prescribed in Part $300.00 + fee prescribed in Part N No Increase B for any additional area B for any additional area Re-examination Other Than Above 10% of applicable permit fee to 10% of applicable permit fee to N No Increase a max of $1,000.00 a max of $1,000.00 Certification of House Models $5.00/m 2 of floor area $5.00/m 2 of floor area N No Increase Reactivation of Dormant File $100.00 $100.00 N No Increase , Building Permit Surcharge 25% of Fee ($100.00 min) 25% of Fee ($100.00 min) N No Increase i Additional Inspection $100.00 $100.00 N No Increase Building Permit Fee $100.00 $100.00 N No Increase Assembly Occupancies $12.80/each m2 of floor area $13.00/each m2 of floor area N March 5, 2013 Institutional Occupancies $15.00/each m2 of floor area $15.50/each m2 of floor area N March 5, 2013 Residential Occupancies $10.85/each m2 of floor area $11.00/each mz of floor area N March 5, 2013 Business & Personal Service $8.50/each m2 of floor area $8.50/each m2 of floor area N No Increase I, (single storey) Business & Personal Services $10.60/each m2 of floor area $11.00/each mZ of floor area N March 5, 2013 multi le store . Farm & Unserviced Storage Buildings $3.75/each m2 of floor area $3.75/each m2 of floor area N No Increase Parking Garages Industrial occupancies to Industrial occupancies to N No Increase include parking garages (see include parking garages (see below) below) Industrial Occupancies $6.45/each m2 of floor area $6.50/each mZ of floor area N March 5, 2013 Interior Partitioning & Finishing $2.15/each m2 of floor area $2.15/each m2 of floor area N No Increase Minor Residential Structures and $100.00 $100.00 N No Increase Alterations Temporary Tents $100.00 $100.00 N No Increase Temporary Sales Centres $1,050.00 $1,050.00 N No Increase Minor Non-Residential Structures $200.00 $200.00 N No Increase Alterations, Building and Structures $10.35/each $1,000 of $10.35/each $1,000 of N No Increase Not Provided Above construction value construction value Building permit fees are required to meet the City costs to administer and enforce the Building Code Act. Building permit fee amounts will not exceed the anticipated reasonable City costs to administer and enforce the Act following implementation of the changes in this schedule Sign Permit Fees Ground Sign $250.00 $250.00 N No Increase Wall Sign $150.00 $150.00 N No Increase Development Sign $250.00 $250.00 - N No Increase ~4 Planning & Development Department Current Fee Proposed Fee Appiicable HST User Fee or Charge proposed Fee (Excluding HST) (Exciuding HST) (Y/N) Effective Date Billboard Permit - $250.00 $250.00 N No Increase Additional fee for any sign installed prior $250.00 $250.00 N No Increase to ermit issuance Sign Variance - ground sign, wall sign or $500.00 $500.00 N No Increase develo ment si n Miscellaneous Charges Compliance Letter - within 10 days $125.00 per request $125.00 per request N No Increase Compliance Letter- within 2 days $200.00 per request $200.00 per request N No Increase Recovery of costs for Grow-Op $0.00 $2,100.00 per investigation Y March 5, 2013 Investi ations minimum Administrative Fee for Processing , $0.00 $500.00 N March 5, 2013 Grow-O Investi ations I ~ . ~ ATTACHMENT #24-TO REPORT #_L.9 cl-i 3 2013 Current & Capital Budgets & A Brief Financial Overview 2013-2017 Executive Committee • February 14, 2013 1 How the Budget Works ~ Current Budget ; D~ebt •Salaries/Wages ~ •ut~iit~es ? Capital Budget Property Tax •Fuel ~ •Roads •WinterControl ! Grants ~ •Parks •Debt Payments •Sidewalks User Fees •Reserve/ Reserve •Storm Water Mgmt. Fund Contributions Reserve/ Reserve Funds Outside: Development Charges Grants Other 2 1 Balancing the Budget ■Collective Agreements ■Capital Financing $ ■Municipal Inflation •Cost containment (operating ■Maintaining City Infrastructure efficiencies) ■Assessment Growth ■Permanent Service $ Adjustments/ Reductions 3 Municipal Inflation vs. C.P.I. Consumer Price Index or CPI is typically based on a basket of goods and services used by on average household Municipalities usually have a Municipal Price Index or MPI that uses a different basket of goods MPI is higher than CPI due to heavier reliance on labour, utilities and ' energy cost a 2 Development Charges & Assessment Growth Development Charges... Paid for through building permits and used to fund new infrastructure (capital costs) related to growth Assessment Growth... New revenue (property taxes) that pays for expanding services to an expanding city Assessment growth is not always equivalent to... "ProfiY" or "Gravy" available to reduce tax rates 5 Development Charges ■The growth related needs of the City were last identified in the (July) 2009 Development Charges Study ■The 2009 study identified approximately $303 million in gross capital project costs ■The current DC By-Law expires in one year (July, 2014). (DCA, under subsection 9.1 sets a five year limit for DC By-laws) ■It is staff's intent or goal to start the process in March to be completed well in advance of the July, 2014 deadline date s 3 Reserves & Reserve Funds Reserves & Reserve funds are critical Why are they critical? ✓To pay bills (liquidity) ✓To cover liabilities and emergencies ✓For effective asset management (ensure funds are available to renew or replace assets while "charging" the appropriate taxpayer) ✓To make investments What happens without Reserves and Reserve Funds? -Costs will increase (debt service costs, short-term borrowing costs) •Reduction in capital works and investments ■Could have liquidity problems and have to issue a second tax levy increase •Loss of flexibility to take advantage of future senior government stimulus funding programs 7 ~,~el giv 101 aff-d"W imi a 1e. ':J'.~_ kn..~...- _:,'~~'e?~.'"°"-.-•:;v~. ~ m_,. . CAMADA"SNATIDNALNENSPAPfR • ?CkSJAY fEBRUARY5.7013 - 3[NAliC6 ' . . . Ottawa looks to boost spending Limited Uul ionQ,tecni casii scen as Le;t way to pump up In(rashvcrtire projerts in 2013 budget HILI.CpPRT OTfhiYA .Mp{{fU II1R FuAG'1}'S IJI; UabK mt➢ 30Rt. 6uf nfhen ihe ncet fnl•nl ~lntinn i _ n xoi5. bu3pet tio xrnr.v an esetiog eaess Qut it h xill ea+ly in the larz ycata baLgct wa ub:ed 'm Th= Cc.uc.aCvc gavmmxnt ls iuE;ssw,-tm- praga~n Cut U bu1~ ~;Fraxv azul nu dectdcu~s l~¢ Much aad rhe mArase n( prepar:ng w comW~ laNh[crm cn:ering i[s tuW Y~. ~e have 6ernaadt a. btif~L4hc fiie :m3 hn~,et is net mnsid- rash fnr infnstnirnice le is zm3 dtuw~: and most grovin: ue ~cene~ pl.incing peknlugh erid lanfnmt budgct I. ~o cQ'wt.ea agucezc straFp~d for cask Bo~' +~a)t5 gear. Dlr. ~:,d~edakd ro - more Prolecs - hutuNng pm. 4t all knPis art latleiq prowiny -Creiti[¢ e[omntie Yrowfh tiot ~isim tia fnr th~ bnAget nerthirye with ihe priazte ~w cSlls to hdds ~y,dod[ i! fis of tight lederal financa ls id~p- Aedee:da7~ tJtWxa in o eui of Iimitel puh5r'fvedl. aging fidras[vcfxc fi'; up m a 3.e51hene u: We lanchmn speecti tu tt, _m In une ol eSC very fewareu o1 5ome sonrcn ceoect a nn+ m• next b'1~YCt 9Le ulrir~ate ~~IC duh afCn~uda. ezpe:ted nevr tprndng, Cin:nre hasw,-nur pLn t}is wfli ~un at to~ bslsuc tLe backE in 5me kr 8ulgee,pqe t Potential new stimulus funding s 4 . ~ Reserves & Reserve Funds ~ How much do we have in reserve funds anyway? 2011 Financial Statements shows a balance close to $47.8 million ~ ■This is the cash position at the end of 2011 (does not account for projects that have not yet drawn their allocation from the reserve funds: therefore balance is higher than projected) II ■The balance includes both obligatory reserve funds (Development Charges) and restricted reserve funds (WSIB). These reserve funds have strict rules around their use i 2011 Current Reserve'Fund Position shows $38.4 million ■This is the estimated position at the end of 2011 after all projects commitments have been withdrawn The City I Iso has $28.8 million in additional reserves of which $17.13 million is~ the Rate Stabilization Reserve. (December31, 2011) 9 I Obligatory and Restricted ~I Reserve Fund Breakdown (December 31, 2011) r $54,000,000 / • ■ WSIB (Restricted) $40,000,000 i' ■ Parkland - Reserve Fund ~Third Parry Contributions , $30,000,000 ~ ■ Federal Gas Tax / $~•~m ~ $20,000,000 a Development charges 00 - r $10,000,0 Reserve Funds • , 10 I 5 _ Draft Capital Forecast 2013 to 2017 , $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 L - - ~ 2013 2014 2015 2016 2017 ■ Capital ■ Major Projects ■ Seaton FIS Capital Major projects are: 2013 - Indoor Soccer pome ($4.9 m); 2014 New Operations Centre ($24.0 m); 2015 - Museum Visitor Building ($7.25 m); 2016 - Library expansion ($13.5 m) and City Hall expansion ($6.3m); 2017 - Seniors Centre ($6.0 m) and Community Park ($6.5 m) 2014 and beyond major projects are visions and not currently funded 11 Long-term DebtApproach Debt includes long-term debt, internal loans and capital leases The term of debt must be equal to or less than the life of the asset The Province limits the total amount of debt that a municipality can issue to 25% of its "own-source revenues". (All revenues less Federal and Provincial Grants) ,2 6 Pickering's 2013 Debt Limit ~ , ~Ontario ` . Mmiseao.rAaunIdPq!.aJ1 rR ~M P-r, Mtpt,rt- dn o/~or.~o,,.~~r~ri.~,r«z ~•i d. toy-r 777eaYSVeel. , . ./srorens. To/onM, Ontar!o 'AfSG 1£5 . 7orcnM (JnevrtuJ b15G SES 2013 1 1 ► l ON 403 1021 ?3~f ul&,K'T"C '+PC 2Nt~F `Q' ~SS4~ jy.qx~ S+' a.~&3 8 k`t, ~ A' Y .'yr ~~i0~`102~;:r ' ~Y aFIR~CLEAygF G~ ~ ` dr t4 t f eT~~ . a r$c` fi,~~~ { y~. z The repayment Umit has been tattut2te0 bas4 on tlata mntained in th~?01-1 Financlal Inlormation Recurn, as svbnitted Co che Ndnfstr y. Thls Umit repmsents trie maxtrnwn aniount whtch the muMCipality had av2llable as oi Oecember 31. 2011 tn cOmmit tn payments mUting'to debt and flnaricial otil',gailon. Prior W the authorlsntlon by CouncR oi a laig tertn @ebt or finamlal oblfgalion, thls Ilmtt must be ad]us[ed Dy th? 77f33urer idthe pte5tribeA manner. ThP limft h effecttve Jarwary01, 2013. The 2013 draft budget includes debt payments of $4.4 million - a difference of 13 a roximatel $9.6 million City Recommended Debt Strategy Senior staff do not recommend using the 25% debt "CAP" I Staff recommend that the debt "CAP" be set at 15% of total taxation Revenues as stated in Councii report CAO 18-12 - Higher Standard Using this approach the City's debt "CAP" (2013) would be $8.1 million in contrast to the $14.0 million ooo's 2012 2013 2014 15% CAP $7,714 $8,093 $8,441 DebU Proj. 4,112 4,418 5,101 Unused Debt Capacity $3,602 $3,675 $3,340 14 7 City of Pickering Forecasted ^ Draft Debt Charges $11,000,000 $9,000,000 $7,000,000 $5,000,000 • $3,000,000 $1,000,000 If flh -Principal&Interest --Forecast f1511, DebtCap Council can control the timing of capital projects that in-turn will impact on the debt payments 15 Guideline for Debt - 15% of Total Taxation Revenues The projected debt charges are below the City's 15% °Cap" The debt charge forecast excludes major projects The strategy for major projects is for the City to maximize alternative financing sources (grants, DCs, reserves) and to use debt as the financing source of last resort The City will have to strategically plan the timing of future major capital projects to ensure that the 15% guideline is followed and to take advantage of potential senior level grant and or stimulus funding 16 8 Debt Charges Projection Assuming No More Debt $5,500,000 a5,000,000 , $4,500,000 S4,000,000 $3, 500, 000 ' - - - $3,000,000 $2,500,000 52,000,000 --r------ r _ ---r ~---_-r""'--..-'-,--""-----'----~ 2o 13 "079 2015 2076 2011 2018 `:;-o 19 17 2013 Budget Summary Total,CitykQperations 4.50 Less: Assessment Growth -1.60 City Base Budget 2.90 Decrease - Draw Rate Stab. 1.05 Supp Taxes -0.42 Phase 1- Emerald Ash Borer 0.22 Fropo_sed ~ _udget 3.75, The 3.75% draft budget levy increase translates into an increase of $58.21 - or $1.12 per week for an average residential dwelling in Pickering based on an assessment value of $345,000 1$ 9 , Overali Tax Impact Residential Total Tax Im act Share Impact of Proposed on Total Tax Bill' Increase Total Tax Bill City 28.0% 3.75% 1.05% Education 16.6% 0.00% 0.00% Region 55.4% 2.35% 1.30°/a Increase in Total'Tax Bill ' 2:35% In 2012, the total impact was 2.11 °/a "The allocation is based on the 2012 Council approved tax rates 19 2013-2017 Financial Projection (Status Quo - No Seaton or major projects) 2013 2014 2015 2016r` 2017 Draft Proforma Proforma Proforma Proforma (Millions) (Millions) (Millions) (Millions) (Millions) Budget Budget Budgef Budget Budget City Budget Before Debt & Reserve Draw $47.82 $49.48 $50.85 $52.80 $54.62 Debt 4.42 5.10 5.86 7.63 9.15 Sub Total $52.24 $54.58 $56.71 $60.43 $63.77 Rate Stabilization Draw -2.71 -2.48 -1.58 -1.38 -0.68 Final Levy $49.53 $52.10 $55.13 $59.05 $63.09 , u T Levy% In~' 3 75% 3 5 to 4.5%~ 4 5 to 5.5% 5 to~6 5%, 5 5 to Rate Stab. Ending Bal. $12:97 $17.24 $10.40 $12.27 $12,34 20 10 Long Term Financial Challenges & Opportunities • Seaton - Financial impact (Report coming in near future) • Build up Reserves to reduce our reliance on short term debt Step#1 - Vehicle Replacement Reserve 21 2013 Budget Report Recommendations will include the following: 1. Council to confirm that the budget was developed using the cash basis of accounting as per Ont. Regulation 284/09 2. Anycommittee decisions to be re-allocated to their proper cost centre for accounting and expenditure control purposes . 3. The budget be revised to reflect the recent reorganization 22 11 , Thank You Next Step 2013 Capital Budget Would you please turn to page , seven in your capital budget book 23 IZ I 1 Carf a~ ~ I~;I I I PICKERING February 25, 2013 Bv-laws 7265/13 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction o f the City of Pickering and on private and municipal property. [Refer to Executive Pages 9- 10] ' 7266/13 Being a by-law to exempt Block 131 on Plan 40M-2461, from the part lot control provisions of the Planning Act. (By-law attached) 7267/13 Being a by-law to amend Schedule "A" of By-law 7137/11 appointing the Chief Building Official, Deputy Chief Building Official and Inspectors. [Refer to New and Unfinished Business pages 68-69] 7268/13 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. [Refer to New and Unfinished Business pages 123-159] i I memo ~ To: Debbie Shields February 8, 2013 City Clerk From: Denise Bye Supervisor, Property & Development Services ~ Copy: Director, City Development Director, Corporate Services & City Solicitor Subject: Request for Part Lot Control By-law Owner: Cougs (Tillings) Ltd'. Block 131, Plan 40M-2461 - File: PLC.40M-2461.3 In 2012, By-law 7199/12 was enacted and registered exempting Block 131, Plan 40M-2461 from the part lot control provisions of the Planning Act, thus permitting the Owner to convey the I individual units into private ownership. That by-law is in effect until March 26, 2013. ~I We have recently received notification from Cougs (Tillings) Ltd. advising that, while some of the units will be conveyed into private ownership prior to the by-law expiry date, there are units that 'are scheduled to close after March 26, 2013. Accordingly, another Part Lot Control By-law is required to ensure legal conveyance of those units. . Attached are a location map and a draft by-law, enactment of which will exempt this Block from the part lot control provisions of the Planning Act. This draft by-law is attached for the consideration of City Council at its meeting scheduled for February 25, 2013. , DB:bg J:U'rop & DevXPLC\sec460M-2461 Cougs TillingsUAemo to City Clerk 2013 renewing bylaw.doc Attachments i i O DUSTY DRIVE ~y-------------~ ~---i$i 1 4yC, 7-~rt~r lW' :11 ; ♦ \ ~_____U ~I V G J~L__ J~`ia's-J • ~~I 1 ~ I 1 ~ I 1 ~ I I ~ BR7~NDY COUF2T ZENTS DRIVE , , ~ ~ Z: , - iQ~----~ o i i J6~ ~ I I RO_A_D --1Zi ;U1 J ~ BRUNY_AVENUE_____ K WINVILLE ROA ~ i Z ~ ~ - EDGECROFT DRIVE ~ n i i i D ' ' Q z ELMSLEY DRIVE R1 z ~ II ~ BLOCK 131 % INDU CULTURAL C TR ; i ~ : i ~ PLAN 40M-2461 DERSAN STREET Y U O m ~ . ~ ~ ~ i ~ i i i i i City of Pickering City Development Department PROPERTY DESCRIPTION Block 131, Plan 40M-2461 OWNER Cougs(Tillings) Ltd DATE Jan. 22, 2013 DRAWN BY .16 ~ FILE No. . Part Lot Control SCALE 1:5,000 CHECKED BY DB 00 0 ~ Tera et Ent~rpriros Inc, ond itc cupplie.s. All rights Recerved. Nof o plon ot a„rva,.. PN-1 S 2012 MPAC ond iLe eupD~~era. All ri hts Reaerved. Not o plon of Surve . The Corporation of the City of Pickering - ~ By law No. ~a by-law to exempt Block 131 on Plan 40M-2461, from the part lot control provisions ' of the Planning Act. Whereas pursuant to',the provisions of section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended, the Council of a municipality may by by-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by-law; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Section 50(5) of the Planning Act, R.S.O. 1990, chapter P:13, as amended shall cease to apply, to Block 131 on Plan 40M-2461. 2. This by-law shall remain in force and effect for a period of one year from the date of the passing of this by-law and shall expire on February 25, 2014. By-law passed this 25th day of February, 2013. ~ David Ryan, Mayor Debbie Shields, City Clerk PLC.40M-2461.3 ~ i,. Minutes WaterFront Coordinating .Committee i i January 17, 2013 PICKERIN 7:00 pm Main Committee Room Attendees: Councillor Dickerson Councillor O'Connell Jim Dike, Chair Kathleen Corcoran Keith Falconer Maureen Robbins Patricia Short-Galle Jean Veronneau Sean Wiley Arnold Mostert, Coordinator, Landscape & Parks Development Nancy Gaffney, TRCA . L. Roberts, Recording Secretary Absent: Jim Berry, Vice-Chair Also Present: C. Beattie A. McKinnon B. Skitch M. Hedge L. DeBono Item/ Details & Discussion & Conclusion- , Action Items/Status Ref # (summary of discussion) _ (include deadline as a roriate 9.0 Welcome & Introductions J. Dike welcomed everyone to the meeting. 2.0 Staff Facilitator - L. Roberts provided an overview of a new pilot program being implemented for advisory boards and committees. She provided an outline of the program, explaining that a staff facilitator would preside over the meetings rather than the current Chair or Vice-Chair beginning in February. The staff facilitator will be an impartial component to the Committee to maintain flow of agenda items and assist with questions and provide advice if needed. This would enable all committee . ' members to concentrate on the Committee's mandate. The program will proceed on a trial basis, with Committee member . feedback welcomed. Page 1 CORP0228-2/02 ltem /Defai/s & Discussion 8`Conclusion Action ltems / 3tatus Rgf (sUmmBry of tlisCUSSion) (inctude deadline as ' . ° aPPropriate) A discussion period ensued. M. Hedge noted this would provide for consistency and ease of work. J. Dike noted he had worked with facilitators in the past and felt it did not work well. Members felt the current system worked well and questioned what other Committees were involved in the program and what initiated this program. Staff provided clarification accordingly and noted the City Clerk would be attending the February meeting and could provide answers to an further uestions re ardin the ro ram. 2:0 A enda/Minutes Moved by K. Falconer Seconded by W. Wiley That the agenda for the January 17th meeting of the Waterfront Coordinating Committee be approved. Carried Discussion ensued with respect to the November 15'h minutes. Councillor O'Connell questioned the policy on recording resident's comments at meetings. Moved by P. Short-Galle Seconded by Councillor O'Connell That the minutes of the November 15, 2012 meeting of the Waterfront Coordinating Committee remain in draft until further investigation into residenYs comments being recorded. Carried ~ 3.0 New B usiness 3.1) 2013 Meeting Schedule It was the consensus of the committee to hold the next meeting on February 21St and to keep with the same meeting schedule L. Roberts to book as previous years, being the third Thursday of each month and meeting room to book every other month as tentative. Page 2 CORP0228-2/02 ltem ` Details & Discussion Conclusion Action ltems % Status ' Ref (sumr»ary of discussion) `(include deadline as aPAropriate) ` 3.2) Harbour Entrance Reconstruction Update A. Mostert provided an update with respect to the construction on the harbor entrance. He noted the site had been prepared with construction fencing in place. He noted that signage would be going up to inform park users and residents in the area of truck traffic. He also noted alternative arrangements were being made with the Canoe Club with respect to parking and the location of their storage trailers for public safety reasons. He also noted a newsletter would be going out by the end of next week. It will be emailed tp all those who have provided their email addresses and will be posted on the City and TRCA websites. N. Gaffney, TRCA, informed the Committee they would be using a barge to haul materials to the East Spit rather than a bridge. The benefit with this is that the barge can be used all ; year. ~ C. Beattie questioned what steps would be taken to keep residents informed. A. Mostert noted all information would be posted on the City's website and emailed to residents in the form of a newsletter. Contact information would also be available on site. Discussion ensued with respect to issues with truck traffic being unaware of the haul routes. A. McKinnon questioned signage for truck traffic. Staff responded that 4 X 8 signs are being erected on the haul route. N. Gaffney noted all drivers should be well informed of the route and fines will be given for non compliance. She noted they have all signed contracts for compliance and that TRCA will maintain the integrity of the area. Councillor O'Connell questioned who the contact at the Region of Durham was with regards to obtaining approval for the sign installations. She also questioned the location of the signs as well as traffic schedules. Discussion ensued with residents noting their concern with the number of trucks per day, and having a contact persons on site. N. Gaffney noted the site personnel were there to oversee the construction. The contact person for TRCA is Connie Pinto and for the City of Pickering is Arnold Mostert. Page 3 CORP0228-2/02 - - : /tem / Details & Discussion & Conclusion ; - Action /tems / Status Ref # - (summary of discusslon) ` (;nclude deadline as - aPpropnate) Discussion ensued with respect to the number and speed of trucks as well as their routes. Staff responded to questions raised regarding the barge, times it would run, who will unload, the size of the barge. A. McKinnon questioned the cost of the barge versus a bridge. M. Hedge requested clarification with respect to the construction timelines. K. Falconer questioned how many times trucks had used the wrong routes and what if any disciplinary action was taken. N. Gaffney noted only the trucks which were awarded the contracts would be allowed to enter the site. They will be monitoring to ensure compliance. K. Falconer felt it was important to have a line of communication with the truck drivers so they do not deviate from their routes. L. DeBono suggested signage be placed on Oklahoma. A. Mostert advised that a By-law enforcement officer has been invited to attend the next construction meeting to discuss ' potential parking issues related to reduced available parking within the park during construction. Parking on West Shore Boulevard and Sunrise Avenue will need to be encouraged during peak hours in the summer. L. DeBono questioned whether the tenders were complete and if construction was on schedule. N. Gaffney noted the newsletter would indicate milestones and will be updated each month with pictures, what is happening, any upcoming issues and how they are being addressed in an effort to keep , communication open. , 3.3) Eurasian Water-Milfoil Weed Update J. Dike passed the Chair to M. Robbins in order to provide an update with respect to the Milfoil Weeds, as he is Chair of the Steering Committee. J. Dike noted a steering committee has been formed with ' representatives from the boating community as well as finro community associations with plans to include additional community groups. He indicated they had prepared a management plan and noted he would provide this electronically to anyone who wished to provide their email _ addresses. He noted this was still a work in progress with their oal of a start date in S rin . Page 4 CORP0228-2/02 item / Details 8 aiscussion & Conclusion - Action ltems / Stafus R@f # (sUmmary of disCUSSiOII} = - (indude deadline as appropriatej He stated they planned on a budget of $83,000 (for the first year), being 60% funded by the community and were planning on asking the City of Pickering to fund $30,000. Discussion ensued and it was suggested a presentation be made to the Budget Committee meeting to be held on February 14tn He stated a letter had been forwarded to the Mayor with copies to all members of the Committee which provided information on the milfoil weed. He provided an overview of the weed, stating it takes oxygen out of the water, damages fish and is a public safety concern to boaters as well as swimmers. He noted a lot of time and effort has gone into researching the best ways to alleviate the milfoil weed problem. He stated the first choice was the weevil, noting this would be a long term process, results would not be noticed right away. Discussion continued with respect to fundraising initiatives and questions were raised as follows: • What effect is there with respect to other vegetation? • What are TRCA and the Ministry's positions regarding . the use of weevils? • What levels of government are responsible? • Is there any consideration to use pesticides? • Is one season enough time to try this? N. Gaffney noted it could take up to finro years to become self sustaining It was suggested that a fact sheet be placed on the City's website and to try weevils in the first year, then look into government approved herbicides later. J. Dike noted Lake Scugog has experienced success with the use of weevils A. Mostert noted staff have been requested to prepare a report to go to Council in March. Councillor Dickerson noted he would bring this up during budget discussions. Councillor O'Connell stated there needs to be a public process. J. Dike noted they would discuss plans for a public meeting at the next steering committee meeting. Moved b P. Short-Galle Page 5 CORP0228-2/02 ltem Details & Discussion & Conclusion Action ltems / Status Rgf (sUmmary of disCUSSion) , (inciude deadline as - appropriate) Seconded by S. Wiley The Committee recommend a representative from the Steering Committee attend the City of Pickering budget meeting to gain support in the efforts to eliminate the milfoil weed. Garried Unanimously K. Faloncer noted that PESCA also supports this proposal. Councillor O'Connell stated support for the program, but noted the need to follow process by providing proper public notification. 3.4) Peak Trail - enhancement update A. Mostert provided an update with respect to the Peak Trail, noting he had been in contact with the consultants at York Region. . They are finalizing the RFPs for the Linton House washrooms. He also noted the Town of Ajax still has not responded back regarding their support for the closure of Frisco Road and its conversion to a trail. Councillor O'Connell ' noted she had spoken with the Mayor of Ajax regarding this , and provided A. Mostert with a contact. 3.5) Frenchman's Bay Waterfront Master Plan Update A. Mostert noted he has been in contact with TRCA and the I consultant to revise the plan to reflect the changes directed by ~ Council. This includes the removal of the play area and provision for additional parking if required in the future. 4,0 Other Business 4.1) Councillor O'Connell noted she would be speaking next week at the Waterfront Regeneration Trust Partners meeting with respect to future plans and what is new with fundraising opportunities. She stated she would report back to the Committee. 4.2) Councillor Dickerson questioned the location and ownership of the piers. He also questioned the progress on the addition of a lighthouse. He noted that the Power Workers Union had offered free labour if materials were rovided. He Page 6 CORP0228-2/02 - Item Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as = appropnate) also noted an 8 sided lighthouse would be a good opportunity for advertising and could generate income to offset the costs of milfoil weeds. M. Hedge noted she was in support of looking at options for - advertising on the lighthouse, and suggested considering one per year. C. Beattie stated she was in agreement with lighthouse advertising if it was done tastefully. A. McKinnon noted his concerns with the advertising getting out of hand and also noted concerns with aesthetics. L. Debono expressed his concerns with keeping the heritage of the lighthouse stating it could be a symbol of Pickering as a harbor community. P. Short-Galle questioned whether the lighthouse could be added into the plans at a later date, noting fundraising for weevils should come first. In response to comments regarding who would be enjoying the heritage lighthouse, J. Dike noted both piers would be . accessible, stating a number of residents would be taking advantage of the Bay. 5.0 Ad'ournment/Next Meetin Next Meeting: February 21, 2013 Meeting Adjourned: 8:35 pm Copy: City Clerk Page 7 CORP0228-2/02 (CZi a Committee of Adjustment PI ~l Meeting Minutes Wednesday, January 16, 2013 P 7:00 pm Main Committee Room Present: Tom Copeland David Johnson - Chair ! Eric Newton Bill Utton Shirley Van Steen - Vice-Chair Also Present: Mila Yeung, Assistant Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer Nilesh Surti, Manager, Development Review & Urban Design (I) Adoption of Aqenda _ Moved by Bill Utton Seconded by Eric Newton That the agenda for the Wednesday, January 16, 2013 meeting be adopted. Carried Unanimously (II) Adoption of Minutes Moved by Shirley Van Steen Seconded by Bill Utton That the minutes of the 16th meeting of the Committee of Adjustment held Wednesday, December 19, 2012 be adopted. Carried Unanimously 1 Committee of Adjustment Meeting Minutes Wednesday, January 16, 2013 RICKEWNG 7:00 pm Main Committee Room (III) Reports 1. P/CA 01 /13 to P/CA 08/13 and P/CA 11 /13 Maddy Developments Inc. 1290 Old Orchard Avenue The applicant requests relief from the following provisions of Zoning By-law 2511, as amended by By-law 6375/04 and 7201 /12: • to permit covered porches to project 1.5 metres into the front yard for Lots 1 to 5, inclusively, and Lot 16, whereas the by-law requires uncovered platForms less than 1.0 metre in height may project 1.5 metres into the front yard •to permit covered porches to be located 1.5 metres outside of the building envelope for Lots 1 to 4, inclusively, whereas the by-law requires all buildings and structures shall be located entirely within the building envelope • to permit a front yard depth of 2.5 metres and a flankage side yard width of 1.9 metres to a covered porch for Lot 6, whereas the by-law requires a minimum front yard depth of 6.0 metres and a minimum flankage side yard of 2.7 metres to permit a front yard depth of 3.9 metres and a flankage side yard width of 2.4 metres to a covered porch for Lot 15, whereas the by-law requires a minimum front yard depth of 6.0 metres and a flankage side yard width of 2.7 metres • to permit a building containing a water meter room and mailboxes to be located outside the building envelope and setback 3.7 metres from the south property line on the common element lands, whereas the by-law requires all buildings and structures shall be located entirely within the building envelope and a minimum south property line setback of 8.0 metres The applicant has requested these minor variances in order to obtain building permits for the construction of a building containing a water meter room and mailboxes, and 8 proposed detached dwellings with covered porches. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development,Control Manager expressing no concerns. 2 Committee of Adjustment ~"f's _ Meeting Minutes Wednesday, January 16, 2013 ~ u PICKERING 7:00 pm Main Committee Room Allan Windrem, agent, was present to represent the application. Morgan Nearing of 1288 Old Orchard Avenue was present to obtain additional information on the application. . Allan Windrem explained the applications and provided a landscape plan for the Committee members to review. In response to questions and concerns Allan Windrem indicated the proposed building will be a one storey building, no noise will generate from the building, and the area between the fence and the proposed building is not intended to be a gathering area and the stormwater and drainage will be self contained on site. Morgan Nearing expressed concerns with the height, noise, screening and potential gathering place between the fence and the proposed building containing the water meter room and mailboxes. Morgan Nearing also expressed a concern with drainage. Moved by Shirley Van Steen Seconded by Eric Newton . That applications P/CA 01 /13 to P/CA 08/13 and P/CA 11 /13 by Maddy Developments Inc, be Approved on the grounds that the proposed 8 lots for detached dwellings and the common element lands requiring the following variances: • to permit covered porches to project 1.5 metres into the front yard for Lots 1 to 5, inclusively, and Lot 16; • to permit covered porches to be located 1.5 metres outside of the building envelope for Lots 1 to 4, inclusively; • to permit a front yard depth of 2.5 metres and a flankage side yard width of 1.9 metres to a covered porch for Lot 6; • to permit a front yard depth of 3.9 metres and a flankage side yard width of 2.4 metres to a covered porch for Lot 15; and • to permit a building containing a water meter room and mailboxes to be located outside the building envelope and setback 3.7 metres from the south property line on the common element lands, 3 C-ttq a~ - Committee of Adjustment Meeting Minutes Wednesday, January 16, 2013 Picu 7:00 pm Main Committee Room are minor in nature, desirable for the appropriate development of the lands, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That the requested variances apply only to the building containing the meter room and mailboxes, and on the 8 detached dwellings with the covered porches on Lots 1 to 6, inclusively, and Lots 15 & 16, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain site plan approval for the proposed development by January 16, 2015, or this decision shall become null and void. 3. That the applicant obtain building permits for the proposed building containing the water meter room and mailboxes, and the 8 detached dwellings with covered porches, by January 16, 2015, or this decision shall become null and void. Carried Unanimously 2. P/CA 09/13 - Pickering-Brock Centre Inc. 1805 Pickering Parkway The applicant requests relief from Zoning By-law 3036, as amended by By-law 6549/05 and 7176/11 to permit a minimum floor area for a food store of 3,900 square metres, whereas the by-law requires that a minimum floor area for a food store of 4,515 square metres. The applicant requests approval of this variance in order to obtain a building permit to facilitate the conversion of an existing commercial building into a food store. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's _ Development Control Manager expressing no concerns. Written comments were received from the Toronto and Region Conservation Authority indicating no objections to the applications. Written comments were also received from the Ministry of Transportation indicating no objection to the application however permits will be required as the proposal is a change of business use for the existing building. A traffic study may be required for review and approval prior to issuance o.f any permits. 4 ~ ~ity a~ Committee of Adjustment Meeting Minutes Wednesday, January 16, 2013 4 Pf -'IT= pi 7:00 pm Main Committee Room Harry Froussios, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Tom Copeland Seconded by Bill Utton That application P/CA 09/13 by Pickering-Brock Centre Inc., be Approved on the grounds that the minimum floor area for a food store of 3,900 square metres is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: I 1. That this variance apply only to the conversion of 3,900 square metres from a retail use to a food store within the existing building on this property, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed conversion by January 16, 2015, or this decision shall become null and void. Carried Unanimously (IV) Adiournment Moved by Eric Newton Seconded by Shirley Van Steen That the 1st meeting of the 2013 Committee of Adjustment be adjourned at 7:29 pm and the next meeting of the Committee of Adjustment be held on Wednesday, February 6, 2013. Carried Unanimously Date . ' " c~ Chair Assistant Secretary-Treasurer 5