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Home My WebLink AboutJanuary 28, 2013 oh/ 00 Council Meeting w — `1,1 Agenda PICKERING Monday, January 28, 2013 Council Chambers 7:00 pm . 6:30 pm In Camera Council I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page In Camera Council Minutes, December 10, 2012 Under Separate Cover Council Minutes, December 10, 2012 1-16 Special Council Minutes, January 14, 2013 17-20 Special In Camera Council Minutes, January 14, 2013 Under Separate Cover Planning & Development Committee Minutes, January 14, 2013 21-25 Executive Committee Minutes, January 21, 2013 26-29 IV) Presentations 30 V) Delegations 31 VI) Correspondence 32-37 VII) Committee Reports 38-40 a) Report PD 2013-01 of the Joint Planning & Development b) Report EC 2013-01 of the Executive Committee VIII) Reports — New and Unfinished Business IX) Motions and Notice of Motions Accessible • For information related to accessibility requirements please contact P I C K E I\ C' Linda Roberts r 1\C ' V V Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Irobertseoickerina.ca X) By laws 41-58 XI) Confidential Council - Public Report 59 XII) Other Business XIII) Confirmation By-law FOR INFORMATION ONLY • Minutes of the Pickering Museum Village Advisory Committee, October 3, 2012 • Minutes of the Committee of Adjustment, November 28 and December 19, 2012 • Minutes of the Advisory Committee on Diversity, January 10, 2013, City 00 = Council Meeting Minutes _ '�' Monday, December 10, 2012 N IE 7:00 PM Council Chambers Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor E. Buntsma - Director, Community Services N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability B. Douglas - Fire Chief R. Holborn - Division Head, Engineering Services S. Karwowski - (Acting) Division Head, Finance & Treasurer D. Shields - City Clerk L. Harker - Coordinator, Records & Elections (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution #146/12 Moved by Councillor Dickerson Seconded by Councillor McLean 1 • A Council Meeting Minutes Monday, December 10, 2012 arm e[ 7:00 PM Council Chambers Council Minutes, November 19, 2012 Joint Planning & Development and Executive Committee Minutes, December 3, 2012, as amended Carried (IV) Presentations Mayor Ryan gave a brief overview of the Mayor for a Day Program and introduced Hannah Dawson from William Dunbar Public School as the winner. He welcomed Chris Braney, Durham District School Board Trustee, Lisa Millar, Superintendent of Education and representatives from William Dunbar Public School. Chris Braney and Lisa Millar gave an overview of the Mayor for a Day initiative and noted the importance of the connection between education and local government. Hannah Dawson, winner of the contest appeared before Council to read her essay on "Mayor for a Day". Mayor Ryan presented Hannah with the Mayor for a Day, Chain of Office and stated that her name would be placed on the Mayor for a Day plaque, which hangs outside of his office. (V) Delegations 1. Durham Regional Police Services (Community Patrol Plan for West Division) Inspector Jamie Grant appeared before Council to present the Community Patrol Plan 2012 Year End Update for the West Division. Inspector Grant provided an overview of statistics in the City of Pickering for various crimes, focusing on divisional objectives attained throughout the year. A question and answer period ensued including discussions surrounding education campaigns, increasing traffic safety, crime statistics, red light camera pilot and the neighbourhood watch program. 2. Tamil Cultural & Academic Society of Durham (Tamil Heritage Month) Raveena Rajasingham appeared before Council on behalf of the Tamil Cultural &Academic Society of Durham to thank the City of Pickering for declaring January as Tamil Heritage Month. Ms. Rajasingham provided an overview of the Society's initiatives and programs. 3. Valley Farm Road and Glenanna Road Traffic and Safety Concerns Rod Mason, 125-1880 Valley Farm Road, Pickering, appeared before Council on behalf of the Durham Condominium Alliance to express his concerns with the traffic at Valley Farm Road and Glenanna Road and South Esplanade and Diefenbaker Court. Mr. Mason expressed his concerns with the pedestrian safety at this intersection and requested that 2 co A Council Meeting Minutes _ -,. � Monday, December 10, 2012 co 7:00 PM Council Chambers Council review this intersection. Mr. Mason, the Durham Condominium Alliance and concerned residents would like to recommend that Council reconsider their previous decision and have City staff review these intersections. 4. Notice of Motion -Transit Route Change Chuck Kent, 1409-1890 Valley Farm Road, Pickering, appeared before Council to discuss the Durham Region Transit route 110 change. Mr. Kent would like Council to support the alternative route that has been proposed in the Notice of Motion to increase the use and convenience of the route. 5. Notice of Motion — OLG Gaming Chuck Kent, 1409-1890 Valley Farm Road, Pickering, also appeared before.Council to support the motion for the City of Pickering to become a willing host for a gaming facility. He presented a petition to the City Clerk with over 200 signatures. A question and answer period ensued. Les Fisher, 2250 Highway 7, Greenwood, appeared before Council in support of the motion for the City to become a willing host for a gaming facility. Mr. Fisher believes that this is a win-win situation and that the money would be a financial relief to the City. Keith Falconer, 710 Lublin Avenue, Pickering, appeared before Council in support of the motion for the City to become a willing host to an OLG facility. Mr. Falconer advised Council that PESCA was in support of this motion and that he is in support of the revenue sharing advantages of this motion. A question and answer period ensued. (VI) Correspondence 1. Corr. 22-12 Ana Filipovic, Project Assistant JCM Capital 21 St. Clair Avenue East, Suite 500 Toronto, ON M4T 1 L9 Resolution # 147/12 Moved by Councillor O'Connell Seconded by Councillor Dickerson 3 Calf 4 A Council Meeting Minutes Monday, December 10, 2012 IS4 t1Ix 7:00 PM Council Chambers That Corr. 22-12 received from Ana Filipovic of JCM Capital seeking Council support for the right to construct roof top solar panels at 790 Kingston Road, Pickering, be endorsed. Carried 2. Corr. 23-12 David Kline Moose Power 221-171 East Liberty Street Toronto, ON M6K 3P6 Resolution # 148/12 Moved by Councillor O'Connell Seconded by Councillor Dickerson That Corr. 23-12 received from David Kline, Moose Power seeking Council support for the right to construct roof top solar panels at 1655 Feldspar Court, Pickering, be endorsed. Carried 3. Corr. 24-12 Joan Du, Vice President of Renewable Projects Mann Engineering Ltd. 150 Bridgeland Avenue, Suite 101 Toronto, ON MCA 1Z Resolution # 149/12 Moved by Councillor O'Connell Seconded by Councillor Dickerson That Corr. 24-12 received from Joan Du of Mann Engineering Ltd. seeking Council support for the right to construct roof top solar panels at 890 Brock Road, Pickering, be endorsed. Carried A question and answer period ensued. Council requested clarification from staff regarding any potential downside to approving these requests and also requested staff provide a process for futuresapprovals of these types of requests. 4 Cali 00 Council Meeting Minutes Monday, December 10, 2012 7:00 PM Council Chambers (VII) Committee Reports a) Joint Report JT 2012-10 of the Joint Planning & Development and Executive Committee 2. Director, Corporate Services & City Solicitor, Report CST 32-12 Section 357/358 of the Municipal Act—Adjustment to Taxes Council Decision 1. That Report CST 32-12 of the Director, Corporate Services & City Solicitor be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 3. Director, Corporate Services & City Solicitor, Report CST 33-12 2013 Temporary Borrowing By-law Council Decision 1. That Report CST 33-12 from the Director, Corporate Services & City Solicitor be received; ' 2. That the temporary borrowing limit to meet 2013 current expenditures pending ' receipt of taxes and other revenues be established at $38,000,000 for the period January 1, 2013 to September 30, 2013 inclusive, and $19,000,000 thereafter until December 31, 2013; 3. That the temporary borrowing limit for capital purposes for 2013 be established at $47,000,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 4. Director, Corporate Services & City Solicitor, Report CST 34-12 2013 Interim Spending Authority 5 Cali co Council Meeting Minutes • Monday, December 10, 2012 IS1i t 1 [ 7:00 PM Council Chambers Council Decision 1. That Report CST 34-12 from the Director, Corporate Services & City Solicitor be received; 2. That the 2013 Interim Operating Expenditures be approved at 50% of the prior • year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2013 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 5. Director, Corporate Services & City Solicitor, Report CAO 23-12 Administrative Amendments to Taxicab Licensing By-law 6702/06 Council Decision 1. That Report CAO 23-12 regarding administrative and fee amendments to Taxicab Licensing By-law 6702/06 be received; 2. That the proposed amendments in the draft by-law attached be enacted. 6. Heritage preservation of the Brophy Stone House Council Decision Whereas the Brophy house at 4355 Brock Road is listed in the City of Pickering 2008 Municipal Heritage Register as of Cultural Heritage Value; Whereas there are few remaining stone houses of heritage importance remaining in Pickering; Whereas other heritage properties and structures upon the federal lands within the boundaries of the City of Pickering, have been facing constant significant decline in numbers due to demolitions, especially in the past two years; Whereas based on the report by Barry Bryan and Associated Ltd., and subsequent inspections, that restoration is definitely feasible; Whereas new interest and potential plans have arisen to rescue the Brophy stone house from demolition; Now therefore be it resolved that the Council for the City of Pickering directs staff to explore with Transport Canada, the possibility of practical retention of the Brophy 6 co Cali = Council Meeting Minutes Monday, December 10, 2012 01011 DE 7:00 PM Council Chambers stone house located at 4355 Brock Road, subject to reaching a reasonable arrangement. This matter is to be conducted within the next two weeks. Resolution # 150/12 Moved by Councillor Pickles Seconded by Councillor Ashe - That Report JT 2012-10 of the Joint Planning & Development and Executive Committee, dated December 3, 2012, save and except Item 1, be adopted; Carried 1. Director, Community Services, Report CS 44-12 Valley Farm Road and Glenanna Road Traffic and Safety Concerns Resolution # 151/12 Moved by Councillor Pickles Seconded by Councillor Ashe 1. That Report CS 44-12 of the Director, Community Services regarding traffic and safety concerns on Valley Farm Road and Glenanna Road, in response to Resolution #113/12 be received; 2. That the crosswalk request on Valley Farm Road at either Avonmore Square, in the vicinity of the 1880/1890 Valley Farm Road driveway, or at the intersection with The Esplanade North not be supported based on the traffic study results and staff recommendation; 3. That an IPS crosswalk be installed on Glenanna Road located on the south side of The Esplanade North be considered in the 2013 Capital Budget. 4. That 50 km/h speed limit signs be installed on Valley Farm Road and Glenanna Road, and that two pedestrian crossing signs on Valley Farm Road be installed close to 1880/1890 Valley Farm Road with 'Watch for Seniors" tabs added to the signs, and that the existing pedestrian crossing sign on Valley Farm Road north of Diefenbaker Court be relocated to a location south of Diefenbaker Court and a "Watch for Seniors" tab be installed on both existing pedestrian crossing signs; 5. That staff investigate reducing the speed limit on Valley Farm Road and Glenanna Road from 50 km/h to 40 km/h and bring back a report to Council. 7 Cali 00 Council Meeting Minutes • Monday, December 10, 2012 +•-.�,� e r ∎ der 7:00 PM Council Chambers Carried later in the meeting (Refer to following motion) Resolution # 152/12 Moved by Councillor Pickles Seconded by Councillor McLean That Recommendation #3 of the main motion be deleted and the following Recommendation #3 be added: 3. That the upgrade of the intersection pedestrian signal to a full signalized intersection at Valley Farm Road and the South Esplanade be included in the 2013 Capital Budget. Carried.unanimously on a recorded vote The main motion, as amended, was then carried unanimously on a recorded vote (VIII) New and Unfinished Business 1. Director, Office of Sustainability, Report OS 05-12 Solar PV Installation under the Provincial FIT 2.0 Program Proposal for a Roof Lease at the Claremont Community Centre • A question and answer period ensued. Resolution # 153/12 Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Council receive Report OS 05-12 concerning the establishment of a roof-top solar PV system at the Claremont Community Centre; • 2. That Council support the proposal set out in Attachment 1, submitted by Veridian Connections Inc. and Solera Sustainable Energies Company Limited, to lease roof space at the Claremont Community Centre, and authorize the appropriate City officials to enter into a roof-lease agreement as set out in the proposal, if the project is granted a contract under the provincial Feed-in-Tariff (FIT) 2.0 program; 8 h Council Meeting Minutes Monday, December 10, 2012 7:00 PM Council Chambers 3. That Council adopt a project specific resolution as set out in Attachment 2 to this Report, to be used in support of a submission to the Ontario Power Authority for a contract offer for this project under the FIT 2.0 program; and 4. That all City revenues generated from this project be used to fund future energy conservation, generation and efficiency initiatives on property owned or leased by the City. Carried later in the meeting (Refer to following motion) Resolution # 154/12 Moved by Councillor McLean Seconded by Councillor O'Connell That the main motion be amended by adding the following Recommendation #5: 5. That the lease agreement be brought back to Council for approval. Carried The main motion, as amended, was then carried. 2. Director, Community Services, Report CS 53-12 Quotation for Supply & Delivery of One Multi-Purpose Sidewalk Tractor with Attachments Quotation Q-63-2012 A question and answer period ensued. Resolution # 155/12 Moved by Councillor Ashe Seconded by Councillor Pickles 1. That Report CS 53-12 of the Director, Community Services regarding the Supply and Delivery of One Multi-Purpose Sidewalk Tractor with Attachments be received; 2. That Quotation No. Q-63-2012, as submitted by Joe Johnson Equipment for the Supply and Delivery of One Multi-Purpose Sidewalk Tractor with Attachments in the amount of$163,159.57 (HST included) be accepted; 9 • City oq Council Meeting Minutes Monday, December 10, 2012 7:00 PM Council Chambers 3. That the total gross project cost of$165,419.57 (HST included) and a net project cost of$148,965.45 (net of HST rebate) be approved; 4. That Council authorize the (Acting) Division Head, Finance & Treasurer to finance the project as follows: a) the sum of$148,000.00 be financed by the issue of debentures by The Regional Municipality of Durham for a period not exceeding five years, at a rate to be determined - b) the balance of$965.45 plus issuing cost be funded from property taxes c) the annual repayment charges in the amount of approximately $31,850.00 be included in the annual Current Budget commencing in 2013 and continuing thereafter until the debenture financing is repaid d) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. . Carried (IX) Motions and Notice of Motions Safe Pedestrian Crossings at Acorn Lane and Old Brock Road Resolution # 156/12 Moved by Councillor Pickles Seconded by Councillor Dickerson Whereas some residents of Claremont have expressed safety concerns with traffic and safe opportunities for pedestrians to cross Old Brock Road between Regional Road #1 (Brock Road) and Central Street, specifically in the vicinity of the Claremont Community Centre and Acorn Lane; and 10 Cat/ o 2 Council Meeting Minutes Monday, D ecem ber 10, 2012 *Mira 7:00 PM Council Chambers Whereas there are a number of amenities for pedestrians to access including, the Claremont Public School, the Claremont Park, the Claremont Community Centre and the Claremont Legion; and Whereas there is presently no stop sign located between Brock Road and Central Street, a distance of approximately 780 metres to allow for safe pedestrian crossings of Old Brock Road; and Now therefore be it resolved: 1. That staff be directed to review the matter regarding safe pedestrian crossings on Old Brock Road between Regional Road#1 (Brock Road) and Central Street and undertake community consultation to determine opportunities for safe crossing points through the establishment of stop signs or other means particularly at the intersection of Old Brock Road and Acorn Lane: 2. That staff work with the Durham Regional Police and report back to Council in early 2013 with a summary of-their investigation, findings and recommendations including, if appropriate, a proposed by-law for the placement of an all way stop located at Acorn Lane and Old Brock Road. Carried DRT Route 110 Resolution # 157/12 Moved by Councillor Pickles Seconded by Councillor Dickerson Whereas Durham Region Transit (DRT) route 110 currently travels in a loop from the Pickering GO Station north on Liverpool Road, east on Kingston Road, south on Glenanna Road, east on The Esplanade south past Pickering City Hall then returns to the GO Station via a route generally consisting of Brock Road, Finch Avenue, Whites Road and Bayly Street; and Whereas DRT route 110 previously traveled east bound on The Esplanade North which was very convenient and well used by the residents of Durham Condo Corporation Alliance (DCCA, including DCC 93, DCC 106, DCC 136, DCC 164, DSCC 190) located north of The Esplanade North, between Valley Farm Road and Glenanna Road; and 11 o1 _= Council Meeting Minutes cs Monday, December 10, 2012 •A_ ��° �� li der 7:00 PM Council Chambers Whereas DRT changed this route to travel east bound on The Esplanade South, in part to avoid turning left onto The Esplanade North, and in part due to traffic issues caused by parked vehicles on The Esplanade North. An unintended result was that the bus stop locations were much less convenient for DCCA residents, and use of the route by residents declined; and - Whereas discussions with DCCA residents, DRT and City of Pickering staff have resulted in an agreeable solution to address these concerns and likely results in a route that provides improved service and increased ridership. This solution involves a revised route 110 that proceeds from the GO Station travelling north on Liverpool Road, east on Pickering Parkway, north on Glenanna Road, east on The Esplanade North, past Pickering City Hall then returns to the GO Station via the same route as the current route 110; and Now therefore be it resolved that the City of Pickering support the proposed routing of Route 110; and Now therefore be it resolved that the City of Pickering prepare, for Council's consideration, any required no stopping or no parking bylaws on The Esplanade North and other locations along the route discussed with DRT to address any bus access issues on this newly proposed route; and Now therefore be it resolved that the City of Pickering engage in discussions with appropriate parties to seek a new bus stop location along Pickering Parkway between Liverpool Road and Glenanna Road; and Now therefore be it resolved that this motion be forwarded to the President, DCCA and Durham Region Transit. Carried unanimously on a recorded vote OLG Gaming Resolution # 158/12 Moved by Councillor Pickles Seconded by Councillor Ashe Whereas Ontario Lottery and Gaming Corporation ("OLG") implemented its Modernization Plan for lottery and gaming in Ontario on or about May 17, 2012; and 12 a1 4 Council Meeting Minutes Monday, December 10, 2012 WIS i1 I�O[ 7:00 PM Council Chambers Whereas OLG's Modernization Plan creates Gaming Zones within which existing or new gaming facilities will be permitted subject to municipal and other approvals; and Whereas the OLG Modernization Plan has established Gaming Zone 3 consisting of the Towns of Ajax and Whitby and the City of Pickering; and Whereas gaming proceeds for Gaming Zone 3 are estimated to be over $10 million per year; and Whereas the Town of Ajax and Town Of Whitby have identified themselves as willing hosts of an OLG gaming facility; and Whereas the OLG has requested formal confirmation from the City of Pickering as to whether or not it wishes to be a willing host of an OLG gaming facility pursuant to OLG's Modernization Plan; and Whereas confirmation by a municipality that it is a willing host of an OLG gaming facility does not constitute a commitment to actually have a casino or other gaming facility; and Now therefore be it resolved that the City of Pickering shall advise OLG that it is a willing host of an OLG gaming facility, subject to all necessary municipal and other approvals; and Now therefore be it resolved that City of Pickering staff review and report to Council in February regarding the anticipated financial benefits and other impacts of hosting an OLG gaming facility and/or sharing gaming revenues with other municipalities within the same Gaming Zone; and Now therefore be it resolved that the City of Pickering supports revenue sharing among the municipalities within the same Gaming Zone, regardless.of which municipality ultimately becomes the host of an OLG gaming facility. Carried on a Recorded Vote as follows: Yes No Councillor Ashe Councillor McLean Councillor Dickerson Councillor O'Connell Councillor Pickles Mayor Ryan Councillor Rodrigues 13 Cary it Council Meeting Minutes — ' ' Monday, December 10, 2012 141311 12C 7:00 PM Council Chambers (X) By-laws Resolution # 159/12 Moved by Councillor McLean Seconded by Councillor Rodrigues • That By-law Nos. 7254/12 through 7257/12, save and except By-law 7256/12 be approved. 7254/12 Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the City of Pickering for the year 2013. 7255/12 Being a by-law to amend By-law No. 6702/06. 7257/12 Being a by-law to authorize the Supply and Delivery of One Multi- Purpose Sidewalk Tractor with attachments project in the City of • Pickering and the issuance of debentures in the amount of$148,000. Carried Resolution # 160/12 Moved by Councillor McLean • • Seconded by Councillor Rodrigues 7256/12 Being a by-law to exempt Blocks 1 to 10, Plan 40M-2482, from the part lot control provisions of the Planning Act. Carried (XI) Confidential Matters • In accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 161/12 • Moved by Councillor Dickerson Seconded by Councillor Rodrigues • • 14• 00 Council Meeting Minutes Monday, December 10, 2012 ��Ist� 7:00 PM Council Chambers That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be discussed relate to personal matters about an identifiable individual. Carried 1. Appointments to Advisory Boards and Committees Information on the applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant's qualifications for appointment to one of the City's Advisory Committees. Resolution # 162/12 Moved by Councillor Dickerson Seconded by Councillor McLean That Council appoint Shirley Van Steen to the Pickering Public Library Board. Carried 2. Verbal Update from the CAO Re: PHA General discussion ensued on this matter. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.]. (XII) Other Business 1) Councillor Rodrigues requested that the Director, Corporate Services & City Solicitor review the shark fin ban in the City of Toronto and report back once the legal proceedings have been completed. 2) Councillor O'Connell requested that the Director, Community Services report back to Council on the potential traffic safety improvements on Twyn Rivers.Drive and to provide some options for residents to consider prior to the budget approval process. • 15 • O Council Meeting Minutes =�— Monday, December 10, 2012 iE1S [ 7:00 PM Council Chambers (XIII) Confirmation By-law By-law Number#7258/12 Councillor O'Connell, seconded by Councillor Ashe moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of December 10, 2012. (XV) Adjournment Moved by Councillor O'Connell Seconded by Councillor Ashe That the meeting be adjourned at 11:30 pm. Carried • • . Dated this 10th day of December, 2012. • Mayor Ryan Debbie Shields City Clerk • • 16 • Cal/ 4 ` Special Council Meeting Minutes � Monday, January 14, 2013 oak 5:30 pm Main Committee Room Present: Mayor Ryan Councillors: K. Ashe D. Dickerson J. O'Connell D. Pickles P. Rodrigues Absent: B. McLean Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor T. Melymuk - Director, Office of Sustainability R. Holbourn - Division Head, Engineering Services S. Karwowski - (Acting) Division Head, Finance & Treasurer C. Rose - Manager, Policy N. Surti - Manager, Development Review& Urban Design R. Pym - Principal Planner— Development Review M. Gadzovski - Senior Water Resources & Environmental Engineer L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations Robbie Goulden appeared before Council representing Solera Sustainable Energies Company. He provided background information with respect to a request on behalf of their client Long Holdings Inc. He noted they are seeking Council support for the installation of solar panels located at 590 Granite Court, Pickering. He noted the importance of receiving Council endorsement, providing additional points on their submission to Ontario Power Authority. 1 Ciro, °0 Special Council Meeting Minutes Monday, January 14, 2013 RI WCI 1101 5:30 pm Main Committee Room A discussion period ensued with respect to the virtues of solar versus wind. Mr. Goulden provided clarification on questions raised regarding the Fit 2.0 program. (III) Correspondence Corr. 01-13 Robbie Goulden, Director of Marketing Solera 1845 Sandstone Manor, Suite 15 Pickering, ON L1W 3X9 Resolution #01/13 Moved by Councillor Dickerson Seconded by Councillor Pickles That Corr. 01-13 received from Robbie Goulden of Solera Power Company seeking Council support for Long Holdings Inc. to construct roof top solar panels at 590 Granite Court, Pickering, be endorsed. Carried Unanimously on a Recorded Vote Corr. 02-13 Utilia Amaral Director, Government Relations (Canada) SunEdison 595 Adelaide Street East, Suite 400 Toronto, ON M5A 1N8 Resolution #02/13 Moved by Councillor Dickerson Seconded by Councillor Pickles That Corr. 02-13 received from Utilia Amaral, Director, Government Relations, SunEdison, seeking Council support for the installation of roof top solar panels at 1075 Squires Beach Road, Pickering, be endorsed. Carried Unanimously on a Recorded Vote 2 Ca,/ 00 si Special Council Meeting Minutes 0-7$4n � � - = Monday, January 14, 2013 . BIZ 5:30 pm Main Committee Room Corr. 03-13 Tracy Zheng, Business Development Manager Sky Solar 100 Leek Crescent, Unit 12 Richmond Hill, ON L4B 3E6 Resolution #03/13 Moved by Councillor Dickerson Seconded by Councillor Pickles That Corr. 03-13 received from Tracy Zheng, Sky Solar, seeking Council support for the installation of roof top solar panels at 1734, 1736 & 1738 Orangebrook Court, 963-979 Brock Road, 1400 Squires Beach Road, 1735 Bayly Street, 1840 & 1842 Clements Road, and 895 Sandy Beach Road, Pickering, be endorsed. Carried Unanimously on a Recorded Vote (IV) Confidential Matters Resolution #04/13 Moved by Councillor Dickerson Seconded by Councillor O'Connell That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be discussed relate to the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Carried 1) Confidential Report CAO 01-13 Seaton Community OMB Update Recommendation General discussion ensued on this matter. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes] 3 Cali Special Council Meeting Minutes Monday, January 14, 2013 ��;�gitiIeC 5:30 pm Main Committee Room Resolution #05/13 Moved by Councillor Dickerson Seconded by Councillor O'Connell That Council rise into open session of Council. Carried Resolution #06-13 Moved by Councillor Dickerson Seconded by Councillor Rodrigues That the recommendation considered at the Special In Camera Council meeting be approved. Carried (V) Confirmatory By-law By-law Number 7259/13 Councillor Dickerson, seconded by Councillor Rodrigues moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of Council of January 14, 2013. Carried (VI) Adjournment The meeting adjourned at 5:45 pm. Dated this 14th day of January, 2013 Mayor David Ryan Paul Bigioni (Acting) City Clerk 4 Croy oie Planning & Development Committee Meeting Minutes liNLIONICE Monday, January 14, 2013 7:00 pm — Council Chambers Chair: Councillor Ashe Present: Mayor Ryan Councillors: K. Ashe D. Dickerson J. O'Connell D. Pickles P. Rodrigues Absent: B. McLean Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor, (Acting) City Clerk T. Melymuk - Director, Office of Sustainability C. Rose - Manager, Policy N. Surti - Manager, Development Review& Urban Design L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Planning & Development Reports 1. Director, Planning & Development, Report PLN 01-13 Review of Front Yard Parking Standards within Residential Areas City of Pickering Discussion ensued with concerns raised regarding the regulation of front yard parking. Staff were requested to investigate the possibility of a temporary by-law that would address grandfathering issues by allowing exemptions on a lot by lot basis. It was also requested there be some flexibility in the by-law to avoid a blanket approach for future developments. It was also suggested that the City cease issuing approvals for curb cuts as a form of regulation pending further review of a by-law. 1 City °o Planning & Development 1121 Committee Meeting Minutes 1110011E4101 Monday, January 14, 2013 7:00 pm - Council Chambers Chair: Councillor Ashe Recommendation Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report PLN 01-13 of the Director, Planning & Development, regarding Review of Front Yard Parking Standards within Residential Areas in the City of Pickering be received; and 2. Further, that Council authorize staff to proceed with the Work Plan for the Review of Front Yard Parking Standards, attached as Attachment#1 to Report PLN 01-13. Carried 2. Director, Planning & Development, Report PLN 02-13 Architectural Control Peer Review Services Discussion ensued with staff responding to concerns raised regarding increased costs to the applicant during the application process. Concerns were also expressed about the possibility of disagreement with a control architect's decisions. It was noted consideration should be given to seeking Provincial legislative changes to permit strengthening of the City's enforcement powers under the Planning Act. Recommendation Moved by Councillor Mayor Ryan Seconded by Councillor Rodrigues 1. That Report PLN 02-13 of the Director, Planning & Development, regarding Architectural Control Peer Review Services be received; and 2. Further, that Council authorize staff to prepare terms of reference and issue a request for proposals to retain the services of a Control Architect. Carried 3. Director, Planning & Development, Report PLN 04-13 Zoning By-law Amendment Application A 2/12 Triple Properties III Inc. 1879 Whites Road 2 Ca,/ " Planning & Development ! _ �- - Committee Meeting Minutes l FTC- 7 Monday, January 14, 2013 7:00 pm — Council Chambers Chair: Councillor Ashe Steve Apostolopoulos and Angella Blanas, the applicants, appeared before the Committee and provided an update with respect to their application. They noted that they have complied with all the zoning amendments. They also noted that they are seeking two changes to their application with respect to building height and rear yard setback. They indicated that they are requesting an additional one metre in height due to the roof truss construction, which will bring the building height up to 10 metres, as well as a decrease of 1.5 metres in the rear yard setback. A question and answer period ensued. Concerns were raised over discrepancies between the staff report and the new information being provided by the applicants. Staff clarified that the proposed changes were just received today. Chris Sprague, 742 Stonepath Circle, appeared before the Committee. He requested clarification on the changes being requested by the applicant. He pointed out the letter of support from residents which was noted in the report was misleading, as there was a misunderstanding as to what was being signed. He also noted concerns with the height being proposed, stating it would dwarf his home and block light to the existing houses as well as reducing their privacy. Phil Haydicky, 752 Stonepath Circle, appeared before the Committee. He noted some confusion,with respect to the number of storeys as well as the setbacks. He expressed concerns with increased traffic, as well as his views being obstructed. He noted that none of the existing homes are currently the size of the proposed dwellings and felt that the proposed dwelling would significantly change the look and feel of the neighbourhood. He also requested assurance that there would be no further problems with water drainage issues. A question and answer period ensued. Lloyd Lumby, 754 Stonepath Circle appeared before the Committee. He stated that the proposed lot size does not conform with the current lots, which are smaller and provide substantial space between homes. He noted that he understood the original plan was for three 50 foot lots. He hopes for a compromise on lot sizes. Carol Scrymegour, 758 Stonepath Circle, appeared before the Committee. She noted that most of the residents had been here before and felt that their concerns were not being heard by the applicant. She stated that the permitted lot coverage does not describe the neighbourhood as it is today. She felt the character of the neighbourhood would significantly change and requested that four lots be considered. She noted that the residents had requested this at the meeting held in September. 3 Ca °i' Planning & Development 4�'_;r Committee Meeting Minutes Monday, January 14, 2013 7:00 pm — Council Chambers Chair: Councillor Ashe A question and answer period ensued. It was questioned whether the neighbours were in support, and it was noted that they were not. Garry Temple, 762 Stonepath Circle, appeared before the Committee. He noted that there should be signage on the property setting out the amendments being proposed for the lot. He also noted that the sign had been removed, and questioned the requirements for this. He stated that he was opposed to five lots, noting that the neighbours wanted three lots. He expressed his frustration with the lack of negotiation, stating it needed to be on both sides to avoid going to the OMB. Donna Markou, 756 Stonepath Circle, appeared before the Committee. She questioned what the new square footage would be as well as the statute of limitations on changes to the application. James Scrymegeour, 758 Stonepath Circle, appeared before the Committee requesting that the application be put off and questioning whether a better description was available. He also noted that many of the residents were unaware of the meeting tonight, and further noted some confusion due to the signage on the property. He questioned whether all associated documents were available to the residents, stating that more time should be allowed for residents to review. A question and answer period ensued. Anita Spence, 755 Stonepath Circle, appeared before the Committee stating that she was in agreement with the neighbours' concerns. She also noted that she did receive notice of the meeting tonight, but that the notice did not include the documents. She noted that it was her understanding that by signing the sheets on the night of the public meeting, the notifications would include all documentation. The applicants returned to address the concerns of the residents. They noted that drainage would not be an issue, as the proper swales would be in place and approved by the City. They responded to concerns regarding the location of the garage, rear yard setback and signage. Angella Blanas noted that they had been working with City staff for over a year and had resolved all issues with the exception of height and rear yard setback. Discussion continued with respect to the amount of confusion as well as the number of concerns related to this application. Questions were raised regarding the letter of support from residents, as well as meeting notification and signage. 4 Cal/ ?: Planning & Development Committee Meeting Minutes 1I Monday, January 14, 2013 7:00 pm — Council Chambers Chair: Councillor Ashe Recommendation Moved by Councillor Dickerson Seconded by Councillor O'Connell That Zoning By-law Amendment Application A 2/12 be amended to permit a maximum of four (4) lots with the appropriate zone requirements as determined by staff in keeping with the intent of the existing zoning conditions and in keeping with the existing character of the existing neighbourhood. Carried on a Recorded Vote as Follows Yes No Councillor Ashe Councillor Pickles Councillor Dickerson Councillor Rodrigues Councillor O'Connell Mayor Ryan (III) Other Business The Chief Administrative Officer was requested to action the following; 1) Councillor Rodrigues requested staff look into tree preservation in the Emery Homes subdivision located at Liverpool and Glendale, stating that a large number of trees had been cleared out in this area. (IV) Adjournment The meeting adjourned at 9:05 pm. 5 C`i' _ Executive Committee I Meeting Minutes Monday, January 21, 2013 7:00 pm - Council Chambers Chair: Councillor Dickerson Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer B. Douglas - Fire Chief R. Holborn - Division Head, Engineering Services S. Reynolds - Division Head, Culture & Recreation S. Karwowski - (Acting) Division Head, Finance & Treasurer L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Matters for Consideration 1. Director, Community Services, Report ES 01-13 Don Beer Memorial Park— Relocation Discussion ensued with various questions being posed for clarification. Staff responded with respect to the amount of park usage in general, the size of the park as well as park equipment. Staff were requested to look into the actual amount of park usage that would be beneficial to the entire community. Recommendation Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report ES 01-13 from the Director, Community Services regarding the relocation of the Don Beer Memorial Park be received; 1 City 00 Executive Committee �� • Meeting Minutes Monday, January 21, 2013 7:00 pm - Council Chambers Chair: Councillor Dickerson 2. That Council authorize staff to enter into an Agreement with Transport Canada for the lease of the new park site located at 1607 Highway 7 in Brougham, on such terms as are satisfactory to the Director, Community Services, and the Director, Corporate Services & City Solicitor; 3. That Council authorize staff to enter into an Agreement with the Ministry of Transportation for the cost-sharing of the construction of the Don Beer Memorial Park, substantially in the form as attached to this report; and 4. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 2. Director, Community Services, Report CR 01-13 Community Infrastructure Improvement Fund Recommendation Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report CR 01-13 from the Director, Community Services be received; 2. That Council authorize the Mayor and the City Clerk to execute two contribution agreements for funding under the Community Infrastructure Improvement Fund for project C0930 Pickering Recreation Complex Banquet Hall and Washroom Renovations for a contribution of up to $228,719.00, and project C0969 West Shore Community Centre Entrance and Washroom Renovations for a contribution of up to $104,677.00; 3. That Council provide a pre 2013 Capital Budget approval for the West Shore Community Centre Entrance and Washroom Renovations; 4. That Council authorize the (Acting) Division Head, Finance & Treasurer to finance the West Shore Community Centre Entrance and Washroom Renovations project in the amount of$314,344.00 as follows: a) the sum of $104,677.00 from the Community Infrastructure Improvement Fund; b) the sum of $209,000.00 by an internal loan for a period not to exceed five years at a rate to be determined; 2 c` ` o0 Executive Committee i i Meeting Minutes vreram�t Monday, January 21, 2013 7:00 pm - Council Chambers Chair: Councillor Dickerson c) the balance of$667.00 from property taxes; 5. That Council approve the engagement of Jurecka + Associates Architects Inc. for the Architectural Services for the West Shore Community Centre Entrance and Washroom Renovations at a gross cost of$32,035.50 (HST included) and a net project cost of$28,848.96; and 6. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried 3. Director, Corporate Services & City Solicitor, Report FIN 01-13 2013 Interim Levy and Interim Tax Instalment Due Dates Recommendation Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report FIN 01-13 of the Director, Corporate Services & City Solicitor be received; • 2. That an interim property tax levy be adopted for all realty property classes for 2013; 3. That the interim property tax levy tax instalment due dates be February 26 and April 26, 2013; 4. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried 3 • Executive Committee �� Meeting Minutes Monday, January 21, 2013 7:00 pm - Council Chambers Chair: Councillor Dickerson (III) Other Business 1) Councillor O'Connell noted she had attended a Waterfront Regeneration Trust Partners meeting today and noted the importance of cycling tourism dollars. She requested staff look into funding opportunities through the Provincial Cycling Strategy Program, noting the deadline for public feedback is January 29, 2013. She suggested the Frenchman's Bay West Spit as a good project for consideration. (IV) Adjournment The meeting adjourned at 7:20 pm. 4 City O ICI Fil 15,4 ._, crrn .......... • PICKERING January 28, 2013 Presentations 1. Diamond Jubilee Awards Presentation • City o¢2 == PICKERING January 28, 2013 Delegations 1. Roger Anderson, Chair Regional Municipality of Durham Re: Annual Address to Council 2. Eileen Higdon Re: Pickering East Shore Community Association (PESCA) 3. Donna Markou 4. Dale Pearson Re: Director, Planning & Development, Report PLN 04-13 1879 Whites Road Cali 00 I4tl.. January 28, 2013 PICKERING Correspondence Paa es 1. Corr. 04-13 Receive for Information Mr. Jonah Kelly 33-35 Planning & Economic Development Region of Durham Box 623, 605 Rossland Road East Whitby, ON L1 N 6A3 Letter received from Jonah Kelly, Planning.Department, Region of Durham with respect to nominations for the 2013 Durham Environmental Advisory Committee (DEAC) Achievement Awards. The deadline for submitting nominations is March 4, 2013. 2. Corr. 05-13 Receive for Information C. Anne Greentree, Deputy Clerk 36-37 Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3A6 Letter received from Anne Greentree, Deputy Clerk, Municipality of Clarington, advising that at a meeting held on January 14, 2013, a resolution had been passed for the Veridian Corporate Board to hold a special meeting to rescind the Board's appointment of Mary Novak to the Veridian Connections Board of Directors. 2013 DEAL MD, ENV IRON 2i-i. . COPY TO: 7 AC �HIEV,1i DURHAM AWA cy.. ' ____ am REGION '" /�+ vironmental CORR. visory Committee TAKE APR.ACTION f'� _ QeC iU e �� l h-v;fvtedievi The Durham Environmental Advisory Committee (DEAC) annual awards program recognizes individual and collective efforts to promote, preserve and enhance Durham's environment. The deadline for nominations is Monday, March 4, 2013. The six award categories are: George A. Scott Stewardship Award:for the maintenance, protection, or preservation of the natural environment. Dr. J. Murray Speirs Restoration Award:for the restoration of the natural environment. Irene Kock Education/Communication Award: for effective communication, sharing knowledge, or exhibiting leadership in helping others learn about the environment. Eric Krause Innovative Plans/Policies/Initiatives Award: for innovative efforts to encourage positive change with respect to the environment. Jessica Markland Partnerships Award: for cooperative efforts to enhance the environment involving public, community or private interests. Evylin Stroud Lifetime Achievement Award: for the continued promotion of the protection of the environment, through small, but meaningful ways. To nominate an individual or organization please submit a nomination form to: Mr. Jonah Kelly, MCIP, RPP • Planning and Economic Development Department, Regional Municipality of Durham Box 623, 605 Rossland Road East Whitby, Ontario, L1 N 6A3 Phone: 905-668-7711, Fax: 905-666-6208 Email: deac @durham.ca Please find enclosed nomination form. Help DEAC spread the word about the awards program by sharing this notice with a friend and/or colleague! Additional nomination forms, as well as examples of Past Awards Recipients and Sample Completed Nomination Forms, are available at www.durham.ca/deac or by contacting Jonah Kelly (see above). Since 2003, awards have been presented to a number of individuals and organizations for their environmental efforts, including: • Durham Sustain Ability • Ducks Unlimited Canada • Ontario Power Generation • Beaverton and District Conservation Club • Durham Children's Groundwater Festival • Altona Forest Stewardship Committee • Uxbridge Naturally • Brooklin Horticultural Society • Scugog Lake Stewards Inc. • Algoma Orchards Ltd. 2013 DEAC ENVIRONMENTAL • ACHIEVEMENT AWARDS Nomination Form DURHAM Durham REGION Environmental A mswycommita n The Durham Environmental Advisory Committee (DEAC) annual awards program recognizes individual and collective efforts to promote, preserve and enhance Durham's natural environment. The deadline for nominations is Monday, March 4, 2013. The awards will be presented at a special DEAC meeting on Thursday, May 9, 2013. Name of Nominee (please print) First and Last Name(s) Address Telephone Email Fax Name of Nominator (please print) First and Last Name(s) Address Telephone Email Fax Award Category(check one only) George A. Scott Stewardship Award: This award is given to those whose efforts have helped maintain, protect and preserve our natural environment. Dr. J. Murray Speirs Restoration Award: This award commends the work of those whose efforts have helped to restore the natural environment. Irene Kock Education/Communication Award: This award is presented to those who foster effective communication, share knowledge, and exhibit leadership in helping others learn about the natural environment. Eric Krause Innovative Plans/Policies/Initiatives Award: This award is presented for forward-thinking and innovative efforts to encourage positive change with respect to the environment. Jessica Markland Partnership Award: This award recognizes the cooperative efforts of those who strive to enhance the environment by building partnerships with public, community and private interests. Evylin Stroud Lifetime Achievement Award: This award recognizes individuals who continually promote the protection of the environment, through small, but meaningful ways. For examples that may assist with completing your nomination, please visit www.durham.ca/deac to view Past Award Recipients (by year&Award Category) and Sample Completed Nomination Forms. • nip 2013 DEAC '41144 owl ENVIRONMENTAL ACHIEVEMENT AWARDS P DURHAM Nomination Form Durham REGION Environmental A hi®oryCommlttee Criteria: Nominees will be judged on the impact of their accomplishments. For example: • Degree of innovativeness, originality or pioneering that has enhanced environmental protection and preservation; • Degree that contributions promote leadership in protecting the environment; • Size, scope and impact of accomplishments; • Degree that efforts promote educational opportunities for the public; • Degree that accomplishments influence positive change to the environment; • Short or long-term benefits to the environment. Description of Accomplishments: Attach a typed, two-page description of the nominee's accomplishments that addresses the following: • • What was/is the project or activity? • What effect did the nominee have on the environment? (Please base your answer on benefits related to community awareness, environmental quality, technical contributions, etc.). • How was the program financed? • What geographical area(s)was covered by the accomplishment? • Have the nominee's accomplishments had a long-lasting effect on the environment or on environmental education and public awareness? • What benefits will be derived from the nominee's accomplishment? • Was this an original or pioneering effort in the field? Describe any unique or innovative aspects of the initiative, particularly any challenges overcome as part of the implementation, and any outstanding creativity involved. • What environmental need within the community did the nominee address? • What specific examples demonstrate the environmental impact or improvement? • Please provide a brief biography of the individual or group, highlighting their environmental activities. • What other pertinent information about this nominee would you like the judges to consider? In addition, one letter of support must accompany all nominations. This letter must be written by someone other than the nominator and should explain the impact of the nominee's actions, its environmental significance and its relevance in meeting a specific need. You may also include materials supporting this nomination (e.g. photographs, newsletters, brochures, newspaper excerpts, etc.). However, materials submitted will not be returned. Nomination forms should be submitted, by Monday, March 4, 2013 to: Mr. Jonah Kelly, MCIP, RPP Planning and Economic Development Department, Regional Municipality of Durham Box 623, 4th Floor, 605 Rossland Road East Whitby, Ontario, L1 N 6A3 Phone: 905-668-7711 Fax: 905-666-6208 Email: deac@durham.ca Locr ciar .liatoil ORIGINAL TO: JANE COPY TO E 0 CITY 07 Leading the Way SP JAN 2 1 2913 CORR. FILE F! _z F kNi�.. TAKE APR.ACTION �. o�� ` (: ziCE �ecei v V' r 1 v��'aC,Mc.- or\ • January 15, 2013 Doug Dickerson, Chair Veridian Corporation 55 Taunton Rd. E. Ajax, ON L1T 3V3 Dear Mr. Dickerson: RE: VERIDIAN APPOINTMENTS FILE NO.: C12.VERIDIAN • At a meeting held on January 14, 2013, the Council of the Municipality of Clarington approved the following Resolution #GPA-017-13: AND WHEREAS the Municipality of Clarington is represented on both Veridian Corporation and Veridian Connections by two elected representatives and two unelected representatives; AND WHEREAS the Mayor of the Municipality of Clarington is Clarington's representative on both Veridian Corporation and Veridian Connections and the one elected representative and two unelected representatives are appointments submitted by the Council for the Municipality of Clarington to Veridian Corporation; AND WHEREAS the Veridian Connections Board of Directors are appointed by the Veridian Corporate Board from a list of names provided by the shareholders; AND WHEREAS Erin O'Toole, the unelected appointment for the Municipality of Clarington, has resigned from the Veridian Connections Board of Directors; AND WHEREAS at the Board meeting of December 14th, 2012, Mary Novak, Regional Councillor Wards 1 & 2, Municipality of Clarington was appointed by the Veridian Corporate Board onto the Veridian Connections Board of Directors; AND WHEREAS as a shareholder of Veridian Corporation, the vacancy for the unelected position on the Veridian Connections Board should have been brought to the attention of the Council for the Municipality of Clarington; CORPORATION OF THE MUNICIPALITY OF CLARINatON 40 TEMPERANCE STREET. BOWMANVILLE. ONTARIO L1C 3A6 T 905-623-3379 Doug Dickerson - 2 - • January 15, 2013 AND WHEREAS this term of Council, the unelected appointments from the Municipality of Clarington have been Howard Edmondson and Erin O'Toole, both on Veridian Connections and both who have resigned and Frank Stapleton who still sits as a Board of Director on Veridian Corporation; AND WHEREAS the Veridian Corporation needs independent directors with experience in regulatory affairs, human resources/executive compensation, legal, board of governance experience, senior management, and electrical utility distribution; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Clarington request the following:. a) THAT the Corporate Board hold a special meeting; and b) THAT the Corporate Board rescind the Corporate Board's appointment of Mary Novak onto the Veridian Connections Board of Directors at the special meeting; THAT the Veridian Corporate Board of Directors will appoint an unelected representative to the Veridian Connections Board from a list of names provided, in an open and transparent process, by the Council of the Municipality of Clarington, which is consistent with the Director Identification and Selection Process; and THAT a copy of this resolution be forwarded to the Board members of Veridian Corporation and Veridian Connections and the four shareholder Municipalities. Yours truly, C(Anne Greentr4!B.A., CMO Deputy Clerk • CAG/jeg c. Veridian Corporation Board Members Veridian Connection Board Members D. Shields, City Clerk, City of Pickering . M. de Rond, Town Clerk, Town of Ajax N. Henderson, City Clerk, City of Belleville M. Marano, Director of Corporate Services - I City ol PICKERIN January 28, 2013 Committee Reports a) Report PD 2013-01 of the Planning & Development Committee P & D Pages 1. Director, Planning & Development, Report PLN 01-13 1-5 Review of Front Yard Parking Standards within Residential Areas City of Pickering Recommendation 1. That Report PLN 01-13 of the Director, Planning & Development, regarding Review of Front Yard Parking Standards within Residential Areas in the City of Pickering be received; and 2. Further, that Council authorize staff to proceed with the Work Plan for the Review of Front Yard Parking Standards, attached as Attachment#1 to Report PLN 01-13. 2. Director, Planning & Development, Report PLN 02-13 6-8 Architectural Control Peer Review Services Recommendation 1. That Report PLN 02-13 of the Director, Planning & Development, regarding Architectural Control Peer Review Services be received; and 2. Further, that Council authorize staff to prepare terms of reference and issue a request for proposals to retain the services of a Control Architect. 3. Director, Planning & Development, Report PLN 04-13 9-29 Zoning By-law Amendment Application A 2/12 Triple Properties Ill Inc. 1879 Whites Road Recommendation That Zoning By-law Amendment Application A 2/12 be amended to permit a maximum of four (4) lots with the appropriate zone requirements as determined by staff in keeping with the intent of the existing zoning conditions and in keeping with the existing character of the existing neighbourhood. Cali 4 ,�s _ January 28, 2013 PICKERING Committee Reports a) Report EC 2013-01 of the Executive Committee Executive Pages 1. Director, Community Services, Report ES 01-13 1-21 Don Beer Memorial--Park— Relocation Recommendation 1. That Report ES 01-13 from the Director, Community Services regarding the relocation of the Don Beer Memorial Park be received; 2. That Council authorize staff to enter into an Agreement with Transport • Canada for the lease of the new park site located at 1607 Highway 7 in Brougham, on such terms as are satisfactory to the Director, Community Services, and the Director, Corporate Services & City Solicitor; 3. That Council authorize staff to enter into an Agreement with the Ministry of Transportation for the cost-sharing of the construction of the Don Beer Memorial Park, substantially in the form as attached to this report; and 4. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 2. Director, Community Services, Report CR 01-13 - 22-32 Community Infrastructure Improvement Fund Recommendation 1. That Report CR 01-13 from the Director, Community Services be received; • 2. That Council authorize the Mayor and the City Clerk to execute two contribution agreements for funding under the Community Infrastructure Improvement Fund for project C0930 Pickering Recreation Complex Banquet Hall and Washroom Renovations for a contribution of up to $228,719.00, and project C0969 West Shore Community Centre Entrance and Washroom Renovations for a contribution of up to $104,677.00; 3. That Council provide a pre 2013 Capital Budget approval for the West Shore Community Centre Entrance and Washroom Renovations; 4. That Council authorize the (Acting) Division Head, Finance & Treasurer to finance the West Shore Community Centre Entrance and Washroom Renovations project in the amount of$314,344.00 as follows: a) the sum of $104,677.00 from the Community Infrastructure Improvement Fund; b) the sum of $209,000.00 by an internal loan for a period not to exceed five years at a rate to be determined; c) the balance of$667.00 from property taxes; 5. That Council approve the engagement of Jurecka +.Associates Architects Inc. for the Architectural Services for the West Shore Community Centre Entrance and Washroom Renovations at a gross cost of$32,035.50 (HST included) and a net project cost of$28,848.96; and 6. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 3. Director, Corporate Services & City Solicitor, Report FIN 01-13 33-37 2013 Interim Levy and Interim Tax Instalment Due Dates Recommendation 1. That Report FIN 01-13 of the Director, Corporate Services & City Solicitor be received; 2. That an interim property tax levy be adopted for all realty property classes for 2013; 3. That the interim property tax levy tax instalment due dates be February 26 and April 26, 2013; 4. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Uhl 64 _ rffn PICKERING January 28, 2013 By-laws 7260/13 Being a by-law to amend Restricted Area Zoning By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Lots 19, 20, 21, 33 to 38, Plan 392, in the City of Pickering (A 3/11) [OMB approved — no action required] (By-law attached) 7261/13 Being a by-law for the collection of taxes and to establish the intalment due dates for the Interim Levy 2013. [Refer to Executive Committee Pages 35-37] 7262/13 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, in Part of Lot 28, Concession 1 in the City of Pickering. (A 02/12) (By-law attached) The Corporation of the City of Pickering OMB ORDER No PL 120599 By-law No. 7260/13 Dec. 7. 2012 Being a By-law to amend Restricted Area Zoning By-law 3036, as • amended, to implement the Official Plan of the City of Pickering, Region of Durham, Lots 19, 20, 21, 33 to 38, Plan 392, in the City of Pickering (A 3/1.1). Whereas The Corporation of the City of Pickering received an application to rezone lands to permit the development of single attache d and multiple horizontal residential units on the subject lands being Lots 19, 20, 21, 33 to 38, Plan 392 in the City of Pickering; And whereas it is appropriate to amend By-law 3036 to permit such uses; Now therefore by Order the Ontario Municipal Board amends By-law 3036 as follows: 1. Schedule I Schedule I attached hereto with notations a nd re ferences shown thereon are hereby declared to be part of this By-law. 2: Area Restricted The provisions of this By-law shall apply to those lands being Lots 19, 20, 21, 33 to.38, Plan 392, designated "SA-11" and "MD-H7" on Schedule-I attached hereto. 3. General Provisions No building, land or part thereof shall hereafter be used, occupied, erected, moved, or structurally altered except in conformity with the provisions of this By-law. 4. Definitions In this By-law, (1) "Bay, Bow, Box Window" shall mean a protrusion from the main wall of the building, usually bowed, canted, polygonal, segmental, semicircular or square sided with window on front face; one or more storeys in height, which may or may not include a foundation, may or may not include a window seat; and may include a door; By-law 7260/13 Page 2 (2) (a) "Dwelling" shall mean a building or part of a building containing one or more dwelling units, but does not include a mobile home or trailer; (b) "Dwelling Unit" shall mean one or more habitable rooms occupied or capable of being occupied as a single, independent, and separate housekeeping unit containing a separate kitchen and sanitary facilities; (c) "Dwelling, Single Attached or Single Attached Dwelling" shall mean one of a group of not less than three adjacent dwellings attached together horizontally by an above grade common wall; (d) "Multiple Dwelling-Horizontal" shall mean a building containing three or more dwelling units attached horizontally, not vertically, by an above- grade wall or walls; (3) (a) "Floor Area - Residential" shall mean the area of the floor surface contained within the outside walls of a storey or part of a storey; (b) "Gross Floor Area Residential" shall mean the aggregate of the floor areas of all storeys of a building or structure, or part thereof as the case may be, other than a private garage, an attic, or a cellar; (4) (a) "Lot"shall mean an area of land fronting on a street which is used or intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings or structures, or a public park or open space area, regardless of whether or not such lot constitutes the whole,of a lot or block on a registered plan of subdivision; (b) "Lot Coverage" shall mean the percentage of lot area covered by all buildings on the lot; (c) "Lot Frontage" shall mean the width of a lot between the side lot lines measured along a line parallel to and 7.5 metres distant from the front lot line; (5) "Private Garage" shall mean an enclosed or partially enclosed structure for the storage of one or more vehicles, in which structure no business or service is conducted for profit or otherwise; (6) (a) "Yard" shall mean an area of land which is appurtenant to and located on the same lot as a building or structure and is open, uncovered, and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted thereon; By-law 7260/13 Page 3 (b) "Front Yard" shall mean a yard extending across the full width of a lot between the front lot line of the lot and the nearest wall of the nearest main building or structure on the lot; (c) "Front Yard Depth" shall mean the shortest horizontal dimension of a front yard of a lot between the front lot line and the nearest wall of the nearest main building or structure on the lot; (d) "Rear Yard" shall mean a yard extending across the full width of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (e) "Rear Yard Depth" shall mean the shortest horizontal dimension of a rear yard of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (f) "Side Yard" shall mean a yard of a lot extending from the front yard to the rear yard, and from the side lot line to the nearest wall of the nearest main building or structure on the lot; (g) "Side Yard Width" shall mean the shortest horizontal dimension of a side yard of a lot between the side lot line and the nearest wall of the nearest main building or structure on the lot; (h) "Flankage Side Yard" shall mean a side yard immediately adjoining a street or abutting on a reserve on the opposite side of which is a street; (i) "Flankage Side Yard Width" shall mean the shortest horizontal dimension of a flankage side yard of a lot between the lot line adjoining a street or abutting on a reserve on the opposite side of which is a street, and the nearest wall of the nearest main building or structure on the lot; (j) "Interior Side Yard" shall mean a side yard other than a flankage side yard. 5. Provisions (1) (a) Uses Permitted ("MD-H7") No person shall within the lands designated "MD-H7" on Schedule I attached hereto, use any lot or erect, alters or use any building or structure for any purpose except the following: (i) multiple dwelling-horizontal; By-law 7260/13 Page 4 (b) Zone Requirements ("MD-H7" Zone) No person shall within the lands designated "MD-H7" on Schedule I attached hereto, use any lot or erect, alter, or use any building except in accordance with the following provisions: (i) Requirements for Multiple Dwelling-Horizontal: A Number of Multiple Dwelling-Horizontal Units for all lands zoned "MD-H7"(maximum) 45 B Lot Area (minimum) 110 square metres C Lot Frontage (minimum) 5.5 metres D Front Yard Depth (minimum) 3.0 metres E Side Yard Width (minimum): (I) 1.5 metres, except where dwellings on abutting lots - share a c ommon wall, no interior side yard shall be required adjacent to that wall on either lot; (II) Despite subparagraph (I) above, a minimum 1.2 metre side yard width is required when abutting a common element amenity area and a minimum 0.2 metre side yard width is required when abutting a common element walkway area; F Flankage Side Yard Width (minimum): (I) 2.2 metres, where the dwellings are immediately adjacent to the vehicular entrances to a public street;. (II) Despite subparagraph (I) above, a minimum 2.0 metres flankage side yard is required for dwellings that flank an internal private drive aisle and are not located immediately adjacent to the vehicular entrances to a public street; G Rear Yard Depth (minimum): (I) 6.0 metres, where multiple dwelling-horizontal units abut the SA-11 zone otherwise a rear yard depth minimum does not apply; By-law 7260/13 Page 5 H Building Height (maximum) 12.0 metres I Dwelling Unit Width (minimum) 5.5 metres J Building Location and Setbacks: (I) No building, part of a building; structure or part of a structure shall be erected except within the limits of the building envelope illustrated on Schedule I attached hereto; (II) Despite subparagraph (I) above, buildings or structures associated with permitted mechanical, recreational, security, parking, refuse storage and other ancillary residential facilities shall be permitted beyond the limits of the building envelope but no closer than 1.2 metres to any lot line; (III) Despite subparagraph (I) above, uncovered steps, covered porches and platforms shall be permitted to project a maximum of 1.5 metres beyond the limits of the building envelope shown on Schedule I attached hereto or into a required front yard, rear yard or flanking side yard on a public street; (IV) Despite subparagraph (I) above, bay, bow or box windows may encroach a maximum of 1.0 metre into the required rear yard or front yard up to a maximum of 65 percent of the width of the dwelling unit; (V) . Despite subparagraph (I) above, any front yard depth or flankage side yard width requirement on.a corner lot the setback to a corner rounding shall be a minimum 1.6 metres K The minimum width for the driving aisle/private road shall be 6.4 metres; L Special Regulations: (I) Despite the provisions of Section 5.6 of By=law 3036, as amended, the requirement for the frontage on a public street shall be satisfied by establishing frontage on a common element condominium street By-law 7260/13 Page 6 (II) Where a lot abuts both a common element condominium street and public street, the front lot line shall be abutting the public street and where a lot abuts more than one private road the front lot line shall be the lot line opposite the main front wall; (ii) Parking Requirements for "MD-H7" zone: A Minimum Parking Spaces (per dwelling unit): 2 spaces, which shall be provided through either 2 spaces within an attached garage, or through one parking space in an attached garage and one parking space in a driveway immediately in front of the parking garage for that dwelling unit; B Minimum private garage per lot 1 C Any vehicular entrance for a private garage shall be located a minimum of 6.0 metres from any lot line that abuts the street or private road that provides vehicle access to the private garage; D Garage Parking-Size (minimum):. (I) each parking space within a private garage shall have a minimum width of 2.9 metres and a minimum depth of 6.0 metres provided, however, that the width may include one interior step and the depth may include two interior steps; E Visitor Parking Spaces (I) For all lands designated "MD-H7" on Schedule attached hereto a minimum of 12 visitor parking spaces shall be provided; F Despite clauses 5.21.2g) and 5.21.2k) of By-law 3036, as amended, all entrances and exits to parking areas and all parking areas shall be surfaced with brick, asphalt or concrete, or any combination thereof. By-law 7260/13 Page 7 (2) (a) Uses Permitted ("SA-11" Zone) No person shall within the lands designated "SA-11" on Schedule I attached hereto, use any lot or erect, alter, or use any building except in accordance with the following provisions: (i) single attached dwelling; (b) Zone Requirements ("SA-11" Zone) (i) Requirements for. Single Attached Dwelling: A Number of Single Attached Dwelling Units (maximum) 17 • B Building Height (maximum) 10.0: metres C Lot Frontage (minimum) 7.5 metres D Lot Area (minimum) 175 square metres E Front Yard Depth (minimum) 3.0 metres F Rear Yard Depth (minimum) 7.0 metres G Side yard: (I) 1.5 metres, except where dwellings on abutting lots share a common wall,-no interior side yard shall be required adjacent to that wall on either lot, H Flankage side yard to a public street or private driveway 2.4 metres I Driveway Width (maximum) 50 percent of the lot frontage J Projections: (i)_ . Despite Section 5.7(b) of By-law.3036 uncovered steps, covered porches and platforms shall be permitted to project a maximum of 1.5 metres into any required front yard, flanking yard or corner rounding; .. (ii) Despite 5(2)(b)(i)E above bay, bow or box windows may encroach a maximum 1.0 metres into the required rear yard; By-law 7260/13 Page 8 (iii) Despite Section 5.7(b) of By-law 3036 any front yard depth or flankage side yard width requirement on a corner lot the setback to a corner rounding shall be a minimum 2.7 metres to a public street; (ii) Parking Requirements for "SA-11" Zone: A Minimum Parking Spaces (per dwelling unit): 2 spaces, which shall be provided through an attached garage, or one parking space in an attached garage and one parking space in a driveway immediately in front of the parking garage for that dwelling unit; B Minimum private garage per lot 1 C Any vehicular entrance for a private garage shall be located a minimum of 6.0 metres from any lot line that abuts the street or private road that provides vehicle access to the private garage; D Garage Parking Size (minimum): (I) each parking space within a private garage shall have a minimum width of 2.9 metres and a minimum depth of 6.0'metres provided, however, that the width may include one interior step and the depth may include two interior steps; 6. By-law 3036 By-law 3036, as amended, is hereby further amended only to the extent necessary to give effect to the provisions.of this By-law as it applies to the area set out in Schedule I attached hereto. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3036, as amended: 7. Effective Date This By-law shall come into force on the day it is passed pursuant to an Order of the Ontario Municipal Board Note: Final Written Decision of the Ontario Municipal Board delivered by N. Jackson was issued on December 7, 2012. • GLENANNA ROAD 68.5m .. Y 18.8m r ------------ •`` -9 ir o ---- 3.0m -6.1 i I Qp 6.0m-. MD-H7 cot �, PLAN.492 LOTS 19-21, 33-38 I• 7..., I 0 ei —r--- p E Q E __ ._._528m_-- d' W tn. 00 n I W _J I i I J ---- Q I - -0-11.Om z. I LLI - C1 i 6.Om of ----- 23.4m L is 54.2m i ------- --- I - BUILDING ENVELOPE • N SCHEDULE I TO BY-LAW 7260/13 Approved by the Ontario Municipal Board Final Decision issued December 7, 2012 • • • UN a { V.CONR4..1.011 Memo January 24, 2013 To: Mayor Ryan and Members of Council From: Thomas Melymuk, MCIP, RPP Director, City Development Catherine Rose, MCIP, RPP (Acting) Chief Planner Copy: Manager, Development Review & Urban Design Planner II Subject: Zoning By-law Amendment Application A 2/12 Triple Properties 1879 Whites Road Report Number PLN 04-13 On January 14, 2013, Planning & Development Committee passed the following recommendation with respect to the above-noted application: "That Zoning By-law Amendment Application A 2/12 be amended to a maximum of four (4) lots with the appropriate zone requirements as determined by staff in keeping with the intent of the existing zoning conditions and in keeping with the existing character of the existing neighbourhood." Staff have prepared for Council's consideration a revised implementing zoning by-law to facilitate the development of the subject lands for a maximum of four (4) lots for detached dwellings (see attached). The zoning by-law contains specific performance standards to ensure that the size, scale and massing of the proposed detached dwellings are in keeping with the established built form and setbacks along Stonepath Circle. The following chart summarizes the key performance standards within the revised zoning by-law and highlights the changes between this by-law and the draft by-law attached to Report PLN 04-13 Revised Zoning Zoning Performance Performance Standards Standards (draft in Report PLN-04-13) Built Form Detached Dwelling Detached Dwelling Lot Frontage (min.) 11 m 9 m Lot Area (min.) 450 m2 350 m2 Front Yard depth (min.) 6 m 6 m Side Yard width (min.) 1.8 m to dwelling & 1.2 m 1.2 metres to attached private garage Rear Yard depth (min.) 15 m 15 m Lot Coverage (min.) 35% 35% Building Height (max.) 9 m 9 m No. of Storeys (max.) 2-storey - The City Development Department is of the opinion that developing the subject lands for a maximum of four (4) lots for single detached dwellings with specific performance standards that are consistent with the existing yard setbacks, building height and lot coverage is more in keeping with the character of the established streetscape. The attached revised implementing zoning by- law is supported by the City Development Department, and recommended for approval. The applicant has also provided written confirmation that they are in agreement with the changes to the revised zoning by-law. i Catherine Rose, MCIP, 'PP Thomas Mely k, M IP, RP (Acting) Chief Planner Director, City Development NS:jf - J:\Documents\Development\D-3300 Zoning By-law Amendments(A Applications)\2012\A 02-12 Triple Properties Ill Inc\Triple Properties-memo to concil.doc Attachment: 1. Revised Implementing Zoning By-law January 24, 2013 Page 2 Zoning By-law Amendment Application A 2/12 DRAFT The Corporation of the City of Pickering By-law No. XXXX/13 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, in Part of Lot 28, Concession 1 in the City of Pickering (A 02/12) Whereas the Council of The Corporation of the City of Pickering deems it desirable to permit the development of four (4) lots for detached dwellings with a minimum lot frontage of 11.0 metres on the subject lands, being Part of Lot 28, Concession 1, in the City of Pickering; And whereas an amendment to By-law 3036, as amended, is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule I Schedule I attached hereto with notations and references shown thereon is hereby declared to be part of this By-law. 2. Area Restricted The provision of this By-law shall apply to those lands in Part of Lot 28, Concession 1, in the City of Pickering, designated "S4-10" — Single Residential — Exception 10 Zone on Schedule I attached hereto. 3. Definitions In this By-law, (1) "Building Height" shall mean the vertical distance between the established grade, and in the case of a flat roof, the highest point of the roof surface or parapet wall, or in the case of a mansard roof the deck line, or in the case of a gabled, hip or gambrel roof, the mean height level between eaves and ridge. A penthouse, tower, cupola, steeple or other roof structure which is used only as an ornament upon or to house the mechanical equipment of any building shall be disregarded in calculating the height of such building; By-law No. XXXX/13 DRAFT Page 2 (2) (a) "Dwelling" shall mean a building or part of a building containing one or more dwelling units, but does not include a mobile home or trailer; (b) "Dwelling Unit" shall mean one or more habitable rooms occupied or capable of being occupied as a single, independent, and separate housekeeping unit containing a separate kitchen and sanitary facilities; (c) "Dwelling, Detached or Detached Dwelling" shall mean a single dwelling which is freestanding, separate, and detached from other main buildings or structures; (3) (a) "Floor Area - Residential" shall mean the area of the floor surface contained within the outside walls of a storey or part of a storey; (b) "Gross Floor Area - Residential" shall mean the aggregate of the floor areas of all storeys of a building or structure, or part thereof as the case may be, other than a private garage, an attic, or a cellar; (4) (a) "Lot" shall mean an area of land fronting on a street which is used or intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings or structures, or a public park or open space area, regardless of whether or not such lot constitutes the whole of a lot or block on a registered plan of subdivision; (b) "Lot Frontage" shall mean the width of a lot between the side lot lines measured along a line parallel to and 7.5 metres distant from the front lot line; (5) "Lot Coverage" shall mean the percentage of lot area covered by all buildings on the lot; (6) "Private Garage" shall mean an enclosed or partially enclosed structure for the storage of one or more vehicles, in which structure no business or service is conducted for profit or otherwise; (7) "Storey" shall mean that portion of a building other than a basement, cellar, attic, or below-grade parking structure, including between the surface of any floor and the surface of the floor, roof deck or ridge next above it; (8) (a) "Yard" shall mean an area of land which is appurtenant to and located on the same lot as a building or structure and is open, uncovered, and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted thereon; (b) "Front Yard" shall mean a yard extending across the full width of a lot between the front lot line of the lot and the nearest wall of the nearest main building or structure on the lot; By-law No. XXXX/13 DRAFT Page 3 (c) "Front Yard Depth" shall mean the shortest horizontal dimension of a front yard of a lot between the front lot line and the nearest wall of the nearest main building or structure on the lot; (d) "Rear Yard" shall mean a yard extending across the full width of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (e) "Rear Yard Depth" shall mean the shortest horizontal dimension of a rear yard of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (f) "Side Yard" shall mean a yard of a lot extending from the front yard to the rear yard, and from the side lot line to the nearest wall of the nearest main building or structure on the lot; (g) "Side Yard Width" shall mean the shortest horizontal dimension of a side yard of a lot between the side lot line and the nearest wall of the nearest main building or structure on the lot; (h) "Flankage Side Yard" shall mean a side yard immediately adjoining a street or abutting on a reserve on the opposite side of which is a street; (i) "Interior Side Yard" shall mean a side yard other than a flankage side yard. 4. Provisions (1) Uses Permitted ("S4-10") No person shall within the lands designated "S4-10" on Schedule attached hereto, use any lot or erect, alter, or use any building or structure for any purpose except the following: (i) detached dwelling (2) Zone Requirements No person shall within the lands designated "S4-10" on Schedule 1 attached hereto, use any lot or erect, alter, or use any building except in accordance with the following provisions: (a) Lot Area (minimum): 450 square metres By-law No. XXXX/13 ONIFT Page 4 (b) Lot Frontage (minimum): 11.0 metres (c) Front Yard Depth (minimum): 6.0 metres (d) Interior Side Yard Width (minimum): 1.8 metres (i) despite Section 2(d) above, minimum interior side yard width to an attached private garage: 1.2 metres (e) Rear Yard Depth (minimum): 15.0 metres (f) Building Height (maximum): 9.0 metres (g) Number of Storeys (maximum): 2 storeys (h) Lot Coverage (maximum): 35 percent (i) Parking Requirements: (i) minimum one private garage per lot attached to the main building, any vehicular entrance of which shall be located not less than 6.0 metres from the front lot line, and not less than 6.0 metres from any side lot line immediately adjoining a street. (ii) maximum garage width: 5.6 metres (iii)minimum size of parking space within a 2.9 metres (width) private garage (the width may include one by 6.0 metres interior step and the depth may include two (length) interior steps): (iv)maximum driveway width: 5.6 metres (j) Yard Encroachments Permitted: (i) Front Yard: Maximum projection of uncovered/covered 1.5 metres platforms/porches: (ii) Rear Yard: Maximum projection of uncovered steps and 3.0 metres By-law No. XXXX/13 DRAFT Page 5 platforms less than or equal to 1.5 metres above grade: (k) Special Regulations: (i) maximum garage projection from front wall 4.5 metres of dwelling: (ii) reverse grade driveways are prohibited (iii) for the purposes of this by-law, a lot line adjacent to Whites Road is deemed to be the rear lot line 5. By-law 3036 By-law 3036, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I attached hereto. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3036, as amended. 6. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law passed this 28th day of January 2013. David Ryan, ,�� Debbie Shields, City Clerk 45.2m n n H CL- U N _1 • U CON 1 PT LOT 28 45.7m n ICI ICI I-- . 0 SCHEDULE I TO BY-LAW k PASSED THIS T DAY OF 2013 5�4r MAYOR t�. CLERK . CLtq o0 PICKERING January 28, 2013 Confidential Council Report a) Appointments to Advisory Boards and Committees That the recommendations considered at the Closed Meeting of Council confirming the appointments of to the Accessibility Advisory Committee and the Heritage Pickering Advisory Committee be approved. • • City o, St Minutes/Meeting Summary Pickering Museum Village Advisory Committee ;ow� �i=' =� Wednesday, October 3, 2012 � 7:00 pm PI KERIN Main Committee Room Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee Rhonda Lawson, Vice-Chair, Pickering Museum Village Advisory Committee Karen Chalmers, Pickering Museum Village Advisory Committee Karen Emmink, Pickering Museum Village Advisory Committee Paul Savel, Pickering Museum Village Advisory Committee Rose Cowan, Chair& Treasurer, Pickering Museum Village Foundation David Pickles, City Councillor, Ward 3 Marisa Carpino, Manager, Culture & Recreation Jody Morris, (Acting) Supervisor, Culture & Recreation Katrina Pyke, Coordinator, Museum Operations Pam Edmonds, Pickering Museum Village Backwoods Players Theatre Company Richard Jacobs, Pickering Museum Village Stepping in Tyme Dance Group Christine Male, Pickering Museum Village Bloomers & Britches Julie Oakes, Pickering Museum Village Nimble Thimbles Harold Quinton, Pickering Museum Village Gas and Steam Club Dan Taillefer, Pickering Museum Village Woodwrights' Guild Helena Turner, Pickering Museum Village Vintage Victuals Sandra Gelbard, Museum Program Assistant (Recording Secretary) Absent: Donald Hudson, Pickering Museum Village Advisory Committee Brian James, Pickering Museum Village Advisory Committee Dragos Nita, Pickering Museum Village Advisory Committee Stuart Sucking, Pickering Museum Village Advisory Committee Bill McLean, Regional Councillor, Ward 2 Mandy Smiles, Event &Volunteer Programmer Item/ ' Details & Discussion & Conclusion Action Items/Status Ref# I (summary of discussion) (include deadline as appropriate) 1. Welcome Laura welcomed everyone. Laura extended a special welcome to Councillor Pickles and to Pickering Museum Village Volunteer Leads: Pam Edmonds, Richard Jacobs, Christine Male, Julie Oakes, Harold Quinton, Dan Taillefer and Helena Turner. 3. Special Guest Councillor Pickles thanked the PMV Advisory for the welcome, and gave his regrets for not being able to attend the Fall Family Festival. He assured the committee that that he will work to keep the Oddfellows Hall in the 2013 Budget. Pickering Museum Village is often in his mind, and he thanked everyone for all their hard work. Councillor Pickles apologized that he could not stay for the remainder of the meeting as he had Page 1 CORP0228-2/02 another meeting to attend and could not stay longer. 4. Volunteer Group Accomplishments Dan Taillefer—Woodwrights' Guild Completed Projects • Root Cellar construction (Bicentennial project with Bloomers & Britches) • Blacksmith Shop floor- hemlock board replaced with maple • Fences repaired: Log House, Miller/Cole and Combination Barn • Accessibility ramps completed: Log House, Oddfellows Hall and the Brougham Temperance House • Oddfellows' Hall - deck is removable and can be disassembled and replaced if/when construction begins • Chicken Coop repairs • Bench rebuilt and placed at bridge, 2 more coming • Gift Shop: wooden toys to sell • Shaker Box—replica built and raffled at Fall Family Festival for PMV Foundation • Weavers Box— made replica, raffled off at the Fall Family Festival • Oak Table—built • Provided woodworking activities for campers as part of Time Traveller Camp program In- Progress Projects • Administration Building Cashier Counter • Replica chairs for Brougham Temperance House Future Projects • Redman House— north wall peeling • Cottage Couch for Collins House parlour • Fencing— building and repairing throughout the village Future Dreams • reproduce more artifacts in order to preserve the originals • to be sustainable • work collaboratively with education programs • meet Strategic Plan goals and objectives Christine Male— Bloomers & Britches Heritage Gardening • Club Christine thanked the Committee members for their support. Completed Projects • Root Cellar(Bicentennial project) • Herb Garden • Butterfly Garden (Bicentennial project): would like to see this garden represented on the PMV site map • Dye and Medical Garden Future Projects Page 2 CORP0228-2/02 • Pickering Blooms —would like to connect with related groups in the City, such as the Pickering Blooms Committee • Miller/Cole Garden redesign to strengthen authenticity Future Dreams • to have younger volunteers • to have more male gardeners October 13 is the annual Turn Under Day &TD Tree Planting Day; there will be 70 trees to plant, and additional volunteers would be appreciated. Richard Jacobs—Stepping in Tyme Dance Society Completed Projects • Attended the following functions/events: • Queen Charlotte's Ball —January • 2011 Bicentennial Ball & Dance Workshops — May • 2011 Doors Open —October • 2011 Victoriana Show, Cobourg, ON —November • 2011 Christmas in the Village— December • 2012 Durham Regional Heritage Fair—June Future Projects • 2012 Christmas in the Village— December Future Dreams • Need more attendees Pam Edmonds — PMV Backwoods Players Theatre Company Pam thanked all the other volunteer groups for their help with the productions and the props. Pam also thanked the City for their repair of the path from the Miller/Cole House to the Picnic Area. Completed Projects • 2011 presented 11 productions • 2012 • Duffins Creek Spring Fair Youth Production • Whodunit?: Murder Under the Big Top • A Spirit Walk: Call to Rebellion! Future Projects • 2012 A Duffins Creek Sunday School Pageant • 2013 • Nellie! How the Women Won the Vote—April • The Beasts' Lament—June • A Spirit Walk: Call to Rebellion! —September • Sinbad the Sailor (Pantomime) —November& December Future Dreams • Formal theatre space/building • Increased community engagement Page 3 CORP0228-2/02 • • Meet Strategic Plan goals and objectives Helena Turner—Vintage Victuals Helena thanked all the volunteers for coming out to VV presentations. Completed Projects • Cooking demonstrations at stoves and hearth in the buildings were conducted throughout the year • Mother's Day Tea successfully held • Summer Solstice& Harvest Suppers conducted • Several Themed Tea Workshops booked Future Projects • 2012 • Bread Baking Workshop—October • Pickling & Preserves Workshop—October • Dinner's in the Pot Workshop - October • Cakes and Pies Workshop —October • Christmas in the Village Demonstrations • Canning and Preserving of products to be sold in the Gift Shop • 2013 • Mother's Day Tea • Solstice & Harvest Suppers • Pleasures of Puddings workshop at PMV in partnership with the Culinary Historians of Canada Future Dreams • To have a full catering kitchen, bake oven and a tea room Julie Oakes— Nimble Thimbles Completed Projects Julie noted that the word "costumes" should be avoided when speaking about the reproduction attire at PMV. The following were completed in 2012: • One cloak • Two leather blacksmith aprons • Three 1830 long sleeved dresses • Three 1850s women's outfits • Five female outfits to fit staff members • Five sontags • Seven 1910 outfits to fit members of the Village Singers • Eleven petticoats The following items were acquired • One 1850s dress • Three new bonnets Backwoods' Players has funded for the following items: • One canvas waistcoat • One tricorn hat Page 4 CORP0228-2/02 • Linen breeches • Three pairs of boy's trousers The following off-site trips were undertaken by volunteers in 2012: • Conference in Pennsylvania focusing on 1860s clothing: March • Upper Canada Village and behind-the-scenes: May • Lang Pioneer Village and behind-the-scenes: July At Fall Family Festival, Nimble Thimbles organized a fashion show focusing on maternity, mourning, visiting and sports attire Future Projects • Temperance Quilt (Bicentennial Project to be completed) Future Dreams Textile Room for the following uses/activities: • A large area for the current and growing reproduction clothing to be stored • An area for the making of reproduction clothing (where sewing projects can be cut out, and left out for on-going work) • An area for wool production (carding and spinning into yarn) • An area to house a loom and a spinning wheel Rose Cowan — PMV Foundation Rose thanked all other volunteer groups and staff. Rose announced that she will not be continuing as PMV Chair after the conclusion of her term at the March 2013 Annual General Meeting. Completed Projects Whodunit?: Murder Under the Big Top event included: • Empire Catering & Event Planning (part of Tin Mill Restaurant) • Future suggestion to have 2 nights dinner and 2 nights with beverage and snack • There will not be a Whodunit? production in 2013 Fall Family Festival event included: • 703 visitors • Donation boxes at all 3 entrances • $2 per pumpkin • Stepping in Tyme dance demonstrations • KX 96 Radio Station, paid advertisement • Weather was good • Successful Rubber Duckie Race • Thank you to: • Backwoods' Players for waiving the production fee • Paul & Liz Savel for BBQ • Councillor Pickles for the sponsored food donation • Veridian for their volunteers Page 5 C.ORP0228-2/02 Future Projects Laura Drake to ask To continue with Bingo, but with the following new changes: Mandy Smiles to send The Foundation will be receiving revenue from this new way of out training dates for promotion. the 1% hour • starting November 2012, groups will be present at Bingo mandatory training for 2 hours session. • volunteers will help clean up at the end of Bingo • 1 ' hour training will be mandatory • Group members must be signed up before attending • Rose would like costumes to be worn instead of T-shirts to improve the promotional component this now enables. Harold Quinton—Gas &Steam Club Harold thanked all the other volunteer groups and expressed his desire to keep communication open among teams, and encouraged the team leaders to ask for help whenever they require. Completed Projects • Whitby Heritage Day • Uxbridge Steam Threshing Days • PMV Fall Family Festival • Retrieved and received raw trees, dry lumber& plain lumber for woodworking projects • Picnic Shelter shingles • Restored Steam Engine for Saw Mill and Buck Board restoration work • Received grain from Windreach Farm Future Dreams • grow number of volunteers in the Gas & Steam Club • continue to make participation fun for school groups and camp children Laura thanked all the volunteer group leads and handed out a PMV bag filled with gift items donated from each member of the PMV Advisory Committee. Approval Agenda & Minutes Motion: That the minutes of September 5, 2012 be approved. • Moved by Paul Savel Seconded by Rhonda Lawson CARRIED Motion: That the agenda for October 3, 2012 be approved. Moved by Paul Savel Seconded by Rhonda Lawson CARRIED Updates Santa Claus Parade Mini Survey: this was not approved for distribution. Page 6 CORP0228-2/02 HST Rebate: the City receives rebate on all expenditures. Claremont Bandstand Decked Out Television Show: no update has been received from Councillor McLean regarding this idea. PMV Strategic Plan Katrina handed out a summary of"PMV Strategic Plan Activities Summarized by Year—2012" and updated on progress to date. Laura handed out a copy of the internet article: "Strategy Worthless Without Implementation" and asked everyone to read it. Sub-Committee Reports • Collections Sub-Committee Paul handed out "Collections Committee Meeting —October 2, 2012" with its list of 9 items recommended for accessioning. Motion: That all the items on the list presented be accessioned. Moved by Karen Emmink Seconded by Paul Savel CARRIED Capital Projects Sub-Committee • Budget still in draft • Oddfellows Hall new quote needs to be looked at again with regards to last minute changes recommended at the - last meeting. Special Events Sub-Committee • no update Next Meeting Tuesday, January 22, 2013 Committee members • 2013 agenda and meeting dates will be decided. to bring calendars for planning. Adjournment Motion: That this evenings meeting is adjourned at 9:45 pm. Moved by Paul Savel Seconded by Karen Emmink CARRIED Meeting Adjourned: 9:45 pm Copy: City Clerk Division Head, Cultural & Recreation • Page 7 CORP0228-2/02 Committee of Adjustment • C` o 1 Meeting Minutes gl 3 p _ Wednesday, November 28, 2012 T . I 7:00 pm 1 Main Committee Room Present: Tom Copeland David Johnson — Chair Eric Newton —Vice-Chair Bill Utton Shirley Van Steen Also Present: Mila Yeung, Assistant Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (I) Adoption of Agenda Moved by Bill Utton Seconded by Eric Newton That the agenda for the Wednesday, November 28, 2012 meeting be adopted. Carried Unanimously (II) Adoption of Minutes Moved by Bill Utton Seconded by Shirley Van Steen That the minutes of the 14th meeting of the Committee of Adjustment held Wednesday, November 7, 2012 be adopted. Carried 1 • Committee of Adjustment Cart al I., -. . Meeting Minutes t = W�� ' Wednesday, November 28, 2012 7:00 pm Main Committee Room (III) Reports 1. P/CA 60/12 — C. Buchmann & J. Chunik 975 Vistula Drive The applicant requests relief from Zoning By-law 2520 to permit a front yard depth of 5.8 metres and an east side yard width of 1.0 metre to a proposed dwelling addition, whereas the by-law requires a front yard depth of 7.5 metres and a side yard width of 1.5 metres. The applicant requests approval of these variances in order to obtain a building permit for the proposed dwelling addition. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal to the front yard depth of 5.8 metres variance and recommended approval for the variance related to the east side yard width, subject to conditions. The Planning & Development Department recommends that the application be amended to request a front yard depth of 6.0 metres. Written comments were also received from the City's Development Control Manager indicating vehicles must be parked in a manner so that they will not encroach onto the sidewalk. Written comments were also received from Terry Bigwin of 973 Vistula Drive in objection to the application. Correspondence received from Terry Bigwin indicated concerns with the drainage from his backyard and patio due to the area between the houses being reduced and height of the new addition may create snow piling on his roof which may cause damage to the structure and shingles. Terry Bigwin also indicated that during construction the fence between the properties be maintained at all times, provide protection to the stone walkway and garage and the stone walkway be unobstructed at all times. Chris Buchmann & Jennifer Chunik, owners, were present to represent the application. No further representation was present in favour of or in objection to the application. Chris Buchmann agreed with Staff's recommendations and amended the application to allow a front yard depth of 6.0 metres to the proposed dwelling addition. 2 Committee of Adjustment C` °� Meeting Minutes Wednesday, November 28, 2012 T 7:00 pm Main Committee Room Moved by Eric Newton Seconded by Bill Utton That amended application P/CA 60/12 by C. Buchmann & J. Chunik, be Approved on the grounds that the front yard depth of 6.0 metres and an east side yard width of 1.0 metre to a proposed dwelling addition are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Zoning By-law and Official Plan, subject to the following conditions: 1. That these variances apply only to the proposed dwelling addition with a front yard depth of 6.0 metres, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by November 28, 2014, or this decision shall become null and void. Carried Unanimously 2. P/CA 61/12 — Kingswhite Properties Inc. 780 Kingston Road The applicant requests relief from Zoning By-law 3036, as amended by By-law 5991/02 to permit a maximum combined gross leasable floor area of 1,245 square metres for all restaurants, whereas the by-law permits a maximum combined gross leasable floor area of all restaurants shall not exceed 1,200 square metres. The applicant requests approval of this variance in order to obtain a building permit for a proposed restaurant use. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were also received from the Toronto Region and Conservation Authority indicating no objections to the application. David Stevenson, owner, was present to represent the application. Ralph & Sylvia Spencer of 771 Sheppard Avenue were present in objection to the application. 3 • Committee of Adjustment City Meeting Minutes Wednesday, November 28, 2012 7:00 pm Main Committee Room In response to questions and concerns David Stevenson indicated the concerns expressed by the abutting neighbour are property maintenance issues and indicated that he will look into these concerns. David Stevenson also indicated the total number of restaurants on-site would be seven. Sylvia Spencer indicated concerns with emergency alarms going off in the middle of the night, poor ventilation from restaurants on-site, restaurant odours and grease forming on her walls, on-site traffic movement, the additional 45 square metres would be better used for security and would prefer to see other retail uses on the property rather than more restaurants. Moved by Tom Copeland Seconded by Shirley Van Steen That application P/CA 61/12 by Kingswhite Properties Inc, be Approved on the grounds that the maximum combined gross leasable floor area of 1,245 square metres for all restaurants is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the existing commercial building, as generally sited and outlined on the applicant's submitted plans. • 2. That the applicant obtain a building permit for the proposed construction by November 28, 2014, or this decision shall become null and void. Carried Unanimously 3. P/CA 62/12 — K. & M. Arshad 2080 Blue Ridge Crescent The applicant requests relief from Zoning By-law 3036, as amended by By-law 2015/85 to permit a rear yard depth of 2.8 metres and an east side yard width of 0.1 metres to a proposed uncovered deck in the rear yard whereas the by-law requires a rear yard depth of 7.5 metres and a side yard width of 0.6 metres. The applicant requests approval of these variances in order to obtain a building permit for the proposed uncovered deck. 4 Committee of Adjustment City °f" Meeting Minutes "- Wednesda November 28, 2012 I1 -C 7:00 pm �1 Main Committee Room M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal to the east side yard width variance and recommended approval for the variance related to the rear yard depth, subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Frank Bandiera, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Frank Bandiera amended the application by withdrawing the east side yard width variance of 0.1 metres and he requested the Committee to proceed with the rear yard depth variance of 2.8 metres. Moved by Shirley Van Steen Seconded by Bill Utton That amended application P/CA 62/12 by K. & M. Arshad, be Approved on the grounds that the rear yard depth of 2.8 metres to a proposed uncovered deck is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to a proposed uncovered rear yard deck with a side yard width of 0.6 metres, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by November 28, 2014 or this decision shall become null and void. Carried Unanimously (IV) Adjournment Moved by Bill Utton Seconded by Eric Newton That the 15th meeting of the 2012 Committee of Adjustment be adjourned at 7:33 pm and the next meeting of the Committee of Adjustment be held on Wednesday, December 19, 2012. Carried Unanimously 5 Committee of Adjustment City Meeting Minutes Wednesday, November 28, 2012 11 7:00 pm Main Committee Room Date Chair ,1) pior6vt A sistant Secretary-Treasurer 6 Ca 4 y1 Committee of Adjustment Meeting Minutes Wednesday, December 19, 2012 I S 7:04 pm Main Committee Room Present: Tom Copeland David Johnson — Chair Eric Newton —Vice-Chair Bill Utton Shirley Van Steen Also Present: Mila Yeung, Assistant Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (I) Adoption of Agenda Moved by Bill Utton Seconded by Eric Newton That the agenda for the Wednesday, December 19, 2012 meeting be adopted. Carried Unanimously (II) Adoption of Minutes Moved by Eric Newton Seconded by Bill Utton That the minutes of the 15th meeting of the Committee of Adjustment held Wednesday, November 28, 2012 be adopted as amended. Carried Unanimously 1 chl Committee of Adjustment � �_, Meeting Minutes _ Wednesday, December 19, 2012 ,,,,s ue- ::::: ; .mac > > I a 3 i� 7:04 pm Main Committee Room (III) Reports 1. P/CA 63/12 to P/CA 70/12 — Highglen Homes Limited 558-562 Rosebank Road (Part of Lot 94, Plan 350, Part 3, Plan 40R-7465) City of Pickering' The applicant requests relief from Zoning By-law 2511 to permit maximum lot coverages of 38 percent and minimum side yard widths of 1.2 metres along the length of the garage on eight proposed lots for single detached dwellings created through land division applications (file numbers LD 076/12 to LD 082/12), whereas the by-law requires a maximum lot coverage of 33 percent and a minimum side yard width of 1.5 metres. The applicant requests approval of these variances in order to obtain building permits for eight proposed detached dwellings. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager indicating the side yard widths of 1.5 metres should be maintained adjacent to existing dwellings. John Perciasepe, owner, was present to represent the application. John McArthur of 545 Dahlia Crescent was present in support of the application. Moved by Shirley Van Steen Seconded by Tom Copeland That application P/CA 63/12 to P/CA 70/12 by Highglen Homes Limited, be Approved on the grounds that the maximum lot coverages of 38 percent and minimum side yard widths of 1.2 metres on eight proposed lots for detached dwellings are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed detached dwellings, as generally sited and outlined on the applicant's submitted plans. 2. That the side yard width of 1.2 metres is only permitted along the length of the garage. 2 a Committee of Adjustment Meeting Minutes Wednesday, December 19, 2012 7:04 pm Main Committee Room 3.. That Land Division Applications (LD 076/12 to LD 082/12) are finalized and the proposed lots created. 4. That the applicant obtains building permits for the proposed dwellings by December 19, 2014, or this decision shall become null and void. Carried Unanimously 2. P/CA 71/12 — L. & P. Cummins • 1796 Fairport Road (Part Lot 5, Plan 820, Part 2, 40R-25432) City of Pickering The applicant requests relief from Zoning By-law 3036 to permit a side yard width of 1.2 metres to a proposed uncovered deck in the side yard, whereas the by-law requires a side yard width of 1.8 metres. The applicant requests approval of this variance in order to obtain a building permit for the uncovered deck. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were received from the Region of Durham's Health Department indicating no objection to the application. Written comments were also received from Rick Naughton of 1798 Fairport Road indicating they will not object to the application on the condition that a privacy fence is built. Correspondence received from Rick Naughton notes he has spoken with the owners of the subject property and they have agreed to build a privacy fence. Leslee Cummins, owner, was present to represent the application. Rick Naughton was present in favour of the application providing the privacy fence is built. Leslee Cummins indicated she has spoken with her neighbour at 1798 Fairport Road and has agreed to build a privacy fence that will be cost shared. 3 oq Committee of Adjustment Meeting Minutes - 4;-. `— Wednesday, December 19, 2012 I . ' 7:04 pm Main Committee Room Moved by Eric Newton Seconded by Bill Utton That application P/CA 71/12 by L. & P. Cummins, be Approved on the grounds that the side yard width of 1.2 metres to a proposed uncovered deck in the side yard is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed uncovered deck, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by December 19, 2014, or this decision shall become null and void. Carried Unanimously (IV) Other Business 1. Appointment of Chairperson Moved by Tom Copeland Seconded by Shirley Van Steen That David Johnson be appointed as Chairperson for the 2013 term. Carried Unanimously 2. Appointment of Vice Chairperson Moved by Bill Utton Seconded by Eric Newton That Shirley Van Steen be appointed as Vice Chairperson for the 2013 term. Carried Unanimously 4 city o¢� Committee of Adjustment Meeting Minutes ATTApLELLIU17Fil Wednesday, December 19, 2012 7:04 pm Main Committee Room • (V) Adjournment Moved by Bill Utton Seconded by Eric Newton That the 16th meeting of the 2012 Committee of Adjustment be adjourned at 7:18 pm and the next meeting of the Committee of Adjustment be held on Wednesday, January 16, 2013. Carried Unanimously Date Chair '- Assistant Secretary-Treasurer 5 City 4 := Minutes/Meeting Summary w _ iii Advisory Committee on Diversity Thursday, January 10, 2013 PI KERING 7:00 pm Pickering Public Library Boardroom Attendees: Kevin Ashe, Councillor, Ward 1 Kirk Mark, Chair Devinder Panesar, Community Appointee Catherine Reidt, Co-Chair Jacob Yacoumidis, Community Appointee D. Garland, Aids Committee of Durham Christy Harper, Pickering Public Library Dave Marlowe, City of Pickering Jody Morris, City of Pickering L. Roberts, Recording Secretary Guests: Inspector Jamie Grant Inspector Jeff Haskins Shaheen Butt Absent: Carlisle Miller, Community Appointee Item/ Details & Discussion & Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) 1.0 Welcome & Introductions Kirk Mark K. Mark welcomed everyone to the meeting and extended New Year's greetings to all. Staff,FacilitatorPilot Program J. Morris provided an overview of a new pilot program being implemented for advisory boards and committees. She provided an outline of the program, explaining that a staff facilitator would preside over the meetings rather than the current Chair or Vice-Chair beginning in February. She noted community engagement is one of the City's 5 corporate priorities and this would engage the community in a new and different way. The staff facilitator will be an impartial component to the Committee to maintain flow of agenda items and assist with questions and provide advice if needed. This would enable all committee members to concentrate on the Committee's mandate. The program will proceed on a trial basis, with Committee member feedback welcomed. Page 1 CORP0228-2/02 A brief question and answer period ensued. 3.0 Approval of Minutes Moved by C. Harper Seconded by C. Reidt That the minutes of the November 8, 2012 meeting of the Diversity Committee be approved. Carried 4.0 Business Arising from Minutes 4.1) In Your Words Creative Arts Contest J. Morris provided an update with respect to the creative arts contest, noting the contest closed as of December 3rd She noted 39 written entries have been received as well as 62 art pieces. This number is approximately half of last year's entries. It was noted that while the current situation with job action in the schools may have had a negative impact on participation this year, it was felt that enough entries had been received to proceed with another great event. J. Morris noted that Spider Jones has been confirmed as guest speaker. The evaluation for written entries will take place on January 17th and the art pieces on January 18th The awards ceremony will take place on March 20th. J. Morris also noted things are moving along well, and there should be no problem getting in touch with all the students. 4.2) Survey J. Morris noted that the survey went live on the website November 23rd and will remain up for two months. She also noted post cards had gone out to all residents, notice had been in the community page of the News Advertiser, as well as a media release on December 4th. To date 53 responses have been received. A sample of the survey was passed around with results based on 18 responses. Discussion ensued with respect to extending the time period. It was the general consensus of the Committee to extend the time frame. Suggestions were also made on how best to generate Page 2 CORP0228-2/02 participation; • Continue with community page ad • Media release • Promotion at Heritage Day event— have hard copies available as well as computer access to fill out survey • Have students available to assist with survey on Heritage Day—could count as their community hours • Utilize distribution lists • Have prizes available • Promote in high schools • Have available at Recreation Complex • Link to Facebook on City's website D. Garland and J. Morris will work on additional distribution lists. D. Garland/J. Morris to action Councillor Ashe noted some concern with the lack of response, stating that while it may not be statistically relevant, he felt there would still be good value from the survey. K. Mark noted a good goal would be to generate 300 responses. • Discussion continued with Inspector Grant noting the difficulty in gaining responses to surveys. He also noted the difficulty in obtaining citizen participation at community meetings as well. C. Harper noted more success through the library, as residents are already there and computers are readily available. 4.3) Heritage Day J. Morris noted Heritage Day will be held on February 23rd at the Pickering Town Centre. She noted she has confirmed performers from 11:15 am to 3:30 pm. She noted ten tables are reserved for community,groups. [YOU]nity will be having a table. K. Mark questioned whether an aboriginal group could be scheduled for the opening ceremony to perform a smudging. D. Garland/J.Morris to J. Morris noted one aboriginal group was scheduled to perform action between 12 and 12:30 pm. J. Morris passed a schedule around for volunteers to assist on the day of the event which will take place from 11:00 am to 4:00 pm. Speeches will take place at 1:30 pm. K. Mark questioned whether the merchants had been approached to provide prizes for hourly draws. J. Morris to J. Morris to action follow up with merchants. Page 3 CORP0228-2/02 3 4.0 New Business 4.1) Human Rights Forum D. Marlowe provided an update on hosting a human rights forum. He noted he had contacted the Accessibility Advisory Committee, and stated that they had requested specifics on the forum. It was questioned whether the Committee could obtain the results from the AAC's survey to better understand trends and the best way to approach issues. Discussion ensued with respect to a theme or topic for the forum. Councillor Ashe felt mental health was an important issue and sometime in the Spring would be a good timeframe to hold an event. It was suggested that it be could be held in the Council Chambers or the Library Auditorium. Suggestions were made as follows: • co-sponsored by Diversity and AAC • hold in May to coincide with Mental Health Month • Invite Dan Carter as guest speaker • Invite George Chuvalo as guest speaker It was suggested that a member of the Committee attend the Accessibility Advisory Committee meeting to provide details and inquire about their participation. K. Mark offered to attend as well as Shaheen Butt. J. Morris will contact the Accessibility Advisory Committee to confirm attendance at the meeting, and J. Morris to action prepare speaking notes. It was noted their next meeting will take place on January 23rd 4.2) Proclamations J. Morris noted she had met with a representative from the Mayor's office and received a list of dates for proclamations for 2013. She read out the list of proclamations for the members. K. Mark requested the Committee submit the following for consideration; • Portugal Canadian Heritage Month • Italian Canadian Heritage Month 5.0 Correspondence 5.1) J. Morris noted Councillor Ashe had passed along a J. Morris to action survey conducted by the Region of Durham with respect to languages. She noted she would email this to the members. Page 4 CORP0228-2/02 6.0 Other Business 6.1) D. Garland noted she is seeking a venue in Pickering to host an event for Black History Month. She noted February 22nd for the event with the 15th as an alternate date. The Library Auditorium was suggested and C. Harper noted she would look into this. Mr. Butt indicated he had a contact for an African group of drummers he could ask to attend the event. It was also noted the survey could be promoted at this event. She asked that this item be placed on the next agenda. L. Roberts.to action 6.2) K. Mark questioned whether the Committee members would be interested in attending any sporting events. J. Morris to check on list of events. 6.3) Councillor Ashe noted some upcoming events; • Sir John A. MacDonald birthday celebration at the Harp & Crown this Saturday from 11 —2 hosted by MP Corneliu Chisu • Pickering Dragon Boat Club to be presented the Key to the City on Saturday at 12:00 pm at the Pickering Recreation Complex 7.0 Next Meeting &Adjournment The next meeting will be held on February 14, 2013 Meeting Adjourned: 8:30 pm Copy: City Clerk Page 5 CORP0228-2102