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Home My WebLink AboutCST 34-12 eitii -- Report To Executive Committee PICKERING Report Number: CST 34-12 Date: December 3, 2012 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: 2013 Interim Spending Authority Recommendation: 1. That Report CST 34-12 from the Director, Corporate Services & City Solicitor be received; 2. That the 2013 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2013 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Executive Summary: Adoption of the interim current operating spending authority will provide funding authorization for the payment of salaries, overhead and such other accounts as may be necessary for the normal day-to-day operations of the City pending approval of the 2013 Current Budget. Financial Implications: Adoption of the interim current operating appropriations does not constitute approval of a formal budget but rather is required to provide funding authorization at the transitional stage. At the conclusion of the Budget process, all interim current operating appropriations are nullified and replaced with the appropriations as approved by Council. Discussion: Each year, pending approval by City Council of the annual Operating Budget, it is necessary to provide expenditure authority respecting the payment of accounts for the interim period from January 1 until the Budget is adopted by Council. Such authority is in the form of interim current operating appropriations to meet estimated expense requirements of the individual departments, agencies and boards. Staff are seeking approval to provide for interim spending authority for up to the first six months of 2013 or when Council approves the 2013 Budget, whichever occurs first. Report CST 34-12 December 3, 2012 Subject: 2013 Interim Spending Authority Page 2 The Roads cost centre has been adjusted to reflect greater than six months of the annual budget due to the seasonal nature of this cost centre, and past spending patterns. This has been reflected on Attachment 1. With the requirements of the Public Sector Accounting Board (PSAB) on tangible capital assets being effective since January 1, 2009, small capital items previously included under the Capital Budget have been gradually transferred to the Current Budget in the last three years. The 50% interim provision is sufficient to cover this change. Under the same PSAB requirements regarding tangible capital assets, library materials have been deemed capital and included in the Capital Budget starting from 2010. In the library business, the publishing cycle demands that materials be purchased while they are "in print". As a result, certain materials must be purchased in a timely manner, and it is essential for the Library to continue purchasing materials throughout the year. On this basis, greater than 50% of last's year library capital materials has been included in the interim appropriations and reflected in Attachment 1. A minor provision has been included for small capital expenditures from current funds. Specific capital projects proposed prior to the approval of the 2013 Capital Budget will require specific approval by Council. Attachment: 1. 2013 Interim Appropriations for Current Budget Operating Expenditures Prepared By: Approved / Endorsed By: Caryn Kong, CGA Stan Karwowski, MBA, CMA Senior Financial Analyst— Capital & (Acting) Division Head, Finance & Treasurer Debt Management 1 Paul Bigioni Director, Corporate e ces & City Solicitor Copy: Chief Administrative Officer Report CST 34-12 December 3, 2012 Subject: 2013 Interim Spending Authority Page 3 Recommended for the consideration of Pickering City C•uncil %// weir. 2°i Tony Prevedel, P.Eng. Chief Administrative Officer • ATTACHMENT# __TO REPORT#,C 3L(-IZ _ CITY OF PICKERING 2013 INTERIM CURRENT OPERATING APPROPRIATIONS 2012 Approved 2013(Jan. 1 -June 30) Budget Interim Appropriation Mayor Ryan $ 144,737 $ 72,369 J. O'Connell, Reg. Coun.-Ward 1 80,781 40,391 B. Mclean, Reg. Coun.-Ward 2 77,980 38,990 P. Rodrigues, Reg. Coun Ward 3 83,731 41,866 K.Ashe, City Coun.-Ward 1 81,531 40,766 D. Dickerson, City Coun.Ward 2 84,399 42,200 D. Pickles, City Coun.-Ward 3 81,931 40,966 Council Support 359,943 179,972 2121 Office of C.A.O. 495,658 247,829 2129 Customer Care Centre 432,549 216,275- 2139 Human Resources 643,734 321,867 2141 Health&Safety 132,396 66,198 2125 Legal& Legislative Services 508,686 254,343 2122 Clerks Office 484,065 242,033 2191 Records Management& Election: 101,401 50,701 2199 Print Shop/Mail Room 406,072 203,036 2220 By-law 802,591 . 401,296 2293 Animal Services 409,611 204,806 2240 Fire Protection 14,577,151 7,288,576 2241 Emerg. Operations-Claremont 150,733 75,367 2192 Office Of Sustainability 978,671 489,336 2127 Finance(Accting,Taxes& Payrol 3,021,420 1,510,710 2133 Supply&Services 370,090 185,045 2196 Information Technology 1,561,102 780,551 2710 Community Services-Admin. 285,564 142,782 2290 Engineering Services-Admin. 2,289,950 1,144,975 2230 Crossing Guards 377,492 188,746 2430 Environmental Services 140,931 70,466 2711 Cult. & Rec.Admin. 1,585,295 792,648 2124 Civic Complex 545,209 272,605 2572 Senior Citizens Centre 359,799 179,900 2712 Programs 2,413,308 1,206,654 2713 Dunbarton Pool 355,100 177,550 2715 Don Beer Arena 1,108,608 554,304 2719 Community Centres 678,977 339,489 2731 Recreation Complex-Central Co 2,769,083 1,384,542 2733 Recreation Complex-Pool 941,625 470,813 2735 Recreation Complex-Arenas 896,056 448,028 2744 Museum 614,378 307,189 2500 Operations Admin 611,078 305,539 2132 Property Maintenance 764,500 382,250 2315 Operations Centre-Municipal Gar 954,371 477,186 2320 Roads 6,160,597 3,696,358 2323 Sidewalks 414,767 207,384 2325 Street Lights 1,037,893 518,947 2718 Parks 3,713,776 1,856,888 2610 Plan& Develop-Admin 863,135 431,568 2611 Planning 2,499,302 1,249,651 2612 Building Services 1,115,899 557,950 2613 Development Control 738,458 369,229 2630 Committee of Adjustment 9,783 4,892 2743 Heritage Pickering 97,704 48,852 2745 Libraries 4,937,436 2,468,718 Various-Gen Government 11,295,199 4,785,305 Capital-Library Materials 462,350 277,410 Capital-Equipment& Furniture 200,000 Total $ 77,108,586 $ 38,554,293