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HomeMy WebLinkAboutSeptember 18, 2012 Cat/ 00 _ Council Meeting Minutes : Tuesday, September 18, 2012 110 7:00 PM 11_ Council Chambers Present: Mayor David Ryan Councillors: K. Ashe D. Dickerson B. McLean D. Pickles P. Rodrigues Absent: J. O'Connell Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor E. Bunstma - Director, Community Services N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability S. Karwowski - (Acting) Division Head, Finance & Treasurer B. Douglas - Fire Chief D. Shields - City Clerk K. Bentley - Chief Building Official L. Harker - Coordinator, Records & Elections (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest Councillor McLean noted his disclosure of a conflict in the July 9, 2012 Council Minutes. 1 • Cat/ v1 : Council Meeting Minutes '' '' Tuesday, September 18,` 2012 1110 E 7:00 PM Council Chambers (III) Adoption of Minutes Resolution #107/12 Moved by Councillor Dickerson Seconded by Councillor Pickles In Camera Council Minutes, July 9, 2012 Council Minutes, July 9, 2012 In Camera Planning & Development Committee Minutes, September 4, 2012 Planning & Development Committee Minutes, September 4, 2012 Special In Camera Minutes, September 10, 2012 Special Council Minutes, September 10, 2012 Executive Committee Minutes, September 10, 2012 Carried (IV) Committee Reports a) Report PD 06-2012 of the Planning & Development Director, Planning & Development, Report PD 15-12 Request for Council's Permission to Develop Lands through Land Severance Highglen Homes 558-562 Rosebank Road (Part Lot 94, Plan 350, Part 3, Plan 40R-7465), City of Pickering Council Decision That the request made by Highglen Homes, to permit the division of the subject lands being Part Lot 94, Plan 350, Part 3, Plan 40R-7465 (municipally known as 558-562 Rosebank Road) through land severance rather than by draft plan of subdivision, be approved. Resolution # 108/12 Moved by Councillor Dickerson Seconded by Councillor McLean That Report PD 06-2012 of the Planning & Development Committee dated September 4, 2012, be adopted. Carried 2 City 00 Council Meeting Minutes Tuesday, September 18, 2012 01111111141-01 7:00 PM Council Chambers b) Report EC 07-2012 of the Executive Committee 1. Director, Community Services, Report CS 07-12 Don Beer Arena Snack Bar Concession -Pickering Hockey Association Licence Renewal Council Decision 1. That Report CS 07-12 of the Director, Community Services regarding the Pickering Hockey Association Lease Renewal be received; and 2. That the Mayor and the City Clerk be authorized to execute a renewal Concession Licence Agreement to permit the Pickering Hockey Association to continue to operate the snack bar concession facility at Don Beer Arena from September 1, 2012 to April 30, 2015 that is in the form and substance acceptable to the Director, Community Services and the City Solicitor, with the option of mutually extending this licence agreement for a further two years. 2. Director, Community Services, Report CS 15-12 Emerald Ash Borer (EAB) Council Decision 1. That Report CS 15-12 of the Director, Community Services concerning the Emerald Ash Borer be received; 2. That Council review and endorse EAB Strategy No. 2 as outlined in this report in managing the Emerald Ash Borer (EAB); 3. That funding of $300,000 yearly be provided for an ongoing program to be included in future capital budget plans for the purposes of EAB Management; 4. That City staff release a further information package for the purposes of educating and notifying our residents of this insect and its effect on Ash trees within the municipality; 5. That a letter from Mayor and Council, be forwarded to the Local Provincial MPP and Federal MP, with a request seeking support for Provincial and Federal funding assistance. 3. Director, Community Services, Report CS 40-12 • Continued Funding for Environmental Stewardship Pickering (ESP) 3 00 Council Meeting Minutes -� Tuesday, September 18, 2012 ow-sow 7:00 PM Council Chambers • Council Decision 1. That Report CS 40-12 of the Director, Community Services regarding continued • funding for Environmental Stewardship Pickering (formerly the Healthy Neighbours Program) to provide environmental leadership training, event support and volunteer opportunities be received; 2. That Council endorse continued participation in the Environmental Stewardship Pickering Program; 3. That Council consider extending the existing annual grant to Toronto and Region Conservation Authority in the amount of $25,000 for the period of 2013 - 2017 (5 year commitment) during 2013 budget deliberations; 4. That Council authorize the appropriate City officials to bring this forward in 2013. 4. Director, Community Services, Report CS 41-12 Tender No. T-16-2012 -Dixie Road Streetlight Replacement • • Council Decision 1. That Report CS 41-12 of the Director, Community Services regarding the tender for the Dixie Road Streetlight Replacement project be received; 2. That Tender No.T-16-2012 submitted by Fellmore Electrical, in the amount of $162,656.32 (HST included), be accepted; 3. That the total gross project cost of$221,416.32 (HST included), including the tender amount and other associated costs, and the total net project cost of $199,392.25 (net of HST rebate) be approved; - 4. That Council authorize the Director, Corporate Services &Treasurer to increase the finance from the Federal Gas Tax, as provided for in the 2011 approved Streetlight Capital Budget from $90,000.00 to $199,392.25; and 5. That the appropriate City of Pickering officials be authorized to take necessary • action to give effect thereto. 5. Director, Community Services, Report CS 43-12 Pickering Recreation Complex Arena Concession Licence Agreement -Request for Proposal No. RFP-5-2012 • 4 CLIq 00 k Council Meeting Minutes • Tuesday, September 18, 2012 N CO-MI IX 7:00 PM Council Chambers Council Decision 1. That Report CS 43-12 of the Director, Community Services regarding the Pickering Recreation Complex Arena Concession Licence Agreement be received; 2. That RFP-5-2012 submitted by Recreation Leisure Services Ltd. to operate the concession facility at Pickering Recreation Complex Arena be accepted; 3. That the Mayor and the City Clerk be authorized to execute a Concession Licence Agreement to permit the Recreation Leisure Services Ltd. to operate the concession facility at Pickering Recreation Complex Arena from September 1, 2012 to April 30, 2015 that is in the form and substance acceptable to the Director, Community Services and the City Solicitor. 6. Director, Community Services, Report CS 45-12 City of Pickering Comments on the Regional Cycling Plan Review Council Decision, 1. That Report CS 45-12 of the Director, Community Services regarding the Regional Cycling Plan Review be received; 2. That Council advise Regional Council that it supports: a) the proposed Primary Cycling Network as set out in Attachment#2 to Report CS 45-12; b) the proposed Cycling Treatment Types as set out in Attachment#5 to Report CS 45-12 subject to incorporating the treatment types for Regional Roads in,Seaton as shown on the Cycling and Pedestrian Facilities Map in the Regional Class EA for the Central Pickering Development Plan; c) the Region's proposed funding change for paved shoulders on Regional Roads from the former 50/50 cost sharing arrangement with the area municipalities, to the Region now being 100% responsible for the capital construction costs for all on-road cycling facilities and paved shoulders on Regional Roads; d) the Region continuing its practice of being 100% responsible for maintenance of all on-road cycling facilities and paved shoulders on Regional Roads that form part of the Primary Cycling Network; 3. That Council request Regional Council to: 5 Cie,„ o1 = Council Meeting Minutes Tuesday, September 18, 2012 O/ 7:00 PM Council Chambers a) dedicate a minimum of $500,000 annually from its Roads Capital Program to fund the construction, repair, maintenance, monitoring and promotion of the Regional Cycling Plan; b) revise its practice where the Region is only responsible for providing the platform for multi use paths within Regional Road rights-of-way, such that it also be responsible for 50/50 cost sharing with area municipalities for constructions costs (i.e. granular and asphalt), signage, marking and other amenities; c) include a revision to the current Regional policy such that the implementation of the Regional Cycling Plan is not confined strictly to correspond with road construction projects, but rather be prioritized and constructed, as appropriate, to close gaps and facilitate key connections along road segments that are not necessarily due for reconstruction; d) direct Regional staff to prepare a more detailed phasing program, in 5 year increments, for the 2017-2032 time frame; and 4. Further, that the City Clerk forward a copy of Report CS 45-12 to the Regional Municipality of Durham and all local municipalities in Durham Region. 7. Director, Corporate Services & Treasurer, Report CST 22-12 2012 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes Council Decision 1. That Report CST 22-12 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2012 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 12, 2012; 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. 6 oi4 Council Meeting Minutes - Tuesday, September 18, 2012 MISIN 7:00 PM Council Chambers 8. Director, Corporate Services & Treasurer, Report CST 23-12 2011 Municipal Performance Measurement Program — Provincially Mandated Public Reporting of Performance Measures Council Decision That Report CST 23-12 of the Director, Corporate Services & Treasurer be received for information. 9. Director, Corporate Services & Treasurer, Report CST 24-12 Repealing of Debenture By-laws Council Decision • 1. That Report CST 24-12 of the Director, Corporate Services & Treasurer be received; and, 2. That the Draft By-law attached be passed. 10. Director, Corporate Services & Treasurer, report CST 25-12 Cash Position Report as at June 30, 2012 Council Decision It is recommended that Report CST 25-12 from the Director, Corporate Services & Treasurer be received for information. 11. Director, Corporate Services & Treasurer, Report CST 26-12 Tender/Contract Approval -Council's Summer Recess Council Decision 1. That Report CST 26-12 of the Director, Corporate Services-& Treasurer regarding tender and contract approvals during Council's Summer Recess be received; and, 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer during Councils' summer recess being, Request for Proposal No. RFP-1-2012 Architectural & Engineering Design Services New Operations Centre, Tender No. T-2-2012 Liverpool Road Reconstruction, Tender No. T-7-2012, Supply and Installation,of Sports Field Lighting Dunmoore Park Softball Field #1, Tender No. T-14-2012 Rosebank South Park Landscape 7 Citq o� Council Meeting Minutes Tuesday, September 18, 2012 ONMI 7:00 PM Council Chambers Construction, Tender No. T-18-2012, West Shore Boulevard Road Improvements and Provincial Vendor of Record (VOR) - Ricoh Print Management Proposal and Purchase of Print Management Software. 12. Director, Corporate Services & Treasurer, Report CST 27-12 Write-off of Fire Services Costs Associated with the.Claremont General Store Fire Council Decision 1. That Report CST 27-12 of the Director, Corporate Services & Treasurer be • received; and, 2. That the outstanding amount receivable from Seongmin Park & Kyungjoo Sung in the amount of$13,750.99 and accumulated interest of $2,853.18 be written off in 2012; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect hereto. Resolution # 109/12 Moved by Councillor Dickerson Seconded by Councillor McLean That Report EC 07-2012 of the Executive Committee dated September 10, 2012, be adopted. Carried (V) New and Unfinished Business 1. .Director, Planning & Development, Report PD 13-12 Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands Resolution # 110/12 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report PD 13-12 of the Director, Planning & Development dated June 18, 2012 entitled "Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands" be received; 8 Cz o0 Council Meeting Minutes - '.'' -- Tuesday, September 18, 2012 NSWl t 7:00 PM Council Chambers 2. That Transport Canada be advised that the City intends to assume ownership of the "Craftsman Cottage" building, located at 3570 Brock Road, and to relocate this building to the Pickering Museum Village; 3. That Council authorize the extension of the current lease agreement with Transport Canada respecting 3570 Brock Road to December 31, 2012, to provide sufficient time to facilitate the relocation of the structure to the Pickering Museum; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the relocation costs for the movement of the above-grade structure at 3570 Brock Road to the administrative area of the Pickering Museum and the cost for the construction of concrete foundations at the Pickering Museum to support the relocated building structure, at an estimated cost of$55,000 and other related costs of$9,600 as indicated in this report. 5. That the Federal Minister of Transport, Infrastructure and Communities be requested to allow the City to retrieve elements of heritage value from 1607 Highway 7, 3656 Brougham Road, 3970 Brock Road, and 5460 Sideline 30 prior to demolition; 6. That Council authorize City staff to engage directly with individuals who have expressed an interest in the private acquisition of the heritage-listed buildings at 4355 Brock Road and 5460 Sideline 30 for relocation to private lands and, should arrangements satisfactory to the City be made, that Council authorize staff to extend the existing lease agreement with Transport Canada respecting these buildings to December 31, 2012, to provide sufficient time to accommodate the building relocation; and 7. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried on a Recorded Vote as follows Yes No Councillor Ashe Councillor Rodrigues Councillor Dickerson Councillor McLean Councillor Pickles Mayor Ryan 9 o0 Council Meeting Minutes ; — Tuesday, September 18, 2012 EO 7:00 PM Council Chambers 2. Director, Community Services, Report CS 47-12 Tender for Asphalt and Concrete Repairs -Tender No. T-24-2012 Resolution # 111/12 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report CS 47-12 of the Director, Community Services regarding the Tender for Asphalt and Concrete Repairs be received; 2: That Tender No. T-24-2012 as submitted by Ore Construction Ltd. for Asphalt and Concrete Repairs in the total tendered amount of $372,924.86 (HST included) and a net cost of$335,830.39 be accepted; 3. That the total gross project cost of $387,841 (HST included), including the tender amount and other associated costs and the total net project cost of$349,263 be approved; 4. That Council authorize the (Acting) Division Head, Finance & Treasurer to finance the project as follows: a) that the sum of$85,740, as provided for in the 2012 approved Current and Capital Budgets be funded from property taxes; b) that the sum of$142,341, as provided for in the 2012 approved Current Budget for Sidewalks — Sidewalk Rehabilitation Program, be funded from Federal Gas Tax grant; c) that the sum of$11,235, as provided for in the 2012 approved Capital Budget for Property Maintenance be funded by a transfer from the Rate Stabilization Reserve; d) that the sum of$18,605, as provided for in the Current Budget for Development Control - Road Maintenance Asphalt & Concrete Works, be funded from other revenues collected from fees and charges required and related to building permits and cash-in-lieu; e) that the sum of $91,342 for the Transit Bus Pads be funded by a recovery from Durham Region.Transit; and 10 Carl o� Council Meeting Minutes Tuesday, September 18, 2012 111 7:00 PM Council Chambers 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried (VI) Motions and Notice of Motions Mason Claremont Lodge Resolution # 112/12 Moved by Councillor Pickles Seconded by Councillor Ashe WHEREAS Claremont residents are planning to hold an October Fest at the Claremont Community Park on October 12, 2012, as a fundraiser for a local family; and WHEREAS the funds raised will be to purchase and install a lift to enable a child with disability to manage the stairs unassisted; and WHEREAS the Claremont residents are seeking Council's support in the form of a grant for $1,000 to cover the cost of hall rental and other expenses; and WHEREAS the City of Pickering has funds available in the unallocated grants in the current budget which requires Council approval; and NOW THEREFORE BE IT RESOLVED that the City of Pickering grant $1,000 to the Mason Claremont Lodge for the hall rental and other expenses for the October Fest event. Carried Unanimously on a Recorded Vote • Valley Farm Road and Glenanna Road Traffic and Safety Concerns Resolution # 113/12 Moved by Councillor Pickles Seconded by Councillor Dickerson WHEREAS residents in the area of Valley Farm Road south of Kingston Road have • expressed concerns with pedestrian safety and traffic concerns on Valley Farm Road and Glenanna Road; and • • 11 Caay o¢ A Council Meeting Minutes Tuesday, September 18, 2012 ICOI�01 I 7:00 PM Council Chambers WHEREAS the present speed limit on Valley Farm Road and Glenanna Road is 50 km/hr; and WHEREAS with development in the,area, traffic speed and volume has become a greater problem; and WHEREAS the neighborhood has seen increased residential development, particularly seniors; and NOW THEREFORE BE IT RESOLVED that the City of Pickering staff be directed to review and report back to Council on possible safety improvements. Carried Unanimously on a Recorded Vote Royal Canadian Legion Resolution # 114/12 Moved by Councillor Pickles Seconded by Councillor Ashe • WHEREAS The Royal Canadian Legion represents members of the armed forces who have served and continue to serve our country; and WHEREAS the Royal Canadian Legion provides services and events in the City of Pickering; and WHEREAS the Royal Canadian Legion, 1555 Bayly Street has expanded its outdoor patio for the enjoyment of its members; and WHEREAS the Liquor License Control Board of Ontario has deemed this additional patio space a separate establishment subject to licensing in the amount of$800; and WHEREAS the City of Pickering has funds available in the unallocated grants in the current budget which requires Council approval; and NOW THEREFORE BE IT RESOLVED that the City of Pickering wishes to recognize the valuable contributions of the Royal Canadian Legion to its members and the community through a grant in the amount of $800. Carried Unanimously on a Recorded Vote 12 Cat/ o0 Council Meeting Minutes Tuesday, September 18, 2012 vramis UDC 7:00 PM Council Chambers (VII) By-laws Resolution # 115/12 Moved by Councillor Dickerson Seconded by Councillor McLean That By-law Nos. 7239/12 through 7242/12 be approved. 7239/12 Being a by-law to stop-up and close the portion of Rosebank Road between Lots 30 and 31, Range 3, BFC, Pickering, being Part 1, Plan 40R-27441 as public highway and deem it surplus to the Corporation. 7240/12 Being a by-law to establish the 2012 final property taxes and due date for the Commercial, Industrial and Multi-Residential Tax Classes. 7241/12 Being a by-law to repeal Debenture By-law Nos. 6891/08, 6950/09, 6975/09, 7081/10, 7075/10, 7154/11, 7167/11, 7231/12 and 7232/12. 7242/12 Being a by-law to exempt Block 18 on Plan 40M-1827, Pickering, from the part lot control provisions of the Planning Act. Carried (VIII)Confidential Matters In accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 116/12 Moved by Councillor Dickerson Seconded by Councillor.McLean That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be discussed relate to personal matters about an identifiable individual. Carried a) Appointments to Advisory Boards and Committees 13 Cry ao Council Meeting Minutes Tuesday, September 18, 2012 S i e[ 7:00 PM Council Chambers Information on the applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant's • qualifications for appointment to one of the City's Advisory Committees. Resolution # 117/12 • Moved by Councillor Dickerson Seconded by Councillor McLean That Council appoint Subramanian lyer and Mustafa Munawar to the Heritage Pickering Advisory Committee be approved. Carried (IX) Other Business a) Councillor Dickerson requested that staff ensure the Seniors Snow Removal program be advertised in the News Advertiser and that additional information be • available at Customer Care. (X) Confirmation By-law By-law Number#7243/12 • Councillor McLean, seconded by Councillor Pickles moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of September 18, 2012. (XI) Adjournment • Moved by Councillor Rodrigues Seconded by Councillor McLean That the meeting be adjourned at 7:30 pm. Carried Dated this 18th day of September, 2012. Mayor 1- • ' :n � .. . .� Debbie Shields City Clerk • 14