HomeMy WebLinkAboutSeptember 18, 2012 Cat/ 00 _ Council Meeting Minutes
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Tuesday, September 18, 2012
110 7:00 PM
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Council Chambers
Present:
Mayor David Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
D. Pickles
P. Rodrigues
Absent:
J. O'Connell
Also Present:
T. Prevedel - Chief Administrative Officer
P. Bigioni - Director, Corporate Services & City Solicitor
E. Bunstma - Director, Community Services
N. Carroll - Director, Planning & Development
T. Melymuk - Director, Office of Sustainability
S. Karwowski - (Acting) Division Head, Finance & Treasurer
B. Douglas - Fire Chief
D. Shields - City Clerk
K. Bentley - Chief Building Official
L. Harker - Coordinator, Records & Elections
(I) Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(II) Disclosure of Interest
Councillor McLean noted his disclosure of a conflict in the July 9, 2012 Council
Minutes.
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Cat/ v1 : Council Meeting Minutes
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(III) Adoption of Minutes
Resolution #107/12
Moved by Councillor Dickerson
Seconded by Councillor Pickles
In Camera Council Minutes, July 9, 2012
Council Minutes, July 9, 2012
In Camera Planning & Development Committee Minutes, September 4, 2012
Planning & Development Committee Minutes, September 4, 2012
Special In Camera Minutes, September 10, 2012
Special Council Minutes, September 10, 2012
Executive Committee Minutes, September 10, 2012
Carried
(IV) Committee Reports
a) Report PD 06-2012 of the Planning & Development
Director, Planning & Development, Report PD 15-12
Request for Council's Permission to Develop Lands
through Land Severance
Highglen Homes
558-562 Rosebank Road
(Part Lot 94, Plan 350, Part 3, Plan 40R-7465), City of Pickering
Council Decision
That the request made by Highglen Homes, to permit the division of the subject lands
being Part Lot 94, Plan 350, Part 3, Plan 40R-7465 (municipally known as 558-562
Rosebank Road) through land severance rather than by draft plan of subdivision, be
approved.
Resolution # 108/12
Moved by Councillor Dickerson
Seconded by Councillor McLean
That Report PD 06-2012 of the Planning & Development Committee dated September
4, 2012, be adopted.
Carried
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b) Report EC 07-2012 of the Executive Committee
1. Director, Community Services, Report CS 07-12
Don Beer Arena Snack Bar Concession
-Pickering Hockey Association Licence Renewal
Council Decision
1. That Report CS 07-12 of the Director, Community Services regarding the
Pickering Hockey Association Lease Renewal be received; and
2. That the Mayor and the City Clerk be authorized to execute a renewal
Concession Licence Agreement to permit the Pickering Hockey Association to
continue to operate the snack bar concession facility at Don Beer Arena from
September 1, 2012 to April 30, 2015 that is in the form and substance acceptable
to the Director, Community Services and the City Solicitor, with the option of
mutually extending this licence agreement for a further two years.
2. Director, Community Services, Report CS 15-12
Emerald Ash Borer (EAB)
Council Decision
1. That Report CS 15-12 of the Director, Community Services concerning the
Emerald Ash Borer be received;
2. That Council review and endorse EAB Strategy No. 2 as outlined in this report in
managing the Emerald Ash Borer (EAB);
3. That funding of $300,000 yearly be provided for an ongoing program to be
included in future capital budget plans for the purposes of EAB Management;
4. That City staff release a further information package for the purposes of
educating and notifying our residents of this insect and its effect on Ash trees
within the municipality;
5. That a letter from Mayor and Council, be forwarded to the Local Provincial MPP
and Federal MP, with a request seeking support for Provincial and Federal
funding assistance.
3. Director, Community Services, Report CS 40-12 •
Continued Funding for Environmental Stewardship Pickering (ESP)
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Council Decision
1. That Report CS 40-12 of the Director, Community Services regarding continued
• funding for Environmental Stewardship Pickering (formerly the Healthy
Neighbours Program) to provide environmental leadership training, event
support and volunteer opportunities be received;
2. That Council endorse continued participation in the Environmental Stewardship
Pickering Program;
3. That Council consider extending the existing annual grant to Toronto and Region
Conservation Authority in the amount of $25,000 for the period of 2013 - 2017 (5
year commitment) during 2013 budget deliberations;
4. That Council authorize the appropriate City officials to bring this forward in 2013.
4. Director, Community Services, Report CS 41-12
Tender No. T-16-2012
-Dixie Road Streetlight Replacement
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Council Decision
1. That Report CS 41-12 of the Director, Community Services regarding the tender
for the Dixie Road Streetlight Replacement project be received;
2. That Tender No.T-16-2012 submitted by Fellmore Electrical, in the amount of
$162,656.32 (HST included), be accepted;
3. That the total gross project cost of$221,416.32 (HST included), including the
tender amount and other associated costs, and the total net project cost of
$199,392.25 (net of HST rebate) be approved; -
4. That Council authorize the Director, Corporate Services &Treasurer to increase
the finance from the Federal Gas Tax, as provided for in the 2011 approved
Streetlight Capital Budget from $90,000.00 to $199,392.25; and
5. That the appropriate City of Pickering officials be authorized to take necessary
• action to give effect thereto.
5. Director, Community Services, Report CS 43-12
Pickering Recreation Complex Arena Concession Licence Agreement
-Request for Proposal No. RFP-5-2012
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Council Decision
1. That Report CS 43-12 of the Director, Community Services regarding the
Pickering Recreation Complex Arena Concession Licence Agreement be
received;
2. That RFP-5-2012 submitted by Recreation Leisure Services Ltd. to operate the
concession facility at Pickering Recreation Complex Arena be accepted;
3. That the Mayor and the City Clerk be authorized to execute a Concession
Licence Agreement to permit the Recreation Leisure Services Ltd. to operate the
concession facility at Pickering Recreation Complex Arena from September 1,
2012 to April 30, 2015 that is in the form and substance acceptable to the
Director, Community Services and the City Solicitor.
6. Director, Community Services, Report CS 45-12
City of Pickering Comments on the Regional Cycling Plan Review
Council Decision,
1. That Report CS 45-12 of the Director, Community Services regarding the
Regional Cycling Plan Review be received;
2. That Council advise Regional Council that it supports:
a) the proposed Primary Cycling Network as set out in Attachment#2 to Report CS
45-12;
b) the proposed Cycling Treatment Types as set out in Attachment#5 to Report CS
45-12 subject to incorporating the treatment types for Regional Roads in,Seaton
as shown on the Cycling and Pedestrian Facilities Map in the Regional Class EA
for the Central Pickering Development Plan;
c) the Region's proposed funding change for paved shoulders on Regional Roads
from the former 50/50 cost sharing arrangement with the area municipalities, to
the Region now being 100% responsible for the capital construction costs for all
on-road cycling facilities and paved shoulders on Regional Roads;
d) the Region continuing its practice of being 100% responsible for maintenance of
all on-road cycling facilities and paved shoulders on Regional Roads that form
part of the Primary Cycling Network;
3. That Council request Regional Council to:
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a) dedicate a minimum of $500,000 annually from its Roads Capital Program to
fund the construction, repair, maintenance, monitoring and promotion of the
Regional Cycling Plan;
b) revise its practice where the Region is only responsible for providing the platform
for multi use paths within Regional Road rights-of-way, such that it also be
responsible for 50/50 cost sharing with area municipalities for constructions costs
(i.e. granular and asphalt), signage, marking and other amenities;
c) include a revision to the current Regional policy such that the implementation of
the Regional Cycling Plan is not confined strictly to correspond with road
construction projects, but rather be prioritized and constructed, as appropriate, to
close gaps and facilitate key connections along road segments that are not
necessarily due for reconstruction;
d) direct Regional staff to prepare a more detailed phasing program, in 5 year
increments, for the 2017-2032 time frame; and
4. Further, that the City Clerk forward a copy of Report CS 45-12 to the Regional
Municipality of Durham and all local municipalities in Durham Region.
7. Director, Corporate Services & Treasurer, Report CST 22-12
2012 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax
Classes
Council Decision
1. That Report CST 22-12 of the Director, Corporate Services & Treasurer be
received;
2. That the Director, Corporate Services & Treasurer be authorized to issue the final
2012 Tax Bills for Commercial, Industrial and Multi-residential properties with a
due date of October 12, 2012;
3. That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, including altering the due date, in
order to ensure the tax billing process is completed and in order to comply with
Provincial Regulations;
4. That the draft By-law attached to this report be enacted; and,
5. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect hereto.
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8. Director, Corporate Services & Treasurer, Report CST 23-12
2011 Municipal Performance Measurement Program — Provincially Mandated Public
Reporting of Performance Measures
Council Decision
That Report CST 23-12 of the Director, Corporate Services & Treasurer be received
for information.
9. Director, Corporate Services & Treasurer, Report CST 24-12
Repealing of Debenture By-laws
Council Decision
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1. That Report CST 24-12 of the Director, Corporate Services & Treasurer be
received; and,
2. That the Draft By-law attached be passed.
10. Director, Corporate Services & Treasurer, report CST 25-12
Cash Position Report as at June 30, 2012
Council Decision
It is recommended that Report CST 25-12 from the Director, Corporate Services &
Treasurer be received for information.
11. Director, Corporate Services & Treasurer, Report CST 26-12
Tender/Contract Approval
-Council's Summer Recess
Council Decision
1. That Report CST 26-12 of the Director, Corporate Services-& Treasurer
regarding tender and contract approvals during Council's Summer Recess be
received; and,
2. That Council pass a resolution ratifying the approval of the Tenders and Contracts
by the Chief Administrative Officer during Councils' summer recess being, Request
for Proposal No. RFP-1-2012 Architectural & Engineering Design Services New
Operations Centre, Tender No. T-2-2012 Liverpool Road Reconstruction, Tender
No. T-7-2012, Supply and Installation,of Sports Field Lighting Dunmoore Park
Softball Field #1, Tender No. T-14-2012 Rosebank South Park Landscape
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Construction, Tender No. T-18-2012, West Shore Boulevard Road Improvements
and Provincial Vendor of Record (VOR) - Ricoh Print Management Proposal and
Purchase of Print Management Software.
12. Director, Corporate Services & Treasurer, Report CST 27-12
Write-off of Fire Services Costs Associated with the.Claremont General Store Fire
Council Decision
1. That Report CST 27-12 of the Director, Corporate Services & Treasurer be
• received; and,
2. That the outstanding amount receivable from Seongmin Park & Kyungjoo Sung
in the amount of$13,750.99 and accumulated interest of $2,853.18 be written off
in 2012; and
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect hereto.
Resolution # 109/12
Moved by Councillor Dickerson
Seconded by Councillor McLean
That Report EC 07-2012 of the Executive Committee dated September 10, 2012, be
adopted.
Carried
(V) New and Unfinished Business
1. .Director, Planning & Development, Report PD 13-12
Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands
Resolution # 110/12
Moved by Councillor Pickles
Seconded by Councillor Dickerson
1. That Report PD 13-12 of the Director, Planning & Development dated
June 18, 2012 entitled "Potential Long Term Lease Program for Heritage Listed
Properties on Federal Lands" be received;
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2. That Transport Canada be advised that the City intends to assume ownership of
the "Craftsman Cottage" building, located at 3570 Brock Road, and to relocate
this building to the Pickering Museum Village;
3. That Council authorize the extension of the current lease agreement with
Transport Canada respecting 3570 Brock Road to December 31, 2012, to
provide sufficient time to facilitate the relocation of the structure to the Pickering
Museum;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the relocation costs for the movement of the above-grade structure at 3570 Brock
Road to the administrative area of the Pickering Museum and the cost for the
construction of concrete foundations at the Pickering Museum to support the
relocated building structure, at an estimated cost of$55,000 and other related
costs of$9,600 as indicated in this report.
5. That the Federal Minister of Transport, Infrastructure and Communities be
requested to allow the City to retrieve elements of heritage value from 1607
Highway 7, 3656 Brougham Road, 3970 Brock Road, and 5460 Sideline 30 prior
to demolition;
6. That Council authorize City staff to engage directly with individuals who have
expressed an interest in the private acquisition of the heritage-listed buildings at
4355 Brock Road and 5460 Sideline 30 for relocation to private lands and, should
arrangements satisfactory to the City be made, that Council authorize staff to
extend the existing lease agreement with Transport Canada respecting these
buildings to December 31, 2012, to provide sufficient time to accommodate the
building relocation; and
7. Further, that the appropriate City of Pickering officials be authorized to take the
necessary action to give effect thereto.
Carried on a Recorded
Vote as follows
Yes No
Councillor Ashe Councillor Rodrigues
Councillor Dickerson
Councillor McLean
Councillor Pickles
Mayor Ryan
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2. Director, Community Services, Report CS 47-12
Tender for Asphalt and Concrete Repairs
-Tender No. T-24-2012
Resolution # 111/12
Moved by Councillor Pickles
Seconded by Councillor Dickerson
1. That Report CS 47-12 of the Director, Community Services regarding the Tender
for Asphalt and Concrete Repairs be received;
2: That Tender No. T-24-2012 as submitted by Ore Construction Ltd. for Asphalt and
Concrete Repairs in the total tendered amount of $372,924.86 (HST included)
and a net cost of$335,830.39 be accepted;
3. That the total gross project cost of $387,841 (HST included), including the tender
amount and other associated costs and the total net project cost of$349,263 be
approved;
4. That Council authorize the (Acting) Division Head, Finance & Treasurer to finance
the project as follows:
a) that the sum of$85,740, as provided for in the 2012 approved Current and
Capital Budgets be funded from property taxes;
b) that the sum of$142,341, as provided for in the 2012 approved Current
Budget for Sidewalks — Sidewalk Rehabilitation Program, be funded from
Federal Gas Tax grant;
c) that the sum of$11,235, as provided for in the 2012 approved Capital Budget
for Property Maintenance be funded by a transfer from the Rate Stabilization
Reserve;
d) that the sum of$18,605, as provided for in the Current Budget for
Development Control - Road Maintenance Asphalt & Concrete Works, be
funded from other revenues collected from fees and charges required and
related to building permits and cash-in-lieu;
e) that the sum of $91,342 for the Transit Bus Pads be funded by a recovery from
Durham Region.Transit; and
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5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Carried
(VI) Motions and Notice of Motions
Mason Claremont Lodge
Resolution # 112/12
Moved by Councillor Pickles
Seconded by Councillor Ashe
WHEREAS Claremont residents are planning to hold an October Fest at the Claremont
Community Park on October 12, 2012, as a fundraiser for a local family; and
WHEREAS the funds raised will be to purchase and install a lift to enable a child with
disability to manage the stairs unassisted; and
WHEREAS the Claremont residents are seeking Council's support in the form of a grant for
$1,000 to cover the cost of hall rental and other expenses; and
WHEREAS the City of Pickering has funds available in the unallocated grants in the current
budget which requires Council approval; and
NOW THEREFORE BE IT RESOLVED that the City of Pickering grant $1,000 to the Mason
Claremont Lodge for the hall rental and other expenses for the October Fest event.
Carried Unanimously on a
Recorded Vote
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Valley Farm Road and Glenanna Road Traffic and Safety Concerns
Resolution # 113/12
Moved by Councillor Pickles
Seconded by Councillor Dickerson
WHEREAS residents in the area of Valley Farm Road south of Kingston Road have •
expressed concerns with pedestrian safety and traffic concerns on Valley Farm Road and
Glenanna Road; and •
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WHEREAS the present speed limit on Valley Farm Road and Glenanna Road is 50 km/hr;
and
WHEREAS with development in the,area, traffic speed and volume has become a greater
problem; and
WHEREAS the neighborhood has seen increased residential development, particularly
seniors; and
NOW THEREFORE BE IT RESOLVED that the City of Pickering staff be directed to review
and report back to Council on possible safety improvements.
Carried Unanimously on a
Recorded Vote
Royal Canadian Legion
Resolution # 114/12
Moved by Councillor Pickles
Seconded by Councillor Ashe •
WHEREAS The Royal Canadian Legion represents members of the armed forces who have
served and continue to serve our country; and
WHEREAS the Royal Canadian Legion provides services and events in the City of
Pickering; and
WHEREAS the Royal Canadian Legion, 1555 Bayly Street has expanded its outdoor patio
for the enjoyment of its members; and
WHEREAS the Liquor License Control Board of Ontario has deemed this additional patio
space a separate establishment subject to licensing in the amount of$800; and
WHEREAS the City of Pickering has funds available in the unallocated grants in the current
budget which requires Council approval; and
NOW THEREFORE BE IT RESOLVED that the City of Pickering wishes to recognize the
valuable contributions of the Royal Canadian Legion to its members and the community
through a grant in the amount of $800.
Carried Unanimously on a
Recorded Vote
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(VII) By-laws
Resolution # 115/12
Moved by Councillor Dickerson
Seconded by Councillor McLean
That By-law Nos. 7239/12 through 7242/12 be approved.
7239/12 Being a by-law to stop-up and close the portion of Rosebank Road between Lots
30 and 31, Range 3, BFC, Pickering, being Part 1, Plan 40R-27441 as public
highway and deem it surplus to the Corporation.
7240/12 Being a by-law to establish the 2012 final property taxes and due date for the
Commercial, Industrial and Multi-Residential Tax Classes.
7241/12 Being a by-law to repeal Debenture By-law Nos. 6891/08, 6950/09, 6975/09,
7081/10, 7075/10, 7154/11, 7167/11, 7231/12 and 7232/12.
7242/12 Being a by-law to exempt Block 18 on Plan 40M-1827, Pickering, from the part lot
control provisions of the Planning Act.
Carried
(VIII)Confidential Matters
In accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act,
an In Camera meeting of Council was held prior to the regularly scheduled meeting.
Resolution # 116/12
Moved by Councillor Dickerson
Seconded by Councillor.McLean
That Council move In Camera in accordance with the provisions of the Municipal Act
and Procedural By-law 7212/12, in that the matters to be discussed relate to personal
matters about an identifiable individual.
Carried
a) Appointments to Advisory Boards and Committees
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Information on the applications were reviewed In Camera in accordance with the
Municipal Freedom of Information and Protection of Privacy Act and the personal
information was used solely for the purpose of assessing the applicant's
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qualifications for appointment to one of the City's Advisory Committees.
Resolution # 117/12
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Moved by Councillor Dickerson
Seconded by Councillor McLean
That Council appoint Subramanian lyer and Mustafa Munawar to the Heritage
Pickering Advisory Committee be approved.
Carried
(IX) Other Business
a) Councillor Dickerson requested that staff ensure the Seniors Snow Removal
program be advertised in the News Advertiser and that additional information be •
available at Customer Care.
(X) Confirmation By-law
By-law Number#7243/12 •
Councillor McLean, seconded by Councillor Pickles moved for leave to introduce a By-
law of the City of Pickering to confirm those proceedings of the Council of The
Corporation of the City of Pickering at its Regular Meeting of September 18, 2012.
(XI) Adjournment
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Moved by Councillor Rodrigues
Seconded by Councillor McLean
That the meeting be adjourned at 7:30 pm.
Carried
Dated this 18th day of September, 2012.
Mayor 1- • ' :n
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Debbie Shields
City Clerk •
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