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Home My WebLink AboutJune 13, 2012 City 00 Minutes/Meeting Summary ii, Pickering Museum Village Advisory Committee g, _iWS�i- =` Wednesday, June 13, 2012 PI 6:30 pm Pickering Museum Village Redman House Program Centre Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee Karen Chalmers, Pickering Museum Village Advisory Committee Donald Hudson, Pickering Museum Village Advisory Committee Dragos Nita, Pickering Museum Village Advisory Committee Paul Savel, Pickering Museum Village Advisory Committee Stuart Suckling, Pickering Museum Village Advisory Committee Rose Cowan, Chair, Pickering Museum Village Foundation Liz Savel, Public Marisa Carpino, (Acting) Manager, Culture & Recreation Jody Morris, (Acting) Supervisor, Culture & Recreation Mike Dwinnell, Supervisor, Facilities Operations Katrina Pyke, Coordinator, Museum Operations Mandy Smiles, Events & Volunteers Programmer Sandra Gelbard, Museum Program Assistant (Recording Secretary) Absent: Bill McLean, Regional Councillor, Ward 2 Rhonda Lawson, Co-Chair, Pickering Museum Village Advisory Committee Karen Emmink, Pickering Museum Village Advisory Committee Brian James, Pickering Museum Village Advisory Committee Item/ Details & Discussion & Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) 1. Welcome Laura welcomed everyone. Walk about started at 6:30 pm. 2. Approval of Minutes and Agenda Motion: Moved by Paul Savel Seconded by Don Hudson That the minutes of April 11, 2012 be approved. CARRIED Motion: Moved by Paul Savel Seconded by Don Hudson That the agenda for June 13, 2012 be approved. CARRIED Page 1 CORP0228-2/02 3. Walk About Steam Barn Path west of the Steam Barn, going towards Duffins Creek has Katrina to submit work large crack significant erosion/wash out. Katrina will put in a order. work order. Road from Collins House to Vehicle Barrier Swale on east side near Collins not deep enough; culvert under the road needs to be improved— still under warranty. Log Barn Top of ramp not level with barn floor; needs to be raised to meet accessibility standards. Log House — • North eavestrough overflowing when raining. Eavestroughing • North west window leaked in driving rain from the north. replacements is on • City Roads Crew installed two catch basins in the front yard PMV Woodwright list. to minimize flooding in the north yard: one on the north east Conservator to monitor side and the second on the north west by the rail fence. This window leak. necessitates the moving of the fire pit to the east yard of the log house. • Exterior chimney mortar exhibits cracking. Collins House Conservator to monitor • West and south foundation stone work repaired under cracking. warranty in fall 2011. • North and east foundation stone work deteriorating and no longer are not under warranty. Concern was expressed by committee members that the warranty is not long enough. Mike Dwinnell informed the Committee that future projects can negotiate a 2 year warranty; this has to be requested at the time of the bid. • Interior of the Collins House exhibits significant cracks in the plaster at both corners above the front door and from each corner of the window frame, going to the ceiling and the floor. These cracks can be caused by structural shifting of the building (stress appears at the weakest places in a wall) and by exposure to extreme temperature fluctuations (freezing and thawing in spring/fall/winter). The Committee suggests that plastering be put into the budget each year. • The Collins House Dining Room, Parlour, and the upstairs bedrooms require re-plastering and painting. Brougham Temperance House The wheelchair ramp installed in June by the PMV Woodwrights' Guild for approximately $1,000. Bible Christian Chapel Page 2 CORP0228-2/02 • Eavestroughs need to be replaced. • Interior walls have some minor cracks. The porch does not meet the door threshold, creating an accessibility challenge. Redman House • Wheelchair ramp upheaval. • South porch roof and deck support repaired February 2012 to eliminate ice damming and leaking in south foyer, and to create substructural support . Committee concerned that a section of flashing not complete. • Committee noted that this building is due for painting. Miller-Cole House • Grass not replaced when the foundation was completed. • Building in serious need of painting. • Excess water sitting near parlour garden and south west corner of picket fence. There is a swale running west to the The PMV Woodwrights creek on the south side of the road between the Chapel and Guild is aware, and it Miller-Cole House and along the south fence of the is on their list. Teaching Garden. Bandstand • The bandstand requires stabilization; staff are waiting on an estimate to repair. It has been barricaded to prevent public use. Oddfellows' Hall • An architect or a structural engineer should be consulted regarding cracking of plaster and bulging walls. • Wheelchair ramp completed in spring 2012 by PMV Woodwrights Guild. Picnic Area • Drawings revised and will be submitted to the TRCA for Mike Dwinnell to follow approval. up. Boardwalk • Plans for the board walk between Chapel and Temperance House still on the project list. 4. Update Amendment to the April 11 minutes. Under —Foundation Reportll, 3rd paragraph, 4th line should read —Having a play only...II Pickering Museum Village Foundation Update Whodunit? tickets went on sale June 15; tickets to be • purchased on the City of Pickering website. Page 3 CORP0228-2/02 Tin Mill & Empire Catering will be providing the dinner on July 14, 15, and 21. Tax receipts will not be issued. The PMVF underwent a Government audit, with positive results. The PMVF intends to apply for smaller grants to support smaller museum projects. Establishing credibility with small grants will assist the PMVF to attain larger grants in a few years. The Foundation encourages the City to identify small-scale projects so that they can begin grant seeking. 5. Sub-committee Reports Collections Sub-Committee Paul Savel submitted a written activity status report on behalf of his committee: —Summary of Collections Activities 2011 PresentII. It outlines updates on: the number of objects accessioned and catalogued, number of condition and treatments reports, inventory project status, exhibits mounted, and up-coming Construction. A work specifications estimate (not including installation) for the Mike Dwinnell will Administration Building HVAC system has exceeded the review and provide an originally budgeted figure of$45,000. update. Capital Projects Sub-Committee Karen Chalmers submitted a report titled, —Request for Foundation Funding for Quote on Feasibility Study Proposal – Visitor Centre Project for Pickering Museum Villagell on behalf of her committee. Karen Chalmers, Don Hudson, Dragos Nita will be the Advisory Committee's members on the steering committee. Motion: Moved by Paul Savel Seconded by Stuart Suckling That staff develop an action plan to address the heating of heritage buildings to prevent painting/plaster damage, and present it to the Advisory Committee. The Bible Christian Chapel was nominated be the test building. CARRIED Motion: Moved by Paul Savel Seconded by Stuart Suckling That Karen Chalmers, Don Hudson and Dragos Nita head up the Feasibility Study Steering Committee CARRIED Special Events Sub-Committee Duffins Creek Spring Fair saw over 100 volunteers participate and 364 visitors in attendance. Page 4 CORP0228-2/02 Postal Codes statistics gathered at the event demonstrated that visitors came from Ajax, Agincourt, the Beaches, Bowmanville, Georgetown, Markham, Mimico, North Pickering, Newfoundland, Peterborough, Pickering, Richmond Hill, Simcoe, and Toronto. 6. Current,Budget Motion: Moved by Paul Savel Seconded by Don Hudson That the Advisory Committee continue to support and advocate for the following: 1. Conservator, hours be increased by one day a week to support detail cleaning of one artifact building per week. 2. Event & Volunteer Programmer, hours be increased Marisa to follow up and by one day a week due to workload. advise if painting / 3. Sufficient funds be assured for annual painting and plastering funds best plastering of artifact buildings. added to the Current or the Capital budget. CARRIED Next Meetings Wednesday, August 8, 2012 @ 7:00 pm Main Committee Room Adjournment Motion: Moved by Paul Savel Seconded by Don Hudson That this meeting is adjourned. CARRIED Meeting Adjourned: 9:30 pm Copy: City Clerk Division Head, Culture & Recreation • Page 5 CORP0228-2/02