The URL can be used to link to this page

Home My WebLink AboutCS 30-12 cis _ Report to Executive Committee PICKERING Report Number: CS 30-12 Date: July 3,2012 6 4 From: Everett Buntsma Director, Community Services Subject: Tender No. T-13-2012 - Tender for Roof Replacement at East Shore Community Centre - File: A-1440 Recommendation: 1. That Report CS 30-12 of the Director, Community Services regarding the Roof Replacement at East Shore Community Centre be received; 2. That Tender No. T-13-2012 submitted by Triumph Aluminum and Sheet Metal Inc. in the amount of $154,737.68 (HST included) and a net cost of$139,346.07 (net of HST rebate) be accepted; 3. That the total gross project cost of$171,688 (HST included), including the tender amount and other associated costs, and the total net project cost of$154,610 (net of HST rebate), be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project by transferring $154,610 from the Federal Gas Tax Reserve Fund; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: The Roof Replacement at East Shore Community Centre was approved in the 2012 Capital Budget ($156,000). The steel roof is past its life expectancy and is showing signs of deterioration and corrosion. Persistent leaks are staining and affecting the integrity of the tectum decking. Moisture is entering the roof system and building and causing damage to the insulation and reducing its insulating properties. The replacement of the existing steel roof section will eliminate leaking and increase energy efficiency and improve insulation. The low bid submitted by Triumph Aluminum and Sheet Metal Inc. in the amount of $154,737.68 (HST included) is recommended for approval. The total gross project cost is estimated at $171,688 and the total net project cost is estimated at $154,610 (net of HST rebate). Report CS 30-12 July 3, 2012 Subject: Tender for Roof Replacement at East Shore Community Centre Page 2 Financial Implications: 1. Tender Amount Tender No. T-13-2012 $136,936.00 HST 13% 17,801.68 Sub-Total $154,737.68 HST Rebate — (11.24%) ($15,391.61) Total $139,346.07 2. Approved Source of Funds Senior Centre Capital Budget Location Project Code Source of Budget Required • Funds • Roof 5701.1202.6181 Federal Gas Tax $156,000.00 $ 154,610.00 Replacement — remaining flat roof portion (Phase 4) and Roof Drains — lower flat roof Total Funds $156,000.00 $154,610.00 C0RP0227-07/01 revised Report CS 30-12 July 3, 2012 Subject: Tender for Roof Replacement at East Shore Community Centre Page 3 3. Estimated Project Costing Summary Tender No. T-13-2012 for Roof Replacement $136,936.00 at East Shore Community Centre Miscellaneous Costs $ 2,000.00 Construction Contingency $ 13,000.00 Total Project Costs $151,936.00 HST (13%) 19,752.00 Total Gross Project Cost $171,688.00 HST Rebate (11.24%) (17,078.00) Total Net Project Cost $154,610.00 Project Cost under (over) approved funds by $1,390.00 Discussion: The roof replacement for the East Shore Community Centre was split into segments, budgeted, and phased out over a three year period (20.10- 2012). The roof replacement at the East Shore Community Centre project approved in the 2012 Capital Budget at $156,000 was intended to be the final phase of the entire roof replacement project. The various segments of the roof replacement project are being treated as one complete project with the Federal Gas Tax reporting requirement. The existing west sloping metal roof over the Seniors Activity Centre at East Shore Community Centre is experiencing deterioration and corrosion. Persistent leaks are compromising the integrity of the tectum decking. The company will install a pre- formed metal roofing system complete with clips, perimeter and penetration flashing, and closures. The work will also include the installation of four roof drains. The replacement of the existing steel roof will eliminate leaking, improve roof efficiency and reduce energy costs in the building. Bids have been received to the tendering call, which closed on Wednesday, May 9, 2012 for the Roof Replacement at East Shore Community Centre. A mandatory site visit was held on Thursday, April 26, 2012 at 10:00 a.m. and 12 bidders attended of which 4 bidders submitted a tender for this project. The low bid was submitted by Triumph Aluminum and Sheet Metal Inc. This company's references have been checked and are deemed acceptable. The Health and Safety Policy, a current WSIB Workplace Injury Summary Report, Clearance Certificate issued by Workplace Safety and Insurance Board (WSIB) as submitted by Triumph Aluminum and Sheet Metal Inc. have been reviewed by the CORP0227-07/01 revised Report CS 30-12 July 3, 2012 % f! Subject: Tender for Roof Replacement at East Shore Community Centre Page 4 Coordinator, Health & Safety and deemed acceptable. In conjunction with staffs review of the contractor's previous work experience, check of references and bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Community Services Department, Culture & Recreation Division recommends the acceptance of the low bid submitted by Triumph Aluminum and Sheet Metal Inc. for Tender No. T-13-2012 in the amount of$154,737.68 (HST included) and that the total net project cost of$154,610 be approved. Attachments: 1. Location Map 2. Supply & Services Memorandum dated May 11, 2012 • Prepared By: Approved / dorsed ':y: Marisa e.rpino Everett nts Manager, Culture & ecreation Director, Community Services C)' Vera A. Felg- acher Gillis Paterson, CMA C.P.P., CPP•, CPPB, C.P.M., CMM III Director, Corporate Services & Treasurer Manager, Supply & Services Caryn Kong, CGA Stephen Reynerds Senior Financial Analyst-Capital & Division Head, Culture & Recreation Debt Management SR:Ig Recommended for the consideration of Pickering City =uncil / /1/ I ?, ZCIZ Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised liACHNL-.\11 ;4_1 _IC)REPORT i' --. -Of1 1 —1 1 1 0 < 1 . 0 cC , TATRA DRIVE I I Pr > UJ SUBJECT r E D 0 A 51 p i CO w 17 > (...) 0 , ce. < z _ - RADOM STREET li _ 1 COMMUNITY SERVICES ATTACHMENT FOR COMMUNITY DEPARTMENT ENGINEERING DIVISION SERVICES REPORT CS 30-12 TENDER T-13-2012 ROOF REPLACEMENT SCALE DATE N.T.S May 23/2012 EAST SHORE COMMUNITY CENTRE liONNEINiel 2 P Cs �c7 ��y co y � iZ C . • DICKERING Memo To: Stephen Reynolds June 13, 2012 Division Head, Culture & Recreation REVISED From: Vera A. Felgemacher Manager, Supply & Services Copy: Manager, Culture & Recreation Supervisor, Facilities Operations Subject: Tender No. T-13-2012 Tender for Roof Replacement at East Shore Community Centre - File: F-5400-001 • Tenders have been received for the above project. An advertisement was placed in the Daily Commercial News and on the City's website inviting companies to download the tendering documents for the above mentioned tender. A mandatory site visit was held on Thursday, April 26, 2012 and twelve (12) bidders attended of which four (4) bidders responded and submitted a tender for this project. • A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. Copies of the tenders are attached for your review along with the summary of costs. SUMMARY HST Included Bidder . Total Tendered Amount After Calculation Check Triumph Aluminum and Sheet Metal $154,737.68 $154,737.68 • Inc. • Crawford Roofing Corp. $163,850.00 $163,850.00 Rus Can General Contracting Inc. $228,260.00 $228,260.00 Automatic rejection —Surety's Corporate Seal is • missing from Agreement to Bond submitted with the A and M Construction and Design Ltd. tender. Reference: Purchasing Policy No. PUR 010, Procedure 23.02, Item 10(a); Information to Bidders — Item 9, 12, 25, 27, 28, and Tendering Specifications, Item 7. • 2- cyt- Pursuant to Information to Bidders Item 29, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to 7 0 proceed with this task. (a) a copy of the Health & Safety Policy to be used on this project; (b) a copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; (d) the City's certificate of insurance shall be completed by the bidder's agent, broker or insurer; (e) list of Sub-Contractors in accordance with General Conditions Item 31; (f) Waste Management Plan to be used on this project in accordance with Tendering Specifications Item 19. Please include the following items in your Report to Council: (a) if items (a) through (c) noted above, are acceptable to the Co-ordinator, Health & Safety; (b) if item (d) — Insurance.— is acceptable to the Manager, Finance & Taxation; (c) any past work experience with the low bidder Triumph Aluminum and Sheet Metal Inc. including work location; (d) without past work experience, if reference information is acceptable; (e) the appropriate account number(s)to which this work is to be charged; (f) the budget amount(s) assigned thereto; (g) Treasurer's confirmation of funding; (h) related departmental approvals; and (i) related comments specific to the project. Please do nof disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the public tender opening: Bidders will be advised of the outcome in due course. If u require further information, please feel free to contact me or a member of Supply & Se ices. • VAF/fig Attachments • June 13, 2012 Tender No. T-13-2012 Page 2 Tender for Roof Replacement at East Shore Community Centre �.� ,A irA . hi'ic.1- e J-_.� _ 1 „, ,, .y-giii� 1-;-_,._�� t� (Z t — 3 r- D (D p -. 3 0 m -ti a '- P m 07 c m c n> 3 7 3 n o m co E- co O °. 0 3 v co ' a o 0 c -. InNi -c CD -H ti) m Z Ps liii _a mt ca I N fA 3 > N d p' I N 7 '" O ' N1• CD CD C m CI) Cd n N O CL `� �'' o m m b yea m o m S O m o a �- ` �j cp O d s p my p :, O CD \� o 0 o W va o -n Q XYC.0 CD -a y co \ k" 17 3 mm 0' m C ' m O m :),3- > 0 o c�+ kA k cfl o c Z o v. ti N N _ _ U \4 m o H z- m (V D °1 00 iii T. o m 1\i‘,), ".' CI." 3 a m o v c 0 0 o ca G O .• P. 3 3 cn > o V o - z _ a - to c --I x m 3 1:. cn w _ _ Q 0 , 3 _ W a 3 Q b c r y 1� 0 Le M M Z m v �•t z v cn C co t T