HomeMy WebLinkAboutPD 13-12 city 4s Report to
Council
PICKERING Report Number: PD 13-12
Date: June 18, 2012
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From: Neil Carroll
Director, Planning & Development
Subject: Potential Long Term Lease Program for Heritage Listed Properties on
Federal Lands
Recommendation:
1. That Report PD 13-12 of the Director, Planning & Development dated
June 18, 2012 entitled "Potential Long Term Lease Program for Heritage Listed
Properties on Federal Lands" be received;
2. That Transport Canada be advised that the City intends to assume ownership of
the "Craftsman Cottage" building, located at 3570 Brock Road, and to relocate this
building to the Pickering Museum Village;
3. That Council authorize the extension of the current lease agreement with
Transport Canada respecting 3570 Brock Road to December 31, 2012, to provide
sufficient time to facilitate the relocation of the structure to the Pickering Museum;
4. That Council authorize the Director, Corporate Services & Treasurer to finance the
relocation costs for the movement of the above-grade structure at 3570 Brock
Road to the administrative area of the Pickering Museum and the cost for the
construction of concrete foundations at the Pickering Museum to support the
relocated building structure, at an estimated cost of $55,000 and other related
costs of $9,600 as indicated in this report.
5. That the Federal Minister of Transport, Infrastructure and Communities be
requested to allow the City to retrieve elements of heritage value from 1607
Highway 7, 3656 Brougham Road, 3970 Brock Road, and 5460 Sideline 30 prior
to demolition;
6. That Council authorize City staff to engage directly with individuals who have
expressed an interest in the private acquisition of the heritage-listed buildings at
4355 Brock Road and 5460 Sideline 30 for relocation to private lands and, should
arrangements satisfactory to the City be made, that Council authorize staff to
extend the existing lease agreement with Transport Canada respecting these
buildings to December 31, 2012, to provide sufficient time to accommodate the
building relocation; and
7. Further, that the appropriate City of Pickering officials be authorized to take the
necessary action to give effect thereto.
Report PD 13-12 June 18, 2012
Subject: Potential Long Term Lease Program for Heritage Listed
:7 Properties on Federal Lands Page 2
Executive Summary: In December 2011, Council approved the initiation of two
programs respecting nine vacant heritage listed homes on Federal Lands that were
slated for demolition. One program involved the offer to the public of four homes for
acquisition at no cost, and movement off the Federal land holdings. This program is
nearing completion, with arrangements being finalized for the relocation of two homes.
The second program, which is the subject of this report, involves the detailed review of
five heritage listed structures and the potential for long term lease by the City for
non-residential purposes.
The City entered into a six month temporary licence agreement with Transport Canada
for these five buildings, which expires on June 30, 2012. This provided the City with
time to better evaluate the buildings and their potential for long term lease by the City.
City staff were advised by the Federal Minister, Infrastructure and Communities that
Transport Canada would lease these buildings solely to the City of Pickering for an
undetermined period of time with the provision that the buildings could not be used for
residential purposes. Any improvements to the buildings necessary for occupancy
would be the financial responsibility of the City. Any third parties wishing to occupy
these buildings would be required to sub-lease directly from the City.
Based on the information contained within the consultant report, including the minimum
costs necessary to restore the buildings to a usable state, only the "Craftsman Cottage"
building at 3570 Brock Road is considered by staff to be suitable for retention by the
City. This building is in fair condition and is a good candidate for relocation to the
Pickering Museum to contribute to its expanded historical time frame. Staff recommend
that Council approve funds for the relocation of the building at 3570 Brock Road and for
the construction of new foundations at the Pickering Museum to support the
above-grade structure.
Further, based on expressed interest by third party individuals, staff also recommend
that Council authorize staff to engage directly with these individuals to facilitate private
acquisition and relocation of the heritage-listed buildings at 4355 Brock Road and 5460
Sideline 30.
Report PD 13-12 June 18, 2012
Subject: Potential Long Term Lease Program for Heritage Listed
Properties on Federal Lands Page 3
Financial Implications:
3570 Brock Road (Craftsman Cottage)
City staff have obtained a quotation from a moving contractor in the amount of$18,000
to move the building at 3570 Brock Road to the Pickering Museum. Costs are
estimated as follows:
Cost to relocate above-grade structure: $18,000
Cost for new concrete foundations: 25,000
25% Contingency (for above items) 11,000
Cost for lease extension (to the end of December, 2012) 900
Total (excluding HST) $55,000
The Director, Corporate Services & Treasurer advises that the costs for the relocation of
this building and for the new foundations can be accommodated within the 2012 Current
Budget as follows:
Planning & Development
Consulting for relocating (2743.2392) $25,000
General Government
Contingency (2900) 30,000
$55,000
The draw from contingency will be reduced by a contribution from the Federal
Government approximately equal to their avoided costs of demolition (estimated
$12,000). Plus, if the other two buildings are actually relocated, the City may receive
similar reimbursement, less any site remediation costs. The approved budget for
consulting was not required as City staff were able to undertake this program without
such assistance.
It is assumed that there will be no road obstructions for the movement of this structure.
4355 Brock Road and 5460 Sideline 30
Costs for the relocation program for these two buildings will consist primarily of staff
time and the following:
Cost for lease extension (to the end of December, 2012) $ 1,800
Cost for security (to the end of December, 2012) $ 7,800
Total (excluding HST) $ 9,600
* Note that the above dollar values are estimates and are subject to the City's standard
procurement process.
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Report PD 13-12 June 18, 2012
Subject: Potential Long Term Lease Program for Heritage Listed
w 4 Properties on Federal Lands Page 4
The above costs will be accommodated in the Planning & Development Department
approved 2012 Current Budget for this endeavour. Funds are available as expenditures
to date have been under budget.
Discussion:
In order to identify the viability of a long term lease arrangement with Transport Canada,
the City retained Barry.Bryan Associates (1991) Limited, (BBA), to undertake building,
condition assessments of the following heritage-listed buildings:
1. 3570 Brock Road,Brougham
2. 1607 Highway 7, Brougham
3. 3656 Brougham Road, Brougham
4. 3970 Brock Road, Brougham
5. 4355 Brock Road, Brougham
6. 5460 Sideline 30, Hamlet of Altona
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The building at 1607 Highway 7 was added to the list of buildings to review as it is
located on the future site of the relocated Don Beer Park and it was anticipated that the
building may be suitable for use as a combined washroom facility and meeting place for
users of the park.
All of the buildings were reviewed for the minimum building code and heritage
construction requirements necessary to restore the buildings to a usable state. The
buildings at 3570 Brock Road and 3970 Brock Road were also assessed for the
purposes of possible relocation to the Pickering Museum.
Building condition assessment report, dated May 29, 2012, prepared by BBA, identifies
the consultant's findings for the six buildings, including each building's current physical
condition, minimum repair requirements and associated order of magnitude costs to
carry out the repair work. A summary of the findings is attached (see Attachment #3).
The full report is available for viewing upon request.
Staff recommendations for the six heritage-listed buildings are based on a number of
interrelated criteria, including current building condition, costs for repair/remediation,
City program requirements, land ownership, lease parameters exercised by Transport
Canada, business interest to use buildings, and the potential security/safety risk that .
these buildings represent.
Report PD 13-12 June 18, 2012
•
Subject: Potential Long Term Lease Program for Heritage Listed
Properties on Federal Lands Page 5
3570 Brock Road (Craftsman Cottage)
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The building at 3570 Brock Road, known colloquially as the "Craftsman Cottage", was
identified by City staff and the Pickering Museum Village Advisory Committee to be a
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visually appealing structure that both retains some of its heritage distinctiveness and
would be appropriate for placement in the administrative area of the Pickering Museum
as part of its expanded mandate, which is to include representative structures up to the
year 1920. It is believed that there are no other equivalent examples of this architecture
remaining in Pickering.
This building was confirmed by BBA to be feasible to relocate to the Pickering Museum,
despite the deterioration that it has sustained through time. The Pickering Museum
Village Foundation has expressed support for the building to be relocated.
New concrete foundations would be required at the chosen •
building site within the
Pickering Museum to support the above-grade structure. The type of foundations would
ultimately depend on the intended use of the building. Staff recommend that the original
stones from the existing stone foundation be salvaged for aesthetic integration within
the new foundation. As the Pickering Museum land is owned by the City of Pickering,
there is an opportunity to defer long- term repair costs until a funding strategy has been
fully explored.
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Report PD 13-12 June 18Page, 2012 6
Subject: Potential Long Term Lease Program for Heritage Listed
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Properties on Federal Lands 1 N
1607 Highway 7
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The building at 1607 Highway 7 was evaluated to be in fair condition, but is currently •
not structurally capable of supporting non-residential floor loading. The building interior
would be very costly to remediate the apparent mould growth and to upgrade the space
for use as a barrier-free washroom facility and meeting room. It would be far more cost
effective to construct a new barrier-free accessible field house building to serve users of
the Don Beer Park.
This building was not specifically identified by staff as having unique heritage elements.
As the City does not retain land ownership, the City cannot be certain as to the long
term viability of building improvements and lease arrangements. Due to this
uncertainty, the expenditures by the City cannot be justified.
Report PD 13-12 June 18, 2012
•
Subject: Potential Long Term Lease Program for Heritage Listed
•
Properties on Federal Lands Page 7
3656 Brougham Road
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The building at 3656 Brougham Road, while in relatively good physical condition, is•
currently not structurally capable of supporting non-residential floor loading. The costs
to structurally reinforce the building as well as to repair.existing conditions are excessive
for the City to bear for municipal purposes.
While a City program has not been initiated to solicit interest by business owners, the
building does not have street visibility to Highway 7, which would be undesirable for
companies that depend on establishing a prominent location to conduct business. Any .
local businesses that may be interested in operating within this building would not likely
be prepared to pay the expected repair costs prior to moving in, particularly when there
is no guaranteed lease duration or return on such a significant investment.
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Report PD 13-12 June 18, 2012
. Subject: Potential Long Term Lease Program for Heritage Listed
": 0. Properties on Federal Lands Page 8
3970 Brock Road (Ever-Green Villa)
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The building at 3970 Brock Road, known as the Ever-Green Villa, has been determined
to be in very poor condition due to significant deterioration and vandalism over the
years. The costs to repair the remaining structure far exceed the viability of using this
building for any purpose.
Although this building was originally'identified by staff and the Pickering Museum Village
Advisory Committee to be of great interest to relocate to the Pickering Museum, the
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location of the building at the base of the sloped entrance combined with its age and
extremely poor condition would make relocation efforts extremely difficult and very
costly. Given the amount of vandalism that has been observed at this building and the
surrounding secondary structures, there is a safety risk for these buildings to remain in
place. Based on the condition report findings, City staff, consequently, recommend the
prompt demolition of the primary building and all accessory buildings at this location.
Report PD 13-12 June 18, 2012
Subject: Potential Long Term Lease Program for Heritage Listed
Properties on Federal Lands Page 9
4355 Brock Road (Brophie House)
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The building at 4355 Brock Road, known as the Brophie House, has been identified by
staff to be of interest for non-residential use as there are notable accessory buildings
and a vast amount of land that could benefit a future business use. The primary
building was determined to be in fair condition, but has sustained significant vandalism
and is not structurally capable of supporting non-residential floor loading.
While initial interest had been expressed by one local business person to operate from
this location, the identified costs to repair and upgrade the buildings exceeded the
amount that the business was prepared to spend. As with the other buildings, the lack
of City ownership of the land creates a significant barrier for investment in the required
upgrades. Due to the isolated setting of this address and recent vandalism, there is a
great security risk to these buildings.
Subsequent to the condition assessment work being undertaken by the consultants,
City staff received an expression of interest from an individual to have the original
heritage building relocated to land within Pickering. While the feasibility of moving the
existing building was not considered as part of the condition assessment, the City could
pursue a simplified relocation program directly with the interested person in order to
facilitate the private acquisition of this above-grade building.
June 18, 2012
Report PD 13-12
Subject: Potential Long Term Lease Program for Heritage Listed
t; Properties on Federal Lands Page 10
5460 Sideline 30 (School House) •i xs ' ' •!;.:""„, ''' , .N}
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The building at 5460 Sideline 30 was determined by the consultants tol be in fair to good ,
condition and is structurally capable of supporting floor loading suitable for
non-residential occupancy. Any change of use to this building, however, would require
minimum barrier-free accessibility upgrades, which would be of significant cost. There
are currently no City programming needs for this type of building at its current location
and no available lands to receive this building structure.
Due to the location and minimal visibility of this building, within the Hamlet orf Altona, the
upgrade costs, and undetermined duration for a lease, it is unlikely that there would be
any interest for a business to invest, in this space.
City staff received an expression of interest from an individual to have this building
relocated to his property within Uxbridge and restored. While the feasibility of moving
the existing building was not considered as part of the condition assessment, the City
could pursue a simplified relocation program directly with the interested person in order
to facilitate the private acquisition of this above grade building.
Report PD 13-12 June 18, 2012
Subject: Potential Long Term Lease Program for Heritage Listed
Properties on Federal Lands Page 11
‘• l
Conclusion:
In view of the impending demolition program being undertaken by Transport Canada, it
was necessary for the City to exercise due diligence to consider these targeted existing
heritage listed buildings for possible use by the municipality.
Upon review of the findings within the BBA condition assessment report, it is understood
that the costs to repair and remediate the buildings are of such magnitude that it would
be a significant financial burden to the City to commit to a remediation plan for all six
heritage listed buildings. Given that these buildings are on lands owned by the Federal
government, the City cannot be certain as to the long term viability of building
improvements and lease arrangements. Considering this uncertainty, an expenditure
by the City of the magnitude required cannot be justified.
Staff, in conjunction with the Pickering Museum Village Advisory Committee, have
identified specific interest in the "Craftsman Cottage" building that would complement
the programming requirements of the Pickering Museum Village. As the building
appears to be in a condition suitable for movement, staff recommend that Council
approve funding to retain this building within the City's ownership for use at the
museum.
While there are no City program requirements for the other heritage listed buildings,
staff recommend direct engagement with third parties that have expressed interest in
the heritage listed buildings at 4355 Brock Road and 5460 Sideline 30 to facilitate their
relocation to privately owned lands.
Attachments:
1. Key Plan of Properties Considered for Potential Long Term Lease
2. Brougham Key Plan of Properties Considered
3. Excerpts from BBA Building Condition Assessment report, dated May 29, 2012
4. Location Map for the proposed "Craftsman Cottage" Relocation
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Report PD 13-12 June 18, 2012
Subject: Potential Long Term Lease Program for Heritage Listed
K. r, Properties on Federal Lands Page 12
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Prepared By: Approved/Endorsed By:
4
..4;/‘ I 2 . .
7_,/1/
Kyle Bentley, P.Eng. Neil'Carr hl, j 6I , PP
Chief Building Official Director, Planning & Development
..... ...
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Everett Buntsma
• Director, Community Services
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'"
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Gij Paterson
Director, Corporate Services & Treasurer
KB:jf
Copy: Chief.Administrative Officer .
Recommended for the consideration • .
of Pickering Cjty Counci
. ° (.
Tony Prevedel, P.Eng.
Chief Administrative Officer
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Key Plan of Properties Considered for Potential Long Term Lease ATTACHMENT#1
OWNER:Transport Canada
FILE No: N/A DATE:June 12,2012 Q'
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ATTACHMENT#PTO
AEiPORT? PO, L _:1 -
Building Condition Assessments
Six (6) Heritage Buildings on the Federal Lands for the City of Pickering
Estimates
Our estimates to restore the buildings to a useable and livable condition and considering only for type
D residential occupancies, or for a Type A assembly at 5460 Sideline 30, are based on the limited level
of review undertaken and are order of magnitude estimates only. These estimates do not include site
restoration, landscaping, or the removal and demolition and removal of any outbuildings. They also do
not include mould and hazardous substances identification, removal and remediation. Mechanical and
Electrical budget estimates are based on estimates provided separately in the appendix. Budget estimates
do not include replacement or upgrades to well water or septic systems which were not reviewed and
appear to have been in a state of disuse for varying lengths of time. Budget estimates do not include
restoration or repair of items not observable or evident at the date of our site visits.
Estimates Notes
3570 Brock Road $65,000-$85,000 Cost to relocate the building including
Brougham, Ontario
construction of new foundations is not
included. Cost to restore concealed historic
wood cladding if required cannot be
assessed.
$50,000 Mechanical/electrical
1607 Highway 7 $110,000-$130,000 general Costs for excessive upgrades to serve as a
Brougham,Ontario repair and restoration. public washroom and park facility are not
included.
$200,000-$240,000 to construct In addition to general repair/restoration
new barrier free access and costs noted above. Does not include water
washroom/change room service or new septic system to support
facilities.Assumes seasonal use proposed use.
only.
50,000-$55,000 Mechanical/electrical
3656 Brougham Road $60,000-$75,000 Building requires extensive interior
Brougham, Ontario restoration and repair.
$55,000-$65,000 Mechanical/electrical
3970 Brock Road NA Due to the amount of deteriorated and
Brougham,Ontario damaged materials, and the current
condition of this building,the costs to
Ever Green Villa restore the building to a liveable or useable
condition are expected to be significant and
cannot be accurately assessed.
$55,000-$65,000 Mechanical/electrical
4355 Brock Road $100,000+ Does not include removal of shed or
Brougham, Ontario upgrades/repairs to barn.
$25,000-$30,000 Mechanical/electrical
Maple Lane Farm
5460 Sideline 30 $135,000-$165,000 Cost subject to level of renovation proposed
Hamlet of Altona for basement level and proposed future use.
Includes minimal barrier free accessibility
upgrades
$20,000 Mechanical/electrical
Barry*Bryan Associates(1991) Limited
Project No.12031 41
P ATTACRMEET#PTO
REPORT#
Building Condition Assessments
Six (6) Heritage Buildings on the Federal Lands for the City of Pickering
Refer to Mechanical and electrical reports for additional budget information and details.
To change the use of these buildings from the current Type D residential occupancies to permit an E
mercantile or F2 medium hazard industrial occupancy, (with the exception of the former school house at
5460 Sideline 30) the City will need to consider the following additional upgrades which may be required
and adjust the budgets accordingly:
1. Fire separations in particular the fire rating of floors above basements.
2. Barrier free accessibility.
3. Exit location and configurations.
4. Fire safety considerations including fire alarm systems,emergency lighting and exit lighting.
5. HVAC and plumbing service upgrades.
6. Power service upgrades to suit proposed use.
7. Zoning requirements.
Barry*Bryan Associates(1991) Limited 42
Project No. 12031
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