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HomeMy WebLinkAboutFebruary 21, 2012 caq Council Meeting Minutes Tuesday, February 21, 2012 • 7:30 PM Council Chambers Present: Mayor David Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Community Services N. Carroll - Director, Planning & Development • T. Melymuk - Director, Office of Sustainability G. Paterson - Director, Corporate Services & Treasurer P. Bigioni - City Solicitor B. Douglas - Fire Chief C. Grant - CEO, Pickering Public Library R. Holborn - Division Head, Municipal Property & Engineering S. Reynolds - Division Head, Culture & Recreation S. Karwowski - Manager,, Finance & Taxation M. Carpino - (Acting) Manager, Culture & Recreation D. Selsky Supervisor, Engineering & Capital Works D. Shields City Clerk L. Roberts Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the. Invocation. (II) Disclosure of Interest No disclosures of interest were noted. . (III) Adoption of Minutes 1 City o~► Council Meeting Minutes 141 AAr~ Tuesday, February 21, 2012 7:30 PM Council Chambers Resolution #13/12 • I Moved by Councillor Dickerson Seconded by Councillor McLean Council Minutes, January 23, 2012 Special In Camera Council Meeting Minutes, February 6, 2012 Special Council Meeting Minutes, February 6, 2012 Planning & Development Committee Minutes, February 6, 2012 Executive [Budget] Committee Minutes, February 9, 2012 Executive Committee Minutes, February 13, 2012 Carried (IV) Delegations 1. Forest Brook Community Church Pickering Baha'i Community Roland Rutland appeared before Council on behalf of Forest Brook Community Church and • introduced Chelsea Armstrong to share information and to provide an overview with respect to International Day for Women and International Day for the Elimination of Racial Discrimination. She explained the achievements of women, detailing some of the global events. Ellie Atkinson appeared before Council on behalf of the Pickering Baha'i Community to provide an overview of the Baha'i Faith. She explained that equality of women and men is a fundamental tenant of the Baha'i Faith, noting the importance of equality and education of women. Ms. Armstrong and Ms. Atkinson extended invitations to attend a Peace and Community Harmony Concert being hosted at the Forest Brook Church on March 3`d to commemorate the United Nations International Day and Week for Women and the UN International Day for the Elimination of Racial Discrimination. Mr. Rutland responded to questions with respect to conferences and what more could be done on a municipal level. He noted the need for further dialogue to define issues. 2. Julie Schembri Re: Whitevale Bridge Julie Schembri appeared before Council on behalf of a group of neighbours to express their desire to see the Whitevale Bridge replacement postponed until a response has been received from the Minister of the Environment. She noted that while they understand the need to replace the bridge, they felt that 2.5 million was an • excessive amount for a bridge which will serve less than 100 families. She questioned whether the plans for the bridge comply with the Federal gas tax regulations relating to 2 i Ciro Council Meeting Minutes Tuesday, February 21., 2012 PTCKEM 7:30 PM Council Chambers clean water, air and reduction of greenhouse emissions. She asked that Council carefully consider the budget for the bridge, as they felt the bridge could be constructed for less money. y { A question and answer period ensued with questions regarding safety concerns, the number of commuters utilizing the bridge, reduced widths and whether the removal of the budget item would impact timelines for the bridge construction. Discussion also ensued with respect to whether the replacement bridge would be in keeping with the Heritage Conservation District Guidelines. 3. Accessibility Advisory Committee Keith Falconer appeared before Council on behalf of the Accessibility Advisory Committee requesting an increase in the 2012 proposed budget to allow for a' dedicated reserve fund to cover the costs associated with the 5-year forecast for the Accessibility Advisory Committee. He explained the five standards under the Ontarians with Disabilities Act and the associated timelines involved in order to meet the compliance date of 2025. Terry Arvisais, Vice-Chair, Accessibility Advisory Committee appeared before Council. and provided a detailed overview of the projected costs in the Accessibility Advisory Committee's 5 year forecast. He noted that the projects would be approximately 3.3 million over the next 5 years. He also noted the need for a more aggressive approach with respect to Accessibility projects to meet the requirements under the Act. A question and answer period ensued. (V) Correspondence 1. Corr. 04-12 Ontario 9-1-1 Advisory Board Resolution #14/12 Moved by Councillor Dickerson Seconded by Councillor McLean That Corr. No. 04-12 received from Ontario 9-1-1- Advisory. Board seeking financial assistance in the suggested amount of $100.00 from each Ontario municipality with respect to the implementation and operation of 9-1-1- Emergency Numbers systems • in Ontario be endorsed. Carried 3 Council Meeting Minutes Tuesday, February 21, 2012 7:30 PM Council Chambers 2. Corr. 05-12 Lon Harnish Rotary Club of Ajax 255 Huntingwood Drive Oshawa. ON L1J 7C6 Resolution #15/12 Moved by Councillor Dickerson Seconded by Councillor McLean That Corr. No. 05-12 received from Lon Harnish, Fundraising Chairperson, Rotary Club of Ajax, seeking Council endorsement for the 2012 Pickering Ribfest to be a pet free annual event be endorsed. Carried 3. Corr. 06-12 J. Dike, Chair Waterfront Coordinating Committee Resolution #16/12 Moved by Councillor Dickerson Seconded by Councillor O'Connell That Corr. 06-12 received from J. Dike, Chair, Waterfront Coordinating Committee, submitting the 2010 Annual Report and the proposed 2012 Work Plan on behalf of the Waterfront Coordinating Committee be received for information. Carried (VI) Committee Reports 1. Director, Planning & Development, Report PD 03-12 Zoning By-law Amendment Application A 11/11 Jodee Truck Leasing Ltd. 2580 Brock Road .(Part Lot 10, Plan 585) City of Pickering Resolution #17/12 Moved by Councillor Dickerson seconded by Councillor Rodrigues 4 caq 0~ Council Meeting Minutes R -1-4 Tuesday, February 21, 2012 I - - 7;30 PM Council Chambers 1. That Zoning By-law Amendment Application A 11/11, submitted by Jodee Truck Leasing Ltd,., to permit a four to six storey commercial building on lands being Part Lot 10, Plan 585 be approved; and 2. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 11 /11, as set out in Appendix I to Report PD 03-12, be finalized and forwarded to City'Council for enactment. Carried Later in the meeting [Refer to following motion] Resolution # 18/12 Moved by Councillor Pickles Seconded by Councillor McLean That the main motion be amended to include the following as Item 2 and that Item 2 be renumbered as Item 3; 2. That any future site plan approval on the lands be conditional on obtaining a clearance from the Trustee of the Duffin Heights Landowners Group, confirming that the owner has satisfied all financial and other obligations pursuant to the Duffin Heights Cost Sharing Agreement. The main motion was then Carried as amended. 2. 'Director, Planning & Development, Report PD 04-12 Zoning By-law Amendment -A 18/08 2075729 Ontario Ltd. 1640 Kingston Road (Part Lot 20, Concession 1 and Lots 1 2 & 43, Plan 316), City of Pickerinq Resolution #1.9/12 Moved by Councillor Pickles Seconded by Councillor Dickerson That Report PD 04-12 of the Director, Planning & Development be referred to the March 26th Council meeting. • Carried. Report EC 2012-03 of the. Executive Committee 5 Council Meeting Minutes Tuesday, February 21, 2012 PICXE 7:30 PM Council Chambers 1. Director, Office of Sustainability, Report OS 02-12 Sustainable Pickering Program -2011 Year-end Summary and 2012 Work Plan Council Decision That Council receive for information Report OS 02-12 respecting the 2011 year-end summary and 2012 work plan for the Sustainable Pickering Program. 2. Director, Community.Services, Report CS 08-12 Local Look Back Program Essay/Speech Competition Council Decision 1. The Report CS 08-12 from the Director; Community Services regarding the Local Look Back Program be received; 2. That the City of Pickering assist with the promotion of the Local Look Back Program by posting the program flyer/information on the City's website; 3. That the program flyer/information be modified to meet Corporate standards and that the City of Pickering provide 150 copies of the program flyer to Rosemary McConkey for distribution to participating Pickering schools; 4. That Rosemary McConkey put together and coordinate a selection team to review the essays submitted by participating Pickering schools and that not more than 15 student essays be selected for recognition; 5. That City Council recognize the selected students from Pickering schools with certificates of appreciation at a future Council meeting; and 6. That the Durham District School Board and Durham. Catholic District School Board coordinate the attendance of selected students from Pickering schools to the Council meeting. Resolution #20/12 Moved by Councillor Ashe Seconded by Councillor McLean That Report EC 2012-03 of the Executive Committee dated February 13, 2012, be adopted. Carried 6 City o~ Council Meeting Minutes _ Tuesday, February 21, 2012 -try Pi- 7:30 PM Council Chambers (VII) New and Unfinished Business 1. Director, Corporate Services & Treasurer, Report CST 02-12 2012 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Resolution #21/12 Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CST 02-12 of the Director, Corporate Services & Treasurer be received; and, 2. That Report CST 02-12 of the Director, Corporate Services & Treasurer regarding the exclusion of certain expenses from the 2012 Budget be adopted in. accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act 2001. Carried 2. Director, Corporate Services & Treasurer, Report CST 03-12 2012 Current & Capital Budgets The Chief Administrative Officer noted that all the revisions as directed at the February 9th Executive Budget meeting had been incorporated into the report, for an overall increase on the property tax base of 2.11 He also made note of two revisions to the recommendation portion of the report. A detailed discussion period ensued with respect to the Whitevale Bridge as well as future plans for Whitevale Road. Numerous questions were posed regarding traffic issues, the age and safety concerns of the bridge, timelines for construction, width and design elements for the bridge and what the results of deferring this budget item to 2013 would be. Staff provided clarification accordingly. Resolution #22/12 Moved by Councillor Dickerson Seconded by Councillor Pickles . 1. That Report CST 03-12 of the Director, Corporate Services & Treasurer be approved; 7 I II Cias 00 Council Meeting Minutes Tuesday, February 21, 2012 PICXE 7:30 PM Council Chambers a) That the 2012 Current. Budget expenditure for personnel expenditures, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $44,598,940 be approved; b) That. the 2012 Gross Current Budget expenditures for City purposes in the amount of $31,872,296 (excludes personnel expenditures) less estimated current revenues of $27,763,478 (City Revenues of $27,300,478 plus 463,000 for assessment growth) and net transfer from the Rate Stabilization Reserve of $2,560,338 ($2,817,338 less $257,000) for City operations be approved; C) That the Capital from Current expenditure in the amount of $1,602,050 funded by $952,000 from property taxes and $650,000 from a transfer from the Rate Stabilization Reserve be approved; d) That the total final City levy under a), b) and c) above plus an additional $100,000 for Seaton Professional fees and $75,000 funding for new seniors centre (transferred to reserve) for a total final levy of $47,274,470 which is approximately a 2.93% increase over 2011 be approved; 2. a) That the 2012 Capital Budget for the City of Pickering with a Gross Expenditure of $31,409,625 be adopted as presented and financing as amended below; b) That the financing of the following projects contained in the draft 2012 Capital Budget be revised as follows: Project Original Financing Revised Financing East Shore Senior's Centre Roof Replacement (5701.1202.1701) Debt - 5 year $156,000 - Federal Gas Tax Reserve Fund - $156,000 (5701.1202.7505) Greenwood Community Centre Roof Replacement (5719.1202.1623) Invest in Ontario Grant $90,000 - Federal Gas Tax Reserve Fund - (5701.1202.7505) $90,000 8 City 0~ Council Meeting Minutes Tuesday, February 21, 2012 7:30 PM Council Chambers Third Concession (5320.1213.1701) Debt - 5 Year $275,000 - Development Charges - Roads (5320.121.3.7610) - $69,000 City Share DC Projects (5320.1213.7022) - $206,000 c) That the following capital financing sources be approved as presented in the amended 2012 Capital Budget: Transfer from Current Fund to Capital Fund $951,575 Transfers from Reserves: Rate Stabilization Res (7021) 650,475 Dunbarton Pool Surcharge (7032) 33,000 • - Don Beer Arena Res. (7033) 90,000 - Rec Complex Core Surcharge (7034) 50,600 - Rec Complex Pool Reserve (7035) 18,000 -Rec Complex Arena (7036) 50,000 Vehicle Replacement Res (7040) 60,000 - Move Ontario Reserve (7043) 56,600 - Land Purchase Reserve (7047) 200,000 Financial Systems Reserve (7049) 275,000 Transfers from Reserve Funds - Development Charges (7610 to 7620) 843,751 - Parkland Development (7502) 550,000 - Federal Gas Tax Funds (7505) 3,203,000 - City Share Dev. Charges Projects (7022) 1,198,724 Third Party Contribution (7501) 200,000 Debt - 5 yr 1,395,000 Debt - 10 yr 2,855,000 Debt - 20 yr 2,875,000 Internal Loan - 5 yr 345,000 Provincial Grant - Invest in Ontario 228,900 9 City o~ Council Meeting Minutes Tuesday, February 21, 2012 PICXE~ 7:30 PM Council Chambers • Provincial Grant -Trans. Initiatives 140,000 Provincial Grant - Municipal Rd. Infrastructure 235,000 Provincial Grant - Frenchman's Bay 3,000,000 Federal Grant - Frenchman's Bay 3,000,000 York Region Funding Agreement 1,835,000 Sale of Land - Duffin Heights (1595) 7,000,000 Donations (1592) 70,000 Total $31,409,625 d) That total external debt financing of $7,125,000 for the projects identified in the 2012 Capital Budget, and as indicated in this report, in the amount of $1,395,000 for a period not to exceed 5 years, $2,855,000 for a period not to exceed 10 years and $2,875,000 for a period not to exceed 20 years be approved; e) That the internal loan in the amount of $345,000 be undertaken at the discretion of the Director, Corporate Services & Treasurer; • f) That projects identified in the 2012 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; g) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Corporate Services & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; h) That all Capital expenditures or portions thereof, approved in the 2012 Capital budgets to be financed through the issuance of debt, may, at the be financed discretion of the Director Corporate Services & Treasurer, through internal loans, current or capital funds or a combination thereof; i) That the Director, Corporate Services & Treasurer be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; j) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 10 City o4 _ Council Meeting Minutes ' Tuesday, February 21, 2012 7:30 PM i Council Chambers 3. That Council approve the cancellation of the 2010 capital project (Account 5780.1023) Frenchman's Bay Harbour Entrance Project; 4. That the Director, Corporate Services & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 30% to the Rate Stabilization Reserve (7021), 30% to the Capital Equipment Replacement Reserve (7001) and 40% to the City Share DC Projects Reserve (7022); b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125,000; c) The balance in the Capital Maintenance & Management System Reserve (7046) to the Financial Systems Reserve (7049) and the Capital Reserve be closed; • d) $75,000 to the new Senior Centre Reserve (7050). 5. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan accommodates any reallocation of 2012 current operating expenditures and revenues resulting from any reorganization and to reflect any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; 6. That any under expenditures from projects funded from Reserves or Reserve Funds may be used to fund over expenditures for approved projects funded from the same source(s); 7. That the Director, Corporate Services & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Enter into leases or rental agreements for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (eg. inclement weather); c) Restate the 2012 Current Operating Budgets, Accounts 1100 (Salaries & Wages), 1200 (Overtime) and 1400 (Employer Contributions), to reflect any CUPE negotiated settlement; I 11 Cary o0 N' " Council Meeting Minutes Tuesday, February 21, 2012 PICKE 7:30 PM Council Chambers • 8. That Council pass the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2012 Current Budget; 9. That the Director, Corporate Services & Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 10. That Council approve the reallocation of the Seaton Professional fees expenditure of $300,000 to account 2126.2392.0000 General Government Purchased Services to facilitate reporting requirements to the appropriate cost centre; 11. That Council approve the continuing engagement of the firm of Watson and Associates to complete the following projects: City Development Charge .Study, Seaton Development Charge Study, City-wide Seaton Development Charge Study, Seaton Financial Impact Study and any other studies related to Seaton and or Duffin Heights; . 12. That the Director, Corporate Services & Treasurer be authorized to initiate or defend any assessment appeals necessary to protect the City's interests including the engagement of the firm Walker Poole Nixon LLP and the firm of Municipal Tax Equity Consultants; 13. That the Director, Corporate Services & Treasurer be authorized to undertake the purchase of the CityWide Tangible Assets software program from Public Sector Digest Inc. at a total cost of $35,000 as provided for in the 2012 Current Budget (2196.5974). 14. That Council authorize the Director, Corporate Services & Treasurer to refinance the remaining portion of the debenture issue for the Expansion and Renovations of the Don Beer Arena as follows: a) that the sum of $1,057,000 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding ten years; b) that the issuing cost be funded from property taxes: c) that the annual repayment charges in the approximate amount of $122,000 be included in the annual Current Budget commencing in 201.3 and thereafter until the debt is repaid; 12. Council Meeting Minutes Tuesday, February 21, 2012 PI 7:30 PM Council Chambers d) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; e) That the draft by-law attached to this report be enacted; 15. That any funds remaining unspent in account 5719.1013.6183 at the end of any fiscal year be transferred to the Reserve for Accessibility Initiatives; and, 16. That the appropriate staff of the City of Pickering be given authority to give effect thereto. Carried on a Divided Motion Later in the Meeting [Refer to following motions] Resolution # 23/12 • Moved by Councillor Rodrigues Seconded by Councillor O'Connell That the 2.5 million allocation for the-Whitevale Bridge Replacement be removed from the proposed 2012 budget. Motion Defeated on a Recorded Vote as follows: Yes No Councillor O'Connell Councillor Ashe Councillor Rodrigues Councillor Dickerson Councillor McLean Councillor Pickles Mayor Ryan A brief discussion period ensued with Councillor O'Connell requesting financial statements be submitted from DWAC. Resolution # 24/12 Moved by Councillor Rodrigues Seconded by Councillor O'Connell 13 Council Meeting Minutes Tuesday, February 21, 2012 7:30 PM Council Chambers That $20,000 of the total $30,000 grant to DWAC be removed from the 2012 proposed budget. Motion Defeated on a Recorded Vote as follows: Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Rodrigues Councillor Pickles Mayor Ryan A discussion period ensued with respect to requesting organizations which receive funding from the City of Pickering to provide financial statements. Resolution #25/12 Moved by Councillor McLean . Seconded by Councillor O'Connell That funds not be extended to any organizations which receives funding from the City of Pickering until financial statements are reviewed by the Chief Administrative Officer and Treasurer. Motion Defeated on a Recorded Vote as follows: Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Rodrigues Councillor Pickles Mayor Ryan Resolution #26/12 Moved by Councillor Pickles Seconded by Councillor Ashe That the request for financial statements from all organizations be referred to staff to report. 14 City 0~ Council ,Meeting Minutes Tuesday, February 21, 2012 7:30 PM Council Chambers Motion. Defeated on a Recorded Vote as follows: Yes No Councillor Ashe Councillor Dickerson Councillor Pickles Councillor McLean Mayor Ryan Councillor O'Connell Councillor Rodrigues Council took a ten minute recess and reconvened at 10:05 pm Discussion ensued with respect to the Frenchman's Bay Harbour Entrance. Clarification was provided with respect to the jurisdiction of the entrance and funding. Resolution # 27/12 Moved by Councillor O'Connell • Seconded by Councillor Rodrigues That 1.5 million of debt ,financing for the Frenchman's Bay Harbour Entrance be removed from the proposed 2012 Capital Budget. Motion Defeated on a Recorded Vote as follows: Yes No Councillor O'Connell Councillor Ashe Councillor Rodrigues Councillor Dickerson Councillor McLean Councillor Pickles Mayor Ryan Resolution # 28/12 Moved by Councillor O'Connell Seconded by Councillor McLean That the Treasurer be directed to reallocate $56,770, the cost savings found and reduced during the Executive Budget Committee meeting to the Accessibility Capital Budget and that the funds received by the City as reimbursement for legal fees also be 15 i City o~ Council Meeting Minutes Tuesday, February 21, 2012 I 7:30 PM Council Chambers allocated to the Accessibility Capital Budget up to $3,230 to bring the total Accessibility Capital Budget increase to a total of $60,000 and that the Seaton legal fee reduction not be included in this reallocation. Motion Defeated on a Recorded Vote as follows: Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Rodrigues Councillor Pickles Mayor Ryan Councillor O'Connell noted her concerns with the total debt ratio and rate stabilization reserves, noting the need for more long term planning. Resolution # 29/12 Moved by Councillor Rodrigues • Seconded by Councillor O'Connell That the main motion be divided to have the resurfacing of Sideline 20 dealt with separately. Carried Unanimously Moved by Councillor Rodrigues Seconded by Councillor O'Connell That the resurfacing of Sideline 20 in the amount of $150,000, be approved. Carried Unanimously The main motion was then Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Rodrigues Councillor McLean • Councillor Pickles Mayor Ryan 16 Council Meeting Minutes Tuesday, February 21, 2012 7:30 PM Council Chambers 3. Director, Community Services, Report CS 09-12 City of Pickerinq Comments on the Regional Cycling Plan Review Resolution #30/12 Moved by Councillor Ashe Seconded by Councillor Dickerson 1: That Report CS 09-12 of the Director, Community Services regarding the Regional Cycling Plan Review be received; 2. That Regional Council be requested to direct Regional staff to: a) modify the current work plan such that the presentation of the draft updated Regional Cycling Plan is made at the May 24, 2012 Joint meeting of the Finance and Administration, Planning and Economic Development; Works and Health and Social Services Committee instead of the March 22, 2012 meeting; • b) include a commitment that will ensure continuous, reliable and sustainable funding to address the construction, repair, maintenance, monitoring and promotion of the Regional Cycling Plan through the development of an on-going 5 year capital plan as part of the Region's annual budgeting process; c) recommend a revision to the current regional policy in order that implementation initiatives of the Regional Cycling Plan are not confined to strictly correspond with road improvement projects, but may also be considered independent of road construction to close network gaps and facilitate key connections along cycling spines identified in the Regional Cycling Plan; d) modify the current work plan to require public and stakeholder consultation to be undertaken by the Region, given that updating the Regional Cycling Plan is a Regional initiative and is inter-municipal in scope; 3. That Regional Council be requested to provide the area municipalities, stakeholders and public with sufficient time to analyze the draft updated Regional I Cycling Plan by requesting comments no later than September 30, 2012; and 17 call 0¢ Council Meeting Minutes - Tuesday, February 21, 2012 W, 'N 7:30 PM Council Chambers • 4. Further, that the City Clerk forward a copy of Report CS 09-12 to the Regional Municipality of Durham and all local municipalities in Durham Region. Carried 4. Director, Office of Sustainability, Report OS 04-12 Proposed Southwestern Ontario Development Fund -Ministry of Economic Development and Innovation Resolution #31/12 Moved by Councillor Ashe Seconded by Councillor Dickerson 1. That Report OS 04-12 regarding the proposed Southwestern Ontario Development Fund - Ministry of Economic Development and Innovation, be received; 2. That Pickering Council request the Minister of Economic Development and • Innovation to ensure that all municipalities in the Province have equal access to development funding opportunities; and 3. That the City Clerk forward a copy of this report to the Premier of Ontario, the Minister of Economic Development and Innovation; the Minister of Finance, the MPPs for Pickering- Scarborough East, Ajax-Pickering, and all other members of Provincial Parliament in Durham Region, Regional Council and all municipal councils in Durham, and all Boards of Trade in Durham Region and all Chambers of Commerce in Durham Region. Carried (VIII) By-laws 7190/12 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 7191/12 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 10, Plan 585, in the City of Pickering. (A 11/11) 7192/12 Being a by-law to dedicate that part of Lot 6, Registrar's Compiled Plan 819, . being Part 3, Plan 40R-27362, Pickering, as public highway. 18 City 00 Council Meeting Minutes Tuesday, February 21, 2012 7:30 PM • Council Chambers 7193/12 Being a by-law to dedicate that part of Lot 20, Concession 3, designated as Part 2, Plan 40R-27282 as a public highway and name it Winville Road and to dedicate those parts'of Lot 19, Concession 3, designated as Parts 2 and 7, Plan 40R-27228 as a public highway and name them Zents Drive. 7194112 Being a by-law to amend By-law No. 6191/03 to confirm.General Municipal Fees. 7195/12 Being a by-law to dedicate that part of Lot 12, Plan 282, being Part 10, Plan 40R- 27230, Pickering, as public highway. 7196/12 Being a by-law to confirm the authorization of the issuance of refunding debentures in the amount of $1,057,000 for the expansion and renovations of the Don Beer Arena in the City of Pickering. Third Reading: Councillor Ashe, seconded by Councillor Dickerson moved that By-law Numbers 7190/12 to 7196/12, be adopted, and the said by-laws be now read a third time and.passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. (X) Confidential Matters In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In. Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution #32/12 Moved by Councillor McLean Seconded by Councillor Dickerson That Council move In Camera in accordance with the provisions of.the Municipal Act and Procedural By-law 6746/07, in that the matters to be discussed relate to personal matters about an identifiable individual. Carried a) Confidential Verbal Update from the Division Head, Human Resources with Respect to Personnel Matters Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] 19 Cull0~ _ Council Meeting Minutes =t, Igiij Tuesday, February 21, 2012 7:30 PM Council Chambers • b) Appointments to Advisory Boards and Committees Information on the applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant's qualifications for appointment to one of the City's Advisory Committees. That the following appointments be confirmed thereto for a term to expire on November 30, 2014. Heritage Pickering Advisory Committee Janet Mehak Elke Pryswitt Charles Sopher Carried in an Open Session of Council (IX) Other Business The Chief Administrative Officer was requested to action the following; 1) Councillor O'Connell requested an update from DWAC regarding how grant money has been spent to date and what future initiatives have been planned. 2) Councillor O'Connell requested that the City Clerk confirm Council and all Advisory Committees what the role of the Council Representative is and to investigate motions that have been moved by a Council Representative and have them properly moved by Committee members. (X) Confirmation By-law By-law Number #7197/12 Councillor Ashe, seconded by Councillor Dickerson moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of February 21, 2012. (XI) Adjournment Moved by Councillor Dickerson • Seconded by Councillor McLean 20 I Cif wo Council Meeting Minutes Tuesday, February 21, 2012 P 7:30 PM Council Chambers That the meeting be adjourned at 11:40 pm. Carried','k' his 21St day of February, 2012. Dated t y ryMayoLit yan Debbie Shields City Clerk 21