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HomeMy WebLinkAboutDecember 5, 2011 (Joint) CN Joint Planning & Development and Executive Committee Meeting Minutes Monday, December 5, 2011 7:30 pm Council Chambers Chair: Councillor Ashe Present: Mayor Ryan - arrived 7:40 pm Councillors: K. Ashe B. McLean J. O'Connell D. Pickles - arrived 7:50 pm P. Rodrigues Absent: D. Dickerson - City business Also Present: T. Prevedel - Chief Administrative Officer N. Carroll - Director, Planning & Development T. Melymu.k - Director, Office of Sustainability G. Paterson - Director, Corporate Services & Treasurer P. Bigioni - City Solicitor B. Douglas - Fire Chief R. Holborn - Division Head, Engineering Services C. Rose -Manager, Policy M. Wouters - Manager, Development Review & Urban Design R. Pym - Principal Planner - Development Review 1. James - Planner II A. Yearwood - Planner M. Gadzovski - Senior Water Resources & Environmental Engineer D. Shields - City Clerk L. Roberts - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. 1 citq o0 Joint Planning & Development and Executive Committee PICI<ERENIG Meeting Minutes Monday, December 5, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe (II) Delegations Transit Issues Steve Gadsden, 740 Breezy Drive, appeared before the Committee to express his concerns relating to transit issues. He stated that as a resident since 1965 he has witnessed the growth of transit but noted that transit service seems to be diminishing, not improving. He stated that he knew transit was provided by the Region of Durham but noted that he was not receiving answers to his questions from the Region and noted a lack of communication with Durham Region. He stated that he felt the time length between bus and train connections was too long and there should be better communication between buses and train arrivals so that buses would not be departing as trains are arriving. He noted he was not in favour of the proposed Highway 2 widening for bus lanes and stated that more service should be provided along Bayly Street. A question and answer period ensued with it being suggested he appear before a Regional transit committee meeting to relay his concerns. Seaton John Rider, 494 Whitevale Road, appeared before the Committee to express his concerns with respect to issues surrounding the Central Pickering Development Plan and how it relates to the proposed buffer for Whitevale. He noted his concerns with the unsatisfactory response from correspondence sent to the Province, respecting the protection of the Whitevale District and the steps needed to mitigate the effects of a smaller buffer area. He stated that the community would not let their concerns go unresolved. He indicated that trees should be planted as a buffer now and that would give them sufficient time to grow before the development was in place. He also stated concerns regarding excessive lights and noise that would result from parks. He stated that he would like information on a regular basis regarding the development with City staff and Council and stated his willingness to continue to work with staff. Judy Duffus, 479 Churchwin Street, Whitevale, appeared before the Committee expressing her concerns with respect to the lack of services in the area and questioned how the cost of providing these services to the Seaton area would impact property taxes to the Whitevale community. She questioned when the Seaton Financial Impact Study would be available to the public and also questioned whether the costs of services for Seaton would be borne solely by developers and not the community at large. 2 citq oq Joint Planning & Development and Vai F Executive Committee RING Meeting Minutes Monday, December 5, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe A discussion period ensued with concerns being noted with respect to the lack of information flowing to the residents on a regular basis as well as the difficulty in absorbing and understanding the information. It was also noted that most of the information is available on the City's website, making it difficult for those in the area of Whitevale to access it due to weak internet capabilities. (II) Part `A' - Information Reports 1. Zoning Amendment Application A 16/11 Fonke Holdings Corporation 1565 Greenmount Street (Part of Block 76, Plan 40M-1512) City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Ashely Yearwood, Planner I, provided an overview of zoning by-law amendment application A 16/11. Jonathan Benczkowski, Sol-Arch Limited, appeared before the Committee on behalf of the applicant in support of the application. He stated the proposed amendment to replace the. commercial zone with residential resulted from a lack of market for commercial zone in this area at the present time. No members of the public spoke in support or opposition to the application. 2. Revision to Draft Approved Plan of Subdivision SP-2008-01 (R2) Zoning Amendment Application A 15/11 Mattamy (Brock Road) Limited Part Lots 17 & 18, Concession 3, City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Ross Pym, Principal Planner - Development Review, provided an overview of zoning by-law amendment application A 15/11. Bryce Jordan, Sernas and Associates, appeared before the Committee on behalf of the applicant, in support of the application. He stated the plan does provide for higher density which conforms to the urban design requirements of the Durham 3 c tq o~ Joint Planning & Development and Executive Committee PICKERING Meeting Minutes Monday, December 5, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe Regional Official Plan. He stated that design issues have been raised and they are seeking ways to address concerns relating to access, street widths and sidewalks through ongoing discussions with staff. He noted they anticipate revisions to the plans in the near future. Discussion ensued with respect to the range of density and public streets as opposed to private streets. Concerns were raised with respect to the need to keep to the original vision. Staff provided clarification with respect to questions raised. No members of the public spoke in support or opposition to the application. (III) Part 'B'- Planning & Development Reports 1. Director, Planning & Development Report PD 34-11 Maida Group Holdings Ltd. Plan of Subdivision 40M-2312 Final Assumption of Plan of Subdivision Recommendation Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report PD 34-11 of the Director, Planning & Development regarding the final assumption of the works and services within Plan of Subdivision 40M-2312 be received; 2. That the highway being Fairport Road within Plan 40M-2312 be assumed for public use; 3. That the works and services required by the Subdivision Agreement within Plan 40M-2312, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; and 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2312, be released and removed from title. Carried 4 Joint Planning & Development and A Executive Committee PEXERENG Meeting Minutes Monday, December 5, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe 2. Director, Planning & Development Report PD 35-11 Proposed Actions to Preserve Selected Heritage Structures on Federal Lands and the Proposed Relocation of Don Beer Memorial Park Discussion ensued with staff responding to questions raised. Recommendation Moved by Councillor Pickles Seconded by Councillor Rodrigues 1. That Council authorize staff to enter into a six-month lease with Transport Canada, commencing in January 2012, for the four heritage structures identified in Report PD 35-11 as having potential for long-term use by the City, at an estimated cost of $15,000 plus applicable taxes; 2. That Council consider the cost of a feasibility analysis of the potential for long term leasing and/or sub-leasing of these four listed structures as outlined in Report PD 35-11, during the 2012 Budget discussions; 3. That Council authorize staff to: a) enter into a six-month lease with Transport Canada, commencing in January 2012, for the six heritage structures that have potential for relocation by private interests as identified in Report PD 35-11, at an estimated cost of $16,000 plus applicable taxes, and b) facilitate a relocation program for these six structures through staff resources or, if necessary, consultant services which would be approved by Council through the 2012 Budget discussions; 4. That the Director, Corporate Services & Treasurer be authorized to pay the costs identified in the above recommendations, and to charge these amounts to the General Government, Purchased Services account pending approval of the 2012 Current Budget; 5. That Council endorse the relocation of Don Beer Memorial Park to the federal lands property at 1607 Highway 7; and 6. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried 5 citq oo Joint Planning & Development and Executive Committee Meeting Minutes Monday, December 5, 2011 7:30 pm Council Chambers Chair: Councillor Ashe 3. Director Planning & Development, Report PD 37-11 Consultant Selection for the Downtown Intensification Program and for the Downtown Stormwater Management and Diversion Study Recommendation Moved by Councillor O'Connell Seconded by Councillor Pickles 1. That the proposal submitted by Urban Strategies Inc., in association with HDR/iTrans, and Halsall Associates, dated November 9, 2011, to undertake studies related to the land use framework component of the Downtown Intensification Program in the amount of $122,898 excluding HST be accepted, utilizing the City funding identified for this project in the approved 2011 Current Budget for the Planning & Development Department, Professional & Consulting, Growth Centre (Account 2611.2392.0000); 2. That the proposal submitted by AECOM, dated November 10, 2011, to prepare a Request For Proposal and provide project management of the Downtown Stormwater Management and Diversion Study in the amount of $91,800 including HST be accepted as provided for in the approved 2011 Current Budget for the Community Services Department, Professional & Consulting, Downtown Stormwater (Account 2290.2392.0000); 3. That the appropriate City of Pickering officials be authorized to enter into any agreements to give effect hereto; and 4. Further, that the City Clerk forward a copy of Report Number PD 37-11 to the Region of Durham and the Toronto and Region Conservation Authority for their information. Carried (IV) Part 'C'- Executive Committee Reports 1. Director,. Community Services, Report CS 43-11 Stormwater Management Design Guidelines Recommendation 6 Joint Planning & Development and Executive Committee Meeting Minutes Monday, December 5, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe Moved by Councillor McLean Seconded by Councillor O'Connell 1. That Report CS 43-11 of the Director, Community Services, regarding the Stormwater Management Design Guidelines be received, 2. That Council endorse the Stormwater Management Design Guidelines; and 3. That Staff be authorized to release these guidelines to the holders of the City's Development Control Design Standards as an addendum, and to provide the electronic version to the public upon request. Carried 2. Director, Community Services, Report CS 44-11 Technical Review for the Seaton Neighbourhood Functional Servicing and Stormwater Reports - Discussion ensued with respect to funding and staff time with concerns raised with the number of staff involved in this project and their availability with respect to other issues. Recommendation Moved by Councillor McLean Seconded by Councillor O'Connell 1. That Report CS 44-11 of the Director, Community Services, regarding the Technical Review for the Seaton Neighbourhood Functional Servicing and Stormwater Reports be received; 2. That the letter proposal from Sorenson Gravely Lowes Consulting Associates Inc. and SCS Consulting Group Ltd. for consulting services related to the technical review of the Seaton Neighbourhood Functional Servicing Stormwater Reports for the six Neighbourhoods (16 - 21), in an amount not to exceed $93,711 including HST and disbursements be approved; and 3. That appropriate City of Pickering staff be authorized to enter into any agreements to give effect thereto. Carried 7 city o~ Joint Planning & Development and Executive Committee Meeting Minutes Monday, December 5, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe 3. Director, Community Services, Report CS 45-11 Stop Signs for Safe Pedestrian Crossings on Major Oaks Road and Dellbrook Avenue Amendment to By-law 6604/05 Discussion ensued with questions regarding safety, timing of the installation and the rationale in choosing the locations as well as the consultation process. Recommendation Moved by Councillor O'Connell Seconded by Councillor Rodrigues That Report CS 45-11 be referred back to staff until such time as the community consultation process has been completed. Carried 4. Director, Corporate Services &.Treasurer, Report CST 42-11 2012 Interim SpendinggAuthority Recommendation Moved by Councillor McLean Seconded by Councillor O'Connell 1. That Report CST 42-11 from the Director, Corporate Services & Treasurer be received; 2. That the 2012 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments as contained in Attachment 1, pending approval of the formal 2012 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 5. Director, Corporate Services & Treasurer, Report CST 43-11 2012 Temporary Borrowing By-law 8 citq co Joint Planning & Development and Executive Committee Meeting Minutes Monday, December 5, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe Recommendation Moved by Councillor McLean Seconded by Councillor O'Connell 1. That Report CST 43-11 from the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2012 current expenditures pending receipt of taxes and other revenues be established at $36,000,000 for the period January 1, 2012 to -September 30, 2012 inclusive, and $18,000,000 thereafter until December 31, 2012; 3. That the temporary borrowing limit for capital purposes for. 2012 be established at $32,000,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried 6. Chief Administrative Officer's Report, CAO 14-11 Next Generation Common Communications Platform - 'NextGen" Recommendation Moved by Councillor McLean Seconded by Councillor O'Connell , 1. That Report CAO 14-11 of the Chief Administrative Officer regarding the Next Generation Common Communications Platform be received. 2. That the Council of The Corporation of the City of Pickering confirm its commitment to participate, in conjunction with the other area municipalities and the Region. of. Durham, in the common communications platform.being undertaken by the Region for police, fire and other services; 9 C,w 00 Joint Planning & Development and - Executive Committee Meeting Minutes Monday; December 5, 2011. 7:30 pm -Council Chambers Chair: Councillor Ashe 3. That the Fire Chief, in conjunction with the appropriate staff, be authorized and directed to continue to participate in the "Next Gen" Common Communications Platform with the Region of Durham in anticipation of being operational in 2014; 4. That the Mayor and Clerk be authorized to sign any agreements necessary, in a form acceptable to the Chief Administrative Officer, the Fire Chief, the Director, Corporate Services & Treasurer and the City Solicitor, to ensure the City's participation in the common communications platform; 5. That staff be directed to prepare a further report on this project for presentation to and discussion with Council in advance of its inclusion in the 2013 Capital Budget; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect hereto. Carried (VI) Adjournment The meeting adjourned at 10:15 pm. 10