HomeMy WebLinkAboutNovember 22, 2011
City o¢~ Minutes
iii Heritage Pickering Advisory Committee
i November 22, 2011
PICKERIN 7:00 pm
AWNS
Main Committee Room
Attendees: Councillor Rodrigues
Dale Quaife, Chair
Mike Sawchuck, Vice-Chair
Wickham Jamadar
Denise Rundle
Jutta Van Huss
Isa James, Planner II
Linda Roberts, Recording Secretary
Absent: Tate Besso
Candace Julien
Ellen Mason
Sally Sheehan
Lars Svekis
Item / Details Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
10 Welcome
D. Quaife welcomed everyone to the meeting. Due to lack of a
quorum, the Committee proceeded with the delegation and an
informal discussion period.
2.0 Delegation
Debbie Shields, City Clerk, appeared before the Committee to
provide an overview on Committee Governance. She provided
the following information and reminders;
• 2011 annual report and 2012 workplans are due no later
than March, 2012
• Meeting schedules should be set at the beginning of
each year and every attempt should be made to adhere
to the schedule
• Attendance is important to ensure quorum
• Chair/Vice-Chair positions come up in January
• Position of Chair is for one year - nominations and
election of new chair to be done in January, 2012
• Conflict of interest and In Camera sessions should not be
a concern with this Committee. The City Clerk explained
the criteria under the Municipal Act for holding a closed
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Item) Details & Discussion & Conclusion Action Items I Status
Ref # (summary of discussion) (include deadline as
appropriate)
meeting, noting this should not apply to the Heritage
Pickering committee.
A question and answer period ensued. Concerns were
noted with the lack of quorums at meetings and it was noted
that at any time the Committee could put forward a request
should they wish to reduce the size of the membership.
Security issues were discussed with respect to the use of
such on line features as Facebook. It was noted that all
Advisory Committee meetings are open to the public and
must be accountable.,
3.0 New Business
3.1 Workplan Updates
It was suggested that the workplan be forwarded out to the L. Roberts to action
members along with the agenda each month. It was also
requested that the person responsible be listed along with the
item.
General discussion ensued on the workplan with the following
comments;
• Tax relief program - most difficult aspect is in executing
easement agreements - possibly obtain examples from
other municipalities
• Obtain listing of properties which were sent letters in
2010 asking if they would like to be listed on the heritage
register - bring to next meeting
• Short list of properties - bring to next meeting
• Prepare a new listing of potential properties to list to
Council
Discussion ensued with respect to the budget and the costs I. James to action
associated with a consultant to prepare a designation. It
was noted that the research is the big item when preparing
properties for designation, and it was suggested that the
Committee could do a good deal of this, which would reduce
the costs incurred with a consultant.
1. James noted one site which had been considered by the
Committee already is the Brukholder Farm property.
1. James requested confirmation from members on the letter
she had prepared to forward to Winston Wong at the
Ministry of Transportation. The Committee was in
agreement to forward the letter with the amendments as
agreed at the previous meeting. I. James will prepare I. James to action
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Item J Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
correspondence to forward for Council endorsement at the
December meeting.
1. James informed the Committee that the Ministry has
received some serious inquires with respect to purchasing
properties on the list for destruction.
4.0 Other Business
Councillor Rodrigues provided the Committee with an update on
the Federal lands. He noted a meeting had been held in
Claremont recently with MP Chris Alexander in attendance. He
stated the meeting was very positive. He also noted that seven
of the properties have been demolished currently, with more
ongoing demolitions.
5.0 Correspondence
1. James provided members with copies of the October
publication of CHO news.
6.0 Next Meeting/Adjournment
Next Meeting: December 20, 2011
Meeting adjourned at 8:10 pm
Copy: City Clerk
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