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Home My WebLink AboutDecember 12, 2011 Council Meeting Agenda PICKERIN Monday, December 12, 2011 Council Chambers 7:30 pm 1) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page Council Minutes, November 21, 2011 1-14 Joint Planning & Development and Executive Committee Minutes, 15-24 December 5, 2011 IV) Presentations 25 V) Delegations 26 VI) Correspondence 27-30 VII) Committee Reports 31-35 Joint Report JT 2011-11 of the Joint Planning & Development and Executive Committee VIII) Reports - New and Unfinished Business IX) Motions and Notice of Motions X) By-laws 36-38 XI) Other Business XII) Confirmation By-law 'I Accessible For information related to accessibility requirements please contact Linda Roberts P IC K E ~.'~G Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Irobertsna.citvofoickerina.com FOR INFORMATION ONLY • Minutes of the Sustainable Pickering Advisory Committee, August 10, 2011 & October 26, 2011 • Minutes of the Accessibility Advisory Committee, November 2 and 23, 2011 • Minutes of the Waterfront Coordinating Committee, November 17, 2011 • Minutes of the Heritage Pickering Advisory Committee, November 22, 2011 i ~I I i City Council Meeting Minutes _ Monday November 21, 2011 PTCKE 7:30 PM Council Chambers. 01 Present: Mayor David Ryan Councillors: K. Ashe D. Dickerson B. McLean D. Pickles P. Rodrigues Absent: J. O'Connell Also Present: T. Prevedel - Chief Administrative Officer N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability G. Paterson - Director, Corporate Services & Treasurer r P. Bigioni - City Solicitor B. Douglas - Fire Chief C. Grant - CEO, Pickering Public Library D. Shields - City Clerk L. Roberts - Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. Councillor McLean informed Council that'he would be withdrawing his Notice of Motion with respect to the naming of the pedestrian bridge. (111)' Adoption of Minutes Resolution #176/11 1 City a¢ _ Council Meeting Minutes Monday November 21, 2011 PICKF 7:30 PM Council Chambers n Moved by Councillor Dickerson Seconded by Councillor McLean In Camera Council Minutes, October 17, 2011 Council Minutes, October 17, 2011 Planning & Development Committee Minutes, November 7, 2011 Special Council Minutes, November 14, 2011 In Camera Council Minutes, November 14, 2011 Executive Committee Minutes, November 14, 2011 .Carried '(IV) Presentation of Certificates Adopt A Park Durham Chinese Canadian Culture Centre - West Shore Ravine & Open Space Durham Tamil Association - Denmar Park Highbush Public School - Amberlea Park Michelle Pongracz, Coordinator, Environmental Awareness Programs, outlined the Adopt a Park program. Mayor Ryan and Members of Council presented the groups with certificates in appreciation of their support and commitment of the adopt a park program. (V) Delegations Moved by Councillor Dickerson Seconded by Councillor McLean That the rules of procedure be suspended in order to allow for additional delegations. Carried on 2/3 Majority Vote 1. John Sabean, Board Chair Pickering Public Library Annual Presentation John Sabean, Chair of the Pickering Public Library Board appeared before Council to present the annual overview of the Pickering Public Library. With the aid of a power point presentation he updated Council on the 2011 highlights, noting the Library has one of the highest usage rates, being 3rd highest per capita. He noted the success of ebooks and ereaders and also the success of the Libraries efforts in engaging the 2 City Council Meeting Minutes Monday November 21, 2011 7:30 PM Council Chambers r-) 7 community. He stated their mission is to provide all residents with equal access to Library resources. With the assistance of Cathy Grant, CEO of the Pickering Public Library, they provided a promotional video presentation, noting this was also available on Youtube. 2. By-law Banning Sale of Shark Fins in the City of Pickering Tao Qu, 838 Darwin Drive, Pickering, appeared before Council on behalf of the Durham Chinese Canadian Culture Centre and noted their objection to the by-law banning the sale of shark fins. He stated they were opposed to the illegal poaching of shark fins and noted that the act of shark fining has been banned in Canada since 1994. He stated that he felt the by-law should be deferred until further research was done to obtain sufficient facts and related issues within the GTA had been dealt with. He stated that the publicity surrounding this issue has created cause for concern by singling out the Chinese community. He stated that this did not help in providing for a harmonized diverse community. Barbara Chiu, 1220 Ellesmere Road, Unit 13, Toronto, appeared before Council on behalf of the Toronto Chinese Business Association and stated their opposition to the proposed by-law. She also stated additional research should be completed on the subject before the by-law was passed. Ms. Chiu provided statistical information on the shark industry and the endangered species of sharks, noting that sharks are consumed and used for many more uses then just the fin. Ms. Chiu also noted their concerns and opposition to illegal poaching and fining of sharks. Benedict Leung, 60 Wimpole Drive, Toronto, appeared before Council on behalf of the Richmond Hill and Markham Chinese Business Association and stated their opposition to the proposed by-law. He also noted their opposition to illegal poaching and fining of sharks but felt the issue should be dealt with at the Federal level. He felt there were other ways to protect the shark population and felt Council should do additional research into this issue. He also noted the adverse effect of this publicity on the Chinese community. Diane Peck, 1353 Poprad Avenue, Pickering, appeared before Council in support of the by-law, noting the critical role of sharks in our eco system. She stated by passing this by-law, it would send a message worldwide. She stated there is a need to obtain the facts and educate communities with respect to these issues. i Rob Sinclair, 162-B John Street, Toronto, appeared before Council on behalf of WildAid and stated their support of the by-law. Mr. Sinclair provided statistics on the decline of the shark population. He stated it is impossible to tell the difference between shark fins which are obtained legally as opposed to illegally. He indicated 3 Caq o¢~ _ Council Meeting Minutes Monday November 21, 2011 PICKERING 7:30 PM 04 Council Chambers that banning is the only way to safeguard the shark population, stating now is the time to act. He noted many Canadian cities are joining in the ban and asked Council to act as others and end this trade. He stated, save the species by eliminating the trade, as trade itself drives the demand. He stated the way to succeed is to incorporate a universal ban on shark fins. Maja Zonjic, 1039 Cedarglen Gate, Unit 4, Mississauga, appeared before Council in support of a ban on shark fins. She provided her findings as a result of her personal research on sharks. She stated that any action taken by the City of Pickering does indeed matter. Jennifer Zabawa, 1906-35 Front Street South, Mississauga, appeared before Council in support of a ban on shark fins. She stated we need to act now, before a further decline in the shark population is seen. She stated that a high demand for this product has fuelled the industry and by passing a ban on shark fining, this would curb the shark fin industry. She stated the message needs to get out and also noted that this issue should not be seen as a cultural issue. Keith Falconer, 710 Lublin Avenue, Pickering, appeared before Council on behalf of Pickering East Shore Community Association (PESCA) in support of a ban on shark fins. He stated this is a wasteful and inhumane trade and we need to act locally, think globally and take a proactive approach. He also noted his concerns with the resulting discrimination focusing on one culture as a result of the publicity surrounding this ban and stated this is not a cultural issue. A question and answer period ensued throughout the delegations regarding enforcement, fines, statistical information and research. 3. Funding for Potential New Senior's Centre Dave Simpson, #203, 1665 Pickering Parkway, Pickering, appeared on behalf of approximately 800 South Pickering Seniors. He stated they are in support of the motion for funding for a potential new senior's centre, as they are in desperate need of additional space. He noted this has been discussed for many years and stated that action needs to be taken soon as membership has almost tripled since the last addition which was a new card room 11 years ago. He stated their organization has already taken steps to start fund raising to assist the City with this. A question and answer period ensued with respect to the increase in senior membership as well as overall costs. 4 Cars 00 _ Council Meeting Minutes. Monday November 21, 2011 7:30 PM Council Chambers 05 (VI) Correspondence 1. Corr. 45-11 P.M. Madill, Regional Clerk Region of Durham 605 Rossland Road East Whitby, ON L1 N 6A3 Resolution #177 /11 Moved by Councillor Ashe Seconded by Councillor Dickerson That Corr. 45-11 received from P.M. Madill, Regional Clerk, Region of Durham seeking Council endorsement of Amendments to Appendix A of the E9-1-1 P.E.R.S. Updated Telephone System Policy and Procedure Manual be endorsed. Carried 2. Corr. 46-11 Director, Planning & Development City of Pickering Resolution #178/11 Moved by Councillor Ashe Seconded by Councillor Dickerson That Corr. 46-11 received from Neil Carroll, Director, Planning & Development seeking Council approval of the Specialty Retailing Node Development Guidelines noted in Report PD 30-11 presented to Council on October 17, 2011 be adopted. Carried Council took a ten minute recess and reconvened at 10:10 pm. (VII) Committee Reports Report 2011-10 of the Planning & Development Committee 5 Citqoo _ Council Meeting Minutes Monday November 21, 2011 7:30 PM Council Chambers 06 1. Director, Planning & Development, Report PD 31-11 Proposed Wireless Cell Tower Installation Public Mobile 2305 Fairport Road (Part of Lot 26 Concession 2), City of Pickering Council Decision That Public Mobile be advised that City Council has no objection to the proposed 40 metre high cell tower installation at 2305 Fairport Road based on the design and other details submitted with this request. 2. Director, Planning & Development, Report PD 32-11 Zoning By-law Amendment Application A 9/11 Long Holdings Inc. 1887 Kingston Road (North Part of Lot 17, Concession 1 Part 1 Plan 40R-6905), City of Pickering Council Decision 1. That Zoning By-law Amendment Application A 9/11 submitted by Long Holdings Inc. to permit a music store and related uses on lands being the North Part of Lot 17, Concession 1, Part 1, Plan 40R-6905, City of Pickering be approved, and 2. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 9/11, as set out in Appendix I to Report PD 32-11, be finalized and forwarded to City Council for enactment. 3. Director, Planning & Development, Report PD 33-11 Proposed Wireless Cell Tower Installation Public Mobile. 1939 Altona Road (North Part of Lot 32, Concession 1), City of Pickerinq Council Decision That Public Mobile be advised that City Council has no objection to the proposed 40 metre high cell tower installation at 1939 Altona Road based on the design and other details submitted with this request and subject to the incorporation of a shroud over the tower equipment, and a tower colour similar to adjacent hydro towers. Resolution #179/11 6 Ciro Council Meeting Minutes. Monday November 21, 2011 7:30 PM Council Chambers 07 Moved by Councillor Dickerson Seconded by Councillor Pickles That Report PD 2011-10 of the Planning & Development Committee dated November 7, 2011 be adopted. Carried Report EC 2011-10 of the Executive Committee 1. Director, Corporate Services & Treasurer, Report CST 41-11 2011 Year End Audit Council Decision 1. That Report CST 41-11 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Plan, as submitted by Deloitte & Touche LLP, included as Attachment 1 to this report be received for information; and, 3. That the Chief Administrative Officer and the,Director, Corporate Services & Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the City. 2. Director, Corporate Services & Treasurer, Report CST 39-11 Formal Quotations - Quarterly Report for Information Council Decision That Report CST 39-11 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. 3. Director, Corporate Services & Treasurer, Report CST 40-11 Section 357/358 of the Municipal Act - Adjustment to Taxes Council Decision 1. That Report CST 40-11 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 7 Council Meeting Minutes Monday November 21, 2011 7:30 PM Council Chambers 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 4. Director, Community Services, Report CS 42-11 Tender for Supply & Delivery of One Multi-Purpose Sidewalk Tractor with Attachments -Tender No. T-16-2011 Council Decision 1. That Report CS 42-11 of the Director, Community Services regarding the supply and delivery of One Multi-Purpose Sidewalk Tractor with attachments be received; 2. That Tender No.T-16-2011, as submitted by Joe Johnson Equipment Inc. for the supply and delivery of One Multi-Purpose Sidewalk Tractor with attachments in the amount of $152,997.00 (HST extra) be accepted; 3. That the total gross cost of $174,017 and a net cost of $156,708 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows; a) that the sum of $155,000 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding five years, at a rate to be determined; b) that the balance of $1,708 plus issuing costs be funded from property taxes; c) that the financing and repayment charges in the amount of approximately $33,400 be included in the annual Current Budget for the City of Pickering commencing in 2012 and continuing thereafter until the debt is repaid; d) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; 5. That the draft by-law attached to this report be enacted; and, 6. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. 8 City Council Meeting Minutes Monday November 21, 2011 7:30 PM Council Chambers 09 I 6. Chief Administrative Officer's Report, CAO.18-11 Fire Underwriters Survey (FUS) Council Decision That Council receive the Fire Underwriters Survey report for information. Resolution #180/11 Moved by Councillor Dickerson Seconded by Councillor Rodrigues That Report EC 2011-10 of the Executive Committee dated November 14, 2011, save and except Item No. 5 & 7 be adopted. Carried 5. Chief Administrative Officer's Report, CAO 17-11 2012 Standing Committee and Council Meeting Schedule Resolution # 181/11 Moved by Councillor Dickerson Seconded by Councillor Rodrigues That the 2012 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report be approved, as amended. Carried 7. Chief Administrative Officer's Report, CAO 19-11 By-law Banning Sale of Shark Fins in City of Pickering Discussion ensued with respect to issues surrounding the ban of shark fins and which level of government should be responsible for this. It was noted that the trade of shark fins. could grow in the City of Pickering with the passage of by-laws in adjoining municipalities. Resolution #182/11 Moved by Councillor Pickles Seconded by Councillor Dickerson 9 Cif o~ Council Meeting Minutes 3u Monday November 21, 2011 7:30 PM Council Chambers That Report CAO 19-11 respecting a ban on the possession, sale, trade or distribution of shark fins within the City of Pickering be endorsed. Carried on a Recorded Vote Later in the Meeting [Refer to following motion] Resolution #183/11 Moved by Councillor Dickerson Seconded by Councillor Ashe That the main motion be amended to change Item 14 of By-law No. 7180/11 to read as follows; That Item 14 of By-law No. 7180/11 be amended to reflect the by-law will come into force and take effect one year from when it is passed by Council. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor Rodrigues Councillor Dickerson Councillor McLean Councillor Pickles Mayor Ryan Councillor O'Connell absent. The main motion was then carried on a recorded vote as follows; Yes No Councillor Ashe Councillor Rodrigues Councillor Dickerson Councillor McLean Councillor Pickles Mayor Ryan Councillor O'Connell absent. 10 City Council Meeting Minutes Monday November 21, 2011 7:30 PM Council Chambers (VIII) New and Unfinished Business 1. Director, Planning & Development, Report PD 36-11 Appointment of Inspector under the Building Code Act Resolution #184/11 Moved by Councillor Dickerson Seconded by Councillor McLean That the City's Building By-law 7137/11 which appoints Chief Building Official, Deputy Chief Building Official and Inspectors be amended as set out in Attachment 1 to Report PD 36-11. Carried (IX) Notice of Motion Funding for Potential New Senior's Centre Resolution #185/11 Moved by Councillor Dickerson Seconded by Councillor Ashe WHEREAS the average age of Pickering's population continues to advance upwards due to the same demographics found around the world as a result of the baby-boom following WWII, and WHEREAS the South Pickering Seniors' Club (the Club) has experienced a growing membership over the past ten years and expects to see that growth increase significantly over the next ten years, and WHEREAS the current location located on Liverpool Road South is nearing the maximum number of residents able to be accommodated, and WHEREAS the number of members with their own vehicles coming to the Club are expected to outgrow the parking spaces available within seven years, notwithstanding the much needed and appreciated current parking lot expansion presently underway; and WHEREAS a new facility will be required within the next decade to accommodate the growing membership with an ever growing list of activities for them to participate in, and 11 Council Meeting Minutes Monday November 21, 2011 7:30 PM Council Chambers 12 WHEREAS the Club is desirous to be located within the evolving Pickering Downtown Core area and recognizes the significant financial impact a new facility will have on the City's budget process; NOW THEREFORE BE IT RESOLVED that the City Treasurer review the ability of the City to place a minimum of $150,000.00 per year commencing with the 2012 budget, into a reserve account for the eventual new senior's centre construction, and FURTHER that the City and the Club Executive explore, and reach a conclusion, on where a new senior's facility will be located during the course of the next twelve months and present their report on the recommended site for Council's consideration and approval. Carried on a Recorded Vote Yes No Councillor Ashe Councillor Dickerson Councillor McLean Councillor Pickles Councillor Rodrigues Mayor Ryan Councillor O'Connell absent. (X) By-laws 7171/11 Being a by-law to authorize the supply and delivery of One Multi-Purpose Sidewalk Tractor with Attachments in the City of Pickering and the issuance of debentures therefor in the amount of $155,000 7172/11 Being a by-law to change the name of a portion of Milton Road to Staghorn Road in the City of Pickering. 7173/11 Being a by-law to dedicate Staghorn Road, Plan 350, Pickering, designated as Part 1, Plan 40R-27205, as public highway. 7174/11 Being a by-law to stop-up and close certain portions of Pineview Lane as public highway, abandon easements in favour of the City and reconvey'certain lands and interests in land to the abutting owners. 12 City Council Meeting Minutes Monday November 21, 2011 7:30 PM Council Chambers 13 7175/11 Being a by-law to dedicate that part of Lot 4, Plan 282, Pickering, being Part 43, Plan 40R-25121 as public highway (Rockwood Drive). 7177/11 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham, North Part of Lot 17, Concession 1, in the City of Pickering. (A 9/11) 7178/11 Being a by-law to dedicate Block 64, Plan 40M-1832, Pickering, as public highway. 7179/11 Being a by-law to amend Schedule "A° of By-law 7137/11 appointing the Chief Building Official, Deputy Chief Building Official and Inspectors. 7180/11 Being a by-law to prohibit the possession, sale, trade and distribution of shark fins or derivative products. Third Reading: Councillor McLean, seconded by Councillor Dickerson moved that By-law Numbers 7171 /11 to 7180/11, be adopted, save and except By-law No. 7176/11 and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. Discussion ensued with staff providing clarification. 7176/11 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law 6549/05 to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lots 17 and 18, Concession 1, in the City of Pickering. (A 7/10) Carried (XI) Confirmation By-law By-law Number #7181/11 Councillor Dickerson, seconded by Councillor McLean moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of November 21, 2011. (XII) Adjournment Moved by Councillor Ashe Seconded by Councillor Pickles 13 i • I AK _ Council Meeting Minutes Monday November 21, 2011 7:30 PM 14 Council Chambers That the meeting be adjourned at 10:51 pm. Carried .Dated this 21st day of November, 2011. Mayor David Ryan Debbie Shields City Clerk I I 14 Cal Joint Planning & Development and Executive Committee PICKERING Meeting Minutes Monday, December 5, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe 15 Present: Mayor Ryan - arrived 7:40 pm Councillors: K. Ashe B. McLean J. O'Connell D. Pickles - arrived 7:50 pm P. Rodrigues Absent: D. Dickerson - City business Also Present: T. Prevedel - Chief Administrative Officer N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability G. Paterson - Director, Corporate Services & Treasurer P. Bigioni - City Solicitor B. Douglas - Fire Chief - R. Holborn - Division Head, Engineering Services C. Rose - Manager, Policy M. Wouters - Manager, Development Review & Urban Design R. Pym - Principal Planner - Development Review 1. James = Planner II A. Yearwood - Planner I M. Gadzovski - Senior Water Resources & Environmental Engineer D. Shields - City Clerk L. Roberts - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. 1 cis 01 Joint Planning & Development and " Executive Committee PICKERING Meeting Minutes Monday, December 5, 2011 16 7:30 pm - Council Chambers Chair: Councillor Ashe (II) Delegations Transit Issues Steve Gadsden, 740 Breezy Drive, appeared before the Committee to express his concerns relating to transit issues. He stated that as a resident since 1965 he has witnessed the growth of transit but noted that transit service seems to be diminishing, not improving. He stated that he knew transit was provided by the Region of Durham but noted. that he was. not receiving answers to his questions from the Region and noted a lack of communication with Durham Region. He stated that he felt the time length between bus and train connections was too long and there should be better communication between buses and train arrivals so that buses would not be departing as trains are arriving. He noted he was not in favour of the proposed Highway 2 widening for bus lanes and stated'that more service should be provided along Bayly Street. A question and answer period ensued with it being suggested he appear before a Regional transit committee meeting to relay his concerns. Seaton John Rider, 494 Whitevale Road, appeared before the Committee to express his concerns with respect to issues surrounding the Central Pickering Development Plan and how it relates to the proposed buffer for Whitevale. He noted his concerns with the unsatisfactory response from correspondence sent to the Province, respecting the protection of the Whitevale District and the steps needed to mitigate the effects of a smaller buffer area. He stated that the community would not let their concerns go unresolved. He indicated that trees should be planted as a buffer now and that would give them sufficient time to grow before the development was in place. He also stated concerns regarding excessive lights and noise that would result from parks. He stated that he would like information on a regular basis regarding the development with City staff and Council and stated his willingness to continue to work with staff. Judy Duffus, 479 Churchwin Street, Whitevale, appeared before the Committee expressing her concerns with respect to the lack of services in the area and questioned how the cost of providing these services to the Seaton area would impact property taxes to the Whitevale community. She questioned when the Seaton Financial Impact Study would be available to the public and also questioned whether the costs of services for Seaton would be borne solely by developers and not the community at large. 2 Cis Joint Planning & Development and 8 Executive Committee Meeting Minutes Monday, December 5, 2011 7:30 pm - Council Chambers 17 Chair: Councillor Ashe A discussion period ensued with concerns being noted with respect to the lack of information flowing to the residents on a regular basis as well as the difficulty in absorbing and understanding the information. It was also noted that most of the information is available on the City's website, making it difficult for those in the area of Whitevale to access it due to weak internet capabilities. (II) Part `A' - Information Reports 1. Zoning Amendment Application A 16/11 Fonke Holdings Corporation 1565 Greenmount Street (Part of Block 76, Plan 40M-1512) City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Ashely Yearwood, Planner I, provided an overview of zoning by-law amendment application A 16/11. Jonathan Benczkowski, Sol-Arch Limited, appeared before the Committee on behalf of the applicant in support of the application. He stated the proposed amendment to replace the commercial zone with residential resulted from a lack of market for commercial zone in this area at the present time. No members of the public spoke in support or opposition to the application. 2. Revision to Draft Approved Plan of Subdivision SP-2008-01 (R2) Zoning Amendment Application A 15/11 Mattamy (Brock Road) Limited Part Lots 17 & 18, Concession 3, City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Ross Pym, Principal Planner - Development Review, provided an overview of zoning by-law amendment application A 15/11. Bryce Jordan, Sernas and Associates, appeared before the Committee on behalf of the applicant, in support of the application. He stated the plan does provide for higher density which conforms to the urban design requirements of the Durham 3 citq oo ~ Joint Planning & Development and - Executive Committee PICKEM Meeting Minutes Monday, December 5, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe Regional Official Plan. He stated that design issues have been raised and they are seeking ways to address concerns relating to access, street widths and sidewalks through ongoing discussions with staff. He noted they anticipate revisions to the plans in the near future. Discussion ensued with respect to the range of density and public streets as opposed to private streets. Concerns were raised with respect to the need to keep to the original vision. Staff provided clarification with respect to questions raised. No members of the public spoke in support or opposition to the application. (III) Part'B' - Planning & Development Reports. 1. Director, Planning & Development Report PD 34-11 Maida Group Holdings Ltd. Plan of Subdivision 40M-2312 Final Assumption of Plan of Subdivision Recommendation Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report PD 34-11 of the Director, Planning & Development regarding the final assumption of the works and services within Plan of Subdivision 40M-2312 be received; 2.. That the highway being Fairport Road within Plan 40M-2312 be assumed for public use; 3. That the works and services required by the Subdivision Agreement within Plan 40M-2312, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; and 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2312, be released and removed from title. Carried 4 C1tq co Joint Planning & Development and Executive Committee Meeting Minutes Monday, December 5, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe 2. Director, Planning & Development Report PD 35-11 Proposed Actions to Preserve Selected Heritage Structures on Federal Lands and the Proposed Relocation of Don Beer Memorial Park Discussion ensued with staff responding to questions raised. Recommendation Moved by Councillor Pickles Seconded by Councillor Rodrigues 1. That Council authorize staff to enter into a six-month lease with Transport Canada, commencing in January 2012, for the four heritage structures identified in Report PD 35-11 as having potential for long-term use by the City, at an estimated cost of $15,000 plus applicable taxes; 2.. That Council consider the cost of a feasibility analysis of the potential for long term leasing and/or sub-leasing of these four listed structures as outlined in Report PD 35-11, during the 2012 Budget discussions; 3. That Council authorize staff to: a) enter into a six-month lease with Transport Canada, commencing in January 2012, for the six heritage structures that have potential for relocation by private interests as identified in Report PD 35-11, at an estimated cost of $16,000 plus applicable taxes, and b) facilitate a relocation program for these six structures through staff resources or, if necessary, consultant services which would be approved by Council through the 2012 Budget discussions; 4. That the Director, Corporate Services & Treasurer be authorized to pay the costs identified in the above recommendations, and to charge these amounts to the General Government, Purchased Services account pending approval of the 2012 Current Budget; 5. That Council endorse the relocation of Don Beer Memorial Park to the federal lands property at 1607 Highway 7; and 6. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried 5 Ctq Joint Planning & Development and Executive Committee 20 PICKERING' Meeting Minutes Monday, December 5, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe 3. Director, Planning & Development, Report PD 37-11 Consultant Selection for the Downtown Intensification Program and for the Downtown Stormwater Management and Diversion Study Recommendation Moved by Councillor O'Connell Seconded by Councillor Pickles 1. That the proposal submitted by Urban Strategies Inc., in association with HDR/iTrans, and Halsall Associates, dated November 9, 2011, to undertake studies related to the land use framework component of the Downtown Intensification Program in the amount of $122,898 excluding HST be accepted, utilizing the City funding identified for this project in the approved 2011 Current Budget for the Planning & Development Department, Professional & Consulting, Growth Centre (Account 2611.2392.0000); 2. That the proposal submitted by AECOM, dated November 10, 2011, to prepare a Request For Proposal and provide project management of the Downtown Stormwater Management and Diversion Study in the amount of $91,800 including HST be accepted as provided for in the approved 2011 Current Budget for the Community Services Department, Professional & Consulting, Downtown Stormwater (Account 2290.2392.0000); 3. That the appropriate City of Pickering officials be authorized to enter into any agreements to give effect hereto; and 4. Further, that the City Clerk forward a copy of Report Number PD 37-11 to the Region of Durham and the Toronto and Region Conservation Authority for their information. Carried I (IV) Part `C' - Executive Committee Reports 1. Director, Community Services, Report CS 43-11 Stormwater Management Design Guidelines Recommendation 6 city 0~ Joint Planning & Development and Executive Committee Meeting Minutes 21 Monday, December 5, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe Moved by Councillor McLean Seconded by Councillor O'Connell 1. That Report CS 43-11 of the Director, Community Services, regarding the Stormwater Management Design Guidelines be received; 2. That Council endorse the Stormwater Management Design Guidelines; and 3. That Staff be authorized to release these guidelines to the holders of the City's Development Control Design Standards as an addendum, and to provide the electronic version to the public upon request. Carried 2. Director, Community Services, Report CS 44-11 Technical Review for the Seaton Neighbourhood Functional Servicing and Stormwater Reports Discussion ensued with respect to funding and staff time with concerns raised with the number of staff involved in this project and their availability with respect to other issues. Recommendation Moved by Councillor McLean Seconded by Councillor O'Connell 1. That Report CS 44-11 of the Director, Community Services, regarding the Technical Review for the Seaton Neighbourhood Functional Servicing and Stormwater Reports be received; 2. That the letter proposal from Sorenson Gravely Lowes Consulting Associates Inc. and SCS Consulting Group Ltd. for consulting services related to the technical review of the Seaton Neighbourhood Functional Servicing Stormwater Reports for the six Neighbourhoods (16 - 21), in an amount not to exceed $93,711 including HST and disbursements be approved; and 3. That appropriate City of Pickering staff be authorized to enter into any agreements to give effect thereto. Carried 7 Joint Planning & Development and Ctq 01 Executive Committee 22 Meeting Minutes Monday, December 5, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe 3. Director, Community Services, Report CS 45-11 Stop Signs for Safe Pedestrian Crossings on Major Oaks Road and Dellbrook Avenue Amendment to By-law 6604/05 Discussion ensued with questions regarding safety, timing of the installation and the rationale in choosing the locations as well as the consultation process. Recommendation Moved by Councillor O'Connell Seconded by Councillor Rodrigues That Report CS 45-11 be referred back to staff until such time as the community consultation process has been completed. Carried 4. Director, Corporate Services & Treasurer, Report CST 42-11 2012 Interim Spending Authority Recommendation Moved by Councillor McLean Seconded by Councillor O'Connell 1. That Report CST 42-11 from the Director, Corporate Services & Treasurer be received; 2. That the 2012 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments as contained in Attachment 1, pending approval of the formal 2012 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 5. Director, Corporate Services & Treasurer, Report CST 43-11 2012 Temporary Borrowing By-law 8 I Caq oq Joint Planning & Development and MCKERING Executive Committee 23 Meeting Minutes Monday, December 5, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe Recommendation Moved by Councillor McLean Seconded by Councillor O'Connell 1. That Report CST 43-11 from the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2012 current expenditures pending receipt of taxes and other revenues be established at $36,000,000 for the . period January 1, 2012 to September 30, 2012 inclusive, and $18,000,000 thereafter until December 31, 2012; 3. That the temporary borrowing limit for capital purposes for 2012 be established at $32,000,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried 6. Chief Administrative Officer's Report, CAO 14-11 Next Generation Common Communications Platform - "NextGen" Recommendation Moved by Councillor McLean Seconded by Councillor O'Connell 1. That Report CAO 14-11 of the Chief Administrative Officer regarding the Next Generation Common Communications Platform be received. 2. That the Council of The Corporation of the City of Pickering confirm its commitment to participate, in conjunction with the other area municipalities and the Region of Durham, in the common communications platform being undertaken by the Region for police, fire and other services; 9 Gty Joint Planning & Development and Executive Committee PICKE~ Meeting Minutes 4 Monday, December 5, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe 3. That the Fire Chief, in conjunction with the appropriate staff, be authorized and directed to continue to participate in the "Next Gen" Common Communications Platform with the Region of Durham in anticipation of being operational in 2014; 4. That the Mayor and Clerk be authorized to sign any agreements necessary, in a form acceptable to the Chief Administrative Officer, the Fire Chief, the Director, Corporate Services & Treasurer and the City Solicitor, to ensure the City's participation in the common communications platform; 5. That staff be directed to prepare a further report on this project for presentation to and discussion with Council in advance of its inclusion in the 2013 Capital Budget; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect hereto. Carried (VI) Adjournment The meeting adjourned at 10:15 pm. III 10 2 5 PICKERING December 12, 2011 Presentations 1. Presentation from Ontario Woodcarvers Association Re: Bicentennial Logo of the City of Pickering 2. Chris Braney, Pickering Trustee Durham District School Board Re: Mayor for a Day 3. Presentation of Certificates Pawsitive Partners Award Recipients i I 26 cC itlf o~ PPAICKERING December 12, 2011 Delegations 1. Cody Morrison I Am Who I Am 2. Rosemary McConkey Re: Local Look Back Essay/Speech Competition 3. John Sabean Re: Planning & Development Director's Report PD 35-11 i qty o¢~ ICI 2 7 I I PICKERING December 12, 2011 Correspondence Pages 1. Corr. 47-11 Motion to Endorse Isa James 28-30 Heritage Pickering Advisory Committee Correspondence received from Isa James, City of Pickering, on behalf of the Heritage Pickering Advisory Committee seeking Council approval to forward the attached letter to the Ministry of Transportation as well as approval to approach the Rogers Family with respect to the preservation of Rogers Farm. 28 PUCKERING Memo 1811 BICENTENNIAL 2011 ~o To: Debbie Shields December 6, 2011 City Clerk From: Isa James Planner II ORIGINALTO: Copy: Members, Heritage Pickering Advisory Committee COPY TO: it D-1 qo Regional Councillor -Ward 3 Chief Administrative Officer CORR, FILE Director, Planning & Development TAKE ; APR. ACTION o n ~ ~,n or s e Manager, Development Review & Urban Design Mo+ Subject: Letter to the Ministry of Transportation Regarding the Demolition of Structures Affected by the Highway 407 Extension - File: A-1410-005 Please include the attached letter to Darlene Proudfoot of the Ministry of Transportation under "Correspondence" in the agenda of the December 12, 2011 Council Meeting. The Heritage Pickering Advisory Committee is seeking Council approval to the.letter and to give permission to approach the Rogers Family in assisting in preservation initiatives. At its meeting of October 25, 2011, the Heritage Pickering Advisory Committee resolved: 1. That staff be authorized to prepare correspondence for submission in the agenda for the November 17th meeting of Council to request approval of the above-noted draft letter (letter to MTO) in order to forward it onto the Ministry of Transportation; and 2. That the Heritage Pickering Committee be granted approval to approach the Rogers family, being a large corporation, to assist in the preservation of Rogers Farm. Although the Committee resolution reflects a November 17, 2011 target date for inclusion in a Council agenda, this date was not achievable. Heritage Pickering and.City staff have been corresponding with the Ministry of Transportation for several years in regard to the disposition of cultural heritage resources that will be affected by the easterly extension of Highway 407. This letter finalizes the Committee's recommendations in regard to these resources. IJ:ld JAijamesWedtageW07 exlensionlmM407.doc . Attachment 2.9 .December X, 2011 Darlene Proudfoot Senior Environmental Planner Planning & Environmental Office, Central Region Ministry of Transportation 3rd Floor, Building D Downsview Complex 1201 Wilson Avenue Toronto, ON M3M 1J8 Subject: Cultural Heritage Resources affected by east Highway 407 extension - File: A-1410-005 Through the Environmental Assessment process for the eastward extension of Highway 407, the Ministry committed to developing a strategy to address heritage impacts and to consult with the City in this regard. Heritage Pickering appreciates the on-going consultation process undertaken by,the°Ministry, acknowledges receipt of the Cultural Heritage Evaluation Reports (CHERs) for 3805 Salem Road (Rogers Farm) and 3675 Sideline 14 and hopes that the remaining CHER's for 4005 Kinsale Road, 3500 Sideline 16, 3720 Salem Road and 3860 Lakeridge Road will soon be submitted for Heritage Pickering's review. During site visits to the Rogers Farm located at 3805 Salem Road, conducted earlier this year it was apparent that all of the out buildings are in an advanced state of disrepair. The farm house is very large, has undergone substantial internal and external modifications and shows evidence of foundation failure on the west wall in the area of the ground floor fireplace. Given that all of the structures are of stone and the mortar joints have become extremely brittle, the potential for relocation and rehabilitation for use at the Pickering Museum is considered cost-prohibitive. The Heritage Pickering Committee further acknowledges that the Ministry of Transportation has advertised certain structures to be available for private acquisition and relocation including the Rogers Farm. We appreciate these initiatives and further request that, in relation to Pickering properties, the Ministry: Cultural Heritage Resources affected by December X, 2011 east Highway 407 extension 30 Page 2 • make provincially owned, adjacent lands that are not required for the Highway'407 right-of-way or associated facilities, available to private interests to purchase for potential relocation of heritage structures • engage heritage salvage companies to remove any structures not involved in relocation to allow the materials to be available for reuse in the heritage rehabilitation industry and help redirect materials from landfill sites • contribute any revenue generated through the sale, demolition or salvage of the buildings to the Pickering Village Museum • relocate some structures along the transitway lands for future use as "themed" commuter amenity stations, and • reuse eletients of the structures to the best potential for City gateway features along Highway 407 and Highway 7 Please let us know the Ministry's position on these requests. Yours truly Dale Quaife Chair, Heritage Pickering DQ:IJ:xx J:\james\Her tageW07 eztensiion4 MTO Dec 6.dac - City oo 31 PICKERIN- December 12, 2011 COMMITTEE REPORTS a) Joint Report JT 2011-11 of the Joint Planning & Development and Executive Committee Pages Part "A" Planning & Development Reports 1. Director, Planning & Development Report PD 34-11 16-18 Maida Group Holdings Ltd. Plan of Subdivision 40M-2312 Final Assumption of Plan of Subdivision Recommendation 1. That Report PD 34-11 of the Director, Planning & Development regarding the final assumption of the works and services within Plan of Subdivision 40M- 2312 be received; 2. That the highway being Fairport Road within Plan 40M-2312 be assumed for public use; 3. That the works and services required by the Subdivision Agreement within Plan 40M-2312, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; and 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2312, be released and removed from title. 2. Director, Planning & Development Report PD 35-11 19-45 Proposed Actions to Preserve Selected Heritage Structures on Federal Lands and the Proposed Relocation of Don Beer Memorial Park Recommendation 1. That Council authorize staff to enter into a six-month lease with Transport Canada, commencing in January 2012; for the four heritage structures identified in Report PD 35-11 as having potential for long-term use by the City, at an estimated cost of $15,000 plus applicable taxes; 32 2. That Council consider the cost of a feasibility analysis of the potential for long term leasing and/or sub-leasing of these four listed structures as outlined in Report PD 35-11, during the 2012 Budget discussions; 3. That Council authorize staff to: a) enter into a six-month lease with Transport Canada, commencing in January 2012, for the six heritage structures that have potential for relocation by private interests as identified in Report PD 35-11, at an estimated cost of $16,000 plus applicable taxes, and b) facilitate a relocation program for these six structures through staff resources or, if necessary, consultant services which would be approved by Council through the 2012 Budget discussions; 4. That the Director, Corporate Services & Treasurer be authorized to pay the costs identified in the above recommendations, and to charge these amounts to the General Government, Purchased Services account pending approval of the 2012 Current Budget; 5. That Council endorse the relocation of Don Beer Memorial Park to the federal lands property at 1607 Highway 7; and 6. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 3. Director, Planning & Development, Report PD 37-11 46-61 Consultant Selection for the Downtown Intensification Program and for the Downtown Stormwater Management and Diversion Study Recommendation 1. That the proposal submitted by Urban Strategies Inc., in association with HDR/iTrans, and Halsall Associates, dated November 9, 2011, to undertake studies related to the land use framework component of the Downtown Intensification Program in the amount of $122,898 excluding HST be accepted, utilizing the City funding identified for this project in the approved 2011 Current Budget for the Planning & Development Department, Professional & Consulting, Growth Centre (Account 2611.2392.0000); 2. That the proposal submitted by AECOM, dated November 10, 2011, to prepare a Request For Proposal and provide project management of the Downtown Stormwater Management and Diversion Study in the amount of $91,800 including HST be accepted as provided for in the approved 2011 Current Budget for the Community Services Department, Professional & Consulting, Downtown Stormwater (Account 2290.2392.0000); 3. That the appropriate City of Pickering officials be authorized to enter into any agreements to give effect hereto; and 33 4. Further, that the City Clerk forward a copy of Report Number PD 37-11 to the Region of Durham and the Toronto and Region Conservation Authority for their information. Part "B" Executive Reports 1 . Director, Community Services Report CS 43-11 62-72 Stormwater Management Design Guidelines Recommendation 1. That Report CS 43-11 of the Director, Community Services, regarding the Stormwater Management Design Guidelines be received; 2. That Council endorse the Stormwater Management Design Guidelines; and 3. That Staff be authorized to release these guidelines to the holders of the City's Development Control Design Standards as an addendum, and to provide the electronic version to the public upon request. 2. Director, Community Services, Report CS 44-11 73-101 Technical Review for the Seaton Neighbourhood Functional Servicing and Stormwater Reports Recommendation 1. That Report CS 44-11 of the Director, Community Services, regarding the Technical Review for the Seaton Neighbourhood Functional Servicing and Stormwater Reports be received; 2. That the letter proposal from Sorenson Gravely Lowes Consulting Associates Inc. and SCS Consulting Group Ltd. for consulting services related to the technical review of the Seaton Neighbourhood Functional Servicing Stormwater Reports for the six Neighbourhoods (16 - 21), in an amount not to exceed $93,711 including HST and disbursements be approved; and 3. That appropriate City of Pickering staff be authorized to enter into any agreements to give effect thereto. 3. Director, Corporate Services & Treasurer, Report CST 42-11 114-117 2012 Interim Spending Authority Recommendation 1. That Report CST 42-11 from the Director, Corporate Services & Treasurer be received; 2. That the 2012 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments as contained in Attachment 1, pending approval of the formal 2012 Current Budget by Council; and, 34 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 4. Director, Corporate Services & Treasurer, Report CST 43-11 118-122 2012 Temporary Borrowing By-law Recommendation 1. That Report CST 43-11 from the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2012 current expenditures pending receipt of taxes and other revenues be established at $36,000,000 for the period January 1; 2012 to September 30, 2012 inclusive, and $18,000,000 thereafter until December 31, 2012; 3. That the temporary borrowing limit for capital purposes for 2012 be established at $32,000,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 5. Chief Administrative Officer's Report, CAO 14-11 123-147 Next Generation Common Communications Platform - "NextGen" Recommendation 1. That Report CAO 14-11 of the Chief Administrative Officer regarding the Next Generation Common Communications Platform be received. 2. That the Council of The Corporation of the City of Pickering confirm its commitment to participate, in conjunction with the other area municipalities and the Region of Durham, in the common communications platform being undertaken by the Region for police, fire and other services; 3. That the Fire Chief, in conjunction with the appropriate staff, be authorized and directed to continue to participate in the "Next Gen" Common Communications Platform with the Region of Durham in anticipation of being operational in 2014; 4. That the Mayor and Clerk be authorized to sign any agreements necessary, in a form acceptable to the Chief Administrative Officer, the Fire Chief, the Director, Corporate Services & Treasurer and the City Solicitor, to ensure the City's participation in the common communications platform; 5. That staff be directed to prepare a further report on this project for 35 presentation to and discussion with Council in advance of its inclusion in the 2013 Capital Budget; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect hereto. Ctq o¢~ 3 6 PICKERING December 12, 2011 By-laws 7182/11 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (By- law attached) 7183/11 Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the City of Pickering for the year 2012. [Refer to Joint Planning & Development and Executive Pages 121 - 122] The Corporation of the City of Pickering 37 7182/11 Being a by-law to appoint By-law Enforcement Officers for the uPu rpf Enforcing. Parking Restrictions on Private Property WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the following people be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1000, 1200 & 1400 The Esplanade, 1525& 1535 Diefenbaker Crt., 1530 & 1540 Pickering Parkway, 1295 Wharf Street, 1865 Kingston Road and 1885 Glenanna Road Steve Derrett 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. This appointment shall expire upon the persons listed in section 1a) ceasing to be an employee of Paragon Security or upon Paragon Security ceasing to be agents for 1000, 1200 & 1400 The Esplanade, 1525& 1535 Diefenbaker Crt., 1530 & 1540 Pickering Parkway, 1295 Wharf Street, 1865 Kingston Road and 1885 Glenanna Road, whichever shall occur first. 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. 38 By-law No. 7182/11 (Con't) Page 2 By-law read a first, second and third time and finally passed this 12th day of December, 2011. David Ryan, Mayor Debbie Shields, City Clerk I I Caq o¢~ Minutes/Meeting Summary Sustainable Pickering Advisory Committee CAO Boardroom MKKE Wednesday, August 10, 2011 11:30 am Attendees: Doug Dickerson, Chair, City Councillor, Ward 2 Peter Rodrigues, Regional Councillor, Ward 3 Tom Melymuk, Director, Office of Sustainability Chantal Whitaker, Coordinator, Sustainability Terry Green, President, Green Path Carol Redmond, (Acting) Executive Assistant, Council Office (Recording Secretary) Absent: Mayor Ryan David Pickles, Vice-Chair, City Councillor, Ward 3 Lynn Winterstein, Manager, Marketing & Business Development Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as a ro nate 1. Seaton Sustainable Placemakin Guidelines T. Mel muk T. Melymuk distributed the draft Sustainable Place-Making Guidelines for information and review. This draft includes photos, scorecards and enhancements. T. Melymuk advised that once finalized, the Guidelines will be forwarded to Council for approval. This should be done before the end of the year, prior to the Seaton OMB hearings now scheduled for January, 2012. T. Melymuk commented that the Guidelines are specific to Seaton, but once finalized, they can be utilized as a basis for drafting citywide guidelines next year. Councillor Rodrigues asked if the Guidelines will include Duffin Heights. T. Melymuk advised that Duffin Heights will be included in the citywide guidelines. Councillor Rodrigues suggested that, when naming levels to use clear labels such as Sustainable Silver or Gold. Councillor Dickerson arrived at the meeting at 11:43 am. Councillor Dickerson asked if the Guidelines could be adopted citywide. T. Mel muk responded that the Seaton Page 1 CORP0228-2/02 Guidelines can be used as a basis for citywide guidelines that could be prepared next year. Councillor Dickerson commented that the City has to start somewhere and suggested they not wait a year for the citywide guidelines to be implemented. T. Melymuk advised that he felt it would be a matter of three or four months as the document requires careful review to ensure the language is appropriate for all neighbourhoods in the City Councillor Dickerson suggested that the Sustainable T. Melymuk to ask Pickering Advisory Committee be acknowledged in the consultant to include Guidelines. acknowledgment of SPAC in the Guidelines 2. Schedule for Measuring Sustainabili Report C. Whitaker C. Whitaker advised that she will review the work plan schedule with committee members and that T. Green will provide an overview of the survey results. She advised that work on the new indicators is 90% complete and updates to the existing indicators will be completed in the next two weeks. C. Whitaker distributed copies of a table which outlined the twenty-nine indicators. She advised that the items marked in yellow indicate the indicators were new or revised. For example: • number 2 merged two tree related indicators number 13 fills in the community participation gap from the first report • number 14 -fills in the community perception of sustainability gap that we needed the survey to address • number 24 was originally specific to solar energy but now includes any renewable energy resource C. Whitaker advised that they have reengaged Philippa Campsie to assist with the organization and writing of the final document. Once they are satisfied with the text, it will be sent to the designer for layout and inclusion of photography. They are reviewing new ways to show the report online. They are still looking for a fall release followed by a comprehensive marketing campaign. T. Green provided an overview of the survey and advised that overall he was happy with the participation. He reported the following: Page 2 CORP0228-2/02 • .234 participants in all with a 90% completion rate with a good cross-section of demographics • youth and those with less education were under represented • university graduates participated twice as much but this may have to do with the fact that overall Pickering residents have a higher level of education than the national average • 55% of the participants heard about the survey through newsletter networks and emails • 75% of the participation came through the City's website • 9% through social media • 19% from local newspapers • 16% from local facilities Perception of City Services • participants were happy with fire, police, recreation activities and dissatisfied with transportation, pedestrian routes especially sidewalks Councillor Dickerson commented that Council has been pushing for sidewalks and.these results will be helpful. Terry continued with the overview of the survey. Perception of community safety • based on scenarios, 96% felt safe in the daytime • 91 % felt safe at home at night • 25% felt unsafe if alone after dark, walking, in a car parking lot or using public transit Perception of Pickering as a place to live since moving here • 44% say no change • 28% thought it was better, 26% worse Perception of neighbourhood • 92% were satisfied with their neighbourhood • only 2% were very dissatisfied Councillor Dickerson commented that the favourable results may have to do with personal contact with staff, Council and Customer Care. Leisure, social and cultural activities • participants were satisfied with parks, trails, conservation areas, waterways, libraries, golf, Page 3 CORP0228-2/02 I~ i concerts, plays, places of worship • not satisfied with shopping, movie theatres and local newspapers Sustainability efforts • 82% very or somewhat satisfied • 96% made sustainable choices in their households Locally grown food • 86% awareness of locally grown food • 50% were frequently buying locally grown food • 1/3 buying from local farmers Community volunteerism • 2/3 did their volunteering in Pickering, averaging 49 hours each per year, 61 hours total in and outside of Pickering • 45% of residents volunteer • 20% do fundraising Downtown revitalization • participants felt that more green space and trees were most important followed by: walkability, sense of vitality, unique food and drink establishments, places to sit and people watch • at the bottom of the list were, unique architectural, entertainment, architectural design , cultural attractions and gathering places Councillor Dickerson commented that this will be a good document to share with other municipalities. Councillor Dickerson commented that feedback is an important issue for the next survey. Councillor Rodrigues agreed and commented that corrective feedback is also important. Councillor Dickerson commented that it would be good to capitalize on the results and incorporate the findings in Council newsletters. 3. Pickering Farmers Market C. Whitaker C. Whitaker advised that Lorna Murphy from the Pickering Town Centre was extremely pleased so far with the Pickering Farmers Market. They currently have twelve vendors and six more that would like to participate. Page 4 CORP0228-2/02 The market days are going well and although it is hard to get a formal count, there are hundreds of people coming to it weekly. Many vendors report selling out of certain items by the end of the day. They plan to continue with the weekly themes i.e. organics, sustainability, safety. 350 items have been collected so far for the food bank. Councillor Rodrigues commented that they should start the market earlier next year. 4. Contribution Program C. Whitaker C. Whitaker advised that since they last met they have received one additional contribution from Brookdale Homes. To date they received a total of $12,000. 5. Bike to Work and Clean Air Commute events C. Whitaker C.Whitaker advised that the focus in May and June was on sustainable transportation and staff engagement. They have installed a new bike rack to replace the one that was removed from the underground parking garage. Staff have been advised that if they bike to work they can shower at the Recreation Complex without having to purchase a membership. Councillor Dickerson asked if there was a bike rack at the C. Whitaker to action. Recreation Complex. C. Whitaker will check. C. Whitaker advised that 11 staff participated in Bike to Work Day. She commented that Ajax had 8 staff participate and that the Region of Durham had 42. C. Whitaker commented that several staff advised her that they would have participated, but did not feel safe riding their bikes on Kingston Road, Brock Road, Finch or Bayly. C.Whitaker commented that on the Canadian Cycling Magazine online survey about the worst (and best) places to cycle, Durham Region is getting quite a few people commenting that it's in the "worst" category. An Emergency Ride Home program has been recently implemented, so if staff carpool to work and for example, need to leave suddenly, the City will pay for a taxi ride home. They will also be installing two priority spots in the south parking lot for staff that carpool. C. Whitaker advised that 22 staff participated in the Carpool Page 5 CORP0228-2/02 Lunch & Learn. The Clean Air Commute saw 51 staff participate which is an increase of last year and percentage wise, averaged more participants than the Region. They also hosted a "learn to ride a segway" Lunch & Learn and developed a new Smart Commute section on the Intranet. Councillor Dickerson commented that they had a good program going and would love to see more than one Sustainable Pickering Day a year, on a regular basis such as at the Recreation Complex or another venue. Tom responded that they could do another blitz as more initiatives arise. 6. Other Business All Councillor Dickerson thanked Committee members for all of their hard work. Next meeting date to be scheduled. Meeting Adjourned: 1:17 pm Copy: CAO City Clerk i Page 6 CORP0228-2/02 City o~ Minutes/Meeting Summary Sustainable Pickering Advisory Committee i CAO Boardroom MCKE Wednesday, October 26, 2011 L 11:30 am Attendees: Mayor Ryan Doug Dickerson, Chair, City Councillor, Ward 2 David Pickles, Vice-Chair, City Councillor, Ward 3 Peter Rodrigues, Regional Councillor, Ward 3 Tom Melymuk, Director, Office of Sustainability Lynn Winterstein, Manager, Marketing & Business Development Chantal Whitaker, Coordinator, Sustainability Terry Green, Durham Sustain Ability Carol Redmond, (Acting) Executive Assistant, Council (Recording Secretary) Absent: N/A Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1. Presentation: Sustainabilit Survey Report Ter Green Councillor Dickerson called the meeting to order at 11:35 am. T. Green provided an overview of the survey results. A copy of the survey results was distributed to Committee members. T. Green advised that overall, the survey results indicated positive feedback from the community. Baselines have now been established, and community feedback obtained to support future work. Councillor Dickerson suggested the Committee wait to discuss the details of the report until Mayor Ryan arrived. Mayor Ryan arrived at 11:55 am. A Discussion ensued regarding the survey results. Committee Members agreed that the survey presentation was excellent. The objective of the survey was accomplished; baseline measurements for sustainability indicators were established. Page 1 CORP0228-2/02 i T. Melymuk noted that caution should be taken when interpreting and/or over analyzing the results as the survey provides only a part of the City's sustainability picture. Councillor Dickerson commented that we have a good baseline, and it will be interesting to compare with future surveys. Those that were engaged will be interested to see the results outlined within the Measuring Sustainability Report. Mayor Ryan asked if there was a way to further correlate the findings with demographics. T. Green responded that further work could be done if requested by the City. After discussion regarding the locally grown food component of the survey, L. Winterstein commented that the participating farmers advised that the Pickering Town Centre market was the most successful one in Durham. Councillor Dickerson thanked T. Green for his informative presentation. T. Green left the meeting at 12:45 pm. Councillor Rodrigues questioned why residents were not members of the Sustainable Pickering Advisory Committee. Councillor Dickerson explained that the initial decision was to only have councillors on the Committee to provide appropriate political guidance. to the program, but that in time, membership may be opened to include residents. 2. Measuring Sustainabilit Report Update C. Whitaker C. Whitaker advised that the draft Measuring Sustainability Report will be provided to the Committee for review in November. Promotion of the report will include all communication tools such as newsletters, social media, media releases etc., including the production of a small card that will be easier to carry around and will include an invitation to visit an HTML site linked to the report and a QR code to scan for smart phone users. T. Melymuk reminded members that the first report (released in 2010) covered only half of the indicators. The second report will include all indicators. Page 2 CORP0228-2/02 C. Whitaker advised that the final draft will be ready by year end. Councillor Dickerson suggested that the next meeting focus on the Measuring Sustainability report and its release to Council. 3. 2012 Work lan T. Mel muk T. Melymuk distributed a draft 2012 workplan. Discussion ensued on the following items. Sustainable Neighbourhood Challenge C. Whitaker provided an overview of the 'Festival of Neighbourhoods' program in Kitchener where the City challenged its residents to organize themselves into neighbourhood groups, and register for events and initiatives in the community. Through a capital infrastructure grant, a $10,000 award was invested into the winning neighbourhood. C. Whitaker suggested that the City could develop a similar program, focusing on sustainability initiatives. C. Whitaker noted that the City is trying to find more interesting ways to engage the community. She commented that it may be appropriate to use the contribution program funds to support the City's neighbourhood challenge. Committee members were generally supportive of this approach. Development Guidelines for Downtown Pickering T. Melymuk reported that staff are in the process of hiring a consultant to assist staff in the planning and design study for Downtown Pickering. That study will include the preparation of sustainable place-making guidelines for the downtown. Sustainable Pickering Corporate Policy T. Melymuk advised that a Corporate Sustainability Policy will be developed in 2012. The policy will be used to formalize the City's sustainability practices and protocols to remind staff of the City's interest in sustainability, and help them work and behave in a sustainable manner. FCM's Partners for Climate Protection Program T. Melymuk advised that a number of years ago, Pickering completed three of the five steps of FCM's Climate Protection Program, and that we will commence required work in 2012 to complete the last two steps in the program. Page 3 CORP0228-2/02 Sustainable Pickering Day T. Melymuk proposed that Sustainable Pickering Day again be held in conjunction with Earth Hour in 2012 (i.e. Sat. March 3). Staff will also consider launching the Sustainable Neighbourhood Challenge on that day. Sustainability Events and Partnerships T. Melymuk advised that staff will continue to participate in events such as Clean Air Commute and Bike to Work Day and committees like GTA Clean Air Council and Durham Environmental Coordinating Committee. Sustainable Pickering Contribution Program The program brought in a record $12,000 this year. In terms of next year's program, consideration will be given to directing some or all of the funds raised to the City's Neighbourhood Challenge. 4.: Other Business All C. Whitaker advised that the Region of Durham has hired Brian Kelly, a full-time, Manager, Sustainability. Next meeting date: December 14, 2011. Meeting Adjourned: 1:40 pm Copy: CAO City Clerk I Page.4 CORP0228-2/02 City o¢~ Minutes / Meeting Summary Accessibility Advisory-Committee Wednesday, November 2, 2011 PI CKERI 7:00 Room prn Main Committee o Attendees: Councillor O'Connell Keith Falconer, Chair - Terence Arvisais, Vice Chair M. Brenner Tanya Logan Doodnauth Sharma Don Tierney Jacob Yacoumidis Prem Noronha-Waldriff L. Roberts, Recording Secretary i Absent: Ida Fogo Stephen Little Donna Manning Aisha Nathifa Heywood Sue Wilkinson Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion)` (include deadline as appropriate) 1. Welcome & Introductions Keith Falconer . Keith Falconer welcomed everyone to the meeting and introduced Debbie Shields, City Clerk. 2. Delegation Debbie Shields, City Clerk appeared before the Committee to answer any questions or concerns with respect to Committee Governance. She noted the importance to set the meeting schedules at the beginning of each calendar year and to try to adhere to the dates throughout the year. She provided an overview of the City Policy and Terms of Reference, providing copies for all members. She noted the Committee should start preparing their annual report and 2012 workplans for submission in 2012. She also noted that the appointments for Chair and Vice-Chair will be coming up in January, noting that the position of Chair is a one year term, which is up for re- appointment each year, with a maximum term of 2 years. She informed the Committee that an revisions or additions to Page 1 CORP0228-2/02 the Terms of Reference could be forwarded to her electronically. 3. Adoption of Minutes All Review & Approval of Minutes Moved by M. Brenner Seconded by T. Arvisais That the minutes of the September 28, 2011 meeting be adopted as amended. 4. Accessibility Awareness Event - November 5 All P. Noronha-Waldriff provided an update on the Accessibility Awareness Event for Saturday, November 5th. She noted everything was set to go with a start time of 11:00 am and displays at 9:00 am. She noted two more volunteers were rvisais volunteered to needed to help at the booths and T. A assist from 9 - 11:30 am. Those members who had previously volunteered noted they would also be available to assist throughout the day. P. Noronha-Waldriff also provided an overview of the materials which would be available at the Committee's booth. Discussion ensued with respect to the possibility of having an interpreter available and it was suggested this could be pursued for next year's event. 5. 5-Year Accessibility Plan - Review • A detailed discussion ensued with respect to the 5-Year Accessibility Plan with the following comments being noted; • excellent document - lots of research done • some items could be implemented prior to compliance • Built Environment Standard - no standards set yet in legislation • how to ensure these recommendations happen • pursue possible funding options from Federal and Provincial levels as well as other programs currently in place • establish a dedicated amount from taxes collected for r Accessibility Capital Budget projects - creation of a reserve fund • larger expenditures seem to be put in later years • automatic door openers at Millenium Square should be a priority • upgrade of Council Chambers to include accessible Page 2 CORP0228-2/02 viewing area (this item may already be included in the City of Pickering's budget for the future) P. Noronha-Waldriff noted that staff do outsource whenever possible, and have made application in the past. She noted an email had just been received from a Federal representative to P. Noronha-Waldriff to appear at a Committee meeting., P. Noronha-Waldriff noted action she would follow up on this for the new year. Councillor O'Connell noted her agreement with the idea of dedicated funding from such areas as a reserve fund into which donations could be received. Questions arose with respect to what Capital Projects were done in 2011. P. Noronha-Waldriff noted that the report is P. Noronha-Waldriff to available on the City website, but she would bring a status action report to the November 23`d meeting. Further discussion ensued with respect to the distribution of the City's budget to incorporate the projects in the 5 year plan. Procedures for a reserve fund were discussed. It was the general consensus of the Committee to have the Director, Corporate Services & Treasurer or the Manager, Finance & Taxation attend the November 23rd meeting to L. Roberts to action discuss reserve funds further and also to answer questions with respect to the budget process. Moved by M. Brenner Seconded by J. Yacoumidis 1). That the Five Year Accessibility Plan be accepted with revisions as discussed, save and except the Built Environment Standard section; and, 2) That the Built Environment Standard section of the Five Year Accessibility Plan be deferred until such time as a representative from the Finance Department has met with the Committee. Carried 6. Accessibili 'Surve P. Noronha-Waldriff provided copies of the Accessibility Survey, which was a combined effort between D. Tierney and S. Wilkinson. D Tierney provided a brief overview and the following suggestions were made; • remove the first 3 lines which would remove name and Page 3 CORP0228-2/02 i contact information • ask respondents to use geographic location • include a City contact if the individual wishes to contact someone from the Committee or City staff • look at including an insert in the tax bills to go out to all residents with a link to the survey • possibly look at including the survey in the Spring/Summer Directory • working with IT staff to have available on line P. Noronha-Waldriff advised that she would update the survey P. Noronha-Waldriff to and email to all members for review at the November 23~d action meeting. 7. Other Business 7.1) M. Brenner questioned whether there was a citizen of Pickering appointment on the Durham Region Accessibility Committee. P. Noronha-Waldriff noted that there are representatives on the Durham Region Accessibility Advisory P. Noronha-Waldriff to Committee, and will look into whether any Pickering residents action were appointed to the Transit Committee. P. Noronha-Waldriff to It was questioned whether the Accessibility members could action obtain the agendas and minutes for these meetings. M. Brenner also suggested looking into using the "Accessible Pickering" logo as a marketing tool. 7.2) Councillor O'Connell invited the members to participate in the Remembrance Day ceremonies being held at the City on November 6th at 10:30 am and November 11th at 10:45 am at Esplanade Park. She also noted the Santa Claus Parade which is taking place on November 12t". It was questioned whether Accessibility could have a banner on the City's float. 7.3) Councillor O'Connell noted that when representatives from Durham Region Transit Accessible Services were in attendance, she had raised the issue of improving specialized services. She noted this has now been included in the Region's budget and will continue to follow up on the implementation in 2012. 7.4) P.Noronha-Waldriff referred to a newspaper article with P. Noronha-Waldriff to respect to youth suicide. She suggested the Committee could action Page 4 CORP0228-2/02 form a connection with the schools through their "I am Who am" program. 8. Next Meetin & Adjournment Next meeting to be held on Wednesday, November 23, 2011 at 7:00 pm. Moved by Councillor O'Connell Seconded by M. Brenner That the meeting be adjourned. CARRIED Meeting Adjourned: 9:05 pm Page 5 CORP0228-2/02 a¢~ Minutes / Meeting Summary Accessibility Advisory Committee Wednesday, November 23, 2011 PI KERING 7:00 pm Main Committee Room Attendees: Councillor O'Connell Keith Falconer, Chair Terence Arvisais, Vice Chair Maurice Brenner Doodnauth Sharma Don Tierney Jacob Yacoumidis Ida Fogo Stephen Little Aisha Nathifa Heywood-Delpeache Sue Wilkinson Prem Noronha-Waldriff L. Roberts, Recording Secretary Absent: Tanya Logan Donna Manning Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as a ro' riate 1. Welcome & Introductions Keith Falconer Keith Falconer welcomed everyone to the meeting and introduced the first delegation. Moved by M. Brenner Seconded by D. Sharma That one additional item be added to the agenda under delegations. Carried 2. Delegation 1) 1 Am Who I Am Cody Morrison appeared before the Committee to provide an overview of their organization I Am Who I Am. Through the aid of a power point presentation, he provided background information on their organization comprised of students as well as school leaders which was launched at Pine Ridge Secondary School on November 14, 2011. Page 1 CORP0228-2/02 He noted their goal is to raise awareness and support of those affected by cancer and muscular dystrophy. He provided information on their fundraising efforts, noting their goal is to raise $10,000 for the purchase of a wheelchair, in the hopes of donating this to a Pickering family in need in memory of Mitchell Wilson. A question and answer period ensued. The members expressed their interest in assisting the organization and questioned how this could be achieved. P. Noronha-Waldriff invited the organization to attend various upcoming events that the City of Pickering will be hosting. K. Falconer thanked the delegations for attending and Cody Morrison presented the Committee with a poster. He also noted that the information on the organization is available through the school's website. 2) Durham Region Rapid Transit James Garland, Project Manager, appeared before the Committee on behalf of Durham Region Rapid Transit. He provided members with handouts as well as a power point presentation. He provided an outline on the Highway 2 Priority Measures, alternative design concepts, accessibility plans and the next steps. He noted the Highway 2 corridor challenge to accommodate growth and stated the need to change people's mode of transportation. He explained the factors involved when the options for the plan were considered. He noted that by 2031 the Region's population is projected to approach one million people. Highway 2 will continue to be one of Durham Region's most important corridors. He outlined the transit priority measures and long term strategy to handle demand, showing the four alternate solutions considered and identifying the preferred solution of curbside bus only lanes with on-road buffered bicycle lanes. He outlined the accessibility aspects, including buses, stops, sidewalks and crossings, identifying how intersections will be changed. He explained the reasons for right turn channelization lanes and identified pedestrian concerns. He noted it is now at the consulting stage with the next steps being to review all public and agency comments, reevaluate the Page 2 CORP0228-2/02 alternatives, and prepare the EA with a target date of February or March, 2012 and 2013 for construction to begin. A question and answer period ensued with questions regarding winter maintenance, right turn signalizations and countdown signals as well as timeframes. Members also questioned whether there would be a policy on curb cuts and grades. Mr. Garland noted he would share the detailed plans with the Committee. 3. Adoption of Minutes All Review & Approval of Minutes Moved by T. Arvisais Seconded by M. Brenner That the minutes of the November 2, 2011 meeting be adopted. Carried 4. Accessibility Awareness' Event De-Brief All P. Noronha-Waldriff provided an update with respect to the Accessibility Awareness Event held on November 5th The following comments were noted: • Date & Time - could look into December 3rd to coincide with International Day of Disabled Persons or in conjunction with Accessibility Awareness Week • Centre Court venue in Pickering Town Centre proved to be a good location • Alternate location of food court could be quite cramped with less visibility • Look into email promotion by Pickering Town Centre • Keep in touch with participating groups throughout the year - possibly by forwarding out.the minutes • Shorten time gap between speakers • Improve on press coverage for next year P. Noronha-Waldriff stated she had received good feedback from the participants and asked members to keep in mind throughout the year possible speakers or groups to contact for next year. K. Falconer thanked members for their participation in the event. Page 3 CORP0228-2/02 5. 2012-2016 Accessibility Plan P. Noronha-Waldriff informed the Committee that the Chief Administrative Officer and the Director, Corporate Services & Treasurer were unable to attend tonight's meeting, but were on the agenda for the January 25th meeting. Discussion ensued with respect to the deferred portion of the Accessibility Plan, being the Built Enviroment Standard with concerns respecting the timelines for inclusion in the 2012 budget. It was noted the importance to have a reserve fund for projects which were not tied into large projects already in the budget, but for the stand alone projects such as the washroom doors at the waterfront. The need for an accessible component in the budget was stressed, particularly for retrofit. 6. Accessibility Survey Discussion ensued with respect to the accessibility survey completed by D. Tierney and S. Wilkinson, with the primary issue being whether to ask for the person's name on the survey. It was suggested that direction be obtained either through the City Clerk or City Solicitor on matters of seeking information of L. Roberts to action this nature from the residents. They questioned the legalities with respect to human rights, etc. The committee members felt, it was important to be able to contact the person filling out the survey. Discussion ensued on the format of the survey as well as timelines to launch and methods in which to provide residents access to the survey. 7. Site Plan Review The Committee reviewed the site plan application for First Gulf with the following comments being made: • Parking standards not being met • Signage for parking not displayed on site plans It was suggested that the Committee ask for a review of the parking standards. It was felt the current standards are obsolete and do not take into account current demographics. It Page 4 CORP0228-2/02 was suggested this be placed on the next agenda for discussion. P. Noronha-Waldriff to action 8. Other Business 1) M. Brenner questioned whether the Committee had ever set P. Noronha-Waldriff to aside time for a planning exercise with respect to a 2012 work action plan and asked that a copy of the 2011 work plan be provided to the members. 2) Councillor O'Connell informed the Committee she had attended a Joint Works Committee meeting at the Region and brought up the issue of intersection timing. She noted they were open to working with groups on specific locations and asked members to bring back any concerns they may have at the next meeting. She will forward concerns to the Commission of Works at the Region of Durham and continue to provide updates on this matter. 3) Councillor O'Connell noted she has begun to work with City of Pickering staff on the hiring of persons with disabilities with the hopes of working this into the current framework. Positive steps have been taken in this respect and a presentation on this matter will be held at the February meeting of the Accessibility Advisory Committee. 3) Councillor O'Connell noted her concerns with the policy on drive thrus in the City of Pickering as well as full station gas stations. She indicated she would work on a policy to bring forward at the next meeting. 4) K. Falconer advised the Committee that he had attended the Ontario Federation of Labour (OFL) Convention in Toronto recently on anti-homophobic and bullying issues. He noted he had expressed his support of a program to end bullying, reading out his resolution. He noted the position did not go far enough, but stated he was able to get an amendment to include disabled persons. 8. Next Meeting & Adjournment Next meeting to be held on Wednesday, January 25, 2012 at 7:00 pm. Moved by T. Arvisais Seconded by A. Nathifa Heywood-Delpeache That the meeting be adjourned. CARRIED Meeting Adjourned: 9:50 pm Page 5 CORP0228-2/02 City v~ Minutes Waterfront Coordinating Committee i 1 November 17, 2011 PICKERING 7 00 pm Main Committee Room Attendees: Councillor O'Connell Councillor Dickerson Jim Dike, Chair Jim Berry Sean Wiley Keith Falconer Maureen Robbins Jean Veronneau Arnold Mostert, Coordinator, Landscape & Parks Development Nancy Gaffney, TRCA L. Roberts, Recording Secretary Absent: Kathleen Corcoran Patricia Short-Galle Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome & Introductions J. Dike welcomed everyone to the meeting. 2.0 Delegations Debbie Shields, City Clerk appeared before the Committee and provided an overview on Committee Governance. She reminded the Committee that the 2012 workplan and 2011 annual report will need to be submitted no later than March, 2012. She noted the importance to set the meeting schedules at the beginning of each calendar year and to try to adhere to the dates throughout the year. She also noted the importance of attendance in order to ensure a quorum. She stated that the appointments for Chair and Vice-Chair will be coming up in January, noting that the position of Chair is a one year term, which is up for re-appointment each year, with a maximum term of 2 years. 3.0 Agenda/Minutes Moved by M. Robbins Seconded b K. Falconer Page 1 CORP0228-2/02 Item / Details & `Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) That two additional items be added to the agenda under new business. Carried Moved by K. Falconer Seconded by M. Robbins That the minutes of the September 15, 2011 meeting of the Waterfront Coordinating Committee be approved. Carried 4.0 Correspondence J. Dike noted the correspondence which was distributed by email to the members regarding the Waterfront Regeneration Trust meetings. C. O'Connell noted that she attends each year and will keep the members updated. N Gaffney also noted she will be attending. 5.0 New Business 4.1) Scudellari Property Moved by J. Berry Seconded by J. Veronneau That the Committee recommends that the former Scudellari property be formally recognized as "POINT 19" to honour the former residents, Norman and Beryl Scudellari, for their significant contribution towards safe boating within Frenchmans Bay. Motion deferred later in the meeting (Refer to following motion) Moved by Councillor Dickerson Seconded by J. Veronneau That the motion be deferred until such time as the public information centre dealing with the Frenchmans Bay Waterfront Master Plan has taken place, at which time public input could be received on the naming of the property. Page 2 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items/ Status Ref # (summary of discussion) (include deadline as appropriate) Carried 4.2) Waterfront Master Plan A. Mostert provided an update with respect to the Waterfront Master Plan. He noted they had been waiting for the issues surrounding the Scudellari property to be dealt with prior to holding the Public Information Centre. He also noted the TRCA have some concerns with the Canoe Club facility layout that need to be resolved. The consultant has prepared a plan and adjustments will be made in the next week or two once the Canoe Club issues have been sorted out. Cost estimates need to be done. It was noted that Council should be informed of the master plan along with the cost estimates prior to it going to the public. Councillor O'Connell noted that the time frame is very short to have this presented prior to year end at this point, noting it would be more feasible to get cost estimates and present it in January or February. She also noted there are interested residents who would like to be informed of this matter when it is presented. Mid February was suggested for a public meeting with it going before Council in January, which could be an informal J. Dike to action presentation done prior to the Council meeting. J. Dike will check on this date and forward information out to the members. 4.3) Pickering Rouge Canoe Club Facilities Discussion ensued with respect to washroom facilities and the cost to continue municipal water to the Scudellari property. N. Gaffney provided an overview, explaining a portion of the new build would be lake filled, with a new bumpout into the Bay. She noted ecologically this was a better plan, being more functional. One concern is the large land base for drying racks. She noted the importance to have the best possible package going forward with a long term scope and scale that agencies would support. She also noted that lost fish habitat must be considered, stating that the Federal Department of Fisheries and Oceans, as well as the Ontario Ministry of Natural Resources would not accept any loss of fish habitat without appropriate compensation due to lake filling. Page 3 CORP0228-2/02 Item/ Details & Discussion & Conclusion Action Items/ Status Ref # (summary of discussion) (include deadline as appropriate) J. Veronneau stated he would be meeting with the Canoe Club Board and noted concerns with where people would stand to watch the kids and boats. Minimum standards were questioned and it was requested that costs for both options be available at the next meeting. It was also noted that more residents would make use of the area if washroom and change room facilities were available. 4.4) East Waterfront Trail A. Mostert provided an update on the east waterfront trail noting consultants were working on the plan. TRCA is pricing A. Mostert to action out trail amenities and have completed an RFP for trailworks and the Linton Farmhouse. He indicated a copy should be available soon and noted it would be going to the Region of York the first week in December. He noted he would forward copy of plans to Committee. A. Mostert to action It was suggested that Councillor O'Connell and Councillor Dickerson along with A. Mostert review the plans to ensure it is what was agreed to originally. A. Mostert advised he would forward plans to Committee members when available. 4.5) Harbour Entrance Project J. Dike provided an update on the Harbour Entrance Project, noting funds have been reallocated from York Region. A. Mostert noted the City has met with TRCA and has given the go ahead to obtain the necessary approvals in order to proceed. It was noted that meetings have been held with the Provincial and Federal governments, which have proved to be very positive, with their comments being on safety, public access and tourism. Discussion ensued with respect to the possibility of a lighthouse. A. Mostert noted costs were not in the initial estimate, but noted if additional funds were available, they could possibly be put here. Page 4 CORP0228-2/02 Item / Details & -Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 4.6) TRCA Tree Planting A. Mostert noted that the trees could possibly be planted this week or next. One will go in Brockridge Park and one in Progress Frenchman's Bay East Park. 4.7) Stormwater Management Report Update J. Dike noted this is an ongoing exercise and questioned where we are at this point. A. Mostert provided the following update; i • Region of Durham is constructing a new sanitary siphon beneath Pine Creek. Once completed, the Region will initiate removal of the culverts and complete the restoration work. At that point the City,will initiate the installation of a pedestrian bridge over the creek. • The Region of Durham is also undertaking some erosion and restoration work within Amberlea Creek • The Region of Durham has issued a Notice of Completion with respect to basement flooding in the West Shore Service Area. J. Dike noted headwater management was required first. N. Gaffney provided an update with respect to the progress with TRCA. 4.8) TRCA Cell Tower N. Gaffney informed the Committee that Rogers is proposing to construct a 30 metre communication tower near Petticoat Creek Conservation Area, along Bella Vista Drive. She noted Rogers is committed to undertaking public consultation and wanted feedback from the Committee. Discussion ensued with respect to this installation and it was the general consensus of the Committee to oppose this as it was felt it is not appropriate for TRCA lands. 5.0 Other Business 5.1) Councillor O'Connell noted there are issues with winter vehicles i.e. snowmobilers, ATVs, etc. at the west spit. She asked the members to keep their eyes open for this and to inform her of an issues the may notice in this area. Page 5 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items/ Status Ref # (summary of discussion) (include deadline as appropriate) 5.2) K. Falconer noted the Accessibility Advisory Committee had held their first Accessibility Awareness event on November 5t", noting the had an excellent turnout. 6.0 AdjournmenVNext Meeting Moved by J. Veronneau Next Meeting: January 19, 2012 Meeting Adjourned: 8:30. pm Copy: City Clerk Page 6 CORP0228-2/02 City oo Minutes Heritage Pickering Advisory Committee November 22, 2011 PICKERING 7:00 pm Main Committee Room Attendees: Councillor Rodrigues Dale Quaife, Chair Mike Sawchuck, Vice-Chair Wickham Jamadar Denise Rundle Jutta Van Huss Isa James, Planner II Linda Roberts, Recording Secretary Absent: Tate Besso Candace Julien Ellen Mason Sally Sheehan Lars Svekis Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome D. Quaife welcomed everyone to the meeting. Due to lack of a quorum, the Committee proceeded with the delegation and an informal discussion period. 2.0 Delegation Debbie Shields, City Clerk, appeared before the Committee to provide an overview on Committee Governance. She provided the following information and reminders; • 2011 annual report and 2012 workplans are due no later than March, 2012 Meeting schedules should be set at the beginning of each year and every attempt should be made to adhere to the schedule • Attendance is important to ensure quorum • Chair/Vice-Chair positions come up in January • Position of Chair is for one year - nominations and election of new chair to be done in January, 2012 • Conflict of interest and In Camera sessions should not be a concern with this Committee. The City Clerk explained the criteria under the Municipal Act for holding a closed Page 1 Item / Details Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) meeting, noting this should not apply to the Heritage Pickering committee. A question and answer period ensued. Concerns were noted with the lack of quorums at meetings and it was noted that at any time the Committee could put forward a request should they wish to reduce the size of the membership. Security issues were discussed with respect to the use of such on line features as Facebook. It was noted that all Advisory Committee meetings are open to the public and must be accountable. 3.0 New Business 3.1 Workplan Updates It was suggested that the workplan be forwarded out to the L. Roberts to action members along with the agenda each month. It was also requested that the person responsible be listed along with the item. General discussion ensued on the workplan with the following comments; • Tax relief program - most difficult aspect is in executing easement agreements - possibly obtain examples from other municipalities • Obtain listing of properties which were sent letters in 2010 asking if they would like to be listed on the heritage register - bring to next meeting • Short list of properties - bring to next meeting • Prepare a new listing of potential properties to list to Council Discussion ensued with respect to the budget and the costs I. James to action associated with a consultant to prepare a designation. It was noted that the research is the big item when preparing properties for designation, and it was suggested that the Committee could do a good deal of this, which would reduce the costs incurred with a consultant. 1. James noted one site which had been considered by the Committee already is the Brukholder Farm property. 1. James requested confirmation from members on the letter she had prepared to forward to Winston Wong at the Ministry of Transportation. The Committee was in agreement to forward the letter with the amendments as agreed at the previous meeting. I. James will prepare I. James to action Page 2 Item / Details Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) correspondence to forward for Council endorsement at the December meeting. 1. James informed the Committee that the Ministry has received some serious inquires with respect to purchasing properties on the list for destruction. 4.0 Other Business Councillor Rodrigues provided the Committee with an update on the Federal lands. He noted a meeting had been held in Claremont recently with MP Chris Alexander in attendance. He stated the meeting was very positive. He also noted that seven of the properties have been demolished currently, with more ongoing demolitions. 5.0 Correspondence 1. James provided members with copies of the October publication of CHO news. 6.0 Next Meeting/Adjournment Next Meeting: December 20, 2011 Meeting adjourned at 8:10 pm Copy: City Clerk Page 3