The URL can be used to link to this page

Home My WebLink AboutCST 42-11 Report To Executive Committee TAT- ~ ~ - 14 1 1 CKERIN Report Number: CST 42-11 Date: December 5, 2011 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2012 Interim Spending Authority Recommendation: 1. That Report CST 42-11 from the Director, Corporate Services & Treasurer be received; 2. That the 2012 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments as contained in Attachment 1, pending approval of the formal 2012 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Executive Summary: Adoption of the interim current operating spending authority will provide funding authorization for the payment of salaries, overhead and such other accounts as may be necessary for the normal day-to-day operations of the City pending approval of the 2012 Current Budget. Financial Implications: Adoption of the interim current operating appropriations does not constitute approval of a formal budget but rather is required to provide funding authorization at the transitional stage. At the conclusion of the Budget process, all interim current operating appropriations are nullified and replaced with the appropriations as approved by Council. Sustainability Implications: Interim Spending Authority is required to maintain the operations of the City, pending approval of the 2012 Current Budget. Without this approval, the City is unable to continue its operations during this period. f ~R~ export CST 42-11 December 5, 2011 Subject: 2012 Interim Spending Authority Page 2 Background: Each year, pending approval by City Council of the annual Operating Budget, it is necessary to provide expenditure authority respecting the payment of accounts for the interim period from January 1 until the Budget is adopted by Council. Such authority is in the form of interim current operating appropriations to meet estimated expense requirements of the individual departments, agencies and boards. The 2011 Current Budget was considered by Council in April 2011. The 2012 Budget may prove to be as challenging as 2006 to 2011 due to the City's unique fiscal situation. Therefore, we are seeking approval to provide for interim spending authority for up to the first six months of 2012 or when Council approves the 2012 Budget, whichever occurs first. The Roads cost centre has been adjusted to reflect greater than six months of the annual budget due to the seasonal nature of this cost centre, and past spending patterns. This has been reflected on Attachment 1. With the requirements of the Public Sector Accounting Board (PSAB) on tangible capital assets being effective since January 1, 2009, small capital items previously included under the Capital Budget have been gradually transferred to the Current Budget in the last two years. The 50% interim provision is sufficient to cover this change. Under the same PSAB requirements on tangible capital assets, the library materials have been deemed capital and included in the Capital Budget starting from 2010. In the library business, the publishing cycle demands that materials be purchased while they are "in print". As a result, certain materials must be purchased in a timely manner, and it is essential for the Library to continue purchasing materials throughout the year. On this basis, a greater than 50% of last's year library capital materials has been included in the interim appropriations and reflected on Attachment 1. A minor provision has been included for small capital expenditures from current funds. Specific capital projects proposed prior to the approval of the 2012 Capital Budget will require specific approval by Council. Attachment: 1. 2012 Interim Appropriations for Current Budget Operating Expenditures Report CST 42-11 December 5, 201 ) 16 Subject: 2012 Interim Spending Authority Page 3 Prepared By: Approved / Endorsed By. Caryn Kong, CGA Gillis A. Paterson, CMA Senior Financial Analyst - Capital & Director, Corporate Services & Treasurer Debt Management GAP:ck Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council QDV'.. 20, 20 Tony Prevedel, P.Eng. Chief Administrative Officer 1 1 7 ATTACHMENT #-L-To PEpoRT#j.,=qQ,- it i CITY OF PICKERING 2012 INTERIM CURRENT OPERATING APPROPRIATIONS 2011 Approved 2012 (Jan. 1 - June 30) Budget Interim A ro riation Mayor Ryan 144,481 72,241 J. O'Connell, Reg. Coun. - Ward 1 91,331 45,666 B. Mclean, Reg. Coun. - Ward 2 86,030 43,015 P. Rodrigues, Reg. Coun Ward 3 83,481 41,741 K. Ashe, City Coun. - Ward 1 80,081 40,041 D. Dickerson, City Coun. Ward 2 86,649 43,325 D. Pickles, Cit Coun. - Ward 3 78,881 39,441 Council Support 348,659 174,330 2121 C.A.O. Office 453,114 226,557 2129 Customer Care Centre 327,887 163,944 2139 Human Resources 640,706 320,353 2141 Health & Safety 133,673 66,837 2125 Legal & Legislative Services 322,484 161,242 2122 Clerks Office 454,310 227,155 2191 Records Mana ement & Elections 101,698 50,849 2199 Print Shop/Mail Room 400,254 200,127 2220 By-law 768,336 384,168 2293 Animal Services 417,842 208,921 2240 Fire Protection 14,019,478 7,009,739 2241 Emer . Operations-Claremont 175,925 87,963 2192 Office Of Sustainability 994,240 497,120 2127 Finance Accting, Taxes & Payroll 3,058,099 1,529,050 2133 Supply & Services . 354,699 177,350 2196 Information Technolo y 1,514,166 757,083 2710 Community Services - Admin. 280,331 140,166 2290 Engineering Services - Admin. 1,854,201 927,101 2230 Crossin Guards 364,550 182,275 2430 Environmental Services 155,574 77,787 2711 Cult. & Rec. Admin. 1,125,678 562,839 2712 Programs 2,631,491 1,315,746 2744 Museum 585,380 292,690 2572 Senior Citizens Centre 343,940 171,970 2713 Dunbarton Pool 359,341 179,671 2719. Community Centres 702,410 351,205 2731 Recreation Complex - Central Core 2,705,075 1,352,538 2733 Recreation Complex - Pool 930,124 465,062 2500 Facilities Admin 787,256 393,628 2124 Civic Complex 504,794 252,397 2132 Property Maintenance 742,464 371,232 2315 Operations Centre-Municipal Garage 1,067,305 533,653 2320 Roads 5,917,774 3,550,664 2323 Sidewalks 25,000 12,500 2325 Street Lights 851,000 425,500 2715 Don Beer Arena 1,038,222 519,111 2718 Parks 3,716,024 1,858,012 2735 Recreation Complex - Arenas 788,301 394,151 2610 Plan & Develop - Admin 842,990 421,495 2611 Planning 2,924,753 1,462,377 2612 Building Services 1,054,788 527,394 2613 Development Control 610,584 305,292 2630 Committee of Adjustment 9,831 4,916 2743 Heritage Pickering 11,980 5,990 2745 Libraries 4,747,973 2,373,987 Various-Gen Government 13,408,767 5,868,571 Ca ital-Libra ,Materials 440,350 264,210 Capital-Equipment & Furniture 200,000 Total 76,664,755 38,332,378