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HomeMy WebLinkAboutOctober 25, 2011 qty 00 Minutes Heritage Pickering Advisory Committee October 25, 2011 PICKERING 7'00 pm Main Committee Room .Attendees: Councillor Rodrigues Dale Quaife, Chair Mike Sawchuck, Vice-Chair Tate Besso Wickham Jamadar Ellen Mason Jutta Van Huss Isa James, Planner II Linda Roberts, Recording Secretary Absent: Gayle Clow Candace Julien Denise Rundle Sally Sheehan Lars Svekis Item / Details & Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) 10 Welcome D. Quaife welcomed everyone to the meeting, introducing the newest members Jutta Van Huss and Ellen Mason. Introductions were made around the table. 2.0 Approval of Minute S Moved by M. Sawchuck Seconded by W. Jamadar That the minutes of the September 27, 2011 Heritage Pickering Advisory Committee be approved. Carried 3.0 New Business 407 Extension - Rogers Farm Update 1. James provided an update with respect to the Rogers Farm property. She noted a site visit had taken place in August. She referred to the letter from the Ministry of Transportation informing the City of Pickering that certain properties would be Page 1 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) offered for private sale, including Rogers Farm. The Ministry has received 150 inquiries for all of the properties offered. As a result concerns voiced regarding the required timing, MTO have extended the deadline for relocation to June 20th, 2012. 1. James provided members with a draft copy of a letter she has prepared to forward to Winston Wong at the Ministry of Transportation. She informed the Committee that Council approval would be required. She asked members for comments on the draft letter. 1. James provided some information on the Ministry of Transportation relocation program. It was questioned whether the moving costs would outweigh the benefits of having the structures moved. Discussion ensued with respect to the Committee's involvement. It was suggested that the Committee could possibly work on generating interest in the community to have a chapter of Community Heritage Ontario or the Architectural Conservancy of Ontario located in Pickering. Moved by M. Sawchuck Seconded by E. Mason That revisions/additions be made to the bullet points in the draft letter to the Ministry of Transportation as discussed and that the revised letter be circulated to committee members for corroboration. Carried Moved by J. Van Huss Seconded by W. Jamadar 1. That staff be authorized to prepare correspondence for submission in the agenda for the November 17th meeting of Council to request approval of the above noted draft letter in order to forward it onto the Ministry of Transportation; and 2. That the Heritage Pickering Committee be granted approval to approach the Rogers family, being a large corporation, to assist in the preservation of Rogers Farm . Carried 3.2) Committee Governance Discussion ensued with respect to changing the meeting dates to the fourth Thursday of each month. It was the consensus of Page 2 Item I Details & Discussion & Conclusion Action Items I Status Ref # (summary of discussion) (include deadline as appropriate) the committee that an email be forwarded to all members for feedback with a response date of November 22"d. It was also suggested that the Committee meet on Tuesday, December L. Roberts to action 20 . 3.3) Heritage Pickering webpaqe D. Quaife informed the Committee he had spoken to Nancy Johnstone, Website Coordinator at the City of Pickering. He noted updates to the Heritage Pickering Committee webpage could be provided at any time, it being provided in PDF format. These could be done within 24 hours. It was noted that the information must meet accessibility guidelines. Discussion ensued with respect to ensuring consistency with each designated property. It was suggested we may need to contact John Sabean or Gord Zimmerman to assist. M. Sawchuck noted the Federal government has standards for property descriptions. 3.4) Markham Strategies 1. James noted she had contacted Regan Hutcheson of the Town of Markham. She stated they had gone through a lengthy process to relocate heritage structures within the heritage subdivision when the 407 was being reviewed. A number of properties were offered up privately for relocation. One was relocated at Main Street and further north into an area which was in the process of being developed. The Town of Markham was able to take advantage of this opportunity to relocate heritage properties a very short distance. 1. James noted that the Town of Markham did not get involved with suggesting the reuse of materials, they simply requested the Ministry of Transportation offer the properties for private sale. 3.5) Draft Plan of Subdivision - Seaton 1. James informed the members that a draft plan of subdivision for Seaton had been circulated to the Committee for comment. She indicated she would be meeting with City of Pickering staff to come up with a process to enable Heritage Pickering to provide comments on plans of subdivision with respect to heritage properties. Discussion ensued with respect to having a consultant work with the committee and ensure heritage matters are addressed. Page 3 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 1. James noted she would invite Catherine Rose, Manager, I. James to action Policy at the City of Pickering to attend a Heritage Pickering meeting in order to explain the policies and provide an overview on Seaton as well as the Committee's role with respect to commenting on plans of subdivision. Discussion ensued with respect to any possible conflict of interest when commenting on plans of subdivision for Seaton. The Committee will need to determine this, which could determine the amount of participation when providing comments. 1. James noted there is an ERA report with 27 recommendations. She indicated she would look through the I. James to action report for anything that specifically relates to the Committee and bring this back to the November meeting. It was suggested that the workplan be added to all future L. Roberts to action agendas to enable members to provide updates with respect to their particular items with a breakdown of timelines and requirements. 4.0 Other Business 4.1). Update on Doors Open M. Sawchuck provided an overview of the Doors Open event which took place on October 1St and 2nd. The event was a huge success with close to 3,600 visits to the open sites. He noted approximately half of the visitors were from outside Pickering. The bus tours were very successful and all participants enjoyed the day. 1. James noted this item will be on the workplan for 2013, and planning will need to begin in 2012. The deadline to register will be December, 2012. We would need to get an idea on which sites to involve again, potential new sites, to create a more specific and detailed workplan. Pickering and Ajax will alternate years for Doors Open. The budget will also need to be considered. This year's event came in under budget, due in part to the assistance with promotional materials. 1. James noted the Pickering Village Museum participated in a Doors Open program on October 2nd as part of their cultural heritage days. Walking tours of Greenwood were done, with Page 4 Item / Details & Discussion & Conclusion Action Items / Status Ref # `(summary of discussion) (include deadline as appropriate) over 300 participants coming out even though the weather was not ideal. It was recommended that the same set up be used next time. 4.2) D. Quaife questioned the other structures which were slated for demolition. I. James has been working on evaluating these and a number of structures have been identified which could be considered useful for retention in situ and a number have been identified for possible acquisition by private interests for relocation if it is determined that such a program could be set up. 5.0 Correspondence 5.1 Ministry of Transportation Letter dated October 5th, 2011 from the Ministry of Transportation advising of the advertisement of properties for sale to the public was received for information. 6.0 Next Meeting/Adjournment Next Meeting: Tuesday, November 22, 2011 Meeting adjourned at 9:15 pm Copy: City Clerk Page 5