The URL can be used to link to this page

Home My WebLink AboutNovember 21, 2011 caq Council Meeting Agenda PICKERING Monday, November 21, 2011 Council Chambers 7:30 pm 1) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page In Camera Council Minutes, October 17, 2011 Under Separate Cover Council Minutes, October 17, 2011 '1-16 Planning & Development Committee Minutes, November 7, 2011 17-18 Special Council Minutes, November 14, 2011 19-20 In Camera Council Minutes, November 14, 2011 Under Separate Cover Executive Committee Minutes, November 14, 2011 21-25 IV) Presentations 26 V) Delegations 27 VI) Correspondence 28-42 . VII), Committee Reports 43-47 a) Report 2011-10 of the Planning & Development Committee b) Report 2011-10 of the Executive Committee VIII) Reports - New and Unfinished Business 48-52 IX) Motions and Notice of Motions 53-54. X) By-laws 55-85 XI) Other Business XII) Confirmation By-law Accessible For information related to accessibility requirements please contact PICKS - ~ ~ Linda Roberts Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Iroberts ..citvofpickerina.com FOR INFORMATION ONLY • Minutes of the Committee of Adjustment, September 28, 2011 & October 19, 2011 • Minutes of the Accessibility Advisory Committee, September 28,2011 Advisory Committee on Diversity, October 13, 2011 0 Minutes of Heritage Pickering Advisory Committee, October 25,2011 Cif o~ _ Council Meeting Minutes a~ Monday October 17, 2011 7:30 PM Council Chambers 01 Present: Mayor David Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Community Services N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability G. Paterson - Director, Corporate Services & Treasurer B. Douglas - Fire Chief P. Bigioni - City Solicitor D. Shields - City Clerk R. Holborn - Division Head, Engineering Services D. Pandya - Coordinator, Transportation Engineering L. Roberts - Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution #159/11 Moved by Councillor Dickerson Seconded by Councillor McLean 1 City oo _ Council Meeting Minutes Monday October 17, 2011 7:30 PM Council Chambers 02 In Camera Council Minutes, September 19, 2011 Council Minutes, September 19, 2011 Planning & Development Committee Minutes, October 3, 2011 Special Council Minutes, October 11, 2011 Executive Committee Minutes, October 11, 2011 Carried (IV) Delegations Pickering Rotary Club, World Polio Day Bill Pratchett of the Pickering Rotary Club appeared before Council and thanked the City of Pickering for proclaiming October 24th, 2011 as World Polio Day. Mr. Pratchett provided Council with an update on the status of polio in the world today. He explained their mission to eradicate this crippling childhood disease within the next 1 to 1'h'years, noting there are currently only two remaining countries where the disease exists. He also shared information on their successful fund raising initiatives over the years and thanked Council for their support. Accessibility Advisory Committee Accessibility Awareness Event Keith Falconer, Chair, Accessibility Advisory Committee appeared before Council to provide an update on the Committee's first Accessibility Awareness Event which will be taking place in the Centre Court at the Pickering Town Centre on November Stn 2011 from 9 am to 6 pm. He provided an outline of the program, and noted the key guest speakers for the event and stated there would be displays as well as demonstrations taking place. He thanked staff members for their assistance with this event as well as sponsors. A question and answer period ensued. Tim Wood - Notice of Motion Frequent Pedestrian Crossings of Major Oaks Drive and Dellbrook Avenue Tim Wood, a resident of Dellbrook Avenue appeared before Council expressing the need for safe crossings at Dellbrook Avenue and Major Oaks Drive. He stated this is a 1.2 kilometre stretch of road with only one stop sign making pedestrian crossings dangerous and difficult. He stated there is only one crosswalk which is located at the school, where crossing is only assisted during school hours. He asked that Council support the motion to address the need for pedestrian crossing for the safety of the community. 2 i i I F Cay Council Meeting Minutes Monday October 17, 2011 PICMEMG 7:30 PM Council Chambers 03 A question and answer period ensued. Councillor McLean noted he had a pamphlet on the procedures involved with respect to stop signs which he would provide to the community members. Joe Zullo - Notice of Motion Frequent Pedestrian Crossings of Major Oaks Drive and Dellbrook Avenue Joe Zullo, a resident of Blue Ridge Crescent appeared before Council in support of the motion for safe pedestrian crossings at Major Oaks Drive and Dellbrook Avenue. He noted this was not a new problem and was in agreement with Mr. Wood, stating the residents in the area share the same concerns. He questioned when this issue would be addressed. A discussion period ensued with respect to the placement of stop signs in the community as well as alternative measures such as photo radar or Road Watch to ensure the safety of pedestrian crossings. (V) Correspondence 1. Corr. 41-11 Olivia Chow, MP Trinity-Spadina House of Commons and Ted Galinis, General Manager Durham Region Transit Resolution # 160/11 Moved by Councillor Dickerson Seconded by Councillor McLean That Corr. 41 -11 received from Olivia Chow, MP Trinity-Spadina and Ted Galinis, General Manager, Durham Region Transit requesting support of a private member's bill calling on the Federal Government to establish a national public transit strategy be endorsed. Carried 2. Corr. 42-11 Arnold Mostert Coordinator, Landscape & Parks Development City of Pickering 3 City i A Council Meeting Minutes Monday October 17, 2011 7:30 PM Council Chambers 04 Discussion ensued with Councillor O'Connell expressing her concerns with the demolition of the Scudellari property. She felt all options for partnering on the use of the structure had not been explored. Resolution #161/11 Moved by Councillor Dickerson Seconded by Councillor McLean That Corr. 42-11 received from Arnold Mostert, Coordinator, Landscape & Parks Development on behalf of the Waterfront Coordinating Committee, seeking support of a recommendation to consider the demolition of the Scudellari property and the construction of a structure for the Pickering Rouge Canoe Club in the Frenchman's Bay Waterfront Master Plan be endorsed. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor McLean Councillor Dickerson Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan 3. Corr. 43-11 MADD Canada Ontario Public Health Association Centre for Addiction and Mental Health Resolution # 162/11 Moved by Councillor McLean Seconded by Councillor O'Connell That Corr. 43-11 received representing the organizations of MADD Canada, Ontario Public Health Association and the Centre for Addiction and Mental Health seeking support to oppose the plans to sell alcohol in convenience stores be endorsed. 4 i Cif Council Meeting Minutes Monday October 17, 2011 7:30 PM Council Chambers 05 Motion Defeated on a Recorded Vote as Follows: Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Pickles Councillor Rodrigues Mayor Ryan Resolution # 163/11 Moved by Councillor Dickerson Seconded by Councillor Ashe That Corr. 43-11 received representing the organizations of MADD Canada, Ontario Public Health Association and the Centre for Addiction and Mental Health seeking support to oppose the plans to sell alcohol in convenience stores be received for information. Carried 4. Corr. 44-11 Meredith Cochrane, Executive Director EcoSpark 147 Spadina Ave., Suite 204 Toronto, ON M5V 21-7 Resolution # 164/11 Moved by Councillor Dickerson Seconded by Councillor Ashe That Corr. 44-11from Meredith Cochrane, Executive Director, EcoSpark, providing information with respect to two campaigns being launched by EcoSpark and Save the Oak Ridge Moraine (STORM), Moraine for 2015 and Moraine Can't Wait, for the continued protection of the Oak Ridges Moraine be received for information Carried Councillor O'Connell left the meeting. 5 caq Council Meeting Minutes Monday October 17, 2011 7:30 PM Council Chambers 06 (VI) Committee Reports Report 2011-09 of the Planning & Development Committee 1. Director, Planning & Development, Report PD 30-11 Zoning Amendment Application - A 7/10 Pickering-Brock Centre Inc. 1755-1805 Pickering Parkway & 1842 Notion Road Concession 1, South Part Lot 17, 18, City of Pickerinq A brief discussion period ensued. Resolution # 165/11 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Zoning Amendment Application A 7/10 submitted by Zelinka Priamo Ltd., on behalf of Pickering-Brock Centre Inc., to permit an expansion of the shopping centre on lands being Concession 1, South Part Lot 17, 18 be approved; 2. That a zoning by-law to implement Zoning Amendment Application A 7/10, be finalized in accordance with the provisions of Section 3.11 of Report PD 30-11, with an amendment to 3.11 j) "to provide appropriate restrictions for drive-through facilities in proximity to Brock Road, Pickering Parkway and residential zones as further discussed between the applicant and staff', and the by-law be forwarded to City Council for enactment once the traffic impact study has been finalized to the satisfaction of the City and the Region of Durham; and 3. Further, that an amendment to the Specialty Retailing Node Development Guidelines, as generally set out in Appendix I to Report PD 30-11, be endorsed and brought forward for Council adoption with the implementing zoning by-law. Carried Report 2011-09 of the Executive Committee 1. Director, Community Services, Report CS 33-11 Tender No. T-8-2011 -Asphalt Overlay for Charlotte Circle and William Street Council Decision 6 Cif Council Meeting Minutes Monday October 17, 2011 PJ(XE 7:30 PM Council Chambers 07 1. That Report CS 33-11 of the Director, Community Services regarding the tender for Asphalt Overlay for Charlotte Circle and William Street be received; 2. That Tender No.T-8-2011 as submitted by IPAC Paving Limited in the amount of $79,049.60 (HST included) and a net cost of $71,186.61 (net of HST rebate) be approved; 3. That the total gross project cost of $94,304 (HST included), including the tender amount and other associated costs, and the total net project cost of $84,924 (net of HST rebate) be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $84,924 be funded from Federal Gas Tax Reserve Fund, as provided for in the 2011 approved Roads Capital Budget for Charlotte Circle and William Street; b) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 2. Director, Community Services, Report CS 34-11 Tender for Supply & Delivery of One Single Person Operated Side Load Garbage Packer -Tender No. T-14-2011 Council Decision 1. That Report CS 34-11 of the Director, Community Services regarding the supply and delivery of One Single Person Operated Side Load Garbage Packer be received; 2. That Tender No.T-14-2011, as submitted by Nexgen Municipal Inc. for the supply and delivery of One Single Person Operated Side Load Garbage Packer in the amount of $124,004.29 (HST extra) be accepted; 3. That the total gross cost of $140,690 and a net cost of $126,696 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows; 7 Caq Council Meeting Minutes s Monday October 17, 2011 --mi-aluubt PICXE 7:30 PM Council Chambers 08 a) that the sum of $125,000 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding five (5) years, at a rate to be determined; b) that the balance of $1,696 plus issuing costs be funded from property taxes; c) that the financing and repayment charges in the amount of approximately $27,500 be included in the annual Current Budget for the City of Pickering commencing in 2012 and continuing thereafter until the loan is repaid; d) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; and, 5. That the draft by-law attached to this report be enacted; 6. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. 3. Director, Community Services, Report CS 35-11 Tender for Asphalt and Concrete Repairs -Tender T-13-2011 Council Decision 1. That Report CS 35-11 of the Director, Community Services regarding the Tender for Asphalt and Concrete Repairs be received; 2. That Tender T-13-2011 as submitted by Pencon Construction Canada Corp. for Asphalt and Concrete Repairs in the total tendered amount of $293,636.15 (HST included) and a net cost of $264,428.45 be accepted; 3. That the total gross project cost of $311,038 (HST included), including the tender amount and other associated costs and the total net project cost of $280,099 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the sum of $120,000, as provided for in the 2011 approved Current Budget for Roads - Maintenance Asphalt & Concrete Repair Program, be funded from property taxes; 8 City o~ Council Meeting Minutes Monday October 17, 2011 PICXE 7:30 PM Council. Chambers 09 b) that the sum of $20,000, as provided for in the 2011 approved Capital Budget for Sidewalk - Kingston Road at Brock Road, be funded from property taxes; c) that the sum of $20,796, as provided for in approved 2011 Capital Budget for the Sidewalk - Kingston Road at Glendale, be funded from the Federal Gas Tax Grant; d) that the sum of $22,000, as provided for in the Current Budget for Development Control - Road Maintenance Asphalt & Concrete Works, be funded from other revenues collected from fees and charges required and related to building permits and cash-in-lieu; e) that the sum of $27,411 for the Transit Bus Pads be funded by a recovery from Durham Region Transit; f) that the sum of $13,610 for Sidewalks - Granite Court at Sandstone Manor be funded by a recovery from Purdue Pharma; g) that the over-expenditures in the amount of $35,552 be funded from the 2011 Capital Contingency account and $20,730 be recovered from other revenue and, if necessary, from contingency; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 4. Director, Community Services, Report CS 38-11 Waterfront Trail Enhancements at the Duffin Creek Water Pollution Control Plant Council Decision That Report CS 38-11 of the Director, Community Services regarding the Waterfront Trail Enhancements at the Duffin Creek Water Pollution Control Plant be received for information. 5. Director, Corporate Services & Treasurer, Report CST 31-11 Purchasing Policy Council Decision 1. That Report CST 31-11 of the Director, Corporate Services & Treasurer regarding the Purchasing Policy be received; 9 Ctcq Council Meeting Minutes Monday October 17, 2011 7:30 PM Council Chambers 2. That Purchasing By-law No. 5900/01 be repealed and the attached Purchasing Policy be adopted; and 3. That the appropriate staff of the City of Pickering be given authority to give effect hereto. 6. Chief Administrative Officer's Report, CAO 16-11 2011 Toys for Tickets/Food for Fines Promotion Council Decision 1. That parking tickets issued between December 1 - 16, 2011 be eligible for the Toys for Tickets/Food for Fines promotion, and 2. That the Toys for Tickets/Food for Fines Promotion be implemented for December 15 and 16, 2011. Resolution #166/11 Moved by Councillor Pickles Seconded by Councillor Dickerson That Report 2011-09 of the Executive Committee dated October 11, 2011, be adopted. Carried Councillor O'Connell returned to the meeting. (VII) New and Unfinished Business 1. Director, Community Services Report CS 40-11 Tender No. T-15-2011 Tender for Soccer Field Rehabilitation -Dunmoore Park and Diana, Princess of Wales Park A brief discussion period ensued with staff responding to questions raised regarding details on the rehabilitation. Resolution #167/11 Moved by Councillor Dickerson Seconded by Councillor Ashe 10 I Czrq 00 _ Council Meeting Minutes Monday October 17, 2011 7:30 PM Council Chambers 11 1. That Report CS 40-11 of the Director, Community Services regarding the tender for Soccer Field Rehabilitation at Dunmoore Park and Diana, Princess of Wales Park be received; 2. That Tender No. T-15-2011, submitted by Colpac Construction Inc. for the Soccer Field Rehabilitation at Dunmoore Park, and Diana, Princess of Wales Park in the amount of $120,357.32 (HST included) be accepted; 3. That the total gross project cost of $145,217 (HST included) including the tender amount and other associated costs and the total net project cost of $130,772 be approved; 4. That the Director, Corporate Services & Treasurer be authorized to finance the project as follows: a) that the sum of $55,830 be funded from Provincial Grant - Investing in Ontario for the Dunmoore Park; and b) that the sum of $74,942 be funded from the Parkland Reserve Fund for the Diana, Princess of Wales Park. 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 2. Director,- Community Services, Report CS 39-11 City of Pickering Comments on the Regional Cycling Plan Resolution #168/11 Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report CS 39-11 of the Director, Community Services regarding the City of Pickering Comments on the Regional Cycling Plan be received; and 2. That Council endorse staff comments and recommendations to include the noted roads as Regional Cycling Spines and revise the funding formula as provided in the report and that Report CS 39-11 be forwarded to the Regional Municipality of Durham for their consideration. Carried 11 Ci1w 00 _ Council Meeting Minutes Monday October 17, 2011 PICKERING 7:30 PM Council Chambers 12 (VIII) Notice of Motion Frequent Pedestrian Crossings of Major Oaks Drive and Dellbrook Avenue Discussion ensued with respect to the lack of community consultation being noted in the motion as well as alternate locations for stop signs. Resolution #169/11 Moved by Councillor Pickles Seconded by Councillor Ashe WHEREAS: the residents of the Brock Ridge Neighbourhood have expressed safety concerns with traffic and safe opportunities for pedestrians to cross Major Oaks Drive and Dellbrook Avenue between Brock Road and Valley Farm Road; and WHEREAS: there are a number of amenities for pedestrians to access including: two elementary schools; Valley Farm Public School and St. Anthony Daniel Catholic School; three neighbourhood parks, Centennial Park, Major Oaks Park and Brock Ridge Park, and Dellbrook Plaza, that necessitate crossing Major Oaks Drive and Dellbrook Avenue to access; and WHEREAS: there is presently only one stop sign location at the intersection of Major Oaks Road and Dellbrook Avenue that provides for a safe crossing location, and that this intersection is too far out of the way and impractical for most pedestrians crossing to the amenities noted above; NOW THEREFORE BE IT RESOLVED: 1. That staff be directed to review the matter regarding frequent pedestrian crossings of Major Oaks and Dellbrook Avenue and determine opportunities of safe crossing points through the establishment of stop signs or other means - especially looking at the following intersections as potential frequent crossing locations warranting the placement of stop signs: a) Major Oaks Drive at Duberry Drive and Wildwood Crescent b) Dellbrook Avenue at Denby Drive and Meriadoc Drive ; and 2. That staff report back to Council in December with a summary of their investigation including a proposed by-law for the placement of new stop sign locations as appropriate. Carried Later in the Meeting 12 city o0 _ Council Meeting Minutes Monday October 17, 2011 PICKE 7:30 PM Council Chambers 13 Resolution #170/11 Moved by Councillor O'Connell Seconded by Councillor McLean That the fourth paragraph of the main motion be amended to include community consultation as follows; Now Therefore Be it Resolved that staff be directed to review and complete community consultation in the matter regarding frequent pedestrian crossings of Major Oaks Drive and Dellbrook Avenue and determine opportunities of safe crossing points through the establishment of stop signs or other means - especially looking at the following intersections as potential frequent crossing locations warranting the placement of stop signs: Carried Unanimously on a Recorded Vote Thank you Canadian Combat Troops Resolution #171/11 Moved by Councillor Pickles Seconded by Councillor Dickerson WHEREAS the Canadian combat mission in Afghanistan ended in July 2011, after more than ten year; and WHEREAS one hundred and fifty seven Canadian combat troops made the ultimate sacrifice in Afghanistan; and WHEREAS a Canadian military training mission in Kabul and close out mission in Kandahar including over 2,500 Canadian combat troops, including many from communities in Durham Region, and those who served in non-combat roles in Afghanistan; and WHEREAS those who made the ultimate sacrifice passed through the City of Pickering on the Highway of Heroes, and were honoured by residents crowding bridges and along the highway; and WHEREAS twelve of our heroic troops serving in Afghanistan earned the Star of Military Valour, the highest combat award handed out since Korea; and 13 Caq _ Council Meeting Minutes Monday October 17, 2011 PICKE 7:30 PM Council Chambers 14 WHEREAS on August 13, 2011 the Royal Canadian Legion Branch 606 dedicated a service; well attended by the community; and plaque honouring our troops that served, particularly recognizing those that made the ultimate sacrifice; and WHEREAS Canada's armed forces have made a significant contribution over the last decade to the stability, disarmament and national reconciliation of the Afghan capital, the province of Kandahar and the rebuilding of Afghanistan's national security forces; NOW THEREFORE BE IT RESOLVED the residents of the City of Pickering recognize and sincerely thank the many men and women of the Canadian Armed Forces, including the Royal Canadian Navy, the Canadian Army and Royal Canadian Air Force, and the many other civilian Canadians in supporting roles that served Canada in Afghanistan; AND FURTHER that this motion be forwarded to the Right Honourable Stephen Harper, Prime Minister of Canada, The Honourable Peter McKay, Minister of National Defence; Joe Dixon, MPP; Tracy MacCharles, MPP Chris Alexander, MP; Corneliu Chisu, MP; and all Durham municipalities. Lest we forget, lest we forget. Carried Unanimously on a Recorded Vote (IX) By-laws 7166/11 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 7167/11 Being a by-law to authorize the supply and delivery of One Single Person Operated Side Load Garbage Packer in the City of Pickering and the issuance of debentures therefor in the amount of $125.000. Third Reading: Councillor Dickerson, seconded by Councillor McLean moved that By-law Numbers 7156/11 to 7163/11, be adopted, save and except By-law No. 7151/1 land the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. Carried 14 k Caq 00 _ Council Meeting Minutes 3 Monday October 17, 2011 P1 TNTC- 7:30 PM Council Chambers I J (X) Confidential Matters In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution #172/11 Moved by Councillor Dickerson Seconded by Councillor McLean That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matters to be discussed relate to personal matters about an identifiable individual and the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Carried Confidential Chief Administrative Officer's Report CAO, 18-11 Arnts Topsoil and Pickering Golf Academy -Extension of Leases Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Moved by Councillor Dickerson Seconded by Councillor Pickles That the recommendations as contained in Confidential Report CAO 18-11 be adopted: Carried in an Open Session of Council Resolution # 173/11 Moved by Councillor McLean Seconded by Councillor O'Connell That leave be granted to introduce a Notice of Motion with respect to the naming of the pedestrian bridge. Motion Defeated on a Recorded 2/3 Majority Vote 15 Cicq o¢ _ Council Meeting Minutes Monday October 17, 2011 PICKERIN 7:30 PM 1E Council Chambers Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Rodrigues Councillor Pickles Mayor Ryan (XI) Other Business 1) Councillor McLean gave notice that he would at the next meeting of Council be bringing forward a Notice of Motion with respect to naming the pedestrian bridge "Veteran's Walkway". 2) Councillor McLean gave notice that he would at the next meeting of Council be bringing forward a Notice of Motion with respect to photo radar. 3) Councillor Dickerson gave notice that he would at the next meeting of Council be bringing forward a Notice of Motion with respect to the need for a new Senior Centre in Pickering. (XII) Confirmation By-law By-law Number #7168 /11 Councillor Dickerson seconded by Councillor McLean moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of October 17, 2011. (X111) Adjournment Moved by Councillor O'Connell Seconded by Councillor McLean That.the meeting be adjourned at 9:35 pm. Carried Dated this 17th day of October, 2011. Mayor David Ryan Debbie Shields City Clerk 16 city q _ Planning & Development _ Committee Meeting Minutes PICXE Monday, November 7, 2011 7:30 pm - Council Chambers Chair: Councillor Pickles 17 Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer N. Carroll - Director, Planning & Development P. Bigioni - City Solicitor D. Shields - City Clerk M. Wouters - Manager, Development Review & Urban Design (1) Disclosure of Interest No disclosures of interest were noted. (II) Planning & Development Reports 1. Director, Planning & Development, Report PD 31-11 Proposed Wireless Cell Tower Installation Public Mobile 2305 Fairport Road (Part of Lot 26, Concession 2), City of Pickering Recommendation Moved by Councillor McLean Seconded by Councillor Dickerson That Public Mobile be advised that City Council has no objection to the proposed 40 metre high cell tower installation at 2305 Fairport Road based on the design and other details submitted with this request. Carried 1 Croy oo Planning & Development Committee Meeting Minutes MCXE-RNG Monday, November 7, 2011 7:30 pm - Council Chambers 1 8 Chair: Councillor Pickles 2. Director, Planning & Development, Report PD 32-11 Zoning By-law Amendment Application A 9/11 Long Holdings Inc. 1887 Kingston Road (North Part of Lot 17, Concession 1 Part 1 Plan 40R-6905), City of Pickering Recommendation Moved by Councillor McLean Seconded by Councillor Dickerson 1. That Zoning By-law Amendment Application A 9/11 submitted by Long Holdings Inc. to permit a music store and related uses on lands being the North Part of Lot 17, Concession 1, Part 1, Plan 40R-6905, City of Pickering be approved; and 2. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 9/11, as set out in Appendix I to Report PD 32-11-, be finalized and forwarded to City Council for enactment. Carried 3. Director, Planning Development, Report PD 33-11 Proposed Wireless Cell Tower Installation Public Mobile 1939 Altona Road (North Part of Lot 32, Concession 1), City of Pickering Recommendation Moved by Councillor McLean Seconded by Councillor Dickerson That Public Mobile be advised that City Council has no objection to the proposed 40 metre high cell tower installation at 1939 Altona Road based on the design and other details submitted with this request, and subject to the incorporation of a shroud over the tower equipment, and a tower colour similar to adjacent hydro towers. Carried (III) Adjournment The meeting adjourned at 7:50 pm. 2 Cary _ Special Council Meeting Minutes Monday, November 14, 2011 7:00 pm Main Committee Room 19 Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer G. Paterson - Director, Corporate Services & Treasurer J. Parent - Division Head, Human Resources B. Douglas - Fire Chief D. Shields - City Clerk (1) Disclosure of Interest No disclosures of interest were noted. Resolution #174/11 i Moved by Councillor Dickerson Seconded by Councillor Pickles That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matter to be discussed relates to labour relations or employee negotiations. Carried (II) Confidential Matters Verbal update by Division Head, Human Resources regarding the Memorandum of Settlement between the City of Pickering and Pickering Professional Firefighters' Association 1 clq o~ Special Council Meeting Minutes Monday, November 14, 2011 7:00 pm 20 Main Committee Room A confidential verbal update was presented to Council by the Division Head, Human Resources. A question and answer period ensued on this matter. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution # 175/11 Moved by Councillor O'Connell Seconded by Councillor Dickerson That the recommendations as contained in the Confidential Minutes of November 14, 2011 be adopted. Carried (III) Confirmatory By-law By-law Number 7169/11 Councillor Dickerson, seconded by Councillor Ashe moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special In Camera Meeting of Council of November 14, 2011. Carried (IV) Adjournment Moved by Councillor O'Connell Seconded by Councillor Dickerson That the Meeting adjourned at 7:35 pm. Dated this 14th day of November, 2011 Mayor David Ryan Debbie Shields City Clerk I 2 Executive Committee Meeting Minutes P u Monday, November 14, 2011 7:35 pm - Council Chambers Chair: Councillor Rodrigues 2 1 Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Community Services G. Paterson - Director, Corporate Services & Treasurer P. Bigioni - City Solicitor ' B. Douglas - Fire Chief R. Holborn - Division Head, Engineering Services K. Senior - Manager, Accounting Services D. Shields - City Clerk (1) Disclosure of Interest No disclosures of interest were noted. (II) Matters for Consideration 1. Director, Corporate Services & Treasurer, Report CST 41-11 2011 Year End Audit Paula Jesty of Deloitte & Touche appeared before the Committee, to provide an overview with respect to the 2011 Year End Audit plan. Ms. Jesty noted that the audit plan includes, the scope of the audit services provided, the auditor's reporting responsibilities and an outline of the audit approach. Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1 C-,tq o~ _ Executive Committee Meeting Minutes Monday, November 14, 2011 2 7:35 pm - Council Chambers Chair: Councillor Rodrigues 1. That Report CST 41-11 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Plan as submitted by Deloitte & Touche LLP, included as Attachment 1 to this report be received for information; and, 3. That the Chief Administrative Officer and the Director, Corporate Services & Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the City. Carried 2. Director, Corporate Services & Treasurer, Report CST 39-11 Formal Quotations - Quarterly Report for Information Recommendation Moved by Councillor Pickles Seconded by Councillor McLean That Report CST 39-11 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. Carried 3. Director, Corporate Services & Treasurer, Report CST 40-11 Section 357/358 of the Municipal Act- Adjustment to Taxes Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report CST 40-11 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Carried 2 i o~ Executive Committee Meeting Minutes I Monday, November 14, 2011 7:35 pm - Council Chambers Chair: Councillor Rodrigues 2 3 4. Director, Community Services, Report CS 36-11 Speed Limits on City of Pickering Roads north of Taunton Road Amendment to By-law 6604/05 Recommendation Moved by Councillor Pickles Seconded by Councillor McLean That Report CS 36-11 be deferred to the Joint Planning & Development and Executive Committee meeting of December 5, 2011, in order for staff to undertake rural community consultation through advertisements and the City website. Carried 5. Director, Community Services, Report CS 42-11 Tender for Supply & Delivery of One-Multi-Purpose Sidewalk Tractor with Attachments -Tender No. T-16-2011 Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report CS 42-11 of the Director, Community Services regarding the supply and delivery of One Multi-Purpose Sidewalk Tractor with attachments be received; 2. That Tender No.T-16-2011, as submitted by Joe Johnson Equipment Inc. for the supply and delivery of One Multi-Purpose Sidewalk Tractor with attachments in the amount of $152,997.00 (HST extra) be accepted; 3. That the total gross cost of $174,017 and a net cost of $156,708 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows; a) that the sum.of $155,000 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding five years, at a rate to be determined; 3 citq 0~ _ Executive Committee Meeting Minutes Monday, November 14, 2011 7:35 pm - Council Chambers 24 Chair: Councillor Rodrigues b) that the balance of $1,708 plus issuing costs be funded from property taxes; c) that the financing and repayment charges in the amount of approximately $33,400 be included in the annual Current Budget for the City of Pickering commencing in 2012 and continuing thereafter until the debt is repaid; d) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; 5. That the draft by-law attached to this report be enacted; and, 6. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. Carried 6. Chief Administrative Officer's Report, CAO 17-11 2012 Standing Committee and Council Meeting Schedule Recommendation Moved by Councillor Pickles Seconded by Councillor McLean That the 2012 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report be approved. Carried 7. Chief Administrative Officer's Report, CAO 18-11 Fire Underwriters Survey (FUS) Recommendation Moved by Councillor Pickles Seconded by Councillor McLean That Council receive the Fire Underwriters Survey report for information. Carried 4 citq ao Executive Committee Meeting Minutes Monday, November 14, 2011 7:35 pm - Council Chambers. Chair: Councillor Rodrigues 2 5 8. Chief Administrative Officer's Report, CAO 19-11 By-law Banninq Sale of Shark Fins in City of Pickering Recommendation Moved by Councillor Pickles Seconded by Councillor McLean That Report CAO 19-11 respecting a ban on the possession, sale, trade or distribution of shark fins within the City of Pickering be endorsed. Carried (III) Adjournment Moved by Councillor O'Connell Seconded by Mayor Ryan The meeting adjourned at 8:15 pm. I 5 i Citq 00 2 6 PICKERING November 21, 2011 Presentations 1. Presentation of Certificates Adopt a Park West Shore Ravine & Open Space: Durham Chinese Canadian Culture Centre Amberlea Park: Highbush Public School Denmar Park: Durham Tamil Association ;Citq O~ 2 7 PICKERING November 21, 2011 Delegations 1. John Sabean, Board Chair Pickering Public Library Annual Presentation 2. Michael T. Wall Wolfe Milestone Re: Notice of Motion Naminq the Pedestrian Bridge 3., Gil Barrett, 1St Vice President Royal Canadian Legion Re: Notice of Motion Naming the Pedestrian Bridge 4. PESCA Re: Notice of Motion Naming the Pedestrian Bridge 5. Tao (Thomas) Qu, Durham Chinese Canadian Culture Centre Ms. Peng Peng Hou Otto Yong Re: Report CAO 19-11 By-law Banning of Shark Fins in the City of Pickering 6. Barbara Chiu, Executive Director Toronto Chinese Business Association Re: Report CAO 19-11 By-law Banning of Shark Fins in the City of Pickering 7. Benedict Leung, Richmond Hill and Markham Chinese Business Association Re: Report CAO 19-11 By-law Banning of Shark Fins,in the City of Pickering 8. Bradley Kung Re: Report CAO 19-11 By-law Banning of Shark Fins in the City of Pickering 9. Diane Peck Re: Report CAO 19-11 By-law Banning of Shark Fins in the City of Pickering CLtq O~ 28 I~;I November 21, 2011 PICKERING Correspondence Pages 1. Corr. 45-11 Motion to Endorse P.M. Madill, Regional Clerk 29-31 Region of Durham 605 Rossland Road East Whitby, ON L1 N 6A3 Letter received from P.M. Madill, Regional Clerk, Region of Durham seeking Council endorsement of Amendments to Appendix A of the E9-1-1 P.E.R.S. Updated Telephone System Policy and Procedure Manual. 2. Corr. 46-11 Motion to Adopt Director, Planning & Development 32-42 City of Pickering Correspondence received from Neil Carroll; Director, Planning & Development seeking Council approval of the Specialty Retailing Node Development Guidelines noted in Report PD 30-11 presented to Council on October 17, 2011. 29 May 9, 2011 oRIBINaLTO I, COPYTO: Ms. D. Shields Clerk CORR. I i }LE City of Pickering TAKEAPR.ACTioN 1 The Esplanade °0 `'k ' The Regional Pickering, ON L1 V 6K7 A Municipality of Durham RE: E9-1-1 P.E.R.S. UPDATED TELEPHONE SYSTEM Clerks Department POLICY AND PROCEDURE MANUAL 605 ROSSLAND RD. E. PO BOX 623 Ms. Shields, the Finance and Administration Committee of WHITBY ON L1 N 6A3 CANADA Regional Council considered the above matter at a meeting 905-668-7711 held on January 18, 2011. Regional Council adopted the 1-800-372-1102 Fax: 905-668-9963 following recommendations of the Committee on January 26, E-mail: clerks@durham.ca 201 1 : www.durham.ca Pat M. Madill, A.M.C.T., cMM m a) THAT Appendix 'A' of the 9-1-1 Joint Powers Regional Clerk Agreement as. contained in the E9-1-1 P.E.R.S. Telephone System, Policy and Procedure Manual be amended by adding a representative of the EMS/Region of Durham, and further that the representative be appointed by the Commissioner & Medical Officer of Health; b) THAT Appendix'A' of the 9-1-1 Joint Powers Agreement as contained in the E9-1-1 P.E.R.S. Telephone System, Policy and Procedure Manual be amended by deleting the words 'five (5) member Board' and replacing it with the words 'seven (7) member Board' so as to be comprised of the following: Representative Appointed By Regional Council: Regional Council (elected official) Police: Police Chief Fire: Fire Chief's Committee Ambulance (Province) Ministry of Health EMS/Region of Durham Commissioner & Medical Officer of Health 9-1-1 P.P.S.A.P. Manager 9-1-1 Management Board Regional Council (Staff Member) C.A.O./Region of Durham; "Service Excellence for, our Communities" 100% Post Consumer 3 0 c) THAT Appendix'A' of the 9-1-1 Joint Powers Agreement as contained in the E9-1-1 P.E.R.S. Telephone System, Policy and Procedure Manual be amended by inserting the word 'annual' in the last paragraph of Appendix 'A' to reflect that the Chairperson be a representative of either the Police or Fire Agencies on a rotating annual basis; d) THAT Appendix'B' of the 9-1-1 Joint Powers Agreement as contained in the E9-1-1 P.E.R.S. Telephone System, Policy and Procedure Manual be amended to reflect the new members of the 9-1-1 Management Board and their contact information; e) THAT the 9-1-1 Joint Powers Agreement as contained in the E9-1-1 P.E.R.S. Telephone System, Policy and Procedure Manual, as amended in Appendix `A' and B', be approved; f) THAT the Regional Chair and Clerk be authorized to sign the 9-1-1 Joint Powers Agreement, as amended and contained in the E9-1-1 P.E.R.S. Telephone System, Policy and Procedure Manual; and g) THAT the 9-1-1 Joint Powers Agreement, as amended and contained in the E9-1-1 P.E.R.S. Telephone System, Policy and Procedure Manual be circulated to the Durham Region Police Services Board and eight area municipalities for approval and signing of same. Pursuant to Item g), the agreement has been attached for your Council's approval. Can you please provide me with a copy of your Council's resolutions and I will make the appropriate arrangements to have this agreement circulated to Durham Regional Police Services Board and all area municipalities for signatures. ~Lill A M C.T., CMM III Regional Clerk PMM/mf Encl. c: S. Knox, Manager, Communications/9-1-1 Technical Services B. Roy, Regional Solicitor REGIONAL MUNICIPALITY OF DURHAM 9-1-1 AGREEMENT 31 (Revised) REGIONAL MUNICIPALITY OF DURHAM AGREEMENT APPENDIX `A' Administration of the Durham Regional 9-1-1 Telephone System is the responsibility of a Seven (7) Member Management Board. Board Members are appointed as follows: REPRESENTATIVE APPOINTED BY Regional Council Regional Council (elected official) Police: Police Chief Fire: Fire Chief's Committee Ambulance (Province): Ministry of Health E.M.S./Region of Durham Commissioner & Medical Officer of Health 9-1-1 P.P.S.A.P. Manager 9-1-1 Management Board Regional Council (staff member) C.A.O./Region of Durham The Chairperson will be a representative of either the Police or Fire Agencies, on a rotating annual basis. Revised May 2008 Appendix 'A' & 'B' - Revised January 2011 10 4 J ICKERING Memo 1811 BICENTENNIAL 2011 To: Mayor Ryan and November 16, 2011 Members of Council oRI~~,.s, From: Neil Carroll Director, Planning & Development copy Copy: City Clerk ' Subject: Specialty Retailing Node Development Guidelines core r Taa~ Pickering -Brock Centre Inc. IT } ~C) V,-"={ - File: A 7/10 On October 17, 2011, Council approved a zoning amendment application by Pickering - Brock Centre Inc. to permit an expansion of the shopping centre on lands located south of Pickering Parkway and east of Brock Road (see Resolution #165/11 attached). Resolution #165/11 also directed that the amendment to the Specialty Retailing Node Development Guidelines be finalized and brought forward for Council adoption with the implementing zoning by-law. The attached Guidelines have been finalized as recommended by staff in Report PD 30-11. Amendments include the removal of the reference to the number of large format food stores provided for within the Specialty Retailing Node and the incorporation of development/design requirements specific to the zoning amendment application A 7/10. The implementing zoning by-law will be considered by Council at the same November 21, 2011, meeting. Attached are the Specialty Retailing Node Development Guidelines for Council adoption. DW:Id 1:\Project File s\Development\Pickering -Brock Centre Inc. (A 7 10)\Council Adopted Development Guidelines\memo Council 11.16.11.doc Attachments 33 Legal and Legislative Services RE E E ' " Clerk's Office Directive Memorandum;. October 20, 2011 To: Neil Carroll Director, Planning & Development From: Debbie Shields City Clerk Subject: Direction as per Minutes of the Special Meeting of City Council held on October 17, 2011 Director, Planning & Development, Report PD 30-11 Zoning Amendment Application - A 7/10 Pickering-Brock Centre Inc. 1755-1805 Pickering Parkway & 1842 Notion Road Concession 1, South Part Lot 17, 18, City of Pickering Council Decision Resolution #165 /11 1. That Zoning Amendment Application A 7/10 submitted by Zelinka Priamo Ltd., on behalf of Pickering-Brock Centre Inc., to permit an expansion of the shopping centre on lands being Concession 1, South Part Lot 17, 18 be approved; 2. That a zoning by-law to implement Zoning Amendment Application A 7/10, be finalized in accordance with the provisions of Section 3.11 of Report PD 30-11, with an amendment to 3.11 j) "to provide appropriate restrictions for drive-through facilities in proximity to Brock Road, Pickering Parkway and residential zones as further discussed between the applicant and staff', and the by-law be forwarded to City Council for enactment once the traffic impact study has been finalized to the satisfaction of the City and the Region of Durham; and 3. Further, that an amendment to the Specialty Retailing Node Development Guidelines, as generally set out in Appendix I to Report PD 30-11, be Endorsed and brought forward for Council adoption with the implementing zoning by-law. Please take any action deemed necessary. Debbie Shields /Ir 34 AMENDMENT TO THE CITY OF PICKERING COMPENDIUM DOCUMENT 35 DRAFT AMENDMENT TO THE PICKERING COMPENDIUM DOCUMENT PURPOSE: The purpose of this amendment is to amend the Specialty Retailing Node Development Guidelines to delete the reference to the number of large format food stores within the Node, and to add detailed design guidelines for lands south of Pickering Parkway (South Precinct). The amendment is related to Zoning Amendment Application A 7/10 by Pickering-Brock Centre Inc. to expand the Shops .at Pickering Ridge shopping centre. LOCATION: The subject lands are approximately 13.1 hectares in size, and include all of the lands within the Node south of Pickering Parkway, with the exception of the Canadian Tire property located at the southeast corner of Brock Road and Pickering Parkway. The lands are legally described as part of Lots 17 and 18, Concession 1, and municipally known as 1755-1805 Pickering Parkway and 1842 Notion Road.. BASIS: The proposed South Precinct guidelines establish a comprehensive framework for guiding private development and investment within the precinct, while ensuring integration of new development with existing development. The framework provides direction and guidance for the overall design, pedestrian circulation and architectural and landscape treatment within the precinct. ACTUAL The City of Pickering Official Plan Compendium Document is hereby amended by amending Section 11 Specialty Retailing Node Development Guidelines as follows: AMENDMENT: 1. Amending Table 1: Zoning Strategy for Permissible Uses in Specialty Retailing Node as follows: Deleting the second bullet point under the "Large format food stores" section which reads "one large format food store permitted within the Node". Draft Amendment to the Pickering Compendium Document Page 2 36 2. Adding Section 11.6.2 South Precinct as follows: "11.6.2 South Precinct The South Precinct consists of all the lands within the Specialty Retailing Node that are located south of Pickering Parkway and east and south of the Canadian Tire property at the southeast corner of Brock Road and Pickering Parkway. The Canadian Tire lands may be added to this precinct, or as a separate precinct, at a future date through a further Council amendment. A tertiary plan has been prepared to provide guidance for the overall design and architectural and landscape treatment within the precinct. Development and redevelopment proposals will have consideration for the following detailed design elements identified in this tertiary plan in addition to generic development standards outlined in Section 11.4 Development Standards. Vision ` The goal for the precinct is to create a cohesive retail centre, integrating new development with existing development, and providing for improved pedestrian connections and amenities throughout the centre and between precincts. Access/Entry Points The main access/entry points, as shown on the tertiary plan, reflect existing access points as well as proposed access points from Pickering Parkway. The proposed access points are aligned with public streets on the north side of Pickering Parkway (Beechcroft Drive and Marshcourt Drive). The functional aspects and precise locations of access/entry points are subject to the approval of the Region of Durham and the Ministry of Transportation for access from Brock Road, and the City of Pickering for access from Pickering Parkway. The access/entry points should feature an enhanced level of architectural detail, landscape quality, pedestrian and transit amenities and appropriate signage. Site and street furniture should be placed at strategic entry locations. Draft Amendment to the Pickering Compendium Document Page 3 37 View Corridor Entry points (excluding service accesses) are potential view corridors, providing public views into the precinct. Where possible, view corridors should terminate in a view/focal point which can include buildings and/or appropriate features. Buildings and any portion of buildings that are visible from prominent access/entry points should be enhanced through architectural detailing, signage and pedestrian amenities. Loading areas, large refuse containers and other service facilities will not be permitted in view corridors. Primary Drive Aisles The primary drive aisles identified on the tertiary plan form the basis of a modified grid pattern within the precinct. In terms of design and function they are to be treated as 'public streets' and include sidewalks / walkways and landscaping. Primary Pedestrian Walkways A network of primary pedestrian walkways will be provided, as shown in the tertiary plan, to facilitate and encourage safe pedestrian movement from the public streets into the precinct, and between buildings within the precinct. The walkway network will allow for a safe environment for pedestrians and also create short walking distances between destinations. Storefront access sidewalks will be required,to link to the parking areas allowing for possible patio use and pedestrian gathering. The surface treatment of storefront sidewalks should consist of varied textures of materials including concrete paving and/or decorative paving to provide safe and convenient access and paths of travel. Landscaping will be incorporated into pedestrian walkways where possible to define the walkways and buffer the pedestrians from vehicular traffic. Draft Amendment to the Pickering Compendium Document Page 4 I 38 Storefront sidewalks should be a minimum of 1.8 metres wide. Access sidewalks linking to the parking areas should be a minimum of 2.0 metres wide. Pedestrian walkways which traverse vehicular areas should be delineated by line painting and a change in materials with decorative paving features wherever possible. Where permitted, queuing lanes for drive-through facilities will be located so as not to interfere with primary pedestrian walkways. Build-to Zone Build-to zones have beer! identified on the tertiary plan to illustrate the desirability of locating new buildings near major driving aisles and public roads. The intent is to frame the main entry points with built form that provides for an inviting pedestrian environment and to provide focal points for the centre. Build-to zones will be incorporated into implementing zoning by-laws. By-law provisions will require that, over time, a significant portion of the individual build-to zone is occupied with a building face. If buildings are proposed outside of the build-to zones, it must be demonstrated that their placement in the proposed locations will not prejudice opportunities for the construction of other buildings within build-to zones. Built Form Built form should be diverse, varied in building envelope, incorporating changing roof line and a variety of materials, and include architectural detailing to express corporate identity. Identity along Pickering Parkway will be achieved through architecture, particularly at main entry points. While individuality and variety are encouraged, unifying elements such as similar window treatments, varying planes of flat roofs, cornices, trellises, plinths and colour are essential to tie future developments with the existing development. Focal buildings at key points within the precinct should provide visual and urban design interest. Draft Amendment to the Pickering Compendium Document Page 5 39 Storefront glazing along the building elevations and street front glazing are encouraged. Complimentary architecture to the overall development should be incorporated where this glazing requirement cannot be achieved. Awnings, canopies and/or building overhangs should be provided in close proximity of entrances in order to provide shelter for pedestrians. Consistency in material themes are required, a group of building materials should be established and used throughout developments in the precinct. Buildings adjacent to public roads and 'at entry points should have a building massing of a minimum of 2 storeys. Public/Private (Edges) Interface The boundary area of this precinct shall be designed to buffer and enhance the edge condition between the street and private properties. The buildings along.the street edge should create a strong built form, reinforcing the primary street condition. Landscaping will complement the built form along Pickering Parkway and will be provided on a pedestrian and vehicular scale to screen the parking area on the site. Surface parking visible from Pickering Parkway will. be screened by landscape treatment composed of a combination of hard and soft landscaping and will be incorporated wherever appropriate. The intensity of the landscape screening should become greater the closer to the major entrances or focal nodes along the street. The precinct is strategically located adjacent to the Highway 401 and the Brock Road interchange. Innovative approaches to the design of rear elevations, rooflines and screening rooftop mechanical units, flues, and vents are required to ensure upgraded views from Highway 401. Draft Amendment to the Pickering Compendium Document Page 6 40 Parking The design of parking areas should relate to the retail frontages and be segmented into smaller row lengths that are book ended by planted islands. Landscaping at internal parking islands should be used to soften the view of parked cars. Where parking islands are incorporated into the pedestrian walkway, a minimum 2.0 metre wide concrete walk should be provided where possible on the parking side of the planted boulevard. Parking islands and medians should incorporate soft and hard landscape treatment to create visually attractive areas. Where parking abuts the street, landscape features such as plants, trellises, low walls and berms should be incorporated to screen the parking and intercept car headlights. Special Design Requirements • Queuing lanes for drive-through facilities should not be located between buildings and Brock Road or Pickering Parkway • Queuing lanes for drive-through facilities should be screened from Brock Road, Pickering Parkway, primary pedestrian walkways and primary drive aisles by landscaping areas • Loading, service, and refuse areas should not be visible from Brock Road, Pickering Parkway, main access/entry points, view corridors, or principle parking areas • Loading and garbage areas should be screened with built form elements relating to the building and combined with landscaping where possible • Garbage enclosures should not be free-standing and should be located within buildings and constructed with a common material to the building fagade • Lighting should be used throughout the site to enhance visibility, safety, pedestrian areas and to reinforce the architectural and landscape design Draft Amendment to the Pickering Compendium Document Page 7 4( Any illumination for parking areas at the northern end of the precinct must be shielded such that the lighting does not intrude into the neighbouring residential area • Street furnishings should be strategically designed and placed to enhance the character and visual continuity of the development • All site furnishings including light poles and fixtures and bicycle racks should be co-ordinated and incorporate motifs characteristic of the development • The streetscape should be designed to reinforce the urban condition and include pedestrian amenities like sidewalks, furniture, landscaping, street trees, signage and easy access from the public sidewalk Notion Road Overpass Long term plans for Notion Road include a Highway 401 overpass, connecting Notion Road with Squires Beach Road. Development proposals in the precinct shall demonstrate that the possible Notion Road overpass is not precluded by development approvals. 3. Adding Figure D: South Precinct Tertiary Plan as shown on Schedule I to this Amendment. I:\Project Files\Development\Pickering - Brock Centre Inc. (A 7 10)\Council Adopted Development Guidelines\Amendment.doc i I _ LL SCHEDULE 1 UU LJ ~~J ~o ~~o~ ♦ -~~ry I Ent 1 2 1 I ~ 1 i j2 1 I L---- ' 1 I O 3 1 1 1 i ~W Jl 1 I ° 12JnOOHS?JVA - , 1 1 W 1 1 1 ° 1 I 1 w . 1 ~ 1 I uJi ~ I~ 1 1 a > 22 1 1 I ° u 3 ASHFORD I Y I 1 Q 1 1 ~ ~ 1 1 ' W N a - 1 I ' Z ~ 1 1 I I 1 I J a Z NMV IHO]3B , o g O d ° ; 1 1 v ~ Q Iz W ¢ g Z < IW IL W 1 U LARKSMERE O F- a wa 'Y IQ W >F 1 I WZo 1 I N° a I I 1 I 1 I 1 1 W J z CL 9 N V) 1 1 p z o a 1 1 I , r- . LL 0: U N 1 r---- - , Zj Z o ~ o I ~ 1 1 ~ S J (n w o z J I 1 1 i ` m I i W W CC cc / r 1 / 1 t J0 / I 1 Q IL °o U) L) a 1 0 / 1 m 1 / 1 rn I ~ 1 e 1 1 / o I 1 / a I 1 n 1 1 E 1 1 E / L C QVO~j )IMjo c G m U Z O G W 2 Q L - Cif o~ 4 3 PI aCKERIN November 21, 2011 Committee Reports a) Report PD 2011-10 of the Planning & Development P & D Pages Blue 1. Director, Planning & Development, Report PD 31-11 1-31 Proposed Wireless Cell Tower Installation Public Mobile 2305 Fairport Road (Part of Lot 26, Concession 2), City of Pickering Recommendation That Public Mobile be advised that City Council has no objection to the proposed 40 metre high cell tower installation at 2305 Fairport Road based on the design and other details submitted with this request. 2. Director, Planning & Development, Report PD 32-11 32-57 Zoning By-law Amendment Application A 9/11 Long Holdings Inc. 1887 Kingston Road (North Part of Lot 17, Concession 1, Part 1, Plan 40R-6905), City of Pickering Recommendation 1. That Zoning By-law Amendment Application A 9/11 submitted by Long Holdings Inc. to permit a music store and related uses on lands being the North Part of Lot.17, Concession 1, Part 1, Plan 40R-6905, City of Pickering be approved; and I 2. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 9/11, as set out in Appendix I to Report PD 32-11, be finalized and forwarded to City Council for enactment. 3. Director, Planning & Development, Report PD 33-11 58-89 Proposed Wireless Cell Tower Installation Public Mobile 1939 Altona Road (North Part of Lot 32, Concession 1), City of Pickerinq Recommendation 4 4 That Public Mobile be advised that City Council has no objection to the proposed 40 metre high cell tower installation at 1939 Altona Road based on the design and other details submitted with this request, and subject to the incorporation of a shroud over the tower equipment, and a tower colour similar to adjacent hydro towers. i 45 caq o~ ICI November 21, 2011 PICKERING Committee Reports b) Report EC 2011-10 of the Executive Committee Executive Pages Buff 1. Director, Corporate Services & Treasurer, Report CST 41-11 1-44 2011 Year End Audit Recommendation 1. That Report CST 41-11 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Plan as submitted by Deloitte & Touche LLP, included as Attachment 1 to this report be received for information; and, 3. That the Chief Administrative Officer and the Director, Corporate Services & Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the City. 2. Director, Corporate Services & Treasurer, Report CST 39-11 45-48 Formal Quotations - Quarterly Report for Information Recommendation That Report CST 39-11 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. 3. Director, Corporate Services & Treasurer, Report CST 40-11 49-51 Section 357/358 of the Municipal Act- Adjustment to Taxes Recommendation 1. That Report CST 40-11 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. I 46 4. Director, Community Services, Report CS 42-11 62-76 Tender for Supply & Delivery of One Multi-Purpose Sidewalk Tractor with Attachments -Tender No. T-16-2011 Recommendation 1. That Report CS 42-11 of the Director, Community Services regarding the supply and delivery of One Multi-Purpose Sidewalk Tractor with attachments be received; 2. That Tender No.T-16-2011, as submitted by Joe Johnson Equipment Inc. for the supply and delivery of One Multi-Purpose Sidewalk Tractor with attachments in the amount of $152,997.00 (HST extra) be accepted; 3. That the total gross cost of $174,017 and a net cost of $156,708 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows; a) that the sum of $155,000 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding five years, at a rate to be determined; b) that the balance of $1,708 plus issuing costs be funded from property taxes; c) that the financing and repayment charges in the amount of approximately $33,400 be included in the annual Current Budget for the City of Pickering commencing in 2012 and continuing thereafter until the debt is repaid; d) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; 5. That the draft by-law attached to this report be enacted; and, 6. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. 5. Chief Administrative Officer's Report, CAO 17-11 77-79 2012 Standing Committee and Council Meeting Schedule Recommendation 47 That the 2012 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report be approved. 6. Chief Administrative Officer's Report, CAO 18-11 80-83 Fire Underwriters Survey (FUS) Recommendation That Council receive the Fire Underwriters Survey report for information. 7. Chief Administrative Officer's Report, CAO 19-11 84-91 By-law Banninq Sale of Shark Fins in City of Pickering Recommendation That Report CAO 19-11 respecting a ban on the possession, sale, trade or distribution of shark fins within the City of Pickering be endorsed. CLtq o~ 48 November 21, 2011 PIM,P~F? G NEW AND UNFINISHED BUSINESS PAGES 1. Director, Planning & Development, Report PD 36-11 49-52 Appointment of Inspector under the Building Code Act Recommendation That the City's Building By-law 7137/11 which appoints Chief Building Official, Deputy Chief Building Official and Inspectors be amended as set out in Attachment 1 to Report PD 36-11 I Report To Council 49 PICKER I Report Number: PD 36-11 Date: November 21,.2011 From: Neil Carroll Director, Planning & Development Subject: Appointment of Inspector under the Building Code Act Recommendation: That the City's Building By-law 7137/11 which appoints the Chief Building Official, Deputy Chief Building Official and Inspectors be amended as set out in Attachment 1 to Report PD 36-11. Executive Summary: This report recommends that the appointments schedule of the City's Building By-law 7137/11 be amended to reflect the appointment of an Inspector. Financial Implications: Not applicable. Sustainability Implications: Not applicable. Background: Council currently has in place By-law 7137/11, which is required to provide for the administration and enforcement of the Building Code Act within the City. This By-law includes a schedule of persons appointed pursuant to that Act. The recent hiring of Abraham Riad (effective November 14, 2011) requires that his name be added to the Schedule as an Inspector. Attachment: I 1. Recommended amending by-law, appointing the Inspector 50 Report PD 36-11 November 21, 2011 Subject: Appointment of Inspector under the Building Code Act Page 2 Prepared By: Approved/Endorsed By: Kyle Bentley Neil Carr Chief Building Official Director, Plwhing & Development KB:Id Copy: Chief Administrative Officer Recommended for the consideration of Pickering y Counc' Tony Prevedel, P.Eng. Chief Administrative Officer I The Corporation of the City of Pickering By- /11 Being a by-law to amend Schedule "A" of By-law 7137/11 appointing the Chief Building Official, Deputy Chief Building Official and Inspectors. Whereas, pursuant to the provisions of subsection 3(1) of the Building Code Act, 1992, .S.O. 1992, chapter 23, provides that the Council of The Corporation of the City of Pickering is responsible for the enforcement of the Act within the City of Pickering; Whereas, pursuant to By-law 7137/11, Council appointed a Chief Building Official and such Inspectors as are necessary for the enforcement of the Act within the City of Pickering; and Whereas, as a result of a staff change, the By-law to appoint these individuals must be amended to reflect the appointment of a new inspector. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule "A" of By-law 7137/11, as amended, is hereby deleted and replaced with Schedule "A" attached hereto. By-law read a first, second and third time and finally passed this 21St day of November, 2011. David Ryan, Mayor Debbie Shields, City Clerk 52 Schedule "A" Appointments I Item 1 Column 1 Column 2 1. chief building official K le Bentley 2. deputy chief building official/inspector Brenda Yarush 3. inspector Toby Hill 4. inspector Ian McKinla 5. inspector Albert Alvero 6. inspector Taylor Young 7. inspector Paul Nishikawa 8. inspector Andras Szon i 9. Inspector Abraham Riad 10. inspector Matthew Seward 11. inspector Brian Holmes 12. inspector Robert Watson 5 3 PICKERING November 21, 2011 NOTICE OF MOTION a) Councillor Dickerson and Councillor Ashe gave notice that they will at this meeting of Council be presenting a motion as follows: Funding for Potential New Senior's Centre WHEREAS the average age of Pickering's population continues to advance upwards due to the same demographics found around the world as a result of the baby-boom following WWII, and WHEREAS the South Pickering Seniors' Club (the Club) has experienced a growing membership over the past ten years and expects to see that growth increase significantly over the next ten years, and WHEREAS the current location located on Liverpool Road South is nearing the maximum number of residents able to be accommodated, and WHEREAS the number of members with their own vehicles coming to the Club are expected to outgrow the parking spaces available within seven years, notwithstanding the much needed and appreciated current parking lot expansion presently underway; and WHEREAS a new facility will be required within the next decade to accommodate the growing membership with an ever growing list of activities for them to participate in, and WHEREAS the Club is desirous to be located within the evolving Pickering Downtown Core area and recognizes the significant financial impact a new facility will have on the City's budget process; NOW THEREFORE BE IT RESOLVED that the City Treasurer review the ability of the City to place a minimum of $150,000.00 per year commencing with the 2012 budget, into a reserve account for the eventual new senior's centre construction, and FURTHER that the City and the Club Executive explore, and reach a conclusion, on where a new senior's facility will be located during the course of the next twelve months and present their report on the recommended site for Council's consideration and approval. a) Councillor McLean and Councillor Rodrigues gave notice that they will at this meeting of Council be presenting a motion as follows: Naming the Pedestrian Bridge "Veteran's Memorial Walkway" 54 WHEREAS: The GO Transit/Metronlinx pedestrian bridge, connecting the Pickering GO Train station on the south side of Highway 401, to a new office tower and Go Transit parking structure at the south side of the Pickering Town Centre. AND WHEREAS: The new pedestrian bridge crosses over the stretch of highway that was renamed the "Highway of Heroes" in 2007 by Transportation Minister Donna Cansfield to pay respect for our fallen heroes who are serving overseas in Afghanistan. AND WHEREAS: the City of Pickering has always been a strong supporter of our Legions, its members, veterans and their families. AND WHEREAS: It is imperative that we do everything we can to thank and honour those currently serving, and who have served and who will serve in the Canadian Armed Forces, and to pay our respect for the 112,331 Canadians that made the ultimate sacrifice and to ensure that these sacrifices are never forgotten. AND WHEREAS: Jim Corbitt, President of the Royal Canadian Legion wholeheartedly supports the idea of naming the pedestrian bridge Veteran's Memorial Walkway. NOW THEREFORE BE IT RESOLVED: That the City of Pickering request that Metrolinx honour all our veterans and support Council in the naming of the new pedestrian bridge "Veteran's Memorial Walkway". Lest we forget, lest we forget Citq oo 5 5 PICKER ING November 21, 2011 By-laws 7171/11 Being a by-law to authorize the supply and delivery of One Multi- Purpose Sidewalk Tractor with Attachments in the City of Pickering and the issuance of debentures therefor in the amount of $155,000 [Refer to Executive Pages 75-76] 7172/11 Being a by-law to change the name of a portion of Milton Road to . Staghorn Road in the City of Pickering. (By-law attached) 7173/11 Being a by-law to dedicate Staghorn Road, Plan 350, Pickering, designated as Part 1, Plan 40R-27205, as public highway. (By-law attached) 7174/11 Being a by-law to stop-up and close certain portions of Pineview Lane as public highway, abandon easements in favour of the City and reconvey certain lands and interests in land to the abutting owners. (By-law attached) 7175/11 Being a by-law to dedicate that part of Lot 4, Plan 282, Pickering, being Part 43, Plan 40R-25121 as public highway (Rockwood Drive). (By-law attached) 7176/11 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law 6549/05 to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lots 17 and 18, Concession 1, in the City of Pickering. (A 7/10) (By-law attached) 7177/11 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham, North Part of Lot 17, Concession 1, in the City of Pickering. (A 9/11)[(By-law attached) 7178/11 Being a by-law to dedicate Block 64, Plan 40M-1832, Pickering, as public highway. (By-law attached) 7179/11 Being a by-law to amend Schedule "A" of By-law 7137/11 appointing the Chief Building Official, Deputy Chief Building Official and Inspectors. [Refer to New and Unfinished Business pages 51- 52] 56 7180/11 Being a by-law to prohibit the possession, sale, trade and distribution of shark fins or derivative products. [Refer to Executive pages 88-91] vA 5 7 PICKERING Memo 1811 BICENTENNIAL 2011 To: Debbie Shields October 25, 2011 City Clerk From: Neil Carroll Director, Planning & Development Copy: Chief Administrative Officer Director, Community Services Division Head, Engineering Services Manager, Development Control Subject: Street Name Change and Road Dedication Portion of Milton Road to Staghorn Road File: SP-2007-01/Roadded.527 Milton Road is a road allowance located between Rosebank Road and Rougemount Drive which was created through the registration of Plan of Subdivision 350 in 1933. It is a road that has never been constructed, travelled upon or maintained by the City. The City recently approved Draft Plan of Subdivision SP-2007-01 ("SP-2007-01") on lands located directly north and south of the portion of Milton Road located between Rosebank Road and Oakwood Drive. The plan of subdivision includes 26 residential lots, two temporary turning circles and two new roads, one running north of Milton Road (Maitland Drive) and one running south of Milton Road (Pike Court). The portion of Milton Road between Rosebank Road and Oakwood Drive (Part 1, Plan 40R-27205 - see location map attached) does not form part of SP-2007-01 (as it already exists on Plan 350) however, the Subdivision Agreement relating to the development of SP72007-01 requires that it be constructed to City standards and dedicated as a public highway as it will provide frontage to lots within SP-2007-01. Staff have been advised by the Region of Durham that, while Milton Road exists on a plan of subdivision registered in 1933, the name "Milton" never formed part of the Region's reserved street name listing for Pickering. Consequently, "Milton" was assigned to a street elsewhere in the Region some time ago and cannot be used in Pickering. The developer for SP-2007-01 has selected "Staghorn" from Pickering's reserved street name listing as.an alternative name for this portion of Milton Road. Staghorn Road has been approved for use by both the Region of Durham and by City staff. As Milton Road exists on a registered plan of subdivision, a by-law must be registered on title in order to legally change the name of this portion of Milton Road to Staghorn Road. Public notice of the name change is not required in this instance as Milton Road has never been constructed, travelled upon or provided access to the public, nor is it a requirement of the City's Notice Policy or the Municipal Act. 58 The remaining portion of Milton Road (between Oakwood Drive and Rougemount Drive) will remain unchanged at this time. This remaining section of Milton Road will be renamed in conjunction with the streets being constructed through future development in the area. It is recommended that Council enact the attached draft by-laws as follows: (1) a name change by-law formally changing the name of the portion of Milton Road between Rosebank Road and Oakwood Drive (Part 1, Plan 40R-27205) to Staghorn Road; and (2) a road dedicating by-law to ensure that once Staghorn Road (Part 1, Plan 40R-27205) is constructed to City standards, it becomes a public highway,,under the jurisdiction of the City. The attached draft by-laws are for the consideration of City Council at its meeting scheduled for November 21, 2011. i DB:bg J:M)ocumentstPmp & Dev\ 187 or SPtSP2007-Ot Geranium Roseoank\street name changetStreet Name Change Memo to City Clerk.eoc Attachments October 25, 2011 Page 2 Street Name Change and Road Dedication Portion of Milton Road to Staghorn Road 59 0 G~ W AT0 U C F¢- W U Z o Q MAITLAND DRIVE in Z T ~ g W Of W O O U Z S D Y O Z U Q Z m s W U) O L4NDS STAGHORN ROAD COWAN 'CIRCLE ~o ~ U OG W Y_ Z~ d GILLMOSS o ROAD 0¢ 1 T1 Lu J DRIVE ~u N yob P, Z NOMAD RD. OJ - O Y \ Z O m @Ulm oIr O0 400 G OO mv@ R UG P K City of Pickering Planning & Development Department PROPERTY DESCRIPTION Part of Milton Road, being Part 1, 40R-27205 OWNER City of Pickering DATE Sept 13, 2011 DRAWN BY .lB 07\ FILE No. Street Nagle Change/Road Dedication SCALE 1:5,000 CHECKED BY DB N a o own=..: T.ran.t EntsrpM... Inc. ano It. •^Ppli- All right. R.-.d. Not . pion of .-y. PN-RUR 2005 MPAC and it. w li.r.. All ht. R.. -d. Not a Ian of Su_ Y. I 6 0 The Corporation of the City of Pickering By-law No. Being a by-law to change the name of a portion of Milton Road to Staghorn Road in the City of Pickering. Whereas pursuant to section 11(3)1 of the Municipal Act, the Council of a local municipality may pass by-laws for giving names to or changing the names of highways under its jurisdiction. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Part of Milton Road, Plan 350, Pickering, designated as Part 1, Plan 40R-27205 is hereby renamed Staghorn Road. By-law read a first, second and third time and finally passed this 21st day of November, 2011. /ryv ~ David Ryan, Mayor Debbie Shields, City Clerk SP-2007-01 The Corporation of the City of Pickering 61 By-law No.. Being a by-law to dedicate Staghorn Road, Plan 350, Pickering, designated as Part 1, Plan 40R-27205, as public highway. Whereas The Corporation of the City of Pickering is the owner of Staghorn Road, Plan 350, Pickering, designated as Part 1, Plan 40R-27205 and wishes to dedicate it as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as. follows: 1. Staghorn Road, Plan 350, Pickering, designated as Part 1, Plan 40R-27205 is hereby dedicated as public highway. By-law read a first, second and third time and finally passed this 21st day of November, 2011. I. David Ryan, Mayor is i Debbie Shields, City Clerk i Roadded.527 i PICKERING Memo 1811 BICENTENNIAL 2011 To: Debbie Shields October 18, 2011 City Clerk From: Neil Carroll Director, Planning & Development Copy: N/A Subject: Pineview Lane Extension Road Closing and Abandonment of Easements File: 40M-2424 The Subdivision Agreement for Plan 40M-2056 provided for the construction of a portion of Pineview Lane and a turning circle at the easterly limit of the Plan. The lands comprising the turning circle (Blocks 21, 22, 23 and 24 as shown on the location map attached) were conveyed to the City and dedicated as public highway, to be held until such time as Pineview Lane was extended easterly to Autumn Crescent. Once Pineview Lane was extended, the turning circle was to be removed and the lands comprising it reconveyed to the adjacent owners. In addition to the City acquiring the turning circle blocks, access easements were also granted in favour of the City for maintenance purposes through the adjacent lots. These easements were also to be abandoned when the extension of Pineview Lane was complete. Pursuant to a Subdivision Agreement with Parkmount Building Corporation dated June 18, 2010 for Plan 40M-2424, Pineview Lane has now been extended through to Autumn Crescent and the turning circle removed. Accordingly, it is now appropriate to stop-up and close Blocks 21, 22, 23 and 24 as public highway, abandon the access/maintenance easements and reconvey the blocks and interest to the adjacent owners. Attached is a draft by-law giving authority to formally stop-up and close the turning circle blocks and to abandon the existing easements in favour of the City, which lands and interests will be reconveyed to the abutting owners. The attached draft by-law is for the consideration of City Council at its meeting scheduled for November 21, 2011. DB:bg JADowments\Prop & Devt40Mt2424 ParkmountUransfer Lc blocks + aband of easeUnemosUO City Clerk with bylaw.doc Attachments 53 0 z o w w FO RP~~ FOXWOOD z Q m w U~ PINEVIEW LANE SLAN QF ff U U &IiJ w AUTUMN LEGEND - BLOCKS/21-24 40M-2056 1 0 EASEMSEN TSPARTS- 4OR-20686 City of Pickering Planning & Development Department PROPERTY DESCRIPTION Blocks 21-24, 40M-2056 & Parts 1-4, 40R-20686 07\. OWNER City of Pickering DATE Sept. 13, 2011 DRAWN BY JB FILE No. Stop-up and Close Road and Abandon Easements SCALE 1:2000 CHECKED BY DB N sure..: 2.0. t Enterprfaee Inc. and i!. 11 P11- . All right. Re.erv. Not c plan of survey. PN-rJ 2005 MPAC and I!s su Ilero. All r1 h l. ts Reserved. Not c Icn of Surv 64 The Corporation of the City of Pickering By-law No. I A"V Being a by-law to stop-up and close certain portions of Pineview Lane as public highway, abandon easements in favour of the City and reconvey certain lands and interests in land to the abutting owners. Whereas pursuant to the Municipal Act, the Council of the City may pass by-laws to acquire or dispose of land or interests in land and to stop-up a highway, or part thereof, and to authorize its sale or the sale of a part thereof. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. The following portions of highway are hereby stopped-up and closed to both vehicular and pedestrian traffic: • Pineview Lane being Blocks 21, 22, 23 and 24, Plan 40M72056. 2. That those portions of Pineview Lane described above are hereby deemed surplus to the needs of the Corporation and shall therefore be offered for sale to the abutting owners, subject to any required easements, for nominal consideration ($2.00). 3. The following portions of land are no longer required by the City for road access/ maintenance purposes and the City's interest in them shall be abandoned and reconveyed to the abutting owners for nominal consideration: • Those parts of Lots 9, 10, 19 and 20, Plan 40M-2056, designated as Parts 1, 2, 3 and 4, Plan 40R-20686. 4. The Mayor, City Clerk and City Solicitor are authorized to obtain and execute all relevant documentation necessary to effect the above. By-law read a first, second and third time and finally passed this 21st day of November, 2011. David Ryan, Mayor Debbie Shields, City Clerk 40M-2424 J r 6 5 PICKERING Memo 1811 BICENTENNIAL 2011 To: Debbie Shields October 17, 2011 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, Community Services Director, Planning & Development Division Head, Engineering Services Manager, Development Control Subject: Request for Road Dedication By-law Owner: G. Skidmore Part Lot 4, Plan 282, Pickering, being Part 43, 40R-25121 (Rockwood Drive) LD 048/11 File: Roadded.498 The owner has applied to sever part of Lot 4, Plan 282 to create one new lot through Land Division Application LD 048/11. In order to ensure the orderly development of this lot, a reserve (Part 43, Plan 40R-25121) was placed across the severed lot fronting Rockwood Drive. As the owner has complied with all of the other conditions of LD 048/11, it is now appropriate to lift the reserve, thereby permitting legal access to the severed parcel. Attached are a location map and a draft by-law for the consideration of City Council at its meeting scheduled for November 21, 2011. DB:bg J9DocumentsTrop & Dev\ROADDED\SEC\498 Rockwood\Memo to Debbie Oct 1 T11.doc Attachments 66 DETAIL INSET SCALE NT.S MELDRON C o = FORES m z w SANDHURST CRFS PINE GROVE 0 0 > 3 Q ESCENT Q p o W 0 a w O p fy- Y TT 0 BLOCK 43 0 40R-25121 GROVE AVENUE p L MOSSBROOK TR 1h w p Cy- ~ Y W W p Cy- OO SQUARE w Y 3 U O ESCENT w z WESTCREEK DRIVE Q TREEf F- ALLEYV z w U W PROHILL ST. PARK N > w U p TREEf w > o z BUTTERNU °O Cif STREET O Y 3 Q Y O ESCENT o 0 ZTM Q I z w U) PINE LANCREST S w Edk-- W w > > S'c SCENT WEST LANE o o w CQO o p o w WIL w L Q Of w z Y p z z w Cp~RT ST STREET Q w Za O -I w N w a o SWEEfBRIAR CRT. LAWSON STREET w City of Pickering Planning & Development Department PROPERTY DESCRIPTION Part lot 4, Plan 282, being part 43, 40R-25121 OWNER City of Pickering DATE Oct. 12, 2011 DRAWN BY JB FILE No. Roadded. 498 SCALE 1:5,000 CHECKED BY DB At rcee: Teranet Enterprteee Ine. and Ite suPPllens. All rlahte Reserved. Not a plan of •„rre,.. - PN-10 2007 .PAC and It. • Iisns. All N ht• .Reserved. Not o lon o1 Surv• . The Corporation of the City of Pickering 67 By-law No. Being a by-law to dedicate that part of Lot 4, Plan 282, Pickering, being Part 43, Plan 40R-25121 as public highway (Rockwood Drive). Whereas The Corporation of the City of Pickering is the owner of that part of Lot 4, Plan 282, Pickering, being Part 43, Plan 40R-25121 and wishes to dedicate it as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That part of Lot 4, Plan 282, Pickering, being Part 43, Plan 40R-25121 is hereby dedicated as public highway. (Rockwood Drive) By-law read a first, second and third time and finally passed this 21st day of November, 2011. PWASW David Ryan, Mayor AMOW Ar E--r°r AV Debbie Shields, City Clerk Roadded.498 1 PICKERING Memo 1811 BICENTENNIAL 2011 To: Debbie Shields November 16, 2011 City Clerk From: Neil Carroll- Director, Planning & Development Copy: Manager, Development Review & Urban Design Subject: Draft Amending By-law for Zoning By-law Amendment Application A 7/10 Pickering-Brock Centre Inc. Council, on October 17, 2011, approved the above-noted application to permit a shopping centre expansion. Council directed the following: • that a zoning by-law be finalized in accordance with the provisions of Section 3.11 of Report PD 30-11, with an amendment to 3.11 j) "to provide appropriate restrictions for drive-through facilities in proximity to Brock Road, Pickering Parkway and residential zones as further discussed between the applicant and staff', and • that the by-law be forwarded to City Council for enactment once the traffic impact study has been finalized to the satisfaction of the City and the Region of Durham. The traffic study 'has been finalized to the satisfaction of the City and the Region of Durham, and a zoning by-law has been prepared in consultation with the applicant in accordance with the Council resolution. By-law 7176/11 has been reviewed and approved by the applicant and is attached for the consideration of City Council at their meeting scheduled for November 21, 2011. A Statutory Public Meeting was held for this application on January 4, 2011. Please note that this by-law may be given all three readings at the November 21, 2011 Council Meeting. The purpose and effect of this by-law is to amend the current "MU-SRN-1" Mixed Use Specialty Retailing Node One Zone on the existing shopping centre site and extend the zone over the vacant portion of the site to allow the proposed shopping centre expansion. The vacant portion of the lands is currently zoned for light industrial uses. If you require further assistance or clarification, please do not hesitate to contact the undersigned. DW: jf lAProject FilesTevelopment\Picker - rock Centre Inc. (A 7 10)\Zoning By-law\Memo to Clerk forwarding copy of by-law on redline (conditions fulfilled).doc Attachment I 69 The Corporation of the City of Pickering By-law No. 7176/11 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law 6549/05, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lots 17 and 18, Concession 1, in the City of Pickering. (A 7/10) Whereas the Council of The Corporation of the City of Pickering deems it desirable to permit a shopping centre expansion on the subject lands, being Part of Lots 17 and 18, Concession 1, in the City of Pickering; And whereas an amendment to By-law 3036, as amended by By-law 6549/05, is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule I Amendment (1) Schedule I attached hereto with notations and references shown thereon is hereby declared to be part of this By-law. (2) Schedule Ito By-law 6549/05, is hereby repealed and replaced with Schedule I attached hereto. 2. Text Amendment (1) Section 2. - Area Restricted is hereby repealed and replaced by the following clause: The provisions of this By-law shall apply to those lands being Concession 1 Part of Lot 17 (40R-11413 Parts 1-3), Part of Lots 17 & 18 (40R-11780 Parts 1-6), and Part of Lots, 17 & 18 (40R-20443 Parts 1-3, 5-11) in the City of Pickering, as shown on Schedule I attached to this By-law. (2) Section. 4. - Definitions is hereby amended by: (a) deleting subsection (28) Vehicle Repair Shop and subsection (29) Vehicle Sales or Rental Establishment; (b) deleting subsection (25) "Restaurant -Type A" and replacing it with the following definition: "Restaurant - Type A" shall mean a building or part of a building where food is prepared or offered or kept for retail sale to the public for immediate consumption on or off the premises; By-law No. 7176/11 Page 2 (c) adding the following definitions: "Drive-through Facility" means the use of land, buildings or structures, or parts thereof to provide or dispense products or services, either wholly or in part, through an attendant or a window or an automated machine, to persons remaining in motorized vehicles that are in a designated queuing lane; "Drive-through Queuing Lane" shall mean an on-site lane for motorized vehicles whose occupants are waiting to be provided with products or services, which is separated from other vehicular traffic and pedestrian circulation by barriers, markings or signs; "Food Store" shall mean a building or part of a building in which primarily food produce is stored, offered and kept for retail sale to the public and in which items or merchandise of day-to-day necessity may be stored, offered and kept for retail sale to the public; "Landscape Area" shall mean an open unobstructed space from ground to sky free of buildings or structures which is used exclusively for landscaping and which may include any surfaced walk, patio, solid landscape wall or fence in addition to planting; (d) re-numbering and re-alphabetizing the definitions accordingly; (3) Clause 5.(1)(a) Uses Permitted is hereby repealed and replaced by the following clause: 5.(1)(a) Uses Permitted ("MU-SRN-1" Zone) No person shall within the lands zoned "MU-SRN-1" on Schedule I attached to this By-law, use any lot or erect, alter or use any building or structure for any purpose except the following: (i) assembly hall; (ii) business office; (iii) commercial club; (iv) commercial-recreational establishment; (v) discount department store; (vi) drug store, as an accessory use to permitted uses (v), (x) and (xi); (vii) dry cleaning depot, as an accessory use to permitted uses (v), (x) and (xi); (viii) duplicating shop, as an accessory use to permitted uses (ii), (v), (x), (xi),(xvi) and (xvii) (ix) financial institution; (x) food store; By-law No. 7176/11 Page 3 71 (xi) home and design centre; (xii) home improvement centre; (xiii) hotel; (xiv) place of amusement or entertainment; (xv) professional office; (xvi) retail store; (xvii) restaurant - Type A; (xviii) spa; (4) Subclauses (i), (ii) and (iii) of clause 5.(1)(b) Zone Requirements ("MU-SRN-1" Zone) are hereby repealed and replaced by the following subclauses: (i) Building Envelope: No building, part of a building, or structure shall be erected outside of the building envelope illustrated on Schedule I attached hereto; (ii) Building Height: Maximum 22.0 metres Minimum 6.5 metres (iii) Floor Area Limitations: A Maximum aggregate floor area for all uses shall be 35,820 square metres; B Maximum aggregate floor area for all business and professional offices shall be 6,000 square metres; C Maximum aggregate floor area for all restaurants - Type A shall be 3,000 square metres; D Maximum floor area for a discount department store shall be 7,450 square metres; E Minimum unit size for a retail store shall be 929 square metres; F Despite E above, a maximum aggregate floor area of 7,000 square metres shall be permitted for retail stores between 100 square metres and 929 square metres, of which a maximum of five retail stores can have floor areas between 100 square metres and 300 square metres; G Minimum floor area for a spa shall be 150 square metres; By-law No. 7176/11 Page 4 72 H Minimum floor area for a food store shall be 4,515 square metres; (5) Subclause (v) Parking Requirements of clause 5.(1)(b) is hereby repealed and replaced by the following; (v) Parking Requirements: A For all permitted uses, parking shall be provided and maintained on lands zoned "MU-SRN-1" on Schedule I attached hereto, at a minimum rate of 4.2 spaces per 100 square metres or part thereof of gross leasable floor area; B Despite sections 5.21.2g) and 5.21.2k) of. By-law 3036, as amended, all entrances and exits to parking areas and all parking areas shall be surfaced with brick, asphalt or concrete, or any combination thereof; C Sections 5.21.2a) and 5.21.2b) of By-law 3036, as amended, shall not apply; (6) Subclause (vi) Special Regulations of clause 5.(1)(b) is hereby amended by: . (a) deleting subclause B regulating vehicle sales or rental establishment; (b) adding the following subclauses: A maximum of one food store shall be permitted on lands zoned °MU-SRN-1° on Schedule I attached hereto; Drive-through facilities associated with a restaurant use shall not be located within 30 metres of a public street; Drive-through queuing lanes shall not be located between a building(s) and a public street; A minimum 3.0 metre wide landscape area shall be provided adjacent to Pickering Parkway; No building shall be erected within 40 metres of the Brock Road right-of-way unless a minimum of 40 percent of the length of the build-to zone "A" as illustrated on Schedule I attached hereto is occupied by part of a building or buildings; By-law No. 7176/11 Page 5 73 Notwithstanding the clause above, a building may be erected within 40 metres of the Brock Road right-of-way, and outside of the build-to zones illustrated on Schedule I attached hereto, if a minimum of 50 percent of the length of the build-to zone contains a building(s) and/or part of a building(s); No building shall I:)e erected within 40 metres of the Pickering Parkway right-of-way unless a part of a building or buildings occupies the following: (i) a minimum of 40 percent of the length of the build-to zones "B" or °C" as illustrated on Schedule I attached hereto, or (ii) a minimum of 80 percent of the length and depth of the build-to zone "D" or °E" as illustrated on Schedule I attached hereto, Notwithstanding the clause above, a building may be erected within 40 metres of the Pickering Parkway right-of-way, and outside of the build-to zones "B", "C" or °D" or "E" illustrated on Schedule I attached hereto, provided that a building is already located in the build-to zone, Build-to zone provisions above shall not apply to buildings in existence as of the date of the passing of the by-law, or to additions of existing buildings; (c) re-alphabetizing the clauses accordingly; (7) Section 5 Provisions is hereby amended by adding clause (2) Uses Permitted ("(H) MU-SRN-1" Zone) as follows: (2) (a) Uses Permitted ("(H) MU-SRN-1" Zone) Until such time as the "(H)" Holding Provision is lifted, the lands shall not be used for any purpose other than stormwater management. (b) Removal of the °(H)" Holding Symbol The "(H)" Holding Symbol shall not be removed from the (H) MU-SRN-1 zone until completion of the following: (i) appropriate arrangements have been made to the satisfaction of the City of Pickering for the, conveyance of lands to the City, free and clear of all encumbrance for the purposes of widening Notion Road for the construction of a Highway 401 overpass; and By-law No. 7176/11 Page 6 74 (ii) appropriate arrangements have been made to the satisfaction of the Toronto and Region ConseR ation Authority and the City for the future inanagemei~t of the Regional Storrs flood volumes in the absence of a stormwater facility. 3. By-law 3036 By-law 3036, as amended by By-law 6549/05 is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as set out in Sections 1 and 2 above. Definitions and subject matter not specifically dealt with in this By-law shall be governed by the relevant provisions of By-law 3036, as amended. 4. Effective Date i This By-law shall come into force in accordance with the provisions of the Planning Act. By-law read a first, second and third time and finally passed this 21St day of November, ..2011. David Ryan, Mayor Debbie Shields, City Clerk NOTION ROAD NOTION ROAD I I t-NHS-nNJH) 75 i I E ~-t -r r-r r1 n 7-1-r rr - - -I ~~IIII I Illillillll a-~ N ~ 1 1 1 1 ! 1 1 1 1 1! n `I ~Y - MARSHCOURT DRIVE T L I II1111111E= - I I IIIIIIIII~- - ~III I IIIIIIIII> - I 1 ASHFORD I , 1 -~Illlllllllillt\~~ ~I g a ::H I IT I I F-1 I I TIT i~ F, F, -11 0019 BEECHIAWN DRIVE E I I~~ Ti-t o I I I I- - _ w z - " a - a I ' - N W LAP MERE 1 r~ p - r-1 Ts m m e 1 , 1 ; I 1 I Zm ' 1 , ~ g I I cn 1 m I 1 9~ it 1 /011% I I 1 - 1 I 1 ~ I r I 1 1 ~ I 1 1 . 1 r 1 r ~ I 77,i I I I ~ g~ I I ~ 1 ' i < r ~ BROCK ROAD - - 5 SCHEDULE I TO BY-LAW 6549/0 AS AMENDED BY BY-LAW 7 176 11 MAYOR CLERK i PICKERING Memo 1811 BICENTENNIAL 2011 To: Debbie Shields November 16, 2011 City Clerk From: Ashley Yearwood Planner Copy: Manager, Development Review & Urban Design Subject: Amending By-law for Zoning By-law Amendment Application A 9/11 Long Holdings Inc 1887 Kingston Road (North Part of Lot 17, Concession 1) City of Pickering Amending By-law 7177/11 Statutory Public Meeting Date September 6, 2011 Planning & Development Committee Date November 7, 2011 Purpose and Effect of By-law to permit a music store and related uses, as well as limited office uses Council Meeting Date November 21, 2011 Certain text in the draft by-law that was presented Note at the Planning & Development Committee Meeting has been revised for clarification. No significant changes were made to the provisions. MW:ld JASTAFF\ayearwood\Rezoning\2011\A 9-11\By-Laws\Memo Clerk Draft By-law Charl -Long Holdings.doc Attachments By-law Text By-law Schedule 77 The Corporation of the City of Pickering By-law No. 7177/11 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham in North Part of Lot 17, Concession 1, in the City of Pickering (A 9/11). Whereas the Council of The Corporation of the City of Pickering deems it desirable to permit the development on the subject lands, being North Part of Lot 17, Concession 1, more specifically identified as Part 1, Plan 40R-6905, in the City of Pickering; And whereas an amendment to By-law 3036, as amended, is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule Schedule I attached hereto with notations and references shown thereon is hereby declared to be part of this By-law. 2. Area Restricted The provisions of this By-law shall apply to those lands in North Part of Lot 17, Concession 1, more specifically identified as Part 1, Plan 40R-6905, in the City of Pickering, designated "MU-22" on Schedule I attached hereto. 3. General Provisions No building, land or part thereof shall hereafter be used, occupied, erected, moved, or structurally altered except in conformity with the provisions of this. By-law. 4. Definitions In this By-law, (1) "Business Office" shall mean a building or part of a building in which the management or direction of a business, a public or private agency, a brokerage or a labour or fraternal organization is carried on and which may include a telegraph office, a data processing establishment, a newspaper publishing office, the premises of 'a real estate or insurance agent, or a radio or television broadcasting station and related studios or theatres, but shall not include a retail store; By-law No. 7177/11 Page 2 78 (2) "Commercial School" shall mean a school which is operated for gain or profit and may include the studio of a dancing teacher or music teacher, an art school, a golf school or'any other school operated for gain or profit; (3) (a) "Floor Area" shall mean the aggregate of the floor areas of all storeys above or below established grade, but shall exclude the floor area of any parts of the building used for mechanical equipment, stairwells, elevators, and any part of the building below established grade other than that used for retail commercial or office purposes; (b) "Gross Leasable Floor Area" shall mean the aggregate of the floor areas of all storeys above or below established grade, designed for owner or tenant occupancy or exclusive use only, which may also include an outdoor patio, but excluding storage areas below established grade; (4) "Landscaped Open Area" shall mean the area on the lot free from buildings and/or structures suitable for the growth and maintenance of vegetated plants such as grass, flowers, shrubs, trees and other landscape features which may include walkways, berms, retaining walls, decorative pavers, bricks or stones and outdoor amenity areas including patios, but shall not include driveways, drive aisles, internal roads, parking areas, curbs or any exterior garbage storage or handling area; (5) "Professional Office - Non-Medical" shall mean a building or part of a building in which legal or other professional services, not including medical or dental services are performed or consultation given, and which may include the offices of an architect, a chartered accountant, an engineer, or a lawyer, but shall not include the office of medical practioners or a body-rub parlour as defined in The Municipal Act, R.S.O. 1990, c. M. 45, as amended from time to time, or any successor thereto; (6) "Retail Store" shall mean a building or part of a building in which goods, wares, merchandise, substances, articles or things are stored, kept and offered for rent or retail sale to the public; (7) (a) "Yard" shall mean an area of land which is appurtenant to and located on the same lot as a building or structure and is open, uncovered, and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted thereon; (b) "Front Yard shall mean a yard extending across the full width of a lot between the front lot line of the lot and the nearest wall of the nearest main building or structure on the lot; i By-law No. 7177/11 Page 3 79 (c) "Front Yard Depth" shall mean the shortest horizontal dimension of a front yard of a lot between the front lot line and the nearest wall of the nearest main building or structure on the lot; (d) "Rear Yard" shall mean a yard extending across the full width of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (e) "Rear Yard Depth" shall mean the shortest horizontal dimension of a rear yard of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (f) "Side Yard" shall mean a yard of a lot extending from the front yard to the rear yard, and from the side lot line to the nearest wall of the nearest main building or structure on the lot; (g) "Side Yard Width" shall mean the shortest horizontal dimension of a side yard of a lot between the side lot line and the nearest wall of the nearest main building or structure on the lot; (h) "Flankage Side Yard" shall mean a side yard immediately adjoining a street or abutting on a reserve on the opposite side of which is a street; (i) "Interior Side Yard" shall mean a side yard other than a flankage side yard. 5. Provisions (1) Uses Permitted("MU-22"Zone) No person shall within the lands designated "MU-22" on Schedule I attached hereto, use any lot or erect, alter, or use any building or structure for any purpose except the following: (a) Business Office; (b) Commercial School (i) only permitted as accessory to a retail store, and with a maximum floor area of 150 square metres; (c) Professional Office - Non Medical; (d) Retail Store. By-law No. 7177/11 Page 4 80 (2) Zone Requirements ("MU-22" Zone) No person shall within the lands designated "MU-22" on Schedule I attached hereto, use any lot or erect, alter, or use any building except in accordance with the following provisions: (a) Building Restrictions (i) Despite any other provisions of Zoning By-law 3036, the permitted uses shall only occur within the building existing-as of the day of the passing of this by-law as shown on the Boundary and Topographic Survey of Part of Lot 17, Concession 1 completed by the Ontario Land Surveyor on April 21, 2011; A Despite Paragraph 5(2)(a)(i) above, an 'uncovered platform located on the southwest corner of the building not projecting beyond the most westerly exterior wall is permitted. (b) Landscaped Open Area (minimum): 15 percent (c) Parking Requirements (i) There shall be provided and maintained on the lot a minimum of 5.5 spaces per 100 square metres of gross leasable floor area for all uses permitted under this zone; (ii) Despite Clause 5.21.2b), parking shall be set back a minimum of 1.5 metres from all internal side and rear lot lines; (iii) Despite Clauses 5.21.2g) and 5.21.2k) of By-law 3036, as amended, all parking areas including driveway entrances and exits shall be surfaced with brick, asphalt, concrete, permeable materials, or any combination thereof. (d) Other provisions: (i) Open storage is not permitted on lands zoned "MU-22"; (ii) One garbage enclosure with a maximum gross floor area of 50 square metres is permitted in the side or rear yard only. By-law No. 7177/11 Page 5 81 6. By-law 3036 By-law 3036, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I attached hereto. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3036, as amended. 7. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law read a first, second, and third time and finally passed this 21st day of November, 2011. David Ryan, Mayor Debbie Shields, City Clerk 82 KINGSTON ROAD Mir 41.0 20 8 Q 22 ° MU _ ° 00 z CON 1 N PT LOT 17 co O RP 40R-6905 PART 1 O 0 z 0 60.9 N SCHEDULE I TO BY-LAW 7177/11 PASSED THIS 21 st DAYOF November 2011 MAYOR CLERK 83 PICKERING Memo 1811 BICENTENNIAL 2011 To: Debbie Shields November 2, 2011 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, Community Services Director, Planning & Development Division Head, Engineering Services Manager, Development Control . Subject: Request for Road Dedication By-law Owner: Almont Homes Inc. LD 032/11 to LD 036/11 (1790 Rosebank Road) Block 64, Plan 40M-1832, City of Pickering File: Roadded.529 Block 64 was conveyed to the City upon the registration of Plan of Subdivision 40M-1832. It is a reserve that was to remain in place until such time as the adjacent lands were developed through the severance process or a plan of subdivision. In 2011, the Owner herein applied to sever the adjacent lands through Land Division Applications LD 032/11 to LD 036/11 and has now complied with all of the conditions of the Committee for the severance of the adjacent lands into 6 residential lots (Parts 1 to 6, 40R-16583), three of which front Block 64. As Silver Maple Drive has been constructed to standards sufficient to permit public access and as the Owner has complied with all the required conditions of the land severance, the required dedication should be made. Attached are a location map and a draft by-law for the consideration of City Council at its meeting scheduled for November 21, 2011. DB:bg JADocumentsTrop & Dev\ROADDEDWSECZ29 Silver Maple Drive\mernoMmemo to debbie.doc Attachments 84 DETAIL INSET SCALE NT.S T CHARNWOOD COURT z0 -TI (if W M U Z Z C) D 0 ASHFIELD DR~vE CRT. a BLOCK 64 j 40M-1832 o s~ ct U) DRIVE SCHOOL L~O~O~ o 5 Q LANE Y > > Q Z O D o Q N A O W 0 M U r F- } w AMBERLEA Q U W C Q PARK L) ui U ROSEBANK = OP Cy- RESERVOIR BRAEBURN 3 Y z PARTS 1-6 n w .2~~ C m m m W W N = N m TRP~~ FOXWOOD w FOXWOOD Y z m TRAIL W WMARK PINEVIEW LANE w PLACE L) v SQUARE 0 V) _w 3 z W AUTUMN LAURIER v z W m ~ Q a !1!111 141111'' 1 City of Pickering Planning & Development Department PROPERTY DESCRIPTION Block 64, Plan 40M-1832 07\ OWNER City of Pickering DATE Oct. 31, 2011 DRAWN BY JB FILE No. Roadded. 529 SCALE 1:5,000 CHECKED BY DB H • as Teronet Enterprleee Inc. and It• euppliero. All rlphte Reserved. Not c Plan of survey. PN-13 2003 .PAC and It• •es. All N hts Reearvetl. Not c lan of Surve . r The Corporation of the City of Pickering 85 By-law No. A") Being a by-law to dedicate Block 64, Plan 40M-1832, Pickering, as public highway. Whereas The Corporation of the City of Pickering is the owner of Block 64, Plan 40M-1832, Pickering, and wishes to dedicate it as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows:* 1. Block 64, Plan 40M-1832 is hereby dedicated as public highway (Silver Maple Drive). By-law read a first, second and third time and finally passed this 21st day of November, 2011. David Ryan, Mayor i, Debbie Shields, City Clerk Roadded.529 Citq Committee of Adjustment Meeting Minutes _A Wednesday, September 28, 2011 7:00 pm Main Committee Room Present: Tom Copeland David Johnson - Chair Eric Newton - Vice-Chair (arrived at 7:05 pm) Bill Utton Shirley Van Steen Also Present: Mila Yeung, Assistant Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (1) Adoption of Agenda i Moved by Bill Utton Seconded by Shirley Van Steen That the agenda for the Wednesday, September 28, 2011 meeting be adopted. Carried Unanimously (II) Adoption of Minutes Moved by Bill Utton Seconded by Shirley Van Steen That the minutes of the 12th meeting of the Committee of Adjustment held Wednesday, September 7, 2011 be adopted. Carried Unanimously David Johnson, Committee Chair acknowledged the presence of Bill McLean, Regional Councillor Ward 2. 1 City oo Committee of Adjustment Meeting Minutes °UR Wednesday, September 28, 2011 7:00 pm Main Committee Room (III) Reports 1. P/CA 49/11 - Rule Estate Inc. 1310 1312 Altona Road (Part of Lot 33, Broken Frontage Concession Range 3, Part 1, 40R-10160) City of Pickering The applicant requests relief from Zoning By-law 3036 to permit a series of additions totaling 29 square metres onto the northern detached dwelling of the existing legal non-conforming property that contains two detached dwellings, whereas the by-law permits only one detached dwelling on an existing lot. The applicant requests approval of this variance in order to obtain a building permit. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Develop ment'Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were also received from the City's Coordinator, Economic Development indicating no objection to the intensification of the site. No representation was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 49/11 by Rule Estate Inc., be Approved on the grounds that the series of additions totaling 29 square metres onto the northern detached dwelling of the existing legal non-conforming property is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the series of additions totaling 29 square metres onto the northern detached dwelling, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtains a building permit for the proposed construction by September 30, 2013, or this decision shall become null and void. Carried Unanimously 2 Citq oo _ Committee of Adjustment Meeting Minutes Wednesday, September 28, 2011 7:00 pm Main Committee Room 2. P/CA 50/11 - Church Street Portfolio Inc. 1400 Church Street (Parts 1, 4, 5, 8, 32, 34, 38-40, 46, 49-51, 40R-22677) City of Pickering The applicant requests relief from Zoning By-law 2511 to permit an expansion of 19,044 square metres onto the existing warehouse resulting in a total of 450 parking spaces for a warehouse building of up to 88,973 square metres of floor area, whereas the by-law requires 1,589 parking spaces for a warehouse building of up to 88,973 square metres. The applicant requests approval of this variance in order to obtain site plan approval and a building permit for the proposed 19,044 square metres expansion. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were also received from the City's Coordinator, Economic Development indicating no objection to the reduction in required parking. Harry Froussios, agent, was present to represent the application. No further representation was present in favour of or in objection to.the application. Moved by Eric Newton Seconded by Tom Copeland That application P/CA 50/11 by Church Street Portfolio Inc., be Approved on the grounds that the total of 450 parking spaces for a warehouse building of up to 88,973 square metres is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to proposed and existing warehouse building, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtains site plan approval and a building permit for the proposed construction by September 27, 2013, or this decision shall become null and void. Carried Unanimously 3 Cit,10¢~ - Committee of Adjustment Meeting Minutes Wednesday, September 28, 2011 7:00 pm Main Committee Room 3. P/CA 51/11 - S. & M. Kinghorn 585 Marksbury Road (Lot 30, Plan 311) City of Pickering The applicant requests relief from Zoning By-law 2511 to permit a flankage side yard width of 4.8 metre to a proposed addition, to permit a rear yard depth of 1.8 metres to a proposed detached garage and to permit a height of 3.6 metres for a proposed detached garage whereas the by-law requires a minimum flankage side yard width of 7.5 metres, a minimum rear yard depth of 3.0 metres for accessory structures on a corner lot and a maximum height of 3.5 metres for accessory buildings. The applicant requests approval of these variances in order to obtain building permits for the proposed detached garage and addition onto the existing dwelling. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal for a height of 3.6 metres to a proposed garage and recommending approval subject to conditions. Scott & Mary King horn,' owners, were present to represent the application. Ron Peters of 584 Marksbury Drive was present in favour of the application. In response to a question from a Committee Member, Scott Kinghorn explained that he is a landscaper and the height of the garage is to accommodate winter tree storage. Scott Kinghorn indicated there a number of trees have been planted around the property and the roof design for the proposed detached garage is flat. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 51/11 by S. & M. Kinghorn, be Approved on the grounds that the flankage side yard width of 4.8 metres to a proposed addition, and a rear yard depth of 1.8 metres and a height of 3.6 metres to a proposed detached garage are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 4 City o¢~ - Committee of Adjustment Meeting Minutes Wednesday, September 28, 2011 P1 7:00 pm Main Committee Room 1. That these variances apply only to the proposed detached garage and proposed addition to the existing dwelling, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtains building permits for the proposed construction by September 27, 2013, or this decision shall become null and void. Carried Unanimously 4. P/CA 52/11 - D. McCormick 1317 Broadview Street (Lot 18, Plan 407) City of Pickering The applicant requests relief from Zoning By-law 2511 to permit a rear yard depth of 6.1 metres to a proposed one storey addition and uncovered deck, whereas the by-law requires a minimum rear yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit for the one storey addition and uncovered deck. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. David McCormick, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. In response to a question from a Committee Member, David McCormick indicated the deck will. have approximately four steps and will not be enclosed. Moved by Tom Copeland Seconded by Eric Newton That application P/CA 52/11 by D. McCormick, be Approved on the grounds that the rear yard depth of 6.1 metres to a proposed one storey addition and uncovered deck is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 5 City o¢~ Committee of Adjustment Meeting Minutes ° Wednesday, September 28, 2011 7:00 pm Main Committee Room 1. That this variance apply only to the one storey addition and uncovered deck, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtains a building permit for the proposed construction by September 27, 2013 or this decision shall become null and void. Carried Unanimously 5. P/CA 54/11 - R. Peters 584 Marksbury Road (South Part of Lot 43, Plan 311) City of Pickering The applicant requests relief from Zoning By-law 2511, to permit a proposed second storey addition onto the existing dwelling resulting in a south side yard width of 0.4 metres, a north side yard width of 2.2 metres, and to recognize an existing lot frontage of 10.6 metres, a total lot coverage of 34 percent for all buildings, an existing accessory structures lot coverage of 7.6 percent, a north side yard width of 0.9 metres to an existing accessory building of 17.1 square metres and existing north side yard widths of 0.2 metres to a 9.6 square metres storage shed, a 7.0 square metres storage shed and a 5.9 square metres covered hot tub, whereas the by-law requires a minimum south and north side yard width of 1.5 metres and 2.4 metres respectively, a minimum lot frontage of 15.0 metres, a maximum lot coverage of 33 percent, a maximum lot coverage of 5 percent for all accessory structures, and minimum setbacks of 0.6 metres and 1.0 metres to all accessory structures less than 10 square metres and equal to or greater than 10 square metres respectively. The applicant requests approval of these variances in order to obtain a building permit for a second storey addition. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns.. Form letters submitted with the application from five surrounding neighbours indicting no objection to the application. Ron Peters, owner, was present to represent the application. Scott & Mary Kin horn of g 585 MarksburY Drive were present in favour of the application. 6 Citq oo - Committee of Adjustment Meeting Minutes Wednesday, September 28, 2011 7:00 pm Main Committee Room Moved by Eric Newton Seconded by Bill Utton That application P/CA 54/11 by R. Peters, be Approved on the grounds that the side yard widths of 0.4 metres and 2.2 metres on a proposed second storey addition, the existing lot frontage of 10.6 metres, a total lot coverage of 34 percent for all buildings, an existing accessory structures lot coverage of 7.6 percent, a 0.9 metres north side yard width to an existing accessory building of 17.1 square metres and existing north side yard widths of 0.2 metres to a 9.6 square metres storage shed, a 7.0 square metres storage shed and a 5.9 square metres covered hot tub, are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed second storey addition and existing accessory structures, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtains a building permit for the proposed construction by September 30, 2013, or this decision to recognize the proposed side yard widths to permit the second storey addition shall become null and void. Carried Unanimously (IV) Adjournment Moved by Bill Utton Seconded by Shirley Van Steen That the 13th meeting of 2011 the Committee of Adjustment be adjourned at 7:26 pm and the next meeting of the Committee of Adjustment be held on Wednesday, October 19, 2011. Carried Unanimously Date a Chair Assistant Secretary-Treasurer 7 Citqo¢ - Committee of Adjustment Meeting Minutes Wednesday, October 19, 2011 7:00 pm Main Committee Room Present: Tom Copeland David Johnson - Chair Eric Newton.- Vice-Chair Shirley.Van Steen Also Present: Mila Yeung, Assistant Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer Absent: Bill Utton (1) Adoption of Agenda Moved by Eric Newton Seconded by Shirley Van Steen That the agenda for the Wednesday, October 19, 2011 meeting be adopted. Carried Unanimously (II) Adoption of Minutes Moved by Tom Copeland Seconded by Shirley Van Steen That the minutes of the 13th meeting of the Committee of Adjustment held Wednesday, September 28, 2011 be adopted. Carried Unanimously 1 Committee of Adjustment Meeting Minutes Wednesday, October 19, 2011 7:00 pm Main Committee Room (III) Reports 1. P/CA 48/11 - G. Ricupero 340 Whitevale Road (Concession 5, Part lot 32, Plan 21, Part lot 32, 33, 40R1140, Part 54 to 56, Part 71, subject to ROW over Part 54, 55) City of Pickering The applicant requests relief from Zoning By-law 3037, as amended by By-law 2677/88 to permit a detached garage to be located in the front and side yard, whereas the by-law requires all accessory structures to be located in the rear yard. The applicant requests approval of this variance in order to obtain a building permit. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the Durham Region Health Department expressing no objection to the application. Tekleab Schewai, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Tekleab Schewai explained the application indicating that the Heritage Pickering Advisory Committee approved the design of the detached garage to match the existing dwelling and surrounding area. Tekleab Schewai indicated if the garage was brought forward on the property it would block a window and conflict with the septic tank and he also provided an architectural drawing for the Committee to review. Moved by Shirley Van Steen Seconded by Eric Newton That application P/CA 48/11 by G. Ricupero, be Approved on the grounds that the detached garage to be located in the front and side yard is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 2 Ci oo Committee of Adjustment Meeting Minutes Wednesday, October 19, 2011 7:00 pm PKCU Main Committee Room 1. That this variance apply only to the proposed detached garage, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtains a building permit for the proposed construction by October 18, 2013, or this decision shall become null and void. Carried Unanimously Glyn Evans of 350 Whitevale Road arrived at the meeting after the decision of the application had been made by the Committee. The Committee Chair acknowledged his presence and advised the application had been approved. Glyn Evans was present to obtain additional information and clarification on the height of the proposed detached garage and the east side yard setback to the proposed garage. 2. P/CA 53/11 - M. R. lqbal & S. Zareen 1422 Major Oaks Road (Lot 58, Plan 40M-1753) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 4183/93 to permit the parking of a cube van with a height of 2.9 metres and to permit a parking encroachment of 0.5 metres onto the City's road allowance whereas the by-law establishes 2.6 metres as the maximum permissible height of a vehicle to be parked on the exterior of any lot in a residential zone and requires that no vehicle is to encroach onto any road allowance. The applicant requests approval of this variance in order to obtain zoning compliance. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal. A neighbourhood petition submitted with the application with six signatures indicated no objection to the application. Written comments were received from the City's Development Control Manager indicating the applicant should not be given permission to park within the City's right-of-way through this minor variance. 3 Committee of Adjustment Meeting Minutes _ Wednesday, October 19, 2011 PI(',,'XN FRING 7:0.0 pm Main Committee Room Written comments were also received from the City's Supervisor, Engineering & Capital Works indicating Engineering Services does not approve the request to encroach on City property for vehicular parking. No representation was present to represent the application. Mohamed Saffie of 1427 Major Oaks Road was present in favour of the application. Tim Waddell of 1419 Major Oaks Road was present in objection to the application. Mohamed Saffie indicated the cube van provides a family income and the application is minor in nature. Tim Waddell expressed several concerns with the application indicating the cube van is out of character to the surrounding neighbourhood, decreases property value and the safety of children. Tim Waddell also noted he agrees with staff recommendation for refusal and provided the Committee Members with pictures showing an orange like substance leaking from the cube van. Moved by Eric Newton Seconded by Tom Copeland That application P/CA 53/11 by M. R. Igbal & S. Zareen, be Refused on the grounds that the parking of a cube van with a height of 2.9 metre and a parking encroachment of 0.5 metres onto the City's road allowance are major variances that are not desirable for the appropriate development of the land, and not in keeping with the general intent and purpose of the Official Plan and the Zoning By-law. i Carried Unanimously M.R. Igbal arrived at the meeting after the decision of the application had been made. The Committee had already considered other applications and the public that was present for the application had already departed. The Committee Chair acknowledged the presence of M.R. Igbal and explained that the application was refused by the Committee. M.R. Igbal explained the application and asked the Committee to reconsider their decision to refuse the application. The Committee Chair explained to M.R. Igbal that the Committee had made a decision on the application and it would not be reconsidering the matter. Further, the owner was advised of the right to appeal the Committee's decision to the-Ontario Municipal Board. M. Yeung, Assistant Secretary-Treasurer explained the appeal process to M.R. Igbal. 4 Cif o¢~ Committee of Adjustment *1 Meeting Minutes _ Wednesday, October 19, 2011 7:00 pm Main Committee Room 3. P/CA 55/11 - R. Pacione 5465 Hoxton Street (North Part Lot 18, Concession 9) City of Pickering The applicant requests relief from Zoning By-law 3037, to permit a detached 3 car garage to be located in the front yard, whereas the by-law requires all accessory structures to be located in the rear yard. The applicant requests approval of this variance in order to obtain a .building permit for the proposed garage. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were received from the Durham Region Health Department and the Toronto and Region Conservation Authority both indicating no objection to the application. Written comments were also received from P. Wood of Claremont in support of the application. Joe Pacione, agent, and Robert Pacione, owner, were present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Eric Newton That application P/CA 55/11 by R. Pacione, be Approved on the grounds that the detached 3 car garage to be located in the front yard is.a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the detached 3 car garage, as generally sited and outlined on the applicant's submitted plans. 2. As part of the building permit submission, the applicant ensures that no habitable space is proposed within the proposed detached garage. 3. That the applicant obtains a building permit for the proposed construction by October 18, 2013, or this decision shall become null and void. Carried Unanimously 5 Committee of Adjustment °o Meeting Minutes Aga, Wednesday, October 19, 2011 7:00 pm Main Committee Room 4. P/CA 56/11 - K. & T. Corrigan 4873 Lorn Street (Lot 52, 53, Plan 43) City of Pickering The applicant requests relief from Zoning By-law 3037 to permit an existing front yard depth of 7.8 metres to the existing dwelling and to permit a lot area of 1,148 square metres to facilitate a proposed land severance, whereas the by-law requires a minimum front yard depth of 9.0 metres and a minimum lot area of 1,390 square metres. The applicant requests approval of this variance in order to obtain zoning compliance for a future land severance. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were received from the Durham Region Health Department expressing no objection to the application. . Written comments were also received from the City's Supervisor, Building Permits indicating the applicant should demonstrate, via calculations that spatial separation requirements in the Ontario Building Code are met, based on the location of the new property/severance line. Peter Barton, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. In response to a question from a Committee Member, Peter Barton explained that the primary and reserved areas illustrated on the applicant submitted plans are requirements according to the Lot Sizing Policy of the Region of Durham's Health Department for the future septic system for the future land severance application. Moved by Tom Copeland Seconded by Shirley Van Steen That application P/CA 56/11 by K. & T. Corrigan, be Approved on the grounds that the front yard depth of 7.8 metres to the existing dwelling and a lot area of 1,148 square metres are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 6 Committee of Adjustment Meeting Minutes Wednesday, October 19, 2011 1 7:00 pm Main Committee Room 1. That these variances apply only to the existing dwelling and proposed severance, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant resolves all matters of building compliance in relation to the existing building and the proposed lot line to the satisfaction of the Chief Building Official prior to receiving final clearance for a future land severance. 3. That the applicant obtains final approval from the Durham Region Land Division Committee for consent for the proposed severance by October 18, 2013, or this decision shall become null and void. Carried Unanimously (IV) Adjournment Moved by Eric Newton Seconded by Shirley Van Steen That the 14th meeting of 2011 the Committee of Adjustment be adjourned at 7:32 pm and the next meeting of the Committee of Adjustment be held on Wednesday, November 9, 2011. Carried Unanimously Date 11 4k Chair f I Assistant Secretary-Treasurer 7 City co Minutes / Meeting Summary Accessibility Advisory Committee _ i Wednesday, September 28, 2011 PI KERI 7:00 pm Civic Complex, Tower Room Attendees: Councillor O'Connell Keith Falconer, Chair Terence Arvisais, Vice Chair M. Brenner Tanya Logan D. Sharma Don Tierney Sue Wilkinson Prem Noronha-Waldriff L. Roberts, Recording Secretary Absent: Ida Fogo Stephen Little Donna Manning Aisha Nathifa Heywood Jacob Yacoumidis Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as ' appropriate) 1. Welcome & Introductions Keith Falconer Keith Falconer welcomed everyone and introduced two new members, Maurice Brenner and Doodnauth Sharma. Roundtable introductions were made. 2. Adoption of Minutes Review & Approval of Minutes Moved by M. Brenner Seconded by T. Arvisais That the minutes of the June 22, 2011 meeting be adopted. CARRIED 3. Accessibility Awareness Event - Update All P. Noronha-Waldriff provided an update on the first Accessibility Awareness Event which will be taking place on-November 5, 2011. She has confirmed attendance of Rick Hansen, who will Page 1 CORP0228-2/02 be making an appearance at the event between 11:15 and 11:45 am. She provided details of the event, providing committee members with copies of the program. M. Brenner suggested including mention of specialized services. He noted that Pickering was way ahead in specialized services with Handi Transit, noting it stemmed from the 1986 Man in Motion tour. Pickering was the benchmark in transit and felt that this recognition should be incorporated into the event, possibly as part of the Committee's booth. P. Noronha-Waldriff noted she would approach Durham P. Noronha-Waldriff to Specialized Service and also access the old Pickering transit action information. Councillor O'Connell) indicated she had contact information for the Abilities Centre in Whitby and will forward this along to P. Noronha-Waldriff P. Noronha-Waldriff noted the need for volunteers to help man the booth on November 5t". She indicated they would have three time slots, 9-12, 12-3 and 3-6 with two people assisting at each time. She requested that the members please let her know by the next meeting of their availability. Discussion ensued with respect to funds for the guest speakers. S. Wilkinson suggested inviting Shoppers Drug Mart as well. P. Noronha-Waldriff to action 4. AcbDii6ibillity-', Survey All S. Wilkinson provided an update with respect to the survey noting that she would be completing this in the next two weeks. M. Brenner.questioned whether the survey included cultural and ethnic programs, stating he felt we should be reflecting diversity. It was also suggested we ask for feedback from the Advisory Committee on Diversity. Possibly place an "other" box on the form. P. Noronha-Waldriff to This will be included for discussion on the next agenda. action 5. Site Plan. Reviews Discussion ensued with respect to ensuring the comments on site plan reviews are reflected in the minutes. Moved by Councillor O'Connell Seconded b M. Brenner Page 2 CORP0228-2/02 That the Accessibility Advisory Committee provide comments through the official minutes of the meeting on all site plan applications. Carried It was also suggested that all site plan applications be provided to the committee either electronically or as a hard copy at least one week prior to the meeting. P. Noronha-Waldriff handed out copies of the site plan accessibility checklist which had been prepared by Tyler Barnett, Senior Planning, Planning & Development to aid the Committee when reviewing site plan applications. 1) 2110843 Ontario. Ltd. 1651 Quigley Street The Committee reviewed the above noted site plan application and the following comments were noted; • ability of trucks to turn into the roundabout • metal plates at entrance could create trip hazard - should be 0 grade • door openers • door openings are higher at rear of property • ensure option for employee who needs access • washrooms need to be accessible • raise the bar beyond the building code standard 2) Unilock 1890 Clements Road K. Falconer explained the above site plan application proposes to add an additional phase 1 and 2 to the existing building. The Committee reviewed the application and the following comments were made; • current door is not accessible • existing parking spots are not designated or signed • consider access to office • consider moving 2 parking sports to front of office • bring building up to current standards Page 3 CORP0228-2/02 i 3) Maddy Developments 1292 Old Orchard Avenue The Committee reviewed the application and the following comments were made; • questioned access to front door • are accessible units designated • fraction of development should be accessible Discussion ensued with respect to considering accessible units up front before any work has begun. This would be cost effective and a good marketing strategy, as the development could be marketed as an accessible community. It was suggested that members attend the upcoming Planning & Development Committee meeting on October 3rd as an Information Report will be coming forward at that time on this application. It was questioned whether it would be possible to have any revisions which may be made to the application after this meeting,, forwarded electronically to the Committee members prior to the next meeting. General discussion ensued with respect to the checklist which had been prepared by Tyler and P. Noronha-Waldriff asked for any comments or revisions to the checklist. It was suggested that the Committee provide comments after they have had an opportunity to utilize the list first. Discussion took place with respect to the Committee's involvement with respect to the planning of communities such as Seaton, and Duffin Heights as well as discussions on City buildings. K. Falconer informed the Committee that the Chief Administrative Officer would like to attend the November meeting to discuss their role in reviewing applications for City owned buildings. 6. Other Business 6.1) K. Falconer provided the Committee with an update on the washroom facilities at the waterfront. He noted he had put forth a motion at the meeting of the Waterfront Coordinating Committee for staff to pursue the installation of a power door opener to make the Beachfront Park washrooms accessible. Moved by K. Falconer Seconded by M. Brenner Page 4 CORP0228-2/02 L That staff be authorized to forward a letter to the Chief Administrative Officer to have staff investigate the installation of a wind barrier or other means necessary to ensure the P. Noronha-Waldriff to washrooms at the waterfront are accessible. action Carried 6.2) M. Brenner questioned whether the Committee could send out monthly messages to the community to raise awareness of disabilities including invisible disabilities. It was also suggested to look into having a guest column in the newspaper on disabilities. 6.3) S. Wilkinson noted she had forwarded a letter to customer care at the City of Pickering identifying areas of concern with respect to curb cuts and sidewalks. It was requested that customer care be contacted to request statistics on the number of complaints received with respect to accessibility issues, how they are tracked and what action is taken. 6.4) Discussion took place with respect to the timing of the pedestrian signals at traffic lights, noting they do not allow sufficient time for those in scooters or canes to safely cross the street. Councillor O'Connell noted she would address this issue on a' Regional level. 6.5) K. Falconer wanted the committee to be aware of a news article about a disabled Pickering youth reported to have been bullied, beaten and robbed recently. He noted bullying affects everyone, and the importance of embracing and promoting humanitarian values. 6.6) Councillor O'Connell noted that the term of Chair and P. Noronha-Waldriff to Vice-Chair would be coming up soon and suggested that the action members consider these roles prior to the election of these positions taking place. She noted the need for succession planning, indicating that the Pickering Public Library has had success in this area. 7. Next Meeting& Adjournment Next meeting to be held on Wednesday, October 26, 2011 at 7:00 pm. Moved by M. Brenner Seconded by S. Wilkinson That the meeting be adjourned. CARRIED Meeting Adjourned: 8:35 pm Page 5 CORP0228-2/02 Cty o~ Minutes/Meeting Summary Advisory Committee on Diversity i Thursday, October 13, 2011 PICKERIN 7:00 pm Pickering Civic Complex, Meeting Room #4 Attendees: Kirk Mark, Chair Catherine Reidt, Co-Chair Misha Biswas, President, (YOU)nity, Pine Ridge High School Christy Harper, Pickering Public Library Devinder Panesar, Community Appointee Jacob Yacoumidis, Community Appointee Alysha Singh, Secretary of YOU)nity, Pine Ridge High School Jody Morris, City of Pickering L. Roberts, Recording Secretary Absent: Kevin Ashe, Councillor, Ward 1 Margaret Lazarus, Valley Farm Public School Carlisle Miller, Community Appointee Neha Mohan, VP, (YOU)nity, Pine Ridge High School Preet Panesar, Dunbarton High School Fred Gibson, Pickering Carib Canadian Cultural Association Alma Sandoval, Hispanic Canadian Alliance of Ontario Keith Richards, DRPS Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as a ro riate 1.0 Welcome & Introductions Kirk Mark K. Mark welcomed everyone and introductions were made around the table. 2.0 Review and approval of Agenda K. Mark reviewed the business arising from the previous minutes. J. Morris reported that according to the Census there are 7,300 youth between the ages of 15 and 19 residing in Pickering. D. Panesar stated there may be an interest among youth to attend basketball games. She questioned how this involvement could be encouraged, possibly through tours, youth speakers, etc. Discussion ensued with respect to coming up with creative ways to engage students. It was noted that this could fall under "character development" within the school Page 1 CORP0228-2/02 curriculum. K. Mark noted the importance of informing all local MP, MPPs of any events hosted- by the Committee. J. Morris identified all dignitaries which invitations are extended to for events. Moved by J. Yacoumidis Seconded by D. Panesar That the agenda be approved. Carried Moved by C. Harper Seconded by D. Panesar That the Minutes of the September 8, 2011 meeting of the Advisory Committee on Diversity be approved as amended. Carried. That the Agenda be approved as amended. 3.0 Correspondence 3.1) J. Morris advised that correspondence was received from Mayor Ryan advising that the City of Pickering had declared October 26th, 2011 as "Diwali 3.2) J. Morris advised that an invitation had been received to attend a focus group regarding the expansion of the Pickering Library. This will be held on October 27th from 10:00 am to 12:00 pm. D. Panesar noted she would be able to attend from 10:00 am to 11:15 am. 5.0. New Business Jody Morris 5.1) NCORE Conference J. Morris provided an update on the NCORE Conference which is being held May 29th - June 2, 2012. She noted the cost would average $3,500 per student and $3,700 per adult. Information on the conference was passed around. Discussion ensued on the validity of this particular conference as it may be more focused on academic and administrative procedures in the U.S. Page 2 CORP0228-2/02 The possibility of attending conferences and conventions locally J. Yacoumidis to action was discussed and J. Yacoumidis noted he could provide J. Morris with information on upcoming conferences within the Province. C. Harper noted there is also a conference taking place in Vancouver called "On Diversity". The costs for this conference would be less as enrollment fees are lower and the length of time for the conference is shorter. K. Mark noted the importance of having professional learning available to Committee members through forums, conferences and conventions. It was suggested that the Committee seek funds in the budget to allow for these expenses to enable one member of the Committee to attend. He noted some forums taking place more locally which were free to attend; • People vs. Harper at Ryerson - October - 5 - 8 pm • University of Toronto - 252 Bloor Street forum - Aboriginal community - Center for Urban Studies - sometime in early November • Church of the Redeemer - 162 Bloor Street West - October 18 - panel discussion on Safe Streets and Communities Act, Bill C10 Moved by C. Reidt Seconded by C. Harper That Councillor Ashe be requested to seek funding in the amount of $4,000.00 for one member of the Advisory J. Morris to action Committee on Diversity to attend conferences in the 2012 budget. Carried 5.2) 2011 Annual Report and 2012 Workplan The 2011 annual report was discussed and the following comments were noted; Item B) - to be added under Student Contest & Diversity Forum; The Pickering Advisory Committee on Diversity, which has a history of promoting inclusive education through curriculum enhancement initiatives, Add an Item G - noting the next steps Discussion ensued with respect to identifying the members of Page 3 CORP0228-2/02 the Diversity Committee on the annual report. It was noted that the Committee members as well as direction to Council would be listed on the accompanying memo for inclusion in the Council agenda. This would be included in January or March of 2012. Dates will be confirmed at the next meeting. Moved by J. Yacoumidis Seconded by C. Reidt That direction to Council be included in the memo along with the 2011 annual report to Council. Carried 2012 Work plan Discussion ensued on the 2012 work plan and J. Morris advised she would follow up on the status of the community survey at the next meeting. Some suggestions were made as follows; • Heritage Day - to be more informative, have more information available on particular groups involved, such as their origins, what they are representing, etc. C. Reidt noted her interest to become more involved with this. • have displays spread out more next time to allow better flow for residents to stop and chat at the booths • very loud, making it difficult to have discussions • Aboriginal groups require more advance notice to attend Discussion ensued with respect to youth involvement in J. Morris to action programs. It was suggested [YOU]nity could possibly prepare a survey to find out what events, activities or programs the youth in Pickering would like to attend. Discussion ensued on whether to do this survey electronically, as a one page hard copy, or other means of communication. M. Biswas noted she would check into this and bring back ideas to the next meeting. 5.3) Event Updates i Coffee House M. Biswas provided an update on the Coffee House which will be held in the Council Chambers at the Civic Complex November 18 from 6 to 8 pm. J. Morris requested information on what is required for the auditions which will take place on October 25th. She noted she would look into an alternate Page 4 CORP0228-2/02 facility if the Library is not available for this. M. Biswas to action Discussion ensued with respect to the where the funds raised would be going. One suggestion was to sponsor a family at Christmas. March Break Camp M. Biswas provided an update on the March Break Camp. This will be held March 13, 14, 2012 at the Library. J. Morris will J. Morris to action take care of the booking. J. Morris requested clarification on duties required from staff to assist in this even. [YOU]nity will provide her with the details. Discussion ensued on other activities the group would like to become involved with, such as homeless shelters. C. Reidt suggested St. Vincent's Kitchen. D. Pariesar suggested the possibility of using City facilities to provide meals during the J. Morris to action holidays. This could possibly be added to the workplan as a community service project. J. Morris advised there would be liability issues with hosting such events at a City facility. She noted that Ontario Power Generation (OPG) provides dinner at Westshore Community Centre at Thanksgiving time and possibly Diversity could J. Morris to action partner with them on this. Discussion also ensued with request to scholarship support opportunities. 7.0 Next Meetiin Kirk Mark The next meeting will be held on November 10, 2011. Meeting Adjourned: 8:45 pm Copy: City Clerk i Page 5 CORP0228-2/02 qty 00 Minutes Heritage Pickering Advisory Committee October 25, 2011 PICKERING 7'00 pm Main Committee Room .Attendees: Councillor Rodrigues Dale Quaife, Chair Mike Sawchuck, Vice-Chair Tate Besso Wickham Jamadar Ellen Mason Jutta Van Huss Isa James, Planner II Linda Roberts, Recording Secretary Absent: Gayle Clow Candace Julien Denise Rundle Sally Sheehan Lars Svekis Item / Details & Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) 10 Welcome D. Quaife welcomed everyone to the meeting, introducing the newest members Jutta Van Huss and Ellen Mason. Introductions were made around the table. 2.0 Approval of Minute S Moved by M. Sawchuck Seconded by W. Jamadar That the minutes of the September 27, 2011 Heritage Pickering Advisory Committee be approved. Carried 3.0 New Business 407 Extension - Rogers Farm Update 1. James provided an update with respect to the Rogers Farm property. She noted a site visit had taken place in August. She referred to the letter from the Ministry of Transportation informing the City of Pickering that certain properties would be Page 1 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) offered for private sale, including Rogers Farm. The Ministry has received 150 inquiries for all of the properties offered. As a result concerns voiced regarding the required timing, MTO have extended the deadline for relocation to June 20th, 2012. 1. James provided members with a draft copy of a letter she has prepared to forward to Winston Wong at the Ministry of Transportation. She informed the Committee that Council approval would be required. She asked members for comments on the draft letter. 1. James provided some information on the Ministry of Transportation relocation program. It was questioned whether the moving costs would outweigh the benefits of having the structures moved. Discussion ensued with respect to the Committee's involvement. It was suggested that the Committee could possibly work on generating interest in the community to have a chapter of Community Heritage Ontario or the Architectural Conservancy of Ontario located in Pickering. Moved by M. Sawchuck Seconded by E. Mason That revisions/additions be made to the bullet points in the draft letter to the Ministry of Transportation as discussed and that the revised letter be circulated to committee members for corroboration. Carried Moved by J. Van Huss Seconded by W. Jamadar 1. That staff be authorized to prepare correspondence for submission in the agenda for the November 17th meeting of Council to request approval of the above noted draft letter in order to forward it onto the Ministry of Transportation; and 2. That the Heritage Pickering Committee be granted approval to approach the Rogers family, being a large corporation, to assist in the preservation of Rogers Farm . Carried 3.2) Committee Governance Discussion ensued with respect to changing the meeting dates to the fourth Thursday of each month. It was the consensus of Page 2 Item I Details & Discussion & Conclusion Action Items I Status Ref # (summary of discussion) (include deadline as appropriate) the committee that an email be forwarded to all members for feedback with a response date of November 22"d. It was also suggested that the Committee meet on Tuesday, December L. Roberts to action 20 . 3.3) Heritage Pickering webpaqe D. Quaife informed the Committee he had spoken to Nancy Johnstone, Website Coordinator at the City of Pickering. He noted updates to the Heritage Pickering Committee webpage could be provided at any time, it being provided in PDF format. These could be done within 24 hours. It was noted that the information must meet accessibility guidelines. Discussion ensued with respect to ensuring consistency with each designated property. It was suggested we may need to contact John Sabean or Gord Zimmerman to assist. M. Sawchuck noted the Federal government has standards for property descriptions. 3.4) Markham Strategies 1. James noted she had contacted Regan Hutcheson of the Town of Markham. She stated they had gone through a lengthy process to relocate heritage structures within the heritage subdivision when the 407 was being reviewed. A number of properties were offered up privately for relocation. One was relocated at Main Street and further north into an area which was in the process of being developed. The Town of Markham was able to take advantage of this opportunity to relocate heritage properties a very short distance. 1. James noted that the Town of Markham did not get involved with suggesting the reuse of materials, they simply requested the Ministry of Transportation offer the properties for private sale. 3.5) Draft Plan of Subdivision - Seaton 1. James informed the members that a draft plan of subdivision for Seaton had been circulated to the Committee for comment. She indicated she would be meeting with City of Pickering staff to come up with a process to enable Heritage Pickering to provide comments on plans of subdivision with respect to heritage properties. Discussion ensued with respect to having a consultant work with the committee and ensure heritage matters are addressed. Page 3 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 1. James noted she would invite Catherine Rose, Manager, I. James to action Policy at the City of Pickering to attend a Heritage Pickering meeting in order to explain the policies and provide an overview on Seaton as well as the Committee's role with respect to commenting on plans of subdivision. Discussion ensued with respect to any possible conflict of interest when commenting on plans of subdivision for Seaton. The Committee will need to determine this, which could determine the amount of participation when providing comments. 1. James noted there is an ERA report with 27 recommendations. She indicated she would look through the I. James to action report for anything that specifically relates to the Committee and bring this back to the November meeting. It was suggested that the workplan be added to all future L. Roberts to action agendas to enable members to provide updates with respect to their particular items with a breakdown of timelines and requirements. 4.0 Other Business 4.1). Update on Doors Open M. Sawchuck provided an overview of the Doors Open event which took place on October 1St and 2nd. The event was a huge success with close to 3,600 visits to the open sites. He noted approximately half of the visitors were from outside Pickering. The bus tours were very successful and all participants enjoyed the day. 1. James noted this item will be on the workplan for 2013, and planning will need to begin in 2012. The deadline to register will be December, 2012. We would need to get an idea on which sites to involve again, potential new sites, to create a more specific and detailed workplan. Pickering and Ajax will alternate years for Doors Open. The budget will also need to be considered. This year's event came in under budget, due in part to the assistance with promotional materials. 1. James noted the Pickering Village Museum participated in a Doors Open program on October 2nd as part of their cultural heritage days. Walking tours of Greenwood were done, with Page 4 Item / Details & Discussion & Conclusion Action Items / Status Ref # `(summary of discussion) (include deadline as appropriate) over 300 participants coming out even though the weather was not ideal. It was recommended that the same set up be used next time. 4.2) D. Quaife questioned the other structures which were slated for demolition. I. James has been working on evaluating these and a number of structures have been identified which could be considered useful for retention in situ and a number have been identified for possible acquisition by private interests for relocation if it is determined that such a program could be set up. 5.0 Correspondence 5.1 Ministry of Transportation Letter dated October 5th, 2011 from the Ministry of Transportation advising of the advertisement of properties for sale to the public was received for information. 6.0 Next Meeting/Adjournment Next Meeting: Tuesday, November 22, 2011 Meeting adjourned at 9:15 pm Copy: City Clerk Page 5