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July 11, 2011
City O0 Council Meeting DICKERING Agenda Monday, July 11, 2011 Council Chambers 7:30 pm 6:30 pm In Camera Meeting of Council 1) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page Council Minutes, June 20, 2011 1-13 Joint Planning & Development & Executive Committee 14-18 Minutes, July 4, 2011 IV) Presentations 19 V) Delegations 20 VI) Correspondence 21-53 VII) Committee Reports 54-56 a) Report JT 2011-007 of the Joint Planning & Development & Executive Committee VIII) Reports - New and Unfinished Business 57-128 IX) Motions and Notice of Motions 129 X) By-laws 130-144 XI) Other Business XII) Confirmation By-law Accessible • For information related to accessibility requirements please contact PICKS U N ~ Linda Roberts Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Iroberts(cDcitvofpickerina.com FOR INFORMATION ONLY • Minutes of the Committee of Adjustment, May 25, 2011 Cif t Council Meeting Minutes Monday June 20, 2011 MNf IG 7:30 PM Council Chambers n1 Present: Mayor David Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Bunstma - Director, Community Services N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability G. Paterson - Director, Corporate Services & Treasurer B. Douglas - Fire Chief D. Shields - City Clerk L. Roberts - Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (11) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution #116/11 Moved by Councillor Dickerson Seconded by Councillor Pickles Council Minutes, May 16, 2011 In Camera Council Minutes, June 6, 2011 Special Council Meeting Minutes, June 6, 2011 1 Council Meeting Minutes Monday June 20, 2011 ]PICKEMN 7:30 PM 2 Council Chambers Planning & Development Committee Minutes, June 6, 2011 Executive Committee Minutes, June 13, 2011 Carried (IV) Presentations 1. Mayor Ryan welcomed the Pickering Soccer Club, Under 16 Girls, congratulating the team on winning the 2010 Canadian National Championship. The team, coaches and managers were all recognized for their accomplishments and were presented with a certificate of recognition and City of Pickering Bicentennial lawn chairs. (V) Delegations 1. Keith Falconer, Chair, Accessibility Advisory Committee, appeared before Council. He recognized the Committee members and City staff. He indicated the main objective of the Committee is to raise awareness of accessibility issues, noting that the number of people with disabilities will rise with increased population growth. He then introduced Terry Arvisais, Vice-Chair, Accessibility Advisory Committee who provided an overview of the 2010 accomplishments and 2011 work plan for the Accessibility Advisory Committee. He also provided an update with respect to the Accessibility for Ontarians with Disabilities Act (AODA) through the aid of a power point presentation. A question and answer period ensued. Mr. Falconer also informed Council of their plans to provide an online survey which they hope to have available on the City's website this September to provide feedback from the community. 2. Laura Drake, Chair, Pickering Museum Village Advisory Committee appeared before Council and acknowledged the members of the Pickering Museum Village Advisory Committee and City staff. She indicated that the Committee hopes to work with more City Departments through the Strategic plan process. She then introduced Rhonda Lawson, who provided an overview of the Committee's Strategic Plan. Ms. Lawson noted the strategic goals and priorities and indicated the need to focus on obtaining artifacts for the years between 1910 and 1920. She also explained the projected timetable for their identified projects and provided Council with the recommendations that were passed at their meeting of May 19, 2011. A question and answer period ensued. 2 Council Meeting Minutes Monday June 20, 2011 P1( 11CF, 7:30 PM Council Chambers 03 (VI) Correspondence 1. Corr. 29-11 Pat Watson Corporation of the Town of Thessalon P.O. Box 220, 187 Main Street Thessalon, ON M51-1 3C6 Resolution # 117/11 Moved by Councillor Dickerson Seconded by Councillor McLean That Corr. 29-11 from Pat Watson, Corporation of the Town of Thessalon, seeking Council support of their resolution passed on May 2, 2011 requesting the Minister of Energy and Infrastructure to reconsider the provisions of the Green Energy and Green Economy Act, 2009 with respect to the negative impacts created by the installation of ground mounted solar systems be received for information. Carried 2. Corr. 30-11 Wayne Orr, Chief Administrative Officer Township of South Frontenac P.O. Box 100 4432 George Street Sydenham, ON KOH 2T0 Resolution #118/11 Moved by Councillor Dickerson Seconded by Councillor McLean That Corr. 30-11 from Wayne Orr, Chief Administrative Officer, Township of South Frontenac seeking support of a resolution passed on June 7t", 2011 with respect to their request that the Province of Ontario introduce measures to control the sale of products in Ontario which are completely recyclable or compostable and packaged in materials that are completely recyclable or compostable be received for information. Carried 3 Citq Council Meeting Minutes _ Monday June 20, 2011 PICKE 7:30 PM 04 Council Chambers 3. Corr. 31 -11 P.M. Madill, Regional Clerk Region of Durham 605 Rossland Road East Whitby, ON L1 N 6A3 Resolution #119/11 Moved by Councillor Dickerson Seconded by Councillor McLean That Corr. 31-11 from P.M. Madill, Regional Clerk, Region of Durham seeking endorsement of a recommendation passed on June 8, 2011 with respect to addressing the issue of the shortage of judicial resources in the Central East Region be endorsed. Carried 4. Corr. 32-11 Dr. Eric Hoskins, Minister Ministry of Citizenship and Immigration 6th .Floor, 400 University Avenue Toronto, ON M7A 2R9 Resolution #120/11 Moved by Councillor Dickerson ` Seconded by Councillor McLean That Corr. 32-11 from Dr. Eric Hoskins, Minister, Ministry of Citizenship and Immigration seeking nominations for the Ontario Medal for Good Citizenship. The deadline for nominations is August 17, 2011 be received for information. Carried 5. Corr. 33-11 Keith Falconer, Chair Accessibility Advisory Committee Resolution #121/11 Moved by Councillor Dickerson Seconded by Councillor McLean 4 Cit, o~ _ Council Meeting Minutes Monday June 20, 2011 7:30 PM PICKT, Council Chambers 05 That Corr. 33-11 from Keith Falconer, Chair, Accessibility Advisory Committee, submitting the 2010 Annual Report and the proposed 2011 Annual Work Plan on behalf of the Accessibility Advisory Committee. be received for information. Carried (VII) Committee Reports a) Report PD 2011-06 of the Planning & Development 1. Director, Planning & Development, Report PD 16-11 Request for Council's Permission to Develop through Land Severance The Estate of Paul Pickard 1861 Woodview Avenue (Part of Lot 12, Plan 282), City of Pickering Council Decision That the request by The Estate of Paul Pickard to permit the division of the subject lands being Part of Lot 12, Plan 282 (municipally known as 1861 Woodview Avenue) through land severance rather than by draft plan of subdivision, be approved. 2. Director, Planning & Development, Report PD 17-11 Request for Council's Permission to Develop through Land Severance Almont Homes Inc. 1790 Rosebank Road (Part Lot 31, Concession 1), City of Pickering Council Decision That the request made by Almont Homes Inc., to permit the division of the subject lands being Part Lot 31, Concession 1 (municipally known as 1790 Rosebank Road) through land severance rather than by draft plan of subdivision, be approved. 3. Director, Planning & Development, Report PD 18-11 Zoning Amendment Application A 11/10 Starbank Developments 1786 Corp. on behalf of Golden Prospect Enterprises Ltd. 1786 and 1790 Liverpool Road (Part of Lot 23, Concession 1, Part 1, 40R-15786), City of Pickering Council Decision 5 City Council Meeting Minutes Monday June 20, 2011 PICKE 7:30 PM 06 Council Chambers 1. That Zoning By-law Amendment Application A 11/10 submitted by Starbank Development 1786 Corp., on lands being Part of Lot 23, Concession, 1, Part 1, 40R-15786, City of Pickering to amend the zoning by-law to permit a financial institution use with an associated drive-through facility, be endorsed; 2. That the City Solicitor be authorized to attend the Ontario Municipal Board hearing to support Zoning By-law Amendment Application A 11/10 as endorsed by Council; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 11/10, as set out in Appendix I to Report PD 18-11 be finalized and forwarded to City Council for enactment, should the appeal to the Ontario Municipal Board be withdrawn. b) Report EC 2011-06 of the Executive Committee 1. Director, Corporate Services & Treasurer, Report CST 26-11 2010 Year End Audit Council Decision 1. That Report CST 26-11 of the Director, Corporate Services & Treasurer be received; 2. That the Year-end Communication Report as submitted by Deloitte & Touche LLP be received for information; 3. That the 2010 draft Audited Consolidated Financial Statements for the City of Pickering be approved; and, 4. That Deloitte & Touche LLP be reappointed to provide external auditing services to the City of Pickering for a 5 year term. 3. Director, Community Services, Report CS 21-11 Holy Redeemer Catholic School Traffic Concerns No Stopping By-law, Liverpool Road No Parking By-law. Liverpool Road School Bus Loading Zone by-law, Liverpool Road Amendment to By-law 6604/05 Holy Redeemer Catholic School Crosswalk Relocation, Liverpool Road Council Decision 6 Ciry o~ Council Meeting Minutes Monday June 20, 2011 Pp"I 7:30 PM Council Chambers 07 1. That Report CS 21-11 of the Director, Community Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; 2. That the attached draft by-law be enacted to amend Schedule "1" to By-law 6604/05 to provide for the regulation of stopping on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering; 3. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering; 4. That the attached draft by-law be enacted to amend Schedule "3" to By-law 6604/05 to provide for the regulation of a school bus loading zone on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering; and 5. That the crosswalk on Liverpool Road located at the Holy Redeemer Catholic School north driveway be relocated to the south side of Ilona Park Road (north intersection). 4. Director, Community Services, Report CS 22-11 Tender for Roof Replacement - East Shore Community Centre Tender No. T-11-2011 Council Decision 1. That Report CS 22-11 of. the Director, Community Services regarding the Roof Replacement at the East Shore Community Centre be received; 2. That Tender T-11-2011 submitted by Crawford Roofing Corp. at a cost of $291,540.00 (HST included) be accepted; 3. That the total gross project cost of $323,180 (HST included) and a net project cost of $291,034 net of HST rebate including the tender amount and other associated costs be approved; 4. That Council authorizes the Director, Corporate Services & Treasurer to finance the projects as follows: a) the sum of $110,000, as provided for in the 2011 approved Capital Budget - Senior Centre, be funded by a transfer from the Federal Gas Tax Grant Reserve Fund; 7 City oo Council Meeting Minutes Monday June 20, 2011 7:30 PM 08 Council Chambers b) the sum of $181,034 from the 2010 approved Capital Budget - Recreation Arenas' Dehumidification System, be reallocated to this project and be funded by a transfer from the Federal Gas Tax Grant Reserve Fund; c) the Director, Corporate. Services & Treasurer be authorized to take any actions necessary in order to give effect to the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 5. Director, Corporate Services & Treasurer, Report CST 23-11 2011 Annual Repayment Limit for Debt and Financial Obligations Council Decision That Report CST 23-11 of the Director, Corporate Services & Treasurer regarding the 2011 Annual Repayment Limit for Debt and Financial Obligations be received for information. 6. Director, Corporate Services & Treasurer, Report CST 24-11 Development Charges Reserve Fund - Statement of the Treasurer for 2010 Council Decision That Report CST 24-11 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received for information. 7. Director, Corporate Services & Treasurer, Report CST 27-11 2010 Pre-Audit Balances of Reserves and Reserve Funds Council Decision That Report CST 27-11 of the Director, Corporate Services & Treasurer be received for information. 8. Director, Corporate Services & Treasurer, Report CST 28-11 Development Charges - Annual Indexinq Council Decision 1. That Report CST 28-11 of the Director, Corporate Services & Treasurer be received; 8 Ctcy oo _ Council Meeting Minutes _ Monday June 20, 2011 7:30 PM Council Chambers 09 2. That effective July 1, 2011 as provided for in Section 16 of By-law 6978/09, the Development Charges referred to in Sections 6 and 11 of that By-law be increased by 1 percent; and, 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 9. Director, Corporate Services & Treasurer, Report CST 29-11 2011/2012 Property and Liability Insurance Renewal Council Decision 1. That Report CST 29-11 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew its property, liability and other insurance policies through the Frank Cowan Company for the period July 1, 2011 to June 30, 2012 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and further, that the Director be authorized to settle any claims including any adjusting and legal fees where it is in the City's interest to do so; 4. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to limit potential liability exposure and to protect the assets of the City and it's elected officials and staff; and, 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. 10. Chief Administrative Officer Report CAO 11-11 Bingo Licensing Charitable Bingo and Gaming Revitalization Initiative Council Decision 1. That the City of Pickering enter into a contract with the Ontario Lottery and Gaming Corporation (OLGC) for electronic bingo and gaming in order to work 9 City 00 _ Council Meeting Minutes Monday June 20, 2011 7:30 PM Council Chambers ~0 with the OLGC, the Charity Organizations and Delta Bingo in a "Bingo Revitalization Program"; and 2. That the Mayor and Clerk be authorized to take the necessary action to give effect thereto. Resolution #122/11 Moved by Councillor Dickerson Seconded by Councillor Pickles That Report PD 2011-06 of the Planning & Development Committee dated June 6, 2011 and Report EC 2011-06 of the Executive Committee dated June 13, 2011, be adopted, save and except Item No. 2 of the Executive Committee. Carried 2. Director, Corporate Services & Treasurer, Report CST 25-11 Fair Wage Policy Resolution # 123/11 Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CST 25-11 of the Director, Corporate Services & Treasurer regarding Fair Wage Policy be received for information; and, 2. That Council adopt Recommendation 2 of Report CS 30-10 of the Director Corporate Services & Treasurer and, the Council of the City of Pickering implement the Fair Wage Policy attached to report CS 30-10, as follows; a) The attached Fair Wage Policy for Industrial, Commercial and Institutional Contracts exceeding $1 million to require that all contractors bidding on contracts for the City provide wages, benefits and hours to their employees in compliance with the City's Fair Wage Policy be adopted; b) The Director, Corporate Services & Treasurer be authorized to establish and implement a Fair Wage Policy process and undertake any required actions; c) That the appropriate officials of the City of Pickering be given authority to give effect thereto; 10 Cis, Council Meeting Minutes Monday June 20, 2011 MCKE 7:30 PM Council Chambers 11 d) The Director, Corporate Services & Treasurer be authorized to approach the appropriate staff of the City of Toronto for compliance investigation and enforcement purposes. Carried Unanimously on a Recorded Vote (VIII) By-laws 7144/11 Being a by-law to stop up and close the portion of road allowance between Range 31 BFC and Concession 1, Pickering, being Part 8, Plan 40R-11387 as public highway and deem it surplus to the Corporation. 7145/11 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended to implement the Official Plan of the City of Pickering, Region of Durham being Part of Lot 23, Concession 1, in the City of Pickering. (A 11/10) 7146/11 Being a by-law to exempt Part of Lots 1 and 3, Plan 40M-1918, being Parts 6, 9 and 10, Plan 40R-19416 from part lot control. 7147/11 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 7148/11 Being a by-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Third Reading: Councillor Pickles, seconded by Councillor Dickerson moved that By-law Numbers 7143/11 to 7148/11, be adopted, save and except By-law No. 7143/11 and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. Resolution # 124/11 Moved by Councillor Pickles Seconded by Councillor Dickerson Discussion ensued and the Director, Planning & Development provided clarification with respect to the areas of coverage designated in the by-law. 7143/11 Being a by-law to exempt Blocks 119 to 129 on Plan 40M-2437, Pickering, from the part lot control provisions of the Planning Act. 11 Council Meeting Minutes _ Monday June 20, 2011 PICXE 7:30 PM Council Chambers 12 Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor McLean Councillor Dickerson Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan Resolution # 125/11 Moved by Councillor O'Connell Seconded by Councillor McLean That the rules of procedure be suspended in order to allow the introduction of a Notice of Motion with respect to the consolidation of Seaton and ROPA 128 at the Ontario Municipal Board. Motion Defeated on a Recorded Vote as Follows: Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Rodrigues Councillor Pickles Mayor Ryan (IX) Other Business 1) Councillor O'Connell gave notice that she would be bringing forward a Notice of Motion at the July Council meeting with respect to the Seaton/ROPA 128 Consolidation . Resolution # 126/11 Moved by Councillor McLean Seconded by Councillor O'Connell That Council move In Camera for the purpose of discussing a legal matter regarding the decision of the 2010 Election Compliance Audit Committee. 12 Cirgoo _ Council Meeting Minutes Monday June 20, 2011 7:30 PM Council Chambers 13 Councillor Dickerson declared a conflict of interest and did not take part in the vote. Motion Tied and Defeated on a Recorded Vote as Follows: Yes No Councillor O'Connell Councillor Ashe Councillor McLean Councillor Pickles Councillor Rodrigues Mayor Ryan 2) Councillor Rodrigues requested confirmation with respect to the timelines regarding the Court date for the decision made by the 2010 Election Compliance Audit Committee. (X) Confirmation By-law By-law Number #7149/11 Councillor Pickles, seconded by Councillor Dickerson moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of May 16, 2011. Carried Unanimously on a Recorded Vote (XI) Adjournment Moved by Councillor O'Connell Seconded by Councillor Ashe That the meeting be adjourned at 8:40 pm. Carried Dated this 20th day of June, 2011. Mayor David Ryan Debbie Shields City Clerk 13 Joint Planning & Development and &~E Executive Committee Meeting Minutes Monday, July 4, 2011 1 4 7:30 pm - Council Chambers Chair: Councillor Rodrigues Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B, McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Community Services N. Carroll - Director, Planning & Development P. Bigioni. - City Solicitor B. Douglas - Fire Chief C. Rose - Manager, Policy M. Wouters - Manager, Development Review & Urban Design R. Pym - Principal Planner - Development Review D. Shields - City Clerk (1) Disclosure of Interest Councillor McLean noted a conflict of interest on Planning & Development, Report PD 23-11. Councillor McLean stated that his daughter would be living in a unit on the property in the near future. Councillor McLean left the room when the report was being discussed and voted on. (II) Part`A' - Planning & Development Reports 1. Director, Planning & Development, Report PD 19-11 Zoning By-law Amendment Application A 4/11 Motorsports Pickering on behalf of Kahn Auctions Ltd. 2695 - 2699 Brock Road Part Lot 18, Concession 3), City of Pickerinq 1 Ct,w Joint Planning & Development and Executive Committee I Meeting Minutes Monday, July 4, 2011 7:30 pm - Council Chambers Chair: Councillor Rodrigues 15 Henry Kahn the owner of the property appeared before the Committee in support of the application. He stated that the application was just a change in use and not redevelopment of the lands. He noted that he did not agree with the conveyance of certain lands for a future road connection at this time. A question and answer period ensued. Recommendation Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report PD 19-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 4/11, submitted by Motorsports Pickering on behalf of Kahn Auctions Ltd. to permit a recreational vehicle sales and service establishment for a period of three years on lands being Part of Lot 1, Concession 3 be approved; and 3. Further, that the draft temporary zoning by-law to implement Zoning By-law Amendment Application A 4/11, as set out in Appendix I to Report PD 19-11, be finalized and forwarded to City Council for enactment upon the receipt of an agreement or undertaking from the property owner to convey certain lands for a future road connection. Carried Later in the Meeting (See Following Motion) Moved by Councillor Pickles Seconded by Councillor McLean That an agreement or undertaking from the property owner to convey certain lands for a future road connection be deleted from Recommendation #3. Motion Defeated 2. Director, Planning & Development, Report PD 22-11 Seaton -Preparation of a Comprehensive Zoning By-law Recommendation 2 ciW co Joint Planning & Development and - Executive Committee PICKER-M . Meeting Minutes Monday, July 4, 2011 7:30 pm - Council Chambers 16 Chair: Councillor Rodrigues Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report PD 22-11 of the Director, Planning & Development regarding the preparation of a comprehensive zoning by-law for Seaton be received; 2. That, notwithstanding the City's Purchasing Policy, Council accept the proposal from Sorensen Gravely Lowes Planning Associates Inc. for consulting services for the preparation of the Seaton Comprehensive Zoning By-law, in an amount not to exceed of $92,000.00 including taxes and expenses; and 3. Further, that the appropriate City officials be authorized to take necessary actions to give effect thereto. Carried 3. Director, Planning & Development, Report PD 23-11 Zoning By-law Amendment Application A 1/11 Pickering Golf Club Ltd. 2663 2665 Brock Road (Part of Lot 16, Appraisal Number Lot 7 Concession 3), City of Pickering Recommendation Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report PD 23-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 1/11 submitted by Pickering Golf Club Ltd. to permit the expansion of an existing golf course on lands being Part of Lot 16; Appraisal Number Lot 7, Concession 3, City of Pickering be approved; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 1 /11, as set out in Appendix I to Report PD 23-11, be forwarded to City Council for enactment. Carried 3 C--ttq Joint Planning & Development and Executive Committee Meeting Minutes Monday, July 4, 2011 7:30 pm - Council Chambers Chair: Councillor Rodrigues 17 (111) Part`B' - Executive Committee Reports 1. Director, Community Services, Report CS 23-11 Tender No. T-5-2011 East Shore Community Centre -Parking Area Expansion Recommendation Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CS 23-11 of the Director, Community Services regarding Tender No. T-5-2011 for the East Shore Community Centre, Parking Area Expansion be received, 2. That Tender No. T-5-2011 submitted by Melfer Construction Inc. in the total tendered amount of $580,651.63 (HST included) and a net cost of $522,894.78 be accepted; 3. That the total gross project cost of $669,356 (HST included) and a net project cost of $602,776 (net of HST rebate) including the total tendered amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $200,000 as provided for in the 2011 Capital Budget be increased to $325,000, and be financed by the issue debentures by the Regional Municipality of Durham over a period not to exceed five (5) years, at a rate to be determined; b) the sum of $16,928 as provided for in the 2011 Capital Budget be increased to $19,704, and be funded from property taxes; c) the sum of $18,072 as provided for in the 2011 Capital Budget be funded from the Rate Stabilization Reserve; d) the sum of $240,00 as provided for in the 2011 Capital Budget be funded from the Easement Settlement Reserve; 4 citq 00 Joint Planning & Development and Executive Committee PI Meeting Minutes. Monday, July 4, 2011 7:30 pm - Council Chambers 18 Chair: Councillor Rodrigues e) that the annual repayment charges in the amount of approximately $74,000 be included in the annual Current Budget for the City of Pickering commencing 2012, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried 2. Director, Community Services, Report CS 24-11 Park Name Change Request -Sequin Park to Bicentennail Arboretum Recommendation Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CS 24-11 regarding a Park Name Change Request be received; 2. That Council authorize the park name of Bicentennial Arboretum to replace the current name of Sequin Park; and 3. That the appropriate City of Pickering officials be authorized to take the necessary action to. give effect thereto. Carried (IV) Other Business 1. The Chief Administrative Officer was requested to action the following: Councillor McLean requested the CAO investigate the possibility of path improvements with the Region of Durham while they are working in the area near Parkham Cres. (V) Adjournment The meeting adjourned at 8:10 pm. 5 ICI II 19 PICKERING July 11, 2011 Presentations 1. Mayor Ryan Cheque Presentation Rouge Valley Health System Foundation Image is Everything MRI Campaign ICI I I PICKERING 2 0 July 11, 2011 Delegations 1. Rick Hunter and Dave Osborn on Behalf of Henry Kahn Re: Report PD 19-11 Motorsports Pickering on Behalf Kahn Auctions Ltd. *tq PICKERING July 11, 2011 Correspondence Pages 1. Corr. 34-11 Motion for Direction Martin de Rond, Clerk 22-41 Town of Ajax 65 Harwood Avenue South Aiax, ON L1 S 2H9 Letter received from Martin de Rond, Clerk, Town of Ajax seeking Council support of their resolution passed on May 9, 2011 with respect to the need and responsibility to re-balance Regional Council composition. 2. Corr. 35-11 Motion for Direction United Counties of Leeds and Grenville and 42-44 United Townships of Head, Clara & Maria Letters received from The United Counties of Leeds and Grenville and the United Townships of Head, Clara & Maria seeking support of resolutions passed requesting the Province of Ontario to amend the Municipal Elections Act to ensure municipal candidates are held to the same standard as their provincial counterparts with respect to penalties for non-compliance with election financial reporting. 3. Corr. 36-11 Motion for Direction Christine Heller 45-51 486 Alderbury Crescent Corunna, ON NON 1GO Letter received from Christine Heffer seeking Council endorsement of a petition to help raise awareness and provide for better testing and treatment options regarding Lyme disease in the Province of Ontario. 4. Corr. 37-11 Motion for Direction Kim Gavine, Executive Director 52-53 Oak Ridges Moraine Foundation 13990 Dufferin Street North Kinq City, ON L7B 1 B3 Letter received from Kim Gavine, Executive Director, Oak Ridges Moraine Foundation seeking Council support of a draft resolution which urges the Province of Ontario to renew investment in the Oak Ridges Moraine Foundation in the amount of $11 million. 22 May 19, 2011 To: All Councils in the Regional Municipality of Durham Re: Regional Council Representation All local councils in the Region of Durham are requested to endorse the following resolution passed by Ajax Town Council at its regular meeting held May 9, 2011. That Council endorse the following resolution and support its introduction as a Notice of Motion to be presented at the May 18, 2011 Regional Council meeting: WHEREAS a comprehensive review of the composition of Regional Council was last undertaken in 1996 with the establishment of a Regional Restructuring Committee; WHEREAS the Committee consisted of the Regional Chair and one member of Regional Council appointed by each area municipality and a representative from the Ministry of Municipal Affairs and Housing, WHEREAS the Regional Clerk's Department presented information during the April 27--29, 2011 Special Council Meeting that demonstrated inequitable citizen representation amongst the five urban Lakeshore municipalities, AND WHEREAS changes to the composition of Regional Council may necessitate changes to lower-tier Council composition and ward boundaries; NOW THEREFORE BE IT RESOLVED: 1. THAT a Council Composition Review Committee be established and comprised of the Regional Chair and the Mayor's, or Council Designates, from each lower-tier municipality to address the issue of fair and equitable representation among the Lakeshore municipalities based on the understanding: i. the size of Regional Council remain at a maximum of 28 members plus the Regional Chair; and, ii. the three northern municipalities continue to be represented by two representatives each. 2. THAT to allow lower-tier. municipalities to complete their own reviews and approve Council composition and/or boundary changes by December 31, 2013 in order that all desired changes will be in effect for the 2014 regular elections, the Committee will report its findings to the Council of the Regional Municipality of Durham no later than December 31, 2011; and 3. THAT the Region adopt a policy requiring a substantive review of Council representation and composition immediately following the publishing of the comprehensive national census population statistics every ten years, such next review to take place by December 31, 2021. The Ajax presentation which outlines the overwhelming background information and data in support of the need and responsibility to re-balance Regional Council composition has been sent separately by e-mail to each of the local.municipal Clerks. If you require any additional information, please contact me at 905-619-2520 ext 3336 or at martin.derond(p),townofaiax.com Sincerely Martin de Rond Director of Legislative Information Services/Town Clerk Copy: T. Gettinby, Clerk, Township of Brock P. Barrie, Clerk, Municipality of Clarington S. Kranc, Clerk, City of Oshawa D. Shields, Clerk, City of Pickering K. Coates, Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge D. Wilcox, Clerk, Town of Whitby P. 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O rD (D r+ N rD rD rD O rD r) :T w -1 LA 3 C: rD -aj ° 0'N-0 O M 1 DJ :3 -1 0-0 ca. rD r+ 3 3 p-curD rD.0rD-~ -v CC n0C 3r+rrDDrD to n',nrr f-+ rD 3 r) =3 CL. - ° - (D ° rD rr p A United Counties of Leeds and Grenville l Administration Division 25 Central Ave. W., Suite 100 Chief Administrative Officer Brockville, ON K6V 4N6 &eds Counties Clerk T 613-342-3840 Economic Development 800-770-2170 TTY 800-539-8685 Employee Servicg Health & Safety, > , ' 42 Planning & L CD ~R 35- t ORIGINALTO'." COPY T0: May 19, 2011 c 201 L( Association of Municipalities of Ontario AMO Watch File - Municipal Resolution Circulation COR FILE TAKE APR, ACTION Re: Call to amend Municipal Elections Ad The Council of the United Counties of Leeds and Grenville is requesting support for the following Council Resolution: "WHEREAS Section 43 of the Election Finances Act sets out the penalty for provincial candidates who have not complied with the financial reporting requirements of the Act and provides for a 60 day period following the announcement of non-compliance by a member to comply with the reporting requirements prior to the seat being declared vacant; and WHEREAS Section 80 of the Municipal Elections Act sets out the penalty applicable to municipal candidates who have not complied with the financial reporting requirements; stating the candidate must forfeit office to which they were elected and the office is deemed to be vacant and the candidate is ineligible to be elected or appointed to office until after the next regular election; and WHEREAS a discrepancy exists between the standards to which municipal candidates are held and the standards to which provincial candidates are held with respect to the penalty for non-compliance for election financial reporting; and WHEREAS the penalty to municipal candidates amounts to eight years of ineligibility and is deemed to be far in excess of what is fair and reasonable; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the United Counties of Leeds and Grenville calls upon the Province of Ontario to amend the Municipal Elections Act to ensure that municipal candidates are held to the same standard as their provincial counterparts with respect to penalties for non-compliance with election financial reporting; and THAT the Province of Ontario make allowance for candidates who have not completed financial reporting for the 2010 Municipal Election; and THAT a copy of this resolution be circulated to the Premier, the Minister of Municipal Affairs and Housing, M.P.P. Steve Clark, the Rural Ontario Municipal Association and to the Association of Municipalities of Ontario for support and circulation to all Ontario municipalities. Carried." Contact: Steven G. Silver, Chief Administrative Officer, Steven.Silver@uclq.on.ca Tel: 613-342-3840 ext. 2301 or 1-800-770-2170 DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. where lifestyle grows good business synon me de qual!A6 de vie et de reussite en affaires ORIGINAL TO: L9 A COPY T0: 43 CORR. FILE t!AXfAPR. ACTION O2i MC>+,, o v,3 -For- 1 rC & ~ 0 THE CORPORATION OF THE UNITED TOWNSHIPS OF HEAD CLARA & MARIA Date: Friday 20, 201 Resolution No: 20/05/111007 Moved by: Seconded by: _ Z Municipal Elections Act, Section 80 WHEREAS Section 43 of the Election Finances Act, governing the financial reporting requirements for members of the Ontario parliament provides for a 60 day period following the announcement of non-compliance by a member to comply with the reporting requirements prior to the seat being declared vacant; AND WHEREAS Section 80 of the Municipal Elections Act sets out the penalty to municipal election candidates who have not complied with the financial reporting requirements provides for the automatic vacancy of the seat on Council and the candidate being deemed to be ineligible to be elected or appointed to any position covered by the Municipal Elections Act until after the next municipal election; AND WHEREAS there is a discrepancy in the standard to which elected representatives { are being held to between the provincial and municipal levels in relation to the penalty for non-compliance for election financial reporting; AND WHEREAS the penalty to municipal candidates appears to be far beyond what would appear to be fair and reasonable, considering that the sentence could amount to 8 years of ineligibility to be elected or appointed; NOW BE IT RESOLVED THAT the Council of the Corporation of the Township of Head, Clara & Maria supports the position of the Municipality of Elizabethtown-Kitley and strongly requests: THAT the Province of Ontario immediately amend the Municipal Elections Act to ensure that municipal representatives and candidates are held to the same standard as their provincial counterpart with regard to the penalties applicable for non-compliance to the election financial reporting requirements; AND FURTHER THAT a copy of this resolution to be forwarded to the Association of Municipalities of 7:ed all Ontario municipalities for support and circulation. Carried Reeve's Initials To: southwokf@twp.southwold.on.ca; ssaunders@county.peterborough.on.ca, sseale@brockville.com; stjoeadmin@bellnet.ca; suzan nej@halton hills. ca; 44 sweiss@temiskamingshores.ca; tarbutttownship@bellnet.ca; taytownship@tay.ca; tdorion@tbaytel.net; Terry Lapierre; terryhart@northglengarry.ca; tgabbro@niagarafalls.ca; tgorebay@gorebaycable.com; tjoshea@kos.net; tlamb@township.wainfleet.on.ca; toc@ontera.net; town @eastgwillim bury. ca; 'Town of Laurentian Hills'; town@fort-frances.co.m; town @mississippi mills. ca; town@town.espanola.on.ca; townclerk@oakville.ca; town hall@collingwood. ca; town hall@goderich.ca; town hall@smithsfalls. ca; town kap@ntl.sympatico.ca; townkill@vianet. on.ca; townofhearst@hearst.ca; 'Township of Horton'; township@amaranth-eastgary.ca; township@centralfrontenac.com; township@dubreuilville.ca; township@eastferris.ca; township@emo.ca; township@ntl.sympatico.ca; township@perthsouth.ca; township@wellington-north.com; townthess@bellnet.ca; treasure@ntl.sympatico.ca; twilbee@county.haliburton.on.ca; twpchamb@ntl.sympatico.ca; twpchisholm@ontera.net; twphill@parolink.net; twpjoly@on.aibn.com; twpmacd@onlink.net; twpns@ontera.net; twpoconn@tbaytel.net; twpopas@persona.ca; twpsel@nexicom.net; twptehk@amtelecom.net; vanessa@townshipleeds.on.ca; vdion@townsrf.ca; villageofbf@bellnet.ca; vi I lageoffice@su nd ridge. ca; visit@temagami.ca; vnewbury@on.aibn.com; vprzybilla@asphodelnorwood.com; westeigin@westelgin.net; westport@rideau.net; winnie@vianet.ca; wkaren@region.waterloo.on.ca; wollaston@bellnet.ca; woolwich.mail@woolwich.ca; zorra@zorra.on.ca Subject: Resolution for Support Attachments: Elections Act Amendments 2011.pdf On Friday, May 20, 2011 the council of the United Townships of Head, Clara & Maria passed the following resolution, in support of an identical resolution passed by Elizabethtown-Kite ly. Please have your Council consider this resolution for support and forward same to AMO, MMAH and your provincial member of parliament for consideration. Sincerely and on behalf of Council Melinda Reith Municipal Clerk & Senior Administrative Officer United Townships of Head, Clara & Maria 15 Township Hall Road, Stonecliffe, ON, KOJ 2K0 phone 613-586-2526 fax 613-586-2596 www. town sh i psofhead cla rama ria. ca 3 ORIGINALTO: COPY T0: Shields, Debbie iil From: 45 cheffer [cheffer@cogeco.ca] WTAKEAP 20 Sent:' July 3, 2011 8:58 AM FILE To: Shields, Debbie ACTION Subject: Lyme disease petition and awareness (M a r. o r O r « <o Attachments: Microsoft%20Word%20-%2OMayO9l l%20-%2OLyme%2ODisease[l].pdf; REFERENCES ON LYME DISEASE 2.pdf; Maps of the spread of ticks by public health.pdf (20RA. 3 j,- t ] Attn: County Clerk; My name is Christine Hefter. I am a resident of Ontario. I am writing this letter to ask the council to endorse the Lyme disease petition set forth by Bob Bailey of Sarnia Lambton and to help raise awareness about Lyme disease in the Province of Ontario. I am unable to come in person to the council to present a formal delegation but I would like to have this issue brought to the council's attention. Lyme disease is the fastest growing infectious disease in North America with an estimated 400000 people contracting the disease this year alone. Lyme disease is spreading at a rate of 7X that of AIDS. Here in Ontario the Chief Medical Officer sent a letter in 2010 to all the physicians stating that Lyme disease cases and the black legged tick that carries the bacteria were increasing in Ontario especially southern Ontario. A recent study reported that migrating birds are transmitting ticks by the millions into Canada resulting in the ability to contract Lyme disease anywhere in this country. The public is generally unaware of Lyme disease and the affect it can have on the body. Late stage Lyme disease is similar to having AIDS. The Lyme bacteria suppress your immune system just like HIV. I take 54 pills a day to try and fight this infection possibly for the rest of my life. This is a public health threat yet the provincial government is doing little to warn the public about a deadly bacterial infection that can be contracted in their own backyard. In fact the government is down playing the risk. Citizens of Ontario are becoming incapacitated by a tick bite due to the lack of public education. I was misdiagnosed for four years and underwent many tests, procedures and even a major surgery do to the faulty Lyme disease testing and general lack of know about this disease in the medical community and the provincial government's belief that Lyme disease is rare in Ontario. I was tested three times for Lyme disease and was told I didn't have the disease. I finally figured out what was wrong myself and went to my family physician who knew nothing about this disease. I have seen many specialists and the lack of knowledge about this disease has been astounding. I am only one of thousands of Canadians who have contracted Lyme disease in this county and we all have experienced the same ignorance by the medical community about this disease. As I stated before the testing is poor. Here in Ontario we use a 2 tiered testing system. The 1st tier is the ELISA test. This test has been shown in numerous scientific studies to be inaccurate over 50% of the time yet people are being told they do not have Lyme disease based on this test. Lyme disease is supposed to be a clinical diagnosis yet our physicians are not educated in the clinical presentation of this disease or the other tick borne illnesses that one can contract from a tick bite. Very little is taught in medical school about tick borne diseases. Since the medical community lacks education on Lyme disease, treatment options are not available in this province. Presently if a person contracts Lyme disease he will probably be misdiagnosed since the physicians are not familiar with the disease. If you miss the acute form of the disease a person develops late stage Lyme disease which there is no treatment options in Ontario. The only option is to seek treatment in the US and to pay for it yourself. We have people in Ontario many of them children being denied medical care .in Ontario for this infectious disease. If left untreated Lyme disease will make a person bedridden and can kill. The petition asks the provincial government to provide better testing which is available, a wide scale public education program, education for our physicians and treatment options for those of us fighting for our lives from the bite of a bug. I hope that after learning about Lyme disease that the council will endorse the Lyme disease petition on behalf of the citizens in your community but even more important than that my hope is that after learning about Lyme disease the council members will educated families; neighbours and friends about this insidious disease. We are all at risk and this 1 disease can happen to anyone. I have attached a copy of the petition as well as references to the studies on the faulty testing and increase risk in this county. 46 Sincerely; Christine Beffer 486 Alderbury Cres., Corunna, Ontairo NON I GO (519) 481-0972 z 4 7 l~ o J'_'J D C1 MPP o Sarnia-Lambton PETITION TO THE LEGISLATIVE ASSEMBLY OF ONTARIO WHEREAS, the tick-borne illness known as Chronic Lyme Disease, which mimics many catastrophic illnesses, such as Multiple Sclerosis, Crohn's, Alzheimer's, arthritic diabetes, depression,. Chronic Fatigue and Fibromyalgia is increasingly endemic in Canada, but the scientifically validated diagnostic tests and treatment choices are currently not available in Ontario, forcing patients to seek these in the USA and Europe; WHEREAS, the Canadian Medical Association informed the public, governments, and the medical profession in May 30, 2000 edition of their professional journal that Lyme Disease is endemic throughout Canada, particularly in Southern Ontario; WHEREAS, the Ontario Public Health system and the Ontario Health Insurance Plan currently do not fund those specific tests that accurately serve the process for.establishing a clinical diagnosis, but only recognize testing procedures known in the medical literature to provide false negatives 45 to 95% of the time; WE, THE UNDERSIGNED, petition the legislative assembly of Ontario to request the Minister of Health to direct the Ontario Public Health system and OHIP to include all currently available and scientifically verified tests for Acute and Chronic Lyme diagnosis, to do everything necessary to create public awareness of Lyme Disease in Ontario, and to have internationally developed diagnostic and successful treatment protocols available to patients and physicians. Name (print clearly): Address: Signature: Town/City: E-mail Address: Postal Code: Name (print clearly): Address: Signature: Town/City: E-mail Address: Postal Code: Name (print clearly): Address: Signature: Town/City: I E-mail Address: Postal Code: Name (print clearly): Address: A Q Signature: Town/City: V E-mail Address: Postal Code: Name (print clearly): Address: Signature: Town/City: E-mail Address: Postal Code: Name (print clearly): Address: Signature: Town/City: E-mail Address: Postal Code: Name (print clearly): Address: Signature: Town/City: E-mail Address: Postal Code: Name (print clearly): Address: Signature: Town/City: E-mail Address: Postal Code: Name (print clearly): Address: Signature: Town/City: i E-mail Address: Postal Code: Name (print clearly): Address: Signature: Town/City: E-mail Address: Postal Code: Name (print clearly): Address: Signature: Town/City: E-mail Address: Postal Code: DO NOT FAX Please return orijzinal signatures to Bob Bailey, MPP for presentation in the Ontario Legislature 836 Upper Canada Drive, Sarnia ON N7W 1 A4 Note: Petitions require original signatures - photocopies will not be allowed 49 REFERENCES ON LYME DISEASE Scientific Studies on the faultiness of the ELISA test used for testing for Lyme in Ontario 1. Tilton RC, Sand MN, Manak M. The Western immunoblot for Lyme disease: determination of sensitivity, specificity, and interpretive criteria with use of commercially available performance panels. Clin Infect Dis 1997;25(Suppl 1):S31-4. 2. Schmitz JL, Powell CS, Folds JD. Comparison of seven commercial kits for detection . of antibodies to Borrelia burgdorferi. Eur J Clin Microbiol Infect Dis 1993;12:419-24 3. Engstrom SM, Shoop E, Johnson RC. Immunoblot interpretation criteria for serodiagnosis of early Lyme disease. J Clin Microbiol 1995;33:419-27. 4. C. W. Ang & D. W: Notermans & M. Hommes & A. M. Simoons-Smit & T. Herremans Large differences between test strategies for the detection of anti-Borrelia antibodies are revealed by comparing eight ELISAs and five immunoblots Eur J Clin Microbiol Infect Dis DOI 10.1007/s10096-011-1157-6 Studies on the spread of Lyme disease throughout Canada and Ontario 1. Birds Disperse Ixodid (Acari: Ixodidae) and Borrelia burgdorferi-Infected Ticks in Canada Authors: Scott, John D.; Fernando, Keerthi; Banerjee, Satyendra N.; Durden, Lance A.; Byrne, Sean K.; Banerjee; Maya; Mann, Robert B.; Morshed, Muhammad G.Source: Journal of Medical Entomology, Volume 38, Number 4, July 2001 , pp. 493-500(8) 2. Presence of spirochete causing Lyme disease, Borrelia burgdorferi, in the blacklegged tick, Ixodes scapularis, in southern Ontario S N Banerjee, M Banerjee, K Fernando, J D Scott, R Mann, and M G Morshed CMAJ. 2000 May 30; 162(11): 1567-1569. 3. The rising challenge of Lyme borreliosis in Canada, Canada Communical Disease Reportl January 2008 .Volume 34 .Number 01 NH Ogden, DPhil, (1), LR, Lindsay, PhD, (2), M Morshed, PhD, (3), PN Sockett, PhD, (4), H Artsob, PhD, (2) 4. Ixodes scapularis ticks collected by passive surveillance in Canada: analysis of geographic, distribution and infection with Lyme borreliosis agent Borrelia burgdorferi. Ogden NH, Trudel L, Artsob H, Barker IK, Beauchamp G, Charron DF, Drebot MA, Galloway TD, O'Handley R, Thompson RA, Lindsay LR. J Med Entomol. 2006 May;43(3):600-9 Page 1 of 2 J v Some of the Canadian News Coverage on the spread of Lyme disease and lack of treatment options in Canada • W5 Out of the Wild http://www:ctv.ca/CTVNews/WFive/20091 1 1 3/w5 Iyme 091114/ • 16:9 hftp://www.globalnews.ca/Lyme+Disease+Lepers/2097103/story.htmI • CTV news coverage on Lyme http://www.ctv.ca/CTVNews/Health/20090608/lyme 090608/ http://www.ctv.ca/CTVNews/Health/20090919/lyme disease 090919/ • Canadian Lyme Foundation www.canlyme.com (Has information and research on Lyme disease as well as personal stories of Canadians suffering from Lyme) • Dr. E. Murakami Centre for Lyme murakamicentreforlymebc.giving.officelive.com/default.aspx (Dr. E Murakami is a Lyme literate Physician from BC who treated thousands of people with Lyme disease. His Centre provides information on Lyme disease and its treatments. He also does seminars and phone consultations with patients and doctors across this country trying to educate about Lyme disease.) • LYME DISEASE ASSOCITAION OF ONTARIO http://www.lymeontario.org/ Page 2 of 2 These maps are from the Public Health of Canada - Canadian Communical Disease Report Jan 2009 51 The rising challenge of Lyme borreliosis in Canada, Canada Communical Disease Reportl January 2008 -Volume 34 -Number 01 NH Ogden, DPhil, (1), LR Lindsay, PhD, (2), M Morshed, PhD, (3), PN Sockett, PhD, (4), H Artsob, PhD, (2) http://www.phac-aspc.gc.ca/publicat/ccdr-rmtc/08vol34/dr-rm3401a-eng.php (to view whole doc) tti ,99fiw20~p.. , , ~f?roject nfar his20i0s' Ile i r index of oak abutdance z r~P index of tld abundance r J` t of model ag7tll ~*•-:{i)~ r 4 * at modal putlib M ~ + o r'Rti t~";~''~aY♦M~S~, ~1°t P~ ~ ° xh~i ~1d~+~++~'4~' This map is the projected spread of the black legged ticks. You can see that southern Ontario was well covered in 2000 and will be completely covered by 2020. - - umber of tick_WMuman popula Ui >0and 46 I7 x. 10-° • 6.1 1 x 10- to '1 76 x 10-~ 1 76 x 10- W 3.30 x 103 3.30X. 70' W 746. 10-- 7 46 x 10-3 co 2 58 X 10•> 1 This map represents the black legged ticks collected by passive survalance from 1990-2003 52 June 30, 2011 7--!) Debbie Shields City Clerk ORIGINALTO: City of Pickering CORY To: One The Esplanade Pickering, ON 2D L1V 8K7 fCORR FILE TAKE APR. ACTION Dear City of Pickering, ;TTk0V'l :Or- -k rem i0 v\> Further to the presentation to council from Lisa Turnbull on Tuesday April 19th, 2011, 1 respectfully request your support for the ongoing work of the Oak Ridges Moraine Foundation by way of resolution by council and/or letter of support. As you know, the future of the Oak Ridges Moraine Foundation is in jeopardy - our ability to work with your council and others depends on winning renewed investment from the Province of Ontario. The Foundation's mandate, based on the 2001 Oak Ridges Moraine Act and subsequent Conservation Plan, is to preserve, protect and restore the environmental integrity of the Oak Ridges Moraine. Today, more than ever, the headwaters on the Oak Ridge Moraine, are understood as vital to the Moraine's inhabitants. The Conservation Plan is clear, as is the Foundation, that the City of Pickering and your colleagues in municipalities across the Moraine are key implementers in this headwaters recovery mission. For the past eight years, we have been proud to work with you and more than seventy partners in delivering our shared mission to restore headwaters on the Oak Ridges Moraine. But now, we need your important support to win renewed investment for the Foundation's work. While much has been accomplished, much remains to be done. The Foundation and its Stakeholders prepared a ten year strategic review of progress and essential work needed. We have a road map forward that highlights vulnerable aquifers to be protected and the forests, streams and grasslands where strategic restoration will produce the most effective results. The Foundation's Business Plan seeks renewed investment of $11 million over four years from the Province of Ontario to deliver the essential headwaters recovery mission in partnership with your municipality and others across the Oak Ridges Moraine. May we count on your council's support in our quest for renewed investment from the Province? Your important support should be expressed through a formal resolution and/or letter to decision makers, Premier Dalton McGuinty and Minister Jim Bradley, the minister charged with the Foundation's mandate. Thank you for your attention to the Oak Ridges Moraine Foundation's request for time sensitive moral support. Please do call me for any detail I can provide that will make it possible to gain council's important support. Respectfully, Kim Gavine Executive Director Oak Ridges Moraine Foundation 13990 Dufferin St. North, King City, ON UB 163, 905.833.5733 li Draft Resolution for consideration Whereas, the Oak Ridges Moraine crosses 32 municipalities together identified as key implementing agencies for the Oak Ridges Moraine Conservation Plan and its performance review for 2015; 53 Whereas, the Oak Ridges Moraine Foundation has performed its role as strategic hub for the important headwaters recovery efforts of municipalities on the Oak Ridges Moraine; Whereas, based on its initial investment of $15 million, the Oak Ridges Moraine Foundation has efficiently granted $14.1 million to 177 projects on the Oak Ridges Moraine delivering: 1,000 acres of conservation lands restored through stewardship projects such as tree planting, wetland creation, habitat management, prairie restoration and stream restoration. • 5,582 acres of conservation lands protected through acquisition, donation and conservation easements • 75 km of new trail created resulting in the completion of a continuous east/west recreation trail known as the Oak Ridges Trail • More than 7,500 school children being educated about the importance of the Oak Ridges Moraine, particularly relating to drinking water • Knowledge gaps being filled by research undertaken on the Oak Ridges Moraine Whereas, initial investment has been successfully expended by the Oak Ridges Moraine Foundation with leverage of $35.8 million in funds resulting in $50 million worth of essential headwaters recovery on the Oak Ridges Moraine; Whereas, requests for renewed investment from the Province of Ontario have been ignored to-date with closure looming for the Oak Ridges Moraine Foundation and termination of its mission for headwaters recovery on the Moraine; THEREFORE BE IT RESOLVED THAT the City of Pickering urge the Provincial Government to renew investment in the Oak Ridges Moraine Foundation in the amount of'$11 million to continue to lead the mission for headwaters recovery on the Oak Ridges Moraine. City O~ 5 4 PICKERING July 11, 2011 COMMITTEE REPORTS a) Joint Report JT 2011-07 of the Joint Planning & Development and Executive Committee Pages Part "A" Planning & Development Reports 1. Director, Planning & Development, Report PD 19-11 1-25 .Zoning By-law Amendment Application A 4/11 Motorsports Pickering on behalf of Kahn Auctions Ltd. 2695 - 2699 Brock Road (Part Lot 18, Concession 3), City of Pickering Recommendation 1. That Report PD 19-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 4/11, submitted by Motorsports Pickering on behalf of Kahn Auctions Ltd. to permit a recreational vehicle sales and service establishment for a period of three years on lands being Part of Lot 1, Concession 3 be approved; and 3. Further, that the draft temporary zoning by-law to implement Zoning By-law Amendment Application A 4/11, as set out in Appendix I to Report PD 19-11, be finalized and forwarded to City Council for enactment upon the receipt of an agreement or undertaking from the property owner to convey certain lands for a future road connection. 2. Director, Planning & Development, Report PD 22-11 26-35 Seaton -Preparation of a Comprehensive Zoning By-law Recommendation 1. That Report PD 22-11 of the Director, Planning & Development regarding the preparation of a comprehensive zoning by-law for Seaton be received; 2. That, notwithstanding the City's Purchasing Policy, Council accept the proposal from Sorensen Gravely Lowes Planning Associates Inc. for consulting services for the preparation of the Seaton Comprehensive Zoning By-law, in an amount not to exceed of $92,000.00 including taxes and expenses; and 5 J 3. Further, that the appropriate City officials be authorized to take necessary actions to give effect thereto. 3. Director, Planning & Development, Report PD 23-11 36-66 Zoning By-law Amendment Application A 1/11 Pickering Golf Club Ltd. 2663 2665 Brock Road (Part of Lot 16, Appraisal Number Lot 7, Concession 3), City of Pickering Recommendation 1. That Report PD 23-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 1/11 submitted by Pickering Golf Club Ltd. to permit the expansion of an existing golf course on lands being Part of Lot 16, Appraisal Number Lot 7, Concession 3, City of Pickering be approved; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 1 /11, as set out in Appendix I to Report PD 23-11, be forwarded to City Council for enactment. Part "B" Executive Reports 1. Director, Community Services, Report CS 23-11 67-78 Tender No. T-5-2011 East Shore Community Centre -Parking Area Expansion Recommendation 1. That Report CS 23-11 of the Director, Community Services regarding Tender No. T-5-2011 for the East Shore Community Centre, Parking Area Expansion be received; 2. That Tender No. T-5-2011 submitted by Melfer Construction Inc. in the total tendered amount of $580,651.63 (HST included) and a net cost of $522,894.78 be accepted; 3. That the total gross project cost of $669,356 (HST included) and a net project cost of $602,776 (net of HST rebate) including the total tendered amount and other associated costs be approved, 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $200,000 as provided for in the 2011 Capital Budget be increased to $32.5,000, and be financed by the issue debentures by the - I Regional Municipality of Durham over a period not to exceed five (5) 56 years, at a rate to be determined; b) the sum of $16,928 as provided for in the 2011 Capital Budget be increased to $19,704, and be funded from property taxes; c) the sum of $18,072 as provided for in the 2011 Capital Budget be funded from the Rate Stabilization Reserve; d) the sum of $240,00 as provided for in the 2011 Capital Budget be funded from the Easement Settlement Reserve; e) that the annual repayment charges in the amount of approximately $74,000 be included in the annual Current Budget for the City of Pickering commencing 2012, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; 5. That the draft by-law attached. to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 2. Director, Community Services, Report CS 24-11 79-83 Park Name Change Request -Sequin Park to Bicentennail Arboretum Recommendation 1. That Report CS 24-11 regarding a Park Name Change Request be received; 2. That Council authorize the park name of Bicentennial Arboretum to replace the current name of Sequin Park; and 3. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. City O~ 57 July 11, 2011 NEW AND UNFINISHED BUSINESS PAGES 1. Director, Planning & Development, Report PD 20-11 60-107 Transport Canada Response to City Concerns Regarding the Demolition of Heritage Structures on Federal Lands Recommendation 1. That Report PD 20-11 of the Director, Planning & Development dated July 11, 2011 entitled "Transport Canada Response to City Concerns Regarding the Demolition of Heritage Structures on Federal Lands", be received; 2. That the Federal Minister of Transport, Infrastructure and Communities be requested to: a) allow City staff sufficient time and access to document the listed heritage structures on.Transport Canada's updated demolition list; b) allow the City to investigate and potentially implement a limited program to assist with the private acquisition of the heritage structures for relocation to private lands; c) allow the City to retrieve elements of value from any heritage structures not relocated to private lands; and d) retain specialty heritage salvage companies to demolish the buildings to 'facilitate re-use of building materials as much as possible in order to divert materials from landfill sites; 3. That the Federal Minister of Transport, Infrastructure and Communities be requested to refrain from demolishing any buildings in Brougham until the details respecting the future use of the Pickering Lands Site are determined, and work with City staff to identify suitable tenants for buildings that have potential for rehabilitation; 4. That the Federal Minister of Transport, Infrastructure and Communities be requested to provide the City with sufficient time to investigate the implications to the City of leasing structures of heritage interest in Brougham; 5. That the City Clerk forward a copy of Report PD 20-11 and Resolution to the Federal Minister of Transport, Infrastructure and Communities, the Regional Director, Programs and Pickering Lands Branch, Transport Canada, the Region of Durham, the Region of York, the Towns of Markham and Uxbridge, MP Chris Alexander and MPP Joe Dickson and the MPs and MPPs for Markham and Uxbridge; and 5 6. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 2. Director, Community Services, Report CS 25-11 108-118 Tender No. T-6-2011 Pickering Civic Complex -Walkway Replacement and Parking Garage Deck Waterproofing Recommendation 1. That Report CS 25-11 of the Director, Community Services regarding Tender No. T-6-2011 for the Pickering Civic Complex Walkway Replacement and Parking Garage Deck Waterproofing be received; 2. That Tender No. T-6-2011 submitted by Bennington Construction Ltd. in the total tendered amount of $467,482.83 (HST included) and a net cost of $ 420,982.77 be accepted; 3. That the total gross project cost of $591,218 (HST included) and a net project cost of $532,410 including the tendered amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $530,000 as provided for in the 2011 Capital Budget to be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed ten (10) years, at a rate to be determined; b) the sum of $2,410 be funded from property taxes; c) that the annual repayment charges in the approximate amount of $68,700 be included in the annual Current Budget for the City of Pickering commencing 2012, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; 5. That the draft by-law attached to this report be enacted; and 6. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 3. Director, Community Services, Report CS 26-11 119-125 Tender No. T-9-2011 Kingston Road Asphalt Sidewalk Installation Recommendation 1. That Report CS 26-11 of the Director, Community Services regarding Tender No. T-9-2011 for Kingston Road Asphalt Sidewalk Installation be received; ~I 59 2. That Tender No. T-9-2011 submitted by Ashland Paving Limited in the total tendered amount of $107,511.74 (HST included) and a net cost of $96,817.65 be accepted; 3. That the total gross project cost of $127,852 (HST included) and a net project cost of $115,135 including the tendered amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to fund the project in the sum of $115,135 from the Federal Gas Tax Grant as provided for in the approved 2011 Capital Budget; and 5. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 4. Director, Community Services, Report CS 27-11 126-128 Ontario Heritage Trust'Community Leadership Program -City of Pickering Nomination Recommendation 1. That Report CS 27-11 of the Director, Community Services regarding the City of Pickering's nomination in the Ontario Heritage Trust Community Leadership Program be received; and 2. That Council endorse the nomination of the City of Pickering in the Ontario Heritage Trust Community Leadership Program. cial 00 Report To Council PICKERING Report Number: PD 20.11 Date: July 11, 2011 60 From: Neil Carroll Director, Planning & Development Subject: Transport Canada Response to City Concerns Regarding the Demolition of Heritage Structures on Federal Lands Recommendation: 1. That Report PD 20-11 of the Director, Planning & Development dated July 11, 2011 entitled "Transport Canada Response to City Concerns Regarding the Demolition of Heritage Structures on Federal Lands", be received; 2. That the Federal Minister of Transport, Infrastructure and Communities be requested to: a) allow City staff sufficient time and access to document the listed heritage structures on Transport Canada's updated demolition list; b) allow the City to investigate and potentially implement a limited program to assist with the private acquisition of the heritage structures for relocation to private lands; c) allow the City to retrieve elements of value from any heritage structures not relocated to private lands; and d) retain specialty heritage salvage companies to demolish the buildings to facilitate re-use of building materials as much as possible in order to divert materials from landfill sites; 3. That the Federal Minister of Transport, Infrastructure and Communities be requested to refrain from demolishing any buildings in Brougham until the details respecting the future use of the Pickering Lands Site are determined, and work with City staff to identify suitable tenants for buildings that have potential for rehabilitation; 4. That the Federal.Minister of Transport, Infrastructure and Communities be requested to provide the City with sufficient time to investigate the implications to the City of leasing structures of heritage interest in Brougham; 5. That the City Clerk forward a copy of Report PD 20-11 and Resolution to the Federal Minister of Transport, Infrastructure and Communities, the Regional Director, Programs and Pickering Lands Branch, Transport Canada, the Region of Durham, the Region of York, the Towns of Markham and Uxbridge, MP Chris Alexander and MPP Joe Dickson and the MPs and MPPs for Markham and Uxbridge; and 6. Further, that-the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Report PD 20-11 July 11, 2011 Subject: Transport Canada Response to City Concerns Regarding the Demolition of Heritage Structures on Federal Lands Page 2 61 Executive Summary: In August 2011, Transport Canada notified the City of its intention to demolish a number of structures, including several of heritage interest, on the Pickering Lands Site. In January 2011, Council considered a staff report which summarized the findings of detailed heritage assessments undertaken for the heritage structures, and provided recommendations for a response. to Transport Canada. Based on the recommendations of the staff report, the City issued a response ,to Transport Canada requesting that the federal government provide funding for the costs of past and future heritage assessments, and reconvene the Local Heritage Steering Committee to complete its mandate to develop a heritage strategy for locally significant heritage buildings. In addition, the City requested a list of all vacant structures to be demolished in the future. The Minister of Transport, Infrastructure and Communities, in his March 22, 2011 response to the City, indicated that Transport Canada is not prepared to fund local heritage assessments or reconvene the Local Heritage Steering Committee. The Minister did indicate a willingness to lease properties of heritage interest to the City for non-residential purposes only, at the City's cost: Transport Canada is continuing to plan for the demolition of all vacant structures on the. Pickering Lands Site, and provided a list identifying the vacant properties, an additional 17 of which are of heritage interest. The Minister has requested a decision by the City with respect to possible leasing of the properties by September 15, 2011. The City has limited options, given the Minister's response. The City does not have the funds to conduct professional assessments of the additional 17 heritage structures or to lease all of the significant heritage properties. However, the City should use the limited resources available to minimize the impact of the proposed demolitions through the following means: • documentation of all of the heritage properties by staff and Heritage Pickering • assisting in making the heritage structures available to private interests for relocation (through advertising and acting as liaison with Transport Canada), and • undertaking a salvaging program for City purposes, and encouraging Transport Canada to retain specialty salvaging companies to facilitate re-use of building materials as much as possible Staff are very concerned about the magnitude of demolition planned in the Hamlet of Brougham. A total of 26 currently vacant addressed structures are proposed to be demolished, representing approximately 37 percent of the total remaining addressed buildings in Brougham. Eight of the 26 vacant buildings are listed on the Heritage Register. Report PD 20-11 July 11, 2011 62 Subject: Transport Canada Response to City Concerns Regarding the Demolition of Heritage Structures on Federal Lands Page 3 Brougham is the historic centre of Pickering. Beyond the loss of the eight potential heritage buildings, such an extensive demolition initiative will create significant gaps in the fabric of the community and undermine the physical and social sense of place and cohesion of the Hamlet. In an effort to preserve the Hamlet, staff recommend that Transport Canada be requested to refrain from demolishing all buildings in Brougham until the details respecting the future use of the Pickering Lands Site are determined, and work with City staff to find suitable tenants for buildings that have potential for rehabilitation. In an effort to save, at minimum, buildings of heritage value, and given the planned leasing of the Bentley House for municipal offices, as well as the proximity of the Hamlet to the future Seaton community, the City could explore the possibility of leasing the. heritage structures in Brougham, with the intent to sub-lease to non-residential tenants. It is therefore further recommended that Transport Canada be requested to extend its September 15, 2011 deadline for demolition of the heritage structures in Brougham to allow staff sufficient time to report to Council on the structural, financial and, administrative implications to the City of leasing structures of heritage interest in the Hamlet. Funding for a potential leasing program would have to be considered as part of the 2012 Budget, as there are no funds available in the 2011 Budget for such a program. Financial Implications: Modest costs are anticipated for staff members to photograph the interiors and exteriors of the 17 additional structures listed on the heritage register and to pursue a short term assistance program for relocation of structures (other than those in Brougham) by private interests. Costs would be incurred if the City pursues a lease arrangement with Transport Canada in order to preserve heritage buildings in Brougham. There are no funds available in the City's 2011 Budget for this undertaking. Review of a potential lease program in Brougham will require evaluation of projected costs for consideration in the 2012 Budget. Sustainability Implications: This report provides information relating to the objective of preserving buildings having cultural heritage value as an integral part of a sustainable City. In addition to the historical physical value of the buildings, the buildings also have a social value in that they form part of the community of northwest Pickering and Brougham. Preservation and re-use of the buildings retains energy embedded in the existing structures and also diverts materials from landfill sites. 1.0 Background: The purpose of this report is to outline the federal government's response to the City's concerns regarding the planned demolition of vacant structures of heritage interest on the Pickering Lands Site, and to recommend a further course of action. nort PD 20-11 July 11, 2011 Subject: Transport Canada Response to City Concerns Regarding the Demolition of Heritage Structures on Federal Lands Page 4 1.1 City Council provided a response to Transport Canada's 2010 notice of intention to demolish nine structures of heritage interest on federal lands In August 2010, Transport Canada informed the City of its intention to demolish . 41 structures on the federally owned lands within the Pickering Lands Site. Staff arranged for the detailed assessment of 9 of these structures that are listed on the City's Heritage Register, and in January 2011 brought forward a report to Council which-summarized the findings of the assessments and provided recommendations for a response to Transport Canada (see Attachment #1). The staff report recommended that, given the level of cultural heritage significance of seven of the nine buildings, the then Federal Minister of Transportation be advised of Council's concern regarding the destruction of local cultural heritage resources, and that Transport Canada refrain from demolishing the buildings until a decision regarding the future plans for the Pickering Lands Site has been made, and the potential for preservation of these structures could be fully considered. The report further recommended that the Federal Minister be asked to: reimburse the City for costs ($27,000) incurred in conducting the detailed heritage assessments on the nine structures • to fund future assessments of the remaining additional (100) Pickering Lands Site structures included on the Heritage Register (estimated at approximately $300,000-$400,000), and • to reconvene the Local Heritage Steering Committee to complete its mandate to develop a heritage strategy for buildings deemed locally significant on the Pickering Lands Site The City's letter to the Minister, dated January 18, 2011, reflected these recommendations (see Attachment #2). In addition, the City requested that Transport Canada provide a list of all vacant structures and the order in which they are likely to appear in future demolition plans. 1.2 The Minister's March 2011 response includes a refusal to fund. heritage assessments, and an offer to lease the properties of heritage interest to the city In his response to the City dated March 22, 2011 (see Attachment #3), the Minister of Transport, Infrastructure and Communities indicates that: • the current demolition program is based on a need to remove vacant structures that pose a health and safety risk to the public • Transport Canada will not provide funding for local heritage activities, including past or future assessments, as local heritage is strictly a local matter • the seven local heritage structures identified in the first round of demolitions are vacant because they have become excessively costly to maintain and yielded very low rent; Transport Canada will not expend funds for rehabilitation or restoration of structures that have reached the end of their economic life Report P.D 20-11 July 11, 2011 64 Subject: Transport Canada Response to City Concerns Regarding the Demolition of Heritage Structures on Federal Lands Page 5 • Transport Canada has an ongoing program to repair viable occupied properties • Transport Canada had anticipated that the City would have completed its local heritage research, documentation and salvaging of materials at the previously agreed date of January 31, 2011, allowing for subsequent demolition • a list of all vacant structures listed for future demolition is provided; the City is asked to advise Transport Canada of any additional structures of local heritage value as soon as possible, and Transport Canada expects no concerns with proceeding with the demolition program for those structures not having heritage value • for those structures with local heritage value, Transport Canada is prepared to offer to lease those properties to the City according to certain terms (e.g., leasing only for non-residential purposes, and City assumption of all operational, restoration, security and liability costs) • Transport Canada is prepared to contribute an amount equivalent to.the cost of demolition of a building to assist the City in relocating that building to a site off the federal lands; the City would be required to pay any remaining costs and manage all aspects of permanently moving the structure off the federal lands • if the City chooses not to accept the principles and terms of this proposal, Transport Canada will proceed with demolition of all the structures • a City decision with respect to the above proposal is requested by September 15, 2011 1.3 34 structures have been demolished with the City's approval, including 2 assessed heritage structures not considered worthy of retention Of the 41 structures on the initial demolition list, demolition permits for 32 structures not listed on the Heritage Register were immediately granted by the City. Based on the assessments of the nine structures of potential heritage merit (as identified in the January, 2011 staff report), the City granted demolition permits for two additional structures, one of which was determined to not be of heritage interest, and another which was in a severely deteriorated condition. 1.4 An updated list of vacant structures to be demolished has been provided An updated list of vacant structures to be demolished (most recently revised on May 16, 2011) includes a total of 52 structures on 50 properties (see Attachments #4, #5 and #6). Twenty-four of these structures (including the 7 previously assessed structures) are listed on the Pickering Heritage Register. Twenty-six of the structures are located in the Hamlet of Brougham. An additional vacant structure in Brougham, located at 1622 Highway 7, is not -included on the list. This structure, known as the Miller House, is designated as having Federal Heritage significance, and is therefore not intended for demolition. Report PD 20-11 July 11, 2011 Subject: Transport Canada Response to City Concerns Regarding the Demolition of Heritage Structures on Federal Lands Page 6 2.0 Discussion: The City has limited options, given the Minister's response. The updated version of the list of vacant structures to be demolished provided with the Minister's letter includes an additional 17 properties that are listed on the Heritage Register. The City does not have the financial resources to complete heritage assessments for all 17 structures of heritage interest within Transport Canada's timelines. The City also does not have the financial resources to lease all of the significant heritage structures for non-residential uses indefinitely. In addition, the nature and location of the structures may not be suitable for non-residential uses. However, the City should use the limited resources available to minimize the impact of the proposed demolitions through the following means: • documentation of all of the heritage properties • assisting in making the heritage structures available to private interests for relocation, and • undertaking a salvaging program for City purposes 2.1 The additional 17 buildings of heritage interest should be documented by staff and Heritage Pickering The City does not have funds available for a professional assessment of the 17 additional structures on the demolition list that are on the Pickering Heritage Register (estimated at approximately $50,000-$70,000.00). It is therefore recommended that the City secure permission from Transport Canada for Planning & Development and other City staff to record the interiors and exteriors of those structures photographically. It is anticipated that the time required by staff to complete the work would represent a modest financial cost to the City, and could be completed within Transport Canada's timelines. Historical research on the affected properties might be undertaken by Heritage Pickering members at a later time. As an ongoing initiative, Heritage Pickering should continue with the assessment and historical research of currently occupied buildings of heritage interest on the Pickering Lands Site, as resources permit, so that notification of any future demolitions can be dealt with by Council in a timely manner. Report PD 20-11 July 11, 2011 66 Subject: Transport Canada Response to City Concerns Regarding the Demolition of Heritage Structures on Federal Lands Page 7 2.2 Providing assistance for private acquisition of the heritage structures for relocation to private. lands Although relocation of heritage structures is not considered to be a preferred strategy for preservation purposes, in this case it may be the City's only alternative to saving at least some of the structures in question and keeping the demolition waste out of landfill sites. However, the City does not have the land, the funds nor the expertise to undertake such a program. Therefore, staff recommend further discussion with Transport Canada to implement a limited program to assist with making the heritage structures available to private interests for relocation.off the federal lands. The City's responsibilities under this proposed program could include advertising the properties (in print and on the City's website) and acting as liaison between prospective purchasers and Transport Canada. 2.3 For structures that will not be relocated, the City should retrieve elements of value to the City, and request that demolition of the remaining heritage structures be undertaken by specialty heritage salvage companies Buildings of heritage vintage contain materials, such as trims, fixtures and especially old growth wood, having notably superior moisture and insect resistant properties, that are no longer available today. These materials are valuable and specifically sought after in heritage restoration projects. Beyond the value of the materials themselves, existing structures are repositories of energy; energy that was employed in the extraction of the raw materials, the refinement of the raw materials and in the actual construction process. This `embedded energy' is partially lost when structures are dismantled and fully lost if all of the materials are deposited in a landfill site. New energy must be expended when replacing structures and discarded materials that could have been re-used for new purposes. Staff are therefore recommending that Transport Canada be requested to allow the City to remove materials of value to the City, and thereafter that Transport Canada retain specialty heritage salvage companies to remove the heritage structures in order to save at least a percentage of the embedded energy of the materials in the structures, and to divert materials from landfill sites as much as possible. 2.4 Demolition of heritage and non-heritage buildings will have substantial impact on Hamlet of Brougham Staff are very concerned about the magnitude of demolition planned in the Hamlet of Brougham. A total of 26 currently vacant addressed structures are proposed to be demolished, representing approximately 37 percent of the total remaining addressed buildings in Brougham. Eight of the 26 vacant buildings are listed on the Heritage Register. I Rep~rt PD 20-11 July 11, 2011 Subject: Transport Canada Response to City Concerns Regarding the Demolition of Heritage Structures on Federal Lands Page 8 Brougham is the 'historic centre of Pickering and functioned as the seat of municipal government in Pickering Township for over 120 years. Beyond the loss of the eight potential heritage buildings, such an extensive demolition initiative will create significant gaps in the fabric of the community and undermine the physical and social sense of place and cohesion of the Hamlet. The hamlet is located at the southeast limit of the federal lands, abutting the employment lands of the future Seaton community. The hamlet can remain a viable community with or without an airport. Staff are willing to work with Transport Canada to find suitable non-residential tenants to occupy as many buildings as possible. Staff recommend that Transport Canada be requested to refrain from demolishing all buildings in Brougham until details regarding plans for the Pickering Lands Site are known, and work with City staff to find suitable tenants for the buildings that have potential for rehabilitation. In an effort to save, at minimum, buildings of heritage value, and given the planned leasing of the Bentley House for municipal offices, as well as the proximity of the Hamlet to the future Seaton community, the City could explore the possibility of leasing the heritage structures in Brougham, with the intent to sub-lease to non-residential tenants, as an interim measure. It is therefore further recommended that Transport Canada be requested to extend its . September 15, 2011 deadline for demolition of the heritage structures in Brougham to allow staff sufficient time to report to Council on the structural, financial and administrative implications to the City of leasing structures of heritage interest in the Hamlet. Funding for a potential leasing program would have to be considered as part of the 2012 Budget, as there are no funds available in the 2011 Budget for such a program. 3.0 Recommendations: It is recommended that that the City pursue the following initiatives as a response to the Minister of Transport, Infrastructure and Communities: . • documentation of the structures listed on the Heritage Register by staff • assist with the relocation of the structures by private interests off the federal lands • retrieval of building materials or features from heritage interest of value to the City • request that Transport Canada engage heritage salvage companies to undertake the demolition of remaining structures of heritage interest • request that Transport Canada refrain from demolishing any buildings in Brougham until the details respecting the future use of the Pickering Lands Site are determined, and work with City staff to find suitable non-residential tenants to*occupy buildings that have potential for rehabilitation. • investigate the possibility of the City leasing heritage properties in Brougham, for sub-lease to non-residential tenants, as an interim measure Report PD 20-11 July 11, 2011 68 Subject: Transport Canada Response to City Concerns Regarding the Demolition of Heritage Structures on Federal Lands Page 9 Attachments: 1. Report PD 02-11 to Planning & Development Committee of January 4, 2011 2. Mayor's letter to Transport Canada, dated January 18, 2011 3. Letter from Minister of Transport, Infrastructure and Communities dated March 22, 2011 4. Updated Annex "A": Vacant Structures Inventory, May 2011 5. Location Map of properties on demolition list from Minister of Transport, Infrastructure and Communities 6. Location Map of structures to be demolished in Brougham Prepared By: Approved/Endorsed By: Isa James, MCIP, RPP Neil Carro ,RPP Planner II Director, P ng & Development Marg Wouters, MCIP, RPP Manager, Development Review & Urban Design IJ:Id Copy: Chief Administrative Officer Recommended for the consideration of Pickering y Council ' i 2q, Zo Tony Prevedel, P.Eng. Chief Administrative Officer I ATTACHMENT #ITO 6 AIC REPO R1 #i PQ Report To Planning & Development Committee ERING Report Number: PD 02-11 Date: January 4, 2011 From: Neil Carroll Director, Planning & Development Subject: Proposed Demolition of Listed Heritage Structures on Federal Lands Recommendation: 1. That Report PD 02-11 of the Director, Planning & Development respecting the proposed demolition by Transport Canada of nine structures listed on the Heritage Register, be received for information; 2. That the Federal Minister of Transportation be advised that the City of Pickering is concerned about the destruction of cultural heritage resources on the Pickering Lands Site; 3. That the Federal Minister of Transportation be requested to refrain from demolishing seven listed structures of heritage value, and particularly the two structures at 635 Uxbridge Pickering Townline Road and 5245 Sideline 28 noted within this report as having a high level of cultural heritage significance, until a decision regarding future plans for the Pickering Lands Site has been made and the potential for preservation of these structures can be fully considered; 4. That the Federal Minister of Transportation be requested to fully. reimburse the City for its costs to undertake detailed heritage assessments of the nine buildings which are the subject of this report, and to fund future assessments required for the additional (100) buildings identified on the City of Pickering Heritage Register that are located on the Pickering Lands Site; 5. That Transport Canada be asked to reconvene the Local Heritage Steering Committee to complete its mandate to develop a heritage strategy for buildings deemed locally significant; and 6. Further, that the City Clerk forward a copy of Report PD 02-11 and resolution to the Federal Minister of Transportation, the Regional Director, Programs and Pickering Lands Branch, Transport Canada, the Region of .Durham, the Region of York, the Towns of Markham and Uxbridge, MP Mark Holland and MPP Joe Dickson and the MPs and MPPs for Markham and Uxbridge. Executive Summary: In August 2010, Transport Canada informed the City of its intention to demolish 41 structures on the federally owned lands within the Pickering Lands Site (see Attachment #2). ATTACHMENT # , TO January 4, 2011 Report PD 02-11 REPORT # PD Zo -I Subject: Proposed Demolition of Listed Heritage Structures on Federal Lands . Page 27 0 Nine of the 41 structures identified for demolition are listed on the City of Pickering Heritage Register as being of cultural heritage value or interest (see Location Map - Attachment #1). At the City's request, Transport Canada agreed to refrain from demolishing the nine historical structures until the end of January, 2011 to allow staff to undertake a detailed. assessment of the structures, and to allow City Council the opportunity to review the assessment and provide further direction to staff (see Attachments #3 and #4). Staff appreciate the cooperation of Transport Canada in notifying the City of its demolition plans, and agreeing to. delay the demolition of buildings of local heritage interest. In November 2010, the City retained a consulting team consisting of Martindale Planning Services in association with John Sabean and Gordon Zimmerman, to undertake an assessment of the nine heritage structures to identify their structural and historical significance. The assessments concluded that two of the nine buildings listed on the Heritage Register do not warrant preservation, but that seven buildings merit preservation. The original sections of the remaining seven houses are considered sound and could still be restored. Two houses in particular (635 Uxbridge Pickering Townline Road and 5245 Sideline 28) are considered to be of sufficient cultural heritage significance to warrant in-situ preservation., Given the level of cultural heritage significance of these seven buildings, and particularly the two noted buildings, staff recommend that the Federal Minister of Transportation be advised of Council's concern regarding the destruction of local cultural heritage resources and request that Transport Canada refrain from demolishing the buildings until a decision regarding the future plans for the Pickering Lands Site has been made. In addition to the nine properties considered in this report, there are approximately 100 more structures within the Pickering Lands Site that are listed on the City's Heritage Register as buildings of heritage interest. Staff recommend that the City request that Transport Canada reinstate the Local Heritage Steering Committee or equivalent, and fully fund future assessments necessary to gain a greater understanding of the cultural heritage resources existing on the Pickering Lands Site. In the meantime, it is recommended that Heritage Pickering continue with the ongoing assessment of the heritage buildings on the Pickering Lands Site, as resources permit, so that notification of any future demolitions can be dealt with by Council in a timely manner. Financial'implications: Consultants were retained to undertake a cultural heritage assessment of the nine properties identified for demolition by Transport Canada that are included on the City's Heritage Register. The study was funded from the Planning & Development Department's 2010 general consulting budget as approved by Council, and in accordance with the City's purchasing standards. Staff recommend that Transport Canada fully reimburse the City for the costs it incurred to undertake detailed heritage assessments of these nine buildings. Re qrt PD 02-11 ATTACHMENT # TO January 4, 2011 I REPORT # PD__ QF7 1-1 - Subject: Proposed Demolition of Listed Heritage Structures on Federal Lands Page 3 Additional costs will be incurred by the City should it undertake assessments for an additional 100 identified heritage properties within the Pickering Lands. Staff recommend that Transport Canada be requested to fully fund the City's costs for these assessments. Sustainability Implications:. This Report provides information relating to the. objective of preserving buildings having cultural heritage value as an integral part of a sustainable City. In addition to the historical physical value of the buildings, the buildings also have a social value in that they form part of the community of northwest Pickering.. Preservation and re-use of the buildings would also divert materials from landfill sites. 1.0 Background: 1.1 Nine structures of heritage interest situated on the federally owned Pickering Lands Site property have been identified. by Transport Canada for demolition In August 2010, Transport Canada informed the City of Pickering of its intention to demolish 41 structures on the federally owned lands within the Pickering . Lands Site. The Pickering Lands Site consists of lands in north Pickering that are being reserved by the federal government for a possible future airport. It is staffs understanding that this demolition contract is one of a series of demolitions to be undertaken in the future. Nine of the 41 structures identified for demolition are listed on the City of Pickering Heritage Register. Transport Canada's position with respect to the. treatment of heritage structures is that they are bound to recognize only buildings having federal historical significance. For buildings with local heritage significance, Transport Canada will allow the documentation of the structures, and the removal of,parts or all of the structures for preservation elsewhere (e.g. Pickering Museum), with the understanding that any of these strategies for preservation would be undertaken by municipalities or local interest groups at their cost. Vacant heritage buildings not removed by others are scheduled for demolition even if found to have local heritage value. At the City's request, Transport Canada agreed to refrain from demolishing the nine historical structures until the end of January, 2011 to allow staff to undertake a detailed assessment of the structures, and to allow City Council the opportunity to review the assessment and provide further direction to staff. Demolition permits were recently issued for the 32 non-heritage structures. Staff appreciate the cooperation of Transport Canada in notifying the City of its demolition plans, and agreeing to delay the demolition of buildings of local heritage interest. ATTACHMENT# TO January 4, 2011 Report PD 02-11 - REPORT # Po_ 2j:2-11 i 72 Subject: Proposed Demolition of Listed Heritage Structures on Federal Lands Page 4 The nine heritage structures are located at the following addresses: • 429 Eighth Concession Road • 140 Seventh Concession Road • 5165 Sideline 22 • 5050 Sideline 24 • 1095 Uxbridge Pickering Townline Road • 840 Eighth Concession Road • 5245 Sideline 28 • 635 Uxbridge Pickering Townline Road • 5413 Sideline 30, 1.2 Heritage assessments have been undertaken In November 2010, the City retained a consulting team consisting of Martindale Planning Services in association with John Sabean and Gordon Zimmerman, to , undertake an assessment of the nine heritage structures to identify their structural and historical significance. The consultants were asked to provide the following for each of the properties having heritage interest: • a description of the property • a statement of the Cultural Heritage Attributes of the property including: o. Historical and Associative Value o Contextual Value o Physical Value o Significant Architectural Attributes • a map showing the context of the property • photographs of the structure within its setting and photographs and descriptions of the interior as appropriate Site visits took place during the last week of November, 2010. 2.0 Discussion: 2.1 Two of the nine buildings listed on the Heritage Register do not warrant preservation The buildings identified for demolition at 425-429 Eighth Concession Road and 5413 Sideline 30 do not warrant preservation. Two houses are located on the single property at 425 -.429 Eighth Concession Road. The structure identified for demolition (429 Eighth Concession Road) was found to have no heritage value (see Attachment #5). The house at 425 Eighth Concession Road is the structure identified in the Heritage Registry as being of heritage interest. It is currently tenanted and is not proposed to be demolished at this time. i ATTACHMENT ~ January 4, 2011 RepcJrt.PD 02-11 REPORT # N - TO 4 Subject: Proposed Demolition of Listed Heritage Structures on Federal Lands Page 5 With respect to 5413 Sideline 30, the investigation concluded that significant external and internal renovations and high levels of internal mould and physical damage have made the house unworthy of preservation (see Attachment #6). 2.2 Seven of the nine buildings listed on the Heritage Register merit conservation and potential future designation The remaining seven buildings were found to merit preservation and potential future designation. Two of the seven (635 Uxbridge Pickering Townline Road and 5245 Sideline 28) were found to be of high cultural heritage value. The following are summaries of the assessments for each property. The complete assessment reports are available at the Planning & Development Department: 635 Uxbridge Pickering Townline Road This house is one of a set of six "workers" houses that together form the eastern gateway into the hamlet of Altona. The houses are rumored to have been built for the six sons of the original settler. The set of houses together form a cultural heritage landscape of a type that is very rarely found in rural Ontario and that is identified in architectural heritage resource documents as warranting further research and evaluation. The original part of this house is still sound. The later one-storey addition to the rear is in disrepair and for.safety reasons and longer term preservation of the original structure, should be removed. This house is very important as an integral part of this cultural heritage feature (see Attachment #7). 5245 Sideline 28 This house is of plank-on-plank construction, a construction form that was infrequently employed in North America in the mid 19th Century. It is quite large for the style of construction and although all of the cladding has been removed from the exterior, only a small section of the exterior lumber wall is showing signs of rot. Although the front of the house is of a centre hall (three bay) plan, the rear was originally divided into two rooms (two bays).. Two doors; possibly original, led to a side veranda. Very early renovation of the main floor resulted in changes to the rear partition wall locations, but the interior finishes and trim are quite unique in design and profile, and remain very largely intact. The uniqueness of- the structure, its original high quality construction and current soundness underscore its tremendous value'as a permanent structure in the community. This building should be retained and restored (see Attachments #8 and #9). 1095 Uxbridge Pickering Town Iine Road This small residence may have been the home of the local blacksmith. The original building is still structurally sound. A later back addition is in disrepair and should be removed for long term preservation of the original structure and for safety reasons (see Attachment #10). ATTACHMENT #-P TO January 4, 2011 Report PD 02-11 REPORT # PD LO -I I Subject: Proposed Demolition of Listed Heritage Structures on Federal Lands Page 6 5050 Sideline 24 A building of very significant heritage value with high quality exterior and interior finishes and few alterations affecting the heritage elements of the structure is located on this property. This building sustained fire damage in recent years. The rear kitchen addition is in extremely poor shape and should be removed and preferably replaced, but areas of the original main house are still sound and the structure could be restored despite the fire damage. Valuable salvageable material maybe removed from the structure for use at the Pickering Museum if the building is to be demolished.(see Attachment #11). 5165 Sideline 22 A unique construction technique and floor plan were discovered in the house at this location. The building was originally built as a one-storey plank-on-plank house (see Attachment #9) having two doors located in the centre of the north and south facades each of which were connected to vestibules leading into two large rooms on the east and west sides of the house. The house was subsequently modified with a second storey and back kitchen additions. Due to structural compromises occurring through the renovation process, the exterior walls are considerably bowed. Restoration to the original house would still be possible, however. The Pickering Museum may also find some useful salvageable materials in this structure for display and maintenance purposes (see Attachment #12). 840 Eighth Concession Road This residence has only recently been vacated. It has floor to ceiling front room windows and a less than common fan light window above the front door. The cellar stairs have been removed and the interior rear of the house has undergone significant renovation, but the house is still considered sound and could be restored with a relatively small financial investment (see Attachment #13). 140 Seventh Concession Road The house at this location is in good condition with the exception of later front and side deck additions. The interior has undergone some renovation. Attractive, possibly original barge boards and a centre gable finial as well as original interior trim still speak to its former quality. Still structurally sound, this building could be restored (see Attachment #14). Given the level of cultural heritage significance of these seven buildings, and particularly the two buildings at 635 Uxbridge Pickering Townline Road and 5245 Sideline 28, staff recommend that the Federal Minister of Transportation be advised of Councirs concern regarding the destruction of local cultural heritage resources and request that the Transport Canada refrain from demolishing the buildings until a decision regarding the future plans for the Pickering Lands Site has been made. Delaying demolition of heritage structures until the land needs of a future airport are known would prevent the unnecessary destruction of valuable heritage resources if the properties are ultimately returned to private ownership. Report PD 02-11 ATTACHMENT # To January 4, 2011 7 REPORT # PD D' it . Subject: Proposed Demolition of Listed Heritage Structures o.n Federal Lands Page 7 2.3 Proposed strategy for assessing additional heritage structures on the Pickering Lands Site In addition to the nine properties considered in this report, there are approximately 100 more structures within the Pickering Lands Site that are listed on the City's Heritage Register as buildings of heritage interest. While some are still occupied, a number of the buildings are vacant and boarded and are not being maintained. The City does not currently have a strategy for dealing with these buildings. Although Heritage Pickering is working through the properties listed on the Heritage Register to identify those worthy of designation under the Ontario Heritage Act, funding and resources are limited. In addition, the current Transport Canada position regarding certain demolition of locally significant heritage structures limits the City's strategy to documentation and salvage only, in the absence of funding and alternative sites for relocation of the building. Transport Canada, in response to concerns from local heritage groups and Municipalities in 2005, had indicated a willingness to work with municipalities through the creation of a Local Heritage Steering Committee to develop a. strategy for structures determined to have local heritage significance. This action resulted from the proposed demolition of the Tullis Cottage (also.known as the Barclay House) in Pickering at the time. The Steering Committee had representation from the City of Pickering and the Towns of Markham and Uxbridge. Transport Canada provided funding at that time to undertake the assessments of some of the identified structures. Although a working sub-committee met on several occasions to prioritize a list of heritage resources and begin to undertake evaluations, the work was never completed, and the Steering Committee has never re-convened. Staff recommend that the City request that Transport Canada reinstate the Local Heritage Steering Committee or equivalent, and fully fund future assessments necessary to gain a greater understanding of. the cultural heritage resources existing on the Pickering Lands Site. In the meantime, it is recommended that Heritage Pickering continue with the ongoing assessment of the heritage buildings on the Pickering Lands Site, as resources permit, so that notification of any future demolitions can be dealt with by Council in a timely manner. ATTACHMENT #----L_To Report PD 02-11 REPORT # PD_2 Q.:I I January 4, 2011 Subject: Proposed Demolition of Listed Heritage Structures on Federal Lands Page 8 7 6 Attachments: 1. Location Map 2. Letter from Transport Canada advising City of proposed demolitions 3. Staff's request to Transport Canada to defer demolition of structures having heritage interest 4. Transport Canada's agreement to.the City's requests 5. 429 Eighth Concession Road - Photo 6. 5413 Sideline 30 - Photo 7. 635 Uxbridge Pickering Townline Road - Photo 8. 5245 Sideline 28 - Photo . 9. Illustration of plank=on-plank construction technique 10. 1095 Uxbridge Pickering Townline Road Photo 11. 5050 Sideline 24 - Photo 12. 5165 Sideline 22 Photo 13. 840 Eighth Concession Road - Photo 14. 140 Seventh Concession Road Photo Prepared By: Approved/Endorsed By: Isa J 's, MCIP; RPP Neil Carrol , C , RPP Planner II Director, PI ing & Development Marg.Wouters, MCIP, RPP Manager, Development Review & Urban Design IJ:Id Copy: Chief Administrative Officer Recommended for the consideration of Pickering C' Coun it 20, 2610 Tony Prevedel, P.Eng. Chief Administrative Officer 77 i ATTACHMENT # r0 RPURT # PDrZU-► 'DMH@H0P QXF MDDDDD i 635 1095 63 1 arsm off 5245 5165 505 a o p fl--A me 429 o o , 140 D Land Use Subject Property LJ Ot of Pickering Plannin & Development De artment PROPERTY DESCRIPTION: Various Properties OWNER: Transport Canada FILE No- Heritage Demolitions DATE: Oct. 19,2 010 tm cbwl6srrrpesilrc artlrta suppl ns NnpMs RessreE. NOtspbndswey SCALE: 1.34,639 eaYY NPAC SMisa rs AO KRsceroO Nma anal5ws. PN-RLIR Transport Canada Transpor?s Canada 7 Ontario Region Region de I'Gntaric i Programs and Pickering Lands Programmes et oiens•fonds de Pickering Ontario Region Regicn de I'Ontaric 4900 Yonge St., 4:" Floor 4900, rue Yonge. 4ierne etage ATTACHMENT # I TO Toronto. Ontario Toronto. Ontario REPORT # PD b-l) N12N 6A5 M2N 6A5 . August 19. 2010 Debbie Shields City Clerk, Legal & Legislative Services Division City of Pickering One The Esplanade Pickering. ON L1V fiK7 Dear Ms. Shields: Please be advised that Transport Canada intends to undertake demolition activity on numerous structures situated on the federally owned Pickering Lands Site property, located within the municipal boundaries of the City of Pickering. The structures in question are all currently vacant, each having access restriction barriers in place to prevent vehicle access, however, each remains accessible by. foot. The structures pose. obvious hazards to individuals who frequently, whether authorized or illegally, attempt to access the properties or view them from close proximity. Transport. Canada is committed to ensuring that structures on the Pickering Lands Site do not compromise the safety of tenants; members of the general public, Transport Canada's employees or agents. For this reason, I recently had the opportunity to meet with the City's Chief Administrative Officer as well as the City's Director of the Planning & Development Department, to discuss the aforementioned, as well as our intentions of proceeding with this imminent demolition undertaking.* It is our understanding that seven (7) locations may be of local interest to the City. As a result we will delay the removal of these structures until the latter stages. of. the project this fiscal year, thereby allowing the City the opportunity to undertake any internal assessments it deems necessary. Transport. Canada continues to support information sharing and working in a collaborative manner with our neighbouring municipal partners such as the City of Pickering. To this end I have enclosed a listing (Annex "A"), outlining each location where structures are scheduled for removal this fiscal year. Should you require any further information, please do not hesitate to contact me. Yours-truly, Perry Papadatos, Regional Manager, Pickering Site Operations c.c. Neil Carroll. Director. Planning & Development Department. City of Pickering End: Annex 'A" I , Canada tll1 79 Transport Canada Transports Canada Ontario Region Region de I'Ontano L ATTACHMENT # TO REPORT # PD a- II --Annex "A" I J a PIN ! Municipality Address Roll Number 614247.10. Pickerin 13725 Sideline 28 030-0103-185-00 VA272.10 Pickering _ 3855 Sideline 32 030-003-15300 ;614289.00 lPickeri_in;3825 Y..)rk/Durham Line 030-003-15600 6'14291.00 ;Pickering 3845 York/DLirham I. me 030-003-15400 614309.00 Pickering ;1620 Concession-7 030 009-04600 ;614335.00 ;Pickering _ ;1405 Concession 8 030-001-34100 614337.00 PicF enng - 1375 Concession 8 03fl-001-34300 ! . ;814351.00 Pickenng 4120 Sideline 24 030-003-026no ' . 614382.00 Pickering '4300 Sideline 28 _ 030-001-39200 614385.00 Pickering y :4370 Sideline 28 030-001-38900 .614386.00 Pickerng 4380 Sideline 28 030-001-38800 x'614397.30 Pickering A29 Concession S 030-001-40600 '614404.00 Pickering ;315 Concession 8 :030-001-41300 i....._ 814413 00 Pickering 1180 Concession 7 _ WO-003-06410 614414.10_ Pickering 140 Concession 7 X030-003-06400 614424.10 Pickering '4780 Brock Road 030 002 10000 614450.00 (Pickering 4975 Sideline 24 030-001-18100 614464 00 Pickering 4965 Sideline 28 '030-001-19800 _ '614477.00 Pickering 4950 Sideline 28 030-001-20000 _'614516 00 Pickering 4655 York/Durham Line :030-001-33200 614517.00 Pickering X4665 York/Durham Line 030-001-33100 :614518 00 Pickering A675 York/Durham Line '030-001-33000 :030-001-32700 - `4705 `614521.00 Pickerinc York/Durham Line 1614531.10 Pickerin `95 Concession 9 030 001-22200 _:614538.10 Pickering ;5165 Sideline 22 :030-001-10810 614553.10 Pickering {5050 Sideline 24 _ :030-001-11510 614560.00 Pickering 11095 U/P Townline - .030-001-02100 . 614566.00 Pickeriny. 15255 Sideline 26 '030-001-03300 _....__...,_._.__....r. 614.56800 _ Pickering '5315 Sideline 26 :030 001-03100 614586.00 Pickering X5115 Sideline 28 030 001-12400 _ _ 614597.00 Pickering _ 5450 Sideline 28 _ .030-001-05100 614599.00 Pickering__ 6480 Sideline 28 `030-001-04900 614610.00 Pickering !5255 Sideline 30 - 030-001-06700 _ 614616.00 iPickering :5455 North Road__ _ _ 030-001-06200 ;614061.00 P ckerin 3505 Brock Road y030-009-27100 Canada" ATTACHMENT # TO REPORT # PQ_~ Transport Canada . 1 ransperts ;anaoa Ontario Region Region de I'Ontaric C3 U 614695:010 Pickering 3645 Bro~ham Road '030-009-18200 "Pickerin Barn Only G3C OC1.34'OG_ 614339 , 614458 34 iPic!cern !840 Concession S 030 001 25700 614588 Pickering i5245 Jideltrn 30 uC1-12 iC0 a o 1635 U/P Townline 030-0'01 OS OQ _6145..8.10 lPickerinn( 614611 10 Ptckering 5413 Sideline 30 030-001-06400 END. Canada - --•-----o -""r. L_i l 'Y One he Esplanade Pickering, Ontario ATTACHMENT # I TO Canada L1V6K7 - - REPURT # PO Diiecf access 905.420.4660 TCKERING Toll Free 1.86b.i.com citvofpickering.com P j' NNING & DEVELOPMENT DEPARTIMENT r;ment 905.420.4617 Eac_i"nile 905.420.7648 905.420.1739 pla:-,&-devl@citvofpickering.com September 29, 2010 Perry Papadatos Regional Manager, Pickering Site Operations ' Programs and Pickering Lands Transport Canada, Ontario Region 4900 Yonge Street, 4th Floor. Toronto, ON. M2N 6A5 Subject: Transport Canada Notification of Intention to Demolish 41 Structures - File: A-3300-005 We have had an opportunity to review your letter of August 19, 2010, advising the City Clerk of Transport Canada's intention to demolish 41 structures situated on the federally owned Pickering Lands Site property. The letter also indicates that the demolition of seven structures identified as being of local interest to the City will be delayed until the latter stages of the demolition project, in order to give the City time to undertake any necessary assessments. Nine of the 41 structures listed in your August 19, 2010 letter are included in the Pickering Heritage Register. These nine properties are identified on the listing attached to this letter. At our meeting on August 12, 2010, Transport Canada advised that it would be applying. to the City for demolition permits for all structures. to be demolished, and would follow Provincial legislative protocol with respect to notification prior to demolishing the structures listed on the Heritage Register. The Ontario Heritage Act provides for a 60 day notification period to allow municipalities to review demolition requests. In this case, the 60 day notification period would lapse in mid-October 2010. We respectfully request that Transport Canada refrain from demolishing the nine structures in question until the end of January 2011 in order for City staff to undertake a detailed assessment of the nine structures, and to allow City Council the opportunity to review the assessment and provide further direction. Due to the upcoming municipal election, City Council will not have the opportunity to formally comment respecting these nine structures until mid-January 2011. Transport Canada's Advisement of Intention to Demclish September 29, 2010 ATTACHN ENT #IL-TO 13 Page 2 Should retention of the structures in their original state not be a viable option, we further request permission for City staff or its agents to enter onto the lands in order to document the structures and to be granted salvage rights so that significant structural and decorative elements that may be identified be made available to the Pickering Museum. We thank you for your consideration and look forward to your response. Yours truly Neil Carrol , FI-PRPP Director, Planning & Development Department IJ:jf J:\STAFFUjsmes\Hen1apeWeny ?apadatos Sept 23 Fed demos.doe Attachment Copy: Mayor Ryan Members of Council Chief Administrative Officer Director, Operations.& Emergency Services City Clerk Supervisor, Building Permits ATTACHMENT #0 8 3 REPORT # PD~~ D - Structures on. Heritage Register to be Demolished by Transport Canada PIN Address Roll Number 614397.30 425-429 Eighth Concession Road 030-001-40600 614414.10 140 Seventh Concession Road 030-001-06400 614538.10 5165. Sideline 22 030-001-10810 614553.10 5050 Sideline 24 030-001-11510 614560.00 1095 Uxbridge Pickering Townline Road 030-001-02100 614458.30 871 Eighth Concession Road (840) 030-00.1-26700 614588.00 5245 Sideline 28 (not Sideline 30) 030-001-12100 614598.10. 635 Uxbridge Pickering Townline Road 030-001-05700 614611.10 5413 Sideline 30 030-001-06400 JASTAFFVjameslHerRage~Attachment 'A' Transport Canada. Transports Canada Ontario Region Region de I'Ontano AT ACHIENT # I TO84 Neil Carroll RPOR7 # PD_ 26- ►1 Director, Planning and Development Department r . L Pickering Civic Complex One The Esplanade _ Dir•Lcrinn nil , ~~--L1V 6K7 October 12, 2010 Dear Mr. Carroll, Thank you for your correspondence of September 29, 2010, regarding Transport Canada's plan'to demolish 41 vacant structures situated on the Pickering Lands within the City of Pickering. We are happy to comply with your request to delay the demolition of the nine structures identified in the Pickering Heritage. Register until the end of January, 2011. However, as. it will not be possible to delay the demolition beyond this point, we would urge you to move forward with your assessment of the properties well before this time. Demolition or removal of these structures must take place before March 31, 2010; therefore appropriate lead time must be set aside to complete preparatory work. Transport Canada.is certainly amenable to allowing City staff or City agents on to federal property to inspect the structures in order to document and salvage materials if desired. Again, please proceed with any inspections well before January 2011. Please contact Perry Papadatos, Regional Manager, Pickering Site Operations, at 416-952- 4068 for all questions or concerns related to accessing these structures. Yours sincerely, Rob Berge n Regional or,-.Programs and Pickering Lands Branch Ontario Region Transpart. 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C - 330 Sparks. Street Ottawa, ON K1A ON5 Subject: Transport Canada Intention to Demolish Structures on the Pickering Lands Site File: A-3300-005 On January 17, 2011, City Council considered a report (attached) on the cultural heritage assessments of nine buildings of heritage value on the Pickering Lands Site that are scheduled for demolition by Transport Canada. These nine buildings are included in the City's Heritage Register and are among 41 structures that are in the process of being demolished on the Site. The cultural heritage assessments concluded that seven of the nine structures have retention and local cultural value, with two considered to have particularly high cultural. heritage significance. While Council appreciates Transport Canada's cooperation in delaying demolition and providing access to the properties in order to conduct these assessments, we are extremely concerned about the destruction of our heritage resources and implore you to take immediate action to prevent the demolition of these seven structures. The City of Pickering is celebrating its bicentennial this year, It is very disconcerting that it should also be the year in which the community loses many of its culturally significant heritage resources due to the actions of Transport Canada. As a community with a strong agricultural and rural history, the City's heritage building stock derives mainly from vernacular homestead structures often designed and built:by early settlers. A large proportion of Pickering's valued cultural heritage is located on the Pickering Lands Site. We remind you that demolition of the heritage structures is not in keeping with the federal government's previous commitments to work together with local communities through the Transport Canada Heritage'Steering Committee and Working Group formed by Transport Canada in 2005. The mandate of the steering committee was to develop a Transport Canada Intention to Demolish January 18, 2011 ATTACHMENT # To page 2 REPORT PD 2D heritage conservation strategy for lands in the Pickering Lands Site. At that time Transport Canada assisted in the review of a number of heritage structures. A sub- committee was formed, several meetings were held and site evaluations were begun, however no further correspondence regarding the committee was received after 2005. We are also very concerned about the cost of preparing heritage assessments in a short time frame for all of the identified properties on the Pickering Lands Site. In addition to the nine structures recently assessed, there are approximately 100 additional Pickering Lands Site buildings on the City's Heritage Register that are threatened with future. demolition and require cultural heritage assessment. The recently completed assessment of the nine heritage structures was not contemplated in our 2010 budget. Due to Transport Canada's demolition timelines, the assessments were undertaken in a compressed time period with the use of consultants, resulting in a significant unbudgeted cost of $27,000. Council requests that Transport Canada reimburse the City for these costs. Further, heritage assessments should also be undertaken for the 100 remaining properties on the Heritage Register. The City requests that Transport Canada fund these future assessments, priced by heritage consulting firms at between $3,000 and $4,000 per property. To assist in prioritizing these assessments, the City would like to be advised.of the future scheduling of structures for proposed demolition. To summarize, Pickering City Council respectfully requests: • that immediate action be taken to prevent demolition of the seven locally significant structures (and especially the two structures identified as having a very high cultural heritage significance) until a decision regarding future plans for the Site has been made and the potential for preservation of these structures can be fully considered • that action, be taken to secure these seven structures and to undertake necessary works to prevent their further deterioration • that, given Transport Canada's previous commitment to the local heritage structure review process, the Minister reimburse the City for the $27,000 expenditure to complete assessments of the nine heritage structures, and commit to funding the future assessments required for the remaining structures on the City's Heritage Register • that, in order for the City to prioritize the review of structures on the Heritage Register in the future, Transport Canada provide the City with a list of structures that are currently vacant and the order in which they are likely to appear in future demolition plans • that the Minister reconvene the Heritage Steering Committee to complete its mandate to develop a heritage strategy for buildings deemed locally significant If, despite our objections, the Honourable Minister determines that the seven structures identified as having local heritage value cannot be saved, we request that demolition be Transport Canada Intention to Demolish January 18, 2011 9 /7 ATTACHMENT # 2 To REPORT # PD 2©-1 Page 3 delayed until the end of March 2011 to provide the.City with additional time to arrange for salvage of valuable building elements from these properties. We thank you for your consideration and, in view of demolition timelines established by Transport Canada staff, respectfully request a response to this letter by January 31, 2011. Yours,,quly ` Dave Ryan Mayor, City of Pickering IJ:jf JASTAFF\ijames\Heritage\Fed Her DemoUnister Translnfra&Communities Jan 18 Fed demos.doc Attachment Copy: Dan McTeague, MP, Pickering-Scarborough East Mark Holland, MP, Ajax-Pickering Wayne Arthurs, MPP, Pickering-Scarborough East Joe Dickson, MPP, Ajax-Pickering Bev Oda, MP, Durham Paul Calandra, MP, Oak Ridges-Markham Helena Jaczek, MPP, Oak Ridges-Markham John O'Toole, MPP, Durham Rob Bergerin, Regional Director, Programs and Pickering Lands Branch Transport Canada Members of Council Chief Administrative Officer Director, Corporate Services & Treasurer Director, Operations Emergency. Services Director, Planning & Development City Clerk Chief Building Official I 20--11 9 8 Minister of Transport, Ministre rips TranT_r Infrastructure and Communities de I'InOR14CEOGRITHEIl AMOR l^ ,r F` ,mot: DECEIVED Ottawa, Canada K1AON5 FILE MAR 2 2 ZQ11 =oLLOw UP OPY FWD His Worship Dave Ryan CAO COUNCIL Mayor DIRECTORS CORP SERV City of Pickering OES OFFICE SUST Pickering Civic Complex C&R PLAN &.DEV One The Esplanade ENG SERV LEGAL & LS Pickering, ON LIV 6K7 FIRE CLERK OPER & FAC HUMAN RES " Dear Mayor Ryan: . First, let me thank you for providing the opportunity for Transport Canada staff to meet with senior staff of the City of Pickering on February 15, 2011. It is my understanding that at the conclusion of the meeting it was committed that Transport Canada would communicate its final position on the matter of the vacant structures on the Federal Lands in Pickering that. the City of Pickering considers to be of local heritage value. The current demolition program is based upon the need to remove vacant structures that pose a health and safety risk to the public and to first responders, such as firefighters. Despite taking extensive and costly measures to secure the structures including security patrols, people continue to break into these buildings. Social media sites, such as YouTube and others, display videos of `urban explorers' trespassing inside many of these structures, putting themselves at great risk. You are also aware that arson events have occurred in the recent past and remain a persistent threat. Therefore, it is necessary for Transport Canada to continue, this demolition program in. order to eliminate the very real threat to public safety. The City of Pickering has made requests to me with regard to local heritage which are contrary to Transport Canada's position that local heritage is. strictly a local matter. This includes conservation, planning, liability, and cost. Transport Canada cannot replace "local responsibility in this regard. Consequently, while I understand the value of a local heritage committee to the community, I do not believe that Transport Canada should play a role. For this reason Transport Canada will not provide funding for local heritage activities, including'assessments, whether already completed or contemplated. The seven local heritage structures at issue are vacant because they became excessively costly to maintain and yielded very low rent. Transport Canada will not expend funds for the rehabilitation or restoration of structures that have reached the end of their economic life. Transport Canada has and will continue to make decisions based on its transportation policies and on the best economic outcome for all Canadian taxpayers. That said, the Department.has over recent years completed extensive repairs on the majority of occupied structures across the Pickering Lands Site and has an ongoing program to repair viable occupied properties. Canada 2 ATTACHN4ENT 3 ___,_TO 9 9 2 REPC)RT # PD_ZO-II At the February 15`" meeting, the urgency in resolving this matter was discussed through what I understand to be a productive dialogue of the issues. I remain very concerned about the threat to public safety posed by these buildings. My officials had anticipated that the City would have completed its local heritage research, documentation and salvaging of materials by the previously agreed date of January 31, 2011, allowing for subsequent demolition. Once again, Transport Canada appreciates that the City of Pickering sees local heritage value in a number of vacant properties on-the Federal lands, including the seven discussed at the meeting. To this end, Transport Canada has attached, as Annex A, a list of all vacant structures intended for future demolition. Should the City identify any additional. structures as having local heritage value, Transport Canada should be notified as soon as possible. We expect that there would be no concerns with proceeding with the demolition program for those structures not having local heritage value. For those structures identified as having local heritage and in keeping with the principals outlined above, Transport Canada is prepared to cooperate by offering to lease those properties to the City according to the terms discussed by our officials, and found in the attached Annex B. If the.City chooses to pursue the option of leasing, all liabilities previously mentioned would be transferred to the City. Alternatively, Transport Canada is prepared to contribute an amount equivalent to the cost of demolition of a building to assist the City in relocating that building to a site off the Federal Lands. The City would be required to pay any remaining costs and manage all aspects of permanently moving the structure off the Pickering Lands Site. Transport Canada recognizes that the City will need to thoroughly consider the above proposal before making a final decision. Having said this, these vacant structures cannot remain in their present state for an indefinite period. I therefore ask that you relay your decision with respect to these structures to Transport Canada by September 15, 2011. In the interest of public health and safety, if the City chooses not to accept the principles and terms of this proposal Transport Canada will have no alternative other than to proceed with demolition. Sincerely, A L I Chuck Strahl Eric: Annex A: Vacant Structures Inventory Annex B: Lease Provisions 3 ATTACHMENT # 3 TO REPORT # PD 100 Annex "All: Vacant Structures Inventory PIN Municipality, Address Roll Number. 614216 Pickering 3970 Brock Rd. 1801 030 009081-00 0000 614221 Pickering 1608 Highway 7 1801 030 009 231-00 0000 614224.1 Pickering 1580 Highway 7 1801 030 009 233-00 0000 614227 Pickering 1480 Highway 7 1801 030 003 160-00 0000 614237.1 Pickering 1150 Highway 7 1801 030 003 175-00 0000 614261.2 Pickering 3630 Sideline 28 1801 030 003 200-20 0000 614302.1 Pickering 4355 Brock Rd. 1801 030 009 014-00 0000 614324 Pickering 4130 Sideline 30 1801 030 003 002-00 0000 614334.3 Pickering 4475 Sideline 22 1801 030 001-344-00 0000 614341.2 Pickering 1180 Concession 7 1801 030 003 018-00 0000 614377 Pickering 4190 Sideline 28 1801 030 003 044-00 0000 614380 Pickering -barn and 4250 Sideline 28 1801 030 001 394-00 0000 chicken coo only 614390 Pickering 570 Concession 7 1801 030 003 055-00 0000 614397.3 Pickering .429 Concession 8 1801 030 001 406-00 0000 614403 Pickering 350 Concession 7 1801 030 003 060-00 0000 614414.1 Pickering 140 Concession 7 1801 030 003 064-00 0000 614417 Pickering 115 Concession 8 1801 030 001 421-00 0000 614458.3 Pickering 840 Concession 8 1801 030 001 267-00 0000 614461.1 Pickering 835 Concession 9 1801 030 001 195-00 0000 614478 Pickering 575 Concession 9 1801 030 001 204-00 0000 614486 Pickering 4690 Sideline 30 1801 030 001 288-00 0000 614538.1 Pickering 5165 Sideline 22 1801 030 001 108-10 0000 614542.1 Pickering 1345 Uxbridge/Pickering 1801 030 001 001-00 0000 Townline 614544 Pickering 5170 Sideline 22 1801 030 001 109-00 0000 614553.1 Pickering 5045 Sideline 24 1801 030 001 115-10 0000 _ 614560 Pickering 1095 Uxbridge/Pickering 1801 030 001 021-00 0000 Townline 614588 Pickering 5245 Sideline 28 1801.030 001 121-00 0000 . 614590.2 Pickering 670 Concession 9 1801 030 001 130-00 0000 614598.1 Pickering 635 Uxbridge/Pickering 1801 030 001 057-00 0000 Townline 6.14600 Pickering 695 Uxbridge/Pickering . 1801 030 001 053-00 0000 Townline 614602 Pickering 675 Uxbridge/Pickering 1801 030 001 055-00 0000 Townline 614606 Pickering 520 Concession 9 1801 030 001 133-00 0000 614612 Pickering 565 Uxbridge/Pickering 1801 030 001 059-00 0000 Townline 614613 Pickering 5411 Sideline 30 1801 030 001 066-00 0000 614629 Pickering 5250 Sideline 30 1801 030 001 139-00 0000 614632 Pickering 5460 Sideline 30 1801 030 001 069-00 0000 614646 Pickering 1725 Highway 7 1801 030 009 240-00 0000 614656 Pickering 1689 Spring Gate Blvd. 1801 030 009 260-00 0000 ? 1 O ATTACHMENT # 3 4 REPORT # PD TO 614663 Pickering 3570 Brock Road 1801 030 009 274-00 0000 614669 Pickering 3553 Donnalea Ave. 1801 030 009 287-00 0000 614676 Pickering 1637 Highway 7 1801 030 009 249-00 0000 614677 Pickerin 1631 Highway 7 1801 030 009 250-00 0000 614679 Pickering 1607 Highway 7 1801 030 009 253-00 0000 614683 Pickering 1636 Orchard Heights 1801 030 009 292-00 0000 614684 Pickering 1632 Orchard Heights 1801 030 009 293-00 0000 r 614691 Pickering 1629 Orchard Heights 1801 030 009 300-00 0000 614694 Pickering 3649 Brougham Road .1801 030 009 181-00 0000 614698.3 Pickering - south 3629 Brougham Road 1801 030 009 185-00 0000 building only 614702 Pickering 3724 Brougham Road 1801 030 009 187-00 0000 <614703 Pickering 3712 Brougham Road 1801 030 009 188-00 0000 T 614707 Pickering 3700 Brougham Road 1801 030 009 192-00 0000 614708 Pickering 3688 Brougham Road 1801 030 009195-00 0000 614712 Pickering 3668 Brougham Road 1801 030 009 199-00 0000 614713 Pickering 3664 Brougham Road 1801 030 009 200-00 0000 614715 Pickering 3656 Brougham Road 1801030 009 203-00 0000 614717 Pickering 3648 Brougham Road 1801 030 009 205-00 0000 614721 Pickering 1682 Tisha Road 1801 030 009 211-00 0000 614723 Pickering 3632 Brougham Road 1801 030 009 212-00 0000 614727 Pickering 1690 Hi hwa 7 1801 030 009 216-10 0000 614731 Pickering 1646 Highway 7 1801 030 009 224-00 0000 . 5 ATTACHMENT #__3 TO 0 2 REPORT # PD Z©_ ANNEX B February 2011 LEASE PROVISIONS - VACANT STRUCTURES OF LOCAL HERITAGE INTEREST Definitions: , HER MAJESTY THE QUEEN IN RIGHT OF CANADA as represented by the Minister of Transport, Infrastructure and Communities (referred to as the "Lessor" or "TC") THE CORPORATION OF THE CITY OF PICKERING (referred to as the "Lessee or 'the City„) Generally as follows: 1. Both Transport Canada (TC) and the City of Pickering (the City) acknowledge that the Pickering Lands Site (PLS) was expropriated for potential aeronautical development. 2. All PLS land and structures remain the property of TC. 3. The. City acknowledges that they have entered into a `Net lease' to the Landlord, therefore the City assumes all operational/restoration costs, and liabilities related to the premises. 4. ' The lease term will commence once the City advises TC that a structure is to be preserved, or once the City requests that TC refrain from demolition. 5. The City shall remit rent to TC, per month, per site (PIN), at an amount TBD. 6. Similar to other executed leases between the City and TC, Payment in Lieu of Taxes (PILT) shall be waived,.or the proportionate annual PILT value added to the monthly base rent. 7. The City is responsible for all aspects relating to security, including immediate remedial action in the event of a breach. 8. The Lessee is responsible for any / all damage, loss, injury, death to persons or property accessing or using the property, regardless if lawful / unlawful use or action. 9. Upon completion of restoration, properties may be sub-leased solely for commercial purposes, and only with the approval of TC. TC reserves the right to deny sub-lease proposals, assignments, or terminate established sub-leases which conflict or are incompatible with TC business, the environment, etc. 10. Sub-tenants to provide proof of comprehensive general liability insurance in an amount of not less than $5,000,000 per occurrence, and include HER MAJESTY as named insured. 11. The City is responsible for all costs relating to local heritage assessments. 12. The lease may be terminated by either party with a minimum of 12 months written notice. 6 ATTACHMENT # "ITp 103 REPORT 13. Should the City choose to relocate a structure to an alternate location off of the PLS, TC will permit the activity based on three conditions: i. Within a pre-determined time limit; ii. That TC formally transfer ownership / title of the asset to the municipality, and to no other (third) party or individual; iii. The asset is assumed in "as is" condition, and that TC makes no warrantee claims on the soundness, environmental, safety or other aspect of the asset. 14. TC may contribute an amount equal to the cost of demolition, to the City in their effort to relocate the structure. 15. Whether the City chooses to relocate a structure or execute a lease to preserve and restore a structure, environmental provisions require that the surrounding site (land) remain in a clean, natural state at all times. If negative impacts are identified following the term of the lease which are attributed to actions of the Lessee or subtenant during their tenure, the Lessee will be responsible for any necessary environmental cleanup or remediation. 16. The City is solely responsible to comply with all applicable Federal, Provincial and Municipal acts and regulations during term of the lease. 17. Should the City wish to erect signage at the leased site, it must do so via detailed written request to TC. TC-must provide written approval prior to the display of the signage. 18. If TC determines that the City is not undertaking corrective action in a timely manner (EXAMPLE: security breach, illegal dumping, graffiti, etc.), TC may proceed to remedy the item and obtain reimbursement of all costs from the City, up to and including lease termination with 30 days written notice. 19. The City shall identify a single point of contact (City staff) with authority to resolve disputes and exercise financial authority to discharge.payments, etc. ATTACHMENT # TO REPORT # PD 104 Annex "A" : Vacant Structures Inventory (May 2011) No PIN MUNICIPALITY ADDRESS N ROLL NUMBER ote 1 614216 Pickering 3970 Brock Rd. ✓ 1801 030 009 081-00 0000 2 614221 Pickering 1608 Highway 7 ✓ 1801 030 009 231-00 0000 3 614224-1 Pickering 1560/1570/1580 Highway 7 1801 030 009 233-00 0000 4 614227 Pickering 1480 Highway 7 ✓ 1801 030 003 160-00 0000 5 614237-1 Pickering 1150 Highway 7 ✓ 1801 030 003 175-00 0000 6 614261-2 Pickering 3630 Sideline 28 1801 030 003 200-20 0000 7 614302-1 Pickering 4355 Brock Road ✓ 1801 030 009 014-00 0000 8 614334-3 Pickering 4475 Sideline 22 ✓ 1801 030 001 344-00 0000 9 614341-2 Pickering 1180 Concession 7 ✓ 1801 030 003 018-00 0000 10 614383 Pickering 4320 Sideline 28 sheds 1801 030 001 391-00 0000 11 614390 Pickering 570 Concession 7 1801 030 003 055-00 0000 12 614414-1 Pickering 140 Concession 7 1801 030 003 064-00 0000 13 614417 Pickering 115 Concession 8 1801 030 001 421-00 0000 14 614458-3 Pickering 840 Concession 8 1801 030 001 267-00 0000 15 614461-1 Pickering 835 Concession 9 ✓ 1801 030 001 195-00 0000 16 614478 Pickering 575 Concession 9 ✓ 1801 030 001 204-00 0000 17 614486 Pickering 4690 Sideline 30 ✓ 1801 030 001 288-00 0000 18 614538-1 Pickering 5165 Sideline 22 1801 030 001 108-10 0000 19 614544 Pickering 5170 Sideline 22 ✓ 1801 030 001 109-00 0000 20 614553-1 Pickering 5050 Sideline 24 1801 030 001 115-10 0000 21 614560 Pickering 1095 Uxbridge/Pickering 1801 030 001 021-00 0000 Townline 22 614588 Pickering 5245 Sideline 28 1801 030 001 121-00 0000 23 614598-1 Pickering 635 Uxbridge/Pickering Townline 1801 030 001 057-00 0000 24 614600 Pickering 695 Uxbridge/Pickering Townline ✓ 1801 030 001 053-00 0000 25 614602 Pickering 675 Uxbridge/Pickering Townline ✓ 1801 030 001 055-00 0000 26 614612 Pickering 565 Uxbridge/Pickering Townline ✓ 1801 030 001 059-00 0000 27 614613 Pickering 5411 Sideline 30 ✓ 1801 030 001 066-00 0000 28 614632 Pickering 5460 Sideline 30 ✓ 1801 030 001 069-00 0000 29 614646 Pickering 1725 Highway 7 ✓ 1801 030 009 240-00 0000 30 614656 Pickering 1689 Spring Gate Blvd. ✓ 1801 030 009 260-00 0000 31 614663 Pickering 3570 Brock Road ✓ 1801 030 009 274-00 0000 32 614669 Pickering 3553 Donnalea Ave. 1801 030 009 287-00 0000 33 614676 Pickering 1637 Highway 7 ✓ 1801 030 009 249-00 0000 34 614677 Pickering 1631 Highway 7 ✓ 1801 030 009 250-00 0000 35 614679 Pickering 1607 Highway 7 ✓ 1801 030 009 253-00 0000 36 614683 Pickering 1636 Orchard Heights Blvd. 1801 030 009 292-00 0000 37 614691 Pickering 1629 Orchard .Heights Blvd. 1801 030 009 300-00 0000 38 614694 Pickering 3649 Brougham Road 1801 030 009 181-00 0000 39 614698-3 Pickering 3629 Brou ham Road ✓ 1801 030 009 185-00 0000 40 614702 Pickering 3724 Brou ham Road 1801 030 009 187-00 0000 41 614703 Pickering 3712 Brougham Road 1801 030 009 188-00 0000 42 614707 Pickering .3700 Brou ham Road 1801 030 009 192-00 0000 43 614708 Pickering 3688 Brougham Road 1801 030 009 195-00 0000 44 614713 Pickering 3664 Brougham Road 1801 030 009 200-00 0000 45 614715 Pickering 3656 Brougham Road 1801 030009 203-00 0000 46 614717 Pickering 3648 Brougham-Road 1801 030 009 205-00 0000 47 614721 Pickering 1682 Tisha Road 1801 030 009 211-00 0000 r ATTACHMENT TO 105 REPORT # PD_ 7O-I I No PIN MUNICIPALITY ADDRESS See ROLL' NUMBER Note 48 614723 Pickering 3632 Brougham Road ✓ 1801 030 009 212-00 0000 49 614727 Pickering 1690 Highway 7 1801 030 009 216-10 0000 50 614731 Pickering 1646 Highway 7 1801 030 009 224-00 0000 Note: ✓ Properties on Heritage Register Properties on Heritage Register and on previous demolition list bold Properties in Brougham I ATTACHMENT ~ TO REPORT # PD 20-Ia 40O ~]~G~]~G°~ OO M~ G°~~D~~~ 0 6 5 5 5 5 4 0 a O 7 O Land Use 8 3 Subject Property 1 Heritage Q No Heritage Value ® Heritage City of Pickering Planning & Development Department PROPERTY DESCRIPTION: Properties to be Demolished on Federal Lands OWNER: Transport Canada FILE No: Heritage Demolitions DATE: June 9, 2011 Daw s-. c Tm,nel Emery -.f w d Its wPPI:r All rvedghls Reee,,,ed. Not a plan el survey. SCALE: 1 :46, 14 41 c 2008 MPAC end Itl eu Ien. A r hs Resed. Nat, lea M Surve . l PN-RUR II 1 0 7 ATTACHMENT # ! TO REPORT # PD 0 68 BROUGHAM 66 64 'SHA OA 1560 1580 64 1 H GFWAy T RC HARD 'GHTS i R E o 1 0 ~oH STRE T Land Use Subject Property Heritage No Heritage Value Heritage City of Pickering Planning & Development Department PROPERTY DESCRIPTION: Properties in Brougham to be Demolished OWNER: Transport Canada FILE No: Heritage Demolitions DATE: June 9, 2011 D,~ Sou c ennet rderpdaee Ine. Intl its Mgol en. M dphb Reserved. N°t s pan of survey. SCALE: 1:8,500 c 2006 MPAG and ib a tiers. M n b Reserved. Nel s Ian °f S_ . PN-RLIR Cuy Report To Councill p g I W115111111 Adb~~ PICKERING Report Number: CS 25-11 Date: July 11, 2011 From: Everett Buntsma Director, Community Services Subject: Tender No. T-6-2011 Pickering Civic Complex - Walkway Replacement and Parking Garage Deck Waterproofing - File: A-1440 Recommendation: 1. That Report CS 25-11 of the Director, Community Services regarding Tender No. T-6-2011 for the Pickering Civic Complex Walkway Replacement and Parking Garage Deck Waterproofing be received; 2. That Tender No. T-6-2011 submitted by Bennington Construction Ltd. in the total tendered amount of $467,482.83 (HST included) and a net cost of $ 420,982.77 be accepted; 3. That the total gross project cost of $591,218 (HST-included) and a net project cost of $532,410 including the tendered amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $530,000 as provided for in the 2011 Capital Budget to be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed ten (10) years, at a rate to be determined; b) the sum of $2,410 be funded from property taxes; c) that the annual repayment charges in the approximate amount of $68,700 be included in the annual Current Budget for the City of Pickering commencing 2012, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; 5. That the draft by-law attached to this report be enacted; and Report CS 25-11 July 11, 2011 S~bUjeRit: Pickering Civic Complex Walkway Replacement And Parking Garage Deck Waterproofing Tender No. T-6-2011 Page 2 6. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Executive Summary: As part of the 2011 Capital Budget, the Pickering Civic Complex Walkway Replacement and Parking Garage Deck Waterproofing was approved as a construction project. Tender No. T-6-2011 was issued on Monday, May 30, 2011 and closed on Tuesday, June 14, 2011 with nine (9) bidders responding. The low bid of $467,482 (HST included) submitted by Bennington Construction Ltd. is recommended for approval. The total gross project cost is estimated at $591,218 and the total net project cost is estimated at $532,410 (net of HST rebate). Financial Implications: 1. Tender Amount T-6-2011 (base bid) $367,015.70 Separate Price Item - Part A - Flagpole Area 6,400.62 Separate Price Item - Part B - Library Walk 5,310 Separate Price Item - Part C - Front Entrance Curbing and Asphalt Paving 34,975.30 Sub-Total $413,701.62 HST (13%) 53,781.21 Sub-Total $467,482.83 HST Rebate (11.24%) (46,500.06) Total 420.982.77 2. Approved Source of Funds 2011 Civic Complex Capital Budget Location Project Source of Funds Budget Required Code Pickering Civic Complex 5700.1103 Debt - 10 year $550,000 $530,000 Walkway Replacement and Parking Garage Property Taxes . 2,410 Deck Waterproofing Total Funds Required 532 410 CORP0227-07/01 revised Report CS 25-11 July 11, 2011 Subject: Pickering Civic Complex Walkway Replacement 110 And Parking Garage Deck Waterproofing Tender No. T-6-2011 Page 3 3. Estimated Project Costing Summa T-6-2011 $413,702 Miscellaneous & Tender Costs 1,500 Materials Testing 10,000 Consultant's Fees 15,000 Contingency 83,000 Total $523,202 HST (13%) 68,016 Total Gross Project Cost $591,218 HST Rebate (11.24%) 5( 8,808) Total Net Project Cost 2 4 Under/(Over) Budget $17,590 The Director, Corporate Services & Treasurer has updated the City's Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for the debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Councils authorization. The Director, Corporate Services & Treasurer has reviewed the budgetary implications and financing of the expenditures contained in this report and concurs. Sustainability Implications: Completion of this project will result in an improved and safer walking surface for the public visiting the Civic Complex. Permeable pavers are being installed in the centre court area and along the edges of the north-south walkway on the east side of the Civic Complex to eliminate the ponding that is being experienced in these areas currently. Background: Over the last number of years, the unit paver walkways and court yard area surrounding the Civic Complex has been deteriorating and has reached a point where it's replacement is now imperative for public safety. The parking garage deck that extends under the area of construction, will be inspected and resealed while the unit pavers are removed. The Civic Complex is now 22 years old and the existing waterproof system is nearing the end of its life expectancy. With the volume of snow melting salt used around the Complex in the winter months, there is CORP0227-07/01 revised 1 Rrpol CS 25-11 July 11, 2011 Subject: Pickering Civic Complex Walkway Replacement And Parking Garage Deck Waterproofing Tender No. T-6-2011 Page 4 the possibility that the parking garage deck structure may have some damage. As such, a contingency of 20% has been carried to cover.any repairs that may be required to the concrete. City staff prepared drawings for the replacement of the walkways. The design allows for poured concrete pavement with unit paver banding, as was completed in 2010, along Glenanna Road in front of the Civic Complex. A consultant was retained to assist staff with the inspection, design, and construction specifications for the parking garage deck waterproofing. In April 2010, Barry-Bryan Associates (1991) Limited performed a preliminary inspection of the parking garage deck in a few localized areas and provided a report on their findings and recommendations. These will be followed through during the construction process. The, general work to remove the existing waterproofing, inspection and reinstallation of a new waterproofing system has been included as part of this project. Tender No. T-6-2011 was issued on Monday, May 30, 2011. An advertisement was placed in the Daily Commercial News and on the City's Website. The tender closed on Tuesday, June 14, 2011 with nine (9) bidders responding. The low bid of $467,482.83 (HST included) submitted by Bennington Construction Ltd. is recommended for approval. Bennington Construction Ltd. has previously worked for the City on Tender No. T-15-2010 Valley Farm Road Sidewalk & Boulevard Reconstruction and Glenanna Road Streeetscaping (for The Pickering Civic Complex) and is deemed acceptable by the Division Head, Culture & Recreation. Bennington Construction Ltd. reconstructed the sidewalk on Glenanna Road and Valley Farm Road in 2010 and staff had no issue with them. The Health & Safety Policy, a current WSIB Workplace Injury Summary Report and Clearance Certificate issued by Workplace Safety & Insurance Board as submitted by Bennington Construction Ltd., have been reviewed and deemed acceptable by the Coordinator, Health & Safety. The Certificate of Insurance has been reviewed by the Manager, Finance & Taxation and is deemed acceptable. In conjunction with staffs review of the contractor's previous work experience, check of references submitted and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Community Services Department recommends the acceptance of the low bid submitted by Bennington Construction Ltd. for Tender No. T-6-2011 in the amount of $467,482 (HST included) and that the total net project cost of $532,410 be approved. In accordance with Purchasing Policy Item 04.07 (revised 2007), a tender exceeding $108,000 is subject to Council approval. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. CORP0227-07/01 revised Report CS 25-11 July 11, 2011 Subject: Pickering Civic Complex Walkway Replacement 112 And Parking Garage Deck Waterproofing Tender No. T-6-2011 Page 5 Attachments: 1. Location Map 2. Summary Memorandum from Supply & Services dated June 15, 2011 3. By-law to authorize to authorize the Pickering Civic Complex Walkway Replacement and Parking Garage Deck Waterproofing in the City of Pickering and the issuance of debentures therefor in the amount of $530,000. Prepared By: Approved/End y: P(rnd"id Mostert, OALA Everett Bu a Coordinator, Landscape & Par Director, Community Services Develo ment Vera A. Fel emacher Stephe nold CSCMP, CPPO, CPPB, C.P.M., CMM III Division Head, Culture & Recreation Manager, Supply & Services Caryn Kong, CGA Gillis A. Paterson, CMA. Senior Financial Analyst Director, Corporate Services & Treasurer Capital & Debt Management AM:ds Copy: Chief Administrative Officer Recommended for the consideration of Pickering C' Council 2-11 Z-o l I Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised 3 ATTACH M ENT #-J- TO REPORT# CS Z5-11 -of I ~ ENGINEERING SERVICES DIVISION Attachment for Tender T-6-2011 Pickering Civic Complex - Walkway Replacement and Parking Garage Deck Waterproofing P~ ~0 o 0 DE PICKERING LPN P RECRATION COMPLE \~G G~ OR~N DIEFENBAK R ti P EXIVI 0 COURT HE E0P ~N. S SUBJECT AREA Li J J Q P PRK~ PY RANG POKE Location Map - Pickering Civic Complex Proposed Construction Includes: PICKERING CIVIC COMPLEX • Removal of existing pavers, curbing, asphalt pavement and base material; • Placement and compaction of new granular base material; • Form work and pouring of concrete walkways, planters/seat walls and curbing; • Unit pavers for concrete banding and permeable pavement; • Re-waterproofing of existing parking garage deck; • Sub-drainage systems; • Topsoil and sodding; and • Separate works for electrical servicing. Ai TACFit1ENT# Z•__ _ TO REPORT#A!9`I I RECEIVED t" 114 JUN 16 2011 Memo PICKERING ~ITy OF FICKEF(ING ENGINEERING SERVICES 181 1 BICENTENNIAL 2011 June 15, 2011 To: Richard Holborn Division Head, Engineering Services From: Vera A. Felgemacher Manager, Supply & Services Copy: Supervisor, Engineering & Capital Works Coordinator, Landscape & Park Development Subject: Tender No. T-6-2011 Tender for Pickering Civic Complex - Walkway Replacement and Parking Garage Deck Waterproofing - File:.. F-5400-001 Tenders have been received for the above project. An advertisement was placed in the Daily Commercial News and on the. City's website inviting companies to download the tendering documents and drawings for the above mentioned tender. One (1) addendum was issued on this project. A mandatory site visit was held on Thursday, June 2, 2011 and seventeen (17) bidders attended of which nine (9) bidders responded and submitted a tender for this project. Purchasing Procedure No. PUR 040-001, Item 10.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). However, all bids have been retained for review at this time. Copies of the tenders are. attached for your review along with the summary of costs. SUMMARY Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation Check Bennington Construction $416,383.19 $414,727.74 Cedar Springs Landscape $451,564:06 $451,564.03 Group Ltd. Lakeridge Contracting Ltd. $471,665.25 $471,665.25 Aplus General Contracting $517,760.35 $517,732.10 Corp. Mopal Construction Ltd. $537,838.76 $537,838.76, ATTACH MENT# Z TOREPORT# C5 ~$-t1 Z of Roma Building Restoration Ltd. $691,639.10 $691,639.10 Joe Pace & Sons Contracting $708,676.11 $708,676.11 Inc. FTD Construction $811,469.95 $811,469.95 Automatic rejection - Tendering deposit not sufficient. Di-Con International Ltd. Reference: Purchasing By-law No. 5900-01, Procedure No. PUR 010-001, 10.04, Item 7-9(d), IB Item 21, 22 and 24; TS Item 3. The following clauses are available while reviewing bids: Separate Price Schedule - Form of Tender, Item 2: The City reserves the right to consider, accept or not accept any proposed separate price to add to the base bid prior to award. Tendering Specifications -Additional Price Schedules, Item 10 (b): "Separate Price" (as stated on the Separate Price Schedule) means a price for labour and/or materials not included in the base bid (total tendered amount) but which, at the City's option, may be added to the stipulated price before award, and is quoted as unit and lump sum price exclusive of HST. All items must be bid in this Schedule. SEPARATE PRICE SUMMARY Note: Harmonized Sales Tax Included Cedar Lakeridge Aplus Mopal Roma Joe Pace & FDT Bennington Springs General Building Sons Construction Construction Landscape Contracting Contracting Ltd. Restoration Contracting Group Ltd. Ltd. Corp. . Ltd. Inc. Total Price Total Price Total Price Total Price Total Price Total Price Total Price Total Price PART $7,232.70 $8,718.40 $11,130.05 $28,724.60 $15,270.82 $18490.19 $12,294.40 $20,979.58 A PART B $6000.30 $6,450.04 $7,817.34 $9,011.75 $14,005.45 $14,560.05 $15,084.37 $13,123.82 PART $39,522.09 $52,386.80 $28,728.56 $62,003.10 $37,345.37 $33,193.75 $50,497.44 $54,556.40 C Pursuant to Information to Bidders Item 27, and subject to reviewing the bids equally as noted above, the following will be requested of the recommended low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) A copy of the Health and Safety Policy to be used on this project; (b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); June 15, 2011 Tender No. T-6-2011 Page 2 Tender for Pickering Civic Complex - Walkway Replacement and Parking Garage Deck Waterproofing nClearanc Certificate sued by Workplace Safety & Insurance (c) A copy of the current 116 Board; (d) Proof of compliance with amended Confined Space Entry Regulations (September 30, 2006). Copies of certified Training and Procedures to be used on this project; (e) A list of employees trained in the confined space entry procedure who will be working on this project; (f) The City's certificate of insurance or approved alternative form shall be completed by the bidder's agent, broker or insurer; (g) list of sub-contractors in accordance with GC Item 32; and (h) such further information, as the City may request in writing. Please include the following items in your Report to Council: (a) if items (a) through (e) noted above, are acceptable to the Co-ordinator, Health & Safety; (b) if item (f) - Insurance - is acceptable to the Manager, Taxation; (c) any past work experience with the low bidder including work location; (d) without past work experience, if reference information is acceptable; (e) the appropriate account number(s) to which this work is to be charged; (f) the budget amount(s) assigned thereto; (g) Treasurer's confirmation of funding; (h) related departmental approvals; and (i) related comments specific to the project. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the public tender opening. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Services. i CA VAF/jg Attachments June 15, 2011 Page 3 Tender No. T-6-2011 Tender for Pickering Civic Complex - Walkway Replacement and Parking Garage Deck Waterproofing ATTACHMENT#F-3.__, d©REPORT#S.es-~-S`~ _I of 2- 117 The Corporation of the City Of Pickering By-law No. Being a by-law to authorize the Pickering Civic Complex Walkway Replacement and Parking Garage Deck Waterproofing project in the City of Pickering and the issuance of debentures therefor in the amount of $530,000 Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in that Section; and, Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, i Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures; and, Whereas The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City"); and, Whereas the Council of the City wishes construction to proceed in respect of the Pickering Civic Complex Walkway Replacement and Parking Garage Deck Waterproofing project; and, Whereas before authorizing the construction to proceed in respect of the Pickering Civic Complex Walkway Replacement and Parking Garage Deck Waterproofing project on the date hereof the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated Limit and therefore, Ontario Municipal Board approval is not required as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder; And whereas after determining that Ontario Municipal Board approval is not required, the Council of the City approved report CS 25-11 on the date hereof and awarded Tender T-6-2011 for the Pickering Civic Complex Walkway Replacement and Parking Garage Deck Waterproofing project. ATTACHMENT#___3 TO REPORT By-law No. of 2- Page 2 1 Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That the City proceed with the project referred to as "Pickering Civic Complex Walkway Replacement and Parking Garage Deck Waterproofing"; 2. That the estimated costs of the project in the amount of $532,410 be financed as follows: a) That the sum of $530,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years at a rate to be determined: b) That the sum of $2,410 be funded from property taxes; 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2012 and continuing thereafter until the loan is repaid. By-law read a first, second and third time and finally passed this 11th day of July, 2011. i David Ryan, Mayor Debbie Shields, City Clerk City Report To Council PICKERII V G Report Number: CS 26-11 119 Date: July 11, 2011 From: Everett Buntsma Director, Community Services Subject: Tender No. T-9-2011 Kingston Road Asphalt Sidewalk Installation File: A-1440 Recommendation: 1. That Report CS 26-11 of the Director, Community Services regarding Tender No. T-9-2011 for Kingston Road Asphalt Sidewalk Installation be received; 2. That Tender No. T-9-2011 submitted by Ashland Paving Limited in the total tendered amount of $107,511.74 (HST included) and a net cost of $96,817.65 be accepted; 3. That the total gross project cost of $127,852 (HST included) and a net project cost of $115,135 including the tendered amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to fund the project in the sum of $115,135 from the Federal Gas Tax Grant as provided for in the approved 2011 Capital Budget; and 5. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Executive Summary: As part of the 2011 Capital Budget, the Kingston Road Asphalt Sidewalk Installation was approved as a construction project at an estimated cost of $150,000. Tender No. T-9-2011 was issued on Monday, May 30, 2011 and closed on Tuesday, June 14, 2011 with three (3) bidders responding. The low bid of $107,511.74 (HST included) submitted by Ashland Paving Limited is recommended for approval. The total gross project cost is estimated at $127,852 and the total net project cost is estimated at $115,135 (net of HST rebate). 1 Report CS 26-11 July 11, 2011 Subject: Kingston Road Asphalt Sidewalk Installation 120 Tender No. T-9-2011 Page 2 Financial Implications: 1.Tender Amount Tender No. T-9-2011 $95,143.13 HST (13%) 12,368.61 Sub-Total $107,511.74 HST Rebate (11.24%) ,(10,694.09) Total $96,817.65 2. Approved Source of Funds 2011 Sidewalk Capital Budget Location Project Code Source of Funds Budget Required Kingston Road Asphalt 5323.1101.6250 Federal Gas Tax $150,000 $115,135 Sidewalk Installation Total 150 000 115 135 3. Estimated Project Costing Summary T-9-2011 $95,143 Miscellaneous & Tender Costs 2,000 Utility Relocations 4,000 Materials Testing 2,000 Contingency 10,000 Sub Total $113,143 HST (13%) 14,709 Total Gross Project Cost $127,852 HST Rebate (11.24%) (12,717) Total Net Project Cost 115 135 Under/(Over) Budget $34,865 The Director, Corporate Services & Treasurer has reviewed the budgetary implications and financing of.the expenditures contained in this report and concurs. Sustainability Implications: Completion of this project will allow for a new sidewalk construction along a major arterial route promoting safe pedestrian access. CORP0227-07/01 revised i Report CS 26-11 July 11, 2011 121 Subject: Kingston Road Asphalt Sidewalk Installation Tender No. T-9-2011 Page 3 Background: Tender T-9-2011 was issued on Monday, May 30, 2011. An advertisement was placed in the Daily Commercial News and on the City's Website. The tender closed on Tuesday, June 14, 2011 with three (3) bidders responding. The low bid of $107,511.74 (HST included) submitted by Ashland Paving Limited is recommended for approval. A reference check for Ashland Paving Limited has been completed and is deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy, a current WSIB Workplace Injury Summary Report, and Clearance Certificate issued by Workplace Safety & Insurance Board as submitted by Ashland Paving have been reviewed and deemed acceptable by the Coordinator, Health & Safety. The Certificate of Insurance has been reviewed by the Manager, Finance & Taxation and is deemed acceptable. In conjunction with staff's review of the contractor's previous work experience, check of references submitted, and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Community Services Department, Engineering Services Division recommends the acceptance of the low bid submitted by Ashland Paving Limited for Tender No. T-9- 2011 in the amount of $107,511.74 (HST included) and the total net project cost of $115,135 be approved. The City's Purchasing Policy requires staff to report to Council on the results of a public .tender. In accordance with Purchasing Policy Item 04.07 (revised 2007), a formal. tender exceeding $108,000 is subject to Council approval. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing.. Attachments: 1. Location Map 2. Summary Memorandum from Supply & Services dated June 14, 2011 Prepared By: Approved/E orsed D rrell Selsky Everett tsma Supervisor, Engineering & Cap CI Works Director, Community Services CORP0227-07/01 revised I Report CS 26-11 July 11, 2011 122 Subject: Kingston Road Asphalt Sidewalk Installation Tender No. T-9-2011 Page 4 Vera A. F gemacher Ri and Holborn CSCMP, CPPO, CPPB, C.P.M., CMM III Division Head, Engineering Services Manager, Supply & Services Caryn Kong, CGA Gillis A. Paterson CMA Senior Financial Analyst Director, Corporate Services & Treasurer Capital & Debt Management I AM:ds Copy: Chief Administrative Officer Recommended for the consideration of Pickering 'ty Cou it Tony Prevedel, P.Eng. ` Chief Administrative Officer CORP0227-07/01 revised Cc o~ ATiACHMENT# 1.- TO REPORT# CS ~G-r~ 1 2 3 rt- Of „ PICKERING ENGINEERING SERVICES DIVISION Attachment for Tender T-9-2011 Kingston Road Asphalt Sidewalk Installation ~ ~ v rN m ~ Z Z0 7 ~ ~P oPO O G, O N BOSS 0 z CUE o~ 2 SUBJECT a PEE 00\-) V---, AREA o Z EP0O R~OGE. ~ G~ E~ 02 G ES C Location Map - Kingston Road Proposed Construction Includes: KINGSTON ROAD The proposed works to include construction of temporary asphalt sidewalk on the south side of Kingston Road to address accessibility and mobility needs between Glendale Drive and Walnut Lane. 2 TOREPORT# T~ MEN T# of_2- RECEIVED - , ---J - JUN 15 2011 124 PICKERING CITY OF PICKERING o ENGINEERING SERVICES 1617 BICENTENNIAL 2011 To: Richard Holborn June 14, 2011 Division Head, Engineering Services From: Vera A. Felgemacher Manager, Supply & Services Copy: Supervisor, Engineering & Capital Works Subject: Tender No. T-9-2011 Tender for Kingston Asphalt Sidewalk Installation. File: F-5400-001 Tenders have been received for the above project. An advertisement was placed in the Daily Commercial News and on the City's website inviting companies to download the tendering documents for the above mentioned tender. Three (3) bidders submitted a tender for this project. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. Copies of the tenders are attached for your review along with the summary of costs. SUMMARY Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation Check Ashland Paving Ltd. $107,511.74 $107,511.74 Royalcrest Paving $126,430.05 $126,430.05 Pencon Construction of Canada $353,690.00 $353,690.00 Corp. Pursuant to Information to Bidders Item 25, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) A copy of the Health and Safety Policy to be used on this project; (b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); ATTACH ME NT TO REPORT# es- (0 (c) A copy of the current Clearat '-C-84;ate issued by Workplace Safety & 25 Insurance Board; (d) Proof of compliance with amended Confined Space Entry Regulations (September 30, 2006). Copies of certified Training and Procedures to be used on this project. (e) A list of employees trained in the confined space entry procedure who will be working on this project (f) The City's certificate of insurance or approved alternative form shall be completed by the bidder's agent, broker or insurer; (g) list of Sub-Contractors in accordance with General Conditions Item 34; and (h) Such further information, as the City may request in writing. Please include the following items in your Report to Council: (a) if items (a) through (e) noted above, are acceptable to the Co-ordinator, Health & Safety; (b) if item (f) - Insurance - is acceptable to the Manager, Finance & Taxation; (c) any past work experience with the low bidder including work location; (d) without past work experience, if reference information is acceptable; (e) the appropriate account number(s) to which this work is to be charged; (f) the budget amount(s) assigned thereto; (g) Treasurer's confirmation of funding; (h) related departmental approvals;.and (i) related comments specific to the project. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the public tender opening. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & rvices. VAF1 Att chments June 14, 2011 Tender No. T-9-2011 Page 2 Tender for Kingston Asphalt Sidewalk Installation cis Report To Council 126 PICKERING Report Number: CS 27-11 Date: July 11, 2011 From: Everett Buntsma Director, Community Services Subject: Ontario Heritage Trust Community Leadership Program - City of Pickering Nomination - File: A-1440 Recommendation: 1. That Report CS 27-11 of the Director, Community Services regarding the City of Pickering's nomination in the Ontario. Heritage Trust Community Leadership Program be received; and 2. That Council endorse the nomination of the City of Pickering in the Ontario Heritage Trust Community Leadership Program; Executive Summary: Ontario Heritage Trust's Community Leadership Program recognizes communities for exemplary leadership in heritage conservation and promotion. Each year, one community per population category is selected to receive the Community Leadership Award. The City of Pickering has demonstrated leadership in built, cultural and natural heritage conservation and promotion and is a suitable candidate for this program. Nominations must be endorsed by a motion of a municipal council. At this time, a motion of Council is required to endorse the nomination of the City of Pickering in the Ontario Heritage Trust Community Leadership Program. Financial Implications: There are no financial cash contributions required from the City of Pickering. i Report CS 27-11 July 8, 2011 127 Subject: Ontario Heritage Trust Community Leadership Program Page 2 Sustainability Implications: Award recognition in the Community Leadership Program will encourage and foster the continued commitment of heritage conservation and promotion in the City of Pickering. Heritage conservation and promotion is critical in Pickering's effort to safeguard and celebrate Pickering's most valued treasures for future generations to come. Background: The Ontario Heritage Trust, an agency of the Government of Ontario, offers recognition programs for outstanding contributions made to identifying, preserving, protecting and promoting Ontario's heritage. In 2008, the Lieutenant Governor of Ontario, in partnership with the Ontario Heritage Trust, launched the Community Leadership Program to recognize communities for exemplary leadership in built, cultural and natural heritage conservation and promotion. Any community can nominate itself for the Lieutenant Governor's Ontario Heritage Award for Community Leadership. Each year, the award is presented to the most outstanding community in each of four population sub-categories: under 10,000; from 10,000 to 50,000; from 50,000 to 125,000; and over 125,000. The Lieutenant Governor's Ontario Heritage Awards commemorate those who have contributed greatly to heritage conservation in their communities. Each year, recipients of these awards are invited to a special ceremony at Queen's Park, hosted by the Lieutenant Governor of Ontario. Pickering is rich in built, cultural and natural heritage and the municipality does great work to conserve and promote these treasures in our community. As such, the City of Pickering is an ideal candidate for consideration in the Community Leadership Program. At this time, a motion of Council endorsing the nomination of the City of Pickering in the Community Leadership Program is requested as a requirement of the program. Attachments: Not Applicable CORP0227-07/01 revised Report CS 27-11 July 8, 2011 b Subject: Ontario Heritage Trust Community Leadership Program Page 3 128 I i Prepared By: Approved/Endorsed By: Marisa Carpr6oj Ever ttuntsma (Acting) n..~g Ma er, Culture & Recreation Director, Community Services a ~I Stephen Reynolds Division Head, Culture & Recreation EB:mc Copy: Chief Administrative Officer Recommended for the consideration of Pickering C' Coun it 2-q, Zo Tony Prevedel, P.Eng. Chief Administrative Officer I CORP0227-07/01 revised - i CLtq O~ ICI 1 2 9 _ I I PICKERING Jury 11, 2011 NOTICE OF MOTION a) Councillor O'Connell and Councillor McLean gave notice that they will at this meeting of Council be presenting a motion as follows: Seaton/ROPA 128 Consolidation WHEREAS the planning for Seaton evolved through various forms of consultations; WHEREAS the decision to move forward with the development of Seaton was consistent with the Province of Ontario's Places to Grow; WHEREAS ROPA 128 is in conflict with the Government of Ontario Policies and Growth Strategies outlined in Places to Grow; WHEREAS the City of Pickering is committed to orderly not leap frog growth and development; NOW THEREFORE BE IT RESOLVED the Council for the Corporation of the City of Pickering opposes the consolidation of the Seaton Lands Ontario Municipal Board appeal with the Durham Regional Official Plan 128 appeals and that both Ontario Municipal Board appeals should remain as separate hearings; AND THAT a copy of this motion be sent top Durham Regional Council, the Ontario Municipal Board, MPP Wayne Arthurs, Pickering/Scarborough East, MPP Joe Dickson, Ajax/Pickering and the Hon Rick Bartolucci, Minister of Municipal Affairs and Housing. Citq 00 1 3 0 PICKERING July 11, 2011 By-laws 7150/11 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 16, Concession 3 and Part of the Road Allowance between Lots 16 and 17, Concession 3, in the City of Pickering, (A1/11) (By-law attached) 7151/11 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering District. Planning Area, Region of Durham Part of Lots 79 to 85, 110 & 111, Plan 350, Parts 2 & 4, Plan 40R-24626, Part 1, Plan 40R- 24780, Part 2, Plan 40R-24967, Part 2, Plan 40R-25099, Part 3, Plan 40R-25227, Part 1, Plan 40R-25391, Part 2, Plan 40R-25392, in the City of Pickering. (A 8/11) (By-law attached) 7152/11 Being a by-law to amend Restricted Area Zoning By-law 3037, as amended by By-law 2005/85, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 18, Concession 3, City of Pickering. (A 4/11) (By-law attached) 7153/11 Being a by-law to authorize the East Shore Community Centre Parking Area Expansion project in the City of Pickering and the issuance of debentures therefor in the amount of $325,000. [Refer to Joint Planning & Development and Executive Committee agenda pages 77 - 78] 7154/11 Being a by-law to authorize the Pickering Civic Complex Walkway Replacement and Parking Garage Deck Waterproofing project in the City of Pickering and the issuance of debentures therefor in the amount of $530,000. [Refer to New and Unfinished Business Pages 117 to 118) 131, 1 -Memo PICKERING 1811 BICENTENNIAL *011 To: Debbie Shields July 7, 2011 City Clerk From: Ashley Yearwood Planner Copy: Manager, Development Review & Urban Design Subject Amending By-law for Zoning By-law Amendment Application A 1/11 Pickering Golf Club Ltd. 2663 2665 Brock Road (Part of Lot 16, Concession' 3 and Part of the Road Allowance between Lots 16 and 17, Concession 3 Parts 1 to 5, Plan 40R-27060) City of Pickering Amending By-law 7150/11 Statutory Public Meeting Date April 11, 2011 Planning & Development Committee Date July 4, 2011 Purpose and Effect of By-law To permit the expansion of an existing golf course Council Meeting Date July 11, 2011 Minor revisions to the text and schedule of the draft by-law presented at the Planning & Note: Development Committee Meeting have been made. The revisions do not change the intent of the by-law. AY:jf J:\Staff\ayearwood\Rezoning\2011\A 01-11\By-Laws\Memo Clerk Amending Draft By-Law Coart.doc Attachment By-law Text By-law Schedule The Corporation of the City of Pickering 1 By-law. No. 7150/11 Being a By-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering; Region of Durham in Part of Lot 16, Concession 3. and Part of the Road Allowance between Lots 1.6 and 17, Concession 3, in the City of Pickering. (A 1/11) Whereas the Council of The Corporation of the.City of Pickering deems it desirable to rezone the subject lands,'more specifically identified as Parts 1,'2, 3,14 and 5; Plan 4.OR-27060, in order to. permit the expansion of an existing golf course; And whereas.an amendment to By-law 3037, as amended, is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule I Amendment Schedule I to By-law 3155/89, amending By-law 3037, is hereby amended by adding the lands as shown on Schedule I attached thereto. 2. Text. Amendment (1.) Section 2: Area Restricted of By-law 3155/89, is hereby repealed and replaced with the following: The provisions of this By-law shall apply. to those lands in Part of Lot 16; Concession 3 and Part of the Road Allowance between Lots 16 and 17, Concession 3, Part of Lots 17 and 18, Concession 3, Part of Lots 29 and 30, Concession 4, Part of Lots 13, 14, 33,and 34, Concession 7 and Part of Lots 11 and 17, Concession 8, in. the City of Pickering, designated "A/GC", "02/GC" or "OS-HL-EP" on Schedule I attached.hereto. (2) Section 4: Definitions of By-law 3155/89, is hereby repealed and replaced with the following: 4. Definitions (1) "Conservation" shall mean the wise use, protection and rehabilitation of natural resources according to principles that assure their highest economic, social and environmental benefits (2) "Golf Course" shall mean an area of land, and any ancillary building structure; or part thereof, operated for the purpose of playing golf and includes any associated recreational facility, such as a club house, snack bar, dining room, lounge, swimming pool and racquet sportcourt, operated in conjunction therewith By-law. No. 7150/11 Page .2 133 (3) "Resource Management" shall mean the preservation, protection and improvement of the natural environment through comprehensive management.and maintenance, under professional direction for both the individual and society's use, both in the present and the future, and shall also mean the management, development and cultivation of timber resources to ensure the continuous production of wood or wood products, the provision of proper environmental conditions for wildlife, the protection against floods and erosion, the protection and production of.water supplies and the preservation of the recreational resource (3) Section 5 Provisions is hereby amended by adding the following subsection after Subsection 5.(2): 5. Provisions (3) (a) Uses Permitted ("OS-HL-EP" Zone) No person shall within the lands designated "OS-HL=EP" on Schedule "I" attached hereto identified as lands being Parts 2, 3, 4 and 5, Plan 40R-27060, use any lot or block, or erect, alter, or use any building or structure for any purpose except the following: (i) conservation of the natural environment, soil and wildlife; and (ii) resource management . (b) Zone Requirements ("OS-HL-EP" Zone) No buildings or structures shall be permitted to be erected nor any existing buildings or.structures be modified or changed, nor shall the placing or removal of fill be permitted, except where buildings or structures are used for purposes of flood and erosion control, or resource management 3. By-law 3037 By-law 3037 as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as set out in Sections 1 and 2 above. Definitions and subject matter not specifically dealt with in this By-law shall be governed by the relevant. provisions of By-law 3037, as amended. By-law No..7150/11 Page 3 13 4. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law read a first, second, and third time and finally passed this 11th day of July, 2011. David Ryan, Mayor Debbie Shields, City Clerk . TAUNTON -ROAD. off" ~ ~ 3 1 I ~ 1 1 - I ; I --_L - 11 ` ~ Q OS-HL-EP. rn J I~ n 3 A V CON 3, PT LOT 15 ' / 0 RT F= +H+~T~F P40RS 270605 r es.7m tIL1L1ll ti 1 fTrrnT1T lTfff>'fT{Tlltll~Tllll 7 I. - nRnw *ILpLl.Ilil4uuVuIC 1 1 1 " I N SCHEDULE I TO BY-LAW ,31 55/89 AS AMENDED BY BY-LAW 71 50/1 1. PASSED THIS 1 1 th DAY OF- JULY 2011 MAYOR CLERK 136 1 Memo PICKERING W! BICENTENNIAL 20il To: Debbie Shields July 6, 2011 City Clerk From: Marg Wouters Manager, Development Review & Urban Design Copy: Director, Planning & Development Subject Amending By-law to Remove a Holding Symbol Zoning By-law Amendment Application A 8/11 Geranium Rosebank Development Inc. Part of Lots 79 to 85, 110 & 111, Plan 350, Parts 2 & 4, Plan 40R-24626, Part 1, Plan 40R-24780, Part 2, Plan 40R-24967, Part 2, Plan 40R-25099, Part 3, Plan 40R-25227, Part 2, Plan 40R-25392, Part 1, Plan 40R-25391 City of Pickering Amending By-law # 7151/11 Statutory Public Meeting Date Not applicable (Holding By-law) Planning & Development Committee Date, Not applicable (Holding By-law) Purpose and Effect of By-law To remove a Holding Symbol on the subject property to permit the development of 26 detached residential lots within an approved Draft Plan of Subdivision Council Meeting Date July 11, 2011 Note: Please see Background Information Attachment #1 MW:jf J:WyearwoodV2ezoning12011 VW 8-11\Amending draft by-law chan.doc Attachments: Background Information Location Map By-law text By-law schedule p.d.f. Attachment #1 137 Background Information On April 29, 2009, the Ontario Municipal Board approved a zoning by-law to permit the development of 25 detached residential lots and one future development block (Block 26) on the lands zoned "S2-16" (Single Residential - Private Garage). The zoning designation also contains an "(H)" - Holding Symbol which was not to be removed until the earlier of: (a) the date that The Regional Municipality of Durham advises that the Rosebank Sanitary Sewer Pumping Station has been rebuilt, such that the dwelling units within the subject lands will utilize the rebuilt infrastructure, or; (b) July 1, 2010. As July 1, 2010 has passed, the conditions of the Holding provision have been satisfied. The purpose and effect of this by-law is to lift the "(H)" - Holding Symbol designation to permit the development of 26 detached residential lots within an approved Draft Plan of Subdivision. 1ARezoning\2009N 8-11\Attachment Sheet -Removal of Holding Symbol 138 D z COURT Ld z ju o C) Q MEMORIAL PAR O DRIVE O = CIRCLE c=n Lij .y1P~ O G w A T 0 Y j c) CO RT z ~ Q U F- Z :D I o MAITLAND DRIVE z z T 0 g Uj ~ w O O U Z g S N Y o~ RT z m w (n O ND MILTON ROAD(NOT TRAVELLED COWAN CIRCLE ~O G O GZ o GILLMOSS ROAD 1 Y 1 O 1 DRIVE W o k~MTO O N NCO P Z NOMAD RD. O O z < Q m w 1 0 R UGE P K City of Pickering Planning & Development Department PROPERTY DESCRIPTION Part of Lots 79-85, 110, & 111, Plan 350 OWNER Geranium Rosebank Development Inc. DATE June 28, 2011 DRAWN BY JB FILE No. A 8/11 SCALE 1:5,000 CHECKED BY AY H pa a ,,ree•• Teranet Enterprl•e• Inc. and Its •uppll.r•. All rights Reserved, Not. plan of .urvey. PN-1 2005 MPAC and it. • Iter•, All ri hts Reserved. Not a Ian of Surve . 1 3a The Corporation of the City of Pickering By-law No. 7151/11 Being a By-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering District Planning Area,. Region of Durham Part of Lots 79 to 85, 110 & 111, Plan 350, Parts 2 & 4, Plan 40R-24626, Part 1 Plan 40R-24780,,. Part 2, Plan 40R-24967, Part 2, Plan.40R-25099, Part 3, Plan 40R-25227, Part .1,. Plan 40R-25391, Part 2, Plan_ .40R725392, in the City of Pickering.. (A 8/11) Whereas the Council of The Corporation of the City of Pickering passed By-law 6993/09, being a by-law to amend By-law 2511, to impose an "(H)" Holding Symbol on the subject lands, being Part of Lots 79 to 85, 110 & 111, Plan 350, Parts 2 & 4, Plan 40R-24626, Part 1, Plan 40R-24780, Part 2, Plan 40R-24967,. Part 2, Plan 40R-25099, Part 3 Plan 40R-25227, Part 1, Plan 40R-25391, Part 2, Plan 40R-25392, in the City of Pickering; And whereas 'By* law 6993/09 includes an " (H) Holding Symbol preceding the "S2-16" Zone on the ;lands, which has the effect of prohibiting the development of a Plan of Subdivision from occurring until the earlier of the date.that The Regional Municipality of Durham advises that.the Rosebank Sanitary.Sewer Pumping Station has been rebuilt, or July 1, 2010; And whereas the date of July 1, 2010 has passed; And whereas an amendment to amending By-law 6993/09, to. remove the "(H)" Holding Symbol preceding the "S2-16" Zone on the.subject lands is therefore deemed appropriate; Now therefore the.Council of The Corporation of the City of Pickering hereby enacts as follows: _ 1. Schedule I Amendment Schedule I to By-law 6993/09, is hereby amended by removing the "(H)" Holding Symbol preceding the "S2-16" Zone designation, on the subject lands as set out on Schedule] attached hereto. 2. Text Amendment Section 7 of By-law 6993/09 is hereby repealed. By-law No. 7151/11 Page 2 14 3. By-law 251 T By-law 2511, as amended by By-law 6993/09, is hereby further amended only to the extent necessary to give effect to the.provisions of this By-law as set out in Section 2 above, and as set out in Schedule I attached hereto.. Definitions and subject matter not specifically dealt within this by-law shall-be. governed by the relevant provisions of By-law 2511, as amended. .4. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law read .a first, second and third time and finally passed this 11th day of July,. 2011. David Ryan, Mayor Debbie Shields, City Clerk i LOT 86 LOT 77 1 I - w LOT 85 LOT 78 _ --20.3n 40.3m LOT 84 LOT 79 -J / . I . I - N r^ co W o 1 5. n Z 1- - ------------r- _ LOT 83 tom; LOT 80 V J ^ f. Z C\l C16 -.------T---T 25.2n U W . E LOT 82 Y - LOT J 81 ies Q Q 24.7m 54.2m MILTON ROAD 55.6m 43.8 LOT 110 ___T-- P S216 w 3) 216 N ..I ..57.7n LOT 112 - LOT 113 SCHEDULE I TO BY-LAW 6993/09 AS AMENDED BY BY=LAW 71,51 /1 1 PASSED THIS 1 1 th DAY OF JULY 2011 MAYOR CLERK PICKERNG Memo 1811 BICENTENNIAL 2011 To: Debbie Shields July 6, 2011 City Clerk From: Ross Pym Principal Planner - Development Review Copy: Manager, Development Review & Urban Design Subject: Amending By-law for Zoning By-law Amendment Application A 4/11 Motorsports Pickering on behalf of Kahn Auctions Ltd. 2695 - 2699 Brock Road (Part of Lot 18, Concession 3) City of Pickering Amending By-law 7152/11 Statutory Public Meeting Date May 9, 2011 Planning. & Development Committee Date July 4, 2011 The application is to amend the zoning by-law to Purpose and Effect of By-law permit a temporary use zoning by-law to allow a recreational vehicle sales and service establishment for a period of three years. Council Meeting Date July 11, 2011 Please note that part of the Planning & Development Committee's recommendation was that the by-law be finalized and forwarded to City Council for enactment upon the receipt of an agreement or undertaking from the property owner to convey certain lands to the City for a future road connection. The City has not received the required agreement or undertaking from the property owner. If Council endorses the Committee's recommendation and the property owner has not provided the required agreement or undertaking the zoning by-law should not be considered for enactment. RP:jf rp/plan files/kahn auction barn/memo to clerk-draft by-law chart - Attachment: By-law Text The Corporation of the City of Pickering 43, By-law No. 7152/11 Being a by-law to amend Restricted Area Zoning By-law 3037, as amended by, By-law 2005/85, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 18, Concession 3, City of Pickering: (A 4/11) Whereas the Council of The. Corporation of the City of Pickering deems it desirable to enact a temporary use by-law fora, period of three years to permit the establishment of a recreational vehicle sales and service establishment on the lands, being Part'of Lot 18, Concession 3, in the City of Pickering; Now therefore the Council of The Corporation of the City of Pickering hereby enacts. as follows: 1: Text Amendment Section 6.1:5.12 of By-law 3037, as amended; is hereby further amended by adding thereto. new subsection (4) after subsection (3).as follows: (4) Despite any provisions in this By-law to the contrary, in addition to any other. uses permitted, a recreational vehicle sales and service establishment shall be permitted until July 11, 2014 in accordance. with the following. provisions:.. (a) For the purpose of this subsection a recreational vehicle sales and service establishment shall mean a building or part of a building used for the sales.and servicing of motorized recreational vehicles such as snowmobiles, motorcycles and all terrain vehicles; (b) No outdoor storage, outdoor display or outdoor service activity shall be permitted; (c) A recreational vehicle sales and service establishment may operate only from the building existing at the time of the passing of this by-law. 2. By-law 3037 By-law 3037, as amended by By-law 2005/85 is hereby further amended.only to the extent necessary to give effect to the provisions of this By-law as set out in Section 1 above. Definitions and subject matter not specifically dealt with in this By-law shall be governed by the relevant provisions of By-law 3037, as amended. By-law No. 7152/11 Page 2 I 144 3. Effective Date This By-law_ shall come into force in accordance with the provisions of the Planning Act. By-law read a first, second, and third time and finally passed this 11th day of July, 20.11. David Ryan, Mayor Debbie Shields, City Clerk Committee of Adjustment Meeting Minutes E Wednesday, May 25, 2011 7:00 pm Main Committee Room Present: Tom Copeland David Johnson - Chair Eric Newton - Vice-Chair Bill Utton Shirley Van Steen Also Present: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (1) Adoption of Agenda Moved by Bill Utton Seconded by Eric Newton That the agenda for the Wednesday, May 25,'2011 meeting be adopted. Carried Unanimously (II) Adoption of Minutes Moved by Eric Newton Seconded by Shirley Van Steen That the minutes of the 6th meeting of the Committee of Adjustment held Wednesday, May 4, 2011 be adopted. Carried Unanimously 1 Cif o¢~ _ Committee of Adjustment Meeting Minutes Wednesday, May 25, 2011 PICI= 7:00 pm Main Committee Room (III) Reports 1. P/CA 16/11 - N. Johal 462 Toynevale Road (Plan 350, Part Lot 121, now 40R-26017, Part 1 & 2) City of Pickering The applicant requests relief from Zoning By-law 3036 to permit a proposed west side yard width of 0.9 metres and a proposed east side yard width of 1.2 metres to a proposed new detached dwelling, whereas the by-law requires a minimum side yard width of 1.5 metres for both sides. The applicant requests approval of this variance in order to obtain a building permit. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal for the proposed west side yard width and approval for the proposed east side yard width subject to conditions. Written comments were received from the Toronto and Region Conservation Authority indicating a permit may be required before development. and no objection to the application. Written comments were received from Vijay Gupta in objection to the proposed side yard width requirements and indicated a large house-on a large lot, should have adequate separation from the neighbouring housing units. Written comments were also received from the City's Development Control Manager expressing concerns with the potential impacts on the dwelling for the abutting property as it is located close to the property line. Jasbeer Johal, agent, was present to represent the application. James Clark of 1880 Bowler Drive, Brian Watson, agent of 460 Toynevale Road, Elio & Teresa Violo of 468 Toynevale Road were present in objection to the application. Jasbeer Johal explained the proposed reduced side yard widths are to provide extra living space and to have a 2 car garage. In response to a question from residents Jasbeer Johal indicated plans of the proposed new detached dwelling where provided with the application submission. 2 City 00 Committee of Adjustment AJL~ Meeting Minutes 0 Wednesday, May 25, 2011 7:00 pm Main Committee Room James Clark indicated his property is immediately to the east and questions why the proposed dwelling cannot be built within the requirements of the zoning by-law. James Clark expressed concern with the house design; location of the air conditioner/gas meter and the impact they may have on his property. Brian Watson indicated he is the agent for 460 Toynevale Road and expressed concern that the garage is too close to the property line which may encroach on their property and the quaintness of the neighbourhood as well as the view and enjoyment of their property. Elio & Teresa Violo indicated lots along Toynevale Road are very large with extensive lawns that require tractors to properly maintain these properties and therefore need appropriate access to the rear yards for machinery. Elio Violo expressed concern that if the side yard widths are reduced the rear yard of the subject property may not be properly maintained and may attract wild life from the ravine at the rear of the property. Teresa Violo indicated that all property owners should respect the by-laws and should be able to design to comply. Moved by Tom Copeland Seconded by Eric Newton That application P/CA 16/11 by N. Johal, be Approved on the grounds that the proposed east side yard width of 1.2 metres is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and zoning by-law, subject to the following conditions: 1. That this variance apply only to the proposed new detached dwelling, as- generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction by May 24, 2013, or this decision shall become null and void. And That application P/CA 16/11 by N. Johal, be Refused on the ground that the west side yard width of 0.9 metre to the proposed new detached dwelling is a major variance that is undesirable for the appropriate development of the land, and not in keeping with the general intent and purpose of the Zoning By-law. Carried Unanimously 3 City o¢~ Committee of Adjustment Meeting Minutes E. = Wednesday, May 25, 2011 7:00 pm Main Committee Room 2. P/CA 17/11 - OPB Realty Inc. 1355 Kingston Road Part of Lots 21 and 22, Concession 1 City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 5994/02 to permit an open air community market as a temporary use to be operated once a week from June to October of 2011, whereas the by-law does not specifically allow an open air community market as a permitted use on the subject property. The applicant requests approval of this variance in order to operate the open air community market. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from Peter Rodrigues, Regional Councillor - Ward 3, Kevin Ashe, City Councillor - Ward 1 and Doug Dickerson, City Councillor - Ward 2 in support of the application. Written comments were also received from the City's Coordinator, Economic Development indicating the Urban Markets are a much desired and needed community activity, in keeping with the City's intent to create a vibrant downtown; this is a great opportunity to engage and promote our local agricultural community and, nurture sustained community partnerships; activities of this nature create a sense of place and encourage pedestrian traffic in a healthy downtown and the proposed location appears well suited to capture the majority of downtown residential traffic, to be accessed by residents using local transit and is easily supported by on-site parking. Lorna Murphy, agent, was present to represent the application. Hugh Pearce of 1400 The Esplanade was present in objection to the location of the open air market. Lorna Murphy explained the farmers market will promote local farmers and will have visual and performing arts performances and other family related activities. In response to questions from a resident and Committee Members, Lorna Murphy indicated the market will use less than 100 parking spaces and the location was chosen to promote walkability, easy access to transit. The market will take place once a week (to be determined and finalized) and will run from approximately 2:00 pm to 7:00 or 8:00 pm depending on the farmers availability; the cleanup will be the responsibility of PTC staff. 4 Committee of Adjustment Meeting Minutes Wednesday, May 25, 2011 7:00 pm P-1 Main Committee Room Hugh Pearce indicated he supports the open air market however expressed concerns with the increased noise from the music; clean up; and the location of the market and suggested it should be moved to the corner of Glenanna Road and Pickering Parkway. Moved by Shirley Van Steen Seconded by Eric Newton That application P/CA 17/11 by OPB Realty Inc., be Approved on the grounds that the request to permit an open air community market as a temporary use, to be operated once a week from June to October of 2011, is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the open air community market, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the variance shall apply from a period between June 2011 to October 2011, and that this Decision shall become null and void on November 1, 2011. 3. That for the purpose of this variance an open air community market shall be defined as an open area in which stalls, tent canopies, or sales areas are set aside and rented or otherwise provided where groups of individual sellers offer goods and produce, for sale to the public and will focus on food, arts and culture. i Carried Unanimously (IV) Adjournment Moved by Bill Utton Seconded by Shirley Van Steen That the 7th meeting of 2011 the Committee of Adjustment be adjourned at 7:34 pm and the next meeting of the Committee of Adjustment be held on Wednesday, June 15, 2011. Carried Unanimously 5 City o¢~ Committee of Adjustment Meeting Minutes Wednesday, May 25, 2011 7:00 pm P_ lk_.JD~_RING Main Committee Room Date ' Chair..` , Assistant Secretary-Treasurer i 6