HomeMy WebLinkAboutApril 4, 2011 (Special)
City Special Council Meeting Minutes
-,L Monday, April 4, 2011
7:30 pm
Council Chambers
Present:
Mayor Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
T. Prevedel - Chief Administrative Officer
E. Buntsma - Director, Community Services
N. Carroll - Director, Planning & Development
T. Melymuk - Director, Office of Sustainability
B. Douglas - Fire Chief .
R. Holborn - Division Head, Municipal Property & Engineering
S. Karwowski - Manager, Finance & Taxation
C. Grant - CEO, Library
D. Shields - City Clerk
L. Roberts - Committee Coordinator
(1) Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(11) Disclosure of Interest
No disclosures of interest were noted.
(III) Delegations
Maurice Brenner appeared before Council with respect to the 2011 Current and
Capital Budget and the setting of the tax rate. He stated that it is not so much
about' the impact, but how the budgets are deliberated. He stated that he
would like to see more community engagement in the Budget process. He felt
1
City a¢~ Special Council Meeting Minutes
Monday, April 4, 2011
7:30 pm
Council Chambers
.Council should show compassion and understanding while preserving the
integrity of the services provided to the citizens. He noted Council must be
creative and proactive in order to bring in a budget that does not cut into the
reserves.
A discussion period ensued with respect to community engagement when
preparing the budgets and the need for plain language in the budget
documents.
(IV) New and Unfinished Business
1. Director, Corporate Services & Treasurer, Report CST 14-11
2011 Current and Capital Budgets
Resolution # 63/11
Moved by Councillor Dickerson
Seconded by Councillor Pickles
1. That Report CST 14-11 of the Director, Corporate Services & Treasurer be
approved;
a) That the 2011 Current Budget expenditure for personnel expenditures,
consisting of salaries and wages (Account 1100), overtime (Account
1200) and employer contributions (Account 1400), in the total amount of
$42,867,211 be approved;
b) That the 2011 Gross Current Budget expenditures for City purposes in
the amount of $34,356,589 (excludes personnel expenditures and
includes capital expenditures from current revenues in the amount of
$1,163,395); less estimated current operating revenues of $28,957,742
and transfer from the Rate Stabilization Reserve of $2,817,338 be
approved;
c) That the total final City levy under a) and b) above plus an additional
$200,000 for Seaton Professional fees total final levy of $45,648,720
which is approximately a 3.56% increase over 2010 be approved,
2. a) That the 2011 Capital Budget for the City of Pickering with a Gross
Expenditure of $24,425,825 be adopted as presented and amended
(that includes the capital budget changes approved by Council at the
Executive Committee meeting of March 10, 2011;
2
Cite, o~ Special Council Meeting Minutes
Monday, April 42011
7:30 pm
Council Chambers
b) That the following capital financing sources be approved as presented
in the amended 2011 Capital Budget:
Transfer from Current Fund to Capital Fund $1,163,395
Transfers from Reserves:
- Capital Equip Res (7000) 184,000
- Rate Stabilization Res (7021) 18,072
- Don Beer Arena.(7033) 201000
- Rec Complex Core Surcharge (7034) 69,500
- Rec Complex Pool Reserve (7035) 80,000
- Vehicle Replacement Res (7040) 130,000
- Easement Settlement Res (7041) 240,000
- Move Ontario Reserve (7043) 14,533
- Land Purchase Reserve (7047) 200,000
Transfers from Reserve Funds
- Development Charges (7610 & 7611) 1,622,870
- Parkland Development (7502) 511,000
- Federal Gas Tax Funds (7505) 1,140,000
- City Share Dev. Charges Projects (7022) 697,455
- Third Party Contribution (7501) 200,000
Debt - 5 yr 1,240,000.
Debt = 10 yr 2,290,000
Debt - 15 yr 10,192,000
Internal Loan - 5 yr 100,000
Provincial Grant - Invest in Ontario 323,000
York Region Funding Agreement 3,000,000
Reimbursement Province of Ontario 900,000
Donations (1592) 90,000
TOTAL $24,425825
3
Cary o~ Special Council Meeting Minutes
Monday, April 4, 2011
7:30 pm
Council Chambers
c) That total external debt financing of $13,722,000 for the projects-
identified in the 2011 Capital Budget, and as indicated in this report, in
the amount of $1,240,000 for a period not to exceed 5 years,
$2,290,000 for a period not to exceed 10 years and $10,192,000 for a
period not to exceed 15 years be approved;
d) That the internal loan in the amount of $100,000 be undertaken at the
discretion of the Director, Corporate Services & Treasurer;
e) That projects identified in the 2011 Capital Budget as being financed
through the issuance of debt be subject to additional, specific approval
of the expenditure and the financing by Council;
f) That any debt repayment, interest or financing provisions contained in
the annual Current Operating Budget not used in the current year's
payments requirements may, at the discretion of the Director, Corporate
Services & Treasurer, be used to apply towards additional principal
repayment, outstanding loan or debt charges or to reduce debt, internal
loans or any other amounts to be financed;
g) That all Capital expenditures or portions thereof, approved in the 2011
ital budgets to be financed through the issuance of debt, Y, at the
Cap ma
discretion of the Director, Corporate Services & Treasurer, be financed
through internal loans, dealer financing, current or capital funds or a
combination thereof;
h) That the Director, Corporate Services & Treasurer be authorized to
make draws from Reserve and Reserve Funds for projects included in
the approved capital budget up to the amount approved;
i) That the Director, Corporate Services & Treasurer be authorized to, at
his discretion, apply any excess funds raised from completed projects
and
financed by internal loans to first repay the original internal loans,
secondly to reduce or replace budgeted internal loans or debts;
j) That the Director, Corporate Services & Treasurer be authorized at his
discretion to apply any excess funds through the issuance of
debentures as provided for under Section 413 of the Municipal Act,
2001 as amended;
4
Cpl o~ Special,Council Meeting Minutes
' Monday, April 4, 2011
7:30 pm
Council Chambers
3. That Council approve the cancellation. of the previous approvals for the East
Shore Parking Lot as identified below and return the unspent funds to source:
Year Account No.
2005 5701.0503.6181
2006 5701.0602.6181
2009 5701.0904.6181
4. That Council approve the cancellation of the 2010 capital project (Account
5320.1019) for the Liverpool Road Reconstruction (Annland Street to Ilona
Place) and return the unspent funds to, source;
5. That the funding for the Operations Centre Environmental Assessment as
approved in the 2009 Capital Budget be revised from Invest in Ontario Grant
to the following:
Development Charges $34,435
Invest in Ontario Grant 65,565
$100,000
6. That the Director, Corporate Services & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of
approximately $125,000 in the following ratio: 30% to the Rate
Stabilization Reserve and 70% to the City Share DC Projects Reserve;
b) Any funds necessary from the Rate Stabilization Reserve in order to
ensure that the Current Budget results in a year end surplus of no less
than $125,000;
c) If Veridian does not declare a supplemental dividend in the amount of
$475,650 , the corresponding dollar short fall be offset by an increase
in the draw from the-Economic Stabilization Reserve;
7. That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, in order to ensure that the
budget plan accommodates any reallocation of 2011 current operating
expenditures and revenues resulting from any reorganization and any
adjustment in taxes or tax rates due to Provincial and Regional tax policy
changes;
5
Special Council Meeting Minutes
Monday, April 4, 2011
7:30 pm
Council Chambers
8. That any under expenditures from projects funded from Federal or Provincial
Grants may be used to fund over expenditures for approved projects funded
from the same source(s);
9. That the Director, Corporate Services & Treasurer be authorized at his
discretion to close any prior year's capital project accounts, and to first apply
any excess funding to any over expenditure in other capital accounts and
secondly, to transfer any remaining excess funding back to the original
source of the funds;
10. That the Director, Corporate Services & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less)
currency markets in order to effect United States dollar denominated
expenditures in the Current or Capital Budgets;
b) Enter into leases or rental agreements for the provision of vehicles or
equipment required for temporary use during periods of equipment
breakdown or repair or during periods of increased need (eg. Inclement
weather);
c) Restate the 2011 Current Operating Budgets, Accounts 1100 (Salaries
& Wages), 1200 (Overtime) and 1400 (Employer Contributions), to
reflect any CUPE or Fire Services negotiated settlement;
11. That the Mayor and Clerk be authorized to enter into the following leases as
provided for in the 2011 Current Budget:
a) Lease for Bentley-Gibson House (located on 1688 Highway 7 in
Brougham) for a period of three years with an option to renew for two
more years; and,
b) Lease for Unit 4 - 935 Dillingham Road for a period of three years with
an option to renew for one more year;
12. That Council pass the attached General Municipal Fees and Charges By-law
which provides for the fees and charges that are incorporated into the 2011
Current Budget;
13. That the Director, Corporate Services & Treasurer be authorized to adjust,
where appropriate, the per kilometre travel expense reimbursement rate
6
Special Council Meeting Minutes
Monday, Aril 4, 2011
I 7:30 pm
Council Chambers
during the year in order to maintain a reasonable level of reimbursement with
any increase in cost being met from under expenditures in other accounts;
14. That Council approve the reallocation of the following accounts to facilitate
reporting requirements to the appropriate cost centre as presented below:
a) Corporate website expenditure of $130,000 be allocated to account
2192.6100.0000 (Website Support);
b) City DC share expenditure of $100,000 be allocated to account
2891.0000.0000 (City Share of DC Projects);
c) Hospital MRI grant funding in the amount of $100,000 to be' allocated to
account 2195.2570.0000 (Social & Charitable Grants),
d) New financial suite expenditure of $175,000 be allocated to account
2127.2392.0000 (consulting) and any under spending in this,account
be transferred to the Financial Systems Reserve; and,
e) Seaton Professional fees'expenditure of $200,000 be. allocated to
account 2126.2392.0000 (General Government Purchased Services);
15. As provided in the 2011 capital budget, that Council approve the Mattamy
(Brock Road) Limited sanitary sewer project (5320.1116) for a total cost of
$130,000 as part of the Mattamy Servicing of Draft Plan SP2008-01
(subdivision agreement to be amended);
16. That Council approve the continuing engagement of the firm of Watson and
Associates to complete the following projects: City Development Charge
Study, Seaton Development Charge Study, City-wide Seaton Development
Charge Study, Seaton Financial Impact Study and any, other studies related
to Seaton and or Duffin Heights;
.17. That Council approve the continuing engagement of the City's telephone
services provider Caltech to upgrade the telephone system software and
voicemail system and any other related software and hardware equipment;
18. That the Director, Corporate Services & Treasurer be authorized to initiate j
any assessment appeals necessary to protect the assessment base of the
City; and,
7
C~r~s o~ Special Council Meeting Minutes
' Monday, April 4, 2011
I 7:30 pm
Council Chambers
19. That the appropriate staff of the City of Pickering be given authority to give
effect thereto.
Carried later in the Meeting
(See Following Motions)
A brief discussion period ensued regarding the need for additional parking spaces
at the East Shore Community Centre.
Resolution #64/11
Moved by Councillor Dickerson
Seconded by Councillor McLean
That Item 3 of the main motion be amended to add the following:
hore Community Centre from repairing the
at East S
1. Revise the project
existing parking lot to excavating the hill and providing a gravel parking lot to
the north of the Centre;
2. Reallocate funding for this project using the currently proposed $275,000 for
the existing parking lot, plus an additional $200,000 to be debt financed over
5 years for a total budget of $475,000, which will have no additional impact to
the tax levy for 2011; and,
3. That the Director, Corporate Services & Treasurer be authorized to make the
appropriate changes.
Carried Unanimously
on a Recorded Vote
Resolution #65/11
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
That a grant in the amount of $1,000 be provided to Ajax Pickering Community
Living.
Carried
8
Cyr q
Special Council Meeting Minutes
- Monday, April 4, 2011
s
7:30 pm
Council Chambers
Discussion period ensued with Councillor O'Connell and Councillor Dickerson
providing Council members as well as staff with copies of their list of reductions,to
the budget. The Mayor read out the reductions noted on-each list and it was
requested that staff be allowed a brief recess in order to review the material
provided.
Councillor Pickles suggested that the expenditures associated with the leasing of
the Bentley House should also be discussed by staff.
Council recessed at 8:20 pm and reconvened at 8:50 pm.
Mayor Ryan thanked Councillor O'Connell and Councillor Dickerson for bringing
forward their list of reductions. The Chief Administrative Officer reported that
further to staff discussions on the proposed budget reductions, staff felt both
submissions were very good but that Councillor'Dickerson's proposal had less of
an impact on the budget. It was also noted that should the Bentley House not be
considered, they may be faced with issues related to space required for additional
staff.
Councillor O'Connell provided an outline respecting her list of reductions, noting
she felt there would be no impact to services. She indicated she had compared
actuals to budget increases as well as staff descriptions. She stated that staff
needed to provide more detail within the descriptions when recommending
increases to the budget.
Resolution #66/11
Moved by Councillor O'Connell
Seconded by Councillor McLean
That the 2011 Current and Capital Budgets be amended to allow for the following
reductions;
Description Page Reduction
Office of Sustainability Conferences 37 5,000.
Mayor Salary Increase 65 2,808.
Council Salary Increase (X6) 67-84 7,722.
Fire Services Conferences 132 4,000.
Office of Sustainability Consulting &
Professional 150 20,000
9
City o4 Special Council Meeting Minutes
Monday, April 4, 2011
7:30 pm
Council Chambers
Office of Sustainability Outside Agency 150 15,000
Office of Sustainability Website Support 155 10,000
Culture & Rec Phone Lines 205 11,000
Greenwood Storage Room Reno's 244 15,000
Facilities - Seminars 260 7,000.
Pickering Blooms 302 10,000
Civic Complex - Phase 2 Carpet
Replacement 271 20,000
P & D - Conferences 311 4,400
IT - Hardware Replacements 38 20,000
Staff Salary Savings 80,000
Total Reductions 231,930
Motion Defeated on a
Recorded Vote as Follows:
Yes No
Councillor McLean Councillor Ashe
Councillor O'Connell Councillor Dickerson
Councillor Rodrigues Councillor Pickles
Mayor Ryan
Councillor Dickerson provided a brief outline on the-list of reductions as provided
below.
Resolution #67/11
Moved by Councillor Dickerson
Seconded by Councillor Ashe
1. That the reductions and referrals to the draft 2011 Current and Capital
Budget as detailed on the list below be approved;
2. That should there be a net savings on capital projects after tendering where
funds have been derived from the property tax base, that staff be given the
authority to bring back the deferred items on a priority basis as determined by
Council; and,
10
Cis o Special Council Meeting Minutes
_ Monday, April 4, 2011
7:30 pm
Council Chambers
3. That the Director, Corporate Services & Treasurer be authorized to make the
appropriate changes to the 2011 Current & Capital Budget so that those
documents and the Minutes of the meeting reflect the following amendments.
Page Description Acct
164 Finance - Penalties on Taxes - Revenue 1560.0000 50,000
335 P & D Development Control 1429.0000 20,000
Sale of Services (Fees) - Revenue
Change in Capital (Project) Financing
93 Parks (Dunmoore Diamond Lighting) 5780.1112 60,OOQ
Project financing was changed from property tax base to Invest in Ontario
($40,000) and Parkland Reserve Fund ($20,000)
Capital Budget Projects Deferred to 2012
29 Fire (Hose Dryer) 5340.1104 21,000
29 Fire (Fire Hall Sign - Station,5) 5340.1107 10,000
105, Civic Complex (Council Chamber Chairs) 5700.1101 20,000
70 Roads (Snowblade for Loader) 5320.1104 28,000
Capital Budget Reductions
126 Library (Book Collection) 5800:1101 2,000
126 Library (Furniture & Shelving) 5800.1103 2,000
Decrease in Expenditures
12 Gen Gov - Consulting (Strategic Planning) 2126.2392 5,000
12 Gen Gov - Consulting (Unanticipated needs) 2126.2392 10,000
154 Office of Sustainability - Promotions 2192.2394 2,000
100 Office of the CAO - Seminars & Education 2121.2340 1,000
121 Print Shop - Postage 2199.2121 8,000
121 Print Shop - Office Supplies 2199.5300 5,000
348 Library - Postage 2745.2121 500
349 Library - Consulting 2745.2392 1,000
349 Library - Promotions 2745.2394 500
352 Library - Materials 2745.5301 1,000
352 Library - Minor Furniture 2745.5973 2,000
11
CLeyo~ Special Council Meeting Minutes
' Monday, April 4, 2011
7:30 pm
Council Chambers
352 Library - Hardware Replacements 2745.5975 1,000
Total Reductions 250,000
Carried
Resolution #68/11
Moved by Councillor McLean
Seconded by Councillor O'Connell
That $3,000 be removed from acct. 2192.1800 Office of Sustainability - Conferences for
Sustainable Pickering Advisory Committee Members and added to acct. 121.1800 CAO
Office - Conferences.
Motion Defeated on a
Recorded Vote as follows;
Yes No
Councillor McLean Councillor Ashe
Councillor O'Connell Councillor Dickerson
Councillor Rodrigues Councillor Pickles
Mayor Ryan
Resolution #69/11
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That $1,000 be removed from acct. 2192.1800 Office of Sustainability - Conferences for
Sustainable Pickering Advisory Committee Members budget and added to acct.
2121.1800 CAO Office - Conferences.
Carried
The main motion was then Carried as amended on a recorded vote as follows:
1: That Report CST 14-11 of the Director, Corporate Services & Treasurer be
approved;
12
Cary o Special Council Meeting Minutes
Monday, April 4, 2011
,;`_;V, 55 t 91 -11
_ 7:30 pm
Council. Chambers
a) That the 2011 Current Budget expenditure for personnel expenditures,
consisting of salaries and wages (Account 1100), overtime (Account
1200) and employer contributions (Account 1400); in the total amount of
$42,867,211 be approved;
b) That the 2011 Gross Current Budget expenditures for City purposes in the
amount of $34,177,589 (excludes personnel expenditures and includes
capital expenditures from current revenues in the amount of $1,020,395);
less estimated current operating revenues of $29,027,742 and transfer
from the Rate Stabilization Reserve of $2,817,338 be approved;
c) That the total final City levy under a) and b) above plus an additional
$200,000 for Seaton Professional fees total final levy of $45,399,720
which is approximately a 2.99% increase over.2010 be approved;
2. a) That the 2011 Capital Budget for the City of Pickering with a Gross
Expenditure of $24,537,825 be adopted as presented and amended (that
includes the capital budget changes approved by Council at the Council
meeting of April 4, 2011;
b) That the following capital financing sources be approved as presented in
the amended 2011 Capital Budget:
Transfer from Current Fund to Capital Fund $1,020,395
Transfers from Reserves:
- Capital Equip-Res (7000) .184,000
- Rate Stabilization Res (7021) 18,072
- Don Beer Arena (7033) 20,000
- Rec Complex Core Surcharge (7034) 69,500
- Rec Complex Pool Reserve (7035) 80,000
- Vehicle Replacement Res (7040), 130,000
- Easement Settlement Res (7041)_ 240,000
- Move Ontario Reserve (7043) 14,533
Land Purchase Reserve (7047) 200,000
Transfers from Reserve Funds
- Development Charges (7610 &7611) 1,622,870
- Parkland Development (7502) 531,000
13
Special Council Meeting Minutes
' Monday, Aril 4, 2011
7:30 pm
Council Chambers
- Federal Gas Tax Funds (7505) 1,140,000
- City Share Dev. Charges Projects (7022) 697,455
- Third Party Contribution (7501) 200,000
Debt - 5 yr 1,440,000
Debt - 10 yr 2,290,000
Debt - 15 yr 10,192,000
Internal Loan - 5 yr 100,000
Provincial Grant - Invest in Ontario 363,000
York Region Funding Agreement 3,000,000
Reimbursement Province of Ontario 900,000
Donations (1592) 85,000
TOTAL $24,537,825
C) That total external debt financing of $13,922,000 for the projects identified
in the 2011 Capital Budget, and as indicated in this report, in the amount
of $1,440,000 for a period not to exceed 5 years, $2,290,000 for a period
not to exceed 10 years and $10,192,000 for a period not to exceed 15
years be approved;
d) That the internal loan in the amount of $100,000 be undertaken at the
discretion of the Director, Corporate Services & Treasurer;
e) That projects identified in the 2011 Capital Budget as being financed
through the issuance of debt be subject to additional, specific approval of
the expenditure and the financing by Council;
f) That any debt repayment, interest or financing provisions contained in the
annual Current Operating Budget not used in the current year's payments
requirements may, at the discretion of the Director, Corporate Services &
Treasurer, be used to apply towards additional principal repayment,
outstanding loan or debt charges or to reduce debt, internal loans or any
other amounts to be financed;
g) That all Capital expenditures or portions thereof, approved in the 2011
Capital budgets to be financed through the issuance of debt, may, at the
discretion of the Director, Corporate Services & Treasurer, be financed
14
C<<t, Special Council Meeting Minutes
Monday, April 4, 2011
ICKE] 7:30 pm
P=_
Council Chambers
through internal loans, dealer financing, current or capital funds or a
combination thereof,
h) That the Director, Corporate Services & Treasurer be authorized to make
draws from Reserve and Reserve Funds for projects included in the
approved capital budget up to the amount approved;
i) That the Director, Corporate Services & Treasurer be authorized to, at his
discretion, apply any excess funds raised from completed projects
financed by internal loans to first repay the original internal loans, and
secondly to reduce or replace budgeted internal loans or debts;
j) That the Director, Corporate Services.& Treasurer be authorized at his
discretion to apply any excess funds through the issuance of debentures
as provided for under Section 413 of the Municipal Act, 2001 as amended;
3. That Council approve the cancellation of the previous approvals for the East
Shore Parking Lot as identified below and return the unspent funds to source:
Year Account No..
2005 5701.0503.6181
2006 5701.0602.6181,
2009 5701.0904.6181
a) Revise the project at East Shore Community Centre from repairing the
existing parking lot to excavating the hill and providing a gravel parking lot
to the north of the Centre;
b) Reallocate funding for this project using the currently proposed $275,000
for the existing parking lot, plus an additional $200,000 to be debt financed
over 5 years for a total budget of $475,000, which will have no additional
impact to the tax levy for 2011; and,
4. That Council approve the cancellation of the 2010 capital project (Account
5320.1019) for the Liverpool Road Reconstruction (Annland Street to Ilona
Place) and return the unspent funds to source;.
5. That the funding for the Operations Centre Environmental Assessment as
approved in the 2009 Capital Budget be revised from Invest in Ontario Grant to
the following:
15
Special Council Meeting Minutes
lilt 1,
Monday, April 4, 2011
7:30 pm
Council Chambers
Development Charges $34,435
Invest in Ontario Grant 65,565
$100,000
6. That the Director, Corporate Services & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of
approximately $125,000 in the following ratio: 30% to the Rate
Stabilization Reserve and 70% to the City Share DC Projects Reserve;
b) Any funds necessary from the Rate Stabilization Reserve in order to
ensure that the Current Budget results in a year end surplus of no less
than $125,000;
C) If Veridian does not declare a supplemental dividend in the amount of
$475,650 , the corresponding dollar short fall be offset by an increase in
the draw from the Economic Stabilization Reserve;
7. That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, in order to ensure that the budget
plan accommodates any reallocation of 2011 current operating expenditures and
revenues resulting from any reorganization and any adjustment in taxes or tax
rates due to Provincial and,Regional tax policy changes;
8. That any under expenditures from projects funded from Federal or Provincial
Grants may be used to fund over expenditures for approved projects funded from
the same source(s);
9. That the Director, Corporate Services & Treasurer be authorized at his discretion
to close any prior year's capital project accounts, and to first apply any excess
funding to any over expenditure in other capital accounts and secondly, to
transfer any remaining excess funding back to the original source of the funds;
10. That the Director, Corporate Services & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less) currency
markets in order to effect United States dollar denominated expenditures
in the Current or Capital Budgets;
16
City Special Council Meeting Minutes
' Monday, April 4, 2011
7:30 pm
Council Chambers
b) Enter into leases or, rental agreements for the provision of vehicles or
equipment required for temporary use during periods of equipment
breakdown or repair or during periods of increased need (eg. Inclement
weather);
c) Restate the 2011 Current Operating Budgets, Accounts 1100 (Salaries &
Wages), 1200 (Overtime) and 1400 (Employer Contributions), to reflect
any CUPE or Fire Services negotiated settlement;
11. That the Mayor and Clerk be authorized to enter into the following leases as
provided for in the 2011 Current Budget:
a) Lease for Bentley-Gibson House (located on 1688 Highway 7 in Brougham)
for a period of three years with an option to renew for two more years; and,
b) Lease for Unit 4 - 935 Dillingham Road for a period of three years with an
option to renew for one more year;
12. That Council pass the attached General.Municipal Fees and Charges By-law
which provides for the fees and charges that are incorporated into the 2011
Current Budget;
13. That the Director, Corporate Services & Treasurer be authorized to adjust, where
appropriate, the per kilometre travel expense reimbursement rate during the year
in order to maintain a reasonable level of reimbursement with any increase in
cost being met from under expenditures in other accounts;
14. That Council approve the reallocation of the following accounts to facilitate
reporting requirements to the appropriate cost centre as presented below:
a) Corporate website expenditure of $130,000 be allocated to account
2192.6100.0000 (Website Support);
b) City'DC share expenditure of $100,000 be allocated to account
2891.0000.0000 (City Share of DC Projects);
c) Hospital MRI grant funding in the amount of $100,000 to be allocated to
account 2195.2570.0000 (Social & Charitable Grants);
17
City o~, Special Council Meeting Minutes
Monday, April 4, 2011
PI ~ 7:30 pm
Council Chambers
d) New financial suite expenditure of $175,000 be allocated to account
2127.2392.0000 (consulting) and any under spending in this account be
transferred to the Financial Systems Reserve; and,
e) Seaton Professional fees expenditure of $200,000 be allocated to account
2126.2392.0000 (General Government Purchased Services);
15. As provided in the 2011 capital budget, that Council approve the Mattamy (Brock
Road) Limited sanitary sewer project (5320.1116) for a total cost of $130,000 as
part of the Mattamy Servicing of Draft Plan SP2008-01 (subdivision agreement to
be amended);
16. That Council approve the continuing engagement of the firm of Watson and
Associates to complete the following projects: City Development Charge Study,
Seaton Development Charge Study, City-wide Seaton Development Charge
Study, Seaton Financial Impact Study and any other studies related to Seaton
and or Duffin Heights;
17. That Council approve the continuing engagement of the City's telephone services
provider Caltech to upgrade the telephone system software and voicemail
system and any other related software and hardware equipment,
18. That the Director, Corporate Services & Treasurer be authorized to initiate any
assessment appeals necessary to protect the assessment base of the City; and,
19. That the appropriate staff of the City of Pickering be given authority to give effect
thereto.
Yes No
Councillor Ashe Councillor McLean
Councillor Dickerson Councillor O'Connell
Councillor Pickles Councillor Rodrigues
Mayor Ryan
2. Rescheduling of Meetings.
Resolution #70/11
Moved by Councillor O'Connell
Seconded by Councillor Pickles
18
Special Council Meeting Minutes
Monday, April 4, 2011
7:30 pm
Council Chambers
That a motion be introduced to reschedule the May 2nd, 2011 meeting of the
Planning & Development Committee.
Carried on 2/3 Majority Vote
Resolution #71/11
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That the Planning and Development Committee Meeting scheduled for May 2nd
2011 be rescheduled to May 9th, 2011 and that the meeting on May 9th, 2011 be a
Joint Meeting of the Planning &'Development and Executive Committee due to the
Federal Election being held on May 2 2011.
Carried
(III) Other Business
1. The Chief Administrative Officer was requested to action the following,
a) Councillor McLean requested that staff contact the Region of Durham in
regards to the pick up of toilets from. residential properties.
b) Councillor McLean requested an update on the installation of the sirens.
2. Councillor Pickles gave notice that he would be bringing forward a Notice of
Motion with respect to the use of electronic devices during Council and Committee
meetings.
(IV) By-laws
7119/11 Being a by-law to amend By-law No. 6191/03 to confirm General
Municipal Fees.
Third Reading:
Councillor Dickerson, seconded by Councillor Pickles moved that By-law Number
7119/11 be adopted, and the said by-laws be now read a third time and passed and. that
the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. Carried
19
Ctcy o4 _ Special Council Meeting Minutes
Monday, April 4, 2011
7:30 pm
Council Chambers
(VI) Confirmatory By-law
By-law Number 7121/11
Councillor McLean, seconded by Councillor Dickerson moved for leave to
introduce a By-law of the City of Pickering to confirm those proceedings of the
Council of The Corporation of the City of Pickering at its Special Meeting of
Council of April 4, 2011.
Carried
(VII) Adiournment
The Meeting adjourned at 10:15 pm.
Dated this 4th day of April, 2011
May vi yan'
Debbie Shields
City Clerk
20