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Home My WebLink AboutApril 18, 2011�itcf o� ,�, Council Meeting PI KERING Agenda Monday, April 1a, 2011 Council Chambers 7:30 pm 6:30 pm In Camera Meeting of Council I) Invocation � Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest � III) Adoption of Minutes Paqe In Camera Council Minutes, March 21, 2011 Under Separate Cover Council Minutes, March 21, 2011 1-20 Special Council (Budget) Minutes, April 4, 2011 21-40 Joint Planning & Development and Executive Committee 41-50 Minutes, April 11, 2011 IV) Presentations V) Deleqations 51 VI) Correspondence 52-78 VII) Committee Reports 79-82 VIII) Reports — New and Unfinished Business 83-113 IX) Motions and Notice of Motions 114 X) B -laws 115-132 XI) Other Business XII) Confirmation By-law ��jb�� For information related to accessibility requirements please contact � I�� c ; n�� Linda Roberts G I V Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Iroberts aC�.citvofqickerinq.com FOR INFORMATION ONLY Minutes of the Committee of Adjustment, March 2, 2011 Minutes of the Heritage Pickering Advisory Committee, March 29, 2011 ., -- , _ -, i�, �0i� = � - � . ,,..� .,, -.� � � _ . ,_. ..�� y ��—�� Present: Mayor David Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel E. Buntsma N. Carroll T. Melymuk G. Paterson D. Shields C. Grant B. Douglas S. Karwowski L. Roberts (I) Invocation Councip Meeting Minutes Monday March 21, 2011 7:30 PM Council Chambers 1 - Chief Administrative Officer - Director, Community Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk - CAO Pickering Public Library - Fire Chief - Manager, Finance & Taxation - Committee Coordinator Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution # 41/11 Moved by Councillor Dickerson Seconded by Councillor Pickles In Camera Council Minutes, February 22, 2011 1 . , - �� - �=, ._ -- a�� _-��.�-4 ��,�'\��\� Council Meeting Minutes Morrday March 21, 2011 7:30 PM Council Chambers Council Minutes, February 22, 2011 Special in Camera Council Minutes, March 7, 2011 Special Council Minutes, March 7, 2011 Joint Planning & Development and Executive Committee Minutes, March 7, 2011 Executive (Budget) Committee Minutes, March 10, 2011 Carried (IV) Presentations Presentation of Certificates of Appreciation Bicentennial Sponsors � Mayor Ryan recognized the corporate partners involved with the City's year long Bicentennial celebration of events. Mayor Ryan along with the Members of Council presented each corporate partner with certificates of appreciation and thanked them all for their contributions which will help to build the foundation for the next 200 years. (V) Delectations Michael Gainer appeared before Council on behalf of Friends of the Ajax-Pickering Hospital in.support of a Notice of Motion to support a single hospital corporation for all communities within Durham Region. He indicated the need for a single corporate structure in Durham Region in order to recognize the needs as resulting from future growth. A question and answer period ensued. Resolution # 42/11 Moved by Councillor O'Connell Seconded by Councillor McLean That the rules of procedure be suspended in order to change the order of business to bring forward the Notice of Motion with respect to the Ajax Pickering Hospital. Carried on 2/3 Majority Vote 2 ., - , -. _ =-_ =, � .. ;�-- - .,.. :.- ia �� I'�-��, �, I r ■ ��.. �� ,�� (VI) Motions Aiax Pickering Hospital CounciY Meeting Minutes Monday March 21, 2011 7:30 PM Council Chambers 0 3� A brief discussion period ensued with respect to service level requirements and a desire to see the level of care maintained. Resolution # 43/11 Moved by Councillor O'Connell Seconded by Councillor Rodrigues WHEREAS In the spring and summer of 2008, during the public discussions regarding elimination of inental health beds at the Ajax-Pickering Hospital, members of Friends of the Ajax-Pickering Hospital wrote to the Minister of Health asking that the Rouge Valley Health System be dissolved and that the Ajax-Pickering Hospital be amalgamated with the Lakeridge Health Network; and WHEREAS The Ajax-Pickering Hospital is undergoing a major expansion of emergency care capabilities. There was also to have been an expansion of inental health in-patient services but RVHS decided last year to relocate all of those services to Centenary. Despite public outcry in opposition to this change, both the LHIN and the Courts have ruled that changes such as this one, within a healthcare corporation, are not subject to external review; and WHEREAS the projections indicate that the population of Durham Region will grow at more than twice the rate of any other community or county within the CELHIN. The total population of Durham will quickly and significantly exceed that of Scarborough; and WHEREAS As the Region's population grows it will be crucial to have a coordinated, Region-wide view to implementing and managing healthcare resources and none of these are more important than the critical care hospitals serving the Region. A single corporation focused on Durham Region is the simplest and most affordable way to realize this goal; and WHEREAS A Durham Region focus will significantly improve fundraising from all three sources within Durham Region: local and regional focus will appeal to the local nature of communities. As the communities of Durham Region grow from Pickering to Newcastle there is a legitimate expectation that a broad range of inedical services will be available here. NOW THEREFORE the Council for the City of Pickering supports a single hospital corporation for all communities within Durham Region; and, 3 ., ,,... ;._ ti��;��=, 1 �. °-� �.,�, i�.� � �� i ': Council Meeting Minutes Monday March 21, 2011 7:30 PM Council Chambers That the Central East Local Health Integration Network be requested to explore how this goal might be best achieved to serve the residents of Durham Region; and, That all municipalities in Durham Region and the CELIHN be so advised. Carried Unanimously (VII) Correspondence Corr. 10-11 Mayor John Henry City of Oshawa 50 Centre Street South, Oshawa Resolution # 44/11 Moved by Councillor Dickerson Seconded by Councillor McLean That Corr. 10-11 from Mayor John Henry, City of Oshawa requesting Council to adopt a resolution to support the Oshawa Cogen Project which is a combined heat and power project between Northland Power Inc. and General Motors of Canada Limited and forward that support to the Ontario Power Authority be endorsed. Carried 2. Corr. 11-11 CAA South Central Ontario 60 Commerce Valley Dr. East, Thornhill Resolution # 45/11 Moved by Councillor Dickerson Seconded by Councillor Pickles That Corr. 11-11 received from CAA South Central Ontario and the Ontario Good Roads Association seeking support from municipalities across Ontario to their request for the Government of Ontario to consider dedicating a portion of the new revenue derived from HST charged on gasoline and diesel sales to a new predictable funding mechanism directed to Ontario's municipalities for transportation infrastructure investment be endorsed. Carried 4 3 ,. _= ,,, ,� .��i��'=, _° ,.a , s�+.�'�%' � c. c-1 �� r .�.'<+ees3�i.. ��i��, �_— �.. Corr. 12-11 Dr. Eric Hoskins, Minister Ministry of Citizenship and Immigration 6t" Floor, 400 University Avenue, Toronto Resolution # 46/11 Moved by Councillor McLean Seconded by Councillor Dickerson Counci� Meeting Minutes Monday March 21, 2011 7:30 PM Council Chambers That Corr. 12-11 received from Dr. Eric Hoskins, Minister, Ministry of Citizenship and Immigration with respect to nominations for the Newcomer Champion Awards be received for information. Carried 4. Corr.13-11 The Pickering Nuclear Community Advisory Council 292 Dupont Street, Box 40060, Toronto 5 Resolution # 47/11 Moved by Councillor McLean Seconded by Councillor Dickerson That Corr. 13-11 received from The Pickering Nuclear Community Advisory Council submitting updates and providing comments for information purposes with respect to the Darlington and Pickering Nuclear sites be received for information. Carried Corr. 14-11 Lon Harnish, Fundraising Chairperson Ajax Rotary 314 Harwood Avenue South, Box 21022, Aiax Resolution # 48/11 Moved by Councillor Dickerson Seconded by Councillor O'Connell That Corr. 14-11 received from Lon Harnish, Fundraising Chairperson, Ajax Rotary seeking Council support by endorsing the RibFest as an annual Pet-Free event be endorsed. Carried 5 J ,. =- ,.._ � ,_, ,��? ,��i!�w�_,�,�.�:� 4 ��/ �� 06 Counci� Meeting Minutes Monday March 21, 2011 7:30 PM Council Chambers 6. Corr.15-11 a) Marisa Carpino, Supervisor, Culture & Recreation b) Durham Reqion Labour Council Resolution # 49/11 Moved by Councillor Pickles Seconded by Councillor Rodrigues That Corr. 15-11 be received for information and the following proclamations be declared: a) April, 2011 — Hispanic Heritage Month b) April 28, 2011 — Day of Mourning Carried (VIII) Committee Reports a) Report of the Planninq & Development Committee 2. Director, Planning & Development, Report PD 06-11 Status Update for Environment & Countryside Conformity Amendment Pickering Official Plan Review Council Decision That Report PD 06-11 of the Director, Planning & Development, providing a status update on the Pickering Official Plan Review Program and of the Environment & Countryside Conformity Amendment, be received for information and; 2. Further, that the consultant's report entitled Natural Environment and Countryside Policy Review, dated February 11, 2011 (distributed under separate cover), and _ the scheduled Consultant Presentation by Elizabeth Howson of Macauley, Shiomi, Howson Ltd. be received for information. 3. Director, Planning & Development, Report PD 07-11 Zoning By-law Amendment Application A 9/10 M. Rajadurai 1975 Guild Road (Lots 36 and 37, Plan 316), City of Pickerinq Council Decision 0 C�� _ Council Meeting Minutes ,'�' Monday March 21, 2011 iu I . I � 7:30 PM Council Chambers �7 1. That Report PD 07-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 9/10 submitted by Muky Rajadurai to amend the zoning of the subject property to an "R4" — Fourth Density Residential zone to permit the creation of two lots with m6nimum frontage of 15.0 metres on lands being Lots 36 and 37, Plan 316, City of Pickering be approved; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 9/10, as set out in Appendix I to Report PD 07-11, be forwarded to City Council for enactment. 4. Director, Planning & Development, Report PD 08-11 Zoning By-law Amendment Application A 6/10 C. Bollmann 3325 Highway No. 7, Hamlet of Kinsale (North Part Lot 2, Concession 5), City of Pickerinq Council Decision That Report PD 08-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 6/10 submitted by Corinna Bollmann, on lands being North Part of Lot 23, Concession 5, City of Pickering, to permit a dog daycare and boarding facility with associated retailing, be approved as a temporary use for a period of three years; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 6/10, as set out in Appendix I to Report PD 08-11, be forwarded to City Council for enactment. Resolution # 50/11 Moved by Councillor Pickles Seconded by Councillor Dickerson That Report of the Planning & Development Committee dated March 7, 2011, be adopted save and except Item No. 1. Carried 7 . �� - �� ,� _,� .. .,� ; ,-�� ,� -_-� ::��.�: �� 1: Director, Planning & Development Report PD 05-11 Red-line Revision Request � Draft Plan of Subdivision SP-2008-01 Mattamy (Brock Road) Limited Part Lots 17 & 18, Concession 3, City of Pickerinq Counci0 Meeting Minutes Monday March 21, 2011 7:30 PM Council Chambers Discussion ensued with staff providing clarification to questions raised with respect to densities and land use justification. Resolution # 51/11 Moved by Councillor Pickles Seconded by Councillor Dickerson That Report PD 05-11 of the Director, Planning & Develo�ment be received; 2. That the request by Mattamy (Brock Road) Limited for a red-line revision to draft approved Plan of Subdivision SP-2008-01 to convert ten townhouse blocks containing 64 townhouse units into 49 detached dwelling lots with an associatetl reduction of the park block, be approved; and 3. Further, that City staff be authorized to engage a solicitor to attend any Ontario Municipal Board hearing regarding the requested revision to draft approved Plan of Subdivision SP-2008-01, if necessary. Yes Councillor Ashe Councillor Dickerson Councillor Pickles Mayor Ryan b) Report of the Executive Committee Reports 2. Director, Office of Sustainability, Report OS 01-11 Sustainable Pickering -2010 Update and 2011 Work Proqram Council Decision 0 Carried on aRecorded Vote as Follows: No Councillor McLean Councillor O'Connell Councillor Rodrigues C�� _ Council Meeting Minutes '�' Monday March 21, 2011 ,, 7:30 PM Council Chambers �9 That Report OS 01-11 providing an update on the 2010 Sustainable Pickering accomplishments and proposed 2011 work plan be received for information. 3. Director, Community Services, Report CS 14-11 No Parking By-law Wayfarer Lane Amendment to By-law 6604/05 to Restrict Parkinq on Wayfarer Lane Council Decision � That Report CS 14-11 of the Director, Community Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering . Resolution # 52/11 Moved by Councillor Pickles Seconded by Councillor Dickerson That the Report of the Executive Committee dated March 7, 2011, be adopted save and except Item Nos. 1 and 4. Carried Chief Administrative Officer's Report, CAO 06-11 City Procedure ADM 110-004 -Proctamation Procedure It was the consensus of Council that the amended Proclamation Procedure within the Council agenda with the requested changes be accepted. Resolution # 53/11 Moved by Councillor O'Connell Seconded by Councillor Dickerson That Report CAO 06-11 of the Chief Administrative Officer be received; and �� C�� Council Meeting Minutes ''�� Monday March 21, 2011 s�> , , 7:30 PM � Council Chambers �0 2. That City Procedure ADM 110-004, Proclamation Procedure, as amended, be approved and the appropriate officials be given the authority to give effect � thereto. Carried 4. Director, Corporate Services & Treasurer, Report CST 11-11 Council Compensation Policy It was the consensus of Council that the amended Council Compensation Policy within fhe Council agenda with the requested changes be accepted. Resolution # 54/11 Moved by Councillor Dickerson Seconded by Councillor Pickles That Report CST 11-11 of the Director, Corporate Services & Treasurer be received; 2. That the Council Compensation Policy, as amended, included as Attachment #1 to this report be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried (IX) New and Unfinished Business 1. Director, Corporate Services & Treasurer, Report CST 13-11 2011 Budget & Ontario Requlation 284/90 Resolution # 55/11 Moved by Councillor Pickles Seconded by Councillor Dickerson That Report CST 13-11 of the Director, Corporate Services & Treasurer regarding the exclusion of certain expenses from the Budget in accordance with the provisions of Ontario Regulation 284/09 of the Municipal.Act 2001 be received; and, 10 . ,. , :_=�'= � a �,��i� — -= ,,� ; ,,,,,,�,� ,, -.,�,i; ,,,...-- .�. --- .;.�.� _� �� • ��1� Council Meeting Minutes Monday March 21, 2011 7:30 PM Council Chambers �� 2. That Council confirm that the 2011 budget was developed by using the cash basis of accounting and has excluded the following accrual expenses: amortization and employee future benefits cost in accordance with Ontario Regulation 284/09 of the Municipal Act 2001. Carried 2. Director, .Corporate Services & Treasurer, Report CST 14-11 2011 Current and Capital Budgets Discussion period ensued with the Chief Administrative Officer providing an update with respect to the revisions which had been made as a result of direction given at the March 10th Executive Budget meeting, noting a reduction from 4.75% to 3.56% being achieved. He provided an explanation of how this reduction was achieved, noting this was still a sustainably responsible budget capturing all the corporate priorities with no decrease in levels of services. He stated that this results in a 2.15% overall average increase (after reassessment) to homeowners after blending with the Region of Durham and School Boards. The Director, Corporate Services & Treasurer noted that the City's portion of the tax increase is $0.74, noting this starts Pickering on a path to financial sustainability, being a very responsible budget. Further discussion ensued with Members of Council commending staff on bringing forward this budget. Numerous questions were raised with staff providing clarification as required. Resolution # 56/11 Moved by Councillor Pickles Seconded by Councillor Dickerson That Report CST 14-11 of the Director, Corporate Services & Treasurer be approved; a) That the 2011 Current Budget expenditure for personnel expenditures, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $42,867,211 be approved; b) That the 2011 Gross Current Budget expenditures for City purposes in the amount of $34,356,589 (excludes personnel expenditures and includes capital expenditures from current revenues in the amount of $1,163,395); less estimated current operating revenues of $28,957,742 and transfer from the Rate Stabilization Reserve of $2,817,338 be approved; 11 C�t� o� _ Councii Meeting Minutes '�� Monday March 21, 2011 ,., , 7:30 PM � Council Chambers 12 c) That the total f.inal City levy under a) and b) above plus an additional $200,000 for Seaton Professional fees total final levy of $45,648,720 which is approximately a 3.56% increase over 2010 be approved; 2. a) That the 2011 Capital Budget for the City of Pickering with a Gross Expenditure of $24,425,825 be adopted as presented and amended (that includes the capital budget changes approved by Council at the Executive Committee meeting of March 10, 2011; b) That the following capital financing sources be approved as presented in the amended 2011 Capital Budget: Transfer from Current Fund to Capital Fund Transfers from Reserves: - Capital Equip Res (7000) - Rate Stabilization Res (7021) - Don Beer Arena (7033) - Rec Complex Core Surcharge (7034) - Rec Complex Pool Reserve (7035) - Vehicle Replacement Res (7040) - Easement Settlement Res (7041) - Move Ontario Reserve (7043) - Land Purchase Reserve (7047) Transfers from Reserve Funds - Development Charges (7610 & 7611) - Parkland Development (7502) - Federal Gas Tax Funds (7505) - City Share Dev. Charges Projects (7022) - Third Party Contribution (7501) Debt — 5 yr Debt — 10 yr Debt — 15 yr Internal Loan — 5 yr Provincial Grant — Invest in Ontario York Region Funding Agreement Reimbursement Province of Ontario 12 $1,163,395 184,000 18, 072 20,000 69,500 80,000 130,000 240,000 14,533 200,000 1,622,870 511,000 1,140, 000 697,455 200,000 1,240,000 2,290,000 10,192,000 100,000 323,000 3,000,000 900,000 , „ �,_ �u��j� �� ' � ' +' =�"m ��a.� � ��.�/�_ �■ `L Donations (1592) TOTAL Council Meeting Minutes Monday March 21, 2011 7:30 PM Council Chambers 13 90,000 $24,425,825 c) That total external debt financing of $13,722,000 for the projects identified in the 2011 Capital Budget, and as indicated in this report, in the amount of $1,240,000 for a period not to exceed 5 years, $2,290,000 for a period not to exceed 10 years and $10,192,000 for a period not to exceed 15 years be approved; d) That the internal loan in the amount of $100,000 be undertaken at the discretion of the Director, Corporate Services & Treasurer; e) That projects identified in the 2011 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; � That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Corporate Services & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; g) That all Capital expenditures or portions thereof, approved in the 2011 Capital budgets to be financed through the issuance of debt, may, at the discretion of the Director, Corporate Services & Treasurer, be financed through internal loans, dealer financing, current or capital funds or a combination thereof; h) That the Director, Corporate Services & Treasurer be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; i) That the Director, Corporate Services & Treasurer be authorized to, at his discretion, apply any excess funds raised from completed projects financed by internal loans to first repay the original internal loans, and secondly to reduce or replace budgeted internal loans or debts; j) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 13 C�� _ Council Meeting Minutes '�� Monday March 21, 2011 � ,� i i 7:30 PM 1 4 Council Chambers 3. That Council approve the cancellation of the previous approvals for the East Shore Parking Lot as identified below and return the unspent funds to source: YearAccount No. 2005 5701.0503.6181 2006 5701.0602.6181 2009 5701.0904.6181 4. That Co'uncil approve the cancellation of the 2010 capital project (Account 5320.1019) for the Liverpool Road Reconstruction (Annland Street to Ilona Place) and return the unspent funds to source; 5. That the funding for the Operations Centre Environmental Assessment as approved in the 2009 Capital Budget be revised from Invest in Ontario Grant to the following: Development Charges $34,435 Invest in Ontario Grant 65,565 $100,000 6. That the Director, Corporate Services & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 30% to the Rate Stabilization Reserve and 70% to the City Share DC Projects Reserve; , b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125,000; c) If Veridian does not declare a supplemental dividend in the amount of $475,650 , the corresponding dollar short fall be offset by an increase in the draw from the Economic Stabilization Reserve; 7. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan accommodates any reallocation of 2011 current operating expenditures and revenues resulting from any reorganization and any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; 8. That any under expenditures from projects funded from Federal or Provincial Grants may be used to fund over expenditures for approved projects funded from the same source(s); 14 „ �— i� , ��i��;�, i --°� , �� _-�� Council Meeting Minutes Monday March 21, 2011 7:30 PM Council Chambers 15 9. That the Director, Corporate Services & Treasurer be authorized at his discretion to close any prior year's capital project accounts, and to first apply any excess funding to any over expenditure in other capital accounts and secondly, to transfer any remaining excess funding back to the original source of the funds; 10. That the Director, Corporate Services & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Enter into leases or rental agreements for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (eg. Inclement weather); c) Restate the 2011 Current Operating Budgets, Accounts 1100 (Salaries & Wages), 1200 (Overtime) and 1400 (Employer Contributions), to reflect any CUPE or Fire Services negotiated settlement; 11. That the Mayor and Clerk be authorized to enter into the following leases as provided for in the 2011 Current Budget: a) b) Lease for Bentley-Gibson House (located on 1688 Highway 7 in Brougham) for a period of three years with an option to renew for finro more years; and, Lease for Unit 4— 935 Dillingham Road for a period of three years with an option to renew for one more year; 12. That Council pass the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2011 Current Budget; 13. That the Director, Corporate Services & Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 14. That Council approve the reallocation of the following accounts to facilitate reporting requirements to the appropriate cost centre as presented below: a) Corporate website expenditure of $130,000 be allocated to account 2192.6100.0000 (Website Support); � 15 C�� _ Council Meeting Minutes ,'�� Monday March 21, 2011 A� � 7:30 PM Council Chambers 1� b) City DC share expenditure of $100,000 be aClocated to account 2891.0000.0000 (City Share of DC Projects); � c) Hospital MRI grant funding in the amount of $100,000 to be allocated to account 2195.2570.0000 (Social & Charitable Grants); d) New financial suite expenditure of $175,000 be allocated to account 2127.2392.0000 (consulting) and any under spending in this account be transferred to the Financial Systems Reserve; and, e) Seaton Professional fees expenditure of $200,000 be allocated to account 2126.2392.0000 (General Government Purchased Services); 15. As provided in the 2011 capital budget, that Council approve the Mattamy (Brock Road) Limited sanitary sewer project (5320.1116) for a total cost of $130,000 as part of the Mattamy Servicing of Draft Plan SP2008-01 (subdivision agreement to be amended); 16. That Council approve the continuing engagement of the firm of Watson and Associates to complete the following projects: City Development Charge Study, Seaton Development Charge Study, City-wide Seaton Development Charge Study, Seaton Financial Impact Study and any other studies related to Seaton and or Duffin Heights; 17. That Council approve the continuing engagement of the City's telephone services provider Caltech to upgrade the telephone system software and voicemail system and any other related software and hardware equipment; 18. That the Director, Corporate Services & Treasurer be authorized to initiate any assessment appeals necessary to protect the assessment base of the City; and, 19. That the appropriate staff of the City of Pickering be given authority to give effect thereto. Deferred Later in the Meeting (See Following Motions) Resolution # 57/11 Moved by Councillor McLean Seconded by Councillor O'Connell i[: ., - ,,,.. �� ,_ ;�,_:�ti— ��-�;;:,_=,. �.a � i�. �-��—��' -o..rn:�l�-�.�..—� �.�.�. ��/ _�� Yes Council Meeting Minutes Monday March 21, 2011 7:30 PM Council Chambers That $30,000 be added to General Government for an Integrity Commissioner to write a Council Code of Conduct for the City of Pickering. Councillor McLean Councillor O'Connell Councillor Rodrigues Resolution # 58/11 Moved by Councillor McLean Seconded by Councillor O'Connell Motion Defeated on a Recorded Vote as Follows No Councillor Ashe Councillor Dickerson Councillor Pickles Mayor Ryan That�the grant for DWAC Inc. in the amount of $1,000.00 and DWAC Foundation in the amount of $20,000.00 be removed from the budget. Yes Councillor McLean Councillor O'Connell Councillor Rodrigues Motion Defeated on a Recorded Vote as Follows m Councillor Ashe Councillor Dickerson Councillor Pickles Mayor Ryan Council took a recess at 10:05 pm and reconvened at 10:20 pm Further discussion ensued with respect to the 2011 Current and Capital Budgets. Moved by Councillor Dickerson Seconded by Councillor McLean Resolution # 59/11 17 17 , , -- , ; ��?=c�E � 'r.�—� V„ ,�. -�,��: � ��_�� Council Meeting Minutes� Monday March 21, 2011 7:30 PM Council Chambers That Report CST 14-11 be deferred to a Special Council Meeting to be held on April 4th, 2011 and that the Planning & Development Committee meeting be rescheduled to be held as a Joint Planning & Development and Executive Committee meeting on April 11, 2011. Carried (X) B -v laws 7114/11 Being a by-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 7115/11 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Lofis 36 and 37, Plan 316, in the City of Pickering (A 9/10). 7116/11 Being a by-law to amend Restricted Area Zoning By-law 3037, as amended by By-laws 2623/87, 3450/90, 6696/06 and 6787/07, to implement the Official Plan of the City of Pickering, Region of Durham, North Part of Lot 2, Concession 5, City of Pickering. (A 6/10). 7118/11 Being a by-law to dedicate certain lands within the City of Pickering, Regional Municipality of Durham as public highway. Third Readinq: Councillor O'Connell, seconded by Councillor Dickerson moved that By-law Numbers 7114/11 to 7119/11, be adopted, save and except By-law Nos. 7117/11 and 7119/11 and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. Carried 7117/11 Being a by-law to stop-up and close various road allowances as public highways, declare lands surplus to the Corporation and authorize conveyances to The Regional Municipality of Durham and Toronto and Region Conservation Authority in support of the Duffin Creek Water Pollution Control Plant expansion. Resolution # 60/11 18 .. -- :a=.�_i�� ='::.,. e �:�::,,_ �� , ��,. ,, �:��' ��__ -'� Moved by Councillor O'Connell Seconded by Councillor Dickerson Council Meeting Minutes Monday March 21, 2011 7:30 PM Council Chambers That By-law 7117/11 be tabled until such time as further information can be brought forward. Carried 7119/11 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. By-law 7119/11 deferred to the Special Council Meeting to be held on April 4, 2011. (XI) Confidential Matters In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 61/11 Moved by Councillor Dickerson Seconded by Councillor McLean That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matters to be discussed relate to personal matters about an identifiable individual. Carried Confidential Verbal Update from the Division Head, Human Resources With Respect to Personnel Matters Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Moved by Councillor O'Connell Seconded by Councillor Pickles Resolution # 62/11 19 19 . „ �, _=—�u�aj�, � � .::. �� ,,,-,�- , _� �� LO Council Meeting Minutes Monday March 21, 2011 7:30 PM Council Chambers That the recommendations as contained in the In Camera minutes of March 21, 1011, be adopted. Carried in an Open Session of Council (XII) Confirmation Bv-law By-law Number #7120/11 Councillor Dickerson, seconded by Councillor Pickles, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of March 21, 2011. (XIII) Adiournment Moved by Councillor McLean Seconded by Councillor Dickerson That the meeting be adjourned at 11:30 pm. Dated this 21 st day of March, 2011 � Carried Carried Mayor David Ryan Debbie Shields City Clerk ,�=��;�� -,,,:=_ .i� �� f M1� ..��4''',I'"�r� ��• ... _�� Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel E. Buntsma N. Carroll T. Melymuk B. Douglas R. Holborn S. Karwowski C. Grant D. Shields L. Roberts (I) Invocation Special Council Meeting Minutes Monday, April 4, 2011 7:30 pm Council Chambers �'j - Chief Administrative Officer - Director, Community Services - Director, Planning & Development - Director, Office of Sustainability - Fire Chief - Division Head, Municipal Property & Engineering - Manager, Finance & Taxation - CEO, Library - City Clerk - Committee Coordinator Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of i.nterest were noted. (III) Deleqations Maurice Brenner appeared before Council with respect to the 2011 Current and Capital Budget and the setting of the tax rate. He stated that it is not so much about the impact, but how the budgets are deliberated. He stated that he would like to see more community engagement in the Budget process. He felt 1 '�� •n � �'R -.;J::i=�. .? �-�a7a��li�� Special Council Meeting Minutes Monday, April 4, 2011 7:30 pm Council Chambers Council should show compassion and understanding while preserving the integrity of the services provided to the citizens. He noted Council must be creative and proactive in order to bring in a budget that does not cut into the reserves. A discussion preparing the documents. period ensued with respect to community engagement when budgets and the need for plain language in the budget (IV) New and Unfinished Business 1. Director, Corporate Services & Treasurer, Report CST 14-11 2011 Current and Capital Budqets Resolution # 63/11 Moved by Councillor Dickerson Seconded-by Councillor Pickles 1. That Report CST 14-11 of the Director, Corporate Services & Treasurer be approved; a) That the 2011 Current Budget expenditure for personnel expenditures, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $42,867,211 be approved; b) That the 2011 Gross Current Budget expenditures for City purposes in the amount of $34,356,589 (excludes personnel expenditures and includes capital expenditures from current revenues in the amount of $1,163,395); less estimated current operating revenues of $28,957,742 and transfer from the Rate Stabilization Reserve of $2,817,338 be approved; c) That the total final City levy under a) and b) above plus an additional $200,000 for Seaton Professional fees total final levy of $45,648,720 which is approximately a 3.56% increase over 2010 be approved; 2. a) That the 2011 Capital Budget for the City of Pickering with a Gross Expenditure of $24,425,825 be adopted as presented and amended (that includes the capital budget changes approved by Council at the Executive Committee meeting of March 10, 2011; �� ,,.._ � _ � � i ;�� ,;�_i� „ � , ; �� - � r/ � �� Special Council Meeting Minutes Monday, April 4, 2011 7:30 pm Council Chambers b) That the following capital financing sources be approved as presented in the amended 2011 Capital Budget: Transfer from Current Fund to Capital Fund Transfers from Reserves: - Capital Equip Res (7000) - Rate Stabilization Res (7021) - Don Beer Arena (7033) - Rec Complex Core Surcharge (7034) - Rec Complex Pool Reserve (7035) - Vehicle Replacement Res (7040) - Easement Settlement Res (7041) - Move Ontario Reserve (7043) - Land Purchase Reserve (7047) Transfers from Reserve Funds - Development Charges (7610 & 7611) - Parkland Development (7502) - Federal Gas Tax Funds (7505) - City Share Dev. Charges Projects (7022) - Third Party Contribution (7501) Debt — 5 yr Debt — 10 yr Debt — 15 yr Internal Loan — 5 yr Provincial Grant — Invest in Ontario York Region Funding Agreement Reimbursement Province of Ontario Donations (1592) TOTAL 3 $1,163,395 184,000 18,072 20,000 69,500 80,000 130,000 240,000 14,533 200,000 1,622,870 511,000 1,140, 000 697,455 200,000 1,240,000. 2;290,000. 10,192,000 100,000 323,00�0 3,000,000 900,000 90,000 $24,425,825 23 = ,,,,;-� �, 0,�.� ��.�y�..u�. � � �.� �� -._�cil�� Special Council Meeting Minutes Monday, April 4, 2011 7:30 pm Council Chambers c) That total external debt financing of $13,722,000 for the projects_ identified in the 2011 Capital Budget, and as indicated in this report, in the amount of $1,240,000 for a pe�iod not to exceed 5 years, $2,290,000 for a period not to exceed 10 years and $10,192,000 for a period not to exceed 15 years be approved; d) That the internal loan in the amount of $100,000 be undertaken at the discretion of the Director, Corporate Services & Treasurer; e) That projects identified in the 2011 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; fl That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Corporate Services & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; g) That all Capital expenditures or portions thereof, approved in the 2011 Capital budgets to be financed through the issuance of debt, may, at the discretion of the Director, Corporate Services & Treasurer, be financed through internal loans, dealer financing, current or capital funds or a combination thereof; h) That the Director, Corporate Services & Treasurer be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; i) That the Director, Corporate Services & Treasurer be authorized to, at his discretion, apply any excess funds raised from completed projects financed by internal loans to first repay the original internal loans, and secondly to reduce or replace budgeted internal loans or debts; j) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 4 C�� o� _ Special Council Meeting Minutes '�� Monday, April 4, 2011 , ,. 7:30 pm Council Chambers 2 � 3. That Council approve the cancellation of the previous approvals for the East Shore Parking Lot as identified below and return the unspent funds to source: Year Account No. 2005 5701.0503.6181 2006 5701.0602.6181 2009 5701.0904.6181 4. That�Council approve the cancellation of the 2010 capital project (Account 5320.1019) for the Liverpool Road Reconstruction (Annland Street to Ilona Place) and return the unspent funds to source; 5. That the funding for the Operations Centre Environmental Assessment as approved in the 2009 Capital Budget be revised from Invest in Ontario Grant to the following: Development Charges $34,435 Invest in Ontario�Grant 65,565 $100,000 6. That the Director, Corporate Services & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 30% to the Rate Stabilization Reserve and 70% to the City Share DC Projects Reserve; b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125,000; c) If Veridian does not declare a supplemental dividend in the amount of $475,650 , the corresponding dollar short fall be offset by an increase � in the draw from the Economic Stabilization Reserve; 7. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan accommodates any reallocation of 2011 current operating expenditures and revenues resulting from any reorganization and any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; 5 C�� o� _ Special Council Meeting Minutes °��3 �'�� .. Monday, April 4, 2011 7:30 pm Council Chambers 8. That any under expenditures from projects funded from Federal or Provincial Grants may be used to fund over expenditures for approved projects funded from the same source(s); 9. That the Director, Corporate Services & Treasurer be authorized at his discretion to close any prior year's capital project accounts, and to first apply any excess funding to any over expenditure in other capital accounts and secondly, to transfer any remaining excess funding back to the original source of the funds; 10. That the Director, Corporate Services & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Enter into leases or rental agreements for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (eg. Inclement weather); . c) Restate the 2011 Current Operating Budgets, Accounts 1100 (Salaries & Wages), 1200 (Overtime) and 1400 (Employer Contributions), to reflect any CUPE or Fire Services negotiated settlement; 11. That the Mayor and Clerk be authorized to enter into the following leases as provided for in the 2011 Current Budget: a) Lease for Bentley-Gibson House (located on 1688 Highway 7 in Brougham) for a period of three years with an option to renew for two more years; and, b) Lease for Unit 4— 935 Dillingham Road for a period of three years with an option to renew for one more year; 12. That Council pass the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2011 Current Budget; 13. That the Director, Corporate Services & Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate 0 C�� o� _ Special Council Meeting Minutes ;�� 3 _ �� Monday, April 4, 2011 � 7:30 pm Council Chambers 2 � . during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 14. That Council approve the reallocation of the following accounts to facilitate reporting requirements to the appropriate cost centre as presented below: a) Corporate website expenditure of $130,000 be allocated to account 2192.6100.0000 (Website Support); b) City DC share expenditure of $100,000 be allocated to account 2891.0000.0000 (City Share of DC Projects); c) Hospital MRI grant funding in the amount of $100,000 to be allocated to account 2195.2570.0000 (Social & Charitable Grants); d) New financial suite expenditure of $175,000 be allocated to account 2127.2392.0000 (consulting) and any under spending in this account be transferred to the Financial Systems Reserve; and, e) Seaton Professional fees expenditure of $200,000 be. allocated to account 2126.2392.0000 (General Government Purchased Services); 15. As provided in the 2011 capital budget, that Council approve the Mattamy (Brock Road) Limited sanitary sewer project (5320.1116) for a total cost of $130,000 as part of the Mattamy Servicing of Draft Plan SP2008-01 (subdivision agreement to be amended); 16. That Council approve the continuing engagement of the firm of Watson and Associates to complete the following projects: City Development Charge Study, Seaton Development Charge Study, City-wide Seaton Development Charge Study, Seaton Financial Impact Study and any other studies related to Seaton and or Duffin Heights; 17. That Council approve the continuing engagement of the City's telephone services provider Caltech to upgrade the telephone system software and voicemail system and any other related software and hardware equipment; 18. That the Director, Corporate Services�& Treasurer be authorized to initiate any assessment appeals necessary to protect the assessment base of the City; and, 7 . : ,.., .u, ��j� ��r ..,. ,,� . ,�� , -�,��: -- - �� Special Council Meeting Minutes Monday, April 4, 2011 7:30 pm Council Chambers 19. That the appropriate staff of the City of Pickering be given authority to give effect thereto. Carried later in the Meeting (See Following Motions) A brief discussion period ensued regarding the need for additional parking spaces at the East Shore Community Centre. Resolution #.64/11 Moved by Councillor Dickerson Seconded by Councillor McLean That Item 3 of the main motion be amended to add the following: Revise the project at East Shore Community Centre from repairing the ex4sting parking lot to excavating the hill and providing a gravel parking lot to the north of the Centre; 2. Reallocate funding for this project using the currently proposed $275,000 for the existing parking lot, plus an additional $200,000 to be debt financed over 5 years for a total budget of $475,000, which will have no additional impact to the tax levy for 2011; and, 3. That the Director, Corporate Services & Treasurer be authorized to make the appropriate changes. Carried Unanimously on a Recorded Vote Resolution #65/11 Moved by Councillor Dickerson Seconded by Councillor Rodrigues That a grant in the amount of $1,000 be provided to Ajax Pickering Community Living. Carried : ,. ��=;��i� �'= ,!:.�= •�a � �� _��/�� Special Council Meeting Minutes Monday, April 4, 2011 7:30 pm Council Chambers Discussion period ensued with Councillor O'Connell and Councillor Dickerson providing Council members as well as staff with copies of their list of reductions to the budget. The Mayor read out the reductions noted on each list and it was requested that staff be allowed a brief recess in order to review the material provided. Councillor Pickles suggested that the expenditures associated with the leasing of the Bentley House should also be discussed by staff. Council recessed at 8:20 pm and reconvened at 8:50 pm. Mayor Ryan thanked Councillor O'Connell and Councillor Dickerson for bringing forward their list of reductions. The Chief Administrative Officer reported that further to staff discussions on the proposed budget reductions, staff felt both submissions were very good but that Councillor Dickerson's proposal had less of an impact on the budget. It was also noted that should the Bentley House not be considered, they may be faced with issues related to space required for additional staff. Councillor O'Connell provided an outline respecting her list of reductions, noting she felt there would be no impact to services. She indicated she had compared actuals to budget increases as well as staff descriptions. She stated that staff needed to provide more detail within the descriptions when recommending increases to the budget. Resolution #66/11 Moved by Councillor O'Connell Seconded by Councillor McLean That the 2011 Current and Capital Budgets be amended to allow for the following reductions; Description Office of Sustainability Conferences Mayor Salary Increase Council Salary Increase (X6) Fire Services Conferences Office of Sustainability Consulting & Professional Paqe 37 65 67-84 132 150 9 Reduction 5,000. 2,808. 7,722. 4,000. 20,000 29 ., -- ,,,,,.. � � : ;n�`—�i� �i::: - . +�-, � , �.�� "-'_ - _�� -��1_�� ' Special Council Meeting Monday, Apri Office of Sustainability Outside Agency Office of Sustainability Website Support Culture & Rec Phone Lines Greenwood Storage Room Reno's Facilities - Seminars Pickering Blooms Civic Complex — Phase 2 Carpet Replacement F & D — Conferences IT — Hardware Replacements Staff Salary Savings Total Reductions Yes Councillor McLean Councillor O'Connell Councillor Rodrigues 150 155 205 244 260 302 271 311 38 Minutes I 4, 2011 7:30 pm Council Chambers 15,000 10, 000 11,000 15,000 7,000 10,000 20,000 4,400 20,000 80,000 231,930 Motion Defeated on a Recorded Vote as Follovus: No Councillor Ashe Councillor Dickerson Councillor Pickles Mayor Ryan Councillor Dickerson provided a brief outline on the list of reductions as provided below. Resolution #67/11 Moved by Councillor Dickerson Seconded by Councillor Ashe That the reductions and referrals to the draft 2011 Current and Capital Budget as detailed on the list below be approved; 2. That should there be a net savings on capital projects after tendering where funds have been derived from the property tax base, that staff be given the authority to bring back the deferred items on a priority basis as determined by Council; and, 10 C�� Special Council Meeting Minutes �� _ Monday, April 4, 2011 ,� 7:30 pm Council Chambers 3. That the Director, Corporate Services & Treasurer be authorized to make the appropriate changes to the 2011 Current & Capital Budget so that those documents and the Minutes of the meeting reflect the following amendments. Paqe Description Acct 164 Finance — Penalties on Taxes - Revenue 335 P& D Development Control Sale of Services (Fees) - Revenue Change in Capital (Project) Financinq 1560.0000 50,000 1429.0000 20,000 93 Parks (Dunmoore Diamond Lighting) 5780.1112 60,OOQ Project financing was changed from property tax base to Invest in Ontario ($40,000) and Parkland Reserve Fund ($20,000) Capital Budqet Pro�ects Deferred to 2012 29 Fire (Hose Dryer) 29 Fire (Fire Hall Sign — Station 5) 105 Civic Complex (Council Chamber Chairs) 70 Roads (Snowblade for Loader) Capital Budget Reductions 126 Library (Book Collection) 126 Library (Furniture & Shelving) Decrease in Expenditures 12 Gen Gov — Consulting (Strategic Plarining) 12 Gen Gov — Consulting (Unanticipated needs) 154 Office of Sustainability — Promotions 100 Office of the CAO — Seminars & Education 121 Print Shop — Postage 121 Print Shop — Office Supplies 348 Library — Postage 349 Library — Consulting 349 Library — Promotions 352 Library - Materials 352 Library — Minor Furniture 11 5340.1104 5340.1107 5700.1101 5320.1104 5800.1101 5800.1103 2126.2392 2126.2392 2192.2394 2121.2340 2199.2121 2199.5300 2745.2121 2745.2392 2745.2394 2745.5301 2745.5973 21,000 10,000 20,000 28,000 r �� r �� 5,000 10,000 2, 000 1, 000 8, 000 5,000 500 1, 000 500 1, 000 2,000 31 C�� ' , Special Council Meeting Minutes ,�� " _ 3� �. � Monday, April 4, 2011 7:30 pm , � Council Chambers 352 Library — Hardware Replacements 2745.5975 1,000 Total Reductions Resolution #68/11 Moved by Councillor McLean Seconded by Councillor O'Connell Carried 250,000 That $3,000 be removed from acct. 2192.1800 Office of Sustainability — Conferences for Sustainable Pickering Advisory Committee Members and added to acct. 121.1800 CAO Office - Conferences. Yes Councillor McLean Councillor O'Connell Councillor Rodrigues Resolution #69/11 Moved by Councillor Dickerson Seconded by Councillor Pickles Motion Defeated on a Recorded Vote as follows; No Councillor Ashe Councillor Dickerson Councillor Pickles Mayor Ryan That $1,000 be removed from acct. 2192.1800 Office of Sustainability — Conferences for Sustainable Pickering Advisory Committee Members budget and added to acct. 2121.1800 CAO Office - Conferences. Carried The main motion was then Carried as amended on a recorded vote as follows: 1. That Report CST 14-11 of the Director, Corporate Services & Treasurer be approved; 12 , , <=: �^.�,,...: � �,.� Ii-=r::., :::_ �•-»; q'I� - ,��,�i�� Special Council Meeting Minutes Monday, April 4, 2011 7:30 pm C.ouncil Chambers 3 3 a) That the 2011 Current Budget expenditure for personnel expenditures, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $42,867,211 be approved; b) That the 2011 Gross Current Budget expenditures for City purposes in the amount of $34,177,589 (excludes personnel expenditures and includes capital expenditures from current revenues in the amount of $�,020,395); less estimated current operating revenues of $29,027,742 and transfer from the Rate Stabilization Reserve of $2,817,338 be approved; c) That tlie total final City levy under a) and b) above plus an additional $200,000 for Seaton Professional fees total final levy of $45,399,720 which is approximately a 2.99% increase over 2010 be approved; 2. a) That the 2011 Capital Budget for the City of Pickering with a Gross Expenditure of $24,537,825 be adopted as presented and amended (that includes the capital budget changes approved by Council at the Council meeting of April 4, 2011; b) That the following capital financing sources be approved as presented in the amended 2011 Capital Budget: Transfer from Current Fund to Capital Fund Transfers from Reserves: - Capital Equip Res (7000) - Rate Stabilization Res (7021) - Don Beer Arena (7033) - Rec Complex Core Surcharge (7034) - Rec Complex Pool Reserve (7035) - Vehicle Replacement Res (7040) - Easement Settlement Res (7041) - Move Ontario Reserve (7043) - Land Purchase Reserve (7047) Transfers from Reserve Funds - Development Charges (7610 & 7611) - Parkland Development (7502) 13 $1,020,395 184,000 18, 072 20,000 69,500 80,000 130,000 240,000 14, 533 200,000 1,622,870 531,000 C�� _ Special Council Meeting Minutes �: '��_ . Monday, April 4, 2011 � 7:30 pm Council Chambers 4 - Federal Gas Tax Funds (7505) 1,140,000 - City Share Dev. Charges Projects (7022) 697,455 - Third Party Contribution (7501) 200,000 Debt — 5 yr Debt — 10� yr Debt — 15 yr Internal Loan — 5 yr Provincial Grant — Invest in Ontario York Region Funding Agreement Reimbursement Province of Ontario Donations (1592) TOTAL 1,440,000 2,290,000 10,192,000 100,000 363,000 3,000,000 900,000 : �� $24,537,825 c) That total external debt financing of $13,922,000 for the projects identified in the 2011 Capital Budget, and as indicated in this report, in the amount of $1,440,000 for a period not to exceed 5 years, $2,290,000 for a period , not to exceed 10 years and $10,192,000 for a period not to exceed 15 - years be approved; d) That the internal loan in the amount of $100,000 be undertaken at the discretion of the Director, Corporate Services & Treasurer; e) That projects identified in the 2011 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; � fl That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Corporate Services & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; g) That all Capital expenditures or portions thereof, approved in the 2011 Capital budgets to be financed through the issuance of debt, may, at the discretion of the Director, Corporate Services & Treasurer, be financed 14 3 � ' =m_ �=�€i� ��,�:: `� �e-; , �� / �� Special Council Meeting Minutes Monday, April 4, 2011 7:30 pm Council Chambers 3 5 through internal loans, dealer financing, current or capital funds or a combination thereof; h) That the Director, Corporate Services & Treasurer be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; i) That the Director, Corporate Services & Treasurer be authorized to, at his discretion, apply any excess funds raised from completed projects financed by internal loans to first repay the original internal loans, and secondly to reduce or replace budgeted internal loans or debts; j) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; That Council approve the cancellation of the previous approvals for the East Shore Parking Lot as identified below and return the unspent funds to source: Year Account No. 2005 5701.0503.6181 2006 5701.0602.6181 2009 5701.0904.6181 a) Revise the project at East Shore Community Centre from repairing the existing parking lot to excavating the hill and providing a gravel parking lot to the north of the Centre; b) Reallocate funding for this project using the currently proposed $275,000 for the existing parking lot, plus an additional $200,000 to be debt financed over 5 years for a total budget of $475,000, which will have no additional impact to the tax levy for 2011; and, 4. That Council approve the cancellation of the 2010 capital project (Account 5320.1019) for the Liverpool Road Reconstruction (Annland Street to Ilona Place) and return the unspent funds to source;. 5. That the funding for the Operations Centre Environmental Assessment as approved in the 2009 Capital Budget be revised from Invest in Ontario Grant to the following: 15 . , -- i� ,��'i�� ; ��4 �� Special Council Meeting Minutes� Monday, April 4, 2011 7:30 pm Council Chambers 36 Development Charges $34,435 Invest in Ontario Grant 65,565 $100,000 6. That the Director, Corporate Services & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 30% to the Rate Stabilization Reserve and 70% to the City Share DC Projects Reserve; b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125,000; c) If Veridian does not declare a supplemental dividend in the amount of $475,650 , the corresponding dollar short fall be offset by an increase in the draw from the Economic Stabilization Reserve; 7. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan accommodates any reallocation of 2011 current operating expenditures and revenues resulting from any reorganization and any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; 8. That any under expenditures from projects funded from Federal or Provincial Grants may be used to fund over expenditures for approved projects funded from the same source(s); 9. That the Director, Corporate Services & Treasurer be authorized at his discretion to close any prior year's capital project accounts, and to first apply any excess funding to any over expenditure in other capital accounts and secondly, to transfer any remaining excess funding back to the original source of the funds; 10. That the Director, Corporate Services & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; 16 1� ,,,,., �_ ��=��i� � !�::�:��e-. � : , . - �,:,,�� _�� 11. Special Council Meeting Monday, Apri Minutes I 4, 2011 7:30 pm Council Chambers 3 7 b) Enter into leases or.rental agreements for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (eg. Inclement weather); c) Restate the 2011 Current Operating Budgets, Accounts 1100 (Salaries & Wages), 1200 (Overtime) and 1400 (Employer Contributions), to reflect any CUPE or Fire Services negotiated settlement; . That the Mayor and Clerk be authorized to enter into the following leases as provided for in the 2011 Current Budget: a) Lease for Bentley-Gibson House (located on 1688 Highway 7 in Brougham) for a period of three years with an option to renew for two more years; and, b) Lease for Unit 4— 935 Dillingham Road for a period of three years with an option to renew for one more year; 12. That Council pass the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2011 Current Budget; 13. That the Director, Corporate Services & Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 14. That Council approve the reallocation of the following accounts to facilitate reporting requirements to the appropriate cost centre as presented below: a) Corporate website expenditure of $130,000 be allocated to account 2192.6100.0000 (Website Support); � b) City DC share expenditure of $100,000 be allocated to account 2891.0000.0000 (City Share of DC Projects); c) Hospital MRI grant funding in the amount of $100,000 to be allocated to account 2195.2570.0000 (Social & Charitable Grants); 17 ., -- i�=;��i� �_:,�,: �,_,_.. ; � -�- ..,�,:�,-�■ �:..�.�.� � �=- - �� Special Council Meeting Minutes Monday, April 4, 2011 7:30 pm Council Chambers d) New financial suite expenditure of $175,000 be allocated to account 2127.2392.0000 (consulting) and any under spending in this account be transferred to the Financial Systems Reserve; and, e) Seaton Professional fees expenditure of $200,000 be allocated to account 2126.2392.0000 (General Government Purchased Services); 15. As provided in the 2011 capital budget, that Council approve the Mattamy (Brock Road) Limited sanitary sewer project (5320.1116) for a total cost of $130,000 as part of the Mattamy Servicing of Draft Plan SP2008-01 (subdivision agreement to be amended); 16. That Council approve the continuing engagement of the firm of Watson and Associates to complete the following projects: City Development Charge Study, Seaton Development Charge Study, City-wide Seaton Development Charge Study, Seaton Financial Impact Study and any other studies related to Seaton and or Duffin Heights; 17. That Council approve the continuing engagement of the City's telephone services provider Caltech to upgrade the telephone system software and voicemail system and any other related software and hardware equipment; 18. That the Director, Corporate Services & Treasurer be authorized to initiate any assessment appeals necessary to protect the assessment base of the City; and, 19. That the appropriate staff of the City of Pickering be given authority to give effect thereto. � Yes Councillor Ashe Councillor Dickerson Councillor Pickles Mayor Ryan Reschedulinq of Meetinqs Resolution #70/11 Moved by Councillor O'Connell Seconded by Councillor Pickles `E:3 No Councillor McLean Councillor O'Connell Councillor Rodrigues , . --= ,,,... `� .: "` 1 ___ �'i-'-�. s'r��,,�E ��'.[; -...:...—:�� Special Council Meeting Minutes Monday, April 4, 2011 7:30 pm Council Chambers That a motion be introduced to reschedule the May 2"d, 2011 meeting of the Planning & Development Committee. Carried on 2/3 Majority Vote Resolution #71/11 Moved.by Councillor Dickerson Seconded by Councillor O'Connell That the Planning and Development Committee Meeting scheduled for May 2"a 2011 be rescheduled to May 9th, 2011 and that the meeting on May 9t", 2011 be a Joint Meeting of the Planning & Development and Executive Committee due to the Federal Election being held on May 2"d, 2011. (III) Other Business 2. Carried The Chief Administrative Officer was requested to action the following; a) Councillor McLean requested that staff contact the Region of Durham in regards to the pick up of toilets from residential properties. b) Councillor McLean requested an update on the installation of the sirens. Councillor Pickles gave notice that he would be bringing forward a Notice of Motion with respect to the use of electronic devices during Council and Committee meetings. (IV) B -y laws 7119/11 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. Third Reading: Councillor Dickerson, seconded by Councillor Pickles moved that By-law Number 7119/11 be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. Carried 19 39 �: . , --- ;�_��_ �n--;,;_�-�. >,�-, ��'��;�� : �� •� J (VI) Confirmatorv Bv-law By-Iaw Number 7121/11 Special Council Meeting Minutes Monday, April 4, 2011 7:30 pm Council Chambers Councillor McLean, seconded by Councillor Dickerson moved for leave to introduce a By-law of the City of Piekering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of Council of April 4, 2011. Carried (VII) Adiournment 7he Meeting adjourned at 10:15 pm. Dated this 4th day of April, 2011 20 Mayor David Ryan Debbie Shields City Clerk c�� . Joint Planning & Development and ,�� ° �2S°tl �° � � - Executive Committee Meeting Minutes Monday, April 11, 2011 7:30 pm - Council Chambers Chair: Councillor Rodri;gues q.1 Present: Mayor Ryan Councillors: . K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel E. Buntsma T. Melymuk N. Carroll B. Douglas D. Shields M. Wouters R. Pym I. James A. Yearwood L. Roberts - Chief Administrative Officer - Director, Community Services - Director, Office of Sustainability - Director, Planning & Developmenf - Fire Chief - City Clerk - Manager, Development Review & Urban Design - Principal Planner — Dev. Review - Planner II - Planner I - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. Moved by Councillor Dickerson Seconded by Councillor Pickles That the Rules of Procedure be suspended in order to change the order of business to allow the Executive Reports to be dealt with prior to the Planning Reports. Carried on 2/3 Majority 1 ., _ ,,... �.`� 4 I'� A�, m�� ; �: �� 42 Joint Planning & Development and Executive Committee (II) Part `A' Executive Committee Reports Meeting Minutes Monday, April 11, 2011 7:30 pm - Council Chambers Chair: Councillor Rodriques 1. Chief Administrative Officer's Report, CAO 07-11 Records Manaqement Bv-law Amendment Recommendation Moved by Councillor O'Connell Seconded by Mayor Ryan 2 3 That Report CAO 07-11 of the Chief Administrative Officer be received; That the Draft By-law to amend By-law 6835/08 Records Management for the City of Pickering, included as Attachment #1 to this Report, be approved; and That the City Clerk forward the approved by-law to the City's Auditors, Deloitte and Touche LLP, for certification. Carriec� 2. Director, Community Services Report CS 10-11 Municipal Bridge Maximum Gross Vehicle Weight Restrictions By-law to establish a load limit for certain bridges under the jurisdiction of the Citv of Pickerinq Recommendation Moved by Councillor O'Connell Seconded by Mayor.Ryan That Report CS 10-11 of the Director, Community Services regarding the establishment of safe load limits on municipal bridges be received; and 2. That the attached Draft By-law limiting the gross vehicle weight of any vehicle or any class thereof, passing over certain bridges, under the jurisdiction of the Corporation of the City of Pickering be enacted. � Carried � ., �� ;� ; ��i�° ��i:' -; -�.�� .��. ��-� �5�� Joint Planning & Development and Executive Committee Meeting Minutes Monday, April 11, 2011 7:30 pm - Council Chambers Chair: Councillor Rodrigues Director, Community Services Report CS 16-11 Boyne Court — Sidewalk Removal & Driveway Restoration Recommendation Moved by Councillor O'Connell Seconded by Mayor Ryan That Report CS 16-11 of the Director, Community Services regarding the sidewalk removal and driveway restoration on Boyne Court be received; 2. That Council approve staff's recommendation to arrange for the removal of the existing sidewalk and undertake driveway and boulevard restoration for the residents on Boyne Court, subject to the condition that residents directly benefitting from the alterations incur 100% of the costs; 3 4 That Council direct staff to respond to the residents indicating the results of the Council's decision; and That the appropriate staff of the City of Pickering be given authority to give effect thereto. Carried 4. Director, Community Services Report CS 19-11 No Parking By-law, Rayleen Crescent Amendment to By-law 6604/05 Pedestrian Access Relocation, Rayleen Crescent Recommendation Moved by Councillor O'Connell Seconded by Mayor Ryan That Report CS 19-11 of the Director, Community Services regarding a proposed amendment to the municipal traffic by-law 6604/05 and relocation of a pedestrian access on Rayleen Crescent be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering; and 3 43 �� ,,...: �_ �� K�m;� � � ��,� _� � �. ��,�� . Joint Pianning & Development and Executive Committee Meeting Minutes Monday, April 11, 2011 7:30 pm - Council Chambers Chair: Councillor Rodriaues 3. That relocation of the pedestrian access to Brock Road currently mid-block on Rayleen Crescent to a location further north on Rayleen Crescent be approved and staff be given the authority to undertake the necessary work. Carried (III) Part `B' — Information Reports Marg Wouters, Manager, Development Review & Urban Design gave an outline of the requirements for a Statutory Meeting under the Planning Act. She outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1. Zoning By-law Amendment — A 18/08 2075729 Ontario Inc. 1640 Kingston Road �Part Lot 20 Concession 1 and Lots 1 2& 43 Plan 316), Citv of Pickerinq A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Isa James, Planner II gave an overview of zoning amendment application A 18/08. She provided a summary of correspondence which was received after the creation of the information report. � Lorelei Jones of Macaulay Shiomi Howson Planning Associates Inc. appeared on behalf of the applicant in support of the application.. She provided a summary of the applicanYs proposal and provided additional information with respect to the application. She noted the area would be comprised of approximately 290,000 square feet. She noted the existing T Phat grocery store would not change, but would have a 3 metre buffer along the property line. She outlined the studies which had been undertaken and informed the Committee she would be available to answer questions. A question and answer period ensued with issues being discussed regarding litter, delivery areas, timetables and the existing lease agreement with the Hydro lands. 4 �� „ ;�� ;� �— � ,.,. ,�, ,t S =^�"�.� � ��,��'�� Joint Planning & Development and Executive Committee Meeting Minutes Monday, April 11, 2011 � � 7:30 pm - Council Chambers Chair: Councillor Rodrigues Rob Rollings, 1974 Guild Road appeared before the Committee with concerns regarding parking. He stated this would be in the back part of his property and noted that parking already exists to the west which is currently paved and questioned why they would extend the parking to the north. He also questioned how the noise issues could be considered as minimal. Sherri Lee appeared on behalf of Helen Gibson-Lee and Sandra Scott, who reside at 1635 Jaywin Circle. She questioned what was permitted in the 6y-law with respect to the hours of operation for construction. She also questioned whether a shadow study had included Jaywin Circle and what type of retail business would be located, specifically whether bars would be included. She also stated their concerns with respect to the Go buses, noting the additional residential and retail space would only add to the already busy flow of traffic during rush hours. Rick Gallant, 1961 Guild Road appeared before the Committee with concerns relating to the close proximity of the development to his driveway and the resulting traffic issues. Mr. Sanders, 1981 Guild Road appeared before the Committee requesting clarification on whether the development would be apartment units or condominiums. Lorelei Jones appeared before the Committee to address the residents' concerns relating to parking, noise, shadowing and driveways with respect to the proposed development. A further question and answer period ensued with staff responding to questions raised by the Committee with respect to underground parking, traffic separation, the lease agreement with Hydro lands and the refacing of the existing T Phat grocery. 2. Zoning Amendment Application A 1/11 Pickering Golf Club Ltd. 2663 2665 Brock Road Part of Lot 16 Appraisal Number Lot 7 Concession 3, City of Pickerinq A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Ashely Yearwood, Planner I gave an overview of zoning amendment application A 1/11. Dan Walton, Groundskeeper for the Pickering Golf Club and the applicant for the subject application , appeared before the Committee. He provided a brief history of 5 ;.; ;�» �ie —� `�.�—�.�::—r. �.—. ' �' � �ti—�- _ ,��_+�.� � , ��.,,. �'-:r,r,�� . . Joint Planning & Development and Executive Committee Meeting Minutes Monday, April 11, 2011 7:30 pm - Council Chambers Chair: Councillor Rodrigues the golf course, noting that they have been at this location for over 60 years providing affordable golf to many residents, with a large number of their membership being seniors. He also indicated they have hosted numerous charitabfe events over the. years.and that the additional land use is required in order to have a 9 hole golf course. He noted that the golf course would be closed for the 2011 season. A question and answer period ensued. No members of the public appeared in support or opposition to the application. 3. Zoning Amendment Application A 2/11 Rule Estate Inc. 1310 1312 Altona Road �Part of Lot 33 Broken Front Concession Ranqe 3), Citv of Pickerinq A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Ashely Yearwood, Planner I gave an ovecview of zoning amendment application A 2/11. James Ruehle, the applicant, 1312 Altona Road appeared before the Committee in support of the application. No members of the public appeared in support or opposition to the application. (IV) Part "B" — Planninq & Development Reports Director, Planning & Development Report PD 09-11 Zoning By-law Amendment Application A 35/05 Ansar Medical Services Inc. 2177 & 2185 Brock Road Part of Lot 18 Concession 2, Citv of Pickerinq Gerald Swinkin, of Blake, Cassels & Graydon, appeared on behalf of the applicant in support of the application and informed the Committee he would be available to answer any questions. A question and answer period ensued. Angelo Mattactiene, 57 Goddard Street, North York appeared before the Committee indicating that his mother owns property in close proximity to the proposed development and noted his support of the application as the land is in limbo now. 6 ,. �� ti�o;��G � �� ; ,�, .�,, -�: ,.� �.�.� ��'�� Joint Planning & Development and Executive Committee Meeting Minutes � 7 Monday, April 11, 2011 7:30 pm - Council Chambers Chair: Councillor Rodrigues A question and answer period ensued and it was suggested to Mr. Mattactiene that he could�meet with staff to further discuss any additional concerns relating to the application. Recommendation Moved by Councillor Ashe Seconded by Councillor Dickerson That Report PD 09-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 35/05, submitted by Ansar Medical Services Inc. to permit a mixed use development on lands being Part of Lot 18, Concession 2 be approved; and 3. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 35/11, as set out in Appendix I to Report PD 09-11, be forwarded to City Council for enactment. Carried 2. Director, Planning & Development Report PD 10-11 Zoning By-law Amendment — A 10/10 Gazarek Realty Holdings Ltd. on behalf of St. Mary & St. John the Beloved Coptic Orthodox Church 980 — 984 Kingston Road (Range 3 B.F.C. Part Lot 25, 26 Now RP 40R-1090 Part 14, 15, 17 and Part Road Allowance between Range 3 B.F.C. & Concession 1 Now RP 40R-11222 Part 3, 4 and Concession 1 Part Lot 25 26) City of Pickerinq Jerry Gazarek, the applicant appeared before the Committee in .support of the application and noted he would be available to answer any questions. Vern Bruce appeared before the Committee, noting he resides adjacent to the property and has concerns with parking. He noted that while he is not in opposition to the concept of the church and daycare centre, he did question where the overflow of traffic would go. He noted that with the existing medical building overflowing parking issues currently exist. He stated there would be major problems as a result of an additional 260 parking spots. He questioned whether this overflow of traffic would go onto Merriton Road, which is already a heavy traffic area. A question and answer period ensued. 7 ii ��_ :�o;��::.,—:,;_=::.. ,�=. ,�. . .,_E,:�� + �� Recommendation Joint Planning & Development and Executive Committee Moved by Councillor Pickles Seconded by Councillor Ashe Meeting Minutes Monday, April 11, 2011 7:30 pm - Council Chambers Chair: Councillor Rodriques 1. That Report PD 10-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 10/10, submitted by Gazarek Realty Holdings Ltd. on behalf of St. Mary & St. John the Beloved Coptic Orthodox Church, to permit a place of religious assembly, a day nursery and limited commercial uses on lands being Part 1 40R-3466, Parts 2-5 40R-5805 and Part 1 40R-11779, be approved; 3. That the draft zoning by-law to implement Zoning By-law Amendment Application A 10/10, as set out in Appendix I to Report FD 10-11, be forwarded to City Council for enactment; and 4. Further, that Council authorize staff to commence the process of stopping up � and closing Part 8, Plan 40R-11222, as a public highway for the purpose of acquisition by the abutting landowner. Carried 3. Director, Planning & Development, Report PD 11-11 Zoning By-law Amendment Application A 8/10 P. Albanese 1448 Rougemount Drive Part of Lot 16 Plan 228 City of Pickerinq � Recommendation Moved by Councillor Dickerson Seconded by Mayor Ryan That Report PD 11-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 8/10 submitted by Pietro Albanese to amend the zoning of the subject property to an "R4" — Fourth Density Residential zone to permit the creation of two lots with minimum frontage of 15.0 metres on lands being Part of Lot 16, Plan 228, City of Pickering be approved; and � , ,..: �� o;� _:� � _. ,a . ,�,-� -.,��,, . .,, �.�� Joint Planning & Development and Executive Committee Meeting Minutes Monday, April 11, 2011 4 9 7:30 pm - Council Chambers Chair: Councillor Rodrigues 3. Further, that the draft zoning by-law to implement Zoning By-Iaw Amendment Application A 8/10, as set out in Appendix I to Report PD 11-11, be forwarded to City Council for enactment. Carried 4. Director, Planning & Development, Report PD 12-11 Downtown Intensification Program � Proposed Work Plan to Confirm and Implement a Council Vision for powntown Pickerinq A brief question and answer period ensued with concerns regarding the placement of an interchange and the need for public consultation to take place in the early stages. Moved by Councillor McLean Seconded by Councillor O'Connell That Report PD 12-11 be deferred to September in order to have community consultation. Motion defeated Recommendation Moved by Councillor Dickerson Seconded by Councillor Pickles That Report PD 12-11 of the Director, Planning & Development, outlining a Downtown Intensification Program to confirm and implement a Council vision for Downtown Pickering, be received for information; 2. That Council authorize staff to proceed with the Work Plan for the Downtown Intensification Program attached as Appendix II to Report PD 12-11, and 3. Further, that Council authorize staff to prepare terms of reference and issue request for proposals for required studies, and report back to Council regarding the hiring of consultants in accordance with the City's purchasing policy. Carried � .�. ,�=mm- '��::��=- =�,—i� ;la �-, s.,.,v� 1"+ '.�,��"=m.�i'�+va'�"-"�','r�-�r''�' „c.'' ` �� (VI) Adiournment Joint Planning & Development and Executive Committee The meeting adjourned at 10:37 pm. 10 Meeting Minutes Monday, April 11, 2011 7:30 pm - Council Chambers Chair: Councillor Rodrigues Deleqations Roger Anderson, Chair Regional Municipality of Durham Re: Annual Address �� 51 April 18, 2011 „ _„__��... ��` _= � t�-::_:::_ �:w�_�,::,::_•�::�•aujei:��:�; �::�::::�::.::.::, . _ ___ -: ::_ -,_ : _ _ ..............- ,�-- .,-�,::� ::.................... a �_—�=„��.�� Correspondence Corr. 16-11 Josephine Chausse 122175 Emma Maria Tecumseh, ON N8N 2M1 April 18, 2011 Paqes Motion for Direction 54-63 Letter received from Josephine Chausse seeking Council support of the proposed amendments to The Children's Law Reform Act, Bill 22 by forwarding an endorsement to Trevor Day, the Clerk for the Standing Committee on Social Policy. 2. Corr.17-11 Mayor Steve Pellegrini Township of King 2075 King Road Kinq Citv, ON L7B 1A1 Motion for Direction 64-66 52 Letter received from Mayor Pellegrini, Township of King seeking support through a financial contribution to the Oak Ridges Moraine Land Trust's 10th Anniversary $1 million Stewardship Campaign. The fund is to help offset the fees involved with securing properties and to support direct stewardship activity on lands that the Trust does own. This will allow this citizen-based, charitable non-profit organization to continue with work on behalf of the citizens in each of the moraine's municipalities. 3. Corr.18-11 Dr. Eric Hoskins, Minister Ministry of Citizenship and Immigration 400 University Ave., 6th Floor Toronto. ON M7A 2R9 Receive for Information 67 Letter received from Dr. Eric Hoskins, Minister, Ministry of Citizenship and Immigration with respect to nominations for the Lincoln M. Alexander Award 2011. The deadline for nominations is May 31, 2011. 4. Corr. 19-11 Receive for Information Dale Quaife, Chair 68-69 Heritaqe Pickerinq Advisory Committee Memo received from Dale Quaife, Chair, Heritage Pickering Advisory Committee, submitting the 2010 Annual Report and the proposed 2011 Annual Work Plan on behalf of the Heritage Pickering Advisory Committee. 5. 5 �orr. 20-11 Marisa Carpino Supervisor, Gulture & Recreation City of Pickerinq Receive for Information 70-78 Memo received from Marisa Carpino, Supervisor of Culture & Recreation, submitting the 2010 Annual Report and the proposed 2011 Annual Work Plan on behalf of the Advisory Committee on Diversity. March 31 2011 The City Clerk, ��.� `� �� ..� �, �s �,�;� �"�� '��N� � � . , , 5 [} � ��"�� C�PfZ� Ib-1 ) Due to fhe distance between Windsor, Ontario and Pickering, Ontario it is not feasible for me to attend a City Council meeting in person. I hope the letter and attached documents are informative and that after reviewing them that City Council will support the proposed amendments to The Children's Law Reform Act: Bill 22. Any further questions cau be directed to Arthur Esdaile London Ontario 519 8�7 9058 Deanna Sherman Leamington On 519 326 2568 Josie Chausse Windsor On 519 735 5991 Sincerely Yours, � . , ri°' / � c �:7 � �-__ � Gr��.z�;;''"�-z..y-�_:' - ^-- _ Josephine Chausse 0 rc: COPY l�fl: �;��?. FiL� ---. _� Ah� , .�" . ��iiUN __. md�l0« -�or �ir�C_�IU1� J Josie &John Chausse Arthur Esdaile 12175 Emma Maria 1116 Trafalger Tecumseh On London On � 5 5 N8N 2M1 NSZ 1G8 March 31 2011 David Ryan, Mayor City of Pickering One The Esplande Pickering, Ontario L1V 6K7 Audrey Meikle Cathy Moczko RR#7 River Rd 2238 Byng Lucknow On Windsor On NOG 2H0 NSW 3E3 Re: Bi1122 Children's Law Reform Act Honourable David Ryan and members of City Council Deb Desjardins .Brian Javques Deanna Sherman 199 Fort St RR#7 15 Crest View Amhersburg On Chatham On Leamington On N9V 1C1 N7M SJ7 N8H 4H7 We are a group of grandparents from southern Ontario who are advocating for grandparents and grandchildren. We have been working diligently in obtaining signatures on petitions and speaking to our city councils to ask them to endorse Bi1122 because in every community there are grandparents and grandchildren whom are adversely affected by a forced separation. It has been reported that there are 100,000 children in Ontario who do not have contact with their grandparents often due to the death of a spouse, divorce, or a family rift. A.wedge between adult generations and grandparents separates grandchildren from their grandparents' love and support. In Ontario there are continuing difficulties in obtaining contact with grandchildren through the court system because the current Children's Law Reform Act does not recognize.a grandparent as an interested extended family member, but rather, a third party much like your next door neighbour or mailman. Bill 22, a private members Bill by MPP Kim Craitor amends the Children's law Reform Act. After passing second reading on Sept. 23`d 2010 it was referred to the Standing Committee on Social Policy where it is today. This common sense Bill will reunite families in Ontario yet it has died in three previous sessions of parliament even though all three parties voted unanimously in favour of Bill 22. Bi1122 contains a list of matters that a court must consider when determining the best interests of the child. The Bill amends the subsection to include a specifc reference to the importance of maintaining emotional ties between children and grandparents. The bill states that a person whom has custody of a child shall not unreasonably place obstacles between the child and the child's grandparents; and the court shall give effect to the principle that a child should have as much contact with each parent and grandparent as is consistent with the best interests of the child. Ultimately, this bill will give children a voice and opportunities to their family groups that they might otherwise not have. Quebec, BC and Alberta already have access laws that recognizes and enshrine a grandparent as an interested family member that can benefit a child when the courts are petitioned for access. Bill 22 is a necessary amendment to the Children's Law Reform Act so that children in Ontario can enjoy and attain the same privileges to their grandparents as other children enjoy in Quebec, BC, and Alberta. Also, fifty states have legislated laws that give.grandparents and grandchildren access to each other. It would be beneficial if the City of Pickering can recornmend that Bill 22 be legislated in order to see justice served in the name of love, integrity, and humanity. An endorsement from the City of Pickering would be appreciated and can be sent to Trevor Day, The Clerk for The Standing Committee on Social Policy, Email: trevor day@ontla.ola.org and a copy to josiechausse@hotmail.com Sincerely Yours i �_ � ' •-��--�.-,e:�-��.-t � c�: cGG��.� ;;. :. `Josephme Chausse Enclosures: Bi1122, Letters of support from MP's and MPP's; CAW support letters, City endorsements ��il 22 2oio An Act to amend the Children's Law Reform Act Note: This Act amends the Children's Law Reform Act. For the legislative history of the Act, see the Tab(e of Consolidated Public Statutes — Detailed Legislative His- tory on www.e-Laws.gov.on.ca. Her Majesty, by and with the advice and consent of the Legislative Assembly of the Province of Ontario, enacts as follows: 1. Section 20 of the Chi[dren's Law Reform Act is amended by adding the following subsection: Relations with grandparents (2.1) A person who has custody of a child shail not unreasonably place obstacles to personal relations be- tween the child and the chi(d's grandparents. 2. (1) Subsection 24 (1) of the Act is amended by striking out "(2), (3)" and substituting °`(2), (2,l), (3)", (2) Subsection 24 (2) of the Act is amended by add- ing the following clauses: (a.1) the importance of maintaining emotional ties be- tween the child and his or her grandparents; (d.l) the willingness of each person applying for custody of the child to facilitate the child's contact with each parent and grandparent in accordance with subsection (2. l ); (3) Section 24 of the Act is amended by adding the following subsection: Maximum contact (2.1) The court shall give effect to the principle that a child should have as much contact with each parent and grandparent as is consistent with the best interests of the child. Commencement 3. This Act comes into force on the day it receives Royal Assent. Short tide 4. The short title of this Act is the Children's Law Reform Amendment Act, 2010. � 5� Projet de loi 22 2010 I.oi modifant la Loi portant reforme du droit de !'enfance Remarque : La presente loi modifie la Loi portant re- forme du droit de !'enfance, dont t'historique legislatif figure a la page pertinente de 1'Historique legislatif d�tail- le des lois d'interet public codifiees sur le site www.]ois- en-I igne.gouv.on. ca. Sa Majeste, sur 1'avis et avec le consentement de 1'Assemblee legislative de la province de f'Ontario, edicte : l. L'article 20 de la Loi pbrtant reforme du droit de 1'enfance est modifie par adjonction du paragraphe suivant : Relations avec les grands-parents (2. �) Nulie personne qui a la garde d'un enfant ne doit faire deraisonnablement obstacle aux relations personnel- les qui existent entre I'enfant et ses grands-parents. 2. (1) Le paragraphe 24 (1) de la Loi est modifie par substitution de «(2), (2.1), (3)» a «(Z), (3)». (2) Le paragraphe 24 (2) de la L,oi est modifie par adjonction des alineas suivants : a.l) 1'importance de maintenir les liens affectifs qui existent entre 1'enfant et ses grands-parents; d.l) la volonte de chaque personne qui demande, par requete, la garde de 1'enfant de faciliter les contacts entre celui-ci et ses pere et m�re ainsi que ses grands-parents conformement au paragraphe (2.1); (3) L'article 24 de la Loi est modifi� par adjonction du paragraphe suivant : Maximum de contact (2.1) Le tribunal applique le principe selon lequel un enfant doit avoir le plus de contact possible avec ses pere et mere et avec ses grands-parents compte tenu de t'interet veritable de 1'enfant. Eotrbe en vigueur 3. La presente loi entre en vigueur le joue ou elle regoit la sanction royale. Titre abr@ge 4. Le titre abreg� de la presente loi est Loi de 20I0 modifiant la Loi portarrt refor�ne du droit de l'enfance. J � EXPLANATORY NOTE NOTE EXPLICATIVE The Bill amends the Children's Law Reform Act to emphasize the importance of children's relationships with their parents and grandpazents. Subseciion 20 (2.1) of the Act requires parents and others with custody of children to refrain from unreasonably piacing obsta- cles to personal relations between the children and their grand- parents. Subsection 24 (2) of the Act contains a list of matters that a court must consider when determining the best interests of a chiid. The Bill amends that subsection to include a specific ref- erence to the importance of maintaining emotional ties beiween children and grandparents and the wil)ingness of each person aPPlying for custody to facilitate as much contact with each parent and grandparent as is consistent with the best interests of the child. Subsection 24 (2.1) of the Act requires the court to give effect to the principle that a child should have as much contact with each parent and grandpazent as is consistent with the best interests of the child. Le projet de loi modifie la Loi portant reforme du droit de �'enlance de fa�on a faire valoir I'importance des relations qu'ont les enfants avec leurs p8re et m�re ainsi qu'avec leurs grands-parents. Le paragraphe 20 (2.1) de la Loi exige des p�re et m8re et autres personnes qui ont la garde d'enfants de ne pas faire d�raisonna- blement obstacle aux relations personnelles qui existent entre les enfants et leurs grands-parents. Le paragcaphe 24 (2) de la Loi dnum�re les questions dont le tribunai doit tenir compte pour etablir I'int�r�t veritable d'un enfant. Le projet de loi modifie ce paragraphe de fa�on � inclure une mention expresse de I'importance du maintien des liens affectifs qui existent entre enfants et grands_parents ainsi que de !a volont� de chaque personne qui demande, par requete, la garde d'an enfant de faciliter le plus de contact possible avec ses p�re et mere et avec ses grands-parents compte tenu de 1'int�ret v�ritable de 1'enfant. Le paragraphe 24 (2.1) de la Loi exige que le tribunal applique le principe selon lequel un enfant doit avoir le plus de contact possible avec ses p�re et m�re et avec ses grands-parents compte tenu de 1'int�r�t v�ritable de 1'enfant. =�:� y �� "� dxa �.� ``r �. ��, �,°r' >+.'°r-. � r,�y�'S2 ,� �,�„ "'� y��...7-. f� �1 srl'''r,-.'?�" �r.�'�* %',� �� , : ry'rj'°�„+>�,T'e.,�hi ,- � i': r„ x� c �#�i ti.:�� fp�?.,r�'a' March 18, 2011 To Whom It May Concern: .', � `, . ,' . '. 1�' for Winciso�-Tecurraseh �J� As the Member of Parliament for Windsor Tecumseh, I am pleased to offer my personal support for Bill 22, An Act to amend the Children's' Law Reform Act. Bi1122 has passed 2"d reading within the Legislative Assembly of Ontario and is currently awaiting a review by the standing committee on Social Policy. This Bill is designed to assist grandparents who have been denied access to their grandchildren. It also addresses the issues of denied visitation and possible custody arrangements. This Private Member's Bill will require the courts to look at the best interests of a child when there is an application submitted by a Grandparent. Please accept this letter as support for this worthwhile Provincial initiative to amend the Children's Law Reform Act that will emphasize the importance of a child's relationship with their parents and grandparents. As the Grandfather of 4 I fully support Bi1122. Yours truly, l� G�n-�� Joe Comartin, MP Windsor Tecumseh Parliamentary Off1ce: Suite 713 Justice BIdg6,AHouse of Commons, Ottawa, Ontario KiA 0i16 N 3. H.. ,,� �__. Tel: (613)947-3445 Fax: (613)947-3448 E-mail: comarj@parl.gc.ca �� 3;;- q; Constituency Office: 1304 B Lauzon Rd., Windsor, ON N8S 3N1 � a_ iia.:.�r's Tel: (519)988-1826 Fax: (519)988-0152 E-mail: comarjl@pazl.gc.ca �'.Y: � � "�" � 1 �: ��.� � z` � w �� : �� _ '� � - � i�RISTIIVA POZAR DI PAOLO Depury Clerk ��6� � ��ee��? I�t�veffib�a- 2�, 20�0 The Honourable Dalton McCiuinty Premier of Ontario LegislaYive BuiIding Queen's Park Toronto, OIV M7A 1 A 1 Dear Honourable McGuinty, 1��: Su��ort for �ill 22: Caraa�dnarerat's/Grandc�tiddre�e's IdiQh� At the Council Meeting of November 22, 2010 the following resolution was passed by Council with respect to the above matter: Ms. Debbie Desjardins made a presentaiion to Council regarding support for �ill 22: Grandparent's/Crrandchildren`s Rights. Councillor Wark moved, Councillor Sutton seconded: � 'g'�a�� ne alele��iaon by �Vdso Desj�a-�amms be reee��ed; �aaai �ua�a�r ��t Coaaaaci� �gree ��ubffia� a 9ette� of suppo� foa� �iil 22 t� Preea��- D��go�n l�dcG�ty. Ti�e Mayor put the Motion. I�o2�o�n C�ra�fed If you have any questions with regards to the above please coniact F�ristina Pozar Di Faolo @ 519.736.0012 ext. 240. � Sincerely, t. -- �. - 7` '�° .,� , < t._ - yi<� - - --- Krisiina F�zar Di Paolo ;'' `.-_____---_-� Deputy Clerk _ cc: Debbae Desjardins �IfJebsit�: vv�,��a.��rah�*r�urg,ca �7� s�,�v��n�rce-� s�:- seu �i. ��`'i��l��'. �n�r�°�� t� �� 1f3i12: (� � �� %�4'Z-I��'� �C F�i: (� � �� -rJ�°�� '{ f�: (�'� �y i �g'J-��f� _/ �It'/ QF 14Lyn< .;,a°- f)p �-�,`z�� T,�� ;:i,-. ,�,�:`�i. ��t z�.�.. ,. . ;;x1�::E� � _:;'.0==�.� ��51�/ �� L i �� V Y ��11Y] C'{)i�ti("ii.';i+,R�'it'I•:� i)T:i'.•1R'1'\Tt�.�'I' No�reml�er 4. 2010"" R�s, Darle�le I=laci�vy 3�55 Cliarlevo.ix ��'indsor. (�i�1 ',':�i_ �r.:� I�tar I��Cs. I-I�ci�ey, 1'Ai.i.IZI� C�CLtT�'€�[i,!!:S' c n v ±°i E.r�: t:� r.r:ri.�. ��.�::�sE i,��rrrt �j Q rn t?t'r, rn t; ti0. ..__.__.__..__,_._.._._ SSZO10 �tE,: �ag�n�'4o �tll i2, �❑ �ct t�� .ntet�d tlte �Y�ilrh�c.�ri's La�n ltefo�'1it �tcr; ` �p'Flt�(I�tBY'CiliS l7�Ilf5 li9l(� 11CCf',55 }V�lel'C �F'i1StIlIC Ulltl@i' �:tle �.�RiV ��fllt�501' Clfy (;O1111C�� Ell tT5 ltlt;CfUlf,' II�Id NCt1'�ltl�)Cl' �, 201�) adopt2cl ihe Follo«�ltl�� reso.� u f ioai: � r�f301�znr.r� Thal Cit�- C'ntinci( SYII'1'�Ri lJrrtaria .Itill Z' l.n anre�t�l tli� C'I�ilclr•e�r 's (.,cn>> IZc{nrin .=[c�t tr� e��r�/rr�,ti•i=e tlie ir�rport��rc-e o/�chilrlrnir ',s rc�lrr�rn»sl�i��,c ti��rth tlu�ir p�rrei�t,�� rj��l �rrrn�lpnrevil.�•, r-�,-�-� ��i. Please consider lhis (etter �js r�nfirtnatinia oi'��t�inds�r C'ity C'c�t►i�cil's su}3��oi't. .- � oiu�s ' }:, crc� y, � / �.__.....---f{ f � L�1'i�� Sfieve �flael3�dimc?s Deputy City Clcrlc . Scnioi� ��f�u�tiger oi�CL�IlT1Cl� SCI'��ices cc: Ivts. C<ithv Mc�cilca SV/��c Room 2U3-3S0 City H�11 Squarc Wesi �3 C'in� i{:tll � Windsor, C?nuirio P(9A hS l L".-i�9ATL.: c(erks ncity.n•indsnr.on.ca :a 7't�(. ('4191 2Sj-ti211 !� FAS (�I9) '155-(i;i6,i -- —•-�------- .... . .. ........._:.......... � � � � 61 �-. �w r �� 4H.�r�7:'' � �:::� citvof tVoo�isrock March 18, 2G11 Ivtr. Ar�hGr �sc3aile \/ia e-t�aif � Re: Biii 22 OF�=1GE OF -i HL C��TY CLEf�K City Hai! N.G.Bcx1539 5Q0 Dunc:as StrEe; VV�odstac{<, Of� N4S 0�.? Teiephone (519j 539-12�1 �t the regular cauncil meeting held on Thursday March 17, 2011; the follcwing resoluticn in+as passed " Cl;at Woodstnck City Councii supports ihe passage of Biil 22, �vhich would give grandparents' rights to�vards their grandchildren and grandchildren a voice icw�rds seeir.g iheir grandparerts." Yours truly �; �i,.. -.. _.. ..-::� .. '`1 �=-• -- Louise Gartsho;e Ciiy C!erk o�tmi��o az:a?c� From-CA� P�ES it�Rt L�EPl�A lV9wiw/ Ptrsi�r,t P�,yIQBrtt n9T1pft8! �C�ob�r �.�, 2£�� 416�95�7i� �� _ ��. �� C�.�.��. d�}14V-P1�RRE F�RTiN OucYxr Gsoctar OS8Gt6W GI�DBCOS 2Q5 P'.AC�R CGtJRT, T090hfTD� ON?ARiO b12H 3H9 P�iQNE (448} 457-47t0 FAX (�1� �95-8559 �er�� y ��xx �� p�� 4� � ��,� �� i �� c�r��u€��i� �SS�iYC�r� �/��ir�� Prer�a��s c�f �r��r�a �egs�l�ti�� i9�l3r�g ��te�rt'� P�r$c �'o�ntc� �f� t�iA ��l1 �e�� I�ta�s, ��a7 �.ao�rQa� � ��o? J1�ti 0'N�1L N3fIWtE! SBCtJfBry-7rp95uiei SticrtStsrB-f/ft'vn�x' fwlian:9 �r� bei�a�f of g�e CR��t �n� ih� t�ousar�ds oi �r�r�dp�r��fs �ffifi�t� to o�r +�ni��a, i wa�� tc� �nr��ra�� yo� to ��iEize fhe pfl�ser �f ��,t�er�r�n�nf to legislafe �i1122 —�i�i��+��r�'s Lar� �ef�rt�~i 14� (�r��re�pa��t�s I�ie�h�j. �'��, ��ing � �ar��re ��m�fy �a�, fG'C4}Q�t�G �h� ��'f�S�@� �S��E�� WI��2'��B7i!{B�� YtG� �� id�� c�f �x��rad"s�ag th� ri�h#� �f g��r�d��r��tYs is, ir� fa�i, ir� �I�� ic��r�� of ci�iid��n. ( wc�a�4d �� iike io �omr�end 1�� iPri Graet�r for k��+�tging �o�h tii��s i�np�r4�n� B6i( ��tc� �� .��i� ��k ��t�' �.t�� 4e� �up�ott it u►iiD� th� cor►f�d�rtc� th�� i� �s t�e �igY+t t�-�i�tg �� d�, � ��k fcsa�v�.rc� i� yc��r f�vaa��•a�� r��pc�n��. illiii!� r��p��t, � � �a�,� � �it U . ��1�4 ��'�'V��f� �#�fiiob��l �r�si�4��t kl:rlcape3$� cc= . �rn �r-,�i�ar, iUiPP (faX �16-292-7155) Aas�an N�:ves, President, CRW L.ocaE 1�7 ��x �i 9��4-7�60} 62 �, _ .k '� �� ' ��'t �, ,• � t� � �..�� f �; fi.` � �� f t �_ � C " ' -!.. t �: 6 ` � ��JL �: � f '._„ �' L {;. ' ��.y �� .I`�.� �i.L��C�.� SFtR�H SACHELf The U✓indsor Star E �� obert Dr�e ��a �zs wife, Sxsa:��, �?iss their �a:z�daugh- �� terr;:ol�: l::° ;G-yG'aY-O�Ci gl['i �zvd� with t�em for three months earlier this year ��z�n neither of her divorced �arents wanted her. The courts heid a heari��g which resulted in the gi�l be- ing �laced in a grou� home in Dundas, Ont. The Dra..kes caere barred from t�e cou_rtroor,l, because as grandp��en�ts, i��y F�ad nc legal standing. "Ii's as if grzn�na_�e:�:� dcn i e�r�n e�st," said ��uert Dr�e oi how the iaw treais chi.id cus- tody cases. The I3rakes pian to attend. an event at City Hall Sq7zar� St�r�- day to raise awareness of thE lack of grandparents' ?•ightis. Called "Grandparen�s M��si:zg �randchiidren," tre Cdt"!vt2- i�ght vigil is expecfed 'rc cu�a�rr h�.��?dreds. See VIGiL, A4 Dr. �?obert �r�k.2 and his ��vii� �!��=;�. car;dieiion� �aigi; in supoor: o? Bii; _�. WGL'IG .rr�l',/8 giailL�B?'Pi1lS fi�i�i� .-. : �� .�� . ��.�.d��°��' r'1�� C�±y cot�ncil adde;z its supgort ic a p��:�rate meinber's b'�?1 in t�ie UIl��?'ii7 le�islatnre t'r�at would ensr�rine ttie _•i�I�i of gran�ipar.e��ts to have coi�.- ta�i with thei_r grandchildr•en in the ::�se of divnrce and otl:er ci_�stoCy d;s�ui2 �. "� thi?ik ii's � no-bi3l1191," Salu ., �oari. A�ati �7a.?�ersi�.rtt, jh:ho i�:tr,,- duCed C�11I1C.tl'S .i::GiiGll aC 1'��lOI7C:8,-y S mc:eting. 4z�laz`ct 3 P�53�C-�li i� 3t1'1�' 1VIOL'Z,iCC• `t.Gi� COL111C11 tE?@ 1I1°Ylt.i� Si?'255 C?.il ��P. ��Lil?- bearabie" fr.�r. gz'an�pnrents s�td�;.enty exc.l;i�led fre�m sharin_g tii�ie zs�ith iheir grar�dcrxildren. I�ZPP Kiin C?'d;.fbT (L-1�Iiag�ra Failsj first ii,irQ�j:ced t1.r ��ll in `L4U4. anci the la.test v��rs:on, h=s f��urtil a.tiernpt. has i�a� s2cand readir,s but mt:st be p�.sser� befere n.e�t yeaz''S P,l£ Ci?pIt G:- ic will �e ?ost �lg:ilil. OFFICE OF THE MAYOR STEVE PELLEGRINI, MAYOR � February 17, 2011 Mayor Dav�d Ryan City of Pickering 1 The Esplanade Pickering, On L1V 6K7 Dear Mayor Ryan: � � � ; � �� , � ? , r�---� , OFFICE `�°F��si�VIAYOR RECEIVED �'` �� : �� .� � FILE ; FOLIOW UP i COPY CAO DIREC70FiS OES C&R ENG SERV FIRE FWD COUNCiI. CORP SERV OFFtCE SUST LEGAL CLERK THE CORPORATIOV OF THE TOWNSHIP OF KIYG 2075 KING ROAD KING CITY, ONTARIO CANADA UB lAI � TEL: (90�) 833-5321, (905) 841-8492 � %1 FAX:(90�)833-8474 r EMAIL: spellegrini@king.ca WEBSITE: ww�a�.king.ca � �� , f � —1 � As directed by a motion of the �� F� �rr��e�+��E , 10 (extract attached), I am honouring a commitment to ch �e�l4+�g�ew+�s�i ' w��ie+� ross the Oak Ridges Moraine to express their support through a financial commitment to the Oak Ridges Moraine Land Trust's 10fn Anniversary $1 million Stewardship Campaign. King Township has contributed $3,000 to the early stages of this campaign, which will allow this citizen-based, charitable non-profit organization to continue with work on behalf of the citizens in each of the moraine's municipalities. In 10 years the Oak Ridges Moraine Land Trust has secured 3,317 acres, largeiy with Conservation Easements registered on title by willing land-owners. Through their own commitment to a healthy future, these land owners know that the moraine supports the headwaters of 65 rivers and streams, holds, cleanses and releases water and supports diverse species and ecosystems throughout each of our municipalities. This is not a campaign to purchase land. This is a campaign to help this organization negotiate and encourage securement and stewardship efforts that cost a fraction of what fee simple purchase would. The fund will support the many hours of work that go into builtling landowner relationships, explaining options antl benefits and ensuring that landowners understand the goals of protection and how it will benefit all publics. The Trust, even in pursuit of'donated' properties, often incurs expenses of $20,000 -50,000 per property through survey, appraisal, legal and other fees. The fun�+ �vi!! support direct ste��!ardsh!p acti�,�jtV p!1 Ia^c+s tha±lhe Trust does own and it will be leveraped to encourage further investment from other sources. And, it will allow the Trust to undertake a focused communications and outreach program to engage with thought leaders in each of our municipalities discussing not only the importance of the moraine but different forms of securement to aid in conservation and protection. We are all of us committed to the goals of the Oak Ridges Moraine Conservation Plan (ORMCP) which has been described as a model of a provincial plan with no precetlent antl implemented by our municipalities through Official Plans and zoning by-laws. One weakness we all face in this implementation is that cumulative impacts that local planning decisions have on the ecological functions of the moraine. ORIGINALTO: � j�j COPY 70: -� � CORR. FI�E KE APR. ACTION � m0—t � O ✓� -r q r- � f C.T l C� �). 2 65 Each application, each change on the moraine, adds up - arid it is this incremental change and destruction of ecological functions that slips beyond the reach of any one municipality to ensure that sound planning decisions protect these inter-related services. Organizations like the Oak Ridges Moraine Land Trust provide municipalities with another option for helping to protect the ecological functions that contribute to our healthy sustainable communities. "The Township of King strives to be a prosperous, vibrant community proud of its rural traditions and committed to balancing the benefits of accessibility with the values of its natural environment. " This is King Township's vision, and I'm certain you will hear echoes of your own. Economic, Social-Cultural and Financial values are not independent of Environmental goals they are intricately linked. Development press�res differ from ene end of the moraine to the other — as �ve face the loss or impairment of natural features I harbour some envy for our central and eastern moraine municipal partners at being able to engage in protection, now before iYs too late, because protection is less costly than remediation. I respectfully request that each of your municipalities give tlue consideration to contribute to the $ 1 Million Stewardship Fund of the Oak Ridges Moraine Land Trust — we all benefit and the work is not done yet. Sincerely, .�✓�-�°' ; , yor Steve P egrini Township of King cc: Susan Walmer, Executive Director Oak Ridges Moraine Land Trust cc: Municipalities in the Oak Ritlges Moraine Area OFPICE OF THE MAYOR THE CORPORAT[ON OF THE TOWNS(-IIP OF KING TOWNSHIP OF KING �• COi�Ii�IITTEE OF THE WHOLE REPORT 'i'lie folio�r�i��g ite�n f�•om tlie Committee of tiie '�Vhole Iteport of September 13��', 2010 �vas adopted by Council at its meeting of September 13`h, 2010. The minutes of the meeting �vere approved by Council at its meeting of September 21st, 2010. COPIES TO: FILE JEFF SCH�IIDT --------------------------------------------------------------------- ---------------------------------------------------------- C.O.W. #2010-196 Clerks' Department Report Number CL-2010-38 Re: To�vnship of King Community Grants Program — Oak Rid�es 1VIoraine Land Trust lOth Anniversary Stewardship Campai�n Committee considered Clerks' Department Report Number CL-2010-38 regarding a request for a grant by the Oak Ridges Moraine Land Trust (ORMLT). Committee recommends that Clerks' Department Report Number CL-2010-38 be received, and the recommendations therein be approved, as amended, as follows: (a) Report CL-2010-38 be received as information; (b) A grant in the amount of $3,000.00 from the 2010 Community Grants Program (acct# 1.21.299.540) be awarded to the ORMLT's new initiative, the 10`n Anniversary Stewardship Campaign; and (c) The Clerk prepare a letter to send to all Oak Ridges Moraine Municipalities encouraging them to join King Township in support of the ORMLT's 10`h Anniversary Stewardship Campaign. CHRIS SOI�IERVILLE CLERK Ministry ot Citizenship and Immigrafiort MinisEer 6'" Floor 400.University Avenue Toronto ON M7A.2R9 Tel:: (416) 325-6200 Faz'. (416) 325-8195 �'�6 % March 2011 Dear Friends: fNinistere des: A.ffaf►es civiques et de t'Imrnigr�tion Ministre 6e etage 400, avenue University Toronto ON M7A 2R9 T�I. : (416} 325-6200 7elec. : (416) 325-6195 � ORIGIfVAi_T0: COPY T0: � ��}_ � APA. ACtiON CG� J � tor � �'�� -. ��3�� 7.Y �� LII�COLN M. ALEXANDER AWAR_D:2011 Every year since 1993, the Government of �ntaria has presented the Lincoln M. Atexander Avrar� t� horour ;roung Onf�rians �r�h� ha��s d�rnvnstrat�d exempiary.: lead�rship. in contributing to the elimination of racial discriminafion. I am pleased to call upon you and asl� you to support this program by nominating a young person wham yau believe to be deserving of recognition. As ihe Mi.nister of Citi2enship and Immigration, l. will join the Lieutenant Governar in officially recognizing the award recipients at a special ceremony at Queen's Park later in the year. Nomination forms ar�d information outlining details of the program, ineludingthe. deadline date,. the selection criteria and the procedures follawed in the selection process are availabie on our website at www:ontaria.ca/honoursandawards Pfease read the information provided and`take this opportunity to acknowledge a young persan from your school or community who has made an important contribution to eliminat"rng racial discriminatEOn in Ontario. For further information you may eontact the Ontario Honours and Awards Secretariat: 416 3i 4-7526, toll free 1$77 832 8622 or TTY 416 327-2391. The deadline for nominatio�s is May 31, 201 y. Thank you in adv�nce for tak6r�g the time to c�nsider a dese!ving y�ung Or.±ari?!� f�r i�?� Lincoln M. Alexander Award. Sincerefy, �--. � , � J� �r , � �` �� :� �. ---�_ r� �-----�._. Dr. Eric Hoskins Minister ia�e% To From Copy �� 9 � .. �� • . 18t� BICENTENNIAL 2ot� Mayor and Members of Council Dale Quaife, Chair Heritage Pickering Committee Chief Administrative Officer Directors Subject: 2010 Year End Report 2011 Workplan for Heritage Pickering Advisory Committee File: A -1410-001 Memo Co2�.�9,-�l 6 � March 30, 2011 ��ALTO: T0: , P-' l (1 ,� FiLE APR. ACTI(7N 'Le l V � r YJ � The Heritage Pickering Advisory Committee is pleased to present its 2010 Accomplishments and proposed 2011 Workplan as outlined below. 2010 Accomplishments The Heritage Pickering Committee held seven meetings in 2010. The following tasks were completed: 1 Gathered information on heritage structure evaluation criteria and scoring 2 Finalized Pickering evaluation form for cultural heritage evaluation 3 Prepared a standard hamlet inventory form and distributed for member use 4 Ongoing work on inventory of hamlets 5 Investigated and selected three properties for proposed designation 6 Advisecl regarding cultural heritage impact at public consultation meetings for Seaton EA 7 Established Doors Open Sub-committee, selected potential venues and registered venues with Ontario Heritage Trust for participation in 2011 program 2011 Workplan 2 3 4 5 Training Investigate and report to Council on a potential Tax Relief Program for designated Pickering heritage properties Investigate and prepare a Heritage Permit delegation By-law for Council's consideration Investigate and prepare a by-law and potential Pickering Official Plan amendment to adopt a Heritage District Plan for Whitevale, as required under the Ontario Heritage Act Review and prepare potential property listings to include on the Pickering Heritage Register for Council's consideration 6 Conduct investigations into three properties for potential heritage designation 7 Continue to coilaborate with the 2011 Doors Open Sub-committee , 69 Submitted on behalf of The Heritage Pickering Committee Current Member ship: Dale Quaife Mike Sawchuck Tate Besso Gayle Clow Christine Gonsalves Wickham Jamadar Candace Julien Denise Rundle Sally Sheehan Lars Svekis Councillor Peter Rodrigues IJ:xx C\HentageVientage Pickenng�2011 Workplan.doc March 30, 2011 Page 2 2010 Year End Report and 2011 Workplan for Heritage Pickering To From: 0 i� � �� ', � • . zst� BICENTENhlIAL 2oii Mayor Members of Council Marisa Carpino Supervisor, Culture & Recreation Copy: Members, Pickering Advisory Committee on Diversity City Councillor — Ward One Chief Administrative Officer Director, Community Services Division Head, Culture & Recreation Subject: 2011 Annual Work Plan and 2010 Annual Report - File: A-1410-001-11 �0 Memo April 5, 2011 Please find attached the proposed 2011 Annual Work Plan and 2010 Ann,ual Report submitted on behalf of the Pickering Advisory Committee on Diversity current membership which includes: Kirk Mark, Chair Catherine Reidt, Vice-Chair Kevin Ashe, City Councillor — Ward One and Council Representative Carlisle Miller Devinder Kaur Panesar Jacob Yacoumidis Representatives: Anusheh Awad, [YOU]nity Chair Renee Prem, [YOU]nity Co-Chair Christy Harper, Pickering Public Library Keith Richard, Durham Regional Police Service Margaret Lazarus, Valley Farm Public School Alma Sandoval, Hispanic Canadian Alliance of Ontario Fred Gibson, Pickering Carib Canadian Cultural Association Thank yo,u :mc Attachments ,1 � �� : � � .. . isi� BiCENTENNIAL zo�i A. About The Committee Pickering Advisory Committee on Diversity 2011 Annual Work Plan The City of Pickering Advisory Committee on Race'Relations & Equity was established by Resolution #67/90, Item #10, passed on May 28, 1990 as amended by Resolution #128/00 passed on October 2, 2000. In 2010, the name of the committee was changed to Pickering Advisory Committee on Diversity. As a result, the committee will endeavour to seek to revise/update the committee's mandate and terms of reference to reflect this new committee name. The committee will also seek to define the term "diversity" for the purposes of the committees' work. � B. Events Heritage Day Celebration: The Pickering Advisory Committee on Diversity will proudly host the annual event to commemorate Heritage Day in Ontario. This multicultural festival will be held on February 26, 2011 at the Pickering Town Centre and celebrates Pickering's rich heritage and cultural diversity. At this annual event, hundreds of event visitors are both entertained and informed by a variety of artistic, dance and musical performances as well as exciting interactive displays. Clearly, the Heritage Day Celebration involves community members of all ages and all walks of life and is invaluable in reaching Pickering's young people. The day brings spectacular cultural entertainment but more importantly insight into the diverse cultures that make up our community. Diversity Camp: The Diversity Leadership Camp is an initiative run by [YOU]nity, the youth sub- committee of the Pickering Advisory Committee on Diversity. This FREE workshop is open to children grades 6-8 and includes interactive activities focussing on issues encompassing topics of equity, race relations, and diversity. Participants will be encouraged to develop leadership skills and Iearn how to become an effective youth advocate in a fun, laid-back environment, The Diversity Leadership Camp will take place from on March 17 and 18, 2011 at the Pickering Public Library. Student Contest & Diversity Forum: The Pickering Advisory Committee on Diversity will host the 2011 Race Relations Forum on Wednesday, March 23, 2011 at 7pm in Council Chambers of the Pickering Advisory Committee on Diversity %� 2011 Annual Work Plan Pickering Civic Complex, One the Esplanade; Pickering. The event will provide a platform for students of the 2010/11 "In Your Words & Expressions" to share their winning submissions. , The Diversity Forum commemorates.March 21 St The International Day for the Elimination of Racial Discrimination and will include guest speaker Shelley-Ann Brown. Members of the public are welcome to attend and have the opportunity to the opportunity to hear from our young people about such important community issues. In September 2011, the Pickering Advisory Committee on Diversity will partner with the Durham District School Board and the Durham Catholic Districf School Board to present the "In Your Words & Expressions" contest once again for 2011/12. Coffee House: [YOU]nity, the youth sub-committee of the Pickering Advisory Committee on Diversity, will host a Coffee House event. This event will be a celebration of culture, presented by youth performers; and open to everyone. The event is planned to take place in November 2011. Multi Faith Holiday Celebration: � Pickering Advisory Committee on Diversity will once again create banners for display in the Pickering Civic Complex during the month of December 2011 so that members of our community can learn more about various cultural holiday celebrations that include Kwanzaa, Eid al Huda, Chanukafi and Christmas. The committee will also send a request to Council to proclaim World Religion Day in January, Black History Month in February, Hispanic Heritage Month in April, Asian Heritage Month in May, India's Independence Day in August; Diwali in October and other dates of significance in 2011. These proclamations wilt be complimented by signs in the lobby of the Civic Complex and Recreation Complex commemorating these proclaimed months. Pickering Public Library: The Pickering Public Library, which are represented by staff on .the Pickering Advisory Committee on Diversity; proudly commemorate culturally significant initiatives by coordinating speakers and/or displays which are available to the community. 2 73 Pickering Advisory Committee on Diversity 2011 Annual Work Pian C: Outreach The Pickering Advisory Committee on Diversity is committed to continue to show its support for various diversity activities that take place within our community — as demonstrated when committee members and/or City Council attend these initiatives. The Committee would like to continue to have community cultural organizations become more involved in the committees' activities and to attend the monthly committee meetings. As such, the committee will be sending an invitation to local community cultural associations to attend a meeting and update the committee on their activities. The committee aims to have 5 visiting organizations in 2011. D: Website The Pickering Advisory Committee on Diversity is committed to keeping the community informed of Committee initiatives by featuring current and relevant information on its web page found on cityofpickering.com. On the site, people can also access committee minutes, committee ierms of reference and important community cultura► information via the holiday calendar, community cultural listing. The Committee will continue to recognize internationally/nationally recognized cultural holidays on the City's website located at cityofpickering.com. The Committee will also feature local cultural events on the City's website to encourage public awareness and involvement. This is an important way to keep the communities cultural traditions to the forefront and to make the community aware of the great activit'res happening in their own community. E: Community Survey The Pickering Advisory Committee on Diversity will partner with Durham College to develop a community survey that would assess the current climate of our citizens regarding diversity. in consultation with the committee, Durham Collage students of the Law & Security Program will develop the survey in 2011 and implement it in 2012 to the community using scientific methods that would generate statistically significant results. The results of the survey will be shared with Council and may provide a focus for the committee in future years. The students would complete this project as part of their school assignment and there would be no cost to the City of Pickering. 3 Pickering Advisory Committee on Diversity 2011 Annual Work Plan % 4. F. Funding _ The funds to coordinate the activities of the Pickering Advisory Committee on Diversity will be completely covered by committee funds in account 2711.5350.0001. � mC i�� r ia�i EICENTENNIAC 2oit A. About The Committee Pickering Advisory Committee on Race Relations & Equity 2U10 Annual Report The City of Pickering Advisory Committee on Race Relations & Equity was established by Resolution #67/90, Item #10, passed on May 28; 1990 as amended by Resol-ution #128/00 passed on October 2, 2000. The City of Pickering Advisory Committee on Race Relations & Equity, made up of municipal leaders, school board representatives, community cultural associations, community appointees and students, has been involved in the design and delivery of race relations programs and initiatives in the community for nearly 20 years. The City of Pickering Advisory Committee on Race Relations and Equity is also charged with the responsibility of giving guidance to and advising the municipality, through the Mayor and the Council of the Corporation of the City of Pickering, on matters involving race relations and equity issues within the community. B. Events Heritage Day Celebration: The Pickering Advisory Committee on Race Relations & Equity hosted the 2010 Heritage Day Celebration on Saturday, February 20, 2010 starting at 11:00 am at the Pickering Town Centre (centre court). Heritage Day Celebration is a dynamic event that celebrates Pickering's rich heritage and cultural diversity. Visitors were both entertained and informed by a variety of dance and musical performances as well as interactive cultural displays. The City of Pickering Advisory on Race Relations & Equity Committee was proud to host the annual Heritage Day Celebration — an event that brings the community together by celebrating our differences. The performances included The County Town Singers, Royal Scottish Country Dance Society, Jessica's Footsteps Dance School, Village Singers, Tamil Cultural and Academic Society of Durham, McGrath Highland Dancers, Devi Mandir, Polish Folk Song & Dance Ensemble Tatry, Colleen Rintamaki School of Dance, Arunodhaya Dance Academy, Grupo Sacuanjoche, Sweet Harmony, Zahras School of Dance, Sweet Harmony, Mario & Laura Polanco representing Pickering Advisory Committee on Race Relations & Equity 7 6 2010 Annual Report the Hispanic Canadian Alliance of Ontario, Shantel Chand � Bollywood Fusion Dance and Barathalaya Dance Academy. The event displays included Pickering Advisory Committee on Race Relations & Equity, Heritage Pickering, Pickering Public Library, [YOU]nity, Durham Tamii Association, Hispanic Canadian Alliance of Ontario, Congress of Black Women of Canada — Ajax/Pickering Chapter, Pickering Ajax Italian Social Club, Pickering Museum Village, Community Development Council of Durham, Durham Continuing Education and Tamil Cultural & Academic Society of Durham. At 1:30 pm on Saturday, February 20th, Master of Ceremonies David Pickles, City Councillor - Ward 3 and Chair, Pickering Advisory Committee on Race Relations . & Equity introduced local dignitaries and special guests who provided welcoming remarks on the main stage in the Centre Court of the Pickering Town Centre. Diversity Camp: The Diversity Leadership Camp is a two-day initiative run by jYOU]nity, theyouth sub-committee of the Pickering Advisory Committee on Race Relations & Equity. This FREE workshop is open to children grades 6-8 and includes interactive activities focussing on issues encompassing topics of equity, race relations, and diversity. Participants will be encouraged to develop leadership skilis and learn how to become an effective youth advocate in a fun, laid-back environment. The Diversity Leadership Camp took place from 9 am to 3 pm on June 12, 2010 at the East Shore Community Centre and engaged over 20 kids in the camp. Student Contest & Race Relations Forum: The Pickering Advisory Committee on Race Relations & Equity will host the 2010 Race Relations Forum on Wednesday, March 24, 2010 at 7pm in Council Chambers of the Pickering Civic Complex, One the Esplanade, Pickering. The event will provide a platform for students of the 2009/10 "In Your Words & Expressions" to share their winning submissions. The Race Relations Forum commemorates March 21 St The International Day for the Elimination of Racial Discrimination and will include guest speaker Fairness Commissioner Jean Augustine. Over 150 people attended the event including student winners and their families/teachers. In September 2010, the Pickering Advisory Committee on Race Relations & Equity partnered with the Durham District School Board and the Durham Catholic District School Board to present the "In Your Words & Expressions" contest once again for 2010/11. Coffee House: [YOU]nity, the youth sub-committee of the Pickering Advisory Committee on Race Relations & Equity, hosted a Coffee House event on November 19, 2010. 2 �� Pickering Advisory Committee on Race Relations & Equity 2010 Annual Report This event was a celebration of culture, presented by youth performers, and open to everyone. Over 50 people attended this event and over $200 was raised for the Youth Centre. Multi Faith Holiday Celebration: Pickering Advisory Committee on Race Relations & Equity once again creates banners for display in the Pickering Civic Complex during the month of � December 2010 so that members of our community can learn more about various cultural holiday celebrations that include Kwanzaa, Chanukah and Christmas. The committee also sent a request to Council to proclaim Black History Month, Hispanic Heritage Month and Asian Heritage Month. These proclamations were . complimented by signs in the lobby of the Civic Complex and Recreation Complex commemorating these proclaimed months. Pickering Public Library: The Pickering Public Library, who has staff representation on the Pickering Advisory Committee on Race Relations & Equity, proudly commemorated culturally significant initiatives (such as Asian Heritage Month, Black History Month) by coordinating speakers and/or displays which are available to the community. C. Outreach The Pickering Advisory Committee on Race Relations & Equity is committed to continue to show its support for various race relations activities that take place within our community — as demonstrated when committee members and/or City Council attend these initiatives. In 2010, the following activities were attended: 1. March 4, 201 0 Race Relations & E.quity Advisory Committee meeting took place at the Pickering islamic Centre and a tour was conducted for our members. " 2. Region of Durham immigration Portal quarterly meetings attended by committee staff representative, Marisa Carpino, Supervisor, Culture & Recreation 3. 2010 Committee Chair, Councillor David Pickles attended the following cultural events: a. Thai Pongal Celebration, at Ajax Community Centre on January 23, 2010 b. Heritage Fair at William Dunbar High School on February 26, 2010 c. Holi Celebration at Devi Mandir on February 27, 2011 d. Tamil's "Light of Hope" Charity Gala on April 10, 2010 Pickering Advisory Committee on Race Relations & Equity 7$ 2010 Annual Report e. Women's Multicultural Resource & Counseiling Centre (WMRCC) Gala on May 1, 2010 f. Tamil Cultural Event on May 28, 2010 g. Metis Festival at Abbeylawri Manor on May 29, 2010 h. Pickering Italian Social Club Picnic on July 11, 2010 i. India's Heritage Festival at Esplanade Park on August 21; 2010 j. Pickering Italian Social Club Corn Roast on September 10, 2010 D. Website The Pickering Advisory Committee on Race Relations & Equity is committed to keeping the community informed of Committee initiatives by featuring current and relevant information on its web page found on cityofpickering.com. On the site, people can also access committee minutes, committee terms of reference and important community cultural information via the holiday calendar, community cultural listing. The Committee continued to recognize holidays of the cultural community on the City's website located at cityofpickering.com and promoted various local cultural events so that the community can be informed and engaged. , ..� �. //II\._ ,�;A . s_ , , �::;::._.-, = ;y.; ; ., .,: :: u ecu:, . e== �—i =ii_ �. .i��'-",_'_��—�_, — ,�1 � :—��" ;�:�� April 18, 2011 COMMITTEE REPORTS 79 a) Joint Report JT 2011-01 of the Planning & Development Committee and Executive Committee Part "A" Planninq & Development Reports Joint Pages White Director, Planning & Development Report PD 09-11 . 23-66 Zoning By-law Amendment Application A 35/05 Ansar Medical Services Inc. 2177 & 2185 Brock Road Part of Lot 18, Concession 2, Citv of Pickerinq Recommendation That Report PD 09-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 35/05, submitted by Ansar Medical Services Inc. to permit a mixed use development on lands being Part of Lot 18, Concession 2 be approved; and 3. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 35/11, as set out in Appendix I to Report PD 09-11, be forwarded to City Council for enactment. 2. Director, Planning & Developmen# Report PD 10-11 67-96 Zoning By-law Amendment — A 10/10 Gazarek Realty Holdings Ltd. on behalf of St. IVlary & St. John the Beloved Coptic Orthodox Church 980 — 984 Kingston Road (Range 3 B.F.C. Part Lot 25, 26 Now RP 40R-1090 Part 14, 15, 17 and Part Road Allowance between Range 3 B.F.C. & Concession 1 Now RP 40R-11222 Part 3, 4 and Concession 1 Part Lot 25, 26), Citv of Pickering Recommendation That Report PD 10-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 10/10, submitted by Gazarek Realty Holdings Ltd. on behalf of St. Mary & St. John the Beloved Coptic Orthodox Church, to permit a place of religious assembly, a day nursery and limited commercial uses on lands being Part 1 40R-3466, Parts 2-5 40R- 5805 and Part 1 40R-11779, be approved; 8 0 3. That the draft zoning by-law fo implement Zoning By-law Amendment Application A 10/10, as set out in Appendix I to Report PD 10-11, be forwarded to City Council for enactment; and 4. Further, that Council authorize staff to commence the process of stopping up and closing Part 8, Plan 40R-11222, as a public highway for the purpose of acquisition by the abutting landowner. 3. Director, Planning & Development, Report PD 11-11 97-118 Zoning By-law Amendment Application A 8/10 P. Albanese 1448 Rougemount Drive Part of Lot 16 Plan 228, City of Pickerinq Recommendation That Report PD 11-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 8/10 submitted by Pietro Albanese to amend the zoning of the subject property to an "R4" — Fourth Density Residential zone to permit the creation of two lots with minimum frontage of 15.0 metres on lands being Part of Lot 16, Plan 228, City of Pickering be approved; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 8/10, as set out in Appendix I to Report PD 11-11, be forwarded to City Council for enactment. 4. Director, Planning & Development, Report PD 12-11 119-127 Downtown Intensification Program Proposed Work Plan to Confirm and Implement a Council Vision for powntown Pickerinq Recommendation That Report PD 12-11 of the Director, Planning & Development, outlining a Downtown Intensification Program to confirm and implement a Council vision for powntown Pickering, be received for information; 2. That Council authorize staff to proceed with the Work Plan for the Downtown Intensification Program attached as Appendix II to Report PD 12-11, and 3. Further, that Council authorize staff to prepare terms of reference and issue request for proposals for required studies, and report back to Council regarding the hiring of consultants in accordance with the City's purchasing policy. Part "B" Executive Committee Reports �• 1. Chief Administrative Officer's Report, CAO 07-11 128-133 Records Manaqement By-law Amendment Recommendation That Report CAO 07-11 of the Chief Administrative Officer be received; 2. That the Draft By-law to amend By-law 6835/08 Records Management for the City of Pickering, included as Attachment #1 to this Report, be approved; and 3. That the City Clerk forward the approved by-law to the City's Auditors, Deloitte and Touche LLP, for certification. 2. Director, Community Services Report CS 10-11 134-144 Municipal Bridge Maximum Gross Vehicle Weight Restrictions By-law to establish a load limit for certain bridges under the jurisdiction of the Citv of Pickerinq ' Recommendation That Report CS 10-11 of the Director, Community Services regarding the establishment of safe load limits on municipal bridges be received; and 2. That the attached Draft By-law limiting the gross vehicle weight of any vehicle or any class thereof, passing over certain bridges, under the jurisdiction of the Corporation of the City of Pickering be enacted. 3. Director, Community Services Report CS 16-11 145-148 Boyne Court — Sidewalk Removal & Driveway Restoration Recommendation That Report CS 16-11 of the Director, Community Services regarding the sidewalk removal and driveway restoration on Boyne Court be received; 2. That Council approve staff's recommendation to arrange for the removal of the existing sidewalk and undertake driveway and boulevard restoration for the residents on Boyne Court, subject to the condition that residents directly benefitting from the alterations incur 100% of the costs; 3. That Council direct staff to respond to the residents indicating the results of the Council's decision; and 4. That the appropriate staff of the City of Pickering be given authority to give effect thereto. �• 4. Director, Community Services Report CS 19-11 149-156 No Parking By-law, Rayleen Crescent Amendment to By-law 66,04/05 Pedestrian Access Relocation, Rayleen Crescent Recommendation 1. That Report CS 19-11 of the Director, Community Services regarding a proposed amendment to the municipal traffic by-law 6604/05 and relocation of a pedestrian access on Rayleen Crescent be received; and . 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering; and 3. That relocation of the pedestrian access to Brock Road currently mid-block on Rayleen Crescent to a location further north on Rayleen Crescent be approved and staff be given the authority to undertake the necessary work. NEW AND UNFINISHED BUSINESS �� April 18, 2011 PAGES Director, Community Services, Report CS 15-11 86-99 Tender No. T-1-2011 Liverpool Road - Road Works, Storm Sewer, Streetlighting, Boulevard Reconstruction and WharF Street Sidewalk Installation Recommendation That Report CS 15-11 of the Director, Community Services regarding the tender for Liverpool Road - Road Works, Storm Sewer, Streetlighting, Boulevard Reconstruction and Wharf Street sidewalk installation be received; 2. That Tender No. T-1-2011 submitted by Concord Paving Inc. in the amount of $378,832.50 (HST included) and a net cost of $341,150.40 be approved; 3. That the total gross project cost of $471,888 (HST included) including the tender amount and other associated costs, and the total net project cost of $424,950 (net of HST rebate) be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) That the sum of $20,000 be funded from the Development Charges - City Share Reserve, as provided for in the 2007 approved External Subdivision Budget for Wharf Street; b) That the sum of $5,000 be funded from the Development Charges — Transportation Roads & Related Reserve Fund as provided for in the 2007 approved External Subdivision Budget for WharF Street; . c) That the sum of $58,725 be funded from Development Charges - City Share Reserve , as provided for in the 2007 approved External Subdivision Budget for Liverpool Road; d) That the sum of $19,575 be funded from Development Charges — Transportation Roads & Related Reserve Fund, as provided for in the 2007 External Subdivision Budget for Liverpool Road; e) That the sum of $320,000, as provided for in the 2007 approved Roads Capital Budget for Liverpool Road, be financed by the issuance of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years, at a rate to be determined; �� fl That the balance of $1,650 for Liverpool Road be funded from the 2011 Current Funds; g) That the annual repayment charges in the amount of approximately $41,500 be included in the annual Current Budget for the City of Pickering commencing in 2012, continuing thereafter until the loan is repaid , and any financing cost to be paid out of the Current Budget; h) The Director, Corporate Services & Treasurer has updated the City's Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for the debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; i) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 2. Director, Community Services, Report CS 17-11 100-109 Pickering Museum Village -Site Improvement Works -Tender No. T-2-2011 Recommendation That Report CS 17-11 regarding Tender No. T-2-2011 for the Pickering Museum Village, Site Improvement Works be received; 2. That Tender No. T-2-2011 submitted by Iron Trio Inc. in the total tendered amount of $343,530.31 (HST included) be accepted; 3. That the total gross project cost of $402,855 (HST included) and a net project cost of $362,783 including the total tendered amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) The sum of $72,557 as provided for in the 2009 Capital Budget be funded through a donation from the Pickering Museum Foundation; b) The sum of $50,790 as provided for in the 2009 Capital Budget be funded by Property Taxes; c) The sum of $119,718 as provided for in the 2009 Capital Budget be funded by the Building Canada Fund — Communities Component (BCF- g� CC) Intake 1— Federal Grant; d) The sum of $119,718 as provided for in the 2009 Capital Budget be funded by the Building Canada Fund — Communities Component (BCF- CC) Intake 1— Provincial Grant; e) the Director, Corporate Services & Treasurer be authorized to take any actions necessary in order to affect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto 3 Director, Planner & Development, Report PD 13-11 110-113 Building By-law Appointment Schedule Amendment under the Buildinq Code Act Recommendation That the City's Building By-law 6603/05 which appoints the Chief Building Official, Deputy Chief Building Official and Inspectors be amended as set out in Attachment 1 to Report PD 13-11. �. ,,, - ��, Aw �,�„u,�;�_ ..� � -, ��, ,: ,- � �,t, � .�.�, From: Everett Buntsma Director, Community Services Report To Council Report Number CS 15-11 Date: April 18., 2011 . 8� Subject: Tender No. T-1-2011 Liverpool Road - Road Works, Storm Sewer, Streetlighting, Boulevard Reconstruction and Wharf Street Sidewalk Installation - File: A-1440 Recommendation: 1. That Report CS 15-11 of the Director, Community Services regarding the tender for Liverpool Road - Road Works, Storm Sewer, Streetlighting, Boulevard ' Reconstruction and Wharf Street sidewalk installation be received; 2. That Tender No. T-1-2011 submitted by Concord Paving Inc. in the amount of $378,832.50 (HST included) and a net cost of $341,150.40 be approved; 3. That the total gross project cost of $471,888 (HST included) including the tender amount and other associated costs, and the total net project cost of $424,950 (net of HST rebate) be appraved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a. That the sum o# $20,000 be funded from the Development Charges - City Share Reserve, as provided for in the 2007 approved External Subdivision Budget for Wharf Street; b. That the sum of $5,000 be funded from the Development Charges — Transportation Roads & Related Reserve Fund as provided for in the 2007 approved External Subdivision Budget for Wharf Street; c. That the sum of $58,725 be funded from Development Charges - City Share Reserve. , as provided for in the 2007 approved External Subdivision Budget for Liverpool Road; d. That the sum of $19,575 be funded from Development Charges — Transportation Roads & Related Reserve Fund, as provided for in the 2007 External Subdivision Budget for Liverpool Road; Report CS 15-11 April 18, 2011 Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting, � � $ 7 Boulevard Reconstruction and `�' WharF Street Sidewalk Installation Page 2 e. That the sum of $320,000, as provided for in the 2007 approved Roads Capital Budget for Liverpool Road, be financed by the issuance of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years, at a rate to be determined; f. That the balance of $1,650 for Liverpool Road be funded from the 2011 Current Funds; g. That the annual repayment charges in the amount of approximately $41,500 be included in the annual Current Budget for the City of Pickering commencing in 2012, continuing thereafter until the loan is repaid , and any financing cost to be paid out of the Current Budget; h. The Director, Corporate Services & Treasurer has updated the City's Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for the debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; The Treasurer is authorized to take any actions necessary in order to effect the foregoing; 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: As part of the 2007 Roads Capital Budget and the 2007 External Subdivision Budget, Liverpool Road Reconstruction (between Wharf Street and Annland Boulevard) and Wharf Street Sidewalk Installation were approved as construction projects. Prior to proceeding with the road reconstruction in this section, it was necessary to complete the hydro underground conversion. Tender No. T-1-2011 was issued on Friday, March 11, 2011 and closed Wednesday, March 30, 2011 with ten bidders responding. The low bid of $378,832.50 (HST included) submitted by Concord Paving Inc. is recommended for approval. The total gross project cost is estimated at $471,888 (HST included) with an estimated total net project cost of $424,950 (net of HST rebate). The City's Purchasing Policy requires staff to report to Council on the results of a public tender. In accordance with Purchasing Policy Item 04.07 (revised 2007) a formal tender exceeding $108,000 is subject to Council approval. CORP0227-07/01 revised Report CS 15-11 Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting, Boulevard Reconstruction and . Wharf Street Sidewalk Installation Financial Implications: 1. Tender Amount T-1-2011 HST (13%) Sub-Total HST Rebate (11.24%) Total 2. Approved Source of Funds � Roads and External Subdivision Capital Budgets Location Project Code Source of Funds Wharf Street 5321.0705 Development Charges- City's Share Reserve VVharF Street 5321.0705 Development Charges — Transportation — Roads & Related Reserve Fund Liverpool Road 5321.0706 Liverpool Road 5321.0706 Liverpool Road 5320.0709 Liverpool Road 5320.0709 Total CORP0227-07/01 revised Development Charges — City's Share Reserve Development Charges — Transportation Roads & Related Reserve Fund Debt Financing — 10 Year Property Taxes April 18, 2011 :: Page 3 $335,250.00 � 43,582.50 378,832.50 �37,682.10) $341,150.40 Budget Required 20,000 20,000 5,000 5,000 $58,725 $58,725 19, 575 19,575 321,700 0 320,000 1,650 $424,950 Report CS 15-11 Subject: Liverpool Road - Road.Works, Storm Sewer, Streetlighting, $ � Boulevard Reconstruction and Wharf Street Sidewalk Installation 3. Estimated Project Costing Summary T-1-2011 — Tender for Liverpool Road - Road Works, Storm Sewer, Streetlighting and Boulevard Reconstruction and Wharf Street Sidewalk Instaflation Associated Costs Materiats Testing Utility Relocations Miscellaneous Costs Construction Contingency Sub Total HST (13%) Total Gross Project Cost HST Rebate (11.24%) Total Net Proiect Cost April 18, 2011 Page 4 $335,250 5, 000 10,250 10,600 56,500 417,600 54,288 471,888 (46,938) Net Project Costs (over) under Approved Funds $50 For the purpose of the debentures by-law, the sources of funds for the three accounts are grouped as follows: Accounts 5321.0705. 5321.0706. 5320.0709. Total Development Charges-City's Share Reserve 20,000 58,725 78.725 Development Charges- Transportation Roads 8� Related Reserve Fund 5, 000 19,575 5 Current � Debt Funds Total (Taxes) 320,000 1,650 320.000 1.650 25,000 78,300 321,650 424,950 The Director, Corporate Services & Treasurer has reviewed the budgetary implications and financing of the expenditures contained in this report and concurs. CORP0227-07/01 revised Report CS 15-11 Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting, Boulevard Reconstruction and � Wharf Street Sidewalk Installation April 18, 2011 �� Page 5 Sustainability Implications: This project will allow for improving the roadway geometrics and vehicular flow in this area and complete the implementation of the Great Lakes Nautical Theme for Liverpool Road. The new road works will reduce maintenance costs for the next several years. This project will also allow for new sidewalk construction and completion of the Waterfront Trail segment on Liverpool Road promoting pedestrian mobility. Background: As part of the 2007 Roads Capital Budget and the 2007 External Subdivision Budget, Liverpool Road Reconstruction was approved as a construction project. This section of Liverpool Road falls within the City's Planning & Development Department's Policy with the Great Lakes Nautical Theme Development Guidelines. There are special landscape and streetscape requirements that govern the way the City infrastructure is to look in this area. Part of this initiative was to place the overhead hydro wires underground. This has been completed from the Millennium Square to Annland Street, with the last section from Wharf Street to Annland Street being recently completed. Engineering Services staff have recently met with Veridian Connections to determine the feasibility of continuing this practice north to Krosno Boulevard. Veridian Connections provided the City with the details of complexities and costs associated with continuing this practice. After discussions, it was determined that it would not be financially feasible to continue any further, as the estimated cost would be prohibitive. The redevelopment of the Wharf Street Marina in recent years has generated the need to provide a safe pedestrian connection to Liverpool Road. This matter was addressed in a Report to the Planning & Development Committee PD 04-08 and Council Resolution #132/08 approved the installation of a sidewalk on the north side of Wharf Street. Tender No. T-1-2011 was issued on Friday, March 11, 2011 and closed Wednesday, March 30, 2011 with ten bidders responding. The low bid of $378,832:50 (HST included) submitted by Concord Paving Inc. is recommended for approval. A reference check for Concord Paving Inc. has been completed and is deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy, a current WSIB Workplace Injury Summary Report and Certificate of Clearance issued by Workplace Safety & Insurance Board as submitted by Concord Paving Inc. have been reviewed by the Coordinator, Health & Safety and deemed acceptable. The Certificate of Insurance has been reviewed by the Manager, Finance & Taxation and is deemed acceptable. In conjunction with staff's review of the contractor's previous work experience, check of references submitted and the bonding available on this project, the tender is deemed acceptable, pending receipt of proof of Confined Space Awareness Training and a list of employees trained in confined space. CORP0227-07/01 revisetl Report CS 15-11 April 18, 2011 Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting, � � Boulevard Reconstruction and WharF Street Sidewalk Installation Page 5 Sustainability Implications: This project will allow for improving the roadway geometrics and vehicular flow in this area and complete the implementation of the Great Lakes Nautical Theme for Liverpool Road. The new road works will reduce maintenance costs for the next several years. This project will also allow for new sidewalk construction and completion of the Waterfront Trail segment on Liverpool Road promoting pedestrian mobility. Background: As part of the 2007 Roads Capital Budget and the 2007 External Subdivision Budget, Liverpool Road Reconstruction was approved as a construction project. This section of Liverpool Road falls within the City's Planning & Development Department's Policy with the Great Lakes Nautical Theme Development Guidelines. There are special landscape and streetscape requirements that govern the way the City infrastructure is to look in this area. Part of this initiative was to place the overhead hydro wires underground. This has been completed from the Millennium Square to Annland Street, with the last section from Wharf Street to Annland Street being recently completed. Engineering Services staff have recently met with Veridian Connections to determine the feasibility of continuing this practice north to Krosno Boulevard. Veridian Connections provided the City with the details of complexities and costs associated with continuing this practice. After discussions, it was determined that it would not be financially feasible to continue any further, as the estimated cost would be prohibitive. The redevelopment of the Wharf Street Marina in recent years has generated the need to provide a safe pedestrian connection. to Liverpool Road. This matter was addressed in a Report to the Planning & Development Committee PD 04-08 and Council Resolution #132/08 approved the installation of a sidewalk on the north side of WharF Street. Tender No. T-1-2011 was issued on Friday, March 11, 2011 and closed Wednesday, March 30, 2011 with ten bidders responding. The low bid of $378,832.50 (HST included) submitted by Concord Paving Inc. is recommended for approval. A reference check for Concord Paving Inc. has been completed and is deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy, a current WSIB Workplace Injury Summary Report, Certificate of Clearance issued by Workplace Safety & Insurance Board, proof of Confined Space Awareness Training �nd a list of employees trained in confined space, as submitted by Concord Paving Inc. have been reviewed by the Coordinator, Health & Safety and deemed acceptable. The Certificate of Insurance has been reviewed by the Manager; Finance & Taxation and is deemed acceptable. In conjunction with staff's review of the contractor's previous work experience, check of references submitted and the bonding available on this project, the tender is deemed acceptable. CORP0227-07/01 revised Report CS 15-11 Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting, Boulevard Reconstruction and WharF Street Sidewalk Installation Aprii 18, 2011 g2 Page 6 Upon careful examination of all tenders and relevant documents received, the Community Services Department, Engineering Services Division recommends the acceptance of the low bid submitted by Concord Paving Inc. for Tender No. T-1-2011 in the amount of $378,832.50 (HST included) and that the total net project cost of $424,950 be approved. , This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Location Map 2. Supply & Services Memo Dated March 30, 2011 3. By-law to authorize the Liverpool Road — Road Works, Storm Sewer , Streetlighting and Boulevard Reconstruction, and Wharf Street Sidewalk Installation in the City of Pickering and the issuance of debentures therefor in the amount of $320,000. Prepared By: Approved/Endorsed By: � ��,/ �'��'� ,/�._. Darr II Selsky / Everett Buntsma p�-visor, Engineering & Capital Works Dir�ctor, Community Services Vera A. ,Frelgemacher Giltis Pa CSCMP; CPPO, CPP6, C.P.M., CMM III � Director, Manager, Supply & Services � L Caryn Kong, CGA Senior Financial Analyst Capital & Debt Management CORP0227-07/01 revised n, CMA Corporate Services & Treasurer Report CS 15-11 April 18, 2011 S�ubject: Liverpool Road - Road Works, Storm Sewer, Streetlighting, 3 Boulevard Reconstruction and WharF Street Sidewalk Installation Page 7 Ri ard Hol 6rn, P. Eng. , D�' ision Head, Engineering Services DS:ds Copy: Chief Administrative Officer Recommended for the consideration of Pickering Ci� Council � �2, Zo�l Tony Frevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised U: c: • � _ /II \'�,� � �� k°__r,aGl�, �•—,1 = � �ti, :. � y � �-�,�,a�� - �� ,��, � � ATT�Ci�MEt�T� ��_ °iUREPORT# CS 15-il � Of ' ENGINEERING SERVICES DIVISION Attachment for Tender T-1-2011 Liverpool Road Reconstruction and WharF Street Sidewalk Installation Location Map — Liverpool Road and Wharf Street Proposed Construction Includes: �� LIVERPOOL ROAD. (as�per "Great Lakes Nautical Village" guidelines) • Installation of shallow storm sewer system for road and boulevard drainage only . • Complete road reconstruction including new granular road base (heavy duty) and base asphalt • Remove and replace the existing concrete curb and gutter to a new configuration to accommodate on-street parking • Remove and replace the existing concrete sidewalk (east side) to a wider 1.8m sidewalk • Install new 2.Om concrete sidewalk (Millennium Trail) on the west side • Install decorative "Nautical" street lighting • Install decorative interlocking pavers on boulevard • Complete boulevard restoration to all areas affected by construction (fine grading and sodding where required) WHARF STREET • Install new 1.5m concrete sidewalk on the north side, crossing over to the south side to the Port Restaurant • Complete boulevard restoration to all areas affected by construction (fine grading and sodding where required) `�� ,' k i �;� � � � �a,��= � � , ; To From Copy: �oi� [iIC:ENTENNiAI. zo�i ATTt� NT# 2 r. YO REPORT# C� 15 ! � �� _ of _� �� 1 10�� R � � oF �NG S�� Es �N��N�� Richard Holborn Division Head, Engineering Services Vera A. Felgemacher Manager, Supply & Services Supervisor, Engineering & Capital Works Memo March 31, 2011 Subject: Tender No. T=1-2011 Tender for Liverpool Road Reconstruction and Wharf Street Sidewalk Installation - File: F-5400-001 Tenders have been received for the above project. An advertisement was placed in the Daily Commercial News and on the City's website inviting companies to download the tendering documents and drawings for the above mentioned tender. Fifteen (15) bidders submitted a tender for this project. � Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3� bids have been retained for review at this time. Copies of the tenders are attached for your review along with the summary of costs. SUMMARY Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation Check Concord Paving Inc. $378,832.50 $378,832.50 Nuroad Construction Ltd. $387,502.99 $387,502.99 Esposito Bros. Construction Ltd. $399,496.59 $399,496.59 Trisan Construction $404,331.06 $404;709.61 Four Seasons Site Development Ltd. $420,550.41 $420,550.41 Wyndale Paving Co. Ltd. $425,652.84 $425,652.84 Ashland Paving Ltd. $427,180.85 $427,180.96 ATiACF�MENT#.�,� `y O REPORT# C S l5-lI Bidder Totati' ount After Caiculation Check Peltar Paving Co: Ltd. . $445,642.62 $445,642.62 Ron Robinson Ltd. $451,953.67 $451,953.67 Blacks�one Paving & $475,090.20 $475;090.19 Construction Ltd. Tri Son Contracting Inc. $477,791.69 $477,791.69 Royalcrest Paving $484,664.29 $484,664.29 Miwel Construction Ltd. $491,737.64 , $491,737.64 Serve Construction Ltd. $508,222.88 $508,222.89 Iron Trio Inc. $595,082.97 $595,082.97 Pursuant to Information to Bidders Item 24, the following will be requested of the low bidder for your.review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) A copy of the Health and Safety Policy to be used on this project; (b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); � (c) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (d) Proof of compliance with amended Confined Space Entry Regulations (September 30, 2006). Copies of certified Training and Procedures to be used on this project. (e) A list of employees trained in the confined space entry procedure who will be working on this project (f) The City's certificate of insurance or approved alternative form shall be completed by the bidder's agent, broker or insurer; and • (g) list of Sub-Contractors in accordance with General Conditions Item 36 and page 96. Please include the following items in your Report to Council: (a) (b) (c) (d) (e) (f) �9) (h) (i) if items (a) through (e) noted above, are acceptable to the Co-ordinator, Health & Safety; if item (f) - Insurance - is acceptable to the Manager, Finance &Taxation; any past work experience with the low bidder including work location; without past work experience, if reference information is acceptable; the appropriate account number(s) to which this work is to be charged; the budget amount(s) assigned thereto; Treasurer's confirmation of funding; related departmental approvals; and retated comments specific to the project: March 31, 2011 Tender No. T-1-2011 Tender for Liverpool Road Reconstruction and Wharf Street Sidewalk Installation Page 2 Please�i� not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the public tender opening. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Se ices. AT1"t�GP°iMEt�T#._.�� _�°(� REPORT# C S l��I � � � o� '� � VAF/jg Attachments � March 31, 2011 Tender No. T-1-2011 Tender for Liverpool Road Reconstruction and Wharf Street Sidewalk Installation Page 3 AT�'�C�MENi'# 3__ �f0 REPORT#,�.� �5-� � .�L. of .�..— The Corporation of the City Of Pickering •� By-law No. Being a by-law to authorize the Liverpool Road - Road Works, Storm Sewer, Street Lighting and Boulevard Reconstruction, and Wharf Street Sidewalk Installation project in the City of Pickering and the issuance of debentures therefor in the amount of $320,000 Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower-tier municipality may pass by-laws respecting matters within #he spheres of jurisdiction described in that Section; and;. Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures; and, Whereas The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City"); and, Whereas the Council of the City wishes construction to proceed in respect of the Liverpool Road - Road Works, Storm Sewer, Street Lighting and Boulevard Reconstruction, and Wharf Street Sidewalk Installation project; and, Whereas before authorizing the construction to proceed in respect of the Liverpool Road - Road Works, Storm Sewer, Street Lighting and Boulevard Reconstruction, and WharF Street Sidewalk Installation project on the date hereof the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated Limit and therefore, Ontario Municipal Board approval is not required as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder; And whereas after determining that Ontario Municipal Board approval is not required, the Council of the City approved report CS 15-11 on the date hereof and awarded Tender T-1-2011 for the Liverpool Road - Road Works, Storm Sewer, Street Lighting and Boulevard Reconstruction, and WharF Street Sidewalk Installation project. ATTACl�N�ENT# -3...�. �C)REPORT# CS 15"II 2 0�—� Pa e 2 By-law No. 9 9g Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That the City proceed with the project referred to as "Liverpool Road - Road Works, • Storm Sewer, Street Lighting and Boulevard Reconstruction, and Wharf Street Sidewalk Installation"; 2. That the estimated costs of the project in the amount of $424;950 be financed as follows: a) The sum of $78,725 be funded from Development Charges — City Share Reserve; b) That the sum of $24,575 be funded from Development Charges — Transportation Roads & Related Reserve Fund; c) That the sum of $320,000 be financed by the issue of debentures by The Regional Municipality of Durham over�a period not to exceed ten (10) years at a rate to be determined: d) That the balance of $1,650 be funded from Current Funds; 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2012 and continuing thereafter until the loan is repaid. ' By-law read a first, second and third time and finally passed this 18th day of April, 2011. David Ryan, Mayor Debbie Shields, City Clerk ,,,.. .. . ._ � y=.�.,.—=��:-::;::— _ � --- _.. , -- _ — ___ -- _. _ A-- ��,_ �— � .- .- - �.n+:;rr,...,..—■ - .-.'a� .r From: Everett Buntsma Director, Community Services Subject: Pickering Museum Village - Site Improvement Works - Tender No. T-2-2011 - File: A-1440 Recommendation: Report To COU11C1� Report Number: CS 17-11 Date: April 18, 2011,� O o That Report CS 17-11 regarding Tender No. T-2-2011 for the Pickering Museum V.illage, Site Improvement Works be received; 2. That Tender No. T-2-2011 submitted by Iron Trio Inc. in the total tendered amount of $343,530.31 (HST included) be accepted; 3. That the total gross project cost of $402,855 (HST included) and a net project cost of $362,783 including the total tendered amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) The sum of $72,557 as provided for in the 2009 Capital Budget be funded through a donation from the Pickering Museum Foundation; b) The sum of $50,790 as provided for in the 2009 Capital Budget be funded by Property Taxes; c) The sum of $119,718 as provided for in the 2009 Capital Budget be funded by the Building Canada Fund — Communities Component (BCF-CC) Intake 1— Federal Grant; d) The sum of $119,718 as provided for in the 2009 Capital Budget be funded by the Building Canada Fund — Communities Component (BCF-CC) Intake 1— Provincial Grant; e) the Director, Corporate Services & Treasurer be authorized to take any actions necessary in order to affect the foregoing; and Report CS 17-11 April 18, 2011 Subject: Pickering Museum Village Page 2 1 G 1 Site Improvement Works, Tender No. T-2-2011 5. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Executive Summary: The Pickering Museum Village Restoration and Upgrade Project was approved at a total cost of $885,000 with funding from the Building Canada Fund - Communities Component Intake One grant (BCF-CC Intake 1), comprising of one-third each from both the federal and provincial governments. The remaining one- third is to be funded by a contribution from the Pickering Museum Foundation and City of Pickering. This project is comprised of various components including building restorations and upgrades to the infrastructure at the Pickering Museum Village. Tender No. T-2-2011 for the site improvement works is the final component of this project. The balance of funds ($373,000) from this project are directed towards this component. The grant funding for this project is based on an expense reimbursement process. The City submits its costs (invoices) and the federal and provincial governments review these costs to ensure that they are eligible for funding. The City's Purchasing Policy requires staff to report to Council on the results of a public tender. In accordance with Purchasing Policy Item 04.07 (revised 2007), a formal tender exceeding $108,000 is subject to Council approval. Bids have been received and upon subsequent review and investigation, the low bid of $343,530.31 (HST included) submitted by Iron Trio Inc. is recommended for approval. Financial Implications: 1. TENDER AMOUNT T-2-2011 (base bid) Lighting system in Village (Separate Price — Item 3- Form of Tender) Coach lamps on drive shed (Separate Price — Item 4- Form of Tender) Sub-Total HST (13%) Sub-Total HST Rebate (11.24%) Total CORP0227-07/01 revised $263,694.12 28,635.00 11,680.00 304,009.12 39,521.19 $343,530.31 �34,170.63) $309,359.68 Report CS 17-11 Subject: Pickering Museum Village Site Improvement Works, Tender No. T-2-2011 2. APPROVED SOURCE OF FUNDS O & ES Capital Budqet Location Pickering Museum Village — Site Improvement Works Project Code Source of Funds 5744.0901 Donation-Pickering Museum Foundation Property Taxes BCF-CC Intake 1 Federal Grant BCF-CC Intake 1 Provincial Grant FUNDS AVAILABLE 3. ESTIMATED PROJECT COSTING SUMMARY T-2-2011 Miscellaneous & Tender Costs Consultants Design and Administration Fees Contingency Total HST (13%) Total Gross Project Cost HST Rebate (11.24%) Total Net Proiect Cost Aprii 18, 2011 1 ga 2 Budqet Required $74,600 $72,557 $52,220 $50,790 $123,090 $119,718 123 090 119 718 $373,000 $362,783 $304,009 2,500 20,000 30,000 $356,509 46, 346 $402,855 40 072 Under/ Over Bud et $10,217 Sustainability Implications: Completion of this project will result in improved safety and accessibility for our residents as they visit this facility. Background: Cosburn Giberson Consultants Inc. was retained by the City of Pickering to prepare drawings and specifications for Site Improvement Works at the Pickering Museum Village. Two areas of concern are being addressed; the steps and trail down from the Administration Building and drainage from Greenwood Road into the Village at Gate 3, which is located at the Steam Barn. CORP0227-07/01 revised Report CS 17-11 April 18, 2011 103 Subject: Pickering Museum Village Page 4 Site Improvement Works, Tender No. T-2-2011 Trail work includes the removal of the deteriorating timber steps and regrading of the area for the construction of a ramp, installation of a retaining wall and railings, addition of stabilizers to the trail surfacing, improved drainage along the trail to reduce erosion of the trail surfacing, installation of low level lighting along the trail and associated landscape works. Work at Gate 3 includes the installation of bioswales and subdrainage systems to collect and weep away both surface runoff from Greenwood Road and ground water that has been affecting the function of the work yard in front of the Steam Barn Shed and the rear yard of the Collins House. To cause the least amount of disruption to the Museum's programs and events, the work related to the Museum Yard and Village is to start mid-April and be substantially complete prior to May 23, 2011. This has made it necessary to send this report direct to the Council meeting of April 18, 2011. Bids have been received to the tender call, which closed on March 15, 2011: Twelve (12) companies were invited to participate. An advertisement was placed in the Daily Commercial News and on the City's Website. A mandatory site visit was held on Thursday, March 3, 2011. Nineteen (19) bidders attended, of which eight (8) bidders responded and submitted a bid for this project. The low bid of $343,530.31 (HST included) submitted by Iron Trio Inc. is recommended for approval. Iron Trio Inc. references have been checked and are deemed acceptable by the Coordinator, Landscape & Parks Development. The Health & Safety Policy, WSIB Workplace Injury Summary Report and WSIB Clearance Certificate as submitted by Iron Trio Inc., have been reviewed and deemed acceptable by the Coordinator, Health & Safety. The Certificate of Insurance has been reviewed by the Manager, Finance & Taxation and is deemed acceptable. In conjunction with staff's review of the contractor's previous work experience, check of references submitted and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Community Services Department recommends the acceptance of the low bid submitted by Iron Trio Inc. for Tender No. T-2-2011 (including Separate Price Items 3 and 4 for electrical and lighting work in the Village and at Gate 3) in the amount of $343,530.31 (HST included) and that the total net project cost of $362,783 be approved. The Pickering Museum Village Foundation (PMVF) wishes to purchase the lighting for the pathway (included in the tender as Separate Price Item 1, bid at $54,690 and Separate Price Item 2, bid at $6,800 plus HST) in the total amount of $69,483,70 (HST included) and are not part of the Project Costs. This will be through an arrangement directly between the PMVF and this contractor, taking advantage of the tendered pricing. Ownership of the purchased lighting will be transferred to the City. CORP0227-07/01 revised Report CS 17-11 April 18, 211�1 � Subject: Pickering Museum Village Page 5 Site Improvement Works, Tendec No. T-2-2011 This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. .Summary Memorandum from Supply & Services dated March 16, 2011 Prepared By: Arnold Mostert, OALA Coordinat r, Landscape & Parks Developm�nt Vera Felgema'cher CSCMP, CPPO, CPPB, C.P.M., CMMIII Manager, Supply & Services � ��• Caryn Kong, CGA Senior Financial Analyst — Capital & Debt Management AM:ds Copy: Chief Administrative Officer CORP0227-07/01 revised Approved/Endorsed Everet� Bunt��n� Director, Community Services . � �illis Paterson Director, Corporate Services & Treasurer st-�1�� . Stephen olds . Division Head, Culture & Recreation Report CS 17-11 Aprii 18, 2011 Subject: Pickering Museum Viilage Page 6 1 0 5 Site Improvement Works, Tender No. T-2-2011 Recommended for the consideration of Pickering City �ouncil „ !2 , ZD l� Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised ,:� .: �: , .� �, ' �,,Y..,� ;T, w � ATTAC�iMENI'#�� iOREPORT# CS �� f''� �' �� _ �� I�1�RGEIVCY SERVICES �,6 � � � � � � � I � K E R l � � _ -- ----- em o To From Copy: �stt BlCENTENNIAL 2r�tr. Everett Buntsma Director, Community Services Vera A. Felgemacher Manager, Supply & Services RECEIVED FILE P10. ABEY 70 ❑ FVb'D CJ COF`l Cl i:l�iCUL.�.TE YOR� I COUNCII_ CAO CLERK CUL & iiEC CORP S[RVICtS MPE HUMAN RESUURCES MPE OPS CENTRE LEGAL FAC OPERATIONS OFFICE SUSTAIhJ PLAN & D[V Supervisor, Engineering & Capital Works Coordinator, Landscape & Park Development Subject: Tender No. T-2-2011 Tender for Pickering Historic Museum Village Site Improvement Works - File: F-5400-001 rch 16, 2011 Tenders have been received for the above project. An advertisement was placed in the Daily Comrnercial News and on the City's website inviting companies to download the tendering docurnents and drawings for the above mentioned tender. One (1) addendum was issued on this project. A mandatory site visit was held on Thursday, March 3, 2011 and nineteen (19) bidders attended of which eight (8) bidders responded and submitted a tender for this project. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. All depos'its other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). However, all bids have been retained for review at this time. Copies of the tenders are attached for your review along with the summary of cosfs. SUMMARY Harmonized Sales Tax Included �Bidder . Total; Ten'dered Amount ' .After:Calculation.'Check . ,,., . . : ,_. Iron Trio Inc. $297,974.36 $297,974.36 Lakeridge Contracting Ltd. $321,910.45 $321,910.45 Hawkins Contracting Services $349,784.72 $349,784.72 Ltd. Rutherford Contracting Ltd. $361,552.94 $361,541.64 Dig Con International $379,675.48 $379,675.48 Cedar Springs Landscape $414,297.37 $386,046.82 Grou Ltd. �TTACI��IENT�! iQREPORT#�a '��utomatic rejection —Addenda not acknowledged, z of:�_ Reference: Purchasing By-law No. 5900-01, Procedure No. �j a% �al Construction Ltd. PUR 010-001, 10.04, Items 7-(12), Information to Bidders - ° Item 7(b), 20, 21, 22, 29, 30, Addendum #1, Advertisement and Website. � Automatic rejection — Addenda not acknowledged. Reference: Purchasing By-1aw No. 5900-01, Procedure No. Melfer Construction �nc. PUR 010-001, 10.04, Items 7-(12), Information to Bidders — Item 7(b), 20, 21�, 22, 29, 30, Addendum #1, Advertisement and Website. The following clauses are available while reviewing bids: Separate Price Schedule - Form of Tender, Item 2: The City reserves the right to consider, accept or not accept any proposed substitution to a base bid prior to award. Substitution Price Schedule - Form of Tender, Item�2: The City reserves the right to consider, accept or not accept any proposed separate price to add to the base bid prior to award. Addendum No. 1- Information to Bidders — Item 21 (e)-1: The City may substitute items from within the base bid with selected items using the extended price column of the Substitution Price Schedule and/or may select items using the lump sum price column from the Separate Price Schedule to add to the base bid to maximize funds available in the budget prior to an award. The extended pcice column and/or lump sum price column from compliant bids would be reviewed equally subject to available funds in the budget. SUBSTITUTION PRICE SUMMARY Harmonized Sales Tax Excluded Hawkins Cedar Lakeridge Contracting Rutherford Dig Con Springs Iron Trio Inc: Contracting Contracting Ltd. Services Ltd. International Landscape Ltd. Grou Ltd. Section Extended Extended Extended Extended Extended Extended No. Price Price Price Price Price Price 02515 Item 3.3 $1,041:00 $975.00 $750.00 $679.98 $420.00 $885.00 Item 3.4. $6,380.00 $5,896.00 $5,500.00 $5,785.01 $19,250.00 $3,102.00 Item 3.6 $25,220.00 $39,650.00 $43,875.00 $39,982.80 $48,750.00 $44,070.00 Item 3.7 $12,000.00 $15,000.00 $16,875.00 $14,952.00 $18,750.00 $16,950.00 Item 3.8 $10;560.00 $13,200.00 $14,850.00 $13,167.22 $16,500.00 $14,916.00 March 16, 2011 Tender No. T-2-2011 Tender for Pickering Historic Museum Village . Site Improvement Works Page 2 �, i�Tl�Ci-�ME�iT#.� iU REPORT# �S 17- lI �_ of _� - SEPARATE PRICE SUMMARY 1� 8 Harmonized Sales Tax Excluded Lakeridge Hawkins Rutherford Cedar Iron Trio Contracting Contracting Contracting Dig Con Springs Inc. Ltd. Services Ltd. �nternational Landscape Ltd. Grou Ltd. item Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum No. 1 $54,690.00 $74,900.00 $78,000.00 $74,749.47 $65,000.00 $46,000.00 2 $6,800.00 $2,400.00 $2,600.00 $2,394.22 $7,600.00 $11,400.00 3 $28,635.00 $25;300.00 $27,000.00 $25;213.07 $43,000.00 $34,250.00 4 $11,680.00 $9,580.00 $10,300.00 $9,561.23 $4,500.00 $3,850.00 Cosburn Giberson Consultants Inc. as the consultants on this project will be reviewing submissions and making recommendations to you. The consultant should also review carefully all submittal information based on tendering instructions. If the consultant nofices any infractions or information missing during the evaluation, please contact a member of Supply & Services as soon as possible. Pursuant to Information to Bidders Item 24, and subject to reviewing the bids equally as noted above, the following will be requested of the recommended low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) a copy of the Health and Safety Policy to be used on this project; (b) a copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (d) the City's certificate of insurance shall be completed by the bidder's agent, broker or insurer; (e) list of sub-contractors in accordance with GC Item 32; and (f) such further information, as the City may request in writing. March 16, 2011 Tender No. T-2-2011 Tender for Pickering Historic Museum Village Site Improvement Works Page 3 � �Ti6�CF'►6`�iENT# � _ TO REPORT# � �� _ of � 109 Please include the following items in your Report to Council: (a) if items (a) through (c) noted above, are acceptable to the Co-ordinator, Health & Safety; (b) if item (d) — Insurance — is acceptable to the Manager, Taxation; (c) any past work experience with the low bidder including work location; (d) without past work experience, if reference information is acceptable; (e) the appropriate account number(s) to which this work is to be charged; (fl the budget amount(s) assigned thereto; (g) Treasurer's confirmation of funding; (h) related departmental approvals; and (i)' related comments specific to the project. Please do not disclose any information to enquiries except y.ou can direct them to the City's website for the unofficial bid results as read out at the public tender opening. Bidders will be advised of the outcome in due course. If yo , require further information, please feel free to contact me or a member of Supply & Servi ces. � ' VAF/jg Attachi March 16, 2011 Tender No. T-2-2011 Tender for Pickering Historic Museum Village Site Improvement Works Page 4 ,,, _��, ;A�.,=:�,,�x„�Pi: `, � � - ��- �� r ,_"--�.r!T'^ �_+�� Y From: Neil Carroll Director, Planning & Development Report To Council Report Number: PD 13-11 Date: April 18, 2011,� ,� O Subject: Building By-law Appointment Schedule Amendment under the Building Code Act Recommendation: That the City's Building By-law 6603/05 which appoints the Chief Building Official, Deputy Chief Building Official and Inspectors be amended as set out in Attachment 1 to Report PD 13-11. . Executive Summary: This report recommends that the appointments schedule of the City's Building By-law 6603/05 be amended to reflect the appointment of a new Building Inspector. Financial Implications: Not applicable Sustainability Implications: Not applicable Background: Council currently has in place By-law 6603/05, with amendments, which is required to provide for the administration and enforcement of the Building Code Act within the City. This By-law includes a schedule of persons appointed pursuant to the Act. The recent hiring of lan McKinlay as a building inspector on April 11, 2011 requires that the respective name be added to the Schedule. Report PD 13-11 Subject: Building By-law Appointment Schedule Amendment �� under the Building Code Act Attachments: April 18, 2011 Page 2 1. Recommended amending by-law, reflecting the revised schedule of appointments Prepared By: ��"" � ' Kyle Bentley Chief Building Official KB:kb Copy: Chief Administrative Officer Recommended for the consideration of Pickering Cit�,r-�Council� Tony Prevedel; P.Eng.� Chief Administrative Officer Approved/Endorsed By: � , NeiV Car Dir�ctor, nning & Development �(./ �Z, 2 o r( The Corporation of the City Pickering 1� 2 By-I� : .: X/11 - Being a by-law to amend Schedule "A" of By-law 6603/05 appointing the Chief Building Official, Deputy Chief Building Official and Inspectors. Whereas, pursuant to the provisions of subsection 3(1) of the Building Code Acf, 1992, S.O. 1992, chapter 23, provides that the Council of The Corporation of the City of Pickering is responsible for the enforcement of the Act within the City of Pickering; Whereas, pursuant to By-law 6603/05, Council appointed a Chief Building Official and such Inspectors as are necessary for the enforcement of the Act within the City of Pickering; and Whereas, as a result of staff changes, the By-law to appoint these individuals must be amended to reflect the appointment of a new inspector. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows Schedule "A" of By-law 6603/05, as amended, is hereby deleted and replaced with Schedule "A" attached hereto. By-law read a first, second and third time and finally passed this 18th d�of April, 2011. David Ryan, Mayor � � � Debbie Shields, City Clerk 113 Schedule "A" Appointments Item 1 Column 1 Column 2 1. chief buildin official K le Bentle 2. de ut chief buildin official/ins ector Brenda Yarush 3. ins ector Tob Hill 4. ins ector lan McKinla 5. � ins ector Albert Alvero 6. ins ector Ta lor Youn 7. ins ector Paul Nishikawa 8. ins ector Andras Szon i 9. ins ector Matthew Seward 10. ins ector Brian Holmes 11. ins ector Robert Watson .. , ,.,�, = u„,,:,��„�� ;;i __._:.,_ ;��`-`,4�. ,: _�.�,�..�i �_� , , � ...... ..: _� .�:: � �� w � NOTICE OF MOTION April 18, 2011 � � �' a) Councillor Pickles and Councillor Dickerson gave notice that they will at this meeting of Council be presenting a motion as follows: Use of Electronic Devices WHEREAS the use of electronic devices by Members of Council at in-camera and public meetings can be distracting, disruptive and disrespectful to the conduct of meetings, Members of Council and members of the public; THEREFORE the use of electronic devices by members of Council is prohibited at in- camera and public meetings of Council and Committees (e.g., Planning, Executive Committee, and Budget). Electronic devices include but are not limited to Blackberries, cellular phones, tablets, pager, smart phone, computer with a link to the Internet, or any other similar piece of technological equipment used for communications purposes. NOW THEREFORE BE IT RESOLVED THAT the Clerk amend the procedures and by- laws of Council to reflect this direction. ., ,.��... ` =_ , - �I��::�, � __ �:W=:.��:�;�_�:,:�; _-- ::.............,-,. ___ _-::-:: - ,�- , _ :.:.:.::.: -- - r,,,,::�:- ................::.■ �a � ' _�- �-_�-� ��y. April 18; 2011 Bv-laws � � J 7122/11 By-law to limit the gross vehicle weight of any vehicle or class thereof passing over a bridge under the jurisdiction of the Corporation of the City of Pickering pursuant to the Highway Traffic Act, R.S.O. 1990, c.H.8; as amended. [Refer to Joint Planning & Development and Executive Committee agenda pages 142-144] 7123/11 Being a by-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Joint Planning & Development and Executive Committee agenda pages 155-156] 7124/11 Being a by-law to amend Restricted Area (Zon.ing) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 18, Concession 2, in the City of Pickering (A 35/05) [Refer to Joint Planning & Development and Executive Committee agenda pages 34-46] 7125/11 Being a by-law to amend Schedule "A" of By-law 6603/05 appointing the Chief Building official, Deputy Chief Building Official and Inspectors. [Refer to New and Unfinished Business Pages 112-113] 7126/11 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 16, Plan 228, in the City of Pickering. (A 8/10) (By-law attached) 7127/11 Being a by-law to amend By-law 6835/08 to establish retention periods for records of the Corporation of the City of Pickering. [Refer to Joint Planning & Development and Executive Committee agenda pages 132-133] 7128/11 Being a by-law to exempt Block 18 on Plan 40M-1827, Pickering, from the part lot control provisions of the Planning Act. (By-law attached) � � � 7129/11 Being a by-law to stop-up and close various road allowances as public highways, declare lands surplus to the Corporation and authorize conveyances to the Regional Municipality of York and the Regional Municipality of Durham in support of the Duffin Creek Water Pollution Control Plant expansion. (By-1aw attached) 7130/11 Being a by-law to dedicate Block 32, Plan 40M-2023, Pickering, as public highway. (By-law attached) 7131/11 Being a by-law to authorize the Liverpool Road - Road Works, Storm Sewer, Street Lighting and Boulevard Reconstruction, and Wharf Street Sidewalk Installation project in the City of Pickering and the issuance of debentures therefor in the amount of $320,000 [Refer to New and Unfinished Business Pages 98-99] To From: �� ,9 �Q � � . . �: , Debbie Shields City Clerk Ashley Yearwood Planner I Copy: Manager, Development Review & Urban Design Subject: Amending By-law for Zoning By-law Amendment Application A 08/10 Pietro Albanese 1448 Rougemount Drive (Part of Lot 16, Plan 228) City of Pickering Amending By-law 7126/11 Memo �� April 13, 2011 Statutory Public Meeting Date January 5, 2011 Planning & Development Committee Date April 11, 2011 Purpose and Effect of By-law to permit creation of finro residential lots with a minimum lot frontage of 15.0 metres on Rougemount Drive Council Meeting Date April 18, 2011 . Certain text wording in the draft by-taw and draft schedule that was presented at the Planning & Note Development Committee Meeting has been revised. No changes were made to the provisions. AY:Id J:\Stafl�ayeaiwooAU2ezoning12010W 08-10\By-Laws\14 • Memo Clerk DraR Gy-law chah.tloc Attachments By-law Text By-law Schedule � � � The Corporation of the City of Pickering By-Law No. 7126/11 Being a By-law to amend Restricted Area (Zoning) By-law 3036; as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 16, Plan 228, in the City of Pickering. (A 8/10) Whereas the Council of The Corporation of the City of Pickering deems it desirable to rezone the subject property, being Part of Lot 16, Plan 228, in order to permit the creation of two lots for detached dwellings; And whereas an amendment to By-law 3036, as amended, is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule "I" Amendment Schedule "I" to By-law 2912/88 amending By-law 3036; is hereby amended by changing the current `R3' zoning designation to `R4' as shown on Schedule "I" attached hereta 2. Text Amendment Section 10 — Residential Detached Dwelling Zone — R4 is hereby amended by adding the following paragraph after subclause 10.3.6(i): 10.3.6(i)A Part of Lot 16, �Plan 228 Despite the obstruction of yards requiremen# of 5.7(b) and front yard requirement of 10.3.6(i), the minimum front yard requirement to the southerly building existing at the time of the passing of the by-law shall be 13.0 metres and the existing uncovered platform attached to the southerly existing building may project a maximum of 1.0 metre into the front yard. 3. By-Law 3036 By-law 3036 is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as set out in Section 1 and 2 above. Definitions and subject matters not specifically dealt with in this By-law shall be governed by the relevant provisions of By-law 3036, as amended. By-law No. 7126/11 4. Effective Date This By-law shall take effect from the day of passing hereof subject to the approval of the Ontario Municipal Board, if required. By-Law read a first, second, and third time and finally passed this 18`h day of April, 2011. David Ryan, Mayor Debbie Shields, City Clerk 1ig Page 2 ROUGEMOUNT DRIVE : �20 i � i i _ i i i i i i i i i i i �------- � i i i i i ,i i i i i i i i i i �------- - i i i i � i i i i i i i i ' �-----�------�--=--1------- w - ' I � � �. ' I � : I � _ I- : 131.1m z _ � PART OF LOT 16, PLAN 228 0 � � � � R4 � W - . � � _ � o , � _-_-�-------------------_-___- � - � � , � , L-- -L-----=-= ------�--------- < � _ � � �- - - - - - - - - - - - - - - - - - - � N SCHEDULE I TO BY-LAW 2912/88 AMENDED BY BY-LAW 7126/1 1 " PASSED THIS 18th DAY OF APRIL 2011 MAYOR CLERK To: From Copy: l6ne � (� � 9�dQ . . it�1y BICENTENNIAL 2oit Debbie Shields City Clerk Denise Bye Supervisor, Property & Development Services Director, Planning & Development Subject: Request for Part Lot Control By-law Owner: Grossi Group Development Inc. Block 18, Plan 40M-1827, City of Pickering File: PLC.40M-1827.2 O L� Memo April 1, 2011 The above-mentioned block is being developed in accordance with the appropriate_ Site Plan Agreement, Zoning By-law and common elements condominium plan in such a manner to allow the construction of 12 dwelling units on the block referred to above. On September 17, 2007, By-law 6791/07 was enacted exempting Block 18, Plan 40M-1827 from the part lot control provisions of the Planning Act, thus permitting the Owner to convey the individual units into separate ownership once they were constructed. We have recently received notice from the Owner advising that to date, the units on Block 18, Plan 40M-1827 have yet to be constructed or transferred into separate ownership and therefore another Part Lot Control By-law is required, as By-law 6791/07 expired on September 17, 2009. Attached is a location map and a draft by-law, enactment of which will exempt Block 18, Plan 40M-1827 from the part lot control provisions of the P/anning Act thus allowing 12 units to be created on parcels of tied lands (`potls') and the transfer of those potls into separate ownership. This draft by-law is attached for the �consideration of City Council at its meeting scheduled for April 18, 2011. DB:bg Attachments 122 The Corporation of the City of Pickering � 2 3 � . �, : . � . ; _ � ��'�� Being a By-law to exempt Block 18 on Plan 40M-1827, Pickering, from the part lot control provisions of the Planning Act. Whereas Grossi Group Development Inc., the owner of Block 18, Plan 40M-1827, intends to obtain approval of and register a common elements condominium plan; And Whereas it is intended that the owner or owners of each of the 12 dwelling units will own the parcel of tied land .on which his�, her or their dwelling is located in fee simple; and will also be a member or members of the common elements condominium corporation; And Whereas it is intended that the parcels of tied lands on which the 12 dwellings are to be constructed �will be subdivided by means of an exemption from the part lot control provisions of the Planning Act, R.S.O. 1990, chapter P.13; Now therefore the Council of The Corporation of the City of Pickering enacts as follows: Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, shall cease to apply to Block 18, Plan 40M-1827 upon: (a) regisfration of this By-law in the Land Registry Office for the Land Titles � Division of Durham (No. 40); and (b) registration of a restriction, pursuant to Section 118 of the Land Titles Act, R.S.O. 1990, chapter L.S, requiring the consent of the Solicitor for The Corporation of the City of Pickering to the registration of any transfer or charge .of Block 18, Plan 40M-1827 or any part or parts thereof in the Land Registry Office for the Land Titles Division of Durham (No. 40). 2. This By-law shall remain in force and effect from the date of the passing of this By-law and shall expire on September 28, 2012. � By-law read a first, second and third time and finally passed this 18th day of April, 2011. ��f ��.�,+� .. David Ryan, Mayor �r��"��,� . Debbie Shields, City Clerk PLC,40M-1827.2 1 ��R` � �� To From: tait BIC�NT�NNCAL 2o�t Debbie Shields City Clerk Richard Holborn Division Head, Engineering Services Copy: Chief Administrative Officer Director, Community Services Director, Office of Sustainability Director Planning & Development / � � April 4, 2011 Subject: Update on York Region Community Enhancements, and Road Closures/Conveyances Related to Duffin Creek Water Pollution Control Plant Expansion - File: L 4610-001-11 At its meeting of March 21, 2011, Council passed Resolution #60/11 which tabled By-law 7117/11 respecting the closure of various roads in the vicinity of the Duffin Creek Water Pollution Control Plant and conveyance of associated lands to the Regional Municipalities of York and Durham and TRCA. Council requested that staff provide an update on the status of York Region Community Enhancements related to the Southeast Collector Sewer and the Duffin Creek Water Pollution Control Plant Expansion. This memorandum provides the requested update. In accordance with the Ontario Superior Court of Justice, Minutes of Settlement between the City of Pickering and York Region, related to the application that was before the Ontario Superior Court of Justice (Court File No. 63891/09), staff have been working with York and Durham Region staff and their consultants to further the discussions towards completion of a community enhancements plan. The following clauses were incorporated into the Minutes of Settlement executed July 19, 2010. 1. York.Region (a) reaffirms a commitment to undertake or fund mutually agreed upon community enhancements with a total estimated value, including contingencies, of up to $10.32 million, based on approximately $8.0 million of enhancements related to the Southeast Collector Trunk Sewer project (the "SEC") and $2.32 million related to the Duffin Creek WPCP Stage 3 expansion project, over the period 2011 to 2015, subject to delays that are beyond York Region's control (e.g., labour disruptions, shortages of material, receipt of necessary approvals, etc.); 125 2. The City of Pickering will: (c) convey, at no additional cost to York or Durham Region, any and all right-of-ways, road allowances and easements within the Duffin Creek WRCP site; The Minutes of Settlement were finalized (signed by both parties) by the end of July, 2010. In September, 2010, a City staff enhancement team was assembled in order to advance discussions on potential enhancement projects related to the SEC. Four meetings with staff from Durham Region, York Region and their consultant have occurred since October, 2010. A summary table is being prepared to identify, describe, categorize and prioritize enhancements that will be recommended for final approval. Currently, work is underway to complete feasibility assessments and cost estimates for individual projects. There is still a requirement to determine who will deliver the projects, timing of the projects and details with respect to the design and approvals process. York Region has advised that updated information will be provided in early April. City staff are working towards having a report on the community enhancement plan available for Council in June, 2011 to coincide with commencement of the SEC construction contract. Enhancements related to the Duffin Creek Water Pollution Control Plant expansion that have not been completed to date consist of implementing the City's Waterfront Trail Concept Plan and renovations to the Heritage Building (Linton Farmhouse) that was relocated from the expansion site to the east side of Montgomery Park Road. Discussions resumed in November, 2010 to review the City's WaterFront Trail Concept Plan, discuss timing for construction of the works and to discuss a management agreement format for the Waterfront Trail on Region of York/Durham lands. York has since commissioned a consulting firm that will advance the drawings from a concept plan to detailed construction drawings and specifications for City and TRCA approval. Further discussions and decisions are required on the ownership or lease arrangements and suggested uses for the Linton Farmhouse building. York has agreed to provide a public washroom addition, and City staff have recognized potential for limited use of the main building without the requirement of major structural or aesthetic interior renovations. In anticipation of moving forward with enhancement projects this year, staff have recommended $1.5M in the Roads Capital Budget for infrastructure projects and $1.5M in the Parks Capital Budget for recreation projects, to be funded by York Region. These funds could be used for any of the enhancement projects related to SEC or Duffin Creek WPCP that are to be undertaken and delivered through City of Pickering procurement. At its meeting of March 21, 2011, Council also questioned an element of By-law 7117/11 that proposed the conveyance of.land to TRCA, namely part of Lakeview Drive, being Part 7, 40R- 24977 and Conmara Avenue, Plan 406. Further �information on this matter is forthcoming. April 4, 2011 Update on York Region Community Enhancements, and Road Closures/Conveyances Related to Duffin Creek Water Pollution Control Plant Expansion Page 2 126 As such, staff have prepared a replacement by-law to stop-up and close, declare as surplus and authorize conveyance only those lands required by the Region of York and the Region of Durham, as set out in the Minutes of Settlement related to the Duffin Creek Water Pollution Control Plant. Lands originally recommended by staff to be conveyed to TRCA are included in the replacement by-law for the purpose of stopping them up, closing them and declaring them surplus only. The conveyance of the lands remains tabled as per Resolution #60/11. Attached is a map identifying the lands referenced in this memorandum, and a draft by-law for the consideration of City Council at its meeting scheduled for April 18, 2011. I trust this information is adequate in order for the City of Pickering to continue to fulfil and abide by the requirements of the Minutes of Settlement. � RH: ds Attachments April 4, 2011 Update on York Region Community Enhancements, and Road Closures/Conveyances Related to Duffin Creek Water Pollution Control Plant Expansion Page 3 127 128 The Corporation of the City of Pickering . � �` �. . . / t ti ,� . q` ,., � ..p � Being a by-law to stop-up and close various road allowances as public highways, declare lands surplus to the Corporation and authorize conveyances to The Regional Municipality of York and The Regional Municipality of Durham in support of the Duffin Creek Water Pollution Control Plant expansion. Whereas, pursuant to the Municipa/ Act, the Council of the City may pass by-laws to dispose of lands and to stop-up a highway, or part thereof, and to authorize its sale or the sale of a part thereof; and Whereas, Notice o1 compliance with the closing of a highway. this By-law has been published for two consecutive weeks in Municipal Act and Public Notification By-law 6166/03 relating to the Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: � The following highways or portions of highways are hereby stopped-up and closed to both vehicular and pedestrian traffic: ■ Part of Montgomery Park Road, befinreen McKay Road and Jodrel Road; being the Road Allowance between Ranges 2 and 3, BFC, being Part 2, Plan 40R-24976 save and except Part 1, Plan 40R-2593 ■ Susan Drive, Plan 440, being Part 1, Plan 40R-24977 ■ Beachview Drive, Plan 422, being Part 3, Plan 40R-24977 ■ Lakeview Drive, (aka Jodrel Road) Plans 406 and 422, being Parts 5 and 7, Plan 40R-24977 ■ Maple Drive, Plan 422, being Part 8, Plan 40R-24977 ■. Ingrid Road, Plan 440, being Part 9, Plan 40R-24977 ■ Block D, Plan 422, being Part 2, Plan 40R-24978 ■ Unnamed Lane, Plan 422, being Part 3, Plan 40R-24978 ■ Unnamed Lane, Plan 440, east of Unnamed Road, being Part 5, Plan 40R-24978 ■ Unnamed Road, Plan 440, south of Ingrid Road, being Part 6, Plan 40R-24978 ■ Sandra Drive, Plan 440, being Part 8, Plan 40R-24978 ■ Unnamed Lane, Plan 440, west of Sandra Drive, being Part 10, Plan 40R-24978 ■ Unnamed Street (aka Conmara Avenue), Plan 406 By-law No. 2. That the above-noted highways or portions of highways and: Page 2 ■ Part of Montgomery Park Road between McKay Road and Jodrel Road being the Road Allowance between Ranges 2 and 3, BFC, being Part 4, Plan 40R-24975 (closed by By-law 372/76 and By-law 3593/90) ■ Part of Montgomery Park Road befinreen McKay Road and Jodrel Road being the Road Allowance between Ranges 2 and 3, BFC, being Part 1, Plan 40R-2593 (closed by By-law 371/76) ■ Station Road being the Road Allowance befinreen Lots 16 and 17, Range 2, BFC, being Part 3, Plan 40R-24975 (closed by By-law 371/76) ■ Station Road between McKay Road and Montgomery Park Road, being the Road Allowance between Lots 16 and 17, Range 3, BFC and Part of Lot 17, Range 3, BFC, Part 1; 40R-497, being Part 2, Plan 40R-24975 (closed by By-law 372/76), save and except Part 1, 40R-3964 are deemed surplus to the needs of the Corporation and shall be offered for sale, save and except for Lakeview Drive (aka Jodrel Road) Plans 406 and 422, being Part 7, Plan 40R-24977 and Unnamed Road (aka Conmara Avenue), Plan 406, for nominal consideration ($2.00) to The Regional Municipality of York and The Regional Municipality of Durham, subject to any required easements. 3. The Corporation of the City of Pickering shall ensure that all utility easements over any of the lands are conveyed for nominal consideration ($2.00). 4. The Mayor, City Clerk, Director, Planning & Development and Solicitor for the City are authorized to obtain and execute all documentation necessary to effect the stopping-up and closing of the above-noted highways or portions of highways and to effect the conveyances of the lands set out herein. By-law read a first, second and third time and finally passed this 18th day of April, 2011. �. > .� � fi � � • • ,y,� i �::� 1' Debbie Shields, City Clerk L4650-22 By-Iaw2011(Revised2) � To: From: f#iBC �� . . �s�y BICENTENNfAL 2ot�� Debbie Shields City Clerk Denise Bye Supervisor, Property & Development Services Copy: Director, Community Services Director, Planning & Development Division Head, Engineering Services Manager, Development Control Subject: Request for Road Dedication By-law Developer: 1232548 Alberta Inc. Reserve Block 32, Plan 40M-2023, Pickering File: Roadded.525 Memo April 11, 2011 When the above-noted plan was registered, the reserve block referred to was transferred into the City's ownership (see location map attached) with the intent of dedicating it as public highway upon the development of the adjacent lands and the completion of the road works extending Spartan Court. As the M-Plan has now been registered (Plan 40M-2435) and the road works have been constructed to standards sufficient to permit public access, the required dedication should be made. Attached are a location map and a draft by-law for the consideration of City Council at its meeting scheduled for April 18, 2011. � DB:bg Attachments � �� L The Corporation of the City of Pickering By-law No. �� Being a by-law to dedicate Block 32, Plan 40M-2023, Pickering, as public highway. Whereas The Corporation of the City of Pickering is the owner of Block 32, Plan 40M-2023, Pickering and wishes to dedicate it as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Block 32, Plan 40M-2023, Pickering is hereby dedicated as public highway (Spartan Court). By-law read a first, second and third time and finally passed this 18th day of April, 2011. Roadded.525 David Ryan, Mayor Debbie Shields, City Clerk � �. r� ,�.. ��. t'ae •� ' ,,,,,, � =� � ` i�:: — - ' ;�,= � ��j� �::i::,:__::. , ___ _ �� _ _—:::.- ;��-- ��,�- , � - - �::�,; :...::�--.�: - _�.�� _��. Present: Tom Copeland David Johnson Eric Newton Bill Utton Also Present: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer Absent: Shirley Van Steen ��) (II) Adoption of Aqenda Moved by Bill Utton Seconded by Eric Newton Committee of Adjustment Meeting Minutes Wednesday, March 2, 2011 7:00 pm Main Committee Room That the agenda for the Wednesday, March 2, 2011 meeting be adopted. Carried Unanimously Adoption of Minutes Moved by Eric Newton Seconded by Bill Utton That the minutes of the 2"d meeting of the Committee of Adjustment held Wednesday, February 9, 2011 be adopted as amended. Carried Unanimously 1 �� o� Committee of Adjustment �� Meeting Minutes `� �� Wednesday, March 2, 2011 7:00 pm Main Committee Room (III) Reports P/CA 06/11 — T. & R. Charbonneau 1931 Glendale Drive (Lot 50, Plan 492) City of Pickering The applicant requests relief from Zoning By-law 3036 to permit a front yard depth of 6.5 metres to an existing enclosed porch and a side yard width of 0.5 metres to an existing shed, whereas the by-law requires a minimum front yard depth of 7.5 metres and minimum side yard width of 1.0 metres to an accessory building. The applicant requests approval of these variances in order to obtain a building permit. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Trevor Charbonneau, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Trevor Charbonneau explained the previous property owner received approval for a Committee of Adjustment last year and failed to obtain a building permit and the application lapsed. Trevor Charbonneau also explained he fully intends tfl obtain a building permit if this new application is approved. In response to a question from a Committee member, Trevor Charbonneau indicated the construction of the enclosed porch is complete. Moved by Eric Newton Seconded by Tom Copeland That application P/CA 06/11 by T. & R. Charbonneau, be Approved on the grounds that the front yard depth of 6.5 metres to the existing enclosed porch and side yard width of 0.5 metres to the existing shed are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: E �� o� Committee of Adjustment �� Meeting Minutes E`� � � ��. Wednesday, March 2, 2011 7:00 pm Main Committee Room That these variances apply only to the front yard depth of 6.5 metres to the existing enclosed porch and a side yard width of 0.5 metres to the existing shed, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the enclosed porch by the September 2, 2011 or this decision shall become null and void. Carried Unanimously 2. P/CA 07/11 & PCA 08/11 — W. Jeschke 1449 Old Forest Road (Part Lot 59, Lot 60, Plan 816, Part 1, 40R-7048) City of Pickering The applicant requests relief from Zoning By-law 3036 to permit a lot frontage of 14.7 metres (P/CA 07/11) and a lot frontage of 14.8 metres (P/CA 08/11), whereas the by-law requires a minimum lot frontage of 15.0 metres. The applicant requests approval of these variances in order to finalize a land severance application and to obtain building permits. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. No representation was present to represent the application. No further representation was pres�nt in favour of or in objection to the application. In response to a question from a Committee Member, the Secretary-Treasurer explained the Region of Durham Land Division application process and how it relates to condition #2 of staff recommendations. Moved by Eric Newton Seconded by Bill Utton That applications P/CA 07/11 & P/CA 08/11 by W. Jeschke, be Deferred to the next meeting to allow the owner or agent to be present for the decision. Carried Unanimously 3 C�� o� Committee of Adjustment �� Meeting Minutes �`�- `��4 �- �� Wednesday, March 2, 2011 7:00 pm Main Committee Room (IV) Adiournment Moved by Bill Utton Seconded by Tom Copeland That the 3�d meeting of 2011 the Committee of Adjustment be adjourned at 7:09 pm and the next meeting of the Committee of Adjustment be held on Wednesday, March 23, 2011. Carried Unanimously �� . 2 c� � Da�e - _ l P� � ,� Chair � �� ssistant Secretary-Treasurer C� . . , ,,, �l , �� --=— .�,,,,� �:�, �.. r•:::_ .._.. :,�=; ;k _:..,— ��i � ;-�-�..�.*n;;i:i ::::::::=■ lY��14 �, � , � Attendees: Councillor Rodrigues Dale Quaife, Chair Mike Sawchuck, Vice-Chair Tate Besso . Gayle Clow Wickham Jamadar Denise Rundle Sally Sheehan Isa James, Planner II L. Roberts, Recording Secretary Absent: Christine Gonsalves Candace Julien Lars Svekis Minutes Heritage Pickering Advisory Committee March 29, 2011 7:00 pm Main Committee Room Item / Details & Discussion & Conclusion ' Action Items / Status Ref # (summary of discussion) ' (inc�ude dead�ine as appropriate) 1.0 Welcome D. Quaife welcomed everyone to the meeting . 2.0 Approval of Minutes ` Moved by M. Sawchuck Seconded by S. Sheehan That the minutes of the March 1, 2011 Heritage Pickering Advisory Committee be approved. Carried 3.0 Delegations D. Quaife introduced John Sabean, who appeared before the Committee to provide information and a brief history of the Roger's Farm complex and to discuss the reasons for the historical significance of the buildings as well as possible preservation options. Mr. Sabean referred to the report which was completed in 2003 by Archaeologix Inc. and submitted to the Ministry of Transportation and the Ontario Ministry of Culture, clearly indentif in the ro ert as bein of extreme cultural herita e Page 1 Item / Details & Discussion & Conclusion Ref # ; ' (summary of discussion) significance for a number of reasons. He provided a brief history of the Rogers family and the influential Quaker � community established in the area. He noted the complex is one of the few remaining stone houses, being built in the first half of the 19th century and that this cluster of early stone buildings is very rare in the Province and should be kept in situ. He indicated the recommendations in the report as follows: • the complex should be preserved in situ • buildings are more important as a group and should be moved together possibly to a living museum or a working farm • if moved individually, ensure proper protective measures are in place • in the case of demolition, the report indicates a listing of materials that should be preserved Mr. Sabean noted the extensive amount of work that was completed in the report. He informed the Committee that in order to do a proper evaluation of potential heritage properties, you must gain access to the buildings and take measurements as well as photos. He also stressed the importance of proper documentation. A question and answer period ensued with discussions regarding possible locations for the Rogers complex should it be relocated and the need to continue to communicate with the Ministry of Transportation to stress the importance of preserving the complex. T. Besso also questioned the environmental impact on Roger's Farm should it remain so close to a major highway, suggesting that it might be better to have it moved. Moved by W. Jamadar Seconded by M. Sawchuck 1) That a letter be forwarded to Council seeking support in Heritage Pickerings' efforts to preserve the Roger's Farm Complex; and 2) That the Mayor forward a letter to the Ministry of Transportation requesting the Roger's Farm complex be preserved in situ and that the Ministry be requested to cover all costs should the complex be relocated. Carried Action Items / (include deadline as appropriafe) us I. James suqqested organizing a tour of the Roger's Farm I. James to action Page 2 Item / Details & Discussion & Conciusion Ref # (summary of discussion) . complex and will contact Winston Wong at the Ministry of Transportation to arrange. D. Quaife indicated he has a number of documents on this pro ert and will forward electronicall to the members. 4.0 New Business 1) Municipal Heritaqe Committee Orientation Workshop 2011 I. James informed the Committee there were three members as well as herself who were interested in attending the workshop to be held at the Markham Museum on April 7'n Moved by T. Besso Seconded by D. Rundle That G. Clow, C. Julien, P. Rodrigues and I. James be approved to attend the Heritage Committee Orientation Workshop on April 7th� 2011. Carried I. James will submit the registration forms. 2) 2011 Work Plan I. James noted the following items which are to be included in the 2011 Work Plan; • report on possible heritage tax relief program for designated heritage properties • prepare a delegation by-law • a Whitevale Plan • listings on the Heritage Register • pursue 3 designations Discussion ensued with respect to the Heritage Register and the need to prepare a report to include additional properties as soon as possible. Moved by M. Sawchuk Seconded by W. Jamadar That I. James prepare a draft 2011 workplan for Committee approval. Carried Action Items / Status (include deadline as appropriate) D. Quaife to action I. James to action I. James to action Page 3 � Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as ' appropriate) It was suggested members could email I. James with any items on the work plan that they would like to be involved with. 3) Doors Open I. James provided a brief update on the Doors Open program, noting that things were going well up to this point and their next meeting is scheduled for April 21St 5.0 Other Business 1) D. Quaife read a letter received from Robert Mitchell seeking assistance with a restoration project. Discussion ensued with respect to finding ways to support Mr. Mitchell's request. It was suggested that a protocol be developed for dealing with requests of this nature. 2) Ontario Heritaqe Conference I. James informed the Committee that she would forward the information regarding the Ontario Heritage Conference which is I. James to action being held June 3— 5, 2011 in Cobourg to the members electronically. 3) 2011 Meetinq Schedule Moved by P. Rodrigues Seconded by W. Jamadar That the Heritage Pickering Advisory Committee meet on the 4tn Tuesday of each month. Carried L. Roberts to book the Main Committee Room. L. Roberts to action 4) D. Quafie informed the Committee that T. Arvisais has submitted his resignation. I. James provided the Committee with binders that had been repared for the members to use as a resource document. 6.0 Correspondence 1) Willowbank — 2011 Lecture Series Correspondence was received for information with respect to a series of lectures takin lace over the next few months. Page 4 � � Item J Details & Discussion & Conclusion ' Action Items / Status R@f # (summary of discussion) (include deadline as appropriate) P. Rodrigues requested this be forwarded to him electronically L. Roberts to action 2) Ontario Heritaqe Trust � Letter received from Ontario Heritage Trust with respect to nominations for the 2011 Recognition Programs was received for information. The deadline for nominations is June 30, 2011. 3) Ministry of Citizenship and Immiqration Letter received from the Ministry of Citizenship and Immigration seeking nominations for the Newcomer Champion Awards was received for information. Deadline for nominations is April 29, 2011. 4) CHO News The March, 2011 issue of CHO News was received for information. � 7.0 Next Meeting & Adjournment The meeting was adjourned at 9:25 pm Next Meetin : A ril 26, 2011 Copy: City Clerk Page 5