HomeMy WebLinkAboutOES 25-02
01;7
REPORT TO COUNCIL
FROM:
Richard Holborn, P .Eng.
Division Head
Municipal Property & Engineering
DATE: May 22, 2002
REPORT NUMBER: OES 025-02
-
SUBJECT:
Purchase ofToro Groundsmaster 580-D Rotary Gang Mower
RECOMMENDATION:
That Report OES 025-02 of the Division Head, Municipal Property & Engineering be received by
Council and;
1.
That Co-operative Tender No. C399-02 submitted by Turf Care Products in the amount of
$83,228.00 plus 7% G.S.T. and 8% P.S.T. for a total purchase price of $95,712.20 and a
net cost after G.S.T. rebate of$92,383.25 be accepted; and
2.
That funding in the amount of $92,400.00 be transferred ITom the Parkland Reserve Fund
as was approved in the 2002 Capital Budget be approved; and
3.
The appropriate officials of the City of Pickering be authorized to take necessary action to
give effect hereto.
.-.
ORIGIN:
2002 Capital Budget - Account Number 2718-6178
Budget Code - 02-2718-005-02
AUTHORITY:
2002 Capital Budget - Account Number 2718-6178
Budget Code - 02-2718-005-02
Purchasing Bylaw 5900/1, Policy Item 04.05
FINANCIAL IMPLICATIONS:
Tendered Amount:
Co-operative Tender No. C339-02- Toro
Groundsmaster 580-D Rotary Gang Mower
G.S.T.
G.S.T. Rebate
P.S.T.
Total Amount
$83,228.00
5,825.96
(3,328.95)
6.658.24
$92,383.25
-
Approved Source of Funds:
2002 Capital Budget - Account Number 2718-6178
Budget Code 02-2718-005-02
$95,000.00
0 1 8' Report to Council DES 025-02
Subject: Purchase ofToro Groundsmaster 580-D Rotary Gang Mower
May 22, 2002
Page 2
I Project Cost (over) under Approved Funds
$2,616.75 I
-
EXECUTIVE SUMMARY:
N/A
BACKGROUND:
The purchase of a Toro 580-D Rotary Gang Mower was approved in the 2002 Capital budget
(deferred from 2001). The necessary funding from the Parkland Reserve Fund was also approved.
The City of Oshawa was tendering for their equipment requirements and permitted us to
participate co-operatively, affording us the opportunity to acquire the most competitive pricing.
Tenders for this project were opened in Oshawa on Friday, May 3, 2002 (see summary attached).
Upon careful examination of all tenders received, I recommend the acceptance of the low bid by
Turf Care Products, for the supply and delivery of a Toro Groundsmaster 580-D Rotary Gang
Mower, in the total tendered amount of $95,712.20 including 7% G.S.T. and 8% P.S.T.. The
Manager, Supply & Services concurs with the recommendation.
ATTACHMENTS:
I. Supply & Services memorandum dated May 13, 2002
2. Record of tenders opened and checked
/Ja..
Approved /.~
,~.r'ì
;'"../ "'
", .-~
Prepared By:
Everett Buntsma
Director, Operations & Emergency Services
~..roved
~<c~--~
Gil Paterson
Director, Corporate Services & Treasurer
BDK
Attachments
(OES-O25-2002)
Copy: Chief Administrative Officer
Director, Corporate Services & Treasurer
Director, Operations & Emergency Services
-
Recommended for the consideration of Pickering City
Council
"
ATTACHMENT# / TOREPOATt ðES òJ,S-O'2-J
lolL
CORPORATE SERVICES DEPARTMENT
019
SUPPL Y & SERVICES
May 13, 2002
To:
Richard Holbo~ Division Head, Municipal Property & Engineering
-
From:
Vera A. Felgemacher, Manager, Supply & Services
Subject:
Supply & Delivery of a 16ft SeJfPropelled Rotary Mower, 2002 Model
- Parks Division, Co-operative No. C339-02
The City of Os4awa called in pricing for the supply and delivery of various mowers. By coincidence,
this happened to be in progress as our Parks Division was asking for pricing to be called in by
quotation. The City of Oshawa was also calling for pricing on the size/model we are looking for and
an enquiry was made to Oshawa to ask if we could participate in their call for pricing (co-operative
effort). The City of Oshawa pennitted us to participate which assists the City of Pickering to acquire
competitive pricing with an improved processing and delivery time.
The document was sent out to nine bidders. Six responses were received, two notices of "no bid" and
one bidder did not respond. Of the six bids submitted, one bid (Westmetro Equipment Sales) was
rejected.
Attached is a summary of bids received by the City of Oshawa for review and consideration. Please
refer to Item #1, Part E, Page 2 of 3 of the bids submitted by GC Duke Equipment and Turf Care
Products for unit pricing (also summarized below). .~
"
.....
Bidder
Model
Amount Bid
~
$83,228.00
$86,250.00
Turf Care Products
GC Duke Equipment
Toro Groundmaster 580-D
Textron/Jacobson HR9016
Please note that an award exceeding $75,000 is subject to Council approval (policy Item 04.05).
If you require further infurmation, please fuel fi'ee ¡OJ me.
Vera A. gemacher
Manager, Supply & Services
Copy for: Grant Smit~ Working Foreperson
Charlina Lavery, Materials Buyer I
-.
)
...
RECORD OF BID OPENING
BID NUMBER:
BID DESCRIPTION:
CONTRACT NO. C339-02
TENDER FOR S & D OF t1J 16' ROTARY MOWER & (5) TRIMMING MOWERS
,
0
f\.)
Cì
OPENING DATE:
OPENING TIME:
FRIDAY, MAY 3,2002
2:00 PM, LOCAL TIME
Bi,d~.~.t-;! t1..t.i¡it;;O),:.f;.:~:~;:;::,::C~nJP~lJy:~a'f!1e';:;'.:':;':' ," '. .,.,:~ .:Bid'Depos,itf ~'Agr,eemen,t": ';':~:;;:~,¡,:~ddenda'.; :;'::¡:~ >,~,;r'P,.Fo~m::""'" ::,_:':,Opening::" '. "" ',,' ,::,::.:', ,Bid,Price " :"!,Cheque.:Pic::k up', ; Date of pi~kup
1
jf C, )tfJ<£ £atJ/r,1J£;r!;-
'ÝI!¡: {/fJl!~
v--
~
v
v
2
l}[JlJtYc rs (J¡JN¡f¡)8 LJZ)
~
V"
3
ä/£5{ ((/£"11<0 £tj¡)I/7JJE!lÝí S/lJ.ES
KÆ:" .::Tt=.<::...T.
4
5
f~~o t¡ 1\ fúJJr' ~ ~A~d
'þ z w ("AtLM Ý-æ..\J \c:k.
.
(¡JLL4NC£ Erßur-fJ f( EM! ,
/ n1 ~/e:7L
v
v/
v
~
v
V'
6
~
v
7
Æ- /9E?;37S, €E
t3 - "7/ 3.<:Þo, <>:-..!!
I -
~. /.:5, ';;¿ð-'7'~~
A- ¡c::¡/¡ ":;:21 . ~o
.ð - I'Ve? .!$/D
C - NO ß"¿)
A-
6-
~
2
:I
m
2
-...¡
=It
c: -
Æ - Alo -:3/2)
6 - .£/7, ¿) 9~ - 9'6
C - Iq J '99£. ' 93
-4-, Ni9 ßJ'¿)
(3 - ¿'~I 65"-'/- /Jø
c..-- /6. S-tl - '7()
,
A- N'o /.3" ð
ð :5"~) 395- ¿>P
c ~o. I;:>' S" I ~
9.
"
,.
-
_C
~
...
(
,
.
~
I
8
Comments/Analysis:
Recommended by:
I
Approved by:
CI'tY.STAFF.,PRESENJ.:,'; ;'",;",,:>-',.;' ,: -..:
;,;'::~;f~,:i,;,;:-':-:I,t,";';:~:',"'7;~:~~~.:{."~:;"~; :": "" ';.,: -', '
", :",..,:;"
----' --------",-,..-..- "_--_'__n_______.__n - ..
Date:
~-~~?~*~m' ::.;: "::;l,~
un --on- ..,- u.
.n n___'-
.. - --------- ,
Date:
L:~~~~,~m~,~~,~~i~~_:,::,:,:;~>-'~~:~:~>-::-'" , ,:,;..' ",.;,..> ., ' ',"
:Ð1:!~¡;g;i~: /~:'!;.Ö;~:;:?,~.:';¿:.?jf~~Ö~~~~:~;~>t::>,!.:~::" ";',:;~,:'\':::~\:~;!i;:.~:~;i~},:j;;!/ ~~i":", :,~~!':!f,;J'::,:' '- ':\.::. :'>r"»:\,~,
:!j~,~¥:~,;~~~(~~t[:J~;*1;J~~~fi~7i~*b!,;;;¡~~~~::~,,'/~~/~ 2:'~::i:~;~.~~j~Z?:'~{~~;;{f.~J~St.;/.:~:; ,: :::, , :::;~~;t:,:;}~;:'~':::'.... ;~. };:~r: -";:::~;.:
:,!~,%~:~~;~~~~~;,~'r?ll&';j~~:~:~+~if{J;;~.;¡:;;:j~:::~;tjS;"t?~;; ~~i,f\f~;j~ftf~~:i;:~ ~:. :;\;X;F~~y;;:~HV::::~:i,;~!;~:;i::: :~:'