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Home My WebLink AboutOES 24-02 006 Ciú/ o~ REPORT TO COUNCIL FROM: Richard Holbom, P .Eng. Division Head Municipal Property & Engineering DATE: May 17, 2002 REPORT NUMBER: OES 024-02 - SUBJECT: Tender T-2-2002 - Removal and Replacement of Concrete Box Culvert, Whitevale Road RECOMMENDATION: That Report OES 024-02 of the Division Head, Municipal Property & Engineering be received by Council and; 1. That Tender No. T-2-2002 submitted by Winstar Construction Corp. in the amount of $96,802.90 including 7% G.S.T. be accepted, and 2. That a project cost of $99,879.29 including the tendered amount and other associated costs be approved, and 3. That funding in the amount of $99,880.00 be approved, and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debt; and - a) Debt financing in the amount of $99,000 for a period not exceeding ten years, at a rate of approximately 6% per annum, be approved for removal and replacement of concrete box culvert on Whitevale Road; and the balance of $880 be financed from he 2002 Current Budget. b) Financing and repayment charges in the amount of approximately $13,570 be included in the annual Current Budget for the City of Pickering commencing in 2003 and continuing thereafter until the loan is repaid; c) The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2002 as established by the Province for municipalities in Ontario; d) The Treasurer be authorized to take any actions necessary in order to effect the foregoing. 5. The appropriate staff of the City of Pickering be authorized to take any actions necessary to give effect thereto. - ORIGIN: Year 2002 Capital Budget - Account Number 2320-6004 Capital Project Code 02-2320-009-04 Damaged and Failing Inftastructure - Whitevale Road Culvert Replacement ~eport to Council OES 24-02 . May 17, 2002 on? Subject: Tender - T-2-2002 - Concrete Box Culvert Page 2 AUTHORITY: 2001 Capital Budget - Account Number 2320-6004 Capital Project Code 02-2320-009-04 - FINANCIAL IMPLICATIONS: 1. Tendered Amount: T -2-2002 - Removal & Replacement of Concrete Box Culvert Whitevale Road G.S.T. Sub Total G.S.T. Rebate Total Amount $90,470.00 6,332.90 96,802.90 (3,618.62) $93,184.28 2. Approved Source of Funds -- 2002 Capital Budget - Account Number 2320-6004 Project Code 02-2320-009-04 $130,000.00 3. Estimated Proj ect Costing Summary Removal and Replacement of Concrete Box Culvert as per T-2-2002 Material Testing Contingencies Sub Total G.S.T. G.S.T. Rebate $90,470.00 2,000.00 4,500.00 96,970.00 6,787.90 (3,878.61 ) Total Project Cost $99,879.29 4. I Project Cost (over) under Approved Funds $30,120.71 I - EXECUTIVE SUMMARY: N/A 008 Report to Council OES 24-02 '. May 17, 2002 Subject: Tender - T-2-2002 - Concrete Box Culvert Page 3 BACKGROUND: - This project was approved in the 2001 Capital budget. Tenders were called and the lowest bid substantially exceeded the budgeted amount. The project was not awarded and Council approved diverting the funding to the PickeringlUxbridge Townline Culvert No. 213 Modifications which provided sufficient funds to proceed with this project in 2001. Based on the 2001 tendered amounts, an increased project budget was submitted and approved by Council in the 2002 Capital Budget. Tenders for this project were opened on Wednesday, April 17, 2002 (see summary attached). The low bidder, Winstar Construction Corp. Ltd. have not previously performed work for the City of Pickering, but a check of references by the Supervisor, Municipal Works have been deemed acceptable. The Health and Safety Policy, the Confined Space Entry Procedure document to be used on this project, a list of personnel trained, and the CAD 7 form issued by Workplace Safety and Insurance Board, as submitted by Winstar Construction Corp. Ltd. Inc. have been reviewed by the Co-ordinator, Safety & Training and are deemed acceptable. The Manager, Supply & Services concurs with the recommendations contained in this report. Upon careful examination of all tenders received and relevant documents (Health and Safety Policy, CAD 7 form, Workplace Safety and Insurance Board clearance, etc), I recommend the acceptance of the low bid by Winstar Construction Corp. Ltd. Inc. in the total tendered amount of $96,802.90 and a Capital project cost of$99,879.29. - ATTACHMENTS: 1. Supply & Services memorandum dated April 18, 2002 2. Co-ordinator, Safety & Training memorandum dated May 1, 2002 3. Record of tenders opened and checked 4. Location map - -. -. - Report to Council OES 24-02 Subj ect: Tender - T - 2- 2002 - Concrete Box Culvert May 17, 2002 (lOB Page 4 Prepared By: ./:7 . , '-- ~-~ . B. Kuzma Administratio Q--.... upervlsor \_" BDK I :\CO UNCIL \0 ES-O24-02. docMay-O2 Copy: Chief Administrative Officer Director, Corporate Services & Treasurer Supervisor, Municipal Works Recommended for the consideration of Pickering City Council " Ev untsma Director, Operations & Emergency Services Funding Approved: '-. ß~~-S? ------ Gil Paterson Director, Corporate Services & Treasurer ". f.').. ,'~ 0 .1. . ::;~~~~NT '-I U-Ì\l.(~n RECEI f:"'" SUPPLY & SERVICES !Ira '1 ? 1'"\ 1\ .t,,~ April 18, 2002 To: ,/' Richard Holborn Division Head Municipal Property & Engineering Darrell Selsky, Supervisor Municipal Works CITY OF F< . MUNICIPAL PROPERlY 11 ENGINEERING From: Vera A. Felgemacher Manager, Supply & Services - Subject: Tender for Removal & Replacement Concrete Box Culvert Whitevale Road (Con 5) Tender No. T - 2 - 2002 Tenders have been received for the above project. Twenty four (24) companies were invited to participate. An advertisement for this project appeared in the Daily Commercial News, News Advertiser Community Page and the City's Website which yielded interest from bidders. Twenty-seven (27) picked up tendering documents for a non-refundable fee of $40.00 per set. A copy of the Record of Tenders Opened and Checked used at tlie public tender opening is attached. Purchasing Procedure No. PUR 010-011, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extension will be corrected accordingly. Purchasing Procedure No. PUR 010-011, Item 10.04 (w) permits that all deposits other than the low three bidders may be returned to the applicable bidders, which has been completed. Summary (PST included, GST included) - 'Q()ÎfiP~~;f " "~~~.:~'~~~~$'C-(l-Äftë~~~:lI~,ti(Hl - ,~!!!g~E C~!1._~!~y'£~~_on èorp:___==-~"--,--- -96,80f90 -----_.-2.~~Q~:90 ---= Montgomery MacEwen Contracting Limited 96,868.17 96,868.17 =Qi~tiï~-ë~~!~~!i~~h!~;=___m___-- -------------99,9 iT67--"----99,91i'67 ----..- ,15 .~_J:¡~.!lto~ç~~~!.1.!,'?tion I¿<!:__....._-------=---'109 ,Q8<rSO--------lO9 :086.'50"'-- ,_!!?~..!I.~nd~icks~!!. C?!!.~~~~ion Li~~'!....__,.._--- ~i3J74.17 --- ------113~774~ï7---'-- ,-~~!!!!!gY'...g!.!!!_ç_«?!lstnl5.,!ion ç~:_---------- 115,902.40----'--'115~9Õ2:40-----" ...,Ç,,!!!niflg!~!!_~~cavat~!t(12~1 L!~.:..-_._------lï7,325.50 -----"--117 Iï6:8S---_m- ßI!œ~--Ç_o...~~!!!l..~!!~l!.~~~teri~~_~ L~~__--_-.-. --- 125,490~39"----'-125:490.39-'-"-- - G.ç.:_~!ll.anc~ß~!l~- (T~~~nto) q.J!Úted ------T32,61O.4S------ï32:óTü.4S-------- _~~~LÇ?!1 st!,~cti on_~td. om.' --"-Ü4:9ÕÕ:õü---'-T------ï34, 900.00------ - Pachino Construction Co. Ltd. ' -'-----1-39100.00 -'-T---139100.ÔO--"-" mß~y1a~~c~~i!!iÜd ~~===~==~-------~--- 146:448.7 6 -~I----T9'ô.965:~- ..g-~E!!!.~!l..!~_f.~!l.~~_~.1and~~~pi!!g mc :-----..--- =~"152ïïoõ~67"--1--'-i52,3 6T8S'--'- ...!?~gm~ Const~uc!!Ofll.~~_:_--------,---=_,_..__153, 70~~40 --=_=r: --.1~~,!z.Q8.~Q~~=~~~, :::~r%¡i~~~~~~:~~~~~~~M~~_~~=- -=----------- ~;~:¿~i::~--'--~--"--}~~::~i~¡j---...._".. Ron Robinson Ltd. --- om-- -'-----:-Reje~t~d - Bi~rdep~-Šit-~ot s~b;:~iìte~r-"-"-"-"-- Reference: PUR 010-001, 10.04, Item 9(c ) 12 .- ATrN:HHENT- '_iJ 10~ ~o~Lf ~ð~ ~.. ~~ P 2011 age T ~2-2002 Tender for Removal & Replacement Concrete Box Culvert-Whitevale Pursuant to Information to Bidders Item 21, the following are being requested of the low bidder for your review during the evaluation stage of this tender call: . - (a) a copy of the Confined Space Entry Procedure document to be used on this project (b) a list of the employees trained in the Confined Space Entry Procedure who will be working on this project (c) a copy of the Health and Safety policy to be used on this project; and (d) a copy of the current CAD 7 form or Cost and Frequency Report issued by Workplace Safety & Insurance Board. Please review copies of the attached tenders. Include the following items in your Report to Council: (a) if items (a) and (b) noted above, are acceptable; (b) any past work experience with Winstar Construction Corp. including work location; (c) without past work experience, if reference information is acceptable; . (d) a work location map; (e) the appropriate account number(s) to which this work is to be charged; (f) the budget amount(s) assigned thereto; (g) Treasurer's confirmation of funding; (h) related departmental approvals; (i) any reason(s) why the low bid of .Winstar Construction Corp. is not acceptable; and U) related comments specific to the project. If you require further information, please feel free to contact me. \ -. ~/ ~ era Felg~cher Manager, Supply & Services /bt atl. - 012 -- ., DeS o~-{))J ATfACHMENTI- oC- 'TOMPOATI - .....J- ot..J-- . ADMINISTRATION DEPARTMENT HUMAN RESOURCES DIVISION MEMORANDVM RECEJVED CITY OF PiCKERING M,l\ Y - 1 2002 SUPPLY AND SERVICES May 1,2002 To: Barb Tran Buyer II From: Debra A. Wight Co-ordinator, Safety & Training Subject: Winstar Construction Corporation As requested, 1 have reviewed ilie followiug document submitted by ilie above prospecÜ"e contractor: . . WSIB Cost & Frequency'Record, dated April 23, 2002 . Health & Safety Policy . ConfIDed Space Procedure and Manual From a health & safety perspective, these documents are acceptable. Please note that there was no WSIB Clearance Certificate enclosed in the information that you originally forwarded. I would be happy to review this information once it has been received. If you have any concerns, please contact me directly. .-... ~ D'e ..~ . . îght . Attachments: Reviewed documentation ~~/ ~ J t\~.~ \ . .-... . Tender Description: Removal & .Replacement of a . Concrete Box Culvert, Whitevale Road, Conc. 9 ~ ¡ Bidder Name Bob Hendrickson Construction Ltd RECORD OF TENDERS ()~ENED AND CHECKED ) Tender No.: T-2/2002 Date: Wednesday, April 17th, 2002 Time: Approx. 2:15pm Addendum #1 Bid Deposit ! . Agreement to . .1.§POp"", Total Amount :Tendered .,.,"".,'.'A".",."".. I BIDDER'S SIGN.IN -'."',.. ,i. ,. ,:."~........,,. /GC Romano Sons (Toronto) Ltd Boyle Excavating Ltd. Clearway Construction Inc. Miwel Construction ..'. aN Fenton Constru.ction Ltd JMontgomery McEwen Cont~ng 'i (~, ~ Pachino Construction ¡Gentile Contracting t .COMMENTS "."'. " ,."..-,j:lli1!~Ç/tçnct:çloc,~. / J /-. It-- 5 ~ 3 m !i *= .1 I -~ 9- ,\<3 ~ ~ ~ *= ö (\ .(/1 0 9-> + . c ~ I I 1 -- ---' ;...... ~') ) . CiTY OF ~CKERING RECORD OF TENDERS OPENED AND CHECKED Tender Description: Removal & Replacement ora çoncrete Box Culvert, Whitevale Road, Conc. 9 J){).J;:;. ~ . Date: Wednesday, April '17th, 2002 Time: Approx. 2: 15pm Tender No.: T~2/2002 Addendum #1 .'--'-----' :; :>1\.if.¡1E:!\!TS aDD::;::>'S SI.3r~ Ii\: Bi:::ide; N::HII(:; . 3i:: Dep:)::;h , ';:ias~'I~;r: iR': : -:-ota~ io.rnC'Uiii , 7endsrad .!"gr¿;f¡merï. ic SOlie! . .. '~'::Kno""'le~i;¡;d Cannington ES(cavating Limited L L 'V .-- 25~ ~ ! 5{~. 'f; frZ~T90,3r Ron Robinson Ltd, j,/ Dagmar Construction Inc. Hollingsworth Construction Co. ~ ~- *1,/,', .I~ ~ - --i ...... ~ ~ - ~ :~- :J r 'I'/Ol~! r " 9. .. ~~ , .. ( , - ~ .. I t ",,¡y.. 0'. S<ar", ",,_s_,o, ,'" ,'. " ". '.",'... , ". 'ð/7~ .~. "'..-. """'" ,". '.. "'" "., ... ",," "". "'NI bCZt""¡U!.,,c , I:::;i'":~}';:~f"i:;:;,';'}':':;:',",;';""';'*if~~:':'~3J:'~"~;~';""':"':<:""".'.::."\>').'::'o'i" "";,, "" ','co"" " .i""'"~,,:,,:,,, ,',' """ ", ',', ",", ,"'" ' , " " z;/v AnAOlMENT.-2L TO REPORT. Q~ O~4--0;U I of ....l- n1S MUNICIPAL PROPERTY & ENGINEERING Attachment For Tender: T -2-2002 WHITEV ALE ROAD BOX CULVERT =-=;;:=Ø / HIGHWAY 7 \ ~ , - w 0 a 0 ;;; ..... ð '" --ø N N . N ~ 0 [J w 0 :J ~ ;;; .... WHITEVALE ~ 3 u w a 0 ~ ;;; ~ 0 0 LOCA nON MAP PROPOSED CONSTRUCTION INCLUDES: Concrete Box Culvert Replacement . Whitevale Road - at Sideline 24. [:\Attachments for Tenders\2002\T-O2-2002 - White vale Bridge.doc -