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Home My WebLink AboutMarch 21, 20111� ,,,,.._ ,�� - _ ,i, �x„u,:,u;��p � � _: . , I�- 7y.. - li Y_�.rrn.lai�.3�i�... Council Meeting Agenda Monday, March 21, 2011 Council Chambers 7:30 pm 6:30 pm In Camera Meeting of Council I) II) III) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. Disclosure of Interest Adoption of Minutes In Camera Council Minutes, February 22, 2011 Council Minutes, February 22, 2011 Special In Camera Council Minutes, March 7, 2011 Special Council Minutes, March 7, 2011 Joint Planning & Development and Executive Committee Minutes, March 7, 2011 Executive (Budget) Committee Minutes, March 10, 2011 IV) Presentations V) Deleqations VI) Correspondence VII) Committee Reports VIII) Reports — New and Unfinished Business — Budqet Report IX) Motions and Notice of Motions X) By-laws XI) Other Business Paqe Under Separate Cover 1-20 Under Separate Cover 21-22 23-30 31-40 41 42 43-59 60-84 85- 118 119 120-135 AccesSible � For information related to accessibility requirements please contact P I� K E ;� Cj Linda Roberts F�� Phone: 905.420.4660 e�ension 2928 TTY: 905.420.1739 Email: Iroberts(cr�.citvofaickerina.com XII) Confirmation Bv-law FOR INFORMATION ONLY • Minutes of the Accessibility Advisory Committee, January 26, 2011 • Minutes of the Sustainable Pickering Advisory Committee, February 8, 2011 •� Minutes of the Committee of Adjustment, February 9, 2011 • Minutes of the Advisory Committee on Diversity, February 10, 2011 and March 10, 2011 • Minutes ofthe Waterfront Coordinating Committee, February 17, 2011 • Minutes of the Pickering Museum Village Advisory Committee, February 17, 2011 • Minutes of the Taxicab Advisory Committee, February 25, 2011 • Minutes of the Civic Awards Committee, March 7, 2011 ., ;a �?i�� -_. �= ,�„ ,,m,��: �� Present: Mayor David Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel E. Buntsma N. Carroll T. Melymuk G: Paterson D. Shields C. Rose G. McGregor L. Roberts (I) Invocation Council Meeting Minutes Tuesday, February 22, 2011 7:30 PM Council Chambers 01 - Chief Administrative Officer - Director, Community Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk _ � - Manager, Policy - Principal Planner - Policy - Committee Coordinator Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution #19/11 Moved by Councillor Dickerson Seconded by Councillor Pickles In Camera Council Minutes, January 17, 2011 Council Minutes, ,January 17, 2011 1 Si . ,,.= �_ iv ,� °-�� .� � , . ` �..=... �_�:��•��!�� 02 Council Meeting Minutes Tuesday, February 22, 2011 7:30 PM Special In Camera Council Minutes; January 31, 2011 Special Council Minutes, January 31, 2011 Special In Camera Council Minutes, February 7, 2011 Special Council Minutes, February 7; 2011 Planning & Development Committee Minutes, February 7, 2011 Executive Committee Minutes, February 14, 2011 Carried Resolution #20/11 Moved by Councillor O'Connell Seconded by Councillor Dickerson Council Chambers That the rules of procedure be suspended in order to change the order of business to allow the introduction of the Notice of Motion with respect to noise concerns on Marinet Crescent to be dealt with before the delegations. Carried on a 2/3 Majority Vote Noise Concerns on Marinet Crescent Councillor O'Connell provided the Chair with an amended notice of motion to introduce to Council. Councillor O'Connell noted that the changes had been suggested by staff in order to follow the proper processes for the 2011 Budget. A question and answer period ensued. Resolution #21/11 Moved by Councillor O'Connell Seconded by Councillor McLean WHEREAS the residents of Marinet Crescent have been requesting appropriate measures to address noise which is a result of the widening of Bayly Street by Durham Region, widening of Highway 401 by the Province of Ontario and vibrations associated with the Via/GO line all running parallel to the rear of their properties; and WHEREAS testing has been carried out and has confirmed the level of noise is in excess of acceptable standards; and WHEREAS in 2006 a tri-party agreement was to have taken place between Durham Region, Province of Ontario and the City of Pickering to each pay a portion of the total 2 C�ty o� _ _ � Council Meeting Minutes ,'�' � Tuesday, February 22, 2011 � 7:30 PM Council Chambers . 03 costs to construct a noise attenuation wall along the rear lots of all homes on Marinet that abut Bayly; and WHEREAS to date no action has been taken to commence the construction of the Marinet noise attenuation wall; . NOW TH_EREFORE BE IT RESOLVED the City of Pickering advise the Province of Ontario of our intention to include the City's share of funding ($100,000) for the construction of this project in our 2011 Budget; � AND FURTHER the City of Pickering request the Region of Durham to assume responsibility for the maintenance costs for this noise attenuation wall; AND THAT staff report back to Council no later than the April meeting of Council with the timelines for commencing and completion of this project. (IV) Deleqations Resolution #22/11 Moved by Councillor O'Connell Seconded by Councillor McLean Carried Unanimously On a Recorded Vote That the rules of procedure be suspended in order to allow for the additional delegations of Don Harvey, Michael Fearon, Steve Murray and Bruce Smith. Yes Councillor McLean Councillor O'Connell Councillor Rodrigues Motion Lost on a Recorded Vote as Follows: � Councillor Ashe Councillor Dickerson Councillor Pickles Mayor Ryan Durham Regional Police Update on Communitv Safetv Deputy Chief Sherry Whiteway appeared before Council relaying Chief Eweles regrets as he was unable to attend. She provided an overview of their completed 2011-2013 3 C�ty o� _ Council Meeting Minutes '�' Tuesday, February 22, 2011 :,, 7:30 PM � Council Chambers � 0� Business Plan, noting three key priorities being, community safety, crime prevention and organizational excellence. She stated this was the second time in finro years the Durham Regional Police had been recognized nationally for crime solving. Inspector Jamie Grant provided statistical information with respect to the overall crime rates, property damage and break and enters and noted the calls for service have decreased. He provided details on the community patrol plan noting the strategies for 2011. A question and answer period ensued with respect to photo radar from a municipal function and the processes for complaint tracking. 2. Durham Strateqic Enerqy Alliance (DSEA) Update on Activities Michael Angemeer, President and CEO of Veridian and past Chair of DSEA appeared before Council and provided background information with respect to the Durham Strategic Energy Alliance through the aid of a power point presentation. He noted that the organization has grown to over 70 members which reaches beyond Durham Region. He provided an overview of their funding resources as well as the implications to DSEA. 3. Rouqe Vallev Health Svstem Hospital News and Issues David Brazeau, Director, Public Affairs & Community Relations appeared before Council to provide an update on the strategic plan, news and issues related to the Rouge Valley Health System through the aid of a power point presentation. He identified the two sites serving Durham and east Toronto and discussed achieving their mission, vision and values. He noted the near completion of their deficit elimination plan. He also explained that by promises kept, residents are receiving lab tests faster, patients are going home sooner and wait time has been reduced. He noted that while money is tight, they must look at ways to become more efficient and also indicated their continued effort to recruit new doctors. He thanked Mayor and Council for their participation and support in the official opening of the Ajax redevelopment/construction project on February 17, 2011. 4. Ajax-Pickerinq Board of Trade Update on Activities Joan Wideman, Co-Chair, Ajax-Pickering Board of Trade appeared before Council to provide an update on the Ajax-Pickering Board of Trades' accomplishments and the mandate for the coming year. Ms. Wideman noted their strong inter-active relationship with the City of Pickering and recognized the assistance of City of Pickering staff as well as the many volunteers who assist throughout the year. She indicated they have � 5 C�� o� _ � Council Meeting Minutes ,'�'' Tuesday, February 22, 2011 �� , , 7:30 PM Council Chambers been the voice of business for over 55 years, and have donated over $6,000 to not for profit project events. A brief question and answer period ensued. Notice of Motion: Urban Expansion into North East Pickerinq Resolution #23/11 Moved by Councillor McLean Seconded by Councillor O'Connell That the rules of procedure be suspended in order to allow the power point presentation of Councillor Colleen Jordan of the Town of Ajax. Yes Councillor McLean Councillor O'Connell Councillor Rodrigues Motion Lost on a Recorded Vote as Follows: No Councillor Ashe Councillor Dickerson Councillor Pickles Mayor Ryan Dan McDermott appeared before Council on behalf of Sierra Club Ontario to urge Council to support the notice of motion requesting the Region of Durham to abandon their appeal regarding ROPA 128 and the urban expansion into north east Pickering. He noted that the north east Pickering is the headwaters of the Carruthers Creek watershed and the headwaters are the deciding factor with respect to clean water and flood control. He made reference to the Sierra Clubs report entitled "Floods or Food" which outlines the detrimental effects of runoff, one of them being the urban runoff which carries bacteria into Lake Ontario causing pollution of the waterfront. He noted this report also outlines the benefits to keeping north east Pickering rural. Mr. McDermott noted his concerns with respect to flooding and stated that Ajax, Pickering, Oshawa and Uxbridge are all at a high risk of flooding and also noted the resulting expenses from property damage and health issues flooding would cause. Mr. McDermott stated that instead of paving over north east Pickering why not redevelop an existing parking lot, abandoned mall or already developed urbanized land. A question and answer period ensued. y7 J � �� bi��_� ... ,�.�- _ :,m �.�� _�� Council Meeting Minutes Tuesday, February 22, 2011 7:30 PM Council Chambers Steve LaForest of the Pickering Naturalists appeared before Council in support of the motion. He indicated that the Ministry of Municipal Affairs and Housing in their decision regarding ROPA 128, omitted natural heritage features for a reason. He noted concerns with future flooding and the impact on infrastructure as well as the significant impact this would have on wildlife and the natural heritage, noting the two conservation areas in the vicinity which would also be compromised. A question and answer period ensued. Maurice Brenner appeared before Council noting the importance of this motion and the effects it would have on Pickering today and for future generations. He noted key issues being environmental impacts, farmlands and the future of agriculture, wildlife habitat, plans for a sustainable community, transportation, employment numbers and costs associated with infrastructure. He encouraged Council to vote in favour of the motion. A question and answer period ensued. Chris Whillans appeared before Council in support of the motion. He noted growth does not pay for itself and expressed his concern with the waste of tax dollars with respect to the appeal. He also noted that development charges are not high enough to cover costs. A brief question and answer period ensued. Sue Mclnerey appeared before Council in support of the motion. She noted that she drives through north Pickering regularly and it is a special place with scenic views. She pointed out that the signage which states "welcome to Greenbelt" speaks to preserving lands in Pickering. She stated that if this development is permitted, there will not be much left in north Pickering and the farmlands will be gone forever. She questioned what research had been done and made reference to the Places to Grow Plan. She noted that the residents in north Pickering are opposed to development in Greenwood and questioned whether this would be another Brooklin. She stated this does not serve the community well and requested Council not support the Region's plan to appeal by supporting the motion. A question and answer period ensued. Council took a 10 minute recess and reconvened at 10:15 pm. Jolanta Duszak appeared before Council noting her opposition to growth in north east Pickering and provided background information on the Growth Plan for the Greater Golden Horseshoe released by the Province in 2006 with respect to population 0 , �� '-�.--��--- ;��: �� Council Meeting Minutes Tuesday, February 22, 2011 7:30 PM Council Chambers 07 statistics and urban strategies. She stated there are numerous reasons to oppose growth such as environmental, economic and social costs as well as depleted water quality. She questioned why the push for development, noting that current growth forecasts show that growth would be slower than anticipated and noted the growth predictions used in ROPA 128 were overestimated. She requested that Council be fiscally responsible by supporting the motion. James Grundy, 3555 Greenwood Road appeared before Council noting his deep concerns with the Region's pursuit of the appeal and sta�ed he supported the motion. He indicated his reasons for choosing to live in Pickering being the greenspace, agriculture and sense of community and stated that communities that grow too fast inevitably struggle. Anne Ray appeared before Council, stating she has resided in Pickering for almost 35 years. She requested Council listen to the citizens and reconsider its position and vote against the appeal, noting this is about quality of life, not development. Maureen Attersley appeared on behalf of Betty Hutton stating that land is not a limitless resource and the conversion of farmland is an environmental concern. Along with �increased population, there will be more waste, more pollution and service issues. She stated this would have a disastrous impact on Claremont residents and rioted the lack of infrastructure would greatly impact the quality of life. She also stated the Oak Ridges Moraine is becoming more sensitive. Council needs to recognize the limits of growth and take a responsible position. Lynn Osborne appeared before Council, stated she has been a resident of Greenwood for 4 years and asked Council to vote no to urban sprawl. Leslie Fisher, 2250 Highway 7, Greenwood appeared before Council in opposition to the motion and stated that there should be an economic plan for the northern part of Pickering. He discussed the history of family owned farms in the area and noted that they were in support of future urban development. He noted that many of the farmers had an opportunity to sell or subdivide their lands but chose not to and noted that farming is more of a lifestyle than a business. He noted how farming has become more difficult, stating development is already in the area with existing traffic issues and noted the lack of availability to purchase farm machinery. He stated there is a process in place which should continue. With respect to the headwaters, he stated that � farmers are good custodians of the land and also noted that the conservation authorities are not governed by OMB rulings. He encouraged Council not to approve the motion and let the Province and the Region work it out. Donald Beach appeared before Council on behalf of farmers and residents in north east Pickering in opposition to the motion, stating it is ill founded and should be 7 , ,;,,. �� ;_ ;�,��i� '�;;��__.. a ;�,� - °'��--�°-�-.,-_;��;: �� _�� 1' Council Meeting Minutes Tuesday, February 22, 2011 7:30 PM Council Chambers defeated as it is contrary to the conclusions of the Region's Planning Department which was done in consultation with qualified urban planners and consultants. He noted that the development on the north east Pickering lands would have no significantly different environmental impact than the hundreds of acres of urban development which has taken place in recent years on similar agricultural lands across the Region. He also made note of the extensive environmental studies various Ministries have already conducted in the area with respect to the widening of Highway 7 and construction of the 407, again stating that this development would have no greater environmental impact than these two major highways. A question and answer period ensued with respect to the viability of farming in north Pickering. Colleen Jordan, Regional Councillor, Wards 3& 4, Town of Ajax, appeared before Council in support of the motion and indicated she was opposed to urban sprawl. She noted that she had concerns with the floodline in the Beach area and stated that an environmental assessment is currently underway and also noted that Ajax and Pickering Councils have endorsed a watershed plan. She stated her concerns with headwaters at Carruthers Creek and indicated that it is the smallest in the GTA and already stressed. Councillor Jordan stated her concerns with flooding issues and referenced incidents in other areas. She questioned why we would spend tax dollars to fight this and urged Council to support the motion before them. A question and answer period ensued Rory MacKinnon was called as the next delegation but did not appear, a resident appeared and informed Council Mr. MacKinnon was not here and he would be speaking in his place. The Chair noted that this could not be done because it was agreed at the beginning of the meeting that if a delegation was going to have someone else speak in their place they had to be there to inform Council. Resolution #24/11 Moved by Councillor McLean Seconded by Councillor O'Connell That the rules of procedure be suspended in order to allow a substitute speaker in place of Rory MacKinnon. � Motion Lost on a Recorded Vote as Follows: , A�, , �dj��--�!� � -:� - .,.�.� � _�� -�� Yes Councillor McLean Councillor O'Connell Councillor Rodrigues Council Meeting Minutes Tuesday, February 22, 2011 7:30 PM Council Chambers � Resolution #25/11 Moved by Councillor O'Connell seconded by Councillor McLean No Councillor Ashe Councillor Dickerson Councillor Pickles Mayor Ryan � That the Chair's ruling regarding the replacement of a delegation not in attendance is out of order be challenged. The recorded vote was taken on the question of yes you agree with the Chair's ruling or no you do not agree with the Chair's ruling. Councillor Dickerson was not in his Chair at the time of the vote. Yes Chair's Ruling was Carried on a Recorded Vote as Follows, a Tie Vote Sustains the Decision of the Chair: � Councillor Ashe Councillor McLean Councillor Pickles Councillor O'Connell Mayor Ryan � Councillor Rodrigues David Grey Eagle Sanford did not appear when called as a delegation. John Wager, 2378 Concession 6, Greenwood appeared before Council to request that Council support the motion. He noted pursuing this appeal would be wasting taxpayer's money and requested Council to be leaders and ask the Region to withdraw the appeal. A question and answer period ensued. Brian Buckles appeared before Council speaking on behalf of Sharon Powell. Mr. Buekles stated that they agree with the environmental concerns and noted this is prime farmland they want to develop. He stated that in the future when it's too late people will realize the value of farmland. He noted the economics that residential . 0 , , --- � =_�= ;�,' , �� -�-�' �; _,i -.� ��. ��. �• �+-'�� 10 Council Meeting Minutes Tuesday, February 22, 2011 7:30 PM Council Chambers development does not pay for itself and stated the Region already has plenty of employment land. Mr. Buckles also questioned the timing of pursuing this now, what would be lost by waiting another 5 to 10 years. The process has been followed, accept that and realize that this is a disagreement between the Province and the Region and Council should send a message to the Region of Durham not to proceed with the appeal. A question and answer period ensued. James Blair appeared before Council on behalf of Durham Food Policy Council. Mr. Blair stated that they wanted to see the Province maintain their position on plans for development in Durham Region and reject the plans proposed under ROPA 128 to expand urban development into prime agricultural land in the northern parts of Durham Region. He requested the review process take into consideration the impacts to local agricultural lands, locally grown foods and that the Province maintain limitations to development in the Seaton area. He also noted the lands should be protected well beyond 2031, indicating there needs to be additional programs and incentives to support the economic viability of family farms and to encourage agriculture initiatives. A question and answer period ensued. Correspondence was received from Dagmar Teubner, representing a landowner in north Pickering, stating their opposition to the motion. Resolution #26/11 Moved by Councillor McLean Seconded by Councillor O'Connell That the rules of procedure be suspended in order to bring forward the Notice of Motion regarding North East Pickering. Yes Councillor Dickerson Councillor McLean Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan 10 Motion Carried on a Recorded Vote as Follows: No Councillor Ashe . ,,.. , = ,�a , �ai� �, � ; �.�� ►�!_� � (V) Notice of Motion a) Urban Expansion into North East Pickerinq Council Meeting Minutes Tuesday, February 22, 2011 7:30 PM Council Chambers Discussion ensued with respect to the pros and cons heard from all delegations present at the meeting. Councillor McLean requested to speak a second time regarding the motion and the Chair denied the request. Resolution #27/11 Moved by Councillor McLean Seconded by Councillor O'Connell Motion to challenge the Chair with respect to speaking twice on the motion: The recorded vote was taken on the question of yes you agree with the Chair's ruling or no you do not agree with the Chair's ruling. Yes Councillor Ashe Councillor Dickerson Councillor Pickles Mayor Ryan Resolution #28/11 Chair's Ruling was Carried on a Recorded Vote as Follows: � Councillor McLean Councillor O'Connell Councillor Rodrigues Moved by Councillor McLean Seconded by Councillor O'Connell WHEREAS on October 17th, 2010, the Minister of Municipal Affairs and Housing refused the proposed urban area expansion into North East Pickering; and that WHEREAS North East Pickering consists of 1200 hectares in the Hamlet of Greenwood and abutting lands; and that WHEREAS in making this determination, the Minister has determined that the Regional Official Plan Amendment (ROPA 128) is at odds with the Province's overall 11 C�� _ Council Meeting Minutes � °�3 '��'� Tuesday, February 22, 2011 �, 7:30 PM Council Chambers �� plan to limit urban sprawl by creating more compact, transit-friendly communities that do not waste green space and emphasize the importance of preserving farm lands; and that WHEREAS the position of Durham Region to expand the urban boundary into North. East Pickering and building on watershed and prime agricultural land will have "catastrophic consequences" for the local ecosystem; and that WHEREAS any consideration or study of expansion prior to 2031 is premature; NOW THEREFORE BE IT RESOLVED that the City of Pickering hereby advises the Region of Durham that it is opposed to their appeal of ROPA 128 pursuant to Section 17(36) of the Planning Act as it applies to Part C Refusal 1 Schedule "A" Map A4 and further that the Region of Durham be requested to abandon such appeal; AND FURTHER that copies of this resolution be forwarded to the Region of Durham, and all Durham Region municipalities for endorsement; AND THAT a copy of this resolution be sent to the Minister of Municipal Affairs and Housing and the Ontario Municipal Board. Yes Councillor McLean Councillor O'Connell Councillor Rodrigues (VI) Correspondence Corr. 05-11 D. Bowen, Deputy Clerk Region of Durham 605 Rossland Road East Whitbv, ON L1 N 6A3 Resolution #29/11 Moved by Council�or McLean Seconded by Councillor Dickerson 12 Motion Lost on a Recorded Vote as Follows: No Councillor Ashe Councillor Dickerson Councillor Pickles Mayor Ryan „ - „ o=��i� -p! = � �� ,�� , � ��:� 4 �� Council M,eeting Minutes Tuesday, February 22, 2011 7:30 PM Council Chambers That Councillor O'Connell be appointed as the City of Pickering representative on the Durham Trail Coordinating Committee. Carried 2. Corr.06-11 Sandy Brittain, Executive Director Budget Discussions Feed the Need in Durham 125 Clarence Biesenthal Drive � Oshawa, ON L1 K 2H5 Resolution #30/11 Moved by Councillor McLean Seconded by Councillor Dickerson That Corr. 06-11 from Sandy Brittain, Executive Director; Feed the Need in Durham, seeking funding for Feed The Need in Durham, be referred to the 2011 budget discussions. Carried 3. CORR. 07-11 Receive for Information Pickering Residents Re: Urban Expansion into North East Pickerinq Resolution #31/11 Moved by Councillor McLean Seconded by Councillor O'Connell That Corr. 07-11 received from a number of Pickering residents with respect to the urban expansion into north east Pickering be referred to the Region of Durham Planning Department. Yes Councillor McLean Councillor O'Connell Councillor Rodrigues 13 Motion Lost on a Recorded Vote as follows No Councillor Ashe Councillor Dickerson Councillor Pickles Mayor Ryan fr, �, ,.. �� ,� , c��i��--� �—.n i `. � � - ...�.� �. �-�. _ � 1� Resolution #32/11 Moved by Councillor Dickerson Seconded by Councillor Ashe Council Meeting Minutes Tuesday, February 22, 2011 7:30 PM Council Chambers That Corr. 07-11 received from a number of Pickering residents with respect to the urban expansion into north east Pickering be received for information. Carried 4. Corr.08-11 Marilyn Daniell 912 Marinet Crescent Pickering, ON Resolution #33/11 Moved by Councillor Dickerson Seconded by Councillor Ashe Correspondence received from Marilyn Daniell with respect to noise concerns on Marinet Crescent be received for information. Carried 5. Corr. 09-11 Motion to Proclaim a) Durham Region Home Builders' Association b) PFLAG Canada c) Marisa Carpino, Supervisor, Culture & Recreation d) Clinton Shane Ekdahl Resolution #34/11 Moved by Councillor O'Connell Seconded by Councillor Pickles That Corr. 08-11 be received for information and the following proclamations be declared: a) April, 2011 — New Homes Month b) May 17, 2011 — International Day Against Homophobia/Transphobia c) March 21, 2011 — International Day for the Elimination of Racial Discrimination d) May 29, 2011 — Day of the Honey Bee Carried 14 ,. - , ;a ;��E;�,� , : .. ,�; �� _�� (VII) Committee Reports Council Meeting Minutes Tuesday, February 22, 2011 7:30 PM Council Chambers a) Report PD 2011-02 of the Planninq & Development Committee Director, Planning & Development & Director, Operations & Emergency Services, Report PD 03-11 Building By-law Appointment Schedule Amendment under the Building Code Act Council Decision That the City's Building By-law 6603/05 which appoints the Chief Building Official, Deputy Chief Building Official and Inspectors be amended as set out in Attachment 1 to Report PD 03-11. 2. Director, Planning & Development, Report PD 04-11 Drive-Through Facilities Study, City of Pickerinq Council Decision That Report PD 04-11 of the Director, Planning & Development for the "Drive- Through Facilities Study" be received; 2. That staff be directed to undertake a study to review the City's land use planning policies, zoning regulations and design guidelines regarding drive-through facilities and to recommend any necessary changes. Resolution #35/11 Moved by Councillor Dickerson Seconded by Councillor Pickles That the Report of the Planning & Development Committee PD 2011-02 dated February 7, 2011 be adopted. Carried Chief Administrative Officer's Report CAO 03-11 Updated By-law to Prohibit or Requlate Livestock/Exotic Animals Council Decision 15 5 2 C�� Council Meeting Minutes �� Tuesday, February 22, 2011 �� 7:30 PM Council Chambers � 1. That Report CAO 03-11, a By-law to prohibit or regulate livestock/exotic animals be received; and 2. That By-Law No.1769/83 being the existing Exotic Animal By-law be repealed and a new By-law to prohibit or regulate livestock/exotic animals, included as Attachment #1, be enacted. Chief Administrative Officer's Report CAO 05-11 Ministrv of the Attorney General Opt-In Aqreement Council Decision That Report CAO 05-11 included as Attachment information; and regarding the execution of a revised Opt-In Agreement, 1, for the collection of parking fines be received for 2. That the Mayor and Clerk be authorized to execute the attached Opt-In Agreement between the Ministry of the Attorney General and the City of Pickering to replace the existing Opt-In Agreement. 3. Director, Operations & Emergency Services Report OES 11-11 Pottery Studio — Pickering Recreation Complex -Durham West Arts Centre Inc. Proposal Council Decision That Report OES 11-11 of the Director, Operations & Emergency Services be received; 2. That Council endorse the proposal from Durham West Arts Centre Inc. to relocate to the Pickering Recreation Complex and use the pottery studio to operate pottery and art programs; 3. That the Mayor and the Clerk be authorized to execute a licence agreement to permit Durham West Arts Centre Inc. to use the pottery studio to operate pottery and art programs at the Pickering Recreation Complex from April 1, 2011 to March 31, 2014, that is in a form and substance acceptable to the Director, Operations & Emergency Services and the City Lawyer. 4. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. � . , ===_ ,,,,. �- ��,_�� :: —;:.,..,, � �., i �_ - 'u--��--°°°�- __-- ..a— ;�,� _ ..�.�c.,.:;�,�.�� —� ��•��-!�� Council Meeting Minutes Tuesday, February 22, 2011 7:30 PM Council Chambers 4. Director, Operations & Emergency Services, Report OES 12-11 Don Beer Arena Accessibility Upgrades and Environmental Improvements -Tender No. T-24-2009 -Request for Additional Funding Council Decision 2 3 4 That Report OES 12-11 of the Director, Operations & Emergency Services regarding additional funding for the Don Beer Arena project be received; That additional funds in the amount of $120,000 (HST excluded) be approved; That Council authorize the Director, Corporate Services & Treasurer to finance the $120,000 through a transfer from the Don Beer Reserve; and, That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 6. Director, Corporate Services & Treasurer, Report CS 10-11 Formal Quotations — Quarterly Report for Information Council Decision That Report CS 10-11 of the Director, Corporate Services & Treasurer regarding Formal Quotations — Quarte"rly Report for Information be received for information. Resolution #36/11 Moved by Councillor Dickerson Seconded by Councillor Pickles That the Report of the Executive Committee EC 2011-02, dated February 14, 2011, save and except Item 5, be adopted. Carried 5. Director, Operations & Emergency Services, Report OES 13-11 Glendale Tennis Club -Ontario Trillium Foundation Grant Application Requirement -Amending Lease Aqreement 17 7 , _ „ ��i� � � ,�,�,,� -�,, -: , ,.,.......� �� Council Meeting Minutes Tuesday, February 22, 2011 7:30 PM Council Chambers A brief discussion period ensued with the Chief Administrative Officer responding to and providing clarification with respect to questions raised at the February 14tn Executive Committee meeting. Mr. Prevedel noted that the Club Pro is a resident of Pickering and he works under a contract with the club which is renewed every year. He noted that the Club Pro uses the Tennis Clubs equipment and works out of their building. Mr. Prevedel also noted that Tennis Club membership is open to anyone and that there are no residency requirements. The Tennis Club confirmed that there is sufficient capacity to meet the needs of the Pickering community. Mr. Prevedel also noted that the Tennis Club works with both School Boards to offer court access to a number of local schools and have discussed the possibility of open hours for the local community. Resolution #37/11 Moved by Councillor Dickerson Seconded by Councillor Pickles That Report OES 13-11 of the Director, Operations & Emergency Services be received; 2. That Council acknowledges to the Ontario Trillium Foundation that the Glendale Tennis Club Project for improvements to existing tennis facilities will be permitted at. David Farr Memorial Park, and; 3. That the Mayor and the Clerk be authorized to execute an amending lease agreement to extend the Glendale Tennis Club's use of the Tennis Facilities for club purposes at David Farr Memorial Park to September 21, 2017 that is in the form and substance acceptable to the Director, Operations & Emergency Services and the City Lawyer. Carried (VIII) Bv-laws 7109/11 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 7110/11 A by-law to prohibit or regulate livestock/exotic animals. 7111/11 Being a by-law to amend Schedule A of By-law 6603/05 appointing the Chief Building Official, Deputy Chief Building Official and Inspectors. � ;a— �a � ' ��::�:�i=,. � ��. -I��;�;�� 1�_�� Third Readinq: Council Meeting Minutes Tuesday, February 22, 2011 7:30 PM Council Chambers Councillor Dickerson, seconded by Councillor O'Connell moved that By-law Numbers 7109/11 to 7111/11, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. Carried (IX) Confidential Matters In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution #38/11 Moved by Councillor Dickerson Seconded by Councillor Pickles That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matters to be discussed relate to the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose and for the purpose of a proposed or pending acquisition or disposition of land by the municipality. Carried Pickering Golf Academy Lease Aqreement Moved by Councillor Dickerson Seconded by Councillor Rodrigues Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] 2. Confidential Report of the Chief Administrative Officer, Report CAO 04-11 Purchase of ORC Lands in Duffin Heights -Part 2 on Plan 40R-25842; Part 10 on Plan 40R-25821; Parts 2 through 5 on Plan 40R-26764; and Parts 1 through 5 on Plan 40R-15548, City of Pickering Moved by Councillor Dickerson Seconded by Councillor McLean 19 4 . -- . �� , . �� ;�..� �� 4 �� Council Meeting Minutes Tuesday, February 22, 2011 7:30 PM Council Chambers Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera.minutes.] Moved by Councillor O'Connell Seconded by Councillor Dickerson That the recommendations as contained in the In Camera session be adopted. Carried in an Open Session of Council (X) Confirmation Bv-law By-law Number #7112/11 Councillor Dickerson, seconded by Co�ncillor O'Connell, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of February 22, 2011: (XI) Adiournment Moved by Councillor Dickerson Seconded by Councillor O'Connell That the meeting be adjourned at 1:41 am. Dated this 22na day of February, 2011 20 Carried Carried Mayor David Ryan Debbie Shields City Clerk . ; ; _ ti.�„��'�'=' - � ,�,-� , ; ,� _� , :., � � _ �� /_� ��_I�� Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P: Rodrigues Also Present: T. Prevedel N. Carroll T. Melymuk G. Paterson R. Holborn D. Shields Special Council Meeting Minutes Monday, March 7, 2011 7:15 pm Main Committee Room - Chief Administrative Officer - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - Division Head, Engineering Services . - City Clerk (I) Disclosure of Interest No disclosures of interest were noted. (II) Confidential Matters Resolution # 39/11 Moved by Councillor Pickles Seconded by Councillor McLean That Council move ln Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matter to be discussed is subject to personal matters about an identifiable. individual regarding the appointment of a City of Pickering resident to the Region of Durham Land Division Committee: Carried 1 1 . ti�"�'��y'�'= � ;� ,.�.-� , , �--u � .,, �� _�� i/ ��.�� 22 Special Council Meeting Minutes Monday, March 7, 2011 7:15 pm Main Committee Room Council resumed into open session following discussion of the personal matters about an identifiable individual regarding the appointment of a City of Pickering resident to the Region of Durham Land Division Committee. Regional Appointment Durham Land Division Committee Resolution # 39/11 Moved by Councillor Pickles Seconded by Councillor McLean That Robert Armstrong be nominated for appointment to the Region of Durham Land Division Committee. Carried (III) Confirmatorv Bv-law By-law Number 7113/11 Councillor O'Connell, seconded by Councillor Pickles moved for leave to introduce a By-law,of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special (In Camera) Meeting and Special Meeting of Council of March 7, 2011. (IV) Adiournment The Meeting adjourned at 7:20 pm. Dated this 7th day of March, 2011 2 Carried Mayor David Ryan Debbie Shields City Clerk .. - ,�, ��i� ''=; -, � •��_.:.�.� � �� Present: Mayor Ryan Councillors: Joint Planning & Development and Executive Committee K. Ashe (left the meeting at 11:25 pm) D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues � Also Present: Meeting Minutes Monday, March 7, 2011 7:30 pm - Council Chambers Chair: Councillor Pickles 2 3 T. Prevedel - Chief Administrative Officer G. Paterson - Director, Corporate Services & Treasurer T. Melymuk - Director, Office of Sustainability N. Carroll - Director, Planning & Development R. Holborn - Division Head, Engineering Services D. Shields - City Clerk M. Wouters - Manager, Development Review & Urban Design C. Rose - Manager, Policy R. Pym - Principal Planner — Dev. Review S. Gaunt - Principal Planner - Policy L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Deleqations Carmella Marshall appeared before the Committee on behalf of The Lakeridge Citizens for Clean Water. Through the aid of a power point presentation, she outlined the top ten risks involved with respect to commercial fill dump sites. She explained the aspects of Brownfields and explained the jurisdiction of the Ministry of the Environment, stating there are no MOE definitions of what constitutes clean fill or contaminated fill, thereby leaving it up to the municipalities to regulate through site alteration by-laws. Reference was made to the City of Pickering's existing fill by-law 24 ,, ,�, .�E - �_�---__ � - . a ,� J� -.,,n ��a�:� ��-�� Joint Planning & Development and Executive Committee Meeting Minutes Monday, March 7, 2011 7:30 pm - Council Chambers Chair: Gouncillor Pickles which was passed in 2003. Ms. Marshall noted this by-law could use re-visiting and suggested the need for public consultation. A question and answer period ensued with discussion regarding the existing fill by- law and those of surrounding municipalities. The Director, Planning & Development noted the current fill by-law is currently under review with some changes being identified and noted this would be coming forward to Council prior to Summer. It was the general consensus to have this matter referred to staff, taking into consideration the information provided tonight. (III) Part `A' — Planninq & Development Reports Director, Planning & Development Report PD 05-11 Red-I�ine Revision Request Draft Plan of Subdivision SP-2008-01 Mattamy (Brock Road) Limited Part Lots 17 & 18, Concession 3, Citv of Pickerinq Discussion ensued with respect to the request by Mattamy as outlined in Report PD 05-11. - Maurice Brenner, 711 Sunbird Trail, appeared before the Committee and questioned what impact this would have on the future of Pickering for affordable housing, wondering if it would restrict the ability of young couples and seniors who wish to stay in the community if the request of Mattamy is approved. A question and answer period ensued. Rodger Miller appeared before the Committee representing Mattamy, noting this application is permitted under the Official Plan and Zoning By-law which was previously approved. He addressed the Region's comments included in the report noting there may have been some confusion with the interpretation of the letter. He noted they have been in consultation with staff, stating they do conform to policy documents and the changes are within the range of types already approved. A question and answer period ensued with discussion relating to market research, sustainability and parkland dedication. Bryce Jordan, representative from GM Sernas and Associates appeared before the Committee and addressed the issue of the transition of densities as discussed in the Region's comments. He noted there was a lack of information regarding the mixed planning uses when this was before the OMB. 2 ,. �� ,�� , ��!�� i �, �� Joint Planning & Development and Executive Committee Meeting Minutes Monday, March 7, 2011 7:30 pm - Council Chambers Chair: Councillor Pickle� 5 A question and answer period ensued with questions regarding affordability and density ranges and mixes with staff providing clarification. No further delegations appeared in support or opposition to this report. Recommendation Moved by Councillor Dickerson Seconded by Mayor Ryan 1. That Report PD 05-11 of the Director, Planning & Development be received; 2. That the request by Mattamy (Brock Road) Limited for a red-line revision to draft approved Plan of Subdivision SP-2008-01 to convert ten townhouse blocks containing 64 townhouse units into 49 detached dwelling lots with an associated reduction of the park block, be approved; and 3. Further, that City staff be authorized to engage a solicitor to attend any Ontario Municipal Board hearing regarding the requested revision to draft approved Plan of Subdivision SP-2008-01, if necessary. Carried The Committee took a five minute break and reconvened at 9:30 pm. 2. Director, Planning & Development, Report PD 06-11 Status Update for Environment & Countryside Conformity Amendment Pickerinq Official Plan Review Elizabeth Howson, of Macauley, Shiomi, Howson Ltd appeared before the Committee and provided background information as well as an overview of the consultant's report on Environmental & Countryside Conformity Amendment through the aid of a power point presentation. She outlined the purpose, study area and the three part process, noting the study area does not take in Seaton or the Oak Ridges Moraine. Ms. Howson identified the key issues in the report and the suggested recommendations: She noted the need for rationalization of boundaries and the promotion of local food. 3 ,. .� ;m p�m,�, �_�—_. � -.. � ; ,�. _.�;i: , , ....._,.,.,, _�_�� •��a�� 26 Joint Planning & Development and Executive Committee Meeting Minutes Monday, March 7, 2011 7:30 pm - Council Chambers Chair: Councillor Pickles A question and answer period ensued with clarification being provided on the notification process for the public session. It was questioned whether a second session could be provided in the northern area of Pickering. It was also suggested that the report be made available to the public on CD's. Recommendation Moved by Councillor Dickerson Seconded by Mayor Ryan That Report PD 06-11 of the Director, Planning & Development, providing a status update on the Pickering Official Plan Review Program and of the Environment & Countryside Conformity Amendment, be received for information and; 2. Further, that the consultant's report entitled Natural Environment and Countryside Policy Review, dated February 11, 2011 (distributed under separate cover), and the scheduled Consultant Presentation by Elizabeth Howson of Macauley, Shiomi, Howson Ltd. be received for information. Carried 3. Director, Planning & Development, Report PD 07-11 Zoning By-law Amendment Application A 9/10 M. Rajadurai . 1975 Guild Road �Lots 36 and 37, Plan 316), City of Pickering Muki Rajadurai appeared before the Committee in support of the application, stating he would be available to answer any questions. Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean That Report PD 07-11 of the Director, Planning & Development be received; C! .� ., � :��- �_, .., , ,�� i� �, � .. _.., ,� �� -�� Joint Planning & Development and Executive Committee Meeting Minutes Monday, March 7, 2011 7:30 pm - Council Chambers Chair: Councillor Pickl�g�, 2. That Zoning By-law Amendment Application A 9/10 submitted by Muky Rajadurai to amend the zoning of the subject property to an "R4" — Fourth Density Residential zone to permit the creation of finro lots with minimum frontage of 15.0 metres on lands being Lots 36 and 37, Plan 316, City of Pickering be approved; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 9/10, as set out in Appendix I to Report PD 07-11, be forwarded to City Council for enactment. Carried 4. Director, Planning & Development, Report PD 08-11 Zoning By-law Amendment Application A 6/10 C. Bollmann 3325 Highway No. 7, Hamlet of Kinsale (North Part Lot 2, Concession 5), City of Pickerinq The owner of the property just south of the subject property appeared before the Commiftee in opposition to the application stating his concerns with the odours emanating from the property as well as the noise from the barking and howling of dogs. Recommendation Moved by Councillor McLean Seconded by Councillor O'Connell That Report PD 08-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 6/10 submitted by Corinna Bollmann, on lands being North Part of Lot 23, Concession 5, City of Pickering, to permit a dog daycare and boarding facility with associated retailing, be approved as a temporary use for a period of three years; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 6/10, as set out in Appendix I to Report PD 08-11, be forward to City Council for enactment. Carried � ,. - ,.._ ,a �,�€f� ��, � --- � ,,�, ��..^="�:'��. � ��'� � J �. Joint Planning & Development and . Executive Committee (IV) Part `B' Executive Committee Reports Meeting Minutes Monday, March 7, 2011 7:30 pm - Council Chambers Chair: Councillor Pickles Chief Administrative Officer's Report, CAO 06-11 City Procedure ADM 110-004 -Proclamation Procedure A question and answer period ensued with staff providing clarification on procedural issues and the notification process for proclamations approved as well as denied. Recommendation Moved by Councillor Dickerson Seconded by Councillor Ashe That Report CAO 06-11 of the Chief Administrative Officer be received; and 2. That City Procedure ADM 110-004, Proclamation Procedure, be approved and the appropriate officials be given the authority to give effect thereto. Carried 2. Director, Office of Sustainability, Report OS 01-11 Sustainable Pickering -2010 Update and 2011 Work Proqram A brief discussion period ensued. Recommendation Moved by Councillor Dickerson Seconded by Mayor Ryan That Report OS 01-11 providing an update on the 2010 Sustainable Pickering accomplishments and proposed 2011 work plan be received for information. Carried 3. Director, Community Services, Report CS 14-11 No Parking By-law Wayfarer Lane Amendment to By-law 6604/05 to Restrict Parking on Wayfarer Lane � � , c ,... ,� - �� a;� � � 7� , »,� - �_�..'.,°'�'.� � � �� Recommendation Joint Planning & Development and Executive Committee Moved by Mayor Ryan Seconded by Councillor Dickerson Meeting Minutes Monday, March 7, 2011 7:30 pm - Council Chambers 2 9 Chair: Councillor Pickles That Report CS 14-11 of the Director, Community Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. Carried Director, Corporate Services & Treasurer, Report CST 11-11 Council Compensation Policv A detailed discussion period ensued with clarification being requested on a number of issues. Staff responded to questions raised and were requested to bring back an amended draft policy prior to the next Council meeting. Recommendation Moved by Mayor Ryan Seconded by Councillor Ashe That Report CST 11-11 of the Director, Corporate Services & Treasurer be received; 2. That the Council Compensation Policy, included as Attachment #1 to this report be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessa.ry actions to give effect thereto. Carried Later in the Meeting Moved by Councillor O'Connell Seconded by Mayor Ryan � r1 .� . : ,... r,� �€;��'�, � ;,�,• �,,.s .,�:��'. ��•�� 3Q Joint Planning & Development and Executive Committee Meeting Minutes Monday, March 7, 2011 7:30 pm - Council Chambers Chair: Councillor Pickles That Items b), c), e) and g) under Section 03 Accounting Procedures of the Council Compensation Policy be amended to remove the word "Councillors" and replace with "Members of Council". Carried (V) Other Business 1) Councillor O'Connell gave notice that she would be bringing forward a Notice of Motion with respect to Ajax/Pickering Hospital to endorse a position by the Friends of the Ajax/Pickering Hospital. . (VI) Adiournment The meeting adjourned at 11:42 pm. � �. ,�_ ,,,�.. � ' <r,_.- _-.,_. �� , � �G� ,�-,,�-�.-�,°�-�,,, i`�:�! ��5�� Executive (Budget) Committee Meeting Minutes Thursday, March 10, 2011 9:00 am Main Committee Room 31 Present: Mayor Ryan. Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. N T. G B. R, J. S. C M D L. Prevedel - Chief Administrative Officer � Carroll - Director, Planning & Development Melymuk - Director, Office of Sustainability Paterson - Director, Corporate Services & Treasurer Douglas - Fire Chief Holborn - Division Head, Municipal Property & Engineering Hodgson - Manager, Customer & Administrative Services Karwowski - Manager, Finance & Taxation Grant - CEO, Library Carpino - Supervisor, Culture & Recreation Shields - City Clerk Roberts - Committee Coordinator (I) Deleqations Mayor Ryan welcomed everyone to the meeting and introduced the first delegation, Irena Barker. Irena Barker appeared before the Committee and expressed her disappointment with respect to the $30.00 ownership change administration fee in the Corporate Services Department User Fees. She noted her opposition to this fee, stating it was like paying twice and questioned how much revenue was generated from this fee, suggesting Council look elsewhere to find reductions. A question and answer period ensued with discussions regarding the increases and decreases of user fees. , , ,� ,�= � P'�...�.-__. , �� :: ;:= ;� , ��.- ��:.;�,i �. _��5�1�� 32 Executive (Budget) Committee Meeting Minutes Thursday, March 10, 2011 9:00 am Mai n Com m ittee Room Sandy Brittain, Executive .Director, Feed the Need in Durham appeared before the Committee and provided hand outs wifh respect to the history of their organization in Durham. Ms. Brittain explained the goals and objectives of the organization and noted that they were requesting a one time grant for 2011 in order for them to maintain their service levels in 2011. She also noted that their organization is not funded in any way by the United Way agency. She explained how the organization complements existing food providers by storing and supplying food to food banks, soup kitchens and shelters. She stated that they do not deal directly with the public but through these agencies and noted the majority of those who benefit from this service are children. She explained their goal to be self sustaining, indicating the City of Oshawa had approved a$10,000 grant and encouraged other local municipalities to approve a similar one time grant. A question and answer period ensued. (II) Presentations Mayor Ryan thanked staff for their efforts in the preparation of the 2011 Current and Capital Budgets. He noted this was a very responsible budget being cognizant and sensitive to the wishes of the citizens and also noted the possibility of eliminating the reliance of reserves if this is followed. T. Prevedel, Chief Administrative Officer thanked the Members of Council and referred to their approach to the budget this year as a journey to financial sustainability. He explained the five corporate priorities they have been working on with senior staff and also noted the uncontrollable factors. He outlined their goal of financial management in reducing the reliance on reserves. He explained three corporate initiatives, noting ne� year's budget will see a five year capital forecast. He noted the provisions for additional staff with the upcoming growth in Duffin Heights. He explained they have negotiated with Transport Canada to take back the Bentley Gibson House and possibly use this for future meeting space for the community and also to house City of Pickering staff. G. Paterson, Director, Co�porate Services & Treasurer outlined in detail the contents of the 2011 Current and Capital Budgets through the aid of a power point presentation. He indicated a proposed levy budget of 4.75% noting the property tax allocation resulting in a proposed 2.91 % increase on the total residential tax bill which translates to approximate►y 2.48% on the average residential tax bill after reassessment. He also noted the residential versus commercial tax base is shifting and also indicated they hope to eliminate drawing from the reserves by 2014. 2 c�� Executive (Budget) Committee ,�� - Meeting Minutes Thursday, March 10, 2011 9:00 am Main Committee Room A question and answer period ensued. Detailed discussion ensued with Council posing various questions and requesting clarification with respect to several matters. Staff provided information in relation to each inquiry put forward. The Committee recessed at 11:00 am and reconvened at 11:15 am. Councillors provided opening statements with respect to the budget. (III) Matters for Consideration 1. Review and Recommendation of the 2011 Capital Budqet Mayor Ryan guided the budget meeting and introduced the budgets for discussion purposes. a) Mavor, Council & Council Support The capital budget of the Mayor, Council & Council Support was presented by Mayor Ryan. Moved by Councillor Ashe That the 2011 Capital budget for the Mayor, Council & Council Support, be approved and presented to Council on March 21, 2011. Carried b) Administration The capital budget of the Administration Department was presented. Moved by Councillor Dickerson That the 2011 Capital budget for the Administration Department be approved and presented to Council on March 21, 2011. Carried 3 33 .;� . - ,.,. ,:,� �.��;o �- � _. � . ,�-� . _�,,�� 34 c) Corporate Services Executive (Budget) Committee Meeting Minutes Thursday, March 10, 2011 9:00 am Main Committee Room The capital budget of Corporate Services was presented. Discussion ensued with respect to the long term feasibility of computer hardware and usage requirements and staff was requested to report back on how computer replacement was determined. Moved by Councillor Pickles That the 2011 Capital budget for Corporate Services be approved and presented to Council on March 21, 2011. Carried d) Communitv Services The capital budget for the Community Services Department was presented. A question and answer period ensued. Moved by Councillor Dickerson That the 2011 Capital budget for the Community Services Department be approved and presented to Council on March 21, 2011, as amended. Carried as Amended (See Following Motion) Moved by Councillor Dickerson That the budget of $575,000.00 for the proposed new parking facility on the north side of the existing Eastshore Community Centre building be removed. Carried The Committee recessed at 12:40 pm and reconvened at 1:10 pm. e) Planninq & Development The capital budget of the Planning & Development Department was presented. � �� _ Executive (Budget) Committee �� $� � � Meeting Minutes Thursday, March 10, 2011 9:00 am Main Committee Room . 35 Moved by Councillor Pickles That the 2011 Capital budget for the Planning & Development Department be approved and presented to Council on March 21, 2011. Carried fl Libraries The 2011 capital budget for the Pickering Public Library was presented. Moved by Councillor Dickerson That the 2011 Capital budget for the Pickering Public Library be approved and presented to Council on March 21, 2011. Carried 2. Review of Proposed Fees and Charqes Bv-law General discussion ensued with respect to user fees. If was questioned why some fees have increased while others have decreased or remained the same. Moved by Councillor McLean That the summary of fees and charges as presented be approved and presented to Council on March 21, 2011. Carried Later in the Meeting (See Following Motion) Moved by Councillor Pickles That the Summary of Fees & Charges 2011 under the Operations & Facilities Division be amended by reducing the proposed fees as follows: Public Skating — Single Admission - $2.50 Public Skating —,Family Pass - $7.50 Motion Defeated 5 ;a.. , - �� m� =,�� 36 Executive (Budget) Committee Meeting Minutes Thursday, March 10, 2011 9:00 am Main Committee Room 3. Review and Recommendation of the 2011 Current Budqet a) General Government The current budget for General Government was presented. Detailed discussion ensued with Council posing various questions and requesting clarification with respect to several matters. Staff provided information in relation to each inquiry put forward. Moved by Councillor O'Connell That the grant in the amount of $1,000.00 to Haiti Relief be removed from the budget. Carried Moved by Councillor O'Connell That the grant in the amount of $20,000.00 to DWAC Foundation be reduced to $10,000.00. Motion Defeated The Director, Corporate Services & Treasurer was requested to provide information on the history of grants provided to DWAC. Moved by Councillor O'Connell That a grant in the amount of $10,000.00 be provided to Feed the Need in Durham. Motion Defeated Moved by Councillor Rodrigues That the grant in the amount of $5,000.00 for Ribfest be removed. Carried Moved by Councillor Pickles That a grant in the amount of $3,000.00 be provided to Feed the Need in Durham. Motion Defeated : c�� Executive (Budget) Committee ,�� " g`� &� � � Meeting Minutes Thursday, March 10, 2011 � 9:00 am - � Main Committee Room Moved by Councillor Ashe 37 That a grant in the amount of $5,000.00 be provided to Feed the Need in Durham. Carried Moved by Councillor McLean That a$30,000.00 retainer be provided in the budget to hire an Integrity Commissoner to draft a Code of Conduct for the City of Pickering. Motion Defeated The Committee recessed at 3:20 pm and reconvened at 3:30 pm. Moved by Councillor Rodrigues That the grant in the amount of $3,128.00 for Tapp —C Grant be removed. Carried b) Mayor, Council & Council Support Moved by Councillor Pickles Th�at the 2011 Current budget for Mayor Council & Council Support be approved as amended. Carried as Amended (See Following Motions) Moved by Councillor O'Connell That the remuneration of Councillors be frozen at the 2010 levels. Motion Defeated Moved by Councillor O'Connell Councillor O'Connell proposed the following changes to her budget: 7 13' . •ru ti.��; ,_v-_.. � _. ?� ; saca.a= � -�m.l��i ��-��5� 1�1�� . c) Executive (Budget) Committee Meeting Minutes Thursday, March 10, 2011 9:00 am Main Committee Room Council Communication Policy — from $7,500.00 to $6,000.00 Reception, Promotion & Special Events - from $4,500.00 to $2,500.00 Outside Agency Services — from $4,800.00 to $3,000.00 Total Reduction: $5,300.00 Carried Moved by Councillor Pickles Councillor Pickles proposed the following changes to his budget: Council Compensation Policy — from $7,500.00 to $6,000.00 Reception, Promotion & Special Events - from $4,500.00 to $2,000.00 Outside Agency Services — from $4,800.00 to $1,800.00 Total Reduction: $7,000.00 Carried Discussion ensued on whether Members of Council required individual Municipal World magazines or whether they could be shared. Moved by Councillor Rodrigues That account 2113.0001.2220 in the amount of $1,000.00 be reduced to $500.00. Carried Moved by Councillor McLean That the line item for Outside Agency Services be removed from all Councillor budgets. Motion Defeated Administration Discussion ensured on the number of different departments budgeting for legal fees. Councillor O'Connell requested a one page summary of all departments budgeting for legal fees. A question and answer period ensued with staff providing clarification as required. � ;;;;, !�- ..�� , .. � � ;� , , �: �� Moved by Councillor McLean Executive (Budget) Committee Meeting Minutes Thursday, March 10, 2011 9:00 am Main Committee Room That the Administration section of the 2011 Draft Current Budget be approved and presented to Council on March 21, 2011. Carried Later in the Meeting (See Following Motions) Discussion ensued regarding the Office of Sustainability budget, staff were requested to provide additional information on a breakdown for graphics, writing and advertising. Moved by Councillor McLean That the line item in the amount of $5,000.00 for conferences for Sustainable Pickering Advisory Committee Members be removed. Motion Defeated Corporate Services Discussion ensued with respect to bank charges with staff being requested to provide additional information regarding bank charges. Discussion also took place with respect to a tax relief program for heritage properties. The Director, Planning & Development indicated this would be on the Heritage Pickering's work plan and a report will be coming to Council. Moved by Councillor Rodrigues That the Corporate Services section of the 2011 Draft Current Budget be approved and presented to Council on March 21, 2011. Carried Later in the Meeting (Refer to Following Motion) Moved by Councillor Dickerson That any budget related items associated with the Bentley House be removed. �'7 Motion Defeated 39 :iN �a_.�� _��;�.-`= ;4__j ..,, , ; ,�,� .,5��_�:i.�� _�� Executive (Budget) Committee Meeting Minutes Thursday, March 10, 2011 9:00 am Main Committee Room e) Community Services Planninq & Development and Libraries Moved by Councillor Dicke,rson That the Community Services, Planning & Development and Libraries 2011 Draft Current Budget be approved and presented to Council on March 21, 2011. Carried Moved by Councillor O'Connell That the 2011 Current and Capital Budgets be referred back to staff to find further cost efficiencies to further reduce tlie tax levy. Motion Defeated Moved by Councillor Dickerson That further cost reductions be incorporated by calculating the hospital MRI over 5 years and that the reduction in the use of one time funds be decreased from $1,000,000.00 to $500,000.00. (IV) ADJOURNMENT Moved by Councillor Dickerson The meeting adjourned at 5:55 pm. 10 Carried 1 � ��//N.� =.: � -_ :�— ' \1�,�ii —, ;;W;�;N.iL7_11�7L_'iil9ii__-e.r� ��::�jj��• �_ 'vc ��:: .: — •� � 7�i: c:.::r.:ll 1_ h i e� —_rE7:.T::l:;�tt ...........�..a:::� 1�—'+'1 -�ir��%�l4- Presentations Mayor Ryan Presentation of Certificates of Appreciation Bicentennial Sponsorship � March� 21, 2011 Deleqations Friends of the Ajax-Pickering Hospital Re: Notice of Motion March 21, 2011 42 Correspondence 1. Corr.10-11 Mayor John Henry City of Oshawa 50 Centre Street South Oshawa. ON L1 H 3Z7 March 21, 2011 Paqes Motion for Direction 45-48 43 Letter received from Mayor John Henry, City of Oshawa requesting Council to adopt a resolution to support the Oshawa Cogen Project which is a combined heat and power project between Northland Power Inc. and General Motors of Canada Limited and forward that support to the Ontario Power Authority. 2. Corr.11-11 CAA South Central Ontario 60 Commerce Valley Dr. East Thornhill. On L3T 7P9 Motion for Direction 49-51 Letter received from CAA South Central Ontario and the Ontario Good Roads Association seeking support from municipalities across Ontario to their request for the Government of Ontario to consider dedicating a portion of the new revenue derived from HST charged on gasoline and diesel sales to a new predictable funding, mechanism directed to Ontario's municipalities for transportation infrastructure investment. 3. Corr.12-11 Dr. Eric Hoskins, Minister Ministry of Citizenship and Immigration 6th Floor, 400 University Avenue Toronto ON M7A 2R9 Receive for Information 52 Letter received from Dr. Eric Hoskins, Minister, Ministry of Citizenship and Immigration with respect to nominations for the Newcomer Champion Awards. The deadline for receiving nominations is April 29, 2011. 4. Corr. 13-11 Receive for Information The Pickering Nuclear Community Advisory Council 53-56 292 Dupont Street, Box 40060 Toronto, ON M5R OA2 Letter received from The Pickering Nuclear Community Advisory Council submitting updates and providing comments for information purposes with respect to the Darlington and Pickering Nuclear sites. 44 5. Corr.14-11 Lon Harnish Fundraising Chairperson Ajax Rotary 314 Harwood Avenue South, Box 21022 Ajax, ON L1 S 7H2 Motion to Endorse 57 Letter received from Lon Harnish, Fundraising Chairperson, Ajax Rotary seeking Council support by endorsing the RibFest as an annual Pet-Free event. 6. Corr. 15-11 Motion to Proclaim a) Marisa Carpino, Supervisor, Culture & Recreation 58-59 b) Durham Reqion Labour Council Requests have been received from the above for the City of Pickering to make the following proclamations; a) April, 2011 — Hispanic Heritage Month b) April 28, 2011 — Day of Mourninq ��°# ,_ , ,_ ._ ..�,; _,--_ ._ :,:. :, . ��;;:��, : : . '�`� --,�;-,,,-. _ -'_.3.. \--.. ': ,;' . . j'-'. .��/'`''�' " OSHAWA ONTARIO, CANADA MAYOR JOHN HENRY March 3, 2011 Attention: Clerk's Office �� r��C� ��R 1 � 2011 ��°5 OF��C� �,�(L.1O-• ll 4 �j OFFICE OF THE MAYOR CITY OF OSHAWA 50 CENTRE STREET SOUTH OSHAWA, ONTARIO L1H 3Z7 TELEPHONE (905) 436-5674 FAX (905) 436-3884 E-MAIL: jhenryC�oshawa.ca Re: Oshawa Cogen � - A Combined Heat and Power (CHP) Project Between Northland Power Inc. and General Motors of Canada (GMCLj Please find attached a letter I have sent to Mssrs. Anderson and Hinds at the Ontario Power Authority with copies to all Oshawa MP's and MPP's. � I would respectfully request that your Council adopt a resolution to support the Oshawa Cogen Project and forward that support to the Ontario Power Authority: As my attached letter indicates, the Oshawa Cogen Project will have significant benefits for all of Durham Region. Thank you. YQw rs tru ly, John Henry Mayor Attach. cc: Bob Duignan, City Manager Tom Hodgins, Commissioner, Development Services T0: TQ: ORR� FILE ��` �E APR. ACTEO�d mo-4,o� =�� ;«�+�� '�`�„ � .._ _ � ��-. � .. � ;,�� . . ��_ ; �,� �� ' ; �:;. , _;, . ^J'F��,: . ,\,;' � , � U \v}'' OSHAWA ONTARIO, CANADA MAYOR JOHN HENRY March 3, 2011 Ontario Power Authority S��t� 16�Q 120 Adelaide Street West Toronto, ON M5H 1 T1 Attention: Colin Anderson, CEO James D. Hinds, Director and Chair OFFICE OF THE MAYOR CITY OF OSHAWA 50 CENTRE STREET SOUTH OSHAWA, ONTARIO L1 H 3Z7 TEIEPHONE (905) 436-5674 FAX (905) 436-3884 E-MAIL: jhenry�oshawa.ca By Email (info@powerauthority.on.ca); Original to Follow by Regular Mail Re: Oshawa Cogen A Combined Heat and Power (CHP) Project Between Northtand Power Inc. and General Motors of Canada (GMCL) I have been authorized by Oshawa City Council to respectfully request that the Ontario Power Authority move forward expeditiously with the combined Heat and Power Procurement Process and, as part of that, the approval of the Oshawa Cogen Project, which is a combined heat and power project between Northland Power Inc. and General Motors c�f Canad� Limited (GMCL). The propos�d site for the Oshavua Cogen Project is in Oshawa, at the south-west corner of Wentworth Street and Stevenson Road South, adjacent to GMCL's Oshawa Car Assembly Plant. A copy of the relevant Council resolution is attached. The approval of the Oshawa Cogen Project would have significant benefits to Ontario, Durham Region and the City of Oshawa including: � � Economic Benefits . GM , . o Offers operational and capital cost savings at GMCL's Oshawa Car Assembly Plant (OCAP), lowering the cost per vehicle manufactured and increasing GMCL's ability to attract new product mandate to the OCAP (sustainable employment). o Province o Strengthens GMCL's and its suppliers' sustainability as a major source of employment in Ontario. Sustainability = reliable source of revenue from property, business and personal taxes. . .. /2 Page 2 March 3, 2011 City and Region � � o Local and Regional Economic Development potential by creating industrial district energy opportunity (readily available heat supply for new heat based industries). :- Jobs o The project will create direct and indirect jobs during construction and will create long-term permanent jobs in the Durham Region economy in industries that wilt be supported or attracted by the Cogen Project. � Environmental Benefits ■ GM o Enables OCAP to improve its emissions footprint associated with their heat requirements by eliminating its coal-driven boiler system currently being used to generate�steam (Reg. 419 compliance for Feb. 2013). � System Benefits � 0 2 x 230kV circuits available to get power out (not capacity constrained). o�100 — 200 MW dispatchable power supply. o Complementary to area's base-load nuclear and also to renewable energy projects being built in eastern Ontario. Please help make all of the above-noted benefits a reality by moving ahead with the CHP Procurement Process and the Oshawa Cogen Plant. In the event you have any questions or issues, please contact me at (905) 436-5611. Thank you. Yb�urs trufy, 4 �- ' • ' .7�hn Henry Mayor Attach. cc: Hon. Jim Flaherty, MP - Whitby-Oshawa Dr. Colin Carrie, MP - Oshawa Bev Oda, MP - Durham Hon. Brad Duguid, Minister of Energy Hon. Sandra Pupatello, Minister, Economic Development & Trade Jerry Ouellette, MPP - Oshawa John O'Toole, MPP - Durham Christine Elliott, MPP - Whitby-Oshawa Bryan Swift, GMCL John Wright, Northland Power Bob Duignan, City Manager Tom Hodgins, Commissioner, Development Services Oshawa City Council � January 31, 2011 ,. � 29. Proposed Oshawa Cogeneration Facility, No�thland Power Inc., Southwest Corner of Wentworth Street West and Stevenson Road South (DS-11-50) Recommendation Whereas on December 15, 2008 City Council passed a resolution authorizing the Mayor and Commissioner, Development Services to send letters of support for a cogeneration facility proposed by Northland Power Inc. at the southwest corner of Stevenson Road South and Wentworth Street West in a GI (General Industrial) Zone; and, Whereas the project was delayed due to changes to a previous Ontario Power Authority Procurement Program for Com�ined He�i and Power projeets; and, Whereas by letter dated January 12, 2011, Northland Power Inc. has advised that it will be making a new submission under a new Combined Heat and Power procurement initiative in order to advance the construction of the proposed facility; and, Whereas the proposed facility has various environmental and economic benefits; and, Whereas by letter dated January 12, 2011, both General Motors and Northland Power Inc. have requested the City's continued support for the project; and Whereas it is an opportunity for the newly elected Council to show its support for the proposed facility; Therefore be it resolved: 1. That the Mayor be autho�ized to send a letter to the Ontario Power Authoriiy setting out the City's support for the proposed facifity and requesting the Authority to move forward expeditiously with the new Combined Heat and Power procurement process; 2. That the Region of Durham and all local Region of Durham municipalities be requested to support the proposed facility; and 3. That a copy of the Council resolution and letter from the Mayor be forwarded to all Oshawa MPs and MPPs. ATTENTION: Development Services Department, Mayor's Office ACTIOIV TAKEN: CARRIED i ��s /i�� ' m Insurance Travel Life-side Assistance � March 15, 2011 Head and Members of Council City of Pickering One The Esplanade Pickering, ON L1 V 6K7 �� t�� a�� ,�� a��°� �� 6�� To the Head and Members of Council: �RIGINALTO: ;J,� :OPY TOi rr � :ORR. � FiLE AKE APR. AC710N �� o� o�� 49 022. � �— � t Subject: CAA South Centrai Ontario and OGRA proposal fo have N.S.T. gas tax revenue dedicated to transportation infrastructure and maintenance The need for greafer investment and funding su�por'r frorn the Government of Ontario for Ontario's municipalities was clearly highlighted in the Report of the "Provincial-Municipal Fiscal and Service Delivery Review — Facing the Future Together". This report highlighted"how Ontario's municipalities continue to � struggle to keep up with transportation infrastructure demands needed to support their local economies and to ensure the highest possible standard of living and safety for their residents. With a transportation infrastructure investment gap (roads, bridges and transit) between the Government of Ontario and Ontario's municipalities of approximately $3.8 billion, it is clear that greater funding support is needed for Ontario's municipalities to build the transportation infrastructure needed to support local economies and to sustain the quality of life that Ontarians have come to expect. CAA South Central Ontario and the Ontario Good Roads Association are asking municipalities throughout Ontario to support our call for the Government of Ontario to consider dedicating a portion of the new revenue collected from the provincial portion of H.S.T. charged on gasoline and diesel sales to a new predictable funding mechanism directed to Ontario's municipalities for transportation infrastructure investment. Application of the H.S.T. on gas and diesel sales came intz� effect on July 1, 2010, effectively applying the former Provincial Sales Tax of 8 percent to gasoline and diesel sales. CAA SCO estimates that the Government of Ontario will collect approximately $1.53 billion annually in new revenue through the application of the H.S.T. on gasoline and diesel sales. Since the implementation of the H.S.T., over 6000 CAA members and non- members have shown their support of this initiative by signing CAA's petition and e-petition (at https://www.caasco.com/community/worst-roads/) calling for a CAA South Central Ontario, 60 Commerce Valley Dr. E., Thornhill, Ontario L3T 7P9 T. 905-771-3457 F. 905-771-3292 jenn(c�caasco.ca w�n�N.caasco.com Ontario Good Roads Association, 6355 Kennedy Road, Unit 2 Mississauga, ON. L5T 2L5 T. 905-795-2555. Ext 24 F. 905-795-2660 Scott c(r�oqra.org www.oqra.orq � ��1 50 portion of the new revenue collected from H.S.T. on the sale of gasoline and diesel to be dedicated to transportation infrastructure and maintenance. Attaining the support of mu'nicipal councils from across the province is the next step in this initiative. Attached you wilf find draft resolution text to assist your Council. Should you have any questions or require further clarification, please do not hesitate to contact us directly. � Kind Regards, ��, �A - t V �- \ John Ennis Government Relations Specialist CAA South Central Ontario Attachments (1) Scott R. Butler Manager, Policy and Research Ontario Good Roads Association CAA South Central Ontario, 60 Commerce Valley Dr. E., Thornhill, Ontario L3T 7P9 T. 905-771-3457 F. 905-771-32921enn(�acaasco.ca www.caasco.com Ontario Good Roads Association, 6355 Kennedy Road, Unit 2 Mississauga, ON L5T 2L5 T. 905-795-2555. Ext. 24 F. 905-795-2660 Scott(c�oqra.orq www:oqra.orq TITLE: Harmonized Sales Tax (H.S.T.) revenue and a new funding 5� mechanism for transportation infrastructure AUTHOR: CAA South Central Ontario and the Ontario Good Roads Association � WHEREAS the introduction of the Harmonized Sales Tax (H.S.T.) on July 1, 2010, and its application to gasoline and diesel sales will result in new revenue for the Government of Ontario; an� WHEREAS based on 2010 average price levels of gasoline and diesel, and 2009 average consumption levels in Ontario, the Government of Ontario's projected new revenue will be approximately $1.53 billion annually; and WHEREAS the Provincial-Municipal Fiscal and Service Delivery Review identified a transportation infrastructure investment gap between the Government of Ontario and Ontario's municipalities of approximately $3.8 billion; and WHEREAS a lack of sufficient funding for essential transportation infrastructure construction, riaintenance and rehabilitation has created a situation where many of Ontario's municipalities do not have the financial capacity to construct new transportation infrastructure and conduct the maintenance and rehabilitation needed to sustain existing transportation infrastructure; and THEREFORE BE IT RESOLVED TFl�4T the Council of the City of Pickering requests that the Government of Ontario consider directing a portion of the revenue derived from HST charged on gasoline and diesel sales to a new predictable funding mechanism that will allow Ontario's municipalities to make the critical investments needed to be effective stewards of transportation infrastructure; and FURTHER THAT a copy of this resolution be forwarded to Premier Dalton McGuinty, Hon. Dwight Duncan, Minister of Finance, Hon. Kathleen Wynne, Minister of Transportation, Hon. Bob Chiarelli, Minister of Infrastructure, the Ontario Good Roads Association and to.CAA South Central Ontario; and FURTHER THAT this resolution be circulated to all municipalities in Ontario requesting their support. Ministry of Citizenship and Immigration Minister 6�" Floor 400 University Avenue Toronto ON M7A 2R9 Tel.: (416) 325-6200 Fax:(416)325-6195 52 March 2011 Dear Friends, Ministere. des Affaires civiques et de I'Immigration Ministre 6e etage . 400, avenue Univer'sity Toronto ON M7A 2R9 Tel. : (416) 325-6200 Telec. : (416) 325-6`195 �� s�'� �� #�� '�n��B� �� r� �!�! �";. +r - � � ,.X•s� r+�y. ,.«„�; ,.«.�,.�;, •� . CO�Q, (�--� l I am pleased to inform you that nominations for,the Newcomer Champion Awards are now being accepted. The awards were created in 2007 and expanded this year to inciude three cafegories: ChangeTheWorid Youth Ambassador, Community Leader and Newcomer Champion. The Newcomer Champion Awards recognize individuals and groups who have made a difference in their community and province through active citizenship and engagement. Award recipients are champions of voluntarism, proud supporters of newcomers, and advocates of greater sociai and civic inclusion. . Any resident of Ontario may submit a nomination. Nominees may be individuals or groups who have demonstrated leadership and commitment in celebrating Ontario's diversity and growth. Nomination forms and more information are available o.n the Ontario Honours and Awards Secretariat website at www.ontario.ca/honoursandawards, or by phone at 416 314-7526, toll free 1 877 832-8622, or TTY 416 327-2391. The nomination deadline is April 29, 2011. Qntario i� d�dicat�d to building a provinc� where culfiur�! div�r�ity i� c�lebrat�d, newcom�rs are valued and people are engaged in working together to improve the quality of life for everyone. Flease consider recognizing an individual or group who has help�d ��ake this great province what it is. . Sincerely, � � � t��-,, Dr. Eric Hoskins Minister - ,o-,o� IfGI�!ALTO: �;- !PY T0: \�c:,.r-c�_ � 1 L 1 )RR FILE � , PR. AC710N �� C� � v � -Fv �- � Pickering Nuclear Generating Station Community Advisory Council February 11, 2011 Debra Myles Panel Co-Manager Darlington New Nuclear Power Plant Project Joint Review Panel c/o Canadian Environmental Assessment Agency 160 Elgin Street; 22�d Floor Place Bell Canada Ottawa, ON K1A OH3 Dear Panel Members: �aRK. �3 -i I QRI�INAL1'0: COPY 70: FILE 53 Kelly McGee L ��` `'c "�'"� � �^-tv Panel Co-Manager Darlington New Nuclear Power Plant Project Joint Review Panel c/o Canadian Nuclear Safety Commission PO Box 1046, Station B 280 Slater Street Ottawa, ON K1 P 5S9 As members of the Durham Region community, the Pickering Nuclear Community Advisory Council (CAC) wishes to comment on the Environmental Impact Statement (EIS) and the Application for a Licence to Prepare a Site for the Darlington New Nuclear Power Plant Project. We would also like to present our comments orally at the forthcoming Joint Review Panel public hearing on the�e issues to be held beginning IV�arch 21, 2011, at Hope Fellowship Church in Courtice, Ontario. A core. vehicle for OPG dialogue with the community, the CAC assists Pickering Nuclear.Generating Station in identifying and responding effectively to the concerns of the community. The group is made up of citizens, representatiVes of community organizations and members of local government staff and agencies who examine a wide range of issues associated with the station and with OPG at the corporate Ievel. Most members report back to one or more constituencies. Meetings are open to the public, and a local media representative attends regularly. Minutes are posted on the OPG public website and are available through public libraries in Durham Region. As Council members, we are volunteers who are not beholden to OPG and can speak to and about the company frankly. The Council maintains a good mix of 54 new and experienced members, which makes for continuity in our dialogue with OPG. We have followed a number of environmental assessments related to OPG over the years, which puts us in a good position to ask meaningful questions about EAs. Our involvement in the Pickering B refurbishmenf EA process in 2006 and 2007, for example, was a particularly enriching experience. We reviewed draft versions of a background paper on the EA methodology to be presented at a stakeholder workshop. We called for avoidance of jargon and clarification of what is and is not covered by the study areas. We also provided detailed advice on the agenda and communications aspects of the workshop. As well, we played an important role in the developmenf of an OPG presentation to explain to stakeholders the Pickering refurbishment EA's approach to assessing potential human health effects of the project (based on the World Health Organization's three-dimensional definition of health: physical, social, and mental well-being). We.emphasized the importance of highlighting the social and psychological as well as the physical aspects of health, and suggested topics to be included or enhanced. We are pleased to note. that our advice was incorporated into OPG's approach to communicating the EA methodology to stakeholders, a methodology that is similar for all EAs re(ated to power plant projects. The Darlington Project While the CAC focuses on Pickering Nuclear's relationship with the community, OPG has always kept the Council apprised of developments at the Darlington Nuclear Generating Station and sought Council feedback and advice on these matters. In our Terms of Reference (attached), Sections 1.0 (CAC Purpose and Activities) and 5.3 (Relationship to Existing Consultation Mechar�isms) refer to the Council's broader mandate. While we do not take a particular position on the Darlington Project, we would like to comment on the Environmental Assessment consultative process that OPG undertook with the community, including the CAC. We found this process to be thorough, transparent, informative and highly effective. The company undertook a wide range of interactions with relevant local communities to discuss the planning, data gathering and findings of the EA work. Since October 2006, OPG has provided the CAC with a series of briefings and updates on the Environmental Assessment process (see list attached). In � discussing these presentations over the approximately three-year timeframe of the EA, the Council raised many questions and issues, some of which required OPG representatives to go back and review information and provide a response at a subsequent meeting. The details of these discussions are available in the minutes of the CAC posted on the OPG website: wvuw op�.c�m/comr�unitvsactivities/pickerinq/pickerinq cac.asp). For example; at 5 5 one point the Council raised the issue of the possibility of an earthquake in Durham Region and the imp�ications for the nuclear sites. OPG presented an update on the findings and assessments over many years of the seismic hazard at the Pickering and Darlington nuclear generating stations, a response that satisfied the Council (see the CAC minutes and appendix for Nov. 17, 2009, posted on the website noted above). Throughout the EA period, OPG always answered our questions to our satisfaction and in an open and forthright manner. As well, CAC members participated in a number of open houses and workshops related to the EA. Through these interactions we have all gained a solid understanding of the potential environmental challenges arising from the Darlington Project and the methodologies for managing those challenges. CAC Concerns The CAC is concerned that the planned closing of the site at Pickering, coupled with the delays in mandating new nuclear development at Darlington, puts at risk Ontario's ability to meet electricity needs in the long term. The phasing out of OPG's coal-fired plants, while a very positive step in itself, adds to the challenge of providing other sources of generation in a timely manner. We compliment both the CNSC_ and the CEAA for pressing forward with the regulatory process, with a view to making a timely decision on the safety and environmental acceptability of a new nuclear power plant at Darlington. We believe OPG has done an effective job of respecting the process through the development of the generic case as a means to test that environmental suitability. The correspondence between the JRP and OPG regarding the EA (which we have been able to follow through the JRP website) indicates that both the judicial authority and the proponent have �nswered challenging questioris by portraying a range of data honestly and effectively. Yours sincerely, The Fickering Nuclear Community Advisory Council Pickering, Ontario (Signatures attached) Contact: John Vincett, CAC Facilitator Public Dialogue Alternatives 292 Dupont Street. PO Box 40060 Toronto, Ontario M5R OA2 Tel: 416-961-4006 E-mail: jvincett �pdalternatives.com 3 � CC, t0: • Pickering Nuclear Generating Station • Region of Durham • City of Pickering � • Town of Ajaz • City of Toronto • Durham Nuclear Health Committee , Attachments: • List of OPG presentations on the Darlington New Nuclear Build Project to the Community Advisory Council • CAC Terms of Reference • CAC Report to the Community 2009 (text only; printed publication available on request) � • List of CAC'members (signature sheet) 4 ROTARY CLIJ� O� AJAX 314 HARWOOD AVE. S. P.O. BOX 21022 AJAX, ON LiS 7H2 � h. .. February 16, 2011 City of Pickering ' C/o Stephen Reynolds Pickering Civic Complex One The Esplanade Pickering, ON L1V 6K7 Attn: Mayor and City Council RE: Pickerin� RibFest anci Pets 57 � www.ajaxrotary.ora www.pickeringribfest.com �°��Z� • t � -� 1 ��:�-._,',.70: J.�S cc; - . ___...._ n�� CG��:� FILE ��'�''...�.._.. _ .;TION ��C� t C% 1'� �O �1'� �,.�,,,.,,m.. _,�-.�_,�,..`..._�,�v ; -ti;^ 4 ,.�- ��,T � ` ,,-, �, ,.a�,�� .. Gl��-! �- s`'� ' _. _—__�_--___ � C ___ __. . ,/� ` � v_L_ ___� ' - r r; {�—� A�.1�� _. _•..�. r ._ .., __ . ... P�E' ; f=1'J c �� _� —1- • .�.--- ---. _.___-__ FI' +- '.iti� __ _'___ Y ,, _ . __._ - L_ _ ._._-_ : _ _..... n.�rv �?__! -- ._ : __.._._. , _ --� ,---� ❑ � v°�+� _ _ .,� , �: � , _:: _ _., �_.__-------- , --�- � , _--,--u _ -� . .---- : pAq`'OF.__._---- � � �1.;: '. ----..,. __ i CA� _----"_ a - � _ _ i _ ` j -';t � � - ('ES IJ____� C U i -``'=`:------= i i�'�. �, ��„� �__— i�-`;--- _-,,_—�--•—_ 1._.._s '� Nf; r-.E �" -�^ � -T;�l�d__ _ ,ppAC C uc � TIOPJS '�� L'� f" "��DL-'J �+ ��... P�RA __-- �FI_%+N .,,,m.�•,.,� " C&R S U S G R 5 „o, ,....�,,., Both the Pickering and Ajax Rotary Clubs are looking forward to hosting this year's RibFest. We wish to inake this event a Pet-Free Event. Health and safety of all attending are our main concerns for making this request. Both Rotary Clubs respectively ask for City Council to endorse the Pickering RibFest as a Pet-Free annual event. City Council has our assurance that if this request is approved, we will take the steps to advertise this fact in all our advertising. Your kind consideration to this request would be greatly appreciated. Yours trul , • ._�___._._._ � _. �, � , �� n Harnish Fundraising Chairperson, Ajax Rotary 255 Huntingwood Drive � Oshawa, ON L 1 J 7C6 H: 905-723-5478 B: 800-661-0243 ext 4146 F: 905-576-2919 Lon.harnish@cilic.ca � `�� L� ROTARY FOUR-WAY TEST "Of the things we Think, Say or po" 1. Is it the TRUTH? 2. Is it FAIR to all concerned? 3. Will it build GOODWILL and BETTER FRIEfdDSHIPS? 4. Will it be BENEFICIAL to all concerned? 5� � _ �, � I`l`�, � PI�KERII�l�i �o.f � �IGENTEI�lNIAL �! 2n� �r� To From Debbie Shields City Clerk Marisa Carpino Supervisor, Culture & Recreation Copy: Members, Pickering Advisory Committee on Diversity City Councillor — Ward One Chief Administrative Officer � Director, Community Services Division Head, Culture & Recreation Subject: Proclaim Hispanic Heritage Month - File: A-1410-001-11 MemO CO2 R . �S- l I ra: February 28, 2011 � Z?R� M . �FILE � � r"i14y y',4'f?, r�C"i iQi�1 ��io � '�o �ro��o�� on�.-) On behalf of the Pickering Advisory Committee on Diversity, please accept this memorandum as a formal request that the City of Pickering proclaim the month of April as Hispanic Heritage Month. � The City of Pickering is among the most diverse in the Durham Region and the Hispanic � Community are significant part of our cultural mosaic. Hispanic Heritage Month gives our community an opportunity to reflect on the many outstanding contributions Hispanics have made � to Canadian society and to celebrate in this rich and vibrant culture. Thank you for your consideration. mc aE��a ��06R � ,uV1�L �2 O ��'• ! �F� �� February 25, 2011 DUR ,HAM REGIOIV LABOUR COUNCIL 115 Albert St, Oshawa; Ontario L 1 H 4R J Q Phone: (905) 579-5188 Fax: (905) 579-3634 E-Mail: durhamlc@durhamlabour.ca �p�� S � � Mayor David Ryan & Members of Council c/o Ms. Debbie Shields, Acting City Clerk City of Pickering 1 The Esplanade Pickering ON L1V 6K7 Dear Mayor Ryan & Members of Council � OFFICE OF THE M�YOR ; } ? RECEIVED �i�x�' i-"�� ' �'�Ei°�.1� FILE FOILOW UP COPY �AO DIRECTORS OES C&R ENG SERV On Thursday Apri128, 201 l, the Durham Region Labour Cou ci � ne Mourning at Oshawa City Hall. The ceremony including the laying o e�� Mourning Monument area. Please place our following request before uncil at FWD _ COUNCIL CORP SERV OFFICE SUST PLAN & DEV LEGAL & LS of of The Day of Mourning was officially recognized by the Ontario Prev��c�k 1 gislassed through all stag"es An Act Respecting a Day of Mourmng for Persons Killed or In�ured in th p P of the House of Commons and the Senate. The Bill which now proclai WslaVpr1The` D yeof Mourning N al o al Day of Mourning received Royal Assent on February 1, 1991 and is no officially recognized in many countries throughout the world. We ask that our municipality join with us in paying respect to those working peopl A r 128v2011 ast Y � the workplace, or suffered injuries on thet fla bs bealow e d,ewhere poss'ble 1on Mun cipal Bu dings �in honour "Day of Mourning". We also request tha g and remembrance of those killed at the workplace. While we mourn the dead, we must dedicate ourselves to fight for the living and pre�v f�h1Te eulations,d unnecessary toll by ensuring that our governments constantly review and enforce health an Y g that all workplaces adhere to health and safety regulations and that all workers are regularly trained in all health and safety aspects of.their workplace. ORIG��1l��T0: � X :�.�,ti,as„�„o,�� We extend an invitation to all to join us at our ceremony. Thank you for your assistance in these matters Yours truly, : �- ��.�� ; � , % , .,�� _.s�� William Stratton, Chair Day of Mouming Committee Durham Region Labour Council WSflm �: .,, ; ,n►,. Fr�� _ � � ��;. �;cY'i�� u —`°' Ma- o � �rocic� � v�.� R��1� � �� o� �rc��on�� MAR 0 4 201� . �;�_ .. _�,�.,. ��',," =_. - � ��:: -� �w==i;�uuj�:�;�_�:. . .=::i.._=.= . °- � "_ ;; :......` - .� � 7�,;:.:::�.::. wy� >-�_-�-`s�.''.-_"��:� � March 21, 2011 COMMITTEE REPORTS UU a) Joint Report JT 2011-01 of the Planning & Development Committee and Executive Committee Part "A" Planning & Development Reports Joint Paqes White Director, Planning & Development Report PD 05-11 1-17 Red-line Revision Request Draft Plan of Subdivision SP-2008-01 Mattamy (Brock Road) Limited Part Lots 17 & 18, Concession 3, City of Pickerinq Recommendation That Report PD 05-11 of the Director, Planning & Development be received; 2. That the request by Mattamy (Brock Road) Limited for a red-line revision to draft approved Plan of Subdivision SP-2008-01 to convert ten townhouse blocks containing 64 townhouse units into 49 detached dwelling lots with an associated reduction of the park block, be approved; and 3. Further, that City staff be authorized to engage a solicitor to attend any Ontario Municipal Board hearing regarding the requested revision to draft approved Plan of Subdivision SP-2008-01, if necessary. 2. Director, Planning & Development, Report PD 06-11 18-50 Status Update for Environment & Countryside Conformity Amendment Pickerinq Official Plan Review Recommendation That Report PD 06-11 of the Director, Planning & Development, providing a status update on the Pickering Official Plan Review Program and of the Environment & Countryside Conformity Amendment, be received for information and; 2. Further, that the consultant's report entitled Natural Environment and Countryside Policy Review, dated February 11, 2011 (distributed under separate cover), and the scheduled Consultant Presentation by � Elizabeth Howson of Macauley, Shiomi, Howson Ltd. be received for information. 61 3. Director, Planning & Development, Report PD 07-11 51-71 Zoning By-law Amendment Application A 9/10 M. Rajadurai 1975 Guild Road (Lots 36 and 37, Plan 316), City of Pickerinq Recommendation 1. That Report PD 07-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 9/10 submitted by Muky Rajadurai to amend the zoning of the subject property to an "R4" — Fourth Density Residential zone to permit the creation of two lots with minimum frontage of 15.0 metres on lands being Lots 36 and 37, Plan 316, City of Pickering be approved; and � 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 9/10, as set out in Appendix I to Report PD 07-11, be forwarded to City Council for enactment. 4. Director, Planning & Development, Report PD 08-11 72-95 Zoning By-law Amendment Application A 6/10 C. Bollmann 3325 Highway No. 7, Hamlet of Kinsale �North Part Lot 2 Concession 5), Citv of Pickerinq Recommendation That Report PD 08-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 6/10 submitted by Corinna Bollmann, on lands being North Part of Lot 23, Concession 5, City of Pickering, to permit a dog daycare and boarding facility with associated retailing, be approved as a temporary use for a period of three years; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 6/10, as set out in Appendix I to Report PD 08-11, be forward to City Council for enactment. Part "B" Executive Committee Reports Chief Administrative Officer's Report, CAO 06-11 96-102 City Procedure ADM 110-004 =Proclamation Procedure At the March 7, 2011 meeting of the Joint Planning & Development and Executive Committee Council requested staff provide additional.information regarding the Proclamation Procedure. Please see attached memorandum from the City Clerk. Recommendation 6 2 1. That Report CAO 06-11 of the Chief Administrative Officer be received; and 2. That City Procedure ADM 110-004, Proclamation Procedure, be approved and the appropriate officials be given the authority to give effect thereto. 2. Director, Office of Sustainability, Report OS 01-11 103-108 Sustainable Pickering -2010 Update and 2011 Work Proqram Recommendation That Report OS 01-11 providing an update on the 2010 Sustainable Pickering accomplishments and proposed 2011 work plan be received for information. 3. Director, Community Services, Report CS 14-11 109-114 � No Parking By-law Wayfarer Lane Amendment to By-law 6604/05 to Restrict Parkinq on Wayfarer Lane Recommendation That Report CS 14-11 of the Director, Community Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporafion of the City of Pickering. 4. Director, Corporate Services & Treasurer, Report CST 11-11 115-142 Council Compensation Policy At the March 7, 2011 meeting of the Joint Planning & Development and Executive Committee Council requested staff provide additional information regarding the Council Compensation Policy. Please see attached memorandum from the City Clerk. Recommendation That Report CST 11-11 of the Director, Corporate Services & Treasurer be received; 2. That the Council Compensation Policy, included as Attachment #1 to this report be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. To: From Copy: �3 `� � � a��a i� �� a� � . �si T BIGENTENNIAL 2ot � Mayor Ryan and Members of Council Debbie Shields City Clerk Chief Administrative Officer Directors � Memo 63 March 21, 2011 Subject: March 7�h Joint Planning & Development and Executive Comrnittee Meeting Chief Administrative Officer, Report CAO 06-11 Proclamation Procedure - File: A-1100 Further to the meeting held on March 7th, 2011 and the Chief Administrative Officer's memo dated March 15th, 2011, please find attached an amended Proclamation Procedure for Council's consideration. ' If Council is in agreement with-the amended Proclamation Procedure #hen a motion by Council would be required as follows: DS 1. Thaf Report CAO 06-11 of the Chief Administrative Officer be received; and 2. That City Procedure ADM 110-004, Proclamation Procedure, as amended, be approved and the appropriate officials be given the authority to give effect thereto. �➢a �� 1 j��R � �� . . � J : : + To From Mayor Ryan and Members of Councii Tony Prevedel Chief Administrative Officer Copy: City Clerk Manager, Customer & Administrative Services Executive Assistant, Mayor Executive Assistants, Council Subject: Proclamation Procedure - File: A-1100 CI 1t/�0�� I Memo March 15, 2011 This is further to the Executive Committee meeting of March 7, 2011. At that meeting, we were requested to provide clarification on the Proclamation approval process. While requests will be directed to the Office of the Mayor, the Manager, Customer & Administrative Services is the point of contact. The Executive Assistant, Mayor will provide all administrative support for this process, along with Executive Assistants, Council as required. Council support staff worked with the Manager, Customer & Administrative Services to prepare the Protocol Guidelines, including the Proclamation Procedure, to ensure the best interests of all. Members of Council will be kept apprised of any approvals or denials based on the Proclamation Procedure. We have amended Section 02.08 of the Procedure (copy attached) to reflect this process: 02.08 Members of Council will be kept apprised of all approvals/denials as a copy recipient on a letter, or by email. An amended version of the Procedure will be provided to the City Clerk for inclusion in the March 21 St agenda package. We are confident that this procedure will streamline the Proclamation process, ensuring a quicker turnaround time for the requestor, and encourage public awareness by promoting Proclamations on our website. This administrative change in process aligns with our Corporate Priorities of Community Engagement and Corporate Best Practices. Please contact me, or the Manager, Customer & Administrative Services should you require any additional information. Thank you. � Tony P v del TP:jh Attachment . . ._ ,,,,,�uj�1�1�i - 'A W '� . .�.. �.i..�i_� A'TT�. � ��i3� 4 City Procedure 65 Procedure Title: Procedure Number: Proclamation Procedure ADM 110-004 Reference: � Date Originated: Date Revised: Reso. # December 13, 2010 Approval: Chief Administrative Officer Point of Contact: Manager, Customer & Administrative Services Procedure Objective This procedure defines the criteria and the application process for proclamations. This procedure applies to residents, organizations and community groups associated with the City of Pickering. Proclamations provide a vehicle to encourage public awareness or provide recognition for events, achievements and activities that are significant to the City of Pickering. Proclamations are issued to acknowledge the effort and commitment of an organization or individual and should not be interpreted as an endorsement by Council or the City of Pickering. Index 01 Definitions 02 Procedures — Criteria for the Evaluation of Proclamation Requests Appendix 1— City of Pickering Proclamation Template Appendix 2— Letter Acknowledging Event 01 Definitions 01.01 Proclamation — A ceremonial document designating a period (special day, week or month) given to reward the efforts and commitments of organizations or events that enhance our community and for a reason that is significant to City of Pickering residents. � 02 Procedures — Criteria for the Evaluation of Proclamation Requests 02.01 Requests for proclamations which primarily serve to benefit one or , more of the following causes are generally accepted: • � a) Arts celebrations; b) Cultural or religious celebrations in consultation with the Advisory Committee on Diversity; c) Charitable fundraising campaigns; d) Civic promotions; e) Public awareness campaigns; and fl To honour individuals, institutions or,organizations for special achievement(s). 02.02 Requests for proclamations which fall into any one of the following groups will not be approved: a) Politically-based parties, organizations, or individuals; b) Promotion of business or commercial enterprise; c) If the intent is contrary to corporate policies or municipal by- laws; d) If the intent is to defame the integrity of the City, Council Member, or staff person; or e) If the event or organization has no direct interest or relationship to the City. Request Process 02.03 , Requests for proclamations must be submitted in writing to the Mayor's Office at least three weeks in advance of an event for review. All proclamation requests will be reviewed on a case-by- case basis. 02.04 The Mayor is the signing authority for Proclamations on behalf of Council and the City of Pickering. 02.05 The Mayor's Office will provide the City of Pickering Proclamation in the prescribed format and letter confirming the proclamation to the applicant (Appendix 1 and 2). � 02.06 Media notification and advertising is the responsibility of the applicant. Procedure Title: Proclamation Procedure Page 2 of 3 Procedure Number: ADM 110-004 67 02.07 Notification of approval or denial will be issued to the applicant by letter or emaiL 02.08 Members of Council will be kept apprised of all approvals/denials as a copy recipient on a letter, or by emaiL 02.09 Proclamations will be posted on the City's website to generate public awareness. 02.10 Recognition by proclamations emanates from the desire to uphold the intent and spirit of the Ontario Human Rights Code "to recognize the dignity and worth of every person and to provide for equal rights and opportunities without discrimination that is contrary to law, and having as its aim the creation of a climate of understanding and mutual respect for the dignity and worth of each person so that each person feels a part of the community and able to contribute fully to the development and well being of the community". � Appendix 1— City of Pickering Proclamation Template Appendix 2— Letter Acknowledging Event Procedure Title: Proclamation Procedure Procedure Number: ADM 110-004 Page 3 of 3 6$ OFFICE OF THE MAYOR "[Click here and type Month Date, Year]" "[Click here and type Name]" "[Click here and typeTitle]" "[Click here and type�,Company]" : "[Click here and type'AddressJ" "(Click here and type City, Province Postal Code]" Subject: "[Click here and type Name of Proclamation]" - File: 5-42.10-001 Thank you for your letter dated "[Click here and type Month Date, Yearj". , requesting an official proclamation from the City of Pickering. On behalf of the City of Pickering and its Members of Council, I am pleased to enclose a proclamation declaring "[Click here and type Month Date, Year]" to be "[Click here and type Name of Proclamation]" . On behalf of my colleagues on Council, best wishes for a successful event. Yours truly �� David Ryan Mayor, City of Pickering Copy: � Members of Council "[Click here and type Name of Department Involved, if Required]" The Corporation of the City of Pickering One The Esplanade, Pickering, Ontario, L1V 6K7 Te1905.420.4600 1.866.683.2760 cityofpickering.com 69 Proclamation Certificate Members of Council for The Corporation of the City of Pickering Hereby Proclaim Type Date As T e Event Name yp In the City of Pickering Dated this Day day of Month, Year ��' David Ryan � Mayor, City of Pickering To: From: Copy �� oan� �� Iry°°e O � . . �8�t BICENTENNIAL zos� Mayor Ryan and Members of Council Debbie Shields City Clerk Chief Administrative Officer Directors Memo e0 March 21, 2011 Subject: March 7th Joint Planning & Development and Executive Committee Meeting Corporate Services & Treasurer, Report CST 11-11 Council Compensation Policy - File: A-1100 Further to the meeting held on March 7th, 2011 and the Chief Administrative Officer's memo dated March 16t", 2011, please find attached an amended Council Compensation Policy for Council's consideration. � � If Council is in agreement with the amended Council Compensation Policy then a motion by Council would be required to approve the amended Attachment #1 to the Corporate Services & Treasurer, Report CST 11-11. . DS r�fs t�n: �� _� _� a��R . . �nY7 BICENTENN(AL 2oiy To: Mayor Ryan and Members of Council From: Tony Prevedel Chief Administrative Officer Copy: � Directors Division Head, Human Resources � City Clerk Subject: Council Compensation Policy - File: A-1400-001 Memo March 16, 2011 At the Joint Planning & Development and Executive Committee Meeting of March 7, 2011, there were several questions and inconsistencies raised by Members of Council related to the Council Compensation Policy. In response to this, staff have reviewed the Policy and have made the necessary revisions to address the questions raised. In general terms, the Compensation Policy applies to all Members of Council equally. This Policy should be reviewed in conjunction with the Council approved budgets for Mayor and Council. The attached chart provides an outline of minor changes made to the Policy. The vehicle allowance will apply to a 50 kilometre radius from the Pickering Civic Complex as discussed. A map has been included for your reference. With respect to potential changes to health benefits,.life insurance and the purchase of computer telecommunication equipment, this matter will be reviewed in detail with staff and a separate report to Council will be prepared at the appropriate time. If Council is in agreement with the suggested changes as attached, then a motion by Council would be required to approved the amended attachment to the Director, Corporate Services 8� Treasurer's Report CST 11-11. � This matter will be before Council at its meeting of March 21, 2011. .In the meantime, please feel free to contact me should you require any additional information. Thank you. Tony vedel TP:jh \ Council Compensation Policy - ADM 190 7� � U dates Followin March.7, 2011 Committee Meetin '` S�c��n ef the � �� n"�rjr�� a��i�� ' ` r � �°� � _ � �r � �`3• m r,. 1 � c ��, g x�f� �^ x r ; � .,� �':; � ��M�r iw 5- ` ��'Y�itit 4r . tn di. ' s N 1 }yj Y yy... YI P. .i� 1 �- t f�. 4 i V1.Lp' �" V � .� � � - rQlt( �G'� �i a�',.,�..iC�. .,fc. :ii.m.r�e `� N'.s ��S�i' h,.v. .�. 01.05 Affects all and wording changed to - Newsletter — shall mean a document that is printed on both sides and shall contain information of interest to the � constituents of a Member of Council. 02.03 Affects all - chan ed to Members of Council 02.05 Affects all - chan ed to Members of Council 03.01, b), c), e) Affects all - changed to Members of Council and 05.02, c and d Onl Councillors Receive 07.01 a) and b) 07.01 a) has been changed to — The vehicle allowance shall be deemed to . provide for all travel and travel-related expenses less than 50 km one way from the Civic Complex and shall include but not be limited to fuel, parking, highway tolls, taxi fares, public transportatio� fares and valet services. 07.01 b) has been changed to - Travel of more than 50 km one way from the Civic Complex and shall be paid for the outgoing and return trip at the per kilometre rate of reimbursement approved by Council or economy class return � air fare between Toronto and the destination, whichever is the lesser. Ma is attached for eneral reference ur ose onl . 08.01 a and b Onl Councillors Receive 09.01 c) and d) 09.01 c) has been changed to — Accommodation expenses.shall be at the ' . convention headqua�ters and if not available, then at the nea�est suitable hotel, motel, etc. and at a single occupancy room rate. All expenses over a single occupancy room rate will be the responsibility of the Member of .Council: � 09.01 d) has been changed to — Travel necessary for conventions/conferences of more than 50 kilometres one way from the Civic Complex and shall be paid at the per k'rlometre.rate of reimbursement approved in the Curcent Budget or economy class return air fare between Toronto and the destination, whichever is the lesser. Other travel related , expenses such as parking, vehicle rentals, taxi fares, public transportation fares and highway tolls incurred for conventions beyond 50 kilometres one • way sh'all also be reimbursed upon presentation of receipts. , 10.01 a) � Has been changed to — Reimbursement shall only be provided for reasonable food and liquor expenses upon submission of the original restaurant bill providing details of the purchase and the HST number. The credit or debit � card transaction slip may also be submitted. The number of persons attending and the purpose of the meeting is to be noted on the reverse side of the bill or sli . 11.01 Mayor does not have a separate stationary and office supply budget. 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Compensation Policy Policy Number: ADM.190 Reference: Date Originated: Date Revised: Resolution #73/05 � May 2; 2005 January 15, 2007 Resolution #12/07 November 19, 2007 Resolution #214/07 March 21, 2011 Resolution # /11 " Approval: Point of Contact: Chief Administrative Officer Director, Corporaie Services & Treasurer � Policy Objective The objective of this Policy is to: 1. 2 Index Provide consistent rules and guidelines for the Mayor and Members of Council with respect to salary, expenses and communications of elected officials; and , Provide guidelines to staff to ensure all expenses are submitted and approved in accordance with the established parameters of the policy. 01 Definitions � 02 General 03 Accounting Procedures 04 Responsibilities 05 Salary 06 Benefits 07 Vehicle Allowance 08 Council Support Services 09 Conventions/Conferences 10 Meal Reimbursement 11 Councillors S#ationary & Office Supply Budget 12 Communications 01 � Definitions 01.01 Cooperative Letter - shall mean a letter or other printed document that contains information of interest to residents in more than one ward and which shall be mailed or distributed beyond a ward boundary and may involve the participation of a community group. 01.02 Councillor - shall mean all Members of Council, excluding the Mayor. 75 01.03 Members of Council - shall include the Mayor and afl Members of Council. 01.04 Neighbourhood Letter - shall mean a document that is prepared on letterhead and/or signed by a Member of Council and sent to a defined neighbourhood or community of interest within the constituency of a Member of Council. - 01.05 Newsletter - shall mean a document that is printed on both sides and shall contain information of interest to the constituents of a Member of Council. 01.06 Telecommunications Equipment - shall include all equipment capable of transmitting over landlines and/or wireless modes such as landline telephones, cell phones, PDA's (Personal Digital Assistant), pagers, facsimile equipment or any hybrid of these items. 01.07 Website - shall mean a site on the World Wide Web that shall contain information of interest to the constituents of a Member of Council. The website may be hosted on any server external to the City. � 02 General 02.01 This Policy shall be reviewed every four years prior to the budget meetings that follow the general municipal election. 02.02 When a vacancy occurs and is subsequently filled, compensation, benefits and allowances shall be pro-rated to the term of office. 02.03 Items purchased for and expense reimbursements by the City and provided to a Member of Council will be charged to the Member's budget. 02.04 Reimbursement or payment by the City will not be made if it is not specifically provided for in this policy. 02.05 No budget amount shall be provided to a new Member af Council in an election year. 02.06 No remaining Current budget allocations or allowances can be carried forward into future years. 02.07 Individual Members of Council shall not use City funds to make individual grants or donations to organizations or persons for any form � of sponsorship or fundraising. 02.08 Members of Council will not be reimbursed for expenditures pu�chased fhrough the use of rewards or point programs. Policy Title: Council Compensation Policy Page 2 of 11 Policy Number: ADM 190 � 76 03 Accounting Procedures 03.01 Member of Council ciaims for expenses must follow basic accounting and audit principles: a) Expenses must rel�te to the business of the City of Pickering; b) Members of Council must incur the expenses. Expenses incurred by third parties cannot be claimed; c) Members of Council must provide proper documentation, including detaiaed original receipts, for all expense claims. Credit card receipts or statements alone are not sufficient and will not be accepted. In the case of any internet online purchases, a copy of the confirmation must be printed and attached to the claim; d) Invoices must include a description of the goods purchased or . services rendered, the cost, applicable taxes and HST Regist�ation Number. e) Members of Council must sign off all receipts or invoices with original signatures. Documentation with only signature stamps or electronic signatures will not be accepted. fl Ezpenses must be submitted for reimbursement within 60 days of the expenditure; g) Members of Council who charge for goods against the current year must have received the goods and or services from the vendor before December 31St of the year; 03.02 Payment procedures for reimbursement of expenses must be completed by filling out the designated form and submitting with all invoices and original signatu�es to the Corporate Services Department by 12:00 noon on Wednesday in order to receive payment in that week's cheque run. 04 Responsibitities 04.01 Members of Council to: (a) Adhere to and support the Council Compensation Policy. (b) Approve amendments as presented by the Chief Administrative Officer and/or Director, Corporate Services & Treasurer. Policy Title: Council Compensation Policy ' Page 3 of 11 Policy Number: ADM 190 �� 04.02 Chief Administrative Officer to: (a) Support the Council Compensation Policy. 04.03 Clerk to: (a) Approve, in consultation with the Chief Administrative Officer any expenditures in accordance with the policy. 05 Salary 05.01 The remuneration payable to the Mayor shall be: a) $77,700 per annum effective January 1, 2011. b) 'Every January 1st thereafter the annual salary of the Mayor shall be �ncreased at the same rate/percentage provided to #hose employees covered by the Collective Agreement for CUPE Local � 129 on�April 1S� of the immediate preceding year. 05.02 The remuneration payable to a Councillor shall be: a) $32,367 per annum effective January 1, 2011. b) Every January 15t thereafter the annual salary of a Councillor shall be increased at the same rate/percentage provided to those employees covered by the Collective Agreement for CUPE Local 129 on April 1S� of the immediate preceding year. c) A Councillor shall be paid a per diem rate of 1.0% of their annual salary for a total of ten days for attending a full day meeting; workshop, seminar or convention. d) Per diem payments payable to Councillors shall be paid monthly. Per diem payments shall cease on the last day that the Councillors remain in office and shall be pro-rated accordingly. , 05.03 Remuneration payable to Members of Council shall be based on an annual rate and paid bi-weekly. Remuneration to Members of Council shall cease on the last day that the Member remains on the Council of the City of Pickering. 05.04 The one-third of the remuneration paid.to Members of Council and local boards of the municipality is deemed as expenses incident to ' the discharge of their duties as Members of Council or the local board. Policy Title: Council Compensation Policy Page 4 of 11 Policy Number: ADM 190 - , 06 Benefits: 7�. 06.01 Health Plan a) An Extended Health Plan as is provided to the non-union employees shall be available to all Members of Council and their families, which includes a prescription and dental plan, vision care plan and semi-private hospital coverage. b) For Members of Council who have completed fifteen years of continuous service and cease to be a Member for the reasons set out in Section 06.04 a), the Corporation shall pay 100% of the premium cost of the Extended Health, Dental and Vision Care Benefit Plans until the Member attains.age 70. c) Following a Council member's death while in service the Corporation shall continue to pay 100%0 of the premium costs of the Extended Health, Dental and Vision Cace Benefit Plans in respect of a Member's surviving spouse and dependents for up to twelve (12) calendar months. 06.02 Members of Council, up to age 65, shall be provided a Term Life Insurance Policy in the following amounts:. a) Mayor - $200,000 b) Councillor - $100,000 c) Accidental death and dismemberment insurance coverage 06.03 A Member of Council may maintain a Registered Retirement Savings Plan (RRSP), either own or spousal, under Federal legislation to which the Corporation shall contribute a maximum of 13% of the Member's earned salary each year. a) Written confirmation that a member has sufficient contribution room, as provided by the Canada Revenue Agency on their � notice of assessment, to accommodate the City's contribution shall be provided to the Treasurer no later than December 315t . in any given year and the City's �contribution shall be made directly to that RRSF no later than January 31St of the next � calendar year. b) The word "salary" shall mean the annual base salary, pro- rated for a Member not holding office for an entire calendar year, of the Mayor and Councillors and it excludes all taxable benefits and allowances. The contribution to an RRSP is a taxable benefit rega�dless of whether it is paid to the Member of Council or the financial institution. Policy Title: Council Compensation Policy Page 5 of 11 Policy Number: ADM 190 � �� c) The City shall make its contribution only in the month of January of the next calendar year regardless of when the Member of Council made a contribution, except when a Member of Council ceases to hold o�ce during the year, in which case a whole or pa�tial contribution will be made in that year. 06.04 a) A Member of Council, with service of more than four consecutive years, may, upon written application to the Treasuer by the Member, or by a representative appointed in writing by the Member, receive severance remuneration upon ceasing to be a Member by reason of: i) election defeat; ii) resignation; iii) election to another government body; or iv) dying while in office if the Member is 65 years of age or over and not eligible to receive benefits under the City's group life insurance program. b) No Member of Council shall be entitled to receive severance remuneration who ceases to be a Member by reason of, or by resignation which, is a result of or given'in anticipation of: i) removaf from office by judicial process; or ii) notwithstanding the above, disqualification under or operation of any Act of the Parliament of Canada or the Legislature of the Province of Ontario. c) Severance remuneration shall be equal to one month of salary for a Member of Council, times the number of years of consecutive, uninterrupted full service of the Member, to a maximum amount payable of 24 months remuneration. Severance remuneration shall be calculated from the day the Member took office to the last day that the Member ceases to hold office. d) A written application for severance remuneration must be _ received by the Treasurer within six calendar months of a Member of Council ceasing to be a Member; otherwise any entitlement to severance remuneration shall be forteited. Upon approval of the application by the Treasurer, payment arrangement shall be agreed to that does not extend beyond three years. Policy Title: Council Compensation Policy Page 6 of 11 Policy Number: ADM 190 � � 07 Vehicle Allowance � 07.01 A vehicle allowance is provided for in the annual Current Budget on a - monthly basis to each Member of CounciL ' a) . The vehicle allowance. shall be deemed to provide for all travel and travel-related expenses less than.50 km one way from the Civic �Complex and shall include but not be limited to fuel, parking, fiighway tolls; taxi fares, public tcans,portation fares and valet services. b) Travel of more than 50 km one way from the Civic Complex and shall be paid for the outgoing and return trip at the per kilometre rate of reimbursement approved by Council or economy class return air fare befinreen Toronto and the destination, whichever is the lesser: � ° 08 Council Support 08.01 Council support services shall reflect the following: a) An annual budget of $4,800 is provided for each Councillor to � provide secvices beyond those services provided by the Council- support staff at the Civic Complex. � b) The support staff assigned to the Councillor's Qffice are available to assist a Councillor, however, no other City staff sha11 be involved � ' and any specialty work that is required shall be charged to the budget prescribed for communication media or the Allowance for Outside Secretarial Services. - �� c) Payment shall be made directly by the City fo the service provider � upon submission of an original detailed invoice: An invoice for external services would contain, in addition to the name and address, additional details of services provided such as itemizing. hours by day, HST business registration number and description of work provided. Ail_in�oices require sign off by the Councillor to indicate the services were received prior to authorizatio.n and before payment can be processed. • - � 09 Conventions/Conferences � � . .. ; 09.01 A budget of $12,000 per term for each Member of Council shall be provided. This will be an allocation of $3,000.00 per Member of Council � in each annual budget for conventions. Any over expenditure in the . beginning year(s) of #he term shall be deducted fr.om the amount provided in the final year(s). ,� Policy Title: Council Compensation Policy � • Page 7 of 11 Palicy Number:. - ADM 190 � , C� • a) For the purposes n.oted above, the word "convention/conference" shall include seminars and workshops as provided in the annual budget and excludes conferences/conventions paid by other agencies such as the Region, Veridian, etc. b) Conference/convention expenses shall include actual accommodation costs, registration costs, and travel and meal costs. c) Accommodation expenses shall be at the convention headquarters and if not available, then at the nearest suitable hotel, motel, etc. and at a single occupancy room rate. All expenses over a singfe occupancy room rate will be the responsibility of the Member of Council. � d) Travel necessary for conventions/conferences of more than 50 kilometres one way from the Civic Complex and shall be paid at the per kilometre rate of reimbursement approved in the Current Budget or economy class return air fare between Toronto and the destination, whichever is the lesser. Other travel related expenses such as parking, vehicle rentals, taxi fares, public transportation fares and highway tolls incurred for conventions beyond 50 kilometres one way shall also be reimbursed upon presentation of receipts. OR d) An allowance of a maximum of $90.00 per day may be paid for ancillary expenses such as meals, taxi fares, parking, and telephone and hotel internet charges where such expenses are not otherwise claimed or paid for by another person or body. This allowance shall be pro-rated for co.nventions that are less than one day. This per diem payment is intended to cover out-of-pocket expenses for City business only. 10 Meal Reimbursement 10.01 Reimbursement shall be provided to Members of Council in the annual current budget for Receptions, Promotions and Special Events for the cost of ineals to discuss matters of City business or attending functions that are connected to the business of the City as follows: a) Reimbursement shall only be prov'ided for reasonable food and liquor expenses upon submission of.�the original restaurant bill providing details of the purchase and the HST number. The credit Policy Title: Council Campensation Policy Page 8 of 11 Policy Number: ADM 190 • [ t.� s or debit card transaction slip may also be submitted. The number of persons attending and the purpose of the meeting is to be noted on the reverse side of the bill or slip. � b) Reimbursement shall only be provided for reasonable food and liquor expenses upon submission of.the original restaurant bill or transaction slip, the number of persons attending the meal and the general purpose of the meal is noted. 11 Councillors Stationary and O�ce Supply Budget 11.01 An annual budget of $750.00 is provided for each Councillor for office supplies used for City business such as; toner cartridges, stationary, Commissioner stamps, publications/books relating to City business. 12 Communications 12.01 A capital budget of $10,000 per term, per Member of Council, shall be provided for the acquisition of computer hardware/software and telecommunications equipment. a) Expenditures of this allocation shal! only be made in the first three years of office following a general election. Any acquisitions made following an election or appointment and prior to the approval of the. following year's budget, shall be charged to this allocation. b) No computer hardware/software or telecommunications equipment shall be purchased or leased for Members of Council after January 1St in the year of a general municipal elecfion unless it is lost or stolen, or no longer operates and cannot be repaired to its initial operating specifications. The old equipment m�st be returned, and/or affidavit that the equipment has been lost or stolen must be submitted. Any replacement equipment purchased under this Section will be charged to the Councillor's Budget. c) Following a general municipal election, by-election or appointment, the new Member(s) of Council shall be contacted by staff to determine their needs. Members of Council may choose to be supplied with equipment recommended by City staff or they may choose to be supplied with equipment of their choice. The Manager, IT must be consulted to verify compatibility and to clarify IT support opportunities before purchase. At the point of delivery of the equipment, Members of Council shall be required to sign the Home Equipment Agreement which shall set out the equipment that Policy Title: Council Compensation Policy Page 9 of 11 Policy Number: , ADM 190 83 has been supplied to the IVlernber and the conditions under which it ' � has been supplied. � d) Every Member�of Council who does not continue to hold municipal office shall ensure that all computer hardware/software, telecommunicatio�s equipment and any other equipment purchased or leased on th�ir behalf by the City is returned to the . City by November 30th following a general municipal election or within 21 days of ceasing to hold office. In the event the above noted items are not returned by the said date, the matter shall be referred to the Chief Administrative Officer (CAO) to pursue � recovery. 12.02 The City will reirnburse each member of Council for telecommunication charges as follows: � a) Long distance, airtime, voice & data and other charges that are ' incurred for City purposes by Members of Council. b) Charges for the use of an Internet Service Provider by Members of Council for two locations, with an Internet Stick being deemed as one location. � - 12.03 It is recognized that there are many various methods of communications ' media in order for Members of Council to communicate with their constituents, including newsletters, neighbourhood letters, coope�ative letters ancl websites. � A budget of $7,500 for the first, second and third calendar years and $6,000 for the final calendar year of a#erm will be provided to each Councillor for these items. The City shall cover the cost of preparing, printing and mailing newsletters, neighbourhood letters and cooperative � letters as well as the cbst of cr.eating and maintaining a website as follows: � a) A newsletter sha11 not be mailed or otherwise distributed beyond the bour�daries of the constituency of a Members of Council except where postal walks cross beyond the boundaries of their ward. In ' instances where Members of Council are assigned or appointed to . additionat duties, which may require some cross-ward boundary communicatior�, exceptions may apply as determined by the City Clerk. These cross-ward mailings to fulfill additional duties shall not . exceed 500 homes into a ward not represented by a Councillor and shall not occur.after January 1 St in the year of a general municipal efection. . - _ Policy Title: Council Compensation Policy Page 10 of 11 Policy Number: ADM 190 • � • b) A link to the Councillor's City-funded website may only be provided from the City of Pickering website under the Councillor's profile link, c) The following conditions shall apply to the preparation/distribution of newsletters, neighbourhood letters, cooperative letters, websites and other forms of communication: i) On or after July 1 in the year of a general municipal election, no mailing or distribution of a newsletter, neighbourhood letter or cooperative letter shall occur where the costs shall be borne by the City. ii) On July 1 in the year of a general municipal election, the link from the City's website to any Members of Council's. City- funded or personal website shall be severed until after the election. All expenses related to the personal website will not be reimbursed from July 1 St to December 1 St . iii) A newsletter, neighbourhood letter, cooperative letter, City- funded website or other communications media shall not contain information that would promote any candidate in an election. iv) A newsletter, neighbourhood letter, cooperative letter, City- funded website ar other communications media shall not ' cvntain advertising that would promote a product or service of a company, organization or individual. v) A Member of Council sh�ll only be reimbursed for communication expenses relating to City business incurred through a media that has general circulation in the City of Pickering, such as a newspaper, radio or television station. Policy Title: Council Compensation Policy � Page 11 of 11 Policy Number: ADM 190 NEW AND UNFINISHED BUSINESS March 21, 2011 PAGES Director, Corporate Services & Treasurer, Report CST13-11 91-93 2011 Budget & Ontario Requlation 284/90 Recommendation That Report CST 13-11 of the Director, Corporate Services & Treasurer regarding the exclusion of certain expenses from the Budget in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act 2001 be received; and, 2. That Council confirm that the 2011 budget was developed by using the cash basis of accounting and has excluded the following accrual expenses: amortization and employee future benefits cost in accordance with Ontario Regulation 284/09 of the Municipal Act 2001. 2. Director, Corporate Services & Treasurer, Report CT 14-11 94-118 2011 Current and Capital Budgets Recommendation That Report CST 14-11 of the Director, Corporate Services & Treasurer be approved; a) That the 2011 Current Budget expenditure for personnel expenditures, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $42,867,211 be approved; b) That the 2011 Gross Current Budget expenditures for City purposes in the amount of $34,356,589 (excludes personnel expenditures and includes capital expenditures from current revenues in the amount of $1,163,395); less estimated current operating revenues of $28,957,742 and transfer from the Rate Stabilization Reserve of $2,817,338 be approved; c) That the total final City levy under a) and b) above plus an additional $200,000 for Seaton Professional fees total final levy of $45,648,720 which is approximately a 3.56% increase over 2010 be approved; 2. a) That the 2011 Capital Budget for the City of Pickering with a Gross Expenditure of $24,425,825 be adopted as presented and amended �a �� (that includes the capital budget changes approved by Council at the �� Executive Committee meeting of March 10, 2011; b) That the following capital financing sources be approved as presented in the amended 2011 Capital Budget: Transfer from Current Fund to Capital Fund Transfers from Reserves: - Capital Equip Res (7000) - Rate Stabilization Res (7021) - Don Beer Arena (7033) - Rec Complex Core Surcharge (7034) - Rec Complex Pool Reserve (7035) - Vehicle Replacement Res (7040) - Easement Settlement Res (7041) - Move Ontario Reserve (7043) - Land Purchase Reserve (7047) Transfers from Reserve Funds - Development Charges (7610 & 7611) - Parkland Development (7502) - Federal Gas Tax Funds (7505) - City Share Dev. Charges Projects (7022) - Third Party Contribution (7501) Debt — 5 yr Debt — 10 yr Debt — 15 yr Inter�nal Loan — 5 yr Provincial Grant — Invest in Ontario York Region Funding Agreement Reimbursement Province of Ontario Donations (1592) TOTAL $1,163,395 184,000 18,072 20,000 69,500 80,000 130,000 240,000 14,533 200,000 1,622,870 511, 000 1,140,000 697,455 200,000 1,240,000 2,290,000 10,192,000 100,000 323,000 3,000,000 900,000 90,000 $24,425 825 c) That total external debt financing of $13,722,000 for the projects identified in the 2011 Capital Budget, and as indicated in this report, in the amount of $1,240,000 for a period not to exceed 5 years, $2,290,000 for a period not to exceed 10 years and $10,192,000 for a period not to exceed 15 years be approved; d) That the internal.loan in the amount of $100,000 be undertaken at the $ 7 discretion of the Director, Corporate Services & Treasurer; e) That projects identified in the 2011 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; fl That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Corporate Services & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; g) That all Capital expenditures or portions thereof, approved in the 2011 Capital budgets to be financed through the issuance of debt, may, at the discretion of the Director, Corporate Services & Treasurer, be financed through internal loans, dealer financing, current or capital funds or a combination thereof; h) That the Director, Corporate Services & Treasurer be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; i) That the Director, Corporate Services & Treasurer be authorized to, at his discretion,.apply any excess funds raised from completed projects financed by internal loans to first repay the original internal loans, and secondly to reduce or replace budgeted internal loans or debts; j) That the Director, Corpor.ate Services & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 3. That Council approve the cancellation of the previous approvals for the East Shore Parking Lot as identified below and return the unspent funds to source: Year Account No. 2005 5701.0503.6181 2006 5701.0602.6181 2009 5701.0904.6181 4. That Council approve the cancellation of the 2010 capital project (Account 5320.1019) for the Liverpool Road Reconstruction (Annland Street to Ilona Place) and return the unspent funds to source; ;; 8� 5. That the funding for the Operations Centre Environmental Assessment as approved in the 2009 Capital Budget be ,revised from Invest in Ontario Grant to the following: Development Charges $34,435 Invest in Ontario Grant 65,565 $100,000 6. That the Director, Corporate Services & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 30% to the Rate Stabilization Reserve and 70% to the City Share DC Projects Reserve; b) Any f�unds necessary from the Rate Stabilization Reserve in order to ensure that the. Current Budget results in a year end surplus of no less than $125,000; � c) If Veridian does not declare a supplemental dividend in the amount of .$475,650 , the corresponding dollar short fall be offset by an increase in the draw from the Economic Stabilization Reserve; 7. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan accommodates any reallocation of 2011 current operating l expenditures and revenues resulting from any reorganization and any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; 8: That any under expenditures from projects funded from Federal or Provincial Grants may be used to fund over expenditures for approved projects funded from the same source(s); 9. That the Director, Corporate Services & Treasurer be authorized at his discretion to close any prior year's capital project accounts, and to first apply any excess funding to any over expenditure in other capital accounts and secondly, to transfer any remaining excess funding back to the original source of the funds; 10. That the Director, Corporate Services & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; . b) Enter into leases or rental agreements for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (eg. Inclement weather); c) Restate the 2011 Current Operating Budgets, Accounts 1100 (Salaries & Wages), 1200 (Overtime) and 1400 (Employer Contributions), to g 9 reflect any CUPE or Fire Services negotiated settlement; 11. That the Mayor and Clerk be authorized to enter into the following leases as provided for in the 2011 Current Budget: a) Lease for Bentley-Gibson House (located on 1688 Highway 7 in Brougham) for a period of three years with an option to renew for two more years; and, � b) Lease for Unit 4— 935 Dillingham Road for a period of three years with an option to renew for one more year; 12. That Council pass the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2011 Current Budget; 13. That the Director, Corporate Services & Treasurer be authorized to adjust, � where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 14. That Council approve the reallocation of the following accounts to facilitate reporting requirements to the appropriate cost centre as presented below: a) Corporate website expenditure of $130,000 be allocated to account 2192.6100.0000 (Website Support); b) City DC share expenditure of $100,000 be allocated to account 2891.0000.0000 (City Share of DC Projects); c) Hospital MRI grant funding in the amount of $100,000 to be allocated to account 2195.2570.0000 (Social & Charitable Grants); d) New financial suite expenditure of $175,000 be allocated to account 2127.2392.0000 (consulting) and any under spending in this account be transferred to the Financial Systems Reserve; and, e) Seaton Professional fees expenditure of $200,000 be allocated to account 2126.2392.0000 (General Government Purchased Services); 15. As provided in the 2011 capital budget, that Council approve the Mattamy (Brock Road) Limited sanitary sewer project (5320.1116) for a total cost of $130,000 as part of the Mattamy Servicing of Draft Plan SP2008-01 (subdivision agreement to be amended); 16. Th�t Council approve the continuing engagement of the firm of Watson and Associates to complete the following projects: City Development Charge Study, Seaton Development Charge Study, City-wide Seaton Development Charge Study, Seaton Financial Impact Study and any other studies related �� 9� to Seaton and or Duffin Heights; 17. That Council approve the continuing engagement of the City's telephone services provider Caltech to upgrade the telephone system software and voicemail system and any other related software and hardware equipment; 18. That the Director, Corporate Services & Treasurer be authorized to initiate any assessment appeals necessary to protect the assessment base of the City; and, 19. That the appropriate staff of the City of Pickering be given a.uthority to give effect thereto. � s� �s ,,,.. ��, , :,;� ;�°� ----�--�--�_-_ .�r°—�,u; �: Report To -Council Report Number: CST 13-11 Date: March 21, 2011 �� From Subject: Gillis A. Paterson Director, Corporate Services & Treasurer 2011 Budget & Ontario Regulation 284/09 Recommendation: 1. That Report CST 13-11 of the Director, Corporate Services & Treasurer regarding the exclusion of certain expenses from the Budget in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act 2001 be received; and, 2. That Council confirm that the 2011 budget was developed by using the cash basis of accounting and has excluded the following accrual expenses: amortization and employee future benefits cost in accordance with Ontario Regulation 284/09 of the Municipal Act 2001. Executive Summary: As part of the new Public Sector Accounta-bility Board's Tangible Capital Asset regulations, Ontario Regulation 284/09 allows the exclusion of expenses of amortization, post employment benefits and solid waste Iandfill closure in a municipal budget. It further requires that the municipality must report as to whether these expenses were included in the Budget and that the report must be adopted by resolution. As in past years, amortization and post employment benefit costs were excluded from the City of Pickering's 2011 budget. The solid landfill closure and post closure expenses do not apply to Pickering. This Regulation allows a municipality to exclude estimated expenses for these items from the annual budget, however, the municipality is required to report on the financial effects. The required reporting provides reconciliation between the budget preparation method (cash flow) and the Public Sector Accounting board (PSAB) standards for financial statement reporting purposes. Adoption of this report by Council fulfills the reporting requirements of the Regulation. Financial Implications: There is no financial impact from the exclusion of these expenses as the annual budget is prepared on a cash flow basis. Sustainability Implications: This report does not contain any sustainability implications. Report CST 13-11 9�Subject: 2011 Budget and Ontario Regulation 284/09 L March 21, 2011 Page 2 Background: Ontario Regulation 284/09 (O. Reg. 284/09) is a relatively new regulation under the Municipal Act 2001, S.O. 2001, C. 25 as amended (Municipal Act). This Regulation allows a municipality to exclude expenses from the 2011 Budget for the following: i Amortization expenses ii Post employment benefit expenses iii Solid waste landfill closure and post closure expenses Starting with the 2009 year end, accounting standards and reporting requirements have changed dramatically; most significantly with the introduction of tangible capital asset accounting. The new accounting standards, however, do not require budgets to be prepared on the same basis. The City of Pickering, like most municipalities, continues to prepare budgets on the traditional cash basis, which provides for clear and concise understanding of critical budget information. The annual budget process is an important municipal exercise that considers plans for the current and future activities for the City. One of the main outcomes of this process is to set the tax rate which Council is asked to approve. The tax rate is determined on the cash basis of accounting and does not include PSAB reporting requirements regarding accrual accounting and accounting for non-financial assets and liabilities such as amortization (depreciation) and post employment benefits. Amortization Expenses By definition, amortization expense, frequently referred to as depreciation, in its simplest terms, is defined as the annual expense or use of the asset over its estimated useful life. Amortization expense is a tool used by financial professionals to predict the future annual financial commitment required for asset replacements. For 2010, amortization expenses ace expected to exceed $9.7 million. For 2009, the net assets reported were $186 million. Post-Employment Benefit Expense Post-Employment Benefit expense represents the change in the accrued benefit liability for both post-retirement extended healthcare benefits and accrued sick leave entitlement. Since the City is self insured, it also represents the accrued liability for Workplace Safety and Insurance Act Benefits. PSAB standards do not require liabilities associated with these benefits to be fully funded, however, actuarial reviews are conducted to estimate these unfunded liabilities which are estimated to increase by approximately $473,000 for 2010. Financial Summary The estimated change in the accumulated surplus of the City for 2011 resulting from the exclusion of these expenses from the budget is as follows: N Report CST 13-11 Subject: 2011 Budget and Ontario Regulation 284/09 March 21, 2011 Page 3 PSAB Additions to 2011 Budget (Reduces Surplus — expenses that were excluded) Amortization Post-Employment Benefits Total PSAB Additions PSAB Reduction to 2011 Budget (Increases Surplus) Tangible Capital Asset Acquisition Debt Principal Payments Total PSAB Reductions Net (Increase) Decrease in Accumulated Surplus 2012 Budget $9,684,000 543,000 $10,227,000 $(15,239,138) (3,660,256) $(18,899,394) $(8,672,394) For the 2011 budget and future years, it is anticipated Regulation 284/09 will be met by reporting in conjunction with the adoption of the annual budget. Attachments Prepared By: Not applicable . Stan Karwowski Manager, Finance & Taxation Copy: Chief /Administrative Officer Approved / Endorsed By: � Gillis A. Paterson Director, Corporate Services & Treasurer Recommended for the consideration of Pickering Ci Council . i � 20/� Tony Pre edel, P.Eng. Chief Administrative Officer 0 � ; ,: ti� „��. `��., �= �i�� _, a- � �, ��i •� From Subject Gillis A. Paterson Director, Corporate Services & Treasurer 2011 Current and Capital Budgets Recommendation: Report To Council Report Number: CST 14-11 Date: March 21, 2011 That Report CST 14-11 of the Director, Corporate Services & Treasurer be approved; a) That the 2011 Current Budget expenditure for personnel expenditures, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $42,867,211 be approved; b) That the 2011 Gross Current Budget expenditures for City. purposes in the amount of $34,356,589 (excludes personnel expenditures and includes capital expenditures from currerit revenues in the amount of $1,163,395); less estimated current operating revenues of $28,957,742 and transfer from the Rate Stabilization Reserve of $2,817,338 be approved; c) That the total final City levy under a) and b) above plus an additional $200,000 for Seaton Professional fees total final levy of $45,648,720 which is approximately a 3.56% increase over 2010 be approved; 2. a) That the 2011 Capital Budget for the City of Pickering with a Gross Expenditure of $24,425,825 be adopted as presented and amended (that includes the capital budget changes approved by Council at the Executive Committee meeting of March 10, 2011; b) That the following capital financing sources be approved as presented in the amended 2011 Capital Budget: Report CST 14-11 Subject: 2011 Current and Capital Budgets Transfer from Current Fund to Capital Fund Transfers from Reserves: - Capital Equip Res (7000) - Rate Stabilization Res (7021) - Don Beer Arena (7033) - Rec Complex Core Surcharge (7034) - Rec Complex Pool Reserve (7035) - Vehicle Replacement Res (7040) - Easement Settlement Res (7041) - Move Ontario Reserve (7043) - Land Purchase Reserve (7047) Transfers from Reserve Funds - Development Charges (7610 & 7611) - Parkland Development (7502) - Federal Gas Tax Funds (7505) - City Share Dev. Charges Projects (7022) - Third Party Contribution (7501) Debt — 5 yr Debt — 10 yr Debt — 15 yr Internal Loan — 5 yr Provincial Grant — Invest in Ontario York Region Funding Agreement Reimbursement Province of Ontario Donations (1592) ��.�r_» March 21, �011 � � Page 2 95 $1,163,395 184,000 18, 072 20,000 69,500 80,000 130,000 240,000 14,533 200,000 1,622, 870 511, 000 1,140, 000 697,455 200,000 1,240,000 2,290,000 10,192,000 100;000 323,000 3,000,000 900,000 90,000 $24,425,825 c) That total external.debt financing of $13,722,000 for the projects identified in the 2011 Capital Budget, and as indicated in this report, in the amount of $1,240,000 for a period not to exceed 5 years, $2,290,000 for a period not to exceed 10 years and $10,192,000 for a period not to exceed 15 years be approved; Report CST 14-11 March 21, 2011 Subject: 2011 Current and Capital Budgets Page 3 d) That the internal loan in the amount of $100,000 be undertaken at the discretion of the Director, Corporate Services & Treasurer; e) That projects identified in the 2011 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; fl That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Corporate Services & Treasurer, be used to apply towards additional principal� repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; g) That all Capital expenditures or portions thereof, approved in the 2011 Capital budgets to be financed through the issuance of debt, may, at the discretion of the Director, Corporate Services & Treasurer, be financed through internal loans, dealer financing, current or capital funds or a combination thereof; h) That the Director, Corporate Services & Treasurer be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; i) That the Director, Corporate Services & Treasurer be authorized to, at his discretion, apply any excess funds raised from completed projects financed by internal loans to first repay the original internal loans, and secondly to reduce or replace budgeted internal loans or debts; j) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 3. That Council approve the cancellation of the previous approvals for the East Shore Parking Lot.as identified below and return the unspent funds to source: Year Account No. 2005 5701.0503.6181 2006 5701.0602.6181 2009 5701.0904.6181 4. That Council approve the cancellation of the 2010 capital project (Account 5320.1019) for the Liverpool Road Reconstruction (Annland Street to Ilona Place) and return the unspent funds to source; . Report CST 14-11 March 21, 2011 Subject: 2011 Current and Capital Budgets Page 4 97 5. That the funding for the Operations Centre Environmental Assessment as approved in the 2009 Capital Budget be revised from Invest in Ontario Grant to the following: Development Charges $34,435 Invest in Ontario Grant 65,565 $100,000 6. That the Director, Corporate Services & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 30% to the Rate Stabilization Reserve and 70% to the City Share DC Projects Reserve; b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125,000; � c) If Veridian does not declare a supplemental dividend in the amount of $475,650 , the corresponding dollar short fall be offset by an increase in the draw from the Economic Stabilization Reserve; 7. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan accommodates any reallocation of 2011 current operating expenditures and revenues resulting from any reorganization and any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; 8. That any under expenditures from projects funded from Federal or Provincial Grants may be used to fund over expenditures for approved projects funded from the same source(s); � 9. That the Director, Corporate Services & Treasurer be authorized at his discretion to close any prior year's capital project accounts, and to first apply any excess funding to any over expenditure in other capital accounts and secondly, to transfer any remaining excess funding back to the original source of the funds; 10. That the Director, Corporate Services & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Enter into leases or rental agreements for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (eg. Inclement weather); , Report CST 14-11 Subject: 2011 Current and Capital Budgets March 21, 2011 Page 5 c) Restate the 2011 Current Operating Budgets, Accounts 1100 (Salaries & Wages), 1200 (Overtime) and 1400 (Employer Contributions), to reflect any CUPE or Fire Services negotiated settlement; 11. That the Mayor and Clerk be authorized to enter into the following leases as provided for in the 2011 Current Budget: a) Lease for Bentley-Gibson House (located on 1688 Highway 7 in Brougham) for a period of three years with an option to renew for two more years; and, b) Lease for Unit 4— 935 Dillingham Road for a period of three years with an option to renew for one more year; 12. That Council pass the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2011 Current Budget; 13. That the Director, Corporate Services & Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; � 14. That Council approve the reallocation of the following accounts to facilitate reporting requirements to the appropriate cost centre as presented below: a) Corporate website expenditure of $130,000 be allocated to account 2192.6100.0000 (Website Support); b) City DC share expenditure of $100,000 be allocated to account 2891.0000.0000 (City Share of DC Projects); c) Hospital MRI grant funding in the amount of $100,000 to be allocated to account 2195.2570.0000 (Social & Charitable Grants); d) New financial suite expenditure of $175,000 be allocated to account 2127.2392.0000 (consulting) and any under spending in this account be transferred to the Financial Systems Reserve; and, e) Seaton Professional fees expenditure of $200,000 be allocated to account 2126.2392.0000 (General Government Purchased Services); 15. As provided in the 2011 capital budget, that Council approve the Mattamy (Brock Road) Limited sanitary sewer project (5320.1116) for a total cost of $130,000 as part of the Mattamy Servicing of Draft Plan SP2008-01 (subdivision agreernent to be amended); Report CST 14-11 Subject: 2011 Current and Capital Budgets March 21, 2011 -..- . .• 16. That Council approve the continuing engagement of the firm of Watson and Associates to complete the following projects: City Development Charge Study, Seaton Development Charge Study, City-wide Seaton Development Charge Study, Seaton Financial Impact Study and any other studies related to Seaton and or Duffin Heights; 17. That Council approve the continuing engagement of the City's telephone services provider Caltech to upgrade the telephone system software and voicemail system and any other related software and hardware equipmenfi; � 19 That the Director, Corporate Services & Treasurer be authorized to initiate any assessment appeals necessary to protect the assessment base of the City; and, That the appropriate staff of the City of Pickering be given authority to give effect thereto. Executive Summary: This report contains a summary of the 2011 Current and Capital Budgets and a discussion of the Recommendations contained in this report. Financial Implications: At the Executive Committee meeting on March 10, 2011, the following changes were made to the draft Current and Capital Budgets resulting in a decrease of the budget levy from 4.75% to 3.56%: March 10, 2011 as presented Less: Decrease in Reserve Draw Decrease in MRI Grant Revised 2011 Levy Budget Average Residential Increase After Reassessment 4.75% (1.13) (0.05) 3.56% 2.99% This increase when combined with the Region and the School boards increase, after reassessment, results in a total average residential increase of 2.15%. Report CST 14-11 Subject: 2011 Current and Capital Budgets 1 � Table One Budget and Tax Levy Increases City Region School Board Increase on Total Tax Bill Budget Levy Increase 3.56% 2.92% 0 2.58% March 21, 2011 Average Residential Increase * 2.99% 2.42% 0 2.15% Page 7 * The information presented in this column shows the budgetary increase adjusted for the impact of reassessment. The above excludes any potential Provincial Tax Policy changes. In addition to the above changes, Council also reviewed the current and capital budget on a"line-by-line" basis resulting in the following changes: Current Budget Changes General Government Section Grants: Feed the Need Durham Current Budget Reductions General Government Section Grants: Ribfest , Tapp-C Hati Relief Regional Councillor J. O'Connell's budget City Councillor D. Pickle's budget Council Support — Subscriptions (21�13.0001.2220) Total Net Current Budget Changes Capital Budget Changes East Shore Parking Lot Reconstruction Project's scope was reduced Gross Cost Project Funding Easement Settlement Res Rate Stabilization Res Current Budget Changes - March 10t" Meeting — Property Taxes The Net Current budget reduction of $16,928 was applied to help fund the East Shore Parkinq Lot Reconstruction. $5,000 (5,000) (3,128) (1,000) (5,300) (7,000) (500) 16 928 $275,000 (240,000) (18,072) 16 928 275 000 Report CST 14-11 March 21, 2011 Subject: 2011 Current and Capitai Budgets Page 8 101 The 2011 Current and Capital Budgets, if adopted as amended, will result in a budget levy increase of 3.56% (City Share Only) over last year. The residential property class will see an average 2.99% increase on the City portion of their property taxes, after adjusting for reassessment. Sustainability Implications: The 2011 Current and Capital Budgets have emphasized the need for financial sustainability by reducing the Rate Stabilization Draw and by increasing the annual contribution to the City Share DC Reserve Fund. Background: The Recommendations put forth are those necessary to adopt and provide authority and direction for the 2011 Current and Capital Budgets for the City of Pickering. 2011 Current Budget As Members of Council may recall, last spring staff presented a proposed 2011 budgetary increase of approximately 7.9 to 8.9% based on information available at that time and to maintain City service levels at their current level. At the March 10th Executive (Budget) Committee meeting, Council was presented with a proposed tax levy increase of 4.75%. Included in the 4.75% levy were four important corporate priorities which are: financial suite; City website; increase in City share DC project funding; and the hospital MRI donation. These priorities were approved at the March 10t" meeting with only a slight change regarding the timing of the hospital MRI contribution. The MRI funding is now going to be allocated over five years in contrast to the proposed four year plan. In addition, the financial strategy to decrease the use of one-time funds was reduced by $500,000. The net result of the above changes is a revised budget levy increase of 3.56%. The 3.56% budget levy increase would be the second lowest increase during the last ten years. The 3.56% levy compares favourably to other municipalities when you consider that Pickering has not had the advantage of strong assessment growth for many years like its Lakeshore Neighbours. � Tax Increase Summary As discussed at the March 10, 2011 Executive Committee meeting, the residential property class experienced on average a property tax decrease due to reassessment. In other words, the average residential assessment related increase due to reassessment of 2.94% was below the Pickering average of 3.51 % resulting in a shift of property taxes to the other property classes. As a result of the 2011 Council adopted budget, residents will see an average 2.99% increase on the City portion of their property taxes (after reassessment). Pickering's share of the total tax bill is 27.5% (based on 2010 tax rates). The 3.56% tax increase, translates into an increase of 0.98% or slightly less than one percent on the Report CST 14-11 March 21, 2011 ,� D�,Subject: 2011 Current and Capital Budgets Page 9 G total tax biil. When you add the Region's tax increase for Pickering of 2.92% and the School Boards estimated 0% increase, the total increase for the residential ratepayer will be approximately 2.58%, which is slightly above the rate of inflation. For the average residential taxpayer, after taking into consideration the impact of � reassessment, the total tax increase would be 2.15%. Table Two below provides a summary of the financial impact of the proposed 2011 budget levy increase based on the various types of residential structures. Table Two Financial Impact of Budge# Increase City Share Only 2010 2011 Inc. Cost Per Week Single Family Home $1,286 $1,325 $39 $0.74 Avg. Assess. ($350,970) Semi Detached $902 $929 $27 $0.52 Av . Assess. $246,170 Res. Condominium $736 $758 $22 $0.42 Av . Assess. $200,850 Major Financial Challenge — Reduce the Use of One Time Funds The most critical financial challenge facing the City today is to reduce its use of one- time funds during the present term of Council. The 2010 tax levy of 3.90% was achieved by using $3.3 million of one-time funds. In other words, without the use of these funds, the 2010 tax levy would have been 11.7%. The good news is that the 2010 budget did not increase its draw from the Rate Stabilization Reserve. Financial management is one of the City's five Corporate Priorities. Starting iri 2011, the use of "one-time funds" to artificially lower the budget levy increase has been reduced by, $500,000. Council's goal should be to eliminate the use of such "one-time" funds by the end of its present term. Report CST 14-11 Subject: 2011 Current and Capital Budgets March 21, 2011 Page 10 G3 $3,400,000 $3,000,000 $2,600,000 $2,200,000 $1,800,000 $1,400,000 $1,000,000 $600,000 $200,000 Use of One Time Funds For the Years 2007 To Projected 2013 2007 2008 2009 2010 2011 2012 2013 0 Actuals � Budget ■ Forecast If Council follows the above plan, approximately $5.4 million will be withdrawn over the next four years. 2011 Current Budget 2011 Budget Impact -. Seaton Development Recent actions have required that planning and development initiatives respecting Seaton be accelerated, partly as set out in the Settlement Agreement approved by Council in February of this year. The 2011 current budget includes the fiollowing direct costs related to this agreement: Expenditures Four staff (salaries & benefits) Consulting Sub Total Transfer to Seaton Development Review Reserve Total Expenses Revenues Funding from Seaton Application Fees $193,000 556,000 749,000 1,384,000 $2,133,000 �2,133,000) Net Cost $0.0 Report CST 14-11 Subject: 2011 Current and Capital Budgets �� March 21, 2011 Page 11 The remaining Seaton application revenue will be transferred to the Seaton Development Review Reserve and in future years, these dollars will be used to offset staffing and consulting costs related to Seaton. Recommendation 11 a) — Lease of Bentley - Gibson House As noted in the CAO's memo of January 20, 2011, the Greater Toronto Airport Authority (GTAA) vacated their offices at the Bentley-Gibson House. As growth is imminent, and given that the Civic Complex is at full capacity, with little prospects to accommodate our workspace needs, it is prudent that the City secure this space for the next three years. Recommendation 11 a) authorizes the Mayor and Clerk to enter into a three year lease with an option for renewal of two more years at an attractive rate. The cost to lease for one year (approximately $27,000) and furnish the Bentley-Gibson House is estimated at $75,000 and has been included in the Current Budget. Recommendation 11 b) — Lease of Unit 4- 935 Dillingham Road The Parks current budget includes $50,000 for lease costs associated with this space. By leasing this space, the City snow removal and park equipment will be located closer to their work areas resulting in savings in gas and "wear and tear" on the equipment. Leasing this space will also save considerable travel time especially during the reconstruction of the Brock/Rossland Road areas. Recommendation 11 b) provides the legal authority for the Mayor and Clerk to enter into the lease agreement. . Veridian The breakdown and or explanation of Veridian revenue is presented below. Dividend (38.5%) Supplemental Dividend * Interest on Prom notes 2010 EST. ACTUAL 1,886,000 254,381 1,834,813 $3,975,194 2010 BUDGET 2,009,000 1,590,250 $3,599,250 INCREASE II 2011 (DECREASE) (1,470) 475,650 (163,400) $310,780 BUDGET 2,007,530 475,650 1,426,850 $3,910,030 Report CST 14-11 March 21, 2011 Subject: 2011 Current and Capital Budgets Page 12 �OJ Veridian staff have provided City staff with a revenue forecast this year that includes a supplemental dividend. If approved the increase in income from Veridian would be approximately $311,000 which has been included as revenue in the 2011 Budget. Tangible Capital Asset Reporting & Impact on Current Budget Starting with the 2009 budget, the City commenced implementing the requirements of tangible capital asset reporting. One of the first changes was to move those capital expenditures below the $5,000 dollar threshold to the current budget. The 2011 budget has been changed to comply with the Council approved Tangible Capital Asset Reporting requirements. The most significant change has been to move major repairs and minor equipment purchases from the capital budget to the current budget. The estimated dollar transfer from capital to current is approximately $490,000. These expenditures are being funded from property taxes. 2011 User Fees & Charges Schedule Every year, the City increases its user fees, mainly for various recreational and cultural programs to partially reflect the cost of delivering these programs. Council passed Resolution #149/03 confirming the City's existing user fees through by-law. This By-law was updated as part of each year's budget process. A number of Planning & Development fees have been increased since 2010. Planning application fees have been increased to reflect consumer price index increases since 2006 when the fees were last updated. In addition, major official plan amendment and zoning by-law amendment fees have been further increased to better reflect the full cost of processing these applications and to bring them in line with other GTA municipalities. Building fee unit rates have been increased to reflect annual cost of living increases. Other fees have been introduced to address industry trends and their associated costs. 2011 Budget Based on Estimates As in previous years, the City's budget is developed based on estimates or best known information for items such as utilities and benefits. For the 2011 budget, an estimate was made regarding fire fighter salaries due to the fact the fire contract expired on December 31, 2009. To put another way, the City is now estimating what the fire contract settlement will be for the years 2010 and 2011. Every year the contract is not settled, there is a risk of having insufficient funds to meet the negotiated settlement. The CUPE contract will expire on March 31St of this year and a provision has been included in the budget. Debt Financing of Capital Projects This year's capital budget utilizes $13.72 million of external debt. As of December 31, 2010, the City has approved $21.84 million in debt financed projects and this amount will increase to $35.56 million as a result of the 2011 capital budget. Internal loans of $100,000 are required and are reflected in the 2011 budget. (The internal loan project is for the noise attenuation wall project). This year, the City will pay $3.73 million in Report CST 14-11 March 21, 2011 Subject: 2011 Current and Capital Budgets Page 13 interest and principle payments to service the City's debt. The $3.7 million is equivalent to 8.45% of the budgetary #ax levy. In other words, if Pickering had no outstanding debt, there would be 8.45% more flexibility. Table Three External Debt and Internal Financing of Capital Projects City of Pickering 5, 10 and 15 Year Debt Financing 2011 Ca ital Bud et � Capital Project Code Debt — 5 Description Years $) 5311.1103 $150,000 Sidewalk — Snow Clearin Plow and Blower 5320.1102 210,000 Four Ton Dum Truck 5320.1109 175,000 Sheppard Ave — Completion 2008 Works 5320.1117 200,000 Valley Farm Rd. — Steel Beam Guiderail 5719.1103 200,000 Claremont Communtiy Centre — Parkin Lot 5410.1102 175,000 Brownin Ave. — Storm Sewer Re lac. 5780.1104 130,000 Garba e Packer Total Five Year Debt $1,240,000 Capital Project Code Debt — 10 Description Years $ 5410.1101 $200,000 WestShore — Flood Redem tion 5700.1103 550,000 Civic Com lex Walkwa 5701.1101 110,000 Senior Centre — Roof Re lacement 5701.1102 150,000 East Shore Comm Centre — Reinforcement 5320:1118 330,000 Westshore Blvd. — Road Reconstruction 5320.1102 950,000 Liverpool Rd. — Underground Conversion Total Ten Year Debt $2,290,000 Capital Project Code Debt —15 Description Years $ 5203.1101 $850,000 ORC Lands-Duffin Hei hts 5315.1101 8,000,000 Land for New O erations Centre 5321.1101 807,000 Third Conc. Rd. - Urbanization 5321.1106 535,000 Brock Rd. (Both Sides) - CP Under ass Total Fifteen Year Debt $10,192,000 Total Debt Financed Projects 13 722 000 Report CST 14-11 March 21, 2011 Subject: 2011 Current and Capital Budgets Page 14 � 0% 2011 Tax Rates As has been the case for the last few years, the 2011 Property Tax rates and corresponding levy By-law will be presented to Council after the Province provides the education tax rates. 2011 Capital Budget This year, senior staff are proposing a$24.4 million capital budget that includes a land purchase of $8.0 million for the new Operational centre. In addition, staff have included $3.0 million in funding from the York Region Memorandum of Understanding (MOU) agreement for capital projects that are still to be determined. Without, the land acquisition cost, the City's 2011 capital budget would be $16.4 million. The major capital projects are listed below. In addition to the above major capital projects, the amount of $100,000 has been added as the City share towards a noise abatement wall along the rear lots of Marinet Crescent, as a result of the recent motion passed by Council. This expenditure is being financed by an internal loan and any costs associated with this project will occur in 2012. Recommendation 15 — Sanitary Sewer Project The development of the Duffin Heights neighbourhood requires the installation of a sanitary sewer (400 mm) crossing under Brock Road from the Mattamy site to the west side of Brock Road (at Dersan). This sanitary sewer will provide for future capacity for the mixed use lands on the west side of Brock Road from the north limit of the Duffin Heights Neighbourhood to the south limit (including city owned lands). Delay of this installation would increase costs significantly, disrupt access on Dersan Street and the the future William Jackson Drive, and delay the development of the mixed use lands. Recommendation 15 provides staff the authority to amend the subdivision agreement between Mattamy (Brock Road) Limited and the City to provide for the construction of this sewer. The total cost of this works is approximately $300,000. City up-front funding is $130,000 with $52,000 being recovered in the future from other land owners, resulting in a net city cost of $78,000. Report CST 14-11 March 21, 2011 Subject: 2011 Current and Capital Budgets Page 15 Government Grant Funding The 2011 capital budget proposes to use various grants to reduce the City share of the project's cost. The major grants are: Federal Gas Tax ($1,140,000) and Investing in Ontario ($323,000). Future Capital Budget Trends Every year the capital budget is reduced by deferring projects or replacement expenditures to future years. Future capital budgets will continue to reflect higher budget dollars for replacement expenditures as our infrastructure ages and deferral is no longer an option. Unfortunately, this means that there will be fewer capital dollars for other capital projects. In other words, for at least the next five years, the City's capital budget will be primarily focused on the capital three (R's): replacement, renovations and repairs. Multi-Year Financial Strategic Plan Last year, staff presented to Council a multi-year high level financial plan for the years 2011 to 2014. At the Executive Committee meeting of March 10, 2011 staff presented a strategic financial projection based on the years 2011 to 2015 reflecting various assumptions regarding the future economic environment. 2012 2013 Proforma 2014 2015 Proforma Budget Proforma Proforma Budget Budget Budget Cit Bud et 1.4 to 2:4% 1.5 to 2.5% 1.5 to 2.5% 2.5 to 3.5% Non Seaton — New Debt Char es 1.0% 1.0% 1.0% 1.0% Draw Decrease 2.1 % 2.0% 1.5% 0.0% Pro osed Draft Lev ' 4.5 to 5.5% 4.5 to 5.5% 4.0 to 5.0% 3.5 to 4.5% The above projection excludes any cost associated with Duffin Heights & Seaton. The above financial projection includes an allocation for capital debt financed projects. Projects related to this funding limit will be further identified in the five year capital budget exercise that will be undertaken later this year. Future City Growth Related Costs for Duffin Heights & Seaton Presented below is a high level estimate of the future capital costs related to Duffin Heights and Seaton. The preliminary cost for Duffin Heights capital projects (in priority order is presented below): Report CST 14-11 Subject: 2011 Current and Capital Budgets Operations Centre & Animal Shelter (including land and services) Communitv Centres Duffin Heights Seaton (main complex - excluding land) Seaton (secondary - excluding land) New Fire Headquarters (excluding land) Fire Hal1 (Seaton North West) City HaIVLibrary (Expansion) Total 'Future Project Costs The majority of the projects listed above will be debt financed. March 21, 2011 Page 16 � �� $38,500,000 40,000,000 80,000,000 50,000,000 20,000,000 10,000,000 30,000,000 $268,500,000 During the next eight years, Council will have to give serious consideration regarding the phasing in of these future capital projects in order to have sufficient assessment growth to assist in offsetting debt payments. Attachments: 1. By-law to Confirm General Fees and Charges, 2011 2. Budget Fresentation Slides, March 10, 2011 Prepared By: , Approved/Endorsed By: Stan Karwowski Gillis A. Paterson Manager, Finance & Taxation Director, Corporate Services & Treasurer Copy: Chief Administrative Officer Recommended for the consideration of Pickering� Councj� Tony �r�vedel, P.Eng. Chief Administrative Officer ATTACHMENT#�Tp f�EP�RT#�riy-�� 1�j Q The Corporation of the City of Pickering By-law No. xxxx/11 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees Whereas the Council of the Corporation of the City of Pickering enacted By-law 6191/03, as amended, on October 14, 2003 to confirm general municipal fees. Whereas Schedule "I" to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law 6857/08; By-law 6951 /09 and By-law 7032/10; Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows: Schedule "I" to By-law N�umber 6191/03, as amended, is hereby deleted and Schedule "I" attached hereto is substituted therefore. By-law read a first, second and third time and finally passed this 21St day of March, 2011. 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O � � � N � > � � � � � '� O � U � � � Q O o � � � O � �+—� U � � tn -� O � U � � U Q � O (� � � N � O � � � 0 L � � O U N. .� � � � � X N �� ti � � � � .� � � � .� � � � � �� 118 � � � � X � Z , � � � � � m _ C6 � � (� U � � O N � N > � � � � C6 • Q. � � O }, O � � � � � �. +� � N � � � C� � � - - � � � � � O � >, U � � � o O � > .� .� � ,��j fi• i. � .. � � � � � .� � � � ��. � � � � r� . , ��:� ,,.��.._ . -_. - `��::�:::-_ -- .-_ �---� ,�:��,., ___ —:-;_- ... _ :�aW =��'-�=-� — , , ::::.::.::.:: �--� _.,.,�.,: �:: :::::::::::::::::::■ �:.��.�1� March 21, 2011 NOTICE OF MOTION 119 a) Councillor O'Connell and Councillor Rodrigues gave notice that they will at this meeting of Council be presenting a motion as follows: Aiax Pickering Hospital WHEREAS In the spring and summer of 2008, during the public discussions regarding elimination of inental health beds at the Ajax-Pickering Hospital, members of Friends of the Ajax-Pickering Hospital wrote to the Minister of Health asking that the Rouge Valley Health System be dissolved and that the Ajax-Pickering Hospital be amalgamated with the Lakeridge Health Network; and WHEREAS The Ajax-Pickering Hospital is undergoing a major expansion of emergency care capabilities. There was also to have been an expansion of inental health in-patient services but RVHS decided last year to relocate all of those services to Centenary. Despite public outcry in opposition to this change, both the LHIN and the Courts have ruled that changes such as this one, within a healthcare corporation, are not subject to external review; and WHEREAS The projections indicate that the population of Durham Region will grow at more than twice the rate of any other community or county within the CELHIN. The total population of Durham will quickly and significantly exceed that of Scarborough; and WHEREAS As the Region's population grows it will be crucial to have a coordinated, Region-wide view to implementing and managing healthcare resources and none of these are more important than the critical care hospitals serving the Region. A single corporation focused on Durham Region is the simplest and most affordable way to realize this goal; and WHEREAS A Durham Region focus will significantly improve fundraising from all three sources within Durham Region: local and regional focus will appeal to the local nature of communities. As the communities of Durham Region grow from Pickering to Newcastle there is a legitimate� expectation that a broad range of inedical services will be available here. NOW THEREFORE The Council for the City of Pickering supports a single hospital corporation for all communities within Durham Region; and, That the Central East explore how this goal Durham Region; and, Local Health Integration Network be requested to might be best achieved to serve the residents of That all municipalities in Durham Region and the CELIHN be so advised. March 21, 2011 B -v laws 7114/11 Being a by-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Joint Planning & Development Committee & Executive Committee Pages 113 to 114] 7115/11 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Lots 36 and 37, Plan 316, in the City of Pickering (A 9/10). (By-law attached) 7116/11 Being a by-law to amend Restricted Area Zoning By-law 3037, as amended by By-laws 2623/87, 3450/90, 6696/06 and 6787/07, to implement the Official Plan of the City of Pickering, Region of Durham, North Part of Lot 2, Concession 5, City of Pickering. (A 6/10). (By-law attached) 7117/11 Being a by-law to stop-up and close various road allowances as public highways, declare lands surplus to the Corporation and authorize conveyances to The Regional Municipality of Durham and Toronto and Region Conservation Authority in support of the Duffin . Creek Water Pollution Control Plant expansion. (By-law attached) 7118/11 Being a by-law to dedicate certain lands within the City of Pickering, Regional Municipality of Durham as public highway. (By-law attac,hed) 7119/11 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees [Refer to New and Unfinished Business page 110) 120 � � � � �� , � To From Copy: Debbie Shields City Clerk Ashley Yearwood Planner I Manager, Development Review & Urban Design Subject Amending By-law for Zoning By-law Amendment Application A 09/10 M. Rajadurai 1975 Guild Road (Lots 36, 37, Plan 316) City of Pickering Amending By-law 7115/11 �21 Memo March 17, 2011 Statutory Public Meeting Date January 4, 2011 Planning & Development Committee Date March 7, 2011 to permit creation of two residential lots with a Purpose and Effect of By-law minimum lot frontage of 15.0 metres on Guild . Road Council Meeting Date March 21, 2011 Certain text wording in the draft by-law that was Note: presented at the Planning & Development Committee Meeting has been revised. No chan es were made to the rovisions. AY/xx J:\Statt�ayearwoodU2ezoning�2070W 09-10�By-LawsNAemo Clerk Amenaing Drafl By-Law Chan.tloc Attachment By-law Text By-1aw Schedule The Corpor�ticn of the City of Pickering � 2 2 _ By-Law No. 7115/11 _ Being a By-1aw to amend Restricted Area (Zoning) By-law 3036, as amended, to implement ttie Official P1an of the City of Pickering, Region of Durham in Lots 36 and 37, Plan 316, in the City of Pickering: (A 9/10) � Whereas the Council of The Corporation of the City of Pickering deems it desirable to rezone the subject property, being Lots 36 and 37, Plan 316, in order #o permit the crea#i�n of two lots for detached dwellings; : _ And wher�:as an amendment to By-law 3035, as amended, is therefiore deemed necessary; Row therefore the Council of The Corporation of the City of Pickering hereby enacts as � � fol)c�ws:, . , _ , . � . � . . «,,. ent m nd m 1 . Sc hedule I A e _ . Sch�clule "i" to By-1aw 3036, i5 herek�y amended by chancjing the current "R3" zoninc� de.�iqnation to "R4'' as sfiown on Sch+�dule "I° attachQd thereto. ,' � . Te,xt Ar��n�ment Section 10 — Residential Detached Dwelling Zone - R4 is hereby amended by - adding the folfowing subsecti�n after �ubsection 10:3.11; - 1 U:3.12 Lots 36 and �7, PIa;� 316 ' , il ' Despite ttie height requirement provisions of Section 5.9 and a�y garage setback provision of this By-1aw, t��e fellowing provisions shall apply: � (a) Dwelling Hcight (maximum): 9.0 metres : �(b) Atta.ched G�rage Projecfion beyond Front VV'all of Dwelling (maxi�-num): 2.O metres 3. E�y-law 3036 , ' F�y-Iaw 3C36 is hereby further amended onlv to the extent necessary to give effact ,o tl�G' provisions of this By-1aw as set out in �ecfio-� 1. and 2 above. , Definiti�ns and su�:ject rriatters nnt specific�lly deait w�th i� � tris Fsy-law sh�ll ae : gov�rneci �y the r�levant provisicns uT By-la�r� 3036; a� ��n�nded. � By-law No; 7115/11 Page 2 , 4. Effec#ive Date , 12 � ' This By-law shail come into force in accordance with the provisions of the ` Planning Act. • � . , . By-Caw read a first; second, and third time �nd finally passed this 21Stday of March, 2011. � David Ryan, Mayor Debbie Shields� City Clerk : .� _ ' I i � L-----=--- ----- I. --�-�-=------- � . `i �2� _ ` I r-------- --------{--- ---- i _ i � L-�---=—= ------ -- I _—f.------ � � °. � ; �----------- I------ -- 'J o � �---=---- Q ` o � . o -------=}---=;---- a � � � . o �-__-____ 56.4 , _-=---- � : r . R4 _ 0 . . �-------- o ------- , I � LOT 36_ & 37: PLAN 316' � � 56.4 : . _ �--------- -------- J ! � � Q � Q �.- - = - - - - . J - - = - - - - - - - - - - �.. ' I � . � . . ' � �I �. � � �-----=--:-- ' -------- -------�-� ' �-------- �-T------- ' I . _ � I ' .. I_�-=------ -------�- -- , ,. � � „ �------------- -��------ _ . . ' •. ' . ��. . GS��N ' . , . ��N �, ; 7115 11 _.: _ • SCHEDULE I TO BY-lAW � . ._. _ . PASSED THIS 21 st - DAY OF 2011 MARCH MAYOR - CLERK _ .i!$ � � �� . To From: Copy: �8�� BlCENTENNiAL 2011 Debbie Shields City Glerk Mila Yeung Planner I Manager, Development Review & Urban Design Principal Planner — Development Review Subject: Amending By-law for Zoning By-law Amendment Application A 06/11 C. Bollmann 3325 Highway No. 7; Hamlet of Kinsale (North Part Lot 2, Concession 5) City of Pickering Amending By-law 7116/11 �25 Memo March 17, 2011 Statutory Public Meeting Date January 4, 2011 Planning & Development Committee Date March 7, 2011 Purpose and Effect of By-law to permit the extension of a temporary use of a dog day care and boarding facility with accessory retail use onsite Council Meeting Date March 21, 2011 Certain text wording in the draft by-law that was Note: presented at the Planning & Development Committee Meeting has been revised. No si nificant chan es were made to the rovisions. MY:jf I:\Planning Applications\Re-Zoning\2010W06-10\Memo Clerk Draft By-law Chart (Bicent. Logo).doc Attachments By-law Text By-law Schedule The Corporation of the City of Pickering . �2� By-law No: 7116/11 , Being a by-law to amend Restricted Area Zoning By-law ' 3037, as amended by By-laws 2623/87; 3450/90 and 6696/06, to implement the Official Plan of the City of . Fickering, Region of Durham,. North Fart of Lot 2, . Concession 5, City of Pickering. (A 6/10) : , � Whereas the Council of The Corporation of the City of Pickering deems it desirable fo ` enact a tempora_ry use by-law for a period of three years to permit the establishment of a dog daycare and bo'arding facility with an ancillary retail store on the lands, being North Part of Lot 2, Concession 5, in the City of Pickering; Now therefore the Council of The Corporation of the City of Fickering hereby enacts as follows: 1. Text Amendment _ ' Section 5.(1) of By-1aw 2623/87, as amended, is hereby further amended by adding thereto new subsection (d) after subsection (c) as follows: (d) "Exception ("CLR8-DD° Zone) (i) Despite any provisions in this By-law to the contrary, in addition to _ any other uses permitted under the "CLR8" zone, a dog daycare and boarding facility shall be permitted until March 21, 2014 on the lands designatEd "�LR8-DD" (North Part of Lat 2, Concession 5) on Schedule "!" attached hereto in accordance with the following provisions: A. The maximum number of dogs permitted within a dog daycare and boarding facility at any one time shall be 30; B. A dog daycare and. boarding facility shall be permitted to operate.within an accessory structure, with a maximum height ` of 5.5 metres;. , _ _ - C. , An outdoor exercise area sliall be provided in the rear yard and shall be set back a minimum of 10.0 metres from all , ` property lines; . � By-law No. 7116/11 Page 2 D. A maximum of one retail store to be maximum of 50 square � 2% metres gross floor area shall be permitted for the sale of - products ancillary to a dog daycare and boarding facility; E. An ancillary retail store shall not be permitted within an accessory structure; F. In addition to the parking requirements for a detached dwelling, a minimum of 5 parking spaces shall be provided and maintained on-site. - (ii) For the purpose of this subsection thefollowing definition shall apply: ' "Dog Daycare and Boarding Facility° - shall mean a facility in which I�, the daytime care of dogs is provided and shall include the overnight boarding of dogs in a group environment, but shall not include the � breeding or sale of dogs, or a veterinary clinic. 2. By-law 3037 - By-law 3037, as amended by By-laws 2623/87, 3450/90 and 6696/06 is hereby -' further amended only .to the extent necessary to give effect to the provisions of this By-law as set out`in Section 1 above, and as set out on Schedule "I" attached hereto. Definitions and subject matter not specifically dealt with in this By-law shall be governed by the relevant provisions of By-law 3037, as amended. 3. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. , By-Law read a first, second, and third time and finally passed this 21 S' day of March, 2011. David Ryan, Mayor Debbie Shields, City Clerk : � . . . . � . . . � � . � ry � . . . . , I . ' . . . .. . . ' ' 2303m . . . - . . �. I � . . . � � --- Y10m 178.1m � . . � � � . � � � 1 2 8 -- - - - --- �--- - -- - � i � ,.� �_---- EP � � �s.sm I I �ND) . W _ I � � _ _ — I � � — � Reciowa �000 uNe � CLR6� • CLR5 I ' � - � I � _ I a � : I oz.�, " —. o I I .em p — � _ I. � . I �, . . . . ' BO.tm . � � � I � . . ' ; � . � � � � � 61. m .. . . . � � . .. .. ' .. . I .. . . i LOT 3 X �¢ � LOT 2' I CONCESSION 6 m U� C O N C E S S I O N 6 I � �* AS ESTABLISHED BY THE I ___ n� I CENTRAI IAKE ONTARIO . � r + ��m _ _ CONSERVATION AUTHORITY � I I I � I � i CLR7 _ _ — -- _ I I I LR6 � • I �. � � � . �� I � - :. � QEGIONAL FLOOD IINE�� Q .. . . � I . . �. � . � . . . : . I ' � ' . - . . . - .. _ I , . ...I . . � � . .. � 2 � . . . . . , I . . . .. - . . � � ; I � - � . � Y . � I - ' . . . . . . � . I � CLR6 � --------- I �_. g_ I I •, { �: I I I � ,� CI-CA ES"' s.w. uuc� oF �or z, coN.rs . � un.im R.. HIGHWAY 7 HIGHWAY 7 - +oz.«� _ � � . . . ., a�z.em - . . . . . � . . . - I $ —Ctfi7i- � $` CLR8 pp8 . CLRB � g . I ,. b ' � . . _.. . � � I , . REGIONAL F100D U E• . � .'� ECIONAL AOpD LINE' I -: � .. I. - � � . ` . I : �S-HL _ �, : �S-HL i � I . � � I LOT 3 � I LOT 2 I I I I CONCESSION 5 CO�JCESSION �, I � I � — — — — — = — - — — — — — I I I : I I i I . I i I I � � � —.--1 I� I� � SCHEDULE I TO BY-LAW 2623� PASSED THIS 1 1 th ; DAYOF Januar� 1988 . AMENDED BY BY-LAW 3450�90 �_FURTHER AMENDED BY BY-LAW 669 6�06 FURTHER AMENDED BY BY-LAW 71 1 6 1 1 MAYOR, �I , CITY CLERK To: From d�ll nx 'p Q�� .. �� Q � r „ tati BICENTENNIAL 20�� Debbie Shields City Clerk Neil Carroll Director, Planning & Development Copy: Chief Administrative Officer Director, Community Services Director, Office of Sustainability - Division Head, Engineering Services Supervisor, Customer Care Subject: Road Closures/Conveyances and Dedication Related to the Duffin Creek Water Pollution Control Plant Expansion File: L4650-022/Roadded.524 - Road Closures/Conveyances Me�mo 12° February 25, 2011 In accordance with Council Resolution #148/06 and Superior Court of Justice Minutes of Settlement (Court File No. 63891/09) between the City and The Regional Municipality of York, staff have initiated the process of closing the road allowances required to accommodate the Duffin Creek Water Pollution Control Plant expansion and conveying them, along with other lands to The Regional Municipality of York (York)/The Regional Municipality of Durham (Durham) and the Toronto and Region Conservation Authority (TRCA). The roads/lands being stopped-up and closed and/or conveyed are as follows (see location map attached): (a) Montgomery Park Road, between McKay Road and Jodrel Road, being the Road Allowance befinreen Ranges 2 and 3, BFC, being Part 2, 40R-24976, save and except Part 1, 40R-2593; (b) Susan Drive, Plan 440, being Part 1, 40R-24977; (c) Beachview Drive, Plan 422, being Part 3, 40R-24977; (d) Part Lakeview Drive (aka Jodrel Road), Plans 406 and 422, being Part 5, 40R-24977; (e) Part Lakeview Drive (aka Jodrel Road), Plans 406 and 422, being Part 7, 40R-24977; (fl Maple Drive, Plan 422, being Part 8, 40R-24977; (g) Ingrid Road, Plan 440, being Part 9, 40R-24977; (h) Block D, Plan 422, being Part 2, 40R-24978; (i) Unnamed Lane, Plan 422, being Part 3, 40R-24978; Q) Unnamed Lane, Plan 440, east of Unnamed Road, being Part 5,.40R-24978; (k) Unnamed Road, Plan 440, soufh of Ingrid Road, being Part 6, 40R-24978; (I) Sandra Drive, Plan 440, being Part 8, 40R-24978; 1 (m� �nQnamed Lane, Plan 440, west of Sandra Drive, being Part 10, 40R-24978; (n) Conmara Avenue, Plan 406; (o) Montgomery Park Road befinreen McKay Road and Jodrel Road being the Road Allowance befinreen Ranges 2 and 3, BFC, being Part 4, 40R-24975 (closed by By-law 372/76 and By-law 3593/90); (p) Part of Montgomery Park Road, befinreen McKay Road and Jodrel Road being the Road Allowance befinreen Ranges 2 and 3, BFC, being Part 1, 40R-2593 (closed by By-law 371 /76); (q) Station Road being the Road Allowance befinreen Lots 16 and 17, Range 2, BFC, being Part 3, 40R-24975 (closed by By-law 371 /76); and (r) Station Road befinreen McKay Road and Montgomery Park Road, being the Road Allowance befinreen Lots 16 and 17, Range 3, BFC and Part of Lot 17, Range 3, BFC, Part 1, 40R-497, being Part 2, 40R-24975 (closed by By-law 372/76), save and except Part 1, 40R-3964. While none of the above-noted roads are being used for the purposes of travel, items (a) through (n) are dedicated as public highways and must be closed prior to their disposal. The lands set out in items (o) through (r) were previously closed by By-laws 371/76, 372/76, 3593/90 and form part of the attached draft by-law for the purpose of deeming them surplus to the City. All of the roads, save and except item (e) part of Lakeview Drive, being Part 7, 40R-24977 and item (n) Conmara Avenue, will be conveyed to York/Durham (for nominal consideration $2.00) pursuant to Council Resolution #148/06 and the Minutes of Settlement between the City and York. The roads identified in items (e) part of Lakeview Drive, being Part 7, 40R-24977 and (n) Conmara Avenue are located outside the expansion boundary however, once the surrounding roads are closed and conveyed to York/Durham, they will both be considered remnant. Accordingly, as TRCA owns the lands generally surrounding part of Lakeview Drive, being Part 7, 40R-24977 and Conmara Avenue, it is recommended that they too be closed and conveyed to TRCA (for nominal consideration $2.00) for consolidation with their lands. The lands will be conveyed pursuant to the Management Agreement between TRCA and the City which recognizes the waterfront trail within TRCA lands. The Director, Community Services and Division Head, Engineering Services concur with the recommendation to convey these lands to TRCA. All of the road allowances required to be closed prior to their disposal are being closed pursuant to the Municipal Act, the City's Notice Policy and where necessary, with the consent of Public Works and Government Services Canada (road allowances that extend into Lake Ontario). Notice respecting these road closures will have been published in the local newspaper and on the City's website for two consecutive weeks prior to the road closing by-law being considered at the March 21, 2011 Council meeting. Attached is a draft by-law giving authority to formally close and convey the above-noted road allowances/lands, subject to easements, if necessary. February 25, 2011 Page 2 Road Closures/Conveyances and Dedication Related to the Duffin Creek Water Pollution Control Plant Expansion Road Dedication 131 Title searches to all of the above-noted road allowances revealed that a small triangular parcel located within the McKay Road road allowance (Part 1, Plan 40R-3964, shown on attached mapping) was inadvertently stopped-up and closed as a public highway by By-law 372/76. As this parcel is located outside the plant expansion boundary and will remain in the ownership of the City as part of McKay Road, it should be rededicated as a public highway. Attached is a draft by-law giving authority to dedicate Part 1, Plan 40R-3964 as a public highway (McKay Road) under the jurisdiction of the City of Pickering. The attached draft by-laws are for the consideration of City Council at its meeting scheduled for March 21, 2011. � � NC:DB:bg J:�DOCUments�Prop 8 DeN14850 DISPOSALS�22 DuHin Pollution PlantVnemosUNemo 2071 to Debbie forn�arding bylaw.AOc Attachments February 25, 2011 Page 3 Road Closures/Conveyances and Dedication Related to the Duffin Creek Water Pollution Control Plant Expansion 132 � The Corporation of the City of Pickering , �, �,�: � r. i • ��Y��p ��;_� x �.. .c Being a by-law to stop-up and close various road allowances as public highways, declare lands surplus to the Corporation and authorize conveyances to The Regional Municipality of York, The Regional Municipality of Durham and Toronto Region and Conservation Authority in support of the Duffin Creek Water Pollution Control Plant expansion. Whereas, pursuant to the Municipal Act, the Council of the City may pass by-laws to dispose of lands and to stop-up a highway, or part thereof, and to authorize its sale or the sale of a part thereof; and Whereas, Notice oi compliance with the closing of a highway. 133 this By-law has been published for finro consecutive weeks in Municipal Act and Public Notification By-law 6166/03 relating to the Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. The following highways or portions of highways are hereby stopped-up and closed to both vehicular and pedestrian traffic: ■ Part of Montgomery Park Road, between McKay Road and Jodrel Road, being the Road Allowance befinreen Ranges 2 and 3, BFC, being Part 2, Plan 40R-24976 save and except Part 1, Plan 40R-2593 � Susan Drive, Plan 440, being Part 1, Plan 40R-24977 ■ Beachview Drive, Plan 422, being Part 3, Plan 40R-24977 ■ Lakeview Drive, (aka Jodrel Road) Plans 406 and 422, being Parts 5 and 7, Plan 40R-24977 ■ Maple Drive, Plan 422, being Part 8, Plan 40R-24977 ■ Ingrid Road, Plan 440, being Part 9, Plan 40R-24977 ■ Block D, Plan 422, being Part 2, Plan 40R-24978 � ■ Unnamed Lane, Plan 422, being Part 3, Plan 40R-24978 ■ Unnamed Lane, Plan 440, east of Unnamed Road, being Part 5, Plan 40R-24978 � ■ Unnamed Road, Plan 440, south of Ingrid Road, being Part 6, Plan 40R-24978 ■ Sandra Drive, Plan 440, being Part 8, Plan 40R-24978 ■ Unnamed Lane, Plan 440, west of Sandra Drive, being Part 10, Plan 40R-24978 ■ Unnamed Street (aka Conmara Avenue), Plan 406 By-law No. Page 2 2. That the above-noted highways or portions of highways and: ■ Part of Montgomery Park Road between McKay Road and Jodrel Road being the Road Allowance between Ranges 2 and 3, BFC, being Part 4, Plan 40R-24975 (closed by By-law 372/76 and By-law 3593/90) ■ Part of Montgomery Park Road between McKay Road and Jodrel Road being the Road Allowance between Ranges 2 and 3, BFC, being Part 1, Plan 40R-2593 (closed by.By-law 371R6) ■ Station Road being the Road Allowance befinreen Lots 16 and 17, Range 2, BFC, being Part 3, Plan 40R-24975 (closed by By-law 371/76) ■ Station Road between McKay Road and Montgomery Park Road, being the Road Allowance between Lots 16 and 17, Range 3, BFC and Part of Lot 17, Range 3, BFC, Part 1, 40R-497, being Part 2, Plan 40R-24975 (closed by By-law 372/76), save and except Part 1, 40R-3964 are deemed surplus to the needs of the Corporation and shall be offered for sale, for nominal consideration ($2.00) to The Regional Municipality of York, The Regional Municipality of Durham and Toronto Region and Conservation Authority, subject to any required easements. 3. The Corporation of the City of Pickering shall ensure that all utility easements over any of the lands are conveyed for nominal consideration ($2.00). 4 The Mayor, City Clerk, Director, Planning & Development and Solicitor for the City are authorized to obtain and execute all documentation necessary to effect the stopping-up and closing of the above-noted highways or portions of highways __� �_ _�__. ��_ ___...,yances of the lands set out herein. id third time and finally passed this 21 st day of March, David Ryan, Mayor Debbie Shields, City Clerk ',,�� The Corporation of the City of Pickering 135 : . �I y �,�, ° � .d-, �`"� � . ,� Being a By-law to dedicate certain lands within the City of Pickering, Regional Municipality of Durham as public highway. Whereas The Corporation of the City of Pickering is the owner of certain lands lying within Pickering and wishes to dedicate them as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: That part of the road allowance between Lots 16 and 17, Range 3, BFC, Pickering, being Part 1, Plan 40R-3964, is hereby dedicated as public highway (McKay Road). By-1aw read a first, second and third time and finally passed this 21 st day of March, 2011. David Ryan, Mayor Debbie Shields, City Clerk Roadded.524 ,R #m a ° ��.p'�� S � . ., ,,,, _ � � , w- �„u,�� _ � = . � ;;�. �, Q-ll�.�^��.��. Attendees: Keith Falconer, Chair Terence Arvisais, Co-Chair Councillor O'Connell � Aisha Natifa-Heywood Stephen Little Donna Manning Donald Tierney Sue Wilkinson Prem Noronha-Waldriff Lisa Harker, Recording Secretary Absent: Ida Fogo Gwelda MacDonald-Tuttle Minutes / Meeting Summary Accessibility Advisory Committee Wednesday, January 26, 2011 7:00 pm Main Committee Room — Civic Complex Item / Details & Discussion 8� Conclusion Action Items / Status ` Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome PNW P. Noronha-Waldriff welcomed members to their first meeting and had everyone introduce themselves. P. Noronha-Waldriff provided a Power Point presentation which outlined the responsibilities of the Committee and past successes. 2.0 Election of Chair and Vice Chair A�� P. Noronha-Waldriff outlined the process involved in the � election of the Chair and Vice Chair and requested nominations from Committee members. Moved by Terry Arvisais Seconded by Stephen Little That Keith Falconer be appointed as Chair to the Accessibility Advisory Committee. CARRIED Moved by Stephen Little Seconded by Keith Falconer That Ter Arvisais be ap ointed as Vice Chair to the Page 1 CORP0228-2/02 Accessibility Advisory Committee. CARRIED K. Falconer thanked S. Little for all of his hard work as Vice Chair last term. 3:0 Ado tion of Minutes — November 3, 2010 All` Action items were reviewed and updates were provided. Moved by Councillor O'Connell Seconded by Sue Wilkinson That the minutes of the November 3, 2010. meeting be adopted. ' CARRIED 4:0 Accessibilit Awareness Event � A�� K. Falconer and P. Noronha-Waldriff provided an overview of the plans in place for the Accessibility Awareness Event. P. Noronha-Waldriff suggested changing the tentative date to November 5th to coincide with the Rick Hansen Retay event. It was determined that doing so would be beneficial for the success of the first Accessibility Awareness Event. Direction was given for staff to proceed with the date of November 5t". P. Noronha-Waldriff to action Discussion ensued regarding the budget for the event. . Councillor O'Connell stressed the importance of obtaining corporate sponsors for this event. 5.0 2010 Election — Post Election< Re ort LH L. Harker provided a brief overview of the 2010 Post Election Report on Accessibility initiatives undertaken, and advised the Committee that the Clerk's Office will continue to accept recommendations and/or feedback for the 2014 Elections. A question and answer period ensued. � 6A 2011 Work lan All Discussion ensued with respect to the 2011 Workplan. The Committee agreed to build upon the 2010 Workplan, and are to bring their suggestions and comments to the February meeting All members to actiort for review. Page 2 CORP0228-2/02 Moved by Stephen Little Seconded by Aisha Natifa-Heywood That the Accessibility Advisory Committee recommend that Reports to Council templates now include a"Accessibility Implications" field for employees to complete when writing a Report. CARRIED 7.0 `Other Business ' All 7.1) S. Little would like to include on the next agenda a piece of correspondence that he submitted to the Committee on L. Harker to action November 3, 2010. This correspondence outlines suggestions for the Committee to review for the 2011 Workplan. 7.2) Councillor O'Connell suggested that the Committee review a scoring or grading scheme far the accessibility of structures, plazas, etc. 7.3) P. Noronha-Waldriff advis��d the Committee that nominations for the 2010 Civic Awards are being accepted until February 10. If Committee members have any nominations they are to forward to P. Noronha-V`Jaldriff. 7.4) P. Noronha-Waldriff distributed copies of the 2011 Annual Accessibility Plan for members. 7.5) S. Wilkinson advised the Committee that she would be S. Wilkinson to action inviting the Durham Deaf Associational to attend the following meeting. 7.6) K. Falconer enquired as to when new Committee members P. Noronha-Waldriff to would be receiving Accessible Customer Service training. P. action Noronha-Waldriff to set up in early 2011. 8.0 Next Meetin , AII • February 23, 2011 or March 2, 2011 (TBD) . Meeting Adjourned: 8:20 pm Copy: City Clerk Page 3 CORP0228-2/02 .. ,,, ��_ _ - .,�,�p:_ � � �- i�=',ssE� ,� � � . ��.trn � =� �--� ..�.�.� � Minutes/Meeting Summary Sustainable Pickering Advisory Committee Tuesday, February 8, 2011 10 am Pickering City Hall, Main Committee Room One The Esplanade Attendees: � Doug Dickerson, City Councillor, Ward 2 Peter Rodrigues, Regional Councillor, Ward 3 . Tom Melymuk, Director, Office of Sustainability Lynn Winterstein, Manager, Marketing & Business Development Kristy Kilbourne, (Acting) Caordinator, Sustainability Renee Michaud, Executive Assistant, Council (Recording Secretary) Absent: Dave Ryan, Mayor — Regrets David Pickles, City Councillar, Ward 3-Regrets Item/ Details & Discussion & Con�lusion Action Items/Status Ref # (surnmary of discussion) (include deadline as � � ' a ro� riate �� y 1. Committee A ointments Chair & Vice-Chair T. Mel muk Nomination for Chair and Vice-Chair were discussed. Tom to chair this meeting and Committee Appointments will be selected at the next meeting. 2. Sustainable Pickerin 2011 Fte orts to Council T. Mel muk Tom advised that they are targei:ing the March 7t" Council meeting for a report on the City's Sustainable Pickering program. The 2011 Sustainable Pickering Work Plan includes the following: 1. Completion of the Measuring Sustainability Progress Report 2. Planning and implementation of Sustainable Pickering's Earth Hour Celebration 3. Continued Expansion of Sustainable Pickering Community Engagement Programs 4. Ongoing action and monitoring on the City's current performance with respecfi to corporate and community energy use and greenho�ase gas emissions � 5. Participation in various sustainability events and programs 6. Continued work on Sustainable Placemaking 7. Continued promotion and expansion of the Sustainable . Pickering community contribution program Page 1 CORP0228-2/02 � General Discussion on 2011 wo�k plan: � • Councillor Dickerson stated that work on the Seaton Sustainable Development Guidelines should be the top priority on the work plan for immediate attention • Councillor Rodrigues stated that there should be no reason that developers cannot meet the guidelines • T. Melymuk mentioned that the City's consultants are Schedule a separate drafting the guidelines and suggested that a.meeting can be meeting with arranged for the committ�e members to review and finalize Councillors to discuss them within the few weeks guidelines only. • K. Kilbourne mentioned that planning is well underway for Sustainable Pickering's E,arth Hour celebration to be held in conjunction with the 2011 Sustainable Pickering Day on Saturday, March 26th. Fiarther details to follow. • L. W'interstein indicated that through a CAO's office initiative, staff have been selected for training on networking tools � such as RSS Feed, Twitter, Blog, etc. Both the Coordinator, Sustainability and the Ecanomic Development Officer wifl be trained. � • The City of Picke�ing is p�rticipating in the 2011 Town Hall Challenge which is North America wide. Participating Measuring Sustainability municipalities look at theqr usage for electricity and gas from Report to be provided to meter readings and compare with other municipalities to find Councillor Rodrigues for out how well we are doing in compacison his review. • L. Winterstein mentioned that this provides excellent ' networking opportunities fior the city to be recognized as a leader as a sustainable community 3. Susfainable Pickering's Eartlh Hour Cetebration L. Winterstein -' March 26, 2011 ` K. Kilbourne • Scheduled for Saturday;, March 26, 2011 at the Pickering Town Centre • Event was very successful last year • Great opportunity to engage with the public . • The design concept is being finalized. Various displays and the Bicentennial booth will be featured • Marketing promotion on both the City's and the PTC's websites. Signage will be featured in stands and cube display units at all mall entrances immediately following March break � • Earth Hour and Sustain�ble Pickering Day advertising to be included in our Community Page ad and also through a joint marketing venturE� with the Region and other municipalities which will be promoted across the Region • Encourage community to participate in events by promoting On-line Earth Hour Pledge, family activities, give-aways, and prizes • Cake contest for staff wl�o take the Earth Hour Pledge •�Councillor Dickerson inclicated a need to measure what Page 2 CORP0228-2/02 residents are doing the other 364 days of the year with a goal being to sustain interest through community engagement processes. , • Possible future engagennent might include a municipal event to be held in the evening for Earth Hour next year to en a e residents. � 4. !2011 Contribution Pro ram T. Mef"muk T. Melymuk circulated a list of fihe 2010 contributors and potential contributors. Total collected in 2010 was $10,000. The committee was hoping for greater participation from companies in 2010. � T. Melymuk advised that staff will review and amend the listing for 2011 as appropriate. The program will also be promoted more on our website. Councillor Rodrigues advised that it would be beneficial to place additional emphasis on the benefits received by companies that contribute, i.e. logos advertised on our website, increas�d recognition in the coimmunity. And to look into further benefits such as an annuat plaque in City Hall to display contributors names. 5. ' Sustainable Placemaking � T. Melymuk : - Sustainable Cif' Buildin Framework � T. Melymuk circulated a copy c►f the Sustainable Placemaking Framework concept. Currently working with IBI + Yo�ung & Wright consultant to develop the framework, which 'Nnvolves two parts: "Building a Sustainable City" and "Living and Working in a Sustainable City". The "Building a Sustainable City" part involves an integrated � look at six disciplines: , • Land use planning • Transportation planning • Urban design • Infrastructure engineering • Environmental management • Energy management The goal is to develop the framework as a corporate best practice. There will also be opportunities to share our experience and information with other organizations and munici alities. Page 3 CORP0228-2/02 T. Melymuk mentioned that the Planning & Development Department will now be consid��ring this framework when evaluating development proposals, and undertaking new studies (e.g. Downtown Intensification Study). Councillor Rodrigues expressed interest in this concept and noted that the disciplines altho�agh integrated with each other are also interdependent. He advocated a need to acknowledge that continued growth is not necessarily sustainable. 6. Other Business � All Councillor Dickerson mentioned that the FCM's 2011 T. Melymuk to review Sustainable Communities Mission is being held in Quebec from mission and confirm August 7 to 12, 2011. In the past one elected official and one who is eligible to staff person have been able to attend. (See link attend. http://qmf.fcm.ca/Communitv Enerav Mission/) Councillor Dickerson mentioned the educational value of this Mission and indicated that we should make every effort to � attend. L. Winterstein mentioned that C;hantal Whitaker will be back from Maternity Leave on March 14th and there will be a couple weeks overlap before Kristy's contract ends. 7. Next Meeting All It was suggested to coordinate future meeting dates with the Dates to be provided Site Plan Committee meetings. at next meeting for review and a roval. Meeting Adjourned: 12:15 pm Copy: City Clerk Page 4 CORP0228-2/02 . , -- ,._,,,.. � :� -- ` �r —::�:: �_.= , ��=�;�c�j� _ ---.... i�— ��,� ,, - = -�,,.i:;-.......�; ; -- „ ................... � � .�.�.�n _��• '�� . Present: David Johnson Eric Newton Bill Utton Shirley Van Steen Also Present: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-l�reasurer Absent: Tom Copeland (I) Adoption of Aqenda Moved by Eric Newton Seconded by Bill Utton Committee of Adjustment Meeting Minutes � Wednesday, February 9, 2011 7:00 pm Main Committee Room That the agenda for the Wednesday, February 9, 2011 meeting be adopted. Carried Unanimously (II) Adoption of Minutes Moved by Bill Utton Seconded by Eric Newton That the minutes of the 1St meeting of the Committee of Adjustment held Wednesday, January 19, 2011 be adopted. Carried Unanimously 1 �� o� - Committee of Adjustment �� Meeting Minutes �"� �� Wednesday, February 9, 2011 7:00 pm . Main Committee Room (III) Reports (Deferred from the January 19, 2011 Meeting) P/CA 03/11 — P. Lambrinos - Amended 1958 Glendale Drive (Lot 33, Plan 521) City of Pickering The applicant, as amended requests relief from Zoning By-law 3036 to permit a maximum height of 4.5 metres for a proposed detached garage, whereas the by-law requires a maximum building height of 3.5 metres for any accessory structure in a residential zone. The applicant requests approval of this variance in order to obtain a building permit. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal. Peter Lambrinos, owner, was present to represent the application. William Churchill of 1962 Glendale Drive and Brad Suckling of 1213 Canborough Crescent were present in favc►ur of the application. Peter Lambrinos noted the proposed detached garage is to maintain vintage vehicles. Peter Lambrinos also noted there are other garages in the surrounding neighbourhood that are similar to his proposed garage. Since the last meeting he has spoken with Brad Suckling regarding the height of the proposed detached garage as well as the large trses at the rear of the property. Brad Suckling noted that he is in support of the amended height of 4.5 metres for a proposed detached garage �and is willing to work with the applicant. Moved by Eric Newton Seconded by Bill Utton That application P/CA 03/11 by P. Lambrinos, be Refused on the grounds that a maximum height of 4.5 metre� for a proposed detached garage is a major variance that is undesirable fo� the appropriate development of the land and not in keeping with the general intent and purpose of the Zoning By-law. Carried 2 �� a� - Committee of Adjustment �� Meeting Minutes - �- � Wednesday, February 9, 2011 7:00 pm Main Committee Room Vote David Johnson in favour Eric Newton in favour Bill Utton in favo�r Shirley Van Steen oppos�d 2. P/CA 04/11 — D. Lazaridis 519 Sheppard Avenue (North Part of Lot 30; Brocken Frontage Concession Range 3, Parts 2 & 6, 40R-23855) City of Pickering The applicant requests relief firom Zoning By-law 3036, to permit a reduced westerly side yard width of 1.2 metres, a rear yard depth of 4.0 metres and a maximum lot coverage of 38 percent for a proposed two-storey dwelling with an uncovered deck; whereas the by-law requires a minimum side yard width of 1.8 metres, a minimum rear yard depth of 7.5 metres and a maximum lot coverage of 33 percent. The applicant request approv�l of these variances in order to obtain a building permit for the proposed detached dwelling. . The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager advising a 3.05 metre wide easement may exist on the west side of the lot and although there are no initial concerns with the recommended variance, the placement of the proposed dwelling would not be permitted within the easement. Amanda Lazaridis, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. 3 �� o� - Committee of Adjustment �� Meeting Minutes �� - � � Wednesday, February 9, 2011 L 7:00 pm Main Committee Room Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 04/11 by D. Lazaridis, be Approved on the grounds that proposed reduced westerly side yard width of 1.2 metres, a rear yard depth of 4.0 metres and a maximum Icat coverage of 38 percent are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the O�cial Plan and the Zoning By-law, subject to the following conditions: That these variances apply only to the proposed two-storey building with an uncovered rear deck, as generally sited and outlined on the applicant's submitted plans with this application. 2. Prior to the approval of a� building permit, the owner provides to the City's satisfaction that the eas�ment within the lands described as Part 6, 40R- 23855 has been abandoned or the decision to permit the 1.2 metre west side yard width shall become null and void. 3. That the width of the proposed rear deck does not exceed 5.0 metres. 4. That the applicant obtain�s a building permit for the proposed construction by February 8, 2013, or t;his decision shall become null and void. Carried Unanimously 3. P/CA 05/11 — C. Marshall 1897 Woodview Avenue (Part Lot 24, Plan 329, Block 45, Part Block 44, Plan 40M-1700, Part 2, 3, 4 40R-17588) City of Pickering The applicant requests relief from Zoning By-law 3036 to permit a lot frontage of 24 metres, a lot area bf 1,644 square metres, a front yard depth of 4.5 metres, side yard width of 1.2 metres and a lot coverage of 33 percent for a proposed two-storey dwelling, whereas the by-law requires a minimum lot frontage of 60 metres, a lot area of 8,000 square metres, a front yard depth of 12.0 metres, a minimum side yards widths of 3.0 metres and a maximum lot coverage of 10 percent. The applicant requests approval of this variance in order to obtain a building permit for a proposed two-storey dwelling. � �� o� - Committee of Adjustment �� Meeting Minutes °° `� �- � � Wednesday, February 9, 2011 7:00 pm Main Committee Room The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions and to revise side yard widths to 1.8 metres. Written comments were also received from Brain Muri•ay of 1899 Woodview Avenue in objection to the application. Correspondence received from Brian Murray.expressed several concerns with the application; requesting clarification on the placement of the proposed finro-storey dwelling and to ensure that it does not extend beyond the property line of the garage of the existing dwellinc� at 1899 Woodview Avenue as this will block daylight and detract from the appearance. Brian Murray is also requesting that the cedar fence as well as the heciging along the property line be left and not removed. Craig Marshall, owner, was present to represent the application. Paul & Charlene Trauzzi of 1883 Woodview Avenue were present in objection to the application. James Trauzzi of 30 Windebanks Drive was present to obtain additional information on the �application. Craig Marshall indicated he supports the staff recommendation to revise the side yard widths to 1.8 metres. In response to questions, Craig Marshal noted that he will be demolishing the existing dwelling, move the dwelling toward the rear of the property and will save as many trees as possible. Craig Marshall clarified that the purpose of the application was to establish a building envelope and that he would be placing the new dwelling within the building envelope and that it may not be exactly as shown on his submitted plan. Paul Trauzzi indicated he lives directly south of the subject property and expressed several concerns uvith the application; decrease in property value, loss of trees in the front yard, drivE�way location, 1.2 metre side yard widths are too close to the property lines, questioned why the dwelling is being built so close to the road and the possible removal and/or damage to the cedar hedges during construction. Moved by�Bill Utton Seconded by Shirley Van Steen That application P/CA 05/11 by C. Marshall, be Approved on the grounds�that the proposed lot frontage of 24 metres, lot area of 1,644 square metres, front yard depth of 4.5 metres, side yard widths of 1.8 metres and lot coverage of 33 percent to the proposed finro-storey dwelling are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: � 5 �-:;: . = ,,,,,.. °-� :� ;�-.u��f� �s �.�-�,:-=-.. - - _ -�.�::-. _._ --- _ . .. .:................ �-; �a�-- ,, _� ��■ ��... Committee of Adjustment Meeting Minutes Wednesday, February 9, 2011 7:00 pm Main Committee Room 1. That these variances apply only to the proposed two-storey dwelling, as generally sited and outlined on the applicant's submitted plans with this application subject to the revised side yard widths. 2. That the applicant obtains a building permit for the proposed construction by February 8, 2013, or this decision shall become null and void. Carried Unanimously (IV) Adiournment Moved by Shirley Van Steen Seconded by Eric Newton That the 2"d meeting of 201.1 the Committee of Adjustment be adjourned at 7:42 pm and the next meetiny of the Committee of Adjustment be held on Wednesday, March 2, 2011. Carried Unanimously ��-�.;� 2 2 � � Da:e ` � � � Chair � .,� �L/�ZC_, Assistant Secretary-Treasurer 0 ,,,. � w ��,-��= � :- . . '� ,� � � ,L,�Q��,t, ��:�� . Minutes Advisory Committee on Diversity February 10, 2011 7:00 pm Meeting Room 4 Attendees: Councillor Ashe Kirk Mark, Chair, Community Appointee Carlisle Miller, Community Appointee Devinder Kaur Panesar, Community Appointee Catherine Reidt, Community Appointee Jacob Yacoumidis, Community Appointee Anusheh Awad, Pine Ridge Secondary School [YOU]nity Margaret Cazarus, Valley Farm Public School Christy Harper, Pickering Public Library Marisa Carpino, City of Pickering Linda Roberts, Recording Secretary Absent: Cheryl Rock, Durham District School Board Renee Premdas [YOU]nity Lalita Persaud [YOU]nity Keith Richards, Durham Regional Police Service Alma Sandoval, Hispanic Canadian Alliance of Ontario Fred Gibson, Pickering Carib Canadian Gultural Association Sylvie Morel-Foster, Durham Catholic District School Board Item / Ref # iils & Discussion & nary of discussion) ' ;onclusion 1.0 Welcome K. Mark welcomed members and guests to the meeting and introductions were made around the table. He then introduced Audrey Andrews, the first delegation from the Region of Durham. Audrey Andrews, Manager, Diversity & Immigration Program with the Region of Durham, appeared before the Committee and through the use of a power point presentation provided an overview of the Durham Immigration Portal. She explained the objectives of the Durham Immigration Portal, which is an online information bank which facilitates and supports the integratian of new residents and businesses into the Region. She noted this is a collaboration that involves numerous agencies and organizations from both public and private sectors, noting M. Carpino's involvement with the creation of this program as well. CORP0228-2/02 adline as ). All Page 1 She provided examples by walking the Committee through the website, reviewing the various sections and links as well as the various tools. She also provided handouts of their publication. A question and answer period ensued. K. Mark introduced the next delegation, Rizwan Mohammad and Nelson O'Sullivan, representatives from Muslim Youth Canada and the Canadian Council of Muslim Women. R. Mohammad addressed the Committee with respect to the issue of bringing youth together from all diverse communities. He explained their goal to explore a means to put together a forum in this area and urged the Committee to share their thoughts in this respect. General discussion ensued with the following suggestions being made; • offer an opportunity for youth to interact other than in a classroom oriented environment • providing information is the toughest challenge • food sampling � library — access teen services through the Pickering Public Library C. Harper to action • host a heritage day/week in schools • engage in dialogue — building relationships — how can they evolve to become leaders • attend the March Break Camp hosted by [YOU]nity on March 17 and 18 • long term youth strategy � document findings K. Mark provided a brief overview of the Forum the Committee hosts each year in March. M. Carpino noted that the City of Pickering is currently working on a Cultural Strategic Plan. Agenda/Approval of Minutes Moved by J. Yacoumidis Seconded by C. Miller That the Minutes of the January 6, 2011 meeting of the Advisory Committee on Diversity be approved. Carried. Page 2 CORP0228-2/02 K. Mark reviewed the action items. M. Carpino provided an update with respect to a potential partnership with Durham College to assist in the survey. She noted we need an overview of what we want, with some suggestions�being made; • not too long • more focused approach — choose one or two topics • define "diversity" • measurable goals Moved by C. Reidt Seconded by J. Yacoumidis That the Committee recommends that the position of an ombudsperson be considered as a way to promote positive community relations. Carried It was suggested that the following be incorporated into the workplan; 1) Engage in a partnership with Durham College with respect to the survey 2) Assessment of ombudsperson position M. Carpino noted there are still updates to be made with respect to the mandate and terms of reference. She noted she would draft a 2011 workplan for discussion at the March M. Carpino to action meeting. 3:0 � �Corre§�� ondence � � � A�� 1) K. Mark provided a number of hand outs with respect to information regarding Black History Month. 2) L. Roberts provided a handout with respect to a celebration concert to be held on February 12 hosted by Club Carib of Oshawa Inc. 4A" New Business Event Updates M. Carpino provided an update with respect to Heritage Day which is taking place on February 26th at the Pickering Town Centre. She provided the Committee with a copy of the itinerary for the day. She noted two additional participants which were not listed. K. Mark su ested Audre Andrews M. Car ino to action Page 3 CORP0228-2/02 from the Region of Durham be invited to participate as well. All members were encouraged to participate and the following members volunteered as follows: J. Yacoumidis —11:00 am — 2:00 pm C. Reidt —11:00 am - 2:00 pm C. Miller — 2:00 pm — 4:00 pm Councillor Ashe — 1:00 pm — 2:00 pm C. Harper —12:30 pm — 3:00 pm K. Mark — 12:00 pm M. Carpino provided an update with respect to the writing contest. She noted the winners have been selected. There was a great representation of schools this year. The keynote speaker for this year will be Shelley-Ann Brown from Pickering. Invitations have gone out to the schools. A. Awad provided an update with respect to [YOU]nity. She noted the March Break Camp will take place March 17th & 18�". The schedule has been done. M. Carpino explained the various means of advertising and of#ered to assist with getting the information to the schools. D. Panesar suggested tfie inclusion of additional information on the brochures explaining more detail on what is to be expected at the camp. M. Carpino will forward the information to the Committees' school board representative, noting the need for the superintendents to be informed. M. Carpino provided an update on the Terms of Reference. She noted she had canvassed the City of Toronto and the Town of Oakville. She noted she will forward the information received from Oakville via email to the members. It was the general consensus of the Committee to table the discussion of the mandate and terms of reference until the April meeting. 5:0 ,, ( Next Me'eting & Adjournment; The next meeting will be held March 10th, 2011. K. Mark advised the Committee he will be out of the country and the Vice-Chair, C. Reidt would chair the meeting. Meeting Adjourned: 9:15 pm Copy: City Clerk CORP0228-2/02 M. Carpino to action Page 4 ., ,,, �I � w_��_� �_ � = , � : ;�. �,. Q��,�.�-�,�� F Attendees: Carlisle Miller, Community Appointee Catherine Reidt, Community Appointee Jacob Yacoumidis, Community Appointee Christy Harper, Pickering Public Library Keith Richards, Durham Regional Police Service Lyndon Greene, Durham Regional Police Service Marisa Carpino, City of Pickering Minutes Advisory Committee on Diversity March 10, 2011 7:00 pm Meeting Room 4 Absent: Councillor Ashe Kirk Mark, Chair, Community Appointee ' Devinder Kaur Panesar, Community Appointee Anusheh Awad, Pine Ridge Secondary School [YOU]nity Margaret Lazarus, Valley Farm Public School Cheryl Rock, Durham District School Board Renee Premdas [YOU]nity Lalita Persaud [YOU]nity Alma Sandoval, Hispanic Canadian Alliance of Ontario Fred Gibson, Pickering Carib Canadian Cultural Association Sylvie Morel-Foster, Durham Catholic District School Board Linda Roberts, Recording Secretary Item /. Details &'Discussio`n & Conclusion Action ltems / Stafus Ref # (summary. of discussion) (inc�ude dead�ine as appropriate) 1.0 Welcome All . C. Reidt welcomed everyone to the meeting and introductions were made. 2.0 Delegations A�� Constable K. Richards, Diversity Coordinator, Durham Region Police Services introduced his colleague Lyndon Greene and informed the Committee that befinreen them they would try to attend the meetings in order to provide Durham Region Police Services representation on the Committee. K. Richards provided an overview of the goals and objectives of the Youth in Policing program. He noted they have approximately 58 participants, who will receive all levels of trainin , 2 hi h school co-o credits and leave the ro ram Page 1 CORP0228-2/02 with 4 to 5 certifications. He also provided the following information on the program; � • age group is 14 — 17 years of age • 8 week program • purpose is to build community leaders and ambassadors • youth from this program go on to implement skills learned by putting on a camp for 10 — 13 year olds • deadline to apply is April 8, 2011 Durham Region Police Services promotes the program to both school boards, community partners, YouTube, and on the Durham Regional Police Service website. M. Carpino will forward the information to the Cit 's website. M. Carpino to action 3.0 A enda/A roval of Minutes All Moved by J. Yacoumidis Seconded by C. Harper That the Minutes of the February 10, 2011 meeting of the Advisory Committee on Diversity be approved. ' Carried. M. Carpino reviewed the action items, which were all completed. 4.0 Corres ondence M. Carpino informed the Committee that Council had approved March 21, 2011 as International Day for the Elimination Racial Discrimination. 5.0 ' New Business a) Updates Heritaqe Dav M. Carpino provided an update with respect to Heritage Day which was held on Saturday, February 26, 2011. The members expressed their pleasure with the success of the event. M. Carpino noted that she would forward the date for 2012 to M. Carpino to action Cecil Ramnauth of Devi Mandir. Page 2 CORP0228-2/02 Diversity Forum M. Carpino provided an update with respect to the Diversity Forum. Nearly all winners will be in attendance with their families and teachers. Shelley-Ann Brown is confirmed as Guest Speaker. All committee members have been invited and will be introduced at the event. LYOUlnitv Event M. Carpino provided an update with respect to the [YOUJnity event. [YOU]nity were scheduled to present at the Pickering Principals meeting of the Durham District School board to promote the event. Many registrations have been received. Devinder Panesar will be present for the camp and any other committee members are welcome. b) 2011 Work Plan Discussion ensued with respect to the 2011 Work Plan with the following suggestions being made; • should "group" be included in the survey section • look at the Community Engagement Plan in the Town of Ajax for their definition of diversity • remove "race relations & equity" and leave it at "diversity" • create mo're awareness of community cultural organizations M. Carpino will contact Councillor Ashe to inquire about making the Committee aware of the events of various communit cultural or anizations. M. Carpino to action 6.0 ' Other Business M. Carpino provided a copy of the commemorative program of the City of Pickering Bicentennial and highlighted the committee information under Councillor Ashe's section. Cecil Ramnauth advised the Committee that Devi Mandir will be participating in the first annual Doors Open event in Pickerin to be held on October 1, 2011. 7.0 Next Meetin &`Ad'ournment The next meetin will be held April 14th, 2011. Meeting Adjourned: 8:30 pm Copy: City Clerk Page 3 CORP0228-2/02 ., _ ,,, : � w- �,,,�,�;_� �_ � _ .� ; ��, ,�,— Q��.,,,, ��• Attendees: Absent: Mayor Ryan Councillor O'Connell Councillor Dickerson Jim Berry Kathleen Corcoran Jim Dike Keith Falconer Minutes Waterfront Coordinating Committee February 17, 2011 7:00 pm Tower Room Jean Veronneau Sean Wiley � Arnold Mostert; Coordinator, Landscape & Parks Development Linda Roberts, Recording Secretary� Maureen Robbins Patricia Short-Galle Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as ` a ro riate 1. Welcome & Introductions Mayor Ryan welcomed all newly appointed members as well as returning members to the Waterfront Coordinating Committee. He provided a brief overview of the goals and objectives of the Waterfront Coordinating Committee. Introductions were made around the table. 2, Discussion of Chair & Vice-Chair Mayor Ryan provided an overview of the position of Chair and Vice- Chair. He explained the role of Councillors as being a liaison between the Committee and Council. He informed the Committee that it was desirable to appoint a Chair and Vice-Chair from the � citizen appointments in order to bring forward new ideas to the Committee. A brief discussion period ensued with respect to the appointments and information was provided on the role of Chair and Vice-Chair. Moved by J. Berry Seconded by K. Falconer Page 1 CORP0228-2/02 That Jim Dike be appointed as Chair to the Waterfront Coordinating Committee. Carried ` Moved by Counciltor Dickerson Seconded by J. Veronneau That Jim Berry be appointed as Vice-Chair to the Waterfront Coordinating Committee. Carried. � 3. 2011 Meetin Schedule Discussion ensued with respect to the 2011 Meeting Schedule. L. Roberts to action It was the consensus of the Committee to meet on the third Thursday of each month, with the second month being a tentative booking, if required. 4. Introduction of ongoing and upcoming projects along the waterfront Councillor O'Connell provided a.n update with respect to the First Nations Trail, Western Gateway, noting Ministry approvals have been received. It was suggested A. Mostert provide an A. Mostert to action update at the next meeting. Councillor O'Connell also provided updates with respect to the Eastern Gateway project and the trail realignment. She informed the members that York Region has consented to all requests which had been put forward. A. Mostert provided a brief outline of the future trail works and the addition of public washrooms for the Linton Farmhouse, which is currently in progress. He noted discussions are still taking place with regards to the portion of work being done by the City. J. Dike suggested the members could walk the trail to get a better understanding of the area. It was also suggested this could possibly be done as a group venture sometime during nicer weather. A. Mostert will brin lans forward to the next meetin : A. Mostert to action Page 2 CORP0228-2/02 Item / Details & Discussion & Conclusion Ref # ' (summary of discussion) 5. General discussion ensued with respect to the Frenchman's Bay Rotary West Park and the connection of the, east and west spit, as well as being a potential location for the Canoe Club. A brief question and answer period ensued. Action ltems / �nclude deadiine as J. Dike suggested that, an update on the Scudelleri property be A. Mostert to action provided at the April meeting and that this item be placed on the agenda. Discussion ensued with respect to the western spit and the possible funding potential through the WaterFront Regeneration Trust. J. Dike requested an update with respect to the Monarch Trail A. Mostert to action and where we were at with regards to property acquisitions for the April meeting. J. Dike questioned whether there was anything the Committee could embrace as projects to coincide with the Bicentennial. Councillor O'Connell suggested possibly enhancing the Committee's involvement in the Great Waterfront Trail Adventure which is held in July. Other suggestions were made including the possibility of a winter Festival, partnering with PESCA and utilizing the Petticoat Creek Park. Next Meeti The next meeting with be held on Thursday, April 21St Meeting Adjourned: 8:00 pm Copy: City Clerk Page 3 CORP0228-2/02 , , .� z� ,,,,,. � ��=�� &.^ �_��:-°--. r�- ��..:. � �. .-�,�";��. , Minutes/Meeting Summary Pickering Museum Village Advisory Committee Thursday, February 17, 2011 7:00 pm Main Committee Room Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee Rhonda Lawson, Vice-Chair, Pickering Museum Village Advisory Committee Karen Chalmers, Pickering Museum Village Advisory Committee Rose Cowan, Pickering Museum Village Advisory Committee Karen Emmink, Pickering Museum Village Advisory Committee Donald Hudson, Pickering Museum Village Advisory Committee Bria�n James, Pickering Museum Village Advisory Committee Dragos Nita, Pickering Museum Village Advisory Committee Stuart Suckling, Pickering Museum Village Advisory Committee Marisa Carpino, Supervisor, Culture & Recreation Katrina Pyke, Coordinator, Museum Operations Sandra Gelbard, Museum Program Assistant (Recording Secretary) Absent: Bill McLean, Regional Councillor – Ward 2 Paul Savel, Pickering Museum Village Advisory Committee Item/ Details 8� Discussion 8� Conclusion Action ItemslStatus Ref # (summary of discussion) '(include deadline as a ro riate 't. Welcome Laura we.lcomed everyone. Laura apologized for being absent last meeting. � Mayor Dave Ryan dropped in for a couple of minutes to welcome new and returning committee members. Mayor Ryan thanked the Advisory Committee for all their hard work and is looking forward to the upcoming year. 2. A roval of Minutes and A enda Motion: Moved by Rhonda Lawson Seconded by Donald Hudson That the minutes of January 20, 2011 be approved. CARRIED Motion: Moved by Rose Cowan Seconded by Stuart Suckling That the agenda for February 17, 2011 be approved. CARRIED Page 1 CORP0228-2/02 Selection of Vice-Chair Motion: Moved by Rose Cowan Seconded by Donald Hudson That Rhonda Lawson be elected as the Pickering Museum Village Advisory Committee Vice-Chair and act on Laura's behalf when Laura is absent. • CARRIED Selection of Sub=Committee Collection — Paul Savel, Chair Karen Emmink and Rose Cowan Restoration & Capital Expense — Rhonda Lawson, Chair Dragos Nita and Karen Chalmers Special Events — Laura Drake, Chair Brian James, Stuart Suckling and Rose Cowan Sub-Committee Re orts Collections - • work in progress Restoration & Capital Expense • work in progress Special Events • Katrina handed out the Pickering Museum Village's new 2 sided glossy. One side outlines the events in 2011 and the other side is a walking tour guide. March 3 & 4 • 1811 Pickering Council Re-enactment in Council Chambers presented to all grade 5 students in Pickering. March 16 • Settler Trail, 10:00 am — 2:00 pm � April 19 • Volunteer Appreciation Reception in Council Chambers May 8 • Mother's Day Tea at 12:00 — 2:30 pm, cost $20 Also, handed out was the Volunteer Opportunities Handbook. Page 2 CORP0228-2/02 Other Business � Laura asked "Where are we going?" PMV Strategic Plan: Rhonda presented and handouts •"Pickering Museum Village, Draft Strategic Plan, Feb 17th, 2011 ". . •"PMV Draft Strategic Plan — 2012 — 2016" includes Focus & Goal •"Work plan for Advisory Committee — 2011-12" - this is a draft list that the Advisory feels is achievable in 2011-12 Katrina mentioned that technology is an area where we should be going. Brandon Gelbard, Computer Animation student at Durham College and former museum staff and volunteer, is working on an interactive program for the Museum Village's website as part of his school project. � Members asked about seeing the budget. Marisa advised Marisa members that the 2010 Budget is on the city's web site at cityofpickering.com and that she will share the 2011 Proposed Budget for account 2744 at the next meeting. AD HOC Committee on Steam Barn Development Donald Hudson and Dragos Nita have offered to sit on this committee with Sub-Committee Chairs, Laura Drake, Rhonda . Lawson and Paul Savel. Communication Team will be invited to the next meeting on Marisa May 5, 2011. ` Updates ' The Pickering Museum Village Foundation has approved the Advisory's request for funds in the amount of $65,000 for path lighting as well as $10,000 for Oddfellows' Hall lighting, digging of a trench and conduit. The PMV Foundation will consider further money if the projects go over the amounts approved. . Upcoming Meeting Thursday, May 5, 2011 at 7:00 pm Pickering Civic Complex (Main Committee Meeting Room) Page 3 CORP0228-2/02 Thursday, May 19, 2011 at 6:00 pm Pickering Museum Village (site walk about, dress appropriately � with appropriate footwear as it may be muddy on site and bring personal flashlight) Pizza dinner will be provided Adjournment � Motion: Moved by Rhonda Lawson Seconded by Brian James That this evenings meeting is adjourned at 9:15 pm CARRIED Meeting Adjourned: 9:15 pm Copy: City Clerk ' Division Head, Culture & Recreation Page 4 CORP0228-2/02 ., �. ,,,,, =_ _— ��-::_:. _. ,w-��,� ._:�: - .. � — — — , »,:..,.,.,. ,,, , ,..T,��;r��. Present: Councillor McLean Ravi Bhardwaj — Durham Rapid Taxi Ashni Nater Glenn Campbell David Bergin Ahmed Rizwan Absent: Also Present: lan Louden — Blue Line Taxi Wajahat Hussain Minutes Taxicab Advisory Committee February 25, 2011 1:30 pm Main Committee Room Kim Thompson, Manager, By-law Enforcement Services ltem'/ De`tails & Discussion` &'Conclusion Action Items / Ref # (summary of'discussion) Status (inclutle deatlline as ' ' ' a ro riate 1.0 Welcome & Introductions Councillor McLean welcomed everyone to the hearing. 2:0 Taxicab Adviso Committee Mandate K. Thompson provided a brief overview of the Taxicab Advisory Committee mandate. 3:0 Terms of Reference and Taxi B-law K. Thompson distributed �copies of the draft Terms of Reference as well as the Taxi By-law to the members. The Committee was advised staff will be reviewing the Taxicab Licensing By-law later this year and suggested the by-law be reviewed by Committee members to provide any proposed changes. 4:0 A eal of Je an Thamothoam ellai ' The meeting moved In Camera in accordance with the provisions of Procedural By-law 6746/07, as the matter related to personal information about an individual. Refer to the In Camera minutes dated February 25, 2011. [The Cit Clerk has custod and controt of the In Camera minutes . ltem / Details & Discussion & Conclusion Action /tems /' Ref # (summary of discussion) Status (include deadline as a ro riate Further to confidential deliberations, the Committee hereby recommends the following: 1. That Jegan Thamothoampellai be granted a two-year City of Pickering taxicab licence; and 2. That the Manager, By-law Enforcement Services give effect to this recommendation. Carried Meeting Adjourned: 2:00 pm Copy: City Clerk � . - ,,.,. .� m�;m �_ � � — �� : ,��. � -..--�,i�� 4 ��,�� . PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe D. Dickerson D. Pickles ALSO PRESENT: Civic Awards Minutes Monday, March 7, 2011 5:30 PM Main Committee Room M. Carpino - Supervisor, Culture & Recreation. L. Harker - Coordinator, Records & Elections (Recording Secretary) Mayor Ryan explained the process for selection, and noted that more than one recipient can be chosen in each category. 2010 Civic Awards The following persons and/or organizations were chosen in each of the following categories. Special Citation Award Intellimeter Jack McGinnis Bravery/Heroism Award No nominations Lifetime Achievement Award Lorne Almack Jeffrey Martell Walter Norwood Individual Volunteer Award Rose Cowan Keith Falconer ., ,..: ��,�.��m��=0� -; » � ..�� 4 �� a�� Andy O'Connor Raji Shukla Service Group Award Canadian Progress Club, Durham South The Kinsmen and Kinetfe Club of Pickering Community Group Award Pickering Caribbean Canadian Cultural Association . Pickering Squash Club Amateur Sports Award Shelley-Ann Brown Eric Glavic Courtney Stott and Jeremy Stott Youth Voluntee�r Award Aaren Gillis Youth Leadership Award Boris Dyakov Shanice Tenyka Stewart Sustainability Award Hubbell Canada LP Arts Award Kayla McFarland Matthew Riches Cultural Diversity Award Civic Awards Minutes Tamil Cultural and Academic Society of Durham Region Tanesha Thirukumar Heritage Award Monday, March 7, 2011 5:30 PM Main Committee Room � ��.�c�aj��'��:i;; __ . ,.�-- s�,... .,�,=i -�� r:�� — ..<.'a� .. � �� John Edmonds John Sabean Urban Design Award No nominations Economic Development Award Howard Marten Company Ltd. Local Business Award Indaco Manufacturing Limited Mandarin Restaurant Environment Award Ajax-Pickering Board of Trade Dunbarton High School Access Award for Disability Issues Franco Taverna, Pickering Soccer Club Senior of the Year Award Rhoda Sheldon Other Business There was no other business. Adjournment The meeting adjourned at 6:15 pm. Civic Awards Minutes Monday, March 7, 2011 5:30 PM Main Committee Room