HomeMy WebLinkAboutJanuary 20, 2011
Ca q o¢~ Minutes / Meeting Summary
Pickering Museum Village Advisory Committee
Thursday, January 20, 2011
I rKERI 7:00 pm
Main Committee Room
Attendees: Rose Cowan, Pickering Museum Village Advisory Committee
Karen Chalmers, Pickering Museum Village Advisory Committee
Donald Hudson, Pickering Museum Village Advisory Committee
Rhonda Lawson, Pickering Museum Village Advisory Committee
Dragos Nita, Pickering Museum village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Stuart Suckling, Pickering Museum Village Advisory Committee
Staff Bill McLean, Regional Councillor - Ward 2
Present: Marisa Carpino, Supervisor, Culture & Recreation
Katrina Pyke, Coordinator, Museum Operations
Sandra Gelbard, Museum Program Assistant (Recording Secretary)
Absent: Laura Drake, Pickering Museum Village Advisory Committee
Karen Emmink, Pickering Museum Village Advisory Committee
Brian James, Pickering Museum Village Advisory Committee
Mandy Smiles, Event & Volunteer Programmer
Item / Details & Discussion & Conclusion Action Items/ Status
Ref # (summary of discussion) (include deadline as
appropriate)
1. WELCOME
Marisa welcomes new and returning members to the first 2011
Pickering Museum Village Advisory Committee Meeting.
Introductions were made.
2. Selection of Committee Chair
Motion:
Moved by Rose Cowan
Seconded by Councillor Bill McLean
That Laura Drake be elected Chair of the 2011
Pickering Museum Village Advisory Chairperson.
CARRIED
No other nominations were put forward.
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3. Approval of Minutes & Agenda
" Motion:
Moved by Councillor Bill McLean
Seconded by Rhonda Lawson
That the minutes of September 8, 2010 be approved.
CARRIED
Motion:
Moved by Councillor Bill McLean
Seconded by Rhonda Lawson
That the agenda for January 20, 2011 be approved.
CARRIED
4. Pickerin `Museum Villa a Overview-and Presentation
Katrina provided a power point presentation for new members
providing an overview of the Pickering Museum Village.
5. Committee Reports
A copy of "Pickering Museum Village Advisory Committee
Duties & Responsibilities" was given to all in attendance.
Rhonda asked new members to read the PMVAC Duties &
Responsibilities and to note page 2, "Specific Member
Responsibilities".
Rhonda urged new members to attend the Orientation Training
held Saturday, January 22, 2011 at the museum village.
Rhonda distributed the Restoration & Capital Projects Sub-
Committee 2010 Work Plan and provided an update and
overview of the sub-committee.
Paul distributed the Collections Sub-Committee Summary and
provided an update and overview of the sub-committee.
Katrina distributed to new members the PMV Advisory
Committee Member's Package and provided an update and
overview of the Special Events sub-committee.
Members for each sub-committee will be chosen at the next
meeting.,
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6. OtherBusiness
PMV Strategic Plan:
Rhonda updates new members on the Pickering Museum PMV Strategic Plan
Village Strategic Plan for the next 4 years. Members should be will be discussed at the
putting a plan together at the next meeting. next meeting.
2011 Work Plan and Annual Report:
Marisa distributed the Pickering Museum Village Advisory Annual Work Plan will
Committee 2010 Work Plan for consideration when preparing be discussed at the
the 2011 Work Plan that will be due to Council by the spring. next meeting.
At the end of this year, the advisory committee is responsible to
complete the 2011 Annual Report that is presented to Council
and summarizes the committees' success in achieving the
objectives of the 2011 Work Plan.
Election of Sub-Committee Chairs:
Motion:
Moved by Rhonda Lawson
Seconded by Paul Savel
That Laura Drake Chair the Special Events Sub-Committee.
CARRIED
Motion:
Moved by Councillor Bill McLean
Seconded by Rhonda Lawson
That Paul Savel Chair the Collections Sub-Committee.
CARRIED
Motion:
Moved by Councillor Councillor Bill McLean
Seconded by Paul Savel
That Rhonda Lawson Chair the Restoration & Capital
Expense Sub-committee.
CARRIED
Other Items:
Katrina and Rhonda spoke of the Canada Builds Grant and
projects yet to be completed.
Motion:
Moved by Rhonda Lawson
Seconded by Paul Savel
That the PMV Advisory Committee request funds from the
Foundation for the path lighting in the amount of $65,000.
CARRIED
Rose Cowan declares conflict of interest and does not vote.
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Motion:
Moved by Rhonda Lawson
Seconded by Paul Save[
That the Advisory Committee request funds from the
Foundation for lighting in the amount of $4,000; digging of a
trench and conduit in the Oddfellows' Hall in the amount of
$6,000 for a total $10,000.
CARRIED
Rose Cowan declares conflict of interest and does not vote.
Members are to let Marisa know if additional personal Members to action.
information (ie. phone numbers) can be shared with other
Advisory Committee Members. Presently, only email addresses
are given out.
Marisa mentions that committee members are entitled to a
name tag. Name Badge Order Form has been filled out for new
members.
Marisa mentions that 2010 Civic Awards Nomination Forms are
now available with a new Heritage Award category and she
encourages members to submit a nomination. Nominations
must be received by the City of Pickering's Customer Care
Centre by Thursday, February 10, 2011 at 4:00 pm.
9 Next Meeting
Thursday, February 17, 2011 at 7:00 pm
Pickering Civic Complex (Main Committee Meeting Room)
Meeting Adjourned: 9:00 pm
Copy: City Clerk
Division Head, Culture & Recreation
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