HomeMy WebLinkAboutOES 13-11
Report To
Executive Committee
1 ICKERIlyG Report Number: OES 13-11
86 Date: February 14, 2011
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: Glendale Tennis Club
Ontario Trillium Foundation Grant Application Requirement
Amending Lease Agreement
File: A-1440
Recommendation:
1. That Report OES 13-11 of the Director, Operations & Emergency Services be
received;
2. That Council acknowledges to the Ontario Trillium Foundation that the Glendale
Tennis Club Project for improvements to existing tennis facilities will be
permitted at David Farr Memorial Park, and;
3. That the Mayor and the Clerk be authorized to execute an amending lease
agreement to extend the Glendale Tennis Club's use of the Tennis Facilities for
club purposes at David Farr Memorial Park to September 21, 2017 that is in the
form and substance acceptable to the Director,' Operations & Emergency
Services and the City Lawyer.
Executive Summary:
The Glendale Tennis Club is preparing an Ontario Trillium Foundation Grant Application
for funding to improve existing tennis facilities at David Farr Memorial Park with the
construction of a new wooden canopy to replace the existing wooden canopy over the
tennis courts open walkway area, the construction of a shed to replace the existing
wooden shed and pouring a concrete pad to replace the existing interlocking bricks
under the canopy and shed.
One of the conditions of the grant requires. the Glendale Tennis Club to enter into an
additional 5-year agreement with the City of Pickering for use of these tennis facilities.
Report OES 13-11 February 14, 2011
Subject: Glendale Tennis Club 87
- Ontario Trillium Foundation Grant Application Requirement
- Amending Lease Agreement Page 2
The Operations & Emergency Services Department recommends that an amending
lease agreement be initiated with the new incorporated Glendale Tennis Club.
Financial Implications:
The Glendale Tennis Club will be applying for a grant from the Ontario Trillium
Foundation to cover the cost of these improvements to the existing tennis facilities.
Sustainability Implications:
Improvements to the existing tennis facilities will allow the Glendale Tennis Club to
continue to encourage the development of active healthy lifestyles through the provision
of high quality tennis programs and facilities.
Background:
The Glendale Tennis Club are preparing an Ontario Trillium Foundation Grant
Application for funding to improve existing tennis facilities at David Farr Memorial Park.
Proposed improvements will include the construction of a new wooden canopy to
replace the existing wooden canopy over the tennis courts' open walkway area, the
construction of a shed to replace the existing wooden shed and pouring a concrete pad
to replace the.existing interlocking bricks under the canopy and shed. All improvements
will take place inside the existing tennis courts' fenced area.
The Glendale Tennis club is a community not for profit tennis club that has been in
operation for 32 years. There are over 700 members registered ranging from 6 to 77
years of age. The level of play ranges from beginner to a competitive level of play.
The Glendale Tennis Club has a long-standing partnership agreement with the City of
Pickering to organize and operate tennis programs and activities at this location. The
proposed improvements will enhance the community tennis facilities and serve the
needs of the Glendale Tennis Club membership.
In September 2006, Council approved Resolution #131/06, Item 5 authorizing the
execution of a lease agreement with Glendale Tennis Club from October 1, 2006 to
September 21, 2012.
CORP0227-07/01 revised
Report OES 13-11 February 14, 2011
Subject: Glendale Tennis Club
88 -Ontario Trillium Foundation Grant Application Requirement
- Amending Lease Agreement Page 3
In order to meet Trillium funding requirements, the Glendale Tennis Club must extend
their existing agreement with the City of Pickering an additional 5 years for the use of
tennis facilities at David Farr Memorial.Park.
The Director, Operations & Emergency Services and Division Head, Culture &
Recreation recommend that an amending lease agreement be initiated with the
Glendale Tennis Club.
Attachments:
1. Improvement Design
Prepared By: Approved/Endorsed By:
~ Steph Reynolds Everett untsma
Division Head, Culture & Recreation Director, Operations & Emergency Services
SR:Ig
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering City C uncil
r 27, 2011
Tony Prevedel, P.Eng.
Chief Administrative Officer
CORP0227-07/01 revised
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ATTACHMENT # I T O REPORT # 94 Glendale Tennis Club
Wooden Canopy Project
Project Specification
Description:
• Removal and disposal of existing materials
• Construction of a wooden canopy over the tennis club's open walkway area
• _ Construction of a shed, built-in to the back portion of the canopy
• Pouring of a concrete pad under the canopy and shed
• Project start date is October 3, 2011
Preparation work:
• Temporary removal of fencing from interior court area
• Removal and disposal of (8) fence posts from interior court area
• Removal and disposal of 4" x 80' x 14.5' concrete pad
• Removal of 40' x 14.5' interlocking bricks
• Removal and disposal of 8' x 10' wooden shed
• Temporary removal of existing steel sunshade (can be disassembled)
• Temporary removal of existing stands
• Removal and disposal of existing 40' x 14.5' wooden canopy
Job:
• Build wooden canopy and shed as per architectural drawings
• Close off ends of canopy with plywood or T&G cedar
• Install two metal frame doors on shed
• Build partition wall within shed
• Install lighting throughout canopy and in shed
• Install 4 electrical outlets
• Pour new 4" concrete pad under canopy and as shed subfloor
• Re-fasten fencing to wooden posts in interior court area
• Re-install steel sunshade in patio area
Details:
• We are considering two construction materials for the canopy: pressure treated wood and
eastern white cedar, depending on cost. Please provide a quote for both materials.
• The interior framing of the shed area can be constructed of pressure treated or other wood
since it is hidden.