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HomeMy WebLinkAboutJanuary 10, 2011 citq 00 _ Executive Committee Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson Present: Mayor Ryan Councillors: K. Ashe D. Dickerson J. O'Connell P. Rodrigues Absent: B. McLean D. Pickles Also Present: T. Prevedel _Chief Administrative Officer N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer D. Shields - City Clerk R. Holborn - Division Head, Engineering Services K. Senior - Manager, Accounting Services B. Star - Manager, Development Control M. Carpino - Supervisor, Culture & Recreation L. Roberts - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (II) Delegations 1. Paula Jesty Deloitte & Touche Re: Report CS 06-11 2010 Year End Audit Moved by Mayor Ryan Seconded by Councillor Ashe 1 I cis Executive Committee Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson That the rules of procedure be suspended in order to change the order of business to allow Report CS 06-11 of the Director, Corporate Services & Treasurer to be dealt with after the delegation by Paula Jesty of Deloitte & Touche. Carried Paula Jesty, Deloitte & Touche appeared before the Committee to provide an overview of the 2010 year end audit. She briefly outlined the change in reporting requirements, noting the new audit standards and commented on the highlights of the report. A question and answer period ensued with clarification being provided by Paula Jesty as required. 1. Director, Corporate Services & Treasurer, Report CS 06-11 2010 Year End Audit Recommendation Moved by Mayor Ryan seconded by Councillor Ashe 1. That Report CS 06-11 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Plan as submitted by Deloitte & Touche LLP, included as Attachment 1 to this report be received for information; and, 3. That the Auditor's Engagement Letter signed by the Chief Administrative Officer and the Director, Corporate Services & Treasurer on behalf of the City be received for information. Carried 2. Russ Phillips Chief Administrative Officer's Report, CAO 02-11 Request of Russ Phillips for Financial Compensation from the City for alleged reduction in property value due to the installation of a Cell Tower at 2585 Sixth Concession Road, City of Pickering Russ Philips, 2595 Concession 6, appeared before the Committee with respect to the installation of a cell tower located behind his heritage home. He noted that any reduction provided by MPAC does not represent a loss in property value. He stated 2 Executive Committee Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers . Chair: Councillor Dickerson that he felt the City did not responsibly act as the representative on this matter. He noted that the City failed to recognize the significance of his heritage property and the impact a cell tower would have on it. He noted there was no mention in any reports of the heritage aspect of his property. He also stated that he felt he should have been notified at the time the plans were submitted. (III) Matters for Consideration 2. Chief Administrative Officer's Report, CAO 01-11 Ward Boundary Review - 2014 Municipal Election Discussion ensued with respect to the matter of a ward boundary review and whether it might be premature to undertake a full review at this time. It was noted that it might be more appropriate at this time to look at equalization of population within the wards by making minor adjustments to the ward boundaries. It was also noted that Council should revisit a complete ward boundary review for the 2018 Elections once we had a better understanding of how future growth has affected the boundaries. The City Clerk provided clarification as required. Recommendation Moved by Councillor O'Connell seconded by Councillor Rodrigues 1. That Report CAO 01-11 regarding Resolution #158/10 on the matter of a Ward Boundary Review be received for information; and 2. That a Ward Boundary Review and the election of Regional Councillors at large not be undertaken at this time. Carried as amended (refer to following motion) Moved by Councillor O'Connell Seconded by Mayor Ryan That the main motion be amended to provide for the addition of Item 3 to read as follows: 3. That the Clerk be directed to review existing ward boundaries with a view to equalize populations within acceptable variances and report back to Council. Carried 3 Executive Committee Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson The main motion was then carried as amended. 3. Chief Administrative Officer's Report, CAO 02-11 Request of Russ Phillips for Financial Compensation from the City for alleged reduction in property value due to the installation of a Cell Tower at 2585 Sixth Concession Road, City of Pickering Discussion ensued with respect to compensation to Mr. Phillip for the location of the cell tower in relation to his property. The Director, Planning & Development explained the circulation requirements noting there was never a requirement for the City to do a notification when providing comments on the location of cell towers. He stated the authority rests fully with Industry Canada. He also noted that staff is currently in the process of preparing a protocol for the review and approval of towers and plan to work with Council on this in the future. Recommendation Moved by Councillor Ashe Seconded by Mayor Ryan 1. That Report CAO 02-11 of the Chief Administrative Officer be received; 2. That the request of Russ Phillips for financial compensation from the City for an alleged reduction in property value due to the installation of a Cell Tower at 2585 Sixth Concession Road be denied; and 3. Further, that the City Clerk advise Russ Phillips of Council's decision. Carried 4. Director, Corporate Services & Treasurer, Report CS 01-11 2011 Interim Spending Authority Recommendation Moved by Mayor Ryan seconded by Councillor O'Connell 1. That Report CS 01-11 from the Director, Corporate Services & Treasurer be received; 4 Caq Executive Committee Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 2. That the 2011 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2011 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 5. Director, Corporate Services & Treasurer, Report CS 02-11 2011 Temporary Borrowing By-law Recommendation Moved by Mayor Ryan Seconded by Councillor O'Connell 1. That Report CS 02-11 from the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2011 current expenditures pending receipt of taxes and other revenues be established at $34,600,000 for the period January 1, 2011 to September 30, 2011 inclusive, and $17,300,000 thereafter until December 31, 2011; 3. That the temporary borrowing limit for capital purposes for 2011 be established at $12,400,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried 6. Director Corporate Services & Treasurer Report CS 03-11 Formal Quotations - Quarterly Report for information Recommendation Moved by Mayor Ryan Seconded by Councillor O'Connell 5 cdq oo _ Executive Committee Meeting Minutes PICXE Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson . That Report CS 03-11 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for information be received for information. Carried 7.. Director, Corporate Services & Treasurer, Report CS 04-11 Horizon House Lease Agreement Green River Community Centre Recommendation Moved by Mayor Ryan .Seconded by Councillor O'Connell 1. That Report CS 04-11 of the Director, Corporate Services & Treasurer be received; 2. That the agreement approved by Council under Resolution #113/09 providing for a monthly payment of $800 to the City by Horizon House be reduced to $250 per month effective January 1, 2011, all other terms and conditions to remain unchanged; 3. That the Director, Corporate Services & Treasurer be authorized to write off the outstanding balance owing of approximately $9,550 for the period September 1, 2009 to December 31, 2010; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Carried 8. Director; Corporate Services & Treasurer, Report CS 05-11 Tender/Contract Approval - Council's Fall Recess A brief question and answer period ensued with the Division Head, Engineering Services providing clarification as required. Recommendation Moved by Mayor Ryan Seconded by Councillor Rodrigues 6 Call 00 _ Executive Committee Meeting Minutes PICCX-KE Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 1. That Report CS 05-11 of the Director, Corporate Services & Treasurer regarding tender and contract approvals during Council's Fall recess due to the 2010 Municipal Election be received; 2. That Council pass a Resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer contained in this Report during Councils' recess being: Quotation No. Q-61-2010, Boulevard Improvements - Kingston Road at Walnut Lane; Quotation No. Q-65-2010, Hot Water Boiler Replacement - Pickering Civic Complex; Tender No. T-22-2010, Charlotte Circle Road Improvements; Tender No. T-23-2010, Brockridge Park Pedestrian Bridge and Walkway Replacement; Request for Proposal No. RFP-9-2010, Whitevale Master Drainage Plan; and, Request for Proposal No. RFP-13-2010 for Pickering Road Needs Study; 3. That the Director, Corporate Services & Treasurer be authorized to: a) draw the sum of $8,430 from the Parkland Reserve Fund, in addition to the draws from the various sources as approved by Council in the Capital Budget for all projects in this report, for the Brockridge Park Pedestrian Bridge and Walkway Replacement; b) draw the sum of $14,984.00 from the Parkland Reserve Fund for the Shadybrook Park playground project for walkway reconstruction; and 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried 9. Director, Corporate Services & Treasurer, Report CS 07-11 Duffin Heights Neighbourhood Stormwater Management Facility #4 and Related Infrastructure Urbanization of Brock Road and Third Concession Road A brief discussion period ensued with staff providing clarification with relation to questions raised regarding costs. Recommendation Moved by Mayor Ryan seconded by Councillor Ashe 7 Citq ao Executive Committee ICI e Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 1. That Report CS 07-11 of the Director, Corporate Services & Treasurer be received; 2. That approval be given to the following 2011 Capital Budget projects: a) Urbanization of the Third Concession Road (BR-1), east of Brock Road including sidewalks, multi-use trails, street lights and lane widening at an estimated cost of $1,076,525; b) Urbanization of Brock Road (DH-15) on both sides from the Third Concession Road to the CPR underpass including sidewalks, multi-use trails, streetlights and concrete poles at an estimated cost of $1,069,500; 3. That, notwithstanding the Council approved Purchasing Policy, the Regional Municipality of Durham (Region) be authorized, on behalf of the City, to undertake the calling and awarding of contracts for the following projects:. a) Stormwater Management Facility #4 and related storm sewer construction on lands north of Third Concession Road as provided for in the approved 2009 Capital Budget; b) Urbanization of the Third Concession Road (BR-1), east of Brock Road including sidewalks, multi-use trails, street lights and lane widening as part of the 2011 Capital Budget; c) Urbanization of Brock Road (DH-15) on both sides from the Third Concession Road to the CPR underpass including sidewalks, multi-use trails, street lights and concrete poles as part of the 2011 Capital Budget; 4. That the appropriate officials of the City of Pickering be authorized to effect the acquisition of the lands required for the construction of SWM #4; 5. That the Council authorize the Director, Corporate Services & Treasurer to finance the City's share for land acquisition associated with Stormwater Management Facility (SWM #4) and for works to be included in the Region contract for SWM #4 and related storm sewer construction on lands north of Third Concession Road at a total estimated cost of $2,000,000 as follows: a) that the sum of $2,000,000 be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed ten years with the sum of $800,000 to be recovered from non-participating landowners; , 6. That the Council authorize the Director, Corporate Services & Treasurer to finance the City's share for works to be included in the Region contract for the 8 citq o~ _ Executive Committee Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson urbanization of Third Concession Road (BR-1), east of Brock Road at an estimated cost of $1,076,525 as follows: a) that the sum of $806,000 be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed fifteen years; b) that the sum of $269,131 be funded from the Development Charges Reserve Fund; c) that the sum of $1,394 be funded from current funds; 7. That the Council authorize the Director, Corporate Services & Treasurer to finance the City's share for works to be included in the Region contract for the . urbanization of Brock Road (DH-15) on both sides from the Third Concession Road to the CPR underpass at an estimated cost of $1,069,500 as follows: a) that the sum of $534,000 be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed fifteen years; b) that the sum of $534,750 be funded from the Development Charges Reserve Fund; c) that the sum of $750 be funded from current funds; 8. That a six-month repayment charge in the amount of approximately $196,000 be included in the annual Current Budget for the City of Pickering in 2011 and any financing cost be paid out of the Current Budget; 9. That the annual repayment charges in the amount of approximately $392,000 be included in the annual Current Budget for the City of Pickering commencing in 2012, continuing thereafter until the debentures are repaid, and any financing cost be paid out of the Current Budget; 10. That Ahe draft by-laws attached to this report be enacted; 11. That the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's approved debt and financial obligations annual repayment limit for debt and other financial obligations for 2010 as approved by the Province for municipalities in Ontario and therefore, the Ontario Municipal Board approval is not required; 12. That, the Clerk forward a copy of Report CS 07-11 to the Region of Durham and the Duffin Heights Landowners Group and the Trustee for information; and, 9 citq 00 _ Executive Committee Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 13. That the appropriate officials of the City of Pickering be authorized to take any necessary actions to give effect thereto. Carried 10. Director, Corporate Services & Treasurer, Report CS 08-11 2011 Interim Levy and Interim Tax Instalment Due Dates Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report CS 08-11 of the Director, Corporate Services & Treasurer be received; 2. That an interim levy be adopted for 2011 for all of the realty property classes; 3. That the interim levy tax instalment due dates be February 25 and April 28, 2011; 4. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 5. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 11. Director, Corporate Services & Treasurer, Report CS 09-11 2010 Financial Statements and Current Budget Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report CS 09-11 of the Director, Corporate Services & Treasurer be received; and 10 c~, R ~ -co _ Executive Committee Meeting Minutes PICKERING Monday, January 10, 2011 7:30 pm - Council. Chambers Chair: Councillor Dickerson 2. That Report CS 09-11 of the Director, Corporate Services & Treasurer regarding the exclusion of certain expenses from the Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act 2001. Carried 12. Director, Operations & Emergency Services, Report OES 01-11 City of Pickering 2011 Annual Accessibility Plan Endorsed by the Accessibility Advisory Committee for Council Consideration Discussion ensued with respect to concerns relating to the complete accessibility of the City's website and the Greenwood Library. It was questioned what future implications could arise as a result of the library doors not being automated. The Chief Administrative Officer will be reviewing this issue and reporting back to Council. Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report OES 01-11 regarding the City of Pickering 2011 Annual Accessibility Plan be received; and 2. That Council endorse the City of Pickering 2011 Annual Accessibility Plan as presented and reviewed by the City of Pickering Accessibility Advisory Committee. Carried 13. Director, Operations & Emergency Services, Report OES 02-11 Don Beer Arena Snack Bar Concession Lease Renewal - Pickering Hockey Association Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report OES 02-11 of the Director, Operations & Emergency Services regarding the Lease Renewal - Pickering Hockey Association be received; 11 citq ao _ Executive Committee Meeting Minutes MCXE Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 2. That the monthly rent for the snack bar lease be reduced to $733.00 per month for the 2010 - 2011 hockey season; and 3. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. Carried 14. Director, Operations & Emergency Services, Report OES 03-11 Gingerbread Co-operative Nursery School (Pickering) Inc. Licence Agreement Renewal Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report OES 03-11 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and City Clerk be authorized to execute a revised Licence Renewal Agreement to which the Gingerbread Co-operative Nursery will be permitted to continue to operate a cooperative nursery program at Westshore Community Centre from September 1, 2010 to June 30, 2012, that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. Carried 15. Director, Operations & Emergency Services, Report OES 04-11 Tender for Roof Reinforcement at East Shore Community Centre Tender No. T-25-2010 Recommendation Moved by Councillor Ashe Seconded by Councillor O'Connell 1. That Report OES 04-11 of the Director, Operations & Emergency Services regarding Roof Reinforcement at East Shore Community Centre be received; 2. That Tender T-25-2010 submitted by Lisgar Construction Company at a cost of $149,160 (HST included) be accepted; 12 cis _ Executive Committee ~a~ - Meeting Minutes PICKERM Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 3. That the total gross project cost of $170,630 (HST included) and a net project cost of $153,658 including the tender amount and other associated costs be approved as a 2011 project in advance of the presentation and approval of the 2011 Capital Budget; 4. That Council authorizes the Director, Corporate Services & Treasurer to finance the project as follows: a) That the sum of $150,000 to be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years; b) That the sum of $3,658 to be funded from Current Funds; c) That the annual repayment charges from the debenture in the amount of approximately $20,000 be included in the annual Current Budget for the City of Pickering commencing in 2011., continuing thereafter until the debenture is repaid, and any financing cost be paid out of the Current Budget; d) The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for .2010 as approved by the Province for municipalities in Ontario and therefore the Ontario Municipal Board approval is not required; e) That the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; 5. That the draft bylaw attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 16. Director, Operations & Emergency Services, Report OES 05-11 Tender No. T-24-2010 Supply & Delivery of Various Fire Equipment Recommendation Moved by Mayor Ryan Seconded by Councillor Rodrigues 13 citq oo _ Executive Committee Meeting Minutes PICXE Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 1. That Report OES 05-11 of the Director, Operations & Emergency Services regarding Supply & Delivery of Various Fire Equipment and additional Associated Fire Rescue Tools & Equipment be received; 2. That Tender No. T-24-2010 submitted by the bidders identified in Attachment #3, for the supply and delivery of various fire equipment at a total cost of $176,489 (HST included) and a net cost of $158,934 be accepted; 3. That the total gross project cost of $384,409 (HST included) including the tender amount (T-24-2010), additional Associated Fire Rescue Tools & Equipment and a contingency amount for a total net project cost of $346,172 be approved; 4. That the Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the estimated cost of $345,000 to be financed by an internal loan over a period not to exceed ten (10) years, at a rate to be determined; b) that the sum of $1,172 to be funded from the 2011 Current Budget; c) that depending on the outcome of other remaining quotation calls for the additional fire rescue tools and equipment, the final borrowing cost will be subject to revision; 5. That the annual repayment charges for both the internal loan in the amount of approximately $44,600 be included in the annual Current Budget for the City of Pickering commencing in 2011, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current budget. 6. The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2010 as approved by the Province for municipalities in Ontario and therefore, the Ontario Municipal Board approval is not required; 7. The appropriate officials of the City of Pickering be given authority to give effect thereto. Carried 17. Director, Operations & Emergency Services, Report OES 06-11 Additional Costs for Tender T-11-2010 Full Depth Asphalt Removal and Replacement on William Street 14 citq oo _ Executive Committee Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson A brief question and answer period ensued with the Division Head, Engineering Services providing clarification. Recommendation Moved by Councillor Rodrigues Seconded by Councillor O'Connell 1. That Report OES 06-11 of the Director, Operations & Emergency Services regarding additional costs for Tender T-11-2010 for full depth asphalt removal and replacement on William be received; 2. That additional costs in the amount of $45,467 plus HST over the original tender amount for the William Street component of T-11-2010 resulting in a revised tender amount of $129,539 be approved; 3. That the revised total net project cost for William Street be increased by $37,945 to $133,345; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the additional net project costs of $37,945 as follows: a) That the sum of $34,600 be funded from the Move Ontario Tax Grant, as provided for in the 2010 approved Roads Capital Budget for William Street. b) That the additional sum of $3,345 be. funded from the Move Ontario Tax Grant 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 18. Director, Operations & Emergency Services, Report OES 08-11 Appointment of Community Emergency Management Coordinator (CEMC) Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report OES 08-11 of the Director, Operations & Emergency Services regarding the Appointment of a Community Emergency Management Coordinator (CEMC) be received; 15 Citq oo _ Executive Committee r Meeting Minutes CKEIUN Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 2. That Council appoint Deputy Fire Chief, John Hagg as the City's CEMC; 3. That Council appoint Deputy Fire Chief, Gordon Ferguson as the Alternate CEMC; and 4. That the appropriate City of Pickering officials be authorized to take necessary action to. give effect thereto. Carried Moved by Councillor O'Connell Seconded by Mayor Ryan That the rules of procedure be suspended in order to allow the addition of a motion with respect to requesting an extension for infrastructure stimulus project for Don Beer Arena accessibility upgrades and environmental improvements. Carried 19. Motion to Request an Extension for Infrastructure Stimulus Projects Moved by Councillor O'Connell Seconded by Mayor Ryan Whereas the federal and provincial governments are providing a one-time extension of the deadline for funding of projects under the Infrastructure Stimulus Fund, Building Canada Fund - Communities Top-Up, the Recreational Infrastructure Canada/Ontario Recreation Program, and the Knowledge Infrastructure Program from March 31, 2011 to October 31, 2011; And whereas all funding from the Government of Canada and Ontario will cease after October 31, 2011; And whereas the City of Pickering has asked the provincial government for an extension to federal and provincial funding to October 31, 2011 for the following projects: 16 Executive Committee Meeting Minutes ppil Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson list of projects] Program Project Project title Total number eligible cost RInC R1040 Don Beer Arena $2,703,500 Accessibility Upgrades and Environmental Improvements Therefore be it resolved that the City of Pickering attests that it will continue to contribute its share of the required funding for the aforementioned projects; And be it further resolved that actual claims for all eligible costs incurred by March 31, 2011, for the aforementioned projects must be and will be submitted no later than April 30, 2011; And be it further resolved that the City of Pickering will ensure that the project will be completed. And be it further resolved that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried (IV) Adjournment The meeting adjourned at 8:50 pm. 17