HomeMy WebLinkAboutOES 18-02
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REPORT TO COUNCIL
FROM:
-
Richard Holborn
Division Head
Municipal Property & Engineering
DATE: April 30, 2002
REPORT NUMBER: OES - 018-02
SUBJECT:
Tender T -11-2002 - Tender for Park and Playground Construction
Request for Proposal- RFP-I-2002 - Playground Equipment
RECOMMENDATION:
1.
2.
3.
4.
-
5.
That Tender No. T-1l-2002 submitted by Serve Construction Limited, for park and
playground construction, in the amount of $191,794.00 7% G.S.T. extra, be accepted, and
That Request for Proposal No. RFP-I-2002 submitted by HendersonRecreation Equipment
for the supply and installation of playground equipment in various parks in the amount of
$167,681.68 G.S.T. extra, be accepted, and
That a total project cost of$499,ÒI0.92 including the Tender amount 8!1d other project costs
be approved, and
That funding in the amount of$500,000.00 including transfers from Parkland (#4230) Reserve
Fund be approved, and
That Council authorize the Director, Corporate Services & Treasurer to finance the project
through the issuance of debt; and
a)
Debt financing in the amount of $60,000.00 for a period not exceeding 10 years, at a
rate of 6% per annum, be approved for Western Waterfront Trail Development in Bruce
Hanscombe Park;
Financing and repayment charges in the amount of approximately $9,600.00 be included
in the annual Current Budget for the City of Pickering commencing in 2003 and
continuing thereafter until the loan is repaid;
The Director, Corporate Services & Treasurer has certified that this loan and the
repayment thereof falls within the City's Debt and Financial Obligations approved
Annual Repayment Limit for debt and other financial obligations for 2002 as established
by the Province for municipalities in Ontario;
b)
c)
d)
The Treasurer be authorized to take any actions necessary in order to effect the
foregoing.
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ORIGIN:
Year 2002 Capital Budget
Account Number - 2718-6129
Project Code - 02-2718-001-01 - Erin Gate Park - new construction
Project Code - 02-2718-001-02 - Summerpark Park - new construction
Project Code - 02-2718-001-09 - Western Watemont and Duffins
Trail Development (note: only $60,000
of this budget is required at this time)
100,000.00
25,000.00
300,000.00
" Report to Council OES 018-02
Date: April 30, 2002
009
Subject: Tender T-II-2002 - Tender for Park and Playground Construction
Request for Proposal- RFP-I-2002 - Playground Equipment
Page 2
Account Number - 2718-6181
Project Code - 02-2718-006-00 - Playground Equipment Replacements
Project Code - 02-2718-006-03 - Edging and Safety Surface
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340,000.00
25,000.00
AUTHORITY:
Year 2002 Capital Budget
FINANCIAL IMPLICATIONS:
1.
Tendered Amount
T -11-2002 - Park and Playground Construction
Major Oaks Park
Beechlawn Park
Bruce Hanscombe Park (including Western Waterfront Trail Development)
Glendale Park
Erin Gate Park
Mulmer Tot Lot
Summerpark Park
Whitevale Park
"",...
* additional cost to contract for construction of playground at Sir John A.
Macdonald P.S.. (added to budget after tendering process).
(estimate)
Total Amount - T-II-2002
RFP - 1 - 2002 - Playground Equipment
Major Oaks Park
Beechlawn Park
Bruce Hanscombe Park
Glendale Park
Erin Gate Park
Mulmer Tot Lot
Whitevale Park
* additional cost to contract for installation of play structure at Sir John A.
Macdonald P.S.
* additional cost to contract for installation of swing set at Summerpark
Park
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Total Amount - RFP-I-2002
Sub Total- T-II-2002 + RFP-I-2002
G.S.T.
G.S.T. Rebate
Total Tendered Amounts
$181,794.00
10,000.00
191,794.00
146,721.47
18,984.21
1,976.00
167,681.68
359,475.68
25,163.30
( 14,378.31)
$370,260.67
010
~ Report to Council OES 018-02
Subject: Tender T-II-2002 - Tender for Park and Playground Construction
Request for Proposal - RFP-I-2002 - Playground Equipment
Date: Apri130, 2002
Page 3
APPROVED SOURCE OF FUNDS:
-
2.
Year 2002 Capital Budget
Capital paid ITom property taxes
Parkland Reserve Fund
Debt Financing
Total Approved Funds
$125,000.00
365,000.00
60.000.00
$550,000.00
3.
Estimated Project Costing Summary
T -11-2002 - Parks and Playground Construction
RFP-I-2002 - Playground Equipment Various Parks
Playground Safety Surfacing
Benches and Waste Receptacles
Materials Testing
Project Contingency
-
Sub Total
G.S.T.
G.S.T. Rebate
Total Project Cost
$191,794.00
167,681.68
60,000.00
35,000.00
5,000.00
25.000.00
484,475.68
33,913.30
(19.378.06)
$499,010.92
4.
I Project Cost (over) under Approved Funds
$50,989.08*
*NOTE: Remaining funds are required for the installation of additional pathway connections in Erin
Gate Park (to be tendered and completed this summer) as part of Project Code 02-2718-
001-01
EXECUTIVE SUMMARY:
RFP-I-2002 involves the supply and installation of play structures and swing sets in various City of
Pickering parks. The installation of this equipment is required to replace existing playground
equipment that is in poor condition or to provide play opportunities in parks that currently do not have
equipment. The terms of the contract allow the City of Pickering to purchase additional identical
structures and swing sets at the established unit prices if required. It is recommended that one
additional play structure for installation at Sir John A. Macdonald P.S. (added during budget
deliberations) and an additional swing set for installation at the new Summerpark Park, be purchased
through this RFP contract at the established unit prices.
.-.
T -11- 2002 involves the construction of playground areas and pathways in various City of Pickering
parks, including approximately $60,000.00 for the development of the Western Waterfront Trail in
Bruce Hanscombe Park. Park construction items typically include the development of concrete
curbed play areas, concrete bench and waste receptacle pads, the installation of asphalt pathways and
related park items that may be required such as drainage structures, trees, topsoil, sod, and seed. The
terms of the contract allow the City of Pickering to draw on the contract unit prices to complete
additional park construction works as required. It is recommended that the construction of a
playground area at Sir John A. Macdonald P.S. be approved for completion under the terms of this
contract.
Report to Council OES 018-02
Date: April 30, 2002
Subject: Tender T-11-2002 - Tender for Park and Playground Construction
Request for Proposal- RFP-1-2002 - Playground Equipment
011
Page 4
Other Project Costs that have been identified include the supply and installation of playground safety
surfacing, the supply and installation of standard park benches and waste receptacles and an
allowance for construction materials testing. It is recommended that these additional estimated
project costs be approved and that City staff obtain competitive bids for the completion of this work.
The balance of funds, approximately $51,000.00 will be used for pathway connections in Erin Gate
Park and will be tendered and completed in summer 2002.
-
BACKGROUND:
Bids for T-11-2002 were received on Wednesday, April 17, 2002. Six (6) comparues were invited to
bid on this project; and the City received ten (10) bids at the time of closing. The low bidder, Serve
Construction Limited have not completed similar projects for the City in the past, but a check of their
references has been deemed acceptable by the Supervisor, Muru.cipal Works.
Proposals for RFP-I-2002 were received on Friday, March 15, 2002. Ten (10) comparues were
invited to bid on this project, and the City received rune (9) bids at the time of closing. An evaluation
team, consisting of members from the Municipal Property & Engineering Division and the Supply &
Services section was established to review each proposal and make recommendation for the award of
the contract. The evaluation team met on Tuesday, March 19, 2002 to review each submission in
detail and score each according to play value, appearance, durability, warranty, maintenance and
service. The evaluation team recommended that Henderson Recreation Equipment Limited be
awarded the contract.
The Health and Safety Policy, a list of personnel trained, and the CAD 7 form issued by Workplace
Safety and Insurance Board, as submitted by Serve Construction Limited have been reviewed by the
Supervisor, Murucipal Works and are deemed acceptable.
-
Upon careful examination of all tenders, request for proposals and relevant documents received
(Health and Safety Policy, CAD 7 form, Workplace Safety and Insurance Board clearance, etc), I
recommend the acceptance of the low bid by Serve Construction Limited in the Tendered amount of
$191,794.00 (G.S.T. extra) and the Request for Proposal from Henderson Recreation Equipment in
the amount of $167,681.68 (G.S.T. extra) and a Capital project cost of$499,010.92.
ATTACHMENTS:
1. Supply and Services memorandum dated April 18, 2002
2. Record of tenders opened and checked
"....
Report to Council OES 018-02
Date: April 30, 2002
() 12 Subject Tender T-11-2002 - Tender for Park and Playground Construction
Request for Proposal - RFP-1-2002 - Playground Equipment
Page 5
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Ever t tsma
Director, Operations & Emergency Services
~ Approved:
. .t¿æ~
Ri ard Holbo 1M JGil aterson
ivision Head, Municipal Property & Engineeriagv '-Director, Corporate Services & Treasurer
BDK
Attachments
(RTCT -018-2002)
Recommended for the consideration of
Pickering City Council
Copy: Chief Administrative Officer
Director, Corporate Services & Treasurer
Supervisor, Municipal Works
I'
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01:1
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-,,-----_._,------
ATTACHMENT# I TO REPORT # OE~, Ol<6-o~
/jJ~ '
CORPORATE SERVIŒS DEPARTMENT
SUPPLY & SERVICES
April 18,2002
To:
Richaxd Holbom
Division Head
Municipal Property & Engineering
~ amie Bronsema
Inspector, ,-
Landscape & Parks Development
From:
Vera Felgemacher
Manager, Supply & Services
Subject:
Tender No. T -11- 2002, Tender forPlaygrmmd Construction
Tenders have been received for the above project
-
Six companies were invited to pàrticipate. An advertisement for this project appeared in the Daily Commercial
News, News Advertiser ComInunity Page and the City's Website which yielded interest from bidders. Fourteen
(l4) companies picked up tendering documents for a non-refundable fee of $40.00 per set. A copy of the Record
of Tenders Opened and Checked used at the public tender op~ning ís attached.
Purchasing-Procedure No. PUR 010-011, Item 10.03 (r) provides checkhig tendered unit prices and extensions;
unit prices shall govern and extension will be coITected accordingly.
. ,
, ,
Purchasing Procedure No. PUR 010-011, Item 10.04 (w) permits that ,all deposits other than the low three
bidders may be returned to the applicable bidders, which has been completed.
. Summary
, (PST included, GST included)
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:CCJIJ~I~ill~~' '. " , ,tCþt:!J...:H~i¡dc.~reil ' ,> ;~tic.. '(:IlJc.~(;l~~'(i(~~~' ',-'
, ,,",',.,:, '--'-""'. ....'n....:~ ..':.j\~!~.ji~i~i!~-!i!,,',.'..,:'::,:clif'4;.'$.: .
Serve Construction Limited 194-,519.58 194,519.58
Melfer Construction Inc." 199,294.46 199,294.46
. Wyndale Paving Co. Ltd. . 208,745~82 208,745.82
Roya1crest Paving & Contracting Ltd. 210,417.64 210,417.64
. PenninsulaFence & Landscaping 229,709.67 229,709.67
Kon Stroct 234,891.75 234,891.75
, ]PAC Paving Ltd.' 242,858.97, 242,858.97
Cambium Site Contracting Inc. . 252,385.79 252,385.79
. Harnden & King Construétion Inc. 262,719.42 262,719.42
LOC Pave Construction Ltd. 270,710.00 270,710.00
Pursuant to Information to Bidders Item 21. the following are being requested of the low bidder for your review
during the evaluation stage of this tender call:
a) a copy of the Confined Space Entry Procedure document to be used on this project
b) list of the employees trained in the Confined Space Entry Procedure whó will be working on this
~w . .
c) a copy of the Health and Safety policy to be used on this project; and
d) a copy of the eUITent CAD 7 form or Cost and Frequency Report issued by Workplace Safety &
Insurance Board. .
/2
014
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ATTACHMENT#-L TO REPORT # OE..5 Ol¡-oz....
~~ ~2
D I T-1l-2002
Tender for Playground Construction
Please review copies of the attached tenders. Include the following items in your Report to Council:
-
a) if items (a) and (b) noted above, are acceptable;
b) any past work experience with Sèrve Construction Ltd. including work l~ation;
c) without past work experience, if reference information is acceptable;
d) .a work location map; ..
e) the appropriate account number(s) to.which this work is to be charged;
f) the budget amount(s) assigned thereto;
g) Treasurer's. conflITIlation of funding;
h) related dep~:ctmental approvals; .
i) any reason(s) why the low bid of Serve C.9nstruction Ltd. is not acceptable; and
j) related comments specific to th~ project. . .
If you require further information, please feel free to contact me.
t
ot~
Vera F~lg acher.
Manager, Supply & Services
Ibt
att.
.-..
Tender Description:
.153 ItkJe:¡-.' N~1ìl ê:
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CITY OF Plri<ERING
RECORD OF TENDERS vl'ENED ÀND CHECKED
Playground Construction
Tender No.: T-11/2002
Time:
Cambium Site Contracting Inc
:l3fq'D~PP.~it,,:::::'~::':,:":l:,;~i:.:f~;~t~r~rt:'tp. ..
Ken Struct
Lac Pave Construction Ltd.
Melfer Construction
Penninsula Fence & Lands
Royalcrest Paving & Contracting
. Ltd. (£5
,Serve Construction Ltd.
Wyndal~ Paving Co. Ltd.
NIA
. ,:.;:;:,~~~ij~~~~~'$~' -
Date: Wednesday, April 17th, 2002
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