HomeMy WebLinkAboutSeptember 7, 2010 (Joint)
Citq co Joint Planning & Development and
Executive Committee Meeting Minutes
Tuesday, September 7, 2010
7:30 pm - Council Chambers
Chair: Councillor Dickerson
PRESENT:
Mayor Ryan
COUNCILLORS:
D. Dickerson
R. Johnson
B. Littley
B. McLean
J. O'Connell
D. Pickles
ALSO PRESENT:
T. Prevedel - Chief Administrative Officer
E. Buntsma - Director, Operations & Emergency Services
N. Carroll - Director, Planning & Development
T. Melymuk - Director, Office of Sustainability
G. Paterson - Director, Corporate Services & Treasurer
C. Rose - Manager, Policy
M. Wouters - Manager, Development, Review & Urban Design
R. Pym - Principal Planner, Development Review
1. James - Planner II
D. Shields - City Clerk
L. Harker - Coordinator, Records & Elections
(1) DISCLOSURE OF INTEREST
No disclosures of interest were noted.
(11) DELEGATIONS
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John Mutton appeared before the Committee in support of the Fair Wage Policy,
Report CS 30-10. Mr. Mutton advised the Committee that Mr. Dorgan and Mr.
Cochrane were also supporting a Fair Wage Policy but could not attend this
evenings meeting. He noted that they would all be available to answer questions
at the September 13, 2010 Council meeting. Mr. Mutton respectfully requested
that the Committee support and approve Recommendation 2 to Report CS 30-
10.
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Crtq "0 Joint Planning & Development and
Executive Committee Meeting Minutes
Tuesday, September 7, 2010
7:30 pm - Council Chambers
Chair: Councillor Dickerson
(III) PART `A' - PLANNING & DEVELOPMENT REPORTS
1. Director, Planning & Development Report PD 27 -10
Zoning By-law Amendment - A 5/10
Chieftan Developments Inc. on behalf of
Conseil scolaire de district du Centre-Sud-Ouest
2265 Brock Road
(Part of Lot 18, Concession 2, Part 3 40R-20062)
City of Pickering
David Brand, a representative for Chieftan Developments Inc., appeared before
the Committee in support of Report PD 27-10. Mr. Brand advised the Committee
that the Board was still reviewing some technical issues with the site. Mr. Brand
questioned whether the City would be able to approve the by-law but, place
language in the by-law to allow for the repeal of the by-law if the School Board
decided not to use the site. He noted that the School Board would be meeting
on September 20th to discuss the application.
Sylvie Landry, 989 Rambleberry.Avenue, a Trustee for the Conseil scolaire de
district du Centre-Sud-Ouest, appeared before the Committee in support of
Report PD 27-10. Ms. Landry has been working towards this school for some
time now and wants to reiterate that the school board is in support of this school.
A question and answer period ensued. Committee sought clarification from staff
on whether Mr. Brand's request to repeal the zoning by-law, if required, could be
done once Council has approved it.
The Director, Planning and Development noted that staff would investigate the
process and report back at the Council Meeting on September 13, 2010.
RECOMMENDATION
Moved by Councillor McLean
Seconded by Councillor Littley
1. That Report PD 27-10 of the Director, Planning & Development be
received;
2. That Zoning By-law Amendment Application A 5/10 be approved to permit a
school use with associated day nursery and to rezone valley lands to open
space on lands being Part of Lot 18, Concession 2, Parts 2 and 3, 40R-
20062; and
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Pic-, FUNG Tuesday, September 7, 2010
7:30 pm - Council Chambers
Chair: Councillor Dickerson
3. Further, that the zoning by-law to implement Zoning By-law Amendment
Application A 5/10, as set out in Appendix I to Report PD 27-10, be
forwarded to City Council for enactment.
CARRIED
2. Director, Planning & Development, Report PD 28-10
Growth Strategy Program
Pickerinq Official Plan Review
A question and answer period ensued.
RECOMMENDATION.
Moved by Councillor Johnson
Seconded by Councillor O'Connell
1. That Report PD 28-10 of the Director, Planning & Development respecting
the status of the Pickering Growth Strategy Program, be received for
information; and
2. Further, that Report PD 28-10 be forwarded to the Region of Durham and
the Ministries of Municipal Affairs and Housing, and Energy and
Infrastructure.
CARRIED
Councillor Littley was not in attendance for the vote on Report PD 28-10.
3. Director, Planning & Development, Report PD 29-10
Zoning By-law Amendment Application A 19/09
Commercial Focus Advisory Services on behalf of
2143087 Ontario Ltd.
2055 Brock Road
(Part of Lot 18, Concession 2)
City of Pickering
Stephen Fagyas, Commercial Focus Advisory Services, appeared before the
Committee in support of Report PD 29-10. Mr. Fagyas advised the Committee
that they have been working collaboratively with the City's Planning &
Development staff but have not had the same success with the Conservation
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7:30 pm - Council Chambers
Chair: Councillor Dickerson
Authority, who have not yet provided a Terms of Reference and keep putting up
road blocks to the process.
Irene Takeda, 1622 Rayleen Crescent, appeared before the Committee in
opposition to Report PD 29-10. Ms. Takeda noted her concerns with the
additional traffic to the area this application would create. She noted that her
street continually has problems with parking issues that the mosque is creating.
Ms. Takeda feels that the development of this property will not alleviate current
parking issues but will make them worse.
Khan Muhammad Amir, 2392 Annanwood Drive, appeared before the Committee
in support of this application as he believes it will bring more jobs to the City.
Joshi Vijay, 1665 Avonmore Square, appeared before the Committee in support
of this application as it will bring more jobs to the City. Mr. Vijay provided some
suggestions to ease the traffic congestion in this area.
A question and answer period ensued which focused primarily on the parking
and traffic issues in the area.
RECOMMENDATION
Moved by Councillor Littley
Seconded by Councillor O'Connell
1. That Report PD 29-10 of the Director, Planning & Development be
received;
2. That Zoning By-law Amendment Application A 19/09 be approved to permit
the first phase of a mixed use development with an "(H)" Holding symbol on
lands being Part of Lot 18, Concession 2; and
3. Further,. that the zoning by-law to implement the first phase of Zoning By-
law Amendment Application A 19/09, as set out in Appendix I to Report PD
29-10, be forwarded to City Council for enactment.
CARRIED
4. Director, Planning & Development, Report PD 30-10
Cougs (Valleyfarm) Ltd.
Plan of Subdivision 40M-2089
Final Assumption of Plan of Subdivision
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PICREMG Tuesday, September 7, 2010
7:30 pm - Council Chambers
Chair: Councillor Dickerson
RECOMMENDATION
Moved by Councillor Johnson
Seconded by Councillor Littley
1. That Report PD 30-10 of the Director, Planning & Development regarding
the final assumption of the works and services within Plan of Subdivision
40M-2089 be received;
2. That the highway being Avonmore Square within Plan 40M-2089 be
assumed for public use;
3. That the works and services required by the Subdivision Agreement within
Plan 40M-2089, which are constructed, installed or located on lands
dedicated to, or owned by the City, or on lands lying immediately adjacent
thereto, including lands that are subject to easements transferred to the
City, be accepted and assumed for maintenance, save and except from
Blocks 36, 39 to 49 and Lennox Lane; and
4. That the Subdivision Agreement and any amendments thereto relating to
Plan 40M-2089, save and except from Blocks 36, 39, 40, 41, 47 and 48, be
released and removed from title.
CARRIED
Mayor Ryan left the meeting at 10:00 pm.
The Committee recessed at 10:00 pm and reconvened at 10:10 pm.
(IV) PART `B' EXECUTIVE COMMITTEE REPORTS
1. Director, Office of Sustainability, Report OS 02-10
Partners for Climate Protection Program
-Status Update
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor McLean
1. That Council receive Report OS 02-10 providing an update on the City's
Partners for Climate Protection Program;
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PICRE Tuesday, September 7, 2010
7:30 pm - Council Chambers
Chair: Councillor Dickerson
2. That Council endorse the Five year Corporate Emissions Reduction
Strategy outlined in Attachment 1 to this Report and direct staff to proceed
as set out in that Strategy; and
3. That a copy of this Report be forwarded to the Federation of Canadian
Municipalities' Partners for Climate Protection Office.
CARRIED
2. Director, Operations & Emergency Services, Report OES 19-10
Tender for Dunmoore Tennis Court Reconstruction
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor McLean
1. That Report OES 19-10 of the Director, Operations & Emergency Services
regarding the tender for Dunmoore Tennis Court Reconstruction be
received;
2. That Tender T-8-2010 submitted by Court Contractors Ltd. for the Tennis
Court Resurfacing Project in the amount of $139,894.00 (HST included) be
accepted;
3. That the total gross project cost of $156,708 (HST included) including the
tender amount and other associated costs and the total net project cost of
$141,120 be approved;
4. That the Director, Corporate Services & Treasurer be authorized to finance
the project as follows:
a) that the sum of $140,000 to be financed by the issue of debentures by
the Regional Municipality of Durham over a period not exceeding five (5)
years;
b) the balance sum of $1,120 to be funded from the 2010 Current Budget;
c) that the annual repayment charges in the amount of approximately
$31,890 be included in the annual Current Budget for the City of
Pickering commencing in 2011, continuing thereafter until the loan is-
repaid, and any financing cost to be paid out of the Current Budget;
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Joint Planning & Development and
Executive Committee Meeting Minutes
PICKEIRPNIG Tuesday, September 7, 2010
7:30 pm - Council Chambers
Chair: Councillor Dickerson
d) the Director, Corporate Services & Treasurer has updated the City's
2010 Annual Repayment Limit and certified that this loan and the
repayment thereof falls within the City's Annual Repayment Limit for debt
and financial obligations, as established by the Province for
municipalities in Ontario, and would not cause the City to exceed the
updated Limit, and therefore, Ontario Municipal Board approval is not
required prior to City Council's authorization;
e) the Treasurer is authorized to take any actions necessary in order to
effect the foregoing;
5. That the draft by-law attached to this report be enacted; and
6. That the Director, Corporate Services & Treasurer be authorized to take
necessary action in order to give effect hereto.
CARRIED
3. Director, Operations & Emergency Services, Report OES 20-10
Creative Outdoor Advertising (COA)
-Extension of Recycling Bin Agreement
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor McLean
1. That Report OES 20-10 of the Director, Operations & Emergency Services
concerning Creative Outdoor Advertising be received;
2. That Staff be authorized to exercise an extension of the Agreement with
Creative Outdoor Advertising for an additional five years, commencing
September 15, 2010 and ending on September 14, 2015; and
3. That appropriate officials be authorized to take action to finalize the terms
of the extension Agreement, and that the Mayor and Clerk be authorized to
execute the extension agreement.
CARRIED
4. Director, Operations & Emergency Services, Report OES 21-10
Roof Replacement - Pickering Public Library
-Tender No. T-16-2010
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CKE Tuesday, September 7, 2010
7:30 pm - Council Chambers
Chair: Councillor Dickerson
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor McLean
1. That Report OES 21-10 of the Director, Operations & Emergency Services
regarding Roof Replacement at Pickering Public Library be received,
2. That Tender T-16-2010 submitted by T. Hamilton & Sons Roofing at a cost
of $265,504.80 (HST included) be accepted;
3. That the total gross project cost of $296,692 (HST included) and a net
project cost of $296,692 including the tender amount and other associated
costs be approved;
4. That Council authorizes the Director, Corporate Services & Treasurer to
finance the project as follows:
a) the sum of $140,000 to be funded from the Federal Gas Tax Grant, as
provided for in the 2010 approved Capital Budget for the Library be
increased to $267,180;
b) the Director, Corporate Services & Treasurer be authorized to take any
actions necessary in order to affect the foregoing; and
5. That the appropriate City of Pickering officials be authorized to take
necessary action to give effect thereto.
CARRIED
5. Director,. Operations & Emergency Services, Report OES 23-10
No Parking By-law, Glenanna Road
-Amendment to By-law 6604/05 and By-law 7018/10
to Accommodate the Implementation of Bike Lanes
RECOMMENDATION
Moved by Councillor McLean
Seconded by Councillor O'Connell
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PIG(E Tuesday, September 7, 2010
7:30 pm - Council Chambers
Chair: Councillor Dickerson
1. That- Report OES 23-10 of the Director, Operations & Emergency Services
regarding a proposed amendment to the municipal traffic by-law 6604/05
and By-law 7018/10 be received; and
2. That the attached draft by-law be enacted to amend Schedule "2" to By-law
6604/05 to provide for the regulation of parking on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering.
REFERRED LATER
IN THE MEETING
(See following motion)
That Report OES 23-10 be referred back to staff for further investigation.
CARRIED
6. Director, Operations & Emergency Services, Report OES 24-10
Request for Proposal 'No. RFP-8-2010
- Consulting Services for a Feasibility Study and
- Municipal Class Environmental Assessment for
- Pickering Operations Centre
RECOMMENDATION
Moved by Councillor Johnson
Seconded by Councillor Pickles
1. That Report OES 24-10 of the Director, Operations & Emergency Services
regarding RFP-8-2010 for consulting services to undertake a feasibility
study and Class Environmental Assessment for the Pickering Operations
Centre be received;
2. That the proposal submitted by AECOM dated August 5, 2010 in the
amount of $90,241.80 (HST included) and a net cost of $81,265.54 be
accepted;
3. That the total net project cost consisting of consulting and contingency
costs of $100,000 be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to
finance the consulting costs plus contingencies in the amount of $100,000
as approved in the 2009 Capital Budget from the Provincial Grant -
Investing in Ontario; and
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Citq Joint Planning & Development and
Executive Committee Meeting Minutes
Tuesday, September 7, 2010
7:30 pm - Council Chambers
Chair: Councillor Dickerson
5. That the appropriate officials be authorized to take the necessary actions to
give effect thereto.
CARRIED
7. Director, Corporate Services & Treasurer, Report CS 30-10
Fair Wage Policy
A question and answer period ensued.
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Johnson
1. That Report CS 30-10 of the Director, Corporate Services & Treasurer be
received; and, the Council of the City of Pickering implement a Fair Wage
Policy as follows:
a) The attached Fair Wage Policy for Industrial, Commercial and
Institutional Contracts exceeding $1 million to require that all
contractors bidding on contracts for the City provide wages, benefits
and hours to their employees in compliance with the City's Fair Wage
Policy be adopted;
b) The Director, Corporate Services & Treasurer be authorized to
establish and implement a Fair Wage Policy process and undertake
any required actions;
c) That the appropriate officials of the City of Pickering be given authority
to give effect thereto;
d) The Director, Corporate Services & Treasurer be authorized to
approach the appropriate staff of the City of Toronto for compliance
investigation and enforcement purposes and execute any necessary
arrangements or agreements.
REFERRED LATER
IN THE MEETING
(See following motion)
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7:30 pm - Council Chambers
Chair: Councillor Dickerson
Moved by Councillor McLean
Seconded by Councillor Littley
That Report CS 30-10 be referred back to staff for further investigation.
CARRIED
8. Director, Corporate Services & Treasurer, Report CS 31-10
Formal Quotations - Quarterly Report for Information
RECOMMENDATION
Moved by Councillor Pickles
Seconded by Councillor O'Connell
That Report CS 31-10 of the Director, Corporate Services & Treasurer regarding
Formal Quotations - Quarterly Report for Information be received for information.
CARRIED
9. Director, Corporate Services & Treasurer, Report CS 33-10
Tender/Contract Approval
-Councils' Summer Recess
RECOMMENDATION
Moved by Councillor Pickles
Seconded by Councillor O'Connell
1. That Report CS 33-10 of the Director, Corporate Services & Treasurer
regarding tender and contract approvals during Councils' Summer Recess
be received; and,
2. Council pass a resolution ratifying the approval of the Tenders and
Contracts by the Chief Administrative Officer contained in this Report
during Councils' summer recess being Tender No. T-12-2010, Supply &
Delivery of One (1) 16 Foot Wide Area Mower; Tender No. T-13-2010,
Supply & Delivery of Two(2) One Ton Trucks with Dump Body, Quotation
No. Q-54-2010, Supply & Delivery of Two (2) Hybrid SUV 4WD and Tender
No. T-15-2010, Valley Farm Sidewalk & Boulevard and Glenanna Road
Streetscaping.
CARRIED
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7:30 pm - Council Chambers
Chair: Councillor Dickerson
10. Director, Corporate Services & Treasurer, Report CS 35-10
Cash Position Report as at June 30, 2010
RECOMMENDATION
Moved by Councillor Pickles
Seconded by Councillor O'Connell
That Report CS 35-10 from the Director, Corporate Services & Treasurer be
received for information.
CARRIED
11. Director, Corporate Services & Treasurer, Report CS 36-10
Section 357/358 of the Municipal Act - Adiustment to Taxes
RECOMMENDATION
Moved by Councillor Pickles
Seconded by Councillor O'Connell
1. That Report CS 36-10 of the Director, Corporate Services & Treasurer be
received;
2. That the write-offs of taxes as provided under Section 357/358 of the
Municipal Act, 2001 be approved; and
3. That the appropriate officials of the City of Pickering be authorized to take
the necessary action to give effect hereto.
CARRIED
12. Director, Corporate Services & Treasurer, Report CS 37-10
2010 Assessment Appeals
RECOMMENDATION
Moved by Councillor Pickles
Seconded by Councillor O'Connell
1. That Report CS 37-10 of the Director, Corporate Services & Treasurer
regarding 2010 assessment appeals be received;
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7:30 pm - Council Chambers
Chair: Councillor Dickerson
2. That Council approve the filing of the assessment appeals by Municipal Tax
Equity for 2010 for the following roll numbers: 18-01-202-022-047-68 and
18-01-020-016-120-00;
3. That the attached By-law providing for the confirmation of the filing of
assessment appeals be enacted;
4. That Council authorize the Director, Corporate Services & Treasurer to
engage the firm of Municipal Tax Equity and or Walker Poole Nixon LLP to
represent the City for the assessment appeals filed above; and
5. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
CARRIED
13. Director, Corporate Services & Treasurer, Report CS 38-10
Municipal Performance Measurement Program - Provincially Mandated
Public Report of Performance Measures
RECOMMENDATION
Moved by Councillor Pickles
Seconded by Councillor O'Connell
It is recommended that Report CS 38-10 from the Director, Corporate Services &
Treasurer be received and forwarded to Council for information.
CARRIED
(V) OTHER BUSINESS
1. The Chief Administrative Officer was requested to action the following:
a) Councillor Pickles requested information from staff regarding the widening of
Altona Road by Strouds Lane to explore a pedestrian walkway. Councillor
Pickles requested that staff discuss this possibility with TRCA and,the
Region of Durham and questioned whether an animal crossing was being
considered.
b) Councillor Pickles expressed his disappointment regarding the demolition of
heritage buildings on, Federal lands by the Federal government. He
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ICKE Tuesday, September 7, 2010
7:30 pm - Council Chambers
Chair: Councillor Dickerson
requested staff to continue to keep Council informed with any updates
regarding the status of these buildings.
c) Due to the receipt of a petition from residents, Councillor Pickles and
Councillor Johnson requested that staff provide an update to Council with
regards to the 407 intersection in Greenwood.
d) Councillor McLean requested clarification on how York Region determines
their notification radius and stated that he was concerned that it was too
small.
e) Councillor McLean gave notice that he would be bringing forth a Notice of
Motion stating that York Region should be advised that the City of Pickering
will not be taking any of their fill within the City of Pickering.
f) Councillor Johnson requested information on the City's procedures and
budget for tree pruning and also requested a status update on the widening
of Finch Avenue. and placement of sidewalks between Rosefield Road and
Valley Farm Road.
(VI) ADJOURNMENT
The meeting adjourned at 10:30 pm.
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