HomeMy WebLinkAboutJuly 12, 2010
City co
Council Meeting
Agenda
DICKERING Monday, July 12, 2010
Council Chambers
7:30 pm
7:15 PM IN CAMERA MEETING OF COUNCIL
1) INVOCATION
Mayor Ryan will call the meeting to order and lead Council in the
saying of the Invocation.
II) DISCLOSURE OF INTEREST
III) ADOPTION OF MINUTES PAGE
'Council Minutes, June 21, 2010 1-24
In Camera Council Minutes, July 5, 2010 Under Separate Cover
Special Council Minutes, July 5, 2010 25-27
Joint Planning & Development and Executive Committee Minutes, 28-34
July 5, 2010
IV) PRESENTATIONS
V) DELEGATIONS 35
VI) CORRESPONDENCE 36-56
VII) COMMITTEE REPORTS 57-59
a) Report 2010-01 of the Joint Planning & Development and Executive Committee
VIII) REPORTS - NEW AND UNFINISHED BUSINESS 60-101
IX) MOTIONS AND NOTICE OF MOTIONS
X) BY-LAWS 102-119
Accessible For information related to accessibility requirements please contact
P IC K C n I~ Linda Roberts
G Phone: 905.420.4660 extension 2928
TTY: 905.420.1739
Email: Irobertsna.citvofoickerina.com
XI) OTHER BUSINESS
XII) CONFIRMATION BY-LAW
FOR INFORMATION ONLY
• Minutes of the Pickering Museum Village Advisory Committee, May 20, 2010
• Minutes of the Heritage Pickering Advisory Committee, June 15, 2010
Minutes of the Waterfront Coordinating Committee, June 17, 2010
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City o~ Council Meeting Minutes
Monday, June 21, 2010
7:30 PM
Council Chambers
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PRESENT:
Mayor David Ryan
COUNCILLORS:
D. Dickerson
R. Johnson
B. Littley
B. McLean
J. O'Connell
D. Pickles
ALSO PRESENT:
T. Prevedel - Chief Administrative Officer
N. Carroll - Director, Planning & Development
T. Melymuk - Director, Office of Sustainability
G.. Paterson - Director, Corporate Services & Treasurer
D. Shields - City Clerk
K. Thompson - Manager, By-law Enforcement Services
L. Roberts - Committee Coordinator
(1) INVOCATION
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(11) DISCLOSURE OF INTEREST
No disclosures of interest were noted.
(III) ADOPTION OF MINUTES
Resolution #99/10
Moved by Councillor Pickles
Seconded by.Councillor Littley
In Camera Council Minutes, May 17, 2010
Council Minutes, May 17, 2010
Planning & Development Committee Minutes, June 7, 2010
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Special In Camera Council Minutes, June 14,2010
Special Council Minutes, June 14, 2010
Executive Committee Minutes, June 14, 2010
CARRIED
Moved by Councillor McLean
Seconded by Councillor Dickerson
That the rules of procedure be suspended in order to hear the additional delegation of
Richard Duval.
CARRIED ON A
2/3 MAJORITY VOTE
(IV) DELEGATIONS
1. Re: Smart Meters and Time-of-Use
Kevin Myers, Manager of Wholesale Settlements, Veridian Corporation, appeared
before Council with respect to the implementation of Smart Meters and the time-of-use
and the impact it will have on the City of Pickering. Mr. Myers provided a detailed
explanation of the smart metres through the use of a power point presentation. He also
provided information with respect to the time-of-use, being the rate schedule and how
it works. He noted that time of use rates will be implemented in January of 2011 with
the first bills being issued in March, 2011. He outlined the comprehensive customer
communication campaign which has been developed to create consumer awareness.
2. Re: Update Regarding Research. and Education
Public Awareness of Parkinson's Disease in Durham Region
Max Robinson, Parkinson Society of Ontario appeared before Council and provided a
brief history of the organization and explained how they are spreading public
awareness of Parkinsons' Disease and the importance of this awareness. He
explained their support of education, research and advocacy and noted that finding a
cure requires research which requires money. Their organization has raised money
for this through corporate sponsors as well.
A question and answer period ensued.
Rocio Korytkowski appeared before Council on behalf of Bertha's Tulip, an
organization which was launched in 2008 to promote Parkinson awareness. Ms.
Korytkowski shared the personal storey of her mother's journey with Parkinson's,
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explaining the progression of the disease through the aid of a Power Point
presentation. She provided information on their fund raising initiatives and their public
awareness promotions, noting their fundraising goal this year is $12,000.00 and asked
that Council consider a donation of $10,000.00.
A question and answer period ensued. Councillor Pickles advised the delegation of
the City's process for consideration of a donation through the use of City facilities for
fundraising events.
3. Re: Pickerinq Museum Village Advisory Committee - Annual Report
Laura Drake, Chair, Pickering Museum Village Advisory Committee appeared before
Council to present the Committee's 2009 annual report and 2010 work plan. She
explained how they have amended the mandate to include the years 1810 to 1920,
indicating that this would allow them to include World War I. Ms. Drake provided an
overview of their achievements and explained their future plans, acknowledging the
work of volunteers. She also noted the completion of the renovations of Temperance
Hall.
4. Re: Report PD 16-10
Zoning By-law Amendment Application A20/09
M. Gonsalves 531 Rougemount Drive
James Micklewright,531 Rougemount Drive, appeared before the Council with respect
to Report PD 16-10. He noted that the City had.supported his application and noted
his disappointment in the amount of money he had spent on going through the process
of applying for an application when other lots already zoned in the area did not go
through this same process.
5. Re: Report CAO 14-10
Requested Taxicab Fare Increase to Offset Harmonized Sales Tax
Glenn Campbell appeared on behalf of City taxi drivers, stating he would like Council
to support the implementation of the HST on taxi metres. Mr. Campbell stated that if
the HST does not get added to the metres, the drivers will be paying out of their own
pockets, which would equal 30 days per year out of pocket, which is unacceptable.
They also feel the increase is now valid due to the fact that it has been 5 years since
the last increase.
A question and answer period ensued.
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6. Re: Report PD 15-10
Zoning By-law Amendment Application A21/09
Gazarek Realty Holdings Ltd., 1800 Kingston Road
Nefer Lepard, 1766 Finch Avenue, appeared before Council on behalf of a number of
residents on the north side of Finch Avenue. She stated that the residents were
grateful for the removal of Restaurants under permitted uses in the by-law. She also
wanted to remind Council to consider some additional points such as no additional
access to Finch Avenue, the continuation of landscaping along the north end of the
property, to not allow 24/7 operations, to install some form of barriers to discourage
loitering, the placement of garbage containers and that deliveries and garbage pickup
is done at reasonable hours. She noted that they have no objection to the by-law
change but, the residents rely on Council to be advocates once the zoning amendment
is approved.
A question and answer period ensued.
Jerry Gazarek-, representing the applicant appeared before Council, stating that he
was available to answer questions.
Bob Oldman appeared before Council to answer questions and assured Council that
they would work closely with the residents.
Richard Duval' was added to the agenda to speak on the waste transfer station but had
to leave so did not appear as a delegation.
(V) CORRESPONDENCE
1. CORR.'40-10
A.P. CRAWFORD
CHIEF ADMINISTRATIVE OFFICER
MUNICIPALITY OF ARRAN-ELDERSLIE
1925 Bruce Road 10, Box 70
Chesley, ON NOG 1 LO
Resolution #100/10
Moved by Councillor Dickerson
Seconded by Councillor Littley
That CORR. 40-10 from A.P. Crawford, Chief Administrative Officer, Municipality of
Arran-Elderslie, providing information and seeking support for a by-law passed with
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respect to health and safety concerns associated with the location and erection of
industrial wind turbines be endorsed.
CARRIED
2. CORR. 41-10
GAYLA MCDONALD, CLERK/MANAGER
ADMINISTRATION AND ECONOMIC DEVELOPMENT
CORPORATION OF THE TOWN OF NEW TECUMSETH
P.O. Box 910
Alliston, ON L9R 1A1
Resolution #101/10
Moved by Councillor Dickerson
Seconded.by Councillor Littley
That CORR. 41-10 from Gayla McDonald, Clerk/Manager, Corporation of the Town
of New Tecumseth, seeking Council support of a resolution passed on May 10tH
2010 with respect to exempting children's recreation programs from the HST be
endorsed.
CARRIED
3. CORR. 42-10
WALTER DONALDSON & YVONNE BOSCH, CO-CHAIRS .
FRIENDS OF THE AJAX PICKERING HOSPTIAL
5 Kirkham Drive
Aiax ON US 51-1
Resolution #102/10
Moved by Councillor Dickerson
Seconded by Councillor Johnson
That CORR. 42-10 from Walter Donaldson & Yvonne Bosch, Co-Chairs, Friends of
the Ajax Pickering, Hospital, seeking Council's support of a proposal to create a
single healthcare corporation consisting of the existing Rouge Valley Health System
and Lakeridge Health Network corporations be referred to the Chief Administrative
Officer to arrange a meeting with the Friends of Ajax Pickering Hospital and the
Rouge Valley Health System and Lakeridge Health Network in order to obtain further
information with respect to this proposal.
CARRIED
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4. CORR. 43-10
KEN PETERSEN, DIRECTOR
PROVINCIAL PLANNING POLICY BRANCH
MINISTRY OF MUNICIPAL AFFAIRS & HOUSING
777 Bay St., 14th Floor
Toronto, ON M5G 2E5
Resolution #103/10
Moved by Councillor Pickles
Seconded by Councillor Johnson
That CORR. 43-10 from Ken Petersen, Director, Provincial Planning Policy Branch,
Ministry of Municipal Affairs & Housing, requesting the City of Pickering's comments
respecting the review of the Provincial Policy Statement by August 31, 2010 be
referred to the Director, Planning & Development for appropriate action.
CARRIED
5. CORR. 44-10
DR. ERIC HOSKINS, MINISTER
MINISTRY OF CITIZENSHIP AND IMMIGRATION
6th Floor, 400 University Avenue
Toronto. ON M7A 2R9
Resolution #104/10
Moved by Councillor Pickles
Seconded by Councillor Johnson
That CORR. 44-10 from Dr. Eric Hoskins, Minister, Ministry of Citizenship and
Immigration with respect to the nomination of citizens for the Ontario Medal for Good
Citizenship be received for information.
CARRIED
6. CORR. 45-10
MARISA CARPINO
SUPERVISOR, CULTURE & RECREATION
City of Pickering
Resolution #105/10
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Moved by Councillor Pickles
Seconded by Councillor Johnson
That CORR. 45-10 from Marisa Carpino, Supervisor, Culture & Recreation,
submitting the 2009 Annual Report and the 2010 Work Plan on behalf of the
Pickering Museum Village Advisory Committee be received for information.
CARRIED
7. CORR. 46-10
MARISA CARPINO
SUPERVISOR, CULTURE & RECREATION
City of Pickering
Resolution #106/10
Moved by Councillor Pickles
Seconded by Councillor Johnson
That CORR. 46-10 from Marisa Carpino, Supervisor, Culture & Recreation,
submitting the 2009 Annual Report and the 2010 Work Plan on behalf of the
Pickering Advisory Committee on Race Relations & Equity be received for
information.
CARRIED
8. CORR. 47-10
RIC MCGEE, MAYOR
CITY OF KAWARTHA LAKES
P.O. Box 9000, 26 Francis Street
Lindsay, ON K9V 5R8
Resolution #107/10
Moved by Councillor Pickles
Seconded by Councillor Johnson
That CORR. 47-10 from Ric McGee, Mayor, City of Kawartha Lakes, with respect to
the rights of municipalities in the event of residential oil spills and the resulting costs
incurred and the creation of a collective Defense Fund be received for information.
CARRIED
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9. CORR. 48-10
a) DURHAM REGION DIABETES NETWORK
b) DYSTROPHIC EPIDERMOLYSIS BULLOSA RESEARCH ASSOCIATION
(DEBRA) CANADA
c) PICKERING ADVISORY COMMITTEE ON RACE RELATIONS & EQUITY
Resolution #108/10
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That CORR. 48-10 be received for information and the following proclamations be
declared:
November 14 -World Diabetes Day
October 25-31 - International Epidermolysis Bullosa Awareness Week
August 15, 2010 - India's Independence Day
CARRIED
(VI) COMMITTEE REPORTS
a) REPORT PD 2010-05 OF THE PLANNING & DEVELOPMENT COMMITTEE
1. Director, Planning & Development, Report PD 14-10
Duffin Heights Restoration Works
Terrestrial Habitat and Fish Habitat Restorations
Part of Lots 15 to 24, Concession 3
City of Pickering
COUNCIL DECISION
1. That Report PD 14-10 of the Director, Planning & Development on terrestrial
habitat and fish habitat restorations within the Duffin Heights Neighbourhood be
received;
2. That, notwithstanding the City's Purchasing Policy, City staff be authorized to
enter into appropriate agreement with the Toronto and Region Conservation
Authority to undertake City approved terrestrial habitat and fish habitat restoration
works as identified in the Duffin Heights Environmental Servicing Plan;
3. That the appropriate officials of the City be authorized to take the necessary
action to give effect hereto; and
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4. Further, that the City Clerk forward a copy of Report PD 14-10 to the Toronto and
Region'Conservation Authority and the Duffin Heights Landowners Group.
2. Director, Planning & Development, Report PD 15-10
Zoning By-law Amendment Application A 21/09
Gazarek Realty Holdings Ltd.
Part 1 40R-3466, Parts 2, 3, 4 and 5 40R-5805 and Part 1 40R-11779
(1800 Kingston Road)
City of Pickering
COUNCIL DECISION
1. That Report PD 15-10 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 21/09, submitted by Gazarek
Realty Holdings Ltd. on lands being Part 1 40R-3466, Parts 2- 5 40R-5805 and
Part 1 40R-11779 to broaden the range of commercial uses for the subject lands
to include offices, personal service. uses, health club -and limited retail uses within
the existing building be approved; and
3. Further, that the draft zoning by-law to implement Zoning By-law Amendment
Application A 21/09, as set out in Appendix I to Report PD 15-10, be forwarded to
City Council for enactment.
4. Director, Planning & Development, Report PD 17-10
Zoning By-law Amendment Application A 3/10
Cosima Daniell
1979 Woodview Avenue
(North Part of Lot 18, Plan 329)
City of Pickering
COUNCIL DECISION
1. That Report PD 17-10 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 3/10 submitted by Gary Daniell on
behalf of Cosima Daniell, to permit four residential lots and conservation uses on
lands being the North Part of Lot 18, Plan 329 be approved;
3. That the draft zoning by-law to implement Zoning By-law Amendment Application
A 3/10, as set out in Appendix I to Report PD 17-10, be forwarded to City Council
for enactment-, and
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4. Further, that the proposed conditions of approval for the future land severance
application for 1979 Woodview Avenue (North Part of Lot 18, Plan 329) as set
out in Appendix II to Report PD 17-10 be endorsed.
5. Director, Planning & Development, Report PD 18-10
Zoning By-law Amendment Application A 4/10
Loblaw Properties Limited
1792 Liverpool Road
(Part of Lot 23, Concession 1 South)
City of Pickering
COUNCIL DECISION
1. That Report PD 18-10 of the Director, Planning & Development be received;
2.. That Zoning By-law Amendment Application A 4/10 submitted by Loblaw
Properties Limited, on lands being Part of Lot 23, Concession 1 South, City of
Pickering, to amend the zoning by-law to.also permit a commercial-recreational
establishment and a commercial school use, be approved; and
3. Further, that the draft zoning by-law to implement Zoning By-law Amendment
Application A 4/10, as set out in Appendix I to Report PD 18-10, be forwarded to
City Council for enactment.
6. Director, Planning & Development, Report PD 19-10
Zoning By-law Amendment Application A 2/10
City Initiated Application
1167 and 1199 Kingston Road
South Part of Lot 24; Concession 1
City of Pickering
COUNCIL DECISION
1. That Report PD 19-10 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 2/10 submitted by the City of
Pickering, to amend the zoning on lands being South Part of Lot 24,
Concession 1 to permit additional commercial uses be approved; and,
3. Further, that the draft by-law to implement Zoning By-law amendment application
A 2/10, to permit additional commercial uses as set out in Appendix I to Report
PD 19-10, be forwarded to Council for enactment.
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Resolution #109/10
Moved by Councillor Dickerson
Seconded by Councillor Pickles
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That the Report of the Planning & Development Committee 2010-05, dated June 7,
2010, be adopted, save and except Item No. 3.
CARRIED
3. Director, Planning & Development, Report PD 16-10
Zoning By-law Amendment Application A 20/09
M. Gonsalves
531 Rougemount Drive
(Part of Lot 44, Plan 350)
City of Pickering
Resolution #110/10
Moved by Councillor Dickerson
Seconded by Councillor. Pickles
That Zoning By-law Amendment Application A 20/09 (Report PD 16/1.0) submitted by
M. Gonsalves to amend the zoning of the subject property to an "R4" Fourth Density
Residential Zone in order to permit the creation of two lots with minimum frontage of
15.0 metres on lands being Part of Lot-44, Plan 350, City of Pickering, be denied.
MOTION DEFEATED
(See Following Motion)
Resolution #111/10
Moved by Councillor Dickerson
Seconded by Councillor McLean
That Zoning By-law Amendment Application A 20/09 submitted by M. Gonsalves to
amend the zoning of the subject property to an "R4" - Fourth Density Residential zone
in order to permit the creation of two lots with minimum frontage of 15.0 metres on
lands being Part of Lot 44, Plan 350, City of Pickering, be approved.
CARRIED ON A
RECORDED VOTE
AS FOLLOWS:
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YES NO
Councillor Dickerson Councillor Littley
Councillor Johnson Councillor O'Connell
Councillor McLean Mayor Ryan
Councillor Pickles
b) REPORT EC 2010-05 OF THE EXECUTIVE COMMITTEE
1. Chief Administrative Officer's Report, CAO 12-10
Amendments to the Responsible Pet Ownership BL-law
COUNCIL DECISION
That the by-law included as Attachment #1 be adopted to amend the Responsible Pet
Ownership By-law.
3. Chief Administrative Officer's Report, CAO 15-10
Respect in the Workplace Policy
COUNCIL DECISION
That Council approve amendments to the Harassment Policy (HUR 070) and to
change the name of the Policy to Respect in the Workplace in order to comply with the
amendments to the Occupational Health & Safety Act as a result of Bill 168 being
passed.
4. Director, Operations & Emergency Services, Report OES 13-10
Tender T-5-2010
- Full Depth Asphalt Removal and Replacement Glenanna Road and
Hampton Court
COUNCIL DECISION
1. That Report OES .13-10 of the Director, Operations & Emergency Services
regarding the tender for Full Depth Asphalt Removal and Replacement of
Glenanna Road and Hampton Court be received;
2. That Tender T-5-2010 submitted by Furfari Paving Company Limited at a cost of
$974,208.90 (GST included) and a net cost of $927,818 be accepted;
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3. That the total gross project cost of $1,110,708.90 (GST included) including the
tender amount and other associated costs, and the total net project cost of
$1,057,818 be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows:
a) that the sum of $700,000 to be funded from the Federal Gas Tax Grant, as
provided for in the 2010 approved Roads Capital Budget for Glenanna Road
be increased to $765,315;
b) that the sum of $200,000 to be funded from the Public Works Reserve Fund
as provided for in the 2010 approved Roads Capital Budget for Glenanna
Road be increased to $218,661;
c) that the sum of $35,000 to be funded from the Federal Gas Tax Grant, as
provided for in the 2010 approved Roads Capital Budget for Hampton Court
be increased to $73,842;
A the Treasurer is authorized to take any actions necessary in order to effect the
foregoing; and
5. That notwithstanding that the construction of bike lanes within existing rights-of-
way is a pre-approved Schedule A+ project in accordance with the Municipal
Class Environmental Assessment (October 2000, as amended in 2007)
document, and requires only that the public be notified of the project, the Director
of Operations & Emergency Services and appropriate staff undertake public
consultation with affected property owners and user groups on Glenanna Road
regarding the introduction of bike lanes on Glenanna Road report back to
Council; and
6. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
5. Director, Corporate Services & Treasurer, Report CS 20-10
2009 Pre-Audit Balances of Reserves and Reserve Funds
COUNCIL DECISION
That Report CS 20-10 of the Director, Corporate Services & Treasurer be received for
information.
6. Director, Corporate Services & Treasurer, Report CS 21-10
2010/2011 Property and Liability Insurance Renewal
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COUNCIL DECISION
1. That Report CS 21-10 of the Director, Corporate Services & Treasurer be
received;
2. That the City of Pickering renew its property, liability and other coverages through
the Frank Cowan Company for the period July 1, 2010 to June 30, 2011 inclusive
on terms and conditions acceptable to the Director, Corporate Services &
Treasurer;
3. That the Director, Corporate Services & Treasurer, as part of the Risk
Management Program, be authorized to continue the Reimbursable Deductible,
Program through the Insurance Adjuster and the Frank Cowan Company.and
further, that the Director be authorized to settle any claims including any
adjusting and legal fees where it is in the City's interest to do so;
4. That the Director, Corporate Services & Treasurer be authorized to purchase
additional insurance, make changes to deductibles and existing coverages, and
alter terms and conditions as becomes desirable or necessary in order to limit
potential liability exposure and to protect the assets of the City and it's elected
officials and staff; and,
5. That the appropriate officials be authorized to take the necessary actions to give
effect thereto.
8. Director, Corporate Services & Treasurer, Report 24-10
2010 Final Tax Due Dates for Commercial, Industrial and Multi-Residential
Realty Tax Classes
COUNCIL DECISION
1. That Report CS 24-10 of the Director, Corporate Services & Treasurer be
received;
2. That the Director, Corporate Services & Treasurer be authorized to issue the final
2010 Tax Bills for Commercial, Industrial and Multi-residential properties with a
due date of October 15th, 2010;
3. That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, including altering the due date, in
order to ensure the tax billing process is completed and in order to comply with
Provincial Regulations;
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4. That the draft By-law attached to this report be enacted; and,
5. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect hereto.
9. Director, Corporate Services & Treasurer, Report CS 25-10
Section 357/358 of the Municipal Act - Adjustment to Taxes
COUNCIL DECISION
1. That Report CS 25-10 of the Director, Corporate Services & Treasurer be
received;
2. That the write-offs of taxes as provided under Section 357/358 of the Municipal
Act, 2001 be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
10. Director, Corporate Services & Treasurer, Report CS 26-10
Tender T-3-2010
-Supply and Delivery of HP & Cisco Equipment
COUNCIL DECISION
1. That Report CS 26-10 regarding The Supply and Delivery of HP & Cisco
Equipment be received;
2. That Tender T-3-2010 submitted by GENX Solutions (Section 1, Model 2) at a
cost of $25,000.78 (HST included) and a net cost of $22,513.97 be accepted;
3. That.Tender T-3-2010 submitted by Conpute (Section 2.) at a cost of $20,253.85
(HST included) and a net cost of $18,239.22 be accepted;
4. That Tender T-3-2010 submitted by Konnecud Tech (Section 4) at a cost of
$7,886.29 (HST included) and a net cost of $7,101.85 be accepted-,
5. That Tender T-3-2010 submitted by MIAD Information Systems (Section 3, Model 2)
at a cost of $48,423.44 (HST included) and a net cost of $43,606.81 be accepted;
6. That Tender T-3-2010 submitted by MIAD Information Systems (Section 3, Model 4)
at a cost of $3,582.37 (HST included) and a net cost of $3,226.04 be accepted;
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7. That Tender T-3-2010 submitted by MAD Information Systems (Section 3, Laptop
and Docking Station) at a cost of $9,862.18 (HST included) and a net cost of
$8,881.19 be accepted;
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8. That the total gross project cost of $115,008.91 (HST included) and the total net
project cost of $103,569.08 be approved;
9. That Council authorizes the Director, Corporate Services & Treasurer to. finance
the project from the approved Information Technology 2010 Capital Budget from
property taxes;
10. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
11. Director, Corporate Services & Treasurer, Report CS 27-10
SR&R Bay Ridges Ltd. - Request to Defer Payment of Development Charges and
Other Related Financial Matters
COUNCIL DECISION
1. That Report CS 27-10 of the Director, Corporate Services & Treasurer be
received;
2. That as provided for under By-law 6978/09:
a) the request by SR&R Bay Ridges Ltd. to defer the payment of Development
Charges in the amount of approximately $1,069,000 to the earlier of six
months after the commencement of foundation construction or when above
grade work is commenced, plus interest, be approved;
b) the requirements of Section 16(2) be waived so that the Development Charges
in effect at the time of payment apply-to this project;
3. That the Director, Corporate Services & Treasurer be authorized to pay
engineering fees in the amount of $51,793 to be funded from the Invest in
Ontario Grant for the City's portion of the reconstruction of Wharf, Douglas and
.Front Streets; and,
4. That the appropriate officials of the City of Pickering be authorized to give effect
thereto.
Resolution #112/10
Moved by Councillor Dickerson
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Seconded by Councillor Johnson
That the Report of the Executive Committee EC 2010-05, dated June 14, 2010, be
adopted, save and except Item Nos. 2 and 7 thereof..
CARRIED
2. Chief Administrative Officer's Report, CAO 14-10
Requested Taxicab Fare Increase to Offset Harmonized Sales Tax
Discussion ensued and questions arose with the Manager, By-law Enforcement
Services providing clarification.
Resolution # 113/10
Moved by Councillor Dickerson
Seconded by Councillor Johnson
That the request by the Taxicab industry to increase taxicab fares to offset the impact
of the Harmonized Sales Tax be denied.
REFERRED LATER IN
THE MEETING
(See Following Motion)
Resolution # 114/10
Moved by Councillor Pickles
Seconded by Councillor Johnson
That Report CAO 14-10 be referred back to staff for additional information for the July
12, 2010 meeting 'of Council.
CARRIED
7. Director, Corporate Services & Treasurer, Report CS 22-10
Development Charges - Annual Indexing
Discussion ensued with respect to development charges, members posed various
questions and the Director, Corporate Services & Treasurer provided clarification with
respect to questions raised.
Resolution # 115/10
Moved by Councillor Johnson
Seconded by Councillor Dickerson
17
City 0~ Council Meeting Minutes
Monday, June 21, 2010
7:30 PM
Council Chambers
1. That Report CS 22-10 of the Director, Corporate Services & Treasurer be
received;
2. That effective July 1, 2010 as provided for in Section 16 of By-law 6978/09, the
Development Charges referred to in Sections 6 and 11 of that By-law be
decreased' by 2.4 percent being the reduction in the construction price statistics
for the Non-residential Building Construction Price Index as reported by Statistics
Canada for the year ended March 31, 2010; and,
3. That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
MOTION DEFEATED
ON A RECORDED
VOTE AS FOLLOWS:
YES NO
Councillor Johnson Councillor Dickerson
Councillor Pickles Councillor Littley
Mayor Ryan Councillor McLean
Councillor O'Connell
(VII) NEW AND UNFINISHED BUSINESS
1. Director, Director, Planning & Development, Report PD 23-10
City of Pickering Comments for Amendment to
Certificate of Approval No. 6785-6PTRGD
MacPherson Transfer Limited (formerly U-PAK Disposals)
(Ministry of the Environment - File No. 1279-84WTZS)
1740 McPherson Court
City of Pickering
A detailed discussion period ensued with concerns raised with the issue of the
increased number of tonnes per day being proposed and the adverse effects on
adjoining business and industry due to odour and traffic. .
Resolution # 116/10
Moved by Councillor McLean
Seconded by Councillor O'Connell
1. That Report PD 23-10 of the Director, Planning & Development be received;
18
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City o~ Council Meeting Minutes
Monday, June 21, 2010
Prq1 7:30 PM
Council Chambers
19
2. That the Director, Ministry of the Environment be advised that the City of
Pickering objects to the proposed amendment to the existing Certificate of
Approval for MacPherson Transfer Limited, identified as EBR # 010-9956; and,
3. Further, that Report PD 23-10 be forwarded to the Director, Ministry of the
Environment as the City's submission on MOE Certificate of Approval # 010-9956
for MacPherson Transfer Limited.
CARRIED UNANIMOUSLY
ON A RECORDED VOTE
2. Confidential Chief Administrative Officer's Report, CAO 16-10
City Position Respecting OMB Appeal
Draft Plan of Subdivision SP-2008-02 and
Zoning By-law Amendment A 2/08
Land Pro Engineering on behalf of W. & N. Trapper and B. Trapper
491 Rosebank Road and 546 Gillmoss Road
(Part of Blocks K L and M Plan 418), City of Pickering
.Motion to make public the recommendation contained in the Special In. Camera
Council Meeting Minutes dated June 14, 2010 regarding 491 Rosebank Road and 546
Gillmoss Road.
Resolution #117/10
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That the rules of procedure be suspended in order to introduce a motion with respect
to the consideration of the motion to make public the recommendation regarding 491
Rosebank Road and 546 Gillmoss Road contained in the minutes of the Special In
Camera Council Meeting held on June 14, 2010.
CARRIED ON A
2/3 MAJORITY VOTE
Resolution #118/10
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That the recommendation regarding 491 Rosebank Road and 546 Gillmoss Road
contained in the minutes of the Special In Camera Council meeting held on June 14,
2010 be made public.
CARRIED ON A
RECORDED VOTE
AS FOLLOWS:
19.
City o~ _ Council Meeting Minutes
Monday, June 21, 2010
MCKE 7:30 PM
2 O Council Chambers
YES NO
Councillor Dickerson Councillor Johnson
Councillor Littley
Councillor McLean
Councillor O'Connell
Councillor Pickles
Mayor Ryan
Based on the above, public notice is hereby given of the following:
That Council support the staff recommendations of the March 1, 2010 Planning &
Development Committee meeting at the Ontario Municipal Board.
(VIII) MOTIONS & NOTICES OF MOTION
ACCESSIBLE SIDEWALKS
Discussion ensued with details being provided on the issue of completing sidewalks from
boundary to boundary as well as the importance of bike lanes. Councillor O'Connell
requested the transfer agreement from the Province to the Region of Durham, questioning
what the dollar amount was and where the money was spent.
Resolution #119/10
Moved by Councillor Pickles
Seconded by Councillor McLean
WHEREAS the City of Pickering is pursuing a sustainable and accessible approach to the
community which includes the promotion of pedestrian and bicycle routes for residents to
get around the City; and
WHEREAS the City of Pickering is encouraging appropriate urban development of Kingston
Road through Pickering as a main corridor; and
WHEREAS due to the historic development pattern along Kingston Road, there are
numerous gaps in the sidewalk network along Kingston Road; and
WHEREAS many residents in the City of Pickering regularly travel along Pickering roads
and many have requested completion of sidewalks and bicycle paths along Kingston Road;
and
20
Council Meeting Minutes
Monday, June 21, 2010
PICKERIN 7:30 PM
Council Chambers
21
WHEREAS typically these gaps are not completed until adjacent development occurs and
therefore where development is not expected in the short term, there are no plans to
complete sidewalks.
NOW THEREFORE the Council of the City of Pickering is of the opinion that the sidewalk
network on Kingston Road, both on the north and south sides, should be completed from
the Toronto boundary to the west to the Ajax boundary to the east, thus having continuous
sidewalks on Kingston Road through the entire City of Pickering.
NOW THEREFORE Council directs staff to prepare an inventory of the sidewalk network on
Kingston Road and prepare a plan identifying gaps and deficiencies in the sidewalk
network, consider bike routes and recommending priorities to Council in time for
consideration of Council through the 2011 City budget.
NOW THEREFORE staff in preparing the plan, consult with the Region of Durham,
including Durham Transit, and the City of Pickering Accessibility Advisory Committee.
CARRIED UNANIMOUSLY.
ON A RECORDED VOTE
(IX) BY-LAWS
7059/10 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended
by 1055/79,and By-law 6134/03, to implement the Official Plan of the City of
Pickering in the Region of Durham Part 1 40R-3466, and Parts 2, 3, 4 and 5
40R-5805, and Part 1 40R-11779, City of Pickering (A21/09)
7060/10 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended
by By-law 6537/05, to implement the Official Plan of the City of Pickering in
the Region of Durham, North Part of Lot 18, Plan 329, City of Pickering. (A
3/10)
7061/10 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended
by By-law 1680/83, 1727/83, 2006/85 and 5235/98 to implement the Official
Plan of the City of Pickering, Region of Durham, being Part of Lot 23,
Concession 1 South, in the City of Pickering (A 4/10)
7062/10 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended,
to implement the Official Plan of the City of Pickering District Planning Area,
Region of Durham in Part of Lot 24, Concession 1, in the City of Pickering. (A
02/10
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K3, Monday, June 21, 2010
PICKERING 7:30 PM
22 Council Chambers
7063/10 Being a by-law to amend the Responsible Pet Ownership By-law
7064/10 Being a by-law of the Corporation of the City of Pickering to establish the 2010
final property taxes and due dates for the Commercial, Industrial and Multi-
Residential Tax Classes
7065/10 Being a by-law to appoint By-law Enforcement Officers for the purpose of
enforcing parking restrictions on private property.
7066/10 Being a by-law to exempt Blocks 1, 2 and 3 on Plan 40M-2414, Pickering, from
the part lot control provisions of the Planning Act.
7067/10 Being a by-law to amend the Taxicab Licensing By-law 6702/06, Part V,
Sections 62 and 63(1), in accordance with an Order from the Ontario Superior
Court of Justice.
THIRD READING:
Councillor McLean, seconded by Councillor Dickerson moved that By-law Numbers
7059/10 to 7067/10, be adopted, and the said by-laws be now read a third time and passed
and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed
thereto.
CARRIED
(X) OTHER BUSINESS
1) The Chief Administrative Officer was asked to action the following;
a) Councillor O'Connell requested to be provided with an update regarding the pile
of dirt at Bayly and Whites road as well as the landscape plans and felt that an
assessment of the storm sewers should be considered.
b) Councillor O'Connell requested information on the South Rosebank road
construction. She noted that the roads were unacceptable and wanted answers
from the Region of Durham on the restoration plans and construction timing for
this area.
c) Councillor O'Connell requested an update prior to the next meeting with respect
to alerting sirens.
d) Councillor McLean requested staff investigate enforcement options with respect
to weeds in the front yards of the buildings at San Francisco by the Bay as well
as other sites throughout the City.
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Citqo~ _ Council Meeting Minutes
Monday, June 21, 2010
]PICKEM 7:30 PM
Council Chambe23
e) Councillor McLean requested the City Clerk inquire about the cost for the City of
Pickering to join the Great, Lakes and St. Lawrence Cities Initiative.
f) Councillor Johnson requested a public meeting be set up in Claremont with
respect to the fire investigation report regarding 1705 Central Street in
'Claremont.
Moved by Councillor Littley
Seconded by Councillor McLean
That the rules of procedure be suspended in order to introduce a motion with respect
to the consideration of a motion regarding the City of Pickering not supporting the
Region of Durham appeal to the Ontario Municipal Board regarding the Regional
Official Plan Amendment #128.
MOTION DEFEATED
ON A RECORDED
VOTE AS FOLLOWS.
YES NO
Councillor Littley Councillor Dickerson
Councillor McLean Councillor Johnson
Councillor O'Connell Councillor Pickles
Mayor Ryan
(XI) CONFIRMATION BY-LAW
By-law Number #7068/10
Councillor Johnson, seconded by Councillor Littley, moved for leave to introduce a By-
law of the City of Pickering to confirm those proceedings of the Council of The
Corporation of the City of Pickering at its Regular Meeting of June 21, 2010.
CARRIED
(XII) ADJOURNMENT.
Moved by Councillor Dickerson
Seconded by Councillor Littley
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city o~ _ Council Meeting Minutes
Monday, June 21, 2010
7:30 PM
24 Council Chambers
That the meeting be adjourned at 11:20 pm.
CARRIED
DATED this 21st day of June, 2010
MAYOR DAVID RYAN
DEBBIE SHIELDS
CITY CLERK
24
Czrq oo _ Special Council Meeting Minutes
Monday, July 5, 2010
PICXE 6:20 pm
Main Committee Room 25
PRESENT:
Mayor Ryan
COUNCILLORS:
D. Dickerson
R.Johnson
B. Littley
B. McLean
J. O'Connell
D. Pickles - arrived at 7:30 pm
ALSO PRESENT:
T. Prevedel - Chief Administrative Officer
E. Buntsma - Director, Operations & Emergency Services
N. Carroll Director, Planning & Development
T. Melymuk - Director, Office of Sustainability
G. Paterson - Director, Corporate Services & Treasurer
R. Holborn - Division Head, Engineering Services
D. Shields - City Clerk
(1) DISCLOSURE OF INTEREST
No disclosures of interest were noted.
Resolution #120/10
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That Council move In Camera in accordance with the provisions of the Municipal
Act and Procedural By-law 6746107.
CARRIED
(11) CONFIDENTIAL MATTERS
a) Confidential Verbal Update from the. Chief Administrative Officer
Re: Personnel Matter
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PICKERING 6:20 pm
26 Main Committee Room
Discussion ensued on this matter. Refer to the In Camera minutes of July 5, 2010
under the custody and control of the City Clerk.
b) Verbal Update from the Director, Planning & Development
Re: Status of Restrictive Covenants
Held by the City of Pickering
Discussion ensued on this matter. Refer to the In Camera minutes of July 5, 2010
under the custody and control of the City Clerk.
c) Chief Administrative Officer's Report CAO 18-10
York Region Litigation Issues
Discussion ensued on this matter. Refer to the In Camera minutes of July-5, 2010
under the custody and control of the City Clerk.
Moved by Councillor Dickerson
Seconded by Councillor Johnson
Resolution #121/10
That the recommendations as contained in the Confidential Minutes of July 5,
2010, be adopted.
CARRIED
Councillor Pickles arrived at 7:30 pm.
(III) CONFIRMATION BY-LAW
By-law Number 7069/10
Councillor McLean, seconded by Councillor O'Connell moved for leave to
introduce a By-law of the City of Pickering to confirm those proceedings of the
Council of The Corporation of the City of Pickering at its Special (In Camera) .
Meeting and Special Meeting of Council of July 5, 2010.
CARRIED
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Monday, July 5, 2010
6:20 pm
Main Committee Room 27
(IV) ADJOURNMENT
The Meeting adjourned at 7:35 pm.
DATED this 5th day of July, 2010
MAYOR DAVID RYAN
DEBBIE SHIELDS
CITY CLERK
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Ciro Joint Planning & Development and
Executive Committee Meeting Minutes
Monday, July 5, 2010
28 7:40 pm - Council Chambers
Chair: Councillor Pickles
PRESENT:
Mayor Ryan
COUNCILLORS:
D. Dickerson
R. Johnson
B. Littley
B. McLean
J. O'Connell
D. Pickles
ALSO PRESENT:
T. Prevedel - Chief Administrative Officer
N. Carroll - Director, Planning & Development
T. Melymuk - Director, Office of Sustainability
G. Paterson Director, Corporate Services & Treasurer
R. Holborn - Division Head, Engineering Services
C. Rose - Manager, Policy
R. Pym - (Acting) Manager, Development Review
B. Starr - Manager, Development Control
G. McGregor - Principal Planner - Policy.
1. James - Planner II
D. Shields - City Clerk
L. Harker - Coordinator, Records & Elections
(1) DISCLOSURE OF INTEREST
No disclosures of interest were noted.
(II) PART `A' INFORMATION REPORTS
1. Zoning By-law Amendment - A 5/10
Chieftan Developments Inc. on behalf of
Conseil scolaire de district du Centre-Sud-Ouest
Part of 2265 Brock Road
(Part of Lot 18, Concession 2, Part 3 40R-20062)
City of Pickering
A public information meeting was held under the Planning Act, for the purpose of
informing the public with respect to the above noted application.
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Monday, July 5, 2010
7:40 pm - Council Chambers
Chair: Councillor Pickles 2 9
Ross Pym, (Acting) Manager, Development Review gave an outline of the
requirements for a Statutory Meeting under the Planning Act. He also noted that
if a person or public body does not make oral or written submissions to the City
before the by-law is passed, that person or public body are not entitled to appeal
the decision of City Council to the Ontario Municipal Board, and may not be
entitled to be added as a party to the hearing unless, in the opinion of the Board,
there are reasonable grounds to do so.
1. James, Planner II, gave an overview of zoning amendment application A
05/10.
Catherine Gravely, Sorensen Gravely Lowes, and Suzanne Labrecque, Conseil
scolaire de district du Centre-Sud-Quest appeared in support of the application.
Ms. Gravely provided an overview of the proposed site and outlined the
opportunities available for ecological programming on this site and the
sustainability initiatives.
A question and answer period ensued.
Sylvie Landry, 989 Rambleberry Avenue, and a trustee for the Conseil scolaire
de district du Centre-Sud-Ouest, appeared before Committee in support of the
application. Ms. Landry thanked staff and members of Council for their
consideration of this item and hopes to commence construction in a timely
matter.
(III) PART 'B' - PLANNING & DEVELOPMENT REPORTS
1. Director, Planning & Development Report PD 21-10
Pickering Official Plan Review
Status Update; and,
Request for'Proposals for an
Environmental and Countryside Conformity Amendment
A question and answer period ensued.
RECOMMENDATION
Moved by Councillor Johnson
Seconded by Councillor Littley
That Report PD 21-10 of the Director, Planning & Development, providing a
status update on the Pickering Official Plan Review Program and advising of the
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FICU Monday, July 5, 2010
7:40 pm - Council Chambers
30 Chair: Councillor Pickles
release of Request for Proposal RFP-6-2010 to engage consultants to undertake
the Envirohment and Countryside Conformity Amendment for the Official Plan
Review Program, be received for information.
CARRIED
2. Director, Planning & Development Report PD 22-10
Draft Plan of Subdivision SP-2009-15
Zoning By-law Amendment Application A 17/09
Ontario Realty Corporation
Part of Lot 18, Concession 3
City of Pickerinq
Deana Gilbert, Planner, Sernas Associates, a representative for Ontario Realty
Corporation, appeared before the Committee in support of the application and to
answer any questions.
RECOMMENDATION
Moved by Councillor Johnson
Seconded by Councillor Dickerson
1. That Draft Plan of Subdivision SP-2009-15 submitted by Ontario Realty
Corporation, to permit a plan of subdivision to create one school block on
lands being on Part of Lot 18 Concession 3, be endorsed;
2. That the proposed conditions of draft plan approval of subdivision to
implement Draft Plan of Subdivision SP-2009-15 as set out in Appendix I to
Report PD 22-10, be endorsed;
3. That Zoning By-law Amendment Application A 17/09 submitted by Ontario
Realty Corporation, to amend the zoning of the subject property to
implement Draft Plan of Subdivision SP-2009-15 for one school block, as
outlined in Appendix II to Report PD 22-10, be endorsed; and,
4. Further, that the draft zoning by-law to implement Zoning By-law
Amendment Application A 17/09, as set out in Appendix II to Report PD 22-
10, be forwarded to City Council for enactment.
CARRIED
3. Director, Planning & Development, Report PD 24-10
Proposed Wireless Cell Tower Installation
TM Mobile Inc. (Telus)
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Executive Committee Meeting Minutes
ppi Monday, July 5, 2010
7:40 pm - Council Chambers
Chair: Councillor Pickles 31
Lease of City lands located on unopened Road Allowance - Sideline 16
(North side of Old Taunton Road, East of Brock Road)
Duffin Heights Neighbourhood
City of Pickering
Steven Mazer, representative for the applicant appeared before the Committee
in support of the application and to answer any questions.
A question and answer period ensued with questions raised regarding other
leases of comparable value and whether or not the Durham Regional Police are
paying fees to access these wireless lines. Staff noted that they would
investigate the above and report back before.the July 12th Council meeting.
RECOMMENDATION
Moved by Councillor Johnson
Seconded by Councillor Dickerson
1. That Report PD 24-10 of the Director, Planning & Development be
received;
2. That the Mayor and the Clerk be authorized to execute a lease agreement
with TM Mobile Inc. (Telus) substantially on the terms set out in this Report,
and to the satisfaction of the Director, Corporate Services & Treasurer and
the Solicitor for the City;
3. That the Director, Planning & Development be authorized to provide
Industry Canada with a letter of support for this Cell Tower installation,
located on unopened road allowance (Sideline16) on the north side of Old
Taunton Road, east of Brock Road, following execution of a lease
agreement; and,
4. Further, that the appropriate officials of the City of Pickering be authorized
to give effect thereto.
CARRIED
4. Director, Planning & Development, Report PD 25-10
Pickering Parkway Realignment, Improvement and Signalization
OPB Realty Inc. (Pickering Town Centre)
1340 Pickering Parkway
Part of Lot 21 & 22, Concession 1
City of Pickering
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PICKEFING Monday, July 5, 2010
32 7:40 pm - Council Chambers
Chair: Councillor Pickles
A question and answer period ensued.
RECOMMENDATION
Moved by Councillor Dickerson
Seconded by Mayor Ryan
1. That Report PD 25-10 of the Director, Planning & Development be
received;
2. That Council authorize the appropriate City officials to enter into a
development agreement with OPB Realty Inc. satisfactory to the Director,
Planning & Development and the Director, Corporate Services and
Treasurer respecting the realignment, improvement and signalization of
Pickering Parkway from Liverpool Road to the existing entrance on the
south side of the Pickering Town Centre lands (in front of the Bay
entrance);
3. Further, that the appropriate City of Pickering officials be authorized to take
necessary action to give effect thereto.
CARRIED
(IV) PART `C' EXECUTIVE COMMITTEE REPORTS
1. Chief Administrative Officer's Report, CAO 17-10
Animal Services Emergency Response Plan
A question and answer period ensued.
RECOMMENDATION
Moved by Councillor McLean
Seconded by Councillor O'Connell
1. That the Animal Services Emergency Response Plan be endorsed by
Council.
2. That the Animal Services Emergency Response Plan be incorporated into
the City's Community Emergency Management Plan.
CARRIED
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1 Monday, July 5, 2010
7:40 pm - Council Chambers
Chair: Councillor Pickles 33
2. Director, Corporate Services & Treasurer, Report CS 29-10
Duffin Heights Neighbourhood
-Cost Sharing Agreement
-Stormwater Management Facility #4
A question and answer period ensued.
RECOMMENDATION
Moved by Councillor Johnson
Seconded by Councillor Littley
1. That Report CS 29-10 of the Director, Corporate Services & Treasurer be
received;
2. That the Mayor and the City Clerk be authorized to enter into the Cost
Sharing Agreement (CSA), as may be amended from time to time, with the
Duffin Heights Landowners Group respecting the.provision of infrastructure
in the Duffin Heights Neighbourhood, essentially in the form attached
hereto and acceptable to the Chief Administrative Officer, the Director,
Corporate Services & Treasurer and the Director, Planning & Development,
subject to the following item being addressed to the City's satisfaction;
a) specific reference to Section 11.17 (p)(iii) of the City's Official Plan for
Duffin Heights within the CSA so that Non-Participating Owners are
entitled to obtain clearance from the Trustee upon payment of their
proportionate share of the costs under the CSA.
3. That the Director, Corporate Services & Treasurer be authorized to make
any changes to the agreement, as may be amended, or subsequent
agreements, to protect the financial interests of the City and to sign any
subsequent agreements including amendments;
4. That the Clerk forward a copy of Report CS 29-10 to each member of the
Duffin Heights Landowners Group and the Trustee for information; and
5. That the appropriate officials of the City of Pickering be authorized to take
any necessary actions to give effect thereto.
CARRIED
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Monday, July 5, 2010
34 7:40 pm - Council Chambers
Chair: Councillor Pickles
(V) OTHER BUSINESS
1. The Chief Administrative Officer was requested to action the following;
1. Councillor McLean requested a status update on the Ministry's letter
regarding U-pak Disposals.
2. Councillor O'Connell requested that staff investigate drainage by-laws and
associated enforcement measures of other Municipalities and report back
in September.
(VI) ADJOURNMENT
The meeting adjourned at 9:40 pm.
7
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3 5
PIC ERING July 12, 2010
DELEGATIONS
1. Shirley Van Steen, Board Chair
Pickering Public Library
Re: Facilities Plan
.2. Walter Donaldson and
Morgan Dever
The Friends of the Ajax Pickering Hospital
Re: Single Health Care Corporation for the Region of Durham
[Refer to CORR. No. 51-101
3. Russ Phillips
Re: Cellular Tower at 2585 Concession Road 6 Greenwood
4. Ethel Cecchetto
Re: Restrictive Covenant on 523 Park Crescent
5. a) Glenn Campbell
b) Surinder Kumar
c) Kewal (Kevin) Manocha
Re: Taxicab Fare Increase
6. Peter Rodrigues
Re: York-Durham Sewer System
citq.00
3 6
PICKERI July 12, 201 0
CORRESPONDENCE Pages
1. CORR. 49-10 Motion for Direction
ETHEL CECCHETTO 39-45
GLEN EDEN DEVELOPMENTS
50 Nashdene Road, Unit 105
Scarborough, ON M1V 5J2
Letter received from Ethel Cecchetto, Glen Eden Developments, requesting
Council remove the 9 meter height restrictive covenant off the title for 523 Park
Crescent, Pickering.
2. CORR. 50-10 Motion for Support
ANGELA SHARBOT, CLERK 46
TOWN OF ATIKOKAN
Box 1330
Atikokan, On POT 1 CO
Correspondence received-from Angela Sharbot, Clerk, Town of Atikokan seeking
support of a resolution requesting the Minister of Transportation to review the
Off-Roads Vehicle Act to include Utility Vehicles (UTVs).
3. CORR. 51-10 Motion for Support
WALTER DONALDSON & YVONNE BOSCH 47
FRIENDS OF THE AJAX PICKERING HOSPITAL
5 Kirkham Drive
Aiax, ON L1 S 51_1
Letter received from Walter Donaldson & Yvonne Bosch, Co-Chairs, Friends of
the Ajax Pickering, Hospital, seeking Council's support of a motion to request
the Central East Local Health Integration Network to explore the possibility of a
single hospital corporation for all communities in Durham Region.
4. CORR. 52-10 Motion for Support
CAROLYN DOWNS, CITY CLERK 48
CITY OF KINGSTON
216 Ontario Street
Kingston, ON K7L 2Z3
Letter received from Carolyn Downs, City Clerk, City of Kingston, seeking
Council support with respect to a resolution passed at a meeting held on June
15, 2010 asking the Federal Government to reconsider its position and not close
the prison farms in Kingston and that a moratorium on the prison farm closures
be put into place until a full public review of this decision takes place.
37
5. CORR. 53-10 Receive for Information
J. W. TIERNAY, EXECUTIVE DIRECTOR 49
ONTARIO GOOD ROADS ASSOCIATION
6355 Kennedy Rd., Unit 2
Mississauga, ON L5T 21-5
Letter received from J.W. Tiernay, Executive Director, Ontario Good Roads
Association seeking contributions from municipalities into a MMS Litigation Fund
to assist in fighting an application to have the Minimum Maintenance Standards
declared null and void.
6. CORR. 54-10 Receive for Information
M. TOFT 50-52
CITY CLERK'S OFFICE
CITY OF TORONTO
100 Queen Street West
City Hall, 12th Floor, West
Toronto, ON M51-1 2N2
I
Letter received from M. Toft, on behalf of the City Clerk, City of Toronto,
regarding their request for the Ontario Government to. amend the governance of
Metrolinx to make it open, transparent and accountable to the public.
7. CORR. 55-10 Receive for Information
ANNE GREENTREE, DEPUTY CLERK 53-54
MUNICIPALITY OF CLARINGTON
40 Temperance Street
Bowmanville, ON L1 C 3A6
Letter received from Anne Greentree, Deputy Clerk, Municipality of Clarington,
with respect to a resolution passed at their meeting held on June 14, 2010
regarding their request for the Government of Ontario to provide equitable and
appropriate funding for mandated services provided by the Durham Children's
Aid Society.
8. CORR. 56-10 Receive for Information
ROGER ANDERSON 55
REGIONAL CHAIR AND CEO
REGIONAL MUNICIPALITY OF DURHAM
605 Rossland Road East
Whitby, ON L1 N 6A3
Letter received from Roger Anderson, Regional Chair; Region of Durham
offering their congratulations for the board and staff at Veridian on being selected
by Natural Resources Canada as the 2010 Energy Star Utility of the Year.
38
9. CORR. 57 -10
ANDREA ARMSTRONG Motion to Declare
CROHN'S AND COLITIS 56
FOUNDATION- OF CANADA
640 Trillium Dr., Box 2488
Kitchener; ON N2H 6M3
Letter received from Andrea Armstrong requesting the City of Pickering proclaim
September 16, 2010 as National Family Dinner Night.
i
i
I
39
Glen Eden Developments
50 Nashdene Road
Unit 105
Scarborough, Ontario
M1V 5.12
July 6; 2010
Mayor and Members of Council
City of Pickering
The Corporation of the City of Pickering
One The Esplanade
Pickering, Ontario, Canada
L1V 6K7
Dear Mayor and Members of Council,
Re: Request to remove Restrictive. Covenant off the title
@ 523 Park Crescent, Pickering, Ontario
Before calling you, I wanted to submit this formal letter to the Clerk, outlining our points and to
brief you on my situation in regards to the building of a private single family dwelling in the
Pickering area, more specifically 523 Park Crescent. I have also spoken the Debbie Shields, City
Clerk and requested to be a delegation to council on July 12, 2010 meeting.
I
I am formally asking that Council direct to remove the 9 meter height restrictive covenant off
title, municipally known as 523 Park Crescent, Pickering, Ontario. Zoning in the immediate area
is 114-Residendial Zoning under By-law 25-11 which permits a max height of.12 meters.
The. property was originally a road allowance to access proposed lots to be developed near the
water (Lake Ontario). The plans for these lots were abolished, therefore the above mentioned
land known as, 523 Park Crescent was-no longer required as a road allowance, and sold to us
through a City of Pickering tender zoned for a single family dwelling.
Our situation is the height restriction on this particular parcel of land was set at 9 meters due to
the original zoning of the road allowance. All the surrounding properties to the north, west,
east and south are zoned with a 12 meter height restriction. Our request is to increase the
height restriction on the single parcel of.land to coincide with all surrounding properties.
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40
Page 2
Our proposal submitted to the City of Pickering outlines the proposed height of the single family
dwelling to the mid point of the roof line to be 9.93 meters and the overall height is 11.13
meters, well under the adjacent properties restrictions. I have attached a copy of our proposed
front elevation and site plan for your reference. By allowing the increase in height from 9
meters to 11.13 will significantly reduce the lot coverage.
Also included are site pictures with short description of the view outlining how the height
increase will not impact any views.
There is an existing 6 meter easement along the whole south side of the property allowing for
open space view and buffer to the adjoining properties. In addition to this the house on the
south is also setback from the property line increasing this buffer between the houses to
approximately 12 meters.
Views from the north properties in my opinion will not be affected with the increased height
allowance but rather will benefit from the reduced footprint coverage allowing for more open
'space.
In summary, we are asking not to be discriminated against and allow for the property to fit in
with all the surrounding properties including the properties to the south. Our request is to have
Council direct to remove the 9 meter height restrictive covenant off the title for 523 Park
Crescent, Pickering, Ontario.
I appreciate you taking the time to review this request and hope you consider our request to be
very fair and favourable.
f
Re pectf
E el Cecchetto
Glen Eden Developments Ltd.
Phone: 416-292-0868 x 227
Fax: 416-292-3132
ececchetto@svmpatico.ca
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City of Pickering Planning & Development Department
PROPERTY DESCRIPTION LOT 39, PLAN 270
OWNER CITY OF PICKERING DATE OCT. 20, 2005 DRAWN BY JB
FILE No. N/A SCALE 1:2500 CHECKED BY DB
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TOrenel Enterprif as Inc. and its suppliers. All riphtf Reservetl. Not a plan of s-ey. PA-2
2005 MPAC and its suppliers. tAll right f Reserved. Not o lon of Serve . IY L
Looking south on Park Cres. 523 Park Cres is vacant lot where van is parked.
Houses shown are to the south of the property. 4
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523 Park cres. Looking south on Park cres. Vacant lot located to the left of
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view looking south on Park cres which will not be impacted by the proposed
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Dear Clerk 4 6
CoP-P ,50-/ 0
On behalf of Atikokan Town Council, i ask that you please included the attached resolution as an agenda item at an
upcoming meeting of Council. We are requesting your municipality's support and that a similar resolution from your
community be sent to the Minister of Transportation. There is strength in numbers!
THE CORPORATION OF THE TOWN OF ATIKADKArN
TO:
COPY
COUNCIL RESOLUTION TO:
Date: 14 Jun 2010
Moved by: _
!
-.t F f
Seconded by: `A `r'~..:..... y.,.._......~ , ..v
d-
WHEREAS Utility Vehicles (UTVs) are currently not of a prescribed class of vehicle to be allowe bn provincial and municr al
highways; and (Mo 4-toh -Fcar ?LAS pPnr+>
WHEREAS the Provincial Government through their vehicle licensing program recognizes UTVs as an All-Terrain Vehicle (ATV);
and
WHEREAS UTVs are insurable under the Insurance Act to be in compliance with the Highway Traffic Act and Off-Roads Vehicle
Act; and
WHEREAS manufacturers and retailers continue to build and sell UTVs; and
WHEREAS there are economic benefits with the manufacturing, sale and use of UTVs; and
WHEREAS there are further economic benefits in the tourism industry to develop ATV and UTV trails; and
WHEREAS a thorough review of the Off-Roads Vehicle Act in conjunction with the Highway Traffic Act hs not taken place to
consider expanding UTVs as an allowable vehicle on provincial and municipal highways;
NOW THEREFORE BE IT RESOLVED that the Council of the Town of Atikokan requests the Minister of Transportation to give
a directive for a thorough review of the Off-Roads Vehicle Act to include UTVs in the Off-Roads Vehicle Act; and
FURTHER BE IT RESOLVED that this resolution be forward to the Minister of Transportation and to Bill Mauro, MPP Thunder
Bay-Atikokan; and all Ontario municipaltilies for further support.
CORDED VOTE COUNCIL MEMBER
YEA NAY CARRIED DEFEATED
AVIDSON, Marlene
ICKSON, Bud
URAND, Sherwin
GOSSELIN, Bob
ANMKIN, Ma
KARENKO, Mary
ROWN, Dennis
RESOLUTION NO ~5 d CARRIED BY 1
Thank you in advance to our request.
Mrs. Angela Sharbot
Clerk/Economic Initiatives Administrator
Town of Atikokan
Box 1330
Atikokan, Ontario
POT 1 CO
Friends of the Ajax Pickering Hospital
5 Kirkham Drive, Ajax L1 S 51_1 47
' riwjy ke.py Y'
w
July 6, 2010
Debbie Shields
City Clerk
City of Pickering
Pickering Civic Complex
One The Esplanade
Pickering, Ontario
L1 V 6K7
Dear Mayor Ryan and Members of Council,
The Friends of the Ajax-Pickering Hospital are asking your support to propose a motion at Council as follows:
That Pickering City Council supports a single hospital corporation for all communities of Durham Region.
This Council requests that the Central East Local Health Integration Network explore how this goal might be best
achieved to serve the residents of Durham.
The Friends are prepared to support this motion with. a delegation if that would be appropriate. We appreciate you
giving this matter your attention.
Sincerely ORIGINFtl._r~ "
TO:~.
COPY
TO:
Walter Donaldson Yvonne Bosch
Co-Chair Co-Chair
F
CO'
Rt. t:+
48 sa-tD
RECE. W CoQR.
CITY OP PsCKERING
Bi rJ 7 2010
CLERKS DIVISION Office of the City Clerk
June 16, 2010
TO: ALL MUNICIPALITIES IN ONTARIO WITH A POPULATION OVER 50,000
Dear Sirs:
RE: MOTION (4) - RECONSIDER POSITION AND NOT CLOSE PRISON FARMS IN
KINGSTON - FULL PUBLIC REVIEW
I would confirm that at the regular meeting of Kingston City Council held on June 15, 2010, the
following Motion (4), was approved:
(4) Moved by Councillor Matheson
Seconded by Councillor Glover
WHEREAS the prison farms at Frontenac and Pittsburgh Institutions provide milk, eggs, and meat for 14 penitentiaries in
Ontario and Quebec saving Canadian taxpayers from having to pay for this food for prison inmates; and,
WHEREAS the prison farms provide inmates with real work to do while they serve their time, contribute to their
rehabilitation, and allow them to 'pay their way through agriculture'; and,
WHEREAS on-going community efforts to save the prison farms have gathered increasing support both in Kingston and
across the country, and,
WHEREAS Kingston City Council wishes to make it absolutely clear to the federal government that we believe that the
prison farms are a positive and productive element of our community and should not be closed,
THEREFORE BE IT RESOLVED THAT City Council ask the federal government to reconsider its position and not close
the prison farms in Kingston, and that a moratorium on the prison farm closures be put into place until a full public review
of this decision takes place;
and further -
THAT a copy of this motion be sent to the Prime Minister, the Attorney General of Canada, and the Minister of Public
Safety, as well as the leaders of the opposition parties, and their appropriate critics for this portfolio, and all municipalities
over 50,000, FCM, AMO, and Correctional Services Canada, asking for their support.
CARRIED
oRIGlNRI_ rQ, ...,ry _
Yours truly, To,
CCPv
_.d
Carolyn Downs
City Clerk ~
/ki M t
Cc: Councillor R. Matheson
u
F
File No. - .
T'AXE A t `
CmG'~',oh r S~PorT~
The Corporation of the City of Kingston
216 Ontario Street, Kingston, ON K7L 2Z3
Phone: (613) 546-4291 ext. 1247 Fax: (613) 546-5232 cdowns@cityofkingston.ca
49
Cor2i2- ~3-1n
Dear Mayor & Members of Council:
As you know, the Minimum Maintenance Standards (MMS) were created to help Ontario municipalities
manage their risk from legal action stemming from personal injury on municipal roads. Unfortunately,
claims are repeatedly brought against road authorities for personal injury and property damage alleging
inadequate maintenance of roads, signage or failing to provide proper winter deicing, sanding and/or
plowing. The MMS have been very successful in defending against these claims. If the municipality can
show that they were following the minimum level of maintenance set out in the regulations, plaintiffs are
often discouraged from proceeding with their claims either by their lawyers or upon presentation of proof
in discovery. Further, upon making it to the Courts, usually with a claim for catastrophic injury, the courts
have been looking for the compliance with MMS with regards to municipal liability.
Recently an application was filed with the Superior Court of Justice to have the Minimum Maintenance
Standards declared null and void. This application has been filed by individuals who have also filed suit
against a municipality for a winter related accident. The municipality is attempting to defend the action,
in part, by proving that they were in compliance with the Minimum Maintenance Standards.
The application to have an order declaring the MMS null and void, if successful, will have huge
implications for all Ontario municipalities. Municipalities, who are exercising due diligence and
maintaining their roads in good repair, or providing excellent winter maintenance, will no longer have a
viable defence against spurious claims of liability. With no viable defence, claims that might otherwise
be thrown out will continue onto expensive trials and old claims could possibly be fe-filed. The courts
may once.again start awarding large settlements which will result in higher insurance premiums for
municipalities. For this reason the Ontario Good Roads Association is filing notice with the court that we
wish to oppose the application on behalf of our municipal members.
OGRA does not have the financial resources to defend this application and any subsequent appeals,
which potentially could go as high as the Supreme Court of Canada. We are therefore turning to you,
our members, to ask you to consider contributing to a "MMS Litigation Fund". A small contribution to the
fund will greatly assist OGRA in fighting this application on behalf of all our members.
We are suggesting that each municipality consider contributing 10¢ per-capita with the maximum
contribution capped at $50,000 and the minimum being.$1,000. We appreciate that municipal budgets
are stretched; however a small contribution now could save significant money in the future. Please feel
free to contribute whatever you can to the cause. Any funds not used will be refunded back to
contributing municipalities on a pro-rated basis.
Thank you for your consideration of this request. If you have any questions or concerns please contact
me. ~rsria=
COPY
~
Yours truly, ITO:
J. W. Tierna i
Executive Director
50
Ulli ity S. Watkiss
City Clerk
9TOROMO C
City Clerk's Office Secretariat Tel: 416.392.7032
Marilyn Toft Fax: 416-392.2980
Council Secretariat Support
,R City Hall, 12" Floor, West e-mail: mtoft@toronto.ca
R Cr 100 Queen Street West web: www.toronto.ca
CITY Or- ~-t(,KERI Toronto, Ontario M5H 2N2
2010 Ref: 2010-MM50.5
CLERKS DIVISION
June 14, 2010
GREATER TORONTO AREA MUNICIPALITIES:
Subject: City Council - Member Motion - MM50.5
For an Open, Transparent, and Accountable Metrolinx
City Council on June 8 and 9, 2010, considered this Item, and adopted the following:
1. City Council request the Ontario Government to amend the governance of Metrolinx to
make it open, transparent, and accountable to the public by requiring it to conduct its
meetings in public, consistent with the rules governing municipal government; provide
advance public notice of meetings; allow public deputations; and publish all reports,
agendas, and minutes.
2. City Council forward a copy of this Item to Toronto MPPs and other Greater Toronto
Area municipalities for their information.
Background Information (City Council)
Member Motion MM50.5
(http://vmw v.toronto.ca/legdocs/mmis/2010/mm/bgrd/backgroundfile-31421.pdf)
3"~"j,. z_
for City CI5-cr-.
TO:
M. Toft/gc
Attachment
Sent to: Premier, Province of Ontario y
President and.Chief Executive Officer, Metrolinx
Toronto Members of Provincial Parliament
s-~-~~
Greater Toronto Area Municipalities
C. City Manager - t
Chief General Manager, Toronto Transit Commission j _
~~CGe~J c -~or ~ InTv~
51
~4TOROMO Member Motion
City Council
Notice of Motion
IMM50.5 ACTION Ward: All
For an Open, Transparent, and Accountable Metrolinx - by Councillor
Davis, seconded by Councillor Carroll
* Notice of this Motion has been given.
* This Motion is subject to referral to the Executive Committee. A two thirds vote is required
to waive referral
Recommendations
Councillor Davis, seconded by Councillor Carroll, recommends that:
1. City Council request the Ontario Government to amend the governance of Metrolinx to
make it open, transparent, and accountable to the. public by requiring it to. conduct its
meetings in public, consistent with the rules governing municipal government; provide
advance public notice of meetings; allow public deputations; and publish all reports,
agendas, and minutes.
2. City Council forward this Motion to Toronto MPPs and other Greater Toronto Area
municipalities for their information.
Summary
In 2006, the Ontario Government created Metrolinx, merging Go Transit into a new
organization with a mandate to develop and implement a regional transit plan for the Greater
Toronto Area (GTA). In March, 2009, the Ontario Government removed all elected officials
from the Metrolinx Board, replacing them with unelected appointees.
The Metrolinx Board meets to consider its business largely behind closed doors. While the
public is allowed to attend -the public sessions, they are not permitted to speak to the Board or
present their views on any of the items before it. Any budgetary matters or items related to the
development of the Regional Transit Plan are held behind closed doors. According to the
Minister responsible at the time, this is to ensure "frank and open" discussion. The Metrolinx
board also meets behind closed doors to discuss matters without providing formal notice,
publishing agendas, or providing a minuted record of the meeting.
Metrolinx has also developed an approach to consultation on the elements of its regional transit
plan that many have criticized as highly streamlined, one-way, and not in any way meaningful
or respectful of community input.
52 2
On May 19, 2010, Metrolinx approved, once again behind closed doors, a revised and truncated
plan for regional transit that included significant reductions in services and lines in Toronto.
This plan has been forwarded to the Ontario Government for its consideration.
This behind-closed-doors decision making process for the approval of cuts to Transit City is
counter to the principles of open, transparent, and accountable government. The City of
Toronto and the Toronto Transit Commission hold meetings in public, and a regional planning
body with no elected representatives should be required to meet an equally high standard for
openness and accountability, especially when their decisions hold such serious consequences
for the provision of public transit in Toronto.
(Submitted to City Council on June 8 and 9, 2010 as MM50.5)
• 53
C joy
Energi2ing Ontario . IA V E D TO:
C1 TV n
June 15, 2010 JUN 1 8 3 I
Honourable Dalton McGuinty CLERK'S DWIS!O
~2< 10
Premier of Ontario
Legislative Building
Queen's Park
Toronto ON M7A 1A1 i :l..
Honourable Sir: Res-c u c -fir
RE: DURHAM CHILDREN'S AID SOCIETY FUNDING
FILE NO.: S07.GE
At a meeting held on June 14, 2010, the Council of the Municipality of Clarington
passed the following Resolution #GPA-355-10:
'WHEREAS the Durham Children's Aid Society is a' mandated service under the
Child and Family Services Act to provide child welfare services and the Ministry
of Children and Youth Services is obliged to fund mandatory child welfare
services;
WHEREAS Ministry funding to Children's Aid Societies in Ontario was
approximately $23 million less than 2008/09 year when approximately $67 million
total budgetary shortfall was projected by these agencies province-wide at the
beginning of 2009/10 fiscal year;
WHEREAS Children's Aid Societies provincially have implemented cost cutting
measures reducing the shortfall to approximately $54 million at the end of
December 2009 and the Ministry provided one-time additional funding of $26.9
million in February 2010 leaving a province-wide deficit of approximately $27
million;
WHEREAS the Durham Children's Aid Society is the fourth largest in the
Province and serves a growing and diverse region that has the highest level of
children living in poverty in single parent families in the GTA and has been hard
hit by job loss in the automotive and related industries with resulting increases in
demands for Durham CAS services compared to 2008/09 year;
WHEREAS the provincial funding formula for Children's Aid Societies is
extremely complex and inequitable with Durham CAS receiving less funding to
deliver the same services as comparable Children's Aid Societies and is also
currently forecasting a 2009/10 deficit of $3.8 million on a $71.6 million budget
submission;
CORPORATION OF THE MUNICIPALITY OF CLAKIN.GTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 9o5,-623-3379
Honourable D. McGuinty - 2 - June 15, 2010
54
WHEREAS efforts at a resolution of the funding shortfall with the Province have
been unsuccessful so far; and
WHEREAS the consequences of a Ministry direction to balance the Durham CAS
budget for 2010/2011 are that 123 children. or youth representing 14% of the in-
care population would be discharged and that 64 staff positions representing
18% of the workforce would be terminated resulting in: increased risk to children
and families; poorer outcomes for children in care; decreased ability for Durham
CAS to fulfil its legal mandate; reduction or elimination. of services and programs;
further stress on other social service providers throughout Durham Region; and,
a negative impact on the local economy and social infrastructure;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of
Clarington respectfully requests the Government of Ontario to provide equitable
and appropriate funding for mandated services provided by the Durham
Children's Aid Society; and
FURTHER THAT copies of this resolution be sent to the Premier of Ontario, the
Minister of Children and Youth Services and to the Commission to Promote
Sustainable Child Welfare and Durham's MPPs and Durham Region
Municipalities."
Yours truly,
/ 'Anne!'Gre ntree, B.A., CMO
Deputy Clerk
CAG/jeg
C. L. Broten, Minister of Children and Youth Services and Women's Issues
Commission to Promote Sustainable Child Welfare
John O'Toole, M.P.P.
Jerry Ouellette, M.P.P.
Christine Elliott, M.P.P.
Wayne Arthurs, M.P.P.
P. Madill, Clerk, Region of Durham
M. de Rond, Clerk, Town of Ajax
D. Shields, City Clerk, City of Pickering
T. Gettinby, Clerk, Township of Brock
K. Coates, Clerk, Township of Scugog
D. Leroux, Clerk, Township of Uxbridge
S. Kranc, City Clerk, City of Oshawa
D. Wilcox, Clerk, Town of Whitby
55
June 21, 2010
Mr. Michael Angemeer ?pip
President and CEO
The Regional Veridian Connections Inc.
Municipality 55 Taunton Road East
of Durham Ajax, Ontario
Office of the Regional Chair L 1 T 3V3
605 ROSSLAND ROAD E. Dear Michael:
PO BOX 623
WHITBY ON LIN 6A3
CANADA On behalf of Durham Regional Council, I offer our hearty
905-668-7711
1-800-372-1102 congratulations to you, your board, and the staff at Veridian on
Fax: 905-668-1567 being selected by Natural Resources Canada as the 2010 Energy
Email: roger.anderson@durham.ca Star Utility of the Year.
www.durham.ca
Roger M. Anderson As you know, one of Durham Region's objectives is to be known as
Regional Chair and CEO the Energy Capital of Ontario. Along with power generation,
leading in energy efficiency strategies and technologies is another
important aspect of the reputation we are building. Veridian's
efforts are also a great contribution to protecting our environment.
Thus, your accomplishment is a win for the entire Region.
We are delighted that a Veridian Connections has been recognized
_for its commitment to energy efficiency. Keep up the good work.
Yours truly,
Roger Anderson
Regional Chair and CEO
C. D. Lindeblom, Director of Economic Development & Tourism
1
„Service Excellence t C) .
far our Communities"J
100% Post Consumer CD, .
fZece~ue -'f'or 1 rvPE
~tv
Fondation canadienne des 6 a °E w #
~ maladies inflammatoires i
de I'intestin
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Crohn's and Colitis _31
Foundation of Canada
June 25, 2010 couNCIi-
U e- OFFICE SUS r ,
LERK'4 'DIVISION, , y r) EV CLERK
Mayor David Ryan EIViERG LEGAL I
One The Esplanade , >=c IIU 7A>;s Res sA3 C 0PIP S
Pickering, ON CuG-r CAz. -
L1V6K7 ttr _ MG^cusr°aA,vil
Dear Mayor David Ryan: On
On Thursday, September 16, 2010, M&M. Meat Shops, Canada's largest retail chain of specialty frozen foods, is
encouraging families coast-to-coast to enjoy a meal together in celebration of the sixth annual National Family
Dinner Night.
Family experts and researchers confirm that one of the most valuable gifts parents can give their children is time
spent together as a family. Taking this advice, M&M Meat Shops successfully launched National Family Dinner
Night four years ago and have encouraged thousands of families to sit down and have dinner together. Through
these efforts, M&M Meat Shops strengthened communities and raised more than $100,000 for the Crohn's and
Colitis Foundation of Canada (CCFC). This year M&M Meat Shops is hoping to bring even more families across the
country together at mealtime.
Last year's program received the support of community leaders from coast-to-coast including the Prime Minister, the
Governor General, Premiers and many Mayors of Canada's largest and smallest cities. We would be most
honoured if you, as a leader in the community, would provide a letter of support for this community-based initiative
and, if possible, formally proclaim September 16, 2010 as National Family Dinner Night. We would truly love to hear
your own memories about your family dinners growing up and what getting together for a family meal means to you.
M&M Meat Shops will be asking families to register their participation in National Family Dinner Night on the
website: www.nationalfamilvdinnernight.com as of August 1St, 2010. For every person who registers, M&M Meat
Shops will donate $1 to the CCFC.
Of course, we also hope that you will enjoy a family dinner on September 16, 2010, and register your participation in
National Family Dinner Night at www.nationalfamilvdinnernight.com.
We thank you in advance for your consideration. We will follow up with your office in the next few
weeks. In the meantime, if you have any questions, please do not hesitate to call me at (519) 895-1075
x448.
Yours tru
Andrea Armstrong y~ a
Public Relations Specialist - i
M&M Meat.Shops
640 Trillium Dr. PO Box 2488
Kitchener, ON N2H 6M3 ° -
519-895-2580 ext. 448
andreaar aCmmms.ca e T
Cp'~ io n3 T-D !~'_)cC`GZr c~
l.Ltq O~
57
July 12, 2010
PICKERING
COMMITTEE REPORTS
a) REPORT JT 2010-01 OF THE JOINT PLANNING & DEVELOPMENT AND
EXECUTIVE COMMITTEE
PART'A' PLANNING & DEVELOPMENT REPORTS PAGES
1. Director, Planning & Development Report PD 21-10 9-46
Pickering Official Plan Review
Status Update; and,
Request for Proposals for an
Environmental and Countryside Conformity Amendment
RECOMMENDATION
That Report PD 21-10 of the Director, Planning & Development, providing a status
update on the Pickering Official Plan Review Program and advising of the release
of Request for Proposal RFP-6-2010 to engage consultants to undertake the
Environment and Countryside Conformity Amendment for the Official Plan Review
Program, be received for information.
2. Director, Planning & Development Report PD 22-10 47 - 96
Draft Plan of Subdivision SP-2009-15
Zoning By-law Amendment Application A 17/09
Ontario Realty Corporation
Part of Lot 18, Concession 3
City of Pickering
RECOMMENDATION
1. That Draft Plan of Subdivision SP-2009-15 submitted by Ontario Realty
Corporation, to permit a plan of subdivision to create one school block on lands
being on Part of Lot 18 Concession 3, be endorsed;
2. That the proposed conditions of draft plan approval of subdivision to
implement Draft Plan of Subdivision SP-2009-15 as set out in Appendix I to
Report PD 22-10, be endorsed;
3. That Zoning By-law Amendment Application A 17/09 submitted by Ontario
Realty Corporation, to amend the zoning of the subject property to implement
Draft Plan of Subdivision SP-2009-15 for one school block, as outlined in
Appendix 11 to Report PD 22-10, be endorsed; and,
58
4. Further, that the draft zoning by-law to implement Zoning By-law Amendment
Application A 17/09, as set out in Appendix II to Report PD 22-10, be
forwarded to City Council for enactment.
3. Director, Planning & Development, Report PD 24-10 97 - 108
Proposed Wireless Cell Tower Installation
TM Mobile Inc. (Telus)
Lease of City lands located on unopened Road Allowance - Sideline 16
(North side of Old Taunton Road, East of Brock Road)
Duffin Heights Neighbourhood
City of Pickering
RECOMMENDATION
1. That Report PD 24-10 of the Director, Planning & Development be received;
2. That the Mayor and the Clerk be authorized to execute a lease agreement
with TM Mobile Inc. (Telus) substantially on the terms set out in this Report,
and to the satisfaction of the Director, Corporate Services & Treasurer and
the Solicitor for the City;
3. That the Director, Planning & Development be authorized to provide Industry
Canada with a letter of support for this Cell Tower installation, located on
unopened road allowance (Sideline16) on the north side of Old Taunton
Road, east of Brock Road, following execution of a lease agreement; and,
4. Further, that the appropriate officials of the City of Pickering be authorized to
give effect thereto.
4. Director, Planning & Development, Report PD 25-10 109-113
Pickering Parkway Realignment, Improvement and Signalization
OPB Realty Inc. (Pickering Town Centre)
1340 Pickering Parkway
Part of Lot 21 & 22, Concession 1
City of Pickerinq
RECOMMENDATION
1. That Report PD 25-10 of the Director, Planning & Development be received;
2. That Council authorize the appropriate City officials to enter into a
development agreement with OPB Realty Inc. satisfactory to the Director,
Planning & Development and the Director, Corporate Services and Treasurer
respecting the realignment, improvement and signalization of Pickering
Parkway from Liverpool Road to the existing entrance on the south side of
the Pickering Town Centre lands (in front of the Bay entrance);
3. Further, that the appropriate City of Pickering officials be authorized to take
necessary action to give effect thereto.
59
PART "B"EXECUTIVE COMMITTEE REPORTS
1. Chief Administrative Officer's Report, CAO,17-10 114-123
Animal Services Emergency Response Plan
RECOMMENDATION
1. That the Animal Services Emergency Response Plan be endorsed by
Council.
2. That the Animal Services Emergency Response Plan be incorporated into
the City's Community Emergency Management Plan.
2. Director, Corporate Services & Treasurer, Report CS 29-10 124 - 215
Duffin Heights Neighbourhood
.-Cost Sharing Agreement
-Stormwater Management Facility #4
RECOMMENDATION
1. That Report CS 29-10 of the Director, Corporate Services & Treasurer be
received;
2. That the Mayor and the City Clerk be authorized to enter into the Cost
Sharing Agreement (CSA), as may be amended from time to time, with the
Duffin Heights Landowners Group respecting the provision of infrastructure in
the Duffin Heights Neighbourhood, essentially in the form attached hereto
'and acceptable to the Chief Administrative Officer, the Director, Corporate
Services & Treasurer and the Director, Planning & Development, subject to
the following item being addressed to the City's satisfaction;
a) specific reference to Section 11.17 (p)(iii) of the City's Official Plan for
Duffin Heights within the CSA so that Non-Participating Owners are
entitled to obtain clearance from the Trustee upon payment of their
proportionate share of the costs under the CSA.
3. That the Director, Corporate Services & Treasurer be authorized to make any
changes to the agreement, as may be amended, or subsequent agreements,
to protect the financial interests of the City and to sign any subsequent
agreements including amendments;
4. That the Clerk forward a copy of Report CS 29-10 to each member of the
Duffin Heights Landowners Group and the Trustee for information; and,
5. That the appropriate officials of the City of Pickering be authorized to take
any necessary actions to give effect thereto.
CLtq 00
-
6 0
I July 12, 2010
NEW AND UNFINISHED BUSINESS PAGES
1. Chief Administrative. Officer's Report, CAO 14-10 63-71
Requested Taxicab Fare Increase to Offset Harmonized Sales Tax
[Reportreferred back for additional information at the June 21, 2010 Council
Meeting.]
RECOMMENDATION
That the request by the Taxicab industry to increase taxicab fares to offset the
impact of the Harmonized Sales Tax be denied.
2. Director, Planning & Development, Report PD 26-10 72-78
Proposal for Consultant Services for the
Environment & Countryside Conformity Amendment
(Addendum-to Report Number PD 21-10)
Official Plan Review
RECOMMENDATION
1. That the Report PD 26-10 of the Director, Planning & Development regarding
Request for Proposal RFP-6-2010 for consultant services to undertake the
Environment and Countryside Conformity Amendment to the Pickering
Official Plan be received;
2. That in response to the City's Request for Proposal RFP-6-2010, the
proposal submitted by Macaulay Shiomi Howson Ltd. and Natural Resource
Solutions Inc., dated June 10, 2010, in the amount of $134,424.80 (HST
included), and net cost of $121,053.70, be accepted;
3. That the Council authorize the Director, Corporate Services & Treasurer to
finance the consulting costs of $121,054 for the Environment and
Countryside Conformity Amendment as follows:
a) that the sum of $82,194 as approved in 2008 and 2010 Current Budget be
funded from the Development Charges Reserve Fund;
b) that the sum of $15,055 as approved in the 2008 Current Budget be
funded from the Continuing Studies Reserve; and
c) that the sum of $23,805 as approved in the 2010 Current Budget be
funded from property taxes;
4. Further, that the appropriate City of Pickering officials be authorized to take
necessary action to give effect thereto.
3. 6Director, Operations & Emergency Services, -Report OES 17-10 79-91
Tender T-11-2010
Full Depth Asphalt Removal and Replacement on William Street and Sixth
Concession Road and Asphalt Overlay on Sideline 4
RECOMMENDATION
1. That Report OES 17-10 of the Director, Operations & Emergency Services
regarding the tender for Full Depth Asphalt Removal and Replacement on
William Street, and Sixth Concession Road and Asphalt Overlay on Sideline
4 be received;
2. That Tender T-11-2010 submitted by Four Seasons Site Development
Limited at a cost of $407,408.51 (HST included) and a net cost of
$366,883.98 be accepted;
3. That the total gross project cost of $454,304 (HST included) including the
tender amount and other associated costs, and the total net project cost of
$409,115 be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to
finance the project as follows:
a) that the sum of $95,400 to be funded from the Move Ontario Tax Grant, as
provided for in the 2010 approved Roads Capital Budget for William
Street;
b) that the sum of $100,000 to be funded from the Federal Gas Tax Grant as
provided for in the 2010 approved Roads Capital Budget for Sixth
Concession Road be increased to $175,740;
c) that the sum of $100,000 as provided for in the 2010 approved Roads
Capital Budget for Sideline 4 to be financed by the issue of debentures by
the Regional Municipality of Durham over a period not to exceed ten (10)
years, at a rate to be determined;
d) that the balance of $37,975 for Sideline 4 be funded from excess funds
raised from debenture issue for Sideline 4 Road Reconstruction - Phase 1
in the amount of $29,620 and Development Charges Reserve Fund in the
amount of $8,355;
e) that the annual repayment charges in the amount of approximately
$12,950 be included in the annual Current Budget for the City of Pickering
commencing in 2011, continuing thereafter until the loan is repaid, and any
financing cost to be paid out of the Current Budget;
f) the Director, Corporate Services & Treasurer has updated the City's 2010
Annual Repayment Limit and certified that this loan and the repayment
thereof falls within the City's Annual Repayment Limit for debt and
financial obligations, as established by the Province for municipalities in
Ontario, and would not cause the City to exceed the updated Limit, and
therefore, Ontario Municipal Board approval is not required prior to City
Council's authorization;
g) the Treasurer is authorized to take any actions necessary in order to effect 62
the foregoing;
5. That the draft by-law attached to this report be enacted; and
6. That the appropriate City of Pickering officials be authorized to take
necessary action to give effect thereto.
4. Director, Operations & Emergency Services, Report OES 18-10 92-101
Tender for Asphalt and Concrete Repairs
-Tender T-4-2010
RECOMMENDATION
1. That Report OES-18-10 of the Director, Operations & Emergency Services
regarding Tender For Asphalt and Concrete Repairs be received;
2. That Tender T-4-2010 submitted by Aloia Bros. Concrete Contractors Ltd. for
Asphalt and Concrete Repairs at a cost of $386,998.33(HST included) be
accepted;
3. That the total gross project cost of $407,903 (HST included) including the
tender amount and other associated costs and the total net project cost of
$367,329 be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to
finance the project as follows:
a) the sum of $24,872, as provided for in the 2010 approved Capital Budget
for Sidewalk - Bayly Street be funded from the Federal Gas Tax Grant;
b) the sum of $16,427, being amount carried forward from the 2005
approved Capital Budget for External Subdivision Works-Finch Avenue, be
funded from Development Charges Reserve Fund in the amount of $8,213
and Development Charges City's Share Reserve in the amount of $8,214;
c) the sum of $100,000 as provided for in the 2010 approved Current Budget
for Roads - Maintenance Asphalt & Concrete Repair Program be funded
from property taxes;
d) the additional funds required for the Roads-Maintenance Asphalt &
Concrete Repair Program in the amount of $76,244 be funded from the
Federal Gas Tax Grant;
e) the sum of $10,176 as provided for in the 2010 approved Current Budget
for Development Control-Road Maintenance Asphalt & Concrete Works be
funded from property taxes;
f) the sum of $139,610 for the Transit Bus Pads be funded by the Durham
Region Transit;
5. That the appropriate City of Pickering officials be authorized to take
necessary action to give effect thereto.
Cd# Report To
Executive Committee
PICKERING
Report Number: CA0.14-1.0
Date: June 14, 2010 63
From: Debbie Shields
City Clerk
Subject: Requested Taxicab Fare Increase to Offset Harmonized Sales Tax
Recommendation:
That the request by the Taxicab Industry to increase taxicab fares to offset the impact of
the Harmonized Sales Tax be denied.
Executive Summary: Effective July 1, 2010, the government of Ontario will be
implementing the Harmonized Sales Tax (HST). At present, the taxicab industry is
required to remit the Goods and Services Tax (GST), amounting to 5% of the fares they
collect. Under the new harmonized tax system, the industry will be required to remit a
total of 13% of the fares they collect.
The Taxicab Advisory Committee was unable to provide a recommendation, as no
quorum was present for a meeting held on Friday May 21, 2010, to discuss the
committee's position on the HST. However, representatives from both of the major
brokerages, Durham Rapid Taxi and Blue Line Taxi were present and advised they
believe an 8% increase in taxicab fares is appropriate. Durham Rapid Taxi also
provided a petition signed by 39 drivers who also support an increase in Taxicab fares
to offset the impact of the HST.
Staff do not support an increase in taxicab fares, as the previous two fare increases
were justified based on fuel costs of $1.30 per litre on two separate occasions. After
both increases, fuel prices returned to around $1.00 per litre. Since 2005, taxicab fares
have increased by 47%, and staff feel that no further increases are justified at this time.
Financial Implications: No impact to City revenue.
Sustainability Implications: Not related.
Report CAO.14-10 June 14, 2010
Subject: Requested Taxicab Fare Increase to Offset HST Page 2
64
Background: Council approved taxicab fare increases on November 7, 2005 and
most recently on October 14, 2008. The justification for increasing the fares in 2005
was based upon an increase in operating costs such as fuel and insurance, while in
2008 fuel costs were the only consideration.
In 2005 the fares were increased from $8.95 for a 5 km trip to $11.75, an increase of
approximately 31%. In 2005 one of the most compelling factors for the increase was
the price of fuel, which at the time of the increase averaged $1.15 per litre, but had
peaked at $1.30 per litre in the summer of 2005, leading to the demand for the fare
increase.
In 2008 the fares were increased from $11.75 for a 5 km trip to $13.15, a further
increase of approximately 12% and a total increase over the 2005 fare rate of nearly
47%. In 2008 the only consideration for the increase was the price of fuel which at that
time was around $1.35 per litre.
Almost immediately after the fare increase, the price of fuel began to decrease and
eventually stabilized at or under $1.00 per litre. This means that the price of fuel has
dropped approximately 33% since the last fare increase in October 2008.
Calculating the difference between fuel costs at the time of the approved fare increases,
and the present fuel costs of approximately $1.00 per litre, the average driver has saved
between $2600.00 and $4000.00 in fuel costs in the past 12 months.
Fares from various municipalities across the GTA have been reviewed, including Ajax,
Whitby, Oshawa, and Clarington. It should be noted that Ajax recently adopted a 10%
increase in their taxicab fares to accommodate the HST costs and their fares will
exceed Pickering's at $14.20 per 5 km trip. Whitby's fare for a 5 km.trip is at $13.50,
based on a fare increase implemented in July 2008. Copies of two taxicab fare surveys
are attached,to this report.
An exact increase of 8% to existing taxicab fares would be difficult to implement due to
the manner which taxicab meters calculate fares. An 8% increase would set the start
rate to $3.40, however, require an increase in the per kilometer rate to $0.20 per 1/11tn
of a kilometer (an increase of 10% to accommodate the meter set up of specific
increments) and increase the 5 kilometer fare to $14.40.
Taxicab Industry Comments:
The Taxicab Brokerages and the Drivers who signed the attached petition believe it is
unfair to refuse to increase fares to cover a tax that must be collected. They believe the
industry cannot subsidize consumers, and no other sector is being required to do so.
The increase is only providing the ability to collect a tax imposed by the Province, it
should not be viewed as an increase to the meter rate.
CORP0227-07/01 revised
Report CAO 14-10 June 14, 2010
Subject: Requested Taxicab Fare Increase to Offset HST Page. 3
E5
The Taxicab Brokerages also stated that previous increases, while justified based on
fuel costs, encompassed other increased costs such as insurance.
The HST will impact drivers by adding the tax to their insurance, dispatch fees and fuel
costs. To require the HST portion of the taxicab fare to be absorbed by the drivers will
further increase the impact of the HST on their income.
Comments were also received cautioning that the increase will cause a further reduction
in business. In addition, the number of drivers who actually are in compliance with the
tax remittance requirements is a small percentage of the industry.
In summary, staff do not support an increase in taxicab fares at this time. While the
industry will experience an increase in the amount of taxes they must remit, they have
been more than compensated by the fares in place since 2008 that were increased to
cover fuel costs that did not remain at the level utilized to justify the increase.
Taxicab services are utilized largely by people on fixed incomes. The substantial
increases in fares over the past five years must be considered prior to approving further
fare increases. In addition, by many in the industry's own admission, very few drivers
actually comply with the. requirements to submit the portion of the fares collected as
taxes. Staff re-iterate the need for taxicab drivers to be required to submit proof of tax
remittance should any fare increase be implemented.
Attachments:
1. Petition from Taxicab Drivers
2. Taxicab Fare Survey - Durham Region
3. Taxicab Fare Survey - West GTA
Prepared By: Approved/Endorsed By:
U ~O
Kimb rly Thom son, CMM I, CPSO Debbie Shields,
Manager, Municipal Law Enforcement Services City Clerk
Recommended for the consideration
of Pickering C' ounc'
Tony Prevedel, P. Eng.
Chief Administrative Officer
CORP0227-07/01 revised
r ,
6-6
DURHAM RAPID TAXI
16-979 Brock Rd.
Pickering, ON L1W 3A4
P: 905 831-2345
E: ravinderbhardwaj live.ca
Attention: City of Pickering By-Law Dept.
Mayor of Pickering
All Councilors of Pickering
To Whom It May Concern:
We, the taxi drivers of the City of Pickering request a meter increase effective
July 1, 2010. The new HST along with the dues, insurance and plate rents will
result in further undue hardship. We hereby request a similar meter rate to that
granted to the cities of Ajax and Whitby in 2010.
Cab Number Driver Name Cell Number
6C
j
&VA-zi
6~ a 3 l'~ A AM I R (\APtS80) 3- -!1 o ~G til
A 6A&
IT 2_
67
DURHAM 'RAPID TAXI
16-979 Brock Rd.
Pickering, ON L1W 3A4
P: 905 831-2345
E: ravinderbhardwaj live.ca
Attention: City of Pickering By-Law Dept.
Mayor of Pickering
All Councilors of Pickering
To Whom It May Concern:
We, the taxi drivers of the City of Pickering request a meter increase effective
July 1, 2010. The new HST along with the dues, insurance and plate rents will
result in further undue hardship. We hereby request a similar meter rate to that
granted to the cities of Ajax and Whitby in 2010
Cab Number Driver Name Cell Number
As~►F y7g(o 7~r3
l3 f - j9 3/SS I= L L i t1 a /
19 2 _ 0 g 8
W7 I
i ,if.6 1 -,11,1, J + `t~' rLs= 013
%~~N",TC,gGfE- 1~0>6,7ClE 1!4-7 --40,65 4 .4 G%
68
DURHAM RAPID TAXI
16-979 Brock Rd.
Pickering, ON L1W 3A4
P: 905 831-2345
E: ravinderbhardwai(a)live.ca
Attention: City of Pickering By-Law Dept.
Mayor of Pickering
All Councilors of Pickering
To Whom It May Concern:
We, the taxi drivers of the City of Pickering request a meter increase effective
July 1, 2010. The new HST along with the dues, insurance and plate rents will
result in further undue hardship. We hereby request a similar meter rate to that
granted to the cities of Ajax and Whitby in 2010.
Cab Number Driver Name Cell Number
u~ t) IF-U- 1_ U! '0-:143-
Let 7Y 7,?
Cure) Z1 -ny7,?
30A I 5 v SAC01V IG
303
1
I
69
DURHAM RAPID TAXI
16-979 Brock Rd.
Pickering, ON L1W 3A4
P: 905 831-2345
E: ravinderbhardwaj live.ca
Attention: City of Pickering By-Law Dept.
Mayor of Pickering
All Councilors of Pickering
I
To Whom It May Concern:
We, the taxi drivers of the City of Pickering request a meter increase effective
July 1, 2010. The new HST along with the dues, insurance and plate rents will
result in further undue hardship. We hereby request a similar meter rate to that
granted to the cities of Ajax and Whitby in 2010
Cab Number Driver Name Cell Number
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City Report To
_ Council
PICKERIlyG Report Number: PD 26-10
72 Date: July 12, 2010
From: Neil Carroll.
Director, Planning & Development
Subject: Proposal for Consultant Services for the
Environment & Countryside Conformity Amendment
(Addendum to Report Number PD 21-10)
Official Plan Review
File: D-2000-013
Recommendation:
1. That the Report PD 26-10 of the Director, Planning & Development regarding
Request for Proposal RFP-6-2010 for consultant services to undertake the
Environment and Countryside Conformity Amendment to the Pickering Official
Plan be received;
2. That in response to the City's Request for Proposal RFP-6-2010, the proposal
submitted by Macaulay Shiomi Howson Ltd. and Natural Resource Solutions Inc.,
dated June 10, 2010, in the amount of $134,424.80 (HST included), and net cost
of $121,053.70, be accepted;
3. That the Council authorize the Director, Corporate Services & Treasurer to
finance the consulting costs of $121,054 for the Environment and Countryside
Conformity Amendment as follows:
a. that the sum of $82,194 as approved in 2008 and 2010 Current Budget be
funded from the Development Charges Reserve Fund;
b. that the sum of $15,055 as approved in the 2008 Current Budget be funded
from the Continuing Studies Reserve; and
c. that the sum of $23,805 as approved in the 2010 Current Budget be funded
from property taxes;
4. Further, that the appropriate City of Pickering officials be authorized to take
necessary action to give effect thereto.
Executive Summary: As outlined in Report PD 21-10, the Environment and
Countryside Conformity Amendment (ECCA) to the Official Plan is necessary to ensure
that the Pickering Official Plan appropriately implements Provincial, Regional,
Conservation Authority and City of Pickering initiatives to ensure up to date, state-of-the-art
policies for the environment and countryside. The ECCA will take about 12 months to
complete.
Report PD 26-10 July 12, 2010
Subject: Request for Proposal RFP-6-2010 Page 2
73
The Planning & Development Department does not have sufficient staff resources to
undertake this project in a timely manner without the assistance of consultants. Further,
the scope of this project requires some specialized environmental expertise. Consulting
services for the Official. Plan Review were approved by Council in the 2010 Current
Budget of the Planning & Development Department.
The RFP was an open proposal call. The RFP was placed on the City's website and a
notice placed in the Novae Res Urbis and faxed to fourteen, consultant firms on
May 18, 2010 with a closing date of June 10, 2010 for proposals. Four proposals were
received.
The proposal of Macaulay Shiomi Howson Ltd. and Natural Resource Solutions Inc.
best meets the City's needs in completing the ECCA, considering the team's strengths
relative to the required work, and value for the money. Staff recommends that Council
accept the selection of Macaulay Shiomi Howson Ltd. and Natural Resource Solutions
Inc. and authorize staff to take appropriate actions to undertake this project.
Financial Implications:
Estimated Project Costing Summa
RFP-6-2010 $118,960.00
HST 15,464.80
Total Gross Cost 134,424.80
HST Rebate (13,371.10)
Total Net Purchase Cost $121,053.70
The 2010 Current Budget included $168,474 carried over from prior years for consulting
services related to the Official Plan Review. Of this amount $75,275 remains unspent
and available to fund this consulting contract. The source of funds is $60,220 from the
Development Charges Reserve Fund and $15,055 from the Continuing Studies
Reserve.
An additional $100,000 was included in the 2010 Current Budget for the Official Plan
Review. Of this amount, $45,779 will be used to fund this consulting contract from the
following sources: $21,974 from the Development Charge Reserve Fund and $23,805
from Property Taxes. The balance will be retained for future projects related to the
Official Plan Review.
A summary of the sources of funding is provided below:
Summa of Source of Funds
Dev. Charges Continuing Studies Property
Budget Year Reserve Fund Reserve Taxes Total
2008 $60,220 $15,055 $75,275
2010 21,974 $23,805 45,779
Total $82,194 $15,055 $23,805 $121,054
Report PD 26-10 July 12, 2010
Subject: Request for Proposal RFP-6-2010 Page 3
74
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
Sustainability Implications: Updated environment and countryside are key to
maintaining a sustainable natural heritage system and rural areas in Pickering.
1.0 Background:
I
The background to the proposal was addressed in Report PD 21-10, which was
considered by Planning & Development Committee/Executive Committee on
July 5, 2010.
1.1 Macaulay Shiomi Howson Ltd. and Natural Resource Solutions Inc. had the
Highest Scoring
As a result of the City's proposal call, four proposals were received from:
• Meridian Planning Consultants Inc./Aecom
• Ecovue/Golder Associates
• Macaulay Shiomi Howson Ltd./Natural Resource Solutions Inc. and
• Beacon Environmental/Planscape/SCS Consulting/Beck Consulting
On June 21, 2010, an Evaluation Committee consisting of the Manager, Policy,
the Principal Planner, Policy and the Manager, Supply & Services reviewed the
proposals against the six criteria outlined in the RFP (see Attachment #1).
Although the Evaluation Committee was impressed by the quality of all four
proposals received, the proposals of Macaulay Shiomi Howson Ltd./Natural
Resource Solutions Inc. and of Meridian Planning Consultants Inc./Aecom were
the two highest scoring proposals allowing for interviews with the project leads.
The Evaluation Committee met with the representatives of the two firms on
June 28, 2010 and heard responses to a set of questions that was circulated to
the two firms beforehand (see Attachment #2). The responses were scored, and
added to the proposal scores to tabulate a combined average score, to
recommend the highest scoring consultant for consideration. Overall, the
Macaulay Shiomi Howson Ltd. and Natural Resource Solutions Inc. was ranked
highest.
Macaulay Shiomi Howson Ltd. is the lead firm with significant experience in both
public policy and in environmental planning. Elizabeth Howson, BES, MCIP,
RPP, with over 35 years of experience in the public policy and environmental
planning field, would be overall Project Lead. David Stephenson, M.Sc., with
over 22 years of experience on environmental planning, would be the Lead for
the environmental policies.
Report PD 26-10 July 12, 2010
Subject: Request for Proposal RFP-6-2010 Page 4
75
Macaulay Shiomi Howson Ltd. and Natural Resource Solutions Inc. has put
together a team that includes strong skills in official plan review, environmental
planning, GIS mapping strategies, public consultation and sustainability.
With respect to Council engagement in the process, the proposal by Macaulay
Shiomi Howson Ltd. and Natural Resource Solutions Inc. identified a total of six
meetings with Council (seven if Council members attend the Statutory Public
Open House). The format for the Statutory Public Meeting and the Planning &
Development Committee are set. However, the format for,the other four
meetings can be customized to Council's interest.
Upon careful examination of all proposals and relevant documents received, the
Planning & Development Department recommends the acceptance of the
proposal submitted by Macaulay Shiomi Howson Ltd. and Natural Resource
Solutions Inc. consultants for Request for Proposal RFP-6-2010 in the amount of.
$134,424.80 (HST included) and that the total net project cost of $121,053.70 be
approved.
Attachments:
1. Evaluation Criteria
2. Interview Questions for Proponents
Report PD 26-10 July 12, 2010
Subject: Request for Proposal RFP-6-2010 Page 5
76
Prepared By: Approved/Endorsed By:
Steve Gaunt, MCIP, RPP Neil Carroll, -P.
Principal Planner, Policy Director, Pla g & Development
N
Catherine ose, MCIP, RPP Gillis Paterson
Manager, licy Director, Corporate Services & Treasurer
Vera Felgem her
C.P.P., CPP6, CPPB, C.P.M., CMM III
Manager, Supply & Services
SG:Id
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering City Council
Tony Prevedel, P.Eng.
Chief Administrative Officer
i
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Questions for Proponents for RFP-6-2010 (June 28th interviews)
1. Describe a project in which you had an excellent working relationship as
the consultant lead with the project lead. What made the relationship
excellent? (15)
2. Give an example of a project in which you responded to unforeseen
circumstances that required substantive change in a work program. in
which you were still able to meet program deadlines and budget. (15)
3. Give an example of how you balanced environmental, social and economic
objectives for a planning policy assignment and the roles played by the key
partner agencies (such as Conservation Authorities, Region, Provincial
Ministries). (15)
4. How does your work program engage the City's Council? (15)
5. How does the program provide adequate resources to evaluate appropriate
policy responses.to the three main policy initiatives (PPS, ROPA #114 and
the Greenbelt Act) and the list of other initiatives? (15)
6. How does your approach to public and agency engagement satisfy the
objectives of the RFP? (15)
Overall Suitability (10)
Total Possible Score 100
Czcq Report to
Council
PI IKERIN Report Number: OES 17-10
Date: July 12, 2010 7 9
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: Tender T-11-2010
- Full Depth Asphalt Removal and Replacement on William Street and
Sixth Concession Road, and Asphalt Overlay on Sideline 4
- File: A-1440
Recommendations:
1. That Report OES 17-10 of the Director, Operations & Emergency Services
regarding the tender for Full Depth Asphalt Removal and Replacement on
William Street, and Sixth Concession Road and Asphalt Overlay on Sideline 4 be
received;
2. That Tender T-11-2010 submitted by Four Seasons Site Development Limited at
a cost of $407,408.51 (HST included) and a net cost of $366,883.98 be
accepted;
3. That the total gross project cost of $454,304 (HST included) including the tender
amount and other associated costs, and the total net project cost of $409,115 be
approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows:
a) that the sum of $95,400 to be funded from the Move Ontario Tax Grant, as
provided for in the 2010 approved Roads Capital Budget for William Street;
b) that the sum of $100,000 to be funded from the Federal Gas Tax Grant as
provided for in the 2010 approved Roads Capital Budget for Sixth
Concession Road be increased to $175,740;
c) that the sum of $100,000 as provided for in the 2010 approved Roads
Capital Budget for Sideline 4 to be financed by the issue of debentures by
the Regional Municipality of Durham over a period not to exceed ten (10)
years, at a rate to be determined;
_ i
Report OES 17-10 July 12, 2010
Subject: Tender T-11- 2010
' Full Depth Asphalt Removal and Replacement on William Street,
and Sixth Concession Road, and Asphalt Overlay on Sideline 4 Page 2
d) that the balance of $37,975 for Sideline 4 be funded from excess funds
raised from debenture issue for Sideline 4 Road Reconstruction - Phase 1
in the amount of $29,620 and Development Charges Reserve Fund in the
amount of $8,355;
i
e) that the annual repayment charges in the amount of approximately $12,950
be'included in the annual Current Budget for the City of Pickering
commencing in 2011, continuing thereafter until the loan is repaid, and any
financing cost to be paid out of the Current Budget;
f) the Director, Corporate Services & Treasurer has updated the City's 2010
Annual Repayment Limit and certified that this loan and the repayment
thereof falls within the City's Annual Repayment Limit for debt and financial
obligations, as established by the Province for municipalities in Ontario, and
would not cause the City to exceed the updated Limit, and therefore, Ontario
Municipal Board approval is not required prior to City Council's authorization;
g) the Treasurer is authorized to take any actions necessary in order to effect
the foregoing;
5. That the draft by-law attached to this report be enacted; and
6. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Executive Summary: As part of the 2010 Roads Capital Budget, full depth asphalt
removal and replacement on William Street and Sixth Concession Road and asphalt
overlay on Sideline 4 were approved as construction projects. Tender T-11-2010 was
issued on Wednesday, June 9, 2010 and closed on Thursday, June 24, 2010 with six
bidders responding. The low bid submitted by Four Seasons Site Development Limited
is recommended for approval. The total gross project cost is estimated to be $454,304
(HST included) with an estimated total net project cost of $409,115 (net of HST rebate).
The City's Purchasing Policy requires staff to report to Council on results of the tender
and financing in order to proceed with this project in a timely manner.
Report OES 17-10 July 12, 2010
Subject: Tender T-11- 2010 $ 1
Full Depth Asphalt Removal'and Replacement on William Street,
and Sixth Concession Road, and Asphalt Overlay on Sideline 4 Page 3
Financial Implications:
1.Tender Amount
T-11-2010 $360,538.50
HST (13%) 46,870.01
Sub-Total 407,408.51
HST Rebate (11.24%) (40,524.53)
Total $366,883.98
2. Approved Source Of Funds
Roads Capital Budget
Location Project Code Source of Funds 2010 Required
Budget
William Street 5320.1007.6250 Move Ontario. Grant $130,000 $95,400
Sixth Concession 5320.1011.6250 Federal Gas Tax. 100,000 100,000
Road Grant
Sideline 4 5320.1015.6250 Debt (10 Year) 100,000 100,000
Funds Available 3304000 295,400
Additional Funds
Required
Sixth Concession 5320.1011.6250 Federal Gas Tax Grant 75,740
Road
Sideline 4 Phase 1 5321.0801.6250 Debt & DC Reserve 37,975
Fund
Total Additional 113,715
Funds Required
Grand Total Funds 0 11
Required
~eort OES 17-10 July 12, 2010
Subject: Tender T-11- 2010
Full Depth Asphalt Removal and Replacement on William Street,
and Sixth Concession Road, and Asphalt Overlay on Sideline 4 Page 4
3. Estimated Project Costing Summa
T-11-2010 - Tender for Full Depth Asphalt Removal and
Replacement on William Street, and Sixth Concession Road
and Asphalt Overlay on Sideline 4 $360,539
HST 46,870
Total Gross Tender Cost 407,409
Associated Costs
Materials Testing 5,000
Miscellaneous Costs 1,500
Construction Contingency 35,000
Sub Total -Associated Costs 41,500
HST -Associated Costs 5,395
Total Gross Associated Costs 46,895
Total Gross Project Cost 454,304
HST Rebate (11.24%) (45,189)
Total Net Project Costs $409,115
Net Project Costs (over) under Approved Funds ($79,115)
4. Breakdown of Costs b Project
William Street Sixth Concession Sideline 4 Total
Road
T-11-2010 $84,072 $154,874 $121,593 $360,539
Contingency 8,161 15,035 11;804 35,000
Other Associated Costs 1,517 2,792 2,192 6,50
0
Total 93,750 172,701 135,589 402,039
HST 1.76% 1,650 3,039 2,386 7,076
Total Costs to City $95,400 $175,740 $137,975 $409,115
With the new Harmonized Sales Tax (HST) coming into effect starting July 1, 2010,
municipalities will be charged 13% on most goods and services and subject to a rebate
of 11.24%, resulting in a net cost of 1.76% to the City.
Report OES 17-10 July 12, 2010
83
Subject: Tender T-11- 2010
Full Depth Asphalt Removal and Replacement on William Street,
and Sixth Concession Road, and Asphalt Overlay on Sideline 4 Page 5
Engineering Services staff have confirmed that the estimate that was provided for 2010
budget submission for the Sixth Concession Road did not accurately reflect the actual
cost of the project. The Treasurer proposes that the increase in costs in the amount of
$75,740 for the Sixth Concession Road be funded by the Federal Gas Tax Grant.
Sideline 4 Road Reconstruction - Phase 1 and 2 were budgeted for in both 2008 and
2009 to be financed from Development Charges Reserve Fund (22%) and 1.0-year
debentures issues (78%). The Sideline 4 Road Reconstruction is substantially
completed with excess funds raised from a previous debenture issued. The excess
funds raised from Sideline 4 Road Reconstruction will be directed towards the over-
expenditures in the amount of $37,975 under the current Asphalt Overlay on Sideline 4
project as follows: $29,620 excess funds raised from previous debentures issue and
$8,355 Development Charges Reserve Fund.
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
Sustainability Implications: This project will allow for improving the roadway
geometrics and vehicular flow in this area at a fraction of the cost of full reconstruction
in the future. The new road works will reduce maintenance costs for the next several
years.
Background: As part of the Roads Capital 2010 Budget, full depth asphalt
removal and replacement on William Street and Sixth Concession Road and asphalt
overlay on Sideline 4 were identified as construction projects. Tender T-11-20,10 was
issued on Wednesday, June 9, 2010 and closed on Thursday, June 24, 2010 with six
bidders responding. The low bid by Four Seasons Site Development Limited is
recommended by staff. The total gross project cost is estimated to be $454,304 for an
estimated net cost to the City of $409,115 (net of HST rebate). A reference check for
Four Seasons Site Development Limited has been completed and is deemed
acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety
Policy, Confined Space Awareness Training and list of employees trained, current
WSIB Council Amendment to Draft #7 (CAD-7), Certificate of Clearance issued by
Workplace Safety & Insurance Board as submitted by four Seasons Site Development
Limited have been reviewed by the Coordinator, Health & Safety and deemed
acceptable. The Certificate of Insurance has been reviewed by the Manager, Taxation
and is deemed acceptable. In conjunction with staff's review of the contractor's
previous work experience, check of references submitted and the bonding available on
this project,.the tender is deemed acceptable.
Report OES 17-10 July 12, 2010
Subject: Tender T-11- 2010
Full Depth Asphalt Removal and Replacement on William Street,
and Sixth Concession Road, and Asphalt Overlay on Sideline 4 Page 6
Upon careful examination of all tenders and relevant documents received, the
Operations & Emergency Services Department, Engineering Services Division
recommends the acceptance of the low bid submitted by Four Seasons Site
Development Limited for Tender T-11-2010 in the amount of $407,408.51 (HST
included) and that the total net project cost of $409,115 be approved.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Location Maps
2. Supply & Services Memo Dated June 25, 2010
3. By-law to authorize the issuance of debentures in the amount of $100,000 for the
Asphalt Overlay on Sideline 4 in the City of Pickering
Prepared By: Approved/ rs d By:
'rrell Selsky Ever untshad
Superv' or Director
Engin ring & Capital Works Operations & Emergency Services
Vera A. F gemacher, illis Paterson
C.P.P., CPPO, CPPB, C.P.M., CMM III Director
Manager Corporate Services & Treasurer
Supply & Services
nil
Caryn Kong hard W. H born, P. Eng.
Senior Financial Analyst ivision Head
Capital and Debt Management Engineering Services
Report OES 17-10 July 12, 2010
Subject: Tender T-11- 2010 8 5
Full Depth Asphalt Removal and Replacement- on William Street,
and Sixth Concession Road, and Asphalt Overlay on Sideline 4 Page 7
DS:ds
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering C' Council
7. lop
Tony Prevedel, P. Eng.
Chief Administrative Officer
l_[tq Oo
14 i AA~ > FTACHMENT# TO REPORT#C5 I-710
ENGINEERING SERVICES DIVISION
I
-KE
86 Attachment for Tender T-11-2010
Full Depth Asphalt Removal and Replacement on
William Street, Sixth Concession Road and
Asphalt Overlay on Sideline 4.
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Location Map - William Street - Project Area #1
Proposed Construction:
WILLIAM STREET - The proposed works to include full depth asphalt road
removal and new asphalt surfacing. Other work includes spot concrete curb &
gutter, and sidewalk repairs/replacement where required.
HIGHWAY
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Location Map - Sixth Concession Road - Project Area #2
ATTACH MENT# #-LTO REPORT #-.!Q 87
Proposed Construction:
SIXTH CONCESSION ROAD - The proposed works to include full depth
asphalt road removal and new asphalt surfacing, with gravel shouldering and
driveway work as required. There are 5 existing asphalt speed humps to be
removed and replaced.
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Location Map - Sideline 4 - Project Area #3
Proposed Construction:
SIDELINE 4 - The proposed works'to include top lift of road asphalt, gravel
shouldering and pavement markings.
8 8 ATTACHMENT # TO REPORT # c-p 1-7-)0
PICKERING Memo
To: Darrell Selsky June 25, 2010
Supervisor, Engineering & Capital Works
From: Vera A. Felgemacher
Manager, Supply & Services
Subject: Tender No. T-11-2010
Full Depth Asphalt Removal and Replacement on William Street, Sixth
Concession Road and Asphalt Overlay on Sideline 4
Closing Date: June 24th, 2010
Tenders have been received for the above project. An advertisement was placed in the Daily
Commercial News and on the City's website inviting companies to download the tendering
documents and drawings for the above mentioned tender. One (1) addendum was issued on
this project.
A.copy of the Record of Tenders Opened and Checked used at the public tender opening is
attached. Tenders shall be irrevocable for 60 days after the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit
prices and extensions; unit prices shall govern and extensions will be corrected accordingly,
which has been done.
All deposits other than the low three bidders may be returned to the applicable bidders as
provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3) bids have
been retained for review at this time.
SUMMARY
Harmonized Sales Tax included
Bidder Total. Tendered Amount After Calculation Check
Four Seasons $ 407,408.51 $ 407,408.51
D. Crupi & Sons $ 435,878.06. $ 435,878.06
Furfari Paving $ 438,981.84 $ 438,982.40
Miller Paving LTD $ 462,988.64 $ 462,988.64
Ashland Paving $ 517,000.00 $ 517,000.00
Coco Paving $ 557,869.95 $557,869.95
Al"TACHMENT# 2- TO REPORT#_C2FG 1-7 89
I
Pursuant to Information to Bidders Item 20, the following will be requested. of the selected
bidder for your review during the evaluation stage of this tender call. Please advise when you
wish us to proceed with this task.
(a) A copy of the Health and Safety Policy to be used on this project;
(b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety &
Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of
the current CAD 7, NEER, or MAP reports may be submitted);
(c) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance
Board;
(d) Proof of compliance with amended Confined Space Entry Regulations (September 30,
2006). Copies of certified Training and Procedures to be used on this project.
(e) A list of employees trained in the confined space entry procedure who will be working on
this project,
(f) The City's certificate of insurance or approved alternative form shall be completed by
the bidder's agent, broker or insurer;
(g) list of Sub-Contractors in accordance with General Conditions Item 33 and page 62;
(h) Such further information, as the City may request in writing.
Include the following items in your Report to Council
(a) if items (a) through (e) noted above, are acceptable to the Co-ordinator, Health & Safety;
(b) if item (e) - Insurance - is acceptable to the Manager, Taxation;
(c) any past work experience with the low bidder including work location;
(d) without past work experience, if reference information is acceptable;
.(e) the appropriate account number(s) to which this work is to be charged;
(f) the budget amount(s) assigned thereto;
(g) Treasurer's confirmation of funding;
(h) related departmental approvals;
(i) any reason(s) why the low bid is not acceptable; and
Q) related comments specific to the project.
Please do not disclose any information to enquiries except you can direct them to the City's
website for the unofficial bid results as read out at the Public tender opening. Bidders will be
ad ised of the outcome in due course.
If y' u require further information, please feel free to contact me or a member of Supply &
Se ices.
VAF/ar
Attachme is
June 23d, 2010,
Tender No. T-11-2010 Page 2
ATTACH M`1ENT # _,~LTO REPORT #DI-S 1-7-10
90
The Corporation of the City Of Pickering
By-law No.
Being a by-law to authorize the issuance of debentures in
the amount of $100,000 for the Asphalt Overlay on
Sideline 4 in the City of Pickering
Whereas Section 11 -of the Municipal Act, 2001, as amended, provides that a lower-tier
municipality may pass by-laws respecting matters within the spheres of jurisdiction
described in that Section; and,
Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a
municipality may incur a debt for municipal purposes, whether by borrowing money or in
any other way; and,
Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a
lower-tier municipality in a regional municipality does not have the power to issue
debentures; and,
Whereas The Regional Municipality of Durham has the sole authority to issue
debentures for the purposes of its lower-tier municipalities including The Corporation of
the City of Pickering (the "City"); and,
Whereas the Council of the City wishes construction to proceed in respect of the
Asphalt Overlay on Sideline 4 project; and,
Whereas before authorizing the construction to proceed in respect of the Asphalt
Overlay on Sideline 4 project on the date hereof the Council of the City had the
Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the
estimated annual amount payable in respect of such project and determined that such
annual amount would not cause the City to exceed the updated Limit and therefore,
Ontario Municipal Board approval is not required as per Section 401 of the Municipal
Act, 2001, as amended, and the regulations made thereunder;
And whereas after determining that Ontario Municipal Board approval is not required,
the Council of the City approved report OES 17-10 on the date hereof and awarded
Tender T-11-2010 for the Asphalt Overlay on Sideline 4 project.
Now therefore the council of The Corporation of the City of Pickering hereby enacts as
follows:
1. That the City proceed with the project referred to as "Asphalt Overlay on Sideline 4";
By-law No. ATTACHMENT # 3 TO REPORT#QEC;;) 1-7-) 0 Page 2
91
2. That the estimated costs of the project in the amount of $137,975 be financed as
follows:
a) The sum of $100,000 be financed by the issue of debentures by the Regional
Municipality of Durham over a period not exceeding ten (10) years;
b) The balance sum of $37,975 be funded from excess funds raised from
Sideline 4 Road Reconstruction -Phase 1 debenture issue in the amount of
$29,620 and Development Charges Reserve Fund in the amount of $8,355;
3. That the funds to repay the principal and interest of the debentures be provided for
in the annual Current Budget for the City commencing in 2011 and continuing
thereafter until the loan is repaid.
By-law read a first, second and third time and finally passed this 12th day of July, 2010.
David Ryan, Mayor
Debbie Shields, City Clerk
92
ear of Report To
Council
PICKERING Report Number: OES 18-10
Date: July 12, 2010
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: Tender for Asphalt and Concrete Repairs
- Tender T-4-2010
- File: A-1440
Recommendations:
1. That Report OES-18-10 of the Director, Operations & Emergency Services
regarding Tender For Asphalt and Concrete Repairs be received;
2. That Tender T-4-2010 submitted by Aloia Bros. Concrete Contractors Ltd. for
Asphalt and Concrete Repairs at a cost of $386 998.33(HST included) be
accepted;
3. That the total gross project cost of $407,903 (HST included) including the tender
amount and other associated costs and the total net project cost of $367,329 be
approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows: .
a) the sum of $24,872, as provided for in the 2010 approved Capital Budget for
Sidewalk - Bayly Street be funded from the Federal Gas Tax Grant;
b) the sum of $16,427, being amount carried forward from the 2005 approved
Capital Budget for External Subdivision Works-Finch Avenue, be funded from
Development Charges Reserve Fund in the amount of $8,213 and
Development Charges City's Share Reserve in the amount of $8,214;
c) the sum of $100,000 as provided for in the 2010 approved Current Budget
for Roads - Maintenance Asphalt & Concrete Repair Program be funded
from property taxes;
Report OES 18-10 July,12, 2010
Subject: Tender for Asphalt and Concrete Repairs 93
Tender T-4-2010 Page 2
d) the additional funds required for the Roads-Maintenance Asphalt & Concrete
Repair Program in the amount of $76,244 be funded from the Federal Gas
Tax Grant;
e) the sum of $10,176 as provided for in the 2010 approved Current Budget for
Development Control-Road Maintenance Asphalt & Concrete Works be
funded from property taxes;
f) the sum of $139,610 for the Transit Bus Pads be funded by the Durham
Region Transit;
5. That the.appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Executive Summary: As part of the 2010 Current Budget and Capital Budget,
various municipal maintenance projects were approved in association with the supply
and installation of concrete and asphalt products. Tender T-4-2010 was issued on
Tuesday, June 8, 2010 and closed on Wednesday, June 23, 2010 with four (4) bidders
responding. The total gross project cost is estimated to be $407,903 and an estimated
net cost to the City and Region of Durham of $367,329 (net of HST rebate).
The City's purchasing policy requires staff to report to Council on results of the tender
and financing in order to proceed with this project in a timely manner.
Financial Implications:
1.
Tender Amount
T-4-2010 $342,476.40
HST 44,521.93
Sub-Total 386,998.33
HST Rebate (38,494.35)
Total $348,503.98
Rnrt OES 18-10 July 12, 2010
Subject: Tender for Asphalt and Concrete Repairs
Tender T-4-2010 Page 3
2.
Source of Funds
Capital and Current Budgets
Location Project Code Source of Funds Budget Required
Bayly St. Sidewalk 5323.1001.6250 Federal Gas Tax Grant $30,000 $24,872
(Capital)
Finch Avenue 5321.0514.6250 DC Reserve Fund 24,827 8,213
Sidewalk (DC) DC City's Share Reserve 24,827 8,214
Maintenance 2320.2408.0002 Property Taxes 100,000 100,000
Projects
Current Budget
Various Asphalt & 2613.2407.0000 Property Taxes 25,000 10,176
Concrete Works
(P&D) Funds Available 204,654 151,475
Additional Funds
Required
Maintenance 232 0.2408.0002 Federal Gas Tax Grant 76,244
Projects
Durham Transit 3290.0001 Third Party Recoverable 139,610
Transit Bus Pads
Additional Funds Required 215,854
Grand Total Funds $367,3229
Required
Report OES 18-10 July 12, 2010
Subject: Tender for Asphalt and Concrete Repairs 9 5
Tender T-4-2010 Page 4
3.
Estimated Project Costing Summary
T-4-2010 - Tender for Asphalt & Concrete Repairs
City of Pickering Portion $205,281
Durham Region Transit Portion - Bus Pads 137,195
342,476
Associated Costs
Utility Relocations (Bayly Street) 5,000
Construction Contingency 13,500
18,500
HST (13%) 46,927
Total Gross Project Cost $407,903
HST Rebate (11.24%) 40,574)
Total Net Project Cost 67 29
The total estimated net project cost has exceeded the approved budget as a result of
additional funds of approximately $76,244 required for the Roads Maintenance projects.
The provision for Roads Maintenance projects represents the annual contracted asphalt
and concrete repairs on City roads and sidewalks. This year, two large resurfacing
projects were identified to be included in the City's repair program. Furthermore a
larger quantity of sidewalk repairs were identified to be completed than in prior years
due to a backlog ih general repairs. These two factors contributed to the increased
funds required for the maintenance projects. This amount and nature of work has been
deemed eligible to be funded from Federal Gas Tax funds.
With the new Harmonized Sales Tax (HST) coming into effect starting July 1, 2010,
municipalities will be charged 13% on most goods and services and subject to a rebate
of 11.24%, resulting in a net cost of 1.76% to the City.
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
Rvgrt OES 18-10 July 12, 2010
Subject: Tender for Asphalt and Concrete Repairs
Tender T-4-2010 Page 5
Sustainability Implications: This project will allow for new sidewalk construction
along major arterial routes promoting pedestrian mobility, a regional request for the
installation of concrete transit bus pads promoting the use of public transit as well as
roadway and sidewalk improvements eliminating hazards reducing municipal liability.
Background: Annual maintenance programs requiring the supply of materials
and labour for repair of roads, curbs and sidewalks are included in the tender for
asphalt and concrete repairs. This year, in an effort to obtain cost efficiencies; other
concrete and asphalt projects were incorporated. This reduction in cost was forecasted
due to the extra volume of work. Additions include capital sidewalk installation projects
on Finch Avenue and Bayly Street, and newspaper pads as well as Durham Transit
funded pedestrian bus pads.
The tender includes municipal works which have received 2010 or prior budget
approval. Additional work funded by the Regional Municipality of Durham will be
completed via Purchase Order.
As previously indicated the Roads Maintenance portion of the tender exceeds the
approved budget. Operations staff have identified the need for two large resurfacing
projects that were not included in the capital budget, but instead were planned to be
repaired through the maintenance repair account of the current budget. The original
repair would have been an asphalt patch. However, after further reviewing the
condition of the street, Operations staff believe that the best solution is to remove the
old asphalt and replace the entire area in question. This revision represents, in the
long run, the best value for the taxpayer. Furthermore, Operations staff also identified
through their annual sidewalk inspection program the need to remove and replace
many sidewalk locations which represents approximately 150 square metres of
replacement sidewalk. Maintenance and repairs of the City sidewalks is important due
to the associated potential liability claims from slip or trip and fall accidents. The
additional sidewalk cost will be funded 100% from Federal Gas Tax funds and Finance
staff have confirmed with the Association of Municipalities of Ontario (AMO) that these
costs are eligible for Federal Gas Tax funding resulting in no additional cost to the
taxpayer.
Tender T-4-2010 was issued on Tuesday, June 8, 2010 and closed on Wednesday,
June 23, 2010 with four (4) bidders submitting a bid. The low bid was submitted by
Aloia Bros. Concrete Contractors Ltd. The total gross project cost is estimated to be
$407,903 for an estimated net cost to the City and Region of $367,329 (net of HST
rebate). Aloia Bros. Concrete Contractors Ltd. references have been checked and are
deemed acceptable by the Superintendent, Municipal Operations. The Health & Safety
Policy, current WSIB Council Amendment to Draft #7 (CAD-7), Certificate of Clearance
issued by Workplace Safety & Insurance Board, proof of compliance with Confined
Report OES 18-10 July 12, 2010
97
Subject: Tender for Asphalt and Concrete Repairs
Tender T-4-2010 Page 6
Space Entry Regulations, copies of certified training and procedures, list of employees
trained in confined space entry procedures as submitted by Aloia Bros. Concrete
Contractors Ltd. have been reviewed by the Coordinator, Health & Safety and deemed
acceptable. The Certificate of Insurance has been reviewed by the Manager, Taxation
and is deemed acceptable. In conjunction with staff's review of the contractor's previous
work experience, check of references submitted and the bonding available on this
project, the tender is deemed acceptable.
Upon careful examination of all tenders and relevant documents received, the
Operations & Emergency Services Department, the Planning & Development
Department and Durham Region Transit recommends the acceptance of the low bid
submitted by Aloia Bros. Concrete Contractors Ltd. for Tender T-4-2010 in the amount
of $386,998.33 (HST included) and that the total net project cost of $367,329 be
approved.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Supply & Services Memorandum dated June 24, 2010
2. Durham Region Transit Letter of Confirmation for this project dated July 2,
2010.
ReRo9 OES 18-10 July 12, 2010
Subject: Tender for Asphalt and Concrete Repairs
Tender T-4-2010 Page 7
Prepared By: Approved / Endorsed By:
o annah, HLT Everett Buntsma
up rintendent, Municipal Operations Director, Operations & Emergency Services
r
l
Vera A. Felgemacher Gillis A. Paterson
C.P.P., CPPO, CPPB, C.P.M., CMM III Director, Corporate Services & Treasurer
Manager, Supply & Services
Caryn Ko g Vzzn d W. H orn, P. Eng.
Senior Financial Analyst Head, Engineering Services
Capital and Debt Management
Darrell Selsky
Supervisor, Engineering 4ap'ital Works
DS:ds
Attachments
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickerin City Co ncil
J jaj---~ 7, 2010
Tony Plfevedel, P.Eng.
Chief Administrative Officer
ATTACHMENT#-/ , TOREPORT# oC5 1~(-/C7
of
99
Call 00
PI CKERING Memo
To: Darrell Selsky June 24, 2010
Supervisor, Engineering & Capital Works
From: Vera A. Felgemacher
Manager, Supply & Services
Subject: Tender No. T-4-2010
Tender for Asphalt and Concrete Repairs
Closing Date: June 23, 2010
Tenders have been received for the above project. An advertisement was placed in the Daily
Commercial News and on the City's website inviting companies to download the tendering
documents and drawings for the above mentioned tender. No addendums were issued on this
project .e.,
A copy of the Record of Tenders Opened and Checked used at the public tender opening is
attached. Tenders shall be irrevocable for 60 days after the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit
prices and extensions; unit prices shall govern and extensions will be corrected accordingly,
which has been done.
Although all deposits other than the low three bidders may be returned to the applicable
bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w), the four
.(4) bids have been retained for review at this time.
SUMMARY
Harmonized Sales Tax included
Bidder Total Tendered Amount After Calculation Check
Trisan Construction $535,591.28 $ 535,591.28
Royalcrest Paving & $450,328.73 $ 450,328.73
Contracting LTD.
Bennington Construction $446,840.42 $ 446,830.25
Aloia Bros. Concrete $384,115.14 $ 386,998.33
Contractors LTD.
AT TACHMENT#._..~ TO REPORT# D~ 410
.100 -~of._
Pursuant to Information to Bidders Item 20, the following will be requested of the selected
bidder for your review during the evaluation stage of this tender call. Please advise when you
wish us to proceed with this task.
(a) A copy of the Health and Safety Policy to be used on this project;
(b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety &
Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of
the current CAD 7, NEER, or MAP reports may be submitted);
(c) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance
Board;
(d) Proof of compliance with amended Confined Space Entry Regulations (September 30,
2006). Copies of certified Training and Procedures to be used on this project.
(e) A list of employees trained in the confined space entry procedure who will be working on.
this project,
(f) The City's certificate of insurance or approved alternative form shall be completed by.
the bidder's agent, broker or insurer;
(g) list of Sub-Contractors in accordance with General Conditions Item 33 and page 62;
(h) Such further information, as the City may request in writing.
Include the following items in your Report to Council:
(a),;,,, if.items (a) through (e) noted above, are acceptable to the Co-ordinator, Health & Safety;
(b).. if item (e) - Insurance- is acceptable to the Manager, Taxation,.,
(c) any past work experience with the low bidder including work location; ,
(d) ; without past work experience, if reference information is acceptable;
(e) the appropriate account number(s) to which this work is to be charged;
(f) the budget amount(s) assigned thereto;
(g) Treasurer's confirmation of funding;
(h) related departmental approvals;
(i) any reason(s) why the low bid is not acceptable; and
Q) related comments specific to the project.
.Please do not disclose any information to enquiries except you can direct them to the City's
website for the unofficial bid results as read out at the Public tender opening. Bidders will be
advised of the outcome in due course.
If ou require further information, please feel free to contact me or a member of Supply
S ` ices.
VAF/ar
Attachments
June 23rd, 2010
Tender No. T-4-2010 Page 2
Tender for Asphalt and Concrete Repairs
ATTACHMENT# ~ TOREPORT# dGS /9-/0
--aofi
101
DuDu mRRe ~ inn
fir-an
DURHAM REGION TRANSIT
COMMISSION
605 Rossland Rd. E.
PO Box 623
Whitby, Ontario
L1 N 6A3, Canada
Phone: (905) 668-7711
Fax: (905) 666-6193
July 2, 2010
Darrell B. Selsky, C.E.T., CMM II
Supervisor, Engineering & Capital Works
Engineering Services Division
Operations & Emergency Services
City of Pickering
Pickering Civic Complex
One The Esplanade
Pickering, Ontario
L1 V 6K7
Re: City of Pickering Tender T. 4.2090
Asphalt and Concrete Repairs
With DRT Bus Stop Upgrades
This is letter is confirmation that Durham Region Transit will participate in the above
noted tender being awarded to Aloia Brothers Concrete Construction Ltd. for the
construction of concrete standing areas and walkways at bus stops.
The DRT portion of work has been authorized in the amount of $137,195.40 including
an Administration amount (10%) of $13,719.54 and a Contingency amount (10%) of
$13,785.06 for a total amount of $164,700, excluding any applicable taxes.
I trust this information is satisfactory for DRT to participate in this tender.
Yours truly,
David B. Gooding -
Manager, Operational Planning & Scheduling
Connect`in Communities ~
drbamrbgi oo6transitxom
C*tq O0
1 0 2
PICKERING
July 12, 2010
BY-LAWS
7070/10 Being a by-law to appoint By-law Enforcement Officers for the
purpose of enforcing parking restrictions on private property. (By-
law attached)
7071/10 Being a by-law to dedicate Blocks 37 and 38, Plan 40M-1936,
Pickering, as public highways. (By-law attached)
7072/10 Being a by-law to dedicate that part of Lot 4, Plan 282, Pickering,
being Part 42, Plan 40R-25121 as public highway (Rockwood
Drive). (By-law attached)
7073/10 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as
amended, to implement the Official Plan of the City of Pickering,
Region of Durham in Plan 350 Part of Lot 44 in the City of Pickering
(A 20/09) (By-law attached) [As per Council Decision by Resolution
No. 110/10 made on June 21, 2010]
7074/10 Being a by-law to amend Restricted Area (Zoning) By-law 3037 to
implement the Pickering Official Plan in Part of Lot 18, Concession
3, City of Pickering (Al 7/09, SP-2009-15) [Refer to Planning
Pages 61 - 65]
7075/10 Being a by-law to authorize the issuance of debentures in the
amount of $100,000 for the Asphalt Overlay on Sideline 4 in the
City of Pickering. [Refer to New and Unfinished Business pages 90
-91]
7076/10 Being a by-law to amend Restricted Area Zoning By-law 3037, as
amended, to implement the Official Plan of the City of Pickering in
the Region of Durham Part of Lot 4, Concession 6, City of
Pickering. (A 33/05, OPA 05-04/P; OPA 2008-001/D) (By-law
attached)
i
The Corporation of the City of Pickering 0 103
By-Law No. 7070/10
Being a by-law to appoint By-law Enforcement Officers for the Purpose of
Enforcing Parking Restrictions on Private Property
WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as
amended, a municipal council may appoint persons to enforce the by-laws of the
municipality; and
WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement
officers are peace officers for the purpose of enforcing municipal by-laws;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
1. That the following people be hereby appointed as municipal law enforcement
officers in and for the City of Pickering in order to ascertain whether the
provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the
said By-law and are hereby authorized to enter at all reasonable times upon
lands municipally known as:
a) 1355 Kingston Road.
Ben Chandler
b) 1525 & 1535 Diefenbaker Court and 1530 & 1540 Pickering Parkway
Corey Legere
c) 1330 Altona Road & 400 Kingston Road
Richard Gwizd
2. The authority granted in section 1 hereto is specifically limited to that set out in
section 1, and shall not be deemed, at any time, to exceed the authority set out in
section 1.
3. This appointment shall expire upon the person listed in section 1a) ceasing to be
an employee of PTC Security or PTC Security ceasing to be agents for 1355
Kingston Road, and 1 b) ceasing to be an employee of Paragon Security or upon
Paragon Security ceasing to be agents for 1525 & 1535 Diefenbaker Court and
1530 & 1540 Pickering Parkway, and c) ceasing to be an employee of Nemesis
Security or upon Nemesis Security ceasing to be agents for 1330 Altona Road &
400 Kingston Road, whichever shall occur first.
104
By-law No. 7070/10 (Continued) Page 2
4. The provisions of this by-law shall come into force and take effect on the day of
the final passing thereof.
BY-LAW read a first, second and third time and finally passed this 12th day of July,
2010.
David Ryan, Mayor
Debbie Shields, City Clerk
l..L O
141 1 0 5
;_0_'KERING PIC Memo
To: Debbie Shields June 25, 2010
City Clerk
From: Denise Bye
Supervisor, Property & Development Services
Copy: Director, Planning & Development
Division Head, Engineering Services
Manager, Development Control
Subject: Request for Road Dedication By-law
Developer: 946037 Ontario Limited
Blocks 37 and 38, Plan 40M-1936 (Wingarden Crescent / Shade Master Drive)
File: Roadded.519
When Plan 40M-1936 was registered, the above-mentioned Blocks were conveyed to the City
along the southerly portions of Wingarden Crescent and Shade Master Drive. These lands were
intended to be dedicated as public highways upon the development of adjacent lands.
As the adjacent lands have now been developed and the road works within this plan have been
constructed to standards sufficient to permit public access, the required dedication should be
made.
Attached are a location map and a draft by-law for the consideration of City Council at its meeting
scheduled for July 12, 2010.
DB:bg
J:tDowments\Piop & Dev\ROADDEDtSECt519 Wingaiden_Shade Maste wiemo to Debbie 2010.doo
Attachments
106
DETAIL INSET 1 SCALE N.T.S. LENANNA
WINGARDEN CRESCENT
GABLEHURST
W
W CRESCENT
I- ~
Q
W COURT
BLOCK 38 Q 0
40M-1936 40M 1K 37 , m
J
O
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WOODRUFF N BO /TA
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D M
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SEPARATE 00L IQi
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AVENUE g BEN RESCENT GOLDENRIDGE
-n 2~
114 1
City of Pickering Planning & Development Department
PROPERTY DESCRIPTION Blocks 37 and 38, 40M-1936
OWNER City of Pickering DATE June 29, 2010 DRAWN BY JB
FILE No. Roadded #519p SCALE 1:5000 CHECKED BY DB N
ofSu-y. of PN-7
2006 MPAC~a^d~~S.l.u III r.. All url hb Rq.nr•Gh Not a~ryon a
The Corporation of the City of Pickering 1 7
By-law No. A",A7
Being a by-law to dedicate Blocks 37 and
38, Plan 40M-1936, Pickering, as public
highways.
Whereas The Corporation of the City of Pickering is the owner of Blocks 37 and 38,
Plan 40M-1936, Pickering and wishes to dedicate them as public highways.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. Block 37, Plan 140M-1936, Pickering, is hereby dedicated as public highway.
(Shade Master Drive)
2. Block 38, Plan 40M-1936, Pickering, is hereby dedicated as public highway.
(Wingarden Crescent)
By-law read a first, second and third time and finally passed this 12th day of July, 2010.
David Ryan, Mayor
Debbie Shields, City Clerk
Roadded.519
108
Caq 00
DICKERING Memo
To: Debbie Shields June 25, 2010
City Clerk
From: Denise Bye
Supervisor, Property & Development Services
Copy: Director, Planning & Development
Divisiqn Head, Engineering Services
Manager, Development Control
Subject: Request for Road Dedication By-law
Owner: Gail Skidmore
Part Lot 4, Plan 282, Pickering, being Part 42, 40R-25121 (Rockwood Drive)
LD 032/10
File: Roadded.498
The owner has applied to sever part of Lot 4, Plan 282 to create one new lot through-Land
Division Application LD 032/10. In order to ensure the orderly development of this lot, a reserve
(Part 42, Plan 40R-25121) was placed across the severed lot fronting Rockwood Drive. As the
owner has complied with all of the other conditions of LD 032/10, it is now appropriate to lift the
reserve, thereby permitting legal access to the severed parcel.
Attached area location map and a draft by-law for the consideration of City Council at its meeting
scheduled for July 12, 2010.
DB:bg
JADocumentsTrop & Dev\ROADDED\SEC\498 RockwoodWlemo to Debbie June 2010.doc
Attachments
109
DETAIL INSET 1 SCALE N.T.S. VQpEST
GGE w SANDHURST
j RO o CBEs PIN
0 CRESCENT
p
Q w
Z
p
0
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Y
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0 40R-25121
o
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z o PUBLIC
C) PROHILL ST.
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w p
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0
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ICKET CRESCENT o
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STREET M
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SWEETBRIAR CRT. LAWSON 0
OODV/E
} OT T LOT [Ej I I I I ~ I LH
City of Pickering Planning & Development Department
PROPERTY DESCRIPTION Part Lot 4, Plan 282, being Part 42, 40R-25121 17\
OWNER City of Pickering DATE May 19, 2010 DRAWN BY JB
FILE No. Roadded 498 SCALE 1:5000 CHECKED BY DB H
o Tera netroEnterpr;ses Inc. and ;ls suppliers. All rights R--d. Not o plon of survey. PN-10
2005 MPAC a,d its su ppl;era. All rights Rese rvetl. Not o plon of Survey.
1 1 0 The Corporation of the City of Pickering
By-law No.
Being a by-law to dedicate that part of Lot 4,
Plan. 282, Pickering, being Part 42, Plan
40R-25121 as public highway (Rockwood
Drive).
I
Whereas The Corporation of the City of Pickering is the owner of that part of Lot 4, Plan
282, Pickering, being Part 42, Plan 40R-25121 and wishes to dedicate it as public
highway.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. That part of Lot 4, Plan 282, Pickering, being Part 42, Plan 40R-25121 is hereby
dedicated as public highway. (Rockwood Drive)
By-law read a first, second and third time and finally passed this 12th day of July, 2010.
David Ryan, Mayor
Debbie Shields, City Clerk
Roadded.498
The Corporation of the City of Pickering
111
By-law No. 7073%10
Being a By-law to amend Restricted Area (Zoning) By-law 2.511., as
amended, to implement the Official Plan of the City of Pickering, Region of
Durham in-Plan '350 Part of Lot 44 in the City of Pickering '(A 20/09).
Whereas the Council of The Corporation of the City of Pickering deems it.desirable to
rezone the subject property, being Part of Lot 44, Plan 350, in the City of Pickering in
order to permit the creation of two lots for detached dwellings;..
By-law 2511, as amended, is therefore deemed
And whereas an amendment to
necessary;
Now. therefore the:Council of The Corporation of the City'of Pickering hereby enacts as
follows.'
.1: Schedule
Schedule !T' is hereby amended by changing the current "R3" zoning designation
to "R4" as shown on Schedule `'I" attached thereto.
2. Text.Arnendment
Section 10 -,Residential Detached Dwelling Zone;- ".R4" is hereby amended by
adding the,following subsection after subsection 10.:13
.10:3.4 Part of Lot 44, Plan 350
Despite the hei ht reGuirement rovision of Subsection 5.10 and the
9 P
front yard requirement provision of Subsection."10.2.3 of this By-law, .
where any lot having frontage, on Rougemount Drive on lands known
as Part of Lot 44, Plan 350 in the City of Pickering, is. -used for a
detached dwelling, the following provision shall apply "
(a) ,Dwelling Height (maximum): 9.0 metres;
(b) Front Yard Depth (minimum) . 10.0 metres; "
3. By-law 2511
By-law 2511, as' amended," is hereby further amended only to "the extent
necessary,to give effect to the provisions of this By-law as set out in Section 1
and 2 above Definitions and subject matter not specifically dealt with in this.
By-law shall be governed by relevant provisions of By-law 2511, as amended..
By-law No. 7073/10 Page 2
4j_ 2Effective Date'
This By-law shall comb. into force in accordance with the provisions of the
Planning Act.
By-law~read'a first, second, and third time and finally passed this 12 day of July, 201,0
David Ryan; Mayor
Debbie Shields, City Clerk
y
G
Z~.A: 113
v
G
o Q
O 82~2m 3 ~ , '
X-0
N 35p P.:
7z
jA -
Ilk
SCHEDULE 170 BY-LAW 7073/10
:12th
PASSED THIS
DAY OF JULY 2010
; Citq 0~ 1 4
PICKERING Memo
To: Debbie Shields July 7, 2010
City Clerk
From: Ross Pym
(Acting) Manager, Development Review
Subject: Amending By-law for
Zoning By-law Amendment Application A 33/05
Kinsale Properties Ltd.
Part of Lot 4, Concession 6
City of Pickering
At the October 19, 2009 Council meeting, Council approved the official plan and zoning
amendment applications by Kinsale Properties Ltd. to permit the development of a 12-hole golf
course facility. City of Pickering Official Plan Amendment 20 permitting the proposed golf course
came into force on March 9, 2010.
The Regional Official Plan Amendment 131 (ROPA 131) permitting the proposed golf course
came into force on January 7, 2010. As a condition of approval, Kinsale committed to the
establishment of a water monitoring program which is to start prior to construction. Reporting on
the quality and quantity of surface water and groundwater for a minimum of 5 years following
construction is a requirement of Region of Durham. The program will include a sampling from
sites located both upstream and downstream on the property and is to be prepared to the
satisfaction of the City of Pickering, Region of Durham and Toronto Region Conservation
Authority.
In CAO correspondence dated January 26, 2010, staff advised Council of its recommendation to
coordinate a peer review of the environmental soil and groundwater testing undertaken to date.
The peer review has been completed to the satisfaction of the Planning & Development
Department.
It is now appropriate for Council to adopt the attached draft by-law to amend Zoning By-law 3037
to permit a 12-hole golf course facility on the subject lands.
The by-law contains an "H"- holding provision requiring that prior to removal of the "Hr" provision, a
site plan agreement and/or development agreement be executed. The site plan agreement and/or
development agreement is to include but not be limited to environmental and engineering
requirements, site access, upgrading of Sideline 4, off-site works, implementation of the approved
ground and surface water monitoring program and annual monitoring reports, and appropriate
arrangements to the satisfaction of the Toronto Region Conservation Authority and the Region of
Duham.
DW:jf
JASTAFFWeborahwylieVmject Files0evelopmentWinsale (005.004)\Memoslmemo.shie1ds july 7-10.doc
Attachment
i's
The Corporation of the City of Pickering
By-law No.7076/10
Being a by-law to'' ar" end Restricted 'Area, Zoning By-law ` 3037, as
amended, to implement the Official Plan of the City of Pickering in the
Region of Durham,-Part of Lot. 4, Concession 6; City of Pickering:'
(A 33/05; OPA 05-04/P OPA 2008-001/D)
Whereas the Council of The Corporation of 'the City of Pickering deems It desirable to `
permit the development of a golf course with associated uses including a clubhouse,
indoor golf simulator facility, and maintenance buildings/sheds while rehabilitating and
-
protecting . certain valley areas on the subject lands being Part of Lot 4, Concession 6, in
the City of Pickering;
And !whereas an amendment to By-law 3037; as amended, is therefore deemed
necessary;
Now therefore the Council of The Corporation of the City of Pickering hereby enacts ass.
follows' .
1 Schedule
Schedule I attached to this By-law with notations and references shown thereon
is hereby declared to be part of this By-law:
2. Area ,.Restricted
The provisions of this By-law shall apply'to those lands in Part of Lot.4, -
Concession 6, in the City of Pickering, designated "A/GC" and "08-HL" on
Schedule 'I attached to this By-law.
.3. Gene ral,Prov is ions
No building; land-or part thereof shall hereafter be used,`occuped, erected,
moved, or structurally'altered except. in conformity with the provisions of this
By-law:
4. Definitions
(1) In this By-law, "Golf Course" shallmean an area of land, and any ancillarybuilding;: structure,, or part thereof, operated for the. purpose of playing golf,'
and includes any associated recreational facility, such as a club house,
indoor golf simulator, snack bar, and lounge, operated in conjunction
therewith but notto'include full restaurant and banquet uses or similar
large scale food service uses.
By-law No. 7076/10 Page 2
:
1,16
5. Provisions A/GC" Zone)
(1) Uses Permitted,("A/GC Zone)
No person shall within the lands designated "A/GC' on Schedule I
attached hereto, use any lot or, erect, alter, or -use any building or structure
for any purpose except the following:,,
(a) any use permitted by section 6.1 of By law 3037; and
(b) a golf course;
(2) ; Zone Requirements ("A/GC" Zone)
No person shall within he lands' designated "A/GC" on Schedule
attached hereto; use any lot or erect; alter, or:use any building except in
accordance with the following provisions:
(a) for.'those uses permitted Eby section 5.(1)(a) above, the provisions of
section 6.2 of By-law 3037; and .
O or golf courses the provisions of section 6.2.4, of By-law 3037,
b f
Special Regulations ("A/GC" Zone
a for golf courses parking shall be provided at 'a minimum rate of
:
:O
4 parking spaces per golf course playing hole;
.(b) for golf courses the maximum gross floor area shall be 800 M2 for,all
buildings of which, snack bar/lounge.,use shall be a maximum of
.200 mz.;
6. Provisions ("OS=HU Zone) .
1
O Uses Permitted ("OS-HU Zone)
No person shall within the lands .designated `'OS-HL" on Schedule. I
attached hereto use any lot or erect; alter or use any building or structure
for any'purpose except the following:
(a) conservation of the natural 'environment, soil and,wildlife,
(b) resource management;
By-law No. 7076/10 Page 3
117
(2) Zone Requirements ("OS-HL". Zone)
(a) No, buildings or structures shall be permitted to be erected, nor shall
the placing or removal of fill be permitted, except where buildings or
structures are used only for purposes of flood and erosion control.;
resource management, pedestrian/walkway trail, cart path, vehicle
road/bridge purposes:
7. Provisions («H., Zone) `
(1) Uses Permitted ("H". Zone) -
Until such time as the "H Holding Provision is lifted, the lands shall not be
used for any purpose other than any use permitted by the. Rural
Agricultural "A" Zone or the Rural Agricultural Exception "A(FID)"
Agricultural-Farm Implement Dealership Zone of Zoning By-law 3037,
subject to the provisions of Section 6 of By-law 3037.
(2) Removal of the "H" Holding Symbol
The "H" Holding Symbol shall not be removed from any zone until such
time as a Site Plan Agreement and/ora Development Agreement has
been executed wit the the City of Pickering and registered that provides
for:
(a) Appropriate arrangements have been made to the satisfaction of the
City of Pickering that all the requirements for the development of the
golf course have been complied.with, including but not limited to,
environmental and engineering requirements, site access, upgrading
of Sideline 4, off-site works, implementation of the approved ground
and surface water monitoring program and annual monitoring
..reports, vehicle parking, lighting, landscaping, stormwater
management, phasing of construction, easements and all financial
matters;
(b) Appropriate arrangements have been made to the satisfaction of the..
Region of Durham for the proVision.of environmental ,and engineering
requirements; and
(c) Appropriate.arrangements have been made to the satisfaction of the
Toronto Region Conservation Authority for the provision of -
..environmental and engineering requirements.
By=law No. 7076/10 Page 4
8. ,By-law 3037
By-law, 33037, as amended, is hereby further amended only to the extent
necessary to give effect to the provisions of this By-law as it applies-to the area
set out in Schedule I attached hereto. Definitions and subject matters not
specifically.dealt within this By-law shall be governed by relevant provisions of
By-law 3037, as amended.
9. Effective Date
This By-law shall come into force in accordance with the provisions of the_ .
Planning Act.
By-law'read a first,~.second and third time and finally passed this 12tt' day of July, 2010
David Ryan, Mayor
Debbie Shields;. City:Clerk
6.3m 295.1 m 7
E.
,r, U
N (H)A/GC
Q PART OF LOT 4, M
n„
"CONCESSION 6 -
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43.2m
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W
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- N so
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I
84.8m 36.6 181.1 m
HIGHWAY 7
_ a T
SCHEDULE I TO BY-LAW 7076/ 1 0
PASSED THIS 1 2th
DAY OF 'J U LY _ 2010
MAYOR
CLERK
I
Cial oo Minutes I Meeting Summary
Pickering Museum Advisory Meeting
W i 1 - Thursday, May 20, 2010
_00"! =ERIN 6:00 pm
Pickering Museum Village - Redman House
Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee
Rose Cowan, Pickering Museum Village Advisory Committee
Pat Dunnill, Pickering Museum Village Advisory Committee
Allan Espenlaub, Pickering Museum Village Advisory Committee
Rhonda Lawson, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Suzanne Primrose, Pickering Museum Village Advisory Committee
Bill Weston, Pickering Museum Village Advisory Committee
Stephanie Wilson, Pickering Museum Village Advisory Committee
Harold Quinton, Volunteer, Steam and Gas Barn
Julie Oakes, Volunteer, Backwoods Players
Bill McLean, Regional Councillor -Ward 2
Tony Prevedel, Division Head, Facilities Operations
Stephen Reynolds, Division Head, Culture & Recreation
Marisa Carpino, Supervisor, Culture & Recreation
Katrina Pyke, Coordinator, Museum Operations
Mandy Smiles, Events & Volunteers Programmer
Sandra Gelbard, Museum Program Assistant (Recording Secretary)
Item / Details & Discussion & Conclusion Action Items / Status`
Ref # (summary of discussion) (include deadline as
appropriate)'
1. Welcome
L. Drake welcomed everyone.
2. Walk About
Hotel
Kitchen - missing dry sink, mostly furnished
Tap Room - outstanding stove issues, mostly completed
Upstairs Bedroom - mostly completed
Flop Room - hole in floor awaiting stove pipe
Private Quarters - mostly furnished
James Woodruffs Office - mostly furnished
Unfinished Room - to stay unfinished
Back Porch - to be used for storage
Page 1
CORP0228-2/02
Items that still need to be purchased for the Hotel:
Dry sink, bucket bench, larger dough box, lamp tables, chairs
(period appropriate), softer chairs, basins, chamber pots,
wash stand, round work table, crocks, bowls, tin candle
holders, tin sconces
Furnishings in place are good for the hotel opening on June
19, 2010.
Log Barn
Doors need to be adjusted, ramps still needs some work.
3. Approval of Minutes & Agenda
Motion:
Moved by P. Savel
Seconded by R. Lawson
That the minutes from February 11, 2010 be approved.
CARRIED
Motion:
Moved by P. Savel
Seconded by R. Lawson
That the minutes from April 29, 2010 be approved.
CARRIED
Motion:
Moved by P. Savel
Seconded by R. Lawson
That the agenda for May 20, 2010 be approved.
CARRIED
4. Updates
K. Pyke explained the Family Story of Asahel Scott's
Rebellion Box.
Hotel Training scheduled for June 5, 2010
PMV Foundation
P. Dunnill thanked everyone for their help over the years:
P. Dunnill would like the volunteers to be familiar with what
the Foundation does for the Pickering Museum Village.
Page 2
CORP0228-2102
Budget
BCF Projects - funds will be totally utilized.
2011 Capital Projects - Redman floor, Blacksmith Shop roof,
picnic shelter and standard painting.
Pickering Museum Village will be receiving a laptop, camera,
photo box, photo lights, umbrella stand, projector & screen.
These items will benefit the artifact collection, guest speaker
presentation, meeting place facility rentals and new
programs.
Annual Foundation Meeting will take place on June 23, 2010.
Guest speaker will be Thomas J. Quinn, retiring CAO and
museum supporter.
5. Committee Report
Collections
Ongoing - looking at policies
Special Events/Volunteers
"Outreach Opportunities 2010" handed out by M. Smiles
2011 Special Events - need to be approved. An event to
reflect the Museum's mandate of 1890-1920 including the
Ragtime era to be added to an existing event - Kids Day.
Definition needs to be set up between Pickering Museum
Village property and the Trans Canada Trail. Sign needed to
mark boundary on Trans Canada Trail when hikers enter
Pickering Museum Village
2011 PMV Bicentennial Planning Meeting -Tuesday, July
13, 2010 @ 1:00 pm.
6. PMV Strategic Plan;
R. Lawson and A. Espenlaub will draft a Vision and Mission
Statement with suggestions that were given. R. Lawson will
set up another date for all to review updated draft.
Value Statement will be drafted at a later date.
Page 3
CORP0228-2/02
7. Next Meetings'
Further to the municipal election dated October 25th, all boards
and committees will complete their business before September
30, 2010. For this reason, the PMV Advisory Committee will
have their next meeting in September 2010. Draft current and
capital budgets will be reviewed by the Committee and
approved at this meeting.
Meeting Adjourned: 9:15 pm
Copy: City Clerk
I
Page 4
CORP0228-2/02
City oo Minutes
Heritage Pickering Advisory Committee
i June 15, 2010
PICKERING 7:00 pm
Main Committee Room
Attendees: Councillor Johnson
Terence Arvisais
Joanne Glasser
Wickham Jamadar
Keith Falconer
Rey Moreno
Peter Rodrigues
Isa James, Planner II
L. Roberts, Recording Secretary
Absent: Rhonda Lawson, Vice Chair
Margaret Woods
Item / Details & Discussion &'Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as.
appropriate)
1.0 Welcome
T. Arvisais welcomed everyone to the meeting and informed
the Committee that he would be chairing in the absence of R.
Lawson.
2.0 Delegation
Patricia Lowe, 452 Churchwin Street, appeared before the
Committee to present plans for the proposed alterations to their
home which is situated in the Whitevale District. She provided
the committee with copies of the draft proposal and photos of
the proposed alteration.
1. James informed the applicant she would need to fill out a
heritage permit application and submit it to the Planning
Department for approval.
The applicant left the meeting and discussion ensued with
respect to the proposed application.
Moved by Councillor Johnson
Seconded by K. Falconer
The applicant's proposed alteration to the property is
appropriate to the buildings in Whitevale, therefore the
Committee supports the proposal.
Page 1
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
CARRIED
3.0 Approval of Minutes
Moved by Councillor Johnson
Seconded by J. Glasser
That the minutes of the April 20th and May 18th, 2010 meetings
be approved.
CARRIED
4.0 Other Business
4.1) Evaluation Forms
Copies of the proposed evaluation forms were handed out.
Discussion ensued with respect to the forms and questions
arose with respect to the scoring system. It was the consensus
of the Committee to use the form in the'process of their
evaluation of properties, with the condition that the forms can be
changed if necessary.
4.2) Property Selection
Reference was made to R. Lawson's email which included the
following properties be considered for designation;
Salem Church, James Munger House and the Major House.
Discussion ensued with respect to additional properties to be
considered for the Register. ,
It was suggested that a letter be sent out to all properties I. James/L. Roberts to
identified for listing on the Municipal Heritage Register in order action
to obtain the homeowners' approval.
1. James provided additional information with respect to the
James Munger house which is being threatened by the Highway
7 expansion.
4.3) Sub Committee Updates
Doors Open;
W. Jamadar provided an update on Doors Open;
• P. Rodrigues will compile a list of sites
• Come up with a budget to present to Committee - it was
confirmed that the registration fee is identified as part of the
City's Bicentennial Budget
• Provided a list of sites they were considering and noted
some have been viewed and more will be visited at a later
Page 2
Item / Details & Discussion & Conclusion Action Items /Status
Ref # (summary of discussion) (include deadline as
appropriate)
date
• Have contacted the Town of Ajax and will meet with them
to obtain information on the planning process
• Outlined the next steps; set date for next meeting, complete
site visits, set budget
• Trans Canada Trail was suggested as a walking trail, great
panoramic views
School Presentations;
K. Falconer provided an update on school presentations;
• Have contacted both the Public and Separate School
boards and are awaiting approvals
• Suggested presenting to grades 11 and 12
• Include Ajax as well
• Will prepare a presentation once the approvals from the
school boards have been received
• Plan to meet over the summer to discuss further.
Discussion ensued with respect to which schools to include.
4.4) Public Meetings Update
K. Falconer and I. James provided an update to the Committee
members on the public meeting which they had both attended
on the Whitevale Road. Group workshops were held with ideas
presented on incorporating heritage homes into the
neighbourhood. The workshop was mainly a collection of data,
as well as a brainstorming session.
.J. Glasser provided an update on the Durham Region Servicing
Meeting which she had attended. She provided the Committee
with a handout which was provided at the meeting. She noted a
number of associations and clubs which attended to provide
input on the plans and present their information on the areas
being studied. The groups were given the opportunity to
provide input.
4.5) Highway 7 Widening Update
1. James informed the committee that MMM Group has
submitted their Design and Construction Report with respect to
the widening of Highway 7. She indicated the properties in the
report which were listed as being threatened. She informed the
Committee that a memo has been prepared with the
Committee's comments which will be forwarded to MMM Group.
Page 3
Item 1 Details &'Discussion & Conclusion' Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
4.6) Hamlet Inventory Update
W. Jamadar informed the Committee he had 1 or 2 sites to
consider out of 19 visited. He had taken some photos and
indicated the possibility of adding the Burkholder Farm and a
Church at the 3rd Concession in Cherrywood.
K. Falconer advised he had researched the East Shore
Community and only indicated 2 properties which he felt may
have some historical significance, being Holy Redeemer School
and the Pickering Nuclear Plant.
5.0 Correspondence
5.1) CHO News Publication for June was received for
information.
5.2) Letter received for information from the Ministry of
Citizenship and Immigration inviting nominations for the Ontario
Medal for Good Citizenship.
5.3) The May issue of Heritage Matters was received for
information.
6.0 Other Business
1. James noted a second draft had been received from ERA
Architects with respect to the Pickering Heritage Policy Review.
She informed the Committee that she would be bringing forward
a recommendation to Council and Committee.
7.0 Adjournment/Next Meeting
The meeting adjourned at 8:50 pm.
Next Meeting: To be determined. R. Lawson to canvass R. Lawson to action
members for availability for Jul 27tH
Copy: City Clerk
Page 4
City o¢~ Minutes
Waterfront Coordinating Committee
i i June 17, 2010
PICKERING 7:00 pm
Main Committee Room
Attendees: Councillor O'Connell, Chair
Craig Bamford
Kathleen Corcoran
Jim Dike
Christian Medy
David Steele
David Stone
Kevin Tower
A. Mostert, Coordinator, Landscape & Park Development
L. Harker, Recording Secretary
Absent: Councillor Dickerson, Vice-Chair
Also Present: T. Prevedel, Chief Administrative Officer
Gord MacPherson, TRCA
Item / Details & Discussion & Conclusion Action Items !
Ref # (summary of discussion) Status
(include deadline
as appropriate)
1.0 Welcome & Introductions
Councillor O'Connell welcomed members to the meeting and
congratulated T. Prevedel on his new position as Chief
Administrative Officer.
2.0 Approval of Minutes
A. Mostert advised the Committee that he is awaiting a response
from the appropriate City staff regarding questions on who is
responsible for the cleaning the public stormwater oil and grit
separators. The cleaning of private stormwater oil and grit
separators is the responsibility of the property owners and other
than the annual letters that are sent by the City to owners, there
is no alternate way for the City to ensure they are maintained. A. A. Mostert to
Mostert to discuss with City staff if there is any way the city can action
charge owners for maintenance.
Moved by D.. Stone
Seconded b D. Steele
Page 1
Item / Details & Discussion & Conclusion Action Items /
Ref # (summary of discussion) Status
(include deadline
as appropriate)
That the minutes of the March 18, 2010 meeting be approved.
CARRIED
3.0 Correspondence
3.1) Correspondence from MP Mark Holland regarding
Sediments in Frenchman's Bay, was received for information.
3.2) Correspondence from Ontario Power Generation regarding
Ontario Power Generation's Nuclear Investment in Durham, was
received for information.
4.0 Enhancement Plan ~Eastern Trail Update
T. Prevedel and A. Mostert provided an overview of the
Enhancement Plan Eastern Trail. Discussion ensued with respect
to the possibility of a picnic and barbecue area. T. Prevedel
advised, the Committee that the Region of York is concerned.with
the potential odours coming from the nearby plant, but will advise
York that a picnic area is important to the Committee, and will
work cooperatively to determine these and other enhancements.
5.0 Western Spit, Master Plan and Scudellari Property
O'Connell provided Committee members with various
correspondences regarding the status of the Scudellari property
and opened the floor for discussion. Discussion ensued.
• J. Dike advised the Committee that this beach is a
"dynamic beach" and that the Committee should be
cautious before putting any structures on the property.
• The Committee has suggested various uses for this house
and a number of organizations have expressed an interest
in acquiring the property.
• The Scudellari property will be vacant on July 12th and the
TRCA will be responsible for boarding up the house.
Following this, an audit will be conducted to evaluate the
property and its potential uses.
• The Committee enquired as to who is responsible for the
general maintenance of the property. A. Mostert to follow A. Mostert to
up and advise the Committee. action
Page 2
7
Item / Details &'Discussion & Conclusion Action Items /
Ref # (summary of discussion) Status
(include deadline
as appropriate)
• Discussion ensued with respect to the Canoe Club and the
potential locations for a permanent Club facility.
Moved by D. Steele
Seconded by D. Stone
That City staff be directed to begin the process of implementing
Rotary Frenchman's Bay West Park Master Plan by establishing
costs and obtaining any professional drawings, as required.
CARRIED
Discussion ensued with respect to the process of moving forward
with this project. Once approved, phases will be established and
potential funding from other sources will be investigated.
Moved by C. Bamford
Seconded by K. Tower
That City staff be directed to explore future uses and options, and
assess the condition of the Scudellari property, and.to consult
with the Committee on any further decisions made on this
property.
CARRIED
6.0 Other Business
6.1) D. Stone enquired about the status of the pontoon boat. A.
Mostert advised the Committee that the City has not received
funding for this project, but that there is potential to include the
pontoon boat dock with the implementation of Rotary
Frenchman's Bay,West Park Master Plan. To be discussed at a
later date with Committee members.
6.2) J. Dike advised the Committee that he attended the opening
of the Western Gateway and that it was a great success.
7.0 Next Meeting
July 15, 2010, Main Committee Room
Meeting Adjourned: 9:00 pm Copy: City Clerk
Page 3