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2010 Current Budget
..2010 CURRENT. BUDGET Citq d Q. ~~G W' !U L4~ 4 iT• t PICI(ERUNIG As Approved by Council, March 29, 2010 CITY OF PICKERING 2010 CURRENT BUDGET TABLE OF CONTENTS DEPARTMENT PAGE Executive Committee Meeting Minutes March 4, 2010 1 GENERAL GOVERNMENT 11 SUMMARIES 36 MAYOR COUNCIL& COUNCIL SUPPORT 68 Mayor 2111 71 Council Support 2113 89 ADMINISTRATION .92 CAO 2121 104 Customer Care 2129 107 Human Resources 2139 110 Health & Safety 2141 113 Legal Services 2125 116 Clerks 2122 119 Records Management 2191 122 Print Room 2199 125 By-Law 2220 128 Animal Services 2293 132 OFFICE OF SUSTAINABILITY 2192 136 CORPORATE SERVICES 148 Finance 2127 158 Supply & Services 2133 163 Information Technology 2196 166 OPERATIONS & EMERGENCY SERVICES 171 Operations & Emergency Services-Admin 2710 185 Emergency Operation Control Centre 2241 188 Fire Protection 2240 191 CITY OF PICKERING 2010 CURRENT BUDGET TABLE OF CONTENTS Municipal Property Division 200 Municipal Property & Engineering-Admin 2290 207 Roads 2320 211 Property Maintenance 2132 216 Crossing Guards 2230 219 Streetlights 2325 221 Environmental Services 2430 223 Parks 2718 225 Operations Centre-Municipal Garage 2315 231 Culture & Recreation Division 236 Civic Complex 2124 244 Senior Citizens Centre 2572 248 Culture & Recreation-Admin 2711 252 Programs 2712 255 Dunbarton Pool 2713 262 .Don Beer Arena 2715 266 Community Centres 2719 270 Recreation Complex-Central Core 2731 274 Recreation Complex-Pool 2733 282 Recreation Complex-Arenas 2735 286 Museum 2744 290 PLANNING & DEVELOPMENT 296 Planning & Development-Admin 2610 305 Planning 2611 309 Building Services 2612 315 Development Control 2613 319 Committee of Adjustment 2630 322 Heritage Pickering 2743 324 LIBRARIES 326 Library 2745 332 i Executive (Budget) Committee Meeting Minutes PICKOUNG Thursday, March 4, 2010 9:15 am Main Committee Room PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO.PRESENT: T. J. Quinn - Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll Director, Planning & Development T. Melyrnuk - Director, Office of Sustainab.ility G. Paterson - Director, Corporate Services & Treasurer A. Allison - City Solicitor B. Douglas - Fire Chief R. Holborn - Division Head, Municipal Property & Engineering S. Karwowski - Manager, Finance & Taxation C. Grant - CEO, Library T. Prevedel - Division Head, Facilities Operations S. Reynolds - Division Head, Culture & Recreation D. Shields - City Clerk L. Roberts - Committee Coordinator (1) PRESENTATION Mayor Ryan welcomed everyone to the meeting and thanked staff for all of the hard work that was completed with respect to the 2010 Current and Capital budget preparations. He indicated that the budget being presented today is fiscally responsible. and stated that we were looking at an overall increase of 3.9% of which 1 % has been allocated for legal expenses. He stated that the City of Pickering has a, continued investment in community safety, noting the need for a significant increase in.funds for infrastructure. He outlined the proposed schedule for the budget review with consideration of the capital budget followed by the current budget. 1 Executive (Budget) Committee Meeting Minutes Thursday, March 4, 2010 9:15 am Main Committee Room T.J. Quinn, Chief Administrative Officer thanked the Members of Council. and staff for their hard work and noted all the projects completed this term which were very beneficial to the community. In particular, he noted the City of Pickering had received the. Pro-Excellence Award for Design for the Pickering Recreation Complex expansion. G. Paterson, Director, Corporate Services & Treasurer outlined in detail the contents of the 2010 Current and Capital Budgets through the-aid of a powerpoint presentation. He noted the importance of infrastructure and the challenges that would be faced with the implementation of the HST tax.. He noted the fact that costs would be reduced through rebates. He also noted the 2010 green projects in this year's budget. The Director also stated that the proposed increase of 3.9% would translate to approximately 1 % or $42.00 on the total average tax bill. When the Region increase of 2.2% is included, the total increase on the average tax bill is 2.2% or $88.65. Detailed discussion ensued with Council posing various questions and requesting clarification with respect to several matters.. Staff provided information in relation to each inquiry put forward. The Committee recessed at 10:45 am and reconvened at 11:00 am. Discussion continued with respect to the capital budget. (II) MATTERS FOR CONSIDERATION 1. REVIEW AND RECOMMENDATION OF THE 2010 CAPITAL BUDGET Mayor Ryan guided the budget meeting and introduced the budgets for discussion purposes. a) Mayor. Council & Council Suaaort The capital budget of the Mayor, Council & Council Support was presented by Mayor Ryan. Moved by Councillor McLean That the 2010 Capital budget for the Mayor, Council & Council Support, be approved and presented to Council on March 29, 2010. CARRIED 2 C,tq Executive (Budget) Committee Meeting Minutes PIO~E Thursday, March 4, 2010 9:15 am Main Committee Room b) Administration [Office of the Clerk/Animal Services/By-law1 The capital budget of the Administration Department was presented. Moved byiCouncillor Dickerson That the 2010 Capital budget for the Administration Department be approved and presented to Council on March 29, 2010. . CARRIED c) Office of Sustainability The capital budget of the Office of Sustainability was presented. Moved by; Councillor Dickerson That the 2010 Capital budget for the Office of Sustainability be approved and presented to Council on March 29,,2010. CARRIED d) Corporate Services [Finance & Taxation/Information Technology] The capital budget of the Corporate Services Department was presented. .Moved by Councillor Dickerson That the 2010 Capital budget of the Finance & Taxation Division be approved and presented to Council on March 29, 2010. CARRIED Councillor O'Connell request a detailed breakdown in regards to computer purchases. She noted that she would like to know what computers are being replaced, whether it is a replacement computer or a new computer and why it is being purchased. Councillor O'Connell requested this information be provided to her before the March 29th meeting of Council. 3 _l Executive (Budget) Committee Meeting Minutes PTCKE Thursday, March 4, -2010 9:15 am Main Committee Room Moved by Councillor Dickerson That the 2010 Capital budget for the Information Technology Division be approved and presented to Council on March 29,.2010. CARRIED e) Operations & Emersiency Services [Fire Services Division/Municipal Property & Engineering Division/Culture & Recreation Division] The capital budget for the Operations & Emergency Services Department was presented. A question and answer period ensued. Moved by, Councillor Dickerson That the 2010 Capital budget for the Fire Services Division be approved and presented to Council on March 29, 2010. CARRIED Moved by Councillor Dickerson That the 2010 Capital budget for the Municipal Property & Engineering Division be approved and presented to Council on March 29, 2010, as amended. CARRIED LATER [See Following Motion] Councillor Dickerson questioned why there were no funds in the budget for road work on. Liverpool Road South and noted that we.should continue to do road work every year until completed. Moved by Councillor Dickerson 1. That $100,000 be removed from Gablehurst Crescent Resurfacing & Reconstruction referenced as 5320.1009 and $60,000 from Bronwen Lane reconstruction referenced as 5320.1010; and 4 Executive (Budget) Committee Meeting Minutes Thursday, March 4, 2010 9:15 am Main Committee Room 2. That,$200,000 be allocated to the continued roadwork on Liverpool Road South reconstruction for a net increase of $40,000. CARRIED Councillor O'Connell questioned whether the City had .a policy on the installation of speed humps. Discussion ensued with respect to road resurfacing on the Sixth Concession and the.need for speed humps. Moved by Councillor O'Connell That the proposed works to the Sixth Concession (Greenwood) referenced as 5320.1011 be deferred to 2011. MOTION DEFEATED Moved by' Councillor Dickerson That the 2010 Capital budget for the Culture & Recreation Division be approved and presented to Council on March 29, 2010. CARRIED Councillor O'Connell requested a breakdown on recycling containers . noted on page 108 as item 5719.1003. Q Planning & Development [Administration/Planning/Building Services/Development Control/External Subdivision Works) The capital budget of the Planning & Development Department was presented. Moved by Councillor Dickerson That the 2010 Capital budget for the Planning & Development Department be approved and presented to Council on March 29, 2010. CARRIED 5 i Executive (Budget) Committee Meeting Minutes Thursday, March 4, 2010 9:15 am Main Committee Room g) Libraries The 2010 capital budget for the Pickering Public Library was presented. Moved by Councillor Pickles That the 2010 .Capital budget for the Pickering Public Library be approved and presented to Council on March 29, 2010. CARRIED The Committee recessed at 12:30 pm and reconvened at 1:00 pm.. 2. REVIEW AND RECOMMENDATION OF THE 2010 CURRENT BUDGET a) General Government The current, budget for General Government was presented. Detailed discussion, ensued with Council posing various questions and requesting clarification with respect to several matters. Staff provided information in relation to each inquiry put forward. Councillor Littley recommended changing.the wording on page 41 under Parks - "Urban Forest Strategy" to "Urban Forest Study" Discussion ensued with respect to the grants policy and the need for a clear policy to be in effect with limits in place.- Fundraising initiatives, were also discussed. The Director, Corporate Services & Treasurer, noted the Grant Policy would be reviewed to be presented to the new Council. He discussed two additional requests. for grants had been received, which were handed out. Moved by Councillor O'Connell That funds in.the amount. of $5,000 be allocated to. Shelley Ann Brown and that $5,000.00 be included in the budget each year for Olympic athletes. MOTION DEFEATED Moved by Councillor Dickerson That funds in the amount of $1,000.00 be allocated to Shelley Ann Brown. CARRIED 6 Executive (Budget)- Committee Meeting Minutes Thursday, March 4, 2010 9:15 am Main Committee Room The Chief Administrative Officer noted he would research and provide Council with an amended policy with respect to grants. Moved by Councillor Dickerson That a onetime grant in the amount of $1,000.00 be provided to The Arms of Jesus Children's Mission for Haiti Relief. CARRIED Moved by Councillor Dickerson That a. one time grant in the amount of $1,000.00 be provided to Motion's .Youth & Community. Centre. CARRIED Discussion ensued regarding the Councillors' budgets as follows: Moved,by Councillor Littley Councillor Littley proposed the following changes to her budget: Conferences from $3,000 to $1,000 Council Communication Policy - from $6,000 to $3,500 Reception, Promotion & Special Events from $4,500 to $1,400 Outside Agency Services from $4,800 to $800 Total Reduction: $11,600 CARRIED Moved by Councillor McLean Councillor McLean proposed the following changes to his budget: Conferences - from $3,000 to $2,000 Reception, Promotion & Special Events from $4,500 to $2,500 Outside Agency Services from $4,800 to $800 Total Reduction: $11,000 CARRIED 7 1 C~ o0 Executive (Budget) Committee Meeting Minutes Thursday, March 4; 2010 9:15 am Main Committee Room Moved by Councillor O'Connell Councillor O'Connell proposed the following changes to her budget: Cellular Phone's & Pagers - from $2,600 to $2,000 Reception, Promotion & Special Events from $4,500.to $2,500 Outside Agency Services from. $4,800 to $3,500 Total Reduction: $3,900 CARRIED Moved by Councillor Pickles . Councillor Pickles proposed the following changes to his budget: Conferences -.from $3,000 to $2,000 Reception, Promotion & Special Events from $4,500 to $2,000 Outside Agency Services from $4,800 to $1,500 Purch Prnt/Broch/News Ltr - from $6,000 to $5,250 Total Reduction: $7,550 CARRIED Moved by Councillor O'Connell That the deferral of 6 four class firefighters and 2 fire inspectors be lifted from the deferral list,and included in the 2010 budget to reduce the amount of overtime accordingly. MOTION DEFEATED Discussion ensued with respect to the hiring of additional firefighters. The Chief Administrative Officer noted that this item would be put on an agenda for the new Council and noted the safety of the community is of utmost importance and at no time is the City of Pickering put in harm's way. Councillor O'Connell questioned the City's credit card bank charges and requested a breakdown of the bank charges and also requested what other municipalities in Durham Region are doing in terms of credit cards. .The Director,. Corporate Services & Treasurer indicated that due to the current workload and audit priorities the information would not be available until sometime after March 29, 2010. The Committee recessed at 2:50 pm and reconvened at 3:00,pm. 8 I ciq 00 Executive (Budget) Committee Meeting Minutes Thursday, March 4, 2010: 9:15 am Main Committee Room Moved by Councillor Dickerson That the 2010 Current budget for General Government be approved as amended. CARRIED Councillor Dickerson requested that provincial funding for crossing guards be explored. The Chief Administrative Officer said he would look into it. ' 3. REVIEW OF PROPOSED FEES AND CHARGES BY-LAW Moved by Councillor Littley That the summary of fees and charges as presented be approved and presented to Council on. March 29, 2010. CARRIED LATER [See Following Motion] Moved by Councillor Dickerson That the Summary of Fees & Charges 2010 under the Operations & Facilities Division be amended by deleting the proposed fees as follows: Road Occupancy Permits with Barricades (excluding Street Parties) Proposed Fee - $50 (including street parties) - delete (including street parties) to continue to exclude street parties Special Events/Picnics/BBQ/School Events Picnic Tables (6 per Load-Pick-up & Delivery) Proposed Fee - $100 - delete Special Events/Picnics/BBQ/School Events Garbage Cans (6 per Load) Pick-up & Delivery Proposed Fee'- $25 - delete Special Events/Picnics/BBQ/School Events Barricades (6 per Load) Pick-up & Delivery Proposed Fee - $25 - delete CARRIED 9 Executive (Budget) Committee Meeting Minutes Thursday, March 4, 2010 9:15 am Main ;Committee Room (III) OTHER BUSINESS Councillor O'Connell noted that she would be bringing forward a Notice of Motion at the Special meeting of. Council on March 29th with respect to Regional POA revenues. The Director, Corporate Services & Treasurer was requested to make all the above changes and any minor adjustments necessary to meet the 3.9% approved increase in the tax rate being recommended to Council. (IV) ADJOURNMENT Moved by Councillor McLean The meeting adjourned at 3:30 pm. 10 C:ITY:I;?F PtCKERING 201 fl Bud e vi e Re s ''d 201 2009 INCREASE 4Proved Expenditures BUDGET (DECREASE) IUtSCE`t':: Departmental Expend. $56,664,816 $2,865,435 $53021:: Gen Gov. Expend. 12,080,636 -1,030,490Q5Q,14 A Total City Controlled Exp. $68,745,452 $1,834,945 $7#;580;:397;:: Revenues Dept Revenues ($12;458,732) ($1,541,796) ( [4OOQ:52$) Gen Gov. Revenues .-13,309,624 1,885,166 442 ,458 Assessment Growth 0 -292,00092Qfl€3 {27'1698fi B Total Revenues ($25,768;356) $51,370 C Sub Total (A-B) $42,977,096 $1,886,315 $44$63?1:: 4.48% Draw from Economic Stab. Res. -405,000 0 405€3f(3 . Draw from Rate Stab. Res. 2,912,338 0 x291;338 D Total Adjustments -3,317,338 $00 317,338 E Excess Exp. over Rev. (C+D) $39,659,758 1,886,315 $4 f5#69 4.48% F Capital From Current 2,484,452 -662,177 1<822 275 -1.57% u G :Proposed City Budget4,'4,21 1,2241383,8348 2.90% Legal Challenges - York Durham Sanitary . Sewer MOU & Judicial Review 420,000 420 Qf R 1.00% H Pro -posed Final Lev 2 4 210" 1 6441 7` p y $ r 38 X43.. 88.34$ . . . Percentage Increase 3.90% i ,4,04,20,0 C . ..:.:E INS 1 . . . . 20.0 . BUD ET: G GENERAL GOVERNMENT REVENUE % CHANGE 2009 INCREASE 2010::::::: 2010 BUDGET BUDGET (DECREASE) QUWC:T:_::: VS. 2009 1001 POA Revenues $150,000 ($15,000) <:$:135. 90:: -10.00% 0000 Non-Shared P.I.L.S. 3,157,474 0 3,:1;57';474 0.00% 0000 Linear Properties 1,505,687 674 1:;506;361: 0.04% 1530 Rentals 30,400 0 :::::::::::::::::::30.!400 0.00% 1543 Metro Agreement 6,000 -3,500 2500 -58.33% 1591 Commissions 200 -100 1:00 -50.00% 1592 Misc Donations 1,000 0 0.00% 1593 Sale of Equipment 5,000 0 1000 0.00% 1594. Sale of Land 0 0 <0 0.00% 1599 Other Misc. Transactions 2,854,916 -125,294 ::2;729;623 -4.39% Veridian 5,239,250 -1,640,000 3,599,250 -31.30% 1910 Tsfr. from Easement Settlement Agree. Res. 0 0 0.00% 1910 Tsfr. from Reserve - Contingency - Elections 0 0 0.00% 1910 Tsfr. from Reserve - Gas Tax Funds (Prov.) 0 0 ::0 0.00% 1910 Tsfr. from Reserve - Transit (Region) 0 0 . 0.00% 1910 Tsfr. from Reserve - Contingency - Assessment 0 0 5 0.00% 1911 Tsfr. from Reserve - Cont. Sudies & Consulting 36,500 -11,500 25;OQ0 -31.51% 1920 Tsfr. from Res. Fund - Workers' Comp. 143,198 -45,447 :97;751: -31.74% 1920 Tsfr. from Res. Fund - Development Charges 10,000 0 :10 ~OQ0 0.00% 1920 Tsfr. from Res. Fund - Parkland 0 1940 Tsfr. from Capital 60,000 -60,000 1950 Tsfr. from Rate Stabilization Reserve 0 Surplus 110,000 15,000 1:25;000 13.64% $13,309,624 ($1,885,167) ::::$:91;:24?58:: 14.16% 1 . . ITY : pICKERING . oo: » : BUDGET:: . GENERAL GOVERNMENT EXPENDITURE % CHANGE 2009 INCREASE 2010 BUDGET BUDGET (DECREASE) BUD..GET VS. 2009 2126 Purchased Services 211,500 13,500 225;000 6.38% 2126A Corporative Requirements & PR 20,310 2,690 23;0170 13.24% > 2134 Provision for Uncollectable Taxes 277,000 -1,815 :.:2755 -0.66% 43 2135 Property Tax & Vacancy Rebates 159,112 -16,112 1:;000 -10.13% 2193 Insurance 143,198 -45,447 9775 f -31.74% 2194 Insurance - Self Insurance 175,000 25,000 ZOO;000 14.29% 2195 Grants to Organizations & Individuals 223,061 -11,405 29 I;fi56 -5.11% 2812 Debenture Debt Charges 4,287,237 2,905 4,290;1:42 0.07% 2815 Loan Financing Vehicles 5,640 0 5;640 0.00% 2821 Tsfr. to Capital Equip Res, 60,000 -60,000 0 NA 2821 Tsfr. to Cap. Mtce. & Mgmt Systems Res. 75,000 0 : 75;000 0.00% 2821 Tsfr.to Reserve for Contingency-Elections 70,000 0 ZO;000 0.00% 2821 Tsfr. to Reserve for Vehicle Replacement 50,000 -50,000 6 -100.00%' 2821 Tsfr. to Dunbarton Pool Reserve 4,962 0 4;962 0.00% 2821 Tsfr. to Dun Beer Arena Reserve 30,000 0 30;000 0.00% 2821 Tsfr. to Complex Central Core Reserve 27,000 0 27;000 0.00% 2821 Tsfr. to Rec Complex Pool Res. 15,000 0 15;000 0.00% 20;000 2821 Tsfr. to Rec Complex Arena Res. 20,000 0 ` 0.00% 2821 Tsfr. to Programs Res. 18,500 0 ?;;;:1:8;500 0.00% 2821 Tsfr. to Eastern Branch Reserve 25,000 0 25;000 0.00% 2821 Tsfr. To Economic Stablization Reserve 1,640,000 -1,640,000 0 NA 2822 Trans to Reserve Fund - Building Permit Stablizai 0 0 0 0.00% 2822 Trans. to Reserve Fund - WSIB 505,000 0 505000 0.00% 2822 Trans to Reserve Fund - Federal Gas Tax 2,831,416 -136,986 26944.3Q -4.84% 2822 Trans to Animal Shelter Res Fund 10,000 1:Oi)0 NA 2823 Trans. to Capital Fund 0 Funding for telephone system 0 0 0 Capital Funded From Current 2,484,452 -662,177 1;t322;275 -26.65% Capital Funded From Dealer Financing 0 0 0 0.00% Capital Funded From Internal Loans 0 0 0 0.00% Capital Funded From DEBT 6,265,000 1,952,600 4.312;400 -31.17% 2891 City Share of DC Projects 480,000 0 4:80;000 0.00% 2900 Contingency 576,700 827,180 1;403;880 143.43% 2901 Emergency Operational Needs - Capital 150,000 50,000 200;000 33.33% $20,830,087 ($3,645,267) $17;1t34~82T; -17.50% Without Debt & Int. Loans & Deal Fin. 14,565,087 -1,692,667 12,872,421 Without Debt & Capital funded from Current 12,080,635 -1,030,490 11,050,146 3 i CITY:OF:PICKERING 20'10: PDA REVENUES Account Number 1595 % CHANGE 2009 INCREASE 2010:2010 BUDGET BUDGET (DECREASE) :::BUDGET:: VS. 2009 Projected Revenues $150,000 ($15,000) 15 000 15 $135,000 : -10.00% 1998 to 2010 POA Revenues $330,000- $280,000- $230,000- $180,600- $130,000 $80,000 00 O N a ~-O 00 O C7, O O O O O C7, O O O O O O N N N N N N I C 14104/X110 1150 AM 1 i CITY OF PICKERING 2010 BUDGET 0000-0000 NON-SHARED P.I L Based on 2009 Tax Policy and Tax Rates 2009 2010 Budget Projection Federal & Provincial Properties $332,872 $332,872 Estimated Loss from Public Works Cda -75,000 -75,000 OPG & Ont Hydro One Networks 2,353,376 2,353,376 Municipal Enterprises 571,225 571,225 Industrial Education Tax Reduction -25.000 -25,000 Total $3,157,474 $3,157,474 14/04/2010 11:59 AM Council :1 E5 CITY OF PICKERING 2010 BUDGET 0000-0000 LINEAR PROPERTIES CN RAIL 02-25-52900 120.80 acres x $611.33 (Mun.) $73,849 CP RAIL 03-20-32600 231.27 acres x $611.33 (Mun.) 141,382 HYDRO 01-18-02320 966.84 acres X $834.02 (Mun.) $806,364 966.84 acres X $1,208.66 (Educ.) 1,168,581 1,974,945 LESS: Region share 66.9% of Municipal portion (Based on 2009 Comm Full) -683,815 Sub Total Sub Total $1,506,361 Assumption The tax rates for land are established under the Education Act (Regulation 392) and the Municipal Act (Regulation 387). The distribution of the tax revenue between the Region and the City is determined.under subsection 368.3 of the Municipal Act and assumes no change. 14/04/2010 12:00 PM Council 16 CITY:0: PICKERIN 2r}1a BU G 153011570/1591 - RENTALS, SERVICE CHARGES & COMMISSIONS 2009 2009 INCREASE 2Q 14::: Est. ACTUAL BUDGET (DECREASE) 1530 -RENTALS 0001) Con. 3 Pt. Lot 19. Roll Number 03-011-21910 Rented to 1317970 Ont. Inc., T/A Pickering Driving Range Contract expires Oct 31, 2010 $14,600 $14,600 $0 $14;600: 0002) Con. 3 Pt. Lot 19, 20 Roll Number 03-011-22810 Rented to T. Arnts: Contract expires Oct 31, 2010 15,800 15,800 0 ::15;80 0003) Con. 3 Pt. Lot 19, Parts 2,3 Roll Number Rented to O.J. Muller Landscaping 0 0 0 Q 11 Agreement terminated Sept 1, 2008 $30,400 $30,400 $0 $30;400: 1591 - COMMISSIONS 1) Received from Bell Canada for pay telephones in the Municipal Buildings $0 $100 ($100) <$4 2) Received from Federal & Provincial Sales Tax remittances 79 100 0 100 $79 $200 ($100) 14/04/2010 11:50 AM Council 17 1 i I Y:OF :PIIIIN as B I3 E7 U G 1543 - LANDFILL OPERATIONS - METRO AGREEMENT r 2009 2009 INCREASE Est. ACTUAL BUDGET (DECREASE) :::13UDGET:::: 1543 - METRO AGREEMENT Revenue paid to General Fund by City of Toronto. 1) City of Toronto pays to the 2,711 6,000 -3,500 < 00 City 10% of its royalties from Landfill gas operations at Brock West Landfill Sitei The methane gas produces electricity which is sold to various end users. $2,711 $6,000 ($3,500) $2,500: i I I 14/04/2010 11:50 AM Council IT OF : P1:ER~NG >:B:UDET: 1592 - DONATIONS MISCELLANEOUS 2009 2009 INCREASE 201V : EST. ACTUAL BUDGET (DECREASE) $IJIM7: : 1592 - DONATIONS $0 $1,000 $0 $1;Q00: $0 $1,000 $0 1000 14/04/2010 11:50 AM Council 09 1 G1: Y:OF. P KEP1NG........... . Zoii BUDGET: 159311594 - SALE DF EQUIPMENT 2009 2009 INCREASE 201D:::: EST. ACTUAL BUDGET (DECREASE) ::8U0GEfi: 1593 - SALE OF EQUIPMENT Miscellaneous equipment sold at Regional auction, etc. $40 $5,000 $0 $5;000 $40 $5,000 $0 $5:;(300: 10 Council 20 IT1.~ R`:IGlER[ C 010: 2 . B DG U I 1599 - OTHER MISCELLANEOUS TRANSACTIONS - REVENUE ACCOUNT 2009 2009 INCREASE 2010:::::: EST. ACTUAL BUDGET (DECREASE) :;::::BUDGET: 1599 Miscellaneous Transactions $0 $1,000 $0 Rental fees from Telus for tower on $20,000 $20,000 0(3;{30 City property. (Acct. 1599.9990) Rental fees from Rogers for tower on City property (Eff. July 1, 2010) $10,000 .10;000:. Recognize 25% of the True Sport bursary received in 2006 and will be matched by City. 2,703 2,500 .1,693 4;.f93 Receipt of 2010 Federal Gas Tax Funds 2,831,416 2,831,416 -136,986 ::::::::2;6:94;:4:30 $2,854,119 $2,854,916 ($125,294) This account captures the miscellaneous revenue activity of the Corporation. i 11 Council NG: T OF P[iCl4EF~ 1:p: > Q. Revenues From Veridian 2009 2009 INCREASE 2Q10::::: EST. ACTUAL BUDGET (DECREASE) >:BUDG:ET:: Dividend 1,694,000 1,694,000 315,000 ::;2;009;000 Special One-Time Dividend 1,640,000 1,640,000 -1,640,000 0 Interest on Prom notes 1,905,244 1,905,250 -315,000 1;5 a0;25Q $5,239,244 $5,239,250 ($1,640,000) $3599;250: Interest on these notes was established on November 1, 2009. This budget assumes that the interest rate will be reduced by the Ontario Energy Board to its "Deemed Rate." 12 Council 2 . . E:I ~N 2010 E: BU:DG 1910 & 1911 - TRANSFERS FROM RESERVES 2009 2009 INCREASE 2Q10:::: EST. ACTUAL BUDGET (DECREASE) BUDGET:: 1) From • RESERVE FOR CONTINGENCY - G/L 4612 0 0 0 $0 $0 $0 1911 - Reserve Continuing Studies & 0 Consulting. (Gen Gov - 2126.2392) 0 36,500 -11,500 :25:*00 TOTAL TRANSFERS FROM RESERVES $0 $36,500 ($11,500) $5;i?0(} 14/04/2010 11:50 AM Council 23 PIEKERII±iI GIT.. Q! 0 BUDGET: :1920 - TRANSFERS FROM RESERVE FUNDS 2009 2009 INCREASE 201:Q::::::: EST.ACTUAL BUDGET (DECREASE) ::BU©:GET::: 1) From- DEVELOPMENT CHARGES OLD RESERVE FUND - G/L 4227 (1.3) Funding of Development Charge Appeal $0 0 10,000 ::::10;000 $0 $0 $10,000. $10,_000: 2) From - WORKERS' COMPENSATION RESERVE FUND - G/L 4234 This transfer to offset the cost of $121,262 $121,262 ($23,511) WSIB related insurance. $121,262 $121,262 ($23,511) ::::::::$97;7:51:: TOTAL CONTRIBUTIONS FROM RESERVE FUNDS $121,262 $121,262 ($13,511) :::::$707;751:: 14/04/2010 11:50 AM Council 4 I CITY ~ ICKERING . 20: ET Bl}DG 2126 - GENERAL GOVERNMENT - PURCHASED SERVICES Account (2126.2392) 2009 2009 INCREASE :::2010:: EST. ACTUAL BUDGET (DECREASE) ::::BUDGET:::: Senior Mgmt Strategic Planning (CAO). $10,0003oo0D: Development Charge Appeal 10,000 1:0;00 (Funded from DC Reserve Fund) Unanticipated needs. 30,000 30:;00: ©0 General Litigation Needs eg. taxi 75,000 $25,000, 00 Arbitration Hearings. 50,000o;oo Duffin Heights Community Facilities Study 36,500 -11,500 $239,990 $211,500 $13,500 ::::::$225;000 14/04/2010 11:50 AM Council 25 E:RIMG: - 201 o: . 2126.2394 - CORPORATE REQUIREMENTS & INITIATIVES 2009 2009 INCREASE xOtp::: EST.ACTUAL BUDGET (DECREASE) ::BUDGET: AMO Memberships' $9,870 $9,560 $340 Corporate Requirements & Initiatives 12,195 10,000 0 1:0;00 CANHC Membership 750 750 0 Z60 Municipal Employer Pension Centre 2,350 :2;35 $22,815 $20,310 $2,690 < $23;000 14/04/2010 11:50 AM Council .26 L_ CI"l:OF P:I:CKER...IN G ice : BUDCy 2134 - PROVISION FOR REDUCTION IN TAXES 2009 2009 INCREASE :::2010>:: EST. ACTUAL BUDGET (DECREASE) ::BUDGET: Provision $210,000 $225,000 ($15,000) ;::$21(1;Qp0: Exemption for Claremont Legion 1,185 Shortfall from Public Works CDA - City Share 64,000 52,000 12,000 64,000 $274,000 $277,000 ($3,000) $275;185: City share of property tax write-offs due to: ARB decisions, Minutues of Settlement and Section 357 8 358 adjustments. 14/04/2010 11:50 AM Council 1 C K ERING : CITY: flF..Pl.. . zoo BUDGET Property Tax & Vacancy Rebates 2009 2009 INCREASE :::2010::::::::: Est. Actual BUDGET (DECREASE) :::::BUDGET:::: 2135 - Charity Property Tax Rebates Registered charities that occupy either 6,950 8,000 $0 ::::$8;000:: commercial or industrial units can receive a 40% rebate of their property taxes. 6,950 8,000 0 $13;000: 2137 - Property Tax Rebate Change to the Assessment Act now requires 1,090 1,112 -1,112 0 Council to pass a motion exempting the Legion property from Property taxes and this exemption is no longer considered a rebate. 1,090 1,112 -1,112 $0:: 2138-Vacancy Rebate Under Bill 140, allowances for vacancies will no 95,000 150,000 -15,000 135;000 longer be reflected in the tax rates. 95,000 $150,000 ($15,000) $13LOD00.: 14/04/2010 11:50 AM Council 28 T o tc I 20:10 BUDGET::.`: 2193/2194 - INSURANCE/SELF-INSURANCE 2009 2009 INCREASE EST. ACTUAL BUDGET (DECREASE) ::::BUDGET::: 2193 - INSURANCE: 2122 Insurance Costs For WSIB Occupational Accident Ins. 10,586 10,586 2,834 1:31420 Excess Indemnity (1) $132,612 132,612 -48,281 84;331: $143,198 $143,198 ($45,447) 2194 - SELF-INSURANCE: 2122 General Government (2) $190,000 $175,000 $25,000 $20(?;Lt00: $190,000 $175,000 $25,000 $200;000:: (1) In 2001, Council passed Resolution#127/01 approving the transfer of WSIB to a self insured basis. As part of the risk strategy, the City has purchased "Excess indemnity" insurance with a $500,000 deductible and a $15 million per accident payout. The "Occupational Accident Insurance" will pay a lump sum up to $500,000 based on a payment schedule. The purchase of these two insurance policies is intended to protect the City against catastrophic claim or claims. The cost is funded from the savings when the City became self insured (Work Comp. Res. Fund). (2) General liability costs have now been allocated to individual cost centres. Self Insurance costs above $2,000 are budgeted in the General Government section. 14/04/2010 11:50 AM Council 29 KERING ITY::C3F PI 201(1 BUDGET: 2195 - GRANTS TO ORGANIZATIONS & INDIVIDUALS 2009 2009 INCREASE 201U:::: EST. ACTUAL BUDGET (DECREASE) ::BUDGET: 2570 - Social & Charitable: United Way (29,571 X $3.35 per household) 97,433 97,433 1,630 99;Ofi3 D Durham West Arts Centre 10,000 10,000 0 1;000 Tapp - C - Grant (Fire Services Division) 3,000 3,128 0 :::::3;128 City of Pickering Award - (4) High School students 4,000 4,000 0 4;000 Durham Hospice 1,500 1,500 0 ;500 Whitevale Community Association contingent upon church purchase (Whitevale United Church) - Approved April 20, 2009 20,000 -20,000 0 Ribfest - Approved at the (Budget) Executive Committee Meeting of May 7, 2009. 5,000 5,000 0 5;Opq Hati Relief "The Arms of Jesus Children's Mission." 1,000 1:;000 Sponsorship of Shelley-Ann Brown - Olympian 1•,000 1;000 Motions - Youth Community Centre 1,000 ::1:;000 The above three were approved at the (Budget) Executive Committee Meeting of March 4, 2010. TBD 0 6,000 -500 Sub Total $120,933 $147,061 ($15,869) ::::$1:3111:91:: 2572 - Senior Citizens: Bus Trips & Other Senior Club Trips including Claremont 10,291 11,200 0 11;200 Total $10,291 $11,200 0 ::::::$11:;200 2642 - Agriculture: Durham Region Plowmens' Association $100 $100 $01:Q0 Sub Total $100 $100 $0 $100: Council i . 701 . 2195 - GRANTS TO ORGANIZATIONS & INDIVIDUALS 2009 2009 INCREASE 2010 EST. ACTUAL BUDGET DECREASE BUDGET: 2712 • Culture & Recreation: Pickering Rotary Music Festival' 500 500 0 <::500 Kinsmen Santa Claus Parade 1,000 1,000 0 >:T;000 Easter Parade 1,200 800 2;000 Grant to CUPE 129 - Christmas Party 500 500 0 500 Roadwatch Committee 5,000 5,000 0 5;000 Durham Regional Police Children's Games 1,500 1,500 0 1;500 TRCA Joint Funded Envir. Proj. (Added at Ex. Council meeting - March 23, 2007) 0 10,000 0 ::;:;10;000 TRCA Healthy Neighbours Prg. (Total Request $125,000) - (Yr 3 of 5) 25,000 25,000 0 25;000 Youth Assistance - True Sport Bursary " (Year 4 Ot 4) 5,406 5,000 3,385 8;385 Bus Trip Expenses for: Canada Day, Mayor Light Tour, Sanata Claus Parade & Legion Easter Parade 9,712 10,000 0 11l;OtTO 2 Pickering Lions Club - Christmas Party 280 .8.9 Youth Initatives 3,000 0 3;Qp0 TBD 2,008 2,000 0 >;:2:0.00 Sub Total $48,618 $64,700 $4,465 >$69165 TOTAL $179,942 $223,061 ($11,405) $2t1,856 On March 31 2006, the City received the Bell True Sport (Bursary) community award. This award is be allocated over four years starting in 2007 and to be given to youth who would otherwise not be able to afford participation in sports. Council approved Motion 80/06 whereby the City would now match the $2,500 per year for youth sport participation. Council I I GITTOF RICKERfNG: 2010: BUDGES : 2812 - Annual Charges -2009 Budget External Debentures & Internal Loans By Function Outstanding Loans & Annual Charges Debentures External 2010::::: For 2010 Principal Interest BlibG~Y::: Function Gen.Govt (City Prop/Civ.Cmplx) $228,911 31,136 10,08422o:: Protection to Persons Fire 4,094,124 455,167 180,419 63$;5$6 By-Law 21,148 21,148 656 ..21;804 Transportation Roads, Sidewalks 8,128,644 1,354,582 365,733 1;7.....35 Streetlights Environmental Services Storm Water Mgmt 3,617,910 193,092 73,260 266;352 Recreation & Cultural Services Museum 308,068 52,387 13,8906;277 Comm Facilities 5,455,235 630,057 268,959 Parks 1,373,007 298,356 62,025 360;3:81 Library 207,751 207,751 6,440 2 :4 191: Total $23,434,798 3,243,676 981,466 $412.2$;1:42:. Issuing/Financing Cost . 85;000 Total Annual Charges & Financing Costs $4;29Q;142 3 IcIN O K G ...I......... DG. ET: BU 2815 - SMALL VEHICLE FINANCING 2009 INCREASE 2070 BUDGET (DECREASE) BUDGET..'.'. Prior Year's Vehicles $5,640 $0 $5,640 . TOTAL VEHICLE PAYMENT CHARGES $5,640 $0 r The 2007 vehicles are to be financed either through dealer financing or internal loans depending upon the best terms and conditions. Any unused funds are to be applied towards outstanding principal. 14/04/2010 11:50 AM Council CITY::OF I : CKERING.... . . . . . ZQ.t*O . T 2821 - TRANSFERS TO RESERVES 2009 2009 INCREASE :::::20 EST. ACTUAL BUDGET (DECREASE) B{lpGET::: Contingency Reserve G/L 4612.2191 Provide funding for 2010 election. $70,000 $70,000 0 70;000 Vehicle Replacement Reserve G/L 7040.0000 Funding for vehicle replacement. 50,000 50,000 -50,000 l7 Dunbarton Pool Reserve G/L 4623.2713 Provide for the replacement of equipment. 4,962 4,962 0 4:;96 Don Beer Arena G/L 7033.0000 Provide for the replacement of equipment. 30,000 30,000 0 3a;0Q0 Rec Complex Central Core G/L 4623.2731 Provide for the replacement of equipment. 27,000 27,000 0 27;000 Rec Complex Pool Res. G/L 4623.2733 Provide for the replacement of equipment. 15,000 15,000 0 15000 Rec Complex Arena Res. G/L 4623.2735 Provide for the replacement of equipment. 20,000 20,000 0 20;OA0 Rec. Prgs. Res. G/L 4623.2712 Provide for the replacement of equipment. 18,500 18,500 0 18:;0Q0 Eastern Branch Res. G/L 4626.0000 Provision for Eastern Branch 25,000 25,000 0 25;ob0 Economic Stabilization Res. G/L 700X.0000 Transfer to economic stabilization res 1,640,000 1,640,000 -1,640,000 0 Capital Equip. Res. G/L 7000.0000 Provision for new telephone system 60,000 60,000 -60,000 0 Cap. Mtce. Mgmt Sys. Res. G/L 7001.0000 Funding for capital maint & mgmt systems. $75,000 $75,000 $0 75;OQ0 TOTAL TRANSFERS TO RESERVES $2,035,462 $2,035,462. ($1,750,000) $285;462:: 14/04/2010 11:50 AM Council 4 QTY : . I:NG : 2x10: B DEI U 2822 - TRANSFERS TO RESERVE FUNDS 2009 INCREASE :2010::: BUDGET (DECREASE) ::BUDGET: 1) To - Federal Gas Tax Reserve Fund G/L 75056.0000.0000 Receipt of 2010 Funds July 15th $1,347,215 November 15th 1,347,215 $2,831,416 ($136,986) $2;6941430: 2) To - Building Permit Reserve Fund G/L 7506.0000.0000 3) To - WSIB Reserve Fund G/L 4234.0000.0000 Previously budgetted in individual cost centes 450,000 0 450;000 Fire - Additional transfer to offset higher related WSIB costs. 30,000 0 30;000 Roads - Additional transfer to offset higher related WSIB costs. 25,000 0 ::::25;OW 4) To - Animal Shelter Reserve Fund G/L 4241.0000.0000 Annual provision for construction of a animal shelter facility 10,000 1:0;O.Ot) TOTAL TRANSFERS TO RESERVE FUNDS $3,336,416 ($126,986) $3;209;430: I I i 14/04/2010 11:50 AM Fourth Draft fly.: OF P1CK 1NG: .........1.x................... 2D1.O..t3tJDCE7 . . . . . .I . DEPARTMENTAL EXPENDITURE %CHANGE 2009 2010 BUDGET APPROVED INCREASE IZ;VISE D:::::::: VS. BUDGET (DECREASE) UDGET::: 2009 BUDGET Mayor Ryan $137,718 $3,406.$:1:49;124 2.47% B.Littley, Reg. Coun. Ward 1 67,503 (1,716) -2.54% 7 B. Mclean; Reg. Coun. -Ward 2 69,395 1,792 $7: 2.58% R. Johnson, Reg. Coun. Ward 3 86,029 259 >:86;28:8 0.30% J. O'Connell, City Coun. Ward 1 73,633 (396) :73;237: -0.54% D. Dickerson, City Coun. Ward 2 80,187 279 @0;466: 0.35% D. Pickles, City Coun. - Ward 3 75,165 (304) -0.40% Council Support 327,286 28,021 355:,3Q7: 8.56% 2121 C.A.O, Office 529,481 17,882 6:47;:363: 3.38% 3 2129 Customer Care Centre 324,161 (167) 23;954: -0.05% 2139 Human Resources 523,540 14,102 >::537;642 2.69% 2141 Health & Safety 122,924 11,068 133;992: 9.00% 2125 Legal Services 289,366 30,537 3:1:9;9 3: 10.55% 2122 Clerks Office 533,353 (96,235) -18.04% 2191 Records Management & Elections 88,263 280,855 369:,:118: 318.20% 2199 Print Shop/Mail Room 394,222 6,102 :400;324 1.55% 2220 By-law 706,619 27,670 734;289: 3.92% 2293 Animal Services 396,291 11,370 407;~61: 2.87% 2192 Office Of Sustainability 890,560 14,643 9051.203 1.64% 8 2127 Finance (Accting, Taxes & Payroll) 2,576,183 102,420 2;6 683 3.98% 2133 Supply & Services 345,951 1,612 347,:563: 0.47% 2196 Information Technology 1,437,287 (45,273) ::::::::::1:;392"014: -3.15% 2710 Operations & Emerg.Services-Admin. 502,675 31,930 534;605 6.35% 2241 Emerg. Operations-Claremont 167,452 -5.69% 2240 Fire Protection 13,075,045. 318,412 1:3;393,:457: 2.44% 2290 Mun. Prop. Eng. & Admin. 1,938,818 130,334 2;069;:452: 6.72% 2320 Roads, 5,579,245 154,873 2.78% 2132 Property Maintenance 642,895 58,372 701,267: 9.08% 2230 Crossing Guards 336,000 10,340 346340: 3.08% 2325 Street Lights 734,500 78,500 10.69% 2430 Environmental Services 179,184 (39,199) :::::::::::::::::::139;:985: -21.88% 2718 Parks 3,166,303 182,853 3;349;156: 5.77% 2315 Operations Centre-Municipal Garage 989,926 11,090 1:;001;016: 1.12% 2124 Civic Complex 467,589 21,783 :::::::::::::489;372 4.66% 2572 Senior Citizens Centre 298,073 18,156 396:;228 6.09% 2711 Cult. & Rec. Admin. 995,997 35,321 1:;031;318: 3.55% 2712 Programs 2,277,921 246,675 2524.596: 10.83% 2713 Dunbarton Pool 263,590 79,406 342;996 30.12% 2715 Don Beer Arena 970,204 13,273 9$3;47.7: 1.37% 2719 Community Centres 649,642 22,797 6:72;:439: 3.51% 2731 Recreation Complex - Central Core 2,533,846 127;354 2;6f 1;200: 5.03% 2733 Recreation Complex - Pool 872,644 12,916 1.48% 2735 Recreation Complex -Arenas 711,860 7,256 1.02% 2744 Museum 519,015 39,686 55$,:701: 7.65% 2610 Plan & Develop - Admin 935,648 61,311 996;959 6.55% 2611 Planning 1,774,998 720,674 2;455;67:2: 40.60% 2612 Building Services 954,829 38,217 993,:046: 4.00% 2613 Development Control 505,239 23,496 528:,735: 4.65% 2630 Committee of Adjustment 8,700 (134) :8;566: -1.54% 2743 Heritage Pickering 3,950 4,830 8,:780: 122.28% 2745 Libraries 4,533,911 56,514 4;59¢;425: 1.25% TOTAL $ 56,664,816 $ 2,865,435 5.06% 3 14/04/20103:48 PM . . : : : . . DEPARTMENTAL REVENUE %CHANGE 2009 0:::.:::::::::: 2010 BUDGET APPROVED INCREASE REUSED::::: VS. BUDGET (DECREASE) BUDGET::-'- 2009 BUDGET REVENUES 2192 Office Of Sustainability $ 26,000 $ 2,000 :::::::::::::10E}: 7.7% 2141 Health & Safety 22,000 10,000 3 ;OOE3: 45.5% 2125 Legal Services 500 - 50Q: 0.0% 2 2122 Clerks Office 203,700 - 0300: 0.0% 2191 Records Management & Elections - 280,000 280:000: 2199'Print Shop/Mail Room 100 (100) ::::::::::::::::::::::::0 -100.0% 88 2220 By-law 861,000 25,000 OQ(2.9% 3 2293 Animal Services 108,650 (750 QZ,90E} -0.7% 2127 Finance 2,948,025 (221,075) -7.5% 2196 Information Technology 46,000 (46,000) 0 2241 Emerg. Operations-Claremont 75,000 - 75;ff0. 0.0% 2240 Fire Protection 189,500 - 1:89 50G3 0.0% 68;5 2290 Mun. Prop. Eng. & Admin. 25,000 43,500 00: 174.0% 2320 Roads 40,000 5,000 45:000: 12.5% 2132 Property Maintenance - - 0 0.0% 2430 Environmental Services 21,000 - 21;000:: 0.0% 2718 Parks 54,600 31,000 56.8% 2315 Operations Centre-Municipal Garage 440,160 : 0.0% 440;160 2124 Civic Complex 3,000 - 3000; 0.0% 2572 Senior Citizens Centre 59,675 2,000 f 3.4% 2712 Programs 1,731,655 302,588 2;034;243:: 17.5% 2713 Dunbarton Pool 78,000 55,600 133,600 71.3% 2715 Don Beer Arena 1,060,500 - -4;060:50G.: 0.0% 2719 Community Centres 105,100 0.0% 2731 Recreation Complex - Central Core 1,454,152 134,381 1:;5 8;53.3 9.2% .2733 Recreation Complex - Pool 273,700 2,000 275;700: 0.7% 2735 Recreation Complex - Arenas 687,000 (1,000) 686;001}: -0.1% 2744 Museum 162,478 22,937 1:85;41:5: 14.1% 2610 Plan & Develop - Admin 49,500 (8,500) 41;p00: -17.2% 2611 Planning 652,595 718,946 1157:1;541:: 110.2% 2612 Building Services 550,000 250,000 800;000 45.5% 2613 Development Control 98,500 11,500 11.7% 11fl;OQ0 2745 Libraries 431,642 (77,231) 354;:4"I I: -17.9% Total REVENUES $ 12,458,732 $ 1,541,796 :$:::::14;000,:528: 12.38% Note The above revenue items are recorded within the Departmental Budgets for control purposes. 14/04/20103:48 PM 7 CITY OF PICKERING Personnel Expenditures include Summary - ALL Personnel Expenditures Salaries and wages, benefits and 2010 CURRENT BUDGET overtime. Report Name: Personnel Comp 09 Organization Run Oita: 4/14MIO 3:50 FM 2009 2009 INCREASE 2010 INCREASE YTD APPROVED (DECREASE) BUDGET (DECREASE) Actuals BUDGET % Mayor Mayor Ryan $89,329 $90,595 $3,261 $93,856 3.609/. Council B. Littley, Reg. Coun. Ward 1 $43,678 $44,803 $1,735 $46,538 3.87%0 B. McLean, Reg. Coun. - Ward 2 $43,678 $44,803 $1,735 $46,538 3.87% R. Johnson, Reg. Coun. Ward 3 $43,678 $44,803 $1,735 $46,538 3.87% J. O'Connell, City Coun. Ward 1 $40,757 $44,803 $1,735 $46,538 3.87% D. Dickerson, City Coun. Ward 2 $43,678 $44,803 $1,735 - $46;538 3.87% D. Pickles, City Coun. - Ward 3 $43,678 $44,803 $1,735 $46,538 3.87% Council Support $309,180 $300,816 $27,042 $_327,858 8.99% C.A.O. Office 2121 C.A.O. Office $520,042 $492,876 $26,017 $518;893 5.28% 2129 Customer Care Centre $279,711 $284,217 $13,346 $297,563 4.70% Human Resources 2139 Human Resources $379,383 $369,233 $21,874, $391,107 5.92%u 2141 Health & Safety $90,649 $90,201 $3,941 $94,142 4.37% Legal Services 2125 Legal Services $234,868 $231,886 $15,222 $247,108 6.56% Clerks 2122 Clerks Office $495,410 $504,232 ($86,789) $417,443 -17.21% 2191 Records Management & Elections $73,719 $74,926 $103,115 $178,041 137.62% 2199 Print Shop/Mail Room $112,637 $113,398 $4,976 $118,374 4.39% 2220 By-law $590,801 $601,857 $18,930 $620,787 3.15% 2293 Animal Services $287,439 $272,894 $13,498 $286;392 4.95% Office of Sustainability 2192 Office of Sustainability $629,842 $579,401 $34,102 $613;503 5.89% Finance & Treasury Services 2127 Finance _ $1,873,573 $1,889,157 $124,884 $_2,01_4,0_4.1_ 6.61% Corporate Support Services 2133 Supply & Services $313,655 $333,042 $1,417 $334,459 0.43% - 2196 Information Technology $713,359 $717,974 $33,411 $751;385 4.65% Operations & Emerg. Services-Admin 2710 Operations & Emerg.Services-Admin. $355,948 $475,615 $16,136$491,751 3.39% 2241 Emerg. Operations-Claremont $135,258 $105,754 $12,287 $118,041 11.62% Fire Services Division _ 2240 Fire Protection $11,759,748 $11,555,929 $476,7.2_0 $12,032,649 4.13% Municipal Property Engin. & Admin. _ 2290 Mun. Prop. Eng. & Admin. $1,685,361 $1,739,255 $89,452 $1,828,707 5.14% 2320 Roads i $2,389,699 $2,496 780 $136,069 $2,632,849 5.45% 2132 Property Maintenance_ $312,731 _ $342,358 $19,710 $362,068 5.76% 2718 Parks $1,729,539 $1,795,165 $99,069 $1,894,234 5.52% 2315 Operations Centre-Municipal Garage $629,747 $675,680 ($9,289) $666,391 -1.37% Culture & Recreation Division 2124 Civic Complex $70,842 $69,890 $35,772 $105,662 51.18% 2572 Senior Citizens Centre $166,237 $171,921 $6,320 $178;241 3.68% 2711 Cult. & Rec. Admin. $1,028,070 $841,673 $41,895 $883,568 4.98% 2712 Programs $1,353,038 $642,273 $35,85_9 $678,132 5.58% 2713 Dunbarton Pool $115,726 $190,450 $52,464 $242,914 27.55% 2715 Don Beer Arena $685,441 $582,984 $24,347 $607,331 4.18% 2719 Community Centres $206,047 $284,507 $48,216 $332,723 16.95% 2731 Recreation Complex - Central Core $1,885,444 $1,630,487 $95,850 $1,726,337 5.88% 2733 Recreation Complex - Pool $490,763 $498,262 $17,872 $516,134 3.59% 2735 Recreation Complex -Arenas $477,604 $420,594 $15,545 $436,139 3.70% 2744 Museum $392,318 $383,705 $28,556 $412,261 7.44% Cis CITY OF PICKERING Personnel Ex0enditures include Summary - ALL Personnel Expenditures Salaries and wages, benefits and 2010 CURRENT BUDGET overtime. Report Name: Personnel Comp 09 organization Run Data:4114=103:60PM 2009 2009 INCREASE 2010 INCREASE YTD APPROVED (DECREASE) BUDGET (DECREASE) Actuals BUDGET % Plan & Develop - Admin 2610 Plan & Develop - Admin $873,233 $865,652 $50,952 $916,604 5.89% Planning 2611 Planning $1,077,220 $1,098,592 $63,916 $1,162,508 5.82% Building Services 2612 Building Services $862,159 $881,815 $38,496 $920,311 4.37% Development Control 2613 Development Control $439,565 $453,407 $18,407 $471,814 4.06% Committee of Adjustment 2630 Committee of Adjustment $5,793 $7,400 $16 $7,416 0.22% Libraries 2745 Libraries $3,595,812 $3,609,828 $131,734 $3,741,562 3.65% TOTAL $39,976,087 $39,035,499 $1,915,028 $40,950,527 4.91% CITY OF PICKERING Salary Expenditure Summary 2010 CURRENT BUDGET Salaries Comparisons & 2010 Organization Run Date : 4/142010 3:55 PM 2009 2009 INCREASE 2010 INCREASE YTD BUDGET (DECREASE) BUDGET (DECREASE) Actuals % Mavor Mayor Ryan $71,356 $72,340 $2,532 $74,872 3.50% Council B. Littley, Reg. Coun. Ward 1 $32,668 $33,157 $1,161 $34,318 3.50% B. McLean, Reg. Coun. - Ward 2 $32,668 $33,157 $1,161 $34,318 3.50% R. Johnson, Reg. Coun. Ward 3 $32,668 $33,157 $1,161 $34,318 3.50% J. O'Connell, City Coun. Ward 1 $32,668 $33,157 $1,161 534,318 3.50% D. Dickerson, City Court. Ward 2 $32,668 $33,157 $1,161 S34,318 3.50% D. Pickles, City Cow. - Ward 3 $32,668 $33,157 $1,161 $34,318 3.50% Council Support $250,843 $239,881 $21,646 $_261,527 9.02% C.A.O. Office _ 2121 C.A.O. Office $456,234 $428,057 $22,356 $450,413 5.22% 2129 Customer Care Centre $234,473 $231,161 $10,577 $241,738 4.58% Human Resources 2139 Human Resources $310,866 $301,045 $18,196 $319,241 6.04% 2141 Health & Safety $72,962 $72,834 $3,109 $75,943 4.27% Leqal Services 2125 Legal Services $198,686 $192,816 $12,535 - $205,351 6.50% Clerks 2122 Clerks Office $398,675 $406,507 ($76,464) $330,043 -18.81% 2191 Records Management & Elections $59,451 $58,936 $92,515 $151,451 156.98% 2199 Print Shop/Mail Room $87,358 $86,192 $3,180 $89,372 3.69% 2220 By-law $481,152 $484,531 $18,842 $503,373 3.89% 2293 Animal Services $237,199 $221,522 $8,218 $229,740 3.71% Office of Sustainabilitv 2192 Office of Sustainability $532,049 $484,125 $28,363 $512,488 5.86% Finance & Treasury Services _ 2127 Finance $1,513,920 $1,508,374 $97,002 $1,605,376 6.43% Corporate Support Services 2133 Supply & Services $254,226 $266,992 $1 $266,993 0.00% 2196 Information Technology $577,474 $564,857 $29,921 $594,778 5.30% Operations & Emerq. Services-Admin 2710 Operations & $283,572 $391,215 $17,427 $408,642 4.45% 2241 Emerg. Operations-Claremont $111,414 $90,754 $6,977 $97,731 7.69% Fire Services Division 2240 Fire Protection $8,994,146 _ $8,978,435 $230,360 $9,208,795 2.57% Municipal Property Enqin. & Admin. 2290 Mun. Prop. Eng. & Admin. $1,347,198 $1,386,655 $87,005 $1,473,660 6.27% 2320 Roads _ $1,837,108 $1,867,165 $130,941 $1,998,106 7.01% 2132 Property Maintenance $253,233 $267,338 $17,299 $284,637 6.47% 2718 Parks $1,413,952 $1,453,347 $81,475 $1,534,822 5.61% 2315 Operations Centre-Municipal Garage $502,658 $544,570 ($9,337) $535,233 -1.71% Culture & Recreation Division 2124 Civic Complex $56,452 $55,715 $32,056 $87,771 57.54% 2572 Senior Citizens Centre $140,005 $148,746 $5,628 $154,374 3.78% 2711 Cult. & Rec. Admin. $814,797 $668,933 $34,270 $703,203 5.12% 2712 Programs $1,214,885 $1,349,486 $202,951 $1,552,437 15.04% 2713 Dunbarton Pool $91,832 $160,230 $39,098 $199,328 24.40% 2715 Don Beer Arena $547,060 $450,704 $16,635 $467,339 3.69% 2719 Community Centres $167,998 $229,157 $42,601 $271;758 18.59% 2731 Recreation Complex - Central Core $1,540,274 $1,313,3_57 $78,514 $1,391,871 5.98% 2733 Recreation Complex - Pool $409,821 $406,952 $15,042 $421,994 3:70% 2735 Recreation Complex - Arenas $380,548 $326,544 $12,053 $338,597 3.69% 2744 Museum $348,608 $329,775 $25,135 $354,910 7.62% Plan & Develop - Admin 2610 Plan & Develop - Admin $706,263 $695,132 $39,917 $735,049 5.74% Planninq 2611 Planning $857,508 $882,322 $45,092 $927,414 5.11% Buildinq Services 4 CITY OF PICKERING Salary Expenditure Summary 2010 CURRENT BUDGET Salaries Comparisons & 2010 Organization Run Date : 4114/2010 3:55 PM 2009 2009 INCREASE 2010 INCREASE ,YTD BUDGET (DECREASE); BUDGET (DECREASE) Actuals % 2612 Building Services $698,210 $707,995 $28,713 $736,708 4.06% Development Control 2613 Development Control $349,598 $357,998 $13,736 $371,734 3.84% Committee of Adiustment 2630 Committee of Adjustment $5,360 $6,800 $0 $6,800 0.00% Libraries 2745 Libraries $2,967,954 $2,942,127 $99,875 $3,042,002 3.39% TOTAL $31,973,383 $31,830,564 $1,592,958 $33,423,522 5.00% Salary & Wages expenditure account reflects the following significant changes: 1. Annualization of new positions approved in 2009 and the full year cost is now reflected in the 2010 budget ( $246,000). 2. Recreational program salaries budget reflects an increase of $185,000 due to additional programs being offered. These costs are offset by program revenues. 3. Annual salary increase of ($1,016,000) mainly due to contractual obligations. Additional information regarding these changes are explained in the Department/Division document entitled "Summary of Major Increases/Decreases" located throughout the current budget. A 2010 Current Budget I Proposed Full Time Positions and Part Time Hours for 2010 a As of February 19, 2010 Number Draft Department Positions Position Description 2010 Budget 2290 Mun. Prop. Eng. & Admin. Relief Clerk - Health & Safety 22,320 Funding for 6 Months 2124 Civic Complex Term Employee for cleaning 30,000 Cost offset by reduction in cleaning contract costs (30,000) 2719 Community Centres Term Employee for cleaning 34,125 Cost offset by reduction in cleaning contract costs (34,125) 2731 Rec Complex-Central Core Term Employee for cleaning of expanded facility 30,000 2744 Museum Contract position (iHelp desk staff) 12,025 Cost offset by LSDF Grant (12,025) Total $52,320 Additional Comments The above summary excludes the following: 1. Additional salary, dollars of $185,848 budgeted under Programs cost centre. These salary dollars are for programs offered by the City such as Arts to Volleyball with the cost being offset by additional revenues. 2. The Records Management & Elections cost centre includes ($90,000) in salaries for Polling staff associated with the election. I 2 2010 Current Budget ' Proposed Full Time Positions and Part Time Hours Deferred & Deleted TJQ As of February 19, 2010 _ Number Draft Department Positions Position Description 2010 Budget 2240 Fire 4 Four Class Firefighters -Deferred $105,600 2 Fire Inspectors -Deferred 70,035 2290 Mun. Prop. Eng Contract Term Position Co-ordinator for Stormwater -Deferred 11,360 2320 Roads 1 Heavy Equipment Operator -Deferred 30,270 2 Term Labourers - April to November -Deferred 63,950 3 Student Labourers - May to August -Deferred 31,730 1 Term Inspector - April to November -Deferred 37,610 2718 Parks 1 Horticulturalist -Deferred $31,450 2 Term. Labourers - EveningWeekends -Deferred 63,950 4 Student Labourers (17 weeks) -Deferred 42,300 2315 Operations Centre 2 Mechanics -July 1, 2010 -Deferred 65,110 1 Small Equip. Repair Person -July 1, 2010 -Deferred 31,450 Clerk - Service Garage - July 1, 2010 (Part Time to Full Time Hours) 35 per week - conversion 10,700 effective.) -Deferred 11 Total $595,515 1NOlROt00O1 PM x N. P-,, Front PO , 2010 Feb 16 xls 4-3 CITY OF PICKERING Overtime Expenditures Summary 2010 CURRENT BUDGET Report Name: O/T Comparison & 2010 Organization Run Date : 41142010 402 PM 2009 2009 INCREASEI 2010 INCREASE YTD BUDGET (DECREASE) REVISED (DECREASE) Actuals % Council Council Support $1,131 $750 $750 $1,500 100.00% C.A.O. Office 2121 C.A.O. Office $0 $250 $0 $250 0.00% 2129 Customer Care Centre $671 $750 $0 $750 0.00% Human Resources 2139 Human Resources $817 $1,000 $0 $1,000 0.00% 2141 Health & Safety $1,145 $600 $0 $600 0.00% Leqal Services 2125 Legal Services $134 $0 $0 $0 0.00% Clerks 2122 Clerks Office $1,326 $1,500 $0 $1,50 0.00% 2191 Records Management & Elections $0 $1,000; $9,000 _ $10,000 900.00°/ 2199 Print Shop/Mail Room $305 $350 $0 _ $350 0.00% 2220 By-law $6,667 $7,000 $0 $7,000 0.00% 2293 Animal Services $3,413 $5,000 $2,500 $7,50 50.00% Office of Sustainability 2192 Office of Sustainability $109 $500_ $0 $500 0.00% Finance & Treasury Services _ 2127 Finance $34,279 $26,000 $0 $26;000 _ 0.00% Corporate Support Services 2133 Supply & Services $0 $2,000 $0 $2,000 0.00% 2196 Information Technology $10,873 $20,000 ($5,000) $15,00_0 -25.000/ Operations & Emerq. Services-Admin _ 2710 Operations & Emerg.Services-Admin $11,337 $1,000 $9,000 $10,000 900.000/c Fire Services Division 2240 Fire Protection $619,846 $457,000 $128,000 $585,000 28.01% Municipal _Property Enqin. & Admin. 2290 Mun. Prop. Eng. & Admin. $27,057 $30,000 ($9,000), $_21,000 -30.00% 2320 Roads $149,591 $200,000 _ ($5,000) $195;000 -2.50% 2132 Property Maintenance $15,646 $20,000 $0 $20,000 0.00% 2718 Parks $53,636 $70,000 $0 $70,000 0.00% 2315 Operations Centre-Municipal Garage $16,887 $7,500 $2,500 $10,000 33.33% Culture & Recreation Division 2124 Civic Complex $6,163 $4,000 $0 $4,000 0.00% 2572 Senior Citizens Centre $3,367 $3,000 $0 $3,00 0.001/0 2711 Cult. & Rec. Admin. $34,202 $12,490 $0 $12,490 0.00% 2712 Programs $11,421 $11,385 $0 $11,385 0.00% 2713 Dunbarton Pool $443 $3,00_0 $3,000 $6,00 100.00% _27_15 Don Beer Arena $17,809 $20,00_0 $0 $20,000 0.00% 2719 Community Centres $9,144 $6,000 $0 $6,000 0.00% 2731 Recreation Complex - Central Core $62,158 _ $50,350 $0 $50,350 0.00% 2733 Recreation Complex - Pool $18,848 $15,000 $0 $15,000 _ 0.00% 2735 Recreation Complex - Arenas $18,080 $16,000 $0 $16,000 0.00% 2744 Museum $2,280 $4,650 $0 $4,650 0.00% Plan & Develop - Admin 2610 Plan & Develop - Admin $178 $1,000 ($300) $700 -30.00°/ Planninq _ 2611 Planning _ $30,369 $24,500 $0 $24,500 0.00% Buildinq Services 2612 Building Services $1,033 $3,000 $0 $3,000 0.00% Development Control 2613 Development Control $10,194 $12,100 $0 $12,100 0.0000 Libraries 2745 Libraries $1,533 $1,250 $0 $1,250 0.00% TOTAL $1,182,09 $1,039,92 $135,450 $1,175,37 13.02% The major increase in overtime is in Fire Services and it is due to overtime call back procedure as a result of the Fire arbitration award. 4 CITY OF PICKERING Benefits Expenditure Summary 2010 CURRENT BUDGET Organization Run Date : 4/14/2010 4:10 PM YTD 2009 Increase) 2010 INCREASE 2009 APPROVED (Decrease) BUDGET (DECREASE) Actuals BUDGET % Mayor Mayor Ryan $17,973 $18,255 $729 $18,984 3.99% Council B. Littley, Reg. Coun. Ward 1 $11,010 $11,646 $574 $12,220 4..93% B. McLean, Reg. Coun. - Ward 2 _ $11,010 $11,646 $5741 $12.220 4.93% R. Johnson, Reg. Coun. Ward 3 $11,010 $11,646 $574 $12,220 4.93% J. O'Connell, City Coun. Ward 1 $8,089 $11,646 $574 $12,220 4.93% D. Dickerson, City Coun. Ward 2 $11,010 $11,646 $574' $12,220. 4.93% . D. Pickles, City Coun. - Ward 3 $11,010 $11,646 $574 $12,220 4.93% Council Support $57,206 $60,185 $4,646 $64,831 7.72% C.A.O. Office - 2121 C.A.O. Office $63,808 $64,569 $3,661 $68,230 5.67% 2129 Customer Care Centre $44,567 $52,306 $2,7691 $55,075 5.29% Human Resources 2139 Human Resources .$67,700 $67,188 $3,678 $70,866 5.47% 2141 Health & Safety $16,542 $16,767 $832 _ $17,599 4.96% Legal Services 2125 Legal Services $36,049 $39,070 $2,687 S41,757 6.88% Clerks 2122 Clerks Office $95,409 $96,225 ($10,325) S85,900 -10.73% 2191 Records Management & $14,269 $14,990 $1,600 $16,590 10.67% Elections 2199 Print Shop/Mail Room $24,975 $26,856 $1,796 $28,652 6.69% 2220 By-law $102,981 $110,326 $88! $110,414 0.08% 2293 Animal Services $46,827 $46,372 $2,780 549,152 5.99% Office of Sustainability 2192 Office of Sustainability $97,683 $94,776 $5,739 $_100,515 6.06% Finance & Treasury Services 2127 Finance $325,374 $354,783 $27,882 $382,665 7.86% Corporate Support Services 2133 Supply & Services $59,428 $64,050 $1,416 $65,466 2.21% 2196 Information Technology $125,013 $133,117 $8,490 $141,607 6.38% Operations & Emerg. Services-Admin _ 2710 Operations & $61,040 $83,400 ($10,291) $73,109 -12.34% Emerg.Services-Admin. 2241 Emerg. Operations-Claremont $23,844 $15,000 $5,310 $20,310 35.40% Fire Services Division 2240 Fire Protection $2,145,756 $2,120,494 $118,360 $2,238,854 5.58% Municipal Property Engin. & Admin. 2290 Mun. Prop. Eng. & Admin. $311,106 $322,600 $11,447 $334,047 3.55%° 2320 Roads _ $403,000 $429,615 _ $10,128 $439,743 2.36% 2132 Property Maintenance $43,853 $55,020 $2,411 $57,431 4.38% 2718 Parks $261,951 $271,818 $17,594 $289,412 6.47% 2315 Operations Centre-Municipal 1$110,202 $123,610 ($2,452) $121,158 -1.98% Garage Culture & Recreation Division 2124 Civic Complex $8,226 $10,175 $3,716 $13,891 36.52% 2572 Senior Citizens Centre $22,865 $20,175 $692 $2_0,867 3.43% 2711 Cult. & Rec. Admin. $179,071 $160,250 $7,625 $167,875 4.76% 2712 Programs $126,732 $161,266 $18,756 $180,022 11.63% 2713 Dunbarton Pool $23,451 $27,220 $10,366 _ $37,586 38.08% 2715 Don Beer Arena $120,573 $112,280 $7,712 $_119,992 6.87% 2719 Community Centres $28,906 $49,350 $5,615 $54,965 11.38% 2731 Recreation Complex - Central $283,011 $266,780 $17,336 $284,116 6.500/( Core 2733 Recreation Complex - Pool $62,095 $76,310 $2,830 $79,140 3.71% 45 CITY OF PICKERING Benefits Expenditure Summary 2010 CURRENT BUDGET Organization Run Date: 4/14/2010 4:10 PM YTD 2009 Increase' 2010 INCREASE 2009 APPROVED (Decrease) BUDGET (DECREASE) Actuafs BUDGET 2735 Recreation Complex - Arenas $78,976 $78,050 $3,492 $81,542 4.47% 2744 Museum $41,429 $49,280 $3,421 $52,701 6.94% Plan & Develop - Admin 2610 Plan & Develop -Admin $166,792 $169,520 $11,335. $180,855 6.69% Planning 2611 Planning $189,343 $191,770 $18,824' ; $210,594 9.82% Building Services 2612 Building Services $162,916 $170,820 $9,783 $180,603 5.73% Development Control 2613 Development Control $79,773 $83,309 $4,671 $87,980 5.61% Committee of Adjustment 2630 Committee of Adjustment $433 $600 $16 $616. 2.67% Libraries 2745 Libraries $626,324 $666,451 $31,859; $698,310 4.786/. TOTAL $6,820,612 $7,044,874 $372,468 - $7,417,342 5.29% The budgetary changes for this account reflect the following: annual benefit premium increases for items such as dental and LTD; increase to benefit costs that are linked to salary wages and there was an increase-to,the OMERS rate. 4 CITY OF PICKERING Advertising Expenditures Summary 2010 CURRENT BUDGET Report Name: Advert Comp 2009 Organization Run Date : 4/142010 4:13 PM YTD 2009 INCREASE INCREASE 2009 APPROVED (DECREASE) 2010 (DECREASE) ACTUALS BUDGET BUDGET % Human Resources 2139 Human Resources $10,306 $25,000 ($5,000) $20,000 -20.00% Clerks 2191 Records Management & $0 $0 $1,000 $1,000 0.00% 2293 Animal Services $740 $0 $600 $600 0.00% Office of Sustainability . 2192 Office of Sustainability $21,090 $30,000 $0 $30,000 0.00% Fire Services Division 2240 Fire Protection $8,850 $9,000 ($2,000) $7,000 -22.22% Municipal Property Enqin. & Admin. 2430 Environmental Services $4,684 $6,000 $0 $6,000 0.00% Culture & Recreation Division 2572 Senior Citizens Centre $100 $200 $0 $200 0.00% 2711 Cult. & Rec. Admin. $99,236 $106,700 $0 , $106,700 0.00% 2731 Recreation Complex - Central $26,775 $25,000 $0 $25,000 0.00% Core 2744 Museum $14,572 $15,000 $0 $15,000 0.00% Plan & Develop - Admin 2610 Plan & Develop - Admin $209 $500 $0 $500 0.00% Libraries 2745 Libraries $14,607 $15,452 ($10,452) $5,000 -67.64% TOTAL $201,169 $232,852 ($15,852) $217,000 -6.81% 2010 advertising account changes are due to the following changes: 1. Human Resources - Decrease reflects 2009 year-to=date actual and planned 2010 activities. 2. Pickering Library received one=time:grant funding in 2009 and these1unds were used-in 2009. do addition, advertising budget dollars were re-allocated to.a ,higher need area within the library. i 4 CITY OF PICKERING ` Building Repair & Mtce. Expenditures Summary 2010 CURRENT BUDGET Report Name: Build Repairs Comp 09 Organization Run Date : 41142010 4:15 PM 2009 2009 INCREASE 2010 INCREASE YTD BUDGET (DECREASE) BUDGET (DECREASE) Actuals % Operations & Emerq. Services-Admin 2241 Emerg. Operations-Claremont $750 $1,000 $0'; $1,000 0.00% Fire Services Division 2240 Fire Protection $128,976 $173,682 ($20,500) $153;182 -11.80% Municipal Property Enqin. & Admin. 2320 Roads $135,600 $135,450 $0 $135,450 0.00% 2718 Parks $58,359 $62,395 ($395) $62,000 -0.63% 2315 Operations Centre-Municipal Garage $83,552 $95,600 $12,000 $107,600 12.55% Culture & Recreation Division 2124 Civic Complex $182,817 $168,890 ($8,890). $160,000 -5.26% 2572 Senior Citizens Centre $31,733 $42,465 $15,0001 $57,465 35.32% 2713 Dunbarton Pool $23,527 $12,000 $3,000 $15,000 25.00% 2715 Don Beer Arena $61,457 $52,880 ($880) $52,000 -1.66% 2719 Community Centres $217,234 $138,540 ($29,875) $108,665 -21.56% 2731 Recreation Complex - Central Core $222,850 $191,315 $7,250 $198,565 3.79% 2733 Recreation Complex - Pool $54,541 $70,300 ($300):' $70,000 -0.43% 2735 Recreation Complex - Arenas '$45,406 $52,526 ($2,526) $50,000 -4.81% 2744 Museum $37,562 $25,320 $0 $25,320 0.00% Libraries 2745 Libraries $190,473 $192,376 ($12,309) $180,067 -6.40% TOTAL $1,474,836 $1,414,739 ($38,425) $1,376,314 -2.72% The decrease is mainly due to the transfer of contract cleaning service staff budget dollars to the salary account for temp cleaning staff. .4B CITY OF PICKERING Conferences Expenditures Summary 2010 CURRENT BUDGET Report Name: Conf. Comp 09 'Organization Run Date : 4/14M104:18 PM 2009 2009 INCREASE' : 2010 INCREASE YTD BUDGET (DECREASE)f BUDGET (DECREASE) Actuals % Mayor Mayor Ryan $266 $3,500 $0 $3,500 0.00% Council B. Littley, Reg. Coun. Ward 1 $2,556 $2,500 ($1,500) $1,000 -60.00% B. McLean, Reg. Coun. - Ward 2 $0 $3,000 ($1,000), $2,000 -33.33% R. Johnson, Reg. Coun. Ward 3 $2,048 $3,000 $0 $3,000 0.00% J. O'Connell, City Coun. Ward 1 $0 $750 $0' $750 0.00% D. Dickerson, City Coun. Ward 2 $2,886 $660 $0 $660 0.00% D. Pickles, City Coun. - Ward 3 $0 $2,000 $0 : $2,000 0.00% C.A.O. Office 2121 C.A.O. Office ($128) $2,250 ($2,250) $0 -100.00% Clerks 2122 Clerks Office $980 $1,000 $0 $1,000 0.00% Office of Sustainability 2192 Office of Sustainability $3,192 $9,000 ($4,000) $5,000 -44.44% Finance & Treasury Services 2127 Finance $1,321 .$1,950 ($850) $1,100 -43.59% Corporate Support Services 2133 Supply & Services $772 $875 ($100) $775 -11.43% 2196 Information Technology $0 $300 ($170) $130 -56.67% Fire Services Division 2240 Fire Protection $4,115 $4,000 ($3,000)'' $1,000 -75.00% Municipal Property Engin. & Admin. 2290 Mun. Prop. Eng. & Admin. $220 $1,700 ($900) $800 -52.94% Plan & Develop - Admin 2610 Plan & Develop -Admin $1,263 $1,500 ($1,400) $100 93.33% Planning 2611 Planning $1,466 $4,510 ($4,510) $0 100.00% Building Services 2612 Building Services $2,633 $3,000 ($200)' $2,800 -6.67% Libraries 2745 Libraries $8,485 $8,295 ($1,095) $7,200 -13.20% TOTAL $32,075 $57,790 ($24,975) $32,815 -43.22% Decrease reflects CAO direction that all conferences must be at a minimum •level. 49 CITY OF PICKERING Consulting Expenditures Summary 2010 CURRENT BUDGET Report Name: Consult Comp 09 Organization - Run Date: 4/14/20104:20 PM 2009 2009. INCREASE 2010 INCREASE YTD BUDGET (DECREASE) BUDGET (DECREASE) Actuals % C.A.0. Office 2121 C.A.O. Office $0 $3,500 ($1,000) $2,500 -28.570/ 2129 Customer Care Centre $12,329 $12,500 ($12,500 $0 -100.000/ Human Resources 2139 Human Resources $65,992 $80,300 ($4,000) $76,300 -4.98% 2141 Health & Safety $600 $600 $0 $600 0.00% Legal Services 2125 Legal Services . $53,953 $40,000 $15,000 $55,000 37.50% Clerks 2122 Clerks Office $1,723 $5,000 ($5,000) $0 -100.00% 2199 Print Shop/Mail Room $9,779 $5,000 ($5,000) $0 -100.00% Office of Sustainability 2192 Office of Sustainability $65,445 $85,000 ($5,000)', $80,000 -5.88% Finance & Treasury Services 2127 Finance $233,029 $338,875 ($6,875) '$332,000 -2.03% Corporate Support Services 2196 Information Technology $32,216 $31,250 $3,000 $34,250 9.60% Operations & Emerq. Services-Admin 2710 Operations & Emerg.Services-Admin $0 $0 $25,000 $25,000 0.00% 2241 Emerg. Operations-Claremont $10,155 $30,000 ($20,000) $10,000 -66.670/ Fire Services Division 2240 Fire Protection $5,275 $20,500 ($7,500) $13,000 -36.59% Municipal Property Enqin. & Admin. 2290 Mun. Prop. Eng. & Admin. $7,321 $138,000 $38,500 $176,500 27.90% 2320 Roads $0 $1,500 $83,500 $85,000 5566.67% 2718 Parks $63,884 $100,000 ($54,000 $46,000 -54.00% 2315 Operations Centre-Municipal Garage $10,851 $10,000 $0 $10,000 0.00% Culture & Recreation Division 2712 Programs $0 $20,000 ($20,000) $0 -100.00% Planninq 2611 Planning $174,637 $637,970 $658,471 $1,296,441 103.21% Buildinq Services 2612 Building Services $4,849 $15,000 $0 $15,000 0.00% Libraries 2745 Libraries $69,525 $73,250 ($42,760) $30,490 -58.38°/ Heritage Pickernq _ 2743 Heritage Pickering $0 $250 $4,75 $5,00 1900.00% TOTAL $821,562 $1,648,49 $644,586 $2,293,081 39.10% Explanation of Consulting & Professional/Services Significant 2010 Budgetary changes: Customer Care - ($12,500) Funding for implementation of accessibility service standards was provided for in 2009 and this project phase is now complete. Operations & Emergency Services Admin - $25,000 Funding is being provided for a structural assessment for all of the City's buildings. This information will be used to develop a long term facility infrastructure improvement plan. Emergency Operations Claremont - ($20,000) This reduction was made to reflect planned activity level for this year. Municipal Prop. Engineering & Admin - $38,500 Increase is for new consulting/engineering projects such as "Kingston Road Sidewalk Feasibility" study. This study will review the Kingston Road corridor to determine the feasibility of future sidewalks. Roads - $83,500 The increase is for the "Roads Needs" study. Study's scope will include review, analysis and evaluation of the adequacy of all City roads. This study will be used to determine and prioritize future road projects. Parks - ($54,000) The 2009 budget included funding for the "Urban Forest Strategy" and this project is now complete. Culture & Rec - ($20,000) These funds were not used in 2009. Planning - $658,471 Increase is mainly due to Seaton Neighbourhood Planning Review study that is 100% funded by the developers. A more detailed explanation is found in the Planning cost centre of the 2010 Current Budget. Library - ($42,760) The decrease is mainly due to completion of the Library Master plan (funded in 2009) and therefore these funds are no longer required. 1 CITY OF PICKERING Seminars & Education Expenditures Summary 2010 CURRENT BUDGET Report Name: Education Comp 2009 Organization Run Date: 4115120108:53 AM 2009 2009 INCREASE 2010 INCREASE YTD BUDGET (DECREASE) BUDGET (DECREASE) Actuals % Council Council Support $1,315 $1,500 ($750) $750 -50.00% C.A.O. Office 2121 C.A.O. Office $229 $1,500 ($1,500) $0 -100.00% 2129 Customer Care Centre $276 $750 $0 $750 0.00% Human Resources 2139 Human Resources $4,304 $4,170 ($1,170) $3,0001 -28.06% 2141 Health & Safety $2,395 $2,500 ($1,000) $1,500 -40.00% Legal Services 2125 Legal Services $1,162 $2,000 $0 $2,000 0.00% Clerks 2122 Clerks Office $1,738 $3,000 ($500) 12,500 -16.67% 2191 Records Management & Elections $2,323 $1,500 $1,000 $2;500 66.67% 2220 By-law $3,265 $2,000 $1,400 $3,400 70.00% 2293 Animal Services $625 $1,000 $200 $1,200 20.00% Office of Sustainability 2192 Office of Sustainability $1,769 $2,500 ($500)1 $2,000 -20.00% Finance & Treasury Services - _ 2127 Finance $4,150 $7,650 ($1,650) $6,000 -21.57% Corporate Support Services _ 2133 Supply & Services $1,892 $2,370 _$0 $2,370 0.00% 2196 Information Technology $30,678 $26,300 ($4,450) $21,850-16.92% Operations & Emerg. Services-Admin I 2710 Operations & Emerg.Services-Admin. $95 $1,300 ($800) $5001 -61.54% 2241 Emerg. Operations-Claremont $314 $0 $0 ; _$6 0.00% Fire Services Division 2240 Fire Protection $89,962 $102,000 ($5,950), $96,050 -5.83% Municipal Property Engin. & Admin. 2290 Mun. Prop. Eng. & Admin. $2,925 $3,350 $1,650 $5,000 49.25% 2320 Roads $11,508 $12,000 $0 $12,000 0.00% 2132 Property Maintenance $1,693 _ $1,000 ($50) $950 -5.00% 2718 Parks $6,916 $7,000 ($1,300) $5,700 -18.57% 2315 Operations Centre-Municipal Garage $680 $1,500 ($500) $1,000 -33.33% Culture & Recreation Division 2124' Civic Complex $72 V $400 $0 $400 0.00% 2572 Senior Citizens Centre $830 $1,100 $0 $1,100 0.00% 2711 Cult. & Rec. Admin. $3,732 $5,000 ($2,000) $3,000 -40.00% 2712 Programs _ $1,120 $800 $800 $1,600 100.00% 2713 Dunbarton Pool $855 $1,600 $0 $1,600 0.00% 2715 Don Beer Arena $1,689 $3,200 ($2,000) $1,200 -62.50% 2719 Community Centres _ $984 $1,500 ($500) $1,000 -33.33% 2731 Recreation Complex - Central Core $14,166 .$12,025 ($525) $19,500 -4.37% 2733 Recreation Complex - Pool $1,626 $2,000 $900 $2,900 45.00% 2735 Recreation Complex - Arenas $2,650 $2,300 ($1,000) $1;300 -43.48% 2744 Museum $2,748 $1,600 ($600) $1,000 -37.50% Plan & Develop - Admin 2610 Plan & Develop - Admin $160 $800 $2,550 $3,350 318.75% Planning - 2611 Planning $1,329 $4,700 $0- $4,700 0.00% Building Services 2612 Building Services $1,081 $3,000 ($1,500) $1,500 -50.00% . 1 CITY OF PICKERING Seminars & Education Expenditures Summary 2010 CURRENT BUDGET ~ Report Name: Education Comp 2009 Organization Run Date: 4/152010853 AM 2009 2009 INCREASE 2010 INCREASE YTD BUDGET (DECREASE) BUDGET (DECREASE) Actuals % Development Control 2613 Development Control $1,028 $3,680 $10', $3,690 0.27% Libraries 2745 Libraries $18,749 $25,500 $1,358 $26,858 5.33% Heritage Pickering 2743 Heritage Pickering $266 $500 ($100) ` $400 -20.00% TOTAL $223,301 $256,595 ($18,477) $238,118 -7.20% Decrease spending in this area reflects CAO budget direction and reflects minimal training funding. level for the corporation. i CITY OF PICKERING Forms Expenditures Summary 2010 CURRENT BUDGET Report Name: Forms Comp 2009 Organization Run Date : 41152010 8:56 AM 2009 2009 INCREASE' 2010 INCREASE YTD. BUDGET (DECREASE)' BUDGET (DECREASE) Actuals Clerks 2220 By-law $6,243 $5,000 $0 $5,000 0.00% Finance & Treasurv Services 2127 Finance $5,082 $5,000 $0 $5,000 0.00% Fire Services Division 2240 Fire Protection $456 $2,000 ($1,000) $1,000 -50.00% Municipal Provertv Enqin. & Admin. 2290 Mun. Prop. Eng. & Admin. $0 $200 $0 $200 0.00% 2315 Operations Centre-Municipal Garage $2,619 $3,500 $0 $3,500 0.00% Culture & Recreation Division 2712 Programs $0 $500 r $500 0.00% 2715 Don Beer Arena $0 $300 $0 $300 0.00% 2731 Recreation Complex - Central Core $405 $500 $0 $500 0.00% 2735 Recreation Complex - Arenas $0 $300 $0 $300 0.00% Plan & Develop - Admin 2610 Plan & Develop - Admin $0 $500 $0 $500 0.00% Buildinq Services 2612 Building Services $194 $500 $0' $500 0.00% ,TOTAL- $14,999 $18,400 ($1,100) $17,300 -5.98% 54 CITY OF PICKERING Gas, Oil, Tires etc. Expenditures Summary 2010 CURRENT BUDGET Report Name- Gas Oil Tires Comp 2009 Organization Run Date : 41152010 8:57 AM 2008 2009 2009 INCREASE 2010 YTD BUDGET (DECREASE) BUDGET Actuals Actuals Clerks 2220 By-law $14,632 $14,795 $13,170 $1,830' $15,000 2293 Animal Services $7,600 $6,632 $6,840 $0' $6,840 Operations & Emerq. Services-Admin 2710 Operations & Emerg.Services-Admin. $1,568 $1,411 $1,500 $0 $1,500 Fire Services Division 2240 Fire Protection $80,839 $61,434 $73,000 $0' $73,000 Municipal PropertV Enqin. & Admin. 2290 Mun. Prop. Eng. & Admin. $4,300 $3,588 $4,050 ($50)' $4,000 2320 Roads $329,582 $204,364 $296,000 ($6,000) $290,000 2132 Property Maintenance $17,830 $10,887 $16,950 ($1;950)' $15,000 2718 Parks $163,553 $125,490 $148,000 $0 $148,000 2315 Operations Centre-Municipal Garage $7,660 $4,756 $7,100 ($2,100) $5,000 Culture & Recreation Division 2719 Community Centres $10,405 $7,330 $9,370 ($370): $9,000 2744 Museum $912 $724 $870 $0 $870 Buildinq Services 2612 Building Services $215 $311 $800 $0 $800 Development Control 2613 Development Control $4,494 $2,192 $4,500 $0 $4,500 Libraries 2745 Libraries $1,863 $2,169 $2,000 $200 $2,200 TOTAL $645,450 $447,158 $584,150 ($8,440) $575,710 This account reflects 2009 year-to-date actuals and anticipated 2010 fuel prices. 55 CITY OF PICKERING Insurance Premium Expenditure Summary 2010 CURRENT BUDGET Report Name: Ins Premium Comp 09 Organization Run Date : 4/15/2010 9:00 AM 2009 2009 INCREASE 20101 INCREASE YTD BUDGET (DECREASE) BUDGET' (DECREASE) Actuals % Council Council Support $3,547 $6,382 ($1,505) _ $4,877 -23.58% C.A.O. Office - 2121 C.A.O. Office $3,409 $3,381 $157 __$3,538 4.64% 2129 Customer Care Centre $2,043 $1,803 $168 $1,971 9.32% Human Resources - _i 2139 Human Resources $3,377 $4,475 ($701) $3,774 -15.66% 2141 Health & Safety $929 $783 $157 $940 20.05% Leqal Services 2125 Legal Services $1,880 $1,915 $329 $2,244_ 17.18% Clerks 2122 Clerks Office $3,454 $3,608 ($335) $3,273 -9.28% 2191 Records Management & Elections $577 $587 $1,990 - $2,577 339.01% 2199 Print Shop/Mail Room $2,571 $2,751 $159 $2;910 5.78% 2220 By-law $8,028 $7,829 $1,348 $9,177 17.22% 2293 Animal Services $3,462 $2,899 $367 $3,266 12.66% Office of Sustainability 2192 Office of Sustainability $5,675 $5,459 $448 $5,907 8.21% Finance & Treasurv Services 2127 Finance $16,846 $15,912 $2,758 $18,670 17.33% Corporate Support Services 2133 Supply & Services $2,243 $2,248 $192 $2,440 .8.54% 2196 Information Technology $11,185 $10,707 $1,702 $12,409 15.90% Operations & Emerq. Services-Admin 2710 Operations & Emerg.Services-Admin. $3,244 $3,306 $1,123 $4,429 33.97% 2241 Emerg. Operations-Claremont $1,110 $1,196 ($82) $1,114 -6.860/6 Fire Services Division 2240 Fire Protection $109,537 $114,602 $13,111 $127,713 11.44% Municipal Property Enqin. & Admin. 2290 Mun. Prop. Eng. &Admin. $18,232 $15,103 $1,559 $16,662 10.32% 2320 Roads $59,337 $57,926 $8,664 $66,590 14.96% 2132 Property Maintenance $4,416 $3,587 $962 _ $4,549 26.82% 2230 Crossing Guards $0 $0 $2,340 _ $2,340 0.00% 2430 Environmental Services $1,106 $984 $1 $985 0.100/0 2718 Parks $65,108 $65,427 $244 $65,671 0.37% 2315 Operations Centre-Municipal Garage $14,617 $16,150 $1,174 $17,324 7.27% Culture & Recreation Division 2124 Civic Complex $11,456 $10,882 $7.31 $11,613 632% 2572 Senior Citizens Centre $1,860 $1,883 $312 $2,195. 16.57% 2711 Cult. & Rec. Admin. $6,508 $7,184 $69 $7,253 0.96% 2712 Programs $12,942 $15,018 $2,694 $17,712 17.94% 2713 Dunbarton Pool $3,309 $3,793 $87 $3,880 2.29% 2715 Don Beer Arena $17,778 $18,727 $975 $19,702 5.21% 2719 Community Centres $8,545 $5,888 $1,301 $7,189 22.10% 2731 Recreation Complex - Central Core $37,885 $24,673 $23,296 $47,969 94.42% 2733 Recreation Complex - Pool $10,718 $13,532 $2,821 $16,353 20.85% 2735 Recreation Complex - Arenas $9,071 $12,913 $1,521 $14,434 11.78% 2744 Museum $8,402 $8,073 $2,319 $10,392 28.73% Plan & Develop - Admin 2610 Plan & Develop - Admin $6,044 $6,142 $841 $6,983 13.69% Planninq 2611 Planning $13,157 $13,881 $3,198 $17,079 23.04% Buildinq Services 2612 Building Services $6,569 $7,385 ($23) $7,362 -0.31% Development Control 2613 Development Control $4,547 $5,121 $155 $5,276 3.03% Libraries 2745 Libraries $38,845 $42,807 $1,183 $43,990 2.76% TOTAL $543,567 $546,922 $77,810 $624,732 14.23% Premium increase reflects continued tightening of the insurance market as it relates to liability insurance and replacement value of insured assets. CITY OF PICKERING Memberships Expenditures Summary 2010 CURRENT BUDGET Report Name: Member Comp 09 Organization Run Date: 4/15=109:03 AM 2009 2009 INCREASE 2010 INCREASE YTD BUDGET (DECREASE)' BUDGET (DECREASE) Actuals % C.A.O. Office 2121 C.A.O. Office $1,298 $1,250 ($220)$1,030 -17.60% Human Resources 2139 Human Resources $965 $930 $110 $1,040 11.83% 2141 Health & Safety $289 $400 $0 $400 0.00% Leqal Services 2125 Legal Services $2,363 $3,000 $0 $3,000 0.00% Clerks 2122 Clerks Office $740 $775 ($425) ,`$356 -54.84% 2220 By-law $165 $700 ($400)' $300 -57.14% 2293 Animal Services $304 $300 $110 .$410 36.67% Office of Sustainabilitv 2192 Office of Sustainability $3,987 $5,100 ($175) $4,925 -3.43% Finance & Treasurv Services. 2127 Finance $8,176 $7,570 $1,330 $8,900 17.57% Corporate Support Services 2133 Supply & Services $2,216 $2,405 $0 $2,405 0.00% 2196 Information Technology $521 $700 ($80) $620 -11.43% Operations & Emerq. Services-Admin 2710 Operations & Emerg.Senrices-Admin. $551 $840 $0 $840 0.000% Fire Services Division 2240 Fire Protection $2,127 $3,854 ($1,025) $2,829 -26.60% Municipal Property Enqin. & Admin. 2290 Mun. Prop. Eng. & Admin. $4,537 $3,750 ($250) $3,500 -6.670/6 2320 Roads $2,214 $2,400 $400 $2,800 16.670/6 2718 Parks $827 $1,020 $805 $1,825 78.92% 2315 Operations Centre-Municipal Garage $510 $720 $100 $820 13.89% Culture & Recreation Division 2572 Senior Citizens Centre $250 $200 $50 $250 25.00% 2711 Cult. & Rec. Admin. $2,436 $3,000 $0 $3,000 0.00% 2712 Programs $1,300 $1,490 $0 $1,490 0.000/0 2713 Dunbarton Pool $0 $160 $20 $180 12.50% 2715 Don Beer Arena $950 $800 $0 $800 0.00% 2731 Recreation Complex - Central Core $2,464 $2,595 $60 $2,655 2.31% 2733 Recreation Complex - Pool $165 $350 $20 $370 5.71 2744 Museum $305 $1,937 $0: $1,937 0.00% Plan & Develop - Admin 2610 Plan & Develop -Admin $776 $1,190 $60 $1,250 5.040/ Planninq 2611 Planning $5,232 $7,200 $2601. $7,460 3.61% Building Services 2612 Building Services $2,950, $4;755 ($780) $3,975 -16.40% Development Control 2613 Development Control $896 $1,100 $30 $1,130 2.73% Committee of Adjustment 2630 Committee of Adjustment $550 $550 $0 $550 0.00% Libraries 2745 Libraries $3,653 $5,343 $94 $5,437 1.76% Heritaqe Pickerinq 2743 Heritage Pickering $120 $100 ($20) $80 -20.00% TOTAL $53,837 $67,314 ($756) $66,558 -1.12% i CITY OF PICKERING Outside Agency Services Expenditures Summary 2010 CURRENT BUDGET Organization Report Name: Outside Agency Comp Run Dale: WISMI09:06 AM 2009 2009 INCREASE 2010 INCREASE YTD BUDGET (DECREASE) (DECREASE) Actuals BUDGET % Council B. Littley, Reg. Coun. Ward 1 $0 $800 $0 _ $800 0.00% B. McLean, Reg. Coun. - Ward 2 $0 $800 $0 $800 0.00% R. Johnson, Reg. Coun. Ward 3 $4,800 $4,800 $0 $4,800 0.00% J. O'Connell, City Coun. Ward 1 $509 $3,500 $0 _ $3,500 0.00% D. Dickerson, City Coun. Ward 2 $2,230 $4,800 $0 $4,800 0.00% D. Pickles, City Coun. - Ward 3 $1,400 $1,500 $0 $1,500 0.00% Clerks _ 2191 Records Management & Elections $8,050 $10,000 $8,000 $18,000 80.00% 2199 Print Shop/Mail Room $29,544 $30,000 $3,000 $33,000 10.00% 2220 By-law $18,670 $2,000 $0 $2,000 0.00% ($11,500) $79,500 -12.64% 2293 Animal Services $103,497 $91,000 Office of Sustainability _ 2192 Office of Sustainability $31,554 $55,000 ($19,400) $35_,600 -35.27% Finance & Treasury Services 2127 Finance $71,750 $22,000 $0 $22,000 0.00% Corporate Support Services 2133 Supply & Services $984 $550 $500 $1,050 90.910/0 Fire Services Division 2240 Fire Protection $22,136 $10,000 $0 $10,000 0.00% Municipal Propertv Enpin. & Admin. 2320 Roads $0 $0 $20,500 $20,500 0.00% 2132 Property Maintenance $0 $0 $6,000 $6,000 0.000/0 2230 Crossing Guards $321,731 $336,000 $8,000 $344,000 2.38% 2718 Parks .$0 $0 $10,000 $10,000 0.00% 2315 Operations Centre-Municipal Garage $1,400 $1,400 $0 _ _ $1,400 0.000/0 Culture & Recreation Division 2124 Civic Complex $2,000 $6,400 $0 $6400 0.00% 2572 Senior Citizens Centre $1,400 $9,400 ($4,500) $4,900 47.87% 2713 Dunbarton Pool $1,400 $1,400 $0 $1,400 0.00% 2715 Don Beer Arena $1,400 $1,400 $0 $1,400 0.000/0 2719 Community Centres $18,560 $27,400 ($3,000) $24,400 -10.95% 2731 Recreation Complex - Central Core $120,332 $133,260 $0 $133,260 0.00% 2735 Recreation Complex - Arenas $400 $400;1 $0 $400 0.00% 2744 Museum $14,393 $14,680 $0 $14,680 0.00% TOTAL $776,141 $769,490 $16,6001 $786,090 2.16% 2010 outside agency services account reflects; he following significant changes: 1. Animal Services decrease-($11,500) is mainly due to reduction in outside contractor commission. 2. Office of Sustainability decrease ($19,400) is due to no1onger requiring outside -services-for energy management. 3. 'Roads cost centre increase is due to annual GPS'fee-for the provision of GPS satellite tracking system. 4. Crossing guard increase ($8,000) is due to anticipated rate increase and for the provision of an additional guard location. 5. Parks cost centre increase is due to annual GPS fee for the provision of GPS satellite tracking system. 8 I CITY OF PICKERING Receptions. Promotions & SDecial Events Expenditures Summary 2010 CURRENT BUDGET Report Name: Rece . & Promo Comp 2009 2009 INCREASE 2010 INCREASE YTD BUDGET (DECREASE) (DECREASE) Actuals BUDGET % Mayor Mayor Ryan $9,395 $20,000 $0 S20,000 0.00% Council _ B. Littley, Reg. Coun. Ward 1 $1,525 $1,200 $2001 $1,40 16.67% B. McLean, Reg. Coun. - Ward 2 $1,168 $2,000 $500_ $2,50 25.00% R. Johnson, Reg. Coun. Ward 3 $2,690 $4,500 $4,50 0.00% J. O'Connell, City Coun. Ward 1 $1,734 $2,500 $0 $2,500 0.00% D. Dickerson, City Coun. Ward 2 $2,713 $4,500 $0 $4,500 0.00% D. Pickles, City Coun. - Ward 3 $244 $3,000 ($1,000), $2,000 -33.33% Council Support $2,627 $3,500 $5,006 $8;50 142.86% C.A.O. Office 2121 C.A.O. Office $4,04 $4,000 ($1,500) _ _ $2,500 -37.50% 2129 Customer Care Centre $713 $800 ($300)I $500 -37.50% Human Resources 2139 Human Resources $2,259 $2,000 ($500) $1,50 -25.000/ Leqal Services 2125 Legal Services $607 $850 $0 $850 0.00% Clerks 2122 Clerks Office $1,356 $1,000 ($500) $500 -50.000/ 2293 Animal Services $81 $500 $1,50( $2,00 300.00% Office of Sustainabilitv 2192 Office of Sustainability $18,089 $20,000 ($1,500) $18,500 -7.500/c Finance & Treasurv Services 2127 Finance $1,847 $3,500 ($1,250) $2,250 -35.71°/ Corporate Support Services 2133 Supply & Services $96 $500 ($100) $400 -20.00% 2196 Information Technology $136 $400 ($200) $200 -50.00% Operations Emerq. Services-Admin 2710 Operations & Emerg.Services-Admin $1,296 $2,500 ($2,000)' $500 -80.00% 2241 Emerg. Operations-Claremont $1,006 $500 $0 $500 0.00% Fire Services Division 2240 Fire Protection $7,433 $9,700 ($700)' $9,00 -7.22% Municipal Property Engin. & Admin. 2290 Mun. Prop. Eng. &Admin. $226 $1,050 ($600) $450 -57.14% 2320 Roads . $2,017 $1,000 $7001 $1,700 70.00% 2132 Property Maintenance $0 $0 $200 $200 _ 0.00% 2718 Parks $0 $0 $1,100 $1,100_ 0.00% 2315 Operations Centre-Municipal Garage $0 $0 $400 $400 0.00% Culture & Recreation Division 2572 Senior Citizens Centre $5,995 $9,950 $0 $9,950 0.00% 2711 Cult. & Rec. Admin. $413 $400 $0 $400 0.00% 2712 Programs _ $142,527 $146,250 ($146,250) $0 -100.00°/ 2731 Recreation Complex - Central Core _ $28,464 $13,000 ($5,000) $8,00 -38.46% 2744 Museum _ $2,311 $2,700 $2,50 $5,200 92.59% Plan & Develop - Admin 2610 Plan & Develop - Admin $353 $1,400 ($100) $1,300 -7.1_4% Building Services 2612 Building Services $19 $200 $0 $200 0.00% Libraries 2745 Libraries $5,428 $8,170 ($1,170) $7,000 -14.32% Heritage Pickerinq 2743 Heritage Pickering $101 $250 $50 $300 20.00% TOTAL $248,917 $271,820 ($150,520) $121,300 -55.370 The decrease in this account is due to the transfer of expenditures from Programs cost centre to individual accounts related to the specific event. 5 CITY OF PICKERING Stationary Expenditure Summary 2010 Current Budget Report Name: Stationary Comp Organization Run Date: 4/1520109:23 AM 2009 2009 INCREASE'' 2010 INCREASE YTD BUDGET (DECREASE) First Draft (DECREASE) Actuals BUDGET % Council Council Support $6,689 $6,000 $0 $6,000 0.00% C.A.O. Office 2121 C.A.O. Office $1,780 $1,800. ($300) $1,500 -16.67% 2129 Customer Care Centre $1,209 $1,500 ($500) $1,00.0_ -33.33% Human Resources _ 2139 Human Resources $1,516 $2,500 ($500) $2,000 -20.00% 2141 Health & Safety $719 $300 $0 _ _ $300 0.00% Legal Services 2125 Legal Services $1,564 $1,500 $0 $1,50.0_ 0.00% Clerks 2122 Clerks Office $5,201 $4,000 $0I $4,000 0.00% 2191 Records Management & Elections $448 $1,250 $28,750 $30,000 2300.00% 2199 Print Shop/Mail Room $9,552 $7,000 $0 $7,000 0.00% 2293 Animal Services $482 $750 $0 $7_50 0.00% Office of Sustainabilitv 2192 Office of Sustainability $2,308 $3,000 $0 : $3,000 0.00% Finance & Treasurv Services 2127 Finance $20,564 $17,000 ($1,500) $15,500 -8.82% Corporate Support Services 2133 Supply & Services $954 $500 $200 $700 40.00% 2196 Information Technology $7,277 $5,940 ($1,340) $4,600 -22.56% Operations & Emerq. Services-Admin 2710 Operations & Emerg.Services-Admin. $2,916 $3,200 ($700) _ $22500 -21.88% 2241 Emerg. Operations-Claremont $73 $120 $0 $120 0.00% Fire Services Division 2240 Fire Protection $10,053 $15,000 ($3,000) $12,000 -20.00% Municipal Propertv Enqin. & Admin. 2290 Mun. Prop. Eng. & Admin. $4,087 $4,000 $0 $_4,000 0.00% 2320 Roads $2,322 $1,500 ($1,500)L $0 -100.00% 2718 Parks $1,467 $1,500 .($1,500) $0 -100.00% 2315 Operations Centre-Municipal Garage $1,711 $2,000 $3,500 $5,500 175.00% Culture & Recreation Division 2711 Cult. & Rec. Admin. $7,031 $8,500 ($2,500) $6,000 -29.41% 2713 Dunbarton Pool $0 $600 $0 $600 0.00% 2715 Don Beer Arena $376 $500 $0 $500 0.00% 2731 Recreation Complex - Central Core $13,379 $10,000 $0 $10,000 0.00% 2735 Recreation Complex - Arenas $299 $400 $0 $400 0.00% 2744 Museum $2,200' $1,500 $0 $1,500 0.00%0 Plan & Develop - Admin_ 2610 Plan & Develop - Admin $17,318 $16,500 v($500) $16,000 -3.03% Buildinq Services 2612 Building Services _ $1,506 $1,500 $0 _ $1,500 0.00% Libraries 2745 Libraries $27,245 $32,000 ($_2,000) $30,000 -6.25% Heritaqe Pickerinq 2743 Heritage Pickering $246 $150 $0 $150 0.00% TOTAL $152,495 $152,010 $16,610, $168.620 10.93% CITY OF PICKERING Subscription & Publication Expenditures Summary 2010 CURRENT BUDGET Oraanozat*on Report Name: Sub & Pub Comp Run Date: 4/1520109:34 AM 2009 2009 INCREASE 2010 INCREASE YTD BUDGET (DECREASE) (DECREASE) Actuals BUDGET %a Council Council Support $513 $1,800 ($800) $1,000 -44.44% C.A.O. Office 2121 C.A.O. Office $461 $400 $0 $400 0.00% 2129 Customer Care Centre $0 $200 $0 $200 0.00% Legal Services 2125 Legal Services $3,474 $4,320 $120 $4,440 2.78% Clerks 2122 Clerks Office $1,026 $1,000 $500 $1,500 50.00% 2220 By-law $282 $0 $150, $150 0.00% 2293 Animal Services $37 $250 $0 $250 0.00% Office of Sustainabilitv 2192 Office of Sustainability $950 $1,000 $0 . $1,000 0.00% Finance & Treasury Services 2127 Finance $5,556 $5,750 ($750) $5,000 -13.04% Corporate Support Services 2196 Information Technology $1,637 $500 ($200) $300 -40.00% Operations & Emerq. Services-Admin 2710 Operations & Emerg.Services-Ad min. $45 $400 ($200) $200 -50.00% Fire Services Division 2240 Fire Protection $1,693 $5,000 ($2,000) $3,000 -40.00% Municipal Prooertv Enqin. & Admin. 2290 Mun. Prop. Eng. & Admin. $530 $600 $0 $600 0.00% 2320 Roads $1,062 $1,515 ($1,015) $500 -67.00% . 2315 Operations Centre-Municipal Garage $192: $200 $0 $200 0.00% Culture & Recreation Division 2711 Cult. & Rec. Admin.. $304 $400 $0 $400 0.00% 2712 Programs $32 $100 $0 $100 0.00% 2731 Recreation Complex - Central Core $112 $500 $0 $500 0.00% Plan & Develop - Admin 2610 Plan & Develop - Admin $3,119 $4,000 $0' $4,000 0.00% Buildinq Services 2612 Building Services $396 $1,200 ($200)' $1,000 -16.67% Heritaqe Pickerinq 2743 Heritage Pickering $0 $100 $0 $100 0.00% TOTAL $21,421 $29,470 ($4,630) $24,840 -15.71% I CITY OF PICKERING Computer Data, Fax lines & Telephone Expenditures Summary 2010 CURRENT BUDGET Report Name: Telephones Comp 09 Organization Run Date: 41520109:24 FM 2009- 2009 INCREASE 2010 INCREASE YTD BUDGET (DECREASE) (DECREASE) Actuals BUDGET % Mayor Mayor Ryan 2111.2140.0000 Telephones $1,680 $1,066 ($38) $1,028 -3.56% Council B. Littley, Reg. Coun. Ward 1 2113.0009.2140 Telephones $700 $700 $349 $1,049 49.86% B. McLean, Reg. Coun. - Ward 2 2113.0005.2140 Telephones $741 $1,080 ($31) $1,049 -2.87% R. Johnson, Reg. Coun. Ward 3 2113.0004.2140 Telephones $1,979 $2,214 ($64) $2,150 -2.89% J. O'Connell, City Coun. Ward 1 2113.0010.2140 Telephones $1,682 $1,080 ($31) $1,049 -2.87% D. Dickerson, City Coun. Ward 2 2113.0008.2140 Telephones $1,774 $1,512 ($44) $1,468 -2.91% D. Pickles, City Coun. - Ward 3 2113.0006.2140 Telephones $634 $1,200 $373 $1,573 31.08% Council Support 2113.0001.2140 Telephones $6,519 $5,938 ($116) $5,822 -1.95% C.A.O. Office 2121 C.A.O. Office 2121.2140.0000 Telephones $5,540 $5,574 ($822) $4,752 -14.75% 2129 Customer Care Centre 2129.2140.0000 Telephones $17,023 $20,691 ($681) $20,010 -3.29% Human Resources 2139 Human Resources 2139.2140.0000 Telephones $3,562 $3,167 ($96) $3,071 -3.03% 2141 Health & Safety 2141.2140.0000 Telephones $705 $620 ($10) $610 -1.61% Legal Services 2125 Legal Services 2125.2140.0000 Telephones $2,336 $2,095 ($34) $2,061 -1.62% Clerks 2122 Clerks Office 2122.2140.0000 Telephones $5,407 $6,938 ($2,226) $4,712 -32.08% 2199 Print Shop/Mail Room _ 2199.2140.0000 Telephones _ $2,335 $2,073 ($33) $2,040 -1.59% 2220 By-law 2220.2140.0000 Telephones $4,230 $3,763 ($88) $3,675 -2.34% 2293 Animal Services 2293.2140.0000 Telephones $2,997 $2,158 ($105) $2,053 -4.87% Office of Sustainability _ 2192 Office of Sustainability 2192.2140.0000 Telephones $3,591 $3_,150 ($82) $3,068 -2.60% Finance & Treasury Services 2127 Finance _ 2127.2140.0000 Telephones $15,126 $13,969 ($827) $13,142 -5.92% Corporate Support Services 2133 Supply & Services 2133.2140.0000 Telephones $2,626 $2,361 ($97) $2,264 -4.11% 2196 Information Technology 2196.2140.0000 Telephones $11,269 $6,936 ($331) $6,605 -4.77% Operations & Emerg. Services-Admin 2710 Operations & Emerg.Services-Ad min. 2710.2140.0000 Telephones $3,253 $3,014 ($129) $2,885 -4.28% 2241 Emerg. Operations-Claremont 2241.2140.0000 Telephones $19,424 $21,557 ($608) $20,949 -2.82% Fire Services Division 2240 Fire Protection 2240.2140.0000 Telephones $34,237 $42,181 $21,448 $63,629 50.85% 9 CITY OF PICKERING Computer Data, Fax lines & Telephone Expenditures Summary 2010 CURRENT BUDGET Report Name: Telephones Comp 09 Organization Run Dale : 411 SW109:24 AM 2009 2009 INCREASE 20,10 INCREASE YTD BUDGET (DECREASE) (DECREASE) Actuals BUDGET % Municipal Property Engin. & Admin. 2290 Mun. Prop. Eng. & Admin. 2290.2140.0000 Telephones $9,978 $8,660 $673 $9,333 7.77% 2320 Roads 2320.2140.0000 Telephones $5,065 $4,174 $355 $4,529 8.51% 2718 Parks 2718.2140.0000 Telephones $4,651 $4,241 ($140) $4;101 -3.30% 2315 Operations Centre-Municipal Garage 2315.2140.0000 Telephones $10,026 $12,736 ($2,695) $10,041 -21.16% Culture & Recreation Division 2572 Senior Citizens Centre 2572.2140.0000 Telephones $7,746 $8,354 ($1,476)' $6,878 -17.67% 2711 Cult. & Rec. Admin. 2711.2140.0000 Telephones $5,173 $4,620 ($123) $4,497 -2.66% 2712 Programs 2712.2140.0000 Telephones $7,943 $7,166 ($209)-, $6,957 -2.92% 2713 Dunbarton Pool 2713.2140.0000 Telephones $4,678 $4,038 $335 $4,373 8.30% 2715 Don Beer Arena 2715.2140.0000 Telephones $5,923 $6,013 $111 $6,124 1.85% 2719 Community Centres 2719.2140.0000 Telephones $5,719 $10,060 ($1,085) $8,975 -10.79% 2731 Recreation Complex - Central Core 2731.2140.0000 Telephones $20,553 $20,166 ($2,057) r; $18,109 -10.20% 2733 Recreation Complex - Pool 2733.2140.0000 Telephones $1,845 $1,700 ($57) $1,643 -3.35% 2735 Recreation Complex - Arenas 2735.2140.0000 Telephones $2,715 $2,627 ($144) $2,483 -5.48% 2744 Museum 2744.2140.0000 Telephones $10,377 $5,786 $184 $5,970 3.18% Plan & Develop - Admin 2610 Plan & Develop - Admin 2610.2140.0000 Telephones $4,812 $4,314 ($192) $4,122 -4.45% Planning 2611 Planning 2611.2140.0000 Telephones $6,347 $5,695 ($311) $5,384 -5.46% Building Services _ 2612 Building Services 2612.2140.0000 Telephones $7,638 _$_6_,774 ($216) $6,558 -3.19% Development Control 2613 Development Control 2613.2140.0000 Telephones $3,247 $2,981 ($106) $2,875 -3.56% Libraries 2745 Libraries 2745.2140.0000 Telephones $47,901 $46,685 _ ($1,791) $44,894 -3.84% TOTAL $321,710 $321,827 $6,733 $328,560 2.09% CITY OF PICKERING Travel Expenditures Summary 2010 CURRENT BUDGET Organization Report Name: Travel Comp Run D..: 4/15120109:24 AM 2009 2009 INCREASE, 2010 INCREASE YTD BUDGE (DECREASE) First Draft (DECREASE) Actuals BUDGET % Mayor Mayor Ryan $15,147 $15,100. $0 $15,100 0.00% Council B. Littley, Reg. Coun. Ward 1 $10,800 $10,900 $0 $10,900 0.00% B. McLean, Reg. Coun. - Ward 2 $10,800 $10,900 $0 $10,900 0.00% R. Johnson, Reg. Coun. Ward 3 $10,800 $10,900 $0----, $10,900 0.00% J. O'Connell, City Coun. Ward 1 $10,800 $10,900 $0. $10,900 0.00% D. Dickerson, City Coun. Ward 2 $10,800 $10,900 $0 $10,900 0.00% D. Pickles, City Coun. - Ward 3 $10,800 $10,900 $0 $10,900 0.00% Council Support $110 $600 ($100) $500 -16.67% C.A.O. Office 2121 C.A.O. Office _ $11,089 $11,050 $0 $11,050 0.00% 2129 Customer Care Centre $127 $200 $300 $500 150.00% Human Resources 2139 Human Resources $335 $300 $0' $300 0.00% 2141 Health & Safety $243 $500 $0; $500 0.00% Legal Services _ 2125 Legal Services $753 $1,000 ($100) $900 -10.00% Clerks 2122 Clerks Office $1,200 $600 $400; $1,000 66.67% 2191 Records Management & Elections $647 $0 $500 $500 0.00% 2220 By-law $401. $300 $0 $300 0.00% 2293 Animal Services _ $505 $1,300 ($500) $800 -38.46% Office of Sustainabilitv 2192 Office of Sustainability $2,707 $4,000 $0 $4,000 0.00% Finance & Treasury Services _ 2127 Finance $1,638 $2,750 ($750) $2,000 -27.27% Corporate Support Services 2133 Supply & Services $535 $800 ($100) $700 -12.50% 2196 Information Technology $970 $1,700 ($500). $1,200 -29.41% Operations & Emerq. Services-Admin _ 2710 Operations & Emerg.Services-Admin. $503 $200 $800 $1,000 400.00% Fire Services Division 2240 Fire Protection $1,120 $3,000 ($2,000) $1,000 -66.67% Municipal Property Enqin. & Admin. 2290 Mun. Prop. Eng. & Admin. $3,005 $4,000 ($1,000)--- $3,000 -25.00 0 2320 Roads $1,561 $750 $500 $1,250 66.67% 2718 Parks $497 $500 $6,-- $500 _ 0.00% 2315 Operations Centre-Municipal Garage $10 $500 $0 $500 0.00% Culture & Recreation Division _ _ 2572 Senior Citizens Centre $1,053 $1,000 $0', $1,000 0.00% 2711 Cult. & Rec. Admin. $1,351 $2,500 $0 $2,500 0.00% 2712 Programs $2,886 $3,100 $0, $3,100 0.00% 2713 Dunbarton Pool _ $505 $700 $500! $1,200 71.43% 2715 Don Beer Arena $0 $200 $0 $200 0.00% 2719 Community Centres. _ $0 $1,500 $0! $1,500 0.00% 2731 Recreation Complex - Central Core $1,859 $4,000 $0' $4,000 0.00% 2733 Recreation Complex - Pool $255 $300 $0 $300 0.00% 2744 Museum $3,112 $3,000 $0' $3,000 0.00% Plan & Develop_ - Admin 2610 Plan & Develop - Admin $240 $800 ($300) $500 _ -37.50% Planninq 2611 Planning $2,011 $1,850 ($350) $1,500 -18.92% Buildinq Services 2612 Building Services $17,215 $23,000 $0; $23,000 0.00% Development Control 2613 Development Control $1,088 $2,000 $0, $2,000 _ 0.00% Committee of Adjustment 2630 Committee of Adjustment $603 $750 ($150) $600 -20.00% Libraries 2745 Libraries $5,480 $4,528 ($28) $4,500 -0.62% Heritage Pickering 2743 Heritage Pickering $0 $150 $1,350 $1,500 900.00% TOTAL $145,561 $163,928 ($1,528 $162,400 -0.93% I 64 CITY OF PICKERING Utility Expenditures-WATER 2010 CURRENT BUDGET Organization Report Name: Utilities Comp 09 Run Date:47520109:35 AM 2009 2009 INCREAS : 2010 INCREASE YTD APPROVE (DECREASE) BUDGET (DECREASE) Actuals BUDGET % Fire Services Division 2240 Fire Protection $6,479 $6,600 $430 $7,030 6.52% Municipal Property Engin. & Admin. 2718 Parks $22,760 $21,200 $3,480 $24,680 16.42% Culture & Recreation Division 2124 Civic Complex $7,611 $6,800 $1,450 $8,250 21.32% 2572 Senior Citizens Centre $7,572 $2,700 $4,300 $7,000 159.26% 2715 Don Beer Arena $22,191 $22,500 $1,570 $24;070 6.98% 2719 Community Centres $10,600 $5,600 $5,890 $11,490 105.18% 2731 Recreation Complex - Central $27,878 $27,500 $2,730 $30,230 9.93% Core 2733 Recreation Complex - Pool $27,878 $27,500 $2,720 $30,220 9.89% 2735 Recreation Complex -Arenas $6,195 $6,100 $620 $6,720 10.16% Libraries - 2745 Libraries $9,930 $9,100 $1,670 $101770 18.35°/6 TOTAL $149,093 $135,600 $24,860 $160,460 18.33% Budgetary increase is based on 2009 year-to-date actual and Durham Region's rate increase. 5 CITY OF PICKERING Utility Expenditures include Utility Expenditures-GAS Gas 2010 CURRENT Budget Report Name: Utilities Comp 09 Organization Run Date: CH SIMI 0925 AM 2009 2009 INCREASE 2010 INCREASE YTD APPROVE (DECREASE) BUDGET (DECREASE) Actuals BUDGET % Fire Services Division 12.6/0 2240 Fire Protection $32,130 $35,800 ($4,500) $31,300 -12.6% Municipal Property Engin. & Admin. 2315 Operations Centre-Municipal $23,898 $25,700 ($600) $25;100 -2.3% Garage Culture & Recreation Division 2124 Civic Complex $36,862 $43,000 ($5,400):. $37,600 -12.6% 2572 Senior Citizens Centre $11,743 $12,400 ($400). $12,000 -3.2% 2713 Dunbarton Pool $37,005 $35,000 $20,000 $55,000 57.1% 2715 Don Beer Arena $34,328 $44,100 ($8,100)? $36,000 -18.4% 2719 Community Centres $32,907 $32,800 $500% $33,300 1.5% 2731 Recreation Complex - Central $81,164 $90,000 ($7,000) ` $83,000 -7.8% Core 2733 Recreation Complex -,Pool $81,225 $89,500 ($6,500)', $83,000 -7.3% 2735 Recreation Complex - Arenas $17,021 $20,000 ($2,000), $18,000 -10.0% 2744 Museum $4,261 $3,760 $640 $4,400 17.0% Libraries 2745 Libraries $48,281 $54,950 ($1,776)- $53,174 -3.2°/D TOTAL $440,824 $487,010 $15,136 $471,874 -3.1% Based on 2009 estimated actual and contract renewal rate. CITY OF PICKERING Utility Expenditures - Hydro 2010 CURRENT BUDGET I Organization Report Name: Hydro Stan#2 09 Run DO, VISM109:26 AM 2009 2009 INCREAS 2010 INCREASE YTD Actuals APPROVED (DECREASE BUDGE (DECREASE BUDGET % Fire Services Division 2240 Fire Protection $51,178 $52,700 $0 $52,700 0.0% Municipal Property Engin. & Admin. 2132 Property Maintenance' $315 $0 $0 $0 .0.0% 2325 Street Lights $551,022 $557,500 ($56,500) $5011000 -10.1% 2718 Parks $67,669 $75,800 ($7,450), $68,350 -9.8% 2315 Operations Centre-Municipal $71,718 $69,500 $2,940 $721440 4.2% Garage Culture & Recreation Division 2124 Civic Complex $95,513 $97,000 ($530)' $96,470 -0.5% 2572 Senior Citizens Centre $14,100 $14,200 $50 $14,250 0.4% 2715 Don Beer Arena $165,589 $170,000 ($2,750) $167,250 -1.6% 2719 Community Centres $83,083 $82,200 $1,720 $83,920 2.1% 2731 Recreation Complex - Central $182,863 $192,000 $8,000. $200,000 4.2% Core 2733 Recreation Complex - Pool $129,342 $135,200 ($4,560) $130,640 -3.4% 2735 Recreation Complex - Arenas $133,802 $139,900 ($4,760) $135,140. ` -3.4% 2744 Museum $8,293 $9,500 ($1,000): $8,500 -10.5% Libraries 2745 Libraries $121,420 $127,400 ($1,586) $125,814 -1.2% TOTAL $1,675,906 $1,722,900 ($66,426) $1,656,474 -3.9% City is joining municipal buying group (LAS) and this should translate into the City receiving "off peak" hydro rate for its streetlights. I 67 C cD N Z L.L CL ~ LL= E Z Z Z v 06 a- m O d E E E~t~ O O N O C ~ Li ~ F- E- F- C a C $ C~~~'C ' 0 ,0 , 0 O N .5 N iG1 C C LL a LL n. Y U.~ C C C C a d C C .O O O O C C Z ' A O O C C .c C (D a) O O Z Z~~ D L a'rnONw0w O~ ~ N O C ~ O U CL O V ~ a o Om . c O ~ N o Z L- CL) M o N cn E :3 d co o a _c (D - c_ w ° CD CU E Ca a O N ca E Q CL L. CD 'c o ~ ~ U u iO U O L U z t c s 0 V O O O CV r ml C \ Z 0- r C C U ` E N _ C cu C Q CL 0 D N ~ i I Q Q U v ^ d N c_ C N O O O Z z a) ~ f6 ca * (a m U H L LL U 'Oa a) z c ~ c N o ~ ~ •c c`n N O a) O w E U x w C o. o a- o O N c V o ca d) U :3 O C ~ U O U v . L. LL LL t. N 0 D L_ tU Z 0 Z V a~i Q~ t Q N m .r O N . F- o n' a) `O Q U 5 O U U O w a) f~ 1'~ _ N , Q O 'C O U H--~i Q U City of Pickering 2010 and 2011 Current Budget Approved Final Run Mayor, Council & Council Support Report Name: 20 010 & & 201 2011 8 e Report Name: 20 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $489,767 $518,206 $511,163 $31,144: 542,307 6.09% $552,925 1200 Overtime $725 $1,131 $750 $750 $1500 100.00% $1,50 1400 Employer Contributions $129,888 $138,318 $148,316 $8,819 $157,135 5.95% $163,081 1800 Conferences $12,987 $7,757 $15,410 ($2,500) 12.910 -16.22% $21,605 2110 Travel $82,020 $80,057 $81,100 ($100) 81.000 -0.12% $81,100 2131 Cellular Phones & Pagers $15,546 $16,005 $18,700 ($600) $18,100 -3.21% $20,700 2140 Telephones $14,254 $15,710 $14,790 $398 $15,188 2.69% $16,060 2220 Subscription & Publications $406 $513 $1,800 ($800) $1,000 -44.44% $1,800 2340 Seminars & Education $508. $1,315 $1,500 ($750)'1- $750 -50.00% $1,50 2365 Council Communciation Policy $11,485 $18,691 $36,750 ($8,000)'. 28 750 21.77% $45,000 2370 Insurance Premium $5,073 $3,547 $6,382 ($1,505) j 4877 -23.58% $5,370 2371 Ins. Deductible $0 $300 $0 $0' 0 0.00% $0 2392 Consulting & Professional $0 $0 $0 $0 , $0 0.00% $0 2394 Recpt, Prom & Sp Events $20,708 $22,096 $41,200 $4,700 $45,900 11.41% $50,500 2395 Memberships $750 $0 $750 ($750) $0 -100.00% $0 2399 Outside Agency Serv $7,511 $8,939 $16,200 $0 $16.200 0.00% $28,800 2821 Transfer to Reserves $12,787 $13,593 $16,105 $535 $ 6 640 3.32% $17,280 5300 Stationery & Office Supplies $4,273 $6,689 $6,000 $01 - $6,000 0.00% $6,00 Total EXPENDITURES $808,688 $852,867 $916,916 $31,3411 $948,257 3.42% $1,013,221 Net $808,688 $852,867 $916,916 $31,341 $948,257 3.42% $1,013,221 70 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM Mayor Ryan Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET CHGE. Forecast ACTUALS BUDGET 2010 2010. 2011 EXPENDITURES 1100 Salaries & Wages $69,490 $71,356 $72,340 $2,532:. $74 872 3.50% $77,780 1400 Employer Contributions $17,422 $17,973 $18,255 $729$18,984 3.99% $19,500 1800 Conferences $2,480 $266 $3,500 $0 $3 500 0.00% $3,60 2110 Travel $15,308 $15,147 $15,100 $0 15100 .0.00% $15,100 2131 Cellular Phones & Pagers $781 $1,248 $1,400 $0 $1,400 0.00% $1,40 2140 Telephones $2,028 $1,680 $1,066 ($38)' 1028 -3.56% $1,10 2392 Consulting & Professional $0 $0 $0 $0' 0.00% $0 2394 Recpt,Prom & Sp Events $10,653 $9,395 $20,000 $0I $20,000 0.00% $20,000 2821 Transfer to Reserves $5,683 $6,057 $6,057 $1831 3.02%° $6,48 Total EXPENDITURES $123,845 $123,121 $137,718 $3,4061 -$141,12 2.47% $144,96 Net $123,845 $123,121 $137,718 $3,406 $141,124 2.47% $144,965 I i City of Pickering 2010 Approved Final Background Information Mayor Ryan Run Date : 4/14/2010 12:52 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2111.1100.0000 Salaries & Wages Base Salaries & Wages $74,872 Total 2111.1100.0000 Salaries & Wages $74,872 2111.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EHT.; ) and City provided benefits $18,984 such as RRSP, dental and optical Total 2111.1400.0000 Employer Contributions $18,984 2111.1800.0000 Conferences Provision to attend various conferences $3,500 Total 2111.1800.0000 Conferences $3,500 2111.2110.0000 Travel Car Allowance - $1,250 per month $15,000 Travel outside GTA $100 Total 2111.2110.0000 Travel $15,100 2111.2131.0000 Cellular Phones & Pagers Cellular Phone\Pager\ Blackberry - reimbursement $1,400 Total 2111.2131.0000 Cellular Phones & Pagers $1,400 2111.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $1,028 system upgrades associated with Mayor's Civic Complex office. Total 2111.2140.0000 Telephones $1,028 2111.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Cover Mayor's Public Relations expenses $10,000 . City Corporate initiatives approved by the Mayor $10,000 Total 2111.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $20,000 2111.2821.0000 Tsfr to Reserve-Severance Mayor is entitled to one month's salary for each year of service $6,240 Total 2111.2821.0000 Tsfr to Reserve-Severance $6,240 Total . $141,124 Total Expenses $141,124 Revenue Total Revenues Net Expenses $141,124 7 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM B. Littley, Reg. Coun. Ward 1 Report Name: 2010 & 2011 RWsedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $31,820 $32,668 $33,157 $1,161 $34 318 3.50% $35,603 1400 Employer Contributions $10,445 $11,010 $11,646 $574,,' 12220 4.93%0 $12,670 1800 Conferences $268 $2,556 $2,500 ($1,500) $1,000 -60.00% $3,00 2110 Travel $11,184 $10,800 $10,900 $0 10900 0.00% $10,900 2131 Cellular Phones & Pagers $380 $307 $600 $0 600. 0.00% $2,60 49.86% $1,11 2140 Telephones $404 $700 $700 $349; ' $1,'049 2365 Council Communciation Policy $3,029 $4,556 $6,000 ($2,500) $3,500 -41.67% $7,50 2394 Recpt, Prom & Sp Events $1,028 $1,525 $1,200 $200 $1.400... 16.67% $4,50 2399 Outside Agency. Serv $0 $0 $800 $0 0.00% $4,80 Total EXPENDITURES $58,557 $64,122 $67,5031 ($1,716)j: 2.54% $82,683 Net $58,557 $64,122 $67,503. ($1,716) $65,787 -2.54% $82,683 At the March 4th Executive (Budget) Committee meeting, Regional Councillor B. Littley reduced her budget by $11,600. City of Pickering 2010 Approved Final Background Information B. Littley, Reg. COU11. Ward 1 Run Pate: Report Name: 20110 Background PM d Current 2010 BUDGET Expenses 2113.0009.1100 Salaries & Wages Base Salary $31,198 Per Diem (10 days X 1%) $3,120 Total 2113.0009.1100 Salaries & Wages $34,318 2113.0009.1400 Employee Benefits This item includes mandatory deduction (EHT.) and City provided benefits such as $12,220 RRSP, dental and optical Total 2113.0009.1400 Employee Benefits $12,220 2113.0009.1800 Conferences Conferences $3,000 Reduced by Regional Councillor B. Littley at the March 4, 2010 Executive Committee ($2,000) Meeting Total 2113.0009.1800 Conferences $1,000 2113.0009.2110 Travel Car Allowance - $900 per month $10,800 Travel outside GTA $100 Total 2113.0009.2110 Travel $10,900 2113.0009.2131 Cellular Phones & Pagers Cellular-Phone/Pager/Blackberry-reimbursement $2,600 Reduced by Regional Councillor B. Littley at the May 7th, 2009 Executive Committee ($2,000) Meeting Total 2113.0009.2131 Cellular Phones & Pagers $600 2113.0009.2140 Telephones Reimbursement of expenses for residential land line and internet services costs $1,049 Total 2113.0009.2140 Telephones $1,049 2113.0009.2365 Purch Prnt/Broch/News Ltr Reflects communication policy $6,000 Reduced by Regional Councillor B. Littley at the March 4, 2010 Executive Committee ($2,500) Meeting Total 2113.0009.2365 Purch Prnt/Broch/News Ltr $3,500 2113.0009.2394 Recpt, Prom & Sp Events Provision for promotional. item $4,500 Reduced by Regional Councillor B. Littley at the March 4, 2010 Executive Committee ($3,100) Meeting Total 2113.0009.2394 Recpt, Prom & Sp Events $1,400 2113.0009.2399 Outside Agency Services Secretarial Services $4,800 Reduced by Regional Councillor B. Littley at the March 4, 2010 Executive Committee ($4,000) Meeting Total 2113.0009.2399 Outside Agency Services $800 Total. $65,787 Total Expenses $65,787 Revenue 4 City of Pickering 2010 Approved Final Background Information B. Littley, Reg. CoUCI. Ward 1 Run Date: Report Name: 20110 Background PM d Current 2010 BUDGET Total Revenues Net Expenses $65,787 7 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM B. McLean, Reg. Coun. -Ward 2 Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $31,820 $32,668 $33,957 $1,161 34318 _ 3.50% $35,603 1400 Employer Contributions $10,445 $11,010 $11,646 $574! 12220 4.93%0 $12,670 1800 Conferences $928 $0 $3,000 ($1,000) 2000 -33.33% $3,000 2110 Travel $10,800 $10,800 $10,900 $0 $10-'-q00 .0.00% $10,90 2131 Cellular Phones & Pagers $3,708 $1,992 $2,800 $0 .$2.800 0.00% $2,80 2140 Telephones $482 $741 $1,080 ($31) 1 049 -2.87% $1,110 2365 Council Communciation Policy $44 $150 $1,500 $500 2,000 33.33% $7,50 2394 Recpt, Prom & Sp Events $1,322 $1,168 $2,000 $500 2500 .25.00% $4,50 2395 Memberships $0 $0 $0 $0 0 0.00% $0 2399 Outside Agency Senn $0 $0 $800 $0 800 0.00% $4,800 2821 Transfer to Reserves $2,368 $2,512 $2,512 $88i 3.50% $2,70 Total EXPENDITURES $61,916 $61,040 $69,395 $1,7921 $71,1 . 87 2.58% $85,583 Net $61,916 $61,040 $69,395 $1,792 $71,187 2.58% $85,583 At the March 4th Executive (Budget) Committee meeting, Regional Councillor B. McLean reduced hisbudget by $11,000. 76 City of Pickering 2010 Approved Final Background Information B. McLean, Reg. Coun. - Ward 2 Run Date : 4/14/201012:52 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2113.0005.1100 Salaries & Wages Base Salaries and Wages $31,198 Per Diem (10 days X 1 $3,120 Total 2113.0005.1100 Salaries & Wages $34,318 2113.0005.1400 Employee Benefits This item includes mandatory deduction ( EHT. ) and City provided benefits such as $12,220 RRSP, dental and optical Total 2113.0005.1400 Employee Benefits $12,220 2113.0005.1800 Conferences Conferences $3,000 Reduced by Regional Councillor B. McLean at the March 4, 2010 Executive Committee ($1,000) Meeting Total 2113.0005.1800 Conferences $2,000 2113.0005.2110 Travel Car Allowance - $900 per month $10,800 Travel outside GTA $100 Total 2113.0005.2110 Travel $10,900 2113.0005.2131 Cellular Phones & Pagers Cellular Phone / Pager / Blackberry - reimbursement $2,800 Total 2113.0005.2131 Cellular Phones & Pagers $2,800 2113.0005.2140 Telephones Reimbursement of expenses for residential land line and internet services costs. $1,049 Total 2113.0005.2140 Telephones $1,049 2113.0005.2365 Purch Prnt/Broch/News Ltr As per communication policy. $6,000 Reduced by Regional Councillor B. McLean at the March 4, 2010 Executive Committee ($4,000) Meeting Total 2113.0005.2365 Purch Prnt/Broch/News Ltr $2,000 2113.0005.2394 Recpt, Prom & Sp Events Provision for promotional items $4,500 Reduced by Regional Councillor B. McLean at the March 4, 2010 Executive Committee ($2,000) Meeting Total 2113.0005.2394 Recpt, Prom & Sp Events $2,500 2113.0005.2399 Outside Agency Services Secretarial Services $4,800 Reduced by Regional Councillor B. McLean at the March 4, 2010 Executive Committee ($4,000) Meeting Total 2113.0005.2399 Outside Agency Services $800 2113.0005.2821 Tsfr to Reserve-Severance Councillor is entitled to one month's salary for each year of service $2,600 Total 2113.0005.2821 Tsfr to Reserve-Severance $2,600 Total . $71,187 Total Expenses $71,187 Revenue City of Pickering . 2010 Approved Final Background Information B. McLean, Reg. Coun. - Ward 2 Run Date: 010 Curren PM Report Name: 2010 Backgroukground Current 2010 BUDGET Total Revenues Net Expenses $71,187 i 78 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM R. Johnson, Reg. Coun. Ward 3 Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $31,820 $32,668 $33,157 $1,161 $34.318 3.50% $35,603 1400 Employer Contributions $10,445 $11,010 $11,646 $574 $12,220 4.93% $12,670 1800 Conferences $837 $2,048 $3,000 $0 3000 0.00% $3,000 2110 Travel $11,184 $10,800 $10,900 $0 $10,900 0.00% $10,900 2131 Cellular Phones & Pagers $3,926 $4,528 $5,800 $0 $5.800 0.00% $5,800 2140 Telephones $1,486 $1,979 $2,214 ($64) $2,150 2.89% $2,280 2365 Council Communciation Policy $7,593 $7,505 $7,500 ($1,500), 6000 -20.00% $7,500 2394 Recpt, Prom & Sp Events $1,673 $2,690 $4,500. $0I $4,500 0.00% $4,50 2395 Memberships $0 $0 $0 $0, $0 0.00% $0 2399 Outside Agency Serv $4,571 $4,800 $4,800 $0' $4.800 0.00% $4,80 2821 Transfer to Reserves $2,368 $2,512 $2,512 $8& 3.50% $2,70 Total EXPENDITURES $75,903 $80,5411 $86,0291 $259',- 0.30% $89,753 ULM Net $75,903 $80,541 $86,029 $259 $86,288 0.306/6 $89,753 7 I City of Pickering 2010 Approved Final Background Information R. Johnson, Re. Coun. Ward 3 Run Date : 010 Curren PM g Report Name: 2010 Backgroukground Current 2010 BUDGET Expenses 2113.0004.1100 salaries & Wages Bases Salaries and Wages $31,198 Per Diem ( 10 days X 1%) $3,120 Total 2113.0004.1100 Salaries & Wages $34,318 2113.0004.1400 Employee Benefits This item includes mandatory deduction ( EHT. ) and City provided benefits such as $12,220 RRSP, dental and optical Total 2113.0004.1400 Employee Benefits $12,220 2113.0004.1800 Conferences Conferences $3,000 Total 2113.0004.1800 Conferences $3,000 2113.0004.2110 Travel , Car allowance - $900 per month $10,800 Travel outside GTA $100 Total 2113.0004.2110 Travel $10,900 2113.0004.2131 Cellular Phones & Pagers Cellular Phone / Pager / Blackberry - reimbursement $5,800 Total 2113.0004.2131 Cellular Phones & Pagers $5,800 2113.0004.2140 Telephones Reimbursement of expenses for residential land line and internet services costs. $2,150 Total 2113.0004.2140 Telephones $2,150 2113.0004.2365 Purch Prnt/Broch/News Ltr As per communication policy. $6,000 Total 2113.0004.2365 Purch Prnt/Broch/News Ltr $6,000 2113.0004.2394 Recpt, Prom & Sp Events Provision for promotional items $4,500 Total 2113.0004.2394 Recpt, Prom & Sp Events $4,500 2113.0004.2399 Outside Agency Services Secretarial Services $4,800 Total 2113.0004.2399 Outside Agency Services $4,800 2113.0004.2821 Tsfr to Reserve-Severance Councillor is entitled to one month's salary for each year of service $2,600 Total 2113.0004.2821 Tsfr to Reserve-Severance $2,600 Total. $86,288 Total Expenses $86,288 Revenue Total Revenues Net Expenses $86,288 I City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM J. O'Connell, City Coun. Ward 1 Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $31,820 $32,668 $33,157 $1,1611 $34$18 3.50% $35,603 1400 Employer Contributions $7,671 $8,089 $11,646 $574 $12,220 4.93% $12,67 1800 Conferences $2,615 $0 $750 $0 1750 0.00% $3,00 2110 Travel $10,782 $10,800 $10,900 $0' $10,900 0.00% $10,900 2131 Cellular Phones & Pagers $2,053 $1,775 $2,600 ($600) 2 000 -23.08% $2,60 2140 Telephones $1,186 $1,682 $1,080 ($31) 1049 2.87% $1,11 2365 Council Communciation Policy $338 $3,137 $7,500 ($1,500) $6.,000 -20.00% $7,50 2394 Recpt, Prom & Sp Events $1,156 $1,734 $2,500 $0 $2,500 0.00% $4,50 2399 Outside Agency Serv $0 $509 $3,500 $0 0.00% $4;80 Total EXPENDITURES $57,621 $60,394 $73,6331 ($396)' -0.54% $82,683 Net $57,621 $60,394 $73,633 ($396) $73,237 -0.54% $82,683 At the March 4th Executive (Budget) Committee meeting, City Councillor J. O'Connell reduced her budget by $3,900. . City of Pickering 2010 Approved Final Background Information Run Date: 4/14/0 12:52 J. O'Connell, City COun. Ward 1 Report Name: 20110 Backgrounnd CurrentPM 2010 BUDGET Expenses 2113.0010.1100 Salaries & Wages . Base Salary & Wages $31,198 Per Diem (10 days X 1%) $3,120 Total 2113.0010.1100 Salaries & Wages $34,318 2113.0010.1400 Employee Benefits This item includes mandatory deduction (EHT.) and City provided benefits such as $12,220 RRSP, dental and optical Total 2113.0010.1400 Employee Benefits $12,220 2113.0010.1800 Conferences As per the Council Compensation and Communications policy, every Councillor is $750 provided $12,000 per term to attend conferences. The budgeted amount reflects the unspent balance. Total 2113.0010.1800 Conferences $750 2113.0010.2110 Travel Car allowance - $900 per month $10,800 Travel outside GTA $100 Total 2113.0010.2110 Travel $10,900 2113.0010.2131 Cellular Phones & Pagers., Cellular Phone/Pager/Blackberry-reimbursement $2,600 Reduced by City Councillor J. O'Connell at the March 4, 2010 Executive Committee ($600) Meeting Total 2113.0010.2131 Cellular Phones & Pagers $2,000 2113.0010.2140 Telephones Reimbursement of expenses for residential land line and internet services costs $1,049 Total 2113.0010.2140 Telephones $1,049 2113.0010.2365 Purch Prnt/Broch/News Ltr Communication policy $6,000 Total 2113.0010.2365 Purch Prnt/Broch/News Ltr $6,000 2113.0010.2394 Recpt, Prom & Sp Events Provisions for promotional items $4,500 Reduced by City Councillor J. O'Connell at the March 4, 2010 Executive Committee ($2,000) Meeting Total 2113.0010.2394 Recpt, Prom & Sp Events $2,500 2113.0010.2399 Outside Agency. Services Secretarial Services $4,800 Reduced by City Councillor J. O'Connell at the March 4, 2010 Executive Committee ($1,300) Meeting Total 2113.0010.2399 Outside Agency Services $3,500 Total. $73,237 Total Expenses $73,237 Revenue Total Revenues -82 i City of Pickering 2010 Approved Final Background Information J. O'Connell, City COUn. Ward I Run Date: Report Name: 20110 Background Current 2010 BUDGET Net Expenses $73,237 i 8-3 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM D. Dickerson, City Coun. Ward 2 Report Name: 2010& 2011Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $31,820 $32,668 $33,157 $1,161 $34 318 3.50°% 0 $35,603 1400 Employer Contributions $10,445 $11,010 $11,646 $574 $12220 4.93% $12,670 1800 Conferences $2,025 $2,886. $660 $0 660 0.00%° $3,00 2110 Travel $11,568 $10,800 $10,900 $0 $10,900 0.00% $10,900 2131 Cellular Phones & Pagers $2,765 $3,864 $3,000 $0' 3 000 0.00% $3,000 2140 Telephones $1,337 $1,774 $1,512 ($44)' 1468. 2.91% $1,560 2365 Council Communciation Policy $393 $510 $7,500 .($1,500) $6,000 20.00% $7,500 2394 Recpt, Prom & Sp Events $2,562 $2,713 $4,500 $0 , $4,500 0.00% $4,500 2395 Memberships $0 $0 $0 $0' 0 0.00% $0 2399 Outside Agency Serv $2,440 $2,230 $4,800 $0 $4,800 0.000% $4,80 $2,700 2821 Transfer to Reserves $0 $0 $2,512 $88' 3.50% Total EXPENDITURES $65,354 $68,455 $80,187 $2791 0.35% $86,233 Net $65,354 $68,455 $80,187 $279 $80,466 0.35% $86,233 84 City of Pickering 2010 Approved Final Background Information. D. Dickerson, City Coun. Ward 2 Run Date : 010 Curren PM Report Name: 2010 Backgroukground Current 2010 BUDGET Expenses 2113.0008.1100 Salaries & Wages Base Salaries and Wages $31,198 Per Diem (10 days X 1%) $3,120 Total 2113.0008.1100 Salaries & Wages $34,318 2113.0008.1400 Employee Benefits This item includes mandatory deduction ( EHT. ) and employer provided benefits such $12,220 as RRSP, dental and optical Total 2113.0008.1400 Employee Benefits $12,220 2113.0008.1800 Conferences As per the Council Compensation & Communications policy, every Councillor is $660 provided $12,000 per term to attend conferences. The budgeted amount reflects the unspent Total 2113.0008.1800 Conferences $660 2113.0008.2110 Travel Car allowance - $900 per month $10,800 Travel outside GTA $100 Total 2113.0008.2110 Travel $10,900 2113.0008.2131 Cellular Phones & Pagers Cellular Phone / Pager / Blackberry - reimbursement $3,000 Total 2113.0008.2131 Cellular Phones & Pagers $3,000 2113.0008.2140 Telephones Reimbursement of expenses for residential land line and internet services costs. $1,468 Total 2113.0008.2140 Telephones $1,468 2113.0008.2365 Purch Prnt/Broch/News Ltr As per communication policy. $6,000 Total 2113.0008.2365 Purch Prnt/Broch/News Ltr $6,000 2113.0008.2394 Recpt, Prom & Sp Events Provision for promotional items $4,500 Total 2113.0008.2394 Recpt, Prom & Sp Events $4,500 2113.0008.2399 Outside Agency Services Secretarial Services $4,800 Total 2113.0008.2399 Outside Agency Services $4,800 2113.0008.2821 Tsfr to Reserve-Severance Councillor is entitled to one month's salary for each year of service $2,600 Total 2113.0008.2821 Tsfr to Reserve-Severance $2,600 Total. $80,466 Total Expenses $80,466 Revenue Total Revenues Net Expenses $80,466 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/141201012:48 PM D. Pickles, City Cioun. -Ward 3 Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE.' Forecast ACTUALS BUDGET 2010 2011, EXPENDITURES 1100 Salaries & Wages $31,820 $32,668 $33,157 $1,161 34,318 3.50% $35,603 1400 EmployerContnbutions $10,445 $11,010 $11,646 $574 12220 4:93% $13,434 1800 Conferences $3,834 $0 $2,000 $0' $2 M 0.00% $3,00 2110 Travel $10,830. $10,800 $10,900 $0' 10,900 0.00% $10,900 2131 Cellular Phones & Pagers $1,932 $2,290 $2,500 $0 . $2 500 0.00% $2,50 2140 Telephones $813 $634 $1,200 $373 1573 31.08% $1,67 2365 Council Communciation Policy $87 $2,834 $6,750 ($1,500) $5,2$Q -22.22% $7,50 2394 Recpt, Prom & Sp Events $269 $244 $3,000 ($1,000) $2,000 : -33.33% $4,500 2395 Memberships $0 $0 $0 $0 _ p 0.00% $0 2399 Outside Agency Serv $500 $1,400 $1,500 $0' 1500 0.00%0 $4,80 2821 Transfer to Reserves $2,368 $2,512 $2,512 $88': 3.50% $2,70 Total EXPENDITURES $62,898 $64,392 $75,165 ($304)1 $74,861 -0.40% $86,60 Net $62,898 $64,392 $75,165 ($304) $74,861 -0.40% $86,607 At the March 4th Executive (Budget) Committee meeting, City Councillor D. Pickles reduced his budget by $7,550. City of Pickering 2010 Approved Final Background Information ..Pickles, City COUn. -Ward 3 Report Name: Run Date: 20110 Background PM d Current 2010 BUDGET Expenses 2113.0006.1100 Salaries & Wages Base Salaries and Wages $31,198 Per Diem ( 10 days X 1 $3,120 Total 2113.0006.1100 Salaries & Wages $34,318 2113.0006.1400 Employee Benefits This item includes mandatory deduction ( EHT, ) and City provided benefits such as $12,220 RRSP dental and optical Total 2113.0006.1400 Employee Benefits $12,220 2113.0006.1800 Conferences Conferences $3,000 Reduced by City Councillor D. Pickles at the March 4, 2010 Executive Committee ($1,000) Meeting Total 2113.0006.1800 Conferences $2,000 2113.0006.2110 Travel Car allowance - $900 per month $10,800 Travel outside GTA $100 Total 2113.0006.2110 Travel $10,900 .2113.0006.2131 Cellular Phones & Pagers Cellular Phone / Pager / Blackberry - reimbursement $2,500 Total 2113.0006.2131 Cellular Phones & Pagers $2,500 2113.0006.2140 Telephones Reimbursement of expenses for residential land line and internet services costs. $1,573 Total 2113.0006.2140 Telephones $1,573 2113.0006.2365 Purch Prnt/Broch/News Ltr As per communication policy $6,000 Reduced by City Councillor D. Pickles at the March 4, 2010 Executive Committee ($750) Meeting Total 2113.0006.2365 Purch Prnt/Broch/News Ltr $5,250 2113.0006.2394 Recpt, Prom & Sp Events Provision for promotional items $4,500 Reduced by City Councillor D. Pickles at the March 4, 2010 Executive Committee ($2,500) Meeting Total 2113.000.6.2394 Recpt, Prom & Sp Events $2,000 2113.0006.2399 Outside Agency Services Secretarial Services .$4,800 Reduced by City Councillor D. Pickles at the March 4, 2010 Executive Committee ($3,300) Meeting Total 2113.0006.2399 Outside Agency Services $1,500 2113.0006.2821 Tsfr to Reserve-Severance Councillor is'entitled to one month's salary for each year of service $2,600 Total 2113.0006.2821 Tsfr to Reserve-Severance $2,600 Total. $74,861 Total Expenses $74,861 Revenue 7 City of Pickering 2010 Approved Final Background Information D. Pickles, City COUn. - Ward 3 Run Date: / Report Name: 20110 Background PM d Current 2010 BUDGET Total Revenues Net Expenses $74,861 City of Pickering 2010' and 2011 Current Budget Approved Final Council Support Run Date: 4/14/2010 12:48 PM Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $229,360 $250,843 $239,881 $21,646. 261 527 9.02% $261,52 1200 Overtime $725 $1,131 $750 $750'. $1,500 100.00% $1,50 1400 Employer Contributions $52,572 $57,206 $60,185 $4,646 64,831 7.72% $66,79 2110 Travel $362 $110 $600 ($100)' 500 -16.67% $600 2131 Cellular Phones & Pagers $0 $0 $0 $0', $0 0.00% $0 2140 Telephones $6,519 $6,519 $5,938 ($116)' $5,822 1.95% $6,12 2220 Subscription & Publications $406 $513 $1,800 ($800) $1_,000 -44.44% $1,80 2340 Seminars & Education $508 $1,315 $1,500 ($750) 750 -50.00% $1,50 2370 Insurance Premium $5,073 $3,547 $6,382 ($1,505) $4.877 -23.58% $5,37 2371 Ins. Deductible $0 $300 $0 $0 0 0.00% $0 2394 Recpt, Prom & Sp Events $2,045 $2,627 $3,500 $5,000 8j500 142.86% $3,500 2395 Memberships $750 $0 $750 ($750); 0 -100.00%0 $0 5300 Stationery & Office Supplies $4,273 $6,689 $6,000 $01 $6,000 > 0.00% $6,00 Total EXPENDITURES $302,594 $330,8021 $327,286 $28,0211 $355,3071 8.56% $354,714 Net $302,594 $330,802 $327,286 $28,021 $355,307 8.56% $354,714 80 City of Pickering 2010 Approved Final Background Information Council Support Run Date: 4/14/201012:52 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2113.0001.1100 Salaries & Wages Base Salaries and Wages $261,527 Total 2113.0001.1100 Salaries & Wages $261,527 2113.0001.1200 Overtime Overtime $1,500 Total 2113.0001.1200 Overtime $1,500 2113.0001.1400 Employee Benefits This item includes mandatory deductions ( CPP., El., EHT.,) and employer provided $64,831 benefits such as dental and optical Total 2113.0001.1400 Employee Benefits $64,831 2113.0001.2110 Travel Travel - for attendance at meetings, postal runs $600 <Reduced by TJQ> ($100) Total 2113.0001.2110 Travel $500 2113.0001.2131 Cellular Phones & Pagers 2113.0001.2140 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $5,822 system upgrades Total 2113.0001.2140 Telephones $5,822 2113.0001.2220 Subscriptions & Publicati Municipal World (7) $1,000 Total 2113.0001.2220 Subscriptions & Publicati $1,000 2113.0001.2340 Seminars & Education Various Seminars $2,000 <Reduced by TJQ> ($1,250) Total 2113.0001.2340 Seminars & Education $750 2113.0001.2370 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $4,877 insured and higher replacement costs. Total 2113.0001.2370 Insurance Premium $4,877 2113.0001.2394 Recpt,Prom & Spec Events Catering cost for early Council meetings $3,500 <Reduced by TJQ> ($1,000) Council Inaugural Meeting for new term of Council $6,000 Total 2113.0001.2394 Recpt,Prom & Spec Events $8,500 2113.0001.2395 Memberships 2113.0001.5300 Stationery& Office Supp General office supplies $6,000 Total 2113.0001.5300 Stationery & Office Supp $6,000 Total. $355,307 Total Expenses $355,307 Revenue City of Pickering 2010 Approved Final Background Information COUnCI~ SU Ort Run Date : 4/14/2010 12:52 PM pP Report Name: 2010 Background Current 2010 BUDGET Total Revenues Net Expenses $355,307 Carl O~. P~ G PI Administration Department 2010 Overview January 2010 Administration Department Departmental To provide a central source for communication and coordination between the Council, its committees and boards, staff departments, the media, the business community and other levels of government. To initiate and implement corporate wide policies and initiatives, which ensure consistency and quality of service delivery to the City's citizens, while responding to the challenges of an ever- .changing economic and social climate, applying the best practices available. 1 1 eg•. - . • succession planning for key positions • coaching and mentoring to review the administrative functions and processes with a view to creating efficiencies within the newly created Legal & Legislative Services Division to review, update and develop policies and procedures to increase efficiencies • to maintain and enhance the City's website and intranet • to review and implement requirements of the proposed Information and Communications Standards related to Accessibility • to continue the efforts of the Corporate Communications Team by identifying and implementing new and create communication initiatives Administration Department 2010 Challenges and Opportunities Internal • develop and implement new policies consistent with recent legislations, initiatives, in particular those relating to accountability and transparency, and delegation of authority • review, and where necessary, update regulatory by-laws • succession planning to provide training on identified interdepartmental health & safety procedures • to oversee the work of a consultant retained to finalize enhancements to the HR: Info System - enable it to provide. detailed attendance reporting to all Departments/Divisions through full integration with the payroll system to negotiate a collective agreement with the Pickering Professional Firefighters' Association implementation and communication of modifications.to organizational Human Resources policies that outline the terms and conditions of employment for non-union employees and establish standardized practices and procedures for municipal operations to continue to promote and implement citizen centric service enhancements to complete the necessary staff training with respect to the corporate program related to the Municipal Freedom of Information and Protection of Privacy legislation • to provide all new employees, volunteers and committee/board members with Accessible Customer Service Training as related to Accessibility Standards for Customer Service (Ontario Regulation 429/07) Administration Department 2010 Challenges Opportunities External • continuing to build upon our citizen centric service initiatives, including .increased public awareness of our services • review and evaluate impact related to new legislative requirements • budget constraints due to slow growth/no growth scenarios in the municipality • skill shortages and retention of key talent in the organization • exploring opportunities to partner with neighboring municipalities to provide .a joint dispatch operation • managing our outside legal advisors in an efficient and cost-effective manner I I I N L a (D N Y O C z Z z Z"-F- 0 t ; C d N 0 LLLL O co E N ' d0 d O N.E._ ~ ' N L > J N (J c cLL C aLLCL F~ m r- C cc ~ . a) ~tfv mcc.9Q O O:3 N :J Z ~ O Z Z c C CLL CL C> V p C C 06 4) C. p C C.O O_ a J Er- omcM O O C C O) LU OZZD.Z) J C. W N O CY) LO C •L Y V 'a~ L c o a o o E E in z C N ai U p- O o U v C) a CL U- a- p C N O E c c :3 C O d N V •o .9 F- F- C O C c c LL CL (0 . 0 •w - ~ CO d?~ C C cu E N E O O O C C ® C c Q E c c, z z» O e i _ ~ Q Wuno00 i U 2 OQ a as t•- N a) O ~ C ~ ti O L = V ; U U 00 a F- F- w a, >v ca ELLd O o o F- F- cn 0 w- m V'C CLLQ C C 0 N ) c V N _ 0 c .O .O c c O O o C C N O E E azzO C: i -a 0.0 Q Q Ev- 000V UJ .:3 Q V V ~ a Q N Z Z O N ~ CL Z C.E E U- 0 cu ~ v E (D G1 ~ m E.E QU- CLF-- U(j U cc!~ c~ L) E O 'c 'c ti ~ D :D c c E o O .2 .2 o OZZDZ Z u Z cV Q ca v E~-ooN v a) w w E Q O U) ~ ? U co Z LL V E Q a0 Z ? Q a) a). N o p c `m v U)? CU a o 4- U_ pZ5 L- N ca tt= a) c - p a~ Z E cn ow N CL :3 a) E a) '0 U > U ~ C Q L cc C 2 0 a) E ~•N C U Q C C + N < d •C Q LL I- p o V ~D o= Q Z Z C Z L. a) !G O N CU :3 O ¢ U v V O L-i v c c .N 1- o Q Q c > > > 2 :3 L) =3 OO X 0 U w w ` U O JE (D O e L ~ .C OI Q U V F- CV LL :D O Z Z c a) C d Z E- U E U- 0 U o . 0 c u o ` Q O EZ c W u) O O U d _ v 2 Z o O m z C) G. c o o 0 in c o E p a cu a) c E CL in ~ m o . _ ca oQ v co E U m =3 C: (D 0 o c a cn 0 (n cc oc Q = - o 'c i c Z a c~ _o .0 E E U L N v w a U~ ~ ¢ y m Cn. N U ? •c ~ E o -O cn Q N c ffl O r ?"N O f6 O N N 1 Q d cc I ~ z. Q U V ` H F LL. CL Z :D V ZZ N r O a)U-a C --L LL a-)5mE.9 c z od > ca - - - c~ c c L .c N 'D L a) a) U 0 0 0 5 m U') a) o m U V 'c 'c U. 0- Q U U cc cn oc c A E E .2 .2 a) ~o o c o 0 p o o c c Y E o O 0 4) -p ZZZ) D a ~ a) ~ W N Q 'm W~o~M U) U E ~ L a) c C J C U o U L a Q a C_ •L' LL a L a .aC C N = a) ? L ? ~ ~ V p u~. ~ E r' ~ U + ~ O Ll L Z ? aci v v LL N r V~ (D ~cu N U a) Z C O- O E N L W W N a) cu 0) 0 =3 U a) L 0 m C: N WU J0 JU rn c tp~ p C CO U) U U cu rn O c c ro E J s cu O Q - fl. ~ L ~ a L. O O Z L ~ O ~ c c J C g O cn f° U v (1) Z a) E c_ U E o Z ? U cn c Q E O !n' L O JE O k i a) U_ Q ' ~U E Q City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM Administration Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET~ 2010 2010 2011 1519 Licenses & Permits-Marriage ($16,960) ($22,996) ($18,700) $0' ($18,7001 0.00% ($18,700) 1570 Adoptions ($12,415) ($15,420) ($10,800) ($200) ($11,000) 1.85% ($10,800) 1571 Impound Fees ($5,430) ($4,899) ($3,000) ($1,000) --($4,0001 33.33% ($3,000) 1572 Service Fees ($1,956) ($1,180) ($1,300) $0 _U130-0) 0.00% ($1,600) 1573 Programs ($2,569) ($535) ($2,000) $0 2 000 0.00% ($2,000) 1592 Donations ($2,208) $0 ($800) $800 0 -100.00% $0 1623 Ont. Specific Grants ($1,212) ($1,821) ($3,000) $500 (t2.500) -16.67% ($3,000) 1640 Other Agency Grts $0 ($4,815) $0 $0 $0 0.00% $0 1910 Transfer from Reserve $0 $0 $0 ($280,000) ($280,000) 0.00% $0 9990 Other Revenue $0 $0 ($100) $100, $0 -100.00% $0 9990 Other Revenues ($24,545) ($18;641) ($23,000) ($10,000) ($33.000 43.48% ($36,000) 9990 Misc Income $0 $0 $0 $0: 0 0.00% $0 9990 Miscellaneous Revenue, $01 ($397) $0 $0, 0.00% $0 Total REVENUES ($1,211,181) ($1,208,951) ($1,195,950) ($314,150) 26.27% f$2,17 238,615 Net $2,566,939 $2,710,811 $2,712,270 ($10,966) $2,701,304 -0.40% 78,526 A00 RING` CIl'1l f~F: P1KE . 1 0..0. . AE~M1NtIS7 f~4TIO : D A . . i4 REAS ES :::::::SIJMMaiRY::OF:M~OR:::NC6~ ...EASE.. S%{QEC................. ~ . Item Amount Explanation 1100 Salaries & Wages $ 113,064 Salary increase is mainly due to hiring of "poling staff"for the 2010 election. 1200 Overtime 11,500 Increase is mainly due to the additional work associated with the 2010 election. 1400 Emp. Contributions 9,566 Increase in benefits are due to: 1. Annual increase for health care benefits such as dental and optical. 2. Higher salary costs translates into additional costs for OMERS. 1700 Employee Recognition 5,000 Increase reflects anticipated retirements. 1800 Conferences (2,250) Decrease reflects CAO direction regarding conferences. 1900 Uniforms 1,000 City was unable to meet its uniform commitment in 2009 and the budgeted increase should meet City staffing needs. 2110 Travel 600 Increase reflects 2009 estimated actuals. 2121 Postage 18,000 Increase is mainly due to additional postage associated with 2010 election. 2131 Cell Phones & Pagers (1,910) Decrease reflects 2009 estimated actuals. 2140 Telephones (4,095) Annual review of monthly line charges and renegotiation of contract translates into lower costs. 2210 Advertising (3,400) Decrease reflects 2009 estimated actuals. 2220 Subscriptions & Pub. 535 Increase is partially due to higher cost of legal reference material. 2340 Seminars (1,570) Reduction reflects planned 2010 activity. 2341 Corporate Training 10,000 Increase required to ensure that the Corporation meets it legislative requirements regarding health & safety. 2365 Purchased Printing 500 Increase due to printing of election information material. ~2 . . 1:. F::P............ . I KER. G........ . o: ti: 2. .1. DEPAR MENT: ADMINISTRAT ON.. . E. :INCREASE9% DECREAS Sl1MMARY QF:MAJQR... . f Item Amount Explanation 2370 Insurance Premium 3,639 Increase is attributable to higher replacement value of assets insured. 2392 Consulting (12,500) Decrease is due to consulting projects were completed in 2009. 2394 Receptions (1,300) Decrease reflects anticipated usage this year. 2395 Memberships (625) Decrease reflects anticipated usage this year. 2396 Photo, Mapping Printing (2,850) Increase - printing related to service delivery and accessibility standards requirements 2399 Outside Agency Serv. (1,500) Decrease is due to re-allocation of dollars to Animal Services account Shop Supplies. 2457 Vehicle Repairs & Mtce 4,900 By-Law vehicles getting older requiring more repairs. 2635 Building Rentals 1,000 Various locations are rented for election polling stations. 2678 Rentals Misc Equip 120,000 Electronic ballot machines 5300 Office Supplies 27,450 Increase reflects office supplies used for the election. 5380 Ed. Promotional Mat's 1,000 Increase to reflect estimated actuals. 5900 Gas, Oil Tires 1,830 Increase reflects 2009 estimated actuals. 5902 Misc. Equipment (1,700) Decrease reflects 2009 estimated actuals. 5903 Shop Supplies 8,000 Re-allocation of funds from Animal Services - Outside Agency. 7181 Livestock Killed (500) Decrease reflects 2009 estimated actuals. TOTAL $ 303,184 102 I :PI ~CICVG: CG 2 Q 1=NT: N Di`AR7~VI ►DIVICNIS`FRA . t . . CREASES . . SUMN#ARY OF: MAJ Ft ASES DE. REVENUE (INCREASES) /DECREASES Item Amount Explanation 1520 Fines (23,600) Anticipated increase in parking fine revenue. 1516 Licenses (750) Projected increase in animal licenses sold. 1571 Impound Fees (1,000) Increase reflects 2009 estimated actuals. 1592 Donations 800 Donations that are received are now being allocated to the Animal Shelter Reserve Fund. 1623 Ont. Specific Grts. 500 Fewer government grants available for 2010. 1910 Tsfr from Election Res. 280 000 Transfer from Election Reserve to offset the cost of the election. 9990 Other Revenue (9,900) General increase in various revenue accounts. TOTAL ($314,150) City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2121 C.A.O. Office Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $419,852 $456,234 $428,057 $22,356 450,413 5.22% $450,413 1200 Overtime $0 $0 $250 $0 $250 0.00% $250 1400 Employer Contributions $60,354 .$63,808 $64,569 $3,66.1 $68,230 5.67% $70,143 1800 Conferences $3,800 ($128) $2,250 ($2,250) $0 -100.00% $4,000 2110 Travel $11,806 $11,089 $11,050 $0 11050 0.00% $11,050 2131 Cellular Phones & Pagers $975 $1,000 $1,550 ($350) $1,200 -22.58% $1,55 2140 Telephones $5,645 $5,540 $5,574 ($822) $4,752 -14.75% $5,200 2220 Subscription & Publications $550 $461 $400 $0. 400 0.00% $400 2340 Seminars & Education $1,051 $229 $1,500 ($1,500) - $0 -100.00% $1,50 2370 Insurance Premium $3,211 $3,409 $3,381 $157 $3.538 4.64%0 $4,138 2392 Consulting & Professional $3,333 $0 $3,500 ($1,000) $2500 28.57% $3,50 2394 Recpt, Prom & Sp Events $5,058 $4,047 $4,000 ($1,500) ` $2,500 -37.50% $4,00 2395 Memberships $936 $1,298 $1,250 ($220) $1,030 -17.60% $1,250 2396 Photo, Mapping, Printing $0 $0 $350 ($350) 0 -100.00% $350 5300 Stationery & Office Supplies $1,571 $1,780 $1,800 ($300)1 $1,500 -16.67% $1,80 Total EXPENDITURES $518,140 $548,767 $529,481 -$17,8821 $547,363 3.38% $559,544 114et $518,140 $548,767 $529,481 $17,882 $547,363. 3.38% $559,544 104 City of Pickering 2010 Approved Final Background Information 2121 C.A.O.' OffICe Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2121.1100.0000 Salaries & Wages Base Salaries & Wages $450,413 Total 2121.11,00.0000 Salaries & Wages $450,413 2121.1200.0000 Overtime To meet service level / workload commitments $250 Total 2121.1200.0000, Overtime $250 2121.1400.0000 Employer Contributions This item includes mandatory deductions (CPP., El., EHT., ) and employer provided $68,230 benefits such as dental and optical Total 2121.1400.0000 Employer Contributions $68,230 2121.1800.0000 Conferences Service Delivery Officials Conf. Mgr $1,500 <Deleted by TJQ> ($1,500) Total 2121.1800.0000 Conferences 2121.2110.0000 Travel Car allowance - $900 per month - CAO $10,800 Mileage for staff associated with CAO Office $250 Total 2121.2110.0000 Travel $11,050 2121.2131.0000 Cellular Phone & Pagers Cellular Phone Charges - CAO $1,100 Pager Charges - CAO $450 <Reduced by TJQ> ($350) Total 2121.2131.0000 Cellular Phone & Pagers $1,200 2121.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $4,752 system upgrades Total 2121.2140.0000 Telephones $4,752 2121.2220.0000 Subscriptions & Publicati Reference materials, journals and reports $400 Total 2121.2220.0000 Subscriptions & Publicati $400 2121.2340.0000 Seminars & Education Topical Seminars -(Admin. Assistants & Mgr) $1,500 <Deleted by TJQ> ($1,500) Total 2121.2340.0000 Seminars & Education 2121.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $3,538 insured and higher replacement costs. Total 2121.2370.0000 Insurance Premium $3,538 2121.2392.0000 Consulting & Professional Consulting for various projects $3,500 <Reduced by TJQ> ($1,000) Total 2121.2392.0000 Consulting & Professional $2,500 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen General Public Relations $4,000 <Reduced by TJQ> ($1,500) City of Pickering 2010 Approved Final Background Information 2121 C.A.O. Office Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Total 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $2,500 2121.2395.0000 Memberships PRO (CAO) $200 Ontario Municipal Administrators (CAO) $300 OMMI (CAb & Mgr. Customer & Admin. Services) $200 AMCTO - (Mgr. Customer Admin. Services) $330 Total 2121.2395.0000 Memberships $1,030 2121.2396.0000 Photo, Mapping, Printing To cover various printing/framing requests $350 <Deleted by TJQ> ($350) Total 2121.2396.0000 Photo, Mapping, Printing 2121.5300.0000 Stationery & Office Suppl General office supplies $1,800 <Reduced by TJQ> ($300) Total 2121.5300.0000 Stationery & Office Suppl $1,500 Total. $547,363 Total Expenses $547,363 Revenue Total Revenues Net Expenses $547,363 I 106 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4114/201012:48 PM 2129 Customer Clare Centre Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $210,934 $234,473 $231,161 $10,577 241.738 4.58% $241,738 1200 Overtime $0 $671 $750 $0 $750 0.00% $750 1400 Employer Contributions $38,835 $44,567 $52,306 $2,769 $55,075 5.29% $57,278 1800 Conferences $513 $0 $0 $0 0 0.00% $1,50 2110 Travel $0 $127 $200 $300 500 150.00% $500, 2131 Cellular Phones & Pagers $0 $48 $0 $0 0 0.00% $0 2140 Telephones $21,420 $17,023 $20,691 ($681) $20,010 3.29% $21,310 2220 Subscription & Publications $0 $0 $200 $0 200 0.00% $200 2340 Seminars & Education $693 $276 $750 $0 $750 0.00% $750 2370 Insurance Premium $1,788 $2,043 $1,803 $168 $1.971 9.32% $2,533 2392 Consulting & Professional $0 $12,329 $12,500 ($12,500) $0 -1001.00%1 $0 2394 Recpt, Prom & Sp Events $911 $713 $800 ($300) $500 -37.50% $800 2396 Photo, Mapping, Printing $435 $607 $1,500 $0 $1 500 0.00% $1,50 5300 Stationery & Office Supplies $1,235 $1,209 $1,500 ($500) $1,000 -33.33% $1,500 5320 Program Supplies $0 $640 $01 1 $0, 0.00% $0 Total EXPENDITURES $276,764 $314,725 $324,161 ($167)1 $323,994 0.05% $330,359 Net $276,764 $314,725 $324,161 ($167) $323,994 -0.05% $330,359 17 City of Pickering 2010 Approved Final Background Information 2129 Customer Care Centre Run Date: 4/14/20102:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2129.1100.0000 Salaries & Wages Salaries & Wages $241,738 Total 2129.1100.0000 Salaries & Wages $241,738 2129.1200.0000 Overtime To meet service level / workload commitments $750 Total 2129.1200.0000 Overtime $750 2129.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $55,075 benefits such as dental and optical Total 2129.1400.0000 Employer Contributions $55,075 2129.1800.0000 Conferences Service Delivery Officials Conference - Supervisor, Customer Care $1,500 <Deleted by TJQ> ($1,500) Total 2129.1800.0000 Conferences 2129.2110.0000 Travel . Parking & mileage $500 Total 2129.2110.0000 Travel $500 2129.2140.0000 Telephones Includes monthly, long distance and language line services $7,890 Tigertel-After hours answering service (Operations, Animal Services, By-law & $12,120 Customer Care) Total 2129.2140.0000 Telephones $20,010 2129.2220.0000 Subscriptions & Publications Reference material - training, publications $200 Total 2129.2220.0000 Subscriptions & Publications $200 2129.2340.0000 Seminars & Education Ont. Mgmt. Dev. Prgm. & Other $750 Total 2129.2340.0000 Seminars & Education $750 2129.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $1,971 insured and higher replacement costs. Total 2129.2370.0000 Insurance Premium $1,971 2129.2392.0000 Consulting & Professional Training - Access. Customer Service Standards - legislated $12,500 <Reduced by TJQ> ($12,500) Total 2129.2392.0000 Consulting & Professional 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen To cover various promotional items $800 <Reduced by TJQ> , ($300) Total 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $500 2129.2396.0000 Photo, Mapping, Printing Printing of internal / external promotional pieces $2,500 <Reduced by TJQ> ($1,000) Total 2129.2396.0000 Photo, Mapping, Printing $1,500 2129.5300.0000 Stationery & Office Supplies City of Pickering 2010 Approved Final Background Information 2129 Customer Care Centre Run Cate : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET General office supplies including cost of toners $1,500 <Reduced by TJQ> ($500) Total 2129.5300.0000 Stationery & Office Supplies $1,000 Total. $323,994 Total Expenses $323,994 Revenue' Total Revenues Net Expenses $323,994 i City of Pickering 2010 and 2011 Current Budget Approved Final Run Date: 4/1412010 12:48 PM 2139 HU~t18r1 R@SOUICeS Report Name: 2010& 2011Revisedt 2008 2009 2009 Budge ACTUALS YTD. APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $273,306 $310,866 $301,045 $18,196 $319,241 6.04% $319,241 1200 Overtime $119 $817 $1,000 $0 1000. 0.00% $1,00 1400 Employer Contributions $63,447 $67,700 $67,188 $3,678 70,866 5.47% $73,701 1700 Employee Recognition & $37,592 $27,114 $30,250 $5,000 $35 250 16.53% $35,250 2110 Travel $110 $335 $300 $0 300 0.00%° $300 2131 Cellular Phones & Pagers $413 $326 $800 ($800) 0' . -100.00% $0 2140 Telephones $3,691 $3,562 $3,167 ($96)' $3,071 -3.03% $3,26 2210 Advertising $16,562 $10,306 $25,000 ($5,000) $20.000 -20.00% $25,000 2220 Subscription & Publications $839 $0 $115 ($115) $0 -100.00% $200 2340 Seminars & Education $957 $4,304 $4,170 ($1,170) 3 000 -28.06% $4,00 2370 Insurance Premium $3,742 $3,377 $4,475 ($701) $3J74 15.66%° $4,151 2392 Consulting & Professional $91,205 $65,992 $80,300 ($4,000) 76300 X1,98% $76,300 2394 Recpt, Prom & Sp Events $3,411 $2,259 $2,000 ($500)' $1 500 -25.00% $2,00 2395 Memberships $839 $965 $930 $110 $1,040 11.83% $1,040 2396 Photo, Mapping, Printing $322 $0 $300 - $0 $300 0.00% $300 5300 Stationery & Office Supplies $2,369 $1,5161 $2,500 ($500); -20.00% $2,50 Total EXPENDITURES $498,926 $499,438 $523,540 $14,10211 2.69% $548,243 REVENUES 9990 Miscellaneous Revenue $0 ($397) $0 so l $0 0.00% $0 Total REVENUES $0 ($397) $0 $0 0.00% $0 Net $498,926 $499,041 $523,540 $14,102 $537,642 2.69%1 $548,243 44e City of Pickering 2010 Approved Final Background Information gas 0 PM 2139 Human Resources Run Date: u Report Name: 2010 Backgrokground nd Current t 2010 BUDGET Expenses 2139.1100.0000 Salaries & Wages Base Salaries & Wages $319,241 Total 2139.1100.0000 Salaries & Wages $319,241 2139.1200.0000 Overtime To meet service level / workload commitments $2,600 <Reduced by TJQ> ($1,600) Total 2139.1200.0000 Overtime $1,000 2139.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT.,) and employer provided $70,866 benefits such as dental and optical Total 2139.1400.0000 Employer Contributions $70,866 2139.1700.0000 Employee Recog'n & Apprec Annual BBQ & Christmas Party $10,000 Retirements 5 @ $350 - Union Affiliated $1,750 Retirements 5 @ $700 - Non - Union $3,500 Employee Recognition Program Awards $20,000 Total 2139.1700.0000 Employee Recog'n & Apprec $35,250 2139.2110.0000 Travel Parking and mileage $300 Total 2139.2110.0000 Travel $300 2139.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $800 <Deleted by TJQ> ($800) - Total 2139.2131.0000 Cellular Phones & Pagers 2139.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $3,071 system upgrades Total 2139.2140.0000 Telephones $3,071 2139.2210.0000 Advertising Funds allocated for possible retirements, turnover of staff and advertising cost $25,000 increases <Reduced by TJQ> ($5,000) Total 2139.2210.0000 Advertising $20,000 2139.2220.0000 Subscriptions & Publications Canadian HR Reporter $200 <Deleted by TJQ> ($200) Total 2139.2220.0000 Subscriptions & Publications 2.139.2340.0000 Seminars & Education Training H.R. Staff to maintain knowledge of new legislative requirements and $2,000 emerging HR issues Employee education assistance under Policy (HUR 160) $2,000 <Reduced by TJQ> ($1,000) Total 2139.2340.0000 Seminars & Education $3,000 2139.2370.0000 Insurance Premium S A City of Pickering 2010 Approved Final Background Information 2139 Human Resources Run Date: kgrouo urre Report Name: 2010 Backgroundnd Current t 2010 BUDGET Annual cost of insurance policy. Premium increases due to higher value of assets $3,774 insured and higher replacement costs. Total 2139.2370.0000 Insurance Premium $3,774 2139.2392.0000 Consulting & Professional Employee & Family Assistance Program (Council Resolution 441/97) $27,000 Pre-employment Medicals (City Policy HUR-040) + Retainer Fee) $4,000 Pre-employment Criminal Reference Checks (City Policy HUR-040) $3,000 Ongoing legal advice (acct. shared by CAO/HR re: Admin/Corp/personnel matters) $35,000 <Reduced by TJQ> ($5,000) Requested Medical Certificates $2,000 Firefighter Fitness Tests $300 Attendance Management. Consultant (to convert AAMS to INFOHR) $10,000 Total 2139.2392.0000 Consulting & Professional $76,300 2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Employee Relations/flowers/condolences $2,000 <Reduced by TJQ> ($500) Total 2139.2394,0000 Recpt,Prom. & Sp.Ev.,Gen $1,500 2139.2395.0000 Memberships HRPAO (Manager, Human Resources) $300 HRPAO (Coordinator, Human Resources) $320 HRPAO (Employment & Compensation Specialist) $420 Total 2139.2395.0000 Memberships $1,040 2139.2396.0000 Photo, mapping printing Misc. Printing $300 Total 2139.2396.0000 Photo, mapping printing $300 2139.5300.0000 Stationery & Office Supplies General office supplies $2,500 <Reduced by TJQ> ($500) Total 2139.5300.0000 Stationery & Office Supplies $2,000 Total. $537,642 Total Expenses $537,642 Revenue Total Revenues Net Expenses $537,642 s City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2141 Health & Safety Report Name: 2010&2011 ReAsedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $63,320 $72,962 $72,834 $3,109 $75.943 4.27% $75,943 1200 Overtime $0 $1,145 $600 $0 600 0.00% $600 1400 Employer Contributions $14,810 $16,542 $16,767 $832' $17 599 4.96%0 $18,303 2110 Travel $480 $243 $500 $0 500 0.00% $500 2131 Cellular Phones & Pagers $285 _ $262 $400 ($400) $0 -100.00% $0 2140 Telephones $658 $705 $620 ($10) 610 -1.61% $640 2220 Subscription & Publications $96 $0 $120 ($120) 0 -100.00% $0 2340 Seminars & Education $0 $2,395 $2,500 ($1,000) $1,500 -40-06% $2,50 2341 Corporate Training $0 $23,625 $22,000 $10,000: 132 000 45.45% $35,000 2370 Insurance Premium $465 $929 $783 $157 940 20.05% $1,034 2392 Consulting & Professional $43,699 $600 $600 $O s $600 0.00% $60 2395 Memberships $375 $289 $400 $0 400 0.00% $400 2396 Photo, Mapping, Printing $1,527 $0 $2,500 ($2,500) 0 -100.00% $2,50 5300 Stationery & Office Supplies $293 $719 $300 $0 300 0.00% $300 5380 Educational/Promotional Materials $680 $0 $0 $1,000 $1,000 0.00% $1,00 5390 Workplace Accommodations $123 $1,246' $2,000 $0 0.00% $2,00 Total EXPENDITURES $126,810 $121,6621 $122,924 $11,068 9.00% $141,320 REVENUES 9990 Other Revenues $0 $0 ($22,000) ($10,000) 45.45% $35,000) Total REVENUES $0 $0 ($22,000)1 ($10,000)?, 45.45% $35,000 Net $126,810 $121,662 $100,924 $1,068 $101,992 1.06% $106,320 City of Pickering 2010 Approved Final Background Information 2141 Health 8~ Safe Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2141.1100.0000 Salaries & Wages Base Salaries & Wages $75,943 Total 2141.1100.0000 Salaries & Wages $75,943 2141.1200.0000 Overtime To meet service level/workload commitments $600 Total 2141.1200.0000 Overtime $600 2141.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $17,599 benefits such as dental and optical Total 2141.1400.0000 Employer Contributions $17,599 2141.2110.0000 Travel Parking and mileage $500 Total 2141.2110.0000 Travel $500 2141.2131.0000 Cell Phones & Pagers Cellular Phone Charges $400 <Deleted by TJQ> ($400) Total 2141.2131.0000 Cell Phones & Pagers 2141.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $610 system upgrades Total 2141.2140.0000 Telephones $610 2141.2220.0000 Subscriptions & Publicati 2141.2340.0000 Seminars & Education Education Assistance $2,500 <Reduced by TJQ> ($1,000) Total 2141.2340.0000 Seminars & Education $1,500 2141.2341.0000 Corporate Training Corporate health & safety training program to reduce WSIB claims. Program funded $35,000 from the WSIB reserve. JH&SC Basic Certification. <Reduced by TJQ> ($3,OQO) Total 2141.2341.0000 Corporate Training $32,000 2141.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $940 insured and higher replacement costs. Total 2141.2370.0000 Insurance Premium $940 2141.2392.0000 Consulting & Professional MSDS Online Software - 5 User Licenses $600 Total 2141.2392.0000 Consulting & Professional $600 2141.2395.0000 Memberships HRPAO Membership $400 Total 2141.2395.0000 Memberships $400 2141.2396.0000 Photo, Mapping & Printing Reprinting of H&S Guidebook $2,500 <Deleted by TJQ> ($2,500) Total 2141.2396.0000 Photo, Mapping & Printing 114 I City of Pickering 2010 Approved Final Background Information 2141 Health Safety Report Name Run Date: 20110 Background M d Current 2010 BUDGET 2141.5300.0000 Stationery& Office Suppl General office supplies $300 Total 2141.5300.0000 Stationery & Office Suppl $300 2141.5380.0000 Educational Material Training & Educational Material $1,000 Total 2141.5380.0000 Educational Material $1,000 2141.5390.0000 Workplace Accommodation Physical. Demands Analyses (assistive devices, workplace modifications for injured $2,000 workers) Total 2141.5390.0000 Workplace Accommodation $2,000 Total. $133,992 Total Expenses $133,992 Revenue 2141.9990.0000 Other Revenues Transfer from WSIB reserve to offset the cost associated with the additional Health & ($35,000) Safety Training <Reduced by TJQ> $3,000 Total 2141.9990.0000 Other Revenues ($32,000) Total. ($32,000) Total Revenues ($32,000) Net Expenses $101,992 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2125 Legal Services Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $192,622 $198,686 $192,816 $12,535 205,351 6.50% $205,351 1200 Overtime $105 $134 $0 $0 0 0.00% $0 1400 Employer Contributions $34,626 $36,049 $39,070 $2,687 ; ^$41 X757 6.88% $43,42 2110 Travel $646 $753 $1,000 ($100) 900 -10.00% $1,00 2131 Cellular Phones & Pagers $366 $752 $800 $0 800 ' 0.00% . $1,200 2140 Telephones $2,072 $2,336 $2,095 ($34) $2.061 -1.62% $2,160 2220 Subscription & Publications $5,237 $3,474 $4,320 $120 $4,4.4.0 2.78% $4,504 23201egal Services . $0 $0 $0 $0 0 0.00% $0 2340 Seminars & Education $921 $1,162 $2,000 $0: $2.000 0.00% $2,50 2370 Insurance Premium $854 $1,880 $1,915 $329 $2,244 17.18% $2,468 2392 Consulting & Professional $49,386 $53,953 $40,000 $15,000 $55,000 37.50% $55,000 2394 Recpt, Prom & Sp Events $591 $607 $850 $0 850 0:00% $850 2395 Memberships $823 $2,363 $3,000 $0. $3000 0.00%0 $3,00 5300 Stationery & Office Supplies $1,497 $1,564 $1,500 $0; 0.00% $1,500 Total EXPENDITURES $289,745 $303,713 $289,366 $30,537 10.55% $322,960 REVENUES 1413 Sale of Services - Legal ($460) ($740) ($500) $0 500 0.00% ($515) 9990 Misc Income $0 $0 $0 $0 0.00% $0 Total REVENUES ($460)1 ($740)1 ($500) $01 0.00% $515) Net $289,285 $302,973 $288,866 $30,537 $319,403 10.57% $322,445 I 116 City of Pickering 2010 Approved Final Background Information 2125 Legal Services Report Name: Run Date: 20110 Background Current 2010 BUDGET Expenses 2125.1100.0000 Salaries & Wages Base Salaries & Wages $205,351 Total 2125.1100.0000 Salaries & Wages $205,351 2125.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $41,757 benefits such as dental and optical Total 2125.1400.0000 Employer Contributions $41,757 2125.2110.0000 Travel Parking and mileage $1,000 <Reduced by TJQ> ($100) Total 2125.2110.0000 Travel $900 2125.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $800 Total 2125.2131.0000 Cellular Phones & Pagers $800 2125.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $2,061 system upgrades Total 2125.2140.0000 Telephones $2,061 2125.2220.0000 Subscriptions & Publications 2009 LexisNexis @ 192 per month $2,304 Canada Law Book $80 Reference material, journals and reports $1,750 Miscellaneous $306 Total 2125.2220.0000 Subscriptions & Publications $4,440 2125.2340.0000 Seminars & Education Topical Seminar- City Solicitor $1,500 Topical Seminar - Legal Services Assistant $500 Total 2125.2340.0000 Seminars & Education $2,000 2125.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $2,244 insured and higher replacement costs. Total 2125.2370.0000 Insurance Premium $2,244 2125.2392.0000 Consulting & Professional Contract services - POA enforcement $55,000 <Reduced by TJQ> ($5,000) Legal matters $5,000 Total 2125.2392.0000 Consulting & Professional $55,000 2125.2394.0000 Recpt, Prom&Sp Ev, Gen General Meetings $850 Total 2125.2394.0000 Recpt, Prom&Sp Ev, Gen $850 2125.2395.0000 Memberships General Law Society Memberships $3,000 Total 2125.2395.0000 Memberships $3,000 2125.5300.0000 Stationery & Office Supplies General office supplies $1,500 1:17 i City of Pickering 2010 Approved Final Background Information 2125 Legal $erVICeS Report Name: Run Date: 20110 Background M d Current 2010 BUDGET Total 2125.5300.0000 Stationery & Office Supplies $1,500 Total. $319,903 Total Expenses $319,903 Revenue 1413.0000.0000 SALE OF SERVICES - LEGAL Notarizing Documents ($500) Total 1413.0000.0000 SALE OF SERVICES - LEGAL ($500) Total . ($500) Total Revenues ($500) Net Expenses $319,403 I City of Pickering 2010 and 2011 Current Budget Approved Final Run Date: 4/14/201012:48 PM 2122 Clerks Office Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. - BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $411,907 $398,675 $406,507 ($76,464) $330.043 -18.81% $330,043 1200 Overtime $1,115 $1,326 $1,500 $0 1500 0,00% $3,00 1400 Employer Contributions $93,531 $95,409 $96,225 ($10,325) 85,900 -10.73% $88,380 1800 Conferences $1,042 $980 $1,000 $0, 1000 0.00% $2,00 2110 Travel $1,036 $1,200 $600 $400 1000 66.67% $1,00 2131 Cellular Phones & Pagers $1,178 $983 $1,200 ($360) 840 -30.00% $1,20 2140 Telephones $5,231 $5,407 $6,938 ($2,226), $4;712 -32.08% $5,00 2220 Subscription & Publications $1,307 $1,026 $1,000 $500: 1 500 50.00% $1,500 2340 Seminars & Education $2,316 $1,738 $3,000 ($500) 2500 16.67% $4,00 2370 Insurance Premium $3,354 $3,454 $3,608 ($335) $3.273 -9.28% $4,169 2392 Consulting & Professional $3,893 $1,723 $5,000 ($5,000): $0 -100.00% $0 2394 Recpt, Prom & Sp Events $707 $1,356 $1,000 ($500) 500 -50.00% $1,00 2395 Memberships $705 $740 $775 ($425) 3_50 -54.84% $450 2396 Photo, Mapping, Printing $0 $0 $0 $01 0 0.00% $0 2399 Outside Agency Serv $27 $0 $1,000 ($1,000) $0 -100.00% $0 5300 Stationery & Office Supplies $4,146 $5,201 $4,000 $0 $4,000 0.00% $4,50 5302 Forms $01 $0 $0 $0; 0.00% $0 Total EXPENDITURES $531,495 $519,218 $533,3531 ($96,235)1 $437.118 -18.04% $446,242 REVENUES 1411 Sale of Services-Administration ($68,050) ($69,355) ($60,000) $0 ($60,000) 0.00% ($60,000) 1513 Lic. & Per-Amusement ($120,167) ($102,486) ($125,000) $0 ($125.000) 0.00% ($125,000) 1519 Licenses & Permits-Marriage ($16,960) ($22,996) ($18,700) $0 0.00%0 $18,700) Total REVENUES ($205,177) ($194,837) ($203,700) $0 0.00% $203,700 Net $326,318 $324,381 $329,683 ($96,235) $233,418 -29.19% $242,542 119 City of Pickering 2010 Approved Final Background Information 2122 Clerks office Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET i Expenses 2122.1100.0000 Salaries & Wages Base Salaries & Wages $425,851 Position not funded in 2010 ($95,808) Total 2122.1100.0000 Salaries & Wages $330,043 2122.1200.0000 Overtime To meet service level/Workload commitments $3,000 <Reduced by TJQ> ($1,500) Total 2122.1200.0000 Overtime $1,500 2122.1400.0000 Employer Contributions This item includes mandatory deductions( CPP., El., EHT., ) and employer provided $100,915 benefits such as dental and optical Benefits related to position not funded. ($15,015) Total 2122.1400.0000 Employer Contributions $85,900 2122.1800.0000 Conferences City Clerk - MPA Program $1,000 AMCTO Conference $1,000 City Clerk - AMCTO Board of Directors (Zone 4 Representative) $4,000 <Deleted by TJQ> ($5,000) Total 2122.1800.0000 Conferences $1,000 2122.2110.0000 Travel Clerk/Deputy - Parking and mileage, Election mileage $1,500 <Reduced by TJQ> ($500) Total 2122.2110.0000 Travel $1,000 2122.2131.0000 Cellular Phones & Pagers Pager for City Clerk and Cell Phone $1,200 <Reduced by TJQ> ($360) Total 2122.2131.0000 Cellular Phones & Pagers $840 2122.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $4,712 system upgrade Total 2122.2140.0000 Telephones $4,712 2122.2220.0000 Subscriptions & Publicati Reference material, journals and reports $1,500 Total 2122.2220.0000 Subscriptions & Publicati $1,500 2122.2340.0000 Seminars & Education City Clerk - MPA Program $1,000 <Deleted by TJQ> ($1,000) Business related workshops and seminars for staff education and development $2,500 Total 2122.2340.0000 Seminars & Education $2,500 2122.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $3,273 insured and higher replacement costs. Total 2122.2370.0000 Insurance Premium $3,273 2122.2392.0000 Consulting & Professional Consulting related to heritage permit applications $3,000 City of Pickering 2010 Approved Final Background Information 2122 Clerks Office Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenditure transferred to Heritage Pickering. ($3,000) Total 2122.2392.0000 Consulting & Professional 2122.2394.0000 Recpt, Prom, & Spec Event . Provide for lunches, coffee, etc. for staff who belong to associations that may hold $1,000 meetings at Civic Complex <Reduced by TJQ> ($500) Total 2122.2394.0000 Recpt, Prom, & Spec Event $500 2122.2395.0000 Memberships Association of Municipal Clerks and Treasurer's - City Clerk $350 General Membership $225 <Deleted by TJQ> ($225) Total 2122.2395.0000 Memberships $350 2122.2399.0000 Outside Agency Services 2122.5300.0000 Stationery & Office Supplies General office supplies $4,500 <Reduced by TJQ> ($500) Total 2122.5300.0000 Stationery & Office Supplies $4,000 2122.5302.0000 Forms Total . $437,118 Total Expenses $437,118 Revenue 1411.0000.0000 SALE OF SERVICES - CLERKS Death registration, zoning certificates, commissioning, certifications and FOI ($60,000) .Total 1411.0000.0000 SALE OF SERVICES - CLERKS ($60,000) 1513.0000.0000 LIC.&PERMITS - LOTTERIES Issuance of licenses for raffles, bingos, etc. (Revenue at budgeted levels to reflect ($125,000) industry forecasts) Total 1513.0000.0000 LIC.&PERMITS - LOTTERIES ($125,000) 1519.0000.0000 LIC.&PERMITS - MARRIAGE Issuance of marriage licenses ($18,700) Total 1519.0000.0000 LIC.&PERMITS - MARRIAGE ($18,700) Total. ($203,700) Total Revenues ($203,700) Net Expenses $233,418 121 City of Pickering 2010 and 2011 Current Budget Approved Final 2191 Records Management & Elections Run Date 4/14/201012:48PM Report Name: 2010 & 2011 ReAsedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS. BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $58,493 $59,451 $58,936 $92,515 $151.451 156.98% $61,451 1200 Overtime $0 $0 $1,000 $9,000 10000 900.00% $2,00 1400 Employer Contributions $11,322 $14,269 $14,990 $1,600. 16,590 10.67% $17,253 2110 Travel $0 $647 $0 $500 500 0.00% $500 2121 Postage $0 $0 $0 $15,000 $15.000 0.00% $0 2210 Advertising $0 $0 $0 $1,0001 1000 0.00% $0 2340 Seminars & Education .$80 $2,323 $1,500 $1,000, $2,500 66.67% $1,00 2365 Purch Prnting/Broch/News Ltr $0 $0 $0 $500 500 0.00% $0 2370 Insurance Premium $264 $577 $587 $1,990 2577 339.01% $600 2399 Outside Agency Serv $7,681 $6,050 $10,000 $8,000 $18,000 80.00% $10,000 2635 Building Rentals $0 $0 $0 $1,000 $1,000 0.00% $0 2678 Rental Misc Equip $0 $0 $0 $120,000 120 000 0.00% $0 5300 Stationery & Office Supplies $97 $448 $1,250 $28,750: 2300.00% $1,50 Total EXPENDITURES $77,937 $83,763 $88,263 $280,855~ $369,118 318.20% $94,304 REVENUES 1910 Transfer from Reserve $0 $0 $0 ($280,000) 0.00% $0 Total REVENUES $0 $01 $01 ($280,000) 0.00% $0 Net $77,937 $83,763 $88,263 $855 $89,118 0.97% $94,304 1222 City of Pickering 2010 Approved Final Background Information 2191 Records Management & Elections Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2191.1100.0000 Salaries & Wages Base Salaries & Wages $61,451 2010 Elections (polling staff) $90,000 Total 2191.1100.0000 Salaries & Wages $151,451 2191.1200.0000 Overtime To meet service level/workload commitments $2,000 2010 Elections $8,000 Total 2191.1200.0000 Overtime $10,000 2191.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $16,590 benefits such as dental and optical Total 2191.1400.0000 Employer Contributions $16,590 2191.2110.0000 Travel Various Travel $500 Total 2191.2110.0000 Travel $500 2191.2121.0000 Postage Mailing of voter notification cards and all related election material needing to be sent by $15,000 Canada Post Total 2191.2121.0000 Postage $15,000 2191.2210.0000 Advertising 2010 Elections - Durham Area Clerks Co-operative Campaign $2,000 <Reduced by TJQ> ($1,000) Total 2191.2210.0000 Advertising $1,000 2191.2340.0000 Seminars & Education Masters Public Administration course $1,000 2010 Election training $1,500 Total 2191.2340.0000 Seminars & Education $2,500 2191.2365.0000 ELECT-Purchased Print-New 2010 Elections - Accessibility Brochures $1,000 <Reduced by'TJQ> ($500) Total 2191.2365.0000 ELECT-Purchased Print-New $500 2191.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $2,577 insured and higher replacement costs. Total 2191.2370.0000 Insurance Premium $2,577 2191.2399.0000 Outside Agency Services Maintain and update municipal voter list. (includes Datafix lookup for residents). $9,500 Outside shredding services for all depts. (2 new locations) $4,000 Outside shredding for special Clerks functions (elections and year-end records $1,500 destruction) (Transferred from 2122.2399) . MTL - Microimage Technologies - scanning (Transferred from 2122.2392) $3,000 Total 2191.2399.0000 Outside Agency Services $18,000 2191.2635.0000 Building Rentals 2010 Elections - Polling Location Rentals $1,500 <Reduced by TJQ> ($500) 123 City of Pickering 2010 Approved Final Background Information 2191 Records Management & Elections Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Total 2191.2635.0000 Building Rentals $1,000 2191.2678.0000 Misc. Equip. Rental Rental of Vote Tabulators $150,000 <Reduced by TJQ> ($30,000) Total 2191.2678.0000 Misc. Equip. Rental $120,000 2191.5300.0000 Stationery & Office Suppl General Office Supplies $1,500 2010 Election Supplies $28,500 Total 2191.5300.0000 Stationery & Office Suppl $30,000 Total. $369,118 Total Expenses $369,118 .Revenue 1910.2191.0000 Trsf - Elections Res. Funding for 2010 election ($280,000) Total 1910.2191.0000 Trsf - Elections Res. ($280,000) Total. ($280,000) Total Revenues ($280,000) Net Expenses $89,118 X24 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2199 Print Shop/Mail Room Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $84,669 $87,358 $86,192 $3,180; $9 372 3.69% $89,372 1200 Overtime $69 $305 $350 $0'' 350 0.00% $356 1400 Employer Contributions $23,988 $24,975 $26,856 $1,796 28652 6.69% $29,798 2121 Postage $96,226 $98,294 $110,000 $3,000, $113.000 2.73% $117,000 2122 Freight, Express & Cartage $3,034 $3,638 $4,000 $0 $4,000 0.00% $4,000 2140 Telephones $2,297 $2,335. $2,073 ($33) $2.040 -1.59% $2,146 2365 Purch Prnting/Broch/News Ltr $0 $0 $0 $0 $0 0.00% $0 2370 Insurance Premium $1,173 $2,571 $2,751 $1591 2910 5.78%0 $3,201 2392 Consulting & Professional $5,003 $9,779 $5,000 ($5,000) 0 -100.00% $0 2399 Outside Agency Serv $28,316 $29,544 $30,000 $3,000, 33000 10.00% $33,000 2478 Misc Equip Repairs $0 $0 $0 $0 $0 0.00% $0 5300 Stationery & Office Supplies $6,140 $9,552 $7,000 $0 $7.000 0.00% $7,000 5301 Printing Supplies $107,982 $117,476 $120,000 $01 0.00% $120,000 Total EXPENDITURES 1 $358,898 $385,8261 $394,222 $6,1021, 1.55% $405,861 REVENUES 9990 Other Revenue $0 $0 ($100) $100. -100.00% $0 Total REVENUES $0 $0 ($100)1 $100; -100.00% $0 Net $358,898 $385,826 $394,122 $6,202 $400,324 1.57% $405,861 City of Pickering 2010 Approved Final Background Information 2199 Print Shop/Mail Room Run Date: 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2199.1100.0000 Salaries & Wages Base Salary & Wages $89,372 Total 2199.1100.0000 Salaries & Wages $89,372 2199.1200.0000 Overtime To meet service level / workload commitments $350 Total 2199.1200.0000 Overtime $350 2199.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $28,652 benefits such as dental and,optical Total 2199.1400.0000 Employer Contributions $28,652 2199.2121.0000 Postage Increase to reflect higher volume of outgoing mail and anticipated increase in postal $113,000 rates Total 2199.2121.0000 Postage $113,000 2199.2122.0000 Freight,Express & Cartage Cost of courier services $4,000 Total 2199.2122.0000 Freight,Express & Cartage $4,000 2199.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $2,040 system upgrades Total 2199.2140.0000 Telephones $2,040 2199.2365.0000 Purch. Pr./Broch./News Lt 2199.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $2,910 insured and higher replacement costs. Total 2199.2370.0000 Insurance Premium $2,910 2199.2399.0000 Outside Agency Services The City's daily, scheduled mail delivery - does not include other courier charges. $33,000 Total 2199.2399.0000 Outside Agency Services $33,000 2199.5300.0000 Stationery & Office Supplies Stationery and envelopes for corporate-wide use $7,000 Total 2199.5300.0000 Stationery & Office Supplies $7,000 2199.5301.0000 Printing Supplies Supplies and maintenance for all copiers and other related equipment $120,000 Total 2199.5301.0000 Printing Supplies $120,000 Total. $400,324 Total Expenses $400,324 Revenue 2199.9990.0000 Other Revenue Total. Total Revenues 12 6 City of Pickering 2010 Approved Final Background Information 2199 Print Shop/Mail Room Run Date: 4/i4/20102:38PM Report Name: 2010 Background Current 2010 BUDGET Net Expenses $400,324 JL 27 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2220 By-law Report Name: 2010 & 2011 Revisedt 2008 2009 2009. Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $491,796 $481,152 $484,531 $18,842 $5033,73 _ 3.89% $503,373 1200 Overtime $6,873 $6,667 $7,000 $0' 7000. 0.00% $7,00 1400 Employer Contributions $93,448 $102,981 $110,326 $88. $110,414 0.08% $114,830 1900 Uniforms $5,281 $4,670 $3,500 $500 $4,000 14.29% $4,00 2110 Travel $445 $401 $300 $0 $300 0.00% $400 2131 Cellular Phones & Pagers $6,858 $4,471 $8,000 $0 $ 000 0.00%0 $8,60 2140 Telephones $4,074 $4,230 $3,763 ($88) $3,_675 -2.34% $3,88 2220 Subscription & Publications $0 $282 $0 $150 150 0.00% $0 2340 Seminars & Education $3,647 $3,265 $2,000 $1,400 $3 400 70.00% $6,000 2370 Insurance Premium $7,349 $8,028 $7,829 $1,3481,, $9,177 17.22% $9,636 2371 Ins. Deductible $572 $4,363 $2,000 $0 $2.000 _ 0.00% $2,00 2395 Memberships $863 $165 $700 ($400) 300 -57.14% $700 2399 Outside Agency Serv $22,945 $18;670 $2,000 $0 $2 000 0.00% $2,000 2457 Veh - Repairs & Maintenance $7,472 $8,333 $5,500 $2,500;. $8.000 45.45% $8,00 2678 Rental Misc Equip $0 $0 $0 $0 _$0 0.00% $0 5302 Forms $7,750 $6,243 $5,000 $0 $5,000 0.00% $10,000 5900 Gas, Oil Tires $14,632 $14,795 $13,170' $1,830 15000 13.90% $15,500 5902 Misc. Equipment $582 $1,014 $1,000 $1,500 2500 150.00% $1,000 6000 Parking - MOT $52,438 $52,960 $50,000 $0' 0.00% $50,000 Total EXPENDITURES $727,024 $722,693 $706,619 $27,670; 3.92% $746,919 REVENUES 1512 Lic. & Per-Business ($173,240) ($173,355) ($175,000) $0 ($175,000) 0.00% ($180,250) 1514 Lic. & Per-Taxi ($31,954) ($34,654) ($35,000) $0 ($351000 0.00% ($35,000) 1520 Fines ($671,096) ($661,522) ($650,000) ($25,000) ($675.00011 3.85% ($675,000) 9990 Other Revenues ($24,545) ($18,641) ($1,000) . $0 0.00% ($1,000 Total REVENUES ($900,834) ($888,171) ($861,000) ($25,000) 2.90% ($891150) Net ($173,810) ($165,478) ($154,381) $2,670 ($151,711) -1.73% ($144,331) 128 I City of Pickering 2010 Approved Final Background Information ZZZO By-law Run Date: 4/14/2010 2:38 M Report Name: 20110 Background Current 2010 BUDGET Expenses 2220.1100.0000 Salaries & Wages Base Salaries & Wages $503,373 Total 2220.1100.0000 Salaries & Wages $503,373 2220.1200.0000 Overtime To cover additional City functions where By-law staff are required $7,000 Total 2220.1200.0000 Overtime $7,000 2220.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $110,414 -benefits such as dental and optical Total 2220.1400.0000 Employer Contributions $110,414 2220.1900.0000 Uniforms Uniforms, return to previous budget commitment required to ensure officers are $6,000 professionally outfitted for various job functions. <Reduced by TJQ> ($2,000) Total 2220.1900.0000 Uniforms $4,000 2220.2110.0000 Travel Officers: Parking and mileage $300 Total 2220.2110.0000 Travel $300 2220.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $5,000 Air cards for MLEO laptops (connection fee) $3,000 Total 2220.2131.0000 Cellular Phones & Pagers $8,000 2220.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $3,675 system upgrades Total 2220.2140.0000 Telephones $3,675 2220.2220.0000 Subscriptions & Publications Weather Network $150 Total 2220.2220.0000 Subscriptions & Publications $150 2220.2340.0000 Seminars & Education Property Standards Course (OAPSO) $1,600 MLEO Course $600 Miscellaneous Courses - allow sufficient funding to proceed to Step 2 of the Municipal $800 Management Diploma. AMCT - Unit 3 $400, Total 2220.2340.0000 Seminars & Education $3,400 2220.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $9,177 insured and higher replacement costs. Total 2220.2370.0000 Insurance Premium $9,177 2220.2371.0000 Self Insurance Insurance Deductible $2,000 Total 2220.2371.0000 Self Insurance $2,000 2220.2395.0000 Memberships 4 memberships to Ontario Assoc.of Property Standards Officers and one certification. $200 12 City of Pickering 2010 Approved Final Background Information Run Date: 20110 Background Current 2220 By-law Report Name: 2010 BUDGET OMMI membership $100 Total 2220.2395.0000 Memberships $300 2220.2399.0000 Outside Agency Services Use of process servers for info. to be served upon defendants who live outside of $1,000 Pickering Expense for those property owners charged under the Clean and Clear By-Law which is $1,000 offset in Miscellaneous Revenue Total 2220.2399.0000 Outside Agency Services $2,000 2220.2457.0000 Vehicle-Repair & Maintenance Servicing of vehicles $8,000 Total 2220.2457.0000 Vehicle-Repair & Maintenance $8,000 2220.5302.0000 Forms Various related documents - purchase of parking tickets, taxicab plate forms and $5,000 daybooks Total 2220.5302.0000 Forms $5,000 2220.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. $15,000 Total 2220.5900.0000 Gas, Oil, Tires Etc. $15,000 2220.5902.0000 Misc. Equipment Purchase of extraordinary items. Provide funds for replacement bicycle for continued $2,500 bike patrol program. Also provides funds for additional lights for pickup truck to ensure Officer safety during sign removal. Total 2220.5902.0000 Misc. Equipment $2,500 2220.6000.0000 Parking - MOT Admin. fee is charged to attach outstanding parking fines to a drivers license renewal $50,000 Total 2220.6000.0000 Parking - MOT $50,000 Total. $734,289 Total Expenses $734,289 Revenue 1512.0000.0000 L•IC & PERMITS - BUSINESS License revenue from public halls, wrecking yards, signs, carnivals, adult video shops, ($71,000) horse riding establishments, hawkers & peddlers, body rub parlours License revenue from Flea Market ($104,000) Total 1512.0000.0000 LIC & PERMITS - BUSINESS ($175,000) 1514.0000.0000 LIC & PERMITS - TAXI Taxi Permits ($35,000) Total 1514.0000.0000 LIC & PERMITS - TAXI ($35,000) 1520.0000.0000 FINES - PARKIN G/PROSECUT. Parking and other by=law fines "Plate Denial" Program ($675,000) Total 1520.0000.0000 FINES - PARKING/PROSECUT. ($675,000) 2220.9990.0000 OTHER REVENUE Recovery of cost from Clean and Clear By-Law ($1,000) Total 2220.9990.0000 OTHER REVENUE ($1,000) Total. ($886,000) 13 i City of Pickering 2010 Approved Final . Background Information 2220 By-law Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Total Revenues ($886,000) Net Expenses ($151,711) 43 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2293 Animal Services Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS . BUDGET 2010 2011 EXPENDITURES 1100 Salaries & Wages $211,561 $237,199 $221,522 $8,218 $229 740 3.71% $229,746 1200 Overtime $3,931 $3,413 $5,000 $2,5001 $7 500 50.00% $7,50 1400 Employer Contributions $35,917 $46,827 $46,372 $2,780 $49152 5.99% $51,118 1900 Uniforms $1,953 $1,577 $1,500 $500 2000 33.33% $2,00 2110 Travel $942 $505 $1,300 ($500). 800 -38.46%0 $1,80 2131 Cellular Phones & Pagers $4,170 $2,159 $4,000 $0 4 000 0.00% $4,000 2140 Telephones $2,934 $2,997 $2,158 ($105) 2,053 -4.87% $2,22 2210 Advertising $190 $740 $0 $600 600 0.00% $600 2220 Subscription & Publications $203 $37 $250 $0 250 0.00% $258 2340 Seminars & Education $3,206 $625 $1,000 $200' 1 200 20.00% $1,90 2370 Insurance Premium $2,049 $3,462 $2,899 $367'1 $3266 12.66% $3,593 2394 Rapt, Prom & Sp Events $1,603 $81 $500 $1,500 2 000 300.00%0 $800 2395 Memberships $251 $304 $300 $110 410 36.67% $410 2396 Photo, Mapping, Printing $778 $0 $0 $0 0 0.00.%0 $0 2399 Outside Agency Serv $91,128 $103,497 $91,000 ($11,500) $79,500 -12.64% $93,000 2457 Veh - Repairs & Maintenance $1,001 $4,749 $1,400 $2,400 ` $3,860 171.43% $2,000 5300 Stationery & Office Supplies $570 $482 $750 $0 750 0.00% $1,000 5900 Gas, Oil Tires $7,600 $6,632 $6,840 $0' $6.840 0.00% $7,25 5902 Misc. Equipment $1,098 $2,850 $6,500 ($3,200) $3,30 -09.23% $3,200 5903 Shop Supplies $0 $0 $0 $8,000. 8000 0.00% $6,00 7181 Livestock Killed $1,298 $1,821 $3,000 ($500)' -16.67% $3,00 Total EXPENDITURES $372,3821 $419,9581 $396,291 1,3701~ $407,661 2.87% $421,389 REVENUES 1520 Fines ($2,040) ($450) ($1,500) $1,400 100 -93.33% ($1,500) 1516 Licences ($76,880) ($95,685) ($86,250) ($750) 87000 0.87% ($86,250) 1570 Adoptions ($12,415) ($15,420) ($10,800) ($200) ($11,000) 1.85% ($10,800) 1571 Impound Fees ($5,430) ($4,899) ($3,000) ($1,000) ($4,000) 33.33% ($3,000) 1572 Service Fees ($1,956) ($1,180) ($1,300) $0 _-($1300) 0.00% ($1,600) 1573 Programs ($2,569) ($535) ($2,000) $0 ($2,000) 0.00% ($2,000) 1592 Donations ($2,208) $0 ($800) $800 0 -100.00% $0 1623 Ont. Specific Grants ($1,212) ($1,821) ($3,000) $500 2,500) -16.67% ($3,000) 1640 Other Agency Grts $0 ($4,815) $0 $0 0.00% $0 Total REVENUES ($104,710) ($124,805) ($108,650) $750 -0.69% ($108,150) Net $267,672 $295,153 $287,641 $12,120 $299,761 4.21% $313,239 132 I City of Pickering 2010 Approved Final Background Information 2293 Animal Services Run Date : 4/1412010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2293.1100.0000 Salaries & Wages Base. Salaries & Wages $229,740 Total 2293.1100.0000 Salaries & Wages $229,740 2293.1200.0000 Overtime Overtime - per Collective Agreement $5,000 Overtime - Door-to-Door Sales $2,500 Total 2293.1200.0000 Overtime $7,500 2293.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $49,152 benefits such as dental and optical Total 2293.1400.0000 Employer Contributions $49,152 2293.1900.0000 Uniforms Uniforms, to ensure Officers are professionally outfitted for various job functions. $3,000 <Reduced by TJQ> ($1,000) Total 2293.1900.0000 Uniforms $2,000 2293.2110.0000 Travel Parking and mileage - decrease in mileage as staff have more frequent access to $1,000 By-law vehicle when travelling to and from meetings. <Reduced by TJQ> ($200) Total 2293.2110.0000 Travel $800 2293.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $3,100 Air cards for Laptop (connection fee) $900 Total 2293.2131.0000 Cellular Phones & Pagers $4,000 2293.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $2,053 system upgrades Total 2293.2140.0000 Telephones $2,053 22932210.0000 Advertising Advertising $600 Total 2293.2210.0000 Advertising $600 2293.2220.0000 Subscription & Publicati Animal Sheltering and National Animal Control Association Magazines $250 Total 2293.2220.0000 Subscription & Publicati $250 2293.2340.0000 Seminars & Education AASAO Seminar Fee (2 x $100) $200 Bite Stick/OC Spray Training (2 x $200) $400 Other Seminars/Conferences $600 Total 2293.2340.0000 Seminars & Education $1,200 2293.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $3,266 insured and higher replacement costs. Total 2293.2370.0000 Insurance Premium $3,266 2293.2394.0000 Recpt, Prom & Sp Events 1 I City of Pickering 2010 Approved Final Background Information 2293 Animal Services Run Date : 4/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET To promote Petapolooza, purchase updated banner for PAS with contact information to $2,000 comply with Accessibility Standards Total 2293.2394.0000 Recpt, Prom & Sp Events $2,000 2293.2395.0000 Memberships Association of Animal Shelter Administrators of Ontario, Society of Animal Welfare $300 Administrators, Humane Society of United States Municipal Law Enforcement Officers Association $110 Total 2293.2395.0000 Memberships $410 2293.2396.0000 Photo, Mapping, Printing 2293.2399.0000 Outside Agency Services Emergency Veterinary Costs $18,000 Miscellaneous Services $5,000 Removal of dead animals (wild and domestic) from public areas and roads $5,000 <Reduced by TJQ> ($2,500) Shelter Lease Agreement $54,000 Total 2293.2399.0000 Outside Agency Services $79,500 2293.2457.0000 Vehicle Repairs & Maint Servicing of Vehicle $3,500 " Vehicle Cleaning once a year ($300 per cleaning) $300 Total 2293.2457.0000 Vehicle Repairs & Maint $3,800 2293.5300.0000 Stationery & Office Supp General office supplies, forms & receipt books $750 Total 2293.5300.0000 Stationery & Office Supp $750 2293.5900.0000 Gas, Oil, Tires Gas, Oil, Tires etc. $6,840 Total 2293.5900.0000 Gas, Oil, Tires $6,840 2293.5902.0000 Misc Equipment Purchase of License Tags $2,000 Equipment replacement as required. $1,300 Total 2293.5902.0000 Misc Equipment $3,300 2293.5903.0000 Shop Supplies To purchase items such as: animal feed, medication and microchips. $8,000 Total 2293.5903.0000 Shop Supplies $8,000 2293.7181.0000 Livestock Killed Cost of livestock destroyed by other animals. $3,000 <Reduced by TJQ> ($500) Total 2293.7181.0000 Livestock Killed $2,500 Total. $407,661 Total Expenses $407,661 Revenue 1293.1516.0001 Dog Licences Dog Licences ($72,000) Total 1293.1516.0001 Dog Licences ($72,000) 1293.1516.0002 Cat Licences ~3? City of Pickering 2010 Approved Final Background Information 2293 Animal Services Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Cat Licences ($14,000) Total 1293.1516.0002 Cat Licences ($14,000) 1293.1516.0003 Other Licences Other Licences ($1,000) Total 1293.1516.0003 Other Licences ($1,000) 1293.1520.0000 FINES Fines ($100) Total 1293.1520.0000 FINES ($100) 1293.1570.0001 Dog Adoptions Adoptions ($3,000) Total 1293.1570.0001 Dog Adoptions ($3,000) 1293.1570.0002 Cat Adoptions Cat Adoptions ($8,000) Total 1293.1570.0002 Cat Adoptions ($8,000) 1293.1571.0000 IMPOUND FEES Impound fees ($4,000) Total 1293.1571.0000 IMPOUND FEES ($4,000). 1293.1572.0001 Owner Surrender Service Fees ($1,200) Total 1293.1572.0001 Owner Surrender ($1,200) 1293.1572.0002 Dead Animal Pickup Dead Animal Pick Up Fee ($100) Total 1293.1572.0002 Dead Animal Pickup ($100) 1293.1573.0001 Obedience Class Various classes ($2,000) Total 1293.1573.0001 Obedience Class ($2,000) 1516.0000.0000 LIC.&PERMITS -ANIMAL 1623.2293.0000 Ont Grant - Animal Contro Reimbursement for livestock claims due to livestock being destroyed by other animals ($2,500) Total 1623.2293.0000 Ont Grant - Animal Contro ($2,500) Total. ($107,900) Total Revenues ($107,900) Net Expenses $299,761 135 City o~ ic. r n PICKEMG Office of sustainabilit y 2010 Overview January 2010 I Office of Sustainability Departmental Mission Statement To play a leadership role in transforming Pickering from a suburban to a sustainable City; a City in which residents, businesses and visitors can meet their needs without compromising the ability of future generations to meet their needs. 2010 Dep. - Goals and Objectives • to work with the Sustainable Pickering Advisory Committee in directing and coordinating the City's Sustainable Pickering journey • to attract and encourage transformational new development and infrastructure investment that exemplifies the City's sustainability and intensification objectives • to facilitate and position Seaton as a showcase for Sustainable Community Development • to manage the City land portfolio in a manner that enhances value, reflects responsible land stewardship practices and maintains the goals and objectives of City Council and its Sustainable Pickering program • to direct and coordinate specific projects and activities that advance the City's Sustainable Pickering journey including the following: o preparation and release of the City's first Sustainable Pickering Scorecard o ongoing development and promotion of the Sustainable Pickering Challenge o launch of Downtown Pickering Program o ongoing development of the Sustainable Placemaking concept o ongoing development and promotion of the Sustainable. Pickering brand o ongoing staff awareness and education on the Sustainable Pickering program, including training for new staff o ongoing community awareness and education on the Sustainable Pickering program o actively seeking Sustainable Pickering sponsors o ongoing maintenance and enhancement of the Sustainable Pickering website o accessibility adjustments for the Corporate website o create a new 'front door' for cityofpickering.com • to direct, coordinate and actively participate in other projects and activities related to the five objectives of Sustainable Pickering, including: o Healthy Environment ■ assist as appropriate with naturalization efforts ■ review Pickering's Idling By-law 6297/04 for Council's consideration .Office of Sustainability 7@1 MILe • - - • MIRIM 1 1-•. - ■ actively participate in initiatives with the Environment Task Force, the GTA's Clean Air Council and Environmental Stewardship Pickering o' Healthy Society ■ - assist in completion of Cultural Strategic Plan assist in healthcare service attraction ■ assist in development of business case for Performing Arts Centre o Healthy Economy ■ maintain and enhance business attraction, retention, expansion program, including small business services ■ continue to provide film industry services ■ continue to attract and promote major development & infrastructure projects and investments ■ continue to promote tourism in our community o Responsible Development ■ finalize planning and design work related to Duffin Heights and Seaton communities assist in preparing version 2 of the .City's Sustainable Development Guidelines (for new developments) ■ assist in revamping the City's Sustainable Neighbourhood Scorecard (for existing developments) o Responsible Consumption ■ promote 2010 Earth. Hour ■ complete FCM Partners for Climate Protection program (milestones 4 and 5) ■ promote education and awareness, related to household energy conservation measures i Office of.Sustainability 2010 Challenges and Opportunities Internal • working cooperatively with the Mayor, Council, the Chief Administrative Officer and Senior Staff in aligning work programs and budgets with the City's Sustainable Pickering program • reinforcing with all Pickering staff the need to consider the sustainability implications of their daily decisions and actions and the importance of "walking the talk" • further advancing staff training and awareness of the City's Sustainable Pickering concepts, projects and activities including our Sustainable Placemaking concept • ensuring staff gives meaningful consideration to the City's Sustainable Pickering program when completing the "Sustainability Implications" section of all Reports to Council • coordinating and aligning the actions of all staff involved in corporate communication, branding and marketing activities with the City's Sustainable Pickering program, including the City's website and print publications • staff awareness and training for Downtown Pickering Program External • promoting the significant work and progress the City has made on its Sustainable, Pickering journey with the public, the business community, the investment industry, other levels of government, the academic community, and interested agencies and organizations, including the Association of Municipalities of Ontario and the Federation of Canadian Municipalities • educating and consulting with landowners and developers to ensure all projects meet a minimum level of sustainability as determined from time to time by council and/or staff • continuing community awareness, education and engagement on the City's Sustainable Pickering journey - , • obtaining appropriate corporate sponsors to contribute financial and other resources to our community engagement initiatives • taking advantage of appropriate partnership opportunities that are aligned with the City's Sustainable Pickering objectives, when they arise • continuing positive dialogue with all other groups, organizations, governments and agencies involved in the sustainability projects and activities of the Office, in order to build positive working relationships, achieve mutually beneficial objectives, share information, and further the City's long-term sustainability objectives I Office of Sustainability 1 IIIINIMIENVONT-MI IM9101-01611111111 - • External (continued) • supporting, assisting and promoting existing businesses, organizations and developers where appropriate and possible through unique/tough economic conditions • ensuring Council's stated objectives and interests are understood and appropriately addressed in the activities and programs of others, including the federal, provincial and regional governments, the school boards and the conservations authorities • .continuing our involvement in, and positive contribution toward other organizations and associations, including the Rouge Park.Alliance, the DurhamStrategic Energy Alliance, the Greater Toronto Marketing Alliance, the Ajax-Pickering Board of Trade, the Durham Economic Development Partnership Committee, the GTA Clean Air Council, the Altona Forest Stewardship Committee, Environmental Stewardship Pickering, Regional Planning Commissioners of Ontario Sustainability Working Group, and OPG's Community Advisory Council M LL IL Z Q c~ ZZ (D (D LL, a U c.E. z) 0) F- m E S75 E E LL 0- F- F- Ecc! U- a U 'c 2 .2 c Ui a Z z z Z) d?jcc 0 OZZ» ch 0O Q m c_ c co E o a) c WLocc) ) E c c o 0 a) o a) U Y N 0 N N N cu U jam J4 N 0 0 > 0 C) 0 c U 0 ° o w. LU ® c N V c (n o O,a c N o O U_ U c a) Q a 0 0 Q > L 0 ® 0 (D U ca c 'v o 0 N • U ` O cu \ 4- _0 a) 1;~ N O 1 v- O i~ U c ¢ U i II :.CJTY:0F: ECKERING::... : : zo:: . . F :ICEp::: IJS: A O..F.....F S... STAINABILITY CREA ES SUMMARY OF t11 JOR. NCI ,4S Sl(DE....... S....) . Item Amount Explanation 1100 Salaries & Wages $ 28,363 Increase due to annual contractual obligations 1400 Emp. Contributions 5,739 Increase in benefits are due to: 1. Annual increase for health care benefits such as dental and optical. 2. Higher salary costs translates into additional costs for OMERS. 1800 Conferences (4,000) Decrease reflects CAO direction regarding conferences. 2240 Seminars & Education (500) Decrease reflects 2010 planned courses. 2370 Insurance Premium 448 Increase is attributable to higher replacement value of assets insured. 2392 Consulting (5,000) Decrease reflects 2010 planned activity. 2394 Recpt. Promotion (1,500) CAO reduction. 2395 Memberships (175) Reduced membership in EDCO from 3 to 2 members. 2399 Outside Agency Serv. (19,400) No longer in need of outside assistance for energy management. 6100 Website Support Intranet 10,750 Increase reflects need to undertake corporate website review in 2010. TOTAL $ 14,643 142 `CITY:OF: P[CKER1N 2 1:0: Q . . . . . EAIIVi4B~L I:TY QFFIC:E: OF :S.U.$ . C:HANGE5 REVENUE (INCREASES) /DECREASES Item Amount Explanation 1593 Sale of Dir. & Misc. ($2,000) Increase in revenues reflects planned 2010 activity. Total Changes ($2,000) i City of Pickering 2010 and 2011 Current Budget Approved Final Office of Sustainability RumDate:4/14/201012:48PM Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $460,738 $532,049 $484,125 $28,363 512 488 5.86% $512,488 1200 Overtime $0 $109 $500 $0 500 0.00% $500 1400 Employer Contributions $90,085 $97,683 $94,776 $5,739 $100,51_& 6.06% $103,000 1800 Conferences $5,641 $3,192 $9,000 ($4,000) $5,000 -04.44% $5,00 2110 Travel $3,461 $2,707 $4,000 $0 $4000 0.00% $4,500 2115 Bus Dev & City Promo $18,215 $14,302 $20,000 $W $20A0 0.00% $20,000 2131 Cellular Phones & Pagers $1,495 $2,375 $1,950 $0 $1_,950 0,00% $1,95 2140 Telephones $3,793 $3,591 $3,150 ($82) 3068 -2.60% $3,25 2210 Advertising $30,001 $21,090 $30,000 $0 30000 0.00% $35,000 2211 Trade Shows, Exhib & Displays $8,408 $9,293 $9,500 $0 9`500 0.00% $15,000 2220 Subscription & Publications $836 $950 $1,000 $0. $1,000 0.00% $1,00 2340 Seminars & Education $2,490 $1,769 $2,500 ($500) $2.Q00 -20.00% $3,00 2365 Purch Prnting/Broch/News Ltr $18,893 $10,739 $25,000 $0 $25 000 0.00%0 $25,000 2370 Insurance Premium $2,519 $5,675 $5,459 $448 $5,907 8.21% $6,96 2392 Consulting & Professional $62,678 $65,445 $85,000 ($5,000) $0,000 -5.88% $82,000 2394 Recpt, Prom & Sp Events $18,679 $18,089 $20,000 ($11,500)$18.500 -7.50% $20,000 2395 Memberships $2,887 $3,987 $5,100 ($175) $4,925 -3.43% $5,100 2396 Photo, Mapping, Printing $3,823 $1,635 $4,000 $0 " 4000 0.00% $4,00 2399 Outside Agency Serv $43,373 $31,554 $55,000 ($19,400) 35600 -35.27% $35,600 5300 Stationery & Office Supplies $1,962 $2,308 $3,000 $0' $3 000 0.00% $3,00 6100 Website Support Intranet $16,568 $22,507 $27,500 $10,750 39.09% $96,500 Total EXPENDITURES 1 $796,5451 $851,051 $890,560 $14,6431 1.64% $982,848 REVENUES 1592 Donations ($7,500) ($7,500) ($20,000) $0' ($20.'000) 0.00% ($30,000) 1593 Sale of Directories & Misc Items ($1,105) ($889) ($1,000) ($2,000) ($3.0001 200.00% ($1,545) 1911 Trans. from Continuing Studies Res. ($8,000) $0 ($5,000) $0 0.00% $0 Total REVENUES ($16,605) ($8,389) ($26,000) ($2,000) 7.69%, ($31,545) Net $779,940 $842,662 $864,560 $12,643 $877,203 1.46% $951,303 144 City of Pickering 2010 Approved Final Background Information 2192 Office of Sustainabili Run Date: 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2192.1100.0000 Salaries & Wages Base Salaries & Wages $512,488 Total 2192.1100.0000 Salaries & Wages $512,488 2192.1200.0000 Overtime To meet service level / workload commitments $500 Total 2192.1200.0000 Overtime $500 2192.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $100,515 benefits such as dental and optical - Total 2192.1400.0000 Employer Contributions $100,515 . 2192.1800.0000 Conferences Economic Development Council of Ontario $2,000 Planning and / or Sustainable Development Conferences $3,000 <Reduced by TJQ> General reduction ($5,000) . Sustainable Pickering Advisory Committee Members - Added at the Budget Committee $5,000 Meeting of May 7, 2009 Total 2192.1800.0000 Conferences $5,000 2192.2110.0000 Travel Parking and mileage $4,000 Total 2192.2110.0000 Travel $4,000 2192.2115.0000 Business Development Business Development and Special City Initiatives $20,000 Total 2192.2115.0000 Business Development $20,000 2192.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $1,500 Pager Charges $450 Total 2192.2131.0000 Cellular Phones & Pagers $1,950 2192.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicema.il, and $3,068 system upgrades Total 2192.2140.0000 Telephones $3,068 2192.2210.0000 Advertising Economic Development Publications Advertising $10,000 Local Business Newspaper Advertising $10,000 Special Advert. Needs during the year $10,000 Total 2192.2210.0000 Advertising $30,000 2192.2211.0000 Tr Shows,Exhib.& Displays Exhibit & Trade Shows $2,500 Municipal / Regional economic development partnership (trade shows, displays, $7,000 advertising) .Total 2192.2211.0000 Tr Shows,Exhib.& Displays $9,500 2192.2220.0000 Subscriptions & Publicati Reference material, journals and reports $650 GTA Municipal News $350 Total 2192.2220.0000 Subscriptions & Publicati $1,000 X45 City of Pickering 2010 Approved Final Background Information 2192 Office of Sustainability Run Date: kgrouo Current Report Name: 2010 Backgroundnd Current t 2010 BUDGET 2192.2340.0000 Seminars & Education Business development, sustainability and land related $1,500 Marketing & special projects $1,500 <Reduced by TJQ> General reduction ($1,000) Total 2192.2340.0000 Seminars & Education $2,000 2192.2365.0000 Purch. Pr./Broch./News Lt Business Review Newsletters $10,000 Brochures/Promotional Pieces $5,000 Design & production of new sustainability placemaking marketing initiatives $10,000 Total 219.2.2365.0000 Purch. Pr./Broch./News Lt $25,000 2192.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $5,907 insured and higher replacement costs. Total 2192.2370.0000 Insurance Premium $5,907 2192.2392.0000 Consulting & Professiohal Consulting for special development and corporate projects $10,000 Consulting and related for Sustainable Pickering [note $20,000 recoverable through $70,000 community contributions & $5,000 funded from Cont. Studies Res.) Total 2192.2392.0000 Consulting & Professional $80,000 2192.2394.0000 Recpt'Prom. & Sp.Ev.,Gen City of Pickering promotional items ( corporate merchandise) $8,600 Public relations $2,500 City of Pickering Business Events $4,000 Corporate Sponsorship for events (e.g. Board of Trade Business Excellence) $2,500 City Pins $2,400 <Reduced by TJQ> ($1,500) Total 2192.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $18,500 2192.2395.0000 Memberships Economic Dev. Council of Ontario (x2) $500 Economic Dev. Assoc.'of Canada (x1) $225 Canadian Institute of Planners (Director) $575 Ajax/Pickering Board of Trade $1,625 Durham Strategic Energy Alliance $500 Clean Air Council $1,500 Total 2192.2395.0000 Memberships $4,925 2192.2396.0000 Photo, Mapping, Printing To cover professional services for photo enlargements, map and printing reproductions $1,000 Printing of colour pages for economic development publications $1,000 Photography services for City's promotional publications $2,000 Total 2192.2396.0000 Photo, Mapping, Printing $4,000 2192..2399.0000 Outside Agency Services Corporate writing services $10,000 Corporate graphics support $12,600 printing of sustainable placemaking marketing materials' $10,000 Municipal Matters (design and layout - 3 issues) $3,000 Total 2192.2399.0000 Outside Agency Services $35,600 2192.5300.0000 Stationery & Office Suppl City of Pickering 2010 Approved Final Background Information Run Date: 0 2:38 2192 Office of Sustainability Report Name: 20110 Ba k/grrounnd CurrentM 2010 BUDGET General office supplies $3,000 Total 2192.5300.0000 Stationery & Office Suppl $3,000 2192.6100.0000 Website Support Website Security Certificate $900 Technical Support (annual) $5,000 Professional Photography including oblique aerial images $4,000 Internet - Annual Registration of Domain Names $600 Virtual Hosting, Storage & Web Trends Reports $2,500 Sustainable Pickering Website hosting $3,000 Corporate Website-review, implementation of accessibility features (legislated) and $20,000 development of specifications of new website Browse Aloud feature for all URL's (annual fee) $2,250 Total 2192.6100.0000 Website Support $38,250 Total. $905,203 Total Expenses $905,203 Revenue 1592.2192.0000 Misc-Donations/Promotion Sustainable Pickering Sponsorships ($20,000) Total 1592.2192.0000 Misc-Donations/Promotion ($20,000) 1593.2192.0000 Misc - Sale of Maps Miscellaneous merchandise ($1,000) Film Permit Fees (Public road use) ($2,000) Total 1593.2192.0000 Misc - Sale of Maps ($3,000) 1911.2192.0000 Trsf frm Res - Sustain Funding for Sustainable Pickering consulting. ($5,000) Total 1911.2192.0000 Trsf frm Res - Sustain ($5,000) Total. ($28,000) Total Revenues ($28,000) Net Expenses $877,203 I 147 ICI: PI RING Corporate Services Department 2010 Overview January 2010 l - Corporate Services Department Departmental The Corporate.Services Department provides a multi-faceted cluster of roles, responsibilities and services to the City, including Finance, Supply & Services, Information Technology and Internal Audit. The department continues to provide responsible, innovative and effective leadership within the area of financial services. It endeavors to prudently ensure the financial integrity, accountability, and fiscal capacity of the City. .This is achieved by means of effective budgeting, accounting, purchasing, and internal auditing. Sound practices and procedures, policy setting, quality assurance and financial reporting further enhances the value of Corporate Services. Information Technology's mantle incorporates the provision of technology and systems required by the City for it to function in its current realm, as well as in its future sphere. To perform this significant and demanding role, Information Technology is required to be acquainted with both current and upcoming technological offerings, and also to be cognizant of the business requirements of the various entities within the City. I I Corporate Services Department P11][1119 =1FIRMIMMMO-Mr. 0157811M • to continue to ensure that the City operates in an open, transparent and accountable manner to continue to review and develop sound fiscal policies and long term financial planning for the City • to continue to research and develop alternative funding sources for the City to continue to improve budget information presented to Council for decision-making purposes • to provide comprehensive and meaningful financial management information to the Chief Administrative Officer (CAO), Departments and the City Council to continue to promote and provide directional leadership of - information technology, and to enhance the realization of the need, acceptance and effectiveness of technology and automation within the City to perform internal audits and other consulting services designed to add value, reduce costs and improve City programs and operations • to promote and provide for an accountable City government where organizational, financial and sustainable responsibilities are stressed to provide the highest level of service possible to departments and the public in the most cost effective manner to continue to enhance the disaster recovery and business continuity capabilities of Information Technology to allow for the continued use of such critical systems such as telephones, emails, accounting and finance should misfortune strike the City • to enhance the security of the information technology infrastructure so as to further protect against both internal and external threats • to continue to assist with the implementation and enhancements of computer systems throughout the Corporation • to undertake cooperative purchasing ventures with other public agencies • to facilitate the education of clients, including environmental and sustainability practices, to enhance knowledge to compliment purchasing procedures and ensure adherence to corporate standards Corporate Services Department 1 1 I-•. • • to encourage and facilitate the personal and professional development of staff • to continue to develop the capital planning module to enhance management information, budget control and preparation including longer term capital forecasts • to implement new chart of accounts as it applies to the current operating budget • to continue with the implementation of Capital Asset Reporting in conjunction with the Chief Administrative Officer, Department and Division Heads and City staff i i Corporate Services Department 2010 Challenges & Opportunities Internal • to review, update and develop policies and procedures within the Department to increase efficiencies, and coordination of the departmental operations to review the adequacy and needs of the City's financial position • to implement mandatory PSAB financial reporting requirements including, Capital Asset Reporting to implement a web based attendance and payroll system to implement a web based budget system External • to defend the City's assessment base and to explore for new assessment (taxation revenue) opportunities • to continue to work with the Treasurers of the Region and the other area municipalities in areas of common interest and to participate in discussions and collaborative efforts with other municipalities in the GTA • to ensure that the (City).Seaton financial study represents all of the. facets of development and costs i Z) Z ZE E -,S F~- LL- F.E (D CD > 7- m E? as U LL aa)Z a O o z a> 075 cu E o Q.LL CL F- € C C -L CD '22 O c 0 C C LL r D Z) CD U 0) O O U- Lei - - F- W C .0 fa LL LL C C O a Z a7 ? y N OZZZ) "cn Q co m i> a a)y Y C Q $ Q V . C. CL O UJ CN ~ 0) Z a O F N ~ ~ ~ ~ L aoi - F c~ N ? d a E? LL Z t N Y m rn= ;g z a) E T Q~ 2 aQ 7 O m V) co N T o r v m a c d m a) ? N O C c 0 m cn _ ca D O rn Z LL d N CD T- CL O C N O Z N Q E C f6 V C] cn V Q 2 LL d^ 0 a) o `o ? p ny a1 O a.- 0 T O N U rn o z N a .E C o Z O o a~ U T= O N O. . +r `9 o m ? in O Q Q 'Z C m a) C/) O - LL Y Y a~ m LL C Z O LL p = T T N _ ~ _ m - U o cu 0 o a Y a Y rn rn c CD « d w d m Q._ g F- o Q)) o 0 0 0 Q Q Q Q D W a m ~ E a~ c F _ LL N O T 01 N ~ C fa Q O Q > co L LL W D F F f F F D (n U. LL LL LL :D C V N - N Q~ m a O Z C T Y x N _ C_ O m (1) )p •6. LL " C Cn Q C U O 4m p t F~ o° X X m o ~ F Ff6- o r i ~ v o F ~ Q U g F- LL I City of Pickering 2010 and 2011 . Current Budget Approved Final Run Date : 4/14/201012:48 PM Corporate Services Report Name: 2010 & 2011 ReAsedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS . BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $2,158,385 $2,345,620 $2,340,223 $126,924' $2467147 - -5.42% $2,467,14 1200 Overtime $54,973 $45,151 $48,000 ($5,000) $43,000__ -10.42% $43,000 1400 Employer Contributions $484,809 $509,816 $551,950 $37,788 $589;7381 _6.85% $613,328 1800 Conferences $2,810 $2,093 $3,125 ($1,120) $2,005 -35.84% $3,12 2110 Travel $5,197 $3,143 $5,250 ($1,350) $3,900 -25.71% $4,25 2131 Cellular Phones & Pagers $4,396 $5,291 $5,000 ($300)1_ $4700 -6.00% $5,000 2140 Telephones $29,366 $29,021 $23,266 ($11,255)11 $22;011_ 5.39% $23,62 2191 Data Processing Services $64,033 $68,559 $75,000 $4,500 $79_,`500 6.00% $84,000 2210 Advertising $0 $0 $0 $0 $0 0.00% $0 2220 Subscription & Publications $10,672 $7,193 $6,250 ($950)1 $5300 15.20%d $6,05 2340 Seminars & Education $46,973 $36,719 $36,320 ($6;100)$30,2201, -16.80% $39,020 2341 Corporate Training $1,305 $0 $0 $3,2001 $3200 0.00% $0 2365 Purch Pmting/Broch/News Ltr $15,242 $16,271 $18,000 ($600) _$17 400 3.33% $18,000 2370 Insurance Premium $26,472 $30,275 $28,867 $4,652 $33,519 16.12% $36,871 2390 PSAB Reporting Requirments $0 $0 $45,000 ($45,000) T $0' 100.00% $0 2392 Consulting & Professional $239,559 $265,245 $370,125 ($3,875) 366 250 1.05% $248,075 .2394 Recpt, Prom & Sp Events $3,723 $2,079 $4,400 ($1,550) $2J850 -35.23%0 $4,200 2395 Memberships $10,177 $10,913 $10,675 $1,250 $11925 11.71% $10,97 2399 Outside Agency Serv $20,375 $72,734 $22,550 $500 _$23,050 222% $24,100 2478 Misc Equip Repairs $22,906 $80,793 $77,535 ($62,375) $15,1601 -80.45% $15,600 2479 Software/Hardware Maintenance $298,535 $442,607 $531,480 ($3,815) $527,665 -0.72% $542,110 Contr 2819 Bank Charges $103,299 $125,674 $105,000 $29,000 $134000 27.62% $142,750 5300 Stationery & Office Supplies $20,392 $28,795 $23,440 ($2,640) $20,800 -11:26% $21,200 5302 Forms $5,186 $5,082 $5,100 ($100) $5,000 -1.96% $5,10 5902 Misc. Equipment $13,149 $23,795 $22,865 ($13,025)] 1 -56.96% $9,90 Total EXPENDITURES $3,641,934 $4,156,8711 $4,359,4211 $58,7591 $4,418.186 1.35% $4,367,42 REVENUES l 1412 Tax Certificates & Other Fees ($143,568) ($180,898) ($144,650) ($26,500) 1$171,150 18.32% ($175,000) 1550 Interest on Investments ($1,101,238) ($170,702) ($675,000) $475,000 200 000 -7037% ($350,000). 1560 Penalties & Interest on Taxes ($2,074,638) ($2,313,685) ($1,850,000) ($270,000)_($2 120 000) 14.59% ($2,150,000) 1910 Transfer from Reserve $0 $0 ($70,000) $0 70.000 0.00% ($60,000) 1911 Trans. from Continuing Studies Res. ($7,353) ($37,062) ($148,375) $82,575 ($65 800) -55.65% ($30,000) 1920 Transfer from Reserve Fund $0 ($25,867) ($26,000) $6,000 20.00011 -23.08% ($5,000) 9990 Other Revenues ($8,449)1 ($36,705) ($80,000) $01 0.00% $80,000) Total REVENUES ($3,335,246) ($2,764,919) ($2,994,025) $267,075' -8.92% ($2,850,000) Net $306,6881 $1;391,952 $1,365,3961 $325,834 $1,691,230 23.86% $1,517,426 . . . . . CITY:4F PIeI4ERING . . . 2d..4 . . . . . . . . . . . . . . . . . . . . . . . . . . G RPORATE:SERV:IEES:DEPARTMENT ECREFSES < ' SUAANFARY::OF: MA:ikC1R::INCREA5iS/(D . Item Amount Explanation 1100 Salaries & Wages $ 126,924 Increase in salaries and wages mainly due to annual contractual obligation. 1200 Overtime (5,000) Decrease reflects 2010 IT effort to reduce costs while performing same level of activity. 1400 Emp. Contributions 37,788 Increase in benefits are due to: 1. Annual increase for health care benefits such as dental and optical. 2. Higher salary costs translates into additional costs for OMERS. 1800 Conferences (1,120) Decrease reflects CAO direction regarding conferences. 2100 Travel (1,350) Decrease reflects 2010 increased usage of corporate vehicles versus private vehicles. 2131 Cellphones (300) Decrease reflects 2009 estimated actuals. 2140 Telephones (1,255) Annual review of monthly line charges and renegotiation of contract, translates into lower costs. 2191 Data Processing Serv. 4,500 This account includes costs associated with processing of City's payroll by outside provider. The increase is due to conversion of City's payroll to web based. 2220 Sub & Publications (950) Decrease reflects corporate direction. 2340 Seminars (6,100) Decrease reflects a reduction from two courses to one-course per IT staff. 2365 Purchased Printing (600) Decrease based on 2009 estimated actuals. 2341 Corporate IT Training 3,200 Training costs related to conversion of budgeting software to web based. (Current version is ten years old and no longer supported.) 2370 Insurance Premium 4,652 Increase is mainly attributable to higher replacement value of assets insured. C~TY:Q k.` K 1Q: CO:RPORATE:SERVICES:DEPARTMENT : . :S.............. . .::SU IVIARY O..Mi4JOR INCREASES (DECREA E Item Amount Explanation 2390 PSAB Reporting (45,000) PSAB funding was initially required to train staff and to implement the reporting requirements. City is now moving to year four of this requirement and reduced funding reflects a declining need for external resources. 2392 Consulting & Prof. (3,875) Decrease reflects lower planned activity for 2010. 2394 Reception & Promotion (1,550) Decrease reflects 2009 estimated actuals. 2395 Memberships 1,250 Increase reflects known membership costs for 2010. 2478 Misc. Equip Repairs (62,375) Major maintenance cabling projects completed in 2009 translating into less funds required for 2010. 2479 Soft/Hard Mtce Cont. (3,815) Decrease reflects 2009 estimated actuals. 2819 Bank Charges 29,000 Increase is mainly due to higher use of credit card transactions resulting higher merchant fees. 5300 Stationary & Office Sur (2,640) Decrease reflects 2010 planned activity. 5902 Misc Equip & Tools (13,025) Decrease reflects planned IT purchases. Total Changes $ 58,759 X56 . I~ENG CIT'~l:OF:FICKE Zo~a T COR:P:ORA.. E.... . E HAMGE S : EXPLANATION:OF:Rf1fENU REVENUE (INCREASES) / DECREASES Item Amount Explanation 1412 Tax Cert. & Other Fees (26,500) Increase in revenue reflects 2009 higher activity. 1550 Interest on Investments 475,000 Decrease in investment income reflects reduction in interest rates. 1560 Penalties on Taxes (270,000) Increase reflects higher activity for prior years. 1911 Continuing Studies Res. 82,575 Reduction in transfer. 1920 Transfer from Res. Fund 6,000 City DC study completed in summer 2009. Remaining dollars are for phase 1 - Seaton study. Total Changes $ 267,075 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 41141201012:48 PM 2127 Finance Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INCJDEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $1,370,299 $1,513,920 $1,508,374 $97,002 $1_,6.0.5,_376 6.43% $1,605,375 1200 Overtime $34,270 $34,279 $26,000 $0 $26,000 0.00% $26,000 .1400 Employer Contributions $310,159 $325,374 $354,783 $27,882 $382,665 7.86% $397,972 1800 Conferences $2,036 $1,321 $1,950 ($850) T$JjO -43.59% $1,95 2110 Travel $2,436 $1,638 $2,750 ($750) $2_,000 -27.27% $2,00 2131 Cellular Phones & Pagers $1,422 $2,541 $1,500 $0 $1,500 0.00% $1,50 2140 Telephones $15,326 $15,126 $13,969 ($827) $13;142 _ 5.92% $14,390 2191 Data Processing Services $64,033 $68,559 $75,000 $4,5079 500; 6.00% $84,000 2210 Advertising $0 $0 $0 $0 0.00% $0 2220. Subscription & Publications $10,350 $5,556 $5,750 ($750) $5 000' -13.04% $5,750 2340 Seminars & Education $6,209 $4,150 $7,650 ($1,650) $6;0001_ -21.57% $7,65 2365 Purch Prnting/Broch/News Ltr $15,242 $16,271 $18,000 ($600) _$17_,400 -3.33% $18,000 2370 Insurance Premium $15,611 $16,846 $15,912 $2,758 $18,670 17;33% $20,53 2390 PSAB Reporting Requirments $0 $0 $45,000 ($45,000) $0 -100.00% $0 2392 Consulting & Professional $208,326 $233,029 $338,875 ($6,875), _ $332000 _ 2.03% $303,075 2394 Recpt, Prom & Sp Events $2,736 $1,847 $3,500 ($1,250)1 $2250 35.71% $3,50 2395 Memberships $7,634 $8,176 $7,570 $1,330 $8 9001 17.57%- $7,82 2399 Outside Agency Serv $19,861 $71,750 $22,000 $0 -$22-0001 0.000% $23,000 2478 Misc Equip Repairs $1,397 $454 $600 $0 $600 0.00% $600 2819 Bank Charges $103,299 $125,674 $105,000 $29,000 __$134;000 27.62% $142,756 5300 Stationery & Office Supplies $13,403 $20,564 $17,000 ($1,500) _$15500;_ -8.82% $16,500 5302 Forms $5,186 $5,082 $5,000 $01 $5.00 1 0 0.00% $5,00 Total EXPENDITURES $2,209,236 $2,472,157 $2,576,183 $102,4201 $2,678,6031 3.98% $2,687,37 REVENUES 1412 Tax Certificates & Other Fees ($143,568) ($180,898) ($144,650) ($26,500) $_171;150) 18.32% ($175,000) 1550 Interest on Investments ($1,101,238) ($170,702) ($675,000) $475,000($200,0.0.0),__ 70.37% ($350,000) 1560 Penalties & Interest on Taxes ($2,074,638) ($2,313,685) ($1,850,000) ($270,000) ($22,1_20,000)1_ 14.59% ($2,150,000) _1910 Transfer from Reserve $0 $0 ($70,000) $0 ($70,000) 0.00% ($60,000) 1911 Trans. from Continuing Studies Res. ($7,353) ($37,062) ($102,375) $36,575, ($65_,800) -35.73% ($30,000) 1920 Transfer from Reserve Fund $0 ($25,867) ($26,000) $6,000 $20000) -23.08% ($5,000) 9990 Other Revenues ($8,449) ($36,705) ($80,000) $0 0.00% ($80,000) Total REVENUES ($3,335,246) ($2,764,919) ($2,948,025) $221,075 -7.50% $2,850,000) Net ($1,126,010) ($292,762) ($371,842) $323,495 ($48,347) -87.00% ($162,625) 158 City of Pickering 2010 Approved Final Background Information 2127 Finance Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2015, BUDGET Expenses 2127.1100:0000 Salaries & Wages Base Salaries & Wages $1,619,481 Temp help eliminated from budget ($14,105) Total 2127.1100.0000 Salaries & Wages $1,605,376 2127.1200.0000 Overtime Year End Processing $5,000 Implementation of web based payroll system $5,000 Budgets $7,500 Tax Due Dates $5,000 Tax Billing Software Changes & issuance of tax bills $3,000 Implementation of web based budgeting system $5,000 <Reduced by TJQ> ($4,500) Total 2127.1200.0000 Overtime $26,000 2127.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $382,665 benefits such as dental and optical Total 2127.1400.0000 Employer Contributions $382,665 2127.1800.0000 Conferences Mun Fin Officers Assoc. - Treasurer $1,100 <Reduced by TJQ> ($1,100) Property Tax Conference - Assessors & Compliance $1,100 Total 2127.1800.0000 Conferences $1,100 2127.2110.0000 Travel Director and Staff: Parking and mileage $3,000 <Reduced by TJQ> ($1,000) Total 2127.2110.0000 Travel $2,000 2127.2131.0000 Cellular Phones & Pagers Cellular Phone and Pager Charges and reflects higher usage. $1,500 Total 2127.2131.0000 Cellular Phones & Pagers $1,500 2127.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $13,142 system upgrades Total 2127.2140.0000 Telephones $13,142 2127.2191.0000 Data Processing Services Processing of City's payroll $60,000 E-Time System Maintenance $5,000 Additional processing costs associated with enhanced (web based) payroll system $14,500 Total 2127.2191.0000 Data Processing Services $79,500 2127.2210.0000 Advertising Reflects planned expenditures $500 <Reduced by TJQ> ($500) Total 2127.2210.0000 Advertising 2127.2220.0000 Subscriptions & Publications Reference materials, journals and reports $4,500 Internal Audit Reference Materials $1,250 159 City of Pickering 2010 Approved Final Background Information 2127 Finance Run Date: 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET <Reduced by TJQ> ($750) Total 2127.2220.0000 Subscriptions & Publications $5,000 2127.2340.0000 Seminars & Education Public Sector Acting Brd (PSAB) - Government Transfers compliance $1,500 HST Training - compliance $2,000 Property Tax Courses $1,000 Payment Card Industry Standard Training - compliance $1,000 Institute Of Internal Auditors and Municipal Internal Auditors Assoc. $1,500 <Reduced by TJQ> ($1,000) Total 2127.2340.0000 Seminars & Education $6,000 2127.2365.0000 Purchased Printing Printing costs for tax bills $18,000 <Reduced by TJQ> ($600) Total 2127.2365.0000 Purchased Printing $17,400 2127.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $18,670 insured and higher replacement costs. Total 2127.2370.0000 Insurance Premium $18,670 2127.2392.0000 Consulting & Professional Property tax legislation changes, preparation and review of tax rates due to $7,000 re-assessment FMW (customization of reports) & Vailtech for new cash modulecurity training $5,000 Comm & Indust Vacancy Rebate Program (Verification Fees) $5,000 Audit & Professional Services $90,000 Seaton Financial Impact Study - funded from outside groups $50,000 Seaton DC Study - Required under Provincial Legislation - Continuing Studies & DC $20,000 Reserve City of Pickering Financial Impact Study - Funded from Continuing Studies $30,000 Returned Roll Analysis - Funded from Continuing Study Res $5,000 2008 Assessment appeals - two outstanding - Funded from Continuing Study Reserve $5,000 Continuation of 2009 consulting projects - Funded from Continuing Studies Reserve $5,000 Phase Two - Hydro One Appeal - Funded from Assessment Appeal Reserve $60,000 2009 Assessment Appeals - Funded from Assessment Appeal Reserve $10,000 Municipal BMA Study $5,000 PSAB consulting - budgets & financial - Funded from Continuing Studies Res. $15,000 Payment Card Industry (VISA & Mastercard) - compliance audit required to meet $20,000 external data security standards. Total 2127.2392.0000 Consulting & Professional $332,000 2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Recpt, & Promo. $3,500 <Reduced by TJQ> ($1,250) Total 2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $2,250 2127.2395.0000 Memberships Fin Management Institute - Treasurer $40 Institute of Public Admin. - Treasurer $150 Society of Management Accts - Treasurer & Mgr Fin & Tax $1,500 Canadian Institute of Chartered Accts. - Acct Mgr & Int Audit Mgr $2,100 i City of Pickering 2010 Approved Final Background Information 2127 Finance Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Assoc.of Mun. Tax Collectors - Mgr Finance $230 Treasury Management Association of CDA - Treasurer $290 Assoc. of Mun. Clerks & Treasurers - Acct. Mgr. & Fin Analyst $650 Municipal Fin Off. Assoc. - Corporate (4) $845 Canadian Payroll Assoc. - Payroll Supervisor $270 CGA Membership - Senior Financial Analyst (2) & Accounting Supervisor $2,325 Internal Auditor Associations $500 Total 2127.2395.0000 Memberships $8,900 2127.2399.0000 Outside Agency Services Security Services for daily pick-up of bank deposits (Civic Complex & Recreation $22,000 Complex) Total 2127.2399.0000 Outside Agency Services $22,000 2127.2478.0000 Equipment Repairs & Maintenance Service contract for cheque signer and perforator $600 Total 2127.2478.0000 Equipment Repairs & Maintenance $600 2127.5300.0000 Stationery & Office Supplies General office supplies $16,000 Budget document production supplies $1,000 <Reduced by TJQ> ($1,500) Total 2127.5300.0000 Stationery & Office Supplies $15,500 2127.5302.0000 Forms A/P action slips $500 Cash Receipts $4,500 Total 2127.5302.0000 Forms $5,000 2819.0000.0000 BANK CHARGES & EXCHANGE Bank Charges $67,000 Credit Card Charges - Visa Transactions $41,250 Credit Card Charges - Mastercard Transactions $25,000 Foreign Exchanges Charges - U.S. Dollar Fees $750 Total 2819.0000.0000 BANK CHARGES & EXCHANGE $134,000 Total. $2,678,603 Total Expenses $2,678,603 Revenue 1412.0000.0000 SALE OF SERVICES - FINANC Tax certificates - 1,000 at $65 ($65,000) Application fee for Section 357 & 358 property tax refunds ($1,000) Recovery of costs for Tax Collection and Tax Registration warning letters ($1,000) Electronic Payment Correction ($600) Tax Billing for Mortgage Companies ($65,000) Tax certificates (24 hr turnaround) ($2,550) Roll Number set-up fee ($2,000) Ownership change fee ($34,000) Total 1412.0000.0000 SALE OF SERVICES - FINANC ($171,150) City of Pickering 2010 Approved Final Background Information 2127 Finance Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET 1550.0000.0000 INCOME -INVEST. (EXT.) Investment income based on 0.5% in contrast to prior year investment rate of 1.25% ($200,000) Total 1550.0000.0000 INCOME - INVEST. (EXT.) ($200,000) 1560.0000.0000 PEN. & INTEREST - TAXES The City Charges 15% per annum for unpaid property taxes ($2,120,000) Total 1560.0000.0000 PEN. & INTEREST - TAXES ($2,120,000) 1910.2127.0000 Transfer from Reserve Phase Two - Hydro One Appeal ($60,000) 2009 Assessment Appeals ($10,000) Total 1910.2127.0000 Transfer from Reserve ($70,000) 1911.2127.0000 Trsf frm Res - Finance Commercial & Land Analysis - Continuing Studies Res ($10,800) 2008 Assessment appeals - Continuing Studies Res. ($5,000) Returned Roll Analysis - Continuing Studies Res ($5,000) City Financial Impact Study - Continuing Studies Res ($30,000) PSAB Consultant - Continuing Studies Res ($15,000) Total 1911.2127.0000 Trsf frm Res - Finance ($65,800) 1920.2127.0000 Trsf frm RF - Finance Seaton - Development Charges Study - 2010 ($20,000) Total 1920.2127.0000 Trsf frm RF - Finance ($20,000) 2127.9990.0000 Other Revenue Seaton Studies - Funded from outside groups (landowners). ($50,000) Internal management fee for investment portfolio ($30,000) Total 2127.9990.0000 Other Revenue ($80,000) Total. ($2,726,950) Total Revenues ($2,726,950) Net Expenses ($48,347) 16 1 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2133 Supply & Services Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $242,357 $254,226 $266,992 $1 $266,993 0.00% $266,993 1200 Overtime $95 $0 $2,000 $0', 2`000 0.00% $2,00 1400 Employer Contributions $56,482 $59,428 $64,050 $1,416 _65`466 2.21% $68,084 1800 Conferences $631 $772 $875 ($100) 775 -11.43%° $87 2110 Travel $802 $535 $800 ($100)' 700 -12.50%0 $750 2140 Telephones $3,423 $2,626 $2,361 ($97) $2,264 4.11% $2,43 2220 Subscription & Publications $0 $0 $0 $0' $0 0 ° 2340 Seminars & Education $2,219 $1,892 $2,370 WO', 2;370 0.00/o $0 .00% $2,37 2370 Insurance Premium $2,132 $2,243 $2,248 $192, $20 8.54% $2,684 2394 Recpt, Prom & Sp Events $616 $96 $500 ($100) 400 -20.00% $500 2395 Memberships $2,063 $2,216 $2,405 $0 $2_,405 0.00% $2,45 2399 Outside Agency Serv $514 $984 $550 $500 1.050 90.91% $1,10 2478 Misc Equip Repairs $0 $0 $200 ($200) 0 -100.00% $0 5300 Stationery & Office Supplies $744 $954 $500 $200 700 40.00% $700 5302 Forms $0 $0 $100 ($100) _$0 -100.00% $100 5902 Misc. Equipment $0 $521 $0 $0 so- 0.00% $0 Total EXPENDITURES $312,079 $326,494 $345,951 $1,6121 0.47% $351,036 Net $312,079 $326,494 $345,951 $1,612 $347,563 0.47% $351,036 City of Pickering 2010 Approved Final Background Information Run Date : 4/14/2010 2:38 PM 2133 Supply Services Report Name: 2010 Background Current 2010 BUDGET Expenses 2133.1100.0000 Salaries & Wages Base Salaries & Wages $277,861 Temp help eliminated ($10,868) Total 2133.1100.0000 Salaries & Wages $266,993 2133.1200.0000 Overtime To meet service level / workload commitments $2,000 Total 2133.1200.0000 Overtime $2,000 2133.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $65,466 benefits such as dental and optical Total 2133.1400.0000 Employer Contributions $65,466 2133.1800.0000 Conferences Ontario Public Buyers Assoc. $875 <Reduced by TJQ> ($100) Total 2133.1800.0000 Conferences $775 2133.2110.0000 Travel Parking & mileage $700 Total 2133.2110.0000 Travel $700 2133.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $2,264 system upgrades Total 2133.2140.0000 Telephones $2,264 2133.2340.0000 Seminars & Education PMAC, Pro-Dev Program, Credit Seminar - Buyer $870 PMAC, Pro-Dev Program, Senior Purchasing Analyst $870 OPBA Seminars, Buyer $630 Total 2133.2340.0000 Seminars & Education $2,370 2133.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $2,440 insured and higher replacement costs. Total 2133.2370.0000 Insurance Premium $2,440 2133.2394.0000 Sp. Ev. Gen. Pub. Relations Hosting an area Manager's Meeting and an OPBA Purchasing Seminar $500 <Reduced by TJQ> ($100) Total 2133.2394.0000 Sp. Ev. Gen. Pub. Relations $400 2133.2395.0000 Memberships Manager - Purchasing Management Association of Canada (PMAC) $400 Manager - Ontario Public Buyers Association (OPBA) $200 Manager - Ontario Municipal Management Institute (OMMI) $85 Buyer (PMAC) $400 Buyers (OPBA) $400 Senior Purchasing Analyst (PMAC) $400 Senior Purchasing Analyst (OPBA) $200 Senior Purchasing Analyst (AMCT) $320 Total 2133.2395.0000 Memberships $2,405 City of Pickering 2010 Approved Final Background Information Run Date: 0 2:38 2133 Supply & Services Report Name 20110 Ba k/grounnd CurrentM 2010 BUDGET 2133.2399.0000 Outside Agency Services Access Copyright fee - add digital copies $1,050 Total 2133.2399.0000 Outside Agency Services $1,050 2133.2478.0000 Misc.Equipment Repairs & Maintenance General Equipment repairs $200 <Deleted by TJQ> ($200) Total 2133.2478.0000 Misc.Equipment Repairs & Maintenance 2133.5300.0000 Stationery & Office Suppl General office supplies $700 Total 2133.5300.0000 Stationery & Office Suppl $700 2133.5302.0000 Forms Purchase of forms -Tendering Envelopes $100 <Deleted by TJQ> ($100) Total 2133.5302.0000 Forms Total. $347,563 Total Expenses $347,563 Revenue Total Revenues Net Expenses $347,563 I S City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2196 Information Technology Report Name: 2010&2011Revfsedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $545,729 $577,474 $564,857 $29,921 $594,778 5.30% $594,778 1200 Overtime $20,608 $10,873 $20,000 ($5,000) $15,000 -25.00% $15,000 1400 Employer Contributions $118,168 $125,013 $133,117 $8,490, $141,607 6.38% $147,272 1800 Conferences $142 $0 $300 ($170) 130 -56.67% $300 2110 Travel $1,958 $970 $1,700' ($500) $1,200 -29.41% $1,50 2131 Cellular Phones & Pagers $2,975 $2,751 $3,500 ($300) $3,200 -8.57% $3,50 2140 Telephones $10,617 $11,269 $6,936 ($331)_L___$6 6Q5-4.77% $6,80 2220 Subscription & Publications .$322 $1,637 $500 ($200)' 300 40.00% $300 2340 Seminars & Education $38,545 $30,678 $26,300 • ($4,450) ` $21 $50 -16.926/o $29,000 2341 Corporate Training $1,305 $0 $0 $3,200 3200 0.00% $0 2370 Insurance Premium $8,729 $11,185 $10,707 $1,702' $12409 15:90% $13,650 2392 Consulting & Professional $31,233 $32,216 $31,250 $3,000 $34250 9.60% ($55,000) 2394 Recpt, Prom & Sp Events $370 $136 $400 ($200) 200 -50.00% $200 2395 Memberships $480 $521 $700 ($80) 620 . -11.43% $700 2478 Misc Equip Repairs $21,508 $80,340 $76,735 ($62,175) $14 560 81.03% $15,000 2479 Software/Hardware Maintenance $298,535 $442,607 $531,480 ($3,815) $527,665 -0.72% $542,110 Contr 5300 Stationery & Office Supplies $6,246 $7,277 $5,940 ($1,340) K600 -22.56% $4,00 5902 Misc. Equipment $13,149 $23,274 $22,865 ($13,025) -56.96% $9,90 Total EXPENDITURES $1,120,618 $1,358,220 $1,437,287 ($45,273) -3.15% $1,329,01 REVENUES 1911 Trans. from Continuing Studies Res: $0 $0 ($46,000) $46,000. -100.00% $0 Total REVENUES $01 $01 ($46,000) $46,000 -100.00% $0 Net $1,120,618 $1,358,220 $1,391,287 $727 $1,392,014 0.05% $1,329,015 :1C City of Pickering 2010 Approved Final Background Information 2196 Information Technology Run Date: 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2196.1100.0000 Salaries & Wages Base Salaries & Wages $594,778 Total 2196.1100.0000 Salaries & Wages $594,778 2196.1200.0000 Overtime To meet service level/workload commitments $15,000 Total 2196.1200.0000 Overtime $15,000 2196.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $141,607 benefits such as dental and optical Total 2196.1400.0000 Employer Contributions $141,607 2196.1800.0000 Conferences Oracle Developer's Conferences DBA & Web/Application Developer $130 Total 2196.1800.0000 Conferences $130 2196.2110.0000 Travel Parking & mileage $1,200 Total 2196.2110.0000 Travel $1,200 2196.2131.0000 Cellular Phone & Pagers IT staff $3,200 Total 2196.2131.0000 Cellular Phone & Pagers $3,200 2196.2140.0000 Telephones Consists of long distance, monthly charges, voicemail, and system upgrades $6,605 Total 2196.2140.0000 Telephones $6,605 2196.2220.0000 Subscriptions & Publications Technical books & IT-related subscriptions $300 Total 2196.2220.0000 Subscriptions & Publications $300 2196.2340.0000 Seminars & Education Oracle Database 11 g: New Features for Administrator - Application Supervisor $4,000 Crystal Reports - Developer $3,050 MCITP Enterprise Admin Upgrade - Network Supervisor $4,900 VMware Vsphere 4 - Network Analyst $3,300 VMware Vsphere 4 - PC Analyst II $3,300 VMware Vsphere 4 - PC Analyst 1 $3,300 Total 2196.2340.0000 Seminars & Education $21,850 2196.2341.0000 Corporate Training FMW Web-based Budget $3,200 Total 2196.2341.0000 Corporate Training $3,200 2196.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $12,409 insured and higher replacement costs. Total 2196.2370.0000 Insurance Premium $12,409 2196.2392.0000 Consulting & Professional General Support for Systems, such as Vailtech, Active, etc. $3,000 <Reduced by TJQ> ($1,000) IT Strategic Five-year Plan $85,000 Financial & Tax Systems Replacement $85,000 X67 City of Pickering 2010 Approved Final Background Information 2196 Information Technolo Run Date : kgroundo gas t Technology Report Name: 2010 Background Current 2010 BUDGET <Deferred by TJQ> ($170,000) Network Support $5,000 P&D Extend OnPoint access to public via Internet $6,000 Accounting - Payroll System Upgrade $6,550 IT SAN Utilization $8,200 C&R Upgrade of Payment Server and Class 7 $6,500 Total 2196.2392.0000 Consulting & Professional $34,250 21.96.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Reception, promotions & meetings $200 Total 2196.2394.0000 .Recpt,Prom. & Sp.Ev.,Gen $200 2196.2395.0000 Memberships Municipal Management Program--Manager IT $400 Oracle User's Group--DBA & Web/application Developer $130 Certified Municipal Management-Manager IT $90 Total 2196.2395.0000 Memberships $620 2196.2478.0000 Misc.Equipment Repairs & Maintenance General Equipment Repair & General Expenditures $10,000 General Network Cabling $1,000 Contract Agreement--Satellite Subscription--Supervisor, Network Support $1,560 Printer Repair $2,000 Total 2196.2478.0000 Misc.Equipment Repairs & Maintenance $14,560 2196.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance--IT-- Oracle Licenses $48,500 Maintenance--IT-- NCI-- Network Switches $10,260 Maintenance--IT-= Login Tokens $4,500 Maintenance--IT-- Alloy Help Desk Software $2,575 Maintenance--IT-- VMware $13,850 Maintenance--IT-- Insight Network Data Backup $4,870 Mai ntenance--IT--WhatsU pGold--Network Monitoring $1,400 Maintenance--IT-- Liebert Uninterruptible Power Supply $3,000 Maintenance--IT--Bis Pro Services--Server Event Manager & Languard $1,500 Maintenance--HR--HR:Info--HR System $9,070 Maintenance--HR--Parklane--Health & Safety $2,850 Maintenance--C&R--Active--Recreation $35,200 Maintenance--CS--Vailtech--Financials & Tax $23,700 Maintenance--CS--RAC--Budget $11,065 Mai ntena nce--P&D--CSDC--Property $36,915 Maintenance--P&D--Orion--GIS $22,950 Maintenance-- P&D ESRI $19,900 Maintenance-- P&D & MP&E AutoCAD Licenses $10,800 Maintenance-- P&D Kyrocera $1,620 Maintenance MP&E RTA Fleet Maintenance $810 Maintenance MP&E Auto Turn $1,300 Contract Clerks iCompass $25,950 Maintenance--Clerks--JJ Mackey--Parking Tag $7,700 Maintenance--Clerks--groupe Techna--Parking Mobile Units $7,800 168 City of Pickering 2010 Approved Final Background Information 2196 Information Technolo Run Date : 4/14/2010 2:38 PM Technology Report Name: 2010 Background Current 2010 BUDGET Maintenance--Clerks--Ikon--Laserfiche $9,975 Maintenance--Clerks--Ikon--Canon Scanner $1,390 Maintenance--Clerks--Identicam--Printer $810 Maintenance--MP&E--TSE--Traffic Analysis $1,965 Contract--CS--Reamined--Assessment Data Conversion $500 Contract--CS--OPAC--Property Information $350 Contract IT HP Server Support $6,200 Contract IT Source 44 Network Security Monitoring $15,500 Maintenance IT SAN Compellent $18,500 Mai ntenance--IT--Scri ptlog ic Login Control $4,850 Maintenance--IT--Executive Software Undelete & Diskeeper $1,525 Maintenance IT Symantec Ghost $650 Maintenance'-- MP&E ESRI $5,600 Maintenance MS-Enterprise Agreement (Year 1 of 3, Software Assurance) $99,100 Contract IT Blackberry Support $1,650 Contract IT Internet Security Certificates $1,400 _ Maintenance IT GFI Mail Archiver $1,125 Maintenance IT APC UPS $1,350 Maintenance IT SAN FalconStor $21,500 Maintenance Clerks Animal Services $1,650 Maintenance IT Firewall $10,500 Maintenance P&D Plotter $2,050 Maintenance P&D Microfiche Scanner & Printer $790 Maintenance IT SYS-Net iPrism $5,950 Maintenance --HR AAMS $4,700 Total 2196.2479.0000 Sfwr/Hdwr Maint Contracts $527,665 2196.5300.0000 Stationery & Office Supplies General office supplies $3,000 Corporate back-up tapes Replacement $1,600 Total 2196.5300.0000 Stationery & Office Supplies $4,600 2196.5902.0000 Misc. Equipment Provision for replacement of low-cost PC Items $4,500 General Software Upgrades $1,500 (2) Sony Handycam - C&R $1,980 (2) Cameras - MP&E $900 Samsung 8-inch Digital Picture Fram (SPF-85P) - C&R $185 Crystal Reports $775 Total 2196.5902.0000 Misc. Equipment. $9,840 Total. $1,392,014 Total Expenses $1,392,014 Revenue 1911.2196.0000 Trsf frm Res - UT Total . 163 City of Pickering 2010 Approved Final Background Information 2196 Information Technolo Run Date: undo urre t Technology Report Name: 2010 Backgrokground Current 2010 BUDGET Total Revenues Net Expenses $1,392,014 -7 Galt 0~ a 1- z VIIE9 1_ KE PY Operations &Emergency Services Department 2010 Overview January2010 i I Operations & Emergency Services Department Departmental Mission Statement A progressive operational department striving to provide optimal service to meet the diverse needs of community residents, its businesses and the Corporation, through the coordinated efforts of the Roads, Parks, Engineering, Recreation, Culture, Facilities, and Fire Services resources. • implement approved Recreation, Parks & Cultural Services Master Plan recommendations • establish joint venture funding partnerships with community groups and private partners for the construction, repair or expansion of Recreation Facilities • ensure efficiency and safety in the operation of City owned facilities continue to play a. proactive leadership role in the provision of children and youth programs. • optimize accessibility for people with disabilities by making city facilities, program information and services more accessible and to identify and eliminate barriers • continue to utilize, market and promote the City website to increase community outreach • continue to provide our clients with the best possible service delivery through respect, kindness, patience and consideration • continue to communicate with Members of Council with regard to delivery of services, programs and service levels • enhance infrastructure inspections and repair through regular documented patrols and asset management tools • implementation of the Frenchman's Bay Stormwater Management Master Plan • develop, with input from community, a list of programs to commemorate Pickering's Bicentennial in 2011 • Pickering Blooms • complete construction of the Don Beer Arena Accessibility Improvements • enhance our Asset Management through increased inventory and valuation practices implement the Action Plan for the Phase 1 Health & Safety Plan • complete a City of Pickering Cultural Strategic Plan • work with York and Durham Region on finalizing an Enhancement Plan related to the southeast collector sanitary sewer Individual Environmental Assessment Operations & Emergency Services Department 1 1 ~-o. - •I - Moe 9141111-To prepare a Roads Need Strategy for road 'and bridge asset management complete Western Gateway on Waterfront prepare policies for the placement and management of divisional fences • undertake Environmental Assessment for a new Operations Centre o undertake energy audits at all City facilities and prepare a prioritized implementation plan for required retrofits to improve efficiencies and reduce energy use ensure Fire Services prevention programs and fire suppression response protocols continue to meet the needs of our residents • make a final decision on the direction of.the Fire Service dispatch operation in regards to moving forward on a joint dispatch system or stand alone system Operations & Emergency Services Department Internal • maximize staff resources and volunteer opportunities • maximize and increase program, facility and grant revenue • develop and implement. annual accessibility plan, including integrating Accessibility Standards for Customer Service into graphics/promotions and communications fully develop and implement new programs and initiatives to maximize and increase participation for new Aerobics Studios and Doubles Squash Courts • continue to identify and implement energy savings strategies for City facilities • have the ability to inspect industrial businesses with potential for high dollar loss, economic and environmental impacts if a fire was to occur • to develop management skills for officer ranks by exploring educational opportunities from external sources • improve conditions within fire stations that are deteriorating due to aging • decrease overtime costs within the Fire Services Division • implement a new computerized training record keeping system for all Fire Services personnel • inspect industrial and commercial businesses with potential for high dollar loss, economic and environmental impacts if a fire was to occur • develop management skills for officer tanks by exploring educational opportunities from external sources • complete Risk Assessment/Job Hazard Analysis and update standard operating guidelines and procedures • continue to make improvements as budget permits to aging facilities improve the accounts receivable process to minimize and control outstanding permit fee balances Operations & Emergency Services Department External • complete renovations to Don Beer Arena • complete the various. site upgrades at the Pickering Museum Village that were initiated in 2009 • maintain levels of service for winter control operations while adhering to legislation regarding hours of work • investigate opportunities for community facilities in future growth areas of Seaton and Duffin Heights including an Operations Centre • participation in major studies and undertakings by other agencies and government investigate opportunities for a District Park respond to Ministerial Order from CFIA regarding the presence of Emerald Ash Borer • begin inspections of commercial and residential buildings in _ Claremont and surrounding hamlets in our rural areas to enhance public safety 0 Fire Services to design public relations program for seniors, li community organizations and other groups, to provide an overview of our Fire Services • continue to strive for a target of zero injuries for Fire Services personnel from fire ground operations • continue to review our Fire Prevention practices and public relations activities to educate. our residents by the use of effective outreach programs L a7 c o d O z u E (D t: _ v t I- F- E U N CLL a. 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C Q N Q _ i o O 0 4- U 0 U w N Q U U r LC) LL gy n. z z?^~~ a C Z F- 0 0) L- 0 05mE.EE.E We cn QU- af- ~i- F; LLJ ai °6 c a~ E c c-= - C p c 0 0 o~ ca W W V 'c c L- CL LL CL C c c c c 3 dcc.ooo0 E oZZ:)Z) O 00Q a v? U E wvoaoooo U- O u u -6-i D 06 06 d E Y A O v U 0 CL o o ~ N CL C) C 0WUo C orn TC: ~ N O C fn cn C U N p V~ v v p- rn C U' ~ W 4) co L UJ Z O tz L Q) Z O O U N 0 O O O 0) c U C c O N o c~ a) U OEN orn ~W c aoio c0) 0Q. 06 E c cn ca W ~ U 0 (n a) CL c LLI 06 (L) 06 L. 0 cn p • C 1= rn 0 W a) F W Q cc Z C ? C O Q cn 5) O U ZZ 0 v F" 0 Q uj c cu a) U) (D Q C L: C a CU 0 CD O cc to E N U ~ - ~o CL N C p co cc c cc a) `oS O F- > p U_ Q o 0 V c O N a) C 4) C U =p C r Pi O O O C O cu U W U cn N. Q U U ~ City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM Operations & Emergency Services Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $18,573,165 $19,660,749 $19,539,214 $880,282 $20,41.9,496 4.51%_ $20,432,900 1100 Salaries & Wages -.Prg. $733,903 $794,811 $879,864 $185,848 $1,065,712 21.12% $1,065,712 1200 Overtime $1,224,878 $1,077,914 $931,375 $128,500 $1,059,875 13.80% $1,080,875 2712 0001 Program Overtime $2,946 $3,149 $0 $0 $0 0.00% _ $0 1400 Employer Contributions $3,936,036 $4,336,086 $4,432,693 $234,068 1066,761 5.28% $4,905,356 1800 Conferences $13,923 $4,335 $9,700 ($7,900) $1800 -81.44% $9,100 1900 Uniforms $203,604 $324,091 $390,249 ($88,625) - $301,624 -22.71% $342,624 2110 Travel $20,770 $17,717 $25,250 ($1,200) _ $24050 -4.75% $25,560 2122 Freight, Express & Cartage $1,536 $1,468 $2,200 $400',2600 18.18% $2,60 2123 Environmental Charges $53 $315 $0 $0 0 0.00% $0 2131 Cellular Phones & Pagers $46,983 $48,164 $54,197 ($247) 53 950 -0.46% $58,038 2140 Telephones $154,244 $159,306 $167,093 $14,383 181,476 8.61% $191,450 2142 Dispatch Communications $152,027 $140,181 $252,133 ($52,133) 200000 -20.68% $200,000 2210 Advertising $147,695 $154,217 $161,900 ($2,000) 159--900 -1.24% $162,900 2211 Trade Shows, Exhib & Displays $0 $480 $500 $0 $500 0.00% $500 2220 Subscription & Publications $5,883 $3,970 $8,715 ($3,215) $5,500 -36.89% $8,45 2340 Seminars & Education $104,419 $144,567 $159,675 ($11,875) $147.800 -7.44% _ $180,889 2342 Special Train & Pub Ed (Prov) $34,387 $0 $0 $0 $0 0.00% $0 2365 Purch Prnting/Broth/News Ltr $85,590 $94,707 $95,000 $3,000 $98,000 3.16% _ $98,000 2370 Insurance Premium $358,864 $405,180 $400,847 $65,222 $466,069 16.27% $512,675 2371 Ins. Deductible $32,917 $43,098 $40,500 $9,000 $49;500 22.22% $51,180 2392 Consulting & Professional $91,384 $97,486 $320,000 $45,500 $365500 14.22% $232,000 2394 Recpt, Prom & Sp Events $192,554 $191,687 $187,050 ($149,650) $37,400 -80.01% $42,122 2395 Memberships $15,399 $18,636 $23,196 $100$23,296 0.43% $25,530 2396 Photo, Mapping, Printing $4,110 $7,125 $13,200 ($7,200) $6,000 -54.55% $13,700 2397 Compost Collection - $0 $0 $0 $01 1 0 0.00% $0 2398 Garbage Collection $19,500 $13,500 $18,000 $0 18,000 0.00% $18,000 2399 Outside Agency Serv $482,420 $505_,154 $541,740 $37,000 57817.40 6.83%--- $702,009 2407 Roads Repair & Mtce $0 $0 $0 $0 0 0.00% $0 2408 Rpr & Mnt - Winter Control $870,830 $474,472 $755,000 ($30,000)- $725,000 -3.97% _ $600,000 2408 Rpr & Mnt - Contract Services $317,986 $550,545 $507,000 $63,000' $570,000 12.43% $602,500 2408 Rpr Main. Maint Mater $63_1,315 $611,322 $595,000 _$5,000 600,000 0.84% - $650,000 2409 Highway Aids - Repair Maint $161,089 $135,138 $185,000 ($45,000) $140A0 -24.32% $144,300 2429 Parks Repairs & Maintenance $52,878 $75,177 $60,000 $10,000 $70,000 16.67% $70,000 2435 Build Repairs & Mtce $1,119,890 $1,284,364 $1,222,363 ($26,116) $1,196,247 -2.14%_ $1,259,216 2437 Tree Maintenance $70,065 $77,354 $75,000 $0 75,000 0_.00°/o $85,000 2438 Lighting & Repair Maint _ $11,689 $7,771 $15,000 ($2,000) $13.000 -13.33% $18,000 2457 Veh - Repairs & Maintenance $481,119 $465,481 $461,000 $15,000 $476,000 3.25% $494,500 2478 Misc Equip Repairs $861,114 . $998,146 $805,589 $150,138, $955,727 18.64% $982,272 2480 Antiques Repairs Mtce. $420 $510 $500 $4,500 51000 900.00% $5,00 2481 Other Fix. Assets Rep & Mice. $52,077 $50,344 $62,800 $0 $62,800 0.00% $67,774 2482 Grounds Upkeep $275,799 $313,154 $340,000 $25,000 365000 7.35% $391,000 2642 Community Use of Schools $1,332 $2,840 $4,000 $0 $4.000 0.00% $4,000 2648 Building Rentals $30 $30 $45 $0' $45 0.00% $4 2712.2648 Prgm - Build Rentals $203,684 $186,000 $194,000 $16,000 $210,000 8.25% $210,000 2678 Rental Misc Equip $211,300 $228,076 $223,755 ($70,000) $153,755 -31.28% $180,835 2682 Land Rentals _ $3,250 $3,250 $8,100 $0 8100 0.00% $8,343 5300 Stationery & Office Supplies $46,877 $45,917 $48,820 ($5,700) __$43_,_l 20 -11.68% $47,56 182 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM Operations & Emergency Services Report Name: 201082011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE' Forecast ACTUALS BUDGET 2010 2011 5302 Forms $4,594 $3,480 $7,300 ($1,000) $6,300 13.70% $7,359 5320 Program Supplies $176,673 $129,155 $194,200 ($39,200) $_1.55,000 _ -20.19% $160,000 2712.5320 Event Supplies $9,378 $23,114 $0 $200,2501 $200,250 0.00% $186,000 2712.5320 Prgms Supplies $174,303 $169,314 $255,460 ($33,317) $222,143 -13.04% $222,143 5320 Athletic Equip. Playroom $1,053 $1,168 $1,800 $0, vi800 0.00% $1,80 5330 Drop-In Centre Supplies $4,655 $6,862 $4,400 $0! $4 400 0.00%° $4,40 5340 Supplies -Special Events $20,123 $20,311 $22,813 ($1,313) 1 $21,500 5.76% $21,500 5345 Antique Purchases $646 $200 $600 $0 x$600 _ 0.00% $600 5350 Committee Expenses $0 $6,246 $9,020 ($20) $%000 -0.22%0 $9,000 5400 Gift Shop Plaques $1,375 $3,659 $3,000 $1,000_ $4,0_00; 33.33% $4,00 5510 Utilities-Water $117,030 $139,163 $126,500 $23,190 $149690 18.33% $163,104 5520 Utilities - Gas $455,153 $392,543 $432,060 ($13,360) $418;700 -3:09% $459,150 5530 Utilities - Hydro $1,518,785 $1,554,486 $1,595,500 ($64,840) 1;530;660 -4:06% $1,623,410 5540 Utilities - Oil $8,929 $6,938 $9,723 $160 _tq' 3' 1:65% $10,309 5550 Utilities - Cable T.V. $629 $665 $0 $1,150 $1.150 0.00% $2,05 5640 Small Tools _ $3,741 $7,366 $4,000 $2,000 x$6,0001 50.00% $6,00 5900 Gas, Oil Tires $616,647 $421,060 $556,840 ($10,470) 546:370 -1.88% $574,805 5901 Fertilizer, Grass Etc. $42,156 $65,283 $72,000 $0 $72;000 _ 0:00%0 $82,000 5902 Misc. Equipment $127,225 $98,358 $137,100 ($11,500); $125,600-8.39% $145,121 5903 Shop Supplies $25,415 $29,364 $22,000 $8,000 $30000! _36.36%. $32,000 8960 Taxes Tenant $179,284 $260,673 $200,845 $102,790 $303,63- _ 51:18% $359,282 9398 Program Expenditures $0 $0 $0 $C - ; 0.00% $0 Total EXPENDITURES $35,499,727 $37,097,385 $37,872,424 $1,552,600 t39,425,024 4.10% $40,256,560 REVENUES 1424 Sale of Services - Fire Prot. ($77,749) ($53,718) ($60,000) $0 L660 000 = 0.00% ($61,800) 1430 Sale of Services Public Works ($27,723) ($23,562) ($25,000) $0 ($25;000) 0.00% ($20,000) 1610 Federal Grant ($13,703) ($24,445) ($8,000) ($25,000) x($33,000) _ 312.50% ($33,000) 1623 Ont. Specific Grants ($130,964) ($89,467) ($79,600) ($12,400) _($92,000) 15.58% _ ($92,000) 1640 Other Agency Grts $0 ($62,705) $0 $0 $0 0.00% $0 1911 Trans. from Continuing Studies Res. ($3,000) $0 $0 ($69,500) $69,500 0.00% $0 9000 Misc. Revenue _ $0 $0 $0 $00 0.00% $0 9397 Program Registrations ($1,453,970) ($1,488,229) ($1,675,742) ($255,301) 1 931,043 15.24% ($1,974,306) 9910 Gift Shop ($4,059) ($4,467) ($4,500) ($1,000) ($5,500) 22.22% ($5,500) 9915 Snack Bar ($11,718) ($12,901) ($10,750) ($250) $11,000 2.33% ($11,300) 9916 Vending Machines ($24,142) ($14,554) ($24,600) $0' 24 600 0.00% ($28,728) 9930 Rentals ($35,384) ($32,309) ($27,100) $0' 27,100 0.00% ($8,925) 9940 Advertising Space ($22,468) ($29,540) ($27,000) $0 $27,000) 0.00% ($30,450) 9943 Memberships-Pool/Health Club ($6,000) ($4,000) ($4,000) ($3,000) ($7_000) 75.00% ($7,000) 9955 Programs ($9,705) ($9,601) ($17,415) $0 17,415) 0.00% ($17,415) 9970 Child Supervision ($10,432) ($9,986) ($14,753.) $0 $14,753) 0.00% ($14,800) 9975 Fitness Testing ($132,633) ($88,728) ($132,000) $0 $132,000) 0.00%0 ($132,000) 9977 Donations ($1,468) ($1,160) ($500) ($3,000) ` $3,500 600.00% ($1,000) 9991 Other Revenue ($35) ($75) V$0 $0 $Q 0.00% $0 9923 Admissions - Public Swimming ($62,932) ($62,689) ($64,000) ($3,000) 670.00 4.69% ($67,000) 9921 Admissions Tennis _ ($126,313) ($116,0_23) ($105,000) ($15,000) ($120,000) 14.29% ($120,000) 9924Admissions -Squash ($32,551) ($27,729) ($35,800) ($3,000) $38;800 8.38% ($38,800) 9925 Admissions-Fitness Room ($18,113) ($22,439) ($31,700) $0 ($31,700) 0.00% ($31,700) 9926 Admissions - Racquet Ball ($8,1.91) ($10,517) ($12,500) $0 W2,500j 0.00% ($12,500) 9922Admissions -Skating ($20,812) ($20,071) ($28,000) $0 28,000 0.00% ($23,600) I City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4114/201012:48 PM Operations & Emergency Services Report Name: 201082011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 9920 Admissions - Public & Edu. ($75,991) ($85,430) ($89,000) $0 ($89,0001 0.00% ($89,000) 9956 Rentals - Green River C.C. ($9,600) ($9,600) ($8,600) $0 ` $86001 0.00% ($8,600) 9932 Rentals - Pool ($214,381) ($274,841) ($220,000) ($51,600) ($271.600) 23.45% ($271,600) 9936 Rentals - Pool-School Board ($824) $0 ($2,000) $0 2 000 0.00%° ($2,000) 9947 Rentals - Claremont C.C. $0 $0 ($500) $0 500 0.00% ($500) 9938 Rentals - East Shore C.C. ($37,246) ($31,406) ($30,000) $0 ($30.000 ) 0.00% ($30,000) 9937 Rentals - West Shore C.C. ($40,091) ($40,890) ($38,000) $0 ($38.000)1 0.00% ($38,000) 9933 Rentals - Mtg. Room/Public ($65,790) ($60,332) ($66,000) ($2,000) ($68-,000) 3.03% ($66,960) 9934 Rentals - Mtg. Room/Prog. ($60,000) ($58,000) ($60,000) $0 60000 0.00% ($60,300) 9935 Rentals - Halls ($82,299) ($76,124) ($95,000) ($10,000); ($105,000) 10.53% ($115,750) 9939 Rentals - Lockers ($586) ($941) ($800) $0 800 0.00% ($800) 9957 Rentals - Pottery Studio ($8,568) ($8,928) ($8,400) ($100) $,Woa 1.19% ($8,500) 9958 Rentals - Wellness Clinic ($19,356) ($27,594) ($32,250) ($150) $32,4001 0.47% ($28,800) 9931 Rentals - Ice Surface ($1,509,022) ($1,619,936) ($1,580,000) $0 -1$1580 000) 0.00% ($1,765,000) 9941 Membertships - Tennis ($48,003) ($47,350) ($57,330) $0 57330 0.00% ($57,330) 9943 Memberships-.Pool/Health Club ($680,003) ($712,015) ($701,900) ($29,200), $731,100) 4.16% ($731,100) 9944 Memberships - Squash ($88,133) ($97,984) ($108,100) ($13,500)11 121600 12.49% ($121,600) 9945 Memberships - General ($31,204) ($32,191) ($77,259) ($54,741) _AS132~000~ 70.85% ($132,000) 9946 Memberships - Racquet Ball ($24,503) ($31,194) ($22,060) ($1,940) ($24,000) 8.79% ($24,000) 9947 Membership Basic Health $0 ($9,095) $0 $0', $0 0.00% $0 9949 Rentals - Petticoat Creek ($28,695) ($30,192) ($30,000) $0 f$,300001 _ 0.00% ($30,000) 9990 Other Revenue ($93,725) ($57,269) ($129,500) $0'I 129,5001 0.00% ($76,000) 9990 Other Revenues ($369,125) ($388,755) ($326,511) ($44,324) 370835 13.58% ($351,815) 9954 Netted Revenue ($395,723) ($394,957) ($368,350) $0 368.350) 0.00% ($368,350) 9990 Misc Income ($39,758) ($17,189) ($21,000) $0 21000 0.00% ($21,000) .9992 Other Revenue - Membership NSF ($3,685) ($5,157) $0 . $0. $0 0.00% $0 Fee 9995 Communities in Bloom ($13,600) $0 $0 $0 0.00% $0 Total REVENUES ($6,173,977) ($6,326,280) ($6,460,520) ($598,006) 9.26% $7,130,829 Net $29,325,750 $30,771,105 $31,411,904 $954,594 $32,366,498 3.04% $33,125,731 ~ A City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2710 Operations & Emerg.Services-Admin. Report Name: 2010&2011 Revisedt 2008 2009. 2009 .Budge ACTUALS YTD APPROVED INCJDEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $306,541 $283,572 $391,215 $17,427 $408,642 4.45% $421,923 1200 Overtime $0 $11,337 $1,000 $9,000 10000 900.00% $10,000 1400 Employer Contributions $60,881 $61,040 .$83,400 ($10,291) $73,109 -12.34% $76,034 1800 Conferences $0 $0 $2,000 ($2,000) 0 100.00% $0 2110 Travel $25 $503 $200 $800 X000 400.00% $200 2131 Cellular Phones & Pagers $848 $1,036 $1,600 ($600) $1,000 37.50% $1,60 2140 Telephones $2,810 $3,253 $3,014 ($129) $2.885 -4.28% $3,11 2220 Subscription & Publications $45 $45 $400 ($200) 200 -50.00% $400 2340 Seminars & Education $264 $95 $1,300 ($800) $500 61.54% $1,30 2370 Insurance Premium $1,447 $3,244 $3,306 $1,123 4,429 33.97% $4,872 2392'Consulting & Professional $0 $0 $0 $25,000 $25000 0.00% $25,000 2394 Recpt, Prom & Sp Events $1,657 $1,296 $2,500 ($2,000) 500 -80.00% $2,500 2395 Memberships $438 $551 $840 $0 840 0.00% $840 2396 Photo, Mapping, Printing $0 $0 $5,200 ($4,700) 500 -90.38% $5,200 2457 Veh - Repairs & Maintenance $2,017 $3,713 $2,000 $0' $2,1100 0.00% $2,000 5300 Stationery & Office Supplies $2,822 $2,916 $3,200 ($700)' 2 500 -21.88% $3,200 5900 Gas, Oil Tires $1,568 $1,411 $1,500 00.00%0 $1,59 Total EXPENDITURES $381,363 $374,012 $502,675 $31,930'/ 6.35% $559,769 Net $381,363 $374,012 $502,675 $31,930 $534;605 6.35% $559,769 City of Pickering 2010 Approved Final Background Information 0238 PM 4/14/201 2710 O erations & Emer .Services-Admin. Run D0 Background p 9 Report Name: 2010 Current 2010 BUDGET Expenses 2710.1100.0000 Salaries & Wages Base Salaries & Wages $408,642 Total 2710.1100.0000 Salaries & Wages $408,642 2710.1200.0000 Overtime To meet service level / workload commitments $10,000 Total 2710.1200.0000 Overtime $10,000 2710.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $73,109 benefits such as dental and optical Total 2710.1400.0000 Employer Contributions $73,109 2710.1800.0000 Conferences American Public Works Association Conference $1,000 <Deleted by TJQ> ($1,000) Total 2710.1800.0000 Conferences 2710.2110.0000 Travel Parking & mileage $1,000 Total 2710.211.0.0000 Travel $1,000 2710.2131.0000 Cellular Phones & Pagers Cellular Phone Charges Director & Division Head $1,600 <Reduced by TJQ> ($600) Total 2710.2131.0000 Cellular Phones & Pagers $1,000 2710.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $2,885 system upgrades Total 2710.2140.0000 Telephones $2,885 2710.2220.0000 Subscriptions & Publications To enhance departments resource library and Health & Safety information $200 Total 2710.2220.0000 Subscriptions & Publications $200 2710.2340.0000 Seminars & Education Training and educational courses and workshops $500 Administrative Assistant --Topical Seminar $300 <Deleted by TJQ> ($300) Total 2710.2340.0000, Seminars & Education $500 2710.2370.0000 Insurance Premium . Annual cost of insurance policy. Premium increases due to higher value of assets $4,429 insured and higher replacement costs. Total 2710.2370.0000 Insurance Premium $4,429 2710.2392.0000 Consulting & Professional The City requires a structural assessment of all of its buildings. This project will take a $25,000 minimum of•two years. Phase 1 cost is $25,000. Total 2710.2392.0000 Consulting & Professional $25,000 2710.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Administrative staff $2,000 <Reduced by TJQ> ($1,500) Total 2710.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $500 11 48 6 City of Pickering 2010 Approved Final Background Information 2710 O erations & Emer .Services-Admin. Run Date : kgrou010 urre PM P g Report Name: 2010 Background Current 2010 BUDGET 2710.2395.0000 Memberships 1@ $75 OMMI (Ontario Municipal Management Institute) $75 1 @ $65 Niagara Parks Assoc. $65 1 @ $200 National Rec. & Parks Assoc. $350 1 @ $250 PEO (Professional Engineers Ontario $250 1 @ $100 MEA (Municipal Engineers Association) $100 Total 2710.2395.0000 Memberships $840 2710.2396.0000 Photo, Mapping, Printing Professional services for photography and outside reproduction $200 <Deleted by TJQ> ($200) Scanning of Facilities Drawings $5,000 <Reduced by TJQ> ($4,500) Total 2710.2396.0000 Photo,Mapping,Printing $500 2710.2457.0000 Vehicle-Repair & Maintenance Vehicle - Repair and Maintenance $2,000 Total 2710.2457.0000 Vehicle-Repair & Maintenance $2,000 2710.5300.0000 Stationery & Office Supplies General office supplies & supplies for TRCA $2,500 Total 2710.5300.0000 Stationery & Office Supplies $2,500 2710.5900.0000 Gas, Oil, Tires Etc. Gas, Oil & Tires etc. $1,500 Total 2710.5900.0000 Gas, Oil, Tires Etc. $1,500 Total. $534,605 Total Expenses $534,605 Revenue Total Revenues Net Expenses $534,605 187 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/151201010:07 AM 2241 Emerg. Operations-Claremont Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $86,151 $111,414 $90,754 $6,977 $97 731 7.69% $97,731 1200 Overtime $0 $0 $0 $0 0 0.00%0 $0 1400 Employer Contributions $11,117 $23,844 $15,000 $5,310 $2Q,310 35.40% $21,122 1800 Conferences $180 $0 $0 $0 0 0.00% $1,00 2110 Travel $61 $0 $0 $0 $0 0.00% $0 2131 Cellular Phones & Pagers $4,721 $4,060 $6,145 ($1,145) $5,000 -18..63% $6,758 2140 Telephones $19,044 $19,424 $21,557 ($608) $20,949. -2.82% $22,200 2210 Advertising $0 $0 $0 $0 0 0.00% $0 2340 Seminars & Education $0 $314 $0 $0 $0 0.00% $1,54 2370 Insurance Premium $516 $1,110 $1,196 ($82)' 1`114 -6.86% $1,22 2392 Consulting & Professional $0 $10,155 $30,000 ($20,000) $_1.0,0_00 66.67% $31,500 2394 Recpt, Prom & Sp Events $287 $1,006 $500 $0 500 0.00% $1,092 2395 Memberships $0 $0 $80 ($80) 0 -100.00% $308 2396 Photo, Mapping, Printing $0 $0 $300 $0' 300 0.00% $1,30 2435.Build Repairs & Mtce $720 $750 $1,000 $0' $1,000 0.00% $2,00 2478 Misc Equip Repairs $0 $0 $0 $0 0 0.00% $1,57 5300 Stationery & Office Supplies $54 $73 $120 $0 ,°$129 0.00% $546 5520 Utilities - Gas $0 $0 $0 $0 0 0.00% $0 5550 Utilities - Cable T.V. $629 $665 $0 $500 $500 0.00% $1,37 5902 Misc. Equipment $415 $20 $800 ($400)1 $400 -50.00% $871 Total EXPENDITURES $123,8961 $172,834 $167,4521 ($9,528) -5.69% $192,148 REVENUES 9990 Other Revenues ($75,000) ($75,000) ($75,000) $0 0.00% $77,250 Total REVENUES ($75,000) ($75,000) ($75,000) $0 0.00% $77,250 Net $48,896 $97,834 $92,452 ($9,528) $82,924 -10.31% $114,898 1 e- 8 City of Pickering 2010 Approved Final Background Information 2241 Emerg. Operations-Claremont Run Date: 4/15/2010 10:07 AM Report Name: 2010 Background Current 2010 BUDGET Expenses 2241. 1100.0000 Salaries & Wages Base Salaries & Wages $97,731 Total 2241.1100.0000 Salaries & Wages $97,731 2241.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $20,310 benefits such as dental and optical. Total 2241.1400.0000 Employer Contributions $20,310 2241.1800.0000 Conferences Workshop and World Conference (3 days) $1,000 <Deleted by TJQ> ($1,000) Total 2241.1800.0000 Conferences 2241.2110.0000 Travel Parking & mileage $2,500 <Deleted by TJQ> ($2,500) Total 2241.2110.0000 Travel 2241.2131.0000 Cellular Phones & Pagers CEMC Pager Charges $606 Group Paging Services (to activate Fan-Out Notification) $337 Blackberry Pager $1,352 3 Satellite Telephones $3,330 CEMC Cellular Telephone $520 <Reduced by TJQ> General reduction ($1,145) Total 2241.2131.0000 Cellular Phones & Pagers $5,000 2241.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail,'and $20,949 system upgrades Total 2241.2140.0000 Telephones $20,949 2241.2340.0000 Seminars & Education 2241.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $1,114 insured and higher replacement costs. Total 2241.2370.0000 Insurance Premium $1,114 2241.2392.0000 Consulting & Professional Plans & Procedures, Development / Implementation $20,000 <Reduced by TJQ> ($10,000) Total 2241.2392.0000 Consulting & Professional $10,000 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Emergency training sessions --Refreshments & other incidental requirements $1,040 <Reduced by TJQ> ($540) Total 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R $500 2241.2395.0000 Memberships Ontario Association of Emergency Managers $80 Emergency Management Accreditation Prg. $200 <Deleted by TJQ> ($280) Total 2241.2395.0000 Memberships 1<g City of Pickering 2010 Approved Final Background Information 2241 Emer g . Operations-Claremont Run Date: 4/15/201010:07 AM Report Name: 2010 Background Current 2010 BUDGET. 2241.2396.0000 Photo, Mapping, Printing Printing & laminating maps and other general EOC requirements $300 Total 2241.2396.0000 Photo, Mapping, Printing $300 2241.2435.0000 Building Repairs & Maint Biweekly and annual cleaning of Municipal Emergency Operations Centre (MEOC) $1,000 Total 2241.2435.0000 Building Repairs & Maint $1,000 2241.2478.0000 Misc Equip Rep & Maint General equipment repairs $1,500 <Deleted by TJQ> ($1,500) Total 2241.2478.0000 Misc Equip Rep & Maint 2241.5300.0000 Stationery & Office Suppl General office supplies $520 <Reduced by TJQ> ($400) Total 2241.5300.0000 Stationery & Office Suppl $120 2241.5550.0000 Cable TV A/MEOC cable service $1,250 <Reduced by TJQ> ($750) Total 2241.5550.0000 Cable TV $500 2241.5902.0000 Misc. Equipment Misc. equipment/tools $400 Total 2241.5902.0000 Misc. Equipment $400 Total . $157,924 Total Expenses $157,924 Revenue 2241.9990.0000 Other Income OPG Grant for Emergency Management Coordinator's Salary ($75,000) Total 2241.9990.0000 Other Income ($75,000) Total. ($75,000) Total Revenues ($75,000) Net Expenses $82,924 190 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2240 Fire Protection Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET', °/d CHGE. Forecast ACTUALS BUDGET 204 2010 2011 EXPENDITURES 1100 Salaries & Wages $8,519,540 $8,994,146 $8,978,435 $230,360 $9,208 79 5` _ 2.579/61 $9,208,795 1200 Overtime $702,954 $619,846 $457,000 $128,000 $585000 28.01% $600,000 1400 Employer Contributions $1,891,646 $2,145,756 $2,120,494 $118,360 $2,238,854 5:58% $2,379,410 1800 Conferences $8,390 $4,115 $4,000 ($3,000) -75.00% _$1_;000 $4,000 1900 Uniforms $126,185 $229,468 $302,700 ($88,625) $214,075 -29.280/6 $250,000 2110 Travel $763 $1,120 $3,000 ($2,000) _ $1,000 66.67% $1,50 2131 Cellular Phones & Pagers $8,760 $11,696 $9,502 ($502)$9 OW -5.280/0 $10,000 2140 Telephones $28,791 $34,237 $42,181 $21,448 63629 50.85% $65,000 2142 Dispatch Communications $152,027 $140,181 $252,133 ($52,133) $200,000 -20.68% $200,000 2210 Advertising $6,086 $8,850 $9,000 ($2,000) $7,006 -22.220% $9,00 2220 Subscription & Publications $4,595 $1,693 $5,000 ($2,000) $3000 -40.00% $5,500 2340 Seminars & Education $63,792 $89,962 $1.02,000 ($5,950)1 $9_6,050 -5.83% $109,850 2342 Special Train & Pub Ed (Prov) $34,387 $0 $0 $0 0.00% $0 2370 Insurance Premium $102,965 $109,537 $114,602 $13,111 $127.713 11.44% $140,484 2371 Ins. Deductible $0 $1,158 $1,500 $0 $1,500 0.000/0 $2,000 2392 Consulting & Professional $33,091 i $5,275 $20,500 ($7,500) $1310_00 36.59% $22,006 2394 Recpt, Prom & Sp Events $7,530 $7,433 $9,700 ($700) $9,0100 7.22% $10,000 2395 Memberships $2,117 $2,127 $3,854 ($1,025) $2,829 -26.600% $4,00 2396 Photo, Mapping, Printing $1,335 $5,132 $4,000 ($1,500) $2;500_ 37:50% $4,50 2399 Outside Agency Serv $0 $22,136 $10,000 $0 ---$10,0 " 00 0.000/0 $10,000 2435 Build Repairs & Mtce $101,192 $128,976 $173,682 ($20,500) 153,1' -11.80% $158,000 2457 Veh - Repairs & Maintenance $136,451 $152,491 $151,000 $14,500 _$165 500 9.60% $167,500 2478 Misc Equip Repairs $69,316 $83,029 $78,862 $1,138 $80,006! 1.44% $86,000 5300 Stationery & Office Supplies $13,663 $10,053 $15,000 ($3,000), 12000 -20.00% $15,00_0 5302 Forms $360 $456 $2,000 ($1,000)i $1,000 50.00% $2,000 5510 Utilities - Water $6,104 $6,479 $6,600 $430 $7 036 6.52% $7,98 5520 Utilities - Gas $35,755 $32,130 $35,800 ($4,500) $31_,300 -12.57% $37,590 5530 Utilities - Hydro $50,158 $51,178 $52,700 $01 _ $52,700 0.000/0 $55,340 5900 Gas, Oil Tires $80,839 $61,434 $73,000 $0---$73,000 0.000/0 $77,380 5902 Misc. Equipment_ $17,289 $9,635 $36,800 ($13,000) -35.330/6 $30,000 Total EXPENDITURES $12,206,083 $12,969,728 $13,075,045 $318,412' 2.44% $13,672,83 REVENUES 1424 Sale of Services - Fire Prot. ($77,749) ($53,718) ($60,000) $0 60 000 0.00% ($61,800) 1623 Ont. Specific Grants ($36,512) _ $0 _$0 $0 - $0 0.00% _ $0 ~1640Other Agency Grts $0 ($1,856) $0 $0 0 0.00% $0 9990 Other Revenue ($34,397) ($22,163) ($129,500) $0 0.00% ($76,000 Total REVENUES ($148,657) ($77,737) ($189,500) $0 0,00% ($137,800) Net $12,057,426 $12,891,991 $12,885,545 $318,412 $13,203,957 2.4 7% $13,535,035 .............CETY Pt. . CKERIIC: 2 :1 A..A. . . . . . . . . . . . . . . . . . . . . . . . . . . . . FIRE :SERVICES: DIVISION: . . : . St7MAlIi4RY:OF: MAJ(OR:IN:CREASESI DEGREA S E ) (...CRE- SE Item Amount Explanation i 1100 Salaries & Wages $ 230,360 Changes in salaries & wages is mainly due to the following: Annualization of (4) new fire fighter positions approved in'2009 144,552 Reduction in part time staff (29,358) Increase to reflect parody with Durham Police Forces 115,166 1200 Overtime 128,000 Increase reflects 2010 projected costs 1400 Emp. Contributions 118,360 Increase in benefits are due to: 1. Annual increase for health care benefits such as dental and optical. 2. Higher salary costs translates into, additional costs for OMERS. 3. Benefit costs for 2009 new fire fighters reflects full year. 1800 Conferences (3,000) Decrease reflects CAO direction regarding conferences. 1900 Uniforms (88,625) Decrease reflects bunker gear replacement project in place now 2100 Travel (2,000) Decrease reflects 2010 planned activity. 2131 Cell Phones & Pagers (502) Decrease reflects more limited usage guidelines will be implemented in 2010 2140 Telephones 21,449 Increase is due to: 1. Establishment of microwave links for fire halls #2 and #6 2. Reallocation of major data line cost (T-1) to Fire previously charged to every cost center. 2142 Dispatch Communication (52,133) Adjusted to reflect year-to-date actuals and anticipated shared radio costs with local Fire Departments 2210 Advertising (2,000) Decrease reflects a grant received to assist our Buddy Bear Program 2220 Subs & Publications (2,000) Decrease reflects sharing code books and magazines amongst the Officers 2340 Seminars (5,950) Slight decrease reflects planned activity for 2010 2370 Insurance Premium 13,111 Increase is attributable to higher replacement value of assets insured. 1-92 CITY:4: PIC:KR. . 20 I) . ER ICES:QIY1SI F....... ON..:.::.:: . S:UMMQRY:aF:MAaOR:INCREA3ES/(IECR A.........SE...S): : : : : : : . . Item Amount Explanation 2392 Consulting & Prof: (7,500) Decrease reflects 2010 planned usage. 2394 Recpt. & Promotions (700) Slight decrease from last year reflects expenditures in 2009 2395 Memberships (1,025) Decrease reflects planned costs for 2010 2396 Photo, Mapping, Printing (1,500) Decrease reflects planned usage in 2010 2435 Build Repairs & Mtce (20,500) Decrease reflects improvements that have been made to stations over previous years 2457 Veh. Repairs & Mtce 14,500 Increase due to projected requirements in 2010 2478 Misc. Equip Repairs 1,138 Slight increase due to normal repair costs 5300 Stationary & Office Sup. (3,000) Decrease reflects minimizing stationary usage. 5302 Forms (1,000) Decrease to reflect 2009 actuals and anticipated costs for 2010 5510 Utilities - Water 430 Based on 2009 estimated actuals and Durham Region rate increase. 5520 Utilities - Gas (4,500) Based on 2009 estimated actuals and contract rate. 5902 Misc. Equipment (13,000) Decrease based on 2009 use of this account Total Changes $ 318,413 City of Pickering 2010 Approved Final Background Information 2240 Fire Protection Run Date :.4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2240.1100.0000 Salaries & Wages Base Salaries & Wages $9,238,153 4 (Fourth Class Firefighters) - July 1, 2010 $105,600 2 (Fire Inspector) - July 1, 2010 $70,035 <Deferred by TJQ> ($175,635) Reduction of part time fire staff ($29,358) Total 2240.1100.0000 Salaries & Wages $9,208,795 2240.1200.0000 Overtime Callback Pay $100,000 Overtime $600,000 Occupations Meetings Occup. Health & Safety & Lab., TAPP-C $7,000 -.Reduced by TJQ> ($122,000) Total 2240.1200.0000 Overtime $585,000 2240.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT.,) and employer provided $2,238,854 benefits such as dental and optical 4 (Fire Class Firefighters) - July 1, 2010 start date $30,468 2 Fire Inspectors - July 1, 2010 $19,240 <Deferred by TJQ> . ($49,708) Total 2240.1400.0000 Employer Contributions $2,238,854 2240.1800.0000 Conferences Ontario Assoc. of Fire Chiefs - Fire Chief and 2 Deputy Chiefs $3,900 OAFC Mid-term Conference - Fire Chief & 2 Deputie's $2,600 Canadian Assoc of Fire Chiefs - Fire Chief $500 Fire and Life Safety Educators $1,000 Training Officers Annual Conference $2,000 Fire Prevention Annual Conference $2,000 <Reduced by TJQ> General Reduction ($11,000) Total 2240.1800.0000 Conferences $1,000 2240.1900.0000 Uniforms As per the Collective Agreement $135,900 Bunker Gear replacement and cleaning $50,000 Fire Helmets replacement (newer model) $28,175 Total 2240.1900.0000 Uniforms $214,075 2240.2110.0000 Travel Parking & mileage $1,500 <Reduced by TJQ> ($500) Total 2240.2110.0000 Travel $1,000 2240.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $8,650 Pager Charges $1,350 <Reduced by TJQ> ($1,000) Total 2240.2131.0000 Cellular Phones & Pagers $9,000 2240.2140.0000 Telephones 194 City of Pickering 2010 Approved Final Background Information 2240 Fire Protection Run Date: 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET This expense consists of long distance, monthly charges, fax lines, voicemail, and $63,629 system upgrades including Claremont Total 2240.2140.0000 Telephones $63,629 22.40.2142.0000 Dispatch Communications Pickering Portion of Regional Shared Costs $81,616 Industry Canada System License Fee - mobile & base stations $6,489 Bell Canada T-1 Line - Dispatch to CEB $33,000 Misc. Costs (Generator Service Contract at CEB, etc) $5,000 Contingency Reserve $5,000 Operational cost for proposed joint dispatch $110,292 License Cost $11,489 <Reduced by TJQ> General reduction ($52,886) Total 2240.2142.0000 Dispatch Communications $200,000 2240.2210.0000 Advertising Fire. Prevention Fire Safety Program and Buddy Bear Program $9,000 <Reduced by TJQ> ($2,000) Total 2240.2210.0000 Advertising $7,000 2240.2220.0000 Subscriptions & Publications Ontario Fire & Building Codes Updates, Trade Magazines, National Fire Protection $3,000 Codes, ULC/CSA Codes Total 2240.2220.0000 Subscriptions & Publications $3,000 2240.2340.0000 Seminars & Education Continuous Education Courses' $5,000 Fire Prevention Courses $4,000 Training Officer Resource Material $1,500 New Certification and recertification for specialized training (High Angle, APCO, Trench $20,000 etc.) Emergency Medical Response Training $35,000 Human Resources & Development $2,500 Training Courses - OFC $4,000 Practical vehicle extrication training $10,000 Other Training as required $2,500 Fire Prevention Resource Materials $2,500 Synthetic Smoke $350 Training Foam $3,000 Fire Fighter Survivability Training - Ontario Fire College OFM $6,000 Company Officer Courses $6,000 Special Management Educational Courses $5,000 Computer based instruction and resource materials $25,000 High Angle rope rescue training materials $8,000 Personal floatation devices training materials $4,000 Related Executive Development Seminar - OFC - Chiefs/Deputies $500 Mandatory Vehicle Fuelling Training (112.00 @ 100) (Legislated) $11,200 <Reduced by TJQ> . General reduction ($60,000) Total 2240.2340.0000 Seminars & Education $96,050 2240.2370.0000 Insurance Premium City of Pickering 2010 Approved Final Background Information 2240 Fire Protection' Run Date: 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Annual cost of insurance policy. Premium increases due to higher value of assets $127,713 insured and higher replacement costs. Total 2240.2370.0000 Insurance Premium $127,713 2240.2371.0000 Self-Insurance Insurance Deductible $1,500 Total 2240.2371.0000 Self-Insurance $1,500 2240.2392.0000 Consulting & Professional To review process Prosecutions for non compliance issues. $10,000 Hearing conservation program $3,000 Total 2240.2392.0000 Consulting & Professional $13,000 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Visitors, Fire Marshal, Guests, Honoraria $1,000 Host Durham Regional Fire Chiefs $500 Fire Services Bars/Medals Service Awards $1,000 Host Durham Regional/Provincial Training Officers $2,000 Host Durham Regional Fire Prevention Officers $500 Food and Drink for Emergency Situations $6,000 Fire Prevention open houses $1,200 Host Regional TAPP-C, Arson Investigation $300 <Reduced by TJQ> General Reduction ($3,500) Total 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $9,000 2240.2395.0000 Memberships Ontario Association of Fire Chiefs $600 Canadian Assoc. of Fire Chiefs (Chief and Deputy) $225 Durham Regional Fire Chiefs $150 Durham Regional Mutual Aid Association $200 Municipal Fire Prevention Officers Association $175 Municipal Fire Service Instructors Memberships - OAFTO, CAFI, APCO $550 WETT Memberships $400 NENA/APCO/IAFC $200 Ontario Safety League - Training $159 National Fire Prevention Association $150 Canadian Association of Fire Investigators $50 International Assoc. of Arson Investigation $25 Association of Public Safety Comm. $120 Ontario Building Officials Assoc. $125 Fire Marshal's Fire Safety Council $100 Ontario Assoc. of Fire TO $250 Certification of Mun. Manager $200 • OMMI (Ontario Municipal Management Institute) $75 HRPAO (Province of Ontario & Durham Charter) $275 <Reduced by TJQ> General Reduction ($1,200) Total 2240.2395.0000 Memberships $2,829 2240.2396.0000 Photo, Mapping, Printing Colour Code Maps for Fire Apparatus ( Revisions) $1,500 Printing Annual Report $1,000 ' 196 City of Pickering 2010 Approved Final Background Information 2240 Fire Protection Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Total 2240.2396.0000 Photo, Mapping, Printing $2,500 2240.2399.0000 Outside Agency Services Costs associated with environmental and hazardous clean-ups. $10,000 Total 2240.2399.0000 Outside Agency Services $10,000 2240.2435.0000 Building Repairs & Maintenance Furnace and Air Conditioning $20,000 Standby Generators (repairs, service & fuel tank flushing) $4,455 Apparatus Doors $5,250 Pump out of Hazardous Waste Tank at Station 6 & 5 (Fuel Pure) $3,500 Garbage Packer and Recycling ( Stations 2, 4, 5, 6) $4,000 Electrical Repairs $11,550 Plumbing Repairs $7,875 Exhaust Removal Systems $8,222 Pest Control $630 Swish Products $25,000 Cleaning Contract for new Administration Office - Hall #5 $8,040 Repairs to Station #2 (interior paint) $25,000 Repairs to Station #6 paint and floor coverings, apparatus doors $20,000 General repairs $45,000 Drinking Water for Station 4 $1,000 cost of shared roadway access - Hydro One $2,260 <Reduced by TJQ> General Reduction ($40,000) Bio-Hazardous Waste Removal $1,400 Total 2240.2435.0000 Building Repairs & Maintenance $153,182 2240.2457.0000 Vehicle-Repair & Maintenance Pump, engine and aerial device repairs $118,800 Certification for Aerial Devices $4,400 PMVCI (periodic motor vehicle certification inspections) $36,300 Pump Test $6,000 Total 2240.2457.0000 Vehicle-Repair & Maintenance $165,500 2240.2478.0000 Misc.Equipment Repairs & Maintenance Radio, Pagers , Sirens, Station 4 battery conditioning $4,500 Resuscitator Repairs / Oxygen $3,000 Air cylinder Hydrostatic Testing $7,000 Fire Extinguisher Repairs, refill and testing $2,500 Copier, dictaphone service contract $5,000 Air Compressor Maint. Contract - testing, air quality SCBA $20,000 Opticom Repairs $10,000 General Repairs $12,000 Recalibrate POSI-CHECK & Porta court machines $6,000 Ground Ladder Testing $4,000 Thermal Imaging Camera Repairs $4,500 Gas Detector Calibration & Repairs $4,000 Defibulator pads-replacement $1,162 <Reduced by TJQ> General Reduction ($3,662) Total 2240.2478.0000 Misc.Equipment Repairs & Maintenance $80,000 197 i City of Pickering 2010 Approved Final Background Information 2240 Fire Protection Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET 2240.5300.0000 Stationery& Office Supplies General office supplies $12,000 Total 2240.5300.0000 Stationery & Office Supplies $12,000 2240.5302.0000 Forms Fire Services Forms $1,000 Total 2240.5302.0000 Forms $1,000 2240.5510.0000 Utilities-Water 2010 budget based on Regional rates and "year-to-date" actuals $7,030 Total 2240.5510.0000 Utilities-Water $7,030. 2240.5520.0000 Utilities -Gas Based on 2009 estimated actuals and usage $31,300 Total 2240.5520.0000 Utilities - Gas $31,300 2240.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals $52,700 Total 2240.5530.0000 Utilities - Hydro $52,700 2240.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. $73,000 Total 2240.5900.0000 Gas, Oil, Tires Etc. $73,000 2240.5902.0000 Misc. Equipment Flares and Barricade tape $400 Grass Fire Brooms $400 Rescue Supplies $4,000 Spill Absorbent materials $6,000 Miscellaneous Supplies $5,000 Defibrillation Batteries and Pads $16,000 Hand Tools $3,000 Kitchen Supplies $2,000 One ladder (replacement) $2,000 <Reduced by TJQ> General Reduction ($15,000) Total 2240.5902.0000 Misc. Equipment $23,800 Total. $13,393,457 Total Expenses $13,393,457 Revenue 1424.0000.0000 SALE OF SERVICES - FIRE Highway 401 related calls ( out of our area )fire alarm inspections-and reports, ($60,000) Extinguishing grass fires on railway lines. Fire vehicle & crew for production of movies Total 1424.0000.0000 SALE OF SERVICES - FIRE ($60,000) 2240.9990.0000 Other Revenue Community Emergency Management Function ($75,000) Re-imbursement from OPG --,Annual Fire Inspection Service ($3,000) Re-imbursement from OPG Annual Fire Safety Plan Review and Approval ($1,500) Re-imbursement from OPG Joint Fire Training ($40,000) Re-imbursement from OPG Specialized Training for City of Pickering Fire Fighters ($10,000) I City of Pickering 2010 Approved Final Background Information 2240 Fire Protection Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Total 2240. 9990.0000 Other Revenue ($129,500) Total. ($189,500) Total Revenues ($189,500) Net Expenses $13,203,957 N ~ i- a r F- F- a a m c o LL a_ H a ed ZZ^~~`~ o U- m F- E IL N J In L Y E E~~~~ o (D 0 w O O O O Z ~~cuEEEE a LL m '0 Lz I _ O O O O (a 7 (6 OLL =a c" cY 20 0 C C LL Q- LL a 10 0 s~ 02c'.c V - n.v~ y U- 2 O_ O_ O_ _O CLCCm O O C C C C o Z E2 O Z Z D Z) Z) D - Q O CL C: E~c,ococ~mo p W tC) LL 4- o 15 LL O co N N U) LL ~ ? m C C O T Cl. a) O F_ N N m C OS co O 0 N LL a _ LL P 'c U t~L 2 J C (o L o p d: N D g- N - a1 C N .i c >'.o U m d E n. 0 m ~ J2 V- O O o n c a m v 0 u0~ V Co N O Q. , O Q c o g a CL ~ p v LL Q V a E O LL ~ N O (D c~ LL N (D LL E (h CL - O C~ w q7' C 7: 0 U G z C Z U U Q' ? v 'cr v r~ 1 a) n' N LL a) > a U) CL > U O C T LL O m>0 Q) (n M u m = ac a 2 C U)_ O Ot' UC > O C 7 O w m m 07 cy) cu -a LL LL O C O C D C O N a O C O rn Z U O v Lij (D (x o L ' C C-6 O) Q C C W ~ O o ro to; O * T- T LL - 06 a U Z - Z ILL CL) E v c o c O Q U ° a~ c Q1 Cl N d m y a F- d o s p Q- N aC E O O Y L_ W n " CL ro o M c R) - F CL Q y i2 LL a) d t: N L) w LL C a) cu NE~ o ~3 \ a ai LL S t- O 0) m.2 D N o0 , = o U U m = O J ~ \ > N C LL C O 0- D D cu C a ` 1~i oMdr, U~ ` c Z a`~.awv ca \ fA I ° °cu C 1~ -C6 a LL 02 CL V) N 'eu~ I O N Z a) N U LL s a) C; O U a E2 r'~~ ~AI QC al 7 d N • r~ U O. 111 m 'C N W ~ E ~ City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM Municipal Property Engin. & Admin. Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 20101 2010 2011 EXPENDITURES 1100-Salaries&Wages $5,104,338 $5,354,149 $5,519,075 $307,383 $5,8.26,4581 5.57% $5,826,458 1200 Overtime $362,176 $262,816 $327,500. ($11,500) $316;000 -3.51% $322,000 1400 Employer Contributions $1,066,770 $1,130,112 $1,202,663 $39,128 .$1,241,70 3.25% $1,292,680 1800 Conferences $3,033 $220 $1,700 ($900) $800 -52.94% $2,100 1900 Uniforms _ $51,209 $56,996 $58,500 $0-- $58;500 _ 0.00%0 $63,500 2110 Travel $5,925 $5,074 $5,750 ($500) _$5,256 _ -8.70% $6,500 2122 Freight, Express & Cartage_ $551 $668 $600 $0 0.00% $600 2123 Environmental Charges $53 $315 $0 $0 $p 0.00% $0 2131 Cellular Phones & Pagers $12,813 $13,879 $13,250 $0 $1.3,250 0.00% $14,750 2140 Telephones $32,467 $29,719 $29,811 ($1,807) $28,004'_ -6.06% $31,110 2210 Advertising_ $5,824 $4,684 $6,000 $0 $6,000 0.00% $7,00 2220 Subscription & Publications $1,103 $1,784 $2,315 ($1,015) __$1;300 -43.84%0 $1,550 2340 Seminars & Education $18,726 $23,723 $24,850 ($200) $24,6-50 -0.80% $30,725 2370 Insurance Premium $138,814 $162,817 $159,177 $14,944 $17412.1 9.39% $191,534 2371 Ins. Deductible $29,376 $40,677 $30,000 $9,000 $39,000;_ 30.00% $39,00 2392 Consulting & Professional $58,293 $82,056 $249,500 $68,000 _ $317,5001__ 27.25%° $_153,500 2394 Recpt, Prom & Sp Events $1,801 $2,243 $2,050 $1,800 $3,850; 87.80% $4,980 2395 Memberships $6,673 $8,088 $7,890 $1,055 _$8 945 13.37% $9,700 2396 Photo, Mapping, Printing $2,695 $1,948 $3,200 ($1,000) _$2;200 _31,25%o $2,20 2397 Compost Collection $0 $0 $0 $0 $0 0.00% $0 2398 Garbage Collection $19,500 $13,500 $18,000 $01$18,000 0.00% $18,000 2399 Outside Agency Serv $311,103 $323,131 $337,400 $44,500 $381;900 13.19% $503,615 2407 Roads Repair & Mtce $0 $0 $0 $0 $0~ 0.00% $0 2408 Rpr & Mnt- Winter Control $870,830 $474,472 $755,000 ($30,000)1 $725,000!__ -3.97%° $600,000 2408 Rpr & Mnt -Contract Services $317,986 $550,545 $507,000 $63,000 $5-70,00-0! 12.43% $602,500 2408 Rpr Main. Maint Mater _ $631,315 _ $611,322 $595,000 $5,000 $600,000 0.84% $650,000 2409 Highway Aids -RepairMaint. _$161,089 $135,138 $185,000 ($45,000) 140000 24:32% $144,300 2429 Parks Repairs & Maintenance $52,878 $75,177 $60,000 $10,000 _$70,000 16.67% $70,000 2435 Build Repairs & Mtce $285,798 $277,511 $293,445 $11,605 305050 3.95% $293,950 2437 Tree Maintenance $70,065 $77,354 $75,000 $0 $75000 0.00% $85,000 - - - ,0 2438 Lighting & Repair Maint. $11,689 $7,771 $1_5,000 ($2,000) 13`000 13.33% _ $18,000 2457 Veh - Repairs & Maintenance. $334,780 $302,991 $301,500 $500 _$302,000 0.17% $318,500 2478 Misc Equip Repairs $571,975 $682,736 $445,200 $_147,000 592,200 33.02% $_616,000 2482 Grounds Upkeep $275,480 $312,647 _$339,500 $25,000 $364500 7.36%0 $390,500 2648 Building Rentals $20 $20 $35 $0 35 0.00% $3 2678 Rental Misc Equip $202,533 $220,276 $217,200 ($70,000)$147,200 -32.23% $174,250 5300 Stationery & Office Supplies $9,451 $9,588 $9,000 $500 $6,500 5.56%0 $10,000 5302 Forms $3,704 $2,619 $3,700 $0 $3 700 0.00% $3,75 5320 Program Supplies _ $173,546 $122,372 $189,200 ($39,200) $150,000 -20.72% $155,000 5510 Utilities - Water _ $19,607 $22,760 $21,200 $3,480 $24,680 16.42% $25,652 5520 Utilities - Gas $25,617 $23,898 $25,700 ($600) 25100 2.33% $27,000 5530 Utilities - Hydro $669,376 $690,723 $702,800 ($61,010) 641,790 -8.689X, $665,100 5540 Utilities - Oil i $3,646 $2,136 $4,040 $160 4.200 3.96% $4,20 5640 Small Tools $3,741 $7,366 $4,000 $2,000 $6,000 50.00% $6,000 5900 Gas, Oil Tires $522,924 $349,085 $472,100 ($10,100) 462000 -2.14%0 $484,820 5901 Fertilizer, Grass Etc. $42,156 $65,283 $72,000 $0 $72,000 0.00% $82,000 5902 Misc. Equipment $71,236 $42,833 $53,750 ($2,850) 40,900 75.30% $55,500 5903 Shop Supplies $25,415 $29,364 $22,000 $8,000 30 000 36.36% $32,0000 201 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM Municipal Property Engin. & Admin. Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC., BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 8960 Taxes Tenant $179,284 $260,673 $199,2701 $102,7901 $302,060 51.58% $357,660 Total EXPENDITURES $12,769,387 $12,875,259 $13,566,871 $587,1631 $14,154:034 4.33% $14,393,219 REVENUES 1430 Sale of Services - Public Works ($27,723) ($23,562) ($25,000) $0 ($25,000 0.00% ($20,000) 1640 Other Agency Grts $0 ($29,860) $0 $0 0 0.00% $0 1911 Trans. from Continuing Studies Res. ($3,000) $0 $0 ($69,500) . 69500 0.00% $0 9000 Misc. Revenue $0 $0 $0 $0 0 0.00% $0 9916 Vending Machines ($477) ($420) ($600) $0 (,$600 0.00% ($618) 9930 Rentals ($32,584) ($29,509) ($24,600) $0 ($24.60d) 0.00% ($6,350) 9990 Other Revenue ($59,328) ($35,106) $0 $01, 0 0.00% $0 9990 Other Revenues ($151,693) ($154,948) ($141,210) ($10,000)i 151'210 7,08% ($150,000) 9954 Netted Revenue ($395,723) ($394,957) ($368,350) $0. $368,350 o.oo°io ($368,350) 9990 Misc Income ($39,758) ($17,189) ($21,000) $0 21000 0.00%0 ($21,000) 9995 Communities in Bloom ($13,600) $0 $0 $0~: . 0.00% $0 Total REVENUES ($723,886) ($685,549) ($580,760) ($79,500) 13.69% ($566,318 Net $12,045,501 $12,189,710 $12,986,111 $507,663 $13,493,774 3.91%$13,826,901 2 02 F:IC:KEFttMG . . N iwl : DIVLSI M.CiIVI.GIRAL PROPERTY ENGfINEERI G ES C:.. S:UMMARY:OF: MAJ R INC..RFA$FSi(DE.. REAS Item Amount Explanation 1100 Salaries & Wages $ 307,383 Increase in salaries wages are due to the following: WSIB Accommodation - Receptionist, Clerk/Typist ($22,320) and collective agreement obligations ($285,063). 1200 Overtime (11,500) Decrease reflects 2009 estimated actuals 1400 Emp. Contributions 39,128 Increase in benefits are due to: 1. Annual increase for health care benefits such as dental and optical. 2. Higher salary costs translates into additional costs for OMERS. 1800 Conferences (900) Decrease reflects CAO direction regarding conferences. 2110 Travel (500) Decrease reflects 2009 year-to-date actuals. 2140 Telephones (1,807) Annual review of monthly line charges and renegotiation of contract, translates into lower costs. 2220 Subscriptions & Pub. (1,015) Decrease reflects 2009 year-to-date actuals. 2340 Seminars (200) Decrease reflects 2010 planned activity. 2370 Insurance Premium 14,944 Increase is attributable to higher replacement value of insured assets. 2371 Insurance Deductible 9,000 Increase reflects 2009 estimated actuals. 2392 Consulting 68,000 Increase is mainly due to the following planned activities: Road Needs Study; Bridge and Structure Needs Analysis (legislated); and Kingston Road Sidewalk Feasibility Study. 2394 Receptions 1,800 Review of meal allowance costs as per collective agreement 2395 Memberships 1,055 Increase reflects inflationary increase in annual memberships 2396 Photo, Map., Printing (1,000) Decrease reflects 2010 planned activity. 201 P~C:KERIN : zo .a . . . . . DIVISION MIJNIGIPAL I?ROPER... IcNGLN€€RIAfG C.... $iJMMARY:.F*.....fOR ING:R$AS~$f{DE..R ASE..j . Item Amount Explanation 2399 Outside Agency Serv. 44,500 Increase is mainly due to higher costs for internet based GPS/AVL monthly fees for winter control equipment and for crossing guard contract. 2408 Rpr. & Mnt. - Winter Ctrl. .(30,000) Decrease partially reflects 2009 year-to-date actuals. 2408 Rpr. & Mnt. -Contract 63,000 Increase is due to contracted services such as ditching moved from 2678 and line painting moved from 2409 2408 Rpr. & Mnt. Materials 5,000 Increase reflects 2009 estimated actuals 2409 Highway Aids - Repair (45,000) Decrease is due to line painting contract being moved to 2408 2429 Parks Repairs & Mtce. 10,000 Increase reflects 2009 estimated actuals 2435 Build Repairs & Mtce. 11,605 Increase is due to Operations Centre roof repairs required in 2010 2438 Lighting & Repair (2,000) Decrease reflects 2009 estimated actuals 2457 Vehicle - Repairs & Mtce 500 Increase reflects 2009 estimated actuals 2478 Misc. Equip Repairs 147,000 Increase reflects 2009 estimated actuals and increase in street light maintenance costs and needs 2482 Grounds Upkeep 25,000 Increase is due to property line fence repair needs and moving memorial bench/tree program.to this account 2678 Rental Misc. Equip (70,000) Decrease is due to ditching contract being moved to 2408 Rpr, & Mnt. Contracts and snow removal contract moved to 2408 Rpr & Mnt Winter Control 5300 Stationary & Office Sup. 500 Increase reflects inflationary increase 5320 Program Supplies (39,200) Decrease reflects 2009 estimated actuals 204 IN: I: 2U10': ` . . . . f'I :E I _EFi 1NG : I N M~rsliClPA::PRtiPR ......f~i .O I~ .0-V Q......... . : :::::::::::::::::::UMMARY:OF:MA:~OR tN CREA ....SE..S%.(i1.............E REQSE..$)................................... Item Amount Explanation 5510 Utilities - Water 3,480 Based on 2009 estimated actuals 5520 Utilities - Gas (600) Based on 2009 estimated actuals and contract rate. 5530 Utilities - Hydro (61,010) Based on 2009 estimated actuals and achieving low usage rate for streetlights. 5640 Small Tools 2,000 Increase based on 2009 year-to-date actuals. 5900 Gas, Oil Tires (10,100) Decrease is due to lower than expected fuel costs. 5902 Misc Equip & Tools (2,850) Based on program needs for 2010 5903 Shop Supplies 8,000 Based on program needs for 2010 8960 Taxes Tenant 102,790 The City pays the property taxes for property it leases such as Kinsmen Park. The increase reflects anticipated City and Region increase. and higher assessment value for OPG lands. Total Changes $ 587,163 205 CIY:OF:PI:CKERI G t) Q.. 2 : : : VIS . . . MINICIAAL:PROPEft~i' ENGINEERiNC~ .~I... ION... . . . . . . . . . . . . EPLAi.IATI(1N:OF R EVEf~fllE:GhIA,NG:ES REVENUE (INCREASES) / DECREASES Item Amount Explanation 1911 Transfer - Cont. Studies ($69,500) Carry over of funds related to Stormwater Management Guidelines and Urban Forest Study 9990 Other Revenues (10,000) Increase due to 20Westimated actuals and memorial bench/tree program revenues Total Changes ($79.500) I • II 206 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2290 Mun. Prop. Eng. & Admin. Report Name: 2010&2011 Revlsedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $1,283,712 $1,347,198 $1,386,655 $87,005 ---11473.660 6z7% $1,473,660 1200 Overtime $34,777 $27,057 $30,000 ($9,000) $21,000 . -30.00% $25,000 1400 Employer Contributions $291,384 $311,106 $322,600 $11,447 $334047 3.55% $348,62 1800 Conferences $3,033 $220 $1,700 ($900), $800 -52.94% $2,10 1900 Uniforms $906 $538 $1,000 .$0 $1.00 0 0.00% $1,50 2110 Travel $3,706 $3,005 $4,000 ($1,000) $3,000 -25.00% $4,00 2131 Cellular Phones & Pagers $5,279 $5,160 $5,500 $0 $5,500 0.00% $6,30 2140 Telephones $9,617 $9,978 $8,660 $673 9333 7.77% $8,92 2210 Advertising $0 $0 $0 $0 Q 0.00%° $0 2220 Subscription & Publications $552 $530 $600 $0 600 0.00% $800 2340 Seminars & Education $3,286 $2,925 $3,350 $1,650 $5 000 49.25% $6,27 2370 Insurance Premium $11,131 $18,232 $15,103 $1,559 $16662 10.32% '$_18,328 2371 Ins. Deductible $352 $3,257 $1,000 $1,000 $-2000 100.00% $2,00 2392 Consulting & Professional $27,972 $7,321 $138,000 $38,500 $176,500 27.90% $98,000 2394 Recpt, Prom & Sp Events $838 $226 $1,050 ($600) $450 -57.14% $1,40 2395 Memberships $3,242 $4,537 $3,750 ($250) 3500 -6.67% $3,850 2396 Photo, Mapping, Printing $2,695 $1,948 $2,000 $0 $2AQO 0.00% $2,000 2457 Veh - Repairs & Maintenance $3,326 $6,481 $3,500 $1,500' 5.000 42.86% $5,500 2478 Misc Equip Repairs $16 $37 $200 $0 $200 0.00% $500 2678 Rental Misc Equip $0 $0 $200 $0 , 200 0.00% $250 5300 Stationery & Office Supplies $4,795 $4,087 $4,000 $0 $4:000 0.00% $4,50 5302 Forms $173 $0 $200 $0 200. 0.00% $250 5900 Gas, Oil Tires $4,300 $3,588 $4,050 ($50) $4,01) -1.23% $4,29 5902 Misc. Equipment $337 $1,376 $1,700 ($1,200) -70.59% $2,000 Total EXPENDITURES $1,695,431 $1,758,808 $1,938,818 $130,3341 6.72% $2,020,056 REVENUES 1430 Sale of Services - Public Works ($27,723) ($23,562) ($25,000) $0 ($25,000) 0.00% ($20,000) 1911 Trans. from Continuing Studies Res. ($3,000) $0 $0 ($43,500) ^-($435000) 0.00% $0 9990 Other Revenue ($59,328) ($35,106) $0 $0i $01 0.00% $0 Total REVENUES ($90,052) ($58,667) ($25,000) ($43,500)', 174.00% $20,000) Net $1,605,379 $1,700,141 $1,913,818 $86,834 $2,000,652 4.54% $2,000,050 City of Pickering 2010 Approved Final Background Information Run Date: 2290 Mun. Prop. Eng. & Admin. Report Name: 20110 Background Current 2010 BUDGET Expenses 2290.1100.0000 Salaries & Wages Base Salaries & Wages $1,451,340 Contract[Term Position - Coordinator for Stormwater & Envir Proj - (21 hrs/week) for $11,360 summer period (approx 17 weeks) <Deferred by TJQ> ($11,360) Relief Clerk- Health & Safety $22,320 Total 2290.1100.0000 Salaries & Wages $1,473,660 2290.1200.0000 Overtime Design and Construction $15,000 Traffic and Engineering (Special Events and Data Collection) $7,000 <Reduced by TJQ> ($4,000) Environmental Awareness Events/meetings $3,000 Total 2290.1200.0000 Overtime $21,000 2290.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $328,247 benefits such as dental and optical Benefits for summer position $2,500 <Deferred by TJQ> ($2,500) Benefits related to relief Clerk (Health & Safety) position $5,800 Total 2290.1400.0000 Employer Contributions $334,047 2290.1800.0000 Conferences Ontario Traffic Conference --Coord. Traffic Operations & Coord Trans. Eng. $1,500 Tri-Committee Asset Mgmt --Coord. Design & Tech Design $200 Ontario Good Roads Association $100 <Reduced by TJQ> ($1,000) Total 2290.1800.0000 Conferences $800 2290.1900.0000 Uniforms . As per the Collective Agreement, Personal Protective Equipment $1,000 Total 2290.1900.0000 Uniforms $1,000 2290.2110.0000 Travel Parking & mileage $3,000 Total 2290.2110.0000 Travel $3,000 2290.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $5,500 Total 2290.2131.0000 Cellular Phones & Pagers $5,500 2290.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $9,333 system upgrades Total 2290.2140.0000 Telephones $9,333 2290.2220.0000 Subscriptions & Publications Reference material, standards, regulations, Autocad publications, safety legislations $300 Subscriptions & Publications (Coord. Landscape & Parks) $300 Total 2290.2220.0000 Subscriptions & Publications $600 2290.2340.0000 Seminars & Education Business Related Seminars & Workshops $2,500 208 City of Pickering 2010 Approved Final Background Information Run Date: 4/0 2:38 2290 Mun. Prop. Eng. & Admin. Report Name: 20110 Back/grounnd CurrentM 2010 BUDGET Ontario Traffic Conference Workshop (Coord Traffic Oper & Coord Transp Eng) $400 C.S. Anderson Road School (Supervisor, Roads Operations) $600 Ontario Municipal Management Institute (Coord Eng Design & Coord Constr) $500 <Reduced by TJQ> General reduction $1,000 Total 2290.2340.0000 Seminars Education $5,000 2290.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $16,662 insured and higher replacement costs. Total 2290.2370.0000 Insurance Premium $16,662 2290.2371.0000 Insurance.Direct Payment Insurance Deductible $2,000 Total 2290.2371.0000 Insurance Direct Payment $2,000 2290.2392.0000 . Consulting & Professional Preparation of Stormwater Management Manual and Policies - Funded from Cont. $40,000 Studies Reserve Centralized Collision Reporting Program (shared services with Region of Durham) $3,000 AADT Traffic Count Program (Partial funding from Continuing Studies Res - $3,500) $8,500 Pre-Engineering --Soils Investigation $5,000 Pre-Engineering Surveys & Utility Locates for Capital Works Projects $10,000 Kingston Road Sidewalk Feasibility Study $30,000 Whitevale Drainage Study (Carryover Project from 2009) $80,000 Total 2290.2392.0000 Consulting & Professional $176,500 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Meal Allowances $200 Utilities Coordination/Traffic Advisory Meetings $200 Miscellaneous Meetings / Functions / Promotional Events $400 <Reduced by TJQ> ($350) Total 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $450 2290.2395.0000 Memberships Association of Professional Engineers of Ontario, Division Head & Stormwater $750 Environmental Eng. &Coord Trans Eng Association of Technicians & Technologists (4) Supervisor, Eng. & Capital Works, $900 Constr. Coord/Insp, Design Tech, Coord. Traffic Operations Durham Public Works Association Supervisor, Eng. & Capital Works $150 Municipal Engineers Association (1) - Division Head $100 Ontario Association of Landscape Architects - Coordinator Parks & Landscape $600 Development Ontario Municipal Management Institute - Supervisor, Eng. & Capital Works $125 Association of Road Supervisors - Construction Inspector/Coordinator $125 Canadian Association of Certified Planning Technicians (Constr & Design Tech) $200 CPTED Ontario Membership - Co-ord. Landscape & Park $50 Ontario Traffic Conference (City Membership) $500 Total 2290.2395.0000 Memberships $3,500 2290.2396.0000 Photo, Mapping, Printing Plotting (cartridges), colour printing, oversize. scanning $2,000 Total 2290.2396.0000 Photo,Mapping,Printing $2,000 2290.2457.0000 Vehicle-Repair & Maintenance 209 i City of Pickering 2010 Approved Final Background Information Run Date: 4/14/0 2:3 2290 Mun. Prop. Eng. & Admin. Report Name 2010 Ba kgrounnd Cu re PM 2010 BUDGET Repairs to Division's Utility Vehicles (4) $5,000 Total 2290.2457.0000 Vehicle-Repair & Maintenance $5,000 2290.2478.0000 Misc.Equipment Repairs & Maintenance Cameras, radar gun, gas detectors and Traffic Counting Classifier. Replacement of $200 rechargeable battery packs for the above equipment Total 2290.2478.0000 Misc.Equipment Repairs & Maintenance $200 2290.2678.0000 Misc Equipment Rentals Miscellaneous Equipment Rentals $200 Total 2290.2678.0000 Misc Equipment Rentals $200 2290.5300.0000 Stationery & Office Supplies General office supplies $4,000 Total 2290.5300.0000 Stationery & Office Supplies $4,000 2290.5302.0000 Forms Material testing forms $200 Total 2290.5302.0000 Forms $200 2290.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. $4,000 Total 2290.5900.0000 Gas, Oil, Tires Etc. $4,000 2290.5902.0000 Misc. Equipment Various sundry items such as spray paint, small tools, traffic counter tubes $500 Total 2290.5902.0000 Misc. Equipment $500 Total. $2,069,152 Total Expenses $2,069,152 Revenue 1430.0000.0000 SALE OF SERVICES-PUB WK Miscellaneous charges - Road Occupancy Permits ($25,000) Total 1430.0000.0000 SALE OF SERVICES-PUB WK ($25,000) 1911.2290.0000 Trsf ffm Res - MPE Funding from Cont. Studies Res - AADT Traffic Count Prg ($3,500) Funding from Cont. Studies Res - Stormwater Managerment Manual ($40,000) Total 1911.2290.0000 Trsf frm Res - MPE ($43,500) Total. ($68,500) Total Revenues ($68,500) Net Expenses $2,000,652 a. City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2320 Roads Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2011 EXPENDITURES 1100 Salaries&Wages $1,635,548 $1,837,108 $1,867,165 $130,941 998;106 7.01% $1,998,106 1200 Overtime $218,352 $149,591 $200,000 ($5,000) 995,000 -2.50% $195,000 1400 Employer Contributions $368,786 $403,000 $429,615 $10,128 439.743 2.36% $457,333 1900 Uniforms $17,289 $22,073 $22,500 $0 22 500 0.00% $25,000 2110 Travel $652 $1,561 $750 $500 1 250 66.67% _ $1,50 2131 Cellular Phones & Pagers $3,935 $4,654 $3,250 $0 3-250 0.00% $3,25 2140 Telephones $4,005 $5,065 $4,174 $355 $4,529 8.51% $4,70 2220 Subscription&Publications $532 $1,062 $1,515 ($1,015) 500 -67.00% $550 2340 Seminars & Education $8,727 $11,508 $12,000 $0 12;000 0.00% $12,000 2370 Insurance Premium $54,276 $59,337 $57,926 $8,664 X66 590 14.96% $73,249 2371 Ins. Deductible _ $18,031 $34,564 $17,000 $8,000 $25,000 47.06% $25,00 2392 Consulting & Professional $8,000 $0 $1,500 $83,500 $5;000 5566.67% $10,500 2394 Recpt, Prom & Sp Events $963 $2,017 $1,000 $700 1 700 70.00% _ $1,70 2395 Memberships $2,025 $2,214 $2,400 $400 2 800 16.67% $3,10 2396 Photo, Mapping, Printing $0 $0 $1,000 ($1,000) _0 -100.00% $0 2399 Outside Agency Serv $0 $0 $0 $20,500 20;500 0.00% $31,515 2407 Roads Repair & Mtce $0 $0 $0 $0 0 0.00% $0 2408 Rpr & Mnt - Winter Control $8_70,830 $474,472 $755,000 ($30,000) ` $725,_000 -3.97% $600,000 2408 Rpr & Mnt - Contract Services $317,986 $550,545 $507,000 $63,000 $570,000 12.43% $602,506 2408 Rpr Main. Maint Mater $631,315 $611,322 $595,000 $5,000 600,000 0.84% $650,000 2409 Highway Aids - Repair Maint. $161,089 $135,138 $185,000 ($45,000) 140 000 -24.32% $144,300 2435 Build Repairs & Mtce $129,047 $135,600 $135,450 $0 135 450 0.00% $135,450 2457 Veh - Repairs & Maintenance $263,566 $225,500 $225,000 $0 $225,000 0.00% $225,000 2478 Misc Equip Repairs $176,744 $122,209 $135,000 ($5,000) 130 000 3.70% $14Q000 2678 RentalMiscEquip $128,149 $106,340 $115,000 ($85,000) 30000 -73.91% $35,000 5300 Stationery & Office Supplies $1,429 $2,322 $1,500 ($1,500) 0 -100.00% $0 5640 Small Tools $3,741 $7,366 $4,000 $2,000 6.000 50.00% $6,00 5900 Gas, Oil Tires $329,582 $204,364 $296,000 ($6,000) $290000 -2.03% $300,000 5902 Misc. Equipment $7,398 $3,316 $3,500 $700 20.00% $4,00 T_otal_EXPE_ND_ITURES_ $5,361,995 $5,112,251 $5,579,245 $154,873 2.78% $5,684,753 REVENUES 9990 Other Revenues ($40,947) ($45,200) ($40,000) ($5,000) 4 12.50% ($45,000) Total REVENUES ($40,947) ($45,200) ($40,000) ($5,000) 4 12.50% ($45,000) Net $5,321,048 $5,067,051 $5,539,245 $149,873 $5,689,118 2.71% $5,639,753 City of Pickering 2010 Approved Final Background Information 2320 Roads Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2320.1100.0000 Salaries & Wages Base Salaries & Wages $1,998,106 HEO II Streetsweeper (July 1 start) $30,270 2 Term Labourers - April to November (34 Weeks) $63,950 3 Student Labourers - May to August (17 Weeks) $31,730 Deferred by TJQ ($125,950) 1 Term Inspector - April to November (34 Weeks) $37,610 Deferred by TJQ ($37,610) Total 2320.1100.0000 Salaries & Wages $1,998,106 2320.1200.0000 Overtime Winter Control and road patrols $160,000 Special Events $20,000 Emergency Call-in $10,000 Contract Supervision & Misc. Overtime-Streetlight Inspection $5,000 Total 2320.1200.0000 Overtime $195,000 2320.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $439,743 benefits such as dental and optical. Benefits Related to proposed new positions $42,430 <Deferred by TJQ> ($42,430) Total 2320.1400.0000 Employer Contributions $439,743 2320.1900.0000 Uniforms As per the Collective Agreement (plus term safety shirts, rain gear, safety vests, gloves, $25,000 ear protection, safety glasses, hard hat liners, small safety kits, personal protective equipment) <Reduced by TJQ> ($2,500) Total 2320.1900.0000 Uniforms $22,500 2320.2110.0000 Travel Parking & mileage $1,250 Tota12320.2110.0000 Travel $1,250 2320.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $2,800 Pager Charges (Winter Control) $450 Total 2320.2131.0000 Cellular Phones & Pagers $3,250 2320.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $4,529 system upgrades .Total 2320.2140.0000 Telephones $4,529 2320.2220.0000 Subscriptions & Publications Allowance for standards, regulations and legislation, reference materials $500 Total 2320.2220.0000 Subscriptions & Publications $500 2320.2340.0000 Seminars & Education CPR & First Aid Training $6,000 , T. J. Mahoney Road School - 3 staff $2,000 C.S. Anderson Road School - 2 staff $2,000 Business related workshops & seminars $2,000 212 City of Pickering 2010 Approved Final Background Information 2320 Roads Run late : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Total 2320.2340.0000 Seminars & Education $12,000 2320.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $66,590 insured and higher replacement costs. Total 2320.2370.0000 Insurance Premium $66,590 2320.2371.0000 Self Insurance Insurance Deductible $25,000 Total 2320.2371.0000 Self Insurance $25,000 2320.2392.0000 Consulting & Professional Bridge and Structure Needs Analysis (legislated) $10,000 Roads Needs Study (5 year update) $75,000 Total 2320.2392.0000 Consulting & Professional $85,000 2320.2394.0000 Recpt,Prom. &Sp.Ev.,Gen Meal Allowance $1,200 Receptions /Business meetings $500 Total 2320.2394.0000 Recpt,Prom. &Sp.Ev.,Gen $1,700 2320.2395.0000 Memberships Ontario Assoc. of Certified Engineering Technicians and Technologists (2) Coordinator, $400 Infrastructure Contracts/Inspector, Municipal Infrastructure Ontario Good Roads Association (City Membership) $2,000 Ontario Association of Roads Supervisors (2 Foreperson, Lead Hand) $400 Total 2320.2395.0000 Memberships $2,800 2320.2396.0000 Photo, Mapping, Printing 2320.2399.0000 Outside Agency Services Pelmorex - Weather Network (NEW) $500 Internet-Based GPS/AVL Subscription (NEW) $30,000 <Reduced by TJQ> ($10,000) Total 2320.2399.0000 Outside Agency Services $20,500 2320.2408.0001 Rpr & Mnt-Winter Control Winter Sand $55,000 Winter Salt $700,000 Snow Removal (Cul-de-sacs and bridges) $40,000 <Reduced by TJQ> General reduction ($70,000) Total 2320.2408.0001 Rpr & Mnt-Winter Control $725,000 2320.2408.0002 Rpr & Mnt-Contract Serv Liquid Magnesium Contract and Flake Calcium purchase (dust control) $120,000 Curb Cutting Contract (primarily offset by revenue) $12,000 Catchbasin Cleaning Contract $50,000 Storm Septor Manhole Cleaning Contract $8,000 Storm Sewer Repairs $25,000 Sewer Flushing and Inspection Program $45,000 Tree Maintenance within road allowances $100,000 Spill Responses & Clean-up $25,000 asphalt and concrete repair program $100,000 Ditching Contract $50,000 Line Painting & Street Print Contract (NEW) $50,000 <Reduced by TJQ> General reduction ($15,000) 213 I City of Pickering 2010 Approved Final Background Information 2320 Roads Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Total 2320.2408.0002 Rpr & Mnt-Contract Serv $570,000 2320.2408.0003 Rpr & Mnt-Maint Materials Granular A/Limeston,e and other Aggregates $425,000 Asphalt $90,000 Topsoil and Sod (ditches and boulevards) Hydroseeding $25,000 Culverts (Partially offset by Revenue) $40,000 Easement Charges for storm sewer crossings $5,000 Catchbasin and Manhole Repair Materials $15,000 Neighbourhood Issues (incl. illegal dumping & miscellaneous items) $10,000 Sidewalk and curb repair materials $40,000 <Reduced by TJQ> General Reduction ($50,000) Total 2320.2408.0003 Rpr & Mnt-Maint Materials $600,000 2320.2409.0000 Highway Aids-Repair & Maintenance CN/CP Railroad Signal Charges $40,000 Traffic Signals, Flashing Signals, Pedestrian Crossovers, IPS $60,000 Misc. signs incl. hardware & posts $30,000 Line Painting purchased materials $10,000 Total 2320.2409.0000 Highway Aids-Repair & Maintenance $140,000 2320.2435.0000 Building Repairs & Maintenance Share of Overhead for Municipal Garage ( Includes Cross Charge) $135,450 Total 2320.2435.0000 Building Repairs & Maintenance $135,450 2320.2457.0000 Vehicle-Repair & Maintenance . Repair and maintenance of (20) Roads Section Licensed vehicles $225,000 Total 2320.2457.0000 Vehicle-Repair & Maintenance $225,000 2320.2478.0000 Misc.Equipment Repairs & Maintenance Repair and maintenance of equipment $130,000 Total 2320.2478.0000 Misc.Equipment Repairs & Maintenance $130,000 2320.2678.0000 Misc Equipment Rentals Large & Small Equipment Rentals (Winter Control, road/sidewalk repairs) $30,000 Total 2320.2678.0000 Misc Equipment Rentals $30,000 2320.5300.0000 Stationery & Office Supplies 2320.5640.0000 Small Tools Rakes, shovels, hammers, drill bits etc. for road maintenance activities. Includes $6,000 provision for small tools, safety items, etc. Total 2320.5640.0000 Small Tools $6,000 2320.5900.0000 Gas, Oil, Tires Etc. Operation of Road Division Vehicles and Equipment (diesel and gasoline) $300,000 <Reduced by TJQ> ($10,000) Total 2320.5900.0000 -Gas, Oil, Tires Etc. $290,000 2320.5902.0000 Misc. Equipment 3" Trash Pump WT 30X Honda (Replacement) $2,400 3000 Watt Generator Honda 555XA2800 HX (Replacement) $1,800 Total 2320.5902.0000, Misc. Equipment $4,200 Total. $5,734,118 Total Expenses $5,734,118 214 City of Pickering 2010 Approved Final Background Information 2320 Roads Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Revenue 2320.9990.0000 Other Revenue Revenue from Curb Cuts and Driveway Culverts & Spill Responses & Clean-up ($45,000) Total 2320.9990.0000 Other Revenue ($45,000) Total. ($45,000) Total Revenues ($45,000) Net Expenses $5,689,118 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2132 Property Maintenance Report Name: 2010&2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2011 EXPENDITURES 1100 Salaries & Wages $254,478 $253,233 $267,338 $17,299 $284,637 6.47% $284,63 1200 Overtime $21,272 $1.5,646 $20,000 $0', 20000 0.00% $20,000 1400 Employer Contributions $43,905 $43,853 $55,020 $2,411 $57,431 4.38% $59,728 1900 Uniforms $2,248 $2,032 $2,000 $0 $2,,000 0.00% $2,00 2131 Cellular Phones & Pagers $895 $772 $1,000 $0' $1,000 0.00% $1,20 2340 Seminars & Education $313 $1,693 $1,000 ($50) 950 -5:00%0 $1,55 2370 Insurance Premium $2,554 $4,416 $3,587 $962. $4,549 26.82% $5,004 2394 Recpt, Prom & Sp Events $0 $0 $0 $200 200 0.00% $200 2399 Outside Agency Serv $0 $0 $0 $6,000 $6 000 0.00% $6,000 2437 Tree Maintenance $70,065 $77,354 $75,000 $0 $75.000 0.00% $85,000 2438 Lighting & Repair Maint. $11,689 $7,771 $15,000 ($2,000) $13,000 -13.33% $18,000 2457 Veh - Repairs & Maintenance $4,348 $1,792 $5,000 ($1,000) $4,000 -20.00% $4,50 2478 Misc Equip Repairs $18,988 $17,734 $13,000 $2,000 $15 000 15.38% $15,500 2482 Grounds Upkeep $119,057 $115,083 $125,000 $25,000 r~r$150.000 20.00% $175,000 2678 Rental Misc Equip $26,009 $77,118 $33,000 $2,000 $35j000 6.06% $40,000 5530 Utilities - Hydro $87 $315 $0 $0 0 0.00% $0 5900 Gas, Oil Tires $17,830 $10,887 $16,950 ($1,950); 15,000 -11.50% $18,000 5902 Misc. Equipment $13,250 $5,139 $10,000 $7,500; 75.00% $17,500 Total EXPENDITURES ( $606,987 $634,837 $642,895 $58,372 9.08% $753,819 REVENUES 9990 Other Revenues ($2,864) ($676) $0 $0:. 0.00% $0 Total REVENUES ($2,864) .($676) $0 $0' 0.00% $0 Net $604,123 $634,161 $642,895 $58,372 $701,267 9.08% $753,819 2-L City of Pickering 2010 Approved Final Background Information 4/14/2010 PM 2132 Pro ertMaintenance Run Date : B ackground 2aa t p y Report Name: 2010 Background Current 2010 BUDGET Expenses 2132.1100.0000 Salaries & Wages Base Salaries & Wages $284,637 Total 2132.1100.0000 Salaries & Wages $284,637 2132.1200.0000 Overtime Winter Control $15,000 Emergency Call-in $3,000 City Events $2,000 Total 2132.1200.0000 Overtime $20,000 2132.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $57,431 benefits such as dental and optical Total 2132.1400.0000 Employer Contributions $57,431 2132.1900.0000 Uniforms As per the Collective Agreement, personal protective equipment $2,000 Total 2132.1900.0000 Uniforms $2,000 2132.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $1,000 Total 2132.2131.0000 Cellular Phones & Pagers $1,000 2132.2340.0000 Seminars & Education Safety education $500 IPM Symposium - Foreperson, Parks & Property $75 OPA - Summer Operational Forum $200 CPR/First Aid $600 <Deleted by TJQ> ($600) Sports Turf Association--(Foreperson, Parks & Property) $175 Total 2132.2340.0000 Seminars & Education $950 2132.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $4,549 insured and higher replacement costs. Total 2132.2370.0000 Insurance Premium $4,549 2132.2394.0000 Recpt, Prom & Sp Events Meal Allowance $200 Receptions/Business Meetings $200 <Reduced by TJQ> ($200) Total 2132.2394.0000 Recpt, Prom & Sp Events $200 2132.2399.0000 Outside Agency Services Internet based GPS/AVL Subscription (New) $6,000 Total 2132.2399.0000 Outside Agency Services $6,000 2132.2437.0000 Tree Maintenance Tree maintenance on City property $75,000 Total 2132.2437.0000 Tree Maintenance $75,000 2132.2438.0000 Lighting Repair & Maint. To cover maintenance, repairs and replacement of walkway lighting $15,000 <Reduced by TJQ> ($2,000) Total 2132.2438.0000 Lighting Repair & Maint. $13,000 17 City of Pickering 2010 Approved Final Background, Information 2132 Pro ertMaintenance Run Date : undo 2aa t p y Report Name: 2010 Backgrokground Current 2010 BUDGET 2132.2457.0000 Vehicle-Repair & Maintenance Repairs and maintenance of vehicles $4,000 Total 2132.2457.0000 Vehicle-Repair & Maintenance $4,000 2132.2478.0000 Misc.Equipment Repairs & Maintenance Repair and maintenance of equipment $15,000 Total 2132.2478.0000 Misc.Equipment Repairs & Maintenance $15,000 2132.2482.0000 Grounds Upkeep Maintenance and Repair of City property, including sod, brick interlock, graffiti removal, $25,000 vandalism, concrete & asphalt walkways Senior Snow Removal for 2010 $90,000 Property Line Fence Repairs (NEVI/) $75,000 <Reduced by TJQ> ($40,000) Total 2132.2482.0000 Grounds Upkeep $150,000 2132.2678.0000 Misc Equipment Rentals Rental of equipment and vehicles for seasonal operations $20,000 Rental Pick-up Truck for "Eyes on the Street" program $7,000 Rental of dozer to maintain City pit $8,000 Total 2132.2678.0000 Misc Equipment Rentals $35,000 2132.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. $18,000 <Reduced by TJQ> ($3,000) Total 2132.5900.0000 Gas, Oil, Tires Etc. $15;000 2132.5902.0000 Misc. Equipment 1 - Two Person Post Hole Auger $1,500 1 Portable Small Tree Stumper $4,000 1 Sweeper broom for John Deer Tractor $4,500 2 Replacement Brooms for John Deer Tractor $2,000 1-VP 1135 Small Plate Tamper $2,100 1 Cut Off Saw T4510 $850 1 Stihl Chainsaw Sharpener (replacement) $800 6 - FS100 RX Trimmers $2,400 4 - BG 6 Hand Blowers $900 1 Limbing Saw MS200 $550 <Reduced by TJQ> General reduction ($2,100) Total 2132.5902.0000 Misc. Equipment $17,500 Total. $701,267 Total Expenses $701,267 Revenue Total Revenues Net Expenses $701,267 2_2 1. City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2230 Crossing Guards Report Name: 2010& 2011Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC./ BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 2370 Insurance Premium $0 $0 $0 $2,340 $2 340 0.00% $2,57 2399 Outside Agency Serv $309,703 $321,731 $336,000 $8,000 2.38%a $351,500 Total EXPENDITURES $309,703 $321,731 $336,0001 $10,340', 3.08% $354,075 Net $309,703 $321,731 $336,000 $10,340 $346,340 3.08% $354,075 I 219 City of Pickering 2010 Approved Final Background Information 2230 Crossing Guards Run Date : 010 urre PM g Report Name: 2010 Backgroukground Current 2010 BUDGET Expenses 2230.2370.0000 Insurance Premium Inusrance premium cost allocation $2,340 Total 2230.2370.0000 Insurance Premium $2,340 2230.2399.0000 Outside Agency Services 2010 School Crossing Guard Program $314,000 Additional guard times $30,000 Total 2230.2399.0000 Outside Agency Services $344,000 Total. $346,340 Total Expenses $346,340 Revenue Total Revenues Net Expenses $346,340 2, 20 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2325 Street Lights Report Name: 2010&2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC.' BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 2478 Misc Equip Repairs $216,864 $367,776 $177,000 $135,000. 312,000 76.27% $315,000 5530 Utilities - Hydro $530,970 $551,022 $557,500, ($56,500)1 $501,000 -10.13% $516,000 Total EXPENDITURES $747,834 $918,797 $734,500 $78,500. 10.69% $831,000 Net $747,834 $918,797 $734,500 $78,500 $813,000 10.69% $831,000 221 City of Pickering 2010 Approved Final Background Information Run Date: 0 2:38 4/1 20110 Background 4/201 2325 Street Lights Report Name 2010 BUDGET Expenses 2325.2478.0000 Misc.Equipment Repairs & Maintenance Monthly repairs on existing streetlights by contractor, including labour, vehicle, material $310,000 costs for replacements and U/G cable repairs. Pole replacement program that affects existing streetlights. Misc. locations. $2,000 Total 2325.2478.0000 Misc.Equipment Repairs & Maintenance $312,000 2325.5530.0000 Utilities - Hydro The City is joining the municipal electrical buying group (LAS) resulting in the City $501,000 paying less for hydra Total 2325.5530.0000 Utilities - Hydro $501,000 Total. $813,000 Total Expenses $813,000 Revenue Total Revenues Net Expenses $813,000 222 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/141201012:48 PM 2430 Environmental Services Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC.i BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 .2011 EXPENDITURES 2210 Advertising $5,824 $4,684 $6,000 $0 $6.000 0.00% $7,00 2370 Insurance Premium $471 $1,106 $984 $1 985.. 0.10% $1,084 2392 Consulting & Professional $13,171 $0 $0 $0 $0 0.00% $0 2397 Compost Collection $0 $0 $0 $0 0 0.00% $0 2398 Garbage Collection $19,500 $13,500 $18,000 $0 18000 0.00% $18,000 5320 Program Supplies $124,613 $94,763 $154,200 ($39,200) -25.42% $120,000 Total EXPENDITURES $163,579 $114,054 $179,184 ($39,1,99)1 $139,985 -21.88% $146,084 REVENUES 9990 Misc Income ($39,758) ($17,189) ($21,000) $0 0.00% $21,000 Total REVENUES ($39,758) ($17,189) ($21,000) $0 0.00% $21,000 Net $123,821 $96,865 $158,184 ($39,199) $118,985 -24.78% $125,084 223 i City of Pickering 2010 Approved Final Background Information 2430 Environmental Services Run Date: lo 2:38 Report Name: 2010 Backgrounkground Current t 2010 BUDGET Expenses 2430.2210.0000 Advertising Advertise Programs/events within publications (Durham Green Life/SNAP/Retail Pages, $7,000 News Advertiser) <Reduced by TJQ> ($1,000) Total 2430.2210.0000 Advertising $6,000 2430.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $985 insured and higher replacement costs. Total 2430.2370.0000 Insurance Premium $985 2430.2398.0000 Garbage Collection Garbage Bag Tag Purchases (Expense is offset by revenue from the program) $18,000 Total 2430.2398.0000 Garbage Collection $18,000 2430.5320.0000 Program Supplies Promotional Activities & Materials $12,000 Social Marketing Pesticide. Control $15,000 Corporate Awareness $2,500 Community Awareness Event Management $3,000 Dog Waste Diversion (9 Parks) $45,000 Dog Waste Diversion expansion (Off leash park) $5,000 Community Clean-ups $25,000 Waterfowl Management Program (includes goose relocation harassment, and egg $48,200 oiling) <Reduced by TJQ> ($40,700) Total 2430.5320.0000 Program Supplies .$115,000 Total. $139,985 Total Expenses $139,985 Revenue 2430.9990.0000 Misc Income COA Waste bin advertising program ($3,000) Garbage Bag Tag Sales ($18,000) Total 2430.9990.0000 Misc Income ($21,000) Total . ($21,000) Total Revenues ($21,000) Net Expenses $118,985 224 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2718 Parks Report Name: 2010 8 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET j 2010 2011 EXPENDITURES 1100 Salaries & Wages $1,417,326 $1,413,952 $1,453,347 $81,4751-$1,_534,822 5.61%° $1,534,822 1200 Overtime $74,784 $53,636 $70,000 $0I -$70,0M. _ 0.00% $70,006 1400 Employer Contributions $255,758 $261,951 $271,818 $17,5941-$2891412, 6:47% $300,988 1900 Uniforms $18,490 $19,941 $20,000 $0L _$20,000 0.00% $22,000 2110 Travel $1,082 $497 $500 $0I $5001- _0.00% $500 2131 Cellular Phones & Pagers $1,999 $2,659 $2,500 $0 $2;500 0.00% $3,00 21407elephones $4,122 $4,651 $4,241 ($140) $4;101 -3.30% $4,370 2340 Seminars & Education $41668 $6,916 $7,000 ($1,300) A51700 _ -18.57%° $8,100 2370 Insurance Premium $58,418 $65,108 $65,427 $244 $65,671_ 0.37% $72,238 2371 Ins. Deductible _ $10,993 $2,855 $12,000 $0, $12,000; 0.00% $12,006 2392 Consulting & Professional _ $0 $63,884 $100,000 ($54,000$46,000 -54.00% $35,000 2394 Recpt, Prom & Sp Events $0 $0 $0 $1,1001 -$1000-, 1 _1.00 000% $1,26 2395 Memberships - - $826 $827 $1,020 $805 _ _$1_,825 78.92% $1,850 2396 Photo, Mapping, Printing $0 $0 $200 $0, $200', 0.00% $200 2399 Outside Agency Serv $0 $0 $0 $10,000 $10,000: 0.00% $113,200 2429 Parks Repairs & Maintenance ^ $52,878 $75,177 $60,000 $10,000 $70,0001 16.67%° $70,000 2435 Build Repairs & Mtce - $60,656 $58,359 $62,395 ($395) $62,0041- -0.63% $62,900 2457 Veh - Repairs & Maintenance $54,259 $64,300 $60,000 $0 __$60,000 0.00% $75,00 2478 Misc Equip Repairs $146,024 $164,775 $110,000 $15,0001 -$125,000 13.64% $135,000 2482 Grounds Upkeep $156,423 $197,565 $214,500 0--$214,500 0.00% _ $215,500 2648 Building Rentals $20 $20 $35 $01$35 0.00% $3 2678 Rental Misc Equip $42,261 $36,753 $65,000 $15,000 80 000 23.08% $95,000 5300 Stationery & Office Supplies $1,291 $1,467 $1,500 ($1,500) $ -100.00% $0 5320 Program Supplies $48,933 $27,609 $35,000 $0 $35,000 0.00%° $35,000 5510 Utilities - Water $19,607 $22,760 $21,200 $3,480 _--$24,680 16.42% $25,652 5530 Utilities - Hydro _ $72,191 $67,669 $75,800 ($7,450) $68,350 -9.83% $79,600 5900 Gas, Oil Tires $_163,5_53 $125,490 $148,000 $0 11 $148 000 _ 0.00% $155,000 5901 Fertilizer, Grass Etc. $42,156 $65,283 $72,000 $0 _ $72,004 0.00% _ $82,000 5902 Misc. Equipment $44,686 $30,511 $33,550 ($9,850) $23 700 -29.36% $27,000 8960 Taxes Tenant $179,284 $260,673 $199,270 $102,790 51.58% $357,660 Total EXPENDITURES 1 $2,932,6881 $3,095,289 $3,166,303 $182,8531 5.77% $3,594,87 REVENUES - 1640 Other Agency Grts $0 ($29,860) $0 $0 0 0.00% $0 1911 Trans. from Continuing Studies Res. $0 $0 $0 ($26,000) ($26.000) 0.00% $0 9930 Rentals ($32,584) ($29,509) ($24,600) $0 24 600 0.00% ($6,350) 9990 Other Revenues ($28,017) ($28,998) ($30,000) ($5,000) ($35,000) 16.67% ($30,000) 9995 Communities in Bloom ($13,600) $0 $0 $0 0.00% $0 Total REVENUES ($74,201) ($88,366) ($54,600) ($31,000)1 56.78% ($36,350) Net $2,858,487 $3,006,923 $3,111,703 $151,853 $3,263,556 4.88% $3,558,525 ,y3 22 City of Pickering 2010 Approved Final Background Information 2718 Parks Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2718.1100.0000 Salaries & Wages Base Salaries & Wages $1,534,822 Horticultural ist Full-Time (Start July 1) $31,450 2 Term Labourers - Evenings/Weekends (34 Weeks) $63,950 4 Student Labourers (17 Weeks) $42,300 <Deferred by TJQ> ($137,700) Total 2718.1100.0000 Salaries & Wages $1,534,822 2718.1200.0000 Overtime Winter Control $20,000 Special Events (Includes Canada Day) $45,000 Emergency Call-in $2,000 Park Lighting Inspection $3,000 Total 2718.1200.0000 Overtime $70,000 2718.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $289,412 benefits such as dental and optical Benefits related to new positions. $35,940 <Deleted by TJQ> ($35,940) Total 2718.1400.0000 Employer Contributions $289,412 2718.1900.0000 Uniforms As per the Collective Agreement--(plus Student Safety shirts, rain gear, safety vests, $20,000 boots, ear protection, safety glasses, hard hat liners, small safety kits Total 2718.1900.0000 Uniforms $20,000 2718.2110.0000 Travel Parking & mileage $500 Total 2718.2110.0000 Travel $500 2718.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $2,500 2 cell phones for 2 new terms (contingent on new staff) $1,000 <Deferred by TJQ> ($1,000) Total 2718.2131.0000 Cellular Phones & Pagers $2,500 2718.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $4,101 system upgrades Total 2718.2140.0000 Telephones $4,101 2718.2340.0000 Seminars & Education Health & Safety seminars and workshops $2,000 <Reduced by TJQ> ($1,000) CPR & First Aid Training - 15 staff $2,000 IPM Symposium Coord, Forestry, Hort,Lead Hand $300 ISAO Conference & Tradeshow - Coord Forestry $700 OPA Summer Operational Forum - Coord Forestry, Lead Hand $400 OTM Book 7 Training - 8 staff $1,400 Playground Practitioner Course $1,900 Chainsaw Course - 3 employees $900 226 City of Pickering 2010 . Approved Final Background Information 271 $ Parks Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Tree Pruning Course - 1 employee $1,000 Fall Arrest - 3 employees $1,100 <Deleted by TJQ> ($5,000) Total 2718.2340.0000 Seminars & Education $5,700 2718.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $65,671 insured and higher replacement costs. Total 2718.2370.0000 Insurance Premium $65,671 2718.2371.0000 Self Insurance Insurance Deductible $12,000 Total 2718.2371.0000 Self Insurance $12,000 2718.2392.0000 Consulting & Professional Preliminary design/specifications for park renovations $20,000 Urban Forest Strategy Program (Funded from continuing Studies Res) $26,000 Total 2718.2392.0000 Consulting & Professional $46,000 2718.2394.0000 Recpt, Prom & Sp Events Meal Allowance $600 Receptions/Business Meetings $500 Total 2718.2394.0000 Recpt, Prom & Sp Events $1,100 2718.2395.0000 Memberships International Society of Arboriculture --(Coord. Forestry) $275 Ontario Parks Association--(City Membership) $1,000 Society of Municipal Arborists--(Coord. Forestry) $75 Sports Turf Association--(Lead Hand, Turf & Hort) $175 Ontario Turfgrass --(Lead Hand, Turf & Hort, LH Parks & Prop) $300 Total 2718.2395.0000 Memberships $1,825 2718.2396.0000 Photo, Mapping, Printing Colour printing of maps $200 Total 2718.2396.0000 Photo, Mapping, Printing $200 2718.2399.0000 Outside Agency Services Security cameras at Waterfront (NEW) $24,000 Security cameras at Kinsmen Park (NEW) $36,000 Contracted Services - Parks Security Contract (6 Parks) $40,000 <Deleted by TJQ> ($100,000) Outside Agency Services (Internet-based GPS/AVL) $10,000 Total 2718.2399.0000 Outside Agency Services $10,000 2718.2429.0000 Parks Repairs & Maintenan To cover maintenance, repairs and replacement of outdoor electrical and lighting $60,000 (parks, sports fields, utility buildings, etc.) Electric Box Replacement - Claremont Park (baseball), Kinsmen Park main stage event $10,000 box Total 2718.2429.0000 Parks Repairs & Maintenan $70,000 2718.2435.0000 Building Repairs & Maintenance Misc. Building supplies and caretaking/cleaning supplies $8,000 Contracted repairs and maintenance to accessory buildings / clubhouses $15,000 Share of Overhead for Municipal Garage ( Includes Cross Charge) $39,900 <Reduced by TJQ> ($900) 227 . I City of Pickering 2010 Approved Final Background Information 2718 Parks Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Total 2718.2435.0000 Building Repairs & Maintenance $62,000 2718.2457.0000 Vehicle-Repair & Maintenance Repair & Maint of - Parks Section Licensed Vehicles $60,000 Total 2718.2457.0000 Vehicle-Repair & Maintenance $60,000 2718.2478.0000 Misc.Equipment Repairs & Maintenance Repairs to large and small equipment (off road) $130,000 <Reduced by TJQ> ($5,000) Retrofit 28 units with catalytic converters to reduce emissions $50,000 <Deleted by TJQ> ($50,000) Total 2718.2478.0000 Misc.Equipment Repairs & Maintenance $125,000 2718.2482.0000 Grounds Upkeep Ball Diamonds (infield material & mound clay) $15,000 Fencing repairs (sports fields, property line) $15,000 Topsoil and Sod (including top dressing sports fields, hydroseeding $30,000 Lumber to repair (picnic tables, park benches, bleachers) $15,000 Maintenance of poles @ Home Place $5,000 Flowers $19,000 Shrubs and Trees (renovate existing beds) $10,000 Misc. Supplies $1,500 Interlock Brick Repairs $5,000 Signs (replacements) $4,000 Play Unit Maintenance (equipment & safety surface) $20,000 Aggregates (pathway repairs) $5,000 Plumbing maintenance and repairs to irrigation systems $20,000 Paint and parking lot line painting $15,000 P Gates and soccer posts $15,000 Walkway Repairs - concrete & asphalt $20,000 Total 2718.2482.0000 Grounds Upkeep $214,500 2718.2648.0000 Rec. Building Rentals Brougham Park $35 Total 2718.2648.0000 Rec. Building Rentals $35 2718.2678.0000 Misc Equipment Rentals Portable Washrooms $22,000 Vehicles for trim crews, Blvd maint,,horticulture, inspections $41,000 Power tools and equipment (generators, augers) $2,000 Equipment for winter control $5,000 Truck for Horticulturalist- Stake Truck $1500 per mo. for 6 mos (NEW) $9,000 Truck for 4 new students (64mos)(contingent on new staff request) (NEW) $6,000 <Deferred by TJQ> Proposed new positions deferred resulting in no additional need for ($15,000) equipment. Memorial trees and benches $10,000 Total 2718.2678.0000 Misc Equipment Rentals $80,000 2718.5300.0000 Stationery & Office Suppl 2718.5320.0000 Program Supplies Pickering Blooms--(Miscellaneous supplies & community program development) $15,000 Supplies, Materials and Rentals for City Events $20,000 4~8 City of Pickering 2010 Approved Final 'Background Information 27~ $ Parks Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Total 2718.5320.0000 Program Supplies $35,000 2718.5510.0000 Utilities-Water 2010 budget based on Regional rates and "year-to-date" actuals $24,680 Total 2718.5510.0000 Utilities - Water $24,680 2718.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals $68,350 Total 2718.5530.0000. Utilities - Hydro $68,350 2718.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. $156,900 <Reduced by TJQ> ($8,900) Total 2718.5900.0000 Gas, Oil, Tires Etc. $148,000 2718.5901.0000 Fertilizer,Grass Seed,Weed Organic/natural fertilizer - 3 Fert. per year due to pesticide ban $56,000 Seed - 2 applications per year $20,000 Miscellaneous (Alternatives to pesticides) weed control $6,000 <Reduced by TJQ> General Reduction ($10,000) Total 2718.5901.0000 Ferti I izer, Grass Seed,Weed $72,000 2718.5902.0000 Misc. Equipment Inventory Maintenance $8,300 1Two Man Post Hole Auger with Clutch $1,500 Heavy Duty Battery Charger (Replacement) $500 2 Portable Battery Packs - $300 each $600 2 Floor Jacks - $500 each $1,000 2 Sets Oxy-Act Cutting Torches $2,000 2 Stihl KM110 Kombi Systems - $900 each $1,800 2 KB-KM Rubber Attachments (Sweepers) $2,000 2 Heavy Duty Shop Fans $3,000 2 Stihl MS260 Chainsaw (Replacement) $500 each $1,000 2 BG-KM Vortex Blower (Attachments) $2,000 Total 2718.5902.0000 Misc. Equipment $23,700 2718.8960.0000 Taxes - Tenant Conservation Authority $5,690 Frenchman's Bay Ratepayers $4,690 Ontario Power Generation / Ontario Realty Corporation - Greenspace Licenses $272,000 Rosebank Reservoir $17,100 West Duffin Creek Trail /Ontario Realty Corp $2,580 Total 2718.8960.0000 Taxes - Tenant $302,060 Total. $3,349,156 Total Expenses $3,349,156 Revenue 1911.2718.0000 Trsf frm Res - Parks Funding From Continuous Studies Res - Urban Forest Strategy Program ($26,000) Total 1911.2718.0000 Trsf frm Res - Parks ($26,000) 229 City of Pickering 2010 Approved Final Background Information 2718 Parks Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET 2718.9930.0000 Rentals -User Fees Parks Permits ($22,000) Sports Camps/Tournaments ($1,500) Hydro Costs Tennis Courts ($1,100) Total 2718.9930.0000 Rentals - User Fees ($24,600) 2718.9990.0000 PARKS-Misc Revenue Region of Durham Boulevard Maintenance ($30,000) Memorial tress and benches ($5,000) Total 2718.9990.0000 PARKS-Misc Revenue ($35,000) Total . ($85,600). Total Revenues ($85,600) Net Expenses $3,263,556 I City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2315 Operations Centre-Municipal Garage Report Name: 2010&2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS 'BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $513,273 $502,658 $544,570 ($9,337) $535,233 -1.71% $535,233 1200 Overtime $12,992 $16,887 $7,500 $2,500 t10,000 33.33%0 $12,000 1400 Employer Contributions $106,938 $110,202 $123,610 ($2,452) 121,158 1.98% $126,004 1900 Uniforms $12,276 $12,411 $13,000 $0 13 000 0.00% $13,000 2110 Travel $485 $10 $500 $0 00 0.00% $500 2122 Freight, Express & Cartage $551 $668 $600 $0 600 0:00% $600 2123 Envirohmental Charges $53 $315 $0 $0 $0 0.00% $0 2131 Cellular Phones & Pagers $704 $634 $1,000 $0 1000 0.00% $1,00 2140 Telephones $14,723 $10,026 $12,736 ($2,695) $10041 -21.16_% $13,120 2220 Subscription & Publications $20 $192 $200 $0 $200 0.00%0 $200 2340 Seminars & Education $1,733 $680 $1,500 ($500)' $1,000 -33.33% $2,80 2370 Insurance Premium $11,965 $14,617 $16,150 $1,174 17324 7.27% $19,056 2392 Consulting & Professional $9,150 $10,851 $10,000 $0 $10000 0:00% $10,000 2394 Recpt, Prom & Sp Events $0 $0 $0 $400 400 0.00% $420 2395 Memberships $580 $510 $720 $1001;. $820 13.89% $900 2399 Outside Agency Serv $1,400 $1,400 $1,400 $0 1' 400 0.00% $1,40 2435 Build Repairs & Mtce $96,096 $83,552 $95,600 $12,000: $107 600 12.55% $95,600 2457 Veh - Repairs & Maintenance $9,281 $4,917 $8,000 $0 $ 000 0:00% $8,50 2478 Misc Equip Repairs $13,340 $10,205 $10,000 $0 $10,000 0.00% $10,000 2678 Rental Misc Equip $6,114 $65 $4,000 ($2,000).;: -50.00% $4,00 5300 Stationery & Office Supplies $1,936 $1,711 $2,000 - $3,500; $5,500 175.00% $5,500 5302 Forms $3,532 $2,619 $3,500 so! $3,500 0.00% $3,50 5520 Utilities - Gas $25,617 $23,898 $25,700 ($600)' $25,100 -2.33% $27,000 5530 Utilities - Hydro $66,128 $71,718 $69,500 $2,940 72'440 4.23% $69,500 5540 Utilities - Oil $3,646 $2,136 $4,040 $160 4.200 3.96% $4,20 5900 Gas, Oil Tires $7,660 $4,756 $7,100 ($2,100) 5000 -29.58% $7,53 5902 Misc. Equipment $5,564 $2,491 $5,000 $0' $_50 0.00% $5,00 5903 Shop Supplies $25,415 $29,364 $22,000 $8,000 36.36%0 $32,000 Total EXPENDITURES _ $951,170 $919,493 $989,926 $11,090` 1.12% $1,008,563 REVENUES 9000 Misc. Revenue $0 $0 $0 $0 0 0.00% $0 9916 Vending Machines ($477) ($420) ($600) $0' ($fi0p~ 0:00% ($618) 9990 Other Revenues ($79,865) ($80,074) ($71,210) $0 71 210 0.00% ($75,000) 9954 Netted Revenue ($395,723) ($394,957) ($368,350) $0' 0.00% ($368,350) Total REVENUES ($476,065) ($475,451) ($440,160) $0 .0.00% ($443,968) Net $475,105 $444,042 $549,766 $11,090 $560,856 2.02% $564,595 231 City of Pickering 2010 Approved Final Background Information Report Name: Run 2010 Background D0 0 Current 4/14/201 urrent 2315 Operations Centre-Municipal Garage 2010 BUDGET Expenses 2315.1100.0000 Salaries & Wages Base Salaries & Wages $535,233 Clerk - Service Garage part to full time (Start Date July 1, 2010) $10,700 <Deferred by TJQ> Clerk - Service Garage conversion to full time ($10,700) Two Mechanics - July 1, 2010 $65,110 <Deferred by TJQ> Two mechanics ($65,110) Small Equipment Repair Person - July 1, 2010 $31,450 <Deferred by TJQ> Small equipment repair person ($31,450) Total 2315.1100.0000 Salaries & Wages $535,233 2315.1200.0000 Overtime To service emergency repairs and be available for winter call in $10,000 Total 2315.1200.0000 Overtime $10,000 2315.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $121,158 benefits such as dental and optical Benefits related to other proposed new positions. $27,890 <Deferred by TJQ> ($27,890) Total 2315.1400.0000 Employer Contributions $121,158 2315.1900.0000 Uniforms As per the Collective Agreement - (Includes Tool Allowance) $13,000 Total 2315.1900.0000 Uniforms $13,000 2315.2110.0000 Travel Parking & mileage $500 Total 2315.2110.0000 Travel $500 2315.2122.0000 Freight,Express & Cartage To pay for shipment of Auto repair parts $600 Total 2315.2122.0000 Freight,Express & Cartage $600 2315.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $1,000 Total 2315.2131.0000 Cellular Phones & Pagers $1,000 2315.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $10,041 system upgrades Total 2315.2140.0000 Telephones $10,041 2315.2220.0000 Subscriptions & Publications Maintenance & Repair Manuals & CD ROM's $200 Total 2315.2220.0000 Subscriptions & Publications $200 2315.2340.0000 Seminars & Education Courses and training programs for mechanics (Health & Safety) $1,500 <Reduced by TJQ> ($500) CPR/First Aid $800 Supervisors Training - Foreperson, Garage $500 <Deleted by TJQ> ($1,300) Total 2315.2340.0000 Seminars & Education $1,000 2315.2370.0000 Insurance Premium 22 City of Pickering 2010 Approved Final - Background Information 2315 Operations Centre-Municipal Garage Rug Date: Background gas t Report Name: 2010 Background Current 2010 BUDGET Annual cost of insurance policy. Premium increases due to higher value of assets $17,324 insured and higher replacement costs for insured assets. Total 2315.2370.0000 Insurance Premium $17,324 2315.2392.0000 Consulting & Professional Soil Contamination Monitoring $10,000 Total 2315.2392.0000 Consulting & Professional $10,000 2315.2394.0000 Recpt, Prom & Sp Events Meal Allowance $200 Receptions/Business Meetings $200 Total 2315.2394.0000 Recpt, Prom & Sp Events $400 2315.2395.0000 Memberships License Renewals (6 x $120) $720 CVOR Renewal $100 Total 2315.2395.0000 Memberships $820 2315.2399.0000 Outside Agency Services Base hospital support defibrillation program $1,400 Total 2315.2399.0000 Outside Agency Services $1,400 2315.2435.0000 Building Repairs & Maintenance Cleaning contract $17,000 In-house labour/security $21,000 Door maintenance contract $4,800 Furnace maintenance $5,500 Electrical maintenance $6,900 Fuel pump maintenance $1,500 Misc. building repairs $3,700 Plumbing repairs $4,800 Health & Safety maintenance and test $4,700 Disposal of waste water $5,600 Disposal of waste oil $6,500 Removal of garbage/recycling/hazardous waste $7,900 Rental of water coolers $2,900 Disposal of Waste Anti-freeze $2,600 Defibrillator monitoring program $200 Roof Repairs $12,000 Total 2315.2435.0000 Building Repairs & Maintenance $107,600 2315.2457.0000 Vehicle-Repair & Maintenance Repair & maintenance of service vehicles $8,500 <Reduced by TJQ> ($500) Total 2315.2457.0000 Vehicle-Repair & Maintenance $8,000 2315.2478.0000 Misc. Equipment Repairs & Maintenance To cover repairs and maintain hoists, jacks, scopes, etc. $10,000 Total 2315.2478.0000 Misc.Equipment Repairs & Maintenance $10,000 2315.2678.0000 Misc Equipment Rentals For rental of tools or equipment for specific jobs $4,000 <Reduced by TJQ> ($2,000) Total 2315.2678.0000 Misc Equipment Rentals $2,000 23 City of Pickering 2010 Approved Final Background Information 4/1 grou010 Current 2315 O erations Centre-Municipal Garage Run Date: k p Report Name: 2010 Background Current 2010 BUDGET 2315.5300.0000 Stationery& Office Supplies General office supplies for all cost centres $5,500 Total 2315.5300.0000 Stationery & Office Supplies $5,500 2315.5302.0000 Forms To supply vehicles w/check books - MTO requirement $3,500 Total 2315.5302.0000 Forms $3,500 2315.5520.0000 Utilities - Gas Based on 2009 estimated actuals and usage $25,100 Total 2315.5520.0000 Utilities - Gas $25,100 2315.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals $72,440 Total 2315.5530.0000 Utilities - Hydro $72,440 2315.5540.0000 Utilities - Oil Municipal Garage--Anticipated usage $4,200 Total 2315.5540.0000 Utilities - Oil $4,200 2315.5900.0000. Gas, Oil, Tires Etc. Gas, Oil, Tires etc. $7,500 <Reduced by TJQ> ($2,500) Total 2315.5900.0000 Gas, Oil, Tires Etc. $5,000 2315.5902.0000 Misc. Equipment 1 Heavy Duty Battery Charger (Replacement) $500 2 Floor Jacks $1,000 2 sets Oxy-Act Cutting Torches (Replacement) $2,000 Heavy Duty Shop Fans $3,000 <Reduced by TJQ> ($1,500) Total 2315.5902.0000 Misc. Equipment $5,000 2315.5903.0000 Shop Supplies To purchase nuts, bolts, etc. - (Inventory increase to reduce replenish calls) $30,000 Total 2315.5903.0000 Shop Supplies $30,000 Total. $1,001,016 Total Expenses $1,001,016 Revenue 2315.9000.0000 Emission Tests Recovery 2315.9916.0000 Vending Machines Works Centre vending machines ($600) Total 2315.9916.0000 Vending Machines ($600) 2315.9954.0000 Netted Revenue Services Charges ($193,000) Storage Charges ($175,350) Total 2315.9954.0000 Netted Revenue ($368,350) 2315.9990.0000 Other Revenue Recovery of costs from Durham Region Transit ($71,210) Total 2315.9990.0000 Other Revenue ($71,210) 2" 34 City of Pickering 2010 Approved Final Background Information Report Name: Run DatBackgr and C : re PM 2315 Operations Centre-Municipal Garage 4/14/2010 2010 Background Current 2010 BUDGET Total. ($440,160) Total Revenues ($440,160) Net Expenses $560,856 i 235 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4114/201012:48 PM Culture & Recreation Division Report Name: 2010 & 2011 ReAsedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $4,556,594 $4,917,469 $4,559,735 $318,135 $4,877.87 0 6.98% $4,877,993 1100 Salaries & Wages - Prg. $733,903 $794,811 $879,864 $185,848 1 065712 21.12% $1,065,712 1200 Overtime $159,748 $183,916 $145,875 $3,000 -$148;875 2.06% $148,875 2712 0001 Program Overtime $2,946 $3,149 $0' $0 0 0.00% $0 1400 Employer Contributions $905,621 $975,334 $1,011,136 $81,561 1,_0.92,697 8.07% $1,136,110. 1800 Conferences $2,320 $0 $2,000 ($2,000)_ 0 -100.00% $2,00 19000niforms $26,210 $37,627 $29,049 $0 $29,049 0.00% $29,124 2110 Travel _ $13,994 $11,020 $16,300 $500 $16800 3.07% $17,360 2122 Freight, Express & Cartage $985 $800 $1,600 $400 $2000 25.00% $2,00 2131 Cellular Phones & Pagers $19,841 $17,492 $23,700 $2,000 $25J00 8.44% $24,930 2140 Telephones $71,131 $72,673 $70,530 ($4,521),' $66,009 -6.41% $70,030 2210 Advertising $135,785 $140,683 $146,900 $0' 146•900 0.00% $146,900 2211 Trade Shows, Exhib & Displays $0 $480 $500 $0 500 0.00% _ $500 2220 Subscription & Publications $140 $448 $1,000 $0 1`000 0.00%--- $1,006 2340 Seminars & Education $21,636 $30,474 $31,525 ($4,925) $2600 -15.62% $37,469 2365 Purch Prnting/Broch/News Ltr $85,590 $94,707 $95,000 $3,000 98000 3.16% $98,000 2370 Insurance Premium $115,121 $128,473 $122,566 $36,126 29.47% $174,560 $158,692 2371 Ins. Deductible $3,542 $1,264 $9,000 $0 __$9000 0.00% $10,180 2392 Consulting & Professional $0 $0 $20,000 ($20,000) $0 -100.00% $0 2394 Recpt, Prom & Sp Events $181,279 $179,710 $172,300 ($148,750) $23,550 -86.33% $23,556 2395 Memberships $6,171 $7,870 $10,532 $150 _ $10;682 1.42% $10,682 2396 Photo, Mapping, Printing $80 $45 $500 $0 _$800 0.00% $500 2399 Outside Agency Serv $171,316 $159,886 $194,340 ($7,500)$186,840. -3.86% $188,394 2435 Build Repairs & Mtce $732,180 $877,126 $754,236 ($17,221)_-_ -2.28% $805,266 2457 Veh - Repairs & Maintenance $7,871 _ $6,286 $6,500 $0 $6 500 0.00% $6,50 2478 Misc Equip Repairs $219,823 $232,381 $281,527 $2,000 $283.527 0.71% $278,69 2480 Antiques Repairs Mtce. $420 $510 $500 $4,500 $5,000 900.00% $5,00 2481 Other Fix. Assets Rep & Mtce. $52,077 $50,344 $62,800 $0 $62,800 0.00% $67,774 2482 Grounds Upkeep $319 $507 $500 $0 500 0.00% $500 2642 Community Use of Schools $1,332 _ $2,840 $4,000 $0 $-4000 0.00% $4,00 2648 Building Rentals $10 $10 $10 $0 10 0.00% $1 2712.2648 Prgm - Build Rentals $203,684 $186,000 $194,000 $16,000 $210,000 • 8.25% $210,000 2678 Rental Misc Equip _ $8,767 $7,794 $6,555 $0 _ $6,555 0.00% $6,585 2682 Land Rentals $3,250 $3,250 _ $8,100 $0 $8,100 0.00% $8,343 5300 Stationery & Office Supplies $20,888 $23,286 $21,500 ($2,500) 19000 -11.63% $18,821 5302 Forms $529 $405 $1,600 $0 $1,600 0.00% $1,609 5320 Program Supplies $3,127 $6,783 $5,000 $0 $5,000 0.00% $5,00 2712.5320 Event Supplies $9,378 $23,114 $0 $200,250 200,250 0.00% $186,000 2712.5320 Prgms Supplies $174,303 $169,314 $255,460 ($33,317) $222.143 -13.04% $222,143 5320 Athletic Equip. Playroom $1,053 $1,168 $1,800 $0', $1,8.0-0:_ 0.00% $1,80 5330 Drop-In Centre Supplies $4,655 $6,862 $4,400 $0' $4 400 Ho% $4,40 5340 Supplies - Special Events $20,123 $20,311 $22,813 ($1,313) $71,500 -5.76% $21,500 5345 Antique Purchases $646 $200 $600 $0 600 0.00% _ $600 5350 Committee - Expenses $0 $6,246 $9,020 - - - ($20) $9,000 -6.22°io $9,000 5400 Gift Shop Plaques $1,375 $3,659 $3,000 $1,000 4 000 33.33% $4,00 5510 Utilities - Water $91,318 $109,924 _$98,700 $19,280 $117.980 19.53% $129,466 5520 Utilities - Gas $393,781 $336,515 $370,560 ($8,260) 362,300 -2.23% $394,560 5530 Utilities - Hydro_ $799,251 $812,585 $840,000 ($3,830) 836,170 -0.46% $902,970 236 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM Culture & Recreation Division Repot Name: 2010 & 2011 Revisedt 2008 2009 2009 Budget ACTUALS YTD APPROVED INC./DEC.I, BUDGET % CHGE. Forecast i ACTUALS BUDGET 2010 2010 2011 5540 Utilities - Oil _ $5,283 $4,802 $5,683 $0 $5,68-3 0.00% $6,109 5550 Utilities - Cable T.V. $0 $0 .$0 $650 $650 0.00% $680 5900 Gas, Oil Tires $11,316 $9,129 $10,240 ($370) $9870 3.61%a $11,01 5902 Misc. Equipment $38,285 $45,870 $45,750 $4,7501 _$5Ut500 10.38%0 $58,750 8960 Taxes Tenant $0 $0 $1,575 $0 $1;5.75 0.00% $1,622 9398 Program Expenditures $0 $0 $0 $0 0.00% $0 Total EXPENDITURES $10,018,998 $10,705,5521 $10,560,3811 $624,6231 5.91% $11,438,589 REVENUES _ 1610 Federal Grant ($13,703) ($24,445) ($8,000) ($25,000) ($33,000 312:50%° ($33,000) 1623 Ont. Specific Grants ($94,452) ($89,467) ($79,600) ($12,400) ($92,000) 15.58% ($92,000) 1640 Other Agency Grts $0 ($30,990) $0 $0 $0 0:00% $0 9397 Program Registrations ($1,453,970) ($1,488,229) ($1,675,742) ($255,301) ($1,931,043) 15.24% ($1,974,306) 9910 Gift Shop ($4,059) ($4,467) ($4,500) ($1,000) ($5;500 22.22% ($5,500) 9915 Snack Bar ($11,718) ($12,901) ($10,750) ($250) ($11,000) 2.33% ($11,300) 9916 Vending Machines _ ($23,665) ($14,133) ($24,000) $0~ $24000) 0.00% ($28,110) 9930 Rentals ($2,800) ($2,800) ($2,500) $0 ($2 500) 0.00% ($2,575) 9940 Advertising Space ($22,468) ($29,540) ($27,000) $0($27,000) 0.00% ($30,450) 9943 Memberships-Pool/Health Club ($6,000) ($4,000) ($4,000) ($3,000) ($7,000) 75.00% ($7,000) 9955 Programs ($9,705) ($9,601) ($17,415) $0 (517,415) 0.00% ($17,415) 9970 Child Supervision ($10,432) ($9,986) ($14,753) $0 ($14,753) 0.00% ($14,800) 9975 Fitness Testing _ ($132,633) i ($88,728) ($132,000) $0 (5132,000) 0.00% ($132,000) 9977 Donations ($1,468) ($1,160) ($500) ($3,000) (S3.500600.00% ($1,000) 9991 Other Revenue ($35) ($75) $0 $0 $(j 0.00% $0 9923 Admissions - Public Swimming ($62,932) ($62,689) ($64,000) ($3,000) (S57;000) 4.69% ($67,000) 9921 Admissions-Tennis ($126,313) ($116,023) ($105,000) ($15,000) ($120000)_ ($120,000) 14.29% 9924 Admissions - Squash ($32,551) ($27,729) ($35,800) ($3,000) (3$ $ 8.38% ($38,800) 9925 Admissions - Fitness Room ($18,113) ($22,439) ($31,700) $0 ($31;700) 0.00% ($31,700) 9926 Admissions - Racquet Ball ($8,191) ($10,517) ($12,500) $0 ($12,500 0.00% ($12,500) 9922 Admissions - Skating ($20,812) ($20,071) ($28,000) $0 ($28,000) 0.00% ($23,600) 9920 Admissions - Public & Edu. ($75,991) ($85,430) ($89,000) $0 MUM 0.00% ($89,000) 9956 Rentals - Green River C.C. ($9,600) ($9,600) ($8,600) $0 _ 600 0,00% ($8,600) 9932 Rentals - Pool ($214,381) ($27_4,8.41) ($220,000) ($51,600) $271,600] 23.45% ($271,600) 9936 Rentals - Pool-School Board ($8.24) $0 ($2,000) $0 ($2,000) 0.00% _ ($2,000) 9947 Rentals - Claremont C.C. $0 .$0 ($500) $0 500 0.00% ($500) 9938 Rentals - East Shore C.C ($37,246) ($31,406) ($30,000) $0 __($30 000 0.00% _ ($30,000) 9937 Rentals - West Shore C.C. ($40,091) ($40,890) ($38,000) $0 ($38-000 0.00% ($38,000) 9933 Rentals - Mtg. Room/Public ($65,790) ($60,332) ($66,000) ($2,000) ($68,000) 3.03% ($66,960) 9934 Rentals - Mtg. Room/Prog. ($60,000) ($58,000) ($60,000) $0 $60,000 0.00% ($60,300) 9935 Rentals - Halls ($82,299) ($76,124) ($95,000) ($10,000), ($105000) 10.53% ($115,750) 9939 Rentals - Lockers ($586) ($941) ($800) $0' 1 800 0.00% ($800) 9957 Rentals - Pottery Studio ($8,568) ($8,928) ($8,400) ($100) ($8;500) - 1.19% ($8,500) 9958 Rentals - Wellness Clinic ($19,356) ($27,594) ($32,250) ($150)1 1 _ ($32,400 0:47%' ($28,800) 9931 Rentals - Ice Surface ($1,509,022) ($1,619,936) ($1,580,000) $0' 1,580-066. 0.00% ($9,765,000) 9941 Membertships -Tennis ($48,003) ($47,350) ($57,330) $0 ($57 330 0.00% ($57,330) 9943 Memberships - Pool/Health Club ($680,003) ($712,015) ($701,900) ($29,200)1($731,100) 4.16% ($731,100) 9944 Memberships - Squash ($88,133) ($97,984) ($108,100) ($13,500) X121,600) 12.49% ($121,600) 9945 Memberships - General ($31,204)_ ($32,191) ($77,259) ($54,741) '$132,000) 70.85% ($132,000) __9946 Memberships - Racquet Ball ($24,503) ($31,194) ($22,060) ($1,940) 24,000 8.79% ($24,000) 9947 Membership Basic Health $0 ($9,095) $0 $0 0 0.00% $0 237 i City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM Culture & Recreation Division Report Name: 2010& 2011Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET 0% CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 9949 Rentals - Petticoat Creek ($28,695) ($30,192) ($30,000) $0 ($30.000) 0.00% ($30,000) 9990 Other Revenues ($142,431) ($158,807) ($110,301) ($34,324) $144625 31.12% ($124,565) 9992 Other Revenue - Membership NSF ($3,685) ($5,157) $0 $0 $0 0.00% $0 Fee Total REVENUES ($5,226,433) ($5,487,994) ($5,615,260) ($518,506)1I 9.23% ($6,349,461) Net $4,792,565 $5,217,558 $4,945,121 $106,117 $5,051,238 2.15% $5,089,128 G 1'Y:4F: PI MEMO' . . . . . . . . . . . . o . 2a9..... ECREA:t~ON: DI:VlSION : : CtLTU#E::& R..... . DECREASES)... . $:UMMAR..'.......tAaOR INtCIZEASES.(.............. . Item Amount Explanation 1100 Salaries &.Wages $ 318,135 Increase in salaries wages due to the following: Term employees hired to replace contract cleaners $ 64,125 Rec Complex expansion requires additional cleaning staff . 30,000 Increase in salaries to reflect full year Dunbarton Pool 32,000 Museum part time staff offset by grant funding 11,000 Collective agreement obligations 181,010 1100 Program Salaries 185,848 Changes in program salaries mainly due to the following: additional staff to accommodate fitness expansion; and additional fitness and "Learn to Swim" programs 1200 Overtime 3,000 Allowance has been increased for various facilities to account for work related requests on activities and planned special events 1400 Emp. Contributions 81,561 Increase in benefits are due to: 1. Annual increase for health care benefits such as dental and optical. 2. Higher salary costs translates into additional costs for OMERS. 1800 Conferences (2,000) Decrease reflects CAO direction regarding conferences. 2100 Travel 500 Reflects anticipated increase in travel expenses. 2122 Freight, Express 400 Increase due to steam crew can now bring equipment to shows and promote the museum 2131 Cell Phones & Pagers 2,000 Increase for full time event staff, security staff and Don Beer Arena staff 2140 Telephones (4,521) Annual review of monthly line charges and renegotiation of contract, translates into lower costs. 2340 Seminars (4,925) Reduced training budget to assist with budget reductions. 2365 Purchased Print. 3,000 Projected increase in cost for seasonal City Services & Leisure Guide. 2370 Insurance Premium 36,126 Increase attributable to higher replacement value of assets insured. and reflects 12 months insurance cost for expansion. 239 CITY :0 . PI . K ERIN. C : Soho: t i i CUE TURF:& RECREATION: D1d. S 0 . . . . . . . $kxMMAR.. . . MA iVGREA$E$TDE CREA ES Item Amount Explanation 2392 Consulting (20,000) No projects requiring consulting for 2010. 2394 Special Events (148,750) Re-allocation of event expenditures to various cost centres to facilitatefinancial reporting. Special event costs are now charged to 2712.5302 account. 2399 Outside Agency Serv. (7,500) Reduction is due to completion of 2009 projects. 2435 Build Repairs & Mtce. (17,221) Reduction is mainly due to contract cleaning services now performed by temp employees. 2478 Misc. Equip Repairs 2,000 Aging equipment will require a planned pro-active repair and replacement program. 2480 Antiques Repairs 4,500 Increase to care for aging museum buildings and artefacts 2712 .2648 Program 16,000 Increase reflects Learn to Swim programs operating at both pools Building Rentals for 12 months 5300 Office Supplies (2,500) Reduction based on 2009 estimated actuals 2712. 5320 Event Supplies 200,250 Reallocation of event expenditures to various cost centres to facilitate reporting and assist in comparing budget to actuals. Event expenditures are now budgeted in 2712.5320 Event Supplies 2712. 5320 Prgms Supplies (33,317) Decrease due to the reallocation of Canada Day Community Grps, Winterfest & Great Waterfront Trail Adventure expenditures are now budgeted in 2712.5320 Event Supplies 5340 Sup. - Special Events (1,313) (Museum) Decrease to remove Tapestry sponsorship funds not available in 2010 5400 - Gift Shop Plaques 1,000 Increase to build proper display area with-storage in Museum gift shop 5510 Utilities - Water 19,280 Increase reflects 2009 year-to-date actuals and Region rate increase. 4 ERIN!G Y: F:PICK 20:1:0 I : CIJLTEIRE 8c RECREAT ON DIVISION: R... : ::SU~IAMARIFOf:Mi4JOR:INC.. EASESJ DECREASE' .............1................................... . Item Amount Explanation 5520 Utilities - Gas (8,260) Based on 2009 estimated, actuals and contract rate. 5530 Utilities - Hydro (3,830) Based on 2009 estimated actuals and contract rate. 5550 Utilities - Cable TV 650 Increase reflects 12 months of cable charges. 5902 Misc Equip. & Tools 4,750 Increase reflects new defibrillator (Recreation Complex Expansion) paid 100% by contributions from OPG and private donation and refrigerator in Redman Kitchen (Museum) by donation from OPG Total Changes $ 624,623 I 241 . . IC#ER~NG: GIT1f: OF . . N:Dili% ON CIJLTU-R ECf EATId ; . . . . . . . G . ANDES : .EXPLANATION ;CF. REVENUE . REVENUE (INCREASES)/ DECREASES Item Amount Explanation 1610 Federal Grant ($25,000) Increase is due to the following: Federal Museums Assistance Program; Ministry of Culture's Summer Experience Program & Canadian Museum's Association Young Canada Work's grant. 1623 Ont. Grant (12,400) Increase in annual Museum Operating Grant, Increase in annual YMCA grant Increase in annual Elderly Persons Centre Grant by Ministry of Health 9397 Prog. Registration (288,501) Increase reflects annual fees and charges increases to programs. Increased fitness program revenues projected as a results of 12 month Fitness expansion operation and Learn to Swim programs operating at both pools for 12 months 9910 Gift Shop (1,000) Increase due to Museum's Summer Solstice Suppers .9915 Snack Bar (250) Increase due to increased snack bar sales at Museum special events 9943 Membership Pool (3,000) Increase reflects full year operation of Dunbarton Pool. 9977 Donations (3,000) Reflects increased donations at Museum 9923 Admissions Public Swim. (3,000) Increase reflects full year operation of Dunbarton Pool. 9921 Admissions Tennis (15,000) Increase reflects annual fees and charges increases 9923 Admissions Squash (3,000) Increase due to new Doubles Squash Programs. 9932 Rentals - Pool (51,600) Increase reflects full year operation of Dunbarton Pool. 9933 Rentals - Mtg Room/Public . (2,000) Increase based on 2009 estimated actuals 242 CITY. O C ERIN:....................................... . 201:0: < . VON CULTUREB.:RECREAT ON:DI..tSI . ................EXP:I 'RATIO.. OF: :R EVAN f=: GH :NG S > . . .......U...... A.................................................. . REVENUE (INCREASES)/ DECREASES Item Amount Explanation 9935 Rentals -Hall (10,000) Increase in revenues based on increased availability of Halls for rental as a result of Recreation Complex Expansion 9959 Rentals Wellness Clinic (150) Reflects actual lease agreement for 2010 9943 Pool Health Club (29,200) Increase in revenues based on additional membership as a result of New Aerobics Studio (12 months) 9944 Memberships Squash (13,500) Increase in revenues based on additional membership as a result of new Doubles Squash Courts (12 months) 9945 Memberships General (54,741) Increase in revenues based on additional membership as a result of new Aerobic Studios (12 months) 9945 Memberships Racquet Ball (1,940) Increase reflects annual fees and charges increases 9990 Other Revenue (1,124) Increase reflects anticipated activity for 2010. Total Changes ($518,506) 4 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2124 Civic Complex Report Name: 2010&2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. - . BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $55,041 $56,452 $55,715 $32,056 87771 57.54% $87,771 1200 Overtime . $5,431 $6,163 $4,000 $0~ • 4 000 0.00% $4,00 1400 Employer Contributions $7,830 $8,226 $10,175 $3,716 13 891 36.52% $14,500 2340 Seminars & Education $0 $72 $400 $0 400 0.00% $600 2370 Insurance Premium $12,081 $11,456 $10,882 $731 11.613 .6.72% $12,774 2371 Ins. Deductible $0 $0 $1,000 $0 1 000 0.00% $2,00 2399 Outside Agency Serv $1,400 $2,000 $6,400 $0 $6 400 0.00% $6,40 2435 Build Repairs & Mtce $156,424 $182,817 $168,890 ($8,890) 160000 -0.26%0 $175,090 2478 Misc Equip Repairs $39,259 $44,278 $57,327 $0 57.327 0.00% $51,82 2678 Rental Misc Equip $296 $1,349 $500 $0' f 500 0.00% $500 5510 Utilities - Water $6,281 $7,611 $6,800 $1,450 258 21.32% $8,30 5520 Utilities - Gas $42,987 $36,862 $43,000 ($5,400) $37,600 -12.56% $39,000 . 5530 Utilities - Hydro $92,456 $95,513 $97,000 ($530) 96470 -0.55% $101,850 5550 Utilities - Cable T.V. $0 $0 $0 $650 650 0.00% $680 5902 Misc. Equipment $2,230 $814 $5,500 ($2,000) 36.36% $6,00 Total EXPENDITURES $421,717 $453,612 $467,589 $21,7831 $489,372 4.66% $511,292 REVENUES 9916 Vending Machines ($293) ($232) ($1,000) $0 1 000 0.00% ($1,000) 9990 Other Revenues ($1,440). $0 ($2,000) $0 2,0001, 0.00% $2,060 Total REVENUES ($1,733) ($232) ($3,000) $0~ 0.00% $3,060 Net $419,984 $453,380 $464,589 $21,783 $486,372 4.69% $508,232 - I 244 City of Pickering 2010 Approved Final Background Information Run Date: / 2124 Civic Complex Report Name: 20110 Background Current 2010 BUDGET Expenses 2124.1100.0000 Salaries & Wages Base Salaries and Wages $57,771 Additional Term employee for cleaning at Civic Complex and cost offset by reduction in $30,000 cleaning contract costs Total 2124.1100.0000 Salaries & Wages $87,771 2124.1200.0000 Overtime To meet service level / workload commitments $4,000 Total 2124.1200.0000 Overtime $4,000 2124.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $10,591 benefits such as dental and optical Benefits related to term position $3,300 Total 2124.1400.0000 Employer Contributions $13,891 2124.2340.0000 Seminars & Education Defibrillator Training & Recertification $600 Technical Training $400 <Reduced by TJQ> General reduction ($600) Total 2124.2340.0000 Seminars & Education $400 2124.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $11,613 insured and higher replacement costs. Total 2124.2370.0000 Insurance Premium $11,613 2124.2371.0000 Self Insurance Insurance Deductible $1,000 Total 2124.2371.0000 Self Insurance $1,000 2124.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program $1,400 Technical support $5,000 Total 2124.2399.0000 Outside Agency Services $6,400 2124.2435.0000 Building Repairs & Mainte Mtce Contract reduced from $52,500 in 2009 to $22,500 to reflect reduction in cleaning $22,500 contract Security Contract $26,250 Provision for building repairs & services $30,000 Provision for furniture repairs $4,000 Provision for supplies $12,000 Misc. Costs (outside lighting, signage, snow removal, salting etc.) (50%) $12,000 Underground - power washing $3,000 Locks, Re Keying etc. $2,500 Provision for inspection and replacement of worn components (HVAC system) $21,000 GE Lighting - Service Contract $1,575 Card Access System $3,150 Fire Alarm and Security Monitoring Contract $735 Defibrillator Monitoring Contract $180 Electrical Maintenance and Infrared Scan $3,000 245 City of Pickering 2010 Approved Final Background Information Run Date: n M 2124 CIVIC Complex Report name: 20110 Background Current 2010 BUDGET Tower Roof Drain Inspection $1,000 Tower Clock Inspection $1,000 Chemical treatment of boilers and condensing equipment $3,000 Fuel Tank cleaning and inspection $1,200 Domestic Hot Water Tank inspections $1,000 Carpet. Service - Mats $2,000 Painting Program $2,500 Carpet Cleaning $3,500 Snow Removal, 50% of costs shared with Library $4,500 Window Washing $5,500 <Reduced by TJQ> General Reduction ($7,090) Total 2124.2435.0000 Building Repairs & Mainte $160,000 2124.2478.0000 Misc.Equipment Repairs & Standby Generator. (diesel generator) (50%) (increase due to new testing regulations) $3,000 York Centrifugal Chiller & Starters (50%) $5,500 Honeywell (boilers) (50%) $3,000 Otis Canada (elevator) (50%) $4,627 Fire Alarm, Sprinkler System & Fire Extinguishers (50%) $4,200 . Misc. Provision for electrical, plumbing, mechanical & other supplies $20,000 Overhead garage doors (Eastern Overhead Doors) $1,000 Inspection of positioners and blades on 3 air handling fans, service & perform vibration $2,000 analysis Sound System Service (Council Chamber) $500 Electrical Safety Authority (yearly inspection fee as per legislation under Electrical $6,000 Code) Energy Management System--Service Contract $2,000. Security Camera $5,500 Total 2124.2478.0000 Misc.Equipment Repairs & $57,327 2124.2678.0000 Misc Equipment Rentals Rental of tools for specific jobs $500 Total 2124.2678.0000 Misc Equipment Rentals $500 2124.5510.0000 Utilities-Water 2010 budget based on Regional rates and "year-to-date" actuals $8,250 Total 2124.5510.0000 Utilities - Water $8,250 2124.5520.0000 Utilities - Gas Based on 2009 estimated actuals and usage $37,600 Total 2124.5520.0000 Utilities - Gas $37,600 2124.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals $96,470 Total 2124.5530.0000 Utilities - Hydro $96,470 2124.5550.0000 Cable TV Local cable tv charges for Civic Complex building. $650 Total 2124.5550.0000 Cable TV $650 2124.5902.0000 Misc. Equipment First Aid & Safety supplies $5,000 <Reduced by TJQ> ($2,000) Small tools $500 '!4 City of Pickering 2010 Approved Final Background Information Run Date: 0 20110 Ba k/grounnd Curare nM 2124 Civic Complex Report Name: 2010 BUDGET Total 2124.5902.0000 Misc. Equipment $3,500 Total. $489,372 Total Expenses $489,372 Revenue 2124.9916.0000 Vending-Machines Civic Complex vending machine sales ($1,000) Total 2124.9916.0000 Vending Machines ($1,000) 2124.9990.0000 Other Revenue Payment from Library for services provided by Civic Complex staff ($2,000) Total 2124.9990.0000 Other Revenue ($2,000) Total. ($3,000) Total Revenues ($3,000) Net Expenses $486,372 247 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 25572 Senior Citizens Centre Report Name: 2010&2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES ` 54.374 3.78% $154,374 1100 Salaries & Wages $125,031 $140,005 $148,746 t476 1200 Overtime $3,741 $3,367 $3,000 $3 000 0.00% $3,00 1400 Employer Contributions $20,469 $22,865 $20,175 20,867 3.43% $21,500 2110 Travel $2,379 $1,053 $1,000 $1000 0.00% $1;00 2131 Cellular Phones & Pagers $248 $0 $0 0 0.00% $0 2140 Telephones $8,191 $ 7,746 $8,354 $-66,878 -17.67% $7,00 2210 Advertising $0 $100 $200 $0 $200 0.00% $200 2340 Seminars & Education $1,146 $830 $1,100 $0' 1100 0.00% $1,10 2370Insurance Premium $1,736 $1,860 $1,883 $312, $2195 16:57% $2,41 2394 Recpt, Prom & Sp Events $7,208 .$5,995 $9,950 $0I $9950 0.000/0 $9,950 2395 Memberships $205 $250 $200 $50I' $250 25.00% $250 2399 Outside Agency Serv $350 $1,400 $9,400 ($4,500) 4.900 -47.87% $6,40 2435 Build Repairs & Mtce $41,863' $31,733 $42,465 $15,000 $57,465 35.32% $67,46 2478 Misc Equip Repairs $3,016 $6,741 $17,500 $0 17,500 0.00% $21,100 5320 Athletic Equip. Playroom $1,053 $1,168 $1,800 $0 $11800 0.00% $1,80 5510 Utilities -Water $2,488 $7,572 $2,700 $4,300 7 000 159.26% $7,60 5520 Utilities - Gas $12,343 $11,743 $12,400 ($400) $12000 3.23% $13,020 5530 Utilities - Hydro $13,454 $14,100 $14,200 $50. $ 4250 0.35% $14,910 5902 Misc. Equipment $99 $1,154 $3,000 ($1,500): -50.00% $4,500 Total EXPENDITURES $245,0201 $259,6831 $298,073 $18,156;- 6.09% $337,584 REVENUES 1623 Ont. Specific Grants ($30,000) ($47;857) ($30,000) ($2,000) (S32,000) 6.67% ($32,000) 9990 Other Revenues ($21,746) ($18,723) ($29,675) so~ ($29,6751 0.00% ($29,675 Total REVENUES ($51,746) ($66,580) ($59,675) .($2,000)1 ($61,'6751 3.35% $61,675 Net $193,274 $193,103 $238,398 $16,156 $254,554 6.78% $275,909 224 City of Pickering 2010 Approved Final Background Information 2572 Senior Citizens Centre Run D Back4/14/2010 ground Current Report Name: 2010 0 Background Current 2010 BUDGET Expenses 2572.1100.0000 Salaries & Wages Base Salary & Wages $154,374 Total 2572.1100.0000 Salaries & Wages $154,374.' 2572.1200.0000 Overtime To meet service level / workload commitments $3,000 Total 2572.1200.0000 Overtime $3,000 2572.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $20,867 benefits such as dental and optical Total 2572.1400.0000 Employer Contributions $20,867 2572.2110.0000 Travel Parking & mileage $1,000 Total 2572.2110.0000 Travel $1,000 2572.2131.0000 Cellular Phones & Pagers 2572.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $6,878 system upgrades Total 2572.2140.0000 Telephones $6,878 . 2572.2210.0000 Advertising Display and promotion $200 Total 2572.2210.0000 Advertising $200 2572.2340.0000 Seminars & Education PRO Municipal Administration Training $300 Risk Management Workshop--Program Supervisor $200 Defibrillator Training & Recertification $600 Total 2572.2340.0000 Seminars & Education $1,100 2572.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $2,195 insured and higher replacement costs. Total 2572.2370.0000 Insurance Premium $2,195 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 5 Big Band Events $1,900 Poinsettia Tea $4,000 Mayor's Light Tour $2,850 Seniors Month Celebration--June each year $1,200 Total 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R $9,950 2572.2395.0000 Memberships Older Adult Centres Association of Ontario $250 Total 2572.2395.0000 Memberships $250 2572.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program $1,400 Technical Support $5,000 <Reduced by TJQ> ($1,500) Total 2572.2399.0000 Outside Agency Services $4,900 2572.2435.0000 Building Repairs & Mainte 249 I City of Pickering 2010 Approved Final Background Information 4/14/2010 Current 2572 Senior Citizens Centre Run Date: Report Name: 2010 Background kground Current t 2010 BUDGET Maintenance Contract $41,000 Caretaking supplies $6,300 General supplies $2,100 Electrical and Plumbing $3,150 Doors, Windows, Locks & Skylight repairs $5,000 Fire Alarm & Security Monitoring Contract $735 Defibrillator Monitoring Contract $180 Snow Plowing & Salting $7,000 Carpet Cleaning Service $2,000 <Reduced by TJQ> General Reduction ($10,000) Total 2572.2435.0000 Building Repairs & Mainte $57,465 2572.2478.0000 Misc.Equipment Repairs & HVAC Servicing $4,000 General repairs and maintenance $10,000 Boiler repair and maintenance $1,000 Fire Inspection $500 Emergency Lighting $3,500 Energy Management--Service Contract $500 TSSA Inspection and Maintenance lift $1,600 <Reduced by TJQ> General Reduction ($3,600) Total 2572.2478.0000 Misc.Equipment Repairs & $17,500 2572.5320.0000 Athletic Equip & Playroom To assist in the provision of supplies and equipment for various Older Adult Programs. $1,800 Program supplies offset completely by revenue Total 2572.5320.0000 Athletic Equip & Playroom $1,800 2572.5510.0000 Utilities -Water 2010 budget based on Regional rates and "year-to-date" actuals $7,000 Total 2572.5510.0000 Utilities - Water $7,000 2572.5520.0000 Utilities - Gas Based on 2009 estimated actuals and usage $12,000 Total 2572.5520.0000 Utilities - Gas $12,000 2572.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals $14,250 Total 2572.5530.0000 Utilities - Hydro $14,250 2572.5902.0000 Misc. Equipment First Aid & Safety (replacement) and Small tools (replacement) $3,000 <Reduced byTJQ> ($1,500) Total 2572.5902.0000 Misc. Equipment $1,500 Total. $316,229 Total Expenses $316,229 Revenue 1623.2572.0000 Ont Grant - Senior Citize Elderly Persons Centre Operating Grant ($32,000) Total 1623.2572.0000 Ont Grant - Senior Citize ($32,000) 250 City of Pickering 2010 Approved Final Background Information 25572 Senior Citizens Centre 4/14/2010 PM Report Name: Run 2010 B BackgrDatackground C and C:urr ent rent 2010 BUDGET 2572.9990.0000 Other Revenue . Fitness ($9,940) Art ($4,135) Dancing . ($11,000) Sponsorship - Seniors Events ($2,000) Seniors Events - Ticket Sales ($2,600) Total 2572.9990.0000 Other Revenue ($29,675) Total. ($61,675) Total Revenues ($61,675) Net Expenses $254,554 2 531- i City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2711 Cult. & Rec. Admin. Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC.; BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $655,979 $814,797 $668,933 $34,270. 70 203 5.12% $703,203 1200 Overtime $26,742 $34,202 $12,490 $0 $12,490 0.00% $12,490 1400 Employer Contributions $149,597 $179,071 $160,250 $7,625 $167,875 4.76% $174,400 1800 Conferences $2,320 $0 $2,000 ($2,000) 0 -100.00% $2,000 1900 Uniforms $0 $2,140 $2,500 $0: 2 000 0.00% $2,50 2110 Travel $2,042 $1,351 $2,500 $0 2500 0.00% $2,500 2131 Cellular Phones & Pagers $1,264 $1,311 $2,000 $0' $2,QUU 0:00% $2,00 2140 Telephones $5,067 $5,173 $4,620 ($123) , . $4,497 -2.66% $4,760 2210 Advertising $95,701 $99,236 $106,700 $0. $106,700 0.00% $106,700 2220 Subscription & Publications $140 $304 $400 $0', 400 0.00% $400 2340 Seminars & Education $1,660 $3,732 $5,000 ($2,000) $3 K 40.00% $5,00 2370 Insurance Premium $2,977 $6,508 $7,184 $69'', $7,253 0.96% $7,978 2394 Recpt, Prom & Sp Events $0 $413 $400 $0I 400 0.00% $400 2395 Memberships $2,557 $2,436 $3,000 $0" $3,000 0.00% $3,006 2396 Photo, Mapping, Printing $80 $45 $500 $0 $500 0.00% $500 2399 Outside Agency Serv $0 $0 $0 $0 0 0.00% $0 5300 Stationery & Office Supplies $5,581 $7,031 $8,500 ($2,500) $6,000 -29.41% $6,00 5350 Committee Expenses $0 $6,246 $9,020 ($20). -0.22% $9,00 Total EXPENDITURES $951,708 $1,163,996 $995,997 $35,3211: 3.55% $1,042,831 Net $951,708 $1,163,996 $995,997 $35,321 $1,031,318 3.55% $1,042,831 25 City of Pickering 2010 Approved Final Background Information 2711 Cult. & Rec. Admin. Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2711.1100.0000 Salaries & Wages Base Salaries & Wages $703,203 Total 2711.1.100.0000 Salaries & Wages $703,203 2711.1200.0000 Overtime Program Registration ( 3 sessions) $2,070 Programs and Events $6,750 Department Graphics $2,070 Administration $1,600 Total 2711.1200.0000 Overtime $12,490 2711.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $167,875 benefits such as dental and optical Total 2711.1400.0000 Employer Contributions $167,875 2711.1800.0000 Conferences To permit Administrative Staff to attend a conference $2,000 <Deleted by TJQ> ($2,000) Total 2711.1800.0000 Conferences 2711.1900.0000 UNIFORMS For City full-time Event Staff $2,500 Total 2711.1900.0000 UNIFORMS $2,500 2711.2110.0000 Travel Parking & mileage $2,500 Total 2711.2110.0000 Travel $2,500 2711.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $2,000 Total 2711.2131.0000 Cellular Phones & Pagers $2,000 2711.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $4,497 system upgrades Total 2711.2140.0000 Telephones $4,497 2711.2210.0000 Advertising Includes all sections within the Division - radio advertising, Additional City Promotion $23,600 Community Page $78,100 Program & Teen Advertising $5,000 Total 2711.2210.0000 Advertising $106,700 2711.2220.0000 Subscriptions & Publications Includes all Division Sections excluding Museum and Complex $400 Total 2711.2220.0000 Subscriptions & Publications $400 2711.2340.0000 Seminars & Education PRO Municipal Administration Training Program Supervisors $1,000 Administrative Professional Seminar--Admin. Assistant $500 Health & Safety $500 Education Assistance (Masters Certificate) $2,000 <Deleted by TJQ> ($2,000) Festival & Event Training $1,000 253 City of Pickering 2010 Approved Final Background Information PM Run 2711 Cult. & Rec. Admin. Date: 4/14/2010 Current Report Name: 20110 0 Background round 2010 BUDGET Total 2711.2340.0000 Seminars & Education $3,000 2711.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $7,253 insured and higher replacement costs. Total 2711.2370.0000 Insurance Premium $7,253 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Administrative staff plus Marketing/ Promotion area $400 Total 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $400 2711.2395.0000 Memberships 3x$190 PRO,(2x$65)--Ont.Rec & Facilities Assoc.,(2x$200) Festivals & Events $1,100 Big Online Funding--Website that lists 6000 funding sources $1,900 Total 2711.2395.0000 Memberships $3,000 2711.2396.0000 Photo, Mapping, Printing To cover professional services for photography map & printing reproductions $500 Total 2711.2396.0000 Photo, Mapping, Printing $500 2711.2399.0000 Outside Agency Services 2711.5300.0000 Stationery & Office Supplies General office supplies $6,000 Total 2711.5300.0000 Stationery & Office Supplies $6,000 2711.5350.0001 Cttee Exp-Race Re[ & Eqty Committee Special Event expenses $7,000 Total 2711.5350.0001 Cttee Exp-Race Re[ & Eqty $7,000 2711.5350,0002 Cttee Exp-Access Cttee Committee related expenses $2,000 Total 2711.5350.0002 Cttee Exp-Access Cttee $2,000 Total. $1,031,318 Total Expenses $1,031,318 Revenue Total Revenues Net Expenses $1,031,318 254 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4114/201012:48 PM 2712 Programs Report Name: 2010&2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $439,489 $420,074 $469,622 $17,103 $486,7251 3.64% $486,725 1100 Salaries & Wages - Prg. $733,903 $794,811 $879,864 $185,848$M65,712 21.12% _ $1,065,712 1200 Overtime $11,895 $11,421 $11,385 $0 $11,385 0.00% $11,38 2712 0001 Program Overtime $2,946 $3,149 $0 $0' _ $0 - 0.00% $0 1400 Employer Contributions $122,974 $126,732 $161,266 $18,756 $1.80,022 11.63% $187,930 1900 Uniforms $2,367 $3,625 $3,500 $0 _3_1_5.00 0.00% $3,50 2110 Travel _ $3,207 _$2,886 $3,100 $0 $3100 _ 0.00% _ _$3,10 2131 Cellular Phones & Pagers $1,908 $1,327 $1,600 $2,000 3,600 125.00% $4,10 2140 Telephones $8,000 $7,943 $7,166 ($209) - $6,9.5.7 -2.92% $7,38 2220 Subscription & Publications $0 $32 $100 $0 $100 0.00% $100 2340 Seminars & Education $1,442 $1,120 $800 $800 $1,600 100.00% $1,60 2365 Purch Prnting/Broch/News Ltr $85,590 $94,707 $95,000 $3,000 $98,000 3.16% $98,000 2370 Insurance Premium $12,322 $12,942 $15,018 $2,694 $17.712 17.94% $19,483 2392 Consulting & Professional $0 $0 $20,000 ($20,000) p -100.00% _ i $0 2394 Recpt, Prom & Sp Events $131,268 $142,527 $146,250 ($146,250) $0 -100:00% $0 2395 Memberships $190 $1,300 $1,490 $0 $,4901 0.00% $1,496 2478 Misc Equip Repairs $82 $0 $200 $0L - $200.'__ 0.00% $200 2642 Community Use of Schools $1,332 $2,840 $4,000 $0I$4,000 0.00% $4,00 2712.2648 Prgm - Build Rentals $203,684 $186,000 $194,000 $16,000/_ _$210,000 8.25%0 $210,000 2678 Rental Misc Equip $1,426 $1,270 $0 $0I 0.00% $0 5302 Forms $0 $0 $500 $0 00 0.00% $500 2712.5320 Event Supplies $9,378 $23,114 $0 $200,250 $200,2 Z, 5 1 0 0.00% $186,000 2712.5320 Prgms Supplies $174,303 $169,314 $255,460 ($33,317) $222,143 -13.04% $222,143 5330 Drop-In Centre Supplies $4,655 $6,862 $4,400 $0 $4,400 0.00% $4,40 5902 Misc. Equipment $2,764 $4,230 $3,200 $0 $3,200 0.00% $3,206 9398 Program Expenditures $0 $0 $0 $0; 0.00% $0 _ Total EXPENDITURES $1,955,125 $2,018,225 $2,277,921 $246,675 $2,524,596 10.83% $2,520,948 REVENUES 1610 Federal Grant - ($7,999) ($16,445) $0 ($14,000) 14000 0.00% ($14,000) 1623 Ont. Specific Grants ($23,790) ($2,347) ($19,600) ($1,400) 21;000) 7.14% _ `($21,000) 1640 Other Agency Grts _ $0 ($26,504) $0 $0 0.00% $0 9397 Program Registrations ($1,453,970) ($1,488,229) ($1,675,742) ($255,301)_($1 931;043) 15.24% ($1,974,306) 9940 Advertising Space ($18,468) ($18,290) ($15,000) $0 15,000 0.00% ($15,000) 9990 Other Revenues ($56,016) ($55,968) ($21,313)F($31,887) 149.61% ($20,000) Total REVENUES ($1,560,243)1 ($1,607,783) ($1,731,655) ($302,588) 17.47% ($2,044,306) Net $394,882+ $410,442 $546,266 $55,913) $490,353 -10.24% $476,642 255 City of Pickering 2010 Approved Final Background Information Run Date: n M 2712 Programs Report Name: 20110 Background Current 2010 BUDGET Expenses 2712.1100.0000 Salaries & Wages Base Salaries & Wages $486,725 Total 2712.1100.0000 Salaries & Wages $486,725 2712.1100.9000 PROGRAMS SALARIES & WAGES Dance $28,701 Languages $2,470 Summer Camps - 3 to 12 $225,620 Fitness $250,000 Learn to Swim $354,190 Culinary Arts $1,953 Camps 13+ $13,004 March Break Camp $1.3,353 Arts $15,304 Photography $927 Pre-School Skating $5;859 Badminton $1,622 Babysitting $2,278 Volleyball $5,176 Karate $11,197 Pre-School $30,649 Youth Prgms $14,840 Pre Teen Dances $12,572 Kindergym $29;495 Adult Leisure $2,140 Standby Allowance $34,362 New Programs $10,000 Total 2712.1100.9000 PROGRAMS SALARIES & WAGES $1,065,712 2712.1200.0001 C.S.& F.-Overtime To meet service level / workload commitments $11,385 Total 2712.1200.0001 C.S.& F.-Overtime $11,385 2712.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $80,702 benefits such as dental and optical Benefit costs related to program instructors $99,320 Total 2712.1400.0000 Employer Contributions $180,022 2712.1900.0000 Uniforms As per the Collective Agreement & Security Guards (legislated) $3,500 Total 2712.1900.0000 Uniforms $3,500 2712.2110.0001 TRAVEL Parking & mileage $3,100 Total 2712.2110.0001 TRAVEL $3,100 2712.2131.0001 Cellular Phones & Pagers Cellular Phone Charges. Increased coverage for Camp Cell Phones & Youth Program $4,100 Area <Reduced by TJQ> ($500) -256 i City of Pickering 2010 Approved Final Background Information 2712 Programs Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Total 2712.2131.0001 Cellular Phones & Pagers $3,600 2712.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $6,957 system upgrades Total 2712.2140.0000 Telephones $6,957 2712.2220.0000 Subscriptions & Publications To continue to enhance the general program resource library $100 -Total 2712.2220.0000 Subscriptions & Publications $100 2712.2340.0000 Seminars & Education Health and Safety Training - Various Staff $300 High Five Training Quality Assurance Youth Camp Program $1,300 . Total 2712.2340.0000 Seminars & Education $1,600 2712.2365.0000 Purch. Pr./Broch./News Lt City of Pickering Brochures, additional cost projected due to increased printing cost $98,000 Total 2712.2365.0000 Purch. Pr./Broch./News Lt $98,000 2712.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $17,712 insured and higher replacement costs. Total 2712.2370.0000 Insurance Premium $17,712 2712.2392.0000 CONSULTING & PROFESSIONAL 2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2712.2395.0000 Memberships Parks and Recreation Ontario $190 High Five Annual Renewal $1,300 Total 2712.2395.0000 Memberships $1,490 2712.2478.0000 Misc.Equipment Repairs & To cover repairs and maintenance for various equipment $200 Total 2712.2478.0000 Misc.Equipment Repairs & $200 2712.2642.0000 Community Use of Schools Custodian wages for General Recreation Programs $4,000 Total 2712:2642.0000 Community Use of Schools $4,000 2712.2648.0000 C.S & F Prog Summer camp rentals $10,000 Fitness rentals $25,000 Learn to swim rentals $158,000 March break rentals $1,000 Arts rentals $3,700 Pre-School rentals $4,000 Pre Teen dances rentals $6,300 Kindergym rentals $2,000 Total 2712.2648.0000 C.S & F Prog $210,000 2712.5302.0000 Forms Pre-printed confirmation paper and cash application forms for Escom computer system $500 Total 2712.5302.0000 Forms $500 2712.5320.0000 C.S & F Prog. Supp Dance supplies Prg _ (9301) $300 Summer camp supplies Prg - (9307) $88,630 5 City of Pickering 2010 Approved Final Background Information Run Date: 20110 Background Current 2712 Programs Report Name: 2010 BUDGET Fitness supplies Prg - (9314) $20,000 Learn to swim supplies Prg - (9316) $52,500 Camps - 13+ supplies Prg - (9319) $2,420 March Break camp supplies Prg - (9320) $9,359 Arts supplies Prg - (9321) $1,400 Pre-school skating supplies Prg - (9325) $200 Badminton supplies Prg - (9334) $1,000 Volleyball supplies Prg - (9339) $1,200 Karate supplies . Prg - (9340) $200 Pre-school supplies Prg - (9353) $2,200 Youth program supplies Prg - (9361) $10,884 Pre-teen dance supplies Prg - (9362) $17,250 Kindergym supplies Prg - (9369) $700 Adult leisure supplies Prg - (9384) $500 New program supplies Prg - (9999) $10,000 Babysitting supplies Prg - (9338) $200 Culinary Arts Supplies Prg - (9317) $3,200 Total 2712.5320.0000 C.S & F Prog. Supp $222,143 2712.5320.9001 Canada Day Community Grps Supplies used by community groups for Canada Day. Cost offset by donations from $15,000 the community. Total 2712.5320.9001 Canada Day Community Grps $15,000 2712.5320.9002 Canada Day - Daytime Electrical $2,500 Rentals of various equipment $2,500 Total 2712.5320.9002 Canada Day - Daytime $5,000 2712.5320.9003 Canada Day - Evening Fireworks $21,000 Mainstage & Evening Program $32,000 Police, Security & EMS $14,800 Total 2712.5320.9003 Canada Day - Evening $67,800 2712.5320.9004 CS&F Supples-Winterfest Various supplies used for winterfest $11,500 Fireworks $5,000 Total 2712.5320.9004 CS&F Supples-Winterfest $16,500 2712.5320.9005 Waterfront Trl Adventure Costs associated with hosting Great Waterfront Trail (Bicycle riders travel from Niagara $13,200 to Quebec along Pickering waterfront trail.) Cost offset by sponsorships. Total 2712.5320.9005 Waterfront TO Adventure $13,200 2712.5320.9006 Community Grp Activity Santa Claus Parade $2,000 Remembrance Day Events $1,550 Sports Team Award Presentations $2,000 Total 2712.5320.9006 Community Grp Activity $5,550 2712.5320.9007 Waterfront Events Thursday and Sunday concerts $10,000 Total 2712.5320.9007 Waterfront Events $10,000 258 City of Pickering 2010 Approved Final Background Information 2712 Programs Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET 2712.5320.9008 Youth Events Youth Fest $1,000 Youth Events - 11 events @ $600 $6,600 Youth Drug Awareness Week - Live Out Loud $1,000 Youth Skateboarding event - Two events @ $950 $1,900 Total 2712.5320.9008 Youth Events $10,500 2712.5320.9009 Artfest Various costs such as: Rentals, Sound Technician and Craft supplies $3,700 Total 2712.5320.9009 Artfest $3,700 2712.5320.9010 Civic Awards Costs associated with hosting this event $12,000 Total 2712.5320.9010 Civic Awards $12,000 2712.5320.9012 Bi-Centennial Expenses related to the Council approved City's Bi-Centennial activities. $30,000 Total 2712.5320.9012 Bi-Centennial $30,000 2712.5320.9013 New Years Countdown Various supplies related to this event such as entertainment, decorations and $4,000 refreshments. Total 2712.5320.9013 New Years Countdown $4,000 2712.5320.9014 Mayor's Levee Costs associated with holding this event on January 1 st such as catering and $7,000 entertainment. Total 2712.5320.9014 Mayor's Levee $7,000 2712.5330.0000 Drop in Centre Supplies Assist in provision of supplies and equipment for various Youth and Teen Programs $4,400 Total 2712.5330.0000 Drop in Centre Supplies $4,400 2712.5902.0000 Misc. Equipment Various Sports Equipment for Youth and Teen Programs $2,400 First Aid Supplies (replacement) $400 Various Camp Equipment (replacement) $400 Total 2712.5902.0000 Misc. Equipment $3,200 2712.9398.0000 P&R PROGS/Expenditures Total. $2,524,596 Total Expenses $2,524,596 Revenue 1610.2712.0000 Federal Pgm Grants Program Grant - Federal ($14,000) Total 1610.2712.0000 Federal Pgm Grants ($14,000) 1623.2712.0000 Ont Grant - Programs Program Grant - Ontario ($21,000) Total 1623.2712.0000 Ont Grant - Programs ($21,000) 2712.9397.9301 REV-DANCE Program Registrations ($58,894) Total 2712.9397.9301 REV-DANCE ($58,894) 259 City of Pickering 2010 Approved Final Background Information Run Date: 4/14/2010 2:38 20110 Background M 2712 Programs Report Name: Current 2010 BUDGET 2712.9397.9306 REV-LANGUAGES Program - Languages ($3,744) Total 2712.9397.9306 REV-LANGUAGES ($3,744) 2712.9397.9307 REV-SUMMER CAMPS-3 TO 12 Program - Summer Camps ($366,040) Total 2712.9397.9307 REV-SUMMER CAMPS-3 TO 12 ($366,040) 2712.9397.9314 REV-FITNESS CLASSES Program - Fitness .($426,250) Total 2712.9397.9314 REV-FITNESS CLASSES ($426,250) 2712.9397.9316 REV-LEARN TO SWIM Program - Learn to swim ($750,219) Total 2712.9397.9316 REV-LEARN TO SWIM ($750,219) 2712.9397.9317 REV-CULINARY ARTS Culinary Arts ($5,860) Total 2712.9397.9317 REV-CULINARY ARTS ($5,860) 2712.9397.9319 REV-SUMMER CAMPS 13+ Program - Camps age 13 + ($25,782) Total 2712.9397.9319 REV-SUMMER CAMPS 13+ ($25,782) 2712.9397.9320 REV-CAMPS-SPRING BREAK Program - March Break Camp ($28,070) Total 2712.9397.9320 REV-CAMPS-SPRING BREAK ($28,070) 2712.9397.9321 REV-ART/CARTOONING Program - Arts ($21,337) Total 2712.9397.9321 REV-ART/CARTOONING ($21,337) 2712.9397.9322 REV-PHOTOG/CAMERA CLUB Program - Photography ($1,393) Total 2712.9397.9322 REV-PHOTOG/CAMERA CLUB , ($1,393) 2712.9397.9325 REV-PRESCHOOL SKATING Program - Pre-School Skating ($10,984) Total 2712.9397.9325 REV-PRESCHOOL SKATING ($10,984) 2712.9397.9334 REV-BADMINTON Program - Badminton ($10,140) Total 2712.9397.9334 REV-BADMINTON ($10,140) 2712.9397.9338 REV-BABYSITTER TRAINING Program - Babysitting ($4,260) Total 2712.9397.9338 REV-BABYSITTER TRAINING ($4,260) 2712.9397.9339 REV-VOLLEYBALL Program - Volleyball ($17,720) Total 2712.9397.9339 REV-VOLLEYBALL ($17,720) 2712.9397.9340 REV-KARATE Program - Karate ($18,437) Total 2712.9397.9340 ' REV-KARATE ($18,437) 2712.9397.9353 REV-PRESCHOOL ACTIVITIES Program - Pre-School ($40,020) City of Pickering 2010 Approved Final Background Information Run Date: 20110 Background Current 2712 Programs Report Name: 2010 BUDGET Total 2712.9397.9353 REV-PRESCHOOL ACTIVITIES ($40,020) 2712.9397.9361 REV-YOUTH PRGM Program - Youth programs ($31,510) Total 2712.9397.9361 REV-YOUTH PRGM ($31,510) 2712.9397.9362 REV-PRE-TEEN Program - Pre teen dances ($51,687) Total 2712.9397.9362 REV-PRE-TEEN ($51,687) 2712.9397.9369 REV-KINDERGYM Program - Kindergym ($34,826) Total 2712.9397.9369 REV-KINDERGYM ($34,826) 2712.9397.9384. REV-ADULT LEISURE Program - Adult Leisure ($3,870) Total 2712.9397.9384 REV-ADULT LEISURE ($3,870) 2712.9397.9999 Prog Rev - New Programs New Programs ($20,000) Total 2712.9397.9999 Prog Rev - New Programs ($20,000) 2712.9940.0000 Advertising Space Sale of advertising space in City Brochures--Spring/ Summer ($9,000) Fall Advertisers . ($3,000) Winter Advertisers ($3,000) Total 2712.9940.0000 Advertising Space ($15,000) 2712.9990.0001 Other Revenue Revenue generated from charges to community school user groups to offset security ($20,000) costs Total 2712.9990.0001 Other Revenue ($20,000) 2712.9990.9001 Canada Day Community Grps Donations from various community groups to be used to offset supply costs used for ($15,000) Canada Day. Total 2712.9990.9001 Canada Day Community Grps ($15,000) 2712.9990.9004 Winterfest Donations from the community to offset the cost os winterfest. ($5,000) Total 2712.9990.9004 Winterfest ($5,000) 2712.9990.9005 Waterfront Trl Adventure Great Waterfront Trail Adventure - Sponsorship contributions ($13,200) Total 2712.9990.9005 Waterfront Trl Adventure ($13,200) Total. ($2,034,243) Total Revenues ($2,034,243) Net Expenses $490,353 261 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 41141201012:48 PM 2713 Dunbarton Pool Report Name: 2010 & 2011 Reftedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET 0% CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $155,539 $91,832 $160,230 $39,098 199328 24.40% $199,328 1200 Overtime $7,656 $443 $3,000 $3,000 6000 100.00% $6,00 1400 Employer Contributions $31,180 $23,451 $27,220 $10,366 $37586 38.08% $39,320 1900 Uniforms $2,545 $4,497 $2,649 $0 $2,649 _ 0.00% $2,649 2110 Travel $1,216 $505 $700 $500' $1.200 71.43% $1,20 2131 Cellular Phones & Pagers $0 $227 $600 $0 600 0.00% $600 2140 Telephones $5,462 $4,678 $4,038 $335 $4,373 8.30% $4,50 2340 Seminars & Education $240 $855 $1,600 $0 $1,600 0.00% $1,600 2370 Insurance Premium $3,455 $3,309 $3,793 $87'i $3880 2.29% $4,268 2395 Memberships $84 $0 $160 $20',~ $180 12.50% $180 2399 Outside Agency Serv $1,400 $1,400 $1,400 $0 1400 0.00% $1,40 2435 Build Repairs & Mtce $17,004 $23,527 $12,000 $3,0001 $15,000 000 25.00% $21,10 2478 Misc Equip Repairs $8,585 $6,224 $7,000 $2,000 $9,000 28.57% $10,000 5300 Stationery & Office Supplies $0 $0 $600 $0 600 0.00% $600 5520 Utilities - Gas $58,923 $37,005 $35,000 $20,000, 55,000 57.14% $59,000 5902 Misc. Equipment $2,212 $2,523 $3,600 $1,000 27.78% $7,60 Total EXPENDITURES $295,500 $200,4751 $263,590 $79,406[', 30.12% $359,350 REVENUES . 9916 Vending Machines $0 $0 $0 $0' __$0 0.00% $0 9943 Memberships-Pool/Health Club ($6,000) ($4,000) ($4,000) ($3,000) ($7,000) 75.00% ($7,000) 9923 Admissions - Public Swimming '($5,180) ($3,382) ($4,000) ($3,000)I ($7.000) 75.00% ($7,000) 9932 Rentals - Pool ($74,847) ($78,565) ($70,000) ($49,600) 70.86% $119,600 Total REVENUES ($86,027) ($85,947) ($78,000) ($55,600) 71.28% $133,600 Net $209,473 $114,528 $185,590 $23,806 $209,396 12.83% $225,750 2 C2 City of Pickering 2010 Approved Final Background Information 2713 Dunbarton POOI Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2713.1100.0000 Salaries & Wages Base Salaries & Wages $167,328 Additional salaries to reflect 12 months of operation $32,000 Total 2713.1100.0000 Salaries & Wages $199,328 2713.1200.0000 Overtime To meet service level / workload commitments $6,000 Total 2713.1200.0000 Overtime $6,000 2713.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $37,586 benefits such as dental and optical Total 2713.1400.0000 Employer Contributions $37,586 2713.1900.0000 Uniforms As per the Collective Agreement $2,649 Total 2713.1900.0000 Uniforms $2,649 2713.2110.0000 Travel Parking & mileage $1,200 Total 2713.2110.0000 Travel $1,200 2713.2131.0000 CELLULAR PHONES & PAGERS Cell Phone Charges $600 Total 2713.2131.0000" CELLULAR PHONES & PAGERS $600 2713.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $4,373 system upgrades Total 2713.2140.0000 Telephones $4,373 2713.2340.0000 Seminars & Education PRO Municipal Administration Training $300 Recertifications $200 Defibrillator Training & Recertification $600 Certified Pool Operator Training $500 Total 2713.2340.0000 Seminars & Education $1,600 2713.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $3,880 insured and higher replacement costs. Total 2713.2370.0000 Insurance Premium $3,880 2713.2395.0000 Memberships Life Saving Society $90 Red Cross $90 Total 2713.2395.0000 Memberships $180 2713.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program $1,400 Total 2713.2399.0000 Outside Agency Services $1,400 271 3.2435.0000 Building Repairs & Mainte Caretaking supplies $4,000 General supplies $6,000 Chlorine and Chemicals $6,300 263 City of Pickering 2010 Approved Final Background Information 2713 Dunbarton Pool Run Date : 4/14/2010 2:35 PM Repott Name: 2010 Background Current 2010 BUDGET Door & Window & Lock repairs $2,000 Defibrillator Monitoring Contract $180 Outdoor Lighting Repairs $2,625 <Reduced by TJQ> General Reduction ($6,105) Total 2713.2435.0000 Building Repairs & Mainte $15,000 2713.2478.0000 Misc.Equipment Repairs & General repairs and maintenance, $1,500 Electrical and Plumbing $2,000 Heating and Air Handling (contract) $2,500 Boiler repair and maintenance (contract) $1,500 Automatic Pool Vacuum repairs & maintenance $1,500 Total 2713.2478.0000 Misc.Equipment Repairs & $9,000 2713.5300.0000 Stationery & Office Suppl , General office supplies $600 Total 2713.5300.0000 Stationery & Office Suppl $600 2713.5520.0000 Utilities - Gas Based on 2009 estimated actuals and usage. Increase reflects full year operation of the $55,000 pool. Total 2713.5520.0000 Utilities - Gas $55,000 2713.5902.0000 Misc. Equipment Tools & Safety supplies (replacement) $3,500 Pool toys and program supplies (replacement) $1,100 Total 2713.5902.0000 Misc. Equipment $4,600 Total. $342,996 Total Expenses $342,996 Revenue 2713.9916.0000 Vending Machines 2713.9923.0000 Admissions - Public Swimm Youth singles ($3,540) Adult singles ($966) Family singles ($1,294) Youth - 10 pass ($784) Adult - 10 pass ($416) Total 2713.9923.0000 Admissions - Public Swimm ($7,000) 2713.9932.0000 Rentals - Pool Learn to swim ($63,000) Private ($3,100) Masters ($8,300) Swim Club ($32,800) Synchro ($12,400) Total 2713.9932.0000 Rentals - Pool ($119,600) 2713.9943.0000 Membership - Pool/Health Annual membership ($5,075) 264 City of Pickering 2010 Approved Final Background Information 2713 Dunbarton Pool Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Three Month membership ($1,925) Total 2713.9943.0000 Membership - Pool/Health ($7,000) Total. ($133,600) Total Revenues ($133,600) Net Expenses $209,396 i 2 6 15 I City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2715 Don Beer Arena Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC.: BUDGET % CHGE. Forecast ACTUALS BUDGET 20101 2010 2011 EXPENDITURES 1100 Salaries & Wages $511,189 $547,060 $450,704 $16,635 $467339 3.69% $467,339 1200 Overtime $21,403 $17,809 $20,000 $0 _ - $20 000 0.00% $20,000 1400 Employer Contributions $112,174 $120,573 $112,280 $7,712 $119,99 6.87% $124,610 1900 Uniforms _ $5,786 $5,099 $4,500 $0 $4,500 0.00% $4,50 2110 Travel $257 $0 $200 $01 $200 0.00% $200 2131 Cellular Phones & Pagers $505 $2,351 $1,000 $0 $1,000 0.00% $1,030 2140 Telephones , $6,059 $5,923 $6,013 $111 _$6;124 1.85% $6,20 2340 Seminars & Education $2,298 $1,689 $3,200 ($2,000) X1200 -62.50% $3,20 $21,672 2370 Insurance Premium - $16,882 $17,778 $18,727 $9751 $19,702 5.210/6 2371 Ins. Deductible $1,000 $0 $_2,000 $0 _ $2000 0.00% $2,00 2394 Recpt, Prom & Sp Events $0 $0 $0 $0 -$Q 0.00% $0 2395 Memberships $800 $950 $800 $0 $800 0.00% $800 2399 Outside Agency Serv $1,400 $1,400 $1,400 $0, _$1,400 0.00% $1,442 2435 Build Repairs & Mtce $48,901 i $61,457 $52,880 ($880) $52,000 -1.66% $54,880 2478 Misc Equip Repairs $52,073 $52,420 $49,500 _ $0 $49,500 0.00% $49,500 2678 Rental Misc Equip $45 $0 $500 $0 $5001 0.00% $51 2682 Land Rentals $3,250 $3,250 $8,100 $0 $8,1_001 0.00% $8,343 5300 Stationery & Office Supplies $296 $376 $500 $0! $500 0.00% $309 5302 Forms $0 $0 _$300 $01- $300.1. 0.00% $300 5510 Utilities - Water $20,772 $22,191 $22,500 $1,570 $2070- 6.98% $27,225 5520 Utilities - Gas $44,032 $34,328 $44,1001 ($8,100)1 $36,000;_ -18.37% $40,000 5530 Utilities - Hydro $162,020 $165,589 $170,000 ($2,750)1 $167;250 -1.62% $178,500 5900 Gas, Oil Tires $0 $0 $0 $0 $Q _0.00% $0 5902 Misc. Equipment $563 $909 $1,000 $0 0.00%0 $1,00 Total EXPENDITURES $1,011,707 $1,061,151 $970,204 $13,2731 47 137% $1,013,565 REVENUES _ 9915 Snack Bar ($8,000) ($8,000) ($8,000) $0 $8,000) 0.00% ($8,240) 9916 Vending Machines ($6,823) ($6,429) ($7,000) $0 - ($7,000) 0.00% ($9,020) 9930 Rentals ($2,800) ($2,800) ($2,500) $0 2500 0.00% ($2,575) .9922 Admissions--Skating (.$2,595) ($2,552) ($3,000) $0 ($3,000 0.00% ($3,000) 9935 Rentals - Halls ($14,819) ($13,674) ($15,000) $0 ($15,0601 0.00% ($25,750) 9931 Rentals - Ice Surface ($983,579) ($987,020) ($1,000,000) $0 ($1,000,90 0.00% ($1,075,000) 9990 Other Revenues ($18,792) ($23,519) ($25,000) $0 0.00% ($30,900) Total REVENUES ($1,037,408) ($1,043,994) ($1,060,500) $0 0.00% $1,154,485) Net ($25,701) $17,157 ($90,296 $13,273 ($77,023) -14.70% ($140,920) 266 I City of Pickering 2010 Approved Final Background Information 2715 Don Beer Arena Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2715.1100.0000 Salaries & Wages Base Salaries & Wages $467,339 Total 2715.1100.0000 Salaries & Wages $467,339 2715.1200.0000 Overtime To meet service level / workload commitments $20,000 Total 2715.1200.0000 Overtime $20,000 2715.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $119,992 benefits such as dental and optical Total 2715.1400.0000, Employer Contributions $119,992 2715.1900.0000 Uniforms As per the Collective Agreement $4,500 Total 2715.1900.0000 Uniforms $4,500 2715.2110.0000 Travel Parking & mileage $200 Total 2715.2110.0000 Travel $200 2715.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $1,000 Total 2715.2131.0000 Cellular Phones & Pagers $1,000 2715.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $6,124 system upgrades Total 2715.2140.0000 Telephones $6,124 2715.2340.0000 Seminars & Education To cover cost of Refrigeration Certificate $600 Defibrillator Training & Recertification $600 O.R.F.A. - Ice Maintenance & Equip. Operation $2,000 <Deleted by TJQ> ($2,000) Total 2715.2340.0000 Seminars & Education $1,200 2715.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $19,702 insured and higher replacement costs. Total 2715.2370.0000 Insurance Premium $19,702 2715.2371-.0000 Self Insurance Insurance Deductible $2,000 Total 2715.2371.0000 Self Insurance $2,000 2715.2395.0000 Memberships Memberships and other related Associations $800 Total 2715.2395.0000 Memberships $800 2715.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program $1,400 Total 2715.2399.0000 Outside Agency Services $1,400 2715.2435.0000 Building Repairs & Mainte Snow Removal & Salting $10,500 Caretaking supplies $13,700 267 City of Pickering .2010 Approved Final Background Information 2715 Don Beer Arena Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET General repairs (supplies) $15,000 Electrical repairs $6,000 Plumbing repairs $3,750 Door and lock repairs $750 Parking lot maintenance $1,000 Defibrillator Monitoring Contract $180 Parking Lot Line Painting $4,000 Replacement of dasher board, kickboard, stay white, tempered glass $3,500 <Reduced by TJQ> General Reduction ($6,380) Total 2715.2435.0000 Building Repairs & Mainte $52,000 2715.2478.0000 Misc.Equipment Repairs & Refrigeration repairs maintenance and dehumidifiers (contract) $20,000 Overhaul Compressor (1) $10,000 Fan and motor repairs, supplies and accessories $4,000 Electrical and Plumbing repairs $4,000 Ice Resurfacer maintenance $7,000 Misc. small equipment repairs $1,500 Goal Frames & Mesh $3,000 Total 2715.2478.0000 Misc.Equipment Repairs & $49,500 2715.2678.0000 Misc Equipment Rentals Rental of tools for specific jobs--Man Lift $500 Total 2715.2678.0000 Misc Equipment Rentals $500 2715.2682.0000 Land Rentals Parking lot lease with OPG/Hydro One. $8,100 Total 2715.2682.0000 Land Rentals $8,100 2715.5300.0000 Stationery & Office Suppl General office supplies $500 Total 2715.5300.0000 Stationery & Office Suppl $500 2715.5302.0000 Forms Printing of facility permits and receipt form $300 Total 2715.5302.0000 Forms $300 2715.5510.0000 Utilities-Water 2010 budget based on Regional rates and "year-to-date" actuals $24,070 Total 2715.5510.0000 Utilities -Water $24,070 2715.5520.0000 Utilities -Gas Based on 2009 estimated actuals and usage $36,000 Total 2715.5520.0000 Utilities - Gas $36,000 2715.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals $167,250 Total 2715.5530.0000 Utilities - Hydro $167,250 2715.5900.0000 Gas, Oil, Tires Etc. 2715.5902.0000 Misc. Equipment First Aid Supplies (replacement) $500 Small tools, etc. (replacement) $500 Total 2715.5902.0000 Misc. Equipment $1,000 Total. $983,477 268 I City of Pickering 2010 Approved Final Background Information 2715 Don Beer Arena Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Total Expenses $983,477 Revenue 2715.9915.0000 Snack Bar Under contract with Pickering Hockey Assoc. ($8,000) Total 2715.9915.0000 Snack Bar ($81000) 2715.9916.0000 Vending Machines Don Beer vending machines ($7,000) Total 2715.9916.0000 Vending Machines ($7,000) 2715.9922.0000 Admissions - Pleasure Skating Daily admissions for individuals to play shinny hockey - daytime ($3,000) Total 2715.9922.0000 Admissions - Pleasure Skating ($3,000) 2715.9930.0000 Rentals - User Fees Yearly contract ($2,500) Totai 2715.9930.0000 Rentals - User Fees ($2,500) 2715.9931.0000 Rentals - Ice Surface Based on rental fee average of $148/hour ($1,000,000) Total 2715.9931.0000 Rentals - Ice Surface ($1,000,000) 2715.9935.0000 Rentals - Halls Various Hall rentals, activities ($15,000) Total 2715.9935.0000 Rentals - Halls ($15,000) 2715.9990.0000 Other Revenue Miscellaneous sources ($25,000) Total 2715.9990.0000 Other Revenue ($25,000) Total. ($1,060,500) Total Revenues ($1,060,500) Net Expenses ($77,023) 269 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2719 Community Centres Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $192,829 $167,998 $229,157. $42,601 $271.75$ 18.59% $271,881 1200 Overtime $8,777 $9,144 $6,000 $0' 6000 0,00% $6,00 1400 Employer Contributions $36,258 $28,906 $49,350 $5,615 $54;965 11.38% $57,100 1900 Uniforms $539 $510 $1,400 $0' 1400 0.00% $1,40 2110 Travel $17 $0 $1,500 $0' M00 0.00% $2,060 2131 Cellular Phones & Pagers $3,043 $1,924 $5,000 $0, $5.0.0011 0.00% $5,00 2140 Telephones $10,064 $5,719 $10,060 ($1,085) $8,975 -10.79% $9,00 2340 Seminars & Education $905 $984 $1,500 ($500) 1 000 -33.33% $1,50 2370 Insurance Premium $9,502 $8;545 $5,888 $1,301 $j189 22.10% $7,908 2371 Ins. Deductible $1,542 $0 $2,000 $0 $2,000 0.00% $2,060 2399 Outside Agency Serv r.$27,855 $18,560 $27,400 ($3,000) $24,4UQ 10.95% $24,400 2435 Build Repairs & Mtce 1,609 $217,234 $138,540 ($29,875) 108665 -21.56%0 $119,865 2457 Veh - Repairs & Maintenance 6,393 $5,683 $5,000 $0 5000 0.00% $5,000 2478 Misc Equip Repairs 31,663 $18,229 $30,000 $0 $30 OOU ' 0.00% $30,000 2648 Building Rentals $10 $10 $10 $0 $10 0.00% $1 5510 Utilities - Water $5,218 $10,600 $5,600 $5,890: 11;490 105.18% $12,410 5520 Utilities - Gas $32,732 $32,907 $32,800 $500 $33.300 1.52% $34,440 5530 Utilities - Hydro $78,206 $83,083 $82,200 $1,720 $83920 2.09% $86,310 5540 Utilities - Oil $4,239 $4,382 $4,867 $0 $4 867 0.00% $5,232 5900 Gas, Oil Tires $10,405 $7,330 $9,370 ($370) 9 000 -3.95% $9,93 5902 Misc. Equipment $904 $504 $2,000 sol $2,000 0.00% $5,00 Total EXPENDITURES $622,709 $622,251 $649,642 $22,797 3.51% $696,506 REVENUES _ 9916 Vending Machines ($1,144) ($980) ($1,000) $0 1000 0.00% ($1,000) 9956 Rentals - Green River C.C. ($9,600) ($9,600) ($8,600) $0 600 0.00% ($8,600) 9947 Rentals - Claremont C.C. $0 $0 ($500) $0 500j 0.00% ($500) 9938 Rentals - East Shore C.C. ($37,246) ($31,406) ($30,000) $0' 30.0001 0.00% ($30,000) 9937 Rentals - West Shore C.C. ($40,091) ($40,890) ($38,000) $0 -($3800) 0.00% ($38,000) 9949 Rentals - Petticoat Creek ($28,695) ($30;192) ($30,000) $0 ($30,000) 0.00% ($30,000) 9990 Other Revenues _ ($3,862) $0 $3,000 $0 0.00% $3,00 Total REVENUES ($120,638) ($113,068) ($105,100) $01 0.00% ($105,100) Net $502,071 $509,183 $544,542 $22,797 $567,339 4.19% $591,406 i 270 City of Pickering 2010 Approved Final Background Information 2719 Community Centres Run Date: 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2719.1100.0000 Salaries & Wages Base Salaries and Wages $237,633 Term employee for cleaning of various centres & cost offset by reduction in cleaning $34,125 contract. Total 2719.1100.0000 Salaries & Wages $271,758 2719.1200.0000 Overtime To meet service level / workload commitments $6,000 Total 2719.1200.0000 Overtime $6,000 2719.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $51,215 benefits such as dental and optical Benefits related to term position. $3,750 Total 2719.1400.0000 Employer Contributions $54,965 2719.1900.0000 Uniforms As per the Collective Agreement $1,400 Total 2719.1900.0000 Uniforms $1,400 2719.2110.0000 Travel Parking & mileage $1,500 Total 2719.2110.0000 Travel $1,500 2719.2131.0000 Cellular Phones & Pagers Cellular Phone and Pager Charges--Increase due to cell phones being provided to City $5,000 security staff Total 2719.2131.0000 Cellular Phones & Pagers $5,000 2719.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $8,975 system upgrades Total 2719.2140.0000 Telephones $8,975 2719.2340.0000 Seminars & Education Health and Safety and First Aid Training $500 Defibrillator Training & Recertification $600 <Reduced by TJQ> ($500) Security Guard Licenses $400 Total 2719.2340.0000 Seminars & Education $1,000 2719.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $7,189 insured and higher replacement costs. Total 2719.2370.0000 Insurance Premium $7,189 2719.2371.0000 Self Insurance Insurance Deductible $2,000 Total 2719.2371.0000 Self Insurance $2,000- 2719.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program--Petticoat Creek Community Centre $1,400 PESCA revenue sharing agreement - (totally offset by revenue Acct. 2719.9938 - East $18,000 Shore Community Centre Technical support. $5,000 City of Pickering 2010 Approved Final Background Information 2719 Community Centres Run D0 Back 4/14/2010 roue Curre PM Report Name: 2010 Background Current 2010 BUDGET Total 2719.2399.0000 Outside Agency Services $24,400 2719.2435.0000 Building Repairs & Maintenance Caretaking supplies $10,500 General supplies $14,000 Window door and lock repair $10,000 Service Contracts (Garbage, Snow Removal & Salting) $21,250 Provision for pumping out Septic System Mt. Zion $3,000 Environmental Monitoring--Water Treatment and testing of wells $30,000 Fire Alarm & Security Monitoring Contract $735 Defibrillator Monitoring Contract $180 Window Cleaning $4,000 Paint exterior Lattice, Beams and Doors (Claremont CC) $8,000 Additional Septic Pumping at Greenwood, Claremont & Whiteval CC $2,500 Replace 5 UV systems on wells as per new code requirement $4,500 Total 2719.2435.0000 Building Repairs & Maintenance $108,665 2719.2457.0000 Vehicle-Repair & Maintena Culture & Recreation - vehicle $5,000 Total 2719.2457.0000 Vehicle-Repair & Maintena $5,000 2719.2478.0000 Misc.Equipment Repairs & HVAC $12,000 Fire Inspection $3,000 . Emergency Lighting (increase due to new testing regulations) $5,000 Pumps, motor,etc. $3,000 Boiler repair and maintenance $3,000 Energy Management--Service Contract $4,000 Total 2719.2478.0000 Misc.Equipment Repairs & $30,000 2719.2648.0000 Rec. Building Rentals Brougham Community Centre Federal Rental Charge $10 Total 2719.2648.0000 Rec. Building Rentals $10 2719.5510.0000 Utilities-Water 2010 budget based on Regional rates and "year-to-date" actuals $11,490 Total 2719.5510.0000 Utilities -Water $11,490 2719.5520.0000 Utilities -Gas Based on 2009 estimated actuals and usage $33,300 Total 2719.5520.0000 Utilities - Gas $33,300 2719.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals $83,920 Total 2719.5530.0000 Utilities - Hydro $83,920 2719.5540.0000 Utilities - Oil Mt. Zion Community Centre $4,867 Total 2719.5540.0000 Utilities - Oil $4,867 2719.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. $9,000 Total 2719.5900.0000 Gas, Oil, Tires Etc. $9,000 2719.5902.0000 Misc. Equipment First Aid and Safety (replacement), Small tools, etc. (replacement) $2,000 272 City of Pickering .2010 Approved Final Background Information Report Name: Run 2010 Background D0 Background Current 4/14/2010 rrent 2719 Community Centres 2010 BUDGET Total 2719.5902.0000 Misc. Equipment $2,000 Total. $672,439 Total Expenses $672,439 Revenue 2719.9916.0000 Vending Machines East Shore C.C. ($1,000) Total 2719.9916.0000 Vending Machines ($1,000) 2719.9937.0000 Rentals - West Shore C.C. West Shore Community Centre--Nursery School Lease ($4,000) Hall Rentals ($34,000) Total 2719.9937.0000 Rentals - West Shore C.C. ($38,000) 2719.9938.0000 Rentals - East Shore C.C. Hall & Room Rentals ($30,000) Total 2719.9938.0000 Rentals - East Shore C.C. ($30,000) 2719.9947.0000 Rentals - Claremont C. C. Hall Rentals (Saturday evenings only) ($500) Total 2719.9947.0000 Rentals - Claremont C. C. ($500) 2719.9949.0000 Rentals - Petticoat Creek C.C. Estimated revenues ($30,000) Total 2719.9949.0000 Rentals - Petticoat Creek C.C. ($30,000) 2719.9956.0000 Rentals - Green River C.C Church Lease ($8,600) Total 2719.9956.0000 Rentals - Green River C.C ($8,600) 2719.9990.0000 Other Revenue Damage deposit forfeited $3,000 Total 2719.9990.0000 Other Revenue $3,000 Total. ($105,100) Total Revenues ($105,100) Net Expenses $5679339 273 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4114/201012:48 PM 2731 Recreation Complex - Central Core Report Name: 2010&2011 Re%isedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2011 EXPENDITURES 1100 Salaries & Wages $1,319,401 $1,540,274 $1,313,357 $78,514 $1_,39187-1 5.98% $1,391,871 1200 Overtime _ $45,188 $62,158 $50,350 $0I X50350 0:000% $50,350 1400 Employer Contributions $252,744 $283,011 $266,780 $17,336$24- 6' 6.50% $295,100 1900 Uniforms $5,209 $6,428 $4,000 $OI .._$4400 0.00% $4,00 2110 Travel _ $1,887 $1,859 $4,000 $0 $4000 0.00% $4,00 2131 Cellular Phones & Pagers $9,025 $7,589 $10,000 $OL-$101000'_ 0.00% $10,000 2140 Telephones $19,527 $20,553 $20,166 ($2,057) $18,109 -10.20% $20,770 2210 Advertising $25,726 $26,775 $25,000 $0I $25!000 0.00% $25,000 2220 Subscription & Publications $0 $112 $500 $0 $500.- $500 2340 Seminars & Education $9,812 $14,166 $12,025 ($525) _-$11500] -4.37% $11,500 2370 Insurance Premium $28,034 $37,885 $24,673 $23,296'1 $47,969 94.420 $52,766 2371 Ins. Deductible $1,000 $1,264 $4,000 $OI $4,000 0.00% $4,12 2394 Recpt, Prom & Sp Events $40,612 $28,464 $13,000 ($5,000)1 $8,000 $8,000 -38:46% 2395 Memberships _ $1,551 $2,464 $2,595 $60; $2,655 2.31% $2,65 2399 Outside Agency Serv $130,011 $120,332 $133,260 $0 .-$13 3,260 0.00%° $133,260 2435 Build Repairs & Mtce _ $196,515 $222,850 $191,315 $7,250 _ $198,565 3.79% $192,315 2478 Misc Equip Repairs $19,731 $31,336 $40,000 $6 $40,000 0.00% $40,006 2481 Other Fix. Assets Rep & Mtce. $52,077 $50,344 $62,800 $0 x$62 800 i 0.00% $67,774 2678 Rental Misc Equip $3,727 $2,259 $2,000 $0 $2,000 _ 0.00% $2,00 5300 Stationery & Office Supplies $9,135 $13,379 $10,000 $0 $10000 0.00%° $10,000 5302 Forms $529 $405. $500 $0 ' $500 0.00% $500 5340 Supplies Special Events $9,210 $6,843 $10,000 $0 $10,000 0.00%° $10,000 5510 Utilities - Water $25,452 $27,878 $27;500 $2,7301 _$30;230 9M% $33,27 5520 Utilities Gas $89,891 $81,164 $90,000. ($7,000)1 $83000 -7.78% $94,500 5530 Utilities - Hydro _ $182,084 $182,863 $192,000 $8,000 $200 00 4.17% $226,600 5902 Misc. Equipment $27,597 $31,357 $22,450 $417501 $27;200 21.16% $26,450 8960 Taxes Tenant $0 $0 $1,575 $OI 4` t~t 0.00% $1,622 Total EXPENDITURES $2,505,676 $2,804,015 $2,533,846 $127,354 $2,661,200 5.03% $2,718,928 REVENUES 9915 5 Snack Bar $0 $0 $0 $0 ---$0 0.00%- $0 991 Vending Machines ($13,280) ($4,469) ($12,000) ($1,000) A_~j 3~0001~ 8.33% __($14,000) 9970 Child Supervision ($10,432) ($9,986) ($14,753) $0 _($1.4,753) 0.00% ($14,800) 9975 Fitness Testing____ ($132,633) ($88,728) ($132,000) $0 132,000 0.00% ($132,000) 9991 Other Revenue ($35) ($75) $0 $0 0.00% $0 9921 Admissions - Tennis ($126,313) ($116,023) ($105,000) ($15,000) ($120,000) 14.29% ($120,000) 9924 Admissions - Squash ($32,551) ($27,729) ($35,800) ($3,000) ($38;800) 8.38% ($38,800) 9925 Admissions - Fitness Room_ ($18,113) ($22,439) ($31,700) $0 31 700 0.00% ($31,700) 9926 Admissions - Racquet Ball ($8,191) ($10,517) ($12,500) $0 _($12 500) 0.00% ($12,500) 9933 Rentals - Mtg. Room/Public ($28,816) ($27,878) ($24,000) ($2,000)_' _:ji4k ) 8.33% ($26,000) 9934 Rentals - Mtg. Room/Prog. ($50,000) ($48,000) ($50,000) $0 ($50,000) 0.00% ($50,000) 9935 Rentals - Halls ($67,480) ($62,450) ($80,000) ($10,000) x$90 oil 12.50% ($90,000) 9939 Rentals - Lockers ($586) ($941) ($800) $0 (800" 0.00% ($800) 9957 Rentals - Pottery Studio ($8,568) ($8,928) ($8,400) ($100) --f$8 50 1.19% ($8,500) 9958 Rentals - Wellness Clinic ($19,356) ($27,594) ($32,250) ($150) T($32,400) 0,47%-- _ ($28,800) 9941 Membertships_Tennis ($48,003) ($47,350) ($57,330) $0 ($57,330) 0.00% ($57,330) 9943 Memberships - Pool/Health Club ($623,294) ($650,546) ($640,200) ($29,200) 0669,400) 4.56% ($669,400) 9944 Memberships - Squash ($88,133) ($97,984) ($108,100) ($13,500) 121 600 12.49% ($121,600) 9945 Memberships - General ($31,204) ($32,191) ($77,259) ($54,741) ($1.32,0 76.85% ($132,000) 7 - i City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2731 Recreation Complex - Central Core Report Name: 201062011 ReAsedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 9946 Memberships - Racquet Ball ($24,503) ($31,194) ($22,060) ($1,940) ($24,000) 8.79% ($24,000) 9947 Membership Basic Health $0 . ($9,095) $0 $0 0 0.00% $0 9990 Other Revenues ($16,611) ($29,100) ($10,000) ($3,750) 13750 37.50% ($10,000) 9992 Other Revenue - Membership NSF ($3,685) ($5,157) $0 $0 $0 0.00% $0 Fee Total REVENUES ($1,351,786) ($1,358,371) ($1,454,152) ($134,381) ($1, 88,5331 9.24% $1,582,230 Net $1,153,890 $1,445,644 $1,079,694 ($7,027) $1,072,667 -0.65% .$1,136,698 2 (5 City of Pickering 2010 Approved Final Background Information 4/14/201 0 urre PM 2731 Recreation Complex - Central Core Run Date : Report Name: 2010 Background 0 2010 BUDGET Expenses 2731.1100.0000 Salaries & Wages Base.Salaries & Wages $1,361,871 Term Employee for cleaning of new addition. $30,000 Total 2731.1100.0000 Salaries & Wages $1,391,871 2731.1200.0000 Overtime Facilities $40,000 Front Desk and Program $10,350 Total 2731.1200.0000 Overtime $50,350 2731.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $284,116 benefits such as dental and optical Total 2731.1400.0000 Employer Contributions $284,116 2731.1900.0000 Uniforms As per the Collective Agreement $4,000 Total 2731.1900.0000 Uniforms $4,000 2731.2110.0000 Travel Parking & mileage $4,000 Total 2731.2110.0000 Travel $4,000 2731.2131.0000 Cellular Phones & Pagers Cellular Phone Charges. $11,200 <Reduced by TJQ> ($1,200) Total 2731.2131.0000 Cellular Phones & Pagers $10,000 2731.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $18,109 system upgrades Total 2731.2140.0000 Telephones $18,109 2731.2210.0000 Advertising Provide newspaper & brochure advertisements and promotions packages $25,000 Total 2731.2210.0000 Advertising $25,000 2731.2220.0000 Subscriptions & Publicati Reference material, journals and reports $500 Total 2731.2220.0000 Subscriptions & Publicati $500 2731.2340.0000 Seminars & Education OFC Certification $1,000 Can-Fit Pro Training $1,200 Complex Admin/Clerical Staff Training $500 <Deleted by TJQ> ($500) First Aid/CPR Defibrillator Training & Recertification $1,500 ORFA--Building Maintenance $1,500 PRO Mun. Admin.Training Coordinator Facility Operations $300 CESP/CEP Training & Recertifications $2,000 Systems Training (Facility Booking & Membership) $2,500 Technical Training - Facilities $2,500 <Reduced by TJQ> ($2,000) Education Assistance $1,000 176 City of Pickering 2010 Approved Final Background Information 2731 Recreation Complex - Central Core Run Date : 010 urre PM Report Name: 2010 Backgroukground Current 2010 BUDGET Total 2731.2340.0000 Seminars & Education $11,500 2731.2370.0000 Insurance Premium 'Annual cost of insurance policy. Premium increases due to higher value of assets $47,969 insured and higher replacement costs. Total 2731.2370.0000 Insurance Premium $47,969 2731.2371.0000 Self Insurance Insurance Deductible $4,000 Total 2731.2371.0000 Self Insurance $4,000 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Open House & Anniversary Celebration $5,000 Membership Recognition Initiative $3,000 Total 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R $8,000 .2731.2395.0000 Memberships Facility Licenses : Mech. Lic., Prof. fees, etc. $250 Program memberships: Squash Ontario $450 Tennis Ontario $850 Ontario Fitness Council $125 Fitness Centre Accreditation $150 Certified Fitness Appraiser $120 Ontario Kinesiology Association $360 Can Fit Pro $60 Racquetball Ontario $100 Parks & Recreation Ontario $190 Total 2731.2395.0000 Memberships $2,655 2731.2399.0000 Outside Agency Services Tennis Professional $13,300 Squash Professional $34,060 Base Hospital Support Defibrillation Program $1,400 Team Twelve--Personal Training--Offset by Fitness Testing Revenue $81,000 Nutritional Services $3,500 Total 2731.2399.0000 Outside Agency Services $133,260 2731.2435.0000 Building Repairs & Maintenance Carpet Cleaning $2,000 Caretaking Supplies $18,900 General Supplies $6,300 Glass Cleaning (quarterly) $8,000 Snow Removal & Salting $14,200 Building Supplies and Repairs $10,000 Electrical Repairs $10,000 Plumbing Repairs $10,000 Lamps, Ballasts, Fuse Inventory $8,000 Window, Door and Lock repairs $7,000 Various repairs to infrastructure due to aging facility $30,000 Maintenance Contract $40,000 Fire Alarm Monitoring Contract $735 Defibrillator Monitoring Contract $180 277 City of Pickering 2010 Approved Final Background Information 2731 Recreation Complex - Central Core Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Duct Cleaning on various areas $5,000 North Verge Landscaping $5,000 Replace Windows $3,000 Mirror replacements $4,000 Removal of Snow $5,000 Substation Maintenance for Electrical Service $3,500 Carpet Service - mats $4,000 Remove Deteriorated Wood benches and bushes $3,750 Total 2731.2435.0000 Building Repairs & Maintenance $198,565 2731.2478.0000 Misc.Equipment Repairs & Various program equipment at the Recreation Complex $28,000 Treadmill Belt replacements $12,000 Total 27,31.2478.0000 Misc.Equipment Repairs & $40,000 2731.2481.0000 Other Fixed Assets-Rpr & Air Circulation Equipment (contract out) $8,000 Elevator Inspection & Repair (contract out) $4,800 Air conditioning (contract out) $15,000 Energy Management--Service Contract $4,500 Boiler Inspection and Repair (contract out $5,000 Water Treatment $6,000 Plumbing repair and maintenance $4,000 Fire alarm inspection and Service (contract out $3,000 Motors, Belts, Filters $3,000 Custodial Repairs and Maintenance $4,000 Diesel Generator Repair and Maintenance (contract out) Increase due to new testing $5,500 regulations Total 2731.2481.0000 Other Fixed Assets-Rpr & $62,800 2731.2678.0000 Misc Equipment Rentals Occasional equipment needs, other equipment rentals $2,000 Total 2731.2678.0000 Misc Equipment Rentals $2,000 2731.5300.0000 Stationery & Office Supplies General office supplies $5,000 Computer related $5,000 Total 2731.5300.0000 Stationery & Office Supplies $10,000 2731.5302.0000 Forms Professional printing services--Memberships $250 Facility bookings $250 Total 2731.5302.0000 Forms $500 2731.5340.0000 Supplies - Spec.Events/Ba Provide mix for banquet hall and meeting room rentals $10,000 Total 2731.5340.0000 Supplies - Spec.Events/Ba $10,000 2731.5510.0000 Utilities-Water 2010 budget based on Regional rates and "year-to-date" actuals $30,230 Total 2731.5510.0000 Utilities -Water $30,230 2731.5520.0000 Utilities -Gas Based on 2009 estimated actuals and usage $83,000 27 City of Pickering 2010 Approved Final Background Information 2731 Recreation Complex - Central Core Run Date : 010 urre PM Report Name: 2010 Backgroukground Current 2010 BUDGET Total 2731.5520.0000 Utilities -Gas $83,000 2731.5530.00.00 Utilities - Hydro Budgeted figure based on "year-to-date" actuals $175,000 Increase related to Rec Complex expansion $25,000 Total 2731.5530.0000 Utilities - Hydro $200,000 2731.5902.0000 Misc. Equipment Card Access Supplies (cards, cartridges) $15,000 Racquets, balls, eyewear for Elective Programs (replacement) $1,200 Fitness Testing Supplies (replacement) $500 Creative Centre $900 Combination Locks (replacement) $750 First Aid Supplies (replacement) $1,600 Small Tools $1,500 Child Supervision Centre $2,000 Defibrillator (Paid 100% by contributions from OPG & private donations)) $3,750 Total 2731.5902.0000 Misc. Equipment $27,200 2731.8960.0000 Taxes - Tenant Taxes (Tenant) $1,575 Total 2731.8960.0000 Taxes - Tenant $1,575 Total . $2,661,200 Total Expenses $2,661,200 Revenue 2731.9916.0000 Vending Machines Based on 12% of total Complex Vending Machine Sales ($13,000) Total 2731.9916.0000 Vending Machines ($13,000) 2731.9921.0000 Admissions -Tennis Prime time court admissions ($68,500) Non Prime time court admissions ($51,500) Total 2731.9921.0000 Admissions - Tennis ($120,000) 2731.9924.0000 Admissions - Squash . Pay as you play--Prime time court admissions ($28,300) Non prime time court admissions ($10;500) Total 2731.9924.0000 Admissions - Squash ($38,800) 2731.9925.0000 Admissions - Fitness Room Adult - Singles ($16,300) Adult - 5 Pass ($9,400) Adult - 10 Pass ($16,000) Revenue adjusted to reflect 2009 actual $10,000 Total 2731.9925.0000 Admissions - Fitness Room ($31,700) 2731.9926.0000 Admissions - Racquet Ball Pay as you play--Prime time court admissions ($8,800) Non prime time court admissions ($3,700) 279 City of Pickering 2010 Approved Final Background Information 2731 Recreation Complex - Central Core Run Date : 010 Current Report Name: 2010 Backgroukground Current t 2010 BUDGET Total 2731.9926.0000 Admissions - Racquet Ball ($12,500) 2731.9933.0000 Rentals - Mtg. Room/Publi Various private rentals for Complex Meeting Rooms (1,2 & 3) ($26,000) Total 2731.9933.0000 Rentals - Mtg. Room/Publi ($26,000) 2731.9934.0000 Rentals - Mtg. Room Prg. Rentals for Division Cul. & Rec. operating at the Pickering Recreation Complex ($50,000) Total 2731.9934.0000 Rentals - Mtg. Room Prg. ($50,000) 2731.9935.0000 Rentals - Halls Various private rentals for Complex East and West Salons (Banquet Halls) ($90,000) Total 2731.9935.0000 Rentals - Halls ($90,000) 2731.9939.0000 Rentals - Misc. Equipment Locker Rentals ($200) Misc. Racquet Rentals ($600) Total 2731.9939.0000 Rentals - Misc. Equipment ($800) . 2731.9941.0000 Tennis Memberships Annual ($41,685) Seasonal ($15,645) Total 2731.9941.0000 Tennis Memberships ($57,330) 2731.9943.0000 Membership - Pool/Health Annual ($522,800) Seasonal ($54,500) Monthly ($42,100) New Memberships (All inclusive) ($50,000) Total 2731.9943.0000 Membership - Pool/Health ($669,400) 2731.9944.0000 Squash Memberships Annual ($80,100) Seasonal ($10,000) Monthly ($6,500) New Membership (Squash) ($25,000) Total 2731.9944.0000 Squash Memberships ($121,600) 2731.9945.0000 Membership - Fitness Room Annual ($34,210) Seasonal ($2,020) Monthly ($2,020) New Memberships (Fitness Classes) ($93,750) Total 2731.9945.0000 Membership - Fitness Room ($132,000) 2731.9946.0000 Racquet Ball Memberships Annual ($23,500) Seasonal ($300) Monthly ($200) Total 2731.9946.0000 Racquet Ball Memberships ($24,000) 2731.9957.0000 Rentals - Pottery Studio Contractual Agreement with "The Pottery Studio" for lease of space ($8,500) Total 2731.9957.0000 Rentals - Pottery Studio ($8,500) 280 City of Pickering 2010 . .Approved Final Background Information 2731 Recreation Complex - Central Core Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010, BUDGET 2731.9958.0000 Rentals - Wellness Clinic Contractual agreement "The Wellness Clinic" for lease of space ($32,400) Total 2731.9958.0000 Rentals - Wellness Clinic ($32,400) 2731.9970.0000 Child Supervision Single hour admission ($5,753) 10 hour pass ($9,000) Total 2731.9970.0000 Child Supervision ($14,753) 2731.9975.0000 Fitness Testing Personal Training--Expense is reflected under Outside Agency Services--Team Twelve ($132,000) Total 2731.9975.0000 Fitness Testing ($132,000) 2731.9990.0000 Other Revenue Leased equipment /space ($10,000) OPG and private donation for defibrillator ($3,750) Total 2731.9990.0000 Other Revenue ($13,750) Total. ($1,588,533) Total Revenues ($1,588,533) Net Expenses $1,072,667 281 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2733 Recreation Complex - Pool Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages. $398,407 $409,821 $406,952 $15,042 $421994 3.70% $421,994 1200 Overtime $17,341 $18,848 $15,000 $0 $15,000 0.00% $15,000 1400 Employer Contributions $60,038 $62,095 $76,310 $2,830.. $79J 40 3.71% $82,200 1900 Uniforms $3,825 $7,004 $5,000 $0 $5,000 0.00% $5,00 2110 Travel $132 $255 $300 $0; 300 0.00% $306 2131 Cellular Phones & Pagers $629 $518 $500 $0' 500 0.00%d $500 2140 Telephones $1,742 $1,845 $1,700 ($57) .$1,643 -3.35% $1,75 2340 Seminars & Education $50 $1,626 $2,000 $900 $2,900 45.00% $6,60 2370 Insurance Premium $10,479 $10,718 $13,532 $2,821 16,353 20.85% $17,988 2395 Memberships $274 $165 $350 $20 370 5.71% $376 2399 Outside Agency Serv $0 $0 $0 $0, $0 0.00% $0 2435 Build Repairs & Mtce $50,535 $54,541 $70,300 ($300) _ 70 000 -0.43% $91,000 2478 Misc Equip Repairs $17,276 $15,497 $27,000 $0, 27 000 0.00% $23,690 5510 Utilities - Water $25,452 $27,878 $27,500 $2,720 30-220 9.89% $33,27 5520 Utilities - Gas $89,153 $81,225 $89,500 ($6,500) $$3 000 -7.26% $89,000 5530 Utilities - Hydro $128,791 $129,342 $135,200 ($4,560); $130.640 -3.37% $139,000 5902 Misc. Equipment $1,587 $1,620 $1,500 $0 0.00%0 $1,50 Total EXPENDITURES 1 $805,712 $822,995 $872,644 $12,916 1.48% $929,16 REVENUES 9923 Admissions - Public Swimming ($57,752) ($59,307) ($60,000) $0 $60,000 0.00% ($60,000) 9932 Rentals - Pool ($139,534) ($196,277) ($150,000) ($2,000). 152000 1.33% ($152,000) 9936 Rentals - Pool-School Board ($824) $0 ($2,000) $0 2,000) 0.00%e ($2,000) 9943 Memberships - Pool/Health Club ($56,710) ($61,469) ($61,700) $0 ($611700) 0.00% ($61,700) 9990 Other Revenues $0 $0 $0 $0 0.00% . $0 Total REVENUES ($254,820) ($317,052) ($273,700) ($2,000)1' ($275,7001 0.73% ($275,700) Net $550,892 $505,943 $598,944 $10,916 $609,860 1.82% $653,467 282 City of Pickering 2010 Approved Final Background Information 2733 Recreation Complex - Pool Run Date: 010 urre PM Report Name: 2010 Backgroukground Current 2010 BUDGET Expenses 2733.1100.0000 Salaries & Wages Base Salaries & Wages $421,994 Total 2733.1100.0000 Salaries & Wages $421,994 2733.1200.0000 Overtime To meet service level / workload commitments $15,000 Total 2733.1200.0000 Overtime $15,000 2733.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $79,140 benefits such as dental and optical Total 2733.1400.0000 Employer Contributions $79,140 2733.1900.0000 Uniforms As per the Collective Agreement $5,000 Total 2733.1900.0000 Uniforms $5,000 2733.2110.0000 Travel Aquatic Program Coordinator: Parking & mileage $300 Total 2733.2110.0000 Travel $300 2733.2131.0000 Cellular Phones & Pagers Cell phone located at lifeguard office to be used for emergency purposes. _ $500 Total 2733.2131.0000 Cellular Phones & Pagers _ $500 2733.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $1,643 system upgrades Total 2733.2140.0000 Telephones $1,643 2733.2340.0000 Seminars & Education Staff Recertifications & Defib Training $500 (CPO) Certified Pool Operators Course $1,700 Technical Training - Facilities $2,000 <Deleted by TJQ> ($2,000) CPO Books and Certifications $1,200 <Reduced by TJQ> ($500) Total 2733.2340.0000 Seminars & Education _ $2,900 2733.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $16,353 insured and higher replacement costs. Total 2733.2370.0000 Insurance Premium $16,353 2733.2395.0000 Memberships PRO - Aquatics $190 Life Saving Society $90 Red Cross $90 Total 2733.2395.0000 Memberships $370 2733.2435.0000 Building Repairs & Maintenance Pool Chemicals $23,000 Cleaning Supplies $13,300 Miscellaneous $2,000 Electrical and plumbing repairs $5,000 City of Pickering 2010 Approved Final Background Information 2733 Recreation Complex - Pool Run Date : kgrouo u: re t Report Name: 2010 Backgroundnd Current 2010 BUDGET Lamps, Ballasts and Fuse Inventory $4,000 Filters, etc. $3,000 Tile, painting, door and lock repairs $10,000 Emergency lighting (replacement) $3,000 (New) - Contract for snow removal & salting $12,000 New Muriatic Acid Tank and Pump $1,800 <Reduced by TJQ> General Reduction ($7,100) Total 2733.2435.0000 Building Repairs & Maintenance $70,000 2733.2478.0000 Misc.Equipment Repairs & Filter System $7,000 Pool Supplies and Equipment $5,000 Electrical and Plumbing $4,000 Dry-O-Tron repairs (contract) $6,000 Pumps, Motors, Valves, Seals $3,000 Repair parts for pool vacuum $2,000 Total 2733.2478.0000 Misc.Equipment Repairs & $27,000 2733.5510.0000 Utilities -Water 2010 budget based on Regional rates and "year-to-date" actuals $30,220 Total 2733.5510.0000 Utilities -Water $30,220 2733.5520.0000 Utilities - Gas Based on 2009 estimated actuals and usage _ $83,000 Total 2733.5520.0000 Utilities - Gas $83,000 2733.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals _ $130,640 Total 2733.5530.0000 Utilities - Hydro $130,640 2733.5902.0000 Misc. Equipment First Aid Supplies $600 Toys and Program Supplies (replacement) $700 Small Tools etc. $200 Total 2733.5902.0000 Misc. Equipment $1,500 Total. $885,560 Total Expenses $885,560 Revenue 2733.9923.0000 Admissions - Public Swimm ' Youth singles ($29,000) Adult singles ($17,250) Family singles ($6,750) Youth - 10 pass ($3,000) Adult - 10 pass ($4,000) Total 2733.9923.0000 Admissions - Public Swimm _ ($60,000) 2733.9932.0000 Rentals - Pool Learn to swim ($95,700) Private ($14,000) 284 City of Pickering 2010 Approved Final Background Information 2733 Recreation Complex - Pool Run Date: 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Pickering Swim Club ($42,000) Disabled swim ($300) Total 2733.9932.0000 Rentals - Pool ($152,000) 2733.9936.0000 Rentals - Pool - School B ($2,000) Total 2733.9936.0000 Rentals - Pool - School B ($2,000) 2733.9943.0000 Membership - Pool/Health Annual ($40,400) Three Month ($21,300) Total 2733.9943.0000 Membership - Pool/Health ($61,700) Total. ($275,700) Total Revenues ($275,700) Net Expenses $609,860 285 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date :4/14/201012:48 PM 2735 Recreation Complex -Arenas Report Name: 2010&2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC.: BUDGET % CHGE.' Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $372,228 $380,548 $326,544 $12,053 $338,597 3.69% $338,59 1200 Overtime $8,660. $18,080 $16,000 $0; 16,000 0.00% $16,000 1400 Employer Contributions $78,408 $78,976 $78,050 $3,492 _$&1,542 4.47% $84,700 1900 Uniforms $3,294 $5,165 $2,500 $0 2500 0.00% $2,57 2131 Cellular Phones & Pagers $1,267 $978 $1,300 $0' $1,300 0.00% $0 2140 Telephones $969 $2,71.5 $2,627 ($144) I 2483 -5.48% $2,71 2340 Seminars & Education $1,807 $2,650 $2,300 ($1,000) $1_,_300 -43.48% $2,369 2370 Insurance Premium $8,845 $9,071 $12,913 $1,521 $14.434 11,78% $15,87 2399 Outside Agency Sera $400 $400 $400 $0 $400 0.00% $412 2435 Build Repairs & Mtce $35,544 $45,406 $52,526 ($2,526) 50 000 -4.81% $58,226 2478 Misc Equip. Repairs $43,352 $51,156 $48,000 $0 $48. W 0.00%0 $47,380 2678 Rental Misc Equip $357 $0 $500 $0 $5000-00% $51 5300 Stationery & Office Supplies $174 $299 $400 $0' 400 0.00% $412 5302 Forms $0 $0 $300 $0 300 0.00% $309 5510 Utilities Water $5,656 $6,195 $6,100 $620 1617-2-0 10.16% $7,381 5520 Utilities - Gas $19,984 $17,021 $20,000 ($2,000) 18,000 -10.00% $21,000 5530 Utilities - Hydro $133,232 $133,802 $139,900 ($4,760) $135,140 -3.40% $146,900 5900 Gas, Oil Tires $0 $1,075 $0 $0 0 0.00% $16 5902 Misc. Equipment $233 $491 $1,500 $0 0.00% $1,50 Total EXPENDITURES $714,411 $754,029 $711,860 $7,2561 1.02% $747,028 REVENUES 9915 Snack Bar ($2,775) ($3,525) ($2,000) $0' ($2,000) 0.00% ($2,060) 9916 Vending Machines ($2,126) ($2,022) ($3,000) $1,000 ($2,0" -3333% ($3,090) 9940 Advertising Space ($4,000) ($11,250) ($12,000) $0 12 000 0.00% ($15,450) 9922 Admissions - Skating ($18,217) ($17,519) ($25,000) $0,_ ($25000 0.00% ($20,600) 9933 Rentals - Mtg. Room/Public ($34,508) ($27,855) ($34,000) $0 - ($34.000) 0.00% ($32,960) 9934 Rentals - Mtg. Room/Prog. ($10,000) ($10,000) ($10,000) $0 W0,000) 0.00% ($10,300) 9931 Rentals - Ice Surface ($525,443) ($632,916) ($580,000) $0 ($580,000 0.00% ($690,000) 9990 Other Revenues ($22,002) ($26,655) ($21,000) $0 0.00% ($31,930) Total REVENUES ($619,070) ($731,742) ($687,000) $1,000 -0.15%1 ($806,390) Net $95,341 $22,287 $24,860 $8,256 $33,116 33.21% ($59,362- 286 City of Pickering 2010 Approved Final Background Information 238 PM 4/14/2010 2735 Recreation Com Iex - Arenas Run Date : p Report Name: 2010 Background kground Current 2010 BUDGET Expenses 2735.1100.0000 Salaries & Wages Base Salaries & Wages $338,597 Total 2735.1100.0000 Salaries & Wages $338,597 2735.1200.0000 Overtime To meet service level / workload commitments $16,000 Total 2735.1200.0000 Overtime $16,000 2735.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT.,) and employer provided $81,542 benefits such as dental and optical Total 2735.1400.0000 Employer Contributions $81,542 2735.1900.0000 Uniforms As per the Collective Agreement _ $2,500 Total 2735.1900.0000 Uniforms $2,500 2735.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $1,300 Total 2735.2131.0000 Cellular Phones & Pagers _ $1,300 2735.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system $2,483 upgrades Total 2735.2140.0000 Telephones $2,483 2735.2340.0000 Seminars & Education Cover the cost of Refrigeration 'B' exam training & O.R.F.A. courses & safety education $700 O.R.F.A. - Ice Maintenance & Equip. Operation $1,000 <Deleted by TJQ> ($1,000) Defibrillation Training & Certification $600 Total 2735.2340.0000 Seminars & Education $1,300 2735.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $14,434 insured and higher replacement costs. Total 2735.2370.0000 Insurance Premium $14,434 2735.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program $400 Total 2735.2399.0000 Outside Agency Services $400 2735.2435.0000 Building Repairs & Maintenance Caretaking supplies $12,600 Building repair supplies & services $12,600 Electrical repairs $8,000 Plumbing repairs $4,000 Door and lock repairs $3,000 Parking lot maintenance (snow removal and salting and garbage) $14,200 Defibrillator Monitoring Contract $126 Carpet Service - mats $2,000 Condenser Water Treatment Program $1,700 <Reduced by TJQ> General Reduction ($8,226) Total 2735.2435.0000 Building Repairs & Maintenance $50,000 87 I City of Pickering 2010 Approved Final Background Information gas 0 PM 2735 Recreation Complex - Arenas Run Date: kgrou Report Name: 2010 Background nd nd Current t 2010 BUDGET 2735.2478.0000 Misc.Equipment Repairs & Ministry of Labour Inspections $2,000 Refrigeration repairs maintenance and dehumidifiers ( contract) $13,500 Overhaul Compressor (2) $9,000 Fan & motor repairs, supplies & fuse inventory $6,000 Electrical and Plumbing repairs $5,000 Ice Resurfacer maintenance $2,000 Misc. small equipment repairs $1,000 Energy Management System--Service Contract $1,500 Parking Lot Lighting $8,000 Total 2735.2478.0000 Misc.Equipment Repairs & $48,000 2735.2678.0000 Misc Equipment Rentals ' Rental of tools. for specific jobs $500 Total 2735.2678.0000 Misc Equipment Rentals $500 2735.5300.0000 Stationery & Office Suppl General office supplies $200 Toners for printer $200 . Total 2735.5300.0000 Stationery & Office Suppl $400 2735.5302.0000 Forms Printing of facility permits and receipt forms $300 Total 2735.5302.0000 Forms $300 2735.5510.0000 Utilities -Water 2010 budget based on Regional rates and "year-to-date" actuals $6,720 . Total 2735.5510.0000 Utilities -Water $6,720 2735.5520.0000 Utilities - Gas - Based on 2009 estimated actuals and usage _ $18,000 Total 2735.5520.0000 Utilities - Gas $18,000 2735.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals $135,140 Total 2735.5530.0000 Utilities - Hydro _ $135,140 2735.5900.0000 Gas, Oil, Tires Etc. 2735.5902.0000 Misc. Equipment First Aid Supplies (replacement) $1,000 Small tools, etc. (replacement) $500 Total 2735.5902.0000 Misc. Equipment $1,500 Total . $719,116 Total Expenses $719,116 Revenue 2735.9915.0000 Snack Bar Snack Bar Lease Agreement _ ($2,000) Total 2735.9915.0000 Snack Bar _ ($2,000) 2735.9916.0000 Vending Machines Arena vending machines ($2,000) 188 City of Pickering 2010 Approved Final Background Information 2735 Recreation. Complex - Arenas Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Total 2735.9916.0000 Vending Machines _ ($2,000) 2735.9922.0000 Admissions -Pleasure Ska Daily admissions for individuals for Public Skating ($25,000) . Total 2735.9922.0000 Admissions - Pleasure Ska _ ($25,000) 2735.9931.0000 Rentals - Ice Surface Based on an average of $148/hr. ($580,000) Total 2735.9931.0000 Rentals - Ice Surface ($580,000) 2735.9933.0000 Rentals - Mtg. Room/Publi Various hall rentals, activities ($34,000) Total 2735.9933.0000 Rentals - Mtg. Room/Publi ($34,000) 2735.9934.0000 Rentals - Mtg. Room Prg. Various program room rentals ($10,000) Total 2735.9934.0000 Rentals - Mtg. Room Prg. ($10,000) 2735.9940.0000 Advertising Space Rink Board advertising ($12,000) Total 2735.9940.0000 Advertising Space ($12,000) 2735.9990.0000 Other Revenue Ball Hockey ($6,000) Lacrosse ($15,000) Total 2735.9990.0000 Other Revenue _ ($21,000) Total. ($686,000) Total Revenues ($686,000) Net Expenses $33,116 289 I City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2744 Museum Report Name: 2010&2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages, $331,460 $348,608. $329,775 $25,135 $35-4,910 7.62% $354,910 1200 Overtime $2,913 $2,280 $4,650 $0 $4,650 0.00% $4,65 1400 Employer Contributions $33,949 $41,429 $49,280 $3,421 $52;701 6.94% $54,750 1900 Uniforms $2,644 $3,159 $3,000 $0 - $3,000 _0.00% $3,000 2110 Travel $2,857 $3,112 $3,000 $0 $3000 0.00% $3,00 2122 Freight, Express & Cartage $985 $800 $1,600 $400 $2,0001 25.00%0 $2,00 2131 Cellular Phones & Pagers $1,952 $1,268 $1,700 $0 $1,700 0.00% $1,70 2140 Telephones $6,049 $10,377 $5,786 $184 $5,9701 3.18% $5;96 2210 Advertising $14,357 $14,572 $15,000 $0 _ $15,000 0.00% $15,000 2211 Trade Shows, Exhib & Displays $0 $480 $500 $0 $500 _ 0.00% $500 2340 Seminars & Education $2,275 $2,748 $1,600 ($600) $1,060 -37:50% $2,40 2370 Insurance Premium $8,810 $8,402 $8,073 $2,319 $10392 28.73% $11,431 2394 Recpt, Prom & Sp Events $2,191 $2,311 $2,700 $2,500 5200 92.59% $5,20 2395 Memberships $510 $305 $1,937 $0 $1 937 0.00% $1,93 2399 Outside Agency Serv $8,501 $14,393 $14,680 $0 $14,6801 0.00% $14,680 2435 Build Repairs & Mtce $23,785 $37,562 $25,320 $0 $25;320 0.00% $25,320 2457 Veh - Repairs & Maintenance $1,477 $603 $1,500 $0 $-1,-50.0_ 0.00% $1,500 2478 Misc Equip Repairs $4,786 $6,499 $5,000 $01 $5,-000' 0.00% $5,00 2480 Antiques Repairs Mtce. $420 $510 $500 $4,500 $5;000_- 900.00% $5,00 2482 Grounds Upkeep $319 $507 $500 $0 $500! 0.00% $500 2678 Rental Misc Equip $2,916 $2,916 $3,055 $0 $3,055 0.00% $3,05 5300 Stationery & Office Supplies $5,701 $2,200 $1,500 $0 $1,500 0.00% $1,500 5320 Program Supplies $3,127 $6,783 $5,000 $0 $5,000' 0.00% $5,00 5340 Supplies - Special Events $10,914 $13,468 $12,813 ($1,313) $11 _500!_ 10.25% $11,50 5345 Antique Purchases $646 $200 $600 $0 $600 0.00% $600 5400 Gift Shop Plaques $1,375 $3,659 $_3,000 $1,000 $4,000 - 33.33% $4,00 5520 Utilities -Gas $3,736 $4,261 $3,760 $640 4 400 17.02% $4,600 5530 Utilities - Hydro _ $9,006 $8,293 $9,500 ($1,000) _$8;500 -10.53% $8,90 5540 Utilities - Oil $1,044 $420 $816 $0 816 0.00% $87 5900 Gas, Oil Tires $912 $724 $870 $0$] 0.00% $920 5902 Misc. Equipment $97 $2,269 $2,000 $2,500 125.00%0 $2,000 Total EXPENDITURES $489,715 $545,119 $519,015 $39,686! $558,701 7.65% $561,390 REVENUES 1610 Federal Grant ($5,705) ($8,000) ($8,000) ($11,000) ($19.000 137.50% ($19,000) 1623 Ont. Specific Grants ($40,662) ($39,263) ($30,000) ($9,000) ($39,%00 ) 30.00% ($39,000) 1640 Other Agency Grts v $0 ($4,486) $0 $0 -$0-0.00% $0 9910 Gift Shop ($4,059) ($4,467) ($4,500) ($1,000)' ($5,500) 22.22% ($5,500) 9915 Snack Bar ($943) ($1,376) ($750) ($250) 1 000 33.33% ($1,000) 9955 Programs ($9,705) ($9,601) ($17,415) $0 ($17.415 0.00% ($17,415) 9977 Donations ($1,468) ($1,160) ($500) ($3,000) ($3,500 600.00% ($1,000) 9920 Admissions - Public & Edu. ($75,991) ($85,430) ($89,000) _ $0 $9 000 0.00% ($89,000) 9933 Rentals - Mtg. Room/Public ($2,466) ($4,599) ($8,000) $0 000. 0.00% ($8,000) 9990 Other Revenues ($1,964) ($4,842) ($4,313) $1,313 -30.44% ($3,000) Total REVENUES ($142,964) ($163,223) ($162,478) ($22,937) ! 14.12% ($182,915 Net $346,751 $381,896 $356,537 $16,749 $373,286 4.70% $378,475 2 City of Pickering 2010 Approved Final Background Information 2744 Museum Run Date: 4/14/20102:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2744.1100.0000 Salaries & Wages Base Salaries & Wages $343,910 Additional hours for Collections staff (totally offset by Museum Assistance Program $11,000 Grant) Total 2744.1100.0000 Salaries & Wages $354,910 2744.1200.0000 Overtime To meet service level / workload Commitments $4,650 Total 2744.1200.0000 Overtime $4,650 2744.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $51,491 benefits such as dental and optical Collections - Additional collections hours to meet corporate insurance standards. $1,210 Total 2744.1400.0000 Employer Contributions $52,701 2744.1900.0000 Uniforms Repair and Replacement of Costumes $2,000 Costumes & protective equipment for volunteers $1,000 Total 2744.1900..0000 Uniforms $3,000 2744.2110.0000 Travel Parking & mileage $3,000 Total 2744.2110. 0000 Travel $3,000 2744.2122.0000 Freight,Express & Cartage Shipment of Artefacts, steam Engines or displays _ $2,000 Total 2744.2122.0000 Freight,Express & Cartage $2,000 2744.2131.0000 Cellular Phones & Pagers Cell phone charges. $1,200 Motorola Radios (Replacement) $500 Total 2744.2131.0000 Cellular Phones & Pagers $1,700 2744.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system $5,970 upgrades Total 2744.2140.0000 Telephones $5,970 2744.2210.0000 Advertising Museum brochure, Artwork, P.M.T.'s posters & printing, display ads - special events, $15,000 local/regional advt. add.new events Total 2744.2210.0000 Advertising $15,000 2744.2211.0000 Tr Shows,Exhib.& Displays Supplies and materials for temporary exhibits and displays, enlargements, lettering, $500 folios Total 2744.2211.0000 Tr Shows,Exhib.& Displays $500 2744.2340.0000 Seminars & Education OMA--Committee Workshop, Honorariums for on site training workshops (volunteers) $800 Defibrillator Training & Certification $1,000 Chain Saw Training (Health & Safety) $600 <Deleted by TJQ> _ ($1,400) Total 2744.2340.0000 Seminars & Education $1,000 2 City of Pickering 2010 Approved Final Background Information 2744 Museum Run Date : 4/14/2010 2:38 PM _ Report Name: 2010 Background Current 2010 BUDGET 2744.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $10,392 insured and higher replacement costs. Total 2744.2370.0000 Insurance Premium _ $10,392 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Very Important Volunteer Night and Appreciation Event to cover food, entertainment & $2,700 awards for volunteers, Roast event/Volunteer Appreciation Night Hotel Grand Opening _ $2,500 Total 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $5,200 2744.2395.0000 Memberships York-Durham Association of Museums & Galleries $25 Canadian Museum Association $91 Ontario Museum Association $100 Ontario Historical Society $63 Canada's National History Society $28 Culinary Historians Membership $30 HIGH FIVE Quality Assurance Program $1,600 Total 2744.2395.0000 Memberships $1,937 2744.2399.0000 Outside Agency Services Gas and Steam Barn area plus restoration projects $4,200 Security patrol services (12 x $380) $4,320 Base Hospital Support Defibrillation Program $1,800 Fire & Security Alarm Monitoring $4,000 Defibrillator monitoring contract $360 Total 2744.2399.0000 Outside Agency Services $14,680 2744.2435.0000 Building Repairs & Maintenance Daily maintenance supplies and materials for building repairs $6,820 Environmental monitoring & water treatment $4,200 Routine plumbing and electrical services and repairs $4,200 General building repairs $6,600 Pest Control $3,500 Total 2744.2435.0000 Building Repairs & Maintenance _ $25,320 2744.2457.0000 Vehicle - Repairs & Maint Vehicle-Repair and Maintenance _ $1,500 Total 2744.2457.0000 Vehicle - Repairs & Maint $1,500 2744.2478.0000 Misc.Equipment Repairs & Daily maintenance supplies and restoration for Steam Barn equipment & Woodwrights $5,000 Total 2744.2478.0000 Misc.Equipment Repairs & $5,000 2744.2480.0000 Antiques-Repairs & Maint Conservation & Restoration Materials, On going repairs and restoration of artefacts in $5,000 Collection (Offset by increase in Museum Operating Grant) Total 2744.2480.0000 Antiques-Repairs & Maint $5,000 2744.2482.0000 Grounds Upkeep Annuals, perennial, seeds, vegetable plants, limestone for pathways and calcium $500 chloride for driveway Total 2744.2482.0000 Grounds Upkeep $500 2744.2678.0000 Misc Equipment Rentals City of Pickering 2010 Approved Final Background Information 2744 Museum Run Date: 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Storage Units _ $3,055 Total 2744.2678.0000 Misc Equipment Rentals $3,055 2744.5300.0000 Stationery & Office Suppl General office supplies $1,500 Total 2744.5300.0000 Stationery & Office Suppl $1,500 2744.5320.0000 Program Supplies On Site Program Supplies $5,000 Total 2744.5320.0000 Program Supplies $5,000 2744.5340.0000 Supplies - Spec.Events/Ba Volunteer Workshops $1,000 Settler Trail $500 Steam up $2,000 Children's Event $1,500 Whodunit $500 Spirit Walk $1,500 Fall Family Festival $2,000 Christmas in the Village $1,500 General Events Supplies $900 Seedy Saturday $100 Total 2744.5340.0000 Supplies - Spec.Events/Ba $11,500 2744.5345.0000 Antique Purchases Reproduction items for programming Artefacts for the Collection _ $600 Total 2744.5345.0000 Antique Purchases $600 2744.5400.0000 Gift Shop/Plaques Retail Merchandise for Gift Shop $2,500 Display and Sales Supplies (offset by increase in Gift Shop revenue) $1,500 Total 2744.5400.0000 Gift Shop/Plaques $4,000 2744.5520.0000 Utilities - Gas Based on 2009 estimated actuals and usage $4,400 Total 2744.5520.0000 Utilities - Gas _ $4,400 2744.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals $8,500 Total 2744.5530.0000 Utilities - Hydro $8,500 2744.5540.0000 Utilities - Oil To purchase fuel for the heater in the schoolhouse $816 Total 2744.5540.0000 Utilities - Oil $816 2744.5900.0000 Gas, Oil, Tires Etc. Gas, oil & tires $870 Total 2744.5900.0000 Gas, Oil, Tires Etc. _ $870 2744.5902.0000 Misc. Equipment Gardening supplies $500 Metal shelving for collections $1,500 Heavy duty capacity refrigerator - funded by donation from OPG _ $2,500 Total 2744.5902.0000 Misc. Equipment _ $4,500 Total. _ $558,701 293 i City of Pickering 2010 Approved Final Background Information 2744 MUSeUrl1 Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Total Expenses $558,701 Revenue 1610.2744.0000 Federal Museum Job Dev. G Young Canada Works Program ($8,000) Museum Assistance Program Grant ($11,000) Total 1610.2744.0000 Federal Museum Job Dev. G ($19,000) 1623.2744.0000 Ont Grant -Museum Museum Operating Grant _ ($39,000) Total 1623.2744.0000 Ont Grant - Museum ($39,000) 2744.9910.0000 Gift Shop Retail purchases: Jan/ June ($1,000). July/ August/Sept ($2,500) Oct./ Nov./Dec. ($2,000) Total 2744.9910.0000 Gift Shop ($5,500) 2744.9915.0000 Snack Bar Gift Shop Snack Bar ($350) Tea Room (sp. events & weekends) ($650) Total 2744.9915.0000 Snack Bar ($1,000) 2744.9920.0000 Admissions - Public & Edu Admissions during Special Events ($5,000) On Site Education Programs for Spring ($38,000) On Site Education Programs for Fall ($38,000) General Admissions & Kids in the Village ($5,000) Spirit Walk ($3,000) Total 2744.9920.0000 Admissions - Public & Edu ($89,000) 2744.9933.0000 Rentals - Mtg. Room/Publi Rentals--various supplies / artefacts ($3,000) Weddings in the church 10 @ $200 ($2,000) Film/ Photography Rental , (3 Rentals) ($2,000) Redman House Rentals ($1,000) Total 2744.9933.0000 Rentals - Mtg. Room/Publi ($8,000) 2744.9955.0000 Programs Outreach Programs ($6,832) Public workshops & programs _ ($10,583) Total 2744.9955.0000 Programs _ ($17,415) 2744.9977.0000 Donations 'Memberships / individuals ($1,000) OPG - donation for refrigerator _ ($2,500) Total 2744.9977.0000 Donations ($3,500) 2744.9990.0000 Other Revenue Program Sponsorship _ ($3,000) Total 2744.9990.0000 Other Revenue ($3,000) City of Pickering 2010 Approved Final Background Information 2744 Museum Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Total. ($185,415) Total Revenues ($185,415) Net Expenses $373,286 29-5 i City PJLI-JL Planning & Development Department 2010 Overview January 2010 Planning & Development Department ® - - i The provision of planning, building and development services, which promote and contribute to a healthy environment, society and economy, and responsible development and consumption. 201:0, - - - Sustainable Pickering • continue to incorporate the principle of sustainability into the Department's way of doing business, including promotion and refinement of the Sustainable Neighbourhood Development Guidelines and commencement of Seaton sustainability performance measures and benchmarks • in conjunction with the Office of Sustainability, complete a Downtown Intensification Strategy as part of the broader Downtown Program, including visioning and consultation processes Duffin Heights • complete processing of submitted draft plans of subdivision and zoning by-law amendments, and continue working with the landowners to be development ready • initiate zoning standards for the mixed use corridor lands within Duffin Heights • coordinate preparation of architectural control guidelines in consultation with landowners Seaton • pursue the City's planning interests through participation on the various Provincial, Regional and landowner studies underway for Seaton • complete the Neighbourhood Planning Review for Seaton Official Plan Review • redesign the work program to include a sustainability focus, launch the consultation program, and complete the amendments related to Planning Act changes/Provincial Policy Statement. 9 commence the Environment/Countryside amendment Planning & Development Department 1 1-•. - : - - • Legislation • continue Provincial Growth Plan implementation, including Council adoption of the intensification amendment to the Pickering Official Plan Application Processing • establish a City protocol for-processing Cell Tower requests in compliance with Federal regulations • in consultation with MMAH, develop a model for municipal performance reporting of building permit processing costs and timeframes • achieve a 90%o success rate in processing building permit applications within provincial timeframes • continue processing and working with developers to ensure intensification projects are processed in a timely manner and are at an appropriate level of sustainability Process Improvements • issue site plan approval manual • review opportunities for the introduction of form based zoning • develop additional functionality to the corporate GIS to the benefit of the Corporation • initiate a monitoring report respecting the success of.the Liverpool Road Waterfront Node Official Plan policies and guidelines, and recommend actions that maybe required as a result of the report • complete standardized letters, process, and, resources for mandatory pre-consultations • establish a call forward system for the conducting of site inspections and review of lapsing letters of credit for development sites with site plan approval (interim process until such time as the Finance Department initiates the AMANDA LC Module) • in consultation with the City Clerk and a qualified consultant, develop a heritage plan to more effectively manage the City's heritage resources and more efficiently process heritage approvals I Planning & Development Department Internal • taking over the corporate responsibility for heritage from the Clerk's Division; developing staff in area of heritage • applying staff resources in the areas of greatest strategic importance to the Corporation, balanced against other necessary and desirable activities • participating at appropriate and necessary levels in key planning and development initiatives and projects affecting the City • utilization of the City's Geographic Information System in planning analysis • continue to implement corporate geographic information system functionality for map, property data and aerial photo viewing of the Corporate Intranet and Internet • continue implementation of Records Management policies • retain qualified staff during this period of limited development • succession planning for senior staff/filling Manager, Development Review • review the skill set of staff to ensure their functions are reflecting the best opportunity for the Department and prepare for succession planning External • determining which planning activities the Department shall undertake given the increase demand for planning services (by Council, ratepayer associations, development industry, and the public), in a climate of budget restraint • meeting the increased demand for more timely study completions, development review and approvals given the increased complexity in the regulatory environment and broadened planning powers • being selective in determining which planning initiatives of outside agencies (i.e. environmental assessments, watershed studies, etc.) the Department will be involved in CO N F c u~ ~ v O U p O 7 I- c E " L ° z m E c o d C ~D mp om N E Y a) ZZ a C-~ L) L U N~ a ytn d a aw U, LL = a 1- CL c C ~cd ° m c i _ :D 2 C7 m V E ~ V E a d m E- C.lt F-- c E C c O .o ,0 5 m E cLL CL V D T c c .0 U. LL C c 7 6 ~O O c'c ° v w o Z Z a p Q ~O c U aa) E N O f- 0 F o r EN a W T N LL o f o U CL Z ° > o > p o O ,-U me m d c m 11 U) LL .1 d) o 6 > -Fu -0 > O O L F C 7 a) n c 1: CL V fa Q •V Q v ~ C C c c v i Q ~ N L U/ W 0 CL C. .e C-) o 0 7 7 > C > C 7 A O a E z CL E o v a) Q LL U. LL V) ca LL U e!S Q) 61 N 7 o E c z u z O ots . CL N o L) E a~~ - -'Z °o E a j O L c my °y aU) a`) o` m `o a) E x + N i+ CL o 5 o c c u U) v ~n o O d m N nc °c -cmm ~ O N o - U. m0 m a Y o x 0v cv mCL m N > - L 2 0 a~ w E o e N c 2F V a> U> o co in ~ 0 N d cu U O Q y in 06 N C In a L O E CL O E U CL a ` L_ LL a LL LL 0 EL N d z a) a/ C c OIV _R C c ' C O d a7 - ma a ~ a o 'V C y i t O F \ S~ II LL y Z LL LL LL LL LL d N ? N N c CL N d ~•c- ~E as cc c c , c CL r_ o a E a -c° r i o a = a a N U ` N ° a o in 0 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM Planning & Development Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INCJDEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010~* 1 2010 2011 EXPENDITURES 1100 Salaries & Wages $2,328,112 $2,616,939 $2,650,247 $127,458 $2,777705 4.81% $2,778,40 1200 Overtime $56,874 $41,774 $40,600 ($300) $40,300 -0.74% $40,600 1400 Employer Contributions $533,956 $599,257 $616,019 $44,629 $660,648 7.24% $685,730 1800 Conferences $820 $5,362 $9,010 ($6,110) $2;9001 -67.81% $10,700 $2,200- o.oo°° $2,4% 0 1900 Uniforms $1,307 $1,593 $2,200 $0 2110 Travel $24,947 $21,157 $28,400 ($800) $27600 -2.82% $31,850 2131 Cellular Phones_ & Pagers $5,390 $6,075 $6,250 $2,640 $8,890, 42.24% $8,35 2140 Telephones $22,385 $22,044 $19,764 ($825) $18,939 x:17% $20,360 2210 Advertising $0 $209 $500 _$0 $500 0.00% $500 2220 Subscription & Publications $3,878 $3,515 $5,200 ($200) _ $5-000 -3.85% $5,20 2320 Property & Dev. Control Expenses $11,816 $8,662 $8,000 $2,000 $10,000 25.00% $10,000 2340 Seminars & Education $8,697 $3,598 $12,180 $1,060 $_1.3,240 8.70% $12,200 2370 Insurance Premium $31,380 $30,316 $32,529 $4,171 $36,70.0 12.82% $40,370 2371 Ins. Deductible $1,000 $1,000 $2,000 $0 $2000 0.00% $4,00 2392 Consulting & Professional $161,309 $179,486 $652,970 $658,471 $1,311,441 100.84% $1,115,000 2394 Recpt, Prom & Sp Events $736 $372 $1,600 ($100) $1,500 6.25%° $1,70 2395 Memberships $10,476 $10,404 $14,795 ($430) $14,365 -2.91% $15,025 2396 Photo, Mapping, Printing. $16,144 $6,307 $11,500 $12,500 -$24,000 108.70%° $12,500 2407 Roads Repair & Mtce $21,229 $15,867 $20,000 $5,000 $25,000 25.00% $25,000 2457 Veh - Repairs & Maintenance $5,012 $3,333 $6,000 $0 $6,000 0.00% $6,00 2478 Misc Equip Repairs $0 $679 $1,600 $0 $1_,600 ' 0.00% $1,60 2635 Building Rentals $200 $0 $300 $0 $300 0.00% $306 2678 Rental Misc Equip $3,319 $6,664 $11,800 ($5,100) _$6,700 43.22% $7,00 5300 Stationery & Office Supplies $17,240 $18,824 $18,000 ($500) $17500 -2.78% $18,500 5302 Forms $886 $194 $1,000 $0 $1 000_ - 0.00% $1,00 5900 Gas, Oil Tires - $4,708 $2,503 $5,300 $0 $5,300' 0.00% $5,35 5902 Misc. Equipment $743 $241 $1,650 $0 0.00% $1,65 Total EXPENDITURES $3,272,562 $3,606,378 $4,179,414 $843,564 2 20.18% $4,861,29 REVENUES 1416 Sale of Services Agreements ($48,909) ($39,062) ($46,500) $11,500 35000) -24.73% ($35,000) 1429 Sale of Serv-Dev Cntrl ($109,367) ($90,184) ($78,500) ($6,500) ($85,060) 8.28% ($90,000) 1460 Sale of Serv_ Plan Admin ($3,431) ($2,503) ($3,000) $1,000 $2,000) 33.33% ($2,000) 1461 Sale of Serv - Plan Appl ($438,742) ($179,348) ($154,625) $2,525 152`100 -1.63% ($150,000) 1517 Licenses & Permits ($614,756) ($668,764) ($550,000) ($250,000) 800 000 45.45% ($900,000) 1610 Federal Grant _ $0 $0 $0 $0 0 0.00% $0 1911 Trans. from Continuing Studies Res. ($92,004) ($131,396) ($386,620) $102,733 4283,887, -26.57% ($240,870) 1920 Transfer from _Reserve Fund $0 ($21,336) $0 ($48,000) 48000 0.00% _$0 9990 Other Revenue ($40,564) ($50,611) ($111,350) ($776,204) $887 554} 697.08% ($753,068) 9990 Other Revenues ($16,704) ($13,525) ($20,000) ($5,000) L$25000 25.00% ($25,0_00) 9995 Misc Rev $0 $0 $0 ($4,000) 4 0.00% $0 Total REVENUES ($1,364,477) ($1,196,729) ($1,350,595) ($971,946)' 71.96% ($2,195,938) Net $1,908,085 $2,409,649 $2,828,819 $128,382 $2,700,437 -4.54% $2,665,352 CITY:OF ....CK:EfiiN DEVEG PMENl DER RTMENT RLANNING.& ........Q A..................................................... F:MR R 1MGREASES/ DECREASES Item Amount Explanation 1100 Salaries & Wages $ 127,458 Increase in salaries and wages mainly due to annual contractual obligation. 1200 Overtime (300) Decrease based on planned 2010 activities. 1400 Emp. Contributions 44,629 Increase in benefits are due to: 1. Annual increase for health care benefits such as dental and optical. 2. Higher salary costs translates into additional costs for OMERS. 1800 Conferences (6,110) Decrease reflects CAO direction regarding conferences. 2110 Travel (800) Decrease is due to 2009 experience. 2131 Cellular Phones & Pagers 2,640 Increase due to two additional air cards purchased for building services rugged laptops. 2140 Telephones (825) Annual review of monthly line charges and renegotiation of contract, translates into lower costs. 2220 Subs & Pubs (200) Decrease is due to discontinuation of two subscriptions. 2320 Prop. Develop Crtl 2,000 Increase is due to anticipated development activity in 2010. 2340 Seminars 1,060 Increase is due to three additional staff being trained on Adobe InDesign. 2370 Insurance Premium 4,171 Increase is attributable to higher replacement value of insured assets. 2392 Consulting 658,471 Please reference detailed explanation sheets. 2395 Memberships (430) Decrease is due to reduction in membership costs in building services. 0 I i .......CITY OF. PI.. KKR. N . a . P... NTDE ARTMENT: PLANNINCy:& DEVELO . ME . . . . . . . : : REASES .:S[JMIVIARY.OF IV~AJOR:INCRE~4SE5f(DfG.. ) . . . Item Amount Explanation 2396 Photo, Mapping & Print. 12,500 Increase is due to cost of Orthophotography project. 2407 Roads Repair & Mtce 5,000 Increase is due to anticipated 2009 activity. 2678 Rental Misc Equip. (5,100) Decrease is due to annual payment of 5 year Teranet land parcel contract with the Region. 5300 Stationary & Office Sup. (500) Decrease is due to 2009 experience. Total Changes $ 843,564 3 03 I... CITY: O:F: PIGKER NG . 2010 FLANNING:&:DEVELOPtVIEC4T: DEPARTMEN EXPLA-NAT(ON OF:REYrNUE:CHANG15S REVENUE (INCREASES) / DECREASES Item Amount Explanation 1416 Sale of Serv - Agreements $11,500 Decrease is due to anticipated reduction in development activity in this specific area. 1429 Sale of Serv - Devlop Cntrl (6,500) Increase is due to anticipated increase is development activity. 1460 Sale of Serv -Plan Admin 1,000 Decrease is due to 2009 experience as more information is available to public on the City's website. 1461 Sale of Serv -Plan Appl 2,525 Decrease is due to anticipated projected activity. 1517 Licenses & Permits (250,000) Increase due to anticipated construction activity. 1911 Trans. From Cont. Studies 102,733 Decrease is due less continuing projects carrying over into 2010. 1920 Trans. From Reserve Fund (48,000) Increase is due to transfer of 2009 funds for the Official Plan Review. 9990 Other Revenue (776,204) Increase is due to amount of developer funded projects. 9990 Revenues (5,000) Increase is due to provision for curb cuts, newspaper pads and sidewalk repairs (fully offset by charges to developer). 9995 Misc Revenues (4,000) Increase is due to establishment of new account for expenditures to be recovered from development. Total Revenue Changes ($971,946) 304 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2610 Plan & Develop - Admin Report Name: 2010&2011 ReAsedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC.' BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $657,872 $706,263 $695,132 $39,9171 735,049 5.74% $735,049 1200 Overtime $362 $178 $1,000 ($300)', 700 -30.00% $1,00 1400 Employer Contributions $155,946 $166,792 $169,520 $11,335 $180855 6.69% $188,090 1800 Conferences $95 $1,263 $1,500 ($1,400) 100 -93.33% $1,70 1900 Uniforms $136 $50 $0 $0 0 0.00% $0 2110 Travel $382 $240 $800 ($300)' 500 -37;50% $600 2131 Cellular Phones & Pagers $431 $431 $450 $0', $450 0.00% $450 2140 Telephones $6,029 $4,812 $4,314 ($192)', 4122 -4.45% $4,440 2210 Advertising $0 $209 $500 $0 $500 0.00% $500 2220 Subscription & Publications $2,789 $3,119 $4,000 $01, $4.0 0_0 0.00% $4,00 2320 Property & Dev. Control Expenses $11,816 $8,662 $8,000 $2,0001, $10,000 25.00% $10,000 2340 Seminars & Education $2,556 $160 $800 $2,5501 $3x350 318.75% $1,00 2370 Insurance Premium $5,777 $6,044 $6,142 $84111 $6,983 13.69% $7,681 2394 Recpt, Prom & Sp Events $646 $353 $1,400 ($100)11 300 -7.14% $1,500 2395 Memberships $857 $776 $1„190 $601 $1250 5.04% $1,256 2396 Photo, Mapping, Printing $16,144 $6,307 $11,500 $12,500 $24.000 108.70% $12,506 2635 Building Rentals $200 $0 $300 $0 $300 0.00% $300 2678 Rental Misc Equip $3,319 $6,664 $11,800 ($5,100) $6 700 4122% $7,00 5300 Stationery & Office Supplies $16,393 $17,318 $16,500 ($500) $16,000 -3.03% $16,500 5302 Forms $0 $0 $500 $0 500 0.00% $506 5902 Misc. Equipment $0 $0 $300 $0, 0.00% $300 Total EXPENDITURES $881,7501 $929,6401 $935,6481 $61,311 6.55% $994,360 REVENUES 1416 Sale of Services - Agreements ($48,909) ($39,062) ($46,500) $11,500 35000 -24.73% ($35,000) 1460 Sale of Serv - Plan Admin ($3,431) ($2,503) ($3,000) $1,000 ($2,000) -33.33% ($2,000) 9995 Misc Rev $0 $0 $0 ($4,000)', 0.00% . $0 Total REVENUES ($52,340) ($41,565) ($49,500)1 $8,500' -17.17% ($37,000) Net $829,410 $888,075 $886,148 $69,811 $955,959 7.88% $957,360 City of Pickering 2010 Approved Final Background Information 2610 Plan & Develop Admin Run Date: 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2610.1100.0000 Salaries & Wages Base Salaries & Wages $735,049 Total 2610.1100.0000 Salaries & Wages $735,049 2610.1200.0000 Overtime To meet service level/workload commitments $700 Total 2610.1200.0000 Overtime $700 2610.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $180,855 benefits such as dental and optical Total 2610.1400.0000 Employer Contributions $180,855 2610.1800.0000 Conferences OPPI Conference--Director in Guelph, ON--Registration, meals and accommodations $1,500 <Deleted by TJQ> ($1,500) ESRI Regional User Conference--Supervisor, ISS in Toronto, ON $100 Total 26101800.0000 Conferences $100 2610.1900.0000 Uniforms 2610.2110.0000 Travel Parking & mileage $500 Mileage - OPPI Conference in Guelph, ON (240km return) $150 <Deleted by TJQ> ($150) Total 2610.2110.0000 Travel $500 2610.2131.0000 Cellular Phones & Pagers Pager Charges $450 Total 2610.2131.0000 Cellular Phones & Pagers $450 2610.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system $4,122 upgrades. Total 2610.2140.0000 Telephones $4,122 2610.2210.0000 Advertising Public meetings regarding various studies & notification of city-initiated zonings & $500 official plans Total 2610.2210.0000 Advertising $500 2610.2220.0000 Subscriptions & Publications Planning $3,000 Development Control $1,000 Total 2610.2220.0000 Subscriptions & Publications $4,000 2610.2320.0000 Property &Dev Cntrl Exp Searching titles, registering documents, filing documents and obtaining transcripts. $10,000 Costs offset Teraview Receivables: Acct# 2610.9995. Total 2610.2320.0000 Property & Dev Cntrl Exp $10,000 2610.2340.0000 Seminars & Education General Education Assistance $500 Administrative Assistant seminar/course $300 Adobe InDesign Training (Three Staff) $2,550 Total 2610.2340.0000 Seminars & Education $3,350 306 i City of Pickering 2010 Approved Final Background Information a M 2610 Plan & Develop - Admin Run Date: / Report Name: 20110 Background Current 2010 BUDGET 2610.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $6,983 insured and higher replacement costs. Total 2610.2370.0000 Insurance Premium $6,983 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Refreshments for public planning meetings/workshops and promotional situations $800 Development Control--Host Utility Coordination Meeting--approximately 20 people $300 Information & Support Svcs--Host Durham GIS Group Meeting $200 Total 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $1,300 2610.2395.0000 Memberships OPPI Full Membership @ $600--Director $600 URISA Ontario $110 URISA International $390 AMANDA Central User Group Annual Fee $150 Total 2610.2395.0000 Memberships $1,250 2610.2396.0000 Photo, Mapping, Printing Film purchases/processing/reproductions from outside organizations for day to day $500 requirements Paragon (printing, laminating, enlargement/reduction) $500 Records Management Scanning $10,000 Orthophotography Data Cost Sharing Agreement with Region of Durham (2nd $13,000 installment on 2008 financial agreement) Total 2610.2396.0000 Photo, Mapping, Printing $24,000 2610.2635.0000 Building Rentals Rental of facilities and payment of security at library when holding public meetings $300 Total 2610.2635.0000 Building Rentals $300 2610.2678.0000 Misc. Equip. Rental Licence agreement with Durham Region for Teranet land parcel information and $6,700 Registered Plans (Year 1 of 5 includes PST) Total 2610.2678.0000 Misc. Equip. Rental $6,700 2610.5300.0000 Stationery & Office Supplies Plotter, supplies, display boards, drafting supplies $3,500 General office supplies $12,000 Development Control--Design Standards Manual--Binders, tabs and spines $500 Total 2610.5300.0000 Stationery & Office Supplies $16,000 2610.5302.0000 Forms Work permits, inspection time sheets--Development Control $500 Total 2610.5302.0000 Forms $500 2610.5902.0000 Misc. Equipment Small office and drafting equipment $300 Total 2610.5902.0000 Misc. Equipment $300 Total. $996,959 Total Expenses $996,959 Revenue ~i City of Pickering 2010 Approved Final Background Information 2610 Plan & Develop Admin Run Date :4/14/20102:38PM . p Report Name: 2010 Background Current 2010 BUDGET 1460.0000.0000 SALE OF SERV - PLAN ADMIN Sale of Services - maps and other planning documents ($2,000) Total 1460.0000.0000 SALE OF SERV - PLAN ADMIN ($2,000) 1610.1416.0000 Sale of Serv - Agreements Development/Sub Division Agreements/Model Homes ($12,000), Site Plan Agreements ($5,000) Amending Agreements/Miscellaneous Agreements/Release of Agreements ($3,000) Part Lot Control By-laws/Unit Fees ($3,000) Miscellaneous Correspondence/Reporting ($5,000) Assumption Release ($3,000) Road Dedication By-law/Closings ($2,000) Deed/Easement Transfer Preparation ($2,000) Total 1610.1416.0000 Sale of Serv - Agreements, ($35,000) 2610.9995.0000 Other Rev (Disb Recov) Revenue recovery from registering documents ($4,000) Total 2610.9995.0000 Other Rev (Disb Recov) ($4,000) Total. ($41,000) Total Revenues ($41,000) Net Expenses $955,959 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2611 Planning Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 5.11% $927,414 1100 Salaries & Wages $651,349 $857,508 $882,322 $45,092 $927.4141 1200 Overtime $45,990 $30,369. $24,500 $0 24.500 0.00% $24,50 1400 Employer Contributions $145,525 $189,343 $191,770 $18,824 $210594 9.82% $218,000 1800 Conferences $175 $1,466 $4,510 ($4,510) U -100.00% $5,00 1900 Uniforms $0 $254 $200 $0 200 0.00% $200 2110 Travel $1,356 $2,011 $1,850 ($350) 1500 18.92% $2,10 2131 Cellular Phones & Pagers $422 $291 $400 $0 0.00%e $400 $aoo 2140 Telephones $6,494 $6,347 $5,695 ($311) $5.384 5.46% $5,87 2340 Seminars & Education $1,852 $1,329 $4,700 $0. $4.700 0.00% $4,700 2370 Insurance Premium $13,756 $13,157 $13,881 $3,198, 17079 23.04% $18,78 2392 Consulting & Professional $134,409 $174,637 $637,970 $658,471 $1,296 441 103.21% $1,100,000 2395 Memberships $5,197 $5,232 $7,200 $260 3.61% $7,500 Total EXPENDITURES $1,006,524 $1,281,944 $1,774,998 $720,674. 40.60% $2,314,471 REVENUES 1461 Sale of Serv - Plan Appl ($438,742) ($179,348) ($154,625) $2,525 0152,100) -1.63% ($150,000) 1610 Federal Grant $0 $0 $0 $0 p 0.00% $0 1911 Trans. from Continuing Studies Res. ($89,004) ($131,396) ($386,620) $102,733• 283 887 -26.57% ($240,870) 1920 Transfer from Reserve Fund $0 ($21,336) $0 ($48,000). 8,000) 0.00% $0 9990 Other Revenue ($40,564) ($50,611) ($111,350) ($776,204)1697.08% $753,068 Total REVENUES ($568,310) ($382,691) ($652,595) ($718,946)1 ($1,371,54111 110.17% $1,143,938 Net $438,214 $899,253 $1,122,403 $1,728 $1,124,131 0.15% $1,170,533 2010 Consulting & Professional Account 2611-2392 Planning & Development Department Total Gross Consulting & Professional Buddget $1,296,441 Less: Funded from 2009 Approved Projects ($283,887) Funded by Landowners . (887,554) Less DC Funding (48,000) (1,219,441) Total Net New Tax Levy $77,000 Planning & Development 2010 Consulting & Professional Budget New City Funded Initiatives 1) Professional/Technical Assistance - General/Urban Design/Heritage $25,000 2) Official Plan Review -Growth Plan Conformity-Professional/Technical Assistance-Precinct 100,000 Reviews, Development Guidelines, Transportation, Environmental Servicing Plan, Stormwater, water and sewer capacity Total - New City Funded Initiatives $125,000 Official Plan Review - Less DC Funding (48,000) Net New Tax Levy $77,000 Continuing City Funded Initiatives from 2009 (funded from 2009 and approved project funding) 3) Development of a Heritage.Plan $23,333 4) Official Plan Review Phase 2 (Bill 51/PPS; Countryside & Environment; General Consultation 168,474 5) Professional/Technical Assistance - Sustainable Development Guidelines 7,825 6) 3D Model of Downtown Pickering 32,295 7) Architectural/Urban Design Specialist (Downtown Intensification in conjunction with O/S) 50,000 8) Downtown Intensification 1,960 Total - Continuing City Funded Initiatives $283,887 Less 2009 Funding 283,887 TOTAL $0 Initiatives Fully Funded by Landowners/Application Fees 9) Seaton - Neighbourhood Planning Review (Gross) 579,435 + 107,048 $686,483 10) Seaton MESP - Technical Review Assistance 200,000 11) Home & Design Centre - Peer Review Urbanmetrics Report 1,071 Total - Initiatives Fully Funded by Landowners/Application Fees $887,554 Less Funding by Landowners/Application Fees 887,554 TOTAL $0 Funding by Landowners $(2.00,000) MESP Seaton (579,435) NPP Seaton Total Consulting & Professional Budget $1,296,441 (1,071) Urbanmetrics Official Plan Review - Less DC Funding (48,000) $780,506 Total Less 2009 Project Funding (283,887) Less Funding by Landowners (780,506) Less Funding by Seaton Application Fees (107,048) (Total Reduction) (1,219,441) 2010 City Cost $77,000 Updated: Feb 9/10 City of Pickering 2010 Approved Final Background Information Run Date: 4/14/0 2:38 20110 Backgrounnd Cu re nM 2611 Planning Report Name: 2010 BUDGET Expenses 2611.1100.0000 Salaries & Wages Base Salaries & Wages $927,414 Total 2611.1100.0000 Salaries & Wages $927,414 2611.1200.0000 Overtime Ontario Municipal Board Preparation $5,000 Priority Projects/Applications $5,000 Resident Mtgs $4,000 Council / Planning Committee Mtgs / Statutory Public Mtgs $9,000 Secretary-Treasurer - Committee of Adjustment - 17 meetings $1,500 Total 2611.1200.0000 Overtime $24,500 2611.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $210,594 benefits such as dental and optical Total 2611.1400.0000 Employer Contributions $210,594 2611.1800.0000 Conferences Ontario Assn of C/A in TBA, ON--3 Days (1 staff) Registration, accommodations and $1,000 expenses OPPI Conference in Guelph, ON--(1 Staff) Registration and meals $2,700 Urban Land Institute Conference--Toronto $650 Municipal Affairs Conference $160 <Deleted by TJQ> ($4,510) Total 2611.1800.0000 Conferences 2611.1900.0000 Uniforms As per the collective agreement $200 Total 2611.1900.0000 Uniforms. $200 2611.2110.0000 Travel Parking & mileage $1,500 OPPI Conference in Guelph, ON - 240km return $150 Ontario Assoc. of C/A Conference in Windsor, ON - 800km return $430 <Deleted by TJQ> ($580) Total 2611.2110.0000 Travel $1,500 2611.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $400 Total 2611.2131.0000 Cellular Phones & Pagers $400 2611.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system $5,384 upgrades Total 2611.2140.0000 Telephones $5,384 2611.2340.0000 Seminars & Education Planner Progression--Education/Training $1,000 Manager/Planner Training - CIP, OPPI, OMM, Insight, Inst of Municipal & Gov't $1,250 Training, AutoCAD/Career Track CPTED--L1 course for 1 Planner: Includes accommodation $850 Canadian Green Building Council Training and LEED $600 Project Mgmt Training--Skill Path $300 City of Pickering 2010 Approved Final Background Information M Run Date: / 2611 Planning Report Name: 20110 Background Current 2010 BUDGET Cdn Urban Institute Breakfast and BILD Roundtable Series--(2 @ $100 each) $200 Durham Region Planners Seminars $500 Total 2611.2340.0000 Seminars & Education $4,700 2611.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $17,079 insured and higher replacement costs. Total 2611.2370.0000 Insurance Premium $17,079 2611.2392.0000 Consulting & Professional 1) NEW - Prof/Tech Assistance - General/ Urban Design/Heritage $25,000 2) NEW - Official Plan Review - Professional/ Technical Assistance-Precinct Reviews, $100,000 Development Guidelines, Transportation, Stormwater, Servicing Capacity for South Pickering 3) FUNDED from Cont. Stud. Reserve- Development of a Heritage Plan $23,333 4) FUNDED from Cont. Stud. Reserve - Official Plan Review Phase 2 (Bill 51/PPS; $168,474 Countryside & Environment; General Consultation; Growth Plan Conformity 5) FUNDED from Cont. Stud. Reserve - Prof/Tech Assistance - Sustainable $7,825 Development Guidelines 6) FUNDED from Cont. Stud. Reserve - 3D Model of Downtown Pickering $32,295 7) FUNDED from Cont. Stud. Reserve - Architectural/Urban Design Specialist $50,000 (downtown intensification in conjunction WOS) 8) FUNDED from Cont. .Stud. Reserve - Downtown Intensification $1,960 9) FUNDED from Landowners 100% - Seaton - Neighbourhood Planning Review $579,435 10) FUNDED from Application Fees 100% - Seaton - Neighbourhood Planning Review $107,048 (Draft Plans/Zoning) 11) FUNDED from Landowners 100% - Seaton MESP - Technical Review Assistance $200,000 12) FUNDED from Landowners 100% - Home & Design Centre - Peer Review of $1,071 Urbanmetrics Report . Total 2611.2392.0000 Consulting & Professional $1,296,441 2611.2395.0000 Memberships OPPI/CIP Full Membership--8 staff @ $600 each $4,800 OPPI/CIP Provisional Membership--3 staff @ $650 each $1,950 Ontario Assn of C/A--2 staff @ $110 each $220 Canada Green Building Council Membership $340 Ontario Landscape Architecture Membership $150 Total 2611.2395.0000 Memberships $7,460 Total. $2,495,672 Total Expenses $2,495,672 Revenue 1461.0000.0000 SALE OF SERV - PLAN APPL Zoning By-law Amendment Applications--(6 @ $5,000) ($30,000) Local Official Plan Amendment Applications--(1 @ $8,000) ($8,000) Draft Plan of Subdivision Applications--(2 @ $10,000) plus $135 per unit fee ($23,500) Draft Plan of Condominium Applications--(1 @ $6,500) ($6,500) C/A Variance Applications-Accessory Structure--(11 @ $200) ($2,200) C/A Variance Applications-Existing Building--(25 @ $350) ($8,750) I City of Pickering 2010 Approved Final Background Information 4/1 Run Date: 0 2:38 20110 Background 4/201 2611 Planning Report Name: Current 2010 BUDGET C/A Variance Applications-Vacant Land--(4 @ $1,500) ($6,000) C/A Variance Applications-Table--(1 @ $200) ($200) Ministers Zoning Order Amendment Applications (Minor) --(2 @ $1,000) ($2,000) Site Plan Apps-Res.Uses (multiple-attached & apt house)--(1 @ $2,500) plus $175 per ($20,000) unit x 100 Commercial Uses--(1 @ $2,500) plus $850 per 2,000m2 ($2,500) Industrial/Other Uses--(2 @ $2,500) plus $500 per 2,000m2 ($6,000) Major Revisions to Approved Site Plans--(3 @ $2,500) ($7,500) Minor Revisions to Approved Site Plans--(10 @ $750) ($7,500) Site Plan Clearance/Conformity/LC Release Report--(2 @ $250) ($500) Compliance Letter for Ministry Licenses ($625) Land Division Comments--(17 @ $700) ($11,900) Land Division Clearance--(19 @ $300) ($5,700) Zoning By-law Holding Removal--(1 @ $2,225) ($2,225) ORM Premium for zoning by-law amendment--(1 @ $500) ($500) Total 1461.0000.0000 SALE OF SERV - PLAN APPL ($152,100) 1911.2611.0000 Trsf frm Res - Planning Funded from Cont Studies Reserve-- (funding from previous year) - Development of a ($23,333) Heritage Plan Funded from Cont Studies Reserve-- (funding from previous year) - Official Plan ($168,474) Review Phase 2 (Bill 51/PPS; Countryside & Environment; General Consultation); Growth Plan Conformity Funded from Cont Studies Reserve-- (funding from previous year) - Prof/Tech ($7,825) Assistance - Sustainable Development Guidelines Funded from Cont Studies Reserve-- (funding from previous year) - 3D Model of ($32,295) Downtown Pickering Funded from Cont Studies Reserve-- (funding from previous year) - Architectural/Urban ($50,000) Design Specialist (downtown intensification in conjunction w/OS) Funded from Cont Studies Reserve-- (funding from previous year) - Downtown ($1,960) Intensification Total 1911.2611.0000 Trsf frm Res - Planning ($283,887) 1920.2611.0000 Trsf frm RF - Planning Funding for City's Official Plan Review ($48,000) Total 1920.261, Trsf frm RF -Planning ($48,000) 2611.9990.0000 Other Rev-Cost Recoveries Seaton - Neighbourhood Planning Review/ MESP - Developer Funded ($579,435) Seaton - Neighbourhood Planning Review - Funded by Application Fees ($107,048) Seaton MESP - Technical review Assistance - Developer Funded ($200,000) Home & Design Centre - Peer Review of Urbanmetrics Report ($1,071) Total 2611.9990.0000 Other Rev-Cost Recoveries ($887,554) Total. ($1,371,541) Total Revenues ($1,371,541) Net Expenses $1,124,131 -J J_ 4 City of Pickering 2010 and 2011 Current Budget Approved Final 2612 Building Services Run Date: 4/14/201012:48 PM 9 Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC.. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $685,174 $698,210 $707,995 $28,713 $736,7110 4.06% $736,708 1200 Overtime $1,359 $1,033 $3,000 $0: 3.000 0.00% $3,00 1400 Employer Contributions $156,441 $162,916 $170,820 $9,783 $180,603 5.73% $187,600 1800 Conferences $550 $2,633 $3,000 ($200)' $2_,800 -0.67% $3,00 1900 Uniforms $849 $1,290 $1,000 $0 1.000 0.00% $1,20 2110 Travel _ $20,337 $17,215 $23,000 $0 $23,000 0.00% $26,006 2131 Cellular Phones & Pagers $2,859 $3,716 .$2,400 $2,640 $5,040 110.00%d $5,00 2140 Telephones $7,512 $7,638 $6,774 ($216) $6.558 -0:19% $6,98 2220 Subscription & Publications $1,089 $396 $1,200 ($200)', $1,0 . 00 -16.67% $1,20 2340 Seminars & Education $3,140 $1,081 $3,000 ($1,500) 1500 -50.00% $3,000 2370 Insurance Premium $6,640 $6,569 $7,385 ($23) $7,362 -0.31% $8,098 2371 Ins. Deductible $1,000 $1,000. $1,000 $0 1 000 0.00% $2,000 2392 Consulting & Professional $8,901 $4,849 $15,000 $0 $15,000 0.00% . $15,000 2394 Recpt, Prom & Sp Events $89 $19 $200 $0 200 0.00% $200 2395 Memberships $3,096 $2,950 $4,755 ($780) 3,975 -16.40% $4,47 2457 Veh - Repairs & Maintenance $293 $666 $1,000 $0 $1:000 0.00% $1,00 5300 Stationery & Office Supplies - $847 $1,506 $1,500 $0 $1500 0.00% $2,000 5302 Forms $886 $194 $500 $0 500 0.00% $50 5900 Gas, Oil Tires $215 $311 $800 $0: _$so0 0.00% $850 5902 Misc. Equipment $22 $130 $500 $0' 0.00% $500 Total EXPENDITURES $901,298 $914,322 $954,829 $38,217 4.00% $1,008,311 REVENUES 1517 Licenses & Permits ($614,756) ($668,764) ($550,000) ($250,000) ($$00,000) 45.45% ($900,000) 1911 Trans. from Continuing Studies Res. ($3,000) $0 $0 $0 0.00% $0 Total REVENUES ($617,756) ($668,764) ($550,000) ($250,000)1 ($800,000) 45.45% ($900,000) Net $283,542 $245,558 $404,829 ($211,783) $193,046 -52.31% $108,311 City of Pickering 2010 Approved Final Background Information Run Date: 4/14/20102:38 PM 2612 Building Services Report Name: 2010 Background Current 2010 BUDGET Expenses 2612.1100.0000 Salaries & Wages Base Salaries & Wages $736,708 Total 2612.1100.0000 Salaries & Wages $736,708 2612.1200.0000 Overtime To meet legislated building permit timeframes $3,000 Total 2612.1200.0000 Overtime $3,000 2612.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $180,603 benefits such as dental and optical Total 2612.1400.0000 Employer Contributions $180,603 2612.1800.0000 Conferences Ontario Building Officials Association (one building official) $1,000 LMCBO Fall Workshop (CBO) $650 LMCBO Spring Workshop (CBO) $650 , Green Building Festival (includes hotel/mileage/registration) $500 Total 2612.1800.0000 Conferences $2,800 2612.1900.0000 Uniforms As per the collective agreement $1,000 Total 2612.1900.0000 Uniforms $1,000 2612.2110.0000 Travel Daily mileage for inspectors $21,000 Mileage/Parking for CBO and Senior Examiner/Inspectors $2,000 Total 2612.2110.0000 Travel $23,000 2612.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $3,000 2 Air Cards for Toughbook Laptops ($50 per month per card) $1,200 2 Air Cards for Toughbook Laptops ($35 per month per card) $840 Total 2612.2131.0000 Cellular Phones & Pagers $5,040 2612.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system $6,558 upgrades Total 2612.2140.0000 Telephones $6,558 2612.2220.0000 Subscriptions & Publications Ontario Building Code Updates and referenced standards applied by building officials $1,000 Total 2612.2220.0000 Subscriptions & Publications $1,000 2612.2340.0000 Seminars & Education Building Code, Health & Safety and Energy Efficiency training programs $1,500 Total 2612.2340.0000 Seminars & Education $1,500 2612.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $7,362 insured and higher replacement costs. Total 2612.2370.0000 Insurance Premium $7,362 2612.2371.0000 Self Insurance Insurance Deductible $1,000 Total 2612.2371.0000 Self Insurance $1,000 ~S i City of Pickering 2010 Approved Final Background Information Run Date: 4/14/2010 2:38 PM 2612 Building $@rVICeS Report Name: 2010 Background Current 2010 BUDGET 2612.2392.0000 Consulting & Professional Professional engineers, building science specialists and environmental consultants $15,000 retained to provide specialized examination and inspection services Total 2612.2392.0000 Consulting & Professional $15,000 2612.2394.0000 Recpt, Prom & Sp Events Host one Durham CBO Meeting $200 Total 2612.2394.0000 Recpt, Prom & Sp Events $200 2612.2395.0000 Memberships Assn of Technicians & Technologists--(2 staff) $500 Ontario Building Officials Assn--(6 staff) $900 Ontario Plumbing Inspectors Assn--(2 staff) $250 Metro Area Code Interpretation Committee--(1 staff) $100 Mechanical Services Advisory Committee--(1 staff) $100 Metro Area Plumbing Advisory Committee--(1 staff) $125 Ontario Assn of Architects--(1 staff) $900 Toronto Area Chief Building Officials Committee--(1 staff) $150 Toronto Area Building Inspectors Committee--(1 staff) $100 American Society of Heating Refrigeration & Air Condition Engineers-ASHRAE--(1 $250 Large Municipalities Chief Building Officials--(1 staff) $150 Professional Engineers Ontario--(1 staff) $250 Ontario Association of Certified Engineering Technologists--(1 staff) $200 Total 2612.2395.0000 Memberships $3,975 2612.2457.0000 Vehicle-Repair & Maintenance Repairs to one Utility vehicle #626--1998 Ford Explorer $1,000 Total 2612.2457.0000 Vehicle-Repair & Maintenance $1,000 2612.5300.0000 Stationery & Office Suppl Custom Legal Size File Folders (template must be revised to accommodate signs and $1,500 other changes in 2009) Total 2612.5300.0000 Stationery & Office Suppl $1,500 2612.5302.0000 Forms Building permits, applications, inspection reports, receipts, stickers $500 . Total 2612.5302.0000 Forms $500 2612.5900.0000 Gas, Oil, Tires, Etc. Gas, Oil, Tires,.etc. $800 Total 2612.5900.0000 Gas, Oil, Tires, Etc. $800 2612.5902.0000 Misc. Equipment Incidental inspection and testing devices $500 Total 2612.5902.0000 Misc. Equipment $500 Total. $993,046 Total Expenses $993,046 Revenue 1517.0000.0000 BUILDING PERMITS 250 apartment units ($275,000) 80 other dwelling units ($250,000) 317 City of Pickering 2010 Approved Final Background Information Run Date: 4/14/0 2:38 2612 Building Services Report Name: 20110 Backgrounnd CurrrentM 2010 BUDGET $20 million ICI ($175,000) Other permits ($100,000) Total 1517.0000.0000 BUILDING PERMITS ($800,000) Total. ($800,000) Total Revenues ($800,000) Net Expenses $193,046 1 i City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2613 Development Control Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2011 EXPENDITURES 1100 Salaries & Wages $328,118 $349,598 $357,998 $13,736 $371:734 3.84% $371,734 1200 Overtime $9,162 $10,194 $12,100 $0 12100 0.60% $12,100 1400 Employer Contributions $75,589 $79,773 $83,309 $4,671 $87,980 5.61% $91,400 1900 Uniforms $322 $0 $1,000 $0 $1,000 0.00% $1,00 2110 Travel $2,285 $1,088 $2,000 $0 2000 0.00% $2,50 2131 Cellular Phones & Pagers $1;679 $1,637 $3,000 $0'' $3,000 0.00% $2,50 2140 Telephones $2,350 $3,247 $2,981 ($106)', $2,875 -3.56% $3,07 2340 Seminars & Education $1,150 $1,028 $3,680 $10 $ 690 0.27% $3,50 2370 Insurance Premium $5,207 $4,547 $5,121 $155! 276 3.03% $5,804 2371 Ins. Deductible $0 $0 $1,000 $01 4000 0.00% $2,00 2392 Consulting & Professional $18,000 $0 $0 $0, $0 0.00% $0 2395 Memberships $775 $896 $1,100 $30, 1130 2.73% $1,20 2407 Roads Repair & Mtce $21,229 $15,867 $20,000 $5,000 $251000 25.00% $25,000 2457 Veh - Repairs & Maintenance $4,719 $2,667 $5,000 $0 $5,000 0.00% $5,006 2478 Misc Equip Repairs $0 $679 $1,600 $0 $1-,600 0.00% $1,60 2678 Rental Misc Equip $0 $0 $0 $0 0 0.00% $0 5900 Gas, Oil Tires $4,494 $2,192 $4,500 $0, $4.500 0.00% $4,500 5902 Misc. Equipment $721 $111 $8501 $850 $0 0.00% $850 Total EXPENDITURES $475,798 $473,525 $505,2391 $23,496; 4.65% $533,758 REVENUES 1429 Sale of Serv-Dev Cntrl ($109,367) ($90,184) ($78,500) ($6,500)'; $85 0, UO) 8.28% ($90,000) 1911 Trans. from Continuing Studies Res. $0 $0 $0 $0 0 0.00% $0 9990 Other Revenues ($16,704) ($13,525) ($20,000) ($5,000) 25.0001 25.00% ($25,000 Total REVENUES ($126,071) ($103,709) ($98,500) ($11,500) 11.68%° $115,000 Net $349,727. $369,816 $406,739 $11,996 $418,735 2.95% $418,758 I 319 City of Pickering 2010 Approved Final Background Information Run Date: 4/10 2:38 2613 Development Control Report Name: 20110 Backgrounnd Cu rentM 2010 BUDGET Expenses 2613.1100.0000 Salaries & Wages Base Salaries & Wages $.371,734 Total 2613.1100.0000 Salaries & Wages $371,734 2613.1200.0000 Overtime . Development Review $2,500 Servicing Inspection $5,500 Confined Space Inspection $500 Maintenance Inspection $1,000 Complaints / Site Visits $2,600 Total 2613.1200.0000 Overtime $12,100 2613.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $87,980 benefits such as dental and optical Total 2613.1400.0000 Employer Contributions $87,980 2613.1900.0000 Uniforms As per the collective agreement $1,000 Total 2613.1900.0000 Uniforms $1,000 2613.2110.0000 Travel City & mileage $2,000 Total 2613.2110.0000 Travel $2,000 2613.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $3,000 Total 2613.2131.0000 Cellular Phones & Pagers $3,000 2613.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system $2,875 upgrades Total 2613.2140.0000 Telephones $2,875 2613.2340.0000 Seminars & Education Confined Space Training $100 General Education Assistance (Road Design-Intensification Training OACETT) $1,000 First Aid/CPR-C Recertification--(4 staff @ $42.50 per person) $170 Subdivision Planning & Design Part 2 - Urban Street Design $420 Advanced Sewer & Watermain Construction Inspection--(2 staff @ $1000 each) $2,000 Total 2613.2340.0000 Seminars & Education $3,690 2613.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $5,276 insured and higher replacement costs. Total 2613.2370.0000 Insurance Premium $5,276 2613.2371.0000 Self Insurance Insurance Deductible $1,000 Total 2613.2371.0000 Self Insurance $1,000 2613.2392.0000 Consulting & Professional 2613.2395.0000 Memberships Assn of Technicians & Technologists--(3 staff @ $200). $600 Ontario Assn of Road Supervisors--1 staff $130 3 C'j City of Pickering 2010 Approved Final Background Information Run Date: 4/14/ 2:38 2613 Development Control Report Name: 20110 Backgrounnd CurrrentM 2010 BUDGET Durham Public Works Assn--1 staff $150 P. Eng Fees $250 Total 2613.2395.0000 Memberships $1,130 2613.2407.0000 Road Maintenance Curb Cuts and Newspaper Pads $25,000 Total 2613.2407.0000 Road Maintenance $25,000 2613.2457.0000 Vehicle-Repair & Maintenance Repairs to four department utility vehicles $5,000 - Total 2613.2457.0000 Vehicle-Repair & Maintenance $5,000 2613.2478.0000 Misc.Equipment Repairs & Maintenance Repairs and annual maintenance to confined space equipment. $1,600 Total 2613.2478.0000 Misc.Equipment Repairs & Maintenance $1,600 2613.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires, etc. $4,500 Total 2613.5900.0000 Gas, Oil, Tires Etc. $4,500 2613.5902.0000 Misc. Equipment Various sundry items such as tape measure, hammers, and picks $850 Total 2613.5902.0000 Misc. Equipment $850 Total. $528,735 Total Expenses $528,735 Revenue 1429.0000.0000 SALE OF SERV-DEV CNTRL General Inspection ($58,500) Revenue from Telecommunication Companies for Municipal Consent & Occupancy of ($7,500) Right of Ways City's component of fees associated with Ministry of Environment & Energy Certificate ($2,000) of Approval for storm sewer installation related to development Provision for overtime chargeback. ($8,000) Pool Fence Permits ($3,000) Topsoil/Fill Permits ($6,000) Total 1429.0000.0000 SALE OF SERV-DEV CNTRL ($85,000) 2613.9990.0000 Other Revenue Curb cuts / Newspaper pads / Sidewalk Repairs ($25,000) Total 2613.9990.0000 Other Revenue ($25,000) Total. ($110,000) Total Revenues ($110,000) Net Expenses $418,735 321 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/141201012:48 PM 2630 Committee of Adjustment Report Name: 2010&2011 ReAsedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $5,600 $5,360 $6,800 $0 6 800 0.00% . $7,50 1400 Employer Contributions $455 $433 $600 $16 616 2.67% $640 1800 Conferences $0 $0 $0 $0', $0 0.00% $1,00 2110 Travel $587 $603 $750 ($150) 600 -20.00% $650 2395 Memberships $550 $550 $550 $0 0.00% $600 Total EXPENDITURES $7,192 $6,946 $8,7001 ($1134)~ $8,566 -1.54% $10,390 Net $7,192 $6,946 $8,700 ($134) $8,566 -1.54% $10,390 ' I City of Pickering 2010 Approved Final Background Information Run 2630 Committee of Adjustment. Report Name: 2010 Background Current 2010 BUDGET Expenses . 2630.1100.0000 Salaries & Wages Honorarium - 5 Members $6,800 Total 2630.1100.0000 Salaries & Wages $6,800 2630.1400.0000 Employee Benefits This item includes mandatory deductions ( CPP., El., EHT.,) $616 Total 263 0.1400.0000 Employee Benefits $616 2630.1800.0000 Conferences Ontario Association of C/A Conference in Windsor, ON $1,000 <Deleted by TJQ> ($1,000) Total 2630.1800.0000 Conferences 2630.2110.0000 Travel C/A Members - 17 meetings @ 51 km per meeting @ $.53/km $500 C/A Members - Site Visits - 200km @ $.53/km $100 Ontario Association of C/A Conference in Windsor, ON - 800km return $450 <Deleted by TJQ> ($450) Total 2630.2110.0000 Travel $600 2630.2395.0000 Memberships Ontario Assn of C/A - 5 Members @ $110 each $550 Total 2630.2395.0000 Memberships $550 Total $8,566 Total Expenses $8,566 Revenue Total Revenues Net Expenses $8,566 I 323 City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2743 Heritage Pickering Report Name: 2010&2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2010 2010 2011 EXPENDITURES 1100 Salaries & Wages $0 $0 $0 $0 0 0.00% $0 2110 Travel $106 $0 $150 $1,3501 $1,500 900.00% $500 2210 Advertising $0 $0 $0 $0 $0 0.00% $0 2220 Subscription & Publications $0 $0 $100 $0 100' 0.00% $100 2340 Seminars & Education $0 $266 $500 ($100) $400 -20.00%e $500 2392 Consulting & Professional $2,160 $0 $250 $4,750 $5,000 1900.00% $8,000 2394 Recpt, Prom & Sp Events $193 $101 $250 $50 300 20.00% $500 2395 Memberships $60 $120 $100 ($20) j 80 20.00% $100 2396 Photo, Mapping, Printing $65 $1,485 $250 $0' $250 0.00%0 $250 5300 Stationery & Office Supplies $175 $246 $150 $0 150. 0:00% $156 5400 Gift Shop Plaques $637 $310 $1,200 ($200) $1 0U0 -16:67% $1,500 5902 Misc. Equipment $0 $698 $1,000 ($1,000)1 $0 -100.00% $250 Total EXPENDITURES $3,396 $3,226 $3,950 $4,830 122.28% $11,850 Net $3,396 $3,226 $3,950 $4,830 $8,780 122.28% $11,850 i III -3 2 4 City of Pickering 2010 Approved Final Background Information 2743 Heritage Pickerin Run Date : 4/14/2010 2:38 PM 9 Report Name: 2010 Background Current 2010 BUDGET Expenses 2743.1100.0000 Salaries & Wages 2743.2110.0000 Travel Parking & mileage $1,500 Total 2743.2110.0000 Travel $1,500 2743.2210.0000 Advertising 2743.2220.0000 Subscriptions & Publications Publications related to heritage activities; 1 subscription to heritage matters $100 Total 2743.2220.0000 Subscriptions & Publications $100 2743.2340.0000 Seminars & Education Education Seminars for members $400 Total 2743.2340.0000 Seminars & Education $400 2743.2392.0000 Consulting & Professional Consultations for designations, promo materials, heritage review assistance $8,000 <Reduced by TJQ> ($3,000) Total 2743.2392.0000 Consulting & Professional $5,000 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Designation events ( 3 @ approximately $170.00) $500 <Reduced by TJQ> ($200) Total 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $300 2743.2395.0000 Memberships Annual fee for Community Heritage Ontario Chairperson $80 Total 2743.2395.0000 Memberships $80 2743.2396.0000 Photo, Mapping, Printing General printing $250 Total 2743.2396.0000 Photo, Mapping, Printing $250 2743.5300.0000 Stationery & Office Suppl General office supplies, training supplies, & name tags $150 Total 2743.5300.0000 Stationery & Office Suppl $150 2743.5400.0000 Gift Shop/Plaques Plaques for designated properties (three @ $300) $1,000 Total 2743.5400.0000 Gift Shop/Plaques $1,000 2743.5902.0000 Misc. Equipment Total . $8,780 Total Expenses $8,780 Revenue Total Revenues Net Expenses $8,780 325 j Citq o~ tlt~il H PICKERING PICKERING PUBLIC LIBRARY BOARD 2010 BUDGET 326 PICKERING PUBLIC LIBRARY LEADERSHIP VISION The Pickering Public Library will be the cornerstone of a great community. We exist to enrich and inspire the lives of all our residents, bridging people, ideas, and cultures with openness and respect. Pickering Public Service Priorities: • Residents satisfy their interest in, and appetite for, information about popular cultural and social trends, and enjoy enriching and creative recreational experiences. • Residents meet to build connections with their community both local and digital • Residents pursue opportunities for learning and skill-development throughout their life • Residents obtain the information needed to make informed decisions about their personal, family, civic and professional lives • Residents pursue opportunities for personal and business economic growth • Residents know and better understand personal and community heritage 2010 LIBRARY GOALS AND OBJECTIVES • Continue membership campaign to increase active membership. While over half of the community (50,000 residents) are active library card holders, library services represent an opportunity and benefit for all residents, especially during tough economic times. Last year's membership campaign resulted in a 10% increase in membership as well as a 10%increase in circulation. • Ensure student success by promoting knowledge of Library's curriculum based resources which are available online 24/7, teachers' resource collections, the Battle of the Books program, as well as through the afterschool WiseGuys homework club. • Improve and maintain library buildings as a public commons. Improve partnership development and the development of social capital - bridges between people, ideas and cultures. • Support the growth of a knowledge based economy, by focusing on early literacy, digital skills development, diversity and the development of a strong cultural infrastructure. • Continue to anticipate and respond to changes in the community, such as changes in demographics, the economy and technology, through innovative programs and services. In 2010, this means expanded senior and teen programming and collections along with a continuing development of our downloadable collection. 327 PICKERING PUBLIC LIBRARY 2010 CHALLENGES AND OPPORTUNITIES INTERNAL • Continue to address challenge of updating and reviewing services to remain efficient, effective and competitive within budgetary constraints, focusing mainly on Central and Petticoat branches. 2010 service review will involve a reallocation of staffing resources from inside the Library to outside the Library and within the community, and online to provide more library services in a digital format. • Begin a new strategic planning cycle which begins with a formal community needs assessment and ends with a new four year service plan approved by the Board. • Develop achievable initiatives for maintaining and developing Library facilities based on ten year Facilities Plan. • Ensure a successful Board transition through effective recruitment and training. • Continue to work collaboratively with all City of Pickering departments whenever appropriate to further develop an effective integration of service delivery.. In 2010 we will explore further .opportunities with Culture and Recreation to develop a Museum Pass program for Library members similar to the Culture Passes available in the City of Toronto. In addition, the Library will be working with the City's Accounting Services Department to develop efficiencies in our accounting practices. EXTERNAL • Support growing youth demographic in Pickering by providing meaningful volunteer opportunities, along with programs, collections, and services that are geared to the youth in our community. • Expand and explore opportunities with local, regional and other community agencies for mutual capacity building in serving the City of Pickering. 2010. opportunities include Durham West Arts Centre, Community Development Council Durham, CNIB, and the Youth Centre. • Respond to the changing economic environment by assisting the community to retool itself for a 21 st century economy. This retooling involves a focus on literacy and numeracy for all ages, creative problemsolving, and digital skills. • Support student success through increased partnerships with local schools to enhance reading proficiency and information literacy. Investigate ways of serving schools as they implement the "Our Best Future" model which involves full-day kindergarten and after-school programs. 328 PICKERING PUBLIC LIBRARY 2010 OPERATIONAL IMPROVEMENTS EFFECTIVENESS Improved online presence will be achieved in 2010, through the following initiatives: Improved website Improved catalogue Expanded virtual collections Integration of social software Online payment options Improved outreach will be accomplished in 2010 by: Community outreach events aimed at expanding our digital archives Expanded outreach to schools Improved service to disabled clients, possible through our: CNIB partnership Accessible website Increased VLS service to those who are homebound due to disabilities. ENHANCED SERVICES TO PUBLIC ACHIEVED WITHIN EXISTING RESOURCES: • Grant awards will continue to allow the Library to make significant enhancements in digital services in 2010 - allowing the public to use library workstations for video and photo editing, web site creation and downloading programs and media files to portable devices. • Grant awards will continue to allow the Library to create meaningful jobs for students. • Partnership with Bibliocommons will allow the Library to upgrade its catalogue at no cost in 2010 Grant award from the Ministry of Culture will allow the Library to upgrade its connectivity to fibre optics in 2010 at no additional cost to the Library. EFFICIENCY • Ongoing redeployment of staff for improved service and greater cost-effectiveness) • Additional electronic resources with unlimited access are being added at less cost than print editions, encouraging more access and use. • New Debt Collection module and additional automatic release plans for library materials will free up staff for customer service. • Online payment will result in convenience for clients and perhaps a more timely payment of late fees. ECONOMY • In 2010, the Library will be awarded over $191,000 in provincial grants, many obtained through a competitive process. The Library has been successful in obtaining almost $400,000 in competitive grants over the last six years. These one-time grants cannot be used for standard 3 Library operations, and have been essential in allowing the Library to move forward in service and collection development without extra cost to the community. • We continue to expand access to and improve the content of licensed electronic products with no increase in costs. In 2010, we will add Overdrive - a product which adds a substantial number of downloadable resources to our website. 330 L ZLL ~ O a v n m U ~.m R NLLmW dLLa3 lFi.F Ol oa~ coi~¢Hm¢na R y 'Z n- E~_ L N m co-i s W:r CL~mz c311 uio'ui2 N N' ¢ ¢ ¢ GI ~ m ~ w O d it G h m d h m ~ ~ d v m ► d C O d o d m a w Iq R O H~ ? N Fa. " o O W 61 R `g m N v y" O R G Z R N C N c y o N h U r • N H L M U V U w ~F,LL F~ ma a ' Z a N F a N r F •~G mLLm°0F'~ Fay ~ mcaa dd ow mL°dco c22 IGO I,C u'~ EU~~U ~InY~m EY mUY~ Sc m o~~dU>>vi~F o~ `F: m 5 a U U E ~ O up N d ►hdo Aim U- o m iMMi Q W O m d VO = A ~0 d oa`oi LU r.Or. o Z3 mn m N y Z Z ► Y Q O r,d m W p0 N O y u, ~ i ~ 41 = N v v _ ~ U~FLL N oFFLL Iu0 V R ~ R o c Ofd R C R d u2 W.2 iida aci = Q= O= R i0 Ol y m° m m° m Z n F 01 Y 00 7 Npp`g op EU U) Z Q* V t y LLI -i~?J p rG D:U U a 1 F a _ o 01 v 3 yLL F a F, a N th < ELLayvaaa FpZaa R 7 G o no= yaap _ -Ei R►° Y m e- v E o f -ffi N V O Em~[n SOY JJ~UF O _ a N G] - U " i U BE O Y p p J J m C J ~FL O ► Of D O R ^ N Y O y G~ ~ LL a y c ~ d mLL ZFa F ca a O a~yL <-0 a- N E c h N m 10 01V ~o . Y=om ~n Nm_a f- G L E S R 01 'gym yN ~!o E~~N wYS 'p m y YU) ~Up h N I City of Pickering 2010 and 2011 Current Budget Approved Final Run Date : 4/14/201012:48 PM 2745 Libraries Report Name: 2010 & 2011 Revisedt 2008 2009 2009 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2610 2010 2011 EXPENDITURES 1100 Salaries & Wages $2,777,670 $2,967,954 $2,942,127 $99,875 $3,0420.02! 3.39% $3,029,97 1200 Overtime $992 $1,533 $1,250 $0 $1,250! 0.00%° $1;25 1400 Employer Contributions $582,844 $626,324 $666,451 $31,859 $698,310 4.78% $696,422 1700 Employee Recognition & $0 $3,118 $0 $3,700 $3;700 0.00% .$3,700 ($11,095)- -200 -13:20% $8,30 1800 Conferences _ $4,133 $8,485 $8,295 2110 Travel $4,008 $5,480 $4,528 ($28)1 $4 500 _ - -0.62% $4,60 2121 Postage $5,442 $5,587 $6,000 $01 $6;000 0.00% $6,00 2122 Freight, Express & Cartage $33 $289 $420 $0, _ 420 0.00% $450 2131 Cellular Phones & Pagers $1,313 $1,797 $1,500 $0 $1500 0.00% $1,50 2140 Telephones $47,267. $47,901 $46,685 ($1,791) $44 $g[4 -3.84% $48,09 2210 Advertising $26,252 $14,607 $15,452 ($10,452)1_____$5,000 67.64% $11,20 2320 Legal Services $3,574 $7,985 $5,600 $OI $5160.0 0.00% $5,768 2340 Seminars & Education $8,855 - $18,749 $25,500 $1,3581 $26,858 5.33% $14,500 2365 Purch Prnting/Broch/News Ltr $4,834 $7,216 $3,800 $0 $3800 0.00% $3,80 2370 Insurance Premium v$37,616 $38,845 $42,807 $1,183 _$43,990 2.76%0 $48,389 2371 Ins. Deductible $0 $0 $2,000 $0 $2 000 0.00% $2,00 2392 Consulting & Professional $33,915 $69,525 $73,250 ($42,760) $30;490 58.38% $23,250 2394 Recpt, Prom & Sp Events $8,303 $5,428 $8,170 ($1,170)1 $7000 -14.32% $8,17 2395 Memberships $4,134 $3,653 $5,343 $94 x_$5;437 _ 1.76% $5,41 2435 Build Repairs & Mtce $175,782 $190,473 $192,376 ($12,309) -$180,_067 -6.40% $192,000 2457 Veh - Repairs & Maintenance _ $819 $1,079 $3,000 $0 _$3,000 0.00% $3,00 2478 Misc Equip Repairs $99,346 $119,209 $113,273 $2,042 $115L315! 1.80% $132,000 2678 Rental Misc Equip $0 $0 $1,134 $0 $1;--1341, 0.00% $1,20 5300 Stationery & Office Supplies $32,432 $27,245 $32,000 ($2,000) $30 000 -6.25% $32,00 5303 Catalogue Processing Supp $18,973 $24,722 $25,000 $01_$200' 0.00% $25,380 5310 Lib Materials $549,045 $104,841 $92,000 ($5,000)1 $8710001 5.43% $89,000 5320 Program Supplies $0 $0 $0 $6,000 _$6,0001 0.00% $6,50 5510 Utilities - Water $8,389 $9,930 $9,100 $1,670 _-$10,770, 18.35% $11,011 5520 Utilities - Gas $51,079 $48,281 $54,950 ($1,776)_ $53,174 3.23% $55,130 5530 Utilities-Hydro _$115,177 $121,420 $127,400 _($1,586) 125,814 -1.24% $130,000 5540 Utilities - Oil $1,228 $0 $0 $0 $0 0.00% $0 5900 Gas, Oil Tires $1,863 $2,169 $2,000 $200 $2,200 10.00% $2,30 5902 Misc. Equipment $11,555 $26,496 $22,500 ($11,500)' -51.11% $14,500 Total EXPENDITURES $4,616,873 $4,510,343 $4,533,911( $56,514' 1.25% $4,616,79 REVENUES 1529 Fines - Library Matls. ($163,466) ($149,967) ($171;541) ($3,459) ($175,000.) 2.02% ($177,000) 1580 Misc. - Photocopies Lib. ($14,851) ($17,161) ($15,765) $0 ($15,765) 0.00% ($15,800) 1610 Federal Grant ($14,480) ($18,246) $0, $0 ~50 0.00% $0 1623 Ont. Specific Grants ($156,337) ($174,231) ($188,177) $52,481 -($13516 -27:89% ($109,000) 1920 Transfer from Reserve Fund $0 ($33,289) ($37,500) $37,500, -100.00% $0 9916 Vending Machines ($1,884) ($1,851) ($1,102) $0I ($1102 0.00% ($1,150) 9933 Rentals - Mtg. Room/Public ($8,042) ($6,324) ($9,000) ($6,848) ($15a848~ 76.09%_ _($15,948) 9990 Other Revenues ($7,263) ($8,447) ($8,557) ($2,443)1 28.55% ($12,000) Total REVENUES ($366,324) ($409,515) ($431,642) $77,231, -17.89% ($330,898) Net $4,250,549 $4,100,828 $4,102,269 $133,7451 $4,236,014 3.26% $4,285,899 332 KIE I. .P~ G . oo: iii IBR Y . i...... . . . LlMMi4q:OF: Mi4JOR 11GREi4S»;;.(D R....EASES):................................. . Item Amount Explanation 1100 Salaries & Wages $ 99,875 Changes in salaries & wages is mainly due to annual contractual obligation and grant funded contract position. 1400 Emp. Contributions 31,859 Increase in benefits are due to: 1. Annual increase for health care benefits such as dental and optical. 2. Higher salary costs translates into additional costs for OMERS. 1700 Emp. Recognition 3,700 This is a new line to pay for Service Awards. In prior years, these costs were charged to other accounts. 1800 Conferences (1,095) City-wide directive to reduced conference costs. 2140 Telephones (1,791) Annual review of monthly line charges and renegotiation of contract, translates into lower costs. 2210 Advertising (10,452) In 2009, library received one-time grant funding to promote its digital service centre. These funds are now removed for 2010. In addition, budget dollars have been transferred to account 5320. 2340 Seminars 1,358 Increase due to: legislative requirement for Accessibility for Ontarians and training related to digital services centre. Increase is funded by grant funding (SOLS). 2370 Insurance Premium 1,183 Increase is attributable to higher replacement value of insured assets. 2392 Consulting (42,760) Decrease is attributable to completion of Facilities Plan. 2394 Recep. & Promotions (1,170) Decrease in expenditures to reflect 2009 year to date actuals. 2435 Build Repairs & Mtce (12,309) Fewer individual planned repairs for 2010. 333 RIIV . CITY:Q: F~C1 20 LIBRARY: x : . . . SU:MMARIf MAJ OR IiVC..REASE:....S.%1D...E..CR........EASES. ) Item Amount Explanation 2478 Misc. Equip Repairs 2,042 Increase due to: higher computer related service maintenance contract costs and for cabling. 5300 Stationary & Office Sup. (2,000) Decrease reflects 2009 estimated actuals. 5310 Lib Materials (5,000) Decrease due to removal of grant funded expenditures. 5320 Program Supplies 6,000 This is a new budget line, created from 2210. 5510 Utilities - Water 1,670 Based on 2009 estimated actuals and Durham Region rate increase 5520 Utilities - Gas (1,776) Based on 2009 estimated actuals and contract rate. 5530 Utilities - Hydro (1,586) Based on 2009 estimated actuals and contract rate. 5902 Misc Equip. & Tools (11,500) Decrease due to removal of grant funded expenditures. Total Changes $ 56,514 i 334 F :P:IC:KERENG: CITY O . 2QfQ: L t3RA1~Y > : RE...... CffkNGES: f7CP LAIVATIC?iV: QF REVENUE (INCREASESVDECREASES Item Amount Explanation 1529 Fines - Lib Materials ($3,459) Increase in fines based on estimated increase in circulation. 1623 Ont. Grant 52,481 Grant program is not available in 2010 1920 Transfer from Reserve Fund , 37,500 2009 study completed and therefore funding is eliminated for 2010. 9933 Rentals - Mtg. Room/Public (6,848) Increase in revenues from DWAC use of Greenwood Branch. 9990 Other Revenue 2,443 Increase in revenues to reflect 2009 year-to-date actuals. Total Changes $77.231 i 335 City of Pickering 2010 Approved Final Background Information 2745 Libraries Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Expenses 2745.1100.0000 Salaries & Wages Base Salaries & Wages $3,029,977 Contract position (iHelp desk staff) funded from LSDF Grant $12,025 Total 2745.1100.0000 Salaries & Wages $3,042,002 2745.1200.0000 OVERTIME To meet service level/workload commitments $1,250 Total 2745.1200.0000 OVERTIME $1,250 2745.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $696,422 benefits such as dental and optical Benefit costs related to contract position funded from LSDF Grant $1,888 Total 2745.1400.0000 Employer Contributions $698,310 2745.1700.0000 Employee Recog'n & Apprec Long Service and Retirement Awards for staff $3,700 Total 2745.1700.0000 Employee Recog'n & Apprec $3,700 2745.1800.0000 Conferences 1. Ontario Library Association Annual Conference (OLA) $3,150 2. Other Conferences (OALT, CODI, etc.) $1,400 3. CLA/ALA/PLA (Travel/Regis./Accom. $2,650 4. Health and Safety Training conferences $1,000 Reduced by CG ($1,000) Total 2745.1800.0000 Conferences $7,200 2745.2110.0000 Travel Staff and Board travel at City's approved rate $3,400 Travel costs for seminars and education $1,100 Total 2745.2110.0000 Travel $4,500 2745.2121.0000 Postage Overdue notices: Driven by increased circulation $5,200 Other mail $800 Total 2745.2121.0000 Postage $6,000 2745.2122.0000 Freight,Express & Cartage Freight, Express & Cartage $420 Total 2745.2122.0000 Freight,Express & Cartage $420 2745.2131.0000 Cellular Phones & Pagers Based on 4 Library cell phones - $1,500 Total 2745.2131.0000 Cellular Phones & Pagers $1,500 2745.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system $29,701 upgrades Internet Cost $15,193 Total 2745.2140.0000 Telephones $44,894 2745.2210.0000 Advertising Advertising (Recreation Newsletter, advertisements, job postings) $5,000 Total 2745.2210.0000 Advertising $5,000 2745.2320.0000 Legal Services Expenses 336 City of Pickering 2010 Approved Final Background Information 2745 Libraries Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Collection agency fees $600 Provision for legal. counsel $5,000 Total 2745.2320.0000 Legal Services Expenses $5,600 2745.2340.0000 Seminars & Education SOLS, OMMI, In-House, Computer training, CPR/HS training $8,500 Client Service Training (mandated by Ontario Disabilities Act) $3,000 SOILS Grant - Management Training $6,000 Technology Training funded from SOLS Grant $9,358 Total 2745.2340.0000 Seminars & Education $26,858 2745..2365.0000 Purch. Pr./Broch./News Lt . Miscellaneous, includes business cards, Annual Reports. $3,800 Total 2745.2365.0000 Purch. Pr./Broch./News Lt $3,800 2745.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $43,990 insured and higher replacement costs. Total 2745.2370.0000 Insurance Premium $43,990 2745.2371.0000 Self Insurance Insurance Deductible $2,000 Total 2745.2371.0000 Self Insurance $2,000 2745.2392.0000 Consulting & Professional BSME Result Reports $2,750 User Survey $10,000 Board Education $4,000 E.F.A.P. Program $3,740 Designated Substance Survey for library branches $10,000 Total 2745.2392.0000 Consulting & Professional $30,490 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Community linkage activities $5,000 Reduced by CG ($1,000) Promotions etc. - $3,000 Total 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $7,000 2745.2395.0000 Memberships Canadian Library Association $230 Ontario Library Association (Institutional) $375 C.E.L.P.L.O. $200 CNIB $1,200 Ajax/Pickering Board of Trade $150 CODI (Dynix users) $100 Children's Book Centre $75 Social Development Council $32 American Library Association $140 F.O.P.L. (Federation of Public Libraries) $3,935 Reduced by CG ($1,000) Total 2745.2395.0000 Memberships $5,437 2745.2435.0000 Building Repairs & Maintenance Central--Janitorial (Tendered with City) (includes Sundays) $34,039 City of Pickering 2010 Approved Final Background Information 2745 Libraries Run Date: 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Sanitact (6 units) $1,340 Security System Service $420 Security Services 1820 hours @ $16.74/hr. $30,467 Door maintenance contingency $2,500 W/C deodorizer $900 -Misc. costs (outside lighting, pest control, etc.) $3,000 -Washroom & janitorial supplies (all sites) $5,000 -Air handling maintenance (chillers & starters only) $6,000 -Fan calibration & adjustment $2,000 -Fire alarm, sprinkler & fire extinguishers (all sites) $5,000 -Elevator maintenance $6,000 -Boiler maintenance $3,000 -Garbage disposal $4,000 -Diesel generator maintenance $2,000 -Misc. provision for electrical, plumbing, mechanical & other supplies $15,000 Pett. Creek--Janitorial (shared 50/50 with City) $9,720 Pett. Creek--HVAC service contingency $1,000 Pett. Creek--Security System Service $420 Pett. Creek--Sanitact (1 Unit) $255 Greenwood--Janitorial $2,324 Greenwood--HVAC service contingency $215 Greenwood--Security System Services $420 Claremont--Janitorial $2,324 Claremont--Security System Services $420 Claremont--Misc. Repair & Maint. $3,185 Claremont--Misc. Equipment $640 Whitevale--Janitorial $1,464 Water testing (all branches) $1,200 Contingency (All Sites) 12% R & M Buildings $19,614 Defibrillator monitoring $1,800 Carpet Treatment (CN & PC) $2,400 Chair refurbishment (PC) $1,500 Deleted by CG ($1,500) Replace carpet at PC behind circ desk $2,000 Ceiling Tile replacement $1,000 PC Repairs $7,000 Claremont HVAC Service Contingency $500 Greenwood rental to DWAC results in'higher building maintenance costs (eg supplies, $1,500 cleaning, misc repair and maintenance) Total 2745.2435.0000 Building Repairs & Maintenance $180,067 2745.2457.0000 Vehicle-Repair & Maintena City Vehicle #850 assigned for Library Courier use $3,000 Total 2745.2457.0000 Vehicle-Repair & Maintena $3,000 2745.2478.0000 Misc.Equipment Repairs & LAN--Anti-virus software $1,500 LAN--Filtering software licenses $190 336 City of Pickering 2010 Approved Final Background Information 2745 Libraries Run Date : 4/14/2010 2:38 PM - Report Name: 2010 Background Current 2010 BUDGET LAN--Domain registrations $400 LAN--GEO IP Authentication $300 LAN--Anti-Spam filtering $1,250 LAN--Sonicwall $1,300 CheckPoint Maintenance Contract (CN & PC) $22,500 Horizon Maintenance Contract $39,000 Copier Maintenance (7 units) $22,500 3-M Reader/Printer Maintenance $1,300 Contingency (incl. Coin sorter/upgrades) $7,000 Misc. Software Provisions $3,500 Installation and Cabling $6,275 Productivity software Licenses $6,500 ihelp equipment for PC $4,800 Reduced by CG ($3,000) Total 2745.2478.0000 Misc.Equipment Repairs & $115,315 2745.2678.0000 Misc Equipment Rentals Interac Card Reader plus transaction fees (CN & PC) $1,134 Total 2745.2678.0000 Misc Equipment Rentals $1,134 2745.5300.0000 Stationery & Office Suppl General office supplies (copier supplies partially offset by Rev. Acct.) $30,000 Reduced by CG ($2,000) Replacement Book Carts $2,000 Total 2745.5300.0000 Stationery & Office Suppl $30,000 2745.5303.0000 Cataloque Processing Supp Processing supplies includes materials processing supplies, security cases, $25,000 membership cards, overdue notices & printer rolls Total 2745.5303.0000 Cataloque Processing Supp $25,000 2745.5310.0001 Library Mat- 57.14% Includes materials, shipping, outsourced processing of collection materials $87,000 Total 2745.5310.0001 Library Mat - 57.14% $87,000 2745.5320.0000 Program Supplies Programming funds for children's and "YX reading programs. $6,000 Total 2745.5320.0000 Program Supplies $6,000 2745.5510.0000 Utilities -Water 2010 budget based on Regional rates and "year-to-date" actuals $9,380 Petticoat Creek $1,390 Total 2745.5510.0000 Utilities - Water $10,770 2745.5520.0000 Utilities - Gas Based on 2009 estimated actuals and planned usage. $50,000 Greenwood rental to DWAC results in higher utility costs $3,174 Total 2745.5520.0000 Utilities - Gas $53,174 2745.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals $122,640 Greenwood rental to DWAC results in higher utility costs $3,174 Total 2745.5530.0000 Utilities - Hydro $125,814 2745.5900.0000 Gas, Oil, Tires City Vehicle #850 for Library Courier Use $2,200 City of Pickering 2010 Approved Final Background Information 2745 Libraries Run Date : 4/14/2010 2:38 PM Report Name: 2010 Background Current 2010 BUDGET Total 2745.5900.0000 Gas, Oil, Tires $2,200 2745.5902.0000 Misc. Equipment Miscellaneous $6,500 Children's educational equipment $3,000 Reduced by CG ($1,000) Library Signs $2,500 Outreach Display Units $2,000 Deleted by CG ($2,000) Total 2745.5902.0000 Misc. Equipment $11,000 Total. $4,590,425 Total Expenses $4,590,425 Revenue 1529.0000.0000 FINES - LIBRARY MATLS. Fines/Lost & Damaged/F&S Charges etc. ($175,000) Total 1529.0000.0000 FINES - LIBRARY MATLS. ($175,000) 1580.0000.0000 MISC. - PHOTOCOPIES LIB. Photocopying ($15,765) Total 1580.0000.0000 MISC. - PHOTOCOPIES LIB. ($15,765) 1623.2745.0000 Ont Grant - Library Household Grant - Province ($97,833) Pay Equity Equalization "down-payment" est. - Prov. ($8,592) LSDF Grant CF ($13,913) SOLS Training Grant ($6,000) SOLS Grant ($15M investment) ($9,358) Total 1623.2745.0000 Ont Grant - Library ($135,696) 2745.9916.0000 Vending Machines Based on sales of vending machine products ($1,102) Total 2745.9916.0000 Vending Machines ($1,102) 2745.9933.0000 Rentals - Mtg. Room/Publi Rental of library meeting and board rooms ($8,000) Rental of Greenwood space to DWAC ($7,848) Total 2745.9933.0000 Rentals - Mtg. Room/Publi ($15,848) 2745.9990.0000 Other Revenue Payphone, book sales, other revenues based on 2009 estimates. ($11,000) Total 2745.9990.0000 Other Revenue ($11,000) Total. ($354,411) Total Revenues ($354,411) Net Expenses $4,236,014 340 I